[0:00] Three minutes, and time limits will be strictly enforced. Guidelines are posted on the city's website and on the meeting agenda. Please join me in a salute to the flag.

[0:13] I pledge allegiance to the flag of the United States of America and to the public for which it stands, one nation, under God, invisible, but liberty and genesis for all.

[0:27] Thank you. Recording officer, maybe please have the roll call.

[0:34] Chair Wong. Here.

[0:36] Vice Chair Jutta Konda, Board Member Cheng, Board Member Hu,

[0:46] so we have three present with two absent.

[0:49] For the recreation, we have Chair Kesting, we have Commissioner Brahmon,

[0:56] Commissioner Gatani, we have three present with two absent.

[1:01] Thank you. So we'll move on to presentations. Our first presentation is 24-0028,

[1:06] May and Library Project update phase two presentation.

[1:11] There is. Thank you guys for meeting with us tonight.

[1:15] Just quick introductions. My name is Alison Boyer.

[1:18] I am the assistant city engineer for the public works department.

[1:22] Also here from the city, we have Michelle,

[1:25] who's our director of library and recreational services,

[1:28] as well as demon who is our superintendent of recreation.

[1:35] get it one time. And then also we have our consultants here who are helping us with this library project

[1:40] and we have David Schnee and Andrea Gifford in the back and they'll help with the presentation.

[1:48] So quick project update for you. Sorry.

[1:54] Sorry. I should have planned a little better.

[1:58] Sorry, quick introductions, and then project update.

[2:03] We are currently in our round two of community engagement.

[2:06] We previously came to you guys in our round one.

[2:10] We're doing our brief need study and identifying what was the wants from the community.

[2:14] We're in our round two where that will go here through the end of this month.

[2:19] We're here on three, four, which you see in the red box down there.

[2:24] We're in the process of doing our conceptual design and identifying our options.

[2:28] We will go to Council for a study session in April, and then we'll start our round three.

[2:34] We'll kind of hone in on what exactly the public is looking for in our options.

[2:40] We'll come back to another joint commission board meeting on March 15th, and then we'll do

[2:54] alternative is as well as decide if they're going to direct staff to proceed with pulling ballot

[3:00] language. I'm sorry, we will have the polling results and they'll give us direction for ballot

[3:04] language. And then on June, in June, if they will make the determination if they want to proceed

[3:12] with putting it on the ballot.

[3:16] So with that, I'm going to pass it off to Andrea. Sorry.

[3:30] There we go.

[3:30] All right. Good evening. I'm pleased to present to you this evening the round one community

[3:38] round one results. As you recall, we had gone out to the community and reached a significant

[3:44] number of community members and asked them to prioritize a number of programs and services

[3:49] that would be possible as part of the renovation or new library. And tonight we'll share those

[3:57] results with you. The top five are what we call our high priorities heard from the community or

[4:02] listed up on the screen here. Children's exploration and discovery, a fair amount of good support

[4:08] for arts and crafts programs, as well as makerspace programs, making sure that we have adequate space

[4:14] for events and presentation, as well as continuing the after-hour book pickup and drop-off.

[4:22] As we move to the next slide, you can see the communities top six through 10, what we call

[4:28] our medium priority programs and services.

[4:31] These include recreation programs and services, a flexible community room, making sure that

[4:37] the library highlights multicultural programs as well as the world language collections, providing

[4:43] space for local art within the community to display, as well as complementing the interior

[4:50] library with some lovely outdoor reading spaces.

[4:55] The next slide here rounds out the other programs and services that were part of the survey.

[5:01] These were still important to the community but didn't quite make the top 10.

[5:05] We will make sure that these programs and services still can be accomplished while they

[5:09] may not have dedicated space to them.

[5:12] As you know, we'll be designing the library for flexibility and these types of programs and

[5:16] services would still be able to be accomplished in the flexible meeting rooms, program spaces

[5:21] and event spaces, and as well as the library being able to create pop-up space for these types

[5:27] of programs and services. So while they're still important to the community, we want to make sure

[5:32] that the library is flexible enough to accommodate these types of programs in the future.

[5:39] And so as we gathered all of the priorities for the programs and services of the community,

[5:44] we were working with library staff to help create a library program.

[5:49] Here you can see the six different categories of public spaces that we're talking about.

[5:54] Browsing, which is basic, which entails new and popular materials as well as the world language collection as and cultural connection kind of place.

[6:04] highlighting children's and tween program space, teen, dedicated teen space, continuing the adult programs and services materials there, creating space for meetings, studying and flexible meeting space.

[6:20] And then a new category that the library currently has is a make or create space.

[6:25] And so the bars on the right indicate, in the first bar you can see what the proportion

[6:30] of space dedicated to each of those different types of programs and services are in today's

[6:36] 60,000 square foot library, the predominant space being dedicated to adult programs and services.

[6:42] Then the bars on the right are the three different options that we've been tasked to work through.

[6:49] The first option being renovation and addition, 120,000 square feet, and how space would be

[6:54] distributed based on those community priorities throughout the new program for the library.

[7:00] The library option two is an all-new library, very similar type of program.

[7:06] The small difference there is that the existing library has some unique existing conditions,

[7:12] the additional circulation and hallways that we'd have to factor in as, but in a new library,

[7:17] we'd be able to design the library a bit more efficiently within that program.

[7:21] And then the third option is the smaller reduced program that really accommodates the medium and

[7:28] high priorities, again, making sure we allow space for those other needs, but at a slightly reduced

[7:33] square footage. And you can see the distribution of spaces as we are from today and into the future,

[7:41] really focusing on enhancing space dedicated to childrens and tweens. That was one of the number

[7:46] high priorities that we heard from the community, increasing our meeting room space for events

[7:51] and performances, study space, and then you can see that new category we created for

[7:56] a maker and create spaces to really accommodate those art programs and maker space programs.

[8:05] In addition to increasing the program space, the library's graph footage, we will also make sure

[8:11] that the collection has space to grow. As the population grows, we want to make sure that the collection

[8:16] proportionally grows with the population. And so here you can see the slight difference between

[8:22] Option 1 and Option 2, as I mentioned, is just a little bit less efficiency in the renovation

[8:28] addition option as opposed to an all-new library, so there's a little bit of a reduction in shelving

[8:33] number of items there, and as we get to the smaller footprint of the option 3, the 96,000 all-new

[8:40] library, again, some limitations on the way that collection can grow with the highest percentage of

[8:47] growth being the hundred and twenty thousand square foot all new and

[8:54] so with that I'm going

[8:55] to hand it over to Michelle to talk about our community engagement round two.

[9:09] Okay, so as you know the most important thing that's really we've been focusing on is

[9:13] that public outreach to make sure that we really hear what the community wants and everything

[9:19] that Andrea mentioned you know has been straight from the surveys that we've received from

[9:24] the community whether it was online in person at the library at a kiosk you name it. So we've

[9:30] continued that here into phase two of community outreach and once again we've done some pop-up

[9:37] events at kiosks events like the farmers market as an example. We've also have

[9:46] these big boards at the library and the community center for people to you know very easily just

[9:52] put dots on what they think is their favorite. And then we have the kiosks as well at both

[9:58] library and the community center. It's been really important to us to get as much feedback as we

[10:04] can, as you can see, we've had our survey online now for about three weeks. It is also available

[10:10] in multiple languages, so we're really trying to reach the community as much as we can.

[10:20] These are just a few, or if this is not an exhaustive list, but these are some of the

[10:27] community organizations or groups that we have engaged with when asking for feedback in

[10:32] this phase two. And we'll get into what all that phase two looks like in a moment. But

[10:38] these are some of the organizations we've been really fortunate to get a good turnout

[10:42] from from the community on responding to the survey. The first round of surveys we had about

[10:48] 3,000 respondents right now and I'll show you my next slide, the numbers that we have.

[10:55] In addition to actual events, we also don't forget if have this available in the library

[11:02] where you know, hundreds and hundreds and hundreds of people are coming in every day and

[11:08] getting a chance to look at it and some people, you know, you'll talk to as you're moving through

[11:13] the library and say if you fill this out and they're like, oh yeah, I filled it out yesterday

[11:16] or I filled it out last week, which also gives you some idea on how frequently they're in the library as well.

[11:21] So, you know, generally most library patrons are coming in. If they're younger,

[11:27] they're probably coming in with their parents at least once a week or every two weeks for programs.

[11:31] But most people come in every three weeks because that's when their books are due.

[11:35] So you can kind of give them an opportunity for us to catch

[11:40] residents as they're coming in, especially by keeping this open for several weeks.

[11:43] next slide please.

[11:50] So one of the other points of outreach that we've done that's been successful is our email blast, the library has a really robust group of people that subscribe to our newsletter.

[12:01] It's well over 40,000 people, so we have hit as many of our newsletters within the city as we can.

[12:08] We're getting great click at click rates for people clicking on it.

[12:12] and we've also obviously engaged the schools as much as we can to to make sure that they're aware of the survey and get that feedbacks and so much of the feedback we've been getting has been children's and youth focused.

[12:27] That's why you saw when Andrea presented just the huge increase in space for those sections. Obviously this direct result of these surveys.

[12:37] And then, you know, I won't list every single thing on there, you can see it, but we really

[12:41] have tried to utilize as many city channels as we can, as well to push the surveys out.

[12:50] And just to give you a little bit on the diversity of geographic diversity of who's been filling

[12:56] out these surveys, here's a little breakdown by the zip code, and you can see the brown

[13:05] online over there is gives you an idea of the population in those areas that make up

[13:13] the city of Sunnyvale. The green line shows you the percentage of those populations that

[13:19] have filled out the survey. So when you think of 94087 and that green line there, 40% of

[13:35] of the survey respondents came from that zip code.

[13:38] So that's how you can interpret it.

[13:40] That 37% on the brown line there for 94087

[13:46] is about the percentage of residents in the community

[13:48] that come from that zip code.

[13:50] The green one is the percentage that filled

[13:53] and filled out the survey.

[13:57] I'm turning it back.

[14:00] Great, so, great to be back for both of the commissions here.

[14:06] Okay, there we go. Great to be back before you this evening, and to now present what's

[14:12] the main, begin the presentation on the subject, which is the main part of round two, which

[14:17] is the building site and parking options.

[14:21] So the survey that we have going out here, a

[14:25] great library needs to reflect and celebrate the values of the community. And before we begin

[14:30] the architecture we want to hear from the community, what are those values we want to get

[14:34] to sense about for them the architecture and for the site. So it's really appropriate

[14:37] that we have both the library and the parks and rec commissions out here today. So this

[14:42] is showing what we call design values here where we put images and key expressions and

[14:49] the results that we get in the distribution of that. The really wonderful results from

[14:54] about two-thirds in the library, the farmer's market, where Chair Kess-

[15:00] I saw that you came, and we had wonderful feedback there, and the online survey is there as well. And for any of you who have not yet done the survey, who might be listening in to this live or recorded, if you go to the library's homepage at the banner, is a direct link to that too. So that was flashed earlier, and we appreciate that. And so the results thus far are really wonderful.

[15:28] and our cities from clear directions and opportunities for us.

[15:33] So the top five results to date are the indoor outdoor connections.

[15:38] We can't beat being in this part of a beautiful climate, having park views, being part of

[15:45] the phase two of the Civic Center is wonderful, having natural materials, celebrating the beautiful

[15:49] landscape setting we're in, having a welcoming grand entrance, being just a place that people

[15:56] want to be drawn into. And also perhaps being a little bit original or iconic as well,

[16:01] people want to have something that perhaps will stand out as well. So those are wonderful

[16:06] feedback that we've got. And we'd like to hear from you that these reflect your values as well.

[16:12] So for especially for our Parks and Rec commissioners now we get specific and I think when we

[16:17] presented last time you were going to say well there aren't there great opportunities outside

[16:21] And, indeed, there are, because the beauty here is we're not just doing a tight-in-fill

[16:25] site.

[16:26] We're part of a whole civic center campus, phase two, is for sure going to complete the

[16:31] main civic plaza that connects City Hall to the library, so that's definitely in the

[16:36] works.

[16:36] And what other opportunities there are was what we were asking the community, and amongst

[16:40] all these choices, we are getting also strong clear indications.

[16:44] So, again, the first thing is people love to enjoy the climate and have places to read outdoors and we always need to be connected.

[16:54] So having a strong Wi-Fi there was part of what people really responded to.

[16:58] Having pathways to walk and stroll, perhaps jog, take a stroll or walk your dog.

[17:04] Any of those things are important. The library also does story walks, so these pathways can be really wonderful places to enjoy the landscape.

[17:11] An open meadow is one of the key characteristics and opportunities that we'll be showing you in a few slides a little bit later that can be created here, which is just a wonderful pastoral setting where you can enjoy the landscape and sit and picnic and do other things.

[17:26] The civic plaza outside city hall that goes across all of and that will be completed with the library is a wonderful community event space, a lot of great support for that.

[17:35] and then places for children to play.

[17:37] It works so complimentary to libraries.

[17:40] Andrea and I were just talking to another Bay Area Library system today

[17:45] and they were talking about having wonderful robust children's areas,

[17:48] which is a very big priority, as Andrea said, but having the outdoor space

[17:52] so the kids can get their energy out before coming into the library,

[17:56] they play area and the library go so well together.

[18:02] So now I'm going to turn it over to Allison who will get to show you how we're starting

[18:06] to assemble this together and the different options

[18:09] and how we are evaluating them against the city's success

[18:13] criteria.

[18:16] Yeah.

[18:16] So as David mentioned, we are taking all this input

[18:18] from the residents and also from library staff.

[18:22] And we're coming up with our three options,

[18:25] the renovation and addition.

[18:27] And then we also have a new.

[18:29] So we're going to kind of do a comparison here.

[18:32] But just to give you a quick overview,

[18:33] we've got an existing library with the addition.

[18:37] This will have potential underbuilding parking.

[18:41] It's got a space reserve for our future DPS,

[18:44] which is part of the master plan.

[18:46] New walkways, the community gardens.

[18:49] It changes the new entry for the libraries.

[18:52] It comes off of that civic plaza that just, you know,

[18:55] tried to use the space as much as possible outside.

[18:58] It does keep the original library entry point

[19:02] and the existing parking configuration, but it adds some new trails.

[19:07] So this is our layout for a existing and then an addition.

[19:13] And then we have a new library.

[19:16] So we have two versions of the library, but I'm just going to call it new for now.

[19:20] It's scaled up by size.

[19:23] But you'll notice here we also have a potential for an underground parking garage.

[19:27] We have also reserve space for a future DPS,

[19:30] as per the master plan, new walkways to the community gardens, new library entry directly

[19:35] across from city hall, more walkable space, it also includes that large children's playground.

[19:45] So the Civic Center master plan was adopted by council in 2018 as part of that master plan,

[19:51] council identified success criteria. So these are the report card that we are looking at everything

[20:00] back to. So you've got improving the quality of service, fiscal responsibility, accessible

[20:05] to all members, civic and community engagement, increasing usability of open space, and then

[20:10] to be leaders in sustainability.

[20:15] So quickly to compare, you know, a new, and then we're

[20:19] also going to compare that to an existing with an addition. So the library project will provide

[20:25] the best traditional and innovation to new spaces and improve user experience. This will be

[20:30] easier to do with a new library, you're able to create new functionalities and just

[20:35] connectivities in a new library versus using the existing footprint throughout.

[20:41] So those are the two comparisons there when we go against this rubric here.

[20:46] Then for fiscal responsibility, fiscal responsibility has a couple components to it, obviously the

[20:54] construction cost.

[20:55] If we're building a new library or renovating the existing, is there a temporary facility

[20:59] that needs to be constructed and considered through that process and then ongoing operational and maintenance costs.

[21:05] So just quickly here, if we were to do an addition to the library, we would probably have to do some sort of temporary facilities so that has an added cost.

[21:16] Whereas if we do a new library, we can keep the existing library functioning and then kind of do what we did here for City Hall.

[21:23] right, keep City Hall. We move in and then we demo the old and create the wonderful site around it.

[21:32] And then the fiscal responsibility of the ongoing operational costs. So as you can see here is just a

[21:39] rough assumption of where we would have staff and need to place folks for communicating with the public,

[21:47] just having eyes on what's happening in the library. As you know with the existing library,

[21:51] it's a little bit more segmented, so you need more touch points visibility, whereas if we do a

[21:57] new build, you have that option for increasing the sightlines, laying things out in a specific way

[22:03] that meet the needs of the community today.

[22:08] Accessibility, obviously, we're going to meet all the

[22:12] accessibility needs in both builds.

[22:17] Civic and community engagement, again, this would be

[22:20] highlighted in both projects, but with the new, you are able to open up to the plaza and just

[22:27] set things up and program spaces that let's us really highlight that indoor and outdoor spaces

[22:33] and just program the space the way it's needed today but also give us more flexibility for tomorrow.

[22:42] Increase the ability of open space. So as I think you guys are pretty well aware with the

[22:49] New Civic Center, we were able to increase the open space here to be six acres of open space.

[22:55] So that was one of the big things we want to consider as we move into this new library.

[23:00] North of Olive, we've got about four and a half acres of open space right now with this

[23:06] new building.

[23:08] If we were to do an addition to the existing library, we would keep about four and a half acres.

[23:14] It probably isn't as usable as you can tell.

[23:18] We eat up a lot of it with the new addition.

[23:20] We gain some back at the corner, but that's not where you're going to put a playground.

[23:24] So it is 4.5 acres, but it's just not as usable.

[23:29] Whereas on the new build, you can end up with almost 6.5 acres of open space and it's all

[23:36] together and it makes it a lot more programmable for how we want to lay things out.

[23:41] And then leaders in sustainability, we have the climate action playbook here at the city.

[23:49] We will, at a minimum, meet lead gold.

[23:52] That is what is set forth in there for any new city building.

[23:56] A, it would be, it is a possibility to be lead platinum net zero energy in a new build.

[24:04] We would not be able to achieve that gold if we were to do a renovation and an addition,

[24:10] just with the existing footprint of the building,

[24:13] and its current structure.

[24:17] So that was a lot.

[24:19] I'm trying to summarize it here for you.

[24:21] So you have the success criteria there on the left,

[24:26] a renovation and addition option versus a new option.

[24:29] So we've got improved quality of services,

[24:33] meets it for the existing.

[24:35] Obviously, anything will be better than what they have now.

[24:38] They'll have a bigger space.

[24:39] They'll be able to meet all the needs of the public,

[24:41] where as the new one kind of exceeds that with the ability to program the

[24:45] spaces and lay it out exactly how we need it today. Fiscaly responsible, there

[24:50] are higher operational costs and maintenance costs with a renovation in

[24:54] addition. There are slightly higher capital costs with an all-new construction.

[25:00] Accessibility, both will meet that. Civic and community engagement, again, we will

[25:05] hit the priorities that set forth by the community in that survey and then we're able to exceed

[25:12] that and just add more indoor outdoor space and community space in the new, with a new

[25:18] build. Increase the usability of open space. As you saw, the amount is the exact same with

[25:24] a renovation to the library in an addition. However, we are able to increase it by almost two

[25:29] acres with a new library. And then in leaders in sustainability, we will hit the lead

[25:35] gold requirement for both, but we have the option to meet lead platinum or net zero energy

[25:41] with a new build.

[25:45] So what comes next?

[25:48] So we're in the process of finishing up round two

[25:51] community engagement, that'll close in March 17. We'll take the information we get from

[25:57] you guys as well as the public and go to council for a study session on April 9th where we

[26:02] We will present all this.

[26:04] Then we will begin round three of community engagement on April 10th.

[26:10] We will then do another joint commission meeting with you on May 15th where we will

[26:14] review design options and we will be looking to you to come with a recommendation of a preferred

[26:19] option for council.

[26:21] We will take that to council in a workshop on May 21st and ask them to select a preferred

[26:27] alternative.

[26:28] At that point we will also be sharing them with them the polling data of where it looks

[26:33] like this is going to land with the public if it were to go to ballot and ask them to

[26:38] make the give us direction as staff to prepare ballot language for and how to move forward.

[26:45] So we think that is a lot of information but we are open to questions.

[26:51] Thank you so much for that, a lot of information, it's really exciting.

[26:55] Do any board members or commissioners have any comments or questions for staff?

[27:04] Wait, wait, Commissioner Vitani.

[27:08] Thank you so much.

[27:09] It's a lot of information and nice initiative and emphasis given on the library.

[27:14] I do have two questions.

[27:16] My first question is, I see that the information is collected using like the community surveys

[27:22] and all of the stuff.

[27:24] I've seen there is a location of adults as well as children and the teens is increased significantly.

[27:32] So what is other basis like based on that, this allocation is determined.

[27:37] For example, right, you know, for the children's and the teens, how many children's are like coming to the library?

[27:45] How much contents is like being like the used by the children's based on these metrics?

[27:51] How does that allocation is being determined just based on the survey or based on some statistical data?

[28:02] It's really a little bit of both.

[28:05] Definitely, we took into account a lot of what came through the survey.

[28:13] Everything that came through the survey, that's very important to us.

[28:16] But the other factor, that is the children's, the youth space at the existing library

[28:23] as you saw on that first chart was very small. It accounts for currently 11 percent of the

[28:30] building. The usage by children's, by the youth in Sunnyvale and the percentage of

[28:38] youth of the library is 65 percent youth services. So that 11 percent footprint that they have

[28:45] for 65 percent of the overall use of the library is not, is disconnected. That's why you

[28:52] see such a huge increase in the children's and teen spaces in all three options.

[28:59] I see. Yeah, so it's both good. Definitely. And my second question is, I haven't seen

[29:05] any things is mentioned about the content of the library material. I'll give the context.

[29:12] If I go into the library and if I wanted to browse some of the things because it's a world

[29:18] that is changing every day and the contents are really absolute. So there are a lot of contents

[29:24] that is sitting and occupying the library space which is absolute and people probably years

[29:30] or years they don't look in that one. So any form of like you initiate you to how do you basically

[29:37] like you know utilize those space digitize those contents or providing some kind of like the programs

[29:43] given an example that some kind of like the free online courses or like the

[29:50] technological rather than stacking the paperback technological for like a

[29:54] stuff which is constantly changing. Is there any thought process on that?

[30:01] So currently the last fiscal year, the library checked out about 1.5 million items. That was both in print and in e-book format. E-book's circulation for that last fiscal year is at about 15% and that has held steady for a couple of years. During the pandemic, the first pandemic year, that 2021.

[30:31] One, e-book usage was at about 20%, so it has dropped, and that is because we had access

[30:42] free access to a lot more e-book materials during that pandemic year that we don't anymore.

[30:48] So to your question, e-books are not the most popular way of delivering content to the community.

[30:57] it is still very much based in print format and that has a lot to do with 65% of the use being

[31:04] by children. You know they're wanting those board books, they want those picture books,

[31:09] they want those beginning readers that they can take and read in the night.

[31:16] We have a lot of materials in the library obviously you've seen them and gave you some numbers there

[31:23] We're at about 300,000 items.

[31:25] But we are also very careful on what we select.

[31:29] So items that do not check out very much

[31:32] don't spend their time on the shelf.

[31:35] We might put them back in the storage room.

[31:37] If they're old materials like old medical books,

[31:40] old legal books, old travel books,

[31:42] books that get dated, we remove from the system

[31:45] and we replace it with something new

[31:47] or something online that can provide the same information.

[31:56] So we do have to your question about online courses.

[31:59] We have plenty of resources that are in person in physical format

[32:05] and online to meet that need, whether it's an online course

[32:10] or training, taking a civil service test,

[32:15] taking a, you know, a mail carrier exam we have all of this online. Thank you. Thank you so much.

[32:23] Thank you. I'm doing any other board members or commissioners or questions for comments.

[32:32] Board member Jirikanga.

[32:36] Thank you for the intense presentation. I'm sure it took a lot of time to

[32:42] prepare that. I have just a clarifying question. This is about the activities which didn't

[32:51] make in top 10. So there was a mention that we still can accommodate that. So my question,

[33:00] my clarifying question is, so are we cutting down the space to these activities which didn't

[33:07] in top 10 or what is the compromise there? A little bit of both. Some of it is programming

[33:14] from an operational standpoint. If there's a conflict between if a children's space gets

[33:23] it or an adult's space gets it, that's something that Michelle and her team will get to work out

[33:29] through an operational standpoint. Some of the spaces did get smaller, but it would be things like

[33:34] maybe there's a monthly yoga class that in the larger we would be able to accommodate but in

[33:42] the smaller we would say would it go to the recreation center community center or yeah I think yeah

[33:51] just to build on what Allison was saying some of it isn't necessarily space some of it is program

[33:56] base so we might place a higher priority on something that was up the list and a lower priority on

[34:03] something that was lower on the list. So if, for instance, like Maker, and as Andrea said,

[34:10] Maker in create spaces was very high up on the list, right? So we looked at creating a space for

[34:16] that. If it was lower on the list, let's just say hypothetically, we could still offer some of

[34:21] those programs. We might just not create an entire room for it. So that's how we're looking at

[34:26] this is the types of spaces and the types of activities that were the top of mind for

[34:36] the residents are the ones that we carved out the most space for. The other ones, it

[34:41] doesn't mean they just go away. There are still people interested in them and they might

[34:45] be things that we're currently doing. We just might do it in a different way. But we,

[34:54] you

[34:54] know. So another, yeah, another example that is the resiliency center. We're not going

[35:00] to have a dedicated resiliency center space, but it will be a cooling center when it's hot

[35:05] out. And there's going to be power when the power goes out. So we'll still be built to

[35:09] have those things, but we're not going to have a, I don't think we ever would have just

[35:13] a room that's just cold. You know, we're going to, we're using the whole library, but we're

[35:18] taking what the public is saying and helping prioritize the space to meet the needs.

[35:23] Another example is the music in movies. You don't need a music in movie room all the time,

[35:29] but one of the spaces can be flexible. So if the library wants to host a movie night,

[35:33] there's a space for them to do that. It just wouldn't be there every Monday, Tuesday, Wednesday.

[35:39] So it's like a multi-purpose, it's flexible space. Yeah. Just another question, again,

[35:45] a clarifying question. So when we say unusable spaces for some of the options,

[35:50] can we elaborate on that? Why is that an unusable space? Like, it's for the options of

[35:59] renovation plus addition. Yeah.

[36:05] I think she's referring to the outside area.

[36:11] So I was specifically talking that corner of past story and olive. You're not going to create a

[36:19] playground right at that corner. It's still green space and you can set, you could read there,

[36:25] but you're not walking your dog through the trail. That's just that small corner.

[36:30] Good. It's taking up a little bit more that was parking and making it greener at that corner,

[36:36] but you're not creating a playground. You're not putting a walking path there. You're not

[36:43] doing an outdoor activity at that space. It's just that corner is green.

[36:49] And last one is when we are going with option one that renovation and addition, there was

[36:58] a picture there which says you're going to build a new temporary space.

[37:03] So if we are not touching the existing library and you're building around it, do we still

[37:09] need to make a temporary space for it?

[37:12] So if you're doing a renovation and addition, you will need some either to close the library

[37:20] or have a temporary.

[37:22] In order to meet the needs of the public and meet code requirements, ADA, seismic, all

[37:29] of the things that you would need in a renovation, you would have to get a majority of the library.

[37:36] So in doing that, we need to put the books in storage.

[37:39] It's just not something.

[37:40] You're not going to want the children running around in the construction zone.

[37:43] The bathrooms might be in the middle of a renovation.

[37:46] So there are times when that would, at a minimum, there are times when that would have

[37:50] to be closed and we would have to have the collection elsewhere.

[37:53] And so that's an added cost in that process.

[37:57] So that would be portable or it's so, there's different options, Michelle can elaborate more

[38:03] on it.

[38:04] But other communities have done portable, they've rented out space.

[38:08] You could use branch library, but again, that's not going to be as large.

[38:12] So, yeah, I mean, in my experience, when we did a renovation, we took over the gymnasium

[38:21] at one of the schools for about five months.

[38:24] They let us have it, and it was just a giant room.

[38:28] You know, there's lots of bookshelves in it.

[38:30] It wasn't ideal, but that was what we could do, and we could only put in a very small amount

[38:35] of the collection so we only took a high demand children's books. We didn't take anything else

[38:40] so everyone else was kind of out of luck but that was the only space available at that time.

[38:45] Now you know there might be more retail space available because some of the big retailers

[38:51] you know have closed up so we might be able to find something in a strip mall where we could use

[38:55] but then you really have to still take that building and bring it up to you know to be something we can

[39:01] use, you know, you need bathrooms, you need, you know, new flooring, you need to make

[39:07] sure there's air conditioning, all of these things.

[39:10] Thank you very much.

[39:13] Chair Kestin?

[39:21] There we go.

[39:22] Thank you so much.

[39:23] There's a great presentation.

[39:25] I really do appreciate the hard work that you put into it.

[39:28] Thank you so much, David, for remembering me at the market.

[39:31] I'd like to let you know that both of my sons voted in that as well.

[39:34] They were very excited about the idea of a kid's playground area in more outdoor space.

[39:43] So I'd also like to say, Michelle, you were saying that things that don't get checked

[39:46] out get off the shelves pretty quickly.

[39:49] That also like to say that things that do get checked out get off their shelves pretty

[39:52] quickly too.

[39:53] I can tell you for a fact that finding an adventure time graphic novel at the library is difficult

[39:59] to find, right?

[40:00] I mean, very popular.

[40:01] So the team collection is one of the most popular collection.

[40:04] So like anything we can do to add more square footage to our library is something we should

[40:09] be paying very close attention to.

[40:12] And with that, I would just like to say that under no circumstances would I think that

[40:17] adding only 60,000 square feet for the new library would be a good idea?

[40:23] The smaller footprint, I think is a very bad idea.

[40:28] If anything, I would say we need to be planning for the future.

[40:31] When's the next time we're going to build another library?

[40:34] I mean, we're all going to be dead.

[40:35] Every one of this room will be dead when we do something like that.

[40:38] So we need to be thinking far advanced into the future about what the needs for the city

[40:43] are going to be 50 years from now, 60 years from now, if we're going to see a return on the

[40:48] investment scene here.

[40:50] So I would say 120,000 square feet would be your minimum.

[40:53] We should be thinking higher and bigger than that.

[41:01] That's just sheer, that's just the math, right?

[41:06] It's good to see that we're thinking about the indoor and outdoor space concepts.

[41:11] It looks like those were the top three options that were requested from the design values, indoor outdoor connection,

[41:19] and park views and natural materials.

[41:22] I think the more that we think about those concepts as we move into the programming phase

[41:27] for this project, we will maximize the return on our investment.

[41:36] Can we talk briefly about how we can pierce the envelope of the building

[41:41] to blend what is indoors and blur what is outdoors into the space.

[41:49] I think one of the great things about this idea is that the more open new outdoor space we have access to,

[41:58] the more we're able to tap into the parks development fund.

[42:02] And I think that that's a very smart concept, very smart idea that we should be paying attention to.

[42:07] So to

[42:13] the one concept that you have, I think it's slide,

[42:20] we can go to slide 20.

[42:22] It shows the existing library in the new edition.

[42:25] I'm not sure who's doing the parking analysis of this, but if for some reason we were to

[42:31] stay with the existing library, it doesn't seem consistent that the option 2 and option 3,

[42:40] The parking needs for option two and option three are somehow consistent with what's going on at option one.

[42:47] I would say if we were going to do something like option one, then that entire bottom left hand side of parking should definitely be removed from the drawing.

[42:57] Just thinking forward what our needs were going to be, especially as we see transportation alternatives take over.

[43:07] the way that we move from point A to point B. The ability to create more outdoor space

[43:14] has to take precedent over where we're parking our car.

[43:20] It'd be great to hear more about what the renovation options are.

[43:26] If we're going to seriously discuss what renovations are going to be working in that line of work,

[43:31] I can tell you people say, oh, I want to keep this.

[43:34] And the contractor loves people who say that because you start off with the idea that

[43:40] oh, we're going to keep all these great things.

[43:43] And then you slowly but surely whittle away what it is you're going to be keeping until

[43:47] the only thing you have left is the one item you absolutely loved, which are going to be

[43:52] that vaulted ceiling right by the administration offices with those exposed wood columns,

[43:57] wood beams that are gorgeous, right?

[43:59] But that said we could totally rip that stuff right out and put it into a brand new building

[44:06] and keep the cultural items that are significant to us that are important to the city of Sonnyville

[44:13] and have that integrated into the future that we craft for ourselves.

[44:21] It's unfortunate that too often we lose part of our culture, our background as we move forward.

[44:28] But that being said, I'm not sure that, you know, the brick library is the one part of

[44:35] our culture that we want to hold on to, right?

[44:37] There's ways of keeping it, there's ways of holding on to it, there's ways of having

[44:40] it still with us.

[44:42] The ability to reuse and repurpose existing materials, which we see consistent here in

[44:47] this building, right?

[44:49] What is it, the tables?

[44:51] We're taking from the red woodgroves that used to occupy here.

[44:55] That's, I think, a pretty good idea.

[44:58] It's really great to see.

[45:00] One of the cultural items for our current state, still being seen on all three of these drawings. And that's the Charles Street Community Gardens. It's fantastic to see that those are staying put. I'm sure that everyone who uses those gardens would be very happy to see that that's still there.

[45:20] We talked briefly about slightly higher capital costs for new construction. It'd be good to have a better idea about what that actual delta is.

[45:29] especially when we start talking about going from lead to lead platinum, what the actual energy costs savings are going to be, especially over a long period of time, whether or not that is actually a net gain in costs for running a building and having a new construction building.

[45:55] The construction time, the details of proposed construction time would be fantastic to see.

[46:02] And I would say it's unfortunate that Vice Chair Mason isn't here, but with her in mind

[46:12] I would like to point out that, you know, I'm not speaking for her obviously, but I would

[46:19] like to point out something that she does bring up quite often.

[46:21] When we're gathering information from the survey, first off, you're doing a great job.

[46:28] Thank you so much for your hard work.

[46:29] Thank you so much for your efforts, but that being said, it'd be great to see what we can do to get more input from the area codes 9-4, excuse me, zip code 9-4-0-8-5, slide number 14, 9-4-0-8-5, and zip code 9-4-0-8-9.

[46:48] And it appears as though majority of the population that's giving the input is from a very specific

[46:55] section of town and be great to see more input from the north.

[46:59] I'm not sure how we do that, but it'd be great to see that.

[47:04] And I know that Commissioner Vice Chair Mason would want to find out more about how we can

[47:11] do that.

[47:12] And I think that will close my comments.

[47:14] Thank you.

[47:16] So I'll test on a couple of things just really quickly.

[47:19] On the population, one of the things we just wanted to show with this slide is that most

[47:23] of the population is in southern Sunnyvale, so that's why we have the two columns, so

[47:27] you can see that the percentage of the population that's in 8, 5, or 8, 9, and then the percentage

[47:33] of what we're getting back.

[47:35] So yes, we will continue to try and hit as much as Sunnyvale as possible, but that was

[47:40] what we were trying to show is there's not as much residential in that area.

[47:44] Yeah.

[47:45] Under those zip codes, I should say.

[47:49] So we will continue to reach out.

[47:52] Just to clarify, you're saying that this is not a respondent.

[47:58] This bar chart is not consistent with the respondent data coming in.

[48:06] So a, so 15% of the population is in 8, 94085 and we've gotten 10% of our survey results

[48:18] from that area.

[48:20] Okay.

[48:20] So that's what we're trying to show is that there's not is, I agree, we're still trying

[48:24] to blanket as much of the city as we possibly can, but I just wanted to make that statement

[48:28] it clear that we from a proportional standpoint, we're hoping that we're getting close.

[48:36] As far as the cost, we are working on all of those and we will have that next time around

[48:41] how much the renovation, the addition, renovation addition, and the new will cost in those two

[48:49] different options.

[48:50] That's also information we have for the polling, so we'll go through that, feel like there's

[48:55] one more.

[48:56] Oh, the parking.

[48:57] The parking number is set forced in the master plan.

[48:59] So the number of parking stalls is actually dictated in that.

[49:03] That doesn't mean we can't look at it, but it's a campus-wide number of parking stalls to serve City Hall, the library, and public safety.

[49:12] So it's looked at campus-wide, which is one of the reasons why underground parking is so great.

[49:18] It gives you that open space, and you only have one shot for underground parking when you build the building.

[49:24] So that's, it has a high cost, but it does have a great benefit.

[49:28] may be a mistake. Where do we see the underground parking and these and these so we're exploring

[49:33] it in all of the options. Okay. Is that the the the the the broken yeah broken line is the

[49:41] difference between existing and addition we can't put underground parking under the existing so we

[49:47] could only put it under that addition and so that limits how much underground parking you can do

[49:52] with an addition. Yeah well definitely recouping what's at grade would be you know the priority

[49:58] and making use of that space would be much more would be beneficial. And then just so your

[50:07] understanding square footage this building is 120,000 square feet so just for comparison.

[50:15] So at two floors versus four, it'll give you an idea of how expansive that is.

[50:23] That's no.

[50:26] Board member Chang.

[50:30] Thank you.

[50:31] My first question is the zip code breakdown is really helpful, but the survey was also offered in three languages.

[50:38] I'm wondering if you could provide the breakdown for the languages it was taken in in comparison to the demographics.

[50:45] I don't have that on me, but that is something we can get to you for sure.

[50:48] Thank you.

[50:49] And then my second question is in all three and in the master plan, there's a space

[50:52] reserved for DPS and I'm wondering what level of engagement there is with DPS and what level

[50:58] of buy-in they have.

[51:06] So DPS just got their EOC, right, and the tenant improvement.

[51:10] So that was the first part of the master plan.

[51:14] Right now, DPS has buy-in in the sense that there's a new building, it is part of the master plan,

[51:20] there are requirements set forth for sizing, location, secure lot, what streets it comes off of,

[51:26] all that is set forth in the master plan and that's how this area was, these areas were identified,

[51:31] is that answering your...

[51:33] I guess if they're involved in kind of some of the outreach.

[51:38] So the DPS building is not part of this project, it would be part of a future phase of the master plan.

[51:45] So right now the only requirement is for reserving space and making sure that we can meet their needs as we move forward.

[51:53] Okay, great. Thank you. And then my final comment is just that I attended the Lunar New Year event at the library and it was packed in the middle of a storm.

[52:00] So, I think that speaks to the space constraints, especially for the children's area.

[52:07] Thank you.

[52:10] I agree.

[52:11] I have just one parameter.

[52:14] On the beginning of the service study, one of the document provided was a map of the

[52:22] user library.

[52:23] And I think that to understand the engagement of the population, people may go to the closest

[52:31] library.

[52:32] Okay?

[52:32] So, for example, the fact that we are working on a life-good library, it is to help the population

[52:41] on the north of the city.

[52:43] So, this understandable that population on the north are less responding because they

[52:50] are more concerned by life, by life-good, and so on.

[52:54] So, the 20th understandable is it will be good to have a map of the existing library where

[53:01] people can go.

[53:09] Thank you. I just had a couple questions. When you look, when you show the, the

[53:15] graph of increased score footage, to totally understand how the children's youth area grew, the

[53:22] teen area didn't seem to grow relatively as much. And is there, I just wanted to, is there a percentage

[53:30] that you were looking to grow it, or is there a reason that we're not growing the teens as much?

[53:34] slide

[53:39] 4?

[53:43] Oh no fun, page 4, slide 8, sorry. Actually, the teen area is growing pretty considerably.

[53:56] It doesn't look, I think, just on this chart as much as the growth is. The teen collection

[54:03] is growing, I think, where you have to look at is the teen space is so tiny right now that

[54:11] any kind of growth makes it. It's just not giving you the big bar chart there, but it is growing significantly, and also is part of that growth are

[54:21] study rooms and meeting spaces as well, which will also add because these kids are coming in and a study area.

[54:30] So you're going to have your collection space that's going to grow, but that you've also got that study room and meeting space.

[54:35] So the teams will grow pretty, pretty sizeably.

[54:39] Thank you.

[54:40] And sorry, just to add quickly.

[54:42] So the children in Twin Space has more open space for the kids, lower bookshelf so they

[54:46] need a little bit more space for that.

[54:49] And then the team space also overlaps with the red space.

[54:54] That meeting study flex with Michelle is saying they'll be adjacent to each other so that

[54:57] they have that space for the study and other needs.

[55:02] Thank you.

[55:02] And echoing Chair Kestin, I think, if we're going to do this, it may go to the next question.

[55:05] sense to go big, but going to the 96,000, why bother? But that said, obviously, if there's

[55:14] that cost, the difference in cost is a big factor. At what point does the community get

[55:20] to start thinking about those trade-offs? What I'm concerned about is when you, when we ask

[55:26] people, what's your ideal? Everybody has their picture of the ideal. But then when they get

[55:31] the price tag for that ideal, and especially when it's a bond measure, something that ideal

[55:35] listen to this important thing anymore. And so at what point do we go back and say this is your

[55:41] ideal and this is knowing how much it might cost. Is that still your ideal or how do we structure

[55:48] this in such a way that it becomes appealing and that we're going to get the voters on this?

[55:53] You go to slide four.

[55:57] So slide four has our overall schedule on it but there is a

[56:02] polling is an item that will start probably in mid-April and that's when we have a

[56:08] polling consultants that our finance department has held procure and they will start calling

[56:13] registered voters and say if you spend this much this is what you get or would you pay

[56:19] a little bit more and you would get this and it'll all be related to the property tax.

[56:26] So we will do that and that information will be going to counsel for them to make that

[56:30] decision on what they're hearing that the public will support on 521. Again, if we go on to the

[56:38] ballot for this year, it has to be, it's not a 50 plus 1, it's a 67, it's 2 thirds that need to

[56:46] pass it for now. That's what we're going on. I know there's other things on the ballot, but that

[56:52] is what we have to plan for, that it would need to pass by 67% of the residents.

[56:58] That's really

[56:59] where that public education case there, C, comes into play, what you were asking in terms

[57:05] of, you know, how do we get that message across? That's really what happens at that point.

[57:10] We cannot advocate for anyone to pass anything, but we can provide information on if, you know,

[57:19] whatever the language that's decided, here's what you're going to get for that and make sure people

[57:25] will have a very clear understanding,

[57:27] whether it's lead gold or lead platinum,

[57:29] whether they're getting an underground parking,

[57:31] whether they're going to get all things

[57:33] because it's the 120,000 square foot.

[57:36] All of that will come through

[57:37] in a public education campaign.

[57:39] Okay, and there's always the possibility

[57:41] that we don't make that 67%.

[57:43] In the context of the master plan,

[57:47] what happens to that portion of the master plan?

[57:52] I guess it would have to go to Council and determine if the funding would be coming from the general fund or other sources.

[58:00] Or if they want to go out again two years from now.

[58:03] I guess the question is would they consider keeping the library as it is in making other changes?

[58:12] I'm just curious what would be to be decided.

[58:14] Okay, yes.

[58:15] I'll put the key direction.

[58:17] Thank you.

[58:18] Any other questions or comments?

[58:23] Oh.

[58:25] Oh, there are none.

[58:27] Thank you.

[58:30] Kathy Brocard.

[58:37] Hi, I'm Kathy Brocard.

[58:39] I'm also active with the Friends of the Library.

[58:42] And so if you could go back to slide 8 or we talked again about the spacing and who uses the

[58:49] spaces. The question is, the library currently has the basement, the first floor and the second floor.

[58:56] When you did the spacing, did you take into account all the basement and the first floor and the

[59:01] second floor? And then, so the friends are hoping to have, you know, the same or more than we have.

[59:12] And I don't see any much space on the today's space for the friends. Do you know how much

[59:16] They allocated to the friends in

[59:22] the in the future no now now it's about 200 square feet total

[59:28] Would you say or less that maybe about a hundred for the friends? Oh in the basement

[59:33] Yeah, well the basement and the first floor because we're going to do anything on the second floor. Do you have that number?

[59:50] I'd be glad to show you our spaces

[59:53] You think it's 1,400 square feet?

[59:57] I can verify.

[59:59] That'd be great.

[1:00:02] And then, any idea what you hope we'd use in the future?

[1:00:10] We're working with the friends, so we've had one presentation with the Friends of the Library, but we're still working actively with them to gather there and discuss these for today and in the future. So we have some safe housing issues, but we haven't specifically decided exactly. So I think we're looking to go back to them. Yeah, we were scheduled to go back next week and talk and find out what the friends needs are.

[1:00:36] Oh that's great, did you let our president know that would be great if you could. I think we're on the schedule. Great. Thank you.

[1:00:51] Thank you.

[1:00:52] Do we need to have a discussion?

[1:00:56] No, okay. Thank you so much for this detailed and incredibly complex presentation. We're going to look forward to the next one and wish you luck as you move forward.

[1:01:10] Well, we're excited. We're very excited about this. Thank you. So we'll move on to the next presentation, which is 24-0392 branch library update.

[1:01:26] Yeah, thank you. Damon Sparrasino, recreation superintendent with the library and recreation services.

[1:01:33] I've had the good fortune and pleasure of working with Garrett and our public works department in.

[1:01:40] And on this project, and since Garrett, our library superintendent, couldn't be with

[1:01:46] us tonight, I was happy to sit in and give a brief update for everybody.

[1:01:52] Next slide, please.

[1:02:00] Just to recap on the overall project and the previous efforts relative to the schedule

[1:02:07] and timeline, we conducted the feasibility study and the memorandum of understanding with

[1:02:14] the school districts were finalized in January of 2020.

[1:02:18] Community outreach took place in 2020 between June and September.

[1:02:25] And then concept designs and presentations took place between November and December

[1:02:31] of 2020, and then council approved the concept design in December of 2020.

[1:02:40] The preferred concept was then presented or selected by council and began a Department

[1:02:50] of Public Works then began working with the consultant to further work on that design.

[1:02:59] So the design was complete in early 2023.

[1:03:05] The school district in city went through DSA permitting in August of 23 and the public

[1:03:13] art design selection is currently in progress.

[1:03:18] I have a little bit more on that for you when we get to the closing remarks.

[1:03:24] And then additionally, we've met with the architectural firm and subs on furniture and furnishings

[1:03:33] The checkout equipment, network equipment, and begun collection discussions.

[1:03:44] Just as a recap, the preferred design has painted cement plaster, really has the indoor outdoor

[1:03:55] feel.

[1:03:57] One of the main themes we heard through the community outreach is to really have the branch

[1:04:04] library have the look and feel of the existing neighborhood which has a lot of

[1:04:09] eichlers and mid-century modern architecture. So that's also why the design

[1:04:17] came in the way it has.

[1:04:21] Here you'll see some of the color palettes that were

[1:04:24] collected and a hint through the layout in terms of the cutaway of the building.

[1:04:36] In the upper left-hand corner, you'll see the community rooms, the maker spaces, in the upper right-hand corner.

[1:04:45] You'll see the office spaces and the material handling spaces.

[1:04:50] is, and then you'll rotate through the main mall area, and you'll see another creator

[1:04:56] space, some of the meeting rooms, and then as you move through the left hand side, the

[1:05:04] lower left hand side, you'll see the children's area, and then in the far left wing, kind of

[1:05:10] in the middle, you'll see the school district buildings, both the high school district and

[1:05:16] the elementary school district. The elementary school district will also have access from the adjacent

[1:05:25] school through a breezeway and then you can also see that the elementary school districts kind

[1:05:32] of work through how they'd like to have their smaller tables in the groupings if you could see it in

[1:05:37] sort of a classroom style.

[1:05:42] The other element that was built in as a reminder is the after-hour holds

[1:05:47] and pick up checkout area located in the front area of the library in the foyer, and

[1:06:02] here we have

[1:06:03] an example or a picture of the makerspace that will be a focal point located on the as we went

[1:06:11] through before the upper left hand corner just off the entry. The concepts to provide access and

[1:06:17] hands-on instruction to creation tools, resins may not otherwise be able to afford or have on their

[1:06:26] own. Some of these would be a 3D printer, 3D carving machine, like the X-carve laser cutter,

[1:06:34] silkspring printing press, heat press, vinyl cutter, large format poster, printer.

[1:06:43] Users will utilize the equipment only after completing, of course, the necessary training.

[1:06:54] Here is some imagery from what will be the tech skills and creation lab, which are planned

[1:07:00] and seen before in the lower right hand corner.

[1:07:05] This is meant to support lifelong learning technology and education.

[1:07:10] It will have approximately 14 PCs, a classroom screen and instructor podium.

[1:07:16] The creation lab is meant for one to two persons to develop content also, such as podcasting

[1:07:21] or video animation.

[1:07:30] Another cool feature, something that we talked about here tonight, which was important to

[1:07:36] the community as well as some of the design elements that were brought in is the ability

[1:07:42] to connect both the inside with the outside and just off of the children's space there

[1:07:49] will be an outdoor courtyard that will help bring nature into the library and then children

[1:07:55] out to nature.

[1:07:57] This will be an enclosed and safe space.

[1:08:00] The concepts and rendering shown here, this will be an outdoor to expand the functionality

[1:08:06] and utilization of the children they could do either with their parents or we can also

[1:08:12] do some programming in the outside space as well.

[1:08:15] So it will be a really great addition and a really great use of design that we hope to see

[1:08:23] in a future main library.

[1:08:24] And

[1:08:28] as mentioned briefly before, this particular slide highlights the community rooms and the library program room as well as the high schools program room and the school districts program room.

[1:08:46] The community room will, this will allow the library as well as the recreation department

[1:08:58] to run classes both during hours and after hours, as well as provide access to the partner

[1:09:06] spaces during and after hours as well, of course, with giving the city priority when this

[1:09:15] will districts aren't using their spaces.

[1:09:18] Additionally, as mentioned prior, there's a movable partition that has been incorporated

[1:09:27] into the plans for this as a bid alternate for both the community room at the top of the

[1:09:35] page, as well as in between the two classrooms to create an even larger space for larger programs.

[1:09:42] a

[1:09:50] couple of key things coming up here. I just spoke with the project lead for this, for the branch library this morning, and the bids are currently scheduled to be open by the city on the 20th of March, however, they're anticipating some last-minute questions from potential bidders, which they think is kind of part for the course and will probably more than likely push the

[1:10:19] final back at least one week, so probably the 27th to the end of March, and then the other

[1:10:29] thing that's going on right now, as mentioned earlier, that I wanted to give you an update

[1:10:34] on was the artwork is currently we're sitting on 10 applicants or 10 selected artists and to

[1:10:45] remind both the Park and Red Commission and the Board of Library Trustees that process

[1:10:52] began in August of last year and wrapped up in September, where we had over 70 applicants

[1:10:59] apply for both either an indoor or outdoor art element.

[1:11:05] The committee was convened of Sunnyvale School District, Fremont Union High School District,

[1:11:14] some of the architect team, the public works team, the library and recreation staff.

[1:11:20] We had librarians as well as recreation staff.

[1:11:23] We had a local resident who's an artist and also a professional in the field and works

[1:11:28] for another city in their public art department.

[1:11:31] And then we also had a Lakewood Village Association resident.

[1:11:35] And so we will be bringing back five exterior and five interior art examples for the arts commission to hear in June, and they will forward on their best, what they would like to see brought to life to council and, and forwarding that on it for July.

[1:11:54] Why?

[1:11:57] Lastly, based on early estimates, we're hoping that this project comes through, and this, of course, probably won't be the last time we bring any updates to the Board of Library Trustees, but as we sit here today, we're looking at late 2025.

[1:12:14] And that ends the presentation for tonight.

[1:12:18] Thank you. Do any board members or commissioners have any comments or questions for staff?

[1:12:22] Great.

[1:12:29] Thank you very much for that update. We're very excited. We can't wait to. Yeah, there's going to be a lot of fun stuff, things that we were talking about for the main library on a smaller scale, but we really great to see those integrated into the new branch.

[1:12:44] So if I could just add to what Damon was saying, you know, when Steve retired, obviously

[1:12:49] that this was his project and I just want to thank Damon for stepping in as soon as Steve

[1:12:56] announced and said, you know, I'll do whatever it takes.

[1:12:59] So Damon has really taken this project on and he's becoming an honorary librarian as a

[1:13:04] resource.

[1:13:05] Welcome.

[1:13:08] Thank you.

[1:13:08] Thank you, librarian.

[1:13:09] Are you Damon?

[1:13:09] We appreciate all your work.

[1:13:14] We'll continue.

[1:13:15] We're waiting for updates.

[1:13:16] We're very excited.

[1:13:17] Thank you.

[1:13:18] Okay.

[1:13:18] So then we're moving on to 24-39O study issues update.

[1:13:23] So I just want to give everyone a quick overview of how council ranked study issues compared

[1:13:28] to how the commissions or board members ranked study issues.

[1:13:31] I don't have much in-depth information, but I could give you just a general overview.

[1:13:35] So,

[1:13:39] as you can see on the screen, the PRC ranked evaluate feasibility of dog off-leash hours

[1:13:46] as our number one, Council ranked as number two, so still very high.

[1:13:53] Another item we had was evaluate late-night lights at public parks, the Commission ranked

[1:13:58] to add number six. Council rate to add number two. I mean, sorry about that.

[1:14:08] Council

[1:14:09] rate to add number six while we rate to add number two further commission. A few items

[1:14:14] got deferred such as waste reduction initiative. A value of feasibility of naming parks. A value

[1:14:21] of the feasibility of ordinance ban use of gas power. And we also had a few items that

[1:14:26] were dropped, such as making city owned property at East Evelyn and West Matilda place open and accessible to public, as well as explore the feasibility of planting 2025 new trees.

[1:14:39] And we also have one more item, which was promotion of assessment of sustainable landscaping strategies, the recreation commission had it ranked six, but as is a environmental services item is only ranked out of two items, so is ranked number two.

[1:14:53] And then for Library Recreations for the Board Trustees, your item was ranked

[1:15:00] One with you, and also rate number one with council.

[1:15:05] And that concludes my presentation. Very short. I just want to give you a quick overview. If you have any questions, we do have the video of the council strategic meeting online. Thank you. Thank you, Ricky. Do any board members or commissioners have any comments or questions for staff? You're kidding. Casting. Casting. Casting.

[1:15:27] Okay.

[1:15:28] That joke never gets old, by the way.

[1:15:30] Yes, and casting one, two, three.

[1:15:31] Does this mic on?

[1:15:32] Yes, it is.

[1:15:34] Thank you, Ricky, it's good to see that.

[1:15:36] It would also be nice to see a ranking of how the department ranked the study issues as

[1:15:45] well.

[1:15:47] I mean, I was kind of, I was kind of, I wasn't surprised, but it was unfortunate that the

[1:15:55] the department ranked so many of the issues that the board, that the commission saw as being

[1:16:02] valuable as like the bottom of the list. And to me, you know, when our number one issue,

[1:16:12] which was unanimous, was viewed as like the, what was it?

[1:16:24] The ninth, the ninth most important

[1:16:25] from the department, and our

[1:16:34] second,

[1:16:37] which was,

[1:16:42] a second, there we go, was viewed as the first.

[1:16:44] That's awesome, that's great.

[1:16:51] It would be great to have like our third was viewed as the seventh most important.

[1:17:01] I feel as though there should be more of a lock step between us and the department.

[1:17:09] I wonder why that is and why that isn't happening, and it would be great to see a more symbiotic

[1:17:14] relationship between the commission and the department.

[1:17:19] If I could just respond, I have no way of knowing what some people's has, but what I can say

[1:17:26] is when the department's rank study issues, it's based on what they have staff banned

[1:17:33] what to do in different areas.

[1:17:36] So if they're already working on A, B, and C study issues and the staff that's allocated

[1:17:43] to that would then need to take on another set of study issues.

[1:17:48] They might rank those lower because the staff are already maxed out what they're working

[1:17:55] on.

[1:17:55] So, it's probably just a different perspective in terms of the stat- when we rank study issues,

[1:18:02] I'm looking at, for instance, when we were looking at the couple for us, well, what's- what's

[1:18:07] Damon working on right now? What's Michelle working on right now? What's Garrett working on?

[1:18:11] So, that's how we look at it, and so I think that's why it's good to have the department rank it,

[1:18:17] the commissions rank it, and the council rank it, and it's going to be somewhere as a melding of the three.

[1:18:23] So that's how it comes to light.

[1:18:26] So I don't know what obviously Public Works did, but that's how we look at it.

[1:18:34] That was the only other thing I was going to add is that where Parks and Rec Commission

[1:18:39] is concerned, it's not just being ranked by library and recreation services.

[1:18:45] There's some issues that also get ranked based on Public Works and ESD in the case of that

[1:18:53] particular one. So there's a there's a few things going at play, so to speak. But yeah, I'm not

[1:19:00] here to knock what I'm saying is we're going to be better as an organization, as a commission,

[1:19:07] and we'll be better as a department. The more we communicate with each other, the more we can speak

[1:19:15] with each other, and through that communication, the more we're going to be able to get done,

[1:19:20] and it would be great to help foster that kind of a relationship.

[1:19:26] I'll wait until after public comments, because I know this constant calendar is coming out,

[1:19:31] so I'd like to talk a little bit more about the wins that we did get.

[1:19:34] So I'll wait on that, except it, yeah, I'll wait on that.

[1:19:39] Thank you so much.

[1:19:40] The clarification, since it's a special meeting, there is no consent calendar for this meeting.

[1:19:57] Thank you.

[1:19:57] So we'll move into oral communications.

[1:19:59] members of the public will now have an opportunity to address the Board Commission on topics

[1:20:04] not listed on tonight's agenda.

[1:20:06] The section is limited to 15 minutes and may be extended or continued after the public

[1:20:10] hearings general business section of the agenda.

[1:20:13] Individuals are limited to one appearance during our communications.

[1:20:17] As stated at the beginning of the meeting, this meeting is considered a limited public forum

[1:20:22] and the Board and Commission can regulate the time, place and manner of speech.

[1:20:25] Speaker comments during oral communications must be limited to matters within the Board

[1:20:30] and Commission's authority to address generally referred to as within the meeting subject

[1:20:34] matter jurisdiction.

[1:20:36] If a speaker does not speak to a matter within the subject matter jurisdiction, the presiding

[1:20:40] officer will rule the speaker out of order to allow the Board and Commission to conduct

[1:20:44] its business in a reasonably efficient manner and to protect the rights of other speakers.

[1:20:48] The presiding officer will not rule speech out of order because the presiding officer disagrees

[1:20:52] disagrees with the content of the Speaker's speech.

[1:20:55] A reminder to the public, please submit a speaker card to the recording officer,

[1:20:59] raise your digital hand now, or dial star nine on a telephone if you wish to address the board commission.

[1:21:04] I will call in members of the public participating in person first,

[1:21:07] then the recording officer will ask remote participants to unmute their microphone

[1:21:11] when it is their turn to address the board.

[1:21:13] Speakers will have three minutes to speak.

[1:21:16] Gary, turn now.

[1:21:18] Thank you.

[1:21:19] That

[1:21:22] was one of the best pronunciations I've heard of from.

[1:21:26] Thank you so much.

[1:21:31] So, on behalf of this approximately 700 supporters of study issue DPW 2011, dog park hours

[1:21:38] that selects any of those parks, I would like to thank you for your support in ranking

[1:21:42] the study issue as the number one priority for parks and rec.

[1:21:46] My heart took a couple of missteps when I saw the DPW rankings as well the night

[1:21:54] before the council meeting and I guess I would just kind of emphasize it's always great

[1:22:04] when the public has more transparency into all the great work and all the processes that

[1:22:09] you guys do.

[1:22:10] So from my perspective, if there were that alignment, it would just help us from a community

[1:22:17] have more trust in the city and more insight.

[1:22:22] But what occurred at City Hall on the 15th was a great example of how our system works.

[1:22:29] Council members acknowledged the overwhelming support of study issue and ranked it as the

[1:22:35] number of two priority in DPW.

[1:22:37] view. We had I think on about or maybe even more 100 letters written by the community

[1:22:46] that were sent into the council. So we had a lot of strong support from our community.

[1:22:52] The dog owner community is very appreciative, energized and ready to step forward and contribute

[1:22:58] to the study issue. We view the effort as a collaboration between the city and dog owner

[1:23:03] community and recognize that a good dog owner behavior is a key factor to success.

[1:23:09] I want to also state my interest in continuing to be a key contact for the study when it moves

[1:23:14] forward and I'd also like to be involved in understanding the PG and Lot study issue

[1:23:22] when that gets going and how it could be a great place for awfully dog parks as well.

[1:23:27] Thank you.

[1:23:32] Is anyone else interested in speaking into oral communications before we hear from

[1:23:36] remote speakers.

[1:23:38] Thank you. I have a recording officer. Do we have any remote participants

[1:23:42] wishing to speak of the item? None at this time. Thank you. Then I will go ahead and close

[1:23:46] oral communications.

[1:23:50] Moving on to non-agenda items and comments. This portion of the agenda

[1:23:54] is for oral reports and announcements by board members or commissioners and or staff to share

[1:23:58] information. Do board members or commissioners have any non-agenda items or comments?

[1:24:06] Chair Kessie. Thank you so much. Gary, thank you for coming out today. It's really

[1:24:10] cool that you guys showed up when you did show up during the meetings. It's really cool

[1:24:14] that you came back to say thank you to everybody. It's, it says a lot, man. It's been great

[1:24:19] to work with you guys. I do appreciate it. It's cool. I actually got a dog during this entire

[1:24:23] process. I didn't expect that to happen, but I'm really happy that I did. I like to just

[1:24:30] point out to our commission and to the library commission as well, that the study issue

[1:24:35] process brought in $225,000 to the Parks and Recreation Department, right? That's new money,

[1:24:44] brand new money, for things that we didn't have your mark beforehand. And I think there are times

[1:24:49] when we wonder as a commission what we're doing here, you know, are we getting something done? Are

[1:24:55] we actually moving the needle in any direction? And I want to say that we actually are, right? And when

[1:25:00] we have these studies usually come out. It's an opportunity for us to work with the public

[1:25:06] to come up with a voice for them, for a voice for ourselves, and push those studies

[1:25:11] used forward to get funding for cool ideas that could become policy, that could become an impact

[1:25:18] to make our community better. Sad that we didn't get access to the bus depot lot, which by the way

[1:25:28] is 92,000 square feet of space that is completely underused and I look forward to working on something

[1:25:36] new and exciting at that location this coming year. And I would like to recommend everyone on our

[1:25:42] commissions to write more study issues, put it out there. It's up to us at the end of the day to

[1:25:48] decide whether or not we want to drop it, which we totally can do. But I think just taking a second

[1:25:55] and putting it on paper and trying to make the ideas work.

[1:25:58] It's a great idea.

[1:25:59] Thank you so much.

[1:26:02] Any other board members or commissioners?

[1:26:04] No.

[1:26:05] Disfef any non-agent items or comments?

[1:26:10] Okay.

[1:26:11] Sorry, actually just one.

[1:26:13] Tomorrow night or tomorrow afternoon evening, I should say,

[1:26:17] is the job there.

[1:26:20] So if you know anyone who is 16 or over looking for a summer

[1:26:25] job. We're looking for a lot of good people. So send them by the community center, senior

[1:26:33] center in particular, and it will be an opportunity not just to apply for a position, but many

[1:26:40] instances also to interview and go through the HR process on the spot. So we are looking

[1:26:46] to fill positions tomorrow. So if you know anyone, please send them our way.

[1:26:49] Thank

[1:26:53] you. With that, this meeting is adjourned at 8.34 p.m., and I'd like to thank everyone for your participation in tonight's meeting.

Special Joint Board of Library Trustees and Parks and Recreation Meeting

Agenda

Transcript