[0:01] everybody wants to go

[0:17] first good morning everybody we call

[0:20] this uh special committee the whole

[0:22] meeting to order for Tuesday October

[0:25] 24th

[0:26] 2023 uh moving on the agenda col

[0:30] by

[0:34] everybody as We Gather we recognize that

[0:36] we are on 33 lands which were steeped in

[0:38] Rich indigenous history and home to many

[0:41] First Nations and mate people today we

[0:43] continue to be thankful for the

[0:44] Partnerships with indigenous

[0:46] people thank

[0:49] you moving on item number public

[0:53] information notices uh there are none uh

[0:56] item number D Declaration of Peary

[0:59] interest in the general nature

[1:01] thereof uh any member uh Council that

[1:04] wishes to declare Kary interest and the

[1:07] general nature thereof pertaining to any

[1:09] items on today's agenda or from a

[1:11] meeting at which a member was not in

[1:13] attendance uh seeing

[1:15] none uh moving on the agenda under

[1:19] subject item number one we have 2024

[1:21] budget requests uh so we have I believe

[1:25] four uh four organizations here

[1:28] today or uh or groups um and first on

[1:33] the agenda is the All Nations Health

[1:35] Partners recruitment committee uh

[1:43] Ray 15 minutes

[1:47] sure worship members of

[1:49] council uh my name is Ray rad I'm here

[1:52] as chair of the foundations's Health

[1:54] Partners professional recruitment

[1:56] committee it's a very active committee

[1:58] that the city of canora

[2:00] also has a seat on for voice and his key

[2:03] role is provide oversight to our

[2:05] professional recruiter Jennifer Savage

[2:08] while also ensuring that we're making

[2:10] progress in our recruitment

[2:13] efforts professional recruiter role is

[2:15] really

[2:16] crucial uh because they lead the drive

[2:19] to recruit professional staff and we say

[2:21] that that includes Family Physicians

[2:23] Emergency Room Physicians uh specialist

[2:26] nurse practitioners and visiting looms

[2:28] to our region so it's it's a really key

[2:30] role and it's also important for the

[2:33] recruiter to engage uh medical students

[2:36] and residents to welcome them and create

[2:38] a connection because out of that

[2:39] connection which extends beyond their

[2:42] presence in our community it's an

[2:44] opportunity to recruit them to work in

[2:47] canora because they have experience uh

[2:49] in our community and in our region when

[2:52] we look at our health system today um

[2:55] whether you're here or any other

[2:58] community in Ontario or Canada or North

[3:02] America and so on uh there's no question

[3:04] that we've been impacted by the

[3:06] pandemic in our health human

[3:10] resources uh we're now facing critical

[3:12] shortages in both Physicians and nurse

[3:14] practitioners and then the impact on

[3:16] that and you hear it directly I'm sure

[3:19] access to primary care for Clinic

[3:21] appointments other services like emerge

[3:24] coverage but the truth is we've been

[3:26] able to maintain Service uh despite

[3:28] those challenges however it does place a

[3:31] a substantial burden uh on our present

[3:34] Physicians and nurse practitioners who

[3:35] are Rudy stretched uh to maintain

[3:39] services and also I would say they're

[3:42] also

[3:43] exhausted but they're still working and

[3:45] we're still providing

[3:47] service however it's also fair to say

[3:51] this is probably the most important time

[3:53] we've ever faced in terms of recruitment

[3:56] the recruitment model has changed um

[3:59] it's now an ongoing long-term investment

[4:02] of time energy commitment resources it's

[4:06] a marathon not a Sprint uh every

[4:08] Community is in the same boat so we're

[4:10] competing with

[4:11] everybody and ultimately it is

[4:13] influenced by a meaningful relationship

[4:16] that gets established with potential

[4:18] candidates that are

[4:20] recruitable and this Begins by investing

[4:23] when people are here as students and

[4:25] residents so they can see their future

[4:27] of setting roots in canar and this

[4:31] region and to be

[4:33] successful uh we must begin by

[4:35] supporting our current staff and staying

[4:39] uh they have the best knowledge what

[4:40] it's like to work here they're essential

[4:43] people in our recruitment process they

[4:45] know the practice environments they can

[4:48] be influential for advocating for

[4:50] practicing in this area and most

[4:52] importantly they're already

[4:57] here and we have made progress

[5:00] uh we have welcomed some family

[5:02] physicians we respectfully said goodbye

[5:04] to others who we truly valued and and

[5:06] hopefully they may return someday we've

[5:09] now recruited our full team of

[5:11] psychiatrists we have a new general

[5:12] surgeon who's starting in January and we

[5:15] hope to recruit our third surgeon in

[5:18] 2024 we have new visiting specialists in

[5:21] urology Gynecology and Opthalmology and

[5:24] all these new Specialists again they

[5:26] bring an opportunity for people to be

[5:28] seen here as opposed to traveling to

[5:30] another uh City for

[5:33] that and we also anticipate very soon a

[5:37] funding announcements for pediatricians

[5:39] at team of four for our region so stay

[5:42] tuned for

[5:44] that we've also expanded our teaching

[5:47] capacity uh with nsum for students and

[5:49] residents and we also see that as an

[5:52] important role that we can serve uh

[5:55] because by bringing more students and so

[5:56] on we create relationships they get to

[5:58] see us and ask action and we have

[6:01] opportunities to connect with them and

[6:02] and recruit them when they graduate

[6:05] we're also very important to have an

[6:06] involved physici group um we call them

[6:09] our local education group and they offer

[6:12] uh teaching opportunities in a variety

[6:13] of disciplines so that when we're

[6:15] recruiting uh students and and so they

[6:17] can get a tremendous experience with the

[6:19] variety of services that we have

[6:22] available um how hosting medical

[6:24] students and residents a really great

[6:25] way of showcasing our community and this

[6:28] would not be possible with our dedic

[6:31] created group of professional and

[6:32] Hospital staff who work very closely

[6:34] with our professional recruiter and

[6:37] those positive experiences are further

[6:39] augmented by uh local people community

[6:42] members uh the local activities that are

[6:44] available shops restaurants Etc that's

[6:47] all part of building a relationship of

[6:50] event eventually having people work here

[6:53] but it's very competitive and to be

[6:55] competitive we have to widen our

[6:58] marketing uh we had uh we were with a

[7:00] group in Israel to try and recruit not

[7:02] Israel pardon me Ireland uh to recruit

[7:06] uh foreign uh medical graduates because

[7:08] they can now come into Canada and into

[7:11] Ontario under changes in how licensing

[7:13] works so so we have a really

[7:16] big uh you know uh challenge in order of

[7:20] doing everything possible to

[7:21] recruit uh we have to keep working on

[7:24] relationships so that they're well

[7:26] established uh when we bring new local

[7:28] Physicians into to uh maintain our

[7:30] services we also potentially show them

[7:32] that this is a really good place to work

[7:35] and uh and we must also encourage

[7:37] Physicians uh who have previously

[7:38] enjoyed positive locom experiences here

[7:41] to refer colleagues and friends to

[7:43] consider coming here as well many

[7:45] communities are offering significant

[7:47] recruitment incentives with return and

[7:49] service agreements housing

[7:52] subsidies and uh the far the more short

[7:54] you are uh the more desperate you are

[7:57] and the more things you do usually tied

[7:59] though on uh return and service

[8:01] agreements of at least 3 to 5

[8:05] years so the city of canara has

[8:08] supported our recruitment committee have

[8:10] provided funding for $25,000 per year

[8:13] for a long time uh to support the effort

[8:16] of the professional recruiter and we as

[8:18] all nation's Health Partners we

[8:20] sincerely appreciate uh the city's

[8:23] support I was in front of uh Council in

[8:25] January

[8:27] 2023 and we requested the city of canor

[8:30] to increase their contribution to

[8:31] $40,000 perom and that's really just to

[8:34] support our increased efforts that we

[8:36] need to do uh with all the recruiting uh

[8:39] aspects that I identified earlier it

[8:42] also allows the professional recruiter

[8:44] to travel more and also more importantly

[8:47] potential recruits are looking for site

[8:49] visits in order to get a Fel for the

[8:51] community look at housing and things of

[8:53] that nature all of that helps and I do

[8:55] understand that um in your draft budget

[8:58] for 202 24 you have put in a provision

[9:01] for consideration as part of your budget

[9:03] which we appreciate uh you further

[9:05] considering

[9:07] that so I'd like to extend uh our

[9:09] sincere appreciation to the city of

[9:11] canora for your long-standing support

[9:13] and engagement with our recruitment

[9:14] efforts and um we look forward uh by

[9:18] working together uh to make sure that we

[9:20] can uh reduce our vacancies and expand

[9:23] our services here thank you very

[9:26] much question Council

[9:32] thank you thank you for your

[9:33] presentation Ray um just a quick

[9:34] question you mentioned recruiting

[9:35] doctors from Ireland um I think that's

[9:38] really exciting and pretty cool that

[9:40] that type of an agreement exists with

[9:41] Ontario is Ontario working on more

[9:43] reciprocal agreements with Manatoba like

[9:45] is there are there still barriers with

[9:47] recruiting doctors from Manitoba to

[9:48] practice here well we've tried to reduce

[9:51] them to the full extent we can like for

[9:53] instance just to keep your merge open

[9:55] trying to get Physicians to come for a

[9:57] merge uh you know we at the beginning we

[10:00] had no flexibility on the time it took

[10:02] the license of physician and we said

[10:04] well we need them for next week we can't

[10:07] wait 3 months so we were able to

[10:09] negotiate special Arrangements uh for

[10:11] faster licensing and I think um as we go

[10:16] further I think that that that's part of

[10:18] a really uh important discussion we need

[10:20] to have with Manitoba in terms of

[10:22] service access the ability for

[10:24] Physicians and even health

[10:26] information uh to be more expedited uh

[10:29] in terms of how we work as neighbors so

[10:32] I think all of those things Grant

[10:33] they're all part of the same discussion

[10:36] thank

[10:37] you c b yeah again thanks for your

[10:39] presentation right you just mentioned

[10:41] you have a full team now of

[10:42] psychiatrists how many how many members

[10:46] do that team make up who are they well

[10:48] it's uh three three psychiatrists and we

[10:51] can also recruit another. 6 under the

[10:54] funding that we have um we still rely on

[10:57] some looms uh from time to time time for

[10:59] vacation coverage and things of that

[11:01] nature uh we are in a bigger discussion

[11:04] though with Su Lookout and so on over

[11:07] because they also have a need for

[11:08] psychiatrists of actually expanding our

[11:10] model to include more so these are all

[11:13] things that that are sort of adjusting

[11:16] as we go forward I'm sure with this

[11:18] being a regional

[11:20] psychiatric facility it's it's it's

[11:23] important it's priority who are the

[11:25] psychiatrists that we have uh it's Dr

[11:29] Shen Dr kall and Dr

[11:33] Marbel and uh yeah well when we lost all

[11:37] our psychiatrists uh Dr kall was the

[11:40] first one that we recruited then Dr Shen

[11:43] came just over about a year ago Dr

[11:45] marbor just came this year and they all

[11:48] have different areas of practice which

[11:50] really gives us a broad coverage for uh

[11:53] for mental health

[11:56] thanks council could you tell us um

[11:59] exactly the amount of doctors were

[12:02] short I think in Primary Care well I

[12:05] think uh it depends on what service but

[12:07] I think in primary care we think

[12:09] somewhere between 10 to

[12:11] 12 uh in primary care and emerge I can

[12:14] tell you it's about

[12:17] 40% so we are relying on looms and and

[12:20] so on to but it's also on a nurse

[12:22] practitioner side too where you know and

[12:25] also we also look at physician assistant

[12:27] you know different different uh

[12:28] professionals that we can also bring in

[12:30] to take pressure off of Just The

[12:33] Physician uh so those are all all things

[12:35] that we're working on but you know you

[12:37] should be aware though that we're in we

[12:40] have a funding

[12:41] proposal which would cover all the

[12:43] services provided by physicians with a

[12:46] small number of exceptions but certainly

[12:48] emerge primary care we have a a unique

[12:52] funding model that's actually being

[12:53] negotiated right now that if we get

[12:57] that that's going to be the major

[13:00] benefit that we can achieve in order to

[13:02] actually recruit by actually solving our

[13:05] salary inequities relative to to the

[13:07] South which creates problems recruiting

[13:09] here so if that gets approved that

[13:13] changes

[13:17] everything any other questions

[13:21] Council okay thank you very much thank

[13:24] you very

[13:27] much

[13:29] uh next up we have uh triple place we

[13:37] have morning

[13:39] worship May and Council uh Council and

[13:43] staff as well good

[13:46] morning uh just I think we're set to

[13:52] go always tough to

[13:54] follow I don't like following remember

[13:57] last year my my backman watch rang and

[14:00] uh technology wasn't working

[14:17] [Music]

[14:25] early just go from

[14:27] there

[14:31] technology just doesn't seem to like me

[14:33] today

[14:36] again okay we'll start basically so

[14:38] Triple Play is as most members would

[14:41] know and have seen we're into our 28th

[14:43] year we still have a number of those key

[14:45] people as we call them our rocket chair

[14:48] uh rock stars Jack Martin is one of them

[14:52] who you know just doesn't seem to let it

[14:54] go and is inspirial and leading uh us as

[14:58] we go forward

[14:59] Dar is here today Dar is our she is the

[15:03] uh the chair of the executive committee

[15:05] and also drives Us in and where we go

[15:07] our with our Forward Thinking Triple

[15:10] Play has always been a funding

[15:11] assistance for registration activities

[15:13] we're we're good we'll just go up uh to

[15:16] help Community Sports Music Arts culture

[15:18] programming we're a lending program over

[15:21] at the uh Rabel Lake Road 239 rabbit

[15:23] Lake and thank you to our Partnerships

[15:26] over there to keep that building uh

[15:28] avail aable for us it's it's been

[15:29] amazing since Co started how much

[15:31] equipment we go through especially

[15:34] around the inventory that stores have

[15:36] been able to keep but more so some of

[15:38] the pressures we'll talk about this

[15:39] morning we're also a partner for local

[15:42] organizations to fund family activities

[15:44] and recreational programming U we've

[15:46] done some really unique things we want

[15:47] to talk about today as

[15:50] well as Ray had mentioned in his

[15:52] discussion Co has also been very tough

[15:55] on local kids we see it right across the

[15:57] board in our school

[15:59] but mostly in our Sports Recreation

[16:00] cultural programs we see impacts uh I

[16:04] would refer again to council to look uh

[16:06] if they have time to go back to

[16:07] JumpStart JumpStart state of sport uh

[16:10] review is up for 2023 and whether it's

[16:13] sport Recreation culture I think you'll

[16:15] get a very deep appreciation for some of

[16:17] those impacts those impacts are wide

[16:20] variety uh Partners continue to see the

[16:22] impacts of Co in all aspects of sport

[16:25] Recreation arts and Co programs

[16:28] consequent on family and parents is

[16:30] unique significant barriers to sports

[16:32] cultural activities with increased

[16:33] pressures financially on parents cost of

[16:37] living increases and decisions to

[16:38] register kids or put food on the table

[16:41] is is really a true Factor

[16:43] today 4 and 10 parents continue to

[16:46] report adverse effects on their children

[16:48] from reduced participation stats that

[16:50] continue to grow and we see every day in

[16:53] sports play and significant cultural

[16:55] leisure activities including signs of

[16:56] less physical activity Fitness

[16:59] feeling of loss resentment and anxiety

[17:01] and so those continue to pressure us all

[17:04] and to our organizations who try to keep

[17:06] the doors open increased pressures of

[17:08] operational costs and fees posing new

[17:10] challenges for sport organizations and

[17:12] that goes right across the board for

[17:14] just recruiting a volunteer today uh to

[17:16] Commitment of family

[17:18] members so the research and studies go

[17:20] deep into things like 81% of sports

[17:23] organizations say costs have increased

[17:26] 62% of sport organizations say the

[17:28] current economic situation has led to

[17:30] reduce signup rates for their

[17:31] programming which also has had a direct

[17:34] impact on us as a programmer with the

[17:36] barrier of what we used to say a $30,000

[17:39] layer we're not even seeing those kids

[17:41] register today just because those those

[17:44] figures and numbers have have almost

[17:45] wiped them out of those opportunities

[17:48] 44% of parents say they cannot afford to

[17:50] register their kids in sport today and

[17:53] as well 58% of parents say that

[17:55] registration fees program costs are on

[17:57] the rise and we've seen that rise

[18:00] 177% from the study over the years since

[18:03] Co of December

[18:05] 2021 so what do we see for for triple

[18:07] play increased pressure increased

[18:09] support uh I would say and I think Dar

[18:12] would attest that it's been a bigger

[18:14] year than we anticipated in what we've

[18:16] been trying to do we've been out a

[18:18] little bit more out of the box but we

[18:20] continue to support work with sports

[18:21] Recreation culture programs to focus on

[18:23] registration and participation fees we

[18:26] continue to support our equipment lock

[18:28] room in its greatest uh needs what we're

[18:31] not seeing or what we are seeing as a

[18:33] generous uh supply of equipment in from

[18:35] people but less and less opportunity for

[18:37] families to pay which is all right it's

[18:40] it's a loan equipment share program uh

[18:43] but mostly in the past we would get

[18:45] donations for equipment we're just happy

[18:47] to see the families leave and to those

[18:49] that drop off our equipment we're very

[18:51] thankful that we continue to stock our

[18:53] shells we have worked in a couple new

[18:56] opportunities of purchasing some some

[18:57] Partnership of VI equipment one of those

[19:00] recently and we talk about in our

[19:01] partnership with Bard anyone and a a

[19:03] skate park celebration at the park we

[19:06] have really worked hard this year on new

[19:08] sponsorship and collaborative

[19:09] opportunities and I want to share a

[19:11] couple examples in and mwood uh

[19:13] Adventures is probably one of the best

[19:15] we can show and we're assisting in

[19:17] changing the landscape and regrouping

[19:18] our financial requirements we need to

[19:21] raise the bar for for kids the bar was

[19:23] low uh and it's keeping kids from or at

[19:26] least from our support so we're going to

[19:29] raise that bar to hopefully capture more

[19:30] and this year the executive did a a

[19:32] raise of a bar that hopefully we caught

[19:35] more kids this year than we did last and

[19:37] finally we're working in great

[19:39] Partnerships recently with schools and I

[19:40] think that's probably our biggest

[19:42] collaboration and partnership is getting

[19:44] in with the schools and our first nation

[19:47] Partners our sponsoring Partnerships are

[19:49] key um the ass that we have is is a

[19:52] percentage of maybe less than 8% of what

[19:55] our ASA build is for our program and

[19:58] without our sponsors and partners we we

[20:00] just can't make that work for those that

[20:02] know Vicky Moss uh what a great lady she

[20:05] was started off with offering just

[20:06] collection of skate equipment for us

[20:08] last winter turned into an amazing

[20:11] partnership she also as most might know

[20:13] she works in program down in ger Park

[20:15] which is a pocket of our kids out of the

[20:16] mental area that traditionally don't get

[20:19] those opportunities for participation uh

[20:21] we we partnered with some funding

[20:23] agreements that anyone anywhere anytime

[20:25] could use that equipment and Vicki grew

[20:27] that into Family Day p uh barbecue

[20:30] picnic which we sponsored and supported

[20:31] with Honda and what a great day that was

[20:33] to to see hot dogs flow off of barbecue

[20:36] as fast as we could cook them and and

[20:38] basically see a great group of kids and

[20:40] family enjoy that day that also led into

[20:43] a partnership with her husband who is

[20:45] the general manager at Honda who

[20:47] sponsored s SI event which we had some

[20:50] great relationships and now I just

[20:51] worked in with her family p Pine our is

[20:54] it mental Family Resource Center in

[20:57] gifting for Christmas and ensuring kids

[20:59] the age of 12 to 18 do get some some

[21:02] equipment and some gifts for Christmas

[21:04] so it's interesting how collaborations

[21:06] and sponsorships can work our indigenous

[21:08] Day first day of summer national

[21:10] ghostgate day was was a huge success we

[21:13] purchased equipment through and with

[21:15] with partnership with board anyone to

[21:17] make sure that kids could financially

[21:18] afford a board uh needed a new board

[21:21] repair their board uh we celebrated that

[21:24] day up in the park uh we ended up just

[21:26] getting it in before one of the bigger

[21:28] storms uh took us away um sponsorship

[21:31] also then led into the San Memorial

[21:33] skate which is a great uh recognition to

[21:36] Sam and the community uh as everyone

[21:39] would know I I don't know anything that

[21:41] we've done better than our small cookie

[21:43] day and we thank everyone including our

[21:45] city Partnerships uh that that ate a

[21:47] cookie I don't know anyone that that

[21:49] didn't eat a cookie or share a cookie

[21:52] last year's total was a raising of

[21:54] $33,600

[21:56] that by far is smashed our record um and

[21:59] we continue to believe that we we get

[22:01] that for one more year those uh events

[22:04] then led into our opportunity of a

[22:06] partnership that started off on on a a

[22:08] challenging note ended up great in the

[22:10] partnership that we were able to share

[22:12] some of those smell cookie dollars uh

[22:14] with the school program and help of

[22:17] finalizing an inclusive playground so

[22:19] things go differently in different ways

[22:21] but those Partnerships have grown and

[22:23] interesting enough their sister smaller

[22:25] school at Christmas was Raising selling

[22:28] candy for uh Triple Play kids uh they

[22:31] were quite excited to know that they

[22:32] were partnering with us to to make their

[22:34] dollars and their cookies and and their

[22:36] candy donations go a long way as well

[22:39] I'd like to thank the city uh for

[22:42] helping us through uh the funding

[22:44] program it's it's it's your tourism

[22:46] program it's s St I should know that off

[22:48] the top of my head the funding that goes

[22:50] through your hotel supported us through

[22:53] bringing in the out out of town teams

[22:55] for the hotels uh helping us cut our car

[22:58] cost to that uh Triple Play took the

[23:00] whole responsibility of all cost to host

[23:02] that we worked in partnership with both

[23:04] our girls and our boys minor hockey

[23:05] program and we were able to raise

[23:07] $177,000 in two games and that in turn

[23:10] is helping us partner with our minor

[23:12] hockey groups uh for equipment

[23:14] registrations but the biggest part uh

[23:16] just recently uh The Right Start program

[23:20] uh for kids first shift 31 kids

[23:22] registering we we've worked a

[23:24] partnership that we will pick up the

[23:25] additional registration uh funds for

[23:28] those kids to ensure they play all year

[23:30] and hopefully keep the large percentage

[23:31] of those girls and boys playing hockey

[23:34] as well we just walked yesterday from

[23:36] our upgrade uh relationships with Beaver

[23:38] bra bike program uh a strong Kudo to

[23:41] Debbie Novak and the work that she did

[23:43] to get that bike program I'm going um m

[23:45] cranic is as a passion of a person I've

[23:47] ever seen in a school in regards to

[23:50] starting biking I've never seen so many

[23:52] kids on bikes again which is great but

[23:54] that relationship now uh formed allowed

[23:56] 20 bikes to be freed up in a partnership

[23:59] between Northwest Health Unit um Triple

[24:01] Play and Evergreen school to hopefully

[24:04] uh soon announce 20 new uh mountain bike

[24:06] program for the Evergreen kids and and

[24:09] so th those collaborations get us deep

[24:11] into Partnerships that we didn't

[24:12] traditionally see us doing before but

[24:15] have great impacts on kids that that

[24:17] financially need the support that

[24:19] there's no questions asked delivery

[24:21] programs are happening we also have

[24:23] great Partnerships with with the

[24:24] examples with our rotary rotary has

[24:26] always been a strong support of Triple

[24:28] Play we were able to partnership back up

[24:29] with them with the school program at

[24:31] Evergreen to ensure kids met Camp uh get

[24:34] got to go to Camp I also mentioned the

[24:36] mountain bike opportunity which is

[24:38] really cool we just formed a re recent

[24:40] partnership relationship with we l

[24:42] cabins for every cabin that was built

[24:44] leveled this year a percentage of that

[24:46] went to us in the commitment of $3,000

[24:48] for matching grant for three years is a

[24:51] huge investment of a partner within our

[24:52] community and numerous Community donors

[24:55] throughout the years uh very many to

[24:57] name buta Lodge has been a longtime

[25:00] supporter of of us they were one of the

[25:02] matching uh dollar programs that

[25:04] continue to support us I mentioned

[25:06] Nicole margarit Bourgeois school and

[25:08] their their cookie air their candy drive

[25:10] as well as supporting uh funds from

[25:14] kdsb our city budget request similar to

[25:16] last year it's actually the same as last

[25:18] year I believe the high request at one

[25:20] time was 15,000 uh we've put in a

[25:23] request for $122,000 uh and then the

[25:26] request for threeyear forecasting

[25:28] uh up to 12,5

[25:31] 13,000 so if there's any questions um

[25:34] we've come a long way it's been a great

[25:35] year in many different ways I think

[25:37] we've been able to do I think we also

[25:39] partnered in four or five barbecues I

[25:41] will admit it's not my greatest uh uh

[25:44] thing that dragging barbecues around to

[25:46] to to sometimes get rained out but we

[25:49] also were able to share a part of that

[25:51] uh the end hot dogs we didn't get rid of

[25:53] I went to Kuwait and public school for

[25:54] their family day so there's many ways of

[25:56] sharing a hot dog in our Community U but

[25:58] uh we thank you your worship for that

[26:00] effort if there's any

[26:03] questions councel yeah thanks again for

[26:06] the presentation and for the great work

[26:09] uh you talked about the value of

[26:10] Partnerships I never heard anything

[26:12] about partnership with obb can you tell

[26:15] me where they fit in I know U from my

[26:17] personal experience um the obb

[26:20] facilitated uh project Sunset program

[26:23] years ago was a youth engagement program

[26:26] uh started off in cash and it was funded

[26:28] by Believe by the federal government the

[26:30] team of like several million and it it

[26:32] did have a lot of great results um it

[26:35] was uh so then it was operationalized in

[26:39] our communities as well and uh it was

[26:41] functioning for a time in canora um I

[26:45] don't know the status of it right now if

[26:46] it's been idled or I think the idea was

[26:48] to hand it off to a police agency uh but

[26:52] I'd just like to know if you have a

[26:53] partnership with with the op uh if not

[26:56] need for financial for income support

[26:59] because that type of relation relational

[27:03] uh programming I think is vital and and

[27:05] I think it's Elemental to uh any

[27:08] Community safety initiative so you know

[27:10] the work you're doing I fully fully

[27:11] support but I really think that

[27:13] mentorship um a partnership a strong

[27:17] partnership with with the obb I think

[27:18] could be beneficial in uh in many ways

[27:22] just question with that yeah we've had

[27:24] numerous discussions with help me with

[27:26] the term be stuff

[27:28] Inspector Inspector yeah dougen on a

[27:30] number of occasions uh have I've had

[27:33] time to talk to a number of officers

[27:34] just especially around some of the small

[27:36] cookie in our bike program the op have

[27:38] always been a large contributor in

[27:41] helping Beaver Bray with the bikes and

[27:42] the bike program but past that it it

[27:44] seems to have been a tougher challenge

[27:46] to get that partnership back but we we'

[27:49] offered up uh an opportunity to say give

[27:52] kids a ticket uh not a ticket for being

[27:54] bad but a ticket for being good POS

[27:57] ticket positive ticketing uh but we're

[27:59] still working on those and but our

[28:00] relationship with with uh Mr dougen is

[28:03] very strong and trying to understand

[28:05] where where kids are at today and some

[28:07] of the police and challenges and how we

[28:08] try and combat that through proper

[28:11] programming and how we get to our people

[28:12] that are kids that need the most help we

[28:14] got a youth Justice Center chip a golf

[28:16] ball down the street to it so I think

[28:18] it's obviously been identified this as a

[28:20] crucial intervention it's very very

[28:22] important so I support developing that

[28:24] relationship and if there's anything I

[28:26] can do please reach out okay if you

[28:27] could Bob I I will councelor Bob I will

[28:29] follow back up with that please and

[28:31] we'll see what we can do thanks for the

[28:32] great work than you uh thank you very

[28:36] much for that presentation thank

[28:40] you we have your

[28:48] request okay uh moving on the agenda we

[28:51] have the public library we have Mar

[28:56] and

[29:03] [Music]

[29:15] okay um good morning mayor porier sorry

[29:19] this is my postco voice uh City Council

[29:23] Members city of canor staff and guests

[29:28] as most of you know my name is mar Marge

[29:30] porier and I'm currently the vice chair

[29:33] of the canor public library I'm also

[29:35] here with Crystal elcock our CEO and Tim

[29:39] Fulmer who is a board

[29:42] member in a few moments I'll be

[29:44] presenting the proposed operating budget

[29:47] for the canor public library for the

[29:49] 2024

[29:51] year uh before I begin though with our

[29:55] budget proposal I would like to take

[29:57] this time to graciously thank all of you

[30:00] for your continued support the canor

[30:03] public library uh you are primary

[30:06] funders and the library is acutely aware

[30:09] that without your financial support the

[30:11] quality of services programming

[30:15] operations would have to be curtailed or

[30:19] stopped so thank you very much from the

[30:22] bottom of our literacy loving

[30:25] hearts first I'd like to also provide

[30:28] this audience with a quick but very

[30:30] important history lesson our library

[30:33] just like every other library in the

[30:35] province of Ontario is held accountable

[30:38] by the Ontario public libraries act this

[30:42] act is what we are governed by

[30:44] essentially it supports the provision of

[30:47] equal and universal access to

[30:49] information and establishes free public

[30:52] library services in Ontario through

[30:55] governance and regulation

[30:58] under the Ontario Public Library

[31:00] Association public libraries must be

[31:03] operated under the management and

[31:05] control of a public library board the

[31:09] board has the authority to make policies

[31:11] about operations and services of the

[31:14] public library the board is responsible

[31:17] for the oversight of its Library System

[31:20] it hires a CEO for example and the CEO

[31:24] reports directly to the board the CEO's

[31:28] responsibilities are guided through

[31:30] board policy and our strategic

[31:33] plan the CEO is aware of Municipal

[31:36] priorities and plans and works to build

[31:39] strong working relationships with the

[31:41] municipality other partners and to bring

[31:44] the best possible Library service to our

[31:48] community and if you want fund reading

[31:51] you can find the Ontario public

[31:53] libraries act by Googling it or by

[31:56] looking under the min history of Tourism

[31:58] culture and sports there's also a

[32:00] handbook for municipal

[32:02] counselors uh which I think is put out

[32:05] by um the Ontario Library

[32:08] Association um that might have some

[32:11] helpful information as well it was

[32:13] written I think in 2011 but I did look

[32:16] at it and it's still pretty

[32:18] pertinent um I would like to say that I

[32:20] am currently the president of the

[32:23] Ontario Library boards Association and

[32:26] I'm als Al a member of the Ontario

[32:28] Library

[32:30] Association our library is a member of

[32:33] the Ontario Public Library Association

[32:35] or Public Library Board Association

[32:37] pardon me as president one of my main

[32:40] duties is to chair the meetings we are

[32:43] currently working on establishing

[32:45] strategic plans and Associate uh

[32:47] priorities for our board concentrating

[32:50] on advocacy governance and membership

[32:53] engagement I will be helping to

[32:55] facilitate the Ontario Library Board

[32:58] Association boot camp at the super

[33:01] conference at the end of January

[33:05] 2024 now if you would please take a look

[33:08] at the sheet that you have in front of

[33:10] you uh which is uh our proposed

[33:13] operating budget for the canor public

[33:16] library for the year

[33:19] 2024 first of all I'd like to uh say

[33:22] that uh we are extremely thankful that

[33:24] our CEO uh is able to continue services

[33:29] and programming with an extremely tight

[33:31] budget for the most part you will notice

[33:34] that the day to-day operations for both

[33:36] branches is pretty are pretty constant

[33:39] save for a few areas that are beyond our

[33:43] control the biggest increases in our

[33:46] proposed budget you will see uh are

[33:49] salaries and uh benefits um you can see

[33:53] this in both under the canora and the

[33:55] kitan branch expens

[33:57] so looking at the canor branch for

[34:00] example these are showing an increase

[34:02] from

[34:05] 54,9

[34:07] 64 to

[34:25] $568,500 lines of expenses uh have is

[34:29] which is which are essentially what the

[34:31] public sees when they walk through our

[34:33] doors remain the same as our library

[34:37] Mission States the canora public library

[34:40] aims to provide a welcoming safe and

[34:43] supportive environment that connects our

[34:46] community and provides access to

[34:49] resources for information enjoyment

[34:52] cultural expression and the pursuit of

[34:54] lifelong learning our armored with this

[34:58] the canor public library is asking the

[35:00] city of canor for an increase in funding

[35:03] from

[35:07] 69,6 to

[35:09] $762

[35:12] 396 we are very aware that this is a

[35:15] significant financial request from us um

[35:20] from previous

[35:22] years and that that is mostly due as I

[35:25] say to um salary and benefits the canora

[35:30] public library is a refuge for unhoused

[35:33] in our city it's a place where they can

[35:35] come and get warm where they can read do

[35:38] a puzzle or play a game but most

[35:41] importantly access the computers in

[35:44] order to stay connected to family or

[35:46] conduct business it's a place where many

[35:49] who experience isolation discrimination

[35:52] and Prejudice can find Refuge there are

[35:56] however increasing in incidents of

[35:58] violence and Defiance which is

[36:01] unfortunately happening in many

[36:03] communities these days and we're very

[36:05] thankful that we have a a good

[36:07] relationship with the opp and they do uh

[36:10] walk through our library um numerous

[36:14] times a

[36:15] day now I'd like to share some good news

[36:18] about our library because right now I

[36:21] think we can all use good

[36:23] news uh so canopy is now available

[36:26] through the library uh this is an on

[36:28] demand streaming video platform for

[36:31] public libraries that offers films TV

[36:34] shows and documentaries this service is

[36:36] free with your library card uh so if

[36:39] you're a library member all you have to

[36:41] do is log in through the website uh to

[36:44] access canopy if you're not a library

[36:47] member I'd strongly suggest that you

[36:49] become one uh we have a new web page

[36:52] since we were last here uh it went live

[36:55] last December this stuff worked very

[36:57] very hard to put it together and uh it's

[37:00] a place where you can actually um apply

[37:03] for your library cards online submit

[37:06] registration for the Dolly Parton

[37:08] Imagination Library yay Dolly uh you can

[37:12] submit your inter Library loan um

[37:14] requests and there are other things that

[37:16] you can do you can find out what's going

[37:18] on at the library say for

[37:20] example uh our library um staff

[37:24] participated in training to better

[37:26] understand understand how to serve

[37:27] Library patients with dementia the

[37:30] library is now officially a dementia

[37:33] friendly place and they have a sticker

[37:35] is it on your door y okay uh saying that

[37:39] they are a dementia friendly place so

[37:41] that people living with dementia will be

[37:45] uh greater understood respected and

[37:48] supported our children's Library program

[37:51] continues to flourish the summer with

[37:54] stop shock chalk full full of

[37:57] programming for children featuring the

[37:59] TD summer reading club which was brought

[38:01] back in person again after the co uh

[38:06] pandemic and many other Outdoor Pro

[38:08] programming options in local parks right

[38:11] now uh the uh the Halloween dioramas are

[38:15] on display and you have until how long

[38:19] not very long is it Saturday so if you

[38:22] go on Facebook and you go to the canor

[38:24] public library you'll see a picture of

[38:27] all the dioramas that that kids have

[38:29] done and they they are fantastic I

[38:31] actually went and saw them in person the

[38:33] other day and they're even better in

[38:35] person than they are you know by photo

[38:38] but each of you can anonymously vote on

[38:41] which one you want I do believe there's

[38:42] 17 dioramas that were created by kids

[38:45] across uh our community and they're

[38:48] amazing so take go and take a look at

[38:52] them on on the library Facebook page uh

[38:55] we have magic carp story time uh this

[38:58] program is in partnership with Pine

[39:00] Crest home for the age where a library

[39:02] staff member goes into Pine to conduct

[39:06] programming with the residents children

[39:08] families and

[39:09] communities we have also the library of

[39:13] things and one of these things that the

[39:15] library has that you can rent using your

[39:18] library card are snowshoes and I heard

[39:21] today that snow is coming so with that

[39:24] right around the corner this would be a

[39:26] great way for you and your family to

[39:28] enjoy some of the winter wonderland that

[39:31] is uh here in canora or will be here in

[39:35] canora you can see um I think you have

[39:38] do they have this as well so you can see

[39:41] also from our year in review and we

[39:43] really like the way that Crystal has

[39:45] done this because it's very eye-catching

[39:48] but it's also very uh concise um that

[39:51] the canor public library is a well-used

[39:54] vibrant place our 2023 statistics are

[39:58] showing that the trend is continuing and

[40:01] this is exactly what a public library

[40:03] should be gone are the days of being

[40:06] quiet all the time it's a place of

[40:08] Discovery Community Learning and fun

[40:12] last week was the Ontario public library

[40:14] week and the building was buzzing with

[40:17] activities including at the end coffee

[40:19] and dainties on Friday if you haven't

[40:23] been to the library in a while I invite

[40:25] you to come come and check us

[40:28] out um I'm proud to uh acknowledge also

[40:33] the uh board members um we have as I

[40:37] said Tim Fulmer here we have Moren mes

[40:41] our chair Rory McMillan Chris Morley Jen

[40:46] Hansen Carmen Martine Emily calway Barb

[40:50] Manson who is our city of canor council

[40:52] W yarb and Kelsey vaning who is our city

[40:57] of canor alternate

[40:58] rep um again I would like to thank you

[41:02] very very much for the opportunity to

[41:04] come and present our proposed budget and

[41:07] to share some things that are happening

[41:08] in the library and I actually think it

[41:12] would be great to come more than just

[41:13] once a year to tell you the great things

[41:15] that are happening in our

[41:18] library um I would like to close with a

[41:23] poem I was going to read a story but

[41:26] I'm going to do the poem instead and

[41:29] it's called The Library poem by Julia

[41:32] Dolson uh she's actually from um Great

[41:35] Britain and she was a children's uh

[41:38] Laurette uh in in Great Britain for a

[41:41] while everyone is welcome to walk

[41:43] through the door it really doesn't

[41:45] matter if you're rich or poor there are

[41:48] books in boxes and books on shelves

[41:50] they're free for you to borrow so help

[41:52] yourselves come and meet your Heroes old

[41:55] and new from from William the Conqueror

[41:57] to Winnie the Pooh you can look into the

[41:59] mirror or read the Times or bring along

[42:02] a toddler to CH to chance times the

[42:05] library is a friend who loves to lend so

[42:09] if there's a book that she can

[42:11] recommend read that book and you'll be

[42:14] bitten and you can borrow all the other

[42:16] ones that author's written are you into

[42:19] battles or biography are you keen on

[42:21] Geral or geography gardening or ghost

[42:24] shark or science fiction there's

[42:26] something for everyone whatever your

[42:28] addiction there are students revising

[42:31] deep in concentration and school kids

[42:33] doing projects finding information over

[42:36] in the corner there's a table with

[42:38] seating so come along and join in the

[42:40] book club meeting yes come to the

[42:43] library browse and borrow and help make

[42:46] sure it'll still be there tomorrow thank

[42:49] you very much

[42:51] you uh questions of

[42:55] council

[42:58] so I have one question that probably my

[43:03] wife this is what I picked up on but the

[43:06] salary cost increase is

[43:08] $56,000 which is a way into the double

[43:11] digit all I'm asking is that uh staff at

[43:16] the library so Crystal as C

[43:20] CEO um report back to someone so so we

[43:24] can see what how that was made up of

[43:27] like I understand negotiations are going

[43:30] on I understand the climate we're in

[43:32] right now um it seems a little high

[43:35] that's all and I just would like some

[43:36] clarification on that that's all sure I

[43:39] I

[43:40] will work with Roberta because the

[43:43] numbers are in from there and report

[43:46] back okay great thank you any other

[43:49] questions to

[43:51] council thank you thank you thanks

[43:55] work

[43:58] no I

[44:00] don't uh moving on the agenda we have

[44:03] next we have the Muse

[44:15] and okay good morning

[44:17] everyone uh echoing Marg I just sitting

[44:20] here uh hearing all the great things

[44:22] that are happening here in the city um

[44:24] what a wonderful thing to be to sit here

[44:26] and talk about all the great things

[44:27] we're doing and uh being able to come

[44:29] more than once a year I think would be a

[44:31] really great idea um I'll commit to that

[44:34] for both parties hey perfect I love it

[44:36] I'll I'll show up every week if you want

[44:38] me to um I love talking about the great

[44:41] things we're doing at the Muse that's

[44:43] why I'm setting my clock to make sure I

[44:45] don't go on a lengthy

[44:46] digression um because when I get

[44:50] excited uh I already

[44:52] have sure so uh when I get excited I

[44:57] fall back into my uh my grandfather was

[45:00] a a revivalist preacher and uh his big

[45:04] thing was uh man should be prepared to

[45:06] preach praise sing or die on a moment's

[45:08] notice and uh when I started talking

[45:10] about uh the lake the Ws Museum and the

[45:13] Douglas family Art Center I get pretty

[45:14] excited okay so all right

[45:20] um so uh I'm here to talk about the

[45:24] great things we've done in 2023 at the

[45:26] lake Lou Museum in the dougas family Art

[45:28] Center uh I'm going to jump right into

[45:32] some of the exhibits we've done some of

[45:34] the important social events we've done

[45:35] some of the programs we've done talk

[45:38] about some of the raw numbers and then

[45:39] get into uh what we have on tap for 2024

[45:44] so starting out with the Douglas family

[45:45] Art Center we had 10 exhibits in the two

[45:47] different galleries this past year uh

[45:50] there was pit way Witham making his

[45:51] medicine in the hill Gallery there was

[45:53] Exquisite Miniatures anong megwin's Beam

[45:55] for from Manan Island beyond the bars

[45:58] which was uh a partnership with uh the

[46:01] canora jail looking at artwork by

[46:03] prisoners from the canora jail uh Judy

[46:05] and Penny Barons in the middle of the

[46:07] world uh Judy is a is a uh wellknown to

[46:11] to people here as well as Penny Olivia

[46:14] Whitten and Teresa Boer written by water

[46:16] this past summer um I want to highlight

[46:19] the Walter J Phillips gift of Art

[46:21] Exhibit which we had throughout the

[46:22] entire summer uh first things first that

[46:25] was the uh collection that the dougas

[46:28] family Art Center was really based on um

[46:30] back in 2014 looking all the way back uh

[46:34] that's where things really got started

[46:35] and it was the very first time we've

[46:36] been able to put the entire collection

[46:39] completely on exhibit we were able to

[46:41] have our summer celebration which was

[46:42] the kind of spiritual end of the capital

[46:45] campaign uh with a high water mark with

[46:47] the pandemic we weren't able to get

[46:49] everyone in the same room and this past

[46:50] summer we were able to do that and uh

[46:53] that was very very exciting that was

[46:56] also a situation where we had people

[46:57] specifically coming to the Douglas

[46:59] family art center from outside of the

[47:02] community from Winnipeg from Thunder Bay

[47:04] from Toronto seeing it in some of the

[47:06] advertising we are doing in the art

[47:08] world uh magazine specifically uh border

[47:12] crossings and specifically coming to see

[47:14] Canadian Master Walter J

[47:16] Phillips uh as well this summer we had

[47:18] Bill McFarland Prince handson and

[47:21] currently we have mirror's echo which

[47:23] was is a show um by a former canor

[47:26] resident named Marsha Whitten who uh

[47:29] it's it's quite a challenging show she

[47:30] was diagnosed with a terminal illness

[47:32] when she was quite young and uh and a

[47:34] lot of her work sort of represents that

[47:37] and Irene mcag hereby dragons which is

[47:39] an Ontario Arts Council exhibit uh it is

[47:42] extremely fun and uh I certainly

[47:45] recommend coming down and seeing that

[47:46] one it's especially good for kids so

[47:48] it's been a very busy year at the

[47:50] Douglas family Art Center on the Lake of

[47:51] the Woods Museum side uh last winter we

[47:54] had tell me a story youth literature in

[47:56] the Holocaust which was a traveling

[47:57] exhibit from the Montreal Holocaust

[47:59] Museum we had uh this is the 50th

[48:02] Anniversary this year of the canor bank

[48:05] bombing uh so we had something to talk

[48:07] about the story of canora's 1973 bank

[48:10] robbery and for those who watch W5 um

[48:14] not sure if it's coming up this Friday

[48:15] or if it was last Friday uh they're

[48:17] going to send us a copy in any case but

[48:18] W5 from CTV produced an hourlong

[48:20] documentary uh with Joe ralco they came

[48:23] here they came to the museum they talked

[48:25] to a lot of people locally it's a really

[48:26] neat uh

[48:28] experience um the early year art

[48:31] exhibition was an excellent show that

[48:34] was put on at the Lake of the Woods

[48:36] museum by our local kindergartens grade

[48:38] 1es grade 2os their Thursday night event

[48:41] back in June I saw an attendance of

[48:43] about 500 people which for us was quite

[48:46] frankly a pretty gnarly night uh it was

[48:48] it was pretty busy but we love getting

[48:50] people in the door we love getting

[48:52] people in and and sharing this space and

[48:55] being a a center of um a center of the

[48:59] community a community Hub uh of course

[49:02] the Lake of the Woods quilt Guild had

[49:03] their show in June and July and lastly

[49:07] there is the treaty 3 manadu maaan uh

[49:11] the sacred document which is a

[49:13] partnership of the Muse The Muse

[49:16] indigenous advisory committee Grand

[49:18] Council treaty 3 library and Archives

[49:20] Canada the province of Ontario the

[49:22] federal government the Canadian Museum

[49:23] of Human Rights and the federal

[49:24] department of can Heritage so that was

[49:27] uh it's it's kind of fun to play with

[49:29] the big guys and that's certainly what

[49:31] we were doing uh we were able to bring

[49:33] treaty 3 documents as part of the 150

[49:35] celebration to uh be at the Lake of the

[49:38] Woods museum for the entire summer we

[49:40] had quite a large crowd to see them and

[49:43] certainly we are able to to present that

[49:46] um and uh it was a pretty busy summer

[49:49] all things considered as well we had

[49:51] traveling exhibits so medium traditional

[49:53] foods of the Lake of the Woods in isab

[49:55] was at the Schneider House museum in

[49:57] kiter waterl uh from September until May

[50:00] so quite a lengthy uh rental there and

[50:03] then it immediately turned around went

[50:05] to dren and uh was in dren for the

[50:08] summer lastly for traveling exhibits uh

[50:11] we were taught differently uh was uh

[50:13] sent to uh shovan Saskatchewan the Cotto

[50:17] Heritage Cultural Center August 23rd uh

[50:20] to November 2023 so actually this week

[50:22] I'm going to be uh uh working on getting

[50:25] that back so a very busy summer from an

[50:28] exhibition standpoint a lots of visits

[50:30] I'm going to be talking about numbers

[50:31] for visits in just a bit we also had a

[50:33] number of facility uses at both

[50:35] buildings we had 15 in rentals total

[50:38] which mostly was birthday parties it's

[50:40] been a pretty hot spot for birthday

[50:42] parties um it's really fun to see the

[50:44] art center so animated um we had a

[50:47] birthday party a couple weeks ago where

[50:49] there was uh the girl was turning nine

[50:51] and the theme was unicorns which was

[50:53] excellent and it was it was pretty wild

[50:56] uh birthday parties craft workshops

[50:57] private functions like the swearing in

[50:59] of a judge um we had a wedding back in

[51:02] March we had meetings with the district

[51:04] Service Board we were the grand

[51:05] marshalling location for baver bra

[51:07] students at their graduation um so it's

[51:10] again very nice to see the two buildings

[51:11] being used in the community not

[51:13] necessarily always for art or history

[51:15] stuff but just for kind of good kind of

[51:17] uh uh area a good spot for the for

[51:20] people to gather uh so we've been very

[51:24] lucky to have uh support from variety of

[51:26] donors uh this summer we launched a new

[51:29] fund with the Lake of the Woods Regional

[51:30] Community Foundation uh which was the

[51:32] Lori Nelson living Legacy fund so at

[51:35] this point uh that is a fund that will

[51:37] support both the museum and the Art

[51:39] Center um we've got about 60,000 in that

[51:42] fund it's an ongoing granting fund that

[51:44] will support us uh moving forward uh

[51:47] when all is said and done we expect

[51:49] we'll we'll have a a little bit more in

[51:51] that but we're working on that uh as

[51:53] well we have the Gail conat art

[51:54] education fund which supports art

[51:56] education at the Douglas family Art

[51:57] Center uh and we also have the art enter

[52:00] Art Center Legacy fund uh the total kind

[52:03] of funding envelope for uh the Muse at

[52:06] the regional Foundation is uh the

[52:09] Community Foundation is about 1.3

[52:11] million so uh it's nice to have those

[52:14] those funds coming back directly into us

[52:16] and it's nice to have those Partnerships

[52:19] and uh and those um those friendships

[52:22] and and continuing to grow those funds

[52:25] so we continue to serve the community at

[52:26] a subsidized rate from a programming

[52:29] standpoint uh the art center had 36

[52:31] School visits which included uh tours in

[52:34] both official languages art activities

[52:36] uh for programs uh there was 39 classes

[52:39] now some of the classes were five weeks

[52:41] in a row so it's much more than actual

[52:44] 39 physical classes um but 39 sort of

[52:47] programs we'll say uh including drop in

[52:50] crafts family crafter noons winter clay

[52:53] classes uh and uh certainly many more

[52:56] for adult programming we've had guided

[52:59] tours artist talks film screenings we've

[53:01] had 20 different adult programs on the

[53:04] museum side 32 different class visits

[53:07] both at the Museum and in the classrooms

[53:09] including visits to TA School Bieber bra

[53:11] school and SMB and Museum programs 36

[53:15] including uh Tuesday night speaker

[53:17] series Cemetery tours documentary

[53:19] presentations cooking presentations and

[53:22] uh to give you an idea tomorrow uh we've

[53:24] got a new curator at the lake leou

[53:25] Museum and uh she's great and we are

[53:28] going to be going to the cemetery

[53:30] tomorrow morning to meet up with a grade

[53:31] seven class from Beaver bra then we'll

[53:33] come back to the museum for a few

[53:34] minutes and then we're going to head

[53:35] back out to Pine press to do a

[53:38] presentation on the history of the

[53:39] harbor front uh for the for our friends

[53:41] over Pine Crest so we average more than

[53:44] three programs a week at both buildings

[53:46] so it's really quite something we've got

[53:48] 390 memberships representing about a,

[53:52] people uh so family memberships are

[53:54] counted as as 345 uh sometimes even more

[53:57] usually three or four um and total

[54:01] visits through the entire year up to uh

[54:04] Friday was uh

[54:07] 13,760 and so with the school classes

[54:10] that we have planned with the uh parties

[54:13] and rentals that we have planned uh with

[54:15] the art programs that are booked we will

[54:17] easily surpass 15,000 for the year so

[54:20] that will be the most we've ever had uh

[54:22] visitors from nine Canadian provinces

[54:24] we're just missing Pei uh 13 States

[54:28] international visitors from Australia

[54:30] China CIA uh Italy Germany United

[54:33] Kingdom and

[54:34] Ukraine so what is on tap for

[54:39] 2024 at the Museum we have a Full Slate

[54:41] including March break programming

[54:43] including potentially a March break

[54:44] programming camp we are eat uh food

[54:47] series is back in force we've got an

[54:48] exhibit coming up on geology that I have

[54:51] issued the working title of We Will Rock

[54:53] You which I think is pretty swell uh the

[54:55] quilt show in early summer programming

[54:58] for uh all of the programs and lastly uh

[55:01] a summer exhibit on the PW camps on Lake

[55:03] of the Woods having a full-time curator

[55:06] at the museum for the entire year uh

[55:09] will take a lot of pressure off me

[55:10] personally which will be great but also

[55:11] it offers a lot of uh different kind of

[55:14] perspectives and different ways of

[55:16] viewing things that are pretty exciting

[55:18] at the Art Center we have Chris Gould's

[55:20] uh sculpture show coming up nationally

[55:22] recognized indigenous artist Katherine

[55:24] Blackburn's new AG Warriors textile

[55:26] exhibition Jordan vanol Ceramics

[55:28] hollyanne FZ and painting on paper and

[55:30] canvas Allison Norland is doing mural

[55:32] size

[55:33] drawings and as a teaser our summer

[55:37] exhibit is going to be uh something that

[55:39] will absolutely knock your socks off uh

[55:41] I don't want to describe the idea

[55:43] because it's never been done before I

[55:44] can talk to off mic about it and we

[55:46] don't want to get scooped by someone

[55:47] who's a little ambitious um but you

[55:49] never know uh what I will say is this

[55:53] exhibition has involved talking to

[55:55] experts across North America including

[55:57] some literal rocket scientists at both

[55:59] the Canadian space agency and at Nasa so

[56:03] uh that will wet your whistle a bit for

[56:06] 2024 so uh there is a a bit of an

[56:09] increase as you can

[56:11] see um we can go back and look at uh uh

[56:14] there was a very kind of generous

[56:17] funding situation uh during the pandemic

[56:19] from the provincial and federal

[56:21] government uh like in in many cases now

[56:24] just as in is really starting to hit um

[56:27] that funding has dried up a bit um but

[56:30] uh you can see the numbers ahead of you

[56:32] and uh and certainly I'm happy to talk

[56:34] about uh any uh questions you have and

[56:38] I'm coming up on my time so certainly um

[56:41] I love it when people come down to the

[56:43] museum I love it when people come down

[56:44] at the Art Center I would be happy to

[56:46] show you around either building or both

[56:48] and I'd be happy to answer any

[56:51] questions any questions

[56:53] Council

[56:55] Ren thank you very much for your

[56:57] presentation and your passion for for

[56:58] your job in these facilities that are

[57:00] great for the city of gar um a little

[57:02] bit off topic are you doing any Cemetery

[57:04] tours around Halloween time So for

[57:07] anybody that's been on one of these

[57:08] tours they are exceptionally

[57:11] entertaining and informative so sure on

[57:14] the agenda uh so there there are a

[57:16] number of Private Tours uh going on

[57:19] during uh Halloween time uh I I think uh

[57:23] the new curator his name is Cody so and

[57:25] I have been at the at the cemetery five

[57:27] times this month and we'll be at the

[57:29] cemetery another four times this month

[57:32] and then two times next month uh so

[57:34] things are um yes things are busy

[57:38] absolutely um we also have Halloween

[57:40] programming at both the museum and the

[57:42] Art Center uh we've got our Halloween

[57:44] Mysteries have been uh sort of revived

[57:47] at the at the Museum and uh and the the

[57:50] uh art project that they have I think

[57:52] they're doing uh pastel witchard and

[57:54] wizard hats so that's that's a lot of

[57:56] fun but uh I can I can thank uh

[57:59] councelor Manson uh for the inspiration

[58:01] I've been really pushing uh about

[58:03] getting uh School classes in the

[58:05] cemetery um so that's been something

[58:07] that that um is sort of the Genesis of

[58:10] the of the cemetery tour program and so

[58:12] I've been working on relationships with

[58:14] uh teachers both at TA and beaver bray

[58:16] to get all of the grade seven and eight

[58:18] classes uh through the cemetery each

[58:20] year awesome great work thank you any

[58:23] other questions

[58:26] well thank you very much BR certainly

[58:28] thank you for the information um and

[58:31] U thanks for that your do Museum in your

[58:36] new role and I think to everybody else

[58:39] who's today not how important you are in

[58:41] the community in your own way you're

[58:44] what you do your

[58:45] organizations and um uh keep out the

[58:48] good work so I know it's tough out there

[58:50] to keep up the good work and uh we have

[58:54] lots of now to

[58:56] uh debate and have a discussion on as we

[58:59] go forward through the rest of the days

[59:01] thank you very

[59:03] much uh I think at this point we're

[59:06] going to other questions to council no I

[59:09] I think we'll can we take a 5 minute

[59:11] break before we start in on

[59:23] theft

[1:09:15] just

[1:09:18] aind TR to morning again so we're going

[1:09:22] to reconvene the uh

[1:09:24] meeting and we're going to move on

[1:09:26] to item number two which is the

[1:09:30] 2024 2026 drop offering budget summary

[1:09:34] presentation so I'm going to hand it

[1:09:36] over to our

[1:09:38] CAO and then you

[1:09:41] can facilitate the stop yeah thanks so

[1:09:44] much thanks so much your worship yeah

[1:09:46] just wanted to kick off really quick uh

[1:09:48] just with an outline of expectations and

[1:09:50] how the day is going to flow um so I

[1:09:53] think what's most most important for

[1:09:54] Council today is uh so this is sort of

[1:09:56] part one of our operating budget

[1:09:58] discussion so we're going to uh present

[1:10:00] uh the department by Department budget

[1:10:02] as drafted there is going to be a part

[1:10:05] two on November 9th where a number of

[1:10:07] decision points will come to council

[1:10:09] that are not currently included in this

[1:10:10] budget so really for today uh we're just

[1:10:14] looking to present you with the

[1:10:16] information give you some material to

[1:10:18] chew on uh you'll receive those budget

[1:10:20] decision reports on Friday evening this

[1:10:22] Friday uh and you'll have a couple weeks

[1:10:24] to go through those before we come back

[1:10:26] uh on November 9th to go through those

[1:10:29] budget decision reports and then we can

[1:10:31] step back and really um deliberate uh

[1:10:34] and and have conversations around the

[1:10:36] operating budget of course we're happy

[1:10:37] to answer any questions and get into any

[1:10:39] discussions that Council sees fit today

[1:10:42] but that's really the purpose for today

[1:10:44] was just to present this information to

[1:10:46] you um and give you us uh and give you a

[1:10:48] bit of an overview of how we got here um

[1:10:51] in a little bit more depth uh since June

[1:10:53] when we kicked K off this process so

[1:10:55] that's all I have to say to kick off so

[1:10:57] I will throw to Ryan and he will sort of

[1:10:59] uh start to work us through how we got

[1:11:01] to this point where we're at and then

[1:11:03] we'll dive in the department by

[1:11:05] Department summaries great thank you uh

[1:11:08] good morning everyone um so we're gonna

[1:11:11] start off on the uh the page one the the

[1:11:15] and just go over the budget summary and

[1:11:17] I and and kind of speak to some of the

[1:11:19] explanations or lines we have below that

[1:11:22] um so that summary page you're looking

[1:11:25] at the first page should have your um

[1:11:27] you know it's it's revenue and expenses

[1:11:29] there by category on the left hand side

[1:11:31] so you can see the the account

[1:11:33] categories they're rolled up um you can

[1:11:36] see the 2022 actual uh which I remind

[1:11:39] everyone is they're un audited you

[1:11:41] complete at this point in time the 23

[1:11:44] budget amount so that was the our last

[1:11:47] adopted budget our draft is beside that

[1:11:51] um and then our forecast for 25 and 26

[1:11:54] are there so you can get a a sense of

[1:11:57] How It's laid out and the um information

[1:12:01] there um it's important to note uh when

[1:12:05] we are always talking about uh percent

[1:12:07] increases on the net tax levy um 1% is

[1:12:12] equivalent to

[1:12:13] 379 uh sorry

[1:12:16] 3,079

[1:12:18] $792 is 1% uh tax increase and that is

[1:12:22] uh driven from the 2023 budget adopted

[1:12:25] budget um so if you follow that 2023

[1:12:28] budget uh a line down to the bottoms the

[1:12:31] net total it's 30, 79,2 37 1% of that is

[1:12:37] is the 300,000 so just so everybody's

[1:12:39] clear on how how we kind of approach

[1:12:42] things and speak about you know percent

[1:12:43] tax

[1:12:46] increase um I guess I'd like to mention

[1:12:49] it's not U identified on the sheet uh

[1:12:52] anywhere or the cumulative amount the

[1:12:53] FTE the cumulative FTE I have are

[1:12:57] 182 um FTE uh for the operating uh

[1:13:05] departments excuse me so um if we just

[1:13:09] go I guess right now the 24 draft budget

[1:13:11] is is sitting at 32

[1:13:14] m256

[1:13:16] 377 which ultimately is a 7.24% increase

[1:13:21] over the 23 adopted bu buget um so the

[1:13:26] lines below are kind of kind of explain

[1:13:28] to uh explain how we where we started

[1:13:32] and how we got there got to where we are

[1:13:35] um when we are looking at the budget we

[1:13:38] are starting with our our 20 our 23 for

[1:13:42] our for forecast for 24 I guess in the

[1:13:45] 2023 budget so it's the adopted and

[1:13:48] principal forecasted amount so that's

[1:13:50] kind of like that's the amount that we

[1:13:51] started with um so that would have been

[1:13:53] approved in the 2023 adopted budget for

[1:13:57] 24 and that amount was 33 Milli 395 311

[1:14:03] which would have been 11% increase so

[1:14:05] that's how we started the budget n

[1:14:07] Administration goes through uh refines

[1:14:10] estimates assumptions new information

[1:14:13] comes in we then uh apply those changes

[1:14:16] to the budget and and the those are the

[1:14:18] following changes below here that get us

[1:14:20] to the point we're at um so the first uh

[1:14:23] item we had was um the additional o the

[1:14:26] Ontario community infrastructure funding

[1:14:28] of 1.2 million so that was a consistent

[1:14:31] amount that we applied in there so that

[1:14:34] um obviously brought down the um uh 11%

[1:14:39] down to

[1:14:41] 6.97 we have a gfl contract um included

[1:14:46] in here for 360,000

[1:14:50] um as part of the exercise

[1:14:53] uh Administration goes through and

[1:14:56] reviews uh you know the budget very

[1:14:58] thoroughly in each department as part of

[1:15:01] the

[1:15:01] exercise um a review of the reserves

[1:15:04] were taken and so what that meant is

[1:15:07] that we looked at the balances um

[1:15:10] and applied a a a contribution holiday

[1:15:13] onetime pause where appropriate based on

[1:15:16] the balance of the the reserve based on

[1:15:18] any recent spending that may have

[1:15:20] occurred in that area and that resulted

[1:15:23] in a

[1:15:24] $370,000 $97 uh

[1:15:28] reduction um so to name off a few of

[1:15:30] those reserves that we uh held on uh we

[1:15:33] had uh succession planning um 30,000

[1:15:37] docks and morph for

[1:15:39] 18,000 uh pedestrian sidewalks for

[1:15:41] 10,000 Park aid for

[1:15:44] 191,000 uh wreck equipment uh

[1:15:48] 46,000 and Muse and arts center uh for

[1:15:52] 75

[1:15:53] so those are the um Reserve areas that

[1:15:56] we held on on uh as a onetime pause

[1:15:59] based on balance and recent uh spending

[1:16:03] uh that has occurred

[1:16:05] there now on top of that there was some

[1:16:09] additional uh departmental reductions

[1:16:11] refinement of forecast and increases to

[1:16:13] miscellaneous

[1:16:15] expenses um so you have to remember in

[1:16:18] 2023 when we were building that budget

[1:16:20] which would included the 24 forecast we

[1:16:22] were in High inflationary environment we

[1:16:26] had we were seeing uh rates of 8% at the

[1:16:29] highest

[1:16:30] and currently we're down to four 4% in

[1:16:34] August and uh most recently around 3%

[1:16:37] for September so it's definitely uh on

[1:16:41] its way down um but I wouldn't say it's

[1:16:44] um pre pre pandemic levels Still Still

[1:16:48] fairly high so what that means is well

[1:16:51] and on top of that there was a

[1:16:53] significant supply chain issues so what

[1:16:56] that meant was you know those decisions

[1:16:59] when we were building the budget last

[1:17:00] year were being taken into account you

[1:17:02] know High inflation what like we have

[1:17:05] major um supply chain issues so some of

[1:17:08] those assumptions have environments have

[1:17:10] drastically changed in this round for

[1:17:13] our draft budget so we as

[1:17:16] administrations take took the most

[1:17:17] current information we have and re re um

[1:17:21] readjust or refined our budgets as as

[1:17:25] required um so so that's what some of

[1:17:27] the that's what these departmental

[1:17:29] reductions are uh essentially um I'll

[1:17:33] can give you some some examples um the

[1:17:35] departmental reduction so we have a

[1:17:37] small there a number of accounts look

[1:17:39] small amounts but I'll try and pull out

[1:17:41] some of the bigger ones um a big one we

[1:17:44] have this is the parts replacement um

[1:17:47] the Assumption was is that some of the

[1:17:49] items are uh little useful life is

[1:17:52] lasting longer than expected and then

[1:17:54] with the um supply chain coming back to

[1:17:56] normal there's no real need to build in

[1:18:00] like an internal inventory or stockpile

[1:18:02] these parts we can still uh use the just

[1:18:04] in time and order from our suppliers and

[1:18:06] get them in a in a a reasonable time so

[1:18:10] so that's a a change um we also inside

[1:18:14] of our review we we constantly Challenge

[1:18:17] and um I guess only been here for a

[1:18:19] couple years but I'm already seeing some

[1:18:21] uh the new set of eyes on some of these

[1:18:23] accounts and different approaches so for

[1:18:26] example um you know we've we've gone to

[1:18:30] the use of this these markless pucks for

[1:18:32] example so which that means is it

[1:18:34] reduces the amount of broken glass and

[1:18:37] the rate cleaning is drastically reduced

[1:18:40] so there's a cost uh savings there

[1:18:45] um what else is here um oh so I can move

[1:18:49] to the revenues um the refinement of

[1:18:51] revenues we have uh some of these things

[1:18:54] are just um based on the interest rates

[1:18:56] because interest rates are higher uh

[1:18:59] today than they were uh last last last

[1:19:01] year we're able to uh base some of those

[1:19:04] actuals um in terms of like our

[1:19:07] investment uh income is increasing

[1:19:10] interest income based on our accounts so

[1:19:12] we have account balances that we hold

[1:19:13] and we generate interest because the

[1:19:15] interest ratees going up we're able to

[1:19:17] budget a little bit higher so that was a

[1:19:19] good example of a additional 50,000 we

[1:19:21] were able to uh bring into the the

[1:19:24] revenues um we have some increase in

[1:19:27] Building Services uh revenues and some

[1:19:30] increase in programming revenues in the

[1:19:32] rec

[1:19:33] area so those are generally um those

[1:19:37] types of items and really Ryan I just

[1:19:39] wanted to say th those are increases as

[1:19:41] a result of more volume more use not as

[1:19:43] a result of changing uh rates or charges

[1:19:46] which is something that we'll talk about

[1:19:47] in another day so just more building

[1:19:49] permits more programming I just wanted

[1:19:51] to make sure that was clear

[1:19:53] absolutely that's a good point this the

[1:19:55] budget doesn't um the draft budget

[1:19:56] doesn't include any additional uh fees

[1:20:00] that are have not been approved um and

[1:20:03] so it's a basically we try to keep it as

[1:20:05] a a base budget as possible no no change

[1:20:08] in service no change in

[1:20:13] fees um so if we're moving on in terms

[1:20:16] of you know trying to demonstrate how we

[1:20:18] got to the

[1:20:19] 32.2 million we have Ontario Provincial

[1:20:23] Police uh increase of

[1:20:27] 216,000 um it should be noted uh this is

[1:20:31] the increase over the forecasted budget

[1:20:33] that we had in from last year if we were

[1:20:35] talking about the increase purely from

[1:20:37] 2023 to 2024 it's around 938 th000 but

[1:20:42] because we had um built into the

[1:20:45] forecast the uh the billing without the

[1:20:48] rebate and a regular 3% that's the

[1:20:51] difference

[1:20:54] and then finally we have uh the council

[1:20:57] uh Council dire uh directed items from

[1:21:00] October 12 for $891,000 uh increasing um

[1:21:06] to get us a net increase of 2.1 million

[1:21:08] uh with a s which equates to 7.24%

[1:21:13] increase so I I guess at that point that

[1:21:17] is there any questions is that okay we

[1:21:20] just just there's any questions

[1:21:25] uhy mayor uh so I just have one question

[1:21:30] and uh on the departmental reductions I

[1:21:33] I was making some notes here and that

[1:21:35] but uh like we did in 2023 and that I

[1:21:39] think there was like a listing and I

[1:21:40] know there might be small amounts in

[1:21:42] that but just um just so we can keep

[1:21:46] things moving because that question will

[1:21:48] be asked so uh if you can provide that

[1:21:52] uh

[1:21:53] that may answer some questions

[1:21:55] about um what some counsel because we

[1:21:58] have two that aren't here yeah In

[1:22:00] fairness to them

[1:22:02] uh um you know they may uh want that

[1:22:05] information that and I would actually

[1:22:06] like to see it myself uh and I'm not

[1:22:09] worried about a couple dollars here and

[1:22:11] a couple dollars there but I I know you

[1:22:13] talk about Parks talk about

[1:22:15] Recreation uh you know more so maybe

[1:22:18] through efficiencies or whatever um but

[1:22:21] it would just be nice to see that and

[1:22:23] have that as part of our overall

[1:22:26] planning process through the budget okay

[1:22:28] I believe that with yeah we have to put

[1:22:31] something together I don't have

[1:22:32] something that's um ready for hand out

[1:22:34] on yeah no no I just for

[1:22:37] future okay for

[1:22:40] future um so as we go through the

[1:22:43] departmental uh explanations um of

[1:22:46] course some of those um refinements and

[1:22:50] reductions or or decreases are going to

[1:22:52] be included in the departmental uh

[1:22:54] function functional uh account

[1:22:57] explanations um so it it's kind of a

[1:23:00] blend they may not pop out in terms of

[1:23:02] this was part of the overall reductions

[1:23:04] but that they're inside of that uh that

[1:23:07] uh section okay so uh I guess we can

[1:23:10] move on um so I'm on the corporate

[1:23:13] function um so this is uh this area

[1:23:17] generally holds um it's not specific to

[1:23:19] any function or Department these items

[1:23:22] are

[1:23:23] you know not really specific they're

[1:23:25] just generally um to you know for the

[1:23:27] general city at at whole um so we have

[1:23:31] um in here we have a

[1:23:33] reduction uh to the revenue um majority

[1:23:38] of it is uh as a result of the one-time

[1:23:40] appropriation from the tax rebate

[1:23:42] Reserve that we uh to provide fiscal

[1:23:44] stabilization that we uh utilized last

[1:23:47] year in order to reduce the uh tax

[1:23:50] burden of 653,000

[1:23:52] we have some decrease in property tax

[1:23:55] penalties and interests uh reflective of

[1:23:57] actual experience so that's a a further

[1:24:00] reduction um we have some increase in

[1:24:03] Revenue uh sponsorship the naming rates

[1:24:06] revenue and um some increase in in in

[1:24:09] the interest income which would I

[1:24:12] mentioned earlier uh that was the uh

[1:24:14] interest in our bank accounts um uh we

[1:24:18] have uh expense uh change here so um

[1:24:23] last year we had taken a one-time pause

[1:24:26] on the contingency reserve um so this is

[1:24:30] just bringing it back in and then we

[1:24:32] also have some sponsorship commission

[1:24:34] expenses uh that go along with the uh

[1:24:36] naming rights

[1:24:40] Revenue any

[1:24:47] questions next section we have is a

[1:24:49] general government um this is made up of

[1:24:52] the Maring Council CAO uh HR Finance

[1:24:56] Corporate

[1:24:58] Services

[1:25:01] um there's a a number of us that fall

[1:25:04] into this category so we may be uh

[1:25:05] flipping back and forth to explain our

[1:25:08] specific

[1:25:09] explanations um so no change in FTE here

[1:25:13] 33 uh FTE um and we have a a net

[1:25:19] increase to the to the function uh over

[1:25:22] 20

[1:25:23] 3 so the first one um we have a decrease

[1:25:26] in transfer from reserves

[1:25:30] um so there was a there's a succession

[1:25:33] uh Reserve that was utilized last year

[1:25:36] so there was Revenue that came in to

[1:25:37] offset the succession of the Director of

[1:25:40] Finance as well as um there

[1:25:44] was uh building uh Reserve that came in

[1:25:47] to uh support the heating and cooling

[1:25:50] unit work at the city hall so those were

[1:25:52] in for 23 not in for 24 that's those are

[1:25:56] changes um we have and then we have just

[1:25:59] some uh small volume uh decrease in uh

[1:26:03] licenses there and then we'll move to

[1:26:05] the expenses and I'll turn it over to

[1:26:09] Heather so the increase in software for

[1:26:12] the file program user fees that's our

[1:26:14] new that was a project uh for file

[1:26:17] management electronic file management

[1:26:19] system so moving from files and filing

[1:26:23] cabinets to electronic file management

[1:26:26] so that is the annual um operating cost

[1:26:29] for that program and the Microsoft

[1:26:31] licenses are uh licenses which we now

[1:26:34] need to pay which we were not paying

[1:26:36] previously for all of our Microsoft

[1:26:43] subscriptions so the CCTV that was a

[1:26:46] division direction from the last uh

[1:26:48] October 12th council meeting of the uh

[1:26:51] camer

[1:26:54] and okay so we saw an increase in salary

[1:26:58] and benefits uh largely due to a

[1:26:59] reduction in our vacancy management uh

[1:27:02] there was a restatement of this FTE uh

[1:27:05] that you'll you may note if you were

[1:27:07] looking back at the 20123 adopted uh

[1:27:09] budget uh this is uh to follow the

[1:27:12] dollars that were approved for the

[1:27:14] community safety well-being coordinator

[1:27:16] the dollars were included in the budget

[1:27:18] not the FTE so that was a restatement um

[1:27:21] bring it from 3206 to

[1:27:24] 3306 uh there also is uh generally and

[1:27:28] you'll see this happen in every

[1:27:29] Department uh there's a natural uh

[1:27:32] increase to salary and benefits due to

[1:27:34] steps uh changes in uh benefit

[1:27:36] Provisions Etc um that occurred for uh

[1:27:40] this group as well uh in addition to

[1:27:42] some labor costing and other General

[1:27:44] increase um General increases off offset

[1:27:47] by the redistribution of the

[1:27:49] compensation review so if you recall

[1:27:51] when the compensation review was

[1:27:53] approved it was all sitting in this one

[1:27:56] Department that now was taken out and

[1:27:58] redistributed across all of the

[1:28:00] Departments so that that funding that

[1:28:02] was approved um has been pushed forward

[1:28:04] so those are largely the increases that

[1:28:06] you'll see is that distribution or

[1:28:08] redistribution of the monies that were

[1:28:09] approved last

[1:28:11] [Music]

[1:28:13] year uh the next thing we have is our um

[1:28:17] computer maintenance uh increasing um

[1:28:20] mainly uh the training laptop are on um

[1:28:24] in the schedule to be replaced this is

[1:28:26] the uh you know it follows the schedule

[1:28:29] it's an evergreening process for all our

[1:28:32] um um Hardware computer

[1:28:36] hardware um so the next thing is

[1:28:38] insurance claims so insurance claims

[1:28:41] again another um uh well this is the

[1:28:44] claims part I'll talk first about

[1:28:46] premium so just you'll you will see an

[1:28:48] increase uh reflected in all departments

[1:28:51] that's to reflect the the increase that

[1:28:52] was um came through in our renewal that

[1:28:55] was a 28% increase a total of 15

[1:29:00] 55,000 uh we also have started to budget

[1:29:03] for claims so if there is a claim that

[1:29:06] we know um that is an active St State

[1:29:09] and we uh are aware that um there is

[1:29:12] going to be a deductible uh we have

[1:29:15] budgeted for that so now um in terms of

[1:29:18] following up on council's Direction

[1:29:19] around you know what what do we not know

[1:29:22] these are things that we will absolutely

[1:29:24] uh start to show and plan for in terms

[1:29:27] of our

[1:29:32] budget next item we have is the

[1:29:34] increased donations to the physician uh

[1:29:36] recruitment committee um that's going

[1:29:39] from 25 to 40,000 uh that's built in we

[1:29:43] have uh some increases for subscriptions

[1:29:46] and memberships for our professional

[1:29:47] staff uh

[1:29:49] designations of 6800 00 um then we have

[1:29:54] um increased in administrative support

[1:29:56] and overhead

[1:29:57] recovery so what that is is the

[1:30:01] allocation of the internal Services uh

[1:30:04] out to the Departments uh uh this would

[1:30:07] have been uh part of the utility costs

[1:30:10] so uh it includes our customer services

[1:30:13] Communications uh Human Resources it uh

[1:30:17] support and finance so it's just um a

[1:30:20] cost costing model to distribute the

[1:30:23] actual internal um internal costs uh to

[1:30:27] the Departments or to the

[1:30:29] functions um then we have a decrease in

[1:30:31] transfer to the reserve for sucession so

[1:30:34] that was the one year uh onee pause I

[1:30:36] had mentioned earlier on that's that's

[1:30:38] one of the res

[1:30:40] reserves and then we have some decrease

[1:30:42] in training uh so this is a a result of

[1:30:45] online offers so this is something that

[1:30:48] has changed and we are able to take

[1:30:50] advantage in terms of reducing our

[1:30:51] training uh in this area so we're able

[1:30:54] to leverage um um online training

[1:30:57] programs and versus actually having

[1:31:00] people physically

[1:31:02] attend so that that would be an

[1:31:04] efficiency that would be something that

[1:31:06] we'd be wouldn't have been contemplated

[1:31:08] and then Roberto if you want to speak to

[1:31:10] the legal sure so we had a decrease in

[1:31:12] the Human Resources legal uh budget uh

[1:31:15] this is largely due to the positive uh

[1:31:18] and continued collaboration that we're

[1:31:20] seeing with our association Partners uh

[1:31:23] we have been successful in resolving and

[1:31:25] working together to address some issues

[1:31:27] that were previously referred for to

[1:31:29] arbitration um so this is a a positive

[1:31:33] uh result of some of the resolution that

[1:31:35] we

[1:31:42] had so that would cover um the general

[1:31:46] government section there's no questions

[1:31:48] we can move on

[1:31:50] sorry

[1:31:53] no you go ahead uh I just wondered if it

[1:31:56] would be possible um sorry when we're

[1:32:00] looking at these and they say increase

[1:32:02] or decrease and whatever is it possible

[1:32:04] to see the the number the total number

[1:32:08] that reflects the increase or

[1:32:09] decrease um when we're doing the

[1:32:11] statements we've we've um looked at

[1:32:15] trying to do that the the the issue is

[1:32:18] is that it's there's it's it's a massive

[1:32:21] amount of

[1:32:23] so it's difficult to to provide that

[1:32:26] information at this point

[1:32:28] unfortunately that a tremendous amount

[1:32:30] of Labor yeah I mean we could do it it's

[1:32:32] just I mean it's a lot of effort uh

[1:32:35] manual effort to kind of sort it okay um

[1:32:39] is there a specific item or account that

[1:32:41] maybe I could help I mean not

[1:32:44] necessarily I just you know when I'm

[1:32:46] looking at an an increase

[1:32:49] of call it I'm just looking at this this

[1:32:51] page so it's

[1:32:52] 6,886 like what is the overall budget

[1:32:56] for that like what is the number you

[1:32:58] know like just looking at an increase or

[1:33:00] decrease of a particular number doesn't

[1:33:02] give me a good understanding of what

[1:33:05] we're already spending on that and if I

[1:33:07] feel good about increasing

[1:33:09] it okay does that make sense yes ABS I

[1:33:12] know that it gives it more

[1:33:15] perspective yes I think um I think

[1:33:18] that's definitely something we've been

[1:33:19] struggling with trying to provide that

[1:33:21] with you know in um a streamlined format

[1:33:24] that's not heavily burdensome on the

[1:33:27] staff um so so definitely hear that and

[1:33:30] take that away

[1:33:32] thanks so Council Manson did you have no

[1:33:35] I didn't so Council yeah so I was just

[1:33:37] going to say and again I'm not doing

[1:33:39] words anymore but just to have a um kind

[1:33:42] of a uh a demarcation point so you don't

[1:33:45] have to detail all the accounts speaking

[1:33:48] for myself but you know just so what

[1:33:50] we're paying not currently paying what

[1:33:51] the increase is that I think that would

[1:33:53] be beneficial for me that that's what I

[1:33:55] mean yeah yeah so I don't to be clear

[1:33:58] I'm not asking to list the whatever u

[1:34:02] toal c

[1:34:03] or whatever case but just a starting

[1:34:06] point so we have a point of reference

[1:34:07] might be that's not and again I defer

[1:34:10] you both want to work involved in that

[1:34:13] or even if you give us an

[1:34:15] approximate

[1:34:17] um put a point of reference of what

[1:34:19] we're currently paying and then the

[1:34:22] said what's the let we know this is

[1:34:24] $6,800 here what we're increasing it

[1:34:27] from what is it 100,000 50,000 30,000 so

[1:34:31] yeah the subscriptions could be could be

[1:34:33] could be uh beneficial to put it in

[1:34:35] context and then we could answer those

[1:34:37] questions too right that's questions

[1:34:40] supped us be very simple

[1:34:44] to okay so just for a little bit more

[1:34:47] perspective we used to have you know

[1:34:49] there's hundreds and hundreds and

[1:34:51] hundreds and

[1:34:52] so going from that approach to this

[1:34:55] approach um you know it's tough because

[1:34:58] you'd see all the the increases

[1:35:00] decreases on a very micro level and so

[1:35:03] you know now we're trying to Ru it up

[1:35:05] it's it's quite labor intensive Ryan

[1:35:08] would have to go in and individually

[1:35:09] manually pull each account do do the you

[1:35:12] know that math on the calculator the

[1:35:14] adding machine so it's I don't know Ryan

[1:35:16] if you want to kind of just speak sort

[1:35:18] of about the chart of accounts itself or

[1:35:19] just the software that we're using with

[1:35:21] because this is something that we're

[1:35:22] struggling with I know it's something

[1:35:23] that councelor mon has brought up as

[1:35:25] well and I understand why it's important

[1:35:27] to council and we're just trying to

[1:35:28] figure out how to get through there the

[1:35:30] quickest way possible without I just

[1:35:32] want to say I'm all about efficiencies

[1:35:33] and I'm not trying to make more work for

[1:35:35] no good reason so honest question I'm

[1:35:39] I'm totally I want the middle ground

[1:35:41] here whatever's whatever addresses that

[1:35:43] need and is most efficient organization

[1:35:47] Point yeah just the two things that I

[1:35:48] wanted Council to know is just you know

[1:35:50] if we could could get that easily for

[1:35:52] you you know we would do it and we're

[1:35:54] trying to find a way through that issue

[1:35:57] thanks thank thanks there um so I I

[1:36:02] think that's a good request and when I'm

[1:36:04] looking at and I don't want to go back

[1:36:06] to the old way with the binder G with

[1:36:09] because I know what you're referring to

[1:36:11] uh but I think in a case like this and

[1:36:13] in the environment we're in the year

[1:36:15] we're in with what the budget's looking

[1:36:17] at right now I don't I don't I

[1:36:20] personally agree I don't feel it's a

[1:36:22] it's a uh it's a Monumental task to have

[1:36:25] another column in there and you can have

[1:36:28] 20

[1:36:29] 2023 budget allocation whatever you want

[1:36:32] to and another column and again I'll go

[1:36:35] back and use I think Council Bernie us

[1:36:38] or Council cot us subscriptions okay if

[1:36:42] if you know if the if the budgeted

[1:36:45] amount in that not all the detail but

[1:36:48] the final budget amount under that line

[1:36:51] was was $30,000 it I agree it' be nice

[1:36:54] to see that because you want

[1:36:56] to you want to take that and you want to

[1:37:00] align it with uh so if it if it is an

[1:37:03] increase and it's an increase on

[1:37:06] $125,000 um may have a difference than

[1:37:09] if it's an increase on

[1:37:11] 15,000 um and again just setting U

[1:37:15] everybody up and that again there's two

[1:37:17] counselors aren't here I don't know what

[1:37:19] their thinking is on on this also but it

[1:37:23] may circumvent additional questions it

[1:37:25] may help to uh move things along a

[1:37:28] little quicker at least when you uh you

[1:37:31] know having a little more bit more

[1:37:33] information is not a bad thing uh

[1:37:35] without creating a you know Monumental

[1:37:39] amount of additional work it's not our

[1:37:42] some what we're trying to do but uh

[1:37:44] having enough information to um you know

[1:37:48] see what was there in the past budget

[1:37:51] helps with our I think it helps with our

[1:37:53] decision

[1:37:55] making thanks I mean what we're talking

[1:37:57] about here in terms of these budgeting

[1:37:59] or are variances so even if it's a

[1:38:01] percentage in addition to the dollar

[1:38:02] amount it will help us understand if

[1:38:04] some of these variances are significant

[1:38:06] and one that like as an example the

[1:38:08] increase in insurance claims of 26,000

[1:38:11] is that from going from 2500 to 26,000

[1:38:14] in one year or is that a minimal amount

[1:38:16] compared to what the average is so it'll

[1:38:18] help us sort of flag what maybe areas

[1:38:20] are problematic whether there's

[1:38:21] additional risk or issues that we could

[1:38:23] also address perhaps through policy as

[1:38:25] we look forward so that's just myed to

[1:38:28] and and that's a really good example I

[1:38:30] apologize to the chair um that's a

[1:38:32] really good example of something that um

[1:38:34] hits organizationally and is distributed

[1:38:37] across uh the areas so when I give the

[1:38:40] percentage in at you know at the

[1:38:42] beginning uh there is that plus and

[1:38:44] minus that is happening that is kind of

[1:38:46] spread out um but I think we will you

[1:38:49] know in that case we'll be able to to

[1:38:51] try to highlight what the impact is

[1:38:53] without getting into exactly the the

[1:38:56] specifics so so thanks very much so I

[1:38:59] know Council Mon's not here but I know

[1:39:00] I've had conversations with her she's

[1:39:02] brought those up in meeting I've heard

[1:39:03] from a majority of council so Ryan and I

[1:39:05] are going to take this away and try to

[1:39:06] figure out how we we can get those

[1:39:09] numbers

[1:39:13] forward um any other questions

[1:39:18] on feral government you finished onl yes

[1:39:23] yes I

[1:39:24] am I'm done yeah moving to uh protection

[1:39:27] would be the next

[1:39:37] question certainly I'll uh I'll try and

[1:39:40] speak to the uh the explanation of

[1:39:43] changes from 23 adopted to 24 grafts so

[1:39:47] uh as Council would recall we brought

[1:39:49] forward the lease agreement at station

[1:39:51] number two last month so that's an

[1:39:53] increase of $11,000 a month for the

[1:39:55] training room and the agreement with St

[1:39:57] John's

[1:39:58] ambulance uh the I'm not sure if

[1:40:02] somebody wants to speak to the forecast

[1:40:04] and volume licenses yeah that there's uh

[1:40:08] that's exactly what that is it's a in

[1:40:10] forecasted sales volume of annal

[1:40:12] Services licensing and fees uh for

[1:40:14] $3,200 uh so it's additional Revenue

[1:40:17] there as well so that's as simple as

[1:40:19] that okay thank you if we uh move to

[1:40:24] expenses uh the first line is the as per

[1:40:27] the October 12th council meeting the 1%

[1:40:29] dedicated tax increase to the vehicle

[1:40:31] equipment replacement

[1:40:33] Reserve RTA if you can speak to the so

[1:40:37] uh again there's increases to General

[1:40:39] increases to salary and benefits due to

[1:40:41] regular steps um pension and other types

[1:40:43] of increase you will note that there was

[1:40:45] an ft re restatement this is due to our

[1:40:49] paid per call firefighters so previously

[1:40:52] we had um reflected one FTE with a just

[1:40:56] a dollar amount we've now um articulated

[1:41:00] what that dollar amount would equal in

[1:41:02] terms of a full-time equivalent or

[1:41:04] effort of the work so this is just an

[1:41:06] effort to be a little bit more

[1:41:07] transparent in terms of uh what how many

[1:41:10] hours or how many e you know what the

[1:41:11] effort is behind the lump sum

[1:41:16] dollar and then Ryan would you speak to

[1:41:18] just about the aerial truck debt

[1:41:21] yes exactly so what's happened there is

[1:41:23] we've got a reduction in uh principal

[1:41:25] and interest payments uh the aerial fire

[1:41:28] truck uh the debts matured so that

[1:41:31] additional uh 57 648 has been um

[1:41:35] decreased uh because because the Deb's

[1:41:37] complete um so that that's what is it's

[1:41:40] reached this

[1:41:41] term thank you uh similar to our uh

[1:41:45] bringing forward to council the the

[1:41:47] critical risk assessment and master

[1:41:49] service fire plan uh in talking with the

[1:41:52] uh CAO and the senior leadership I'm

[1:41:55] requesting uh that we redo our emergency

[1:41:57] response plan bring in a contractor and

[1:41:59] uh actually redo that plan so that one

[1:42:02] we're up to date to Emergency Management

[1:42:05] standards uh I think the document is

[1:42:07] very cumbersome the way it currently

[1:42:10] sits and uh does not reflect the

[1:42:13] principles in Emergency Management which

[1:42:15] is uh IMS uh which is mandated through

[1:42:18] the

[1:42:19] province uh the other one that kind of

[1:42:21] affects the budget is the uh I'm going

[1:42:25] to label it under Contracting Services

[1:42:27] there it talks about the m&f agreement

[1:42:29] so that if you recall in uh March we

[1:42:32] brought forward and we've got a new

[1:42:33] fiveyear agreement with the m&f for uh

[1:42:36] where they Pro provide protection

[1:42:38] throughout the municipality that was

[1:42:40] about a $5,400 increase

[1:42:44] and I'm kind of particular with all the

[1:42:46] invoices that cross my desk so I've

[1:42:49] looked at what we'll call contracted

[1:42:51] services and all the different bills I

[1:42:53] get based on what's in the budgeted line

[1:42:55] item so the rest of that is just more to

[1:42:59] to

[1:43:00] act accurately reflect what is what

[1:43:03] we're actually paying out so okay for

[1:43:05] example we pay CAC uh which is our

[1:43:08] dispatcher we pay the province for use

[1:43:11] of radio uh you know radio communication

[1:43:14] systems we pay extend Communications to

[1:43:18] you know help us do our scheduling and

[1:43:20] uh

[1:43:21] staff so the reflection of that

[1:43:23] additional funds is just to act

[1:43:25] accurately capture what we uh spend in

[1:43:27] in contract and services throughout the

[1:43:30] year Insurance uh so there was an

[1:43:32] increase in Insurance uh and you can see

[1:43:35] the amount there largely one of the uh

[1:43:38] largest areas that were hit during our

[1:43:40] um pre our renewal was property and

[1:43:43] property went up across the board at

[1:43:45] about

[1:43:45] $100,000 uh uh for the city also our

[1:43:48] building coverage and contents in

[1:43:50] increase and that there were elements

[1:43:53] within the fire service uh that

[1:43:55] specifically increased in terms of our

[1:43:56] contents the way we were describing it I

[1:43:58] will say that the chief and I are

[1:44:00] working going to be working on uh

[1:44:02] looking at uh evaluating some of the

[1:44:04] contents and the way our insurance is

[1:44:06] going for the Fire Halls especially the

[1:44:08] Halls that are um Station 2 and station

[1:44:10] three uh so that we can better reflect

[1:44:13] the uh contents and just see if there's

[1:44:15] a different way of costing so that's

[1:44:17] what that increase was about

[1:44:22] and I think utilities is again just

[1:44:25] across the board for all uh All City

[1:44:28] facilities so that would be an increase

[1:44:30] in the three Fire Halls uh the decrease

[1:44:33] in materials in supplies kind of ties

[1:44:35] back to uh the $188,000 reduction that

[1:44:39] we talked on the first page the CAO

[1:44:41] asked uh you know to kind of sharpen the

[1:44:43] pencil and find find some money so

[1:44:46] that's actually a reduction in our uh

[1:44:49] fire equipment and Communications

[1:44:51] budget line item um and then the

[1:44:53] training I believe is that uh that's to

[1:44:57] do with

[1:44:58] building oh byw sorry

[1:45:01] Heather uh the

[1:45:03] train sorry standard certifications um

[1:45:06] that was we had that budgeted for uh

[1:45:10] because there's change in staff in byw

[1:45:19] area

[1:45:21] be happy your worship if there's any

[1:45:23] questions to council questions

[1:45:28] Council so when I went through this the

[1:45:31] first thing that uh popped under

[1:45:33] expenses and that was an increase in

[1:45:36] Appropriations to reserve so the 300,000

[1:45:39] but at the same time when we went back

[1:45:40] to the debt schedule uh cuz I think we

[1:45:42] had that in an email uh from Ry uh this

[1:45:47] 57

[1:45:49] ,000 whatever coming off in that

[1:45:53] um so I guess what I'm I guess what I'm

[1:45:56] asking here is uh why w't we like an

[1:46:00] increase in Appropriations to reserves

[1:46:03] um the 300,000 that why could we just

[1:46:06] take the N of that to increase on an

[1:46:09] annual

[1:46:11] basis I'm throwing that up no I just

[1:46:14] wanted to redirect that to the I I can't

[1:46:18] absolutely I'm going to throw all those

[1:46:20] kind of questions out uh to look at uh

[1:46:24] we asked you to make efficiencies I

[1:46:26] think as Council uh if we can come up

[1:46:28] with other ideas how to fund some of our

[1:46:31] uh some of the ones that we've uh

[1:46:34] We've technically approved to dat then

[1:46:39] that that's where that would come from

[1:46:40] so yeah absolutely if if you we

[1:46:44] Administration can go back and if that's

[1:46:46] the direction uh to revise the funding

[1:46:50] model in terms of you're you're speaking

[1:46:51] to the replace vehicle replacement

[1:46:54] Reserve well the in our last meeting

[1:46:57] that where there was a request through a

[1:46:59] report yeah on the capital side for the

[1:47:01] $

[1:47:03] 3,792 correct um yeah just like if the

[1:47:08] net after taking off a debt payment

[1:47:10] that's retired on the uh on the on the

[1:47:14] aerial truck um if if the difference

[1:47:17] could fund these ongoing

[1:47:21] um requests for c replacement because I

[1:47:24] believe that's what the nature of the

[1:47:26] increas was about that's all I'm just

[1:47:29] I'm bringing it up uh as you know

[1:47:32] something I noticed when I was going

[1:47:34] through the sheet so so that's already

[1:47:36] kind of occurring with what's happening

[1:47:37] so $57,000 in debt is falling off and

[1:47:40] then 300 is coming on so it's already W

[1:47:44] know it is here on the budget it isn't

[1:47:47] on on the increase in tax on the inas in

[1:47:51] uh money that you're that you're

[1:47:53] requesting to uh you're asking for

[1:47:56] $300,000 more all I'm saying is could

[1:48:00] this instead of that $300,000 request on

[1:48:02] an annual basis um could it be $ 300,000

[1:48:06] minus what we you've been uh you've been

[1:48:10] allocating to debt repayment for the

[1:48:12] aerial truck that's all I'm just so say

[1:48:15] it's 250 for argument sake or whatever

[1:48:19] um you know could that request could

[1:48:21] that become the new

[1:48:23] request and and and facilitate what your

[1:48:27] requirements are that's okay so that's a

[1:48:29] separate item than deciding to utilize

[1:48:31] debt to purchase the vehicle I

[1:48:34] understand this but my question I think

[1:48:35] is a is a little bit different so in the

[1:48:39] summary

[1:48:40] sheet you know you have $891,000

[1:48:45] 8,100 yeah

[1:48:48] 89129 of that 3 ,000 uh 792 th000 a

[1:48:54] majority of council voted to uh push

[1:48:57] that forward in the budget process

[1:49:00] um my question is back to that original

[1:49:04] request not about this like additions

[1:49:07] and deletions on this page on this

[1:49:09] budget

[1:49:10] page could the difference between like

[1:49:13] instead of 300,000 and you have 57,000

[1:49:17] that was an expense to your department

[1:49:19] or debt reduction on a on a on an asset

[1:49:23] um could it be the difference so it

[1:49:25] would be

[1:49:26] 200 I don't know save

[1:49:30] $243,000 or something like that instead

[1:49:32] of 300,000 that's I'm going back to the

[1:49:35] original report yeah it's it's not going

[1:49:37] to reduce the tax levy origal the

[1:49:40] $57,000 has already been

[1:49:42] retired and so if you wanted to reduce

[1:49:45] the Appropriations to reserve by

[1:49:48] $50,000 that all that would do would

[1:49:50] just there's no corresponding $57,000

[1:49:54] back so that there if you wanted to

[1:49:56] reduce the tax levy you could reduce the

[1:49:59] 300,000 but that the debt has been

[1:50:03] retired and is now paid off okay um well

[1:50:07] I mean it's my opinion not so we're not

[1:50:09] here to make decisions I'm just throwing

[1:50:12] uh I was just throwing something has an

[1:50:14] idea uh it's not I don't think we want

[1:50:17] to go into the meeting where we're not

[1:50:20] we don't want to go wi and making

[1:50:21] decisions and throwing that out for

[1:50:23] information you can chew on it you can

[1:50:26] do whatever you want with it um but

[1:50:28] that's kind of what I was asking for is

[1:50:31] if the if the if the net would do the

[1:50:35] would

[1:50:36] suffice uh and I understand accounting

[1:50:38] about coming in coming out if the if the

[1:50:41] difference would uh would would suffice

[1:50:45] so but just just an observation

[1:50:50] um something to look

[1:50:54] at any other

[1:50:57] questions okay uh thank

[1:51:00] you uh so moving on to

[1:51:07] Transportation thank you uh so

[1:51:09] transportation is made up of the roads

[1:51:11] engineering and uh Fleet groups in the

[1:51:15] city um and so I can uh can

[1:51:20] speak to the uh changes in revenue and

[1:51:24] expenses year-over-year um starting on

[1:51:26] the revenue side um the first four items

[1:51:32] on the list uh infrastructure master

[1:51:34] master plan sewer storm financing study

[1:51:37] road salt study or sorry I'll speak to

[1:51:39] the first three um those are studies

[1:51:42] that are um either in the Strategic plan

[1:51:46] or were committed to by uh the previous

[1:51:49] director to my myself and um and

[1:51:51] there'll be funding

[1:51:53] through um uh appropriation scrum

[1:51:56] reserves

[1:51:58] um full transparency I I did I didn't

[1:52:01] get to these this year um still intend

[1:52:04] to follow through on doing those however

[1:52:07] um the net change is that um because the

[1:52:10] funding came through from the reserves

[1:52:14] to fund the project and then the project

[1:52:16] has gone uh unspent at this point that

[1:52:19] money will sort of just flow back and

[1:52:21] sit um available to be spent when our

[1:52:24] team does get to these projects so um

[1:52:27] we're we're we're going to work through

[1:52:29] those and they are going to happen um it

[1:52:31] just didn't happen in 2023 as was

[1:52:33] originally planned um fuel station

[1:52:36] software upgrade is um a project for our

[1:52:40] bulk filling fuel station um that was

[1:52:43] funded through the reserved obviously as

[1:52:44] a onetime project um that funding comes

[1:52:47] back off again um and then the uh Bridge

[1:52:51] study is um amounts that come from the

[1:52:54] reserve to fund the bridge audit that

[1:52:57] the city undertakes every two years um

[1:53:00] and then the last three items I believe

[1:53:03] uh I'll let Heather and uh and Ry speak

[1:53:10] to expit increase in revenues NE parking

[1:53:14] findes mislan adjustments and those are

[1:53:18] um compared to actual

[1:53:21] um right like they're based on actual

[1:53:23] experience so that's why we're and it's

[1:53:26] Bas it's a volume adjust volume

[1:53:28] increase so it's refinement of the

[1:53:31] revenues so getting into expenses um

[1:53:34] first we have the um $540,000

[1:53:39] um uh allocation for the capital

[1:53:43] increase to the roll roads projects for

[1:53:46] service treated and loose toop gravel

[1:53:48] roads

[1:53:50] um secondly we have uh an adjustment to

[1:53:55] our um salaries and benefits for uh an

[1:53:59] allocation of a quarter of the the new

[1:54:01] Public Works uh general manager position

[1:54:04] and then also Roberta had previously U

[1:54:06] mentioned the council that we had done a

[1:54:08] shift in some of our staff for um

[1:54:11] between sewer and water and roads for

[1:54:13] coordinating um digs and utilization of

[1:54:15] those resources so um back filling the

[1:54:18] position on the road side is uh is what

[1:54:20] makes up that that item um the next item

[1:54:24] $118,000 in increased shop and uh garage

[1:54:28] costs are associated uh 59,000 for

[1:54:31] increase in uh diesel costs and 59,000

[1:54:35] also for additional parts and materials

[1:54:38] escalation costs for uh repairs and

[1:54:40] maintenance that are

[1:54:42] ongoing um winter control is a equipment

[1:54:47] uh usage cost um um so uh ongoing um

[1:54:52] equipment usage and uh costs that are

[1:54:54] allocated to the roads Department from

[1:54:57] um Fleet and then um we also have

[1:55:02] overall um there is other pieces of

[1:55:04] equipment um that in review of this uh

[1:55:08] budget with the uh roads manager we

[1:55:11] noted that um the the utilization that

[1:55:15] had been um entered in

[1:55:18] um was was trending to just uh to go a

[1:55:21] little bit under by small amounts on

[1:55:23] multiple pieces and so the Consolidated

[1:55:26] amount of of right siding that is the

[1:55:28] $26,000 reduction seen

[1:55:31] there um Insurance again like uh Roberta

[1:55:34] had mentioned that increase there um

[1:55:36] increase in sand and salt costs pretty

[1:55:38] self-explanatory for winter

[1:55:41] control um and then we have decrease in

[1:55:43] contract and

[1:55:44] services so the first again the first

[1:55:47] four projects there are similar to to

[1:55:49] how I mentioned on the the revenue side

[1:55:51] these are the projects that we will get

[1:55:53] to and just um haven't gotten to yet the

[1:55:56] fuel station um is a project that um is

[1:55:59] nearing completion uh now and so that's

[1:56:01] going to come off of the uh the plan

[1:56:03] spend for next year um contracted

[1:56:07] greater support a review of this I think

[1:56:10] we myself and the roads manager um we uh

[1:56:14] are realizing that our our dedicated own

[1:56:17] forces on on greater support is uh

[1:56:19] reducing the need to bring in contractor

[1:56:22] support at an increased cost and so

[1:56:25] we're managing that more through own

[1:56:26] forces and so we've we've dropped a

[1:56:28] reduction in there um roads contracts um

[1:56:33] just reviewing um the uh the amounts for

[1:56:37] brushing ditching um through contractor

[1:56:41] support is uh is an a reduction through

[1:56:44] there based on again the trends that

[1:56:46] we're seeing on the last uh four to five

[1:56:48] years of budgets that we reviewed and

[1:56:50] what we're doing with our own forces um

[1:56:53] Bridge study we'll have $100,000 spend

[1:56:55] on that every two-year audit that's

[1:56:58] completed um we we've allocated an

[1:57:00] increase in our amount for uh docks and

[1:57:04] Wars repairs and maintenance and uh and

[1:57:07] that coincides with the large spend we

[1:57:10] have on uh increasing our dock spacing

[1:57:13] um uh that we received LFC uh funding

[1:57:17] for we'll be working on um over the

[1:57:19] winter and into next

[1:57:21] year uh and then also the crossing guard

[1:57:25] contract um Council would have seen my

[1:57:28] report for the cost and guard contract

[1:57:30] um back in a uh sorry in September I

[1:57:32] believe that report came forward so this

[1:57:34] is just an alignment with the uh the

[1:57:36] newly received pricing for that

[1:57:40] service um Ryan I'll let you speak to

[1:57:42] the um recovery from

[1:57:45] utilities

[1:57:48] d

[1:57:50] [Applause]

[1:57:58] right so this is um these are actually

[1:58:00] recoveries these are the garage and

[1:58:02] Warehouse operations centers uh cost

[1:58:04] recovery from the solid waste and Water

[1:58:08] waste water utilities that are self uh

[1:58:10] funded these are the costs that that are

[1:58:13] being allocated uh to them and they come

[1:58:15] back to uh public works or to

[1:58:18] infrastructure as recovered amount so

[1:58:21] they're increasing therefore it's a

[1:58:23] reduction in the overall cost of the

[1:58:24] expense level thereby reducing the

[1:58:27] overall um tax levy here by

[1:58:33] 118,000 uh Street lighting principal

[1:58:36] interest I think you going to take that

[1:58:37] right um so this is another piece of

[1:58:40] debt that is maturing uh the street

[1:58:42] lighting there was debt that was taken

[1:58:44] for that uh principal interest is uh is

[1:58:47] been mat is complete uh this is a

[1:58:50] reduction to expenses of

[1:58:54] 96,000 uh okay and then we also have a

[1:58:57] one time decrease to uh the transfer to

[1:59:00] reserves for um docks and warps so um I

[1:59:03] think that aligns with what we' seen on

[1:59:05] the first page there um we have computer

[1:59:09] Replacements that have occurred and are

[1:59:11] now um dropping off um as an expense for

[1:59:15] the for the

[1:59:16] Department um General decrease in

[1:59:20] repairs and maintenance these are this

[1:59:24] is again is a a review that we've

[1:59:25] undertaken on our repairs and

[1:59:27] maintenance costs across our facilities

[1:59:29] and how our Trends were spending and

[1:59:31] across multiple uh tens of buildings um

[1:59:35] small increases have amounted to a

[1:59:37] $112,000 reduction there um General uh

[1:59:42] decrease in general sorry uh decrease in

[1:59:44] general supplies for um for the roads

[1:59:47] Department 6,000 uh dollars again made

[1:59:50] up of multiple multiple um small

[1:59:54] decreases um and then sorry uh Transit

[1:59:57] and parking Heather is that materials

[2:00:00] and supplies

[2:00:02] for

[2:00:04] yeah

[2:00:08] okay I think that takes us through

[2:00:10] there's miscellaneous adjustments again

[2:00:12] um hundreds of lines uh that make up

[2:00:15] that line of

[2:00:16] them ins and outs any questions to

[2:00:23] council thank

[2:00:25] [Applause]

[2:00:28] you uh so next we'll move on to um

[2:00:31] recycling so um recycling is a a shared

[2:00:35] service provided alongside our um

[2:00:38] alongside our our curbside collection

[2:00:41] for solid waste um runs over the

[2:00:43] transfer facility um on the revenue side

[2:00:46] we have the uh increase to our revenue

[2:00:50] from both the the gfl contract and our

[2:00:54] um circular materials uh contract um in

[2:00:57] alignment the with the blue box

[2:00:59] regulation um reviewed our our trend on

[2:01:03] uh blue box sales so I think that's

[2:01:06] starting to uh to drop off now I

[2:01:08] understand that over the last few years

[2:01:09] there's quite a few blue boxes that were

[2:01:12] procured and sold and so um that's just

[2:01:14] trending downward so um reduced that and

[2:01:17] then also we've noted um an increase in

[2:01:20] um scrap metal and um commercial

[2:01:24] recyclable materials when we offload

[2:01:27] those um there's some income from those

[2:01:29] that we've uh noted are likely to uh

[2:01:31] project an increase in revenue of

[2:01:35] $4,000 uh reallocation of uh one

[2:01:38] individual from um

[2:01:41] recycling to the solid waste utility so

[2:01:45] just based on the uh the oh sorry I let

[2:01:47] Roberto speak yeah if I May uh so as

[2:01:50] part of the review that was undertaken

[2:01:52] with circular materials and just

[2:01:53] everything that would be uh considered

[2:01:55] to be recycling um this uh FTE was

[2:01:58] predominantly servicing the transfer

[2:02:01] station uh and so this FTE would remain

[2:02:04] within the solid waste uh utility so

[2:02:06] it's a decrease from our tax supported

[2:02:09] on the recycling end uh but uh it is uh

[2:02:12] more appropriately realigned to the

[2:02:14] transfer facility where it was

[2:02:16] performing

[2:02:17] work

[2:02:20] thank you um transportation cost of

[2:02:23] recyclable materials to Winnipeg so um

[2:02:27] as part of our gfl contract um operating

[2:02:30] as the receiving facility we we have

[2:02:33] ongoing transportation to Winnipeg that

[2:02:35] is likely to drop off unless things

[2:02:38] change um at the end of June um and that

[2:02:41] service may or may not uh be overtaken

[2:02:45] by gfl themselves or depending on what

[2:02:47] other conversations we engage with them

[2:02:49] them so um for now it's a it's a planned

[2:02:52] uh reduction in our

[2:02:53] expenses

[2:02:55] um facility equipment uh usage um again

[2:03:00] just going through with the uh general

[2:03:03] manager of utilities on our equipment uh

[2:03:06] allocation between uh the utility and uh

[2:03:09] and Recycling services um just uh

[2:03:12] streamlined where our um where equipment

[2:03:15] allocations are going and aligning it

[2:03:17] more with those different services and

[2:03:19] potentially um with the change in the

[2:03:22] receiving facility mid year it's going

[2:03:23] to drop off some of the requirements on

[2:03:25] the recycling side so there's a

[2:03:26] reduction there um and then just small

[2:03:29] inotes make up the last thousand in that

[2:03:32] in that

[2:03:37] grouping yeah as far as the decrease

[2:03:41] decreasing transport cost of recycling

[2:03:43] to Winnipeg explain so is it is it not

[2:03:47] going to Winnipeg now and if it just

[2:03:49] might not be our responsibility after

[2:03:52] June so we have

[2:03:54] to our our recycling for years has gone

[2:03:57] to Winnipeg um under tax funded now that

[2:04:00] we're operating as the receiving

[2:04:02] facility under gfl who is under circular

[2:04:04] materials into the province um we're

[2:04:06] providing that service up to June that

[2:04:09] we know of but after June it may not be

[2:04:12] a requirement for ourselves so that

[2:04:14] actually aligns with the revenue item

[2:04:15] above for the revenue that we we receive

[2:04:18] from GF

[2:04:19] I see to cover that cost so that's

[2:04:21] that's up in the air till after June

[2:04:23] that's right what are some possible

[2:04:25] scenarios um well gfl um as they

[2:04:29] progress works at their at their

[2:04:31] location to operate as a receiving

[2:04:33] facility that uh I believe that

[2:04:39] um I'm not sure actually I can sh that I

[2:04:42] can that in open um but at their at

[2:04:44] their location um if their operation

[2:04:48] commen

[2:04:49] in July of this year then that would be

[2:04:52] a service that they would provide for

[2:04:58] recycles thank

[2:05:03] you so next one is H Cemetery that's

[2:05:06] that's under my department but I'm going

[2:05:08] to let Ryan speak to it specifically on

[2:05:10] this uh this one item this one's uh

[2:05:13] fairly straightforward um this the city

[2:05:17] of canor has a contribution to the

[2:05:20] cemetery to uh support their operations

[2:05:24] we have a decrease in the contribution

[2:05:26] to the cemetery the primary reason is is

[2:05:29] the increasing Trend in revenues that

[2:05:30] they're collecting um volumes uh have

[2:05:33] increasing there's also uh fees that

[2:05:36] have been increased in 2022 which are

[2:05:38] also um reducing the pressure on the tax

[2:05:42] uh supported uh contribution to the

[2:05:47] cemetery

[2:06:04] we're going to pause for we don't

[2:06:08] have it might a little bit should we

[2:06:11] aak MERS are G for maybe just

[2:06:17] sorry the

[2:06:47] conversation

[2:07:17] for

[2:07:45] apologize we're just waiting for one

[2:07:47] more to come in we

[2:08:17] be

[2:08:39] okay we will reconvene the meeting uh so

[2:08:41] we on

[2:08:43] Cemetery or are we um I think we just

[2:08:46] wrap that one up way go over it again uh

[2:08:50] well I think I think did you want us to

[2:08:54] review the cemetery

[2:08:55] no know there wasn't I asked if there

[2:08:58] was any

[2:09:00] questions okay um so we can move on so

[2:09:04] next we have is uh re and culture so

[2:09:07] that that does include the parks

[2:09:08] department from my area but Andrew is

[2:09:10] going to speak mainly because that's

[2:09:12] where all most of the uh the change

[2:09:14] SL yeah so um this year we looked at the

[2:09:20] budget and just new ways to augment our

[2:09:25] game essentially um so you'll see in our

[2:09:28] Revenue uh first of all you see the

[2:09:30] increased revenue from attic programming

[2:09:33] um we've had a very successful first

[2:09:36] session of added swimming lessons that's

[2:09:38] where the bulk of that additional

[2:09:40] funding comes from where the additional

[2:09:42] Revenue comes from um we are bringing on

[2:09:45] more unique

[2:09:46] programming uh including uh you know

[2:09:49] leadership courses and Junior

[2:09:52] Lifeguards um and this also will allow

[2:09:56] for us to um when you look down at the

[2:10:00] decrease in rental Revenue um some of

[2:10:04] this is coming from the pool where we

[2:10:06] are adding programming in and the

[2:10:08] rentals are coming out um so once you

[2:10:11] look at your instructional courses this

[2:10:13] is where we have all of our lifeguarding

[2:10:16] courses we're looking at at um having

[2:10:20] our people provide those courses to

[2:10:22] other communities and we're going to

[2:10:24] take the revenue off of that um the

[2:10:26] summer camps in the Summer where we get

[2:10:29] revenue from that as well um when you

[2:10:32] look at the increased revenue from

[2:10:34] recreational programming we're offering

[2:10:36] sponsored programming we're working

[2:10:38] right now with Community groups um this

[2:10:41] is a

[2:10:42] forecast uh and we are adding more

[2:10:46] programming um just in terms of of

[2:10:48] individual programs um we do have a

[2:10:52] increase in ice rental usage volume and

[2:10:54] that follows directly from the canora

[2:10:57] Islanders and uh the decrease in

[2:11:00] transfer reserves to both uh Museum HVAC

[2:11:03] systems and Library boil cycle study

[2:11:07] believe we had sent this uh mooded a

[2:11:10] couple years down the road correct I

[2:11:12] think um and then did decrease in rental

[2:11:17] Revenue a lot of this deres directly

[2:11:19] from the lack of hotels um we seen Bal

[2:11:22] Diamond Rental go downhill this year um

[2:11:25] napin tournament was almost cut in half

[2:11:29] so a lot of that is directly due to the

[2:11:32] lack of um hospitality and then decrease

[2:11:35] in ice pad rental just because we are

[2:11:38] going to be rep replacing that so we

[2:11:40] don't have any this year uh and then the

[2:11:43] miscellaneous

[2:11:44] adjustments um a lot of them a lot of

[2:11:47] these come

[2:11:49] from just the actuals we have this year

[2:11:52] where we're noticing I think the biggest

[2:11:54] thing that we're noticing is a a little

[2:11:56] bit of a decrease in our um memberships

[2:12:00] due to the other gyms coming on board in

[2:12:02] the community um so once we look at our

[2:12:06] expenses we do have a decreased transfer

[2:12:08] to reserves um for each of

[2:12:12] these uh increased City contribution to

[2:12:15] the museum um that you can see it's

[2:12:18] fairly substantial and that's um due to

[2:12:23] reserves uh the museum had used reserves

[2:12:25] in the past to um to offset the budget

[2:12:29] um and then there's an increase in

[2:12:31] utilities for all of our locations here

[2:12:34] which is um pretty standard within the

[2:12:37] rest of the city um an increase to the

[2:12:40] city contribution to the liary um as

[2:12:43] Crystal uh had put in her budget and we

[2:12:46] had seen earlier on today

[2:12:48] um there's an increase in

[2:12:51] principal um due to the boat launch and

[2:12:53] parking lot expansion that we had uh the

[2:12:56] project is getting completed hopefully

[2:12:58] this week and increase in insurance I

[2:13:02] think that's pretty standard um just to

[2:13:04] speak specifically on that um Parks uh

[2:13:07] was one of the hardest hit areas in

[2:13:09] terms of claims experience as a result

[2:13:12] of flooding and damage so when you take

[2:13:15] a look at um the property increase that

[2:13:17] I reference before a larger share

[2:13:20] increase was uh attributed to the parks

[2:13:23] uh area especially like the the

[2:13:27] infrastructure and then we move further

[2:13:29] down you see uh our computer replacement

[2:13:32] as for the schedule uh there is a fairly

[2:13:36] minimal increase to salary and benefits

[2:13:39] which is nice to see um and the

[2:13:42] miscellaneous adjustments I want to kind

[2:13:45] of com comment on the markless pucks

[2:13:47] that Ry had mention that's exactly where

[2:13:48] that's coming from so we no longer will

[2:13:51] need a cleaning contract to clean our

[2:13:53] boards because these marks markless PS

[2:13:55] you can wash it off basically our staff

[2:13:57] can so and as well when people would

[2:14:00] bring their own pucks if you bring a

[2:14:02] cold puck in maybe a little bit colder

[2:14:04] than minus 10 they shatter glass so when

[2:14:07] now we can maintain the temperature of

[2:14:10] our pucks our glass likely it won't be

[2:14:12] breaking but I didn't put that in just

[2:14:14] in case um it happens still

[2:14:19] uh thank you uh any

[2:14:25] questions Deputy Mayor I just have one

[2:14:27] question uh and I'm probably missing

[2:14:30] something either on the revenue

[2:14:32] expenditure side but the increase City

[2:14:34] contribution to the library uh so in

[2:14:37] these budget sheets um shows

[2:14:40] 47,1 128 when I look back at what was uh

[2:14:45] presented by the library board uh it's

[2:14:48] got the city of

[2:14:49] canora uh 2023 to

[2:14:53] 2024 it has

[2:14:55] $72,000 is there something on is it's

[2:14:58] got something to do with this decrease

[2:15:00] in reserve absolutely yeah it's the

[2:15:03] reserve transfers that are throwing that

[2:15:05] number on we noticed that during the

[2:15:08] presentation we

[2:15:12] havei any other questions

[2:15:15] Council thanks uh

[2:15:21] [Applause]

[2:15:23] the next next sections uh at development

[2:15:26] tourism and Planning and

[2:15:28] Building yeah so um I'll speak to this

[2:15:31] so This represents uh janison uh my

[2:15:33] department on a Consolidated basis um

[2:15:37] there's nine items that I'd like to

[2:15:38] highlight to you uh if you look at the

[2:15:41] revenue um the first couple entries are

[2:15:43] related to one-time projects so you will

[2:15:46] see a credit in terms of money coming in

[2:15:48] on the revenue side and similarly you

[2:15:50] will see a a decrease in terms of an

[2:15:53] expense coming out on the other side of

[2:15:55] the ledger so uh the first one is the

[2:15:59] $270,000 and the $30,000 for the

[2:16:02] business attraction project uh we were

[2:16:04] turned down for that through Fedor um

[2:16:08] and so similarly if you look at the

[2:16:09] expense side you'll see the

[2:16:10] corresponding $300,000

[2:16:13] entry um we have the um

[2:16:18] uh the community Improvement plan so uh

[2:16:20] what happened with Matt was we had a or

[2:16:22] sorry not with Matt but with coid we had

[2:16:25] a number of projects that were not

[2:16:27] completed just because um local

[2:16:29] companies were unable to get contractors

[2:16:32] so we're not seeing that Trend

[2:16:34] continuing in 200

[2:16:37] um 24 so it's just a decrease in the

[2:16:40] amount of spending that's going out by

[2:16:42] way of uh

[2:16:43] CIP uh similarly a onetime project is

[2:16:46] completed uh this year uh will be the

[2:16:49] active transport project or it was to be

[2:16:52] completed when it was put on the books

[2:16:53] uh doesn't represent any additional cost

[2:16:55] in

[2:16:57] 2024 um uh in an effort to um when we

[2:17:02] looked at uh what was going on in

[2:17:05] 2023 relative to the 2024 initial budget

[2:17:09] uh we realized that um our volume in the

[2:17:11] planning department and building

[2:17:13] department was what much higher

[2:17:15] therefore there is a relief back to the

[2:17:17] company of $70,000 of incremental

[2:17:19] Revenue coming in and then there's some

[2:17:22] miscellaneous adjustments as well uh the

[2:17:25] notables on the expense side that I

[2:17:26] haven't already spoken about which was

[2:17:29] related to the investment traction CIP

[2:17:31] and the active transport um there is an

[2:17:34] increase in salary uh benefits um and um

[2:17:39] that's really due to the second Economic

[2:17:42] Development uh officer coming on

[2:17:44] board um there is some small insurance

[2:17:48] and utility changes um the Northwestern

[2:17:52] Business Center moved from its uh

[2:17:55] previous location to the banister Center

[2:17:57] so there's an increase in rent there and

[2:18:00] then there's some other miscellaneous

[2:18:02] adjustments for

[2:18:07] 4727 any than any questions

[2:18:16] Council

[2:18:20] oh

[2:18:22] myself so the last um page last function

[2:18:25] we have um in the operating side is our

[2:18:28] external organizations um these com of

[2:18:32] course of the Northwest Health Unit uh

[2:18:35] District home for the age police Child

[2:18:37] Care social housing uh Ontario Works and

[2:18:39] land

[2:18:40] ambulance um so we have a small increase

[2:18:45] in the court security prisoner transport

[2:18:47] grant program uh the agreement expired

[2:18:49] in

[2:18:50] 2022 um we're showing one uh

[2:18:55] $1,900 uh increasing in Revenue

[2:18:59] there um we have the year-over-year

[2:19:01] increase for the Ontario Provincial

[2:19:03] Police billing of

[2:19:06] 98,000 that doesn't include I mean uh

[2:19:09] sorry the 2023 uh included the rebate of

[2:19:12] 511 um so that's that's a large driver

[2:19:16] of our cost in increase there um we have

[2:19:19] other external

[2:19:20] organizations um that the process we

[2:19:23] take is uh obviously we don't have all

[2:19:25] the information today uh if we're in the

[2:19:27] absence of that we've been applying a 3%

[2:19:29] increase on these

[2:19:31] organizations and we found over the past

[2:19:34] that that's been a fairly accurate way

[2:19:36] of of projecting it albeit um some might

[2:19:40] be a little bit higher than the 3% some

[2:19:42] might come in a little under but overall

[2:19:44] that 3% been holding true over the last

[2:19:46] number of years

[2:19:48] um so uh we have an increase in the

[2:19:50] social housing of

[2:19:52] 172,000 increase for home uh for the

[2:19:55] Aged of

[2:19:56] 63,000 increase for Northwest health

[2:19:59] unit of

[2:20:00] 21,000 um and on decreases for land

[2:20:04] ambulance and child care 75 and

[2:20:07] 41 um so that would conclude the

[2:20:11] external portions and so at this point

[2:20:13] we're still waiting for Pine Cross the

[2:20:15] health unit and the kdsb final ly

[2:20:18] members to be confirmed at the morning

[2:20:20] correct and I think in the past we have

[2:20:24] um maybe had it depending on the timing

[2:20:26] and some of them we may not have had so

[2:20:28] that estimate like I was mentioning it's

[2:20:30] kind of held true in terms of that

[2:20:32] absence of information and we just go

[2:20:35] with the best that we have at the time

[2:20:37] um so if one does come in and we'll to

[2:20:39] fit it in we'll get that budget

[2:20:44] amount sorry coun yeah ran um the 3%

[2:20:48] increase that you that you forecast is

[2:20:51] that like industry standard or is that

[2:20:53] something that can you just give me some

[2:20:55] context on that I think it's a good idea

[2:20:57] and I think it's approved um just can

[2:20:59] you give you some context on it uh

[2:21:01] typically any type of increases that

[2:21:03] we're putting on to our accounts um you

[2:21:06] know reflect you know the the

[2:21:09] departmental or the industry best

[2:21:11] practice so if there's a construction

[2:21:14] inflationary item that we're putting on

[2:21:16] I would rely on maybe Greg's area to

[2:21:19] provide that information to tell us what

[2:21:20] the going rate is and he would expect to

[2:21:23] put that into the budget for those types

[2:21:25] of items um the these ones in particular

[2:21:29] we're just using 3% because that's what

[2:21:31] the actual experience over the last

[2:21:33] maybe five to six years has shown us um

[2:21:36] the problem is is we rely on the actuals

[2:21:38] or the history that's just one factor um

[2:21:43] you know in this last period of high

[2:21:45] inflation Supply supply chain issues um

[2:21:50] difficulty hiring you know wage

[2:21:52] increases there's a whole bunch of

[2:21:53] different things that now kind of

[2:21:56] influence it so we hope that it stays in

[2:21:59] 3% I can't be certain that that's going

[2:22:01] to continue on into the future we may

[2:22:03] have a anomaly or a spike coming in here

[2:22:05] but that's generally what history tells

[2:22:07] us for this area yeah I agree those are

[2:22:09] all those are all out of your control

[2:22:12] but I think you're exercising Prudence

[2:22:14] by picking a percentage and that there's

[2:22:17] a margin ER I me that's that's common

[2:22:19] sense that's going to happen but I think

[2:22:20] it's good work

[2:22:22] so

[2:22:25] thanks any other question of

[2:22:31] coun thank

[2:22:37] you you oh sorry

[2:22:40] um are we de are we Contin on or are we

[2:22:44] breaking I don't know if you want do you

[2:22:47] want we're at debt financing I can speak

[2:22:51] let's get through this how

[2:22:53] before okay perfect okay so in front of

[2:22:56] you here uh on this final this page 28

[2:22:59] is the city of canar debt financing uh

[2:23:02] 24 to 26 budget um that's what this is

[2:23:05] for so the the top section is

[2:23:09] essentially our outstanding debt um

[2:23:12] principle and interest for as it stands

[2:23:14] for 2024 so we have 8.9 milli ion uh um

[2:23:18] in outstanding debt which uh there's 2.6

[2:23:22] million in interest attached to that so

[2:23:24] what that equates to is a million 74,000

[2:23:28] in annual repayment um today um you can

[2:23:32] see off to the right I've uh included

[2:23:34] the expiry so you can see when some of

[2:23:36] those debt pieces fall off um you know

[2:23:40] uh a number of those of course they're

[2:23:42] going to go for a long period of time

[2:23:44] you know the boat launch uh 2048 um the

[2:23:47] idea is that we're advertizing that over

[2:23:49] the life useful life um and we um that

[2:23:52] that's our approach in terms of how long

[2:23:54] we go with the debt um just yes so this

[2:23:57] is the external um we're

[2:24:00] forecasting um this the bottom section

[2:24:03] is the new debt is what we're

[2:24:05] forecasting and there's a number of day

[2:24:07] uh years when they start we're planning

[2:24:09] for it to come online from 2025 to

[2:24:12] 2028 and when that's all like uh so when

[2:24:17] said all all that debts online we're

[2:24:18] looking at about another 27 thou $27

[2:24:20] million in

[2:24:22] debt um which would equate so about $2.3

[2:24:25] million annual repayment uh on all that

[2:24:29] debt um so I think this is just

[2:24:31] demonstrating you know here's where we

[2:24:33] are with debt here's where we planning

[2:24:35] to go with our debt limits um the chart

[2:24:39] below uh kind of provides you some

[2:24:41] context of when you know the spike in

[2:24:44] annual payment will be and roughly

[2:24:47] around 2027 we'll be up around that 2.32

[2:24:50] 2.2 million range and then it should

[2:24:53] drop down to the 1.6 and go for 1.6 over

[2:24:57] the next 10 years you know this is just

[2:25:00] to give some visibility on the upcoming

[2:25:02] debt um one things I would one thing I

[2:25:05] would highlight is that we don't have um

[2:25:09] the um Hospital project on here so any

[2:25:12] of the

[2:25:13] infrastructure um that's planned you

[2:25:15] know it may result in a Deb a debt ad or

[2:25:18] an add to the debt um load for us

[2:25:22] um so you know we want to keep that in

[2:25:25] mind I'm not sure I think preliminary

[2:25:27] they're looking at 17 to 20 million um

[2:25:30] it's hard to say at this point in

[2:25:33] time um

[2:25:36] the um so so with the debt we get a

[2:25:39] provincial uh annual repayment limit is

[2:25:42] what they provide us and it's based off

[2:25:43] our financial return so what they say uh

[2:25:48] our our limit is is 12.3 million so they

[2:25:53] say we can have principal and interest

[2:25:55] payments up to 12.3 million which I

[2:25:58] think we all know around this tailes a

[2:25:59] bit would was is way more than we are

[2:26:02] comfortable with or we can afford um the

[2:26:06] so we're working on a debt policy and

[2:26:08] we're looking to do something in the

[2:26:09] neighborhood of about 10% of our you

[2:26:12] know our tax revenue or own source

[2:26:14] revenue and so what that would mean is

[2:26:16] if we took that approach our limit would

[2:26:19] be somewhere in the range of 3 million

[2:26:21] for 23 3.3 million in 24 around around

[2:26:26] that around that area would be something

[2:26:28] that we would be our upper limit of

[2:26:31] course the affordability and the impact

[2:26:34] of rate pairs also has to be taken into

[2:26:36] account when we're making these types of

[2:26:38] decisions um uh on

[2:26:41] debt any uh

[2:26:44] questions deputy mayor uh just a

[2:26:47] question on DTR off

[2:26:50] and um in 20 like in when we're doing

[2:26:54] the 2023 budget capital budget didn't we

[2:26:58] defer that to the very end of uh um I

[2:27:02] was looking for here in the capital I

[2:27:04] thought we defer that into

[2:27:09] 2026 you know at the October 12th

[2:27:12] meeting this is the October 12th meeting

[2:27:14] or am I one meeting early

[2:27:17] anyways the the final page uh it's the

[2:27:20] the final page on the capital budget

[2:27:22] Council saw this this year and approved

[2:27:25] uh study uh prep work in 2024 and

[2:27:29] Construction in 2026 so that's still a

[2:27:32] change uh that council could make at the

[2:27:34] committee of the whole meeting would

[2:27:36] come back on tackle but that's the

[2:27:38] direction that council's provided to

[2:27:40] Administration today okay my my mistake

[2:27:43] I think that was probably the front end

[2:27:45] of the meeting on this uh and I I recall

[2:27:48] from last year and that I know we we

[2:27:50] pushed it uh along the five years thank

[2:27:54] you any other

[2:28:10] questions um all right uh the final page

[2:28:14] we have here is our uh schedule of

[2:28:17] reserves

[2:28:19] um essentially uh you know the opening

[2:28:22] uh balance is uh forecasted of course

[2:28:25] right now because this would be you know

[2:28:27] there's

[2:28:28] 2023 uh adjustments that have to come

[2:28:30] through and of course the 2022 is is UNA

[2:28:33] audited so there's still some minor

[2:28:35] adjustments but what that does it takes

[2:28:37] into account our budgeted or planned

[2:28:40] spending Reserve transfers and things

[2:28:42] that have been appr previously approved

[2:28:45] um to get us to the opening balance

[2:28:46] balance um we have um the transfers to

[2:28:51] reserves so these are the items that are

[2:28:53] coming in from the operating we have the

[2:28:56] transfer from the reserve so that could

[2:28:58] be anything that's coming in between the

[2:29:00] the reserve categories or into the

[2:29:02] operating to fund uh for example a study

[2:29:05] or something of that nature and then we

[2:29:07] also have the capital contributions uh

[2:29:10] which are funding actual capital

[2:29:12] projects to get us to the closing

[2:29:14] balance um and these are um grouped uh

[2:29:19] in specific um groups I suppose special

[2:29:24] purpose fiscal stabilization uh Capital

[2:29:28] facilities or Capital Works um the

[2:29:31] special purpose would be something like

[2:29:33] snow clearing or winter

[2:29:36] control

[2:29:41] um not sure what else um so I think you

[2:29:45] know we're moving um um slowly down you

[2:29:48] know we're coming from 179 in terms of

[2:29:50] our ending balance on the operating side

[2:29:53] and it's coming down to 173 is what

[2:29:55] we're forecasting so it's just it's a

[2:29:58] it's a little bit of a further reduction

[2:29:59] of The Reserve

[2:30:01] balance um some of the larger reserves

[2:30:04] maybe I can give you um some examples

[2:30:07] would be like one of our you know

[2:30:09] vehicle and Equipment um like the

[2:30:11] vehicle replacement reserves that's a

[2:30:14] fairly large one um if about

[2:30:18] uh we have our contingency sitting at

[2:30:21] around 2.6 we have like a working

[2:30:24] capital reserve amount in there that

[2:30:26] helps the city um you know pay bills and

[2:30:30] have amounts in the bank so that we can

[2:30:32] carry us forward into uh the taxation or

[2:30:34] billing periods so there's so there's

[2:30:36] Capital working capital in there that we

[2:30:38] need 4.4 I just want to jump on that a

[2:30:40] little bit more on that uh working

[2:30:42] capital so a lot of municipalities many

[2:30:44] in fact operate on a line credit like

[2:30:47] when you're sort of waiting for the the

[2:30:48] the tax revenue to come in we're very

[2:30:50] fortunate that we're able to cash flow

[2:30:52] that through our reserves so we don't

[2:30:53] have a line of credit to support our

[2:30:55] operations so um that that having a

[2:30:58] healthy balance in there just really

[2:30:59] helps us make sure that the bills are

[2:31:01] getting paid as we wait on our

[2:31:03] to intake periods can highlight that for

[2:31:07] Council that's a prudent approach to to

[2:31:10] uh to to carry us through versus the uh

[2:31:13] paying on a line of credit um

[2:31:17] uh another piece you know we have

[2:31:18] another 1.4 in our parking Reserve um

[2:31:22] and and then maybe there's the last one

[2:31:24] I'll mention uh is the uh special

[2:31:28] special purpose so the infra the land um

[2:31:31] future Land Development is sitting at

[2:31:33] about 3.1 million in that Reserve so

[2:31:37] those are some of the high level uh

[2:31:39] Reserve amounts of course there's some

[2:31:41] smaller ones that are um used to help

[2:31:44] facilitate some of projects and in other

[2:31:47] items listed

[2:31:50] here that's all there's any questions on

[2:31:58] that is that uh is that

[2:32:02] everything yeah at this point your

[2:32:04] worship we would uh request a recess uh

[2:32:07] and to come back to the special meeting

[2:32:08] at noon and

[2:32:10] uh okay and then go back and then go

[2:32:12] back back into the meeting back

[2:32:15] into

[2:32:45] okay

[3:02:10] okay we're going to call this uh special

[3:02:13] meeting of council to order uh for

[3:02:16] Tuesday October 24th

[3:02:19] 2023 uh

[3:02:27] land As We Gather we recognize that we

[3:02:30] are on treat3 lands which are steeped in

[3:02:32] Rich indigenous history and home to many

[3:02:33] First Nations and mate people today we

[3:02:36] continue to be thankful for the

[3:02:37] Partnerships with indigenous people we

[3:02:39] give thanks for the many blessings we

[3:02:40] enjoy in the city of canora we seek

[3:02:42] wisdom in our minds clearness in our

[3:02:44] thinking truth in our speaking and

[3:02:45] always love in our hearts so that we may

[3:02:47] try always to unite the citizens of

[3:02:49] canora let these principles guide us in

[3:02:50] our decision making thank

[3:02:54] you item number three information

[3:02:58] notices uh not applicable today uh

[3:03:03] number four Declaration of Peary

[3:03:05] interest in the general nature

[3:03:07] thereof uh for any member of Council on

[3:03:10] today's agenda from a previous meeting

[3:03:12] or from a meeting which a member was not

[3:03:14] in attendance uh see

[3:03:17] none uh five presentations we do have

[3:03:20] one uh once we go in camera uh item

[3:03:24] number six uh so it's resolution number

[3:03:27] one thank you worship I move resolution

[3:03:30] number one at seconded by councelor

[3:03:31] Manson that pursuant to section 239 of

[3:03:33] the municipal act 2001 as amended

[3:03:35] authorization is given for Council to

[3:03:37] move into a closed session at 12:02 p.m.

[3:03:40] to discuss items pertaining to the

[3:03:42] following one receiving advice that is

[3:03:44] subject to solicitor client privilege

[3:03:46] one matter Synergy North Council will be

[3:03:48] verbally reporting out in a general

[3:03:49] Sense on all items considered in the

[3:03:51] closed sessions when we once we return

[3:03:53] from the closed session and move back

[3:03:55] into Open

[3:03:58] Session thank you any questions see none

[3:04:01] call the vote all those in favor

[3:04:12] Carri

[3:22:42] we return to open

[3:22:44] session just reporting from our closed

[3:22:46] session that the item we discussed is

[3:22:48] also the item will be discussing in our

[3:22:50] Open

[3:22:51] Session thank

[3:22:53] you uh so we're uh back in public

[3:22:57] session so we're uh moving on to uh

[3:23:02] number eight uh and there's a resolution

[3:23:04] that but I believe the uh CAO would like

[3:23:08] to speak on this uh on this item before

[3:23:10] we uh before someone reads it discuss

[3:23:15] yeah thanks so much your worship so uh

[3:23:16] the reason that we're here today is to

[3:23:18] approve an amendment to the unanimous

[3:23:20] shareholders agreement uh between the uh

[3:23:23] city of canora and city of Thunder Bay

[3:23:26] and Synergy North Corporation the

[3:23:29] um the necessity to move forward with

[3:23:32] this amendment today is driven by

[3:23:33] Synergy North cost of service

[3:23:34] application which is a regular process

[3:23:36] that uh any um uh LDC

[3:23:42] uh sorry which stands

[3:23:44] for help me out local distribution local

[3:23:48] distribution goes through uh every 5

[3:23:50] years just to ensure that their rates

[3:23:52] are modern and uh have been through a

[3:23:54] rigorous examination process by the

[3:23:57] Ontario uh energy board and there's a

[3:24:00] couple details in here just regarding

[3:24:01] the relationship uh between the city of

[3:24:03] thunderbay city of canora and cgy North

[3:24:06] Corporation um that just need tweaked in

[3:24:09] order to facilitate uh the cost of Serv

[3:24:11] application and uh that's that's really

[3:24:14] why we're here

[3:24:19] today I think so okay uh so thank you

[3:24:24] very much uh so we do have uh resolution

[3:24:28] number

[3:24:30] two you're the lucky one this is a long

[3:24:33] one so get comfortable maybe grab a

[3:24:36] drink follow through it Okay resolution

[3:24:39] number two uh whereas the corporation of

[3:24:41] the city of canor uh

[3:24:46] close can and and thunder Hydro

[3:24:49] Corporation TB Hydro hold all of the

[3:24:52] issued and outstanding shares in the

[3:24:54] capital of synergy North SN in the

[3:24:56] corporation of the city TV holds all of

[3:25:00] the issued and outstanding shares in the

[3:25:02] capital of TB hydro and whereas TB hydro

[3:25:05] canora and SN are parties to an amended

[3:25:08] and restated unanimous stakeholders

[3:25:10] agreement the USA dated as of January

[3:25:13] 1st

[3:25:14] 2019 and and whereas TB holds a

[3:25:17] promisory note the note uh dated as of

[3:25:21] April 19th 2013 issued by SN in its

[3:25:24] capacity as successor to the original

[3:25:26] issue of the note thunderbay hydro

[3:25:28] electricity distribution Inc pursuant to

[3:25:31] which SN shall repay the principal

[3:25:33] amount thereof to TB on demand and

[3:25:36] whereas in connection with the

[3:25:37] transition from the rate minimization

[3:25:39] model as defined in the USA a to a rate

[3:25:42] of return model as defined in the draft

[3:25:44] anr USA with respect to SN a TBN SN wish

[3:25:50] to uh make certain amendments to the

[3:25:53] notice sorry to the note to provide for

[3:25:55] the payment of interest at the

[3:25:56] established rate as defined in the

[3:25:58] draftr USA and the partial principal

[3:26:02] repayment collectively the TB note

[3:26:05] amendments and B SN wishes to repay a

[3:26:08] portion of the principle of the note the

[3:26:10] partial princip repayment and such

[3:26:12] repayment requires the approval of TV

[3:26:14] hydro and canora pursuant to the USA and

[3:26:18] C to enable the partial principal

[3:26:20] repayment SN wishes to enter into

[3:26:22] financing Arrangements the financing

[3:26:25] including the provision of security with

[3:26:26] Toronto Dominion Bank TD substantially

[3:26:29] as described in a term sheet forming

[3:26:31] part of a proposal dated July 28th 2023

[3:26:35] submitted by TD to SN and D the parties

[3:26:39] to the USA wish to make certain amends

[3:26:41] to the USA substantially in the form of

[3:26:43] the draft amended and restated unanimous

[3:26:46] shareholders agreement the draft anr USA

[3:26:50] previously uh presented to city council

[3:26:52] for review therefore it be resolved that

[3:26:55] one the city is authorized to enter into

[3:26:58] an amended and restarted USA the anr USA

[3:27:01] substantially in the form of the draft

[3:27:03] anr USA and two the city is authorized

[3:27:07] to execute the requisite shareholders

[3:27:09] resolution of SN to approve the TV note

[3:27:13] amendments the partial principal

[3:27:15] repayment and the financing and three

[3:27:18] the execution and delivery by the city

[3:27:20] of the an anr USA and the performance by

[3:27:23] it of its obligations thereunder

[3:27:25] substantially in the form and on the

[3:27:27] terms set out in the draft an anr USA

[3:27:30] with such deletions amendments or

[3:27:32] additions thet as the city there to

[3:27:35] pardon me as the chief administrative

[3:27:37] officer or other duly authorized

[3:27:39] representative of the city the

[3:27:41] authorized representative May determine

[3:27:44] is authorized and approved the execution

[3:27:46] of such anr USA in accordance with the

[3:27:48] provisions of the paragraph below being

[3:27:51] conclusive evidence of such

[3:27:52] determination and four the authorized

[3:27:55] representative is authorized and

[3:27:57] directed for and in the name of and on

[3:28:01] behalf of the city to e execute and

[3:28:03] deliver the an anr USA substantially in

[3:28:06] the form and on the terms set out in the

[3:28:08] draft an R USA with deletions amendments

[3:28:12] or additions thereto as the authorized

[3:28:15] representative May in his or her

[3:28:16] absolute discretion determine the

[3:28:19] execution of such investments in

[3:28:20] accordance with the provisions of this

[3:28:22] paragraph the conclusive evidence of

[3:28:24] such determination and five the

[3:28:27] authorized representative is authorized

[3:28:29] and directed for and in the name of and

[3:28:32] on behalf of the city to execute and

[3:28:34] deliver a sh shareholder resolution of

[3:28:37] SN and of all such other agreements

[3:28:40] amendments instruments certificates

[3:28:43] resolutions and other documents and to

[3:28:45] do all such other acts and things as the

[3:28:47] authorized representative May determine

[3:28:49] to be necessary or advisable in

[3:28:51] connection with the anr USA and the

[3:28:54] financing and to carry out the intention

[3:28:57] of the foregoing resolution the

[3:28:59] execution and delivery of any such

[3:29:01] agreement Amendment instrument

[3:29:03] certificate resolution or other document

[3:29:06] or the doing of any such other act or

[3:29:08] Thing by the authorized representative

[3:29:10] being conclusive evidence of such

[3:29:12] determination and finally number six the

[3:29:16] authorized representative is authorized

[3:29:18] and directed to provide a copy of these

[3:29:20] resolutions to SN TB and TB hydro and

[3:29:24] their uh respective authorized

[3:29:26] representatives who are under a duty of

[3:29:30] confidentiality could you just State who

[3:29:32] mov

[3:29:33] second Sor that was moved by myself and

[3:29:37] second by Council

[3:29:40] cach

[3:29:43] okay um so is there any question for

[3:29:46] Council first of all thank you for it's

[3:29:50] about as short as we could

[3:29:52] get um is there any questions to council

[3:29:55] before we V on the

[3:29:58] resolution see okay so I'll uh I I'll

[3:30:02] call the vote then all those in favor of

[3:30:04] resolution number

[3:30:07] two carried thank

[3:30:10] you

[3:30:15] okay uh moving on the

[3:30:18] agenda uh number nine announcements um

[3:30:22] anything from Council thank you thank

[3:30:25] you thank you very

[3:30:34] much so resolution number

[3:30:37] three thank you worship I move

[3:30:39] resolution number three it's second to

[3:30:41] councelor

[3:30:42] Manson excuse me that the following byla

[3:30:44] be now read a first and second time and

[3:30:46] approved in its present form and

[3:30:47] presented for third and final reading

[3:30:49] 147 2023 amended and restated unanimous

[3:30:52] sharehold shareholders agreement for

[3:30:54] Synergy North

[3:30:57] Corporation discussion in do see none

[3:31:00] call to vote then all those in

[3:31:02] favor uh carried thank

[3:31:09] you

[3:31:14] okay uh moving on the agenda number nine

[3:31:16] then announcements is there any

[3:31:19] announcements I just want to remind

[3:31:22] everybody that uh

[3:31:24] CTV on November 10th is having the 1H

[3:31:27] hour special on the unknown bank robber

[3:31:30] the date was

[3:31:35] changed thank you any

[3:31:39] other

[3:31:41] okay so we'll move on the agenda to uh

[3:31:44] number 10 and we have resolution number

[3:31:46] four

[3:31:47] please resolution number four mooved by

[3:31:50] myself and seconded by councelor cotch

[3:31:52] that this meeting now be declared closed

[3:31:54] at 12:31 p.m. thank

[3:32:09] you

[3:49:34] okay back in Open session from our uh

[3:49:36] lunch break and over to you May uh thank

[3:49:40] you uh so we are back in

[3:49:43] uh in in open uh and we uh we're going

[3:49:47] to go back into Clos answer we're going

[3:49:49] to revert back to uh item number three

[3:49:52] motion to adjourn into we should do that

[3:49:56] to close session Bernie

[3:50:01] that move by myself and seconded by

[3:50:04] councelor Manson pursuant to section 239

[3:50:07] of the municipal act 2001 as amended

[3:50:10] authorization is given for Council to

[3:50:12] move into a Clos session at

[3:50:14] 12:49 uh p.m. to discuss items

[3:50:17] pertaining to the following lab

[3:50:19] relations one matter negotiations

[3:50:22] Council will will be verbally reporting

[3:50:24] out in a general Sense on all items

[3:50:26] considered in the Clos session once we

[3:50:28] return from the session and move back to

[3:50:31] open

[3:50:34] session

[3:50:37] call favor car thank

[3:51:08] you

[4:04:33] okay mayor Cory back okay uh thank you

[4:04:35] very much so we're uh back in Open

[4:04:39] Session and uh return uh Open session is

[4:04:43] Council Co said no uh reports uh and I

[4:04:47] would move to number five for

[4:04:51] adjournment all those in

[4:04:59] favor 56

Special Committee of the Whole - 24 Oct 2023

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