[0:06] Good evening. Call to order the City of Green Committee meeting for June 13th, 2023.

[0:13] First item on our agenda tonight is TMP-42-33, approval of the May 23rd, 2023 committee meeting minutes.

[0:24] Motion to approve. Motion to approve. Second.

[0:28] I have a motion in a second for the approval of TMP-42-33. Is there any discussion? Call the roll please.

[0:35] Mr. Noble. Yes. Mr. Yergen. Yes. Mr. France. Yes. Mrs. Babbit. Yes. Mr. DeBetus. Yes. Okay.

[0:42] Mission carries. The next item on the agenda is the committees. First, we have the Finance Committee,

[0:47] which tonight will be chaired by Mrs. Babbit. Thank you.

[0:54] Mr. Mager is not present this evening,

[0:56] but Mr. Yergen and I are present. So the Finance Committee will meet. We have several items of legislation before us.

[1:03] The first of which is on third reading, it is,

[1:11] sorry, just a second, I can't read it on the computer, the number.

[1:18] Um, 2023, 02, as amended, an ordinance authorizing the issuance of bonds in a maximum aggregate principle amount of 14,900,000.

[1:30] for the purpose of constructing, adding to, furnishing, equipping, and otherwise improving

[1:36] community learning centers, and improving their sites in cooperation with the Green

[1:41] Local School District.

[1:44] District.

[1:45] And this is a comma, there's no ends, but I think that means, and approving the related

[1:49] cooperative agreement.

[1:52] And this is something that we did spend some time discussing at our last meeting, but I

[1:56] know, there were questions and further discussion to be had.

[2:04] Ms. Dean or Mr. Schmidt, do you have anything that you want to address before we ask questions

[2:12] of you or do you want to talk about, do you want to address anything that was raised last

[2:19] time?

[2:20] So, one thing is, I remember how to come in here again at raising the draft of the legislation itself.

[2:30] The question about why paragraphs ABCD read the way that they do.

[2:35] So, the reference has to be made to an original CLC community learning center establishment in order for,

[2:45] to, obviously, be legal, but for an order for this agreement to be able to be enforced

[2:53] and to be entered into, so there should be no changes through legislation to answer that question.

[2:59] It's a requirement.

[3:00] It's a baseline requirement in order for there to be, for us to be able to enter into the agreement.

[3:06] So rather than establish a CLC, we've already established a CLC.

[3:09] We're just, so now going along with that and doing that with other buildings.

[3:15] So that's the first thing, okay.

[3:18] And then I know there were some questions about the, the, the, the, the, the agreement in

[3:22] general.

[3:22] I know the school is here, and I, I alluded to the fact that we sat for six months of meetings

[3:28] with the school administration, the city administration, I don't, if you, you want me to

[3:33] It just answers specific questions or we're generally speaking my perspective.

[3:39] I'm wondering if you specifically had time to talk with the mayor and see if there's

[3:45] any clarification or improvement that we can do to the section about the establishment and

[3:51] collection of fees because I know like you said last time, this is the agreement we saw

[3:56] before but I believe I asked similar questions months ago and we pass it off to wait till

[4:01] It's a final agreement when we're, and now we're here.

[4:04] Can you do us a page number, Ms. Thumb?

[4:08] It's page 16, section 6.2, fees,

[4:14] but it, like, as I mentioned last time,

[4:16] it's probably a reference and impacts other parts of the agreement, but I don't

[4:23] think it is at all being too broad with the contract to get more specific on this.

[4:30] It's not a narrow question of like saying that the city wants the pickleball courts lined in blue.

[4:37] I mean, this is who gets the money from the use of the facility and how the fee structure is set up and where the money goes.

[4:48] And I don't think it's clear from this section and I'm not sure why the district would be establishing a separate fee schedule and collecting fees.

[4:58] When it was my understanding at the beginning of this process, and I did vote for vote in favor of the project, but it was my understanding that the revenues from any use of the community courts facility would come back to the city to

[5:15] to compensate for the cost that it's going to, that we're going to incur to run the place and also to repay some of our 14.9 million if possible.

[5:24] So I'm thinking that this agreement is not specific enough on that point.

[5:31] Yeah, I think first, probably Valerie, also finance, and then I can clean up anything that's not answered.

[5:36] Well, I'll address the scheduling a little bit and Mr. Miller's here as well, and he and I have had.

[5:43] I joked today with somebody said I think I've spoken with Mr. Miller more in the last six months than I have in my six years that I've been here.

[5:51] So we speak almost on a daily basis now, and then I'll let Mr. Schmidt talk about money that might be coming in and how that will be handled.

[5:59] But in terms of the scheduling and I think the mayor touched on it the last time is that anything during the school day the schools would be handling and there's some definitions in here that can help with what a school day is what are school hours those are at the beginning I believe in this agreement by my agreements mix up let me know so more in majority of the time we will be we meaning the city because we'll be scheduling the facility as a whole would be doing that

[6:29] and we wouldn't be necessarily in competition.

[6:32] So if there's like we talked about a-a-u tournament,

[6:36] that would be scheduled through us

[6:37] and we will have an established schedule of fees right now.

[6:41] They have an established fee schedule,

[6:43] we have an established fee schedule.

[6:45] So we're comparing notes in that

[6:47] and we will come up with a agreeable fee schedule.

[6:51] So that to your point,

[6:52] we don't want to be charging one thing

[6:53] for the middle school gym during a school event

[6:57] and a different rate city event.

[7:00] But the majority of things will be actually scheduled

[7:02] through the city because we will be handling most of the hours.

[7:07] And that's talked about in here that we are the ones

[7:09] that would be scheduling those times outside of the school hours.

[7:13] Yeah, I just think we need to get maybe a little clearer

[7:16] with our language on the fees and what you're talking about

[7:19] and how exactly it's going to work.

[7:21] Because to me, this is a super, super important

[7:24] So it's taking point with this agreement.

[7:27] Ms. Abbott, may I?

[7:30] Got it.

[7:31] So I just want to make a note here as I'm reading it because when it talks about the district,

[7:36] since the Board of Education may establish and collect fees for attendance to the district-sponsored activities in the community learning center,

[7:43] which is not the community courts.

[7:46] And in the next paragraph says the Board of Education may establish a fee and schedule for use of the GMS-GM,

[7:52] by auxiliary users, which is also not the community courts.

[7:56] Well, if I may, Mr. Noblet is, is after school hour after.

[8:02] But then we, or the ones handling that scheduling,

[8:05] and we would use the fee schedule that is agreed upon by both parties.

[8:11] So we'll already be established.

[8:14] So just like we do today, we have a fee schedule established

[8:17] for the community hall, for Torach.

[8:19] It'll be very similar to that, and obviously we would be consulting with the schools because we don't want it to be in conflict with what they have.

[8:27] They don't want their schedule to be in conflict with what we have either.

[8:31] If you're going to ask me, okay, what are we charging per hour, we don't know that yet.

[8:34] Those are things that Mr. Miller and others are working out currently.

[8:39] That will be part of the other agreement that we're talking about.

[8:41] Yeah, nobody's asking that because I understand that over the course of the next 20-some years that amount will change.

[8:46] Yes, certainly would not expect to see those numbers

[8:48] within this contract, but actually Mr. Noble, thank you

[8:53] for helping make my point.

[8:56] My understanding that was community courts are included

[8:59] within the community learning center.

[9:02] So when you're talking about a fee schedule

[9:03] for anything in the community learning center

[9:05] to me that encompasses the community courts,

[9:09] how are we talking about these as different things

[9:11] within this paragraph?

[9:12] And what do they mean as opposed to the way they're used

[9:15] and other parts of the context.

[9:17] So the CLC definition is in the contract

[9:20] at the beginning, if that's what the question is.

[9:23] But I think it might be more helpful,

[9:24] I think we're using them confusingly in that paragraph.

[9:27] Maybe what would be more helpful is you just take a day.

[9:30] Take it.

[9:30] It's Monday.

[9:32] School opens at 7 a.m.

[9:34] I don't know.

[9:35] I'm making this up.

[9:36] School opens at 7 a.m.

[9:38] Go from that time.

[9:39] So whatever the school hours are, let's say 7 a.m.

[9:43] to 4 p.m., so during 7 a.m. to 4 p.m., they will use the middle school gym, however they want.

[9:50] That will be under their control, they will use it, however they want.

[9:54] If they want something in the larger facility during that time between 7 and 4,

[10:01] then the schools would call the city and we would schedule whatever they want.

[10:05] Just like if they wanted to use the community hall during the day,

[10:08] or Torak or HECK even Butler Park when they use Butler Park for an event they call us and we schedule that.

[10:15] So anything outside of that middle school gym during school hours goes through the city to schedule.

[10:25] I understand what you're saying. I think what I'm trying to say is what you're saying is

[10:29] it necessarily reflected in this agreement. I think 1 age 16? Yeah. Okay.

[10:36] I think it needs to be spelled out a little bit more clearly what you're saying because this is a

[10:43] So I know it sounds annoying now that for me to keep bringing this up, but in the bigger picture

[10:49] This is a pretty crucial part of this agreement as far as the city of green is concerned

[10:54] Would you be able to give me an example kind of just like what I did like I just looked up the definitions because I thought maybe I had been remiss and not

[11:01] But, um, citing them, no, I look at them already, and community learning center includes

[11:08] community courts facilities, which is something that makes us paragraph convincing.

[11:14] But, and I don't disagree with what you're saying.

[11:17] Ms. Abbott, but during the school day, the one portion, I guess we'll call the community

[11:24] learning center.

[11:25] The middle school gym is under the control of the schools, which I understand.

[11:30] Yeah, I think that this paragraph needs to reflect that the fee schedule will be created jointly

[11:37] and how it will be adhered to.

[11:39] I just don't think it's clear enough in here.

[11:41] I mean, if you and Council disagree with me, certainly, we can be left to vote on it as it

[11:46] is.

[11:47] But I'm saying, I know we're not supposed to pull our personal backgrounds into this.

[11:52] But for me, if I were responsible for defending this contract, this would concern me.

[11:58] Okay, that's where it's coming from.

[12:02] So I guess to finish out the day though, so what the sentences that you were asking

[12:09] about was the Board of Education Minister, I wish you collect fees for attendance at district

[12:12] sponsored activities at the CLC, what would be a district sponsored activity at the CLC?

[12:18] Well, the only thing that they would correct me if I'm wrong, Mr. Miller, but let's say until

[12:25] For a clock, you have a nice cream social.

[12:29] It's two o'clock for the parents and you're going to charge $10 the head.

[12:33] That's totally in your control, because you're doing it during your school hours in the middle

[12:38] school gym.

[12:39] But as soon as those school hours are done, then we would take over.

[12:43] So if you wanted to have a nice cream social as six o'clock in the middle school gym, then

[12:49] it would fall to us to schedule.

[12:50] Again, if we were agreed to $10 a head for that type of event, then we would just apply that fee.

[12:57] That would be mutually agreed upon.

[12:58] Okay, so then I'll get more specific with what I think the first correction should be.

[13:03] Okay. The Board of Education may establish and collect fees for attendance.

[13:06] A district sponsored activities at the Community Learning Centers.

[13:10] I think what you mean is the GMS gym.

[13:14] Because the Board of Education will not be establishing our collecting fees.

[13:18] Well says for, okay, it says community learning centers.

[13:23] That's why I'm saying it should probably just say,

[13:26] DMA, it does talk about, right,

[13:29] the Board of Education may establish a fee schedule

[13:33] for the use of GMS gym, right,

[13:36] and that's exactly what I'm talking about.

[13:39] If there were ever an issue,

[13:40] those two sentences would be in conflict with one another.

[13:44] Okay, because they're not the same thing.

[13:46] Are you hearing that would be helpful?

[13:47] No, I think if you put GMSGM instead of community learning centers, it would probably be clear to us.

[13:54] So the problem with what you're suggesting a couple of things, and I wish we had my sharp here, so my sharp was the lawyer for the school district.

[14:01] He drafted this language, and it was after sitting for meetings where everybody was talking, and I went over this, and so the school board has already approved this contract.

[14:15] As is with this language. So, I guess the problem I'm having, Councilwoman Babbit is that the way that you're

[14:25] understanding it is not necessarily the way that we understand it and it's not necessarily the school district

[14:31] understudded. The school district's lawyer understudded. So, that's the problem I'm having.

[14:37] Can I be more clear then? Sure. The power that you are giving the Board of Education

[14:42] in the first sentence is a broader power than you are giving them in the second sentence.

[14:48] And what happens in the first sentence is that you do allow them to establish and collect fees

[14:56] for things that are happening in areas of...

[15:00] Other than the GMS gym. And what you're telling me is that, and that's not what you intend to do.

[15:08] The Board of Education may establish and collect fees for attendance at district sponsored activities at community learning centers.

[15:18] It should be at in the GMS gym. I don't think it should apply to the community to the courts facility.

[15:27] And as you said, in the very beginning where the definitions are explicitly stated, the community

[15:33] courts facility is part of the community learning center.

[15:39] So, and honestly, you made my point, because you said, I don't think what you're understanding

[15:43] is what I'm understanding, and that's exactly what a court is going to say.

[15:47] Or what somebody interpreting the documents is going to say.

[15:50] Because what I see in that first sentence is the board of education,

[15:55] can establish and collect fees for district-sponsored events in the entire facility because it says community learning center.

[16:06] Okay, so if the school has a district-sponsored activity in the community court's portion,

[16:14] we're going to schedule that through the city, if it's after school hours, and who's collecting the fees.

[16:23] be wood and then if there's an agreement that they were split in that 50-50 or whatever it might be those things haven't been established it all depends on the event

[16:33] Mr. Miller, am I missing anything else how I just want to make sure I'm explaining it how we've talked

[16:40] But what I'm telling you is that it's not a feeling. You're you're feeling it's fuzzy. I get it. It's not a feeling. Okay

[16:50] Mr. Miller, I didn't mean to interrupt if you were gonna come up and clarify

[16:56] So can I bring up a scenario?

[16:57] Let's say the school district wants to do a couple

[17:01] of basketball games on a Saturday, right?

[17:04] So does this language say, if they use the facility

[17:07] on a Saturday at our discretion,

[17:09] that they would have the right to have admission to the game?

[17:15] Ms. Dean?

[17:16] Yeah, it's the caveat is what is an auxiliary user?

[17:20] So I'm not sure yet to be more specific about what kind of game

[17:22] it is?

[17:23] Sure, let's say it's a middle school.

[17:25] It's a middle school sporting event, and they have scheduled the use of the gym through

[17:30] our...

[17:31] So it wouldn't be because of the school event.

[17:33] Okay, so I ask the question again now that I know it's the actual school, and the school

[17:36] isn't having auxiliary users.

[17:38] So I'm sorry.

[17:39] So it would be an event where they're using the facility, which is deemed a CLC for legal reasons

[17:50] involving contracting, but they're having an event on a Saturday morning that's a

[17:55] basketball games at which they charge admission. Does that statement say that they have the right to

[18:01] charge admission and collect fees for the use of the facility even though it's under our control?

[18:07] And if so, and if so, is the interpretation of that more broad in allowing them to do so

[18:12] and Miller and the subsequent part, where it allows them to use of the middle school gym exclusively.

[18:21] The use of the middle school gym exclusively during school hours, they also have priority use, which is also in the contract.

[18:29] And I also have a right to assess these on events in the CLC, which as we know is the entire facility, because it's required to be that way because of the funding.

[18:38] Yes, yes, and my understanding is, it's essentially,

[18:44] they're, well, I'll withdraw that, but we're not charging the school.

[18:50] So right, the school is using the facility, we're not charging them.

[18:54] Other, that's what it's saying.

[18:55] And which scenario is?

[18:56] And which scenario?

[18:57] In particular, in the community learning center.

[19:00] Outside of their hours?

[19:02] Outside of their hours.

[19:03] I don't know if we've clarified that.

[19:09] So, there are control, do they pay a fee to use it outside of their hours, they may pay a fee if they sponsor to them?

[19:18] I don't know. I'm sorry, Mayor, if I may.

[19:23] For example, right now, we use their facilities without a fee, and they use our facilities without a fee.

[19:30] Like, currently, right now, that's how we do it. So we don't see a change to that.

[19:35] If they want to have a sixth grade basketball tournament that are school users, I would not

[19:42] see us charging a fee to use it.

[19:44] If they want to charge admission, and to miss Babba's point, I think under our agreed schedule

[19:51] if an admission is being charged, we would have to establish, we split it 50, 50, or they

[19:56] get it 70, 30, or whatever it might be.

[19:58] But currently there are no, I don't know if that's the money in the water, but currently,

[20:02] And when we have our basketball leagues at,

[20:06] help me in school, intermediate,

[20:08] you guys don't charge us when they need to use

[20:10] the community hall for something, we don't charge them.

[20:14] So we don't see that changing.

[20:16] It's just we're adding an additional building

[20:19] that we will share.

[20:21] Just like I guess in this building a little bit,

[20:24] we don't charge per use of the conference rooms

[20:29] because we share it.

[20:31] Like, when they have a school board meeting here, we don't charge them.

[20:34] That's a good answer.

[20:35] And I see your point, but here's a difference.

[20:39] The difference is, we'll be using those facilities for things where people are charged to come in.

[20:45] I mean, I know it's super entertaining, but we're not charging tickets yet for city council or school board meetings,

[20:51] so, you know, it's, I think, I just, a lot of the things that you're saying to me makes sense,

[20:58] as far as how we anticipate using this

[21:02] and how we anticipate charging or not charging.

[21:05] Like, I don't have an issue with how we're planning to do it.

[21:08] My problem comes in that I don't think

[21:12] what are intentions and the school boards and tensions

[21:18] are appropriately or really clearly stated in this section

[21:23] that's crucial to it, this B section in the contract.

[21:27] And I mean, and like I said at the last meeting, the reason that I am so sensitive to this

[21:33] is because the biggest role that I see our group, City Council, having with regard to this,

[21:38] is trying to make sure that we do everything that we possibly can to try to pay for is the huge

[21:46] huge outlet of money, and the bonds are huge, and it's a ton of money, and I don't think

[21:51] it's a bad thing but it's just big and I think we need to, we have a responsibility as

[21:56] Council people to not vote on anything or vote for anything until we know it's very clear

[22:05] that we're going to recoup what we can through these fees and that it's clearly stated

[22:11] that there is this set up for fees for use to come back to us and I don't mean when the

[22:18] That's what I'm saying, like I understand that there's other norms that will apply like this, the way that we share facilities and I'm not suggesting we should change those.

[22:27] I'm just suggesting that this is a confusing paragraph.

[22:31] Well, it does go on to say such fees shall be used to pay all or portion of maintenance, blah, blah, blah, blah.

[22:39] All as may further provide in the shared use agreement.

[22:41] And I guess that's my point, Mr. Miller,

[22:43] and I have not figured out all of what those fees will be

[22:47] until we get to that agreement.

[22:49] And honestly, some things could come up

[22:51] that we're going to even know about right now.

[22:53] And I understand that, and I'm not, like I said,

[22:55] I'm not suggesting that we tell you

[22:57] that we're talking about the court last.

[22:59] I think that that provides some,

[23:04] I think that sentence should definitely stay in there.

[23:07] I don't think it helps with the confusion

[23:09] created by the previous sentences.

[23:11] I still think that we, I think, just the way that we've talked about it shows that there are different ways that those can be interpreted and I think they're just not, I mean, I think it needs to be clearer.

[23:26] So, let me just say what I think it says, and then I suppose my understanding is also with the school lawyer thinks it says, because we, thus, the city can set its own fees for events, it has the school board can set its own fees for events, it has work, we the city are not going to tell the school what to charge and the school is not going to tell us what to charge.

[23:55] we're sharing this facility.

[23:58] So we each get to set our own fee schedule.

[24:02] Now, they're going to do that and concert.

[24:03] I heard her check a deep breath, because she's not a lawyer.

[24:07] So I'm a lawyer saying, nope, we're setting our own fees.

[24:09] They're setting our own fees.

[24:11] She's a community person who's going to say,

[24:13] but I'm going to do that and so I sit down with the school

[24:15] administration to make sure we're all on the same page.

[24:18] And I know that will happen.

[24:19] And I know that that's going to be part of the shared use agreement.

[24:21] It'll be more detailed.

[24:22] But what this says is, why would we tell the school what fees to charge and the school is not going to tell the city what fees to charge?

[24:30] And then because we have auxiliary users, which is people that are not the city and not the school, which is defined at the beginning, we may have tournaments for example, then it also says that the board of education gets to establish a fee schedule for the GMS gym and then we get to set the fee schedule for the community courts portion.

[24:50] So I think it's pretty clear Councilwoman Babbit to me, and I don't know if that helps the perception of what the drafters meant, but I have struggling with the request to make any changes because we already have six months on this, and then we have the school has approved us already.

[25:14] Well, how is different, how is different to different than what we, let me just tell you before.

[25:19] If you don't mind.

[25:20] So we have a party to this contract who's already authorized it.

[25:25] So that's part of my problem is I don't want it just because there's a little bit of,

[25:31] I don't want to say nitpicking that I can't think of a better word and I'm sorry.

[25:34] You're not making you have the right to ask every question you're asking.

[25:37] I just don't want to upset the entire apple cart because there's a little bit of a different opinion about what somebody sentences me.

[25:42] Well, at the end of the day, you don't carry the burden of 15 million of the city's money being spent on this, but I do, and I don't think it's nitpicking at all.

[25:53] I think this is exactly what we're going to do.

[25:56] What I'm going to do.

[25:57] And what I'm asking you is, I'm sorry I interrupted you, but it was a hard minute, how did this change from the first agreement that you gave to us?

[26:05] Because I don't have that anymore.

[26:07] And you're saying that a lot of work's been done in six months.

[26:09] This was my, this was my concern six months ago and still my concern, and I just am not sure how it changed.

[26:16] I don't know if I have the very first one, but I have one that's marked from April.

[26:26] You remember the date?

[26:27] And I don't, and I honestly, I totally respect the fact that the school board is already voted, but that is just a matter of timing.

[26:34] And you can't come to City Council and say, hey, it might be $15 million of the city's money, but school board is already voted so there can't be any changes.

[26:41] I am 100% not comfortable with that.

[26:43] And I just want to, so I'm not being misunderstood.

[26:47] The public doesn't think that's what I said.

[26:48] That is not what I'm saying.

[26:50] The fees is such a small portion compared to the $14.9 million

[26:53] is absolutely your concern.

[26:56] These fees are not going to pay back $14.9 million.

[26:58] And if I may say so, you're on, right?

[26:59] I mean, I think that's for Steve Smith's answer.

[27:02] But you're not going to pay back $14.9 million

[27:04] with $10 of the charge at the door.

[27:08] Well, no, we're not.

[27:09] But we are going to be taking on a whole new budget line item to staff this to clean it.

[27:16] You know this.

[27:17] You've said it to me before.

[27:18] You said, well, that's going to all get taken up by those fees.

[27:21] Well, possibly most of it will.

[27:23] But I want everything beyond that to go to paying this back.

[27:26] I want to do everything we can in our power to make sure that this is so financially tight

[27:34] that we recover that 15 million plus our costs every year to run it in a responsible way.

[27:43] And I don't, I think if you, if you want to change that first sentence to district sponsored

[27:49] activities at the GMS gym, that might make more sense to me, but if you don't, I think it

[27:55] conflicts with the city establishing a fee for the community courts, because they're part

[28:00] the community learning centers and in that paragraph we have two people setting

[28:04] these schedules for the same space where the intake of fees is supposed to

[28:10] come back to the city to offset a finance like humongous financial

[28:14] commitment that we're making and I think there's confusion there and no do I

[28:19] think this is ever going to be for a judge probably not and I appreciate all the

[28:24] hard work that goes into it I realized that you guys were had the responsibility

[28:27] for dealing with many, many, many, many different details other than the fee schedule and the

[28:32] things that have to do with money. And I'm sure my fellow council people may differ in their

[28:40] view of this, but to me, my biggest responsibility here is to make sure it's financially as

[28:45] tight as it can be and not subject to interpretation. Ms. Barry, can I add a comment? Sure.

[28:54] Thank you.

[28:56] To go off your sentiment, I'm totally in accordance with you that we want to be as

[29:01] physically responsible as possible and do our due diligence to get this as much money

[29:06] back as we can.

[29:07] And I totally hear you out on all of this, and frankly, even I was a little lost in the

[29:15] same regard that you are, and I think that there could potentially be some clarification.

[29:20] But like when I reread this a few times and of course I'm not a lawyer so it's you know this kind of stuff's not you know second nature to me

[29:29] But I kind of looked at like the first two senses here almost like a pair in the second two senses almost like a pair and I kind of like seemed to help clear things up for me

[29:39] So you know

[29:40] The city and correct me if I'm wrong because I'm shooting from the hip here, right?

[29:45] But the city and the board are both going to share these facilities so the first sentence is saying that

[29:49] But the city is going to establish the fees for the events we put on at any and all of

[29:57] the facilities that we share.

[29:59] And the board's in this.

[30:00] On Saturday, please, for anything they sponsor any and all the facilities we share.

[30:05] Government notices are kind of separate, which is saying that the board will establish the fee schedule for their portion,

[30:20] which is the GMS

[30:31] I don't know if it helps you, but that's kind of how I like it.

[30:33] I've read it many times, I'm super clear on what it says,

[30:36] but I appreciate hearing your perspective.

[30:38] I still see a conflict there.

[30:40] I do see ways to remedy it and language that can be placed in

[30:43] to take the conflict out.

[30:45] I appreciate that to you it seems super clear to me,

[30:48] there's still a conflict between two segments of this clause.

[30:53] So I appreciate that.

[30:54] Does anybody else have any questions about this particular part

[30:58] of the agreement?

[30:59] Ms. Bavit.

[31:01] Thank you very much.

[31:03] I appreciate your very specific questions on it.

[31:08] I view this agreement really as a broad agreement between two entities to agree.

[31:13] It's an agreement to agree and to work together and to come up with specific documents that are supplement to this agreement.

[31:22] Like a shared use agreement which will go through and greater detail how the two parties will operate on the day-to-day basis.

[31:28] But that this document really isn't meant to get into that kind of detail, rather establish some rights.

[31:35] And it talks about the rights of both parties to establish fees, that there's a responsibility to work together to really just establish those rights and work together.

[31:47] That's really all this, as I see it, this agreement is intended to do, and then be more specific with the supplementary agreements like to share use.

[31:54] So I think it makes sense to me that you would have these declarations of rights and then fill

[31:59] in the blanks as we move along.

[32:01] I understand, as Ms. Babbot points out, there may be conflict issues or we're working on

[32:07] a, and he's working together in a way that we haven't quite done in the past.

[32:12] But I think this agreement can be amended, and we have the ability to work together and tweak

[32:19] things as the circumstances arise.

[32:21] So I think it makes sense to me that it's very broad

[32:24] and that the specifics are gonna be dealt with

[32:27] in other documents.

[32:29] Thank you, Mr. Yergen.

[32:31] I don't agree with you.

[32:32] I think that this is exactly the point in the program

[32:36] where we deal with these important clauses

[32:40] in a contract that's not just really like a kind of general thing

[32:44] that says, hey, let's work together

[32:46] and have something that we share.

[32:47] I mean, it is that and that is how it will play out

[32:50] as we use it.

[32:51] But at the end of the day, this is a contract and this says who's responsible to do what and why and how and all that and it and it's being presented to us in legislation where we agree that the city will take on 14.9 million dollars in debt to do this.

[33:08] So to me it's a lot more than hey we're just going to work together because we know that we are.

[33:14] I just think we have an obligation as a city council to make sure the agreement is as specific

[33:22] and clear about anything monetary that we can. I think if we viewed contracts as just kind of things

[33:30] We're like, we're like, we're like, we're together, you know, we would leave leaving things way too broad and we would be leaving ourselves and the schools would be leaving themselves open to a lot of different interpretations of the document that govern the relationship.

[33:45] So, what I would say, can I just suggest one thing, and I know you're bound and determined not to change this agreement.

[33:50] But if you would just take these sentences, that Mr. Peters was referring to when he was talking about how he gleaned his understanding of this, and get something in that part of the clause that talks about the shared use agreement and how these fee schedules and their implementation would be subject to the shared use agreement, I think it'd be better off.

[34:18] Because even though we do talk about the shared use agreement in section 6.2, we only talk

[34:24] about it as it applies to paying maintenance, utility, custodial kind of obligations

[34:34] or costs that are going to rise through having the facility.

[34:38] I think if you move language about the shared use agreement up into the first part of the

[34:45] I think that it's covered.

[34:48] So, a couple of things.

[34:50] One is you to ask me what changed since this was originally introduced to the council.

[34:55] I did not have a copy of that.

[34:58] Now, she's probably taken it from me now.

[34:59] I don't know where it went, but she had the December 2022 version.

[35:04] And I noticed that paragraph had not changed at all.

[35:08] So, I just asked Wayne to go upstairs and get me the original agreement.

[35:13] So the original CLC agreement from 2004, which was passed by council in 2004, September of 2004,

[35:22] has this exact language.

[35:24] This language has been in place for the past 20 years.

[35:29] This fee language is the replica of what we have here.

[35:34] That's what I was afraid of.

[35:35] I figured it probably came from something old that didn't apply to something that applies to

[35:43] What we're doing here, we have never had, at least there's nothing in the city that I know

[35:47] of that's comparable to the Community Court's facility that would be used in the same

[35:52] way.

[35:53] I think what, I mean, obviously a community learning center agreement wouldn't apply to this

[35:57] building, but this is what, at least in my understanding is a resident of green for a while.

[36:04] This is the shared use that would give us the best thing to build off of.

[36:09] Even though we have community learning centers,

[36:12] we have never had a facility like this community court,

[36:15] so it's going to be used by both parties

[36:16] and the way that this is.

[36:19] So, except that we did add the GMS gym

[36:21] because that is different.

[36:24] And, except that we add, as will be further provided

[36:26] for in the shared use agreement,

[36:28] because to your point, it is different in that way.

[36:31] And this was exactly my issue with that contract,

[36:34] the first time that I saw it.

[36:35] And the second thing I wanted to say,

[36:37] And again, you will recognize that I've said this before.

[36:42] I am the lawyer for the city, which means the administration.

[36:46] It also means the council.

[36:48] There are seven council members.

[36:50] I am not willing to make a change based upon one person's requirement.

[36:54] And I've done that before.

[36:55] It's not just been this time.

[36:57] I've done that before when it's been legislation.

[37:00] And I get directions from one person wanting one thing.

[37:02] And six others wanting something else.

[37:04] I'm I'm I'd be frank. I'm just not willing to change that so that's a consensus that everybody

[37:09] I'm Council wants this to be changed and that means then and we have to go back to the drawing board

[37:14] I have to go back to school boards

[37:18] Council and rewrite this legislator rewrite the agreement right it absolutely means that and I am not directing you to make any changes

[37:26] What I said was the conflict I see and the problem that I see with the clause is easily changed and

[37:33] and made clear by putting in the language that the shared use of

[37:42] agreement governs the setting of those fee schedules.

[37:46] Now, if that is too much work and the council doesn't want that change to be made,

[37:52] that's fine, but I've done what I needed to do here,

[37:55] because I wouldn't be true to my background or what I know if I didn't bring this up.

[38:00] I'm certainly not directing you to do anything, but I am making the point that I needed

[38:05] to make about the fee schedules.

[38:10] So, are there any other questions about the agreement or concerns or comments?

[38:16] I got a question, that's for Mr. Smith.

[38:20] So as you read this and you see this, let's say an auditor, we're going in and we're doing

[38:24] not it.

[38:28] And the law director just pointed out that this goes back to our agreement was learning

[38:32] centers from 2004. Has there ever been a question about the income that may have come in

[38:39] that shows on our side or shows on the school side in an audit? Has there ever been a problem?

[38:44] None that I'm aware of since none's the type in here and none that I'm aware of part of that.

[38:50] And so going back to the Learning Center as a 2004, we have done what, like with the primary school and things like that.

[38:59] So, and you're saying this exact same language as in that agreement.

[39:03] Yes, or other than we did add the GMS gym because that's a little bit of different.

[39:07] And we added in that we'll be further provided for in the shared use agreement because they're still working on that part of it as you heard her talk about.

[39:13] All right. Thanks.

[39:14] That leads me to another question and so based on the 2004 agreement, what school facilities operate like what we're anticipating with the Community Courts project?

[39:24] Where does the City of Greens set a fee schedule for any of these community learning centers?

[39:34] You take a fee, you take a fee at Pickleball?

[39:36] Yeah, as they do in the school gym, right?

[39:40] Adult basketball, pickleball.

[39:45] We take a fee.

[39:48] And I don't know, there's never been a problem that I'm aware of.

[39:52] So you take fees for community leagues or whatever that are using the school's gems under the agreement.

[40:00] And we really don't make money.

[40:03] So I mean, we're just covering, like, so we have to buy t-shirts and, like, a trophy or whatever their prize is.

[40:10] We set the fees so that we break even.

[40:13] Okay, so I'm just going to make the point and that's a good question.

[40:17] It's nice, it's nice to understand where this comes from.

[40:20] I'm going to make the same point I made before.

[40:22] This is completely different than that.

[40:25] This is completely, this is a facility that's going to be used in a completely different way,

[40:31] with completely different responsibilities for maintaining it.

[40:35] The schools, I'm assuming that do you do any of these things during the summer, any of these leagues?

[40:45] Well, I guess it depends how you define summer, any time when school is not in session.

[40:51] Well, do you have any, do you do any of our day camps or anything use school facilities?

[40:55] Yes, so there would be an example.

[40:56] Do you do our cooking camp out of the high school?

[41:00] But other than that, not really.

[41:02] I mean, there's some things that probably cross over before school is out.

[41:06] Like we might have a few, I think volleyball or one of them goes and finishes up after school is out.

[41:14] Okay, you know what, we're gonna, and I shouldn't have even asked that question to the point.

[41:18] We can't absolutely, we do use the school for day camp purposes.

[41:24] That we collect a fee for.

[41:26] Actually, more accurately, we use the CLCs.

[41:29] Correct.

[41:30] Sorry, it would be a CLC right.

[41:34] From what I know about CLCs and the way that we plan to use the Community Courts facility,

[41:40] It's something far more different elaborate and detailed than the way we use green high school as a CLC.

[41:49] Well, I think that's why it's important that we have a shared use agreement, which we don't really have for these other CLCs because they're not maybe as elaborate.

[41:56] That's the whole point of having a shared use agreement.

[41:59] I'm 100% with you, which is why I'm saying exactly the only thing that I'm saying.

[42:04] Put that language where it belongs in this paragraph.

[42:07] I mean, it belongs where it is, but mentioned it again with regard to the fee schedules.

[42:13] Look, this is too much detail, and if the rest of the council here does not believe this is important,

[42:18] we can certainly move on from it.

[42:22] But that's what your point Valerie, as exactly the point I'm going to say.

[42:26] But I guess my point also is that not to argue, but it's here.

[42:30] It's not, it's only there with regard to how the fees will be used.

[42:36] It's only there with regard to the fact that the fees will be governed, how they're used will be governed by the shared use of agreement, not how they're taken in.

[42:47] And that is my point.

[42:48] Okay.

[42:49] In a nutshell.

[42:51] Are there any other questions about the agreement that don't relate to the fee schedule?

[42:57] Madam Chair.

[42:59] But my only common is that my view on this is not that I don't think the comment and analysis

[43:06] is important.

[43:08] It's just that I think my understanding of how this agreement works is it's a broad

[43:12] declaration of rights between the parties and the specifics of how the machinery works

[43:17] are going to be in more detailed contracts that the parties are going to continue to work

[43:21] on as this situation develops and so it's not really meant to be an overly specific document.

[43:27] It allows for the parties to negotiate and work together on those specifics as time rolls through.

[43:34] And that's why this works for me.

[43:36] Thank you.

[43:37] Thank you.

[43:38] And you're right.

[43:38] And the way that the parties will do that is through the shared use agreement,

[43:42] which is why I think something is important about,

[43:45] as how the fees are set up for use of the facility,

[43:49] should state specifically that it will be covered in the shared use agreement.

[43:53] So we're right on the same page there.

[43:57] Anybody else have anything on the contract?

[44:02] Ms. Fayette, I just wanted to make sure you knew,

[44:05] obviously the architect is here as well.

[44:06] They were going to do a short presentation

[44:09] that maybe we should have mentioned right away.

[44:11] Oh, nobody told me it's not an idea.

[44:13] So I would like them to still be able to do that

[44:15] just because I think to your point,

[44:18] we're spending $14.9 million on this facility

[44:20] and I think what they'll show tonight

[44:23] It really gives a great overview of what is expected, and we'll actually walk through the building, so with them.

[44:31] The wonderful. If I had known, I would have asked them to come up at the beginning of our committee meeting.

[44:35] I'm sorry.

[44:37] I didn't know what to say.

[44:38] I didn't know what to say.

[44:39] I didn't know what to say.

[44:42] That's the reason why we're still talking about this piece of legislation.

[44:48] Why don't you come and give us your presentation?

[44:59] Take your minute.

[45:08] I'm sorry. I think everyone knows you, but maybe not. So, because you just said you're a dose yourself, thank you.

[45:13] Sure, I'm a Linda Schelfaro from Seoul here's the architecture I'm a principal there and kind of managing both your project and the schools project.

[45:22] project. So, I've been working with the school district since last summer and then you

[45:27] guys since you approved our initial agreement. So, since we saw you guys last time I

[45:34] know Valerie gave a little bit of an update at your last meeting, but we wanted to kind

[45:39] of go in more detail as you mentioned and show you the 3D model. So, we have been meeting

[45:45] with your stakeholders. We've had follow up meetings with both the school district and

[45:50] city and really can end also the sports groups and have continued to refine the design based

[45:58] on all the input that we're receiving. So we are kind of a milestone now, I'll talk kind

[46:05] of high level about schedule. So we're at a milestone right now that we call design development.

[46:11] So we just turned over another set of documents to him and construction, who is the construction

[46:16] manager at risk on the project, both their office and our office are going through a cost

[46:21] estimating process right now, which is to kind of another set of checks and balances

[46:26] to make sure the project is designed at budget.

[46:30] So we're going through that process this summer, but we're at a point now where we've really

[46:35] developed and refined the design and are able to kind of show you a 3D model kind of walk

[46:41] through of this space, what the materials will look like,

[46:45] how the aesthetics of the building are working

[46:49] and how the building is functioning.

[46:51] So I'll turn it over to Andrew to kind of walk you through

[46:54] the building.

[46:56] Awesome.

[46:57] Again, as Melinda said, I'm Andrew Lothin.

[46:59] I'm also a partner at Soul Harris Day Architects.

[47:02] And we've got the model shown up here on the screen.

[47:05] So if you're familiar with the floor plans,

[47:07] we'll kind of go a 3D through the model real quick

[47:10] and then you can jump to the plans

[47:12] and then show you a few exterior renderings

[47:13] that I think were presented with the last council meeting.

[47:17] But just to orient yourself,

[47:18] pieces at the south end of the screen

[47:21] that you see the three entrances to the site

[47:24] are basically where they're at currently.

[47:27] You can see the wet land there at the bottom left hand

[47:30] part of the screen.

[47:32] So we're really looking to identify those three access points

[47:36] for obviously the different types of access

[47:39] on the west hand side, which is on the left.

[47:41] that'll be the bus access to the middle school,

[47:44] that center drive.

[47:46] It's kind of a bowl of our condition there, right off of Steece

[47:48] and right there at the main entry.

[47:50] You'll see that large parking lot, the left-hand side,

[47:54] is dedicated towards the school parking for visitors and staff.

[47:59] The right-hand side would be more for the community courts.

[48:03] And with that, also the right-hand side,

[48:06] which is the east would really, or largely intact,

[48:11] keep a lot of the parking that's to the east

[48:13] out of the intermediate school.

[48:15] The main difference is, as bulldog bull of art,

[48:18] currently by sex, the site,

[48:21] we're actually gonna be starting some early site work here

[48:23] like this summer to go ahead and relocate bulldog bull of art.

[48:26] So kind of right where the cursor is,

[48:28] moving east and west there,

[48:30] gonna create kind of a three way intersection condition,

[48:34] right where the cursor is,

[48:35] And then it'll head east towards the north side of the tennis courts, and then it'll go ahead and head south there on Stease as well.

[48:43] So tennis courts will remain intact.

[48:47] And yeah, that's kind of the overall psych practice fields.

[48:50] We'll maintain the one that's currently there, and then really you shift the other one to the north behind the bus parking area.

[48:58] We'll go ahead and zoom in a little bit here, so just to give you some orientation.

[49:02] the middle school is obviously more on the left-hand side of the screen, the community court

[49:08] stare on the right-hand side, and the parking lot area here that also serve as like a queue or

[49:17] staging area for a student drop off there in the morning, but then right here the parking lot

[49:22] the main entry would be kind of right there where the cursor is. Materials on the exterior,

[49:28] we're showing two different colors of brick. We have a black brick that you see on the left-hand

[49:32] side, which that former area will go inside and see are the two studio spaces within the building.

[49:40] And then we have a red brick that is a large portion on the east side, and that large

[49:47] glass area, a two-story space that's the main entry into the community courts there.

[49:52] As we kind of circle around the building on the outside, so right now those vertical windows

[49:59] that you see that's a cowl material, it's a translucent material that allows diffuse natural light

[50:04] into those gym spaces, but it doesn't provide that harsh light that you would get from just

[50:09] a normal glass window, so thinking especially in the basketball court areas and all the other

[50:14] activities right there in the front, and as we continue around, we have those same punched openings

[50:20] up on the upper level that would be all the way around the court as well. That black form right there

[50:25] the middle of the facade on the east side that's a exit stair that exits off of that elevated

[50:32] track and as we continue to turn around the back side there's some access also into that

[50:41] turf field area so if we zoom in we have an overhead garage door there and then also an exit

[50:47] out of the north side of the turf field area where the glass is as well so that gives you kind of

[50:54] A good idea of the exterior and then we'll kind of go in through the front door. I guess before we do that

[51:01] We're also seeing a

[51:04] Like a green roof up on the right above the studios there, so again the potential to have some tables or some small events up there some vegetation and

[51:14] Yeah, kind of like a little roof patio area. So when we enter in the building right here on the south side

[51:21] We've got a main vestibule and a window just to the left that kind of looks into at the

[51:26] office area and then once we walk through this space we have a control area with a check

[51:31] in desk. So within that check in desk in control area, obviously having the ability to pass through

[51:40] that's a two-story space that you see there. So we have a little, I guess, just walkway up on the top,

[51:47] Which would connect to the community track and then right here on the the first level

[51:52] We have a little kind of like waiting area lounge area right now

[51:56] We're again as one didn't mention we're in this design development. So we're still meeting with the city to go ahead and

[52:01] Review all of the interior concepts color palette and stuff like that

[52:06] So right now we're kind of showing a little seating area

[52:08] I'm some wall graphics some of those sports balls that you see on that wall and then if we go down this hallway here

[52:15] You'll see some vending there on the left hand side, some day lockers on the right hand side.

[52:21] So if you're there for a couple of hours being able to put your personal items in those lockers.

[52:26] And then we have two studio spaces there on the left hand side.

[52:29] So when we walk into that studio space, you can see that there's an operable partition within that room.

[52:35] That operable partition, you can go ahead and close and make it two smaller spaces.

[52:39] Or again, it can function as a large space.

[52:42] We have some mirrors on the north side of that room with some TV display that allow for different types of classes or exercises that might go on within that studio space.

[52:54] Right here at the end of the hallway, that is like an emergency exit only that would exit out towards the middle school.

[52:59] And then on the left hand side of this hallway of the main group restrooms, we have the men's and women's and then a center like family and restroom.

[53:06] and then right here this door would lead to the middle school gym. So the middle school gym,

[53:11] you can see that again we have no visual access to that middle school gym. I'm kind of created

[53:18] like a vestibule condition too. So thinking about you know when the school day is going on,

[53:23] that gym there's no visual connection to that space but then after hours or during the weekend

[53:27] being able to open that up and access the gym from this hallway.

[53:30] If we continue down the hallway here, we can go straight into the, I guess, court area.

[53:39] Oh, I love it yet.

[53:41] So that's good point elevator there on the left hand side.

[53:43] So again, that elevator would go ahead and get access up to the walking track

[53:47] to the second level as well.

[53:49] And then the hallway, just to the left, that moment,

[53:52] that was a point down, that hallway would take you to the

[53:54] turf field area on the north side.

[53:57] Within the court area, again I know we're still working through

[54:00] design, court markings, layouts, we'll continue to refine this in terms of the court

[54:07] marking color and all the court paint colors as well within this space, but currently within

[54:13] this court area, to the bottom of the structure of 23 feet, so that meets the regulation

[54:18] for volleyball use. Within that space, we also have a main basketball court, but then also

[54:25] two full-size cross-court, so the two full-size cross-court for 50 by 84. Then you can see

[54:30] that we have bleachers on both sides.

[54:32] So again, if we have two basketball games going on,

[54:35] we have a center curtain that would drop

[54:37] and then also the viewing from bleachers

[54:39] on both the East and West baseline.

[54:45] It would also be marks for volleyball.

[54:46] So we have a tick marks in there for that.

[54:49] Obviously, you see the pickle ball there,

[54:51] the basketball side court markings as well.

[54:54] And then those two doors that you see

[54:55] on the North hand side, that would be for storage,

[54:59] equipment storage. So again, just thinking about many of the sports can be played in this

[55:03] space, but then also in the turf field area. We go into the turf field area. You also

[55:07] see some doors that would access that central storage area. So we all of the storage for

[55:13] all the sporting events that would go on would be housing that center area.

[55:17] We've talked to the city about potentially putting some sort of donor wall here in the

[55:22] left hand side of this hallways. You kind of go back. You can also see, I'm in the floor.

[55:26] We have a design kind of some, I guess, markings that go into linear distance, so again if

[55:33] there's maybe some spreading exercises that could be isolated to that area, and then

[55:37] we also have some small cubbies, bench, and hooks here in this space, so talking with many

[55:42] of the use sports groups, just thinking about bags or gear that the athletes have just

[55:49] being able to go ahead and have a place to go and put that, and again it's visually, you

[55:53] you know accessible from that turf field area. You can kind of see the netting that goes around there

[55:59] so kind of to define that corner even though it's kind of open. We're providing that

[56:04] sports netting to go ahead and keep all of the balls contained to this turf field area. Within this

[56:10] area we're also showing that indoor turf grass and then you can see the soccer goals on each each side

[56:16] and then those are those two wood doors that you kind of see that's access to that center storage area

[56:21] And you can also see the elevated walking track then all the way around the perimeter of this space as well.

[56:29] So again, that walking track spans not only the turf field area, but also the community court space as well.

[56:38] So what kind of...

[56:39] Andrew, you just went through a couple of nets in the middle, in the middle.

[56:42] You met one of these flying nets.

[56:43] So there are some nets right there in the middle.

[56:45] And so we had talked with, especially baseball.

[56:47] So those are batting cages.

[56:49] The ability to go ahead and drop down those batting cage nets.

[56:52] So again, that would be when they're not in use,

[56:54] it would just be taking up to the structure level up above.

[56:59] So not only would we have four batting cage nets,

[57:01] I believe the size is about 50 by 14,

[57:04] or sorry, 15 by 40.

[57:06] And then we would also have a separate center net

[57:09] that would divide that space also

[57:10] in the two separate spaces within the third field area.

[57:14] So again, the ability, whether it's breaking a baseball team

[57:17] or a lacrosse team in the two separate areas,

[57:20] or two separate teams to be able to use that space.

[57:25] Going to go up the stairs here and we'll get a visual of the walking track.

[57:31] So again, the walking track spans this turf field area,

[57:34] and then also the court area as well.

[57:36] You kind of see the doors on the other side if one depends left.

[57:40] Those are the doors that exit out on that east side near the tennis courts.

[57:43] So again, that's just an emergency exit only.

[57:46] Through a lot of the planning too, we've talked about

[57:49] if there are ever, you know, future expansion and just thinking through those things and how we would

[57:54] able to then utilize the main lobby and get access to a potentially an addition, that could

[58:01] happen. So that would really happen below this seating area in the storage space and then that could

[58:06] be added on later as well. Another thing to point out here in between the walking track on this

[58:11] tour field side, we have elevated viewing area for parents and then we also have this place here too.

[58:18] So if there were indoor soccer event going on, again, just where the platform is and the viewing

[58:24] with these bleachers, obviously you see the North Pole, but it would just be cameras

[58:28] to go and project that image of the South Pole up on those TV displays there as well.

[58:36] And then we'll go ahead and head south here, you can see some window cutouts kind of along

[58:42] this space, and I know we had talked about potentially getting that into the upper level on

[58:49] south hand side too, just for the walking track. Maybe we have a little bit more visual to the

[58:53] outside that way. It's just not that translucent material you have something visually to look at.

[59:00] And then if we take, I was going to say, right here we have some views down into the main lobby,

[59:05] and then this would be the main doors or main access to that walking track above.

[59:10] So if we, yep, pants of the left and look, you can see the main entrance right there in that

[59:16] So then from really that circulation desk, visual not only through those windows into the

[59:22] community court gym, kind of have a line of sight down the hallway to the third field area,

[59:27] but then also up here on that elevated balcony that takes you to the walking track.

[59:32] Up here on the second level we have the drinking fountain on the right with a bottle filler.

[59:37] I also have single use restrooms there on the right hand side.

[59:41] And then obviously, if you use right here to that green roof patio up here on the right

[59:46] above the studio,

[59:50] and if we head down these steps, we're kind of right where we started.

[59:54] Andrew, to clarify, that the green roof is a concept that we want to have, think,

[1:00:00] Think about it may not be fully developed at this time. Correct. So that was one of those things as we were kind of progressing through the meetings.

[1:00:07] It was one of those ideas that were floated out there and again, we're showing that. Again, we're going through that design development estimate right now.

[1:00:16] And those are one of those items that we've kind of identified that could be an alternate.

[1:00:20] But as we get through that process of estimating with him and though it would be one of those things that we would basically account for the load.

[1:00:29] of it being a green roof in the future, we would design the structure that way, but from day one if it didn't happen is if that alternate was not accepted then we would at least have the ability that all the structures designed to handle that in the future.

[1:00:43] And also the main roof, the large roof, we're designing to perhaps add solar panels someday, so I just wanted to bring that up as well.

[1:00:51] Correct, he is designing that structure to be solar ready as well.

[1:00:54] So if we're an option in the future to go ahead and add those panels, again, the structure is designed to go ahead and handle that load.

[1:01:02] All right. Well, thank you. That's very exciting. I'm sorry. I had no idea that you had this in store for us.

[1:01:07] I would have asked you guys to go first, but that's super exciting to get to see the building and that and walk through it that way.

[1:01:16] I just had one question, at some point when you were walking us around upstairs, you said that

[1:01:24] there was potential for expansion, but I was confused about where...

[1:01:28] Yep, so...

[1:01:31] A lot of times when we go through design, it's one of those things that you don't want to kind of limit yourself

[1:01:36] for something that may happen in the future.

[1:01:38] So Melinda is going to zoom in on that storage area.

[1:01:40] So it's kind of that lighter shade green right there that separates the community or the court space on the south and the turf field area to the north

[1:01:50] So if there ever were you know the possibility to expand this facility really we would just convert that storage space into a hallway

[1:01:58] And that would provide further connection into additional courts which would be on the east side

[1:02:03] I understand now thank you

[1:02:05] And Ms. Bavit, that's like not going to happen tomorrow, but we wanted to have that

[1:02:08] building in case, you know, maybe the tennis courts outside would move at some point in

[1:02:13] that we're allow for some expansion, you know, maybe 10 years down the line, 20 years

[1:02:18] down line, whatever it might be, but if you don't have a hallway accounted for now, this

[1:02:23] just makes it a lot easier. And we can use it for storage right now.

[1:02:26] Oh, right, yeah. Now I didn't think it was, yeah. I figured you weren't going to come back

[1:02:31] six months.

[1:02:34] But that is interesting to me. And I just couldn't picture. I got it. It's

[1:02:40] just anybody on the committee. Well Mr. Yergen, do you have any questions or anything for the

[1:02:46] architects? Thank you Madam Chair. First of all, I think this is a great presentation. I didn't

[1:02:50] know you could really see a 3D walkthrough of a facility that doesn't exist yet. That's terrific.

[1:02:56] I wonder if this technology can be made available on the website so that residents can do

[1:03:02] a self-guided tour at some point.

[1:03:05] For sure, we've done operative, I guess other projects in the past were done like a video

[1:03:09] fly through and then just hand that over for you to go ahead and be able to post that.

[1:03:13] So, almost like you saw it today, would be able to go ahead and put together a presentation

[1:03:17] to...

[1:03:17] I think it would be very impressive.

[1:03:19] I think in my mind, I was checking off a lot of community needs as you're walking

[1:03:23] us through this facility and I think people would get generally excited about it if they could

[1:03:29] see it in that way. One question about the height of the ceiling in the turf section and is

[1:03:37] the ceiling straight across or is it slanted straight across? So it is a low slope so you'll have

[1:03:43] a high end which is actually towards the tennis courts and the low end is towards the interior of

[1:03:47] the building but at the low end the bottom and the structure you're right about 23 feet to the bottom

[1:03:52] of that steel roof joist, so.

[1:03:55] That's still pretty good.

[1:03:56] I mean, I've been in some indoor facilities

[1:03:58] where that was a negative for the soccer field.

[1:04:00] Kids were hitting the top when they would kick.

[1:04:03] And it seems like that that's a good amount of space

[1:04:07] for a soccer field.

[1:04:08] Thank you.

[1:04:09] One thing I failed to mention to that safe,

[1:04:11] or I guess sports netting, we had shown on that lower.

[1:04:14] It would also be on that upper portion of the walking track.

[1:04:17] So if there's some sort of practice or something going on,

[1:04:20] obviously in the turf field area,

[1:04:21] you're not worrying about getting hit with a,

[1:04:24] yeah, air and ball or something, so.

[1:04:27] Thank you for that presentation.

[1:04:28] I appreciate the technology.

[1:04:30] Does anyone else on council have any questions or comments?

[1:04:33] Could I address Mr. Yergen?

[1:04:35] So one of the things about posting the model online

[1:04:38] is that, you know, for example,

[1:04:41] when you walked into the building,

[1:04:42] there was that that sports display

[1:04:44] with different kinds of walls.

[1:04:46] Those, some of those things are concepts.

[1:04:48] So what we're trying to do is, is post it when there's a reasonable assumption as to this is what we can build and as they said, there's the work on cost estimates.

[1:04:59] So we're trying to balance posting it and sharing this wonderful information, but also not setting up false hopes or concepts that can't be followed through.

[1:05:08] So I just want you to be aware that's something we really like to do, but we're trying to find that the appropriate time to do that.

[1:05:15] so people can reasonably expect what they see as well will be built. But the technology is incredible.

[1:05:20] I feel like I've been in that building several times and it's pretty cool.

[1:05:24] That's great. Thank you for sharing.

[1:05:25] Thank you, Mayor Nagebauer. Does anybody else on Council have any questions or comments?

[1:05:29] I was just going to comment on.

[1:05:31] Oh, sorry. You're still thinking about your done.

[1:05:33] I just did. I appreciate the waiting till there's some reasonable certainty on the design before it goes public.

[1:05:39] That makes sense to me. Thank you.

[1:05:41] Is anybody on council have any questions or comments about the presentation?

[1:05:49] Thank you very much.

[1:05:51] Thank you.

[1:05:52] Unfortunately, I did look at the contract a little more while they were presenting.

[1:05:57] And I do have one other request that I'd like to make of the law director as far as changing 6.2 if that is acceptable to the council.

[1:06:08] I don't know why I didn't realize it before, but when it talks about the fee schedules that

[1:06:14] the city is entitled to establish, it says that we may establish a fee schedule for the community

[1:06:20] court's facility.

[1:06:22] But earlier, Ms. White's car said that when we had a, you turn them into that sort of thing,

[1:06:30] be collecting fees for the use of all the gym areas, which would include the GMS gym.

[1:06:38] So actually the contract does not give us the opportunity to establish our own fee schedule

[1:06:45] for that gym.

[1:06:48] I think she's talking about something you said to you.

[1:06:51] Well, again, when we looked at it, if you look at that very first line, the city may establish

[1:06:58] select fees for attendance at city sponsor activities at the community learning center.

[1:07:03] So we can collect fees for the community learning center for events that we establish that

[1:07:11] are for city sponsor activities or cities activities, which will be most of them.

[1:07:16] Okay, so this will be most of them, outside of school hours.

[1:07:20] Okay, unfortunately it just shows another conflict we have in this same provision.

[1:07:26] And why are the following two sentences next necessary then?

[1:07:31] After the city may establish and collect fees,

[1:07:33] the Board of Education may establish and collect fees.

[1:07:37] And then we separate the fee schedule being established for the GMS gym

[1:07:42] and give that power to the Board of Education and the fee schedule

[1:07:46] for the community courts facility give that to the city.

[1:07:49] Well, having Mr. Dean look at the original language

[1:07:51] because I think it follows very closely.

[1:07:53] of not the same language.

[1:07:57] I think it's confusing, even if it was the same language before.

[1:08:02] I mean, can I ask her some questions?

[1:08:04] What is the difference between a city sponsored event in an auxiliary user?

[1:08:11] Well, and in practice, not the legal perspective in practice.

[1:08:15] Well, a city sponsored event would be our volleyball league.

[1:08:21] Would be our best volleyball league.

[1:08:24] A Zillary user would be at a U tournament, a 3 on 3 tournament, not something that we are, I guess,

[1:08:37] hosting, developing, advertising, taking reservations for, for instance, couldn't the confusion,

[1:08:48] that I think's created by all the questions that I've asked about the different provisions in this,

[1:08:52] be cleared up by some sort of language that says

[1:08:57] that the details of these fee schedules will be established

[1:09:01] in the shared use agreement.

[1:09:05] I mean, I just still just think we've got something really

[1:09:07] confusing here on a crucial part of the agreement.

[1:09:13] But as Ms. Dean said, certainly not up to me,

[1:09:19] it's up to Council, or at least it's up to this committee.

[1:09:22] I think Mr. Jurgen, you're satisfied with the language as is, correct? You don't want any changes and you don't think

[1:09:29] clarity would be brought by invoking the shared use agreement in that part of the clause.

[1:09:34] Well, I think the agreement understands that the shared use agreement informs disagreement

[1:09:38] with more specificity. I think that's understood.

[1:09:40] I mean, I don't mean to call upon your knowledge as a lawyer, but when you're looking at a clause

[1:09:45] and a contract and you see the shared use of agreement as applying to one part of the clause

[1:09:50] and not the other, can't you make the argument that it's excluded from the first part?

[1:09:55] Does, since it is specifically noted with regard to what the fees are used for,

[1:10:04] there's

[1:10:04] no where that says it governs this.

[1:10:07] So either, I mean, I guess if you want to say it governs everything in the agreement, why is it ever

[1:10:10] mentioned for specifics?

[1:10:13] That's another thing that I find confusing about it.

[1:10:22] My desire for this to be the best contract it can be to govern this really big investment in this project would be that we make that

[1:10:33] Section more specific to say that the shared use agreement will govern those fee schedules. So must be I bet looking at the original agreement and this I know we've already said this

[1:10:41] I just want to say again that we, that language is the language that's in there currently.

[1:10:46] So to answer your question, why that's there, because that original language is what was

[1:10:50] being copied.

[1:10:51] I will say they'll under Article 10, not to confuse the subject anymore, but we have

[1:10:58] a cooperation clause.

[1:11:01] So I also think this is a bit of a catch all that we are, we are agreeing that we're going

[1:11:06] to cooperate for the success of the facility.

[1:11:09] So, okay, well, to your point about the original agreement, I asked the same questions about the original agreement.

[1:11:16] That was my point.

[1:11:19] I had the same concern.

[1:11:21] That's the only reason I brought up the original agreement.

[1:11:23] I had this concern nine.

[1:11:27] Does anyone else on Council see this as an issue or is everyone comfortable with it as it is?

[1:11:34] I'd like just like to know what other people think.

[1:11:37] I'm comfortable.

[1:11:39] comfortable.

[1:11:41] And are you all comfortable voting on this as a five member council without all seven people

[1:11:48] when we're committing 15 million of city money?

[1:11:52] Everybody comfortable voting on this tonight?

[1:11:55] I mean, if it were up to me, I would wait for the whole group, but I certainly don't want to

[1:12:01] do that if everyone wants to go ahead with it tonight.

[1:12:05] So, what are you all saying?

[1:12:08] I'm good for tonight.

[1:12:13] The vote is tonight as well. I'd be prepared to vote.

[1:12:22] I guess I'm fine with voting tonight. I will note that Mr. Brandenburg hasn't had a chance to be here.

[1:12:31] But at the same time, I'm okay to vote tonight.

[1:12:35] So, Ms. Bavada, I would leave it to the finance committee to make the decision.

[1:12:40] Yeah, I just wondered, I wanted everyone's input. I agree. I think it's very unfortunate to have a member

[1:12:45] of council have no opportunity to speak to this because I imagine it's the greatest commitment

[1:12:51] of funds that this council will see, or that we've seen in a long time, or that we will see, so

[1:12:58] it's not, I don't find it ideal to vote with the number of people that we have, but it sounds

[1:13:04] like that's what everyone wants to do tonight, and it sounds like nobody else thinks that this issue

[1:13:12] with in section 6.2 is a material issue. So, we will not ask for any changes. We will

[1:13:19] keep it exactly as it is and we will vote on this during our regular meeting. The next

[1:13:26] piece of legislation before the Finance Committee is on second reading and it is 2023,

[1:13:33] three are 24 as amended.

[1:13:36] A resolution modifying appropriations within certain funds

[1:13:39] in order to provide sufficient funding

[1:13:41] and declaring an emergency.

[1:13:44] And rather than you have to hear this explain twice,

[1:13:48] I will just ask Mr. Schmidt to tell us

[1:13:52] what the appropriations are,

[1:13:54] which are being modified in this legislation.

[1:13:56] Thank you, Ms. Bennett.

[1:13:58] The total request is Council Conceal Conceal is 447,000

[1:14:02] $559.91. Of that amount, $310,259.91 is revenue neutral, meaning there's revenue coming in to support

[1:14:17] these additional request appropriations through reimbursable grants, through insurance proceeds,

[1:14:24] as well as invoicing of fees for services being performed by an engineering firm, which is

[1:14:32] to see then invoices the developers for reimbursement.

[1:14:36] But that being said, I'll run through each individual fund.

[1:14:40] In the general fund, the total requesting is $44,000, $49 and $91 cents.

[1:14:48] You know, the first two lines is just a reclass of 15,000 from labor relations to unemployment.

[1:14:55] Being that the state no longer supplements the state unemployment.

[1:15:00] Funds, the city, once again, is picking up the cost since the ARPA American Rescue Plan dollars is no longer available through the state.

[1:15:11] Next, we have a requesting central administration building contracted services of 17,449 dollars in 91 cents.

[1:15:22] That will be reimbursed by the insurance company for work done as a result of the flooding in the basement of the cab facility.

[1:15:31] The next item is the repairs and maintenance of the central administration building.

[1:15:36] That is for $15,000 for HVAC issues at the schools portion of the facility,

[1:15:43] which the schools will reimburse the city for those expenditures.

[1:15:46] And the following to deal with the highway administration building, the total ask is for

[1:15:53] $12,500 for some additional roof repairs, because of a leak there at the facility, as

[1:15:59] well as some more additional contracted services being requested.

[1:16:04] Next on the fire paramedic fund, the total request is $8,198 of the request, you'll see the

[1:16:14] over time as well as employee benefits total $20,198 that was for the technical unit that

[1:16:23] was utilized by Summit County, which the city will be reimbursed for during the Javan

[1:16:29] Walker incident that was going on up north. Secondly, you'll see within the account

[1:16:38] requests for uniform dollars and protective clothing that money is result of new fire medics as

[1:16:46] well as promotions within the fire department from the new contract that was passed by council.

[1:16:54] Next is the ambulance fund. We have a request of $2,000 for some additional protective clothing

[1:16:59] for use by our fire medics. And with the parks and wrecks recreation fund we have a total request

[1:17:06] at $24,300, there are some cameras that have gone bad, and VR recorders that need replaced.

[1:17:16] There is also some sand, additional sand needed at the Butler Park on volleyball courts,

[1:17:22] as well as some additional increases within some of our utility bills at the parks.

[1:17:29] Next within the Cemetery Fund, we have a total request of $9,250.

[1:17:33] dollars. This was resolved of an accident that occurred out front at the Greensburg cemetery.

[1:17:40] Again, this will be covered through an insurance reimbursement.

[1:17:44] Then within the planning fund, we have a totally request of 185,000 of that amount, 150,000

[1:17:52] deals with consultant set of utilized on development projects, where the planning department

[1:17:58] receives the invoices, the city pays them, and then invoices the developers for these

[1:18:04] costs, as well as the additional amount requested in contracted services of 35,000.

[1:18:11] Finally in the income tax fund, we have a additional request total of 34,862 dollars.

[1:18:18] This is for additional court costs through collection agencies.

[1:18:22] That money the city will eventually receive back being reimbursed for these court costs

[1:18:27] as the cases are settled and people are being charged for non-payment of taxes.

[1:18:34] And finally, under the federal grant fund, the city received an additional $65,000 for

[1:18:41] the Master of the North Project.

[1:18:43] So we need to appropriate these funds from the federal government in order to get reimbursed

[1:18:49] from them.

[1:18:50] So again, the total request is $447,559.91.

[1:18:58] Thank you for that detailed explanation.

[1:19:02] It certainly seems clear to me.

[1:19:04] The reasons for this request.

[1:19:07] Does anyone, or Mr. Yergen, do you have any questions about this?

[1:19:11] No, Madam Chair, thank you.

[1:19:12] Anybody else on council?

[1:19:14] Have any questions about these appropriations?

[1:19:20] All right.

[1:19:21] Is there any reason Mr. Schmidt that you would want us to consider voting on this on second reading or actually would it be better to wait till third reading because there could be adjustments?

[1:19:31] There may be a couple more adjustments that I've been alerted to you today, so on some minor ones that may may adjust this, so yes please.

[1:19:39] All right, so at the appropriate time during a regular meeting, I will ask for time on 2023 or 2024 as amended.

[1:19:47] Is there any older new business to come before the Finance Committee?

[1:19:53] All right, we're adjourned.

[1:19:55] Thank you, Ms. Spavitt.

[1:19:56] The next committee is Environment and Parks.

[1:19:59] I Mr. Brandenberg's absence.

[1:20:00] It will be chaired by myself today.

[1:20:02] Myself and Mr. Noble are present.

[1:20:04] We have one item on the agenda that is on third reading.

[1:20:07] It's 2023, R22.

[1:20:10] A resolution awarding a contract to Skalsky Consulting LLC

[1:20:14] to perform an ADA assessment of green parks and park facilities and declaring an emergency.

[1:20:21] So this is about a $55,000 appropriation with the parks budget.

[1:20:28] This is required by law for cities to do this ADA assessment, so that's why we're looking

[1:20:34] into it.

[1:20:34] It looks forward and is also retrospective to see how we can best make our park facilities and

[1:20:43] marks themselves, you know, just compliant and friendly to ADA people as possible.

[1:20:50] So, Ms. Carr, is there anything you'd like to add to this?

[1:20:53] I think you got it.

[1:20:55] Thank you.

[1:20:57] We discussed this pretty thoroughly at our last meeting.

[1:20:59] There was no comments or issues with committee or council, but I'll open that up again.

[1:21:05] Is there anybody on committee who has any discussion related to this piece?

[1:21:11] I don't have anything further Mr. DeBes.

[1:21:14] Okay, anybody on council?

[1:21:17] Okay, so being on third reading, we will vote on this at our regular council meeting tonight.

[1:21:23] That concludes letter slate of business for the Environment and Parks Committee.

[1:21:27] Is there any older new business?

[1:21:30] Okay, hearing none, we are adjourned at 621.

[1:21:33] The next committee to report is Public Safety, chair by myself.

[1:21:37] Today, myself and Mr. France and President Mr. Megard is absent.

[1:21:42] We have no legislative business today, is there any old or new business for the safety committee?

[1:21:48] Okay, we will not meet them.

[1:21:51] So, the next committee is planning community and economic development chair by Mr. Noble.

[1:21:56] Thank you, Mr. DeVedis.

[1:21:57] My self, Mr. Eugen, a Mr. DeVedis all present.

[1:22:00] The item of legislation on second reading, it's item 2023, R26, a resolution approving the

[1:22:08] final plat and performance bond for Spring Hill, Phase 5, and declining in emergency.

[1:22:15] So I will turn this over to Mr. Weathy to tell us about this place.

[1:22:21] This is, again, Phase 5 of Spring Hill. This is up on Brigham teen. It makes Brigham teen

[1:22:25] called a sack, permanent called a sack, seven lots are being proposed, all pretty much

[1:22:32] basically what was in the original plan, probably all custom homes has been typical of spring

[1:22:42] hill in this location.

[1:22:46] It's about it, there's not much to it,

[1:22:51] the performance bond is in place

[1:22:53] this has been approved and let's say it'll be very small.

[1:23:00] Okay, thank you. Anybody on committee

[1:23:02] have any comments? I guess one question to follow up Mr. Wealey that's okay. Go ahead. You said

[1:23:10] it's pretty much the same is it? It is the same. It's the original plan. So I mean that same number

[1:23:16] of use. Same number units, same size. Similar sizes, everything that was in the preliminary

[1:23:22] plan, continuing on.

[1:23:25] That's when I want to clarify.

[1:23:26] Thank you.

[1:23:26] Sorry.

[1:23:29] I have no comments.

[1:23:30] Council.

[1:23:32] Okay.

[1:23:34] Thank you.

[1:23:35] Okay.

[1:23:37] So, since this is on second reading during the main council, I will ask for time.

[1:23:43] Okay.

[1:23:44] That's all the items of legislation we have.

[1:23:46] just make a note that this, let's taste, taste, taste, taste of tomorrow, is our second comprehensive

[1:23:56] plan meeting in this room, I believe, at 6 p.m. So it is open to the public, although we'll

[1:24:05] be talking through a number of topics with the steering committee. So again, it's open

[1:24:11] the public, so. Okay. Anything else? Okay. Hearing none, we'll adjourn at 624.

[1:24:20] Thank you, Mr. Noble. The next committee is Rules and Personnel, Chair, but Mr.

[1:24:23] You're going to thank you, Mr. President. We have no items of business before us on our

[1:24:28] ledger. Is there any old or new business to bring before Rules and Personnel? Hearing none,

[1:24:33] we will not meet for purposes of discussion. Thank you. Thank you, Mr. You're going to.

[1:24:36] That's committee is transportation, connectivity, and stormwater, chair by Ms. Bavit.

[1:24:42] Thank you. Mr. Noble and I are President, Mr. Brandon Burke is absent. We have one item

[1:24:51] of legislation before us on second reading, so the Transportation Committee will meet.

[1:24:55] That item is 2023 or 25 a resolution awarding a contract to the Aero Mark company LLC

[1:25:02] for the 2023 pavement marking project and declaring an emergency.

[1:25:09] And this is second reading passage has been requested on this item.

[1:25:14] We did discuss it with Mr. Sioka at our last meeting,

[1:25:17] because Mr. Pickett had to be somewhere else that day.

[1:25:21] And he did explain that this is just a housekeeping matter.

[1:25:25] It's what we do every year to do the pavement,

[1:25:29] repainting and marking, is there anything that you'd like to elaborate on, Mr. Pickett?

[1:25:35] No, I think you've probably got a pretty good summary at the last meeting.

[1:25:38] We did.

[1:25:38] Well, there's any questions.

[1:25:41] Does anyone, well, I guess not anyone, but specifically Mr. Noble, do you have any questions from Mr. Pickett?

[1:25:49] I do not. Anyone on council have any questions from Mr. Pickett?

[1:25:54] All right, I will not make same Michael Stanley jokes that I made, all the way really enjoyed it personally at the last meeting.

[1:26:04] And you could just say, I did say it, yes, I did.

[1:26:10] And only a few people got it, but maybe the others got it, they just didn't find it that funny.

[1:26:16] But how do you not do this legislation every year and not want to say it?

[1:26:21] I would want to say it over here.

[1:26:23] I'll remember that next year.

[1:26:25] Anyway, at the appropriate time during our regular meeting,

[1:26:29] I will make a motion on 2023 or 25.

[1:26:33] Can I interject, please?

[1:26:35] We can't pass it on second reading.

[1:26:36] We don't have enough people.

[1:26:38] Oh, actually, yeah.

[1:26:41] You can't take a vote on second reading.

[1:26:43] We can't.

[1:26:43] I don't know.

[1:26:45] We can't do the second reading.

[1:26:47] Yes, correct.

[1:26:49] Sorry. I'm sorry. I forgot about that.

[1:26:52] We're really hoping that that will have at least six people the next meeting.

[1:26:57] Because we'd like to get started on this.

[1:27:00] Well, it won't matter. I mean, it will take effect immediately, right?

[1:27:03] So won't it be emergency?

[1:27:05] If you have six, yeah.

[1:27:08] No, won't five be sufficient at the next meeting?

[1:27:10] Well, it'll be 30 days then.

[1:27:12] Correct.

[1:27:13] Oh, okay.

[1:27:14] So hopefully we have four attendance.

[1:27:16] Oh, maybe we will.

[1:27:17] I'm sorry about that and, you know, there's always chance we can say the special line next at our next meeting when we talk about it.

[1:27:27] So, instead I will make a motion or I won't make any motions at all, I will request time.

[1:27:35] We don't have any other items of legislation but Mr. Pickett, do we have an update on any construction matters?

[1:27:43] I suppose it isn't really news, but we went to the next traffic pattern last Friday, and

[1:27:50] traffic people seem to be responding well to it, he's been working well, even though

[1:27:54] it's a change.

[1:27:55] A little bit of an adapt, so I'm sure for people that are had an eastbound on Bettler Road

[1:27:59] and now have to combine with corporate wood circle, but it seems to be, he's been going

[1:28:04] well.

[1:28:05] So we'll...

[1:28:07] Not that anyone that I know is counting, but are we still holding to the

[1:28:12] 53-day time frame 4-619?

[1:28:17] Yeah, it's a current time.

[1:28:18] It looks like everything's on schedule, so.

[1:28:20] Excellent.

[1:28:20] So even though we started late, we...

[1:28:23] Well, the same duration, I guess, you could say.

[1:28:26] So 53 days from when we started.

[1:28:28] OK.

[1:28:30] Also, here's this question a lot.

[1:28:34] When are we planning to start on Raver Road?

[1:28:37] Actually, they were supposed to be starting this week,

[1:28:40] But with no permanent traffic patterns just working with flaggers, I don't expect it would

[1:28:47] be till end of the month into July, probably before we get into one of the closure patterns.

[1:28:55] And the first thing that will happen is the East End will close.

[1:29:00] So people always have access to May Fair Country Club in that condo group over there.

[1:29:05] I can't remember the name of it.

[1:29:12] from maybe for a road end, even though that one that's closed, that's how they'll get in through the work zone.

[1:29:20] We get into the second phase.

[1:29:23] And it also, like so in that first phase,

[1:29:27] every basically the only other access point is Glenn English Boulevard.

[1:29:32] So when that east end is closed, people will come in to Glenn English Boulevard from the Masland Road End.

[1:29:38] And then the second phase that'll flop, and those people have to come in, then everybody of the accessing their properties from May4 Road.

[1:29:46] So we'll explain that when we get there.

[1:29:48] But if you don't anticipate any closure to the end of July?

[1:29:51] No, until end of July, somewhere else in July.

[1:29:54] In July, somewhere probably more near the beginning of the month.

[1:29:57] Are we still on track to have that?

[1:30:00] That road open for school. It's a possibility at this point, but I wouldn't want to make a commitment on that.

[1:30:13] So what set us back? I know it was our intention to have Labour Road opened before school started, at least I thought that it was.

[1:30:20] Uh, nothing distinct, just the duration of from when we, you know, when we open bids and

[1:30:25] awarded the contract and had the contract approved and everything, just, that, that desire

[1:30:32] was something we always mentioned.

[1:30:34] We'd like to get it bitterly enough to do that, but it just didn't come to pass.

[1:30:39] Okay.

[1:30:39] There's no delays in the project from the contractors and it's just a normal process leading

[1:30:45] up to that.

[1:30:46] So, another question, construction question I have, and I'm glad the chiefs here, maybe this would be his area, maybe it would be Mrs. Wolfords, I don't know, or yours.

[1:30:57] But I received a question this weekend from a firefighter in a neighboring community.

[1:31:03] Asking if we have any procedure in place for notifying the other departments who frequently

[1:31:10] use our ERs, we have two ERs with ingrain and they're right on Masland Road corridor

[1:31:14] if that's being worked on, do we have any process for notifying them when things change

[1:31:21] big time like they just did because the person who expressed it to me expressed a lot of concern

[1:31:26] about the extra time that it was going to take to get into the ERs with their ambulances.

[1:31:36] And that person's department regularly uses both of the ERs and they hadn't received any notice.

[1:31:43] And I wondered if we had a procedure in place for that or if we needed one maybe.

[1:31:50] Yeah, I don't have an answer for that, Chief, maybe you do.

[1:31:55] Thank you, so we're not the only community to go through this to have traffic pattern changes that disrupt the normal flow of ambulance traffic from community to community.

[1:32:08] So within Summit County, all of us, all of the paramedics on fire departments work under the direction of the medical doctor and that doctors associated with the hospital.

[1:32:18] and the hospitals have EMS coordinators. So there's a whole email network, I guess, on the EMS coordinator side.

[1:32:26] So I mean, even things like when there are races and downtown

[1:32:31] accurate and that block-up roads, there's messages that get sent out through the EMS coordinators

[1:32:36] to all of the regional fire departments. So in a similar way, through our EMS coordinator on our

[1:32:43] department Lieutenant Randy Porter, he's able to send messages about specific sea of green traffic

[1:32:49] out to the departments that way as well. So I can't speak to what the internal communication

[1:32:54] would be once it goes to the contact for that department, but we do our best to send those messages

[1:33:00] out and to be in contact with our neighbors and keep them up to date of what the traffic patterns

[1:33:05] are. Okay, so they know an advance that things could be clogged. Yes. It's their issue if they

[1:33:10] I don't tell there if I have advanced, sometimes it's shorter than others, but yes, we share that message.

[1:33:18] Okay, thank you.

[1:33:19] You're welcome.

[1:33:20] I just wanted to be able to answer that question because it's come up.

[1:33:24] All right.

[1:33:24] Well, thank you for that report.

[1:33:26] Anything else?

[1:33:27] Is that it?

[1:33:28] No, thank you.

[1:33:29] All right.

[1:33:30] Thank you.

[1:33:30] Is there any older new business to come before the transportation,

[1:33:36] connectivity and stormwater committee?

[1:33:39] All right.

[1:33:39] We're adjourned.

[1:33:40] Thank you, Ms. Bavit. The final committee is Intergovernmental and Utilities Chair by Mr.

[1:33:45] France. Thank you, Mr. President, myself and Ms. Bavit are present. We do not have any legislation

[1:33:50] before us, is there any business to come before this committee?

[1:33:55] Not, we will not meet. Thank you, Mr. France. Okay, that concludes committee business for the night.

[1:34:02] So we will adjourn at 633 and reconvene at 7 for our regular council meeting.

[1:34:07] I'm

[1:34:11] not gonna have this one.

Committee Meetings on 2023-06-13 5:00 PM

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