[0:00] All the August 5, 2026 public works meeting to order, roll call, please. This is me. Here. Here. Here. Here. Here. Okay, changes to the agenda. There are none. Announcements. There are none.

[0:11] Set a minutes. We need to approve. I will be happy to make a motion to approve the minutes from July 1, 2026. Second.

[0:19] You have a motion and a second roll call please Mrs. Meney. Yes, Mr. Lobster. Yes

[0:24] Yes, you will be going to new item number two the storm response status update

[0:29] Hi, Dennis

[0:38] Well as far as stormwater reports go. I'd say you can't get much better than this one

[0:44] My recording date for this is 620 to 719

[0:48] We had 2.7 and 1 inches of rain and 7 sewer calls, two of which were city issues and they've been rectified, so pretty good numbers I would say.

[1:00] Our storm truck this month, they completed basin cleaning and on Andre Lane, Shibon Valley Estates and Spring Grove Drive.

[1:11] on Bainbridge Road they completed a hydro excavation for our excavation crew looking for some utilities.

[1:19] The excavation crew this month they were down at the water reclamation plant found a leaking

[1:28] parking lot drain got that seal up after a die test so it should be pretty tight at this point.

[1:37] Bambridge Road installed a new clay crock in the front yard for a yard drain.

[1:43] The one was pretty well damaged. On Aurora there was an accident where a fire

[1:50] hydrant got pretty jammed up so we got that thing fixed.

[1:57] Miles Road at the

[2:00] of Delray miles, Everton in miles, and Glenwood miles we added replaced four ADA mats in the

[2:09] sidewalk. Arlington installed a stone swale for drainage and completed some top dressing.

[2:19] And on Bambridge we completed a point repair on the storm lateral.

[2:25] The sanitary truck this month completed three lift stations and four sanitary

[2:32] work orders. Our TV crew, they were finishing up the concrete annual inspections

[2:40] of the infrastructure and ramblewood court and bird circle. We're finishing up some

[2:48] died testing on private property on Edith and Portage. The Edith House, we did finally find a

[2:55] defect out there. Get a letter out to that resident to make sure he can get that remedied. The

[3:03] Portage House had nothing at this time.

[3:08] On Outley Park in Arlesford, there is a section of storming that

[3:14] runs in the rear yards and our big storm we had last year we found there was

[3:20] pretty substantial roots in there so we've been keeping track of that making

[3:24] sure that it's not going to back up any houses anymore so we got that all

[3:30] inspected and let's see finally at Salmon Cannon we inspected the storm mains

[3:40] for the engineering department for the widening project up there and it

[3:45] If I could have the document camera, please.

[3:56] Those are besides the shadow and the other junk

[3:59] in the front of the truck.

[4:01] Those are routes that we remove the other day

[4:04] from a manhole.

[4:08] Where was that?

[4:11] Hold your ears.

[4:12] What?

[4:13] Hold your ears.

[4:14] I know what he was in here.

[4:16] It was Louise.

[4:18] Yes.

[4:20] There's still some more in there.

[4:23] I did talk to them because it was almost

[4:26] in front of my house. Oh my god. So those are just roots from, I mean that's

[4:34] something we're doing bad in the neighborhood, right? Or is it? I don't know. What

[4:38] are you guys doing up there? I don't know. I got to have better check my husband.

[4:42] Put him on camera. He's on their foot and sticks down.

[4:46] It's in the water up there to grow those roots. Oh my god. I saw them out there. Holy

[4:52] to moly. Yeah. And this was just found in an inspection, correct? Correct.

[4:59] Wow.

[4:59] Because that could cause some problems. Oh yeah, oh yeah. Yeah. Does that happen often?

[5:04] And what would cause that? If it's in the manhole, it might be not sealed all the way,

[5:10] there could be some tree lawn trees that over time things are growing through there.

[5:15] There's a custom flow of water. The roots want to chase the water. Sure.

[5:21] Yeah, so it's probably something that we want to do is once everything is removed and cut probably go back and seal it all up

[5:28] So that way you get a little longevity out of it

[5:31] Sounds like a good plan. Yeah. Oh my. Yeah, I miss that when they were

[5:37] You have a good thing. I didn't see it right. It's a small pair of carbonite

[5:43] Any questions for Dennis?

[5:47] Okay, moving on to item number three, the 2026 Infrastructure Improvement, Monthly Update.

[5:56] Hello, Jan.

[5:57] Good evening.

[5:57] How's the committee?

[5:58] Well, thank you.

[6:00] All right.

[6:00] To update the committee from last month, the community park South Park in Laud was awarded

[6:07] as part of the asphalt annual.

[6:08] We had expenditures for the RORO tree planning program, moving down into our party

[6:15] twos. We had expenditures for our concrete repair program. Our asphalt annual was

[6:21] rewarded. We had expenditures for emergency and miscellaneous roadway repair.

[6:27] Our preventative maintenance crack ceiling was awarded and moving down into our

[6:31] our priority threes. We had updates for general engineering services, our traffic engineering

[6:38] services, and our charge backs were updated. And if there's any other questions I can address

[6:44] those now. Any questions for John? John, my only question with that South Parking Lock

[6:52] at the community park. They're not going to, I mean, by the way, that is timeline because

[6:56] then you know, a lot of people are, I think they have opened and now at least you can get

[7:00] the walk they have opened and now at least you can get the walk away from them.

[7:03] We're not in the whole parking lot, some of it is still accessible, we're just doing.

[7:09] When the school owned it, they must have did some work on part of it and not another part

[7:15] of it, because the eastern portion closes to where the community garden is, and further

[7:22] the rest section is the worst.

[7:25] The western section, western half, if you would,

[7:28] is a lot better.

[7:30] So, I can't remember if we milled everything even out

[7:34] because the top, the western section

[7:36] just more or less gets milled and filled.

[7:39] The other section, we're rebuilding.

[7:41] But they're still able to have access

[7:44] and there I believe, even if they may be driving

[7:47] on some stone.

[7:49] But it's gonna get based out, I think, Friday.

[7:52] Okay. So it should generally be usable?

[7:55] Yeah, because obviously it's been a big issue.

[7:58] We all know a big issue that, you know, the people aren't getting access to the things.

[8:03] And now we open up the football and Mr. Gersick?

[8:08] Yeah. I mean, the northern parking lot of the parts is done.

[8:11] So people have full access to that parking lot also.

[8:14] Right. One off of ports, but they can walk.

[8:16] They still have to walk all the way around.

[8:18] No, no, no. We open up the fence right there.

[8:21] they can cut right through by the pickleball courts and then go all the way

[8:26] next to the tennis courts and access through that walking path. Okay. Okay. I just

[8:31] want to get to the room. And as far as the main parking lot while we're kind of on

[8:37] that topic, almost half if not more than half of the curb at the main parking lot

[8:43] if the community park got installed today. Okay. Any idea when that's going to be

[8:50] I would think by the end of August, we should be done with paving for sure, like I am sorry, but I have never seen a parking lot take that long to be built.

[9:05] Well, it's not necessarily the paving of the parking lot. It's the contractor had to go back and redo all the storm sewer in the parking lot because they made some changes to the structures and the pipe that we found out about.

[9:20] Midway, so all of the more or less the contractor had to come back in and is redoing all of the storm soar

[9:27] Because they didn't do them how we had held the specific. That's correct. Yep

[9:32] Okay, so they didn't file the plans. They did not. That's great. Okay

[9:36] All right, that's not you that's that matter you

[9:42] Okay, and so I know John you and I spoke about the

[9:46] but left turn, we're going to add on some and so the thinking is is probably, even though

[9:52] Dennis did bring up that they were checking, I guess the storm's over there.

[9:55] You plan wise, the city is this plan wise, the city, I'm ready to bid it, unfortunately

[10:04] through my work with Dennis and the work that he did, because I had him pothole a lot of

[10:12] stuff pot holder where the gas was and I unfortunately I think there's we're going to have some

[10:18] conflicts with the gas line. Not the whole gas line but where I need to move the drains for the

[10:27] widening the gas there's not it's just there's not a lot of these the storm sewer is very shallow

[10:32] there and so is obviously the gas is right around that same elevation and so to move the storm sewer

[10:41] where I need to move it. I need to have the gas line lowered in those locations so that

[10:45] I can punch the strong sewer through. So I'm probably on and bridges timeline for that

[10:52] so that may push this till springtime. All right, but no, we don't want to deal with any more

[10:56] gas. Yeah. So in the other priority ones, the solid road retaining wall, what's the status of that?

[11:02] Still, we're just getting final plans. Oh, they gave us final plans. I had a few more comments

[11:08] from the consultant. And then we just need to get right of entries from the property owners,

[11:12] and then we can still bid that. The only issue there we may run into is because we specify

[11:19] that all the block we want them to be dipped in sealer before they're installed. As long as we don't

[11:25] run into some type of insurance restraints with the sealer, we should be fine. Okay, perfect.

[11:30] All right, thank you, John. Okay, moving on to item number four, the 2024 annual sanitary

[11:36] and Storm Repair Program, contract 2024.14, final change order.

[11:41] This is the final change order for the 2024 annual Santerian Storm Repair Program,

[11:47] the original contract amount was 450,000 with a substantial completion date of February 20,

[11:53] 2025. We did have one change order that included for the dredging at the grant

[12:01] would golf course in the amount of $176,601.25. After that change order was approved, we didn't

[12:10] use all of the quantities. In the final contract value ended up being $30,652.64 and our substantial

[12:20] completion date was for this contract was November 15, 2024. Breakdown of the final contract

[12:27] In fact, the amount and the contractor evaluation are attached for the committee's consideration and the engineering department requests that legislation be prepared, proven the final change order for the 2024 annual San Theran Storm repair program to close out the contract amount in the amount of $303,652.64 and to revise the substantial completion date from February 28th to November 15th, 2024.

[12:59] Any questions for John?

[13:05] Yeah, because it was 2024 or so.

[13:09] Well, but it's good that it came in under what the originals are change orders.

[13:13] We thought it was going to move it up.

[13:16] I would like to see that.

[13:18] Okay, if there's no further questions on retain a motion.

[13:21] I'll make a motion to prepare legislation proving the change order for the 2024 annual sanitary and storm repair program contract 2024.

[13:29] 4.14, to close out the contract in the amount of $303,652 is $64, and revising the completion date from February 20, 2025 to November 15, 2024.

[13:43] Second.

[13:44] Okay, I have a motion and a second, any further discussion, roll call please.

[13:49] Mrs. Naney?

[13:50] Yes.

[13:50] Mr. Lobster?

[13:51] Yes.

[13:52] Okay, moving on to item number five, the 2025 annual sanitary and storm repair program.

[13:57] contract 2025.14 final change order.

[14:01] This is the final change order for the 2025 annual sanitary and storm repair

[14:07] program. The original contract amount was 450,000 with the original

[14:11] completion date of February 28, 2026. There were no change orders in that of

[14:17] the quantities were used. The final contract amount ended up being 146,626

[14:23] $36.33 a breakdown of the final contract amount and contract evaluation are attached for

[14:30] the committee's consideration and the engineering department request that the legislation

[14:34] be prepared, approving this final change order for the 2025 annual sanitary and storm repair

[14:39] program, to close out the contract in the amount of $146,626.33.

[14:46] Any questions for you, and I'll retain a motion.

[14:50] Make a motion to have legislation prepared

[14:53] approving the final change order for the 2025 annual sanitary and storm repair program contract 2020.

[15:00] 9.14 to close out the contract in the amount of $146,626, and 33 cents.

[15:10] Second. Okay, I have a motion in the second. Any further discussion, roll call, please. This is me. Yes. Mr. Lobster. Yes. Yes. Yes. Okay, moving on to item number six, the Miles Road Retaining Wall Project Contract 2019.18 final change order. This is the final change order for the Miles Road Retaining Wall Project.

[15:32] The original contract amount was $613,382 with the original substantial completion date of September 21, 2022.

[15:43] There was one change order that reduced the contract by $17,100.

[15:49] And as part of that change order, the original substantial completion date was revised from September 21, 2022 to December 14, 2022.

[15:59] After change order one was approved, we had an increase of the contract by $2,861.89

[16:06] due to the quantity adjustments.

[16:08] The final contract value is $599,143.89 with a revised substantial completion date of September

[16:16] 15, 2023.

[16:18] A breakdown of the final contract amounts attached to the committee's consideration.

[16:23] In the engineering department request, that legislation be prepared to prove in this final

[16:27] Now change order for the miles road retaining wall project to increase the increase and close out the contract in the amount of $599,143.89.

[16:37] And to revise the substantial completion date of the project from September 21st, 2022 to December 14, 2022.

[16:46] Any questions for John?

[16:49] You know I got questions.

[16:51] So still looks like you know what?

[16:53] with the white so I mean to spend this kind of money and I know it might be just

[16:59] aesthetics but when I drive by there and I see like the tearing the white and

[17:05] maybe there's nothing that can be done so I think maybe going forward like

[17:11] you're gonna be doing the one on Solon Road maybe we need to rethink how we're

[17:14] gonna do these because again the mess here you know I mean that wall is you know

[17:24] Obviously this is from 2022, but I did we ever and I know Dan was more than one involved in whether they were could do anything

[17:31] Did they ever try to do anything is there not you know?

[17:35] So I mean people see this that's it like I say a decent and I get like there was more to that project than just putting up

[17:42] You know the bricks that you know they were for that but for that amount of money and like I say when you drive by and it looks

[17:48] I'm sorry and

[17:50] look very nice and so I don't know if there's anything we can do and I don't

[17:56] know going forward because you have the same issue right here under the bridge

[18:00] here that does not look very nice and is that just the nature of that you can't

[18:06] do anything that's sometimes whatever that is that's bleeding out and

[18:11] discoloring it because you know this has been brought up a lot about the wall

[18:17] Yep. So with the miles road wall, part of the reason why there was a delay in closing this out was we were going back and forth with the

[18:29] contractor on some of the ceiling and the though of staining. It was determined that they had actually missed some ceiling, which they went back and completed in that process.

[18:43] was determined that some of the stuff that wasn't sealed wasn't included in the contract.

[18:51] And so what we did this spring is had a separate contractor come in and reseal the ones

[18:58] that weren't included and actually if you look at if you look at that wall, wherever there's

[19:05] a capstone joint, that's where most of the color white effervescent is crying up the wall.

[19:15] So that we had a contractor come out and reseal all of that so in my mind the wall should be completely sealed.

[19:25] This contractor's opinion was that over time that that white chalky stuff should dry out once the moisture is gone from it.

[19:34] Now, whether it will be able to be brushed off without affecting the color, we have to

[19:40] wait a little bit to see.

[19:44] But as of right now, now that the wall is all the joints are sealed, it's a matter

[19:49] of whether or not that the effervescence wants it to dry out if we can remove it or if we

[19:56] have to, well, it can be removed, but can it be removed without affecting the color, this

[20:03] thing.

[20:04] You want to pack the seal too?

[20:06] Yes.

[20:08] I mean, there's a part of me that doesn't want to accept this, but I don't know legally

[20:13] we can do that, but like I say, again, you know, this is what they were, we contracted

[20:18] them to do this and the product, you know, maybe it's built well and it's stable and all

[20:24] that good stuff, but you know, there's a part of me again, you know, should we be accepting

[20:29] should we be oh well okay it doesn't I can say it's not my money if it were my

[20:35] money then I would say but you know these are the taxpayers I mean we have to

[20:39] be saying you know what we're gonna accept and what we're not gonna accept right

[20:45] so I don't know how either Brian or Bob how you guys feel but and I don't know

[20:50] yeah I know that's not your end of town but if it's you know it's just the

[20:54] aesthetics you drive by, and it's like, oh, because that's what you can see.

[20:59] You know, you're not going to care, hey, they did a great job building it, and that's

[21:02] going to, you know, that will help people walk up there, that's going to be really safe

[21:05] for them now, and all that other stuff that you don't, you know, you would understand this.

[21:10] I understand it, but it's the visual of it, of you did not do, and it shouldn't have come

[21:19] out that way.

[21:20] I can say, I know this has been, you know, as I mentioned, part of a lot of the things

[21:28] where the crying as you refer to it is a joint between the capstones that unfortunately,

[21:36] we didn't have that being sealed in the contract, the city didn't, and then the contractor took

[21:43] it to task on it, so that's their thing because do you think that they knew that that was

[21:49] going to happen?

[21:50] I'm not sure about that, but they have said, hey, you might want to do this, they're

[21:54] going to make more money if they want to.

[21:55] But they are sealed now.

[21:57] Yeah, I guess better late than never.

[21:59] Okay, you know, if we learn something from it, I don't want to try to throw anybody under

[22:03] the bus, but again, it's just, it's just the optics of it.

[22:06] It's like, wait a minute and you spend how much, and it looks like this, because nobody

[22:12] cares how well built it is underneath or along this side, they don't care.

[22:18] And I understand that look sort of like this one with the that I call like the crime wall

[22:28] Yeah, that one fell off and what is the the John what's the life of that do you think of that wall a on miles?

[22:38] Oh, I think it should be there for decades. Oh, okay. Yeah, I mean

[22:43] I mean, the colouring and staining needs to be maintained, you know, pressure wash and

[22:50] sealed, and maybe the colour needs to be redone there, you know, every so often, but structurally.

[22:56] So do you think there is a wrong sound?

[22:57] We can do, like, to colour it so it won't stick to everything.

[23:01] Okay.

[23:01] Yeah.

[23:03] Well, then that's probably...

[23:04] I mean, all of that effervescence, like I said, once it's dried out, it's a matter of

[23:08] whether we can scrape it off or brush it off

[23:12] without affecting the stain.

[23:15] If he can't do that,

[23:16] the whole thing's gonna have to be repressure wash

[23:19] and restained to get rid of the crying.

[23:23] The crying.

[23:24] Yeah, these crying walls are killing me.

[23:27] So like I say, I don't,

[23:29] but I had to speak up on this

[23:30] because we have been,

[23:33] this committee for years at like,

[23:34] wait a minute, what are they gonna do?

[23:36] And are they gonna,

[23:36] I mean this happened pretty quickly

[23:37] after they got it done, we're all of a sudden you start seeing the crying and you know,

[23:43] like I say, I don't want to hold up, you know, paying these people, but you know, I think,

[23:51] you know, and like with anything, you know, I say, say, live and learn. So, you know, we

[23:54] know now, you know, we're do this again, like on Solon Road, make sure that's in the contract,

[23:59] make sure that, you know, everything is sealed and everything is the wall on Solon Road

[24:04] What is a different production than that one, so we won't have those similar issues.

[24:10] All right.

[24:12] Okay.

[24:12] Well, I don't know if you guys have any comments or we'll just do a motion and you did good.

[24:19] Yeah.

[24:20] I got it.

[24:22] I'll make a motion to prepare legislation proving the final change order to the miles road retaining wall project contract 2019.18 to increase and close out the contract in the amount of $599,000.

[24:34] $143.89 and to revise this substantial completion date from September 21st, 2022 to December 14th, 2022.

[24:45] Second.

[24:46] Okay, I have a motion and a second. Any further discussion?

[24:50] Roll call please.

[24:51] Mrs. Maney.

[24:52] Yes.

[24:54] Mr. Longshare.

[24:55] Yes.

[24:56] Mr. Simmons.

[24:57] Yes.

[24:58] Moving on to item number seven, citywide traffic signal timing evaluation.

[25:06] So the last time the city's traffic signal system was re-timed was in 2013 at the conclusion

[25:12] of our citywide traffic signal project.

[25:15] And the engineering department is proposing to have the entire traffic signal system re-timed

[25:23] and we have a proposal from GPD in the amount of $147,950 in accordance with our traffic

[25:31] the engineering services contract and we're requesting that legislation be prepared authorizing the mayor in the engineering department to proceed with the citywide traffic signal timing evaluation with GPD in the not to exceed amount of $147,950 and execute all paperwork and furtherance of said work in accordance with our traffic engineering services contract.

[25:56] All right.

[25:59] Any questions for Johnny?

[26:01] And this doesn't incorporate all of our signals, which is 43 signals.

[26:06] And this was all in our budget?

[26:09] Yeah, it would be part of our, in our, back to our priority three.

[26:15] So we had budgeted $750,000 for our design services or 700,000 for design services.

[26:23] And today we've only spent less than 200.

[26:25] So we have plenty of money in that fund.

[26:27] Yeah, I mean, I think it's needed. You and I talked on that still that light on

[26:34] paint bridge. I believe in clinic there. Yeah. It's going off when nobody's coming out of it.

[26:40] I guess my other question too. It seems like in some of them still when it's like

[26:43] rainy or foggy, they flip to the will they look into that or that has to do with

[26:51] our cameras. We still have some older cameras out there in the system and we're

[26:55] continuously upgrading those either individually or through projects so with that issue is being addressed slowly.

[27:05] Thank you.

[27:06] Okay, there's no further questions on our chain of motion.

[27:09] Okay, I'll make a motion to have legislation prepared authorizing the mayor and the engineering department to proceed with the citywide traffic signal timing evaluation with GPD in the not-to-excite amount of $147,950.

[27:23] $1.00.

[27:25] Second.

[27:25] Okay.

[27:26] I have a motion and a second.

[27:27] Any further discussion?

[27:29] No.

[27:29] Roll call, please.

[27:30] Mrs. Meany?

[27:31] Yes.

[27:32] Mr. Lambshire?

[27:32] Yes.

[27:33] Mr. Simmons.

[27:33] Yes.

[27:34] Hopefully I won't sneeze.

[27:36] I feel one coming.

[27:38] Item number eight.

[27:39] Reconfiguration of U.S. 422.

[27:41] Harper Road interchange.

[27:44] Contract 2019.

[27:47] Excuse me.

[27:47] But if you have that coming, dot 2, 3, PID 113, 889, approval of ODOT Final Resolution,

[27:56] contract, fiscal officers certificate, excuse me, invoice and escrow agreement.

[28:04] John?

[28:05] Okay.

[28:06] So as the committee is aware, we recently approved the amended LP agreement that incorporated

[28:14] the additional $2 million grant funding for the year mark, and as I had mentioned at previous

[28:22] meetings, all of this additional paperwork would be coming, which includes the final resolution,

[28:29] final fiscal officer certificate contract invoice and escrow agreement for the US 422 Harper

[28:37] road interchange project. The invoice amount for the base bid items is $2,187,390 and that's

[28:48] based on the state engineer's estimate and our consultant's estimate. The project also includes

[28:54] two alternates. One is to install upgraded storm sewer drainage pipe on the project as well as

[29:01] Alternate 2 is for an upgraded detection cameras for our traffic signal systems.

[29:08] We're estimating those alternates at $65,000.

[29:12] That's not included in the invoice amount.

[29:17] And then if approved, all these items need to be returned no later than Tuesday, October 6,

[29:24] 2026 in order to meet the sale date of October 22nd, 2026.

[29:31] And with that, the engineering department requests that legislation be prepared, approved

[29:35] in this final resolution, fiscal officer certificate, contract, invoice and escrow agreement,

[29:41] and authorize the mayor and his authorized agent to execute documents under emergency in

[29:47] order to return the documents to od out by October 6026.

[29:50] Any

[29:54] questions for John?

[29:57] Turn real quick on the end voice.

[30:00] So the contract amount they have is like almost 1.5 million and then ODOT engineering amount is $6.91. So we're paying. Yeah, we're paying for their inspection services. That's all for there. That's seven. That's all included in in there. Okay. And we have to put it all in that bank account for them, right? Put it all in the escrow account for it. Yeah.

[30:28] And I'll just show you from. If I get the

[30:31] the document cameras. So more or less, you know, we added $2 million correct to the overall

[30:39] grant money. So this,

[30:44] so remember, this was, this is the third time this will be approved.

[30:49] So this, this document here was the second time, and you can see what our invoice amount

[30:54] was. Right. Almost, almost 4 million. And now it's this or just over 2 million. So including

[31:03] Getting a little bit of inflation for the engineer's estimate, you can see the difference

[31:09] is approximately the difference of the grant money that we are adding $2 million.

[31:15] And just how much should we pay to do a row road?

[31:18] I want people to know that.

[31:20] Well, last year we, what was that?

[31:23] This section between the phase one of a row road complete reconstruction has like $14 million.

[31:33] Thank you.

[31:34] Okay. I just think that's important for people to have that in their,

[31:41] I guess I was ready

[31:43] to, my attitude was when it didn't go the last time, which is to walk away, I think this

[31:48] is a great project. I think this is going to be a really, really great project for so many

[31:52] reasons, not just the safety, the ability for these people to get in and out, all these

[31:59] businesses that pay us a lot of money. You know, it's going to make their lives a lot better.

[32:06] I think we owe something to them, you know, to talk about the trail, which now has happened.

[32:11] That's the end right there.

[32:13] We had no way to access.

[32:16] Now we'll have sidewalks.

[32:17] Well, for me, it's just a whole...

[32:20] Yeah, with this project, we are installing a huge connection piece for pedestrian accommodations

[32:26] being that we'll have a trail and sidewalk through this area to connect kind of north-soul and to south-soul.

[32:34] and ultimately the plan is it would be to connect it to the, what will be called the headwaters trail and then ultimately make that connection north a parper road to the metro parks.

[32:47] So this is, when you talk about connectivity for our trail system, this big, this piece of it is pretty important.

[32:55] speak. And so many people in those businesses who do live in

[32:58] Seoul and would you know they would love to be able to ride their

[33:01] bikes to work and they can't that's just not you can't do that

[33:04] can't try to get through that intersection without probably

[33:08] dying. So I'm sure in some grumbling the twinsvers might be doing

[33:12] a diverging diamond as well. No, I want us to be first. We're

[33:15] going to be first. But do you do anything about that? Well, I know

[33:19] that they the city twinsburg headhead plans to do one

[33:23] previously. And then I think down by 480 or at the end of the year, but I don't know exactly

[33:34] the reasons why it never moved forward. But I had heard that they had had some plans to do it,

[33:40] but that never did move forward.

[33:44] I'm excited about this. Like I say, it's my ward. It's something that I

[33:47] I think you don't, you know, checks so, so many boxes.

[33:52] And I just have to hope that the bid's coming good.

[33:55] Yeah, that's yeah.

[33:56] Yeah, I mean, I'm not thrilled that we have to give them the money upfront,

[34:00] but that's how they work.

[34:03] That's there, you know.

[34:05] We're giving them $2 million less.

[34:08] Yeah, but yeah.

[34:10] Thankfully, thanks to you, John.

[34:12] And I guess I'll give the mayor a little credit for getting the last chunk of money.

[34:17] You know, you went out there and you sold it, and so, you know, a huge kudos to you for getting us the money that we got.

[34:25] Thank you.

[34:25] So I do thank you for that.

[34:27] So there's no other questions.

[34:28] I'll retain a moment.

[34:29] I'll make a motion to prepare legislation, approving the final resolution of the fiscal officer's certificate contract, invoice an escrow agreement and to authorize the mayor or as authorized agent to execute said documents under emergency.

[34:43] Second.

[34:43] Okay, I have a motion and a second, any further discussion?

[34:47] Roll call, please.

[34:48] Mrs. Ney?

[34:48] Yes.

[34:49] Mr. Lobster?

[34:50] Yes.

[34:52] Thank you, John.

[34:53] Thank you, John.

[34:53] Moving on to projects and reports, item number nine, the Engineering Department's Study Design

[34:59] Report.

[35:00] So the committee has my report, and I can address any questions here.

[35:04] Anybody have any questions for journalists?

[35:08] Okay, thanks, John.

[35:10] Moving on to item number 10, the construction report.

[35:12] Hey, Rick. How's it going? Committee has my report. I can answer any questions.

[35:20] I'm sure everybody is aware of and Rick, I just want to publicly really thank you.

[35:25] You have with all the craziness that I'm sure many of you have heard and I'm not sure if really

[35:30] any big watches these meetings but and I will express this at the council meeting where we might

[35:34] get a few more bites with all the kind of chaos and scaryness that would happen

[35:39] and last week on Miles Road with them hitting the gas lines.

[35:45] You have been great.

[35:46] You've communicated really well with me,

[35:48] and I just want to thank you personally.

[35:50] I do, and I know the rest of us too.

[35:53] From really thank you for, it was scary.

[35:56] It was, you know, pretty crazy.

[36:00] So I just want to just put that out there, and thank you.

[36:04] And just, I heads up right now, the project was shut down

[36:08] unless Thursday by us, by orange, by, I guess,

[36:13] the emberage and the contractor.

[36:16] And if I'm saying anything wrong, Mr. Gerstekord, or Mr. Bush,

[36:20] you can chime in because we were all at that meeting.

[36:23] So just so residents know until emberage is coming out,

[36:26] there were abandoned gas lines from former businesses that were there

[36:30] that were never on any plans.

[36:32] I also want to really stress to the public that this is not on the contractor.

[36:37] you can only go and Brian can verify this. I a little bit because I grew up in a construction

[36:43] family. If you you can only go by your plans and if something is not on those plans, that's

[36:50] not your fault if you hit them. Correct.

[36:55] So I just think you know we're working with it we realize

[36:58] and believe me that was a scary situation a couple of times when I walked out of my house to be able

[37:04] When you smell gas in the air and especially with what happened out in

[37:08] Twinsburg, you know, this has been really a difficult thing for the businesses

[37:14] that are there and especially for the residents. I've had residents, you know,

[37:19] calling and emailing me, you know, they're scared. I'm scared too. I will

[37:23] scare for them, for everybody involved, for everybody who's working on the

[37:27] project. So we'll hope that Embridge can locate. I think the one caveat and the

[37:32] one thing that we do have to say is we cannot give you 100% guarantee that they might not

[37:39] hit something again. And I don't know how I want this project to go. I think it's an

[37:44] important project because then you're talking about water and we need to fix that water line.

[37:50] We need to get that that replaced. So I'm willing, you know, and I think now the contractor

[37:56] is going to be extra. They were at the meeting. I think, I mean, the man who owns the company

[38:03] I believe was there, correct. So, you know, they're taking this very seriously. They want

[38:09] to protect their workers too. They want to protect the people that live around that area.

[38:15] So I just, you know, it was beyond, like I say, scary and unfortunate, but I think we came

[38:24] up with the plan you know we can only put it back on embridge and say okay can you go

[38:30] out and try to locate where these lines because they were not on the plans is that correct?

[38:36] That's correct yes so by all accounts it seems like they're doing their due diligence

[38:42] up there they've had quite the showing of force with ground penetrating radar several different

[38:48] utility marking companies that I've never even seen or heard of before they really brought

[38:53] out in the forces in the days after that to mark them.

[38:58] Now they have to go and uncover what they're

[39:01] deeming anomalies per an ember representative yesterday.

[39:07] I was told that they had identified 11,

[39:11] and only two of those were actually gas lines.

[39:14] So they're being very proactive in digging up

[39:16] anything that they're not sure about.

[39:20] So we're hoping to give a little bit of a summary

[39:23] and some type of a report assembled from Enbridge as to their whole findings in the area in the next few days before terrorist proceeds.

[39:33] I'd also like to acknowledge the safety forces in this and how they've responded to everything, learned a lot about what they do in those situations to determine what needs shut down and the electric they get shut down as a result of this.

[39:46] So they're well aware of the problem

[39:49] and they're responding quickly when there's an issue.

[39:51] Hopefully we get through it without any more.

[39:53] Yeah, why isn't that for sure?

[39:54] I think we, after the first one, we were smooth sailing

[39:58] and unfortunately, but yeah, also the safety,

[40:01] I mean, I would think we all know how blessed we are

[40:04] with our police and fire.

[40:05] But, you know, Courtney was texting me like within five

[40:09] or of when, okay, they hit one, oh no,

[40:11] the next day, oh, they hit it.

[40:13] And they had hazmat people down there

[40:15] because some of the businesses,

[40:16] They had gas in their in their buildings and that is beyond scary and to see the response I mean they wouldn't let me go up there, but I know from you guys being up there, I mean they were, they were there and they were making sure everybody was safe.

[40:32] So yeah, just to go along with the same thing I've been getting calls and emails from residents.

[40:39] I think on spring side they're starting to do the boring for anything AT&T's up there

[40:45] doing the fiber optic stuff up there.

[40:48] Everybody's extremely nervous.

[40:50] I don't know how we can put their minds at ease because that's what caused the twins

[40:57] work.

[40:57] Think if I remember correctly, wasn't it?

[40:59] Yes.

[41:00] Yeah.

[41:01] So everybody's very much aware of what happened down there and they're all extremely nervous

[41:07] about it.

[41:09] So I think I can almost as I think we can do except, you know, hopefully the things

[41:13] are marked like this will be marked and they don't have any problems but I just want

[41:16] to make a comment.

[41:18] Yeah, because those guys, they were in my neighborhood last year, oh my, I want to go

[41:22] into that for the rest of your people.

[41:23] I did talk to chief tell us just so you know, way back after the twinsburg because they

[41:28] were, I know they're in your ward, they're in my ward, like I said, he assured me that

[41:35] he did not.

[41:35] He said it was a little different about what they were doing in Twinsburg again and you guys contriving it

[41:40] He felt it was a little different. What they were doing and what these guys are doing with

[41:45] Doing the five rock test. They completed the work on Arthur and got it done and did it

[41:51] Then again, that was in the 80s. Yeah, it's just the app. They'll be a little bit more tight. Oh, yeah

[41:57] They're still referred.

[42:00] Okay.

[42:00] But terrorists is a really good contractor.

[42:03] So I mean, they did public square for us with every utility known to man running through

[42:07] the middle of public square, including all the city's main fiber optics for the entire city

[42:12] and they didn't hit a thing.

[42:14] So they do a lot of work for utilities.

[42:17] Yeah.

[42:17] They do a really good job.

[42:19] The contractors have been publicly taking some eat.

[42:21] And I have always been certainly when any of my residents have tried to, you know, blame

[42:26] them or point out, you know, I shut them down right away because this is not the case at all.

[42:33] So, okay, so Rick, and you're doing good with your supplemental inspection services and

[42:41] yep, emergency road repairs. You got enough money, huh? Yep.

[42:47] That's good. Okay, any other questions for Rick? Okay, thanks, and thank you again, Rick.

[42:52] Okay, moving out to item 11, let's do a division report and anything more to add, Dennis.

[42:58] No, wait a little bit of invoices.

[43:00] What's that?

[43:01] I'm waiting it.

[43:04] Wait, now some invoices from, okay, Ferris right now, right now we're at $396,981.88,

[43:12] but I think as I get eaten up here pretty quick, so okay, if they're doing good, any questions

[43:18] for Dennis?

[43:19] Okay, thank you.

[43:20] And then the item 12 is the water reclamation report.

[43:28] Yes.

[43:29] Good evening, everybody.

[43:31] Thank you.

[43:34] Not a whole lot to add from what we have on our report, other than continuing to train

[43:40] our managers, new managers, we're still interviewing for open positions.

[43:48] When I get the time to do that.

[43:52] Commissioner Dersick said he informed you of the catastrophic failure we had on our

[43:58] air-ration system piping.

[44:00] So we're still waiting for some parts to come in for that to get that system completely

[44:06] back online.

[44:07] So we're still operating half the plant.

[44:10] The good thing is that we're able to maintain compliance.

[44:13] The plants actually doing really well, surprisingly, considering it's been about a month now.

[44:19] But we did utilize the city's emergency contract for that repair.

[44:23] Terrace construction came out and did the work.

[44:26] They're a really nice job.

[44:27] I tell you what, they were really awesome to work with.

[44:31] So the whole crew there was amazing when they came out and they jumped on it right away.

[44:36] Got it taken care of their portion of it.

[44:38] Unfortunately, I got to wait for the parts to come in for the airheader, but they did a really

[44:44] nice job getting that together.

[44:45] So we had a discussion with Tanita today, our finance director, because Bill and John had asked about, you know, how is there a way that we can reimburse the amount?

[45:00] That's going to be paid out of that contract. So it sounds like we're directly going to pay that out. So once we get the proposal from, or the cost from terrorists to do that work, we're just going to generate a PO and take care of it that way. So that way, nothing's taken actually taken out of that budget. So what do you think? We're estimating 15 to 20,000 for that particular work. Hopefully we're in the ballpark.

[45:27] Okay, but it worked out really well and they did a really nice job taking care of that for us.

[45:36] Okay, and again, Paul from the committee, we want to express our condolences.

[45:40] Thank you.

[45:41] Thank you.

[45:42] Thank you, sister.

[45:43] Okay, moving on to item 13, the service department monthly report.

[45:49] I got Dennis.

[45:51] I believe the committee has Mark's report.

[45:54] I'll try and answer anything at this time.

[45:58] Then, real quick, Dennis, it's a sidewalk issue, which I know is, and I had a resident

[46:03] who said they, I guess, filled something out, it's serviced, you know, through your

[46:07] portal or whatever, about a bad sidewalk.

[46:10] I mean, again, probably a subject at some point we need to discuss how we're going to go forward

[46:16] with this.

[46:19] I mean, what's the likelihood in, do you, I mean, it's too late this year, is that correct?

[46:23] I mean, you're not planning on trying to or if you're referring to that side walk on Louise already gave it to Rick

[46:30] And it's going to be addressed. No, no, this is Elm Hill. I don't know. Same thing is have them. There's an there's an online porthole on it on the

[46:37] City website and if it's not just get the address and forward, it's us and we'll have somebody look at it. Okay, he said it's up close. So, you know, kids for bus and it looks. He sent pictures. Okay, I'll just

[46:49] for that to you.

[46:51] That's fine.

[46:52] Okay.

[46:52] I also want to let the committee know that I believe that with brush collection there

[46:57] are almost caught back up again, but we have picked up twice the amount of brush tonnage-wise

[47:03] this year at this time compared to last year at this time.

[47:06] So it's excessive the amount of brush that we've picked up, or finally within about two and

[47:11] a half weeks of being completely caught back up again.

[47:15] And what's the status of the letter that the administration is planning on?

[47:18] I assume you're still planning on sending something.

[47:20] Yeah, when mayor's assistant gets back in, we'll get that sent out.

[47:24] Perfect.

[47:25] Okay.

[47:26] Any questions, Rayder?

[47:28] Dennis or Bill, as far as anything was service?

[47:31] Okay.

[47:31] We have no correspondence on our chain of motion to adjourn.

[47:34] So moved.

[47:35] Second.

[47:35] Okay.

[47:35] I have a motion.

[47:36] Second roll, please.

[47:37] Yes.

[47:38] Yes.

[47:38] Yes, yes, yes

Public Works - Aug 05 2026

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