[20:38] Welcome everybody. Let's see.

[20:43] We have several items under formal business. Uh item A is uh license 20262.

[20:51] This a privileged license agent change request. An owner change beer and wine

[20:56] retail and package and Sunday sales. Smyrna Gas Enterprises LLC 540 Concord

[21:02] Road Southeast Smyrna in ward three with Shawn Patel Hughes as the agent.

[21:08] Richard, would you mind taking this one? >> Uh, Mr. Hughes, if you would please step

[21:12] to the microphone.

[21:18] » Good morning, sir. How you doing? >> Good. How are you? If you don't mind, if

[21:21] you state your name for the record, please.

[21:23] » Sean Patel. >> And would you tell us what your

[21:25] association is with um the Smyrna Gaslight Enterprises?

[21:29] » Yes, I'm the owner. >> You're the owner. Okay. Have you been a

[21:33] licensed agent for Beer and Wine Sales anywhere else before?

[21:37] » Uh, no. This is your first time. Can you explain to the board uh the training

[21:42] that you went through in order to receive this license

[21:45] » in order to be prepared to do this? >> Yes. Um I used to work in a convenience

[21:51] store gas station previously when I was in college at my dad's in city of

[21:56] Alpharetta and then also city of Atlanta. And then for this city I did

[22:03] the alcohol training class. Um I think I believe it was through Cobb County um

[22:10] somewhere in East Cobb that we had to go to and was really I'd say

[22:17] insight on how I guess city by city all licenses varies

[22:26] on how strict they are. So that was eye opener for sure.

[22:32] Can you what are the processes that you that you'll have in place at Smyrna Gas

[22:36] Enterprises in order to uh check IDs and verify age?

[22:40] » So as of right now we do uh implement scanning all IDs. Um doesn't matter if

[22:47] you 50 or if you're 10 18 you're getting IDed. And also we have a date right

[22:56] behind the I guess employee employee customers that show today's date with

[23:03] 2020 20 with 21 being the age verification.

[23:08] And then we also do um random checks with um employees.

[23:15] We'll send a mystery shopper, have them come pick one thing up, and if they get

[23:22] IDed, they passed. If not, you get uh I guess written up, and we take like a

[23:30] penalty out their pay for not following uh orders.

[23:35] » Is that check integrated into your POS system or is that a manual check

[23:39] integrated POS system? Okay. Mhm. >> Now, what type of training do you

[23:43] provide to your employees to ensure that they understand that POS system and that

[23:47] they are doing the checks correctly? So what we do is we also show them YouTube

[23:52] videos that I guess our sicko representative has showed us on how to

[24:01] um make sure that every single alcohol items that we do have or tobacco, they

[24:08] all have to be scanning and before they're able to bypass it or press

[24:15] enter, they have to enter the date. So it tell them automatically if that

[24:19] person is 21 or not. And there is no way to bypass it but just by saying okay you

[24:25] have to enter a date. That's one way. And then um how I said was just mystery

[24:32] shoppers will do it once a month. They might come two times in one day. They

[24:36] might come um one week. They might come four times.

[24:41] It just depends on um what the company does.

[24:45] » Okay. How many hours do you spend in the store now? How many hours do you

[24:49] anticipate spending in the store? >> Uh, right now I'm about there about 60

[24:53] something, 65. I'm planning on staying around 50.

[24:56] » Okay. And how many employees? >> Total of three.

[25:00] » Okay. All right. You understand? Um, in the city of

[25:04] Smyrna, we do take this seriously. As you uh receive this license this

[25:08] morning, be aware that the Smyrna Police Department will be around to do random

[25:11] checks. They they do that also along with the whatever system you have in

[25:15] place. Uh they'll be around to check also. Um we do um want everybody that

[25:20] that that serves beer and alcohol, sells beer alcohol in the city to understand

[25:27] that uh you know we we do take it seriously that we want you to follow the

[25:29] rules the right way. Uh and we will be checking on you.

[25:33] » Any other questions? >> Mr. Chairman,

[25:37] » entertain a motion on the privilege license agent change request for uh Mr.

[25:42] Patel Hughes. motion.

[25:46] » I'll second. >> All right, we got a motion to second.

[25:54] » And that passes unanimously. Congratulations.

[25:57] » Thank you. >> Thank you.

[26:00] » Uh the next item on the agenda, the next three items on the published agenda,

[26:04] item B, C, and D have all been uh tabled to the March 11th. So if you're here for

[26:11] V260012, V260013

[26:16] or V26015, those will be heard on March 11th. U the

[26:22] next item on the agenda, >> I think we have to make a motion.

[26:25] » Oh, do we need to make a motion to table these? Okay, we'll take them one at a

[26:28] time then. So V12 uh V2612 U need a motion to table.

[26:33] » Motion to table. >> Second. All in favor to table that to

[26:37] the to March 11th. Motion carries unanimously. Uh V26013.

[26:43] Need a motion to table. >> So moved.

[26:46] » I second. >> All in favor.

[26:52] That one will also be tabled to March 11th. And finally, V2615.

[26:56] Uh variance request. Need a motion to table to the 11th.

[26:59] » So moved. >> Second.

[27:01] » All in favor? Okay. Okay, those three items have now been forwarded to the

[27:05] March 11th agenda. The item E is V26011. This is a public hearing on a variance

[27:12] request to allow a second accessory structure on land lot 527 at 1272 Hayes

[27:19] Drive. The request is by Reeves Nuome. Um,

[27:24] okay. Let me give us the background.

[27:29] All right, let me just switch this around real quick.

[27:36] Okay. All right. Thank you. Uh, good morning. Caitlyn Crow, land development

[27:41] services coordinator for community development for the city of Smyrna. So,

[27:45] this variance, as you just read out, is B26-011

[27:49] to allow for a second accessory structure. So, this property is um right

[27:54] located on the south side of Hayes Drive um which is off of King Springs Road and

[28:00] is currently occupied by an existing two-story home that was recently

[28:04] completed um back in 2022 as well as a pergola that is in the rear yard. The

[28:09] applicant is proposing to add a pool in addition to this pergola and retain both

[28:14] on the property. Our ordinance does require only one accessory structure per

[28:18] lot. uh the pergola and pool both count and thus the variance is required.

[28:25] However, both of these uses are are different. Uh the pergola and the pool

[28:29] will be used simultaneously but again offer different uses for the property.

[28:33] So the variance is not self-created due to the size of the lot and the

[28:39] location of the pool. No other variances are needed. No setback uh reductions, no

[28:44] imperous surface area increases. So this is the minimum variance needed to allow

[28:49] for both of these to remain on the property. At the time of this report,

[28:53] community development has not received any calls or emails in opposition to

[28:57] this request. Um and after reviewing the variance application, we do support the

[29:01] request and do recommend your approval with just the standard condition.

[29:05] Approval of the requested variance is conditioned upon substantial compliance

[29:09] with the site plan submitted with the variance application. And I can answer

[29:12] any questions.

[29:16] All right. Thank you.

[29:27] » Just state your name and if there's anything you'd like to add to the

[29:30] presentation. >> Uh my name is Reeves Newsome, RCS pool

[29:34] and spa for the owner. I'm not really here to uh add anything to that. It was

[29:40] perfectly read. >> Okay. Are you aware of the conditions?

[29:43] » Yes. >> Okay. Okay. And you agree with those?

[29:45] » Yes. >> Okay. Um, this is a public hearing on

[29:49] varants request v26011. Is there anyone here who wish to speak

[29:54] either on behalf or or opposed to this application? Please come forward.

[29:59] » Chair hearing none. Seeing none, I'll entertain a motion on V26011.

[30:05] Motion to approve variance progress V26-011

[30:08] allow secondary accessory structure on land lot 527 at 1272 Haze Drive Reeves

[30:13] Newsome applicant >> a second have a motion and a second

[30:18] all in favor motion passes

[30:25] see uh item F is also a public hearing a request V26014

[30:32] this is to increase the maximum impervious surface area from 45% to

[30:36] 46.7% in land lot 596. This is at 3202 Call

[30:42] Your Gate Court. Allison King is the applicant. Caitlyn,

[30:51] » thank you. Um again, Caitlyn Crow, Community Development. So, this variance

[30:56] request, as you just said, is to increase the maximum impervious surface

[30:59] area from 45% to 46.7%. Uh so this lot is located on the western

[31:06] side of Call Your Gate Court which is in the Collier Yourgate subdivision. Uh the

[31:11] property is currently own um excuse me currently occupied by an existing

[31:15] two-story house as well as a 20ft private drainage easement at the far uh

[31:20] back of the property. The applicant is proposing to just extend an existing um

[31:26] patio area in the back with a new roof and that'll have a more of an enclosure

[31:31] in the back um for a little spa that will be installed. Uh the existing

[31:36] property is already over the maximum imperous surface area by 2%. This

[31:42] occurred when the house was built um and the proper variance was not obtained at

[31:47] that time. However, with this additional 118 square feet, this further brings the

[31:54] property over the imperous surface area to 46.7%.

[31:59] However, even though the property was already over, our uh section 1102 does

[32:05] say that no non-conforming building can be extended without having to bring it

[32:09] to proper codes. Thus, the variance here today. Um however since this was an

[32:14] existing condition on the property this variance is not self-created.

[32:19] So after this deck extension the property again will be over the

[32:23] allowable imperous surface area by only 1.7%.

[32:28] Um in fact the applicant had already installed a French drain and

[32:32] infiltration system back in 2017 that's already acting as a water quality for

[32:37] the property. Um the engineering plans reviewer has already looked at this and

[32:41] has supported this variance without the need for any additional mitigation.

[32:46] Uh we believe that this is the minimum variance needed to create any extension

[32:50] on this property. Um and at the time of this report, we have received no emails

[32:54] or phone calls in opposition to this request. After reviewing the variance

[32:59] application, staff does support the request and does recommend your approval

[33:03] with again just the standard stipulation that approval of the requested variance

[33:07] shall be conditioned upon substantial compliance with the site plan submitted

[33:11] with the variance application. And myself or the engineering plans reviewer

[33:15] Clara Hodgees is here if you have questions for either of us.

[33:19] » Just want to confirm. So the city engineers office is okay with this

[33:23] request. Yes, I believe the existing mitigation system that's on the property

[33:27] is above and beyond what we would ask them to install um for this deck

[33:31] extension. So, I don't feel the need for any further mitigation on the property.

[33:34] » Okay. Very good. Thank you. Any questions board? No questions.

[33:38] » Okay. Uh this is a public hearing. So, for V2614

[33:43] Oh, I'm sorry. Let's see. We need to get the applicant up here. So, is the

[33:46] applicant uh Miss Allison King present? Yes. Here she comes. Yeah. If you'll

[33:51] come up and state your name for the record, please. And if there's anything

[33:54] you would like to add to uh Caitlyn's presentation.

[33:57] » No. Uh my name is Allison King. Thank you, Caitlyn. The presentation was very

[34:02] good. Um and outlines all of the things that we'd like to be able to do on the

[34:05] property. >> Uh being a public hearing, uh I'll uh uh

[34:10] invite anyone who wishes to come and speak either on behalf or in opposition

[34:14] to this variance request, please come forward.

[34:18] Chair, hearing none, I'll entertain a motion on this variance request. Can we

[34:22] confirm that she understands? >> Oh, I need Yes, I need you to confirm.

[34:25] Did you understand the stipulations on the variance request and you're in

[34:29] agreeance with those? >> I am.

[34:30] » Okay. Thank you. Uh, entertain a motion on this variance request.

[34:35] » I motion to approve V26-014 variance request to increase the maximum

[34:40] impervious surface area from 45% to 46.7% in land lot 596 at 3202 CER gate

[34:47] court. >> Second. Have a motion to second on this

[34:51] variance request. All in favor? Motion passes unanimously. Um enjoy your

[34:58] new addition. >> See, uh we have one final item of

[35:05] business. This is approval of the minutes uh from the February 11th, 2026

[35:10] license and variance board of uh let's see

[35:15] committee had an opportunity to review these minutes and is there a motion to

[35:18] approve? >> So moved.

[35:20] » Second. >> All in favor?

[35:24] Okay. The minutes have been approved for the February 11th license various board

[35:28] meeting that any other business be brought before the committee. Chair

[35:32] hearing none. We will adjourn at five at 10:15.

License and Variance Board Meeting

Transcript