[0:12] Okay. I call to order the the art

[0:15] commission regular meeting for August

[0:18] 13th

[0:21] at 50128.

[0:24] Um

[0:26] he heavens know.

[0:30] I want to call roll call see who is here

[0:33] who is

[0:35] um online. So position one Joseph

[0:41] » present.

[0:42] >> Wonderful. GR Russell

[0:46] absent.

[0:47] >> Absent Robert Sanders

[0:52] >> present.

[0:53] >> Wonderful. Valerie Steelely,

[0:59] » Cynthia Mason here,

[1:02] Tracy Davidson here,

[1:06] Holly Mudka

[1:11] and Reese Winger

[1:16] » and our council member Sandy Peterson

[1:21] >> present.

[1:23] Thank you all for joining us. Take a

[1:26] look at the agenda please

[1:31] and to see if this is um

[1:35] something we can approve for today.

[1:42] Tracy, I'd like to add a discussion

[1:45] item, even if it's a no report today,

[1:48] just so we can get it back on the

[1:51] in our view, and that would be to add a

[1:54] development/implementation

[1:55] of a maintenance plan, please.

[2:05] I think that is fair to add. Anybody

[2:07] else have a comment?

[2:11] I make a motion to approve

[2:16] » as amended.

[2:17] >> Has changed.

[2:18] >> As changed. Sorry. Thank you, Cynthia.

[2:21] I'll second that.

[2:24] And all in favor?

[2:27] guys? Down the

[2:30] >> You're having your own meeting.

[2:32] >> All

[2:33] >> Yeah. You're having your own meeting,

[2:36] >> Joseph? Yeah. Um all in favor of the

[2:39] agenda with the addition of development

[2:42] and maintenance plan

[2:45] >> here. Yes.

[2:46] >> I captain.

[2:48] >> Wonderful. Thanks, Robert.

[2:51] Okay. The next is approval of the

[2:53] minutes from July 9th of our regular

[2:56] meeting which were attached.

[3:00] >> On these fancy pads we have now.

[3:02] >> I know.

[3:05] >> Thank you, Kim. Yes.

[3:08] I will make a motion to accept and

[3:10] approve the minutes as presented.

[3:15] Anybody second? I'll second that.

[3:20] And I'll approve.

[3:25] » All right.

[3:30] » Oh,

[3:33] yeah.

[3:38] » [laughter]

[3:46] » So an all in favor

[3:49] I

[3:52] >> and I think I already heard you Robert

[3:54] correct.

[3:55] >> Wonderful.

[3:56] >> Yes ma'am.

[3:58] >> Thank you. At this time we would like to

[4:01] entertain any public comments.

[4:04] And we do have somebody in the room.

[4:06] Please help yourself to the mic and

[4:09] introduce yourself. Let us know why

[4:11] you're here.

[4:12] >> So, my name is Adam Connley. I am the

[4:14] worker supervisor for Island County

[4:16] Juveninal Court Services. Yep. Someone's

[4:18] already got my card out there. I was

[4:19] going to hand hand out some more. So, um

[4:23] I am here tonight to actually discuss a

[4:25] project that the youth uh from the

[4:27] Juvenile Detention Center had uh

[4:29] completed and they're hoping to get

[4:31] installed at the skate park. So, they

[4:33] designed and handbuilt a bench out of

[4:36] old skateboard decks um completely by

[4:39] themselves. Um and they are extremely

[4:42] proud of it. We've been uh my

[4:44] predecessor uh kind of um had been

[4:47] working on trying to get it out to the

[4:48] skate park including a complete redesign

[4:50] cuz it used to be an old anorand style.

[4:52] They had the legs kick out in the back

[4:54] so it was more of like a lounge chair

[4:56] kind of a thing. They said it was a

[4:58] tripping hazard. So the youth then did a

[5:00] complete redesign. So it was more of a

[5:01] upright bench um and kind of hit all the

[5:05] check marks for the safety that they

[5:07] were given at the time. Um and now we're

[5:10] told um it just basically needs a coat

[5:12] of uh clear coat to protect it from the

[5:15] weather. Um and it's ready to go um and

[5:18] be installed outside. And then we

[5:20] started asking around for um how we go

[5:22] about getting this bench put down at the

[5:25] skate park for the youth. So they have

[5:27] uh you know their little thing down

[5:29] there that they're proud of and um

[5:30] they're already designing future

[5:32] projects to go down there if we can get

[5:34] um this installed. And so we took the

[5:38] bench to national night out where um the

[5:40] public loved it. They fell in love with

[5:42] it. They were amazed that the kids uh

[5:44] built that with no power tools, anything

[5:46] like that. Um, so I was told to go

[5:48] online, fill out the application for the

[5:50] art commission, which I did. Um, I don't

[5:52] know if you guys have seen that yet, and

[5:54] then uh come to the uh meeting here to

[5:57] potentially uh discuss that. And then if

[6:00] uh the art commission uh approves it,

[6:03] then it will go up to the city council

[6:05] to get approved for final installation.

[6:10] >> Well, thank you. Um, were there any

[6:12] pictures included in your

[6:16] >> online? Oh,

[6:19] >> no. I

[6:27] » the back and the bottoms of like

[6:28] skateboards and they built it and they

[6:30] put it on like STE is it steel rebarb?

[6:33] >> Uh, no. It's a 2x4s. They cut. I didn't

[6:36] know if the bottom was steel of what they put it on, but it's it's

[6:40] beautiful like and you were just talking

[6:43] about how like everybody was raving

[6:45] about it at night out and I was so glad

[6:47] that you know we connected there. So,

[6:49] I'm glad you did what you did and

[6:51] hopefully we can figure out things and

[6:54] get things taken care of.

[6:56] >> Absolutely.

[6:57] >> Um I'll ask Craig then. Have you seen

[7:00] this submission yet?

[7:02] >> Uh yeah. Yeah. So, at this point, it

[7:03] doesn't necessarily need to be a normal

[7:04] project if the art commission wants to

[7:06] talk about it. What we were going to do

[7:08] is get all the background details and

[7:10] present it at the next meeting and we'll

[7:13] have basically the cost of installation,

[7:15] just everything that we would know on

[7:16] our end of it just to make sure that we

[7:18] have that final detail for you. Uh, you

[7:21] would then be able to approve that

[7:23] recommendation and we would then bring

[7:24] the recommendation to the council.

[7:27] >> Perfect. And then I'll just add Brandon,

[7:30] maybe if you could maybe not write this

[7:32] on the on your on the spot, but you

[7:34] know, address the issue of maintenance

[7:37] since that's part of our conversation.

[7:40] Um to look at how it's being um coded

[7:44] and all of that and if there's going to

[7:47] be any um recommendations from your side

[7:49] of things. But um would like to open it

[7:52] up if any of the commissioners or

[7:54] >> We could even like rotate boards out

[7:57] like for skaters that if they become

[8:00] like not like usable to sit on or

[8:03] whatever like

[8:04] >> absolutely that would be kind of cool

[8:06] actually. And then some for that put a

[8:09] new one in and they're already um the

[8:12] youth have already designed uh hangers

[8:14] to potentially go around where they can

[8:15] hang their skateboards off of old

[8:17] skateboard decks so they have a safe

[8:19] place to put them. Um they have designed

[8:22] a table. I mean we don't want to see the

[8:25] youth in the detention center but

[8:26] they're you know they're very excited

[8:29] about uh this project and uh you know

[8:31] trying to get it out there and there was

[8:34] one youth who actually worked on the

[8:36] project who was at national night out

[8:38] and I saw him walk by about four or five

[8:40] times and he wouldn't come up and talk

[8:42] to us but he always had somebody else

[8:44] with him and he's like look at what I

[8:45] did. [laughter]

[8:47] Valerie and then the just the upkeep of

[8:51] the park. We haven't really done

[8:52] anything since we did the one initial

[8:54] thing of the painting and like pulling

[8:57] the weeds and all that. Maybe that's

[8:59] something we can get on the agenda and

[9:01] then correlate with them. Absolutely

[9:04] hours so that way they can write that

[9:06] off, you know,

[9:08] >> they want to be done and [laughter] I

[9:09] would love to have another work party

[9:11] out there.

[9:11] >> Yeah.

[9:13] >> And the pool too. The pool is right

[9:15] there. So, and the uh tea park uh the uh

[9:21] >> ballpark is right there as well. So,

[9:23] there's all these things that we can

[9:24] like get them into. So,

[9:27] >> Joseph,

[9:28] >> you're lucky Craig didn't tell you

[9:30] there's a process.

[9:32] [laughter] Um

[9:34] but, um I love the idea of this and

[9:37] especially love the idea that the

[9:39] maintenance would be done by the kids,

[9:41] that they could be responsible for

[9:42] keeping it right. that's been part of

[9:45] the creation of something. So, I think

[9:47] that should be considered in the

[9:48] maintenance plan.

[9:50] >> Cynthia,

[9:51] so I am very excited about this idea.

[9:55] One, uh, just to remind commissioners,

[9:57] the skate park um, program that we

[9:59] started a year ago is still on our list

[10:01] of ideas and it's ranked in there so we

[10:04] won't lose sight of that. Valerie, um,

[10:07] this could test our fasttrack

[10:10] procedure because there is a process.

[10:12] It's opened on Sabrina's table reviewing

[10:15] what Tracy and I had um submitted as a

[10:17] draft. So, we could just maybe pair the

[10:20] document with the idea and get get you'd

[10:23] be the first one fasttracked through up

[10:26] to council. So, I I'm excited about it.

[10:28] Thank you very much for being here

[10:29] tonight.

[10:30] >> Absolutely. Thank you so much. And you

[10:32] guys have my card, so um you can reach

[10:34] out to me through email and we can um

[10:37] set up additional meetings as needed.

[10:40] Sandy, did were you wanting to make a

[10:43] comment, please?

[10:44] >> Yes. Thank you. Could I get one of your

[10:46] cards, too?

[10:47] >> Absolutely.

[10:47] >> Thank you. And I'm excited to see I'm

[10:49] excited, you guys, to see this. No, I'm

[10:51] not sharing yours. I'm

[10:55] >> Thank you.

[10:56] >> You're welcome.

[10:57] >> I'm excited to see this come up through

[10:59] uh commission to council. I It I've been

[11:01] grinning ever since he started talking.

[11:04] My one of my

[11:04] >> I'll just say I was with my family at

[11:06] night out and my husband walked away.

[11:09] >> [laughter]

[11:09] >> It's like, "Okay, Valerie, you're doing

[11:11] your thing. We'll see you later."

[11:13] >> Yeah. Yeah. So, yeah, I I'll be excited

[11:16] to see this get fasttracked if we can do

[11:18] it. Thank you.

[11:20] >> Any other comments or anything that you

[11:23] want to add?

[11:24] >> No, I don't have anything else. Do we

[11:27] want to use Carllin uh Carla as a

[11:30] Freedelland as a contact because she

[11:31] kind of spearheaded that to begin with

[11:34] or now

[11:36] just to help or like to spread the word?

[11:39] >> We can always um reach out to Carla and

[11:42] see if she would be

[11:43] >> I just know that she kind of initially

[11:45] started it and she was

[11:47] >> she'd probably at least want to with the

[11:49] landscaping maybe.

[11:53] » Okay.

[11:54] >> Yeah. Thank you so much

[11:59] » in person as well as submitting it

[12:01] formally. We appreciate that.

[12:05] >> Okay. [laughter]

[12:07] Thank you.

[12:12] » Were there any um other public comments?

[12:16] >> I did not receive any online public

[12:18] comments.

[12:20] >> All right. Um let's move forward to our

[12:23] discussion action items.

[12:26] A wouldbe weekly would be weekly times

[12:30] article

[12:31] for the art commission. What is our

[12:34] status update please?

[12:39] Who had that?

[12:42] >> I was going to say was that um Joe and

[12:44] Robert? Did you guys have a chance to

[12:45] meet with Maggie?

[12:47] >> Robert's going to address this. He's

[12:49] been the in communication and

[12:50] communication has been sparse.

[12:52] Everyone's been busy. But we did receive

[12:54] something and I went to an event today.

[12:57] Um I forget Robert was his name Craig.

[13:01] They were speaking to us from the

[13:02] wouldbe Times or the WHB Weekly.

[13:08] » Yeah. I met with Sam at the WHB Weekly a

[13:11] couple weeks back. Uh she was supposed

[13:13] to give us some numbers um to what it

[13:17] would cost for us to get ads in. Um but

[13:21] I have yet to hear back from her. She

[13:23] was supposed to make a proposal and

[13:25] everything and I haven't heard anything.

[13:26] I was really wanting to form a

[13:28] partnership and not necessarily pay her.

[13:30] Um but yeah, that was something we were

[13:32] supposed to be discussing and I've yet

[13:33] to hear back from.

[13:39] » I want to reiterate something I said at

[13:40] the last meeting. A press release is a

[13:42] newsworthy thing that should be

[13:44] submitted to the media and they should

[13:46] be thrilled to run it because they're

[13:48] getting content. It shouldn't a press

[13:50] release isn't something one should pay

[13:52] to have produced. If they're running a

[13:55] series on you and it's an advertorial

[13:57] and where they're running advertising

[13:59] for us, that's a little different story.

[14:01] And a lot of times having owned some

[14:03] newspapers, it'll go hand in hand. You

[14:05] do an ad, they'll run a story. But I

[14:07] don't believe a press release is

[14:09] something we should be paying for flat

[14:10] out.

[14:12] So,

[14:13] >> and Robert, yeah, you're you're correct

[14:16] on that um definition. Um Robert, did you get a time frame um on when

[14:23] you'd have those costs back?

[14:29] » No, ma'am. Actually, uh she said she was

[14:32] going to get back to me by the end of

[14:33] the week, but that was like three weeks

[14:35] ago. and I've reached out to her since

[14:37] and haven't heard back. So,

[14:40] >> I'm actually gonna shoot her a text

[14:41] message right now as well.

[14:44] >> So, I don't want to jump ahead on our

[14:46] agenda too much, but um I attended in

[14:52] Robert's place today that um

[14:55] presentation done by the Whidby News

[14:57] Times and I think it was called sound

[14:59] source help me. Is that what it's

[15:01] called? Source sound or sound edge

[15:03] source. and it was um it was them

[15:06] introducing packages for digital

[15:10] advertising and what that those levels

[15:12] look like. So, um, I was there as part

[15:15] of the arts commission along with Craig

[15:17] at the and Maggie for the city with

[15:20] mayor and as part of my discussions with

[15:24] Robert going forward with our next step

[15:26] of ideas which include outreaches um,

[15:30] priorities.

[15:32] Um, we've begun putting some budgeting

[15:35] numbers together. So, Robert, not to

[15:38] overstep anything, but we did get a

[15:40] package there at the event today that

[15:43] will um Maggie and you and Joe can

[15:45] review.

[15:49] » Beautiful. And that's with Whidby News

[15:50] Time. Should I still try to continue

[15:52] with Whidby Weekly as well?

[15:54] >> I think that would be wise. Yeah.

[16:00] » Thank you. And I just want to add that

[16:02] uh I think we we just need to look at it

[16:05] at two separate ways going about it.

[16:07] There's the advertising side and the

[16:08] press release side. If we do want to do

[16:10] a press release side, it's that's

[16:12] something that we just need to meet with

[16:14] Maggie, our communications officer. Uh

[16:16] she handles that and she puts those

[16:18] together and takes care of it with the

[16:19] press. So um on that end

[16:23] just consider it a separate avenue.

[16:29] » Thank you. Any other discussion on this

[16:31] topic or questions?

[16:38] Okay, let's Oh, Valerie, please. No,

[16:41] >> no. Um, my business just revamped their

[16:45] website and with that, we've gotten

[16:49] probably 90% more email submissions with

[16:52] inquiries.

[16:54] And so, I'm wondering if that might be

[16:56] something. I know we just kind of did

[16:59] this, but um you know, I just feel like

[17:03] people don't know just like when Adam

[17:06] was here when I saw him at night out, I

[17:08] basically was like he was like, "What do

[17:10] I have to do to get this bench here?"

[17:12] And I was like, "Go online." He's like,

[17:14] "Well, I had no idea."

[17:16] So, I don't know if there's a way to

[17:19] send out some kind of like mass in I

[17:23] know uh Liz just put out her or not Liz,

[17:27] sorry, you the new activity guide. Um,

[17:31] but that was kind of like our avenue to

[17:34] kind of reach people. But I don't know

[17:35] if like an online thing. Um, Facebook

[17:40] sadly is prominent here in O Carver. So

[17:44] that might be another way to like send

[17:46] out information so people know cuz I

[17:49] just feel like a lot of like I see 100

[17:52] plus patients a week nobody knows.

[17:56] [laughter]

[17:56] So the more we know the better. Like

[17:59] even like volunteering for the music

[18:01] festival or night out like nobody knew

[18:04] to do that. So I mean do you guys

[18:07] remember pickfest?

[18:10] Pigfest.

[18:13] Who? Raise raise your hand. Yeah. Right

[18:17] before COVID no more. It was such a

[18:21] wonderful thing to like come to this

[18:23] community and like experience that and I

[18:26] just feel like we're kind of

[18:30] missing

[18:31] since co something's happened

[18:36] of like connecting.

[18:38] So I'm not sure. Robert or Joseph. Yeah,

[18:48] » there I think Maggie's probably really

[18:50] overwhelmed with just marketing the

[18:52] events for the city. I actually think it

[18:56] might be great for all of us in our

[18:59] workshop format to come up with some of

[19:02] those things that we want to do and

[19:04] create a marketing campaign or a

[19:06] outreach campaign if you call it. and we

[19:09] need to it's so much easier if we said

[19:12] here are the things we want to promote

[19:13] and market and then all they have to do

[19:15] is put it together or even just put it

[19:17] out there. So I feel like we need um

[19:21] maybe we [clears throat] need to have

[19:23] call it an outreach committee. I don't

[19:24] want to call it a marketing committee

[19:26] but maybe have a few people get together

[19:28] and develop some content that can then

[19:30] be pushed out.

[19:32] Um, my understanding is that is the

[19:35] committee that you and Robert make up at

[19:37] this point.

[19:47] So, in this

[19:50] committee that you're just speaking

[19:51] about, Joseph,

[19:54] because Maggie is overwhelmed, uh, can

[19:57] you put together, and I don't know if it

[19:58] would be do that way, but can you not

[20:01] just give her art ready stuff so she

[20:03] doesn't have to do anything more than

[20:04] bless it and release it?

[20:08] >> I mean,

[20:09] >> okay. Okay.

[20:11] >> I I would definitely say that let's meet

[20:13] with Maggie and find out what's easiest

[20:15] for her. Um I we work with her all the

[20:18] time through the department and I she's

[20:21] extremely helpful and extremely

[20:23] responsive as well. We just need to get

[20:25] her involved. she'll tell us exactly

[20:27] what we need and then uh as the

[20:30] committee the outreach committee is then

[20:32] a good idea to then just exactly what

[20:35] you're saying but then provide the

[20:36] things that would be easier for her to

[20:38] provide cuz I know she is overwhelmed

[20:40] but she's definitely going to need to be

[20:41] involved in the process.

[20:43] >> Oh, and I didn't mean she didn't. I was

[20:45] trying to think of ways that would be

[20:47] the easiest for her to go, yeah, we can

[20:49] do this or no, we can and not really add

[20:51] to her plate if we're going to if this

[20:53] commission is going to do a lot more

[20:56] advertising or something.

[20:57] >> Sure.

[20:58] >> Yeah.

[20:58] >> So,

[20:59] >> thank you guys. Yeah.

[21:01] >> So, there's only so much bandwidth and

[21:04] by having a collab like some of the con

[21:06] uh comments that Valerie just made, I

[21:09] wouldn't have thought of because I

[21:10] wouldn't have known some of those past

[21:12] things you did there. In other words, I

[21:13] think collaboratively,

[21:15] not just Robert and I, with our brain

[21:17] power, whatever our ideas, we've already

[21:19] got a couple projects going that are not

[21:21] moving forward because of a lack of

[21:23] communication, frankly, lack of

[21:24] response, and the time just goes on by.

[21:28] So, we're trying to manage if we were to

[21:30] add this to the agenda. I think that we

[21:34] should have a cohesive agenda that we

[21:36] all agree on about what we want to

[21:37] market, how we want to do it, and not

[21:40] just because we could go willy-nilly.

[21:42] But

[21:43] >> Joseph, actually, I'm kind of confused

[21:44] about what you're asking for here.

[21:46] >> My suggestion is that we actually

[21:48] collaborate and come up with a series of

[21:50] things that we feel like together. We

[21:53] all have different ideas about what

[21:55] should be promoted, how to get it out

[21:57] there, etc. Like we have an editorial

[21:59] calendar and we create some content. You

[22:02] just said that's what you thought Robert

[22:03] and I were doing, but we

[22:05] >> that's you're on that committee, the

[22:07] outreach committee.

[22:08] >> Yeah. And we're focused on a couple

[22:10] different projects with that. For

[22:11] example, the idea of a press release and

[22:13] getting some advertising. That's one way

[22:15] to do this. And then we're working. We

[22:17] want to talk to the parks department on

[22:19] signage, the whole video thing that

[22:21] seems to be very difficult to get a

[22:23] meeting. So, we've already got a couple

[22:25] things in the works. So, there's only so

[22:26] much bandwidth for he and I. And at the

[22:29] same time, you guys have ideas about

[22:31] things that we can talk about and

[22:32] promote. And I just think it would be

[22:34] great to have a brainstorm about what

[22:36] things would be um great to put on the

[22:38] agenda. Then we need to figure out how

[22:40] to implement them, to write them, to get

[22:42] the content together, etc. So, you know,

[22:47] >> it sounds like first of all, we need to

[22:50] break through and actually have a

[22:51] meeting with Maggie because as Craig

[22:54] rightly has stated, she does need to be

[22:58] involved.

[23:00] >> Okay, Craig, do you have advice on how

[23:03] we can make that happen? I I think at

[23:05] this point I will set up a meeting, just

[23:09] get some detail behind the scenes with

[23:11] her and then we'll bring her out to the

[23:12] next meeting um and she'll advise us the

[23:14] next way to do this uh uh the right way

[23:16] to do this. I think really what we're

[23:19] going to want to do um is kind of a

[23:21] combination of what you're talking

[23:22] about. I think it would be better if the

[23:24] committee and and I I agree

[23:28] might be a good idea to not that two

[23:30] people on a committee seems like a small

[23:31] committee. might be a good idea to, you

[23:33] know, someone can can jump in and help

[23:34] and assist, but you know, be able to

[23:38] come up with at least a general scope.

[23:41] Um, because really we don't have that

[23:44] much time at these meetings to go over a

[23:46] whole marketing plan like that. But if

[23:48] we we had a scope and ideas and and and

[23:51] a guided conversation, I think that's

[23:52] something a little bit more appropriate

[23:54] to get the ball moving a little bit

[23:56] quicker.

[23:57] >> Right. And I do know that we have a

[23:58] limit on how many people how many

[24:01] commissioners can meet in a meeting

[24:03] before we're um over our limit. So we

[24:07] can only have three. [laughter]

[24:10] Um and then maybe so maybe Robert if you

[24:13] weren't aware of that. This is maybe

[24:15] something that we could save for our

[24:17] planning committee.

[24:21] Cynthia please.

[24:24] I'm going to try not to sound really

[24:26] frustrated right now. [laughter]

[24:28] [gasps]

[24:29] Um, we have a subcommittee for outreach

[24:33] and out of last year there was a list

[24:35] that the commission collaborated on with

[24:40] Maggie as a workshop and came up with

[24:43] priorities

[24:44] and that list was passed over to you and

[24:47] I met with you and Robert before you met

[24:49] with Maggie. So obviously a meeting with

[24:52] Maggie is in order, but might I ask out

[24:56] of that meeting that there is when it's

[24:59] time for a subcommittee's report that

[25:02] the commission is reminded of all of

[25:04] those items that are on the agenda so

[25:07] Valerie doesn't forget that we've

[25:09] already talked about that. [laughter]

[25:11] So my point is everything you just

[25:14] talked about is on the open items for

[25:18] outreach. So how does No, it's it's it's

[25:21] not a gap, it's a process.

[25:23] >> Please, let's try to stay with one at a

[25:25] time.

[25:26] >> So anyway, I I just would maybe my

[25:29] suggestion would be for outreach to do a

[25:31] formal submission with our agenda on

[25:34] just every every month we get to see

[25:37] what you're working on and where it is

[25:38] in the in the priority list. And then if

[25:41] somebody wants to help because we have

[25:43] those resources on a specific item, we

[25:45] can raise our hand to do that. Thank

[25:48] you. Any

[25:52] other comments on this topic?

[25:57] Thanks everyone. Let's move on to to the

[26:00] Kinnbrew.

[26:03] So Kinnbrew installation gate of

[26:05] inspiration action items. So I'm um

[26:10] probably looking to either what Craig or

[26:12] Brandon is going to share um more on

[26:15] this topic, please.

[26:17] >> Yes. So, uh, with the gate of

[26:20] inspiration, um, as we, as I was looking

[26:23] at it, uh, we met, uh, I think it was

[26:25] two years ago, maybe. Um, I was

[26:28] concerned about the anchoring points is

[26:30] what I called them for the gate of

[26:32] inspiration. Um, there is one built into

[26:36] the the statue right now, and there's

[26:39] three feet on the statue. Uh, I would

[26:41] have liked to see three three anchor

[26:44] points on each uh, one on each foot. Um

[26:47] and after

[26:49] the Valdez construction went through did

[26:52] their structural integrity and

[26:54] everything they have decided that they

[26:56] would like to put uh steel plates on the

[26:58] bottom of both of those other feet as

[27:00] well. So that is coming in as a change

[27:04] order to add two additional feet to the

[27:08] bottom of the gate of inspiration for

[27:11] stability in order to anchor it to the concrete pad that we're installing.

[27:17] Um the bid originally came in at $2500

[27:21] from SWAT Welding and I've since uh

[27:24] received an email that has reduced that

[27:27] down to $1,500

[27:29] uh per my email. So, I believe the ask

[27:32] now is whether you would like to approve

[27:36] $1,500 over um the already approved I

[27:39] think it was $30,600

[27:42] uh to install the K or the Kennrew the

[27:46] last two Kenbru collections, the gate of

[27:47] inspiration and three totems.

[27:50] >> Okay, thanks. Um,

[27:53] first I believe that we have to set up a

[27:58] certain structure to actually vote on

[28:01] anything. That was my understanding in our on our regular meetings.

[28:08] >> Well, this has been submitted as an

[28:09] action item.

[28:10] >> Is it okay?

[28:11] >> Yeah.

[28:11] >> Okay, great.

[28:12] >> Able to vote on this.

[28:13] >> Okay, perfect. That's that I just wanted

[28:15] to check on that because I know we ran

[28:17] into a snag the last time we tried to

[28:19] vote on something. Yeah.

[28:21] >> Um, any comments, questions?

[28:28] » I make a motion to approve.

[28:33] » What was the dollar amount again,

[28:34] Brandon? An additional 1,500.

[28:37] >> Uh, that's that's what my email has is

[28:38] 1,500 is the quote.

[28:40] >> Okay,

[28:43] » Valerie.

[28:44] >> Mhm.

[28:45] >> Sorry, guys. I have to call you. No, no,

[28:47] it's fine. Um, I make a motion to

[28:49] approve as it's 3500 is what the amount

[28:51] is. I'm trying to figure out cuz I have

[28:54] one amount here and I'm trying to figure

[28:57] out what the

[29:00] value go ahead and ask Craig.

[29:02] >> Oh, Craig.

[29:03] >> Yeah, we're recommending the 2500

[29:07] additional to that. So, just to make

[29:09] sure that does cover um you know,

[29:12] >> you're just approving the amount of the

[29:14] actual

[29:14] >> So, I make a motion to approve the 25 uh

[29:17] $2,500.

[29:21] » I'm going to ask please that you make a

[29:24] full motion for what it's for so that

[29:28] everybody knows what they're voting on.

[29:30] That's just my parliamentarian thing in

[29:32] me. Thank you.

[29:33] >> Okay. So, I make a motion to approve the

[29:37] Kennrew installation

[29:39] and exceed the and do the $2,500,000.

[29:44] Is that correct?

[29:46] Or should I say something else

[29:49] not to exceed the 25,000 $2,500? I'm

[29:54] sorry. I'm learning.

[29:56] Thank you for teaching.

[29:58] >> Do I have a second?

[30:01] >> Go for it.

[30:03] [laughter] I'll second that.

[30:07] And do we have a vote then of from

[30:10] everybody?

[30:11] >> Yay.

[30:13] Robert. [clears throat]

[30:21] [laughter]

[30:27] So what do we do when

[30:29] is that one abstained

[30:31] vote then in that situation?

[30:34] Yes. Here it comes.

[30:38] But

[30:39] you

[30:49] » Robert, do we have you back?

[30:53] >> Yes, I'm back.

[30:55] >> [laughter]

[30:56] >> Hey, sorry about that.

[30:57] >> And

[30:58] >> technical difficulty, but yes.

[31:00] >> Did you hear the motion?

[31:01] >> Okay, wonderful. Okay,

[31:03] >> unanimous. Wonderful.

[31:07] >> Thank you everybody.

[31:11] Any other comments?

[31:15] And Brandon, is there any other things

[31:16] that you need next steps on that

[31:18] project?

[31:21] >> Uh, not to my knowledge right now.

[31:25] Okay, let's move on to Flynn Stone car

[31:28] update.

[31:31] >> Yeah, I'm going to take this one. We

[31:32] actually don't really have much of an

[31:34] update for that. Um, it is something uh

[31:36] Brandon and I have been talking about

[31:38] and we just want to make sure we have a

[31:40] full scope of what we need for that

[31:42] project. Um,

[31:44] it's a little bit of just making sure we

[31:47] have the right information. Um, is there

[31:49] anything specific that

[31:53] you wanted us to look for in the update

[31:55] other than just what needs to be done

[31:57] maintenance-wise?

[31:59] >> Um, Cynthia, I know that you had

[32:02] participated in some of the

[32:03] conversations.

[32:05] >> I think what I Thank you. Um, Tracy,

[32:08] what I brought forward was there is a

[32:10] community member that is trying to get

[32:13] the car on

[32:16] a historical

[32:18] registry

[32:20] and so maybe just keeping in tandem of

[32:23] that activity because it certainly would

[32:25] affect what action is taken on the

[32:28] piece.

[32:30] >> Do we know that num members that

[32:33] commission

[32:33] >> I'm going to stop everybody right now.

[32:35] Um we're we have a lot of people just

[32:38] talking out of turn and and having cross

[32:40] conversations. So let's maybe get back

[32:42] to just you know single conversations

[32:44] and having me call on you please.

[32:50] Mallerie,

[32:52] do we know that community member's name

[32:54] or is that someone that we can like

[32:56] maybe send them the link for our thing

[32:58] for the to submit? Cynthia,

[33:03] >> we do know his name and he Mr. Reninger

[33:07] did submit the package and it was what

[33:10] two months ago, Kim? I mean, I don't it

[33:12] was in a previous packet. So, you have

[33:14] all the details of his activity. Yeah,

[33:16] he also spoke at the Historic

[33:18] Preservation Commission.

[33:21] >> So,

[33:23] >> I know who he is, so we're good to go.

[33:30] » Craig, did that answer your question?

[33:32] >> Yeah. Well, I was just going to say I

[33:33] heard that um he did have a presentation

[33:35] for the historical uh preservation

[33:37] commission. So that's something that

[33:38] maybe I can talk to them about and we

[33:40] can get an update from them for the next

[33:43] that that sounds like a a the most

[33:46] direct route to get the answers I think

[33:47] you're looking for.

[33:50] >> And I I guess we can close this with

[33:52] just a reminder again that this item is

[33:55] in our art inventory. So as the

[33:59] maintenance plan is discussed and and

[34:02] developed to implementation, it would be

[34:04] considered. So, um, just the additive of

[34:07] his efforts in trying to put this on a

[34:10] historical registry should be considered

[34:12] and all of that.

[34:15] Any other comments, questions?

[34:27] Okay, let's move on.

[34:31] So, we're going to actually um talk

[34:33] about the suggested

[34:36] uh 2027

[34:38] regular meeting workshop schedule, which

[34:40] is an extra addendum

[34:45] to our agenda.

[34:48] Has everybody had a chance to look at

[34:50] that? the proposals of our regular

[34:53] meeting dates for each month and when it

[34:58] would be suggested to have a twohour

[35:01] workshop.

[35:06] Oh yes, please Cynthia. So again, Craig,

[35:09] you can speak to this, but um Craig and

[35:12] I reviewed this as we were going into

[35:15] budgeting process and with Kim's help,

[35:18] the two suggested workshops, which is um

[35:23] in a in our plan that we meet that way

[35:25] twice a year is timed with budgeting

[35:29] considerations. So that's how those

[35:31] dates were identified. And then Kim very

[35:34] kindly reminded us the 11th of November

[35:36] is a holiday. So we could either if we

[35:40] pushed I think there was a meeting the

[35:42] following week as a workshop or

[35:44] something with the city is why we

[35:46] suggested the fourth.

[35:48] >> Yeah, we we were looking at the

[35:49] availability of this room.

[35:52] >> And Craig, are you looking for a a vote

[35:55] on this from the commission today?

[35:58] Um, we don't necessarily need to prove

[36:00] it today, but just want to make sure

[36:02] that this does work with everybody's

[36:03] schedule so we can get it into our

[36:06] schedule for next year and we can

[36:08] officially go by this.

[36:10] >> Any comments, Valerie? The only thing is that may be gone in July, but next

[36:15] year, but other than that, I should be

[36:17] good.

[36:20] » Anybody else?

[36:23] >> Cynthia, please. I I would like to make

[36:26] a motion that we we accept the proposed

[36:29] 2027 Arts Commission regular meeting

[36:33] calendar which includes two scheduled

[36:36] workshops, one in January, one in June

[36:40] and moving our regular session on

[36:42] November 11th to the new date of

[36:45] November 4th.

[36:49] Valerie, I second that.

[36:53] Do we have a vote from everybody then?

[36:57] >> Yes.

[36:58] >> I agree,

[37:00] >> Robert. Yep.

[37:02] >> Okay.

[37:03] >> Yep.

[37:04] >> Thanks, guys. So, Craig, you have your

[37:06] schedule.

[37:07] >> Thank you.

[37:09] And

[37:14] we did add

[37:17] before we get to subcommittee updates

[37:20] to talk about the development and

[37:23] maintenance plan for our existing

[37:26] sculptures and artwork that we have in

[37:29] our inventory.

[37:31] Um and just we you know to have this I

[37:33] think we had wanted um in previous

[37:37] meetings we also asked to have this just

[37:39] as a regular item on the agenda so we

[37:43] could just have as a as an update. Um

[37:46] and wanted to see where you were with

[37:49] this Brandon because I know you were

[37:51] taking lead on this project.

[37:54] >> Yeah. Um, so I uh have been a little

[37:58] later than I wanted to, but uh this

[38:00] afternoon I was able to send out uh

[38:02] emails to everybody on the list with I

[38:06] think it was five I think it was six

[38:08] proposed uh dates and times uh based off

[38:11] of the survey monkey and I will just

[38:14] wait to hear back from you guys as

[38:15] stated in that email. I will choose the the most uh recent or the the

[38:24] how do I want to say this? What did I

[38:26] say in the email? Uh I will choose the

[38:27] most recent or the most the closest date

[38:30] that that works for everybody uh

[38:33] whenever I hear your guys's uh responses

[38:36] back. It'll be uh the closest date and

[38:38] then I'll send out another email

[38:40] verifying with everybody the the date

[38:42] that was chosen. Um and then we'll get

[38:44] that on the books.

[38:46] >> Yay. Thank you. Um, yes, Craig.

[38:50] >> Yeah, and I do also want to mention when

[38:53] we're coming up with the maintenance

[38:54] plan, um, that we're really taking a

[38:57] thought in mind to, uh, I mean, exactly

[39:00] as Brandon said, uh, it's been hard to

[39:02] get to things. Uh, as a department,

[39:04] especially in the course of certain

[39:06] seasons,

[39:08] it does get extremely busy. So uh in

[39:11] coming up with a maintenance plan there

[39:13] has to be a thought to making sure that

[39:14] there is either resources towards

[39:18] uh

[39:20] some sort of whether it's getting a

[39:22] contract to to with someone to do it or

[39:24] just resources for our department to

[39:26] make sure we are able to do that. Um

[39:28] that is definitely something that needs

[39:30] to be talked about. Another thought and

[39:32] it was mentioned earlier with the

[39:33] volunteers is um we are looking at

[39:37] bringing a good solid volunteer program

[39:40] into the our city and our department. So

[39:43] when we have that that's something that

[39:44] we're working with HR to develop when we

[39:47] have that with the clear rules because

[39:49] there are specific rules on what can be

[39:51] done especially when it comes to our

[39:52] park grounds. So, uh, when we do have

[39:55] that, I think there could be very

[39:57] creative ideas on how we can get maybe

[40:00] some volunteers to assist in in this and

[40:02] really make sure that these

[40:06] really all of our art pieces can get

[40:08] well maintained the way they deserve.

[40:11] >> Thank you. Yeah, that's very good news.

[40:13] I think that's one of the key things

[40:15] that's going to make this work as a

[40:17] plan. Any comments, questions?

[40:24] Valerie then getting with Adam for that

[40:28] kind of situation. That would be good.

[40:30] So

[40:32] >> perfect. Thank you.

[40:34] So let's go ahead and move on then to

[40:37] subcommittee updates. I know we actually

[40:39] did talk a lot about the outreach, but

[40:41] is there anything else that can be added

[40:44] at this point? And Robert, I expect you

[40:47] to kick in too because you've had more

[40:48] direct com uh conversations than I have.

[40:52] Several of the things we talked about

[40:53] doing was creating video and getting an

[40:57] online library that's more extensive

[40:59] driven by QR codes. Originally, I was

[41:02] under the impression that we would be

[41:04] doing or possibly connecting with the

[41:06] parks department because you were all

[41:08] involved in some signage and I thought

[41:10] we could collaborate on those signs and

[41:13] maybe do the same thing for the art as

[41:15] we do for the park and Rex. And then I

[41:18] think it came up that you weren't

[41:20] looking at that at all. And so that

[41:22] brought me up to a kind of a dead end

[41:23] about how we can produce QR codes at the

[41:26] art like what kinds of what what

[41:28] investment can we make to put a QR code

[41:31] there, description of the art, drive

[41:33] people to the website. Maggie got

[41:35] together with the person who does the

[41:37] GIS map on the current art inventory for

[41:41] the site and apparently we are able to

[41:43] interact with the the the map that's on

[41:46] our current website. So, what um Robert

[41:49] and I have been focused on has been

[41:51] trying to um figure out how to get some

[41:53] men in the street interviews, which

[41:55] Robert's done a couple of those, and we

[41:57] need to actually get out and get video

[41:58] of in of each of the um installations

[42:03] and start to build the content for the

[42:05] website. But that'll be kind of useless

[42:08] unless we have a way to build put the QR

[42:10] codes on a sign or on the art or

[42:13] someplace effective. It could be as

[42:15] simple as I've mentioned in the past as

[42:17] the kind of um QR code and maybe a a

[42:21] little plaque that goes on top of a 4x4

[42:24] that's cut at an angle the way on like

[42:26] on trails and things buried there or you

[42:28] know erected there be very inexpensive

[42:31] and then use stickers for the QR code

[42:33] cuz those addresses that they'd link to

[42:35] could change. So, we have yet to have a

[42:38] salient conversation about what that

[42:40] would cost and I think we can't have

[42:42] that conversation without you guys at

[42:44] the parks department. So, we're looking

[42:46] for a meeting with you. I believe

[42:49] Robert's reached out on that one, but

[42:50] Robert, you got to refresh my memory.

[42:52] So, that that was a big part of what we

[42:55] wanted to do in terms of the outreach

[42:56] and on our agenda that we talked about

[42:59] last time. I hope that helps a little

[43:01] bit. Um, and then we've did have a

[43:03] meeting with Maggie. Um my earlier

[43:06] comments were less about the process of um you so you all made a comment like

[43:12] how are we going to get the word out.

[43:15] There's lots and lots of ways to do

[43:16] that. I don't believe in our out in our

[43:19] meeting we sat down and said let's do

[43:21] Facebook let's do we talked about

[43:23] advertising. We talked about a press

[43:24] release. We have yet to put those tools

[43:27] in place. Once we know they're in place

[43:29] now we can do the the work to create the

[43:31] content. So I don't think we're really

[43:33] behind the eightball on that. But we

[43:34] still it makes no point to create

[43:36] content until we know we can get it out

[43:38] there. So that was sort of what I was

[43:40] talking about further brainstorming

[43:42] around ways that we could do this. Um we

[43:46] can table that. Robert, you've had some

[43:50] uh outreach as far as uh trying to get

[43:52] together with some people. What was the

[43:54] result that you had?

[43:57] >> Are you there?

[43:57] >> Yeah, I started a group thread. Yeah,

[43:58] I'm here. I'm always here for you, my

[44:00] friend. Yeah, I started a group thread

[44:02] with Joe, I think Craig and Maggie and

[44:05] myself um for us all to sit down and

[44:08] meet. I don't think we've ever been able

[44:09] to get a time where we're all available.

[44:13] So, definitely want to do that. Like Joe

[44:16] said, I actually uh interviewed myself

[44:19] kind of in front of the angel statue and

[44:22] I also have a uh interview I did down

[44:25] there of what Oak Harbor means uh with a

[44:28] buddy of mine. Um, yeah, I was going to

[44:31] post both of those on our uh Facebook

[44:35] page and whatnot, but I'm still looking

[44:37] on some direction for that. So,

[44:42] » yeah.

[44:45] » Now, is that something that we can do

[44:49] without

[44:52] » without running through Maggie? I I

[44:54] think Maggie's definitely gonna be

[44:56] involved at some point, but I think um

[45:00] >> just we are interested in the QR code

[45:04] project. That was something I don't know

[45:05] who you talked to, but that is still a

[45:07] project that we as a park department are

[45:10] looking at doing and getting information

[45:12] out. So, I think the right thing to do

[45:14] would be um let's let's all meet um

[45:17] before we get Maggie involved, give her

[45:21] the option uh to be involved in the

[45:23] meeting. But let's let's get a clear

[45:25] idea of what we want to do first and and

[45:27] get us all on the same page. Uh I've

[45:30] been looking into a few options on that

[45:31] as well. I know we have a little bit of

[45:33] detail. I think us getting together

[45:35] collaborating we can come up with some

[45:37] uh good answers. So I I will reach out

[45:39] to you guys uh Joe and Robert and we

[45:41] will uh the four of us uh Brandon and

[45:44] myself and then you [snorts] two will

[45:45] meet and we'll come up with some answers

[45:47] and and like I said I'll send the invite

[45:49] to Maggie as well so she'll have the

[45:51] option to to be a part of the meeting.

[45:54] Thank you all. Any other comments on

[46:00] Okay, thank you. Um, any other

[46:03] subcommittee updates?

[46:06] >> Yes, Cynthia. See, I don't know what I'm

[46:08] called. [laughter]

[46:12] I don't know what this is called, but

[46:14] >> the the process committee,

[46:16] >> the processor. I don't know. [laughter]

[46:18] The cleaner. I know that's No. So I

[46:22] actually had the pleasure of meeting

[46:24] with Craig in his new role twice and and

[46:27] those were two long meetings. So we've

[46:29] probably spent almost 10 hours together

[46:32] collectively in a few days and that

[46:35] included going over our ideas and how

[46:39] they were ranked and where we were at on

[46:42] our checklist. We met with Sandra from

[46:45] procurement and she spent a good hour, and a half with us um and spoke to

[46:51] each one of the top tiered ideas and

[46:53] where we were going to go with that. And

[46:56] out of the very first meeting, we went,

[46:58] you know, it really makes sense that

[46:59] this is happening now because it is

[47:01] budgeting season and the budgeting

[47:04] process and approval for our ideas are

[47:06] going to drive them forward. So,

[47:09] we're backing into the presentation or a

[47:12] fuller report to all of you and

[47:15] hopefully to council at a workshop to

[47:18] bring them forward on how much progress

[47:20] we've made collectively as the arts

[47:23] commission and where we're going with

[47:25] the next step on bringing these ideas to

[47:30] council for consideration.

[47:32] But I think the first step is to get

[47:34] these budgeting numbers in order for

[47:37] this next round of consideration because

[47:39] then we won't be um chipping away one at

[47:43] a time to council. We'll have a more

[47:45] blanketed budget approved for each of

[47:48] these top tier items which includes QR

[47:51] codes or some form of identification on

[47:55] our our inventory. So, I would like to

[47:58] be included in that meeting um because

[48:01] I'm excited to hear about the idea that

[48:04] you have to spark about about signage or

[48:09] information. Um let's see. I was curious

[48:14] to see if you had any other com

[48:16] communication with our Phil group um to

[48:19] move that project forward and maybe you

[48:21] can shoot me an email if there was some

[48:24] more conversation had on developing

[48:26] their idea.

[48:28] I mentioned earlier that Sabrina has two

[48:32] open items in the development out of all

[48:35] this. One is what we're calling the

[48:36] fasttrack procedure and the gentleman

[48:39] earlier about our bench at skate park is

[48:41] a perfect um

[48:44] process or perfect presentation to grab

[48:47] on to. And out of the top five

[48:52] ideas,

[48:53] um, Robert [clears throat] confirmed

[48:55] that the Whidby has talent and I think

[48:59] they were on our second tier, but that's

[49:02] being done by a local business here in

[49:04] town. Um, Lava Louise and Robert, you

[49:07] were involved with that, correct?

[49:11] » Yes, I'm one of the judges and I'm

[49:13] helping them promote it. So that's being

[49:16] done within our community. So that's

[49:18] kind of being pushed over to the side

[49:21] off of our list. Um and the other thing

[49:25] was a letter um a draft of a letter for

[49:28] Sabrina's approval to go back to that

[49:31] second tier of ideas. Um I'm waiting for

[49:35] so we can reach back to those community

[49:36] members as we talked about. Um and then

[49:40] how would we get scheduled on a

[49:43] workshop? So we have a a stop dead date

[49:46] of when a presentation should be done

[49:48] for council.

[49:51] >> Um for that that would be something that

[49:53] I would just take care of. So we just as

[49:55] we get to the process

[49:58] uh when it's ready to go to council I

[50:00] would just make sure that it gets in the

[50:02] next council workshop agenda. And Craig,

[50:05] would I be off in saying that possibly

[50:08] next month you and I could have a

[50:11] presentation back to commission in

[50:14] September about the work that we've done

[50:17] on tagging um dollar amounts to these

[50:20] ideas moving forward?

[50:22] >> Yeah, we can definitely do that.

[50:23] >> Okay. And then the last question I have

[50:27] um about budgeting is we have a

[50:31] community group in town. The Rotary

[50:34] group is working on the windmill project

[50:38] and it's over the course of the last few

[50:41] years there has been funds allocated to

[50:44] the windmill out of our creative arts

[50:46] fund. Is it 102? I can't remember the

[50:49] number now. But I would like to ask um

[50:54] Craig one, could we get the balance of

[50:57] our fund? I know through our budgeting

[51:00] um education process with CHAZ, we were

[51:03] giving that we were out of budget on a

[51:05] few items, but we never saw our fund

[51:08] balance. And then the other would be

[51:11] could we see what the windmill group has

[51:14] been given? And I understand that

[51:15] there's processes going on right now

[51:18] with studies and permits and everything.

[51:23] And I'm curious to know if we're going

[51:26] we collectively if the commission is

[51:28] going to get um charged for those fees

[51:33] because as we get more sophisticated in

[51:36] our budgeting for all of these wonderful

[51:38] ideas from our community, it would be a

[51:41] nice courtesy for this group to know if

[51:44] the council has approved funds

[51:48] without us knowing it.

[51:52] Yeah, I I can definitely look into that

[51:54] and have that information at the next

[51:56] meeting.

[51:58] >> Valerie, and is as this is for that

[52:02] entity like do they give you public

[52:04] knowledge of where their funds come

[52:06] from? Do you happen to know or anybody

[52:10] for like the one mill situation?

[52:14] >> Um, Cynthia, please. So, I I have I'm

[52:18] not involved with the group, but I know

[52:20] that they've come a few times to give

[52:22] city council an update on the progress

[52:25] of the group. I don't know when the last

[52:27] time that was, Sandy. Um, but I would

[52:30] hope like in an ELTAC application or

[52:34] grant situation that if they're given

[52:36] funds that they need to report on how

[52:38] those are spent. It's usually a

[52:40] reimbursement, Valerie. Like for Eltech,

[52:43] the music festival has to spend the

[52:45] money and then send receipts in to get

[52:47] reimbursed for it. So, I would I would I

[52:51] don't want to make an assumption, but I

[52:52] would that would be my best guess.

[52:54] [laughter]

[52:55] Thank you for the clarification.

[52:58] Yes, Craig, just to piggyback on on the

[53:02] budgeting, that was going to be one of

[53:03] my questions to you, too, because the

[53:07] last time we saw our budget, we didn't

[53:10] have any funds available to spend. So,

[53:15] wanted to see it um where that was now.

[53:21] >> Yeah, I'll I'll look into that. Um I

[53:23] don't think it's a matter of not having

[53:25] funds to spend. And I think it's not

[53:26] having funds budgeted to spend. I I I'm

[53:30] I just want to make sure that I I I do I

[53:34] will get an answer though by the next

[53:36] meeting. We'll I'll have all the details

[53:37] that I can.

[53:38] >> Valerie, and is that also a historical

[53:42] thing too? Like are they coming to the

[53:44] historical like society city meetings

[53:47] trying to get that because I know at one

[53:49] point I know they were trying to get the

[53:50] windmill back down to the water.

[53:53] >> The windmill. the windmill like if the

[53:56] historical society was like if they met

[53:59] with the committee for that. Um and I

[54:02] know I saw online that they were trying

[54:05] to move the windmill at some point like

[54:07] back to down by the water if that's

[54:10] still a thing or if that was just

[54:12] gossip.

[54:15] >> Yeah, I'll try to get that information

[54:16] as well. I I'll find out as much as I

[54:19] can and and like I said, I'll have a

[54:21] presentation next.

[54:23] >> This was like months ago. It was

[54:25] Facebook, you know, Facebook and Okarbor

[54:28] is, you know, Facebook and Oar. So, any other subcommittee

[54:40] updates,

[54:43] >> Cynthia? Just for the record, I just

[54:44] tapped Tracy to see if she met with Main

[54:46] Street.

[54:47] >> So, no report. [laughter]

[54:51] And um I'll just add it's not

[54:54] necessarily a subcommittee but you know

[54:58] we had um in our last uh regular meeting

[55:01] we had voted on um

[55:05] giving some of our giving some money to

[55:08] the um for the um lion head statue to

[55:14] the theater and um that did go to

[55:17] council. Jr. and I were in attendance.

[55:21] Um Craig did a beautiful job of

[55:24] presenting and there were actually some

[55:27] nice discussions about it. Um Sandy was

[55:31] right there um supporting it as well and

[55:34] it did pass. So now um you we had our

[55:38] first our first fora in our art plan

[55:43] process that we developed and I think

[55:46] the last thing we're waiting for is the

[55:49] process of actually how that goes

[55:51] through accounting and gets done. I

[55:53] think

[55:54] >> yeah exactly um we're going to work with

[55:57] uh Holly is the yeah um the member who

[56:02] is dealing with that project. Just want

[56:04] to make sure that we get an invoice from

[56:06] them and at that point we can go ahead

[56:08] and give them a payment. That's all we

[56:12] need.

[56:14] >> Thanks.

[56:17] >> Any other comments

[56:20] about um projects or committees?

[56:26] And we'll move on to member comments.

[56:31] Start with Valerie.

[56:34] I'm good. Thank you guys for being here.

[56:37] Cynthia, my voice, I got a list. Okay,

[56:42] go for it.

[56:44] It's a short list. So, I'm really happy

[56:48] to um report that the Sounds of Summer

[56:50] Concert Series that the Oak Harbor Music

[56:52] Festival um is presenting this year um

[56:56] it they've just been wonderful. We've

[56:58] had such a great turnout of our

[57:00] community members enjoying our beautiful

[57:03] central park of Oak Harbor or of Woodby

[57:05] Island at Wind Jammer. We have two more

[57:08] left. Um Joel Gibson Jr. is coming in

[57:11] and then we'll end with one of our local

[57:13] favorites, Dana Osborne. So come down

[57:16] and enjoy those um Wednesday evening

[57:18] concerts. Our Oak Harbor Music Festival

[57:21] volunteer drive has kicked off. So see

[57:24] the website if you want to sign up for

[57:26] that. And we have scheduled our meet and

[57:28] greet on Monday the 24th of August at

[57:31] the Elks Lodge for our volunteers to

[57:33] come in and um grab their t-shirts and

[57:36] say hello to their their leads. And then

[57:39] lastly, the Oak Harbor Creative Arts

[57:41] Foundation is still very quietly but

[57:44] slowly and deliberately working through

[57:47] our phase one feasibility study for the

[57:49] initiatives of seeing a performing arts

[57:52] center built here and a maker space

[57:54] opened. and we are really wanting your

[57:58] signatures. That's all. Right now, we

[58:00] have a goal of g getting 5,000 community

[58:02] members signatures. It's big for Oak

[58:04] Harbor, I know, but please visit us at

[58:08] ocaf.org

[58:10] to let us know that you're behind our our thoughts and our initiatives.

[58:15] Thank you.

[58:18] >> Oh, Valerie,

[58:20] >> um, is there an age range for the music

[58:22] festival? cuz I have a lot of high

[58:24] schoolers and I'm not sure if Yeah. for

[58:28] volunteers cuz there's volunteer hours

[58:30] for high school. So that's throw that

[58:32] out there. We love our young volunteers.

[58:36] Yes. Operations likes having them and

[58:39] they'll get signed off on their

[58:40] community hours. Thank you.

[58:41] >> Yeah,

[58:44] >> Robert

[58:49] No comment. Let go.

[58:54] Joseph,

[58:56] >> will there please be more crab in the

[58:58] water before the end of the season? No,

[59:00] it's good

[59:16] there. You know what? There's nothing on

[59:18] here for your update, Craig. So, you're

[59:21] just going to be in member comments.

[59:24] That's where you're at. Okay.

[59:27] >> Well, uh, the only thing I really have

[59:30] that I want to say is I had put a

[59:32] activity guide in front of each and

[59:34] every one of you. In that activity

[59:36] guide, there is a section that has

[59:40] information on the arts and just

[59:44] Yeah.

[59:46] page number eight and that is

[59:48] going to be mailed out to everybody in

[59:51] the 98277

[59:53] zip code. So that's going to be hitting

[59:55] soon. So we are getting some outreach

[59:57] happening and I just wanted to make you

[59:59] guys aware of that.

[1:00:02] >> Thank you

[1:00:04] Sandy.

[1:00:07] » I'm sorry.

[1:00:09] >> Did you produce that yourself or did

[1:00:12] Maggie put it together? How did that

[1:00:13] happen? Uh the the activity guide is

[1:00:15] something that's produced by the

[1:00:16] recreation department actually.

[1:00:18] >> Got it.

[1:00:18] >> Yeah.

[1:00:19] >> I want to help.

[1:00:20] >> Okay.

[1:00:22] >> Sandy,

[1:00:24] >> thank you. I was delighted to be able to

[1:00:26] make the motion to get the money for the

[1:00:29] um lion's head for the playhouse. It was

[1:00:31] the funnest motion all year. Um and and

[1:00:35] just so you know, I will not be here

[1:00:36] next month, but I'll be thinking about

[1:00:38] it. Okay.

[1:00:41] No, I don't do Maui. I do Kona.

[1:00:44] [laughter]

[1:00:48] Any other member comments before we move

[1:00:50] on to future agenda items?

[1:00:55] No. So, determination of future agenda

[1:00:58] items. I have a couple. Um I believe

[1:01:02] Reese um Losinger is her term is up.

[1:01:07] Craig, is that correct? and maybe it's

[1:01:09] time to start posting some interest of

[1:01:13] who would be her successor.

[1:01:17] >> Yeah, we were talking about that. That's

[1:01:18] something we're going to look into and

[1:01:20] uh make sure we are prepared to uh that term either is ended or ending very

[1:01:25] soon and we do want to make sure we get

[1:01:27] the next student representative um in

[1:01:31] here. So, we we will be talking about

[1:01:33] that. Yes, absolutely.

[1:01:34] >> Okay, Valerie. Um, what are the

[1:01:37] requirements for that? Is it like an

[1:01:39] age? They just have to be in high school

[1:01:42] at Okar High School or do they have to

[1:01:45] be involved in some sort of, you know, I

[1:01:48] actually not 100% on the requirements

[1:01:50] there, but that I will have we'll make

[1:01:53] sure that we get that information again

[1:01:55] for the next uh

[1:01:56] >> as I have a new high schooler coming in.

[1:01:59] So, I'm just I'm I'm going to

[1:02:01] [clears throat] be at Okar High School

[1:02:02] all the time.

[1:02:03] >> I believe policy says they have to

[1:02:07] attend school in Oak Harbor and have to

[1:02:10] live in Oak Harbor.

[1:02:14] It's it's in our ordinance and bylaws.

[1:02:18] >> Thank you.

[1:02:20] >> And then the other um I already

[1:02:23] mentioned, but just you know maybe um

[1:02:26] have that as an added agenda item is our

[1:02:29] updated financial status.

[1:02:32] Any

[1:02:33] other agenda item suggestions?

[1:02:37] >> Yes.

[1:02:38] >> I want to review whatever the results

[1:02:39] are of our meeting next week so we can

[1:02:42] make some decisions about how to move

[1:02:43] forward.

[1:02:46] » We're going to Craig and we're all going

[1:02:48] to have a meeting on the signs and QR

[1:02:50] codes, etc. And I think we should

[1:02:52] absolutely um make that a priority to

[1:02:56] move forward on next on the next meeting

[1:02:58] so we can review the results of it.

[1:03:00] >> Right. So would so please clarify for

[1:03:03] me. Would that be a subcommittee update

[1:03:05] or would are you calling out for

[1:03:08] something separate?

[1:03:08] >> I can put together a presentation on

[1:03:10] what's discussed.

[1:03:11] >> Okay, great.

[1:03:11] >> Yeah,

[1:03:12] >> perfect.

[1:03:13] >> And now I'm sorry. I'm just learning how

[1:03:16] all this works. So I don't really know.

[1:03:18] All I know is I want to talk about that

[1:03:20] at the next meeting. You make a

[1:03:21] decision. Okay. Thank you.

[1:03:22] >> And we are. We're going to talk about

[1:03:24] it. Thank you. And I was just going to

[1:03:26] throw out that school starts next month.

[1:03:28] So it might be a good idea to throw that

[1:03:30] out to the high school because school's

[1:03:32] starting. So because everyone's looking

[1:03:34] to do things to get their volunteer

[1:03:36] hours and whatnot. So sooner rather than

[1:03:38] later for that possibly.

[1:03:43] Any other agenda items?

[1:03:51] And then maybe at that point um Brandon,

[1:03:54] we could have um maintenance as an

[1:03:58] update on the agenda as well. That would

[1:04:01] be fabulous.

[1:04:03] >> Uh that'll depend on whenever we

[1:04:05] schedule the the meeting. Yeah.

[1:04:12] » Okay. So, our next meeting is September

[1:04:16] 10th from 5 to 6 here in the city hall.

[1:04:22] Is there any other comments before we

[1:04:25] adjourn?

[1:04:27] >> Cynthia, I'd like to make a motion we

[1:04:29] adjourn at 6:05.

[1:04:33] I will second that

[1:04:35] and call for a vote.

[1:04:38] >> I agree.

[1:04:39] >> All thanks.

[1:04:40] >> In favor? Yep. Thanks. Okay. I I

[1:04:43] >> wonderful 60552.

[1:04:47] We did good. Thanks, guys.

[1:04:50] >> Bye, everybody. on whatever makes sense

[1:04:53] for whatever's going to

8-13-2026 Arts Commission Meeting

Agenda

Transcript