[29:10] Appears that we have everyone in

[29:12] attendance. Uh, do we have

[29:16] >> except for what?

[29:17] >> Lori Pax is not here.

[29:19] >> Okay.

[29:20] >> Hendrick.

[29:21] I'm sorry. It's kind of that

[29:23] is here

[29:25] with

[29:29] » All right. Uh adoption. Let's see.

[29:34] Which part would you like me to do

[29:36] first? Adoption of the minutes or Okay.

[29:40] U we have the minutes from the March

[29:43] 31st 26 CIP joint city council budget

[29:47] committee and parks commission work

[29:49] session minutes. If you recall, that was

[29:52] a month ago and we met here is a large

[29:56] group.

[29:57] It's all in front of us.

[29:59] >> I move for approval.

[30:00] >> A second

[30:01] >> motion and a second. All in favor say I.

[30:04] >> I. Same sign.

[30:06] >> Carries.

[30:08] >> We have a public hearing today. So

[30:13] I have to read a very formal script. So

[30:16] bear with me. Tonight we are holding a

[30:18] public hearing regarding the state

[30:20] revenue shared funds. The meeting will

[30:22] proceed as follows. Members of the

[30:24] public who wish to address the topic

[30:25] will be given the opportunity. Members

[30:27] of the public will have three minutes

[30:29] each. We do have a timer. Budget

[30:31] committee may ask questions of the staff

[30:33] and anyone else who testifies. The

[30:36] planned uses for the state revenue

[30:38] shared funds are outlined in the

[30:40] proposed budget which have which has

[30:43] been available to the city's website on

[30:45] the city's website for public review. I

[30:48] now call to order the public hearing at

[30:53] 601.

[30:57] Have we received any written staff

[30:59] regarding the state revenue fund shared

[31:02] funds?

[31:03] >> No.

[31:04] >> None. All righty.

[31:08] We'll now open to public comment. Do we

[31:10] have anyone online? No, sir. Anyone in

[31:12] the audience?

[31:14] >> No.

[31:14] >> Not even a cricket.

[31:18] Seeing and hearing no further requests

[31:19] from the public, the hearing is now

[31:21] closed at

[31:23] 6:02.

[31:26] Done.

[31:28] Janelle, will you proceed with where we

[31:30] left off last meeting on the uh budget?

[31:35] >> Yes, we left off at beginning the street

[31:37] fund review and I'm actually gonna hand

[31:39] it off to Andrew. He's going to walk us

[31:41] through the street, storm water, sewer,

[31:43] and water funds.

[31:44] >> Right. Thank you.

[31:46] >> And we're gonna moment.

[31:53] » Right. So, we're going to start off with

[31:55] uh the street fund here. Um, and as uh

[31:59] we'll I'll go a little slower through

[32:02] this one so we can remember how we're

[32:03] going through these before. If you have

[32:05] any questions, feel free to interrupt

[32:07] me, but

[32:11] do we need to go over anything in the

[32:13] question?

[32:13] >> Yeah. Are there any questions, I guess,

[32:15] on the fund narrative itself whenever

[32:18] projects listed on there?

[32:23] » Right. Um

[32:24] >> questions or comments from the

[32:25] committee. Anyone?

[32:27] >> No.

[32:28] >> All right, please proceed.

[32:29] >> So we will go into the numbers then. Um

[32:31] so uh to start we have our uh resources

[32:35] here um from our beginning fund balance.

[32:38] We uh one thing to note is we do have

[32:41] the restricted funds at the beginning

[32:43] that can't be used for um just anything

[32:45] that we want. And then we also have our

[32:48] transfer which is about um twothirds of

[32:51] the way down for $320,000 from the

[32:55] general fund that we were um asked to

[32:58] do. That's for projects and for reserves

[33:00] um future. Um and then we do have uh the

[33:06] grant funds there as well which total

[33:08] 102 it's between two project um two

[33:11] grants uh 12,000 for street lighting and

[33:14] 90,000 for our TSP update.

[33:17] Um and then

[33:21] we go a little to our SDC transfers.

[33:26] Well, that's actually yeah further down.

[33:29] Yeah. So, and that's just uh going to be

[33:31] a leftover from amphibious. So, going

[33:35] into our uh expenditures we have um

[33:41] everything here is pretty similar to

[33:43] last year except um we do have the total

[33:47] of the uh transportation system plan

[33:49] here for 150, but 90 of that is coming

[33:52] back through the grant. Um

[33:57] let's see. Um, is there any questions on

[34:00] the projects or anything else in here?

[34:03] Um, we went through these in the CIP

[34:05] list, but feel free to bring anything

[34:08] up.

[34:09] >> I'm assuming we still stand with the uh

[34:12] road repair current with what the needs

[34:15] are of our city at that uh what that 75

[34:19] grand.

[34:19] >> Yeah. So 75 it's a little um if it's

[34:24] about what we um had last year. Uh it'll

[34:27] be a little bit well it'll be quite a

[34:30] bit more next year because we are going

[34:32] to be doing our slurry seal um project

[34:36] for next year. We pushed it out one

[34:38] year. It would have been this year

[34:39] normally but we wanted to do a slightly

[34:43] uh more crack sealing to prep for the

[34:44] slurry seal and it's going to be a

[34:46] slightly bigger slurry seal project just

[34:49] to get a better unit price as we do

[34:51] that.

[34:53] With the size of our system, our

[34:56] maintenance kind project costs aren't

[34:58] going to be constant every year because

[35:00] we're going to want to group things

[35:01] together. That slurry seal um you don't

[35:04] you can't do too small of a project at a

[35:06] time that you got to

[35:07] >> it just won't even fit on it.

[35:09] >> So, it will fluctuate year to year. U

[35:13] this year is a little lower needs. Next

[35:15] year will be a little higher.

[35:16] >> Yep. Um we did bring down our consulting

[35:20] engineering. Yes, I could do that. Well,

[35:23] that's right.

[35:24] >> Right.

[35:24] >> So, for streeties.

[35:26] >> Um,

[35:27] >> so where what are we paying on this sort

[35:30] of slurry seal?

[35:31] >> We don't have it in this one. It'll be

[35:33] in it'll be budgeted for the next fiscal

[35:36] year.

[35:36] >> Oh, 2728.

[35:37] >> 2728. Yeah.

[35:40] >> I didn't think we did it this current

[35:41] year either. We did. So, we're skipping

[35:43] two years.

[35:44] >> Um, we've typically been doing every

[35:46] three.

[35:47] >> Um,

[35:49] >> and if you're not familiar with it, it's

[35:51] surface treatment. Is it the story seal?

[35:53] >> Yes.

[35:55] >> Street se street sweeping is up 22

[35:59] grand.

[36:00] >> Yes, that's so we're actually paying um

[36:04] that amount this year, but it would our

[36:06] contract was we uh had to go back out

[36:10] for contract because the ones that the

[36:12] company were using before stopped doing

[36:14] street sweeping. Um and so we went out

[36:17] for quotes and had a new contract.

[36:20] That's

[36:21] >> the actual number of what we actually

[36:24] paid this last year as well or at least

[36:26] partway through the year. We started the

[36:28] contract I believe in September.

[36:30] >> And I mean I think the numbers kind of

[36:34] tell you the story. They weren't doing

[36:36] it anymore because they weren't even

[36:37] covering their costs of doing it. It was at a loss to them by the time

[36:41] they once they realized all the costs.

[36:44] So we had to we had to go back out and

[36:46] we're seeing a more realistic cost. We

[36:48] got a great deal.

[36:49] >> We were getting a great deal.

[36:50] >> It looks good.

[36:51] >> Yeah.

[36:52] >> But also, I do I do believe that we're

[36:55] getting a much better service uh quality

[36:58] service um than what we were before as

[37:01] well.

[37:02] >> What's the frequency that they come out?

[37:04] >> Um currently they do uh once a month for

[37:08] all the local streets and twice a month

[37:10] for uh some of our collectors.

[37:14] The new one same.

[37:15] >> The new one will be we're we're going to

[37:18] start them off at twice and we'll see

[37:20] how it goes. I'm expecting it'll

[37:23] probably need twice.

[37:25] >> So the same is that what you're saying?

[37:28] >> Same schedule.

[37:29] Yeah. Yeah.

[37:31] >> Same schedule. We'll just be adding

[37:32] that.

[37:33] >> So you said that's the actual cost of

[37:36] the contract. Is there any stipulations

[37:38] in that contract for them to be able to

[37:41] increase the cost due to fuel?

[37:44] >> I don't believe there's a fuel

[37:46] escalation, but they do uh there's

[37:49] stipulations on when the we hit a

[37:51] certain part um after so many years in

[37:54] the contract, they can ask for

[37:55] adjustments or cost, you know, as cost

[37:59] increase.

[38:01] We'd have to go back and read the the

[38:03] fine print on that because a lot of

[38:04] contracts do have, you know, unusual

[38:06] circumstances are an option to

[38:08] renegotiate, right? So,

[38:10] >> uh, they have not asked.

[38:11] >> No, they've been very happy.

[38:14] >> I just know I'm already planning on

[38:15] seeing a large increase from just

[38:18] looking at trash this time around. Yeah,

[38:21] I do think it's definitely something we

[38:22] might have to anticipate when we do get

[38:24] to a part of the contract that they do

[38:28] have an option to increase prices.

[38:31] >> How many more street lights do we have

[38:32] to convert to LED?

[38:35] >> Oh, you mean for that LED conversion

[38:38] project?

[38:38] >> Yeah,

[38:40] >> I can try to look up the number while

[38:42] we're here, but I mean I have that

[38:43] contract now from them, so I have that

[38:45] information. It's most of our

[38:46] neighborhoods are still on the are not

[38:49] LED, so That was a few years ago. It

[38:52] kind of became the standard for new

[38:53] construction. So, I think our our most

[38:55] recent subdivisions have LED, but all of

[38:57] the older ones once prior to that don't.

[39:00] >> We have an idea once we get them

[39:02] converted what our street light power

[39:04] bill will drop to.

[39:05] >> I don't have that number, but Pacific

[39:09] Power did a U return on investment and

[39:12] they said we would we would see that

[39:13] return in three years.

[39:14] >> Okay.

[39:15] >> Yeah. So, it's pretty good. I remember

[39:18] in council we talked about that and it

[39:20] seemed like it was a no-brainer.

[39:22] >> It was because it it paid back within

[39:25] >> pretty short period of time.

[39:27] >> Yeah. The total project cost is like 23

[39:29] 24,000 and about half of it's paid for

[39:32] through the energy trust incentive. So

[39:34] the remainder will come back in about 3

[39:36] years. So

[39:38] >> quick

[39:40] and speaking of the power.

[39:43] So we're going to spend 10k less than

[39:45] current for the street light power.

[39:50] >> So look at the actual in the prior year

[39:53] I think. Um

[39:56] so the actual in 2425 was 46. We

[39:59] budgeted 55 this year. We're not on

[40:01] track to spend 55. So we budgeted next

[40:04] year based on what we're on track to

[40:05] spend this year. That make sense? And I

[40:08] mean I know we're talking about saving

[40:10] too with the LED, but that was with just

[40:13] cost of electric also increasing. It's

[40:16] >> Yeah, I mean we

[40:20] didn't budget that based on an a

[40:23] significant cost savings we're expecting

[40:24] from the LED conversion. It's based on

[40:26] what we're seeing right now.

[40:29] >> Yeah, we wanted to see an actual figure

[40:31] of costs, I think, before we account for

[40:34] that.

[40:36] Um I think Other things to know, the

[40:39] crosswalks is the one at Noel that we

[40:41] talked about and the sidewalk and fill

[40:43] that morning star

[40:46] just in case those weren't clear. Um, we

[40:49] want to go to the next page. Okay. Uh,

[40:52] so the next page,

[40:54] uh, it shows our SDC. Um, well, no, that

[40:58] was

[41:00] that's the transfer. Yeah, the transfer.

[41:03] Um,

[41:05] >> I'm gonna add something there real

[41:06] quick. um on all of the transfers to the

[41:08] FDC's

[41:10] this version which is a PDF we made you

[41:12] know originally just shows it as one

[41:14] line in the budget now which I'll show

[41:16] you when we pull up the spreadsheet

[41:17] we've broken that down into the SBCI and

[41:20] R components just so it's shown clearly

[41:22] in the in the tracking there's no change

[41:24] to the budgeting it's just how we wanted

[41:27] to show the breakdown in every spot so

[41:28] it's clear that what's I's and what's

[41:30] oursc Yep.

[41:36] Um, so going to the SDC for free fund.

[41:42] Unless you wanted to talk about anything

[41:45] in our street fun just out that

[41:49] amount.

[41:50] >> Oh yeah. Yeah. Um, so uh we do have our

[41:57] » two 200 200. Yeah, there it is. the

[42:00] reserve uh just over 200,000 which is

[42:02] what I believe we were requested to do

[42:06] for future projects. So

[42:09] >> like we said before, we can adjust that

[42:11] as we go.

[42:11] >> Hickham,

[42:13] >> what was that?

[42:13] >> I think that was your suggestion

[42:14] >> for what? How

[42:15] >> street fund 200 plus thousands looks

[42:17] like it's 200 what? Four or

[42:20] >> Yeah.

[42:22] to reserve for future projects

[42:24] that you know to have that

[42:26] >> there. We talked about that

[42:27] >> a fund set.

[42:29] >> Yeah. You thought be good to have that

[42:33] fun set aside for future project?

[42:38] All right, I think it's good the

[42:40] starting point.

[42:41] >> Yeah, it's something to put there that

[42:43] we have.

[42:44] >> Yeah, I won't build many miles of road,

[42:46] but

[42:48] >> but I mean if it's something we can add

[42:49] on to every single year it starts to

[42:51] build.

[42:52] >> Exactly.

[42:55] >> All right. Good idea.

[42:56] >> Um our street SDC fund. So this is the

[42:59] new fund created um to have our uh

[43:03] accounting in order. Yep. Um and the

[43:06] things to note are the transfers in um

[43:09] right here uh we have the grant

[43:11] reimbursements the transition parkway um

[43:14] under the transfer in from economic

[43:16] development fund the SDCR

[43:19] um and just in case you don't remember

[43:22] from last time we talked about it's just

[43:24] due to the due to the timing of the

[43:26] grant reimbursement process those funds

[43:28] are going to come in in the next fiscal

[43:30] year. Um, so we're just going to move

[43:33] them over there.

[43:35] >> Um, and then for expenditures, uh, we

[43:39] have our Woods Road shared use path

[43:41] that's going to cover the rest of design

[43:45] and potentially uh, startup uh, startup

[43:49] construction. Uh, it's broken up into

[43:51] two SDCR and SDCI funds. And then also

[43:55] we have our Waverly Drive Hawk Creek

[43:58] Bridge replacement which is going to be

[43:59] taking place this summer. that will

[44:01] cover all of construction uh for our

[44:03] share of the project. The bridge will

[44:07] not actually cost 400,000. That's just

[44:08] our uh our match.

[44:13] >> I'm not going to hold you to it, but

[44:14] approximately what are those RNI fees,

[44:17] balances 6040, 50/50? What do we

[44:21] >> or how are they broken out? Yeah. 4555.

[44:24] >> Okay.

[44:27] » On the which road

[44:29] >> multi-use? Yeah, it's it's

[44:31] >> it's calculated on a project.

[44:33] >> Yeah. Yeah.

[44:34] >> The when the fees come in, there is a

[44:36] percent split on those and

[44:39] >> I don't know that we don't have it

[44:40] listed in here, but we can get you that

[44:42] number. Each project has its own split

[44:45] of how much you can spend from ISRs on

[44:48] it. So, Woods Road multi path, we're

[44:50] splitting those bills every month.

[44:53] I just didn't.

[44:57] » Yeah.

[44:58] >> So, I have a question on the streets

[45:01] >> and maybe it's not

[45:04] maybe it shouldn't be in this account

[45:08] but Waverly.

[45:10] Um, where are we and are we not focusing

[45:14] in trying to connect Waverly? And and

[45:18] the reason I asked is should we be

[45:19] budgeting something in there? I know we

[45:22] can probably work something out just

[45:24] with the roundabout, giving part of the

[45:26] roundabout to them in a swap for the

[45:28] piece we want to connect, but I don't

[45:31] know if there's a cost piece that we

[45:32] should budget for it in there.

[45:35] >> So, we're talking about the culde-sac at

[45:36] the end of Waverly and the Ballards that

[45:38] are there and actually connect. So past

[45:41] discussions on that have been we'll make

[45:44] that connection and open those up one

[45:46] when we get the property to do so and

[45:49] two when Waverly is improved. So Waverly

[45:54] is if you've been out there you know the

[45:57] road's in really bad shape. Um so that's been the historic thinking on

[46:02] that. Um and then we'll get to it in

[46:05] water but we don't have water down Wley.

[46:07] So that's one of the future projects. We

[46:09] won't get to it in the budget this year

[46:10] than the CIP.

[46:12] >> We discussed it too that we need to put

[46:14] in water first or at the same time.

[46:18] >> So I guess to answer your question, I

[46:19] would say

[46:20] >> later.

[46:20] >> I I think it's a little later unless

[46:23] there's some reason you think we need to

[46:25] get that

[46:26] >> but faster than what ODOT does there.

[46:28] >> Yeah.

[46:30] >> Right. Like in our life.

[46:31] >> Not like today, but faster than OD.

[46:33] >> Okay. That's a pretty big window.

[46:39] public record.

[46:43] » It'll be done before the bridge over

[46:45] stuff

[46:49] » for the second time in my life.

[46:52] >> All right. Are there any other questions

[46:54] on um streets for STC and the street

[46:56] fund? I know that one's probably the

[46:58] more most interesting one.

[47:02] Right. We'll go on to storm water uh

[47:06] which is a gigantic fund. That's

[47:08] sarcastic. Um so here we have our uh

[47:12] resources which is just from the general

[47:15] fund. Um it doesn't have except we do

[47:19] now have um permit fees which in here it

[47:22] says connection charges. We're going to

[47:24] update that to say permit fees because

[47:27] we do have a

[47:29] post construction storm quality water

[47:31] permit that now has well we have had

[47:33] that but it now has a fee associated

[47:35] which is very small

[47:37] >> and we still could get connection fees.

[47:38] We're just going to combine these as um

[47:40] they're both considered permit fees.

[47:42] >> Yeah.

[47:44] So primarily it's from uh resources from

[47:48] general fund and then we show our SBC

[47:52] transfer

[47:56] that's all for resources.

[47:59] Then going down to the next page for

[48:02] expenditures.

[48:03] Um we have our basic um

[48:09] uh sorry maintenance uh material

[48:11] services that we need to do to maintain

[48:13] the system. And we have one project um

[48:17] under capital outlay which is going to

[48:18] be the inlet rec reconfiguration on

[48:22] Millersburg Drive at Ther.

[48:25] And then everything else you see is just

[48:26] how our funds are distributed between uh

[48:29] Well, I guess that's good to note. I

[48:31] didn't note it on the streets. That's

[48:32] there's a breakdown of percentages of um

[48:36] I guess our wages, but personnel costs

[48:41] go to and some of the funds.

[48:42] >> Yes, ma'am.

[48:44] >> Um just curious on the inspect and clean

[48:47] catch basin.

[48:48] >> Yes.

[48:49] >> Is that budget large enough? I would

[48:52] assume and and I'm assuming that it's

[48:54] just because we're going to do less, but

[48:55] I would think what do we not want to

[48:57] increase it? Well, to account for the

[49:00] large storms we had this last winter.

[49:02] Yeah, that's a great question. Um, so

[49:05] primarily the reason why it was so high

[49:08] last year and the year prior is because

[49:10] we had to do catch basin cleaning for

[49:13] our entire system. Uh, it hadn't it

[49:16] needed to be done. uh and it was at the

[49:18] end of a window to get that completed to

[49:20] comply with our MS4 permit. Um so we'll

[49:23] still be doing cleaning um and

[49:26] inspection, but now we're going to be

[49:28] going uh we're going to be primarily

[49:30] targeting different parts of the system

[49:32] and it won't be as expensive.

[49:35] >> So but we will Yes, we will continue.

[49:39] >> So be like on the street schedule

[49:40] there'll be a section done every or the

[49:43] three years or whatever.

[49:44] >> Yeah. So, we'll do we'll probably break

[49:46] it up into two years again and it's on

[49:49] every five year, but I am going to

[49:51] monitor them to see if some need to be

[49:53] certain ones need to be done more often.

[49:55] Um, but now that they're all clean, it's

[49:57] easy to tell how quickly things are

[49:59] filling up.

[50:00] >> So, you that's to schedule those every

[50:02] maybe half the city, one year, half the

[50:04] city, the other five years, and then

[50:06] >> three years off and then

[50:07] >> three years off.

[50:08] >> Okay.

[50:09] >> Yeah. But we did I mean in this year we

[50:12] have spent a fair bit of that budgeted

[50:15] money for the cleaning and teething

[50:18] pipes and the inlets and things to

[50:20] address some things that were found

[50:21] during that flooding event.

[50:22] >> Right. Okay. And so maybe we already

[50:24] have and that's kind of what I was

[50:25] curious on is you know is there stuff we

[50:27] want to get in there to check this

[50:28] summer just to see if it's

[50:30] >> Yep.

[50:30] >> got washed in there during the storms.

[50:33] >> Yeah. and we increased our um clean and

[50:36] TV pipes for some of that reason. We

[50:39] want to get a better idea of what's

[50:41] going on. So, our plan is that will

[50:43] probably stay around 30. We'll see how

[50:45] much it costs this year and how much we

[50:47] could do for that much. Uh we'd like to

[50:49] get the whole system TV over a period of

[50:52] time and we'll adjust it for next year

[50:54] based on how that goes. So,

[50:58] it's just good to know because like what

[51:01] happened this uh last December, there

[51:02] were a few uh parts of our system that

[51:06] had some damage that we were unaware of.

[51:09] >> You get to inspect and find out that

[51:10] during a flood.

[51:11] >> Yeah,

[51:13] >> like we said before, like that event was

[51:16] so much greater than the design storm.

[51:18] We did expect to see things back up and

[51:20] that's what happened. But there are some

[51:21] areas that came to our attention that

[51:23] could be better. So, we want to make

[51:24] them better. Yeah.

[51:27] The flooding was not just because

[51:29] it was just a few unexpected.

[51:31] All right. Uh any other questions on

[51:33] that? That's a pretty straightforward

[51:35] easy fund.

[51:38] And then

[51:40] I guess also we have our um transfers

[51:43] and then our new USDC fund for storm

[51:46] water which has no projects in it right

[51:48] now. Maybe in the future.

[51:51] All right.

[51:53] Keep going to w Oh, sewer. Sorry.

[51:57] Going to wastewater. Uh they you have

[52:00] our fund narrative here. Are there any

[52:03] you had any chance to review it? Are

[52:04] there any questions on

[52:08] projects or any of the narrative portion?

[52:16] No budget for storm water or for

[52:22] 30.

[52:24] Are we passing? We're not on that one

[52:26] yet. Are we already through with it?

[52:27] Sorry.

[52:29] >> Just slow at reading

[52:30] >> this one.

[52:33] » Oh. Oh, yeah. Because we have no

[52:35] project.

[52:37] >> And not very much money in there,

[52:39] >> right? Project would be very small.

[52:47] There's no questions on the narrative

[52:49] which you can go back and ask still even

[52:50] if we go on I'll go on to the resources.

[52:53] So we have um our resources which is

[52:57] primarily uh user fees um billing uh and

[53:02] uh we have some other small resources uh in here and then

[53:08] below that we have our STC transfer

[53:14] and continuing on to expenditures.

[53:17] Uh oh yeah. Okay. Um we have all these

[53:21] are um what we need to maintain the

[53:24] system. The on andm sewer plant and on

[53:27] andm um collection systems that's uh

[53:30] through Albany.

[53:31] We got our we get our coordinating bills

[53:34] through that and their planned uh their

[53:37] planned work through that.

[53:39] Uh

[53:41] I'll point out here the last line there

[53:45] the Albany Millersburg water reclamation

[53:47] facility legal fees are sign the budget

[53:50] the budgeted amount is significant this

[53:52] year and that is this is the talking

[53:55] water gardens litigation that's going

[53:57] on. Um

[53:59] if it goes to trial within the next year

[54:04] this is our anticipated amount share of

[54:06] the co legal costs. It's unlikely that's

[54:09] going to happen because things move

[54:10] really slowly to the courts, but we

[54:12] wanted to make sure we budgeted enough

[54:14] in case we ended up.

[54:16] >> How much are we talking about?

[54:17] >> It's $200,000 in the budget right now

[54:20] and we are a 10% share of the total. So,

[54:23] that gives you an idea of how much

[54:25] potential legal fees they're

[54:27] anticipating if it went to goes to

[54:29] trial.

[54:33] I think we'll probably talk further of

[54:35] that and

[54:37] >> next week we have an exact session.

[54:40] We'll update.

[54:41] >> Yeah, there'll be an update Ray on that.

[54:43] But that's just so you know.

[54:45] >> Yeah.

[54:48] » So, moving on, we have

[54:49] >> So, the on andm it's about the same from

[54:51] last year. I just saw that seems

[54:53] reasonable.

[54:54] >> Yeah, I think

[54:55] >> we're on track now. I see the dip. I

[54:58] mean, obviously a year ago we saw a

[55:00] double, more than double,

[55:02] >> right? that um

[55:04] >> I'm not sure what you mean.

[55:06] >> Um

[55:07] >> 25 is 85,000. This 25.6 we budgeted

[55:11] 190,000.

[55:12] >> Yeah.

[55:12] >> Oh, that's because we weren't realizing

[55:14] the actual cost.

[55:15] >> That's those actual costs that we're

[55:16] seeing now.

[55:17] >> Well, this is the sewer collection

[55:18] system. So, this is the work we direct

[55:20] Albany to do. Manhole inspections,

[55:22] repairs, um TVing, that kind of thing.

[55:25] >> Uh so, we anticipated spending about

[55:28] 190,000 this year. I don't I don't

[55:30] remember without looking back at our

[55:32] actuals how we're tracking on that.

[55:33] We're low.

[55:34] >> We're tracking lower than that. Um for

[55:36] next year, you know, we want to put this

[55:39] >> put a safe number

[55:40] >> in there

[55:41] >> because

[55:42] >> yeah, if we can do some more TVing.

[55:45] Another thing that saved us money this

[55:46] year over what we budgeted is Albany has

[55:48] a different technology for TVing lines.

[55:51] Yeah.

[55:51] >> That's expensive because it's labor

[55:52] intensive. Now they've got this acoustic

[55:54] um

[55:55] >> method that is a screening tool and then

[55:58] they can TV it if it indicates there's a

[56:00] problem. So we're seeing some cost

[56:01] savings because of that.

[56:03] >> They have a new tool do that.

[56:05] >> Well, it's it's not brand new but it's

[56:07] new to newish

[56:09] to us.

[56:10] >> We get to use it.

[56:11] >> Yeah.

[56:14] » Yep. Um and then continuing down on the

[56:17] rest of the program um

[56:21] uh expenditures uh we have the uh Albany

[56:26] studies here that's um feasibility

[56:29] studies for chlorination UV um for our

[56:32] part and then also uh Albany is doing a

[56:36] sewer master plan update and we're

[56:39] we have our share in that as well. Let's

[56:42] get back up to the previous page. We

[56:44] have a study for 12,000 on the rates.

[56:48] >> When was the last time we did a rate

[56:49] study?

[56:53] » Um, it was

[56:57] 201

[57:01] 19ish 20.

[57:03] It was we did the study. We're at the

[57:06] end of the five years of the increases

[57:08] that it recommended, right? We talked

[57:10] about that. And so the study started a

[57:12] year year 18 months before that. believe

[57:14] it was it was all happening in CO was

[57:16] going on I believe so that slowed things

[57:18] down but yeah

[57:22] >> the date 120 192

[57:25] >> so you'll see that underwater as well

[57:26] because it'll be a water sewer rate

[57:28] study and we're also going to before we

[57:31] come to you with proposal for actually

[57:32] contracting that um there are some

[57:36] things that we want to look into as far

[57:37] as about some

[57:40] company that has a computer program that

[57:42] would be maybe a different way of

[57:44] looking at this and give us more

[57:48] ability to adjust things ourselves going

[57:50] forward in the future. More a little

[57:52] more set up cost, but then um

[57:55] >> cost ongoing cost would be lower and

[57:57] might have some benefits. But we have to

[58:00] do some more homework on that. But some

[58:01] other local communities are using that

[58:03] and really liking it.

[58:05] >> Yeah.

[58:05] >> Then that would remove the necessary for

[58:08] study just you just use the software.

[58:10] Well, we would it would be the study the

[58:13] first year, right? Anyway, for getting

[58:14] it all set up and they have people, it's

[58:16] not just software. You're not just on

[58:17] your own use it. They have people who

[58:18] will do it for you. But after that

[58:20] initial year, if you just keep putting

[58:22] your data in uh every year, then you

[58:25] don't have this big effort to to every

[58:28] five years or seven years or whatever it

[58:30] is to pull all your data and do this big

[58:32] exercise. It's just an ongoing thing. Uh

[58:35] is doing it. Lebanon has been doing it

[58:38] and loves it. stuff.

[58:41] >> All right, more to come. Cool.

[58:44] >> Right. Um then in the capital projects

[58:48] here, um the primarily um the wastewater

[58:52] treatment plant that's with Albany,

[58:55] that's our share for these projects. We

[58:57] are um updating

[59:00] two of them. We met with Albany last was

[59:02] that last week?

[59:02] >> Yeah.

[59:03] last week. And they did let us

[59:05] know that um there were two other well

[59:08] one project um for doing a pump at

[59:12] Talking Waters Fox Creek uh was going to

[59:15] be needed. So the 7,000 miscellaneous

[59:17] projects will be need to bump that up

[59:20] 20,000 to 27,000.

[59:24] Um and then they are doing uh fire

[59:27] panels as well which is actually a

[59:29] carryover from from previous but it it

[59:33] will be 15 instead of 10 like they

[59:35] originally estimated for our share.

[59:37] >> And we'll pull up the actual budget

[59:39] spreadsheet here once we finish going

[59:41] through this and we'll show you the

[59:42] numbers in that um next column over

[59:44] because we want to make sure that I mean

[59:46] that's what we're asking you to approve

[59:47] tonight with those charges, right?

[59:51] But

[59:53] um that's what we're expecting um as far

[59:56] as the treatment plant goes. And then

[59:58] for construction, we have our lift

[1:00:00] station um upgrade, which what

[1:00:05] they upgrades. Well, it's our it's our

[1:00:07] manhole um rehab project at the ATI.

[1:00:14] » Yes.

[1:00:16] >> I guess you're not there. It's an

[1:00:18] exception to the capital outlay. all

[1:00:20] that debt. What debt do we have?

[1:00:23] >> Debt, sir.

[1:00:24] >> And how much with the balance we're

[1:00:26] carrying or why don't we pay off some of

[1:00:28] that debt?

[1:00:29] >> So, so the debt we have there is from

[1:00:32] the treatment plant construction years

[1:00:34] ago, right? And we've had this for a

[1:00:35] long time. So, we did put some notes in

[1:00:37] here. The first one which is debt

[1:00:39] service to Albony. So, when that

[1:00:40] happened, um there was an agreement

[1:00:43] between the two cities. They would get

[1:00:45] the loan for the plant. We got the loan

[1:00:47] for talking water gardens. So if you

[1:00:48] notice up in revenue, we're getting

[1:00:49] there their there's maintenance for

[1:00:51] their portion of that loan. Um payoff

[1:00:54] for the one for the treatment plant to

[1:00:56] Albany is in October 2029. So we're

[1:00:59] coming up on that. And then the wetland

[1:01:01] loan payment to the EQ is pay off in

[1:01:03] August 2031. So that's the one pays us

[1:01:06] their share of. Um

[1:01:09] these are really low interest um loans

[1:01:12] because they're through the SPWS

[1:01:13] program. So we could look at that. We

[1:01:16] might recall we refinanced. We had a

[1:01:17] water loan, too, which is now paid off

[1:01:20] as of a year and a half ago. Um, we

[1:01:24] refinanced that water loan a few years

[1:01:26] ago and got when interest rates were

[1:01:29] really low and got a great rate on that

[1:01:32] and that one's all paid off now. So, we

[1:01:34] can look at that. But I think in from

[1:01:36] the uh past, the reason we aren't just

[1:01:39] paying it off wholesale is that the

[1:01:42] rates are lower than the interest we're

[1:01:43] making on the money. So, well, you can

[1:01:45] see the interest that we have on the

[1:01:47] DEQ1

[1:01:49] in the light. Yeah.

[1:01:50] >> Yeah. I'm just looking at the line at

[1:01:52] 345,000

[1:01:53] the Albany. That's

[1:01:56] quite a bit.

[1:01:57] >> Yeah, that's it's been um as you can see

[1:02:01] on the left here, the the principal's

[1:02:03] been going up and the interest

[1:02:06] the interest's been going down. There is

[1:02:08] so as we approach the end of this.

[1:02:12] >> Well, we only have three more years.

[1:02:14] Yeah.

[1:02:14] >> Yeah.

[1:02:15] >> And we're earning more in our reserve

[1:02:18] than

[1:02:18] >> I'd have to look at the actual numbers,

[1:02:20] but that's typical with these low

[1:02:22] interest loans. So that's why cities

[1:02:24] just

[1:02:24] >> And it's them until they're paid off.

[1:02:26] >> It's been a while, but I thought that

[1:02:27] was financed at less than 2%.

[1:02:29] >> I thought so, too.

[1:02:30] >> I I could pull it out right around

[1:02:32] there.

[1:02:32] >> It's real low.

[1:02:33] >> Yeah.

[1:02:34] >> But what is the line debt service to

[1:02:36] Albany?

[1:02:37] >> That's our portion of So we can't just

[1:02:40] go pay it off because that Alman is the

[1:02:41] holder of that loan. That's our portion

[1:02:43] of the loan that they got. So, it's our

[1:02:45] 10% basically.

[1:02:47] >> I I guess I'm struggling with the I'm

[1:02:49] not understanding why our budget for

[1:02:51] that line's going up every year instead

[1:02:52] of down

[1:02:53] >> because you we had to we have to

[1:02:55] separate out the principal and the

[1:02:56] interest in here. So, add together debt

[1:02:58] service to Albany and interest payment

[1:03:00] to Albany and the total is going down a

[1:03:02] little bit, but the split is going more

[1:03:04] to principal and less to interest.

[1:03:07] So maybe if we labeled that principal

[1:03:09] service to

[1:03:11] Albany and then interest to Alman.

[1:03:16] >> Yep.

[1:03:16] >> Because if you track those years, the

[1:03:18] payment's the same, but the interest is

[1:03:20] dropping and the principal side's going

[1:03:22] up.

[1:03:22] >> Yeah.

[1:03:27] » If you're interested, I can pull up the

[1:03:29] debt service schedule. So we have

[1:03:31] meetings are all on the spreadsheet and

[1:03:32] we can see how they lay out.

[1:03:34] >> I don't need it. Yeah, I mean you

[1:03:37] telling me that the loans lower it that

[1:03:41] makes sense

[1:03:43] over my per

[1:03:47] that was done back when I was doing the

[1:03:48] audit. So it's old as hills. Yeah,

[1:03:55] almost.

[1:04:00] » And then uh so next um after the debt

[1:04:04] services we have um our transfer or our

[1:04:09] personnel services as well. the

[1:04:10] breakdown of that percentage wise.

[1:04:13] Then we have operating contingency and

[1:04:16] then the leftovers from our SDC which is

[1:04:21] in the next um next bit. We also have

[1:04:25] I'd like to point out the u future

[1:04:27] project or reserve account. we have that

[1:04:30] um for $4.7 million because as we talked

[1:04:34] about we have quite a bit of um big

[1:04:37] projects to take on in the future coming

[1:04:39] up like running the new line down to the treatment plant

[1:04:46] >> and the compost and watering projects of

[1:04:48] the treatment plant. There's other

[1:04:51] um one thing point out on this that will

[1:04:54] be different going forward is this

[1:04:56] reserve for future projects used to

[1:04:58] include the SDC's. Now that we're

[1:05:00] breaking that out, you can see those

[1:05:02] numbers separately. Um so we have this

[1:05:04] is this balance here is unrestricted in

[1:05:08] terms of capital and SDC projects. We

[1:05:10] can use it in the sewer fund for

[1:05:12] whatever they like to uh the 1.6 million

[1:05:15] that we're transferring to the STC's

[1:05:17] that's again restricted STC It's a story

[1:05:20] with the ATI lift station.

[1:05:24] >> Oh, that is going to be in the SDC fund

[1:05:26] now because it's we can use SDC money

[1:05:29] for that.

[1:05:30] >> I mean, I'm just asking. So, we got it

[1:05:31] there, but there's no nothing,

[1:05:33] >> right? Because this is our uh sewer fund

[1:05:36] and then but we're paying uh for through

[1:05:39] our SDC sewers or sewer SDC fund which

[1:05:42] is on this next page.

[1:05:43] >> So, it's just it's a leftover here.

[1:05:45] Yeah, we just

[1:05:46] >> what you see with the capital outlay

[1:05:48] SDCR SDCI um because there are no

[1:05:51] expenditures in the last three years in

[1:05:53] that we can get rid of that now but when

[1:05:54] we first set up the budget we weren't

[1:05:57] planning to separate out the SDC's now

[1:05:59] >> and that was my that was my question

[1:06:01] like there's nothing

[1:06:04] >> uh it's right here

[1:06:06] >> just protocol

[1:06:08] >> yeah but it for actual

[1:06:11] getting the project done and paying for

[1:06:12] things it's in the STC fund now So and

[1:06:16] um that is the project we have uh in

[1:06:20] this section. We got our transfer in and

[1:06:22] then that which is going to pay for both

[1:06:24] the design and procuring the pumps uh to

[1:06:27] as we go into construction.

[1:06:31] Any question on sewer at all

[1:06:35] that we have?

[1:06:38] Absolutely.

[1:06:41] Yeah.

[1:06:44] All right, go on to water. We got our

[1:06:46] fun narrative here. Um, any questions on

[1:06:50] that

[1:06:53] strategic priorities?

[1:07:01] I'm assuming water takes into account

[1:07:03] our our freeze on that increases.

[1:07:07] >> Yes. Yes, it does.

[1:07:12] It's

[1:07:13] >> yeah,

[1:07:13] >> what you're seeing there is based on

[1:07:14] what we're getting this year.

[1:07:16] >> Yeah, the the resources. Yeah, it's

[1:07:20] based on what we're thinking is going to

[1:07:22] happen. And it's also I mean more water

[1:07:24] is getting used.

[1:07:25] >> Yeah, it's there will be increased water

[1:07:28] use from fall that we didn't bump it up

[1:07:31] a lot for that. We don't, you know, we

[1:07:33] don't want to until we see what the

[1:07:36] actual usage is. We don't want to start

[1:07:38] to count on that revenue, but we will

[1:07:40] see increases in the usage.

[1:07:43] >> All right. So, those are that's how

[1:07:47] we're we're funded there. Um, and then

[1:07:50] we have our SDC

[1:07:52] um transfer right there. So, then next

[1:07:55] page, material services. Uh we do have

[1:07:59] we did expect more need for uh

[1:08:01] consulting engineering for that.

[1:08:06] Then uh we go right into operation

[1:08:09] maintenance which is our partnership

[1:08:11] with Albany. Once again um those are

[1:08:16] costs that we either call for or that

[1:08:18] they're due for us.

[1:08:21] think there's not uh

[1:08:26] trying to see if there's anything that I

[1:08:28] feel like would be something to stand up

[1:08:31] and answer questions about

[1:08:33] >> the operation and maintenance of the

[1:08:35] treatment plant is still we're budgeting

[1:08:38] for more next year than what we did this

[1:08:39] year because this this is that area

[1:08:42] where they were undercharging us for a

[1:08:44] while. We've been trying to get through

[1:08:45] a full year. It's been more than a full

[1:08:47] year now, but of of billing under this

[1:08:50] new cycle and it's just it's a little

[1:08:52] more than we anticipated this year. So,

[1:08:54] we're going to bump that up for next

[1:08:56] year. Hopefully, it's settled out, but

[1:08:58] water costs are going up because

[1:09:00] chemical costs go up and all of those

[1:09:03] things.

[1:09:04] >> So, one question

[1:09:07] for the water fund. Um,

[1:09:11] I noticed that our future projects

[1:09:13] amount has dropped by uh little less

[1:09:17] than 400k

[1:09:19] from this current fiscal year to our

[1:09:22] upcoming fiscal year.

[1:09:24] And what it looks like is we're just

[1:09:26] balancing our future projects with what

[1:09:29] cash is remaining,

[1:09:31] hoping that that future project is

[1:09:33] actually capturing our total mean. So

[1:09:37] even if we're going to show a projected

[1:09:40] negative balance,

[1:09:42] >> we can't we can't show negative balances

[1:09:44] in our in our budget. We we have to

[1:09:48] equal zero. All our resources have to

[1:09:50] equal all our uh requirements.

[1:09:55] >> But then

[1:09:56] >> I just don't like to throw in a future

[1:10:00] project and say, "Oh, we have 100,000

[1:10:02] left. So, but it just so we're spending

[1:10:04] everything. We'll just say the project.

[1:10:07] >> That's standard budgeting.

[1:10:08] >> That's doesn't make it right.

[1:10:10] >> Well, it doesn't.

[1:10:14] No, that's not law. You don't have to

[1:10:16] spend every penny

[1:10:19] because you can see we have it. This

[1:10:21] budget is unappropriated.

[1:10:22] >> Budget law requires you to show it as a

[1:10:25] future projects,

[1:10:26] >> right?

[1:10:27] >> So, how it's always worked in our budget

[1:10:29] is you're right. those prior years show

[1:10:32] is unappropriated because we say these

[1:10:35] are our reserves but when we get back

[1:10:37] here it's just it's all one one bucket.

[1:10:40] It's the same it's the same amount of

[1:10:42] money that was shown in future projects

[1:10:44] that's now shown as unappropriated in

[1:10:46] prior years. Um, so that's no change

[1:10:49] from what we've always done. And we've

[1:10:52] shown it as future projects instead of

[1:10:53] unappropriated because we're trying to

[1:10:55] say, look, we have a backlog, not a

[1:10:57] backlog, but a plan for future projects

[1:10:59] that is greater than a need that is

[1:11:01] greater than what we have here. So all

[1:11:03] this money is needed for future projects

[1:11:05] and more. You're right. And more is

[1:11:08] needed for future projects, but we're in

[1:11:10] the budget saying there isn't money here

[1:11:12] that's just extra we don't need. We need

[1:11:14] this and this is what it's for. And I

[1:11:16] think I'm okay with that as long as we

[1:11:18] have something that shows a list of our

[1:11:21] future projects that

[1:11:24] >> Yeah. And that's the idea that amount.

[1:11:25] So

[1:11:26] >> it's actually greater than that.

[1:11:28] >> It's quite Didn't we do that in March?

[1:11:30] >> Yes, we did.

[1:11:31] >> We did. And and we could have said this

[1:11:33] at the beginning, but I hope everybody

[1:11:34] remembers at this meeting at the end,

[1:11:36] we're going to ask you to approve the

[1:11:39] budget as modified with whatever you

[1:11:40] guys change and the CIP and uh recommend

[1:11:45] for adoption to council at the June

[1:11:47] meeting.

[1:11:49] >> That was that wish list in the CIP that

[1:11:52] you talked about quite a bit about

[1:11:54] >> want to make sure that the amounts are

[1:11:57] >> our balance because if they're not I'd

[1:11:59] rather have some of it in the

[1:12:00] unappropriated but if we need more then

[1:12:03] >> yeah and I'd have to pull up the water

[1:12:06] but I'm very confident in saying that

[1:12:08] our five years worth of projects and

[1:12:09] water is more than the 2.16. So it's not

[1:12:12] even getting to that wish list of

[1:12:13] unfunded projects. It's

[1:12:17] just the one that they're playing in

[1:12:19] five years.

[1:12:23] Okay.

[1:12:24] Scared me.

[1:12:26] All right. Other questions on water.

[1:12:32] All right.

[1:12:35] » All right.

[1:12:36] And then we have our water SDC uh fund

[1:12:39] here

[1:12:41] which goes our transfer in and don't

[1:12:44] have any projects currently planned this

[1:12:47] school year for that use STC funding.

[1:12:53] » All right. It's all you. Okay. Last one

[1:12:56] is the economic development fund. And

[1:13:00] um you probably recall we've talked

[1:13:01] about it multiple times. We set up this

[1:13:03] fund specifically for tracking of the

[1:13:05] costs with transition parkway and the uh

[1:13:10] and development of industrial

[1:13:11] properties. It's not just transition

[1:13:12] parkway, but that's been the majority of

[1:13:14] the costs um and the reimbursement we're

[1:13:17] getting through grants and the future

[1:13:19] risk reimbursement that will come later

[1:13:22] down the road. So

[1:13:26] our we've got some carryover beginning

[1:13:29] fund balance because this is just about

[1:13:31] the timing of when the um the funds come

[1:13:35] in and the expenditures are going out

[1:13:37] for transition parkway.

[1:13:40] The grant funds for economic development

[1:13:42] we have the SPWF will get these are the

[1:13:46] remaining funds in those grants that we

[1:13:48] can't get until the project's closed

[1:13:50] out. So this that won't happen till July

[1:13:53] probably uh we'll get them in the next

[1:13:55] fiscal year. So the IOF one is the big

[1:13:58] one. That's half of the grant funds for

[1:14:00] streets and that's what you saw in the

[1:14:01] street fund is getting transferred back

[1:14:02] into the SDC's.

[1:14:05] Any questions on that?

[1:14:12] So then we have some materials and

[1:14:14] services. We are planning some budget

[1:14:15] for wetland delineation of our

[1:14:17] commercial property because that is

[1:14:19] still part of economic development. So,

[1:14:20] we thought that was appropriate to to

[1:14:22] put that money in here. And still some

[1:14:25] money for engineering and and radon if

[1:14:28] needed, although I feel like that's

[1:14:29] pretty well closed out. Um, there still

[1:14:31] could be some some needs if we're doing

[1:14:34] some work for the remaining industrial

[1:14:36] property and we need to get some uh

[1:14:37] expert help on that.

[1:14:41] And then the rest of the costs for

[1:14:43] construction of transition parkway are

[1:14:45] in here.

[1:14:47] the transfer out again to the street SDC

[1:14:50] fund

[1:14:51] and we're projecting to be left with

[1:14:55] about $300,000.

[1:14:57] Now,

[1:14:59] we want to wait and see how all these

[1:15:01] how all this ends up in the end. And

[1:15:04] whatever is left there next year, we'll

[1:15:05] probably have a discussion about what to

[1:15:07] do with that because the economic

[1:15:08] development fund wasn't intended to

[1:15:10] build up big reserves unless they're for

[1:15:12] a specific purpose. Um, but it was going

[1:15:15] forward now that transition parkway is

[1:15:17] done, it's intended to bring in the risk

[1:15:19] reimbursement or any other

[1:15:21] reimbursements and then be able to put

[1:15:23] those wherever you would like to put

[1:15:24] them. So, or maybe keep some in economic

[1:15:27] development for, you know, continued

[1:15:30] economic development activities as other

[1:15:32] projects are in. But that's where that

[1:15:35] stands this year. Are there any

[1:15:36] questions on that fund?

[1:15:41] Is it you said 300,000 potentially?

[1:15:43] >> Yeah, we're projecting about 300,000 to

[1:15:45] be left in that fund at the end of this

[1:15:47] next year and that's in the reserves

[1:15:50] there

[1:15:50] >> with the commercial property could be

[1:15:52] considered development.

[1:15:54] >> Oh, sure it is.

[1:15:55] >> Y and that's why this, like I said, the

[1:15:58] wetland work, the consultant work we've

[1:16:01] got up here could be more for the

[1:16:02] commercial property than the industrial

[1:16:04] now. um depends how you want to want to

[1:16:07] use that. But

[1:16:09] >> and we did leave, you know, the 50,000

[1:16:11] in legal services in there because when

[1:16:12] we have um contracts when we have

[1:16:16] negotiations, we do definitely use our

[1:16:18] legal services to make sure that we're

[1:16:21] uh doing that correctly.

[1:16:26] So that is the end of our walkthrough of

[1:16:28] the budget. There are a couple things at

[1:16:30] the beginning we want to circle back to.

[1:16:33] Um, I'm going to pull up a spreadsheet

[1:16:35] now instead of

[1:16:48] hide the columns with our account

[1:16:49] numbers because they don't actually have

[1:16:52] to do with your review and it just makes

[1:16:53] it harder to see the screen. So, we're

[1:16:56] not trying to keep anything from you. It

[1:16:57] just isn't relevant and it's hard. It's

[1:17:00] already a lot on small screen. So there

[1:17:03] were a couple questions at the last

[1:17:05] meeting and we did want to follow up on

[1:17:07] those. So one question and this goes

[1:17:09] back to the presentation but someone

[1:17:11] asked how many households we have

[1:17:12] because we're talking about population.

[1:17:14] So we don't have a hard number although

[1:17:17] the census from a couple years ago did

[1:17:20] um did look at that but it's about

[1:17:22] 1150ish at 2.79 people per household

[1:17:26] which is what our studies have said is

[1:17:28] our average for Millersburg not not

[1:17:30] county average but Millersburg average.

[1:17:32] So if you're interested in that number

[1:17:34] that's about what it works out to with

[1:17:36] our population. Okay thank you.

[1:17:39] >> Uh there was a question on the fuel

[1:17:42] filtration system.

[1:17:44] in uh in the emergency program,

[1:17:49] emergency services program. And

[1:17:52] >> yeah,

[1:17:52] >> Andrew has some information on that. I'm

[1:17:54] gonna let him talk about it because he

[1:17:55] talked with

[1:17:56] >> Andy about where that number,

[1:17:58] >> right? So the question was what was the

[1:17:59] number based on and we had uh we went

[1:18:03] out for quotes. Uh we received two

[1:18:06] quotes back and so that number was based

[1:18:09] on the low quote which is now expired.

[1:18:11] So we increased that number 5% to

[1:18:14] account for potentially including a

[1:18:16] little higher if we cost change somehow.

[1:18:22] » I mean it is it is a lot for that kind

[1:18:25] of system but this generator is worth a

[1:18:28] lot of we want to protect that asset.

[1:18:33] » We'll definitely be going out for quotes

[1:18:35] again people are doing it right because

[1:18:36] we have to refresh those. Yes. So if we

[1:18:38] get better it's our best interest.

[1:18:42] So, while I appreciate your answer on

[1:18:44] the houses,

[1:18:47] >> that kind of bothers me that we can't

[1:18:49] get an exact number. Like, cities don't

[1:18:52] know how many tax residences they have

[1:18:57] in a city.

[1:18:58] >> We can't get that number from counting

[1:19:00] to an exact number instead of us

[1:19:02] estimating.

[1:19:03] >> We could get and Matt can jump in if he

[1:19:05] has more information because he works

[1:19:06] with GIS a lot. I mean, we can get

[1:19:08] number of parcels. we could get number

[1:19:09] of parcels in the residential zone. Um,

[1:19:13] and then we could manually go through

[1:19:14] and count up how many don't have houses

[1:19:16] on them and how many houses there are

[1:19:19] that are outside of the residential

[1:19:20] zone. I mean, we could get that number

[1:19:21] more accurate for you if you want to

[1:19:23] know the exact number.

[1:19:24] >> I'm just curious. It just seems weird

[1:19:26] that with today's technology, we don't

[1:19:28] have that number.

[1:19:30] >> No, a number like that would exist at

[1:19:32] the county, but it' probably be way less

[1:19:34] accurate than the census data, which is

[1:19:36] why we just usually rely on that.

[1:19:38] >> Yeah. No, I mean that's fine. Just like

[1:19:39] I said, I'm kind of shocked that

[1:19:43] seems weird that you don't have any

[1:19:45] >> Mr.

[1:19:46] Question. I I was thinking we could just

[1:19:48] go to our water and sewer system and we

[1:19:51] have residential accounts and we have

[1:19:53] commercial accounts,

[1:19:54] >> but not everybody has a water and sewer

[1:19:55] account in Millersburg,

[1:19:56] >> right? Yeah.

[1:19:57] >> Yeah. So we can get at that number a num

[1:20:00] of that number several different ways

[1:20:03] and probably get you know within a few

[1:20:06] units you know from looking at different

[1:20:08] ways if that's an important number for

[1:20:09] you to know exactly. No. And I'm not

[1:20:11] trying to say you guys. I'm just shocked

[1:20:12] as somewhere that number doesn't

[1:20:15] amazing.

[1:20:15] >> The problem the problem with the county

[1:20:16] too is there might be two lots on the

[1:20:19] >> tax lots. They count tax lots.

[1:20:23] >> So those numbers do exist like in the

[1:20:25] census. I think they tell us how many

[1:20:27] households that sort of thing. But it's

[1:20:29] a little bit old now and we know it's

[1:20:31] not 100% accurate either.

[1:20:32] >> Right.

[1:20:34] >> Um Okay. So

[1:20:36] >> except the squishy.

[1:20:38] >> Yeah.

[1:20:40] Uh you see up on the screen here, there

[1:20:42] are a couple of changes we wanted to

[1:20:43] highlight. So you asked last time for a

[1:20:46] change to the uh sheriff's contracted

[1:20:48] hours, not hours, the budget for the

[1:20:50] contracted sheriff's service. So we

[1:20:53] bumped that up and that was what we hope

[1:20:55] that we might be able to contract for

[1:20:57] more hours. You said let's at least

[1:20:58] include budget,

[1:20:59] >> at least plan for it. Yeah, we will be

[1:21:01] talking at next week at council meeting

[1:21:04] about this, but whether or not they are

[1:21:07] able to get us additional hours in the

[1:21:09] coming year and they the sheriff has

[1:21:10] said probably not from a contract

[1:21:12] standpoint, we probably want to keep

[1:21:15] that extra budget in there because

[1:21:16] there's going to be an effort coming up

[1:21:18] here that's going to require some

[1:21:20] additional hours from the sheriff's

[1:21:21] office. And unless we want them to um

[1:21:24] out of our contract hours, so take

[1:21:25] deputy away from the work they're doing

[1:21:28] normally, um we'll want some additional

[1:21:30] funding to be able for her to bring some

[1:21:32] folks in on overtime. And that's to

[1:21:33] address an issue we'll be talking about

[1:21:35] next week, but in that part of our city

[1:21:38] that

[1:21:39] >> Well, I'm wondering is it worth having

[1:21:41] her come in?

[1:21:42] >> She will be coming to me.

[1:21:43] >> She will be just discuss with her that

[1:21:44] hey, you know, we're willing to pay a

[1:21:46] portion of an FTE if you have other

[1:21:48] cities that are also over that you need

[1:21:49] to put pressure on. wasn't just an FTE,

[1:21:52] it was a vehicle, an FTE training and

[1:21:55] kept that stuff.

[1:21:56] >> She'll be at the next meeting to talk

[1:21:57] about that issue and we can ask her

[1:21:59] those questions again. Right now, she

[1:22:01] you know, it's it's a staffing thing.

[1:22:03] She's she said, "I would love to be able

[1:22:06] to give you more hours and I would like

[1:22:09] to say, you know, it's looking like in,

[1:22:12] you know, by the next year maybe we can,

[1:22:14] but I can't commit to that because we've

[1:22:16] thought that."

[1:22:16] >> Well, she is giving us more hours.

[1:22:19] >> Yes, she is. We're the track.

[1:22:21] >> He says he actually get really good

[1:22:24] people.

[1:22:26] >> Yeah. Um

[1:22:28] >> question that $22,000

[1:22:31] increase equates to about how many out?

[1:22:36] >> Oh,

[1:22:39] 165 a month or 155?

[1:22:41] >> Yeah.

[1:22:44] >> 155 I think.

[1:22:46] >> Yeah.

[1:22:48] Here,

[1:22:51] let me just do that. Oh, no. That's the

[1:22:53] actual

[1:23:01] » 93 bucks.

[1:23:03] We did

[1:23:06] >> though. That's what I'm looking at. The

[1:23:09] difference is what? 21,800 or 21,500.

[1:23:12] >> Yeah.

[1:23:14] 180. I'm just curious as to how much

[1:23:17] we'd pay per hour.

[1:23:20] Uh

[1:23:21] >> that's probably a pretty good estimate

[1:23:23] though consider if if we tried to zero

[1:23:25] out what we're going over every month

[1:23:28] about 15 12 15

[1:23:30] >> a month over

[1:23:33] >> not every month I mean it varies but on

[1:23:35] we

[1:23:36] >> below

[1:23:36] >> there was a big spike and then yeah

[1:23:40] >> and and her big concern as she's shared

[1:23:42] with you before is she doesn't want to

[1:23:43] commit to something and then not be

[1:23:45] right she she's not saying on average we

[1:23:47] get there she wants to hit it every

[1:23:48] month Right.

[1:23:49] >> Right. So that's what

[1:23:51] >> Yeah, that's fair. You don't want to be

[1:23:53] in a place where we're paying for 160

[1:23:55] hours and you can't give us 150. So

[1:24:00] >> they would rather go the other

[1:24:01] direction,

[1:24:02] >> right?

[1:24:02] >> Give us more hours.

[1:24:04] >> Okay. So, uh, another change to point

[1:24:07] out here before we get to the one

[1:24:10] Oops.

[1:24:15] So this is

[1:24:17] um right here these highlighted cells.

[1:24:20] This is what Andrew talked about. Let me

[1:24:22] zoom in.

[1:24:23] >> Um the change that we want we'd like to

[1:24:26] make for the

[1:24:28] >> the sewer. This is waste water. So this

[1:24:31] would be adding 20,000 for that pumping

[1:24:32] system from Cox Creek to talking water

[1:24:34] gardens. And that's to keep the wetlands

[1:24:37] in water throughout the year

[1:24:40] to it right now. And then the fire panel

[1:24:43] project, it may not be 15,000, but they

[1:24:46] think at the wastewater plant it it

[1:24:48] might end up being that much. And again,

[1:24:50] it's mostly just it's not getting done

[1:24:51] this year, so we need to put it into

[1:24:54] next year.

[1:24:57] There questions on that.

[1:25:00] Okay.

[1:25:02] Uh I'll just scroll down here to show

[1:25:05] you the example of S breakout. So this

[1:25:10] right here, what you saw when Andrew was

[1:25:13] going through it was just this black

[1:25:15] line. We're just adding the breakdown

[1:25:17] breakout below in every place throughout

[1:25:18] the budget where this occurs.

[1:25:22] Um, and then

[1:25:25] cola.

[1:25:27] Last time we met, we talked about

[1:25:30] potentially

[1:25:32] looking at the budget uh in personnel

[1:25:34] for cola because of the changes in the

[1:25:38] world, changes with CPI. It's budgeted

[1:25:41] at 2 and a half% right now because

[1:25:42] that's what it was in January and it's

[1:25:44] also what it was in February. March was

[1:25:46] up to three, average around three. I

[1:25:49] thought we'd have data now on April, but

[1:25:52] that won't be coming out until May May

[1:25:54] 12th. Um, so I don't have any more data

[1:25:57] for you. I I

[1:26:01] think we're okay to leave it as is for

[1:26:03] this year. Uh, unless you feel strongly

[1:26:06] that you want to bump that up more. Uh,

[1:26:08] but I just wanted had wanted to bring it

[1:26:11] up for a discussion point because things

[1:26:13] could change in the next year. But um

[1:26:16] sorry I don't know why I was on that.

[1:26:17] But

[1:26:17] >> are you saying 2.5% and that's it?

[1:26:20] >> 2.5% for cola per cost of living

[1:26:23] increase is what if we follow our normal

[1:26:26] our past procedures we'd be looking at

[1:26:28] January to January of the prior year and

[1:26:30] that's it would be 2 and a half%.

[1:26:32] >> What is this 2% for merit increase?

[1:26:36] >> Is that like

[1:26:37] >> what are you

[1:26:38] >> looking at right here?

[1:26:40] >> Is that the packet for That's the packet

[1:26:42] for next week's council meeting.

[1:26:43] >> Yeah, I've read it. Okay. Um, so that is next week's council meeting.

[1:26:48] We'll be talking about recommended wage

[1:26:50] increases for executive staff. So, this

[1:26:52] will be Matt and Andrew. And so, we are

[1:26:56] I put some numbers in the budget to

[1:26:58] cover this, but it won't go into effect

[1:27:00] unless you adopt it. So, that was the

[1:27:03] recommended was the two two and a half

[1:27:05] for COLA, which would apply to all

[1:27:07] employees um in steps and other and then

[1:27:10] an additional 2% for merit. You don't

[1:27:12] have to make a decision on that tonight

[1:27:13] because that's a a council decision for

[1:27:16] next week. But that that is what's gone

[1:27:18] into the budget here so that there is

[1:27:20] room to do that if you lose it too.

[1:27:25] >> So So the question is is the two and a

[1:27:28] half enough if we are anticipating a

[1:27:31] cola to be with the circumstances going

[1:27:34] on in the world um and the United States

[1:27:38] basically

[1:27:39] >> caught up next year.

[1:27:40] >> Yeah.

[1:27:40] It could be it's just would get

[1:27:42] caught up in the future.

[1:27:44] >> Okay.

[1:27:45] >> Or maybe it fluctuates.

[1:27:47] >> You're comfortable with the two and a

[1:27:48] half.

[1:27:49] >> I don't have any more information for

[1:27:51] you and at this point, you know, we're

[1:27:52] just speculating. So, I'm not going to

[1:27:54] recommend doing something different

[1:27:56] based on speculation.

[1:27:58] >> Sounds good.

[1:28:00] >> Y,

[1:28:02] but that's what it shows. It's two.

[1:28:05] >> Yeah, that that includes the two and a

[1:28:07] half right now. Um, okay. Okay. And then

[1:28:10] the last thing from my perspective,

[1:28:13] unless there's anything else you want to

[1:28:14] revisit, is the community support

[1:28:17] section. So, normally we go through this

[1:28:19] and we fill in in the approved column

[1:28:23] what you want to

[1:28:25] um what you want to include in your

[1:28:28] approved budget tonight. The numbers

[1:28:30] that you see in here are what was done

[1:28:33] last year. These are not the requests

[1:28:35] that we got from the from the different

[1:28:38] organizations. These are what you what

[1:28:42] you gave them last year.

[1:28:44] I so in our last meeting

[1:28:48] when we were talking about this and the

[1:28:51] cemetery

[1:28:53] got brought up and there seemed to be u

[1:28:57] what I was hearing from the the

[1:28:59] committee the budget committee was was

[1:29:02] supporting potentially a higher

[1:29:08] allocation

[1:29:08] >> allocation thank you um towards the

[1:29:11] cemetery of course that would have to go

[1:29:12] back council

[1:29:14] to approve being half of us our council.

[1:29:17] Um I do have the number or what it it's

[1:29:21] costing the cemetery

[1:29:23] um yearly on on their basically taking

[1:29:27] care of the the the the yard the the

[1:29:29] grass and the mowing and the maintenance

[1:29:31] of the of the cemetery if that is

[1:29:34] something that we want to add into this

[1:29:36] budget year. We don't have to if council

[1:29:38] doesn't approve it, but it might be good

[1:29:40] to have it. It's not a huge number more

[1:29:42] than what I think what what's the number

[1:29:45] up there is is it 5,000 or

[1:29:47] >> let me zoom out a little

[1:29:49] >> 55 last year

[1:29:51] >> that was last year. Yeah. I think this

[1:29:53] year he was asking for 5,000. The what I

[1:29:56] got here from from them was they're

[1:30:00] basically spending, you know, $6,700

[1:30:03] um on on lawn maintenance. Um and then

[1:30:07] and it it it fluctuates a little bit

[1:30:09] during the uh the growing season of

[1:30:12] course and then the off season, but

[1:30:13] that's that's the number that

[1:30:17] um we have. So I don't know if that's an

[1:30:19] interest that we want to look at and

[1:30:21] have at least in the budget and then we

[1:30:24] can strike it or not at council. Well, I

[1:30:27] thought part of the conversation last

[1:30:29] time was to getting it out of the

[1:30:31] >> contribution area and putting it into a

[1:30:34] different maintenance.

[1:30:36] >> Right. Right. The budget because So, do

[1:30:39] we want to do that this year and just

[1:30:41] reflect the number provided maintenance?

[1:30:44] >> And that's what I would prefer us to do

[1:30:46] some type of resolution

[1:30:48] >> under parks and

[1:30:49] >> under parks. Well, it doesn't belong to

[1:30:51] the city. I think it's a landmark in the

[1:30:53] city and I think that it's something

[1:30:56] that we should support in the budget,

[1:30:59] but I don't think and that's why I

[1:31:01] actually asked Gina to print this the

[1:31:04] request um guidance for donations. I'm

[1:31:08] not quite honestly reading this I don't

[1:31:10] see where the cemetery this guidance

[1:31:14] um so that's why I think we should look

[1:31:16] at it from a different angle.

[1:31:18] um

[1:31:19] >> because I do think it should be

[1:31:21] supported. It is part it's a landmark of

[1:31:23] the city,

[1:31:23] >> right?

[1:31:24] >> But I don't like the donation piece.

[1:31:27] >> Okay, if that makes sense.

[1:31:29] >> I I think with that we need to make sure

[1:31:31] we send them a letter

[1:31:32] >> that this is something that we we will be

[1:31:37] discussing every year. We're not taking

[1:31:39] over the cemeteries. We don't want to

[1:31:41] own the cemetery because I think in the

[1:31:43] future they're going to have some tree

[1:31:44] issues they're going to have to deal

[1:31:45] with. And I don't want them to come and

[1:31:49] to a meeting and say, "Well, you guys

[1:31:51] can have the cemetery now."

[1:31:54] >> Yeah. Yeah. I agree.

[1:31:56] >> I think it just just a letter saying,

[1:31:58] you know, we want to support your

[1:31:59] effort. We love the fact that you're

[1:32:01] keeping it nice looking and

[1:32:03] >> here's

[1:32:04] >> this is what we we decided to do. But

[1:32:06] however, it's clear that it's it's out

[1:32:10] of the goodness of our hearts, out of

[1:32:12] people's property taxes. And

[1:32:16] >> yeah, I I agree. I um I do know if we do

[1:32:21] that,

[1:32:23] something else comes to my mind is the

[1:32:26] Grinch would be it. I would see that

[1:32:29] falling into a similar situation. So

[1:32:32] that's

[1:32:32] >> see I think the graange if we want to

[1:32:36] give a donation I think the graange does

[1:32:38] meet the

[1:32:38] >> guidance

[1:32:39] >> because it's something that the the

[1:32:43] >> the community can use right there's a

[1:32:45] benefit to the community to have the

[1:32:47] graange there now whether people use it

[1:32:48] or not I don't know but

[1:32:51] >> it's available

[1:32:52] >> so and and and I don't think the range

[1:32:54] did ask for they still have funds

[1:32:58] but I know in the past we've done that

[1:33:00] so

[1:33:01] Okay.

[1:33:02] >> What is the Grange?

[1:33:04] >> The Grange.

[1:33:05] >> Yeah.

[1:33:06] >> Morning Star Grange.

[1:33:07] >> Yeah.

[1:33:07] >> What do they do?

[1:33:08] >> The Morning Star on Morning Star.

[1:33:10] >> Where is that? Okay.

[1:33:11] >> On morning star.

[1:33:12] >> Right after the S turns. You know the S

[1:33:15] turns are

[1:33:16] >> just pass.

[1:33:20] » Good answer. Okay.

[1:33:23] Very

[1:33:27] morning.

[1:33:28] Star.

[1:33:34] Okay,

[1:33:34] >> he's a Marine. You need to give him map

[1:33:36] coordinates.

[1:33:39] >> Here we go. Here comes the map.

[1:33:42] >> It goes west.

[1:33:44] >> Let's frag you, you know.

[1:33:48] >> So, this is Old Salem.

[1:33:50] >> He needs the URL right here.

[1:33:52] >> That's Millersburg.

[1:33:54] >> This is Morning Star Road. And it's

[1:33:57] right up here at the very last parcel.

[1:33:58] Right. That purple line's the end of the

[1:34:00] city.

[1:34:00] >> It's not where that church is.

[1:34:02] >> It's not a church. It's the grain.

[1:34:04] >> It looks like a church, but it's not

[1:34:07] right there.

[1:34:08] >> The donation.

[1:34:10] >> Yeah. It's historic building and they

[1:34:15] » Thank you.

[1:34:16] >> Sure. Sure. Sure. Sure.

[1:34:23] Sorry, but I just thought

[1:34:27] it sounds like

[1:34:28] >> like maybe

[1:34:31] move

[1:34:31] >> that community donations and into a line

[1:34:35] items for support somewhere.

[1:34:37] >> How about

[1:34:38] >> but

[1:34:38] >> would I'm just trying to think of what

[1:34:41] the category might be that you might fit

[1:34:44] this and maybe fits a few other things

[1:34:46] like organizational partnerships.

[1:34:50] Um,

[1:34:50] >> are you referring to our criteria?

[1:34:54] >> No, I'm referring to

[1:34:57] the line item.

[1:34:59] >> I would I would I would keep it in the

[1:35:01] general fund rather than putting it in

[1:35:02] parks. Um, it's

[1:35:05] >> it's really not part of our parks

[1:35:06] operation. It is funding that we're

[1:35:08] providing to a

[1:35:10] >> organization we're partnering with,

[1:35:12] right? Um because they're going to do

[1:35:13] something that we think is in the best

[1:35:15] interest of the city.

[1:35:17] I have a question and it's just

[1:35:19] something that popped in my mind

[1:35:20] listening to YouTube.

[1:35:22] >> How do we get something listed as a

[1:35:25] historical

[1:35:27] location?

[1:35:28] >> That's a different topic for a different

[1:35:30] day.

[1:35:30] >> But cemetery already is

[1:35:34] >> that cemetery already is.

[1:35:36] >> Oh, I thought you said the gra is the

[1:35:37] only one.

[1:35:38] >> Gra and the cemetery

[1:35:40] >> for the city

[1:35:41] >> and the cemetery.

[1:35:42] >> The cemetery is state.

[1:35:44] >> Oh, okay.

[1:35:46] Well, looking at ways of possibly

[1:35:48] getting funding.

[1:35:49] >> Oh, yeah. Outside of us. That's why

[1:35:51] >> he's looking into into grants. I know

[1:35:53] that the cemeteries. I don't know about

[1:35:56] >> Okay. So, that's why it's been

[1:35:58] >> the city's only got one and the cemetery

[1:36:00] falls out the state. Okay.

[1:36:03] >> Never mind.

[1:36:04] >> We We only have one historic building. I

[1:36:07] think the properties are both

[1:36:08] considered.

[1:36:10] >> So, we already have a line item need

[1:36:12] support. you're proposing community

[1:36:14] partners and then move that to that.

[1:36:17] >> If you want to pull it out of

[1:36:18] communities support, give it a different

[1:36:19] name. Um,

[1:36:21] >> yeah, I I was saying organizational

[1:36:23] partnerships. I I don't know. Whatever

[1:36:25] you feel the name describes it.

[1:36:30] Is there anything else you would put in

[1:36:31] this category like the cemetery that

[1:36:35] maybe doesn't fit under community

[1:36:37] support that you still want to do? Like

[1:36:39] I for example, I just he's just um arter

[1:36:45] I don't know if you want to I don't know

[1:36:46] where you're going to land on that one

[1:36:47] but that's a partnership with Albany

[1:36:49] that we have found valuable. You could say you know that's a

[1:36:53] community partnership not a community

[1:36:55] support like we're not considering this

[1:36:56] a donation. We're considering this a

[1:36:58] partnership kind of like the fireworks.

[1:37:01] >> So it's just an idea. Um

[1:37:04] >> and then you you put that in general you

[1:37:06] think?

[1:37:07] >> I would keep that in general. Yeah, I

[1:37:08] think the general fund would be more

[1:37:09] appropriate. Would it

[1:37:11] >> and remember parks is still part of

[1:37:13] general funds. So,

[1:37:14] >> right.

[1:37:14] >> Yeah.

[1:37:17] >> Would it muddy the waters? Do you think

[1:37:19] like going back to cemetery was sort of

[1:37:22] what you said his it's put in the title

[1:37:24] some we could retitle it some whatever

[1:37:27] but historic partnership or some with uh

[1:37:32] or I'll leave it to our

[1:37:34] >> just staff and come up with it CPAs to

[1:37:40] >> well we do need to approve the budget

[1:37:42] tonight so we need to fill something in

[1:37:44] tonight we can't just defer that for

[1:37:46] future we can change

[1:37:47] >> I don't think there'll be any problem

[1:37:48] solving

[1:37:49] organiz organizational support.

[1:37:51] >> There we go.

[1:37:56] » Community organization support

[1:38:00] >> and he audited the book. So I I'll take

[1:38:02] advice.

[1:38:03] >> I used to

[1:38:04] >> Yeah,

[1:38:05] >> I said it audited.

[1:38:10] And so

[1:38:12] we're proposing to put 6700 there from

[1:38:15] the cemetery, right?

[1:38:19] city manager has proposed. Are there any

[1:38:21] other thoughts? I.e. the art and air

[1:38:24] festival moving that line item into that

[1:38:27] category

[1:38:28] >> would be that or a separate it'd be the

[1:38:31] same category.

[1:38:31] >> Same category.

[1:38:32] >> Oh, I sort of like that idea of maybe

[1:38:35] doing that.

[1:38:36] >> And what about uh maybe the Boys and

[1:38:38] Girls Club?

[1:38:40] >> Well, the Boys and Girls Club falls

[1:38:42] under that.

[1:38:43] >> They do. I agree. And I would I would

[1:38:45] think donation or sponsorship guidance.

[1:38:48] >> Okay.

[1:38:49] >> You know, they're a nonprofit

[1:38:50] organization. They fall under that. I

[1:38:52] don't have a

[1:38:53] >> where they're at. Fair enough.

[1:38:54] >> Yeah.

[1:38:55] The only reason that I would agree

[1:38:58] with

[1:38:59] the um air festival is because is that

[1:39:04] not mostly funded by the city of Albany

[1:39:07] >> or at least it's ran by the city.

[1:39:09] >> So I think that makes it a joint project

[1:39:12] instead of a donation. And that's where

[1:39:13] I think

[1:39:14] >> that until this year I don't think her

[1:39:16] write up at least to me because I didn't

[1:39:18] know that made it clear.

[1:39:20] >> Yeah.

[1:39:21] >> So, I didn't catch everything. Did you

[1:39:24] say you want to move art and air to this

[1:39:26] or were there

[1:39:26] >> I think it makes more sense. Instead of

[1:39:28] giving a donation basically to the city

[1:39:30] of Albanese,

[1:39:31] >> it's partnering with Albany,

[1:39:33] >> right?

[1:39:33] >> Makes sense.

[1:39:35] >> I think it's closed.

[1:39:37] >> Uh, sorry. Is this title what you meant?

[1:39:39] Community organization support or

[1:39:41] partnership?

[1:39:42] We're saying partner

[1:39:43] >> like partnership but I don't know

[1:39:54] 46 there. Dick, are you okay with that

[1:39:55] title?

[1:39:56] >> Yeah.

[1:39:59] >> Were there any others?

[1:40:05] » I think uh I thought you going to put

[1:40:08] 6,700 or milis under the cemetery. And

[1:40:11] then what are we putting on our

[1:40:16] air festival?

[1:40:16] >> They requested

[1:40:21] » do that.

[1:40:23] >> I think that they requested the same

[1:40:24] amount this year.

[1:40:25] >> Yeah,

[1:40:28] » I don't remember what they requested.

[1:40:31] Trying to find that request. I think it

[1:40:33] is. I got it here somewhere. And oh,

[1:40:37] here they are.

[1:40:39] Okay.

[1:40:45] » All right.

[1:40:47] >> I didn't know you were doing

[1:40:48] >> Okay. I should request 3,000

[1:40:51] 10. Yeah. Okay. Good.

[1:40:57] So, 3,000 for the Art and Air Festival.

[1:41:01] Now, the L County Fair and Expo asked

[1:41:04] for five.

[1:41:06] There's only 1,000 up there.

[1:41:11] That was basically for the um

[1:41:14] >> 4 basically, right?

[1:41:17] >> Is that not the big

[1:41:20] >> uh

[1:41:21] >> with 4 spending dropping? That's kind of

[1:41:24] what they've been using it for in the

[1:41:25] past.

[1:41:29] Support local kids. Didn't say anything

[1:41:32] about 4. Oh, yeah, it does. 4 support.

[1:41:34] 4.

[1:41:36] >> Yeah, that's what I was thinking about.

[1:41:48] He asked for what? 205,000.

[1:41:53] » Yeah.

[1:41:53] >> 2500.

[1:41:54] >> You guys are aware that the Honor

[1:41:56] Flights canled this year, right?

[1:41:59] >> Did it get fully canceled? I thought

[1:42:01] partially cancelled.

[1:42:02] >> They canceled it.

[1:42:03] >> Why is that?

[1:42:04] >> Because they didn't have enough funds.

[1:42:07] They cancelled the the recent one, but

[1:42:10] they're hoping to still go in October,

[1:42:12] right?

[1:42:12] >> They're planning on doing one in

[1:42:13] October. Yeah,

[1:42:15] >> that's what I

[1:42:16] >> That's what they were asking.

[1:42:18] >> Yeah, one of them, too.

[1:42:23] » Are we only What are we Are we looking

[1:42:24] at?

[1:42:25] >> 2500. That's what I said.

[1:42:27] >> Oh, I got according to his request was

[1:42:30] five. He didn't show up. ants late,

[1:42:34] which is in my personal opinion, if

[1:42:36] they're late, they don't they shouldn't

[1:42:38] get anything. But we've got to

[1:42:42] >> I didn't know Ed turned it in late.

[1:42:46] >> They're all doing the ninth.

[1:42:50] >> We gave what? Thousand last year.

[1:42:52] >> Yeah. This year,

[1:42:54] >> I'm okay with that.

[1:42:55] >> All right. I'll give my two cents on the

[1:42:57] rest of them.

[1:43:00] So, and this is just my feeling.

[1:43:04] While I fully support every single one

[1:43:06] of those categories up there and every

[1:43:09] single one of those asks, I still have a

[1:43:12] hard time

[1:43:14] saying this is a city requirement or a

[1:43:19] city responsibility to fund with

[1:43:21] taxpayer dollars because I look for it.

[1:43:25] If I look at it from the other side of

[1:43:28] the these are all things taxpayers can

[1:43:30] donate to

[1:43:33] and get a tax deduction for, but yet

[1:43:36] we're going to tell them we don't care

[1:43:38] what you decided. We're going to donate

[1:43:40] your money.

[1:43:41] Um I just have a hard time with that. I really do. I just don't think it's a

[1:43:46] city's job or any government job to

[1:43:48] support nonprofits.

[1:43:51] should be supported in other

[1:43:54] ways and they are supported in other

[1:43:56] ways. Like I said, that's just my

[1:43:58] feeling on it. You guys take it for what

[1:44:00] you will. That's And like I said, I

[1:44:03] fully support every single one of those

[1:44:05] things up there. I I really do. I'm not

[1:44:06] trying to say anyone don't deserve

[1:44:08] funding. I just don't feel it's taxpayer

[1:44:12] dollars to be going to it when people

[1:44:14] had that option. And if they did, they

[1:44:16] got a tax deduction for it. If they

[1:44:18] didn't, they fully paid full price for

[1:44:19] it. They're getting a tax deduction for

[1:44:22] the property taxes, too.

[1:44:25] But I I mean, and I don't I hate to

[1:44:28] disagree with Mike on as long as they're

[1:44:30] providing services that help the

[1:44:32] community,

[1:44:33] >> right?

[1:44:34] >> I think it's important to support the

[1:44:35] nonprofits. If if it was a nonprofit

[1:44:38] that just wasn't doing anything for the

[1:44:39] community, then yeah, I agree with that.

[1:44:41] But

[1:44:44] >> well, I understand Mike's argument. I

[1:44:46] also say that these are citizens that

[1:44:51] >> we don't provide those services directly

[1:44:53] to them and this isn't a way that we can

[1:44:58] support those organizations

[1:45:01] >> for our citizens.

[1:45:02] >> Well, and for example, Boys and Girls

[1:45:04] Club after school program.

[1:45:06] >> Yep.

[1:45:06] >> And our kids go there

[1:45:07] >> camp out here.

[1:45:08] >> They got the they do the summer camp out

[1:45:10] here. We got ABC helps. We have children

[1:45:13] are abused that out here that are being

[1:45:16] seen by ABC House.

[1:45:17] >> I concur.

[1:45:18] >> And I,

[1:45:20] you know, and I don't know that

[1:45:23] Honor Flight, same thing. We've got

[1:45:25] citizens that are that have gone on

[1:45:27] Honor Flight that and I think that's a

[1:45:29] wonderful support. Take some of those

[1:45:31] people, let them go see Washington DC.

[1:45:33] They'll probably never see it in their

[1:45:34] life.

[1:45:37] >> And like I said, that's just my

[1:45:38] statement. I'm not going to argue it

[1:45:40] hold up the this section like we

[1:45:42] normally hold it up for hours

[1:45:44] 45 just like you said. So

[1:45:47] >> where you guys just

[1:45:48] >> that's your opinion.

[1:45:50] >> You're supporting you're supporting how

[1:45:52] many people in the community that

[1:45:55] >> Yeah. I mean like I said I'm not going

[1:45:57] to fight it. I'm just putting out my

[1:45:59] opinion on that's fair.

[1:46:00] >> That's fair.

[1:46:03] That's just my opinion. So on that note,

[1:46:07] are we comfortable with the amounts that

[1:46:09] are listed

[1:46:13] or do we want to scrap this all

[1:46:15] together?

[1:46:16] >> Well, those numbers are from last year,

[1:46:18] right?

[1:46:18] >> Yeah.

[1:46:19] >> They're not reflecting what they asked

[1:46:21] for.

[1:46:22] >> Correct.

[1:46:23] >> So it if you don't want to scrap it all

[1:46:25] and you want to put numbers in here, it

[1:46:26] would be helpful if we could just go

[1:46:27] down the list.

[1:46:28] >> Yeah, exactly.

[1:46:29] >> Yeah. Well, you said Land County Fair

[1:46:32] and Expo. I was just throwing out

[1:46:33] another 500. I mean,

[1:46:35] >> I it if 5,000 is what I mean, I I

[1:46:38] support the the fair. I think it's

[1:46:39] great. It's right in our backyard. And

[1:46:41] you know, I've talked about before. I

[1:46:44] >> Well, let's I I want to hear from other

[1:46:47] budget members.

[1:46:48] >> Exactly. Let's get a consensus if we

[1:46:50] even want to contribute at all to this.

[1:46:53] >> If if Honor Flight is canled their

[1:46:56] flights,

[1:46:57] shouldn't we consider bumping it up a

[1:46:59] little bit?

[1:47:01] >> Yeah. I mean that that would I mean that

[1:47:03] would

[1:47:04] >> hopefully help them a little bit more

[1:47:07] like take it from three to five.

[1:47:09] >> So it sounds like

[1:47:10] >> according to this so we'll go one line

[1:47:13] at a time and we'll start at the top.

[1:47:17] >> Where are we at?

[1:47:19] >> So actually stand by me. No that's all.

[1:47:23] >> So that was last year.

[1:47:24] >> She she talked about it.

[1:47:26] >> Yeah. So what they're asking for this

[1:47:27] year is the Sheba program.

[1:47:29] >> That's right. Shea

[1:47:30] >> and I can change that now. Um

[1:47:35] >> I just again we plug in what was last

[1:47:37] year. That's just our normal

[1:47:38] >> and I think if I could share if if for

[1:47:42] next year's budget I don't know I think

[1:47:44] it'd be helpful just to we can see the

[1:47:47] numbers that came in year before.

[1:47:49] >> Yeah.

[1:47:49] >> Let's put in the numbers that are

[1:47:51] they're asking for in the line. It just

[1:47:53] be helpful.

[1:47:55] I think they've been a hesitant on

[1:47:57] staff's side to just plug in what they

[1:47:59] asked for and assume you know that means

[1:48:01] >> I can understand it. But we change

[1:48:03] numbers.

[1:48:05] >> Everybody requests $20,000.

[1:48:07] >> I think just for purposes of what we're

[1:48:09] doing here.

[1:48:11] >> We have a multi-million dollar budget

[1:48:12] where we're $30,000.

[1:48:15] >> $7,000.

[1:48:19] » How much was Shiva?

[1:48:20] >> 800 800 bucks.

[1:48:22] >> I think

[1:48:23] >> I'm okay with that. Okay. Anyone else?

[1:48:26] >> I support it.

[1:48:27] >> Any objections?

[1:48:29] All right.

[1:48:30] ABC House. $5,000.

[1:48:32] >> Yes.

[1:48:34] Good.

[1:48:36] >> Good.

[1:48:38] Any objections? About 50.

[1:48:43] Uh, keep those arrows there.

[1:48:46] >> Albony Boys and Girls Club, $5,000.

[1:48:49] Yes. Yep.

[1:48:52] Any objections?

[1:48:54] All right.

[1:48:55] L County Fair and Expo.

[1:48:59] Can I ask a question on this one?

[1:49:01] >> Um, would you consider this similar to

[1:49:03] Art and Air where it's more of a

[1:49:05] partnership?

[1:49:07] >> It's a government. Yeah.

[1:49:08] >> Is that partnership to support Lyn

[1:49:10] County and the fair in the area instead

[1:49:12] of

[1:49:14] >> You want to move that down,

[1:49:15] >> please? Makes sense.

[1:49:19] >> Yeah.

[1:49:19] >> Because they put up our our names, too,

[1:49:21] don't they? if we donate.

[1:49:22] >> I don't know if they still do on the

[1:49:24] white fence last year.

[1:49:26] >> Yeah, it was on the white fence last

[1:49:27] year.

[1:49:31] » That generally cost us $1,000.

[1:49:33] >> Yeah,

[1:49:35] >> I still

[1:49:37] didn't count

[1:49:40] whether they asked our donation or not.

[1:49:42] >> I don't find an end, but I just I was

[1:49:44] just trying to give you a little context

[1:49:47] on the request. Um, when Ed filled that

[1:49:50] out, he said, "Well, 5,000 is the max

[1:49:52] that you guys give out. I'm just going

[1:49:53] to put down 5,000."

[1:50:00] » It was more Why wouldn't we ask for Max?

[1:50:02] Like,

[1:50:02] >> so I think that we would tell Ed we will

[1:50:06] give up to 5,000 the amount that he'll

[1:50:10] ask.

[1:50:14] » Love it.

[1:50:14] >> Just saying. That's just going to get

[1:50:16] the well are you going to release my

[1:50:18] funds?

[1:50:22] » This is where this is for them.

[1:50:27] » You forget who you're negotiating with.

[1:50:31] >> This is public record.

[1:50:33] >> Well, based on that conversation,

[1:50:36] >> I mean, Ed just thrown a number out

[1:50:39] because he wanted to throw a number out.

[1:50:41] >> I'm with Scott on 2500 bucks. I would

[1:50:43] support the 2500

[1:50:48] » and we can communicate next year. He can

[1:50:50] make his request and explain the the

[1:50:53] reasoning behind his number.

[1:50:55] >> I'd like to see us hold to any deadlines

[1:50:58] that we post on the top of these

[1:51:00] applications and reject applications

[1:51:02] that are blatantly late. 10% a day.

[1:51:05] >> One ch we can do that if that's your

[1:51:08] direction. One challenge is that some of

[1:51:09] these organizations people change every

[1:51:11] year. So we we as staff set that earlier

[1:51:15] deadline so we have time then to follow

[1:51:17] up with before we need to to follow up

[1:51:19] with them and make sure you have it

[1:51:20] before the budget meeting

[1:51:22] >> it is exactly

[1:51:25] >> I sort of wanted to talk about that a

[1:51:26] little bit I was going to do at the end

[1:51:27] but it's a good time because we're

[1:51:29] talking is the procedure

[1:51:31] >> on the front side I get like the

[1:51:34] deadline people are changing

[1:51:36] I know Sheena you're out there calling

[1:51:39] people trying like hey let's get

[1:51:41] You know, a deadline would be I mean at

[1:51:45] some point we do need a deadline. I mean

[1:51:47] whatever that is for staff purposes for

[1:51:49] us,

[1:51:50] >> right?

[1:51:51] >> But what I've heard over the years is is

[1:51:56] um not the followup. We don't get any

[1:51:59] followup and it seems to bug I know it

[1:52:02] bugs council at times more but because

[1:52:06] you guys on the budget committee are

[1:52:07] here for this you know capture time but

[1:52:10] we don't really get a you don't really

[1:52:11] necessarily hear the followup and you

[1:52:13] unless you come to the council meeting

[1:52:14] you probably won't because that's

[1:52:16] usually comes after the fact

[1:52:17] >> but you're all welcome to come which you

[1:52:18] totally are well we got we got we got a

[1:52:21] card and a letter

[1:52:23] we've got some followup and that's what

[1:52:26] I wanted to get at is is moving forward.

[1:52:30] maybe we really put in there is like we

[1:52:33] want to we want to hear we just don't

[1:52:35] want to write a blank check and just go

[1:52:38] oh what happened there you know um and actually hear back from the high

[1:52:44] schoolers which we did and that was

[1:52:45] awesome and I think you talked about

[1:52:47] that and and have that as an example

[1:52:50] like is is some followup on the event

[1:52:54] you know let's use the the u the uh

[1:52:57] middle school um uh Clover

[1:53:00] or not. Timberidge, thank you.

[1:53:02] Timberidge, like maybe they could send

[1:53:04] us a letter, which they have actually.

[1:53:06] They're another one that followed up,

[1:53:08] but continue that. So, we can just read

[1:53:11] that out uh publicly at the at the

[1:53:14] council meetings. So, I don't know what

[1:53:15] that looks like, but that's what I hear

[1:53:18] often in these meetings like, hey,

[1:53:19] whatever happened am I am I accurate on

[1:53:22] it? you're accurate, but I don't know

[1:53:24] that you'll get compliance because of

[1:53:26] the turnover that particular example has

[1:53:29] every single year.

[1:53:31] >> Put it on the bottom of the form if you

[1:53:34] know

[1:53:34] >> at least it's

[1:53:37] maybe if we could direct staff on the on the form is that then when they

[1:53:43] sign there's a box there that says

[1:53:45] followup. You will you're committing to

[1:53:46] a followup and they obviously sign on it

[1:53:49] or check it. Is that something maybe

[1:53:51] Sheni could add? Um, what do you guys

[1:53:54] think? I mean, I don't know. That's just

[1:53:56] >> question. We can certainly add anything

[1:53:58] to a form.

[1:53:59] >> Yeah.

[1:53:59] >> Do you want

[1:54:01] >> when we say something is required, then

[1:54:03] usually staff are going to follow up and

[1:54:04] make sure it happens. So, do you want

[1:54:06] staff to follow up with them and make

[1:54:08] sure they come back and report it out?

[1:54:10] Or do you want that to, you know, if if

[1:54:12] you just leave it as a check box on the

[1:54:14] form?

[1:54:15] >> Yeah, I'll check that.

[1:54:18] >> I don't know.

[1:54:18] >> Well, you're right. There some tracking.

[1:54:22] them for it. They don't show

[1:54:24] >> at least on the application if there was

[1:54:26] a narrative about how this is going to

[1:54:29] >> help

[1:54:31] that reality check on that one, right?

[1:54:34] Is that what you get? Yeah. Yeah. Yeah.

[1:54:36] I don't know. I It just seems like that

[1:54:38] we talk about that and that really

[1:54:40] frustrates us to the point like, well,

[1:54:42] heck with it. We're not going to give

[1:54:44] them the money. They're just like, we

[1:54:45] don't know whatever happens to it. I

[1:54:47] mean, you know, Yeah. Okay. If you go to

[1:54:50] the fair fair, you see you see the name

[1:54:53] out there and we support is how

[1:54:55] important is that to our budget to

[1:54:58] >> the suggestion

[1:54:59] um when we send out the checks because

[1:55:02] we normally will print and send the

[1:55:04] checks after the first of the year after

[1:55:06] the budget is in place. Uh we could have

[1:55:09] a form letter that we send with that says you know here's you know what

[1:55:14] the city is whatever you know we'll

[1:55:17] draft it and says

[1:55:19] >> follow

[1:55:21] reporting back to council on

[1:55:24] the use of this money is greatly

[1:55:25] appreciated may affect your um

[1:55:27] eligibility for a future donation.

[1:55:30] >> Yeah, I love it. That's fair.

[1:55:31] >> Absolutely. Even just at least respond.

[1:55:37] >> What do you guys think? something like

[1:55:38] that at least to help a little bit with

[1:55:39] it.

[1:55:39] >> Mike and the dad something like

[1:55:41] >> I think

[1:55:41] >> I don't necessarily

[1:55:46] like that.

[1:55:48] I would prefer something more like what

[1:55:50] Dick said where the request

[1:55:54] we actually make if you want funding

[1:55:57] your request should specifically state

[1:56:02] how our funds are going to help the

[1:56:04] residents of Dillersburg.

[1:56:06] >> Right? So whether it's the 4, how many

[1:56:08] kids in Millersburg are we supporting

[1:56:10] through the 4 program? If it's the, you

[1:56:13] know, whatever it may be, how is that

[1:56:15] helping Millersburg? And the reason I

[1:56:17] say I don't necessarily like the

[1:56:18] follow-up piece is because I'll use the

[1:56:21] parent teacher one. Who's going to be

[1:56:23] there next year asking funds? The same ladies that are there this

[1:56:26] year,

[1:56:27] >> right?

[1:56:28] >> I don't have to go back. I got my money.

[1:56:30] That's up to the next group. But on the

[1:56:32] application, we already have them answer

[1:56:34] a question that says, "What is the

[1:56:36] benefit to the Millersburg community of

[1:56:38] the project of activity?"

[1:56:39] >> Yeah. I just would like to see more in

[1:56:41] that. What What What are we supporting?

[1:56:45] >> Millersburg community members.

[1:56:50] » You can put that in there, but it's But

[1:56:52] if if you're not expanding on it and

[1:56:54] giving me

[1:56:55] >> So, so suggestion.

[1:56:56] >> So, then that's a criteria for you to

[1:56:59] >> reject the application.

[1:57:02] This was a council policy that you guys

[1:57:04] put in place.

[1:57:05] >> Do you want us to bring this back at a

[1:57:06] future council meeting with some some

[1:57:09] language to try to address some of these

[1:57:10] things? Then you guys can work through

[1:57:11] this and get to some, you know, decide

[1:57:13] to make adjustments to it. I don't want

[1:57:15] from a staff perspective,

[1:57:18] >> uh, because it's a council policy that

[1:57:19] you adopted, any changes, we're going to

[1:57:21] bring back to you. Yeah.

[1:57:22] >> For approval. So we can we can continue

[1:57:26] this conversation and try to implement

[1:57:28] what you guys are wanting here, but we

[1:57:30] can't make that change tonight. Anyways,

[1:57:32] >> I was just trying to get feedback from

[1:57:34] which I think we did. I mean or I feel

[1:57:36] like I heard it and and I think we can

[1:57:38] tackle that as

[1:57:39] >> and I think for example I don't see

[1:57:41] meals on wheels. We didn't get a request

[1:57:42] from

[1:57:43] >> they're not necessarily

[1:57:45] >> but that in the past has been what I was

[1:57:47] getting at. She actually gave us how

[1:57:48] many people are they servicing in

[1:57:50] Millersburg and that's what I'm looking

[1:57:51] for. What impact?

[1:57:53] >> And the reason they did not vote again

[1:57:54] is because there aren't nobody. We don't

[1:57:56] have anybody right now. If we do in the

[1:57:58] future, they'll probably come back.

[1:58:02] >> So, M County Fair and Expo, we're going

[1:58:04] to put 2500 in there.

[1:58:10] » Oh, it's down below.

[1:58:12] >> Oh, okay.

[1:58:13] >> Then, uh

[1:58:17] goes away. All night party

[1:58:20] celebration.

[1:58:21] >> Honor flight was next.

[1:58:22] >> Honor flight. Oh, honor flight there.

[1:58:24] Yeah.

[1:58:25] >> All night. They have plans for

[1:58:26] September.

[1:58:27] >> No, you they cancelled because of lack

[1:58:30] of funding.

[1:58:31] >> That was this that was last

[1:58:34] >> spring trip. They got one planned in the

[1:58:36] fall.

[1:58:36] >> Providing funding for the the

[1:58:40] >> next year after June after July one,

[1:58:44] >> right? like is it? But it sounds like

[1:58:46] it's in in November or

[1:58:48] >> it's in September.

[1:58:49] >> September

[1:58:50] >> according to their

[1:58:51] >> probably on the paperwork. It's

[1:58:52] >> it's probably in the paperwork.

[1:58:53] >> The next one's in September.

[1:58:55] >> All right.

[1:58:56] >> And I thought they said they were they

[1:58:57] were planning on doing the September

[1:58:59] one.

[1:58:59] >> Okay. Yeah.

[1:59:01] >> Yeah. I support it. I think it's great.

[1:59:03] Thanks.

[1:59:04] >> It'd be awesome if we could capture an

[1:59:07] actual resident, you know, but you know,

[1:59:11] >> you can nominate one if you know one.

[1:59:13] >> I know. I kind of don't if I make it.

[1:59:17] >> No. If if they were cancelled this this

[1:59:20] reason because there weren't enough

[1:59:22] people or there weren't enough funds. I

[1:59:24] mean, if there weren't enough funds,

[1:59:26] >> it was fun.

[1:59:27] >> Was it funds?

[1:59:28] >> It was

[1:59:29] >> I thought they said they didn't have

[1:59:30] enough people either.

[1:59:32] >> Well, honestly, I don't buy the funds. I

[1:59:34] think it's a lack of

[1:59:37] leadership in that organization and that

[1:59:40] >> go out. I mean, there's plenty of places

[1:59:42] that are going to donate to that program

[1:59:44] if they just approach them.

[1:59:47] >> Personally, that's my feeling on it.

[1:59:48] >> Didn't we give them money last year?

[1:59:50] >> Yeah, I think it's 3,000.

[1:59:52] >> Yes,

[1:59:52] >> we did give it to them.

[1:59:54] >> One person.

[1:59:55] >> Yeah.

[1:59:56] >> And they didn't use it.

[1:59:57] >> They had one person.

[1:59:58] >> They did. They canled it.

[2:00:01] >> They didn't use it.

[2:00:02] >> They have one twice a year. So,

[2:00:05] >> one fall, one spring.

[2:00:06] >> Okay.

[2:00:07] >> It's just the spring right now. I feel

[2:00:10] like we got a letter or something from

[2:00:13] Did we get a letter?

[2:00:14] >> It does seem like we got something.

[2:00:15] >> We got something back from somebody.

[2:00:17] Yeah, that went. Yeah. So, that was

[2:00:19] success. That was Yeah.

[2:00:21] >> I mean, Ray, am I am I wrong? Does it

[2:00:22] not feel like if they really wanted

[2:00:24] funding to do that, they there's plenty

[2:00:26] of organizations and businesses are

[2:00:28] going to donate to that?

[2:00:29] >> That you take yourself.

[2:00:30] >> It's It's just not much effort. I was

[2:00:34] there in ' 84 and then again in 201

[2:00:39] 12.

[2:00:39] >> So you've done it.

[2:00:41] >> I've been there twice.

[2:00:45] » But they've had some issues with their

[2:00:47] leadership. That's

[2:00:49] >> That is That is true. I mean they've had

[2:00:51] a lot of people quit

[2:00:54] over. So

[2:00:57] >> did you say up it? What were you

[2:00:58] thinking?

[2:01:00] >> I was thinking if if they cancelled

[2:01:02] their flight because money.

[2:01:03] >> Yeah.

[2:01:04] >> That it wouldn't be a bad idea to have

[2:01:07] >> basically supporting two ways going the

[2:01:13] wrong way.

[2:01:13] >> Well, actually

[2:01:19] gets him to the east coast.

[2:01:20] >> Yeah. Not good. Well, what do you think?

[2:01:22] 4,000 2,000?

[2:01:24] >> I'd leave it at three.

[2:01:25] >> Three.

[2:01:26] >> That's what they That's what they asked

[2:01:27] for, isn't it?

[2:01:28] >> Yep.

[2:01:28] >> So, I wouldn't give them any more than

[2:01:31] they asked for.

[2:01:32] >> Yeah. You're doing great.

[2:01:33] >> I'm sorry.

[2:01:39] » Sorry. Sorry. I'm addressing the wrong

[2:01:41] person.

[2:01:45] » I'm just saying if if if it's agreeable,

[2:01:48] we can bump it up. If it's not, $3,000

[2:01:51] is a fair amount of money.

[2:01:52] >> What would you bump it to?

[2:01:54] >> Well, four. At least four. Yeah.

[2:01:56] >> Any objections to 4,000 to Honor Flight?

[2:02:01] >> All right. I'd like to hear back from

[2:02:03] them first.

[2:02:05] >> Do it again.

[2:02:06] >> That was so hard. But

[2:02:10] >> the all night all night party definitely

[2:02:14] in favor of

[2:02:15] >> favor.

[2:02:21] Oh, are those numbers up there?

[2:02:24] >> No, that's what

[2:02:26] >> I thought they were asking.

[2:02:28] >> I thought they asked for 2500.

[2:02:32] >> Oh, okay.

[2:02:33] >> Huh.

[2:02:33] >> 2500 was their ask. I just looked into

[2:02:36] that that cell if that's what you want

[2:02:37] to do.

[2:02:38] >> And I'm okay with 2500. They still

[2:02:40] charge kids.

[2:02:41] >> Yeah.

[2:02:41] >> To go to that.

[2:02:42] >> Yeah.

[2:02:44] >> I think if you give them more, it might

[2:02:46] actually go towards lower cost for the

[2:02:48] kids.

[2:02:48] >> Doesn't have doesn't hurt a little skin

[2:02:50] in the game.

[2:02:51] >> But then there's a lot of kids that

[2:02:52] don't even go. Like my son's a senior

[2:02:54] this year and he said he doesn't want to

[2:02:55] go.

[2:02:56] >> He's going to miss out.

[2:02:57] >> I think right.

[2:03:00] Better you know where he's at then

[2:03:04] >> be tagging the back of city hall here

[2:03:06] probably

[2:03:08] >> that new generator

[2:03:13] » now if it happens right down at

[2:03:18] » the sheriff will be here

[2:03:25] » we're on the ridge

[2:03:26] >> Timber Ridge asked for

[2:03:30] How much they asked for?

[2:03:31] >> 22.

[2:03:34] I have no problem with that.

[2:03:37] >> What's that for?

[2:03:39] >> She was She's explaining that it's going

[2:03:41] to be seed money to start their

[2:03:43] carnival, which is their major

[2:03:44] fundraiser.

[2:03:47] >> Then all those funds go into the

[2:03:49] classroom for things that the school

[2:03:52] support the kids doesn't have funds to

[2:03:55] purchase.

[2:03:55] >> So, it's temporary school district.

[2:03:57] >> Right. It says a donation to help put on

[2:04:01] our carnival. Uh the money is used to

[2:04:04] purchase bounce house food uh for our

[2:04:07] concessions. All funds raised go back

[2:04:10] into uh help students uh teachers and

[2:04:14] school. That's right. Supplies.

[2:04:16] >> I thought Meadow Ridge also had a

[2:04:18] request.

[2:04:20] >> Oh the poll.

[2:04:21] >> They they have never made a request.

[2:04:23] >> Oh, okay. So 2200 to Timber Ridge. Any

[2:04:27] objections?

[2:04:29] >> All right. Morning Star Graange. They

[2:04:32] didn't put in an ask. They have funds

[2:04:34] left over from their prior ask that they

[2:04:36] have asked us. Nope.

[2:04:38] >> They did not request this year and money

[2:04:41] doesn't carry over to the next budget.

[2:04:42] So they didn't ask us to

[2:04:45] >> expires.

[2:04:46] >> Yeah. So there is no request for them

[2:04:48] this year.

[2:04:51] >> So they didn't use what we authorized,

[2:04:54] right?

[2:04:55] >> Last year. Yeah,

[2:04:57] >> but if they're going to

[2:04:57] >> But they still haven't done the project,

[2:04:59] right?

[2:04:59] >> Correct.

[2:05:00] >> As far as we know,

[2:05:02] >> doesn't look.

[2:05:02] >> So, we need to at least budget. We need

[2:05:04] to at least budget 2500.

[2:05:07] >> If they don't take it, they don't take

[2:05:08] it. But

[2:05:09] >> we

[2:05:12] doesn't carry over. It disappears,

[2:05:13] >> right? But how often do how long do we

[2:05:16] want to continue to carry

[2:05:18] a request? When would you get offer

[2:05:20] penal money? They never requested.

[2:05:23] >> We have miscellaneous. So now you've

[2:05:25] >> Are they aware that

[2:05:26] >> Have you ever been Have you ever been

[2:05:27] around the the leadership over there?

[2:05:30] >> No.

[2:05:30] >> So

[2:05:32] we reached out to them.

[2:05:34] >> Uh Sheena, did we ever get a response?

[2:05:37] >> You just said they weren't going to ask

[2:05:39] us here. Great. Okay. So they may not

[2:05:41] anticipate a project they could use it

[2:05:42] on this year. Um

[2:05:44] >> well then they can come back to that

[2:05:46] project.

[2:05:47] >> Yeah. It was pointed out there's there's

[2:05:49] money you can have money in

[2:05:50] miscellaneous for those requests

[2:05:52] throughout the year. So you might want

[2:05:54] to just handle that.

[2:05:56] >> Maybe that's what we do. Zero zero for

[2:05:58] now.

[2:05:58] >> Zero it out and slide it to

[2:05:59] miscellaneous

[2:06:00] >> and miscellaneous.

[2:06:02] >> So So question on the miscellaneous. We

[2:06:05] generally make it just add up to a total

[2:06:07] at the top that you want to see. We

[2:06:09] pulled some things out of there. So do

[2:06:12] you want to make this

[2:06:14] uh 5500 would make it 25,000 even on

[2:06:19] that? You can make it whatever

[2:06:22] just

[2:06:23] fine.

[2:06:27] » Doesn't mean we're going to spend.

[2:06:29] >> No, it's

[2:06:30] >> is that including the new categories?

[2:06:32] >> No, it does not.

[2:06:33] >> Okay.

[2:06:34] >> And then I have a

[2:06:35] >> a news category for 97.

[2:06:38] >> And if I could ask um question on that

[2:06:40] new category, do you want to have a

[2:06:42] miscellaneous in there as well? And the

[2:06:44] reason I ask is

[2:06:47] for example this year we're doing the

[2:06:48] fireworks right as a partnership with

[2:06:50] Albany that is not planned to continue

[2:06:52] on into the next year but there's been

[2:06:53] expressed some interest in reaching out

[2:06:57] to those other organizations and seeing

[2:06:59] if they would be willing to do that or

[2:07:01] something like that. Do you want to put

[2:07:02] money in the budget for some other sort

[2:07:04] of partnership like that or do you want

[2:07:06] to just leave it for now and then we'll

[2:07:09] deal with it if it becomes reality

[2:07:11] later?

[2:07:13] I would rather deal with it when it if

[2:07:14] it becomes reality.

[2:07:15] >> Yeah, that's kind of where I'm at

[2:07:16] because I'm I'm kind of at the point

[2:07:18] where I think that we could at least

[2:07:22] give the events committee first crack at

[2:07:24] it and they

[2:07:26] >> whether they want to partner to do

[2:07:28] actual fireworks versus drone show or

[2:07:30] something otherwise then if it comes up

[2:07:33] then it we have SAS spending council we

[2:07:35] can deal with it there

[2:07:37] >> and I don't think necessarily that I

[2:07:38] would want to do it every year anyway,

[2:07:40] >> right? I mean, we do the drone show.

[2:07:42] That's for our community. And the only

[2:07:44] reason we're doing the fireworks this

[2:07:45] year is because it's 250 years.

[2:07:51] » Sir, the 200 or the 9700.

[2:07:55] >> You're missing us.

[2:07:56] >> Ah, thanks. Good.

[2:08:00] >> Oh, she's

[2:08:00] >> What happens when you insert

[2:08:06] » Thank you.

[2:08:08] And once you approve what's on the

[2:08:10] screen here or the change we've made, we

[2:08:13] will clean this up and make sure

[2:08:14] everything's adding correctly and all

[2:08:16] that because when we make changes like

[2:08:18] this, there's some checking got to do.

[2:08:23] » Yeah,

[2:08:24] >> that's the last of the

[2:08:27] things in the budget in the

[2:08:33] » Dick will be chair next year.

[2:08:43] Not to be suggestive, but there's a

[2:08:46] recommended motion for you.

[2:08:47] >> Okay, this is I will do this. I motion

[2:08:50] to approve and recommend to the city

[2:08:53] council

[2:08:54] the adoption of the proposed fiscal year

[2:08:59] 202627

[2:09:00] budget and capital improvement program

[2:09:02] as modified.

[2:09:05] I'll second.

[2:09:06] >> There's a motion, a second. Any

[2:09:08] discussion?

[2:09:11] >> Hearing none. All in favor say I.

[2:09:13] >> I.

[2:09:14] >> Oppose. Same sign.

[2:09:16] >> All right.

[2:09:19] >> Has passed the budget.

[2:09:20] >> We we did skip something. Um

[2:09:24] >> period.

[2:09:25] >> There was another public comment period.

[2:09:27] Obviously there is no public but I just

[2:09:29] wanted to acknowledge that

[2:09:31] >> there is still nobody online

[2:09:32] >> that there

[2:09:35] was an opportunity for public

[2:09:36] confidence.

[2:09:37] >> Oh sorry got out.

[2:09:39] >> Well we jumped

[2:09:42] >> there was no one in the audience and I'm

[2:09:44] looking at this one. Okay.

[2:09:47] >> I should have checked with Mr. Street to

[2:09:49] see if anyone was online. No one joined

[2:09:50] us. Correct.

[2:09:51] >> All right.

[2:09:54] Got a motion. We got a vote. It passed.

[2:09:58] Any questions, comments from the

[2:10:00] committee to staff or the committee

[2:10:02] themselves?

[2:10:05] I'd like to thank you all for your

[2:10:06] service and we're adjourned.

Budget Committee Meeting #2 - May 6, 2026

Transcript