[0:05] Senate, I will call the meeting to order. If we could take the roll, that would be great.

[0:13] Thank you, Mayor Council Member Diaz. Yes, President. Council Member Tillman here. Council Member Tupiano. I'm here. Vice Mayor Nia, Mayor Wong. I am here.

[0:23] And for the record, all council members are present and we do have a quorum.

[0:28] Thank you. Next up is the pledge of allegiance.

[0:50] Thank you.

[0:52] First up on the agenda is public comment on non agenda items.

[0:57] If anyone has a comment on something not on the agenda, now is your time.

[1:01] I do have one speaker card, Mr. Flores.

[1:07] There's a button on the mic if you press it,

[1:09] it'll turn the red light on and you're good to go.

[1:12] Thank you.

[1:13] Hello, council members. May your vice mayor,

[1:15] my name is Gabriel Flores.

[1:17] I've been a Clayton resident for five and a half years.

[1:20] Recently, I was researching a very specific topic

[1:22] using the Clayton City website and other public resources.

[1:26] And unfortunately, throughout my hours and days of research,

[1:28] I came to the conclusion that the city is suffering from a transparency issue.

[1:33] Furthermore, based on my experience, I would say that the city has, in fact, become less

[1:36] transparent, specifically when the last few years, older city council meeting minutes were

[1:43] more detailed than better transcribed, in my opinion.

[1:46] I think it's reasonable that the people of Clayton understand why the representatives vote

[1:50] the way they do.

[1:51] The current form, a governmental communication does not allow for this kind of transparency.

[1:55] I was forced to watch hours long videos in order to hear the thoughts of my representatives.

[2:00] It was nearly impossible for me to find when an initiative passed or when it was implemented,

[2:06] often I relied on luck or just picking through a video or agenda at random and hoping that I was close.

[2:12] Now I believe that we pay for a service to manage the city website,

[2:15] I think, on the website where the previous meetings are available to watch,

[2:19] there is a search function that does not work.

[2:21] just getting it to work would go far and increasing the availability of public information.

[2:26] As it stands, having previous meetings available without providing a means to search through them,

[2:30] in an effective way is almost useless to the average Clinton resident.

[2:35] Generally, and for my own mental well-being, I choose to defer to Hamlin,

[2:38] and his razor when it comes to these sort of things.

[2:40] But if someone were actively trying to mighty governmental processes,

[2:44] well, technically abiding by transparency regulations,

[2:47] our website would be a fairly good example of how one might do that.

[2:50] I think it's reasonable to say that with today's technology those who are charged with government governance should meet the people where they are and provide as many means for communication as possible.

[3:00] I do not only speak for myself when I say that it is absolutely critical for an engaged community to be able to understand what is happening as questions and expect answers.

[3:10] Again, I reached out to the City Council for their opinions about a specific topic through email.

[3:15] There's resulted in one informative phone call, one forwarded email to the police chief,

[3:21] one insult, one non-answer, and one no response.

[3:25] I think the council can and should do better.

[3:27] I think the city can do better.

[3:29] It's what the people of Clayton deserve.

[3:31] Thank you.

[3:34] Thank you.

[3:36] There are anyone else with public comment on non-agenda items?

[3:39] Okay,

[3:45] with that I will close public comment and move on to our next item.

[3:50] I'm going to change the order a little bit. Next would be the consent counter.

[3:54] But we do have a few guests here to receive a proclamation.

[3:58] So I hope you don't mind if I do the proclamation first and move it in the order.

[4:02] So I'm going to pass item four right now and move forward to item five A.

[4:08] This is the presentation of a proclamation recognizing March 2026, I know it's April, but we skipped our last meeting in March, so we deferred it just a bit, as American red cross month. So it is in a rears.

[4:23] I have a proclamation to read for you, and then I think we have one to give you. If that's okay.

[4:28] All right, see if I could write read.

[4:31] So whereas March is American Red Cross Month when we recognize the compassion of people in the

[4:36] city of clean and renew our commitment to lend a helping hand to our neighbors in need.

[4:40] And whereas American Red Cross volunteers have set up to deliver relief and care across the

[4:45] country and around the world, bringing out the best of humanity in the times of crisis,

[4:49] as Claire Barton founder of the American Red Cross did over 140 years ago.

[4:54] And whereas the volunteers, blood and platelet donors, and supporters shine a beacon of hope

[4:58] and people's

[5:00] Mark is ours, delivering shelter, food and comfort during disasters, providing critical blood donations for hospital patients, supporting service members, veterans and their families, saving lives with first aid, CPR, AED and other skills, or delivering international aid and reconnecting level on separated by global crises.

[5:19] And we're as with 1,140 volunteers in Contrucost County, the American Red Cross assisted or

[5:27] responded to 101 disasters assisting 190 families, and through our Soundy alarm program, the American

[5:35] Red Cross installed 770 smoke alarms, making 241 homes safer, and trained 425 students through

[5:43] youth preparedness programs.

[5:45] Whereas Contra Costa County residents donated 18,299 units of

[5:51] life-saving blood, hosted 530 blood drives, and trained 12,164

[5:57] citizens in First Aid, CPR, AED, and Aquatics.

[6:03] And provided 463 case services to military members and their families

[6:08] and provided humanitarian aid internationally.

[6:11] And whereas this worked uplift our community is made possible by those who selflessly answer

[6:17] the call to help whenever and wherever it is needed. We hereby recognize this month

[6:22] of March in honor of their remarkable service and we ask everyone to join in their commitment

[6:27] to care for one another. Now therefore I, Jacqueline, on behalf of the Clayton City Council,

[6:33] do hereby proclaim March 2026 as Red Cross Month and I encourage all citizens of Clayton

[6:38] to reach out and support its humanitarian mission.

[6:42] In witness, I have, well, that there's a one this thing, sure.

[6:47] So, Mr. Mueller, I think the actual

[6:50] proclamations over here, did you want to say a few words?

[6:58] All right, well, first off, Mayor Juan and Council members,

[7:02] thank you for having us today.

[7:03] And I recognize that we are no longer in March,

[7:06] but nevertheless important.

[7:08] And I am Justin Miller, I'm your regional CEO

[7:10] for the Northern California Coastal region of the Red Cross.

[7:13] I oversee 15 counties in Northern California, but Contra Costa County is one that holds a very near end to your place to me, and specifically Clayton, because I'm also resident here in Clayton.

[7:25] So, again, thank you.

[7:27] You know, I don't have a speech prepared, but we often tell folks, the number one reason people don't support us is they weren't asked.

[7:34] And so, just with your help, continuing to make that ask, for folks to donate their time, their talent and their treasure,

[7:40] whether it's rolling up a sleeve to donate blood,

[7:43] whether it's making a generous financial contribution,

[7:46] whether it's helping us get prepared.

[7:47] These are the things that matter and are going to set us up.

[7:50] So when that next big thing happens we're able to respond

[7:53] and we're able to really take care of our communities.

[7:55] So really, again, thank you.

[7:57] I appreciate your support and look forward to just

[8:00] engaging even more in this wonderful community.

[8:03] Thank you.

[8:17] Yeah.

[8:17] We know that.

[8:26] Okay.

[8:26] When you're my guy, you're actually have no product.

[8:33] I was using tax.

[8:35] Three words about this.

[8:37] I'm making a stick together.

[8:39] I don't think I'm doing it.

[8:41] I don't think I'm doing it.

[8:41] What

[8:44] was it?

[9:01] Thank you very much.

[9:14] Yeah, that's awesome.

[9:16] All right, that was item 5A.

[9:18] And I see that Shifu Shart has joined.

[9:21] Thank you, you made it a perfect timing.

[9:24] Yes, that is serendipitous.

[9:29] So our next item is item 5B.

[9:32] And this is a presentation of a proclamation honoring

[9:37] Constra Costa County Fire Protection District Chief Louis Prashar for his service leadership and dedication to the community upon his retirement.

[9:46] They let you retire?

[9:50] So, wait.

[9:51] What the impact in it here?

[9:53] It's hard for five days.

[9:59] So...

[10:00] So should we hold off on the proclamation?

[10:07] This is consulting services, perhaps?

[10:14] Okay, so we have a proclamation for you in recognition of your retirement. I'm going to read it at you.

[10:20] All right, so we're as fire chief Louis Bershard has dedicated more than 18 years of exemplary service to the country cost of county fire protection district,

[10:33] demonstrating unwavering commitment to public safety, leadership, and the well-being of the residents of country cost of the county.

[10:39] And we're as chief Bershard has served with distinction, earning the respect and trust of the community, the board of supervisors, the county administrative and administrators office, and the men and women of the fire district.

[10:50] And whereas during his tenure as fire chief, the district experienced significant organizational

[10:55] and operational advancements, including the annexation of the East Country-Constrict

[11:00] Fire Protection District, and the Rodeo Hercules Fire Protection District, established a contract

[11:06] for service with the city of Penal, and providing leadership to reinstate fire station 11 in the

[11:13] city of Claim. And whereas Chief Brushar, championed critical initiatives to strengthen emergency

[11:18] response capabilities, including the establishment of a fire fighting hand crew program,

[11:24] the launch of a seasonal aerial firefighting helicopter program, the implementation of

[11:29] an apparatus replacement program, and increasing staffing in both operations and fire prevention.

[11:36] And we're going to seek for Shard, championed critical initiatives to strengthen emergency response

[11:40] capabilities. Wait, no, I did that already. Hold on. We're going to under his leadership,

[11:47] The district undertook the rebuilding of fire stations expanded and modernized the regional fire dispatch center, increased 9-11 dispatcher staffing, strengthened and expanded ambulance services, and introduced numerous health and wellness initiatives for personnel.

[12:02] And we have chief for Shard played a vital role in advancing wildfire preparedness and resilience

[12:07] through significant mitigation projects and the formation of more than 40 fire-wives communities.

[12:14] And we're as the district achieved a substantial improvement in its insurance services office rating, the ISO rating,

[12:20] reaching a uniform class, two to why rating.

[12:24] All right, reflecting enhanced service quality and protection for residents, and whereas chief

[12:31] Rashard has led with integrity and professionalism through complex operational challenges,

[12:36] historic wildfire seasons, and a period of remarkable growth, always prioritizing the safety

[12:41] of both residents and fire personnel.

[12:44] Whereas his retirement on March 30, 2026, really, right, marks the conclusion of a distinguished

[12:51] career in the beginning of a well-deserved new chapter.

[12:53] Now, therefore, be it proclaimed that the CDU claim here by honors and recognizes fire chief

[12:59] Louis Bershardt for his outstanding service leadership and dedication to the community and

[13:04] be it further proclaimed that we extend our deepest gratitude and appreciation to Chief Bershardt

[13:08] and congratulate him on his retirement, wishing him continued health happiness and fulfillment

[13:12] in the years ahead.

[13:19] We also have a proclamation.

[13:21] Would you like to say a few words about your retirement?

[13:27] Okay, it's on.

[13:29] Mayor Juan, members of the City Council staff, thank you very much.

[13:35] I appreciate all the accolades as you know.

[13:38] I didn't do most of that.

[13:40] We have an amazing team at Con Fire that is very motivated and passionate about the profession

[13:49] that they're in and protecting the public and serving

[13:52] in the manner that they do.

[13:54] And so every once in a while I would just sort of light a spark,

[13:58] but they would take it from there if you know what I mean.

[14:01] So I'm humbled by your words and know that they mean the world to me

[14:07] because they represent what Confire has become.

[14:11] And I think what Confire will continue to be in the future.

[14:14] And a huge part of our success as a fire protection district

[14:18] is the relationships that we have both internally, labor, management, with our members, with

[14:24] our elected body, the county administrators office, but also with the cities that we serve.

[14:30] As you know, it's a unique relationship to have a special district be part of your primary

[14:36] emergency services delivery system and that's not necessarily completely unique, but it's

[14:42] Also, not always the same throughout the state, city departments versus fire protection districts.

[14:50] And the relationship that we have with the city of Clayton, I think has helped us get to a point where we've had a lot of success in protecting the public, not just in...

[15:00] One Clayton, but throughout Contra Costa County, and our jurisdiction, it used to be that Clayton was sort

[15:07] of the end of the tracks for Confire, and you were at the end of our network. And now you're kind

[15:15] of in the middle of our network with the annexation of East Contra Costa Fire. So it sometimes

[15:21] is easier for me knowing that boundaries are even less important now through the annexations.

[15:28] and that we can focus on providing service and being as efficient as we can.

[15:33] So I appreciate all the support that you've given me throughout the years.

[15:39] It means the world to us, to host for you to host the annual firefighter memorial on September 11th

[15:47] in Clayton at Fire Station 11.

[15:50] It's not lost on me that this coming September 11th is going to be the 25th anniversary of September 11th.

[15:58] and we're looking forward to having a very meaningful memorial

[16:03] again this year in Clayton.

[16:06] So I appreciate everything that you've done for us.

[16:10] And as I said, that relationship and that partnership

[16:12] and I know that that will continue, regardless of whoever

[16:16] takes my spot permanently at the end of my four to six week role

[16:22] here as a retired to do it to it.

[16:26] So again, thank you.

[16:27] I really appreciate it and wish you and Clayton and Confire

[16:33] all the best in the years to come.

[16:35] I know it'll be successful.

[16:37] Thank you.

[16:38] I just want to say, when I first moved to where I live,

[16:41] there was a significant fire, just a couple,

[16:44] like a month or two after I moved in.

[16:47] And we were worried because we were like on the edge.

[16:50] But the helicopters that came and dropped,

[16:52] dropped the barrels into the lake right near the house

[16:56] I'm just kept flying, doing circles out there.

[16:59] It was amazing to watch.

[17:02] And if I could really quick, just a couple of points, we have a new helicopter coming

[17:09] in on May 1st, and by new, I mean, actually ran new coming in.

[17:15] So that'll be from May 1st through October 31st, it's still deployed out of Byron at the

[17:23] present moment.

[17:23] But it's a little bit faster and it carries a little bit more water than what we had over the last two years, and it's new.

[17:31] So it'll be much more mechanically reliable.

[17:35] Coming up in May and you'll receive, you know, it should be in June, our new communication center will be done.

[17:43] It's almost done and we keep having delays because of AT&T or PG&E and other issues that have moved the construction project back

[17:52] two weeks at a time, if you will.

[17:55] So, in June, you will have a state of the art,

[17:59] 18, $20 million communication center that's servicing

[18:04] the predominance of Contra Costa County.

[18:07] So, there'll be a bit of a ribbon cutting ceremony

[18:09] and would invite you to attend that and see the inside

[18:13] of this new center that dispatches all of your ambulances

[18:18] and fire apparatus throughout most of Contra Costa County.

[18:21] Excellent.

[18:25] All right.

[18:26] We have a proclamation for

[18:59] you.

[19:23] So I look forward to thank you very much, Jim, I'll take that to you, let's take it to you.

[19:34] Thank you.

[19:36] All

[19:38] right,

[19:43] that concludes item five, a, and five, b.

[19:47] I will return us back to our regular schedule agenda on the consent calendar, which is item four.

[19:55] Does anyone have anything that they would like to pull from the consent calendar?

[20:05] Any way item 4,

[20:12] c, and 4,

[20:16] e, e is an echo, e is an echo, all right. Let me ask everyone.

[20:23] Yeah.

[20:24] I don't have D enough.

[20:26] Yeah.

[20:27] Okay.

[20:27] So the consensus counter is getting smaller.

[20:32] All right.

[20:32] Does anyone have anything to pull for A or B?

[20:36] Okay.

[20:37] So let's take them in order.

[20:40] Item C.

[20:42] So.

[20:42] Comments.

[20:43] Number D is.

[20:43] Yeah.

[20:43] The only thing that I'm interested in that that has always been an item where we've got

[20:49] a number of people from the residential community up there.

[20:52] Do we have any input from them?

[20:56] Mayor Kousman, we did not have any input from them or comments from them at all.

[21:01] But they were notified appropriately.

[21:03] This is correct.

[21:04] Yep.

[21:05] No news is good news.

[21:10] All right.

[21:11] Anyone else have anything for item C?

[21:14] Nope.

[21:14] Okay, cool.

[21:15] This is one small thing.

[21:16] First of all.

[21:17] Yep.

[21:19] That I let the clerk know and that was just the very bottom the type of the footnote has a

[21:23] Oh, it's got the O3 resolution number instead of O4, so she's going to fix that.

[21:31] Okay. Great.

[21:34] No other items for C, okay.

[21:36] Item D del 2 or.

[21:42] I have D. I didn't know if Jim was going because I think he's got E.

[21:48] So I had a really good conversation with our city manager today.

[21:52] because I was just questioning why we were doing another fee-study schedule of a fee-study

[22:02] after we just did one in 2003.

[22:07] And what's that?

[22:08] 23.

[22:09] What did I say?

[22:11] Yeah.

[22:11] 2023.

[22:13] Sorry.

[22:13] Thank you.

[22:15] And Chris, do you mind just explaining kind of what we talked about like why we're doing this again three years later?

[22:24] So there's a couple of reasons.

[22:28] Some of the fees in our estimation when I say

[22:32] our the three of us have talked about.

[22:35] Some of the fees that there's duplication.

[22:37] There's a couple of fees that don't have a nexus associated with them.

[22:40] It's just a fee without a reason behind the fee.

[22:45] So that's part one.

[22:46] Part two is we need to clean up our planning and development fee.

[22:52] schedule. There are some issues and struggles with what we currently have and we want to make sure that we are.

[23:02] We have the appropriate fees associated with the work that we are doing.

[23:07] And the third part of this is we have several new fees that we need to implement and rather than us.

[23:15] I guess at what those fees should be, we really want to make sure that we bring somebody

[23:20] into evaluate those fees, make sure that we are legal, they're appropriate before we

[23:25] go through the whole implementation process.

[23:28] The other part of this work that NBS will be doing is a cost allocation plan, and essentially

[23:35] what that will do will look at our entire operation, and make sure that we are accounting for

[23:44] supplies labor time in the correct areas.

[23:49] So, for example, if you have a maintenance worker who's doing work in various locations,

[23:56] who want to make sure work counting for that.

[23:58] And we do that internally controlled right now.

[24:00] But what we also need to do is the people who supervise them.

[24:04] The public works director, part of my time,

[24:07] could be part of Dennis' time, part of Jennifer's time is the accountant

[24:11] who's managing those finances, that we are counting for their time and the cost associated

[24:16] with each one of those districts so that it's not just hitting the general fund,

[24:21] but that is allocated correctly and legally so that the LMD is paying their share, the growth

[24:28] park, a district is paying their share and that it has been vetted and it's not a swag by staff

[24:35] so that it's legal and we can represent that which in our estimation should free up general

[24:42] fund money because we will have more allocation to those numerous other special funds that

[24:48] we have.

[24:50] Thank you.

[24:51] And do we anticipate it's as extending the contract to September 30th that it will take

[24:57] that long as that arrest.

[25:01] So, currently, they're working on the fixed schedule now. They've already begun that work. Then they're going to go back and do the cap, the cost allocation plans, sorry. And there may be some other fine tuning of the fees after they complete that cost allocation plan work. So, in some sense, we did it a little bit backwards, but we also knew that we wanted to get some of these new fees implemented as well.

[25:30] as making sure that we're getting rid of the duplication and confusion associated with some

[25:35] of the other ones that Chris mentioned.

[25:37] And then, Bill Kriss, then it to us will.

[25:40] Correct.

[25:42] Let's say.

[25:42] Left to adopt the entire fee schedule and I'll, all the shenanigans.

[25:47] Thank you.

[25:50] I have a follow-up question based off of the information that we just heard.

[25:55] For the LMD portion of that, since that is going on the ballot this year, how much do

[26:00] to participate in this is talking about the staff, the allocation piece of it, do we need

[26:06] to increase the LMD,

[26:11] the amount that each homeowner needs to pay for the LMD, but we have

[26:14] to increase that to cover that. That's what I'm getting at, and how does that timing work?

[26:20] The short answer is that we would not change the assessment, that's the A word that I was looking

[26:30] for thank you. The assessment for the LSD based on either the fee study or the allocation plan.

[26:38] And so I think that becomes becomes really key. It's really a separate piece from that.

[26:44] But what it does do, Council Member Tillman, as it does, take what that assessment is into account

[26:51] in terms of the cost of staff that are being appropriated to it, so that at the end of the day,

[26:57] We actually have a, it's, think of it as one pie, and you're just slicing the pie based on

[27:04] what the actual work is.

[27:06] And that's, that's the work that they do, the analysis they do in the background on the

[27:09] cost allocation plan.

[27:11] So it's, it really is just taking that pie, whatever size pie that is for the LMD, for example,

[27:16] that, that'll just, that piece of the pie will be, I've taken it allocated fairly to appropriately

[27:21] as compared to all the other elements as well.

[27:24] Okay, I'll take that for now, but I'm going to dig when we get into later in Agenda.

[27:31] There's something that doesn't comport with how I'm thinking about this, but I do have a couple of questions on this.

[27:38] So just to clarify, we are originally signed an agreement with NBS for 18,000 to do the cap, right?

[27:49] We just want to make sure I'm reading the report correctly.

[27:55] So, yeah, I mean, that's, okay, yes, yes, yes, okay, cool.

[27:59] And so the additional 42 that we're asking for now

[28:02] is for the fee study.

[28:04] Okay,

[28:07] and we put that first and order,

[28:09] even though it had not been assigned originally.

[28:12] So, are we already doing work on the fee study now?

[28:16] There has been some data collected from staff to them,

[28:20] But we're awaiting this contract amendment in order to actually begin that work formally.

[28:29] So I guess 18,000 for a cap seems high.

[28:35] And I'm not really sure what the going rate is, but an accountant can do a cap pretty

[28:41] easy, a time study with the staff is pretty sure for it.

[28:46] But that's fine.

[28:46] I mean, if we want to do it, that's okay.

[28:49] But the 40, and additional 42, especially given some of the materials that we're talking about later in the meeting,

[28:57] what is the benefit for us in terms of overall dollars on the fee study portion in particular?

[29:05] Yeah, yeah.

[29:07] I remember the last time that we did the study, there's a lot of discussion around it,

[29:11] and we tried to structure it so that we wouldn't have to do a new study very frequently,

[29:17] So we put risers on the items so that we didn't have to go back and pay consultants to do a study for us again.

[29:25] Now, I think that we should reset that periodically, but it just seems soon, especially given some of our other constraints.

[29:34] So is the 42,000 worth it right now?

[29:38] And I'll defer also to either Chris or to our city attorney.

[29:46] There were some problems in that existing feast study beyond what's missing,

[29:51] but the next piece that Chris mentioned earlier,

[29:56] the separation under Prop 218 between a fee and a tax is...

[30:00] Really an important component to this. And there was enough ambiguity in a number of those fees that were established in three years ago, that we were at some risk of somebody challenging those fees and in fact the entire fee schedule, based on some of those, some of that lack of nexus for it to be a fee.

[30:22] When you add to that the duplication that existed in the existing fee study, that added a

[30:27] additional layer where we were perhaps double dipping on some fees, and that's what really

[30:33] called our attention and highlighted the need to make that change, the potential for double dipping,

[30:39] which would have been then one of those being more or less treated as attacks. So I think we wanted

[30:44] to be prudent in this so that we're not found liable somehow, some point in the path in the future

[30:50] for perhaps double dipping on our fees.

[30:54] And I think that becomes an important consideration.

[30:57] The last piece of that is, with the new fees we were looking at,

[31:01] I think there were enough of a need for good strong data analysis

[31:08] to be able to give us those based on the actual cost

[31:12] and having them do the analysis.

[31:15] And the last piece I'll say is, if you compare our fees,

[31:20] schedule as it's currently constructed, compared to what other cities have, it's very confusing.

[31:28] It's not well-formatted. And part of that work that they're going to be doing is helping

[31:32] compare the structure and the organizational structure of the fee schedule so that it becomes

[31:38] a much more useful document compared to other, and it'd be more comparable to other cities.

[31:43] Not in terms of the fees themselves, but just the structure of the schedule.

[31:51] Okay.

[31:56] Yeah, I just, it's hard to get a handle on the number. It seems, especially given some

[32:04] of the situation, but I mean, what I accept the way you're saying is important. This is the

[32:11] question of prioritizing the order. Okay. Anyone else have any comment on item D?

[32:17] I just have another question, please. Under the fiscal impact, it reads the cost of the fee study will

[32:23] built into future permit and rental fees, can you, can you explain that?

[32:30] So it's a cost of doing business and as such it could be factored into the actual fee schedule

[32:35] itself. It's similar to how we can also pass on the charges for certain proprietary

[32:41] software that people need for let's say building permits. If we were to have a, as we'll

[32:47] talk about later on, some kind of permit tracking system, the cost of that system is another

[32:54] cost of doing business, as directly related to their permit activity, and you could pass

[32:58] it along, fee studies the same way, it could be passed along.

[33:03] Isn't this, are we, are we treating this as one time in nature,

[33:08] that that's a policy decision

[33:10] by the council ultimately, because we're building essentially for future payments,

[33:19] you are

[33:21] assuming a certain level of cost in the future for future fee studies on some schedule, right?

[33:28] That's the only way that you could build it in.

[33:33] So, the cadence I'm used to with fee studies and other jurisdictions I've worked in is three to five years.

[33:39] As a pretty standard cadence for these, is that the assumption here?

[33:42] That would be the assumption I would have had in making that a sign.

[33:47] And we do need to look at it more frequently than we have in the past, people are challenging fees more frequently.

[33:55] And I would recommend the time frame that Dennis just mentioned as well.

[33:59] Something we'll want to keep updating.

[34:02] Okay, maybe I mean, maybe when this comes back, as a matter of policy, we also include the schedule so that it's clear what our intention is.

[34:16] Okay. Any other comment on item D?

[34:21] Okay. Item E, Jim, you had, uh, that's about the cue.

[34:26] This is an area that I've always been, uh,

[34:30] for Plex by, uh, particularly as it relates to the, uh,

[34:34] Stormwater Pollution Prevention System.

[34:36] And I just like a little more elaboration on it, and, uh,

[34:41] clarification, because I, it gets tossed, it gets tossed around so, uh,

[34:45] frequently and everybody gets that look on their face like what is it what are we talking

[34:52] about?

[34:55] So all of the water that runs off of our hills and streets ends up in the back.

[35:00] At some point, traveling through a variety of pieces of conduit and streams and creeks, as it enters the bay.

[35:11] Many, many years ago, the Bay Area decided all the governments, full cities and counties, would join together to come up with under the Clean Water Act, would come up with a set of standards and for cities and counties to follow.

[35:27] in terms of managing their own potential pollution

[35:32] and discharges into the bay and into the Pacific Ocean.

[35:37] That system and the agreement that we have

[35:40] with the federal government under the Clean Water Act

[35:42] is this NPDES thing national pollution discharge, something.

[35:47] And so that's the agreement.

[35:50] The Project Clean Water for Contracost the County

[35:53] is who we directly relate to.

[35:56] And so that's the jurisdictional body that, for example,

[36:01] now I'm going to, which is really weird.

[36:04] But I'm going to these meetings on Project Clean Water.

[36:07] And really what they're trying to do is do the best they can

[36:11] with the resources they have.

[36:13] The $29 assessment, which is the, it's a capped assessment

[36:18] for each house unit, is the max that they can get.

[36:23] They've tried valid initiatives and other things in the past to try to increase that amount,

[36:28] but they just utilize those resources as much as they can as well as then seeking grants

[36:33] to develop policies to address new and existing pollution sources that are around.

[36:41] I'll just share with you one is that there are some jurisdictions that will not affect

[36:45] Clayton, but there's a growing concern about mercury contamination in the Bay waters.

[36:51] And so in the coming year, Project Clean Water will be addressing that, and sources here, again not Clayton, not Clayton related at all, but mostly in West County that are sources of mercury pollution.

[37:04] And so there's a constant amount of policy as well as training work and whatnot that goes into this system to maintain it.

[37:15] The $29 is a rather modest fee, and it just needs to be renewed every year.

[37:19] that's that's why it's in front of you today. This is a standard item we do every year.

[37:24] You alluded to that. It's it's what we keep doing in order to keep even that little

[37:29] bit of money flowing into the project clean water program.

[37:34] I question so so is there a net we say all cities in county so is there some sort of a network

[37:39] of pipes or drainage that, okay, and it doesn't, it doesn't conflict with the other

[37:49] sanitation.

[37:50] Yeah.

[37:50] Good question.

[37:51] Yeah, so you can go to, if you look in a manhole cover, it'll often have a stamp on

[37:59] their letter S, which is sewer, yeah, and then the other one is SW, which is stormwater.

[38:07] And so that's the distinguishing factor.

[38:10] You can walk most streets even here in Clayton

[38:13] and see those different manhole covers

[38:16] that are go at two separate systems.

[38:18] So the sanitation stuff that goes out

[38:21] your sink and down your toilet and out the sewer,

[38:23] that goes over to Central San, over at 4 and 680.

[38:29] And all those are separate pipes from what goes into

[38:33] the from your your gutter curb into the storm drains on your streets. That goes in a

[38:39] separate system of pipes and streams that eventually take it into the bay. You've

[38:47] clarified a lot for that and I'll be looking for those markings on the man for covers.

[38:53] I couldn't. I quite frankly didn't understand how it, you know, the two of those things

[38:57] Cross or did not cross.

[38:59] They love you.

[38:59] It was very critical.

[39:01] They do that cross.

[39:02] Yeah.

[39:03] Thank you very much.

[39:04] The old Ghostbusters don't cross the streams.

[39:06] Thank you.

[39:10] All right.

[39:10] I have a question.

[39:11] Any other questions?

[39:12] Yeah.

[39:12] Go ahead.

[39:13] Thank you.

[39:14] So just two quick questions.

[39:16] So when it said, and I think, Council Member Diaz kind of was asking us.

[39:22] It says establishing the E.R.U. assessment rate.

[39:27] So it has been a recurring annual, so it's not something brand new it requires an annual establishment though

[39:36] That's that's why the technical language that we got you requires an annual establishment

[39:40] It's a question and then does this in any way effect kind of that separate bucket where we've got a stormwater assessment district

[39:51] It does not it's so it's separate

[39:56] Okay, thank you.

[39:59] Okay, so my question.

[40:00] The question is, it reads in here about the documentation and reporting that you have to do? Are we? You don't have to get into the weeds on it. I just want to know, are the Clayton cleans up and the day of service where people are in the creeks and they're cleaning up on the trails, etc. Are you counting that?

[40:19] So, that is not one of the reporting requirements or those kinds of events, it really is much more.

[40:26] We have these trash capture devices inside the storm grains.

[40:31] And we have to constantly report not only that we've cleaned them out, but what we find when we clean them out.

[40:38] And so that's the kind of reporting that's being talked about there.

[40:41] And so we do collect those reports.

[40:43] We do forward those to the county.

[40:44] they are collected and aggregated across the county from each jurisdiction, but it's

[40:51] that's the kind of reporting that we do this point for the city of Clayton, that's the

[40:56] major effort.

[40:57] If it's not for this one and it's for the actual district, can you double check that?

[41:00] Because I know previous years when we were doing the Clayton Cleanseup and solely doing

[41:04] that, you were able to use that reporting, I don't know which one of those it was going

[41:08] to.

[41:09] Okay, I'll check with it.

[41:10] And if I find any historical stuff, I'll send it to you.

[41:17] All right.

[41:17] Any other questions or comments on item E,

[41:22] the consent calendar?

[41:26] No, okay.

[41:28] And no one had anything on F, right?

[41:30] Oh, F.

[41:31] I just had a quick question on F.

[41:33] And so when is the next general plan

[41:40] to do for the city of Clayton General Plan?

[41:43] General Plan?

[41:44] No, I don't think there's a requirement

[41:46] to up to here.

[41:46] It's an acceptance of the 2025 General Plan implementation.

[41:52] And so is it updated every year or no?

[41:56] No, the General Plan is not updated,

[41:58] but there are elements of the General Plan that

[42:00] do need to be implemented.

[42:02] We need to be making progress towards filling the General Plan.

[42:09] Okay, and this one is specifically towards housing.

[42:12] Oh, this one is just okay, because then it's an end housing element annual progress report.

[42:19] Okay, so it's related to housing.

[42:20] Thank you.

[42:21] Yeah, this is the change that HCD requested that planning commission approve that we are now doing.

[42:28] No, that's something else.

[42:30] Yes, I know.

[42:31] I asked earlier, completely different.

[42:34] I got my HCD requirements.

[42:36] This is the large spreadsheet with the microscopic lines.

[42:42] There you go.

[42:43] All right.

[42:44] That's right.

[42:44] I remember this one.

[42:47] OK.

[42:48] Any other questions on item F?

[42:52] All right.

[42:54] Public comment on consent calendar.

[42:57] Seeing none, we'll close public comment.

[43:00] Is there a motion for all of the items?

[43:04] Mr. here I will move approval of the consent calendar all items I'll second it

[43:12] If we could call the role

[43:15] Council member DS yes council member Tillman I Council member Truppiano yes vice mayor Nia yes mayor one

[43:23] Hi

[43:25] Yes have it and the motion passes with the vote of 50 thank you that closest item for before we move on to next item

[43:33] I see, I just wanted to mention to Mr. Flores,

[43:37] I think the meeting that you were looking for is on June 4th, 2019.

[43:41] If you look at that meeting, you'll find the rationale.

[43:44] All right. Okay. Excellent.

[43:46] And also, can I just, I know we're not supposed to respond during public comment,

[43:53] but can we at least provide Mr. Flores an update that our whole website is being redesigned,

[44:00] user-friendly, we've hired a company.

[44:03] Can we just do that?

[44:03] We can talk to them off one.

[44:05] Okay, good, good, good.

[44:07] Just, I know the search function is a bit small.

[44:11] I agree.

[44:12] Thank you.

[44:13] It's still searching.

[44:15] Okay, item 5C city beautification and project update.

[44:22] Staff is going to kick us off.

[44:27] Do you have it?

[45:01] I surprised you.

[45:11] I'm glad you found the meeting though.

[45:36] Well, let's take a two minute recess. So staff could get their things together and we could do our things. So two minutes.

[45:47] Recording stopped.

[45:54] All right, we're back from our brief recess. I believe staff is going to kick us off on the city beautification and project update.

[46:03] Thank you, Mayor.

[46:04] Before I get started, I just want to recap a couple of things or not recap it.

[46:10] Point out a couple of things.

[46:11] This is not an entire list.

[46:13] This is partial of what we have coming up in the next few weeks.

[46:18] We have a, ever expanding, growing list of maintenance issues, landscaping issues throughout the city.

[46:27] in our districts and our parks on our trails that we are addressing currently and we will

[46:33] be expanding that. I think the one important thing to recognize is this didn't happen

[46:39] in the last three months. This has been neglected items for years and we recognize that

[46:49] And we are doing our best to correct the issues that we will talk about this evening.

[46:58] On top of that, we are still trying to hire a public works director

[47:02] to help create a system where we don't lag and fall behind in the years to come.

[47:09] We want to fix this and get on a system where we are rotationally addressing these things

[47:15] throughout the city on and on. It's almost like the Golden Gate Bridge Painting. You start here,

[47:20] get to the end, turn around, do it again. Same thing with some of these items. We need to be

[47:25] looking at them annually, repairing them annually, and having a robust work plan that keeps us

[47:31] on schedule so we don't fall behind. So with that kind of overview of where we are, we debate

[47:41] in landscape areas, fire protection, general updates, roadway improvements and major projects

[47:48] that we have on the horizon.

[47:53] So we debate, you probably have noticed Clayton Road was hit heavily in the last couple

[47:59] of weeks with our contract service from Clayton Station to Fire Station 11.

[48:07] We still have Marsh Creek to Regency Hillside adjacent to the Mount Diablo Elementary.

[48:14] That's on the list that these still needs to be done and peacock creek, which is a whole project on

[48:21] kind of itself that we have to address.

[48:24] We'll talk about that.

[48:25] In the coming weeks, Oakhurst Drive, the trail edges with the flail mower to get the weeds knocked

[48:31] down to give it the buffer off of those trails, open space adjacent to residents that started

[48:37] this week.

[48:37] That is more fire reduction in the land that we own that back up to properties.

[48:46] So that is begun and we will continue to do that.

[48:50] I'll pause for a second and say the work that we're talking about here, Dennis is working

[48:55] with our contractors to get an order of operations and a schedule of where we're going

[49:00] so that we can put it online, sure, and on social media,

[49:03] let people know when we're doing those that fire work,

[49:06] when we're working on Clayton Road,

[49:09] Oakhurst, whatever area we will be in.

[49:12] One, we want to let people know that we're doing the work.

[49:13] Number two, we want them to understand that there may be traffic

[49:16] control in those areas, so be aware that work is happening.

[49:21] So we protect the folks that are out on the street.

[49:24] And you're going to publicize that,

[49:26] like on the website, the schedule.

[49:28] Well, after we get those main thoroughfares done, we'll move into the interior streets and the

[49:36] medians within some of those neighborhoods and do more detail work in those areas.

[49:42] So did I hear you correctly, do we not have a schedule yet?

[49:50] We're scheduling two or three weeks at a time, mostly in response to specific issues that we're

[49:57] finding at the same time, so use it.

[50:00] Is there a master schedule? No. There is not. But what we are doing is we're putting people with the highest

[50:06] need and in the thoroughfares as we can. And so that's the goal is to work up a master schedule

[50:14] as we go further into the spring and summer. How many separate contract firms are we working

[50:25] on weed abatement just one and do they I mean are they able to provide

[50:36] a work plan that they are doing we meet every other week to work out the

[50:42] plan for the next two weeks and that way we have better control over where

[50:48] we're doing the work yeah that makes sense on ad hoc bases but I'm thinking

[50:51] we're holistically like shouldn't there be a work plan with 100% of the

[50:56] inventory and then we can see where we've knocked off.

[50:59] That would be a beautiful thing there to have a general work plan that they work for us.

[51:04] We can tell them to just do it, right?

[51:08] Do the plan?

[51:09] Yeah, like you, they know the assessment area or this or not or are we telling them on a week

[51:14] by week basis?

[51:15] We're telling them on a week by week basis, which assessment area is to work in.

[51:19] We're also trying to be financially prudent about where we're putting them so we're

[51:23] maximizing the different revenue sources we have in order to do this work.

[51:31] And it is one firm, but we are asking them to bring us another crew.

[51:35] So they have multiple crews within the firm.

[51:38] So, and if they can't provide that, we're prepared to get another firm to do other work and work and concert.

[51:44] But like we talked earlier today about continuing like a grid system.

[51:48] I think the one thing we've been asking for is a council.

[51:51] I told you this earlier is just as public schedule so people know, okay, I'm not happy right now

[51:59] But somebody's coming in my neighborhood in two weeks. Yeah, I'm in good before before before gets done right

[52:05] You know third quarter

[52:07] I mean, I know it's not something that happens overnight, but as part of any of this that has to be like a work product

[52:15] Because otherwise you're always going to get the questions and they don't always be chasing

[52:20] All right, so I would just make that recommendation.

[52:24] Well, and we're not prepared to do a grid right now.

[52:27] That's going to be a grid, you know what I'm saying?

[52:30] And, you know, being down an important staff person

[52:33] is hindering some of our ability to do some of this.

[52:36] And that's something that the new, hopefully new public

[52:40] works director does when they get on board.

[52:43] And I can tell you we found the annual plan

[52:46] from previous leadership, that's 100% wrong.

[52:51] And there are addressing things at the wrong time of year.

[52:55] And so what they had been doing was not helping our operation.

[53:00] So we're trying to go back and fix and trying to move things forward at the same time.

[53:07] And I don't disagree with anything that we've said, an annual plan, there should be an annual plan,

[53:13] there should be a monthly plan, there should be a weekly plan, period, and the annual and

[53:18] the monthly should be distributed to the masses, so people know exactly what's happening.

[53:25] The weekly plan should be directed towards staff, so they know what they're doing that

[53:29] week, and we're migrating into that, but obviously it has not come to...

[53:35] Yeah, no, it makes sense.

[53:36] I think there's a lot of things that they didn't start for, they did not happen overnight,

[53:42] So they won't get addressed overnight.

[53:45] However, I think my recommendation would be as part

[53:50] of any good project management to treat it like a project.

[53:54] And itemize all the things that are open,

[53:55] even though you may not get to them today tomorrow

[53:57] or in a month or whatever.

[54:00] But as long as there's like a ongoing major item list,

[54:05] and then you can report out on it saying item 41 still

[54:11] as it started, but we know that it's there.

[54:14] That will help give comfort to the residents

[54:17] to know that these things are in flight.

[54:21] So I would recommend getting the, at least to inventory

[54:26] in a publishable state,

[54:29] so that at least there is a plan for a plan.

[54:36] Okay, sorry, go ahead.

[54:40] Before you go off that page, I have a quick question.

[54:43] Can you give an example of the interior street medians?

[54:45] Are you talking about those that are adjacent to the sidewalk on in neighborhoods?

[54:52] Yes.

[54:53] Okay.

[54:53] Those areas, and then there's certain spots like above...

[55:00] Council on filth and law for unup that street. There is a median in the middle of that street. So there are some of those have hazard that are not being addressed on a regular basis. So that's what I'm real

[55:10] I just want to be sure wasn't only those and that it's actually no issue of that or

[55:16] Duacins to side walks, causing issues for some of the residents to have to take care of. Yes, okay. Great. Thank you

[55:28] So, per contract cost to fire protection district, we have to be completed by June 1.

[55:34] So, that's why we've started that fire, a bait weed abatement project now so that we are complete.

[55:42] By the deadline, all city parcels will be cut back to guidelines.

[55:50] One of the things that kind of made us a little unhappy is we had rain.

[55:56] We had sun, it got hot, and then it rained again, and all this stuff started growing again, and it's like, that is the worst for controlling weed abatement.

[56:07] So, there are some things that we need to look at in the future, and some of the things that were on the calendar that I said were completely wrong.

[56:16] When to put down free emergent, when to spray, when to do those things.

[56:21] And to be 1,000% frank, honest and transparent, I don't think we did much of it anyways.

[56:28] Even though it was trying to be done at the wrong time of year.

[56:32] So looking at ways to prevent weed growth, we did the test area on Clayton Road with the steaming

[56:40] to see what happens next year and to see if that is an actual benefit and helps control those weeds in those areas we will see.

[56:50] So hopefully it does and we have another tool in the toolbox.

[56:58] So some general improvements, the grass replacement in Grove Park, the financing is going

[57:06] to remain in place until our first concert.

[57:10] We have some lovely young folks in our town that like to ride bicycles through that park

[57:15] and skit on the grass and we'd like to keep it protected for as long as we can.

[57:21] Peacock Creek, replace irrigation in the median.

[57:26] I think Pennsylvania, or vice mayor in the end, has a comment.

[57:28] I just wanted to say about the Grove Park.

[57:31] It's 100% better.

[57:34] 100%.

[57:36] The trees are all trend.

[57:39] You can actually see cars coming from Marsh Creek,

[57:43] if you're trying to turn left on the Marsh Creek from Main Street.

[57:46] I don't even a wife in the car anymore to tell me go.

[57:51] No comment on that.

[57:53] Anyway, it's 100% better and you can actually see through there and it's lighter and that's an excellent proof.

[58:02] Excellent.

[58:04] Appreciate that.

[58:06] The other thing.

[58:07] The other improvement in growth park is there's an area that grass will not grow and it's just dirt and it's.

[58:16] The area behind the splash pad that always takes on water in turns into a mud hole all year long

[58:23] We're going to pour curvy in there so to push the water into the drain instead of creating the mud pit

[58:29] And then the mud gets tracked on the concrete and the splash pad and so we're resolving those issues at the same time

[58:35] And that should happen in the next month-ish

[58:40] And the only thing I just want to say with the group. It does look amazing and the grass

[58:44] facted an amazing job, I don't know what he did there, but some power washing of our streetlights,

[58:51] the gazebo there, I know the water fountains we've talked about need to be replaced, but a little

[58:59] power washing of the tables to before the first concert and then throughout would be helpful. Thanks.

[59:07] Peacock Creek, what we discovered is all the vegetation was dying and looked horrible,

[59:15] looks horrible.

[59:18] There is an irrigation break up there sometime ago, and the decision was made just to shut

[59:23] the water off.

[59:25] And not repair the irrigation, and so that's why we have mass shrubbery death, flowers,

[59:31] plants, and some trees.

[59:33] Some of the trees have come back, not all of them.

[59:36] Our crew has replaced all the irrigation to make sure that it is working correctly.

[59:41] They now understand that with current correction, we don't shut water off and not repair it.

[59:49] Shut it off, repair it, turn it back on.

[59:50] That is our process.

[59:52] They've removed the dead vegetation and weeds and they're working on that.

[59:56] We will be doing some replanting this spring.

[59:59] But...

[1:00:00] Also, some trees, the fall, because that's when the best time is to plant them when we want them to be successful. So, there is work being done to fix that median, that entrance way. So, it is much more presentable.

[1:00:14] I have a question on that, excuse me, for you go. What's the funding source for that?

[1:00:19] LMD. LMD. Thank you.

[1:00:22] Fins repair downtown. I was looking at upgrading the fencing that we have downtown, because right now we have

[1:00:29] chain link in the variety of places.

[1:00:33] The estimate I got almost made me cry.

[1:00:36] So we won't be doing that right now.

[1:00:38] But there are some areas of fence repair.

[1:00:41] So we'll have that done.

[1:00:44] One of those areas is by the big cold, not cold,

[1:00:48] a sack of cold.

[1:00:49] Cold work.

[1:00:49] Thank you.

[1:00:50] The other sea word.

[1:00:52] Down by the benches on the trail.

[1:00:56] The trail goes around it.

[1:00:58] somebody's peeled the fence completely all the way back so we'll have that section replaced

[1:01:01] and there's some other stuff where areas we need to tighten it up.

[1:01:06] So making that look appropriate.

[1:01:08] True trimming has been going on as Councilmember Ania mentioned, they spent a couple days in

[1:01:14] the grove, trimming those trees back, hopefully helping the grass grow and not be shaded

[1:01:20] all the time.

[1:01:22] The village of mark is going to do a painting project so we had them cut the trees back

[1:01:25] off of the market.

[1:01:27] So that they could paint and the trees weren't rubbing against their building.

[1:01:33] And then earlier, or not earlier, last month, tree trimming was done on the trails to get the

[1:01:39] canopy up so people could walk through there safely.

[1:01:43] I have two questions on that.

[1:01:45] Okay.

[1:01:46] How often will that tree trimming on the trails be going forward?

[1:01:52] On the tree trimming, we've taken more on a health safety perspective, health of the tree

[1:01:58] public safety, so we don't have things falling on people.

[1:02:01] So we've taken much more of that kind of approach.

[1:02:04] The more aesthetic kind of work that needs to happen in some cases is kind of done more

[1:02:11] on an ad hoc basis, and so we've looked at that and tried to do that.

[1:02:15] So we don't have a general plan, but we really have really tried to take kind of a health

[1:02:20] safety perspective on the tree trimming.

[1:02:22] Okay, and then for the tree trimming throughout the community, portion, my request would be if you can ask the contractor to trim them lower than the actual name of the street that's coming up, because to your point, as soon as they do it and by the time they drag down the street, it's already grown up again, it's a waste of their time, because you can't see the street signs.

[1:02:44] Yeah.

[1:02:45] Yeah.

[1:02:45] So I'm going lower or higher.

[1:02:47] Trim them lower, even lower than what they're doing, because they're trimming them.

[1:02:51] And then they're bare, for example, I'm just going to use going up Eagle Peak, because

[1:02:55] this is going my house now.

[1:02:57] You go up Eagle Peak, you cannot see the Keller Ridge sign.

[1:03:00] I know it's there because I live there, but there are people who are coming past me

[1:03:03] walk.

[1:03:04] They're in the middle.

[1:03:05] They don't know that Keller Ridge is coming up, and then they cut you off because they

[1:03:08] don't, they can't see the streets sign.

[1:03:10] Got it.

[1:03:10] Because the bush is this high.

[1:03:12] Yeah.

[1:03:12] Oh, the full.

[1:03:13] It's the shrubs.

[1:03:14] Yeah, shrubs.

[1:03:15] That's it.

[1:03:15] I figured it out.

[1:03:16] Wait too high.

[1:03:17] You've got the trees.

[1:03:18] You're thinking about the shrubs.

[1:03:21] And that's the kind of work we actually are still using our maintenance staff for to do

[1:03:24] the shrub training shrub thing that way we're using the tree contractor for the real specialized big stuff.

[1:03:32] If you can ask the maintenance staff to please.

[1:03:33] We'll do that.

[1:03:34] They try the streets too.

[1:03:37] So if you can't see a sign.

[1:03:39] Yeah.

[1:03:39] Well, they do, they do it just below the sign, but that's a month later, yeah.

[1:03:47] So, to your comment though, on the ad hoc nature, can I would just say,

[1:03:56] as a personal matter,

[1:03:59] ad hoc stuff means it doesn't get done later, because there's always going to be something.

[1:04:06] So, even though we may not want to do it very frequently,

[1:04:10] the way that I would address that is

[1:04:14] have a schedule where it gets reviewed

[1:04:17] at least at some minimum interval, whatever you establish,

[1:04:21] it could be a year or two years or whatever,

[1:04:26] but at least it's on the list so that it doesn't get missed.

[1:04:30] Because if it's at-hawk, and let's say it's a long,

[1:04:35] scheduled task that you only do one to every three years. If you miss it, that's another it could be like another three years. If it's not on the schedule. That's why every like to me a good.

[1:04:47] The way that you manage these activities is everything's on the schedule. You don't have to do them all the time, but at least you know, okay, someone's got to look at it.

[1:04:54] You look at it, evaluate it, and then it's done. And maybe you take no action, but at least.

[1:05:00] It was reviewed. So, that way, you can never say it got missed. So, that would be my recommendation for anything at

[1:05:07] Hawk. I mean, I'm a process guy and I don't, like, at Hawk is, it gets missed.

[1:05:12] Well, and you can also purchase preventative maintenance software where it alerts you when it's due. So, you don't have to manually keep track of it, whether it's monthly, quarterly, annually.

[1:05:24] everything on a list means nothing it's missed yeah

[1:05:38] so special thanks to our

[1:05:42] police department I asked them to do me a solid and as they were out on

[1:05:46] patrol day and night make a list of things they see that is that needs to be

[1:05:51] attended to. Two weeks later they came back with I don't know how many pages the

[1:05:59] list was whether it was extensive and it's not all on here but we have a 143

[1:06:05] segments of curb that we need to paint. 12 street signs that need to be replaced like name

[1:06:10] of streets that are faded or stolen or whatever. 38 segments of bots dots, those are the

[1:06:18] fun little bots that are glued in the street. 65 blue reflectors, those mark the fire hydrant

[1:06:24] location, so it helps fire see them with their approaching, especially at night. 15 roadway markings,

[1:06:31] The limit lines the crosswalks are either faded or not existing because it's been so long

[1:06:39] since anybody's attended to them. And then 17 faded or damaged street signs of stop crossing

[1:06:46] whatever it might be. So this is again another list that we just got last week. We need to develop

[1:06:58] plan of who can do this work over the next few months, so I'm

[1:07:06] going to be contracted out, can we do some of it in-house?

[1:07:09] That's what our next determination is, and how we get this all

[1:07:13] corrected.

[1:07:16] I'm sorry, Nia, has a comment.

[1:07:17] I have a couple of comments on me.

[1:07:20] The road signs and the street signs.

[1:07:22] They must have been up for 40 years that I know those colors

[1:07:26] are terrible.

[1:07:27] If they, I know why they did it, they wanted to make the town a western.

[1:07:33] It's not western anymore, and it's to be marked.

[1:07:36] I would be in favor of having reflective road signs and street signs as we go along.

[1:07:42] Not all, once, but as we replace them.

[1:07:46] Some color that would look nice.

[1:07:49] And I don't know how the rest of the council feels about that, but you can't even read those signs.

[1:07:54] You can't even read the city limit when you're coming into town, and it's just something

[1:08:00] that happened over time. I'm a long favorite of changing that color.

[1:08:08] I wouldn't say I'm in favor of intending how much it costs, but I agree. I agree. I'd

[1:08:13] just saying that that would really boost our town.

[1:08:17] If you would like what we can do is bring back some samples and some prep, because as we

[1:08:21] place them like to to your point. We don't need to do the entire city at one time, but as

[1:08:26] we're in place and kind of move through, we can go with the overall signs, but we don't have

[1:08:31] the number. We all room.

[1:08:33] We used to come somewhere around here as the other company.

[1:08:37] On the 143 segments, the group is that primarily red that has faded. Yeah, because they are

[1:08:44] pink in a lot of the areas.

[1:08:47] Yes, if you're lucky.

[1:08:47] Yeah, yeah, I think it's good or a chat. Yeah, and I'm not familiar with the

[1:08:54] blue reflectors of the firehives. Is that something requirement? Because I haven't, I haven't noticed any.

[1:09:02] Because they're all gone. Oh, God. Oh, God. Oh, that's why I haven't seen it.

[1:09:07] I'm sorry, I'm sorry, I'm sorry. I'm sorry. I'm sorry, I'm sorry.

[1:09:10] Yeah, some are roadway. Yeah. It's a bot. Oh, okay. Yeah, you can, that's what I teach to kids when

[1:09:17] every time there's a blue reflector, that means there's a fire ahead of there.

[1:09:22] So I do think the most important thing here is the last thing you said,

[1:09:26] though Chris, which is who's going to do the work?

[1:09:30] Do we hire an outside company?

[1:09:33] And what is it going to cost us?

[1:09:35] So are you going to come back to us?

[1:09:38] You're like hell now.

[1:09:40] We're going to move it forward and do it.

[1:09:42] Yes, you can execute as fast as possible.

[1:09:44] That's the plan.

[1:09:45] That would be good.

[1:09:46] And I would throw, and if you have it on another slide, I apologize, but the street lights are a bismal-hall-hall-hall.

[1:09:57] Peace is missing, they're not black anymore.

[1:10:00] There are, and something that's maybe doggy, urine, resistance, paint, because that's what happens, right?

[1:10:10] That's how the pink gets evaded, but the street lights are also really bad.

[1:10:17] You know, this list here and why I listed the help of the police department, because these are safety issues.

[1:10:23] You know, whether you can't see the street sign coming up and it's going to cause a traffic collision, because oh,

[1:10:28] the last decade, they swore over or not knowing there's a fire hydrant and grid curves and

[1:10:34] all those things. So this is, you know, we really want to get this addressed, damage stop signs,

[1:10:41] not okay, stop signs that have the reflectors but the reflectors are broken down or whatever,

[1:10:47] we need to, those are all safety issues. And so this is a critically important part of this

[1:10:53] process but because it's health and safety it's the top priority.

[1:10:59] I have an

[1:11:00] quick, when you talk about safety and what about mirrors because there's a

[1:11:03] number of places I've seen where mirrors will be very helpful when you're

[1:11:07] exiting a particular street and the traffic is you know coming down to the

[1:11:13] great next speed. Yeah we would probably need to do a list of traffic engineer for

[1:11:21] that. But what I would ask is if there are certain

[1:11:27] intersections that you're you're much more familiar

[1:11:29] I've got. And I'll send them to you. Send them to us and we can

[1:11:33] yeah, we can look at that. The only thing I was going to say is I'm not

[1:11:38] opposed to moving forward, but I would like to know how much all of

[1:11:41] this costs us. I think we should know. Do it. So we need to know how

[1:11:46] much this is. Well, yeah, I'm happy to show the information, but

[1:11:50] And if the contract exceeds what my authority is, it'll definitely have to come back.

[1:11:54] But I think it would be great for the residents to know too.

[1:11:57] Like we did all of the safety stuff.

[1:11:58] That was one of the priorities that we had when we did goal setting a couple of years ago.

[1:12:02] I think they need to know what their dollars went to pay for.

[1:12:05] Yeah.

[1:12:05] I'm happy to report.

[1:12:06] Yeah.

[1:12:06] Can I ask?

[1:12:08] Until we address at least all of these and there's probably more.

[1:12:11] Can there just be a regular segment in your report that goes up?

[1:12:16] The city manager report?

[1:12:17] Yeah.

[1:12:17] Oh, no.

[1:12:17] I mean, even in the council report, or the council, sorry, the city manager, but we believe

[1:12:24] that.

[1:12:25] No.

[1:12:27] The city manager report.

[1:12:28] So can you report out on this each time on the status and how we're doing?

[1:12:33] I think that'd be helpful.

[1:12:42] Roadway improvements.

[1:12:44] We have the contract, which you guys approved, I believe, the last meeting for $50,000

[1:12:49] to do pot hole and street repair.

[1:12:51] So that is now in place if you recall the the past practices been buying a bag of cold patch it home depot and pound it into the ground in the next time it rains

[1:13:03] It just blows back out again, and it's we're like the dog chasing a tail the one in front of me. What's that the one in front of my house is now coming in

[1:13:14] That's on the main

[1:13:16] yep

[1:13:17] So, this way they will actually cut it, hot patch it, roll it, do it correctly so we get some time out of it.

[1:13:28] Payment project. We're still moving forward with that summer fall. We're on that timeline.

[1:13:35] The design we should have or do we do have. There it is. Got it yesterday.

[1:13:41] We will release the bid, hopefully by mid-May, we'll have that bid and it'll be to you

[1:13:46] June 2nd for approval of a contract and a timeline to get the paving project completed

[1:13:53] before or during fall of 2026.

[1:13:57] Just a quick question on that.

[1:13:59] So there is no chance and I know this is like something to none.

[1:14:03] But I'm going to ask, no chance to do Main Street before the 4th of July parade.

[1:14:07] No.

[1:14:09] No.

[1:14:10] Okay.

[1:14:12] Okay.

[1:14:13] Because we were talking about summer.

[1:14:14] Now we're fall.

[1:14:16] Thanks.

[1:14:22] So these are the segments that you approved last fall.

[1:14:26] Marsh Creek between El Molino and that should be Clayton Road.

[1:14:33] Mount Air Parkway between Marsh Creek and Mount Air Circle with the road diet

[1:14:36] striping, which is reducing the lanes, the bite, putting the bike lanes in to slow people

[1:14:44] down, harm and drive between Mitchell Canyon and Tiff and Drive, North Mitchell Canyon,

[1:14:49] road between Clayton, North, Northern End, Eagle Peak, between Oakhurst, to Keller Ridge,

[1:14:59] Oakhurst East.

[1:15:00] Elportal between Regency and El Pueblo and Main Street between Oak and Marsh Creek. So that was what was approved.

[1:15:08] That's what we sent to the designer and that's what we have received back is the design work and the cost estimate.

[1:15:17] And so the next step is Bids. We'll see what the Bids come in. We know we have this much money and hopefully the Bids match that much money.

[1:15:26] If we're under, is there something we can add?

[1:15:29] I don't know, if it's over, we'll have to discuss how we address that by pulling more

[1:15:37] money to make the difference or cutting a project.

[1:15:40] That'll be the discussion at that time for Council to decide how to move forward with that.

[1:15:50] So, some major projects, downtown pedestrian improvements,

[1:15:56] the rapid flashing beacon system,

[1:16:00] table top raised intersection, and the raised crosswalk, we are at 90 percent plan.

[1:16:08] So, our hope is we'll have a new public work structure in a few weeks.

[1:16:13] They'll take that on if we don't have that public work

[1:16:16] director.

[1:16:17] Our plan will be to bring somebody in and only to move

[1:16:21] these projects forward so they're not sitting stagnant.

[1:16:23] In my only question around that is, so years ago now,

[1:16:29] we approved what we called the Dunton Pedestrian Project.

[1:16:33] I think there were five crossways, which were flashing signs,

[1:16:37] raised crosswalks, flashing stop signs,

[1:16:40] because we added the fifth one, right by which is Vinnie's

[1:16:45] Chakari and now, by the post office, do you, what's

[1:16:48] said, I mean, it was years ago.

[1:16:51] Do you know where that project?

[1:16:54] It was fun from, it might have been Measure J.

[1:16:57] I know, it was through CCTA.

[1:17:00] Like it was a real long time ago.

[1:17:03] That's the, isn't that the stuff on this slide?

[1:17:04] It was a crosswalk, so it was between the grove and the

[1:17:14] Oh, that is that happening?

[1:17:18] Oh, okay.

[1:17:19] Oh, okay.

[1:17:21] Sorry.

[1:17:21] I didn't.

[1:17:22] Well, how come mine's different?

[1:17:24] One page.

[1:17:25] You've got to go.

[1:17:26] That's a job.

[1:17:27] Oh.

[1:17:27] Or down?

[1:17:30] Oh, there it is.

[1:17:31] Sorry.

[1:17:31] I scrolled ahead too far.

[1:17:34] I apologize.

[1:17:35] I apologize.

[1:17:36] Yeah.

[1:17:37] So,

[1:17:40] as I said, this will go to the new public door extracur if for some reason this doesn't

[1:17:44] pan out, we'll bring an interim and we'll keep this stuff going, because you're right, it's been

[1:17:50] sitting for a minute or two.

[1:17:57] Councilmember, on the major projects and help me understand better these raised and rectangular

[1:18:03] rapid flashing beacons. And I noticed you have two intersections that are of concern, where

[1:18:09] people are very close to getting hit by vehicles. And that's the Main Street and Mars Creek

[1:18:19] and Center Street and Mars Creek. Tell me, these are going to be those, like you see in Walnut

[1:18:26] Creek, they have a crosswalk where you push a button and then yellow lights come on and people

[1:18:32] and though that somebody's coming across there.

[1:18:35] These are in the crosswalk part, right?

[1:18:36] Yeah, they're all in the ground.

[1:18:39] So that when you hit the button,

[1:18:41] they flashed to alert people that

[1:18:43] there's a good restaurant trying to cross.

[1:18:45] If I was got it, we ran over myself here

[1:18:47] just before daylight saving times came.

[1:18:51] And the Marsh Creek Road in Main Street

[1:18:54] is a raised table top.

[1:18:56] So it actually is, the trap is like,

[1:18:59] it's a big speed bump that you cross.

[1:19:03] So it's slow people now and makes them stop, but also alerts people driving that there are pedestrians.

[1:19:11] The kids on the e-bikes could use it as a ramp. That would be awesome.

[1:19:17] I would.

[1:19:21] Pedestrian proven it's all ADA accessible pathway between 4 Oaks Lane and Pine Hollow.

[1:19:27] This is something that came up in a couple of discussions and other meetings.

[1:19:32] That plan was put into place and its CSG was working on the design and it's at 60 percent.

[1:19:40] They sent it to me a week or so ago and it was to use Measure J funds and a TDA grant to

[1:19:49] fund that the total price of putting that pathway in is 200K.

[1:19:57] How soon can we do it?

[1:20:01] As soon as I get back to CSG and finalize the plans, then we'll have to notify the homeowners because we do have a couple of houses there that have encroached on the easement with their beautification.

[1:20:13] And so we need to let them know that this is coming and so before we go in there, we would like them to move back to the line.

[1:20:21] This is the area that I think Mr. Sinkay was very passionate about when he had come to meetings.

[1:20:28] I actually think this would be a great improvement for especially young students as they go to school.

[1:20:35] So this is the, this is precisely the type of project where it is completely appropriate to use one time fund because it creates a sidewalk that is going well.

[1:20:48] This says, ADA accessible, I'm just going to assume it's a sidewalk for us.

[1:20:53] It creates an asset for the city that all the future students from that direction can use.

[1:21:01] So, to me, that's incredibly appropriate for as a one-time cost.

[1:21:07] So, the faster that this can be done, the better.

[1:21:13] Sometimes there's a residence that...

[1:21:17] It can be very resistant in that area.

[1:21:20] If it's our property, they're encroachied on.

[1:21:23] Can we just clear it?

[1:21:25] Where is that going to take a court process?

[1:21:30] That's what it says.

[1:21:31] That's what it says.

[1:21:31] That's what it was like in it mean.

[1:21:33] It wouldn't take a court process, but we should provide appropriate notice to allow them to clear

[1:21:38] it and remove.

[1:21:39] I don't know what is.

[1:21:41] If it's just, it's, it's, plants and flowers and, yeah, to allow them to be, it's not a building.

[1:21:47] It's plants.

[1:21:47] it sounds like so that they can potentially move it and relocate it to their own property.

[1:21:54] And my only question you said there was a $200,000 price tag.

[1:21:58] I think the grant at the time was like 65,000.

[1:22:02] Is that still the case?

[1:22:04] Do we still have some money coming in?

[1:22:07] Okay.

[1:22:08] I hope we do.

[1:22:08] We have some exploring to do.

[1:22:10] What's that?

[1:22:11] We have some exploring to do on that.

[1:22:17] Cardenate Trail repair from the Storm Damage, that is with CSG, you approve that contract

[1:22:23] a couple of meetings ago so that they can start that design work and develop the scope

[1:22:29] of work.

[1:22:30] Then let us know all the fun permits that we're going to have to acquire to do the work in

[1:22:36] the stream bed.

[1:22:37] That's the one where we got some funding for Antima, so good on us and now we need to actually

[1:22:42] put it to good use. Yes. Okay.

[1:22:49] So, wait, let me see is there more. There's no more. Okay. So, as a good PM,

[1:22:56] every single one of these should have dates. So, I know you don't have them now and a lot of them will be TBD,

[1:23:03] but if there's no date, like either of the next major milestone or the completion date,

[1:23:09] then the next thing should be a date for when that is going to happen. So, either an actual date or a date

[1:23:16] That way, it can, like, the residents and everyone could see all of these things are flowing.

[1:23:21] We know when I'm not going to bug you about it because it's not due until it becomes due.

[1:23:27] So.

[1:23:28] And a cost.

[1:23:30] Costs.

[1:23:30] Costs is due.

[1:23:33] Yes.

[1:23:34] We can, we can work on that.

[1:23:36] And in conclusion of that, this is a small bite of what we're working on.

[1:23:43] there's more than needs to be done. There are other items that are, I don't want to say low

[1:23:48] hanging fruit but there are things that we need to address that didn't make the list but we're aware of.

[1:23:57] I spent a couple of days, two weeks ago just driving with a note pad and

[1:24:04] Hotels, curbs, sidewalks, trees, shrubs.

[1:24:09] Like while you're driving, you're...

[1:24:15] Audio notes, yeah, they're here.

[1:24:16] I stop, pulled over, made the notes,

[1:24:19] and then continued to drive.

[1:24:21] I'm true, just making sure.

[1:24:22] I don't believe you.

[1:24:23] Safety first.

[1:24:25] Just making sure.

[1:24:25] I had my helmet on.

[1:24:28] So like I said, there is a whole other list of things

[1:24:31] at the one off little pieces here, there, everywhere.

[1:24:36] one of the things, if you notice over at Endeavor Hall, there used to be all those concrete

[1:24:40] parking blocks that were all busted to heck. The majority of them were busted, chunks of concrete laying there.

[1:24:50] Those have been removed, rebar has been removed, so they're no longer trip hazards, they're no longer going to, you know.

[1:24:58] If you go to any part figure

[1:25:01] There's no parking pad at every, you just park within the lines.

[1:25:06] So eliminating trip hazards is critical for us. That also allows that parking lot to be utilized as a runable space for other activities that we want to do.

[1:25:15] We don't have tripping hazards down the middle of it, so it was a win-win. So that was accomplished last week.

[1:25:22] So, there's just ongoing things that we are addressing as needed and the final piece, and this has been something I think you guys have been talking about.

[1:25:34] Long before I started working here is 311 having the ability for our residents to take a picture, geolocate and report.

[1:25:45] whatever, a tree, a bush, a pothole, whatever, and that comes into us, we are ready to launch that tomorrow.

[1:25:53] That is one of the new modules is our part of our new website, and I'll get into that during my city manager report,

[1:25:59] but I felt it important to mention that as part of this presentation that we finally have that implementation

[1:26:04] so that we will have a workflow. Those are items that when they come in with there, now they will be trackable.

[1:26:11] There will be a sign to a staff person, that staff person will then report when they've completed the work.

[1:26:18] So there should be a close circle on all of these things.

[1:26:22] So that's good news.

[1:26:25] That it works 100% correctly.

[1:26:28] But it's part of the implementation.

[1:26:31] And it's only going to work as well as our public works director utilizes that tool to assign work on a weekly basis and make sure that they're tracking

[1:26:40] of what's happening.

[1:26:44] So which of, do you, go, I'm going to add it on to,

[1:26:46] before it leaves the Endeavor Hall parking lot.

[1:26:51] One of the things that was pointed out, particularly

[1:26:53] because it's the poor lighting over there,

[1:26:55] is that little garden, and I think I sent you a photograph

[1:26:57] of it, and I found it, I'll reset it.

[1:26:59] But there's a little garden, I guess,

[1:27:02] or a little tree area on the exiting from the gate

[1:27:07] that goes into the parking lot.

[1:27:09] And at night, particularly, it's a hazard.

[1:27:13] People are potentially going to trip and fall

[1:27:16] because that area is not part of a pavement.

[1:27:20] And I don't know what they're suggest.

[1:27:22] It just needs to be looking at.

[1:27:24] Since you're removing some of those part of parking blocks.

[1:27:27] I know I know what you're talking about.

[1:27:34] Which of these items, especially on the major projects,

[1:27:37] do you need that exceed your authority

[1:27:40] to just do that you need approval for?

[1:27:42] Because I think when we last budget on it,

[1:27:45] me, you know, we had talked about some of these things,

[1:27:47] but not all.

[1:27:49] And, you know, the ask was,

[1:27:51] bring us something that we can approve so that you can go do work.

[1:27:56] So, which of these fit that bill?

[1:27:58] Any? At this point? Or is it still TVD?

[1:28:11] We have a timeline.

[1:28:13] We're doing the papers.

[1:28:14] And all of that.

[1:28:15] We're going to have to contract that bill.

[1:28:19] Oh.

[1:28:19] All right.

[1:28:21] Can you do it again? I can do it again. One take. Okay, so when it's ready, you'll bring it.

[1:28:27] When it's ready, we'll bring it back and you'll approve the contract and the full scope of the plan.

[1:28:31] Yeah, sounds good.

[1:28:34] All right. Is that conclude your presentation? Is there any other questions for staff?

[1:28:44] I have just one request for the safety piece for not for folks, oak, street, coming, the ramp.

[1:28:55] A lot of people go up that the wrong way and I know you said that you're going to have that flashing beacon,

[1:28:59] but you also have something that's brighter that tells people not to go up that way.

[1:29:03] It says it do not enter, but people still go up the ramp from the Bachi courts out of town.

[1:29:09] Wait, they go the wrong way on one way.

[1:29:11] Right.

[1:29:12] Yes.

[1:29:12] Seems dangerous.

[1:29:13] It's very.

[1:29:15] Ask.

[1:29:16] Ask the chief.

[1:29:17] They're probably is.

[1:29:18] But it.

[1:29:19] It already says do not enter, but they do it anyway.

[1:29:22] And I'm wondering if if the if don't do spikes.

[1:29:27] If the if the.

[1:29:29] I don't know.

[1:29:30] PD your engineer or somebody can look at that.

[1:29:32] Just to there there needs to be something else that's done there.

[1:29:35] Yeah.

[1:29:35] Every Friday night somebody does it.

[1:29:37] And then the car's coming down the ramp.

[1:29:38] to flash at them in Hong and we scream from the bunch of courts to tell them to stop.

[1:29:42] Sometimes they hear us, and sometimes they don't, and they end up on Clayton Road, facing traffic,

[1:29:47] and then figure it out and have to do a U-turn into the parking, like they have to come in the wrong way

[1:29:52] to get right here.

[1:29:54] Chief.

[1:29:54] There's a lot to do, yes.

[1:29:56] We will take a look.

[1:29:57] I was going to say Chief, now you know.

[1:30:00] Friday nights, after Bouchy. I couldn't even imagine that would be a thing.

[1:30:04] It's every Friday. When I've been at Bouchy.

[1:30:11] That's not what you shouldn't do that.

[1:30:14] Okay, I'm not sure, do we need public comment on this item?

[1:30:18] All right, public comment on item 5C. The city, beautification and project update.

[1:30:24] Seeing none, I will close public comment and that concludes that. Thank you very much for the update, helpful.

[1:30:31] Okay, I

[1:30:34] don't say support City Manager for it.

[1:30:39] All right, I'll be brief this evening.

[1:30:43] Quick update, public works director.

[1:30:46] We've done the first round of reviews.

[1:30:47] We'll be bringing eight candidates for next week for interviews.

[1:30:52] We're trying to move quickly on this position because we've been without it for just a minute.

[1:30:57] And so that's, and we had a total of 57 applications thus far, 12 of them at the MQs,

[1:31:06] and we whittle that down to bring 8 in for the interview.

[1:31:11] So that's, that's looking hopeful.

[1:31:13] Website update, we are in the middle of bringing modules online, which is part of Civic Plus.

[1:31:23] PRA requests, 311 that I mentioned, activation, there's a couple other modules that we are rolling out and we'll be announcing those in the coming weeks.

[1:31:36] Skylar's done a nice job leading this charge, yes, that gentleman back there at the beautiful beard.

[1:31:42] So thank you to him and while we're talking about Skyler, we attended his graduation from the

[1:31:50] Contra Costa Leadership Academy last week and he, so now we have, we have greater expectations

[1:31:59] from him, we're going to clap, we're going to clap

[1:32:06] and this week, the graduates will be presenting

[1:32:11] at the Public Management Association meeting, and one of the presenters is our very own

[1:32:16] Skyler.

[1:32:18] So I have high expectations of him making us look good in front of the other cities, so

[1:32:24] he'll do well.

[1:32:25] That concludes my report for this evening.

[1:32:31] I have a question relative to the public works.

[1:32:35] Is PE designation professional engineer not a requirement?

[1:32:39] Not a requirement.

[1:32:42] Yep.

[1:32:44] If you know a guy.

[1:32:46] No, but yeah, I know, but usually our most public works managers have a professional engineer's

[1:32:52] rating.

[1:32:53] So, there's two, we did do that initially and it didn't work out for us, so we reduced it

[1:32:58] to a public works director and any specialized engineering stamp that we'll need.

[1:33:03] We have CSG on contract to do that.

[1:33:06] So cities either have one that is both, larger cities will have a public works director

[1:33:13] and a city engineer.

[1:33:18] Excellent.

[1:33:20] All right.

[1:33:21] Item 6b city council reports.

[1:33:23] They can be found in the agenda packet.

[1:33:26] So next item is item 7a.

[1:33:30] This is introducing an ordinance to amend.

[1:33:32] This is the one-time order.

[1:33:34] To amend the clean municipal code.

[1:33:38] A lot of subsections for housing.

[1:33:42] Please take us away.

[1:33:44] Thank you.

[1:33:46] Good evening, Mayor One.

[1:33:49] In council members.

[1:33:51] I'm actually going to share my screen.

[1:33:53] Did I think of my still panelists?

[1:33:57] Okay.

[1:34:00] A pair of little PowerPoint

[1:34:05] for you.

[1:34:06] Let me go ahead and expand that.

[1:34:09] I forgot to say I need to open the public hearing.

[1:34:13] Yes.

[1:34:24] Okay.

[1:34:27] Thank you.

[1:34:31] So this evening we are here to receive the Planning Commission Resolution

[1:34:35] number 0 4 2026 with a recommendation that the City Council of the City of Clayton had

[1:34:43] the ordinance amending the Clayton Municipal Code Section 1736.079 of chapter 1736, which are the general regulations of Title 17 of the City of Clayton's Municipal Code.

[1:35:00] This is specific language that would allow certain residential housing as by right with specific affordable housing language, and defining by right as it relates to certain affordable housing element opportunity sites.

[1:35:19] The recommendation this evening from staff is to receive the project overview, conduct a public hearing, except written in spoke in testimony and close the public hearing.

[1:35:31] So, the background on this, as I'm sure everyone is well aware, on January 2023, the City Council

[1:35:38] certified the final ERA, EIR, and in January 24, the City Council adopted amendments

[1:35:45] to the official zoning map and municipal zoning code thereafter.

[1:35:50] The housing element update and the zoning amendments were afforded to the state department

[1:35:55] of housing and community development agency in Sacramento.

[1:35:59] And since then, the city has made two amendments to the municipal code at the request of

[1:36:04] HCD related to the housing element update.

[1:36:07] Now, the most current amendments that are before you are refinements of a previous amendment

[1:36:13] that was brought not too long ago in January and was approved by the city council.

[1:36:19] They were also forwarded to the housing and community development department,

[1:36:24] and they have brought back additional comments that they have asked for.

[1:36:27] and specifically there are three items and they are sites that are identified to accommodate the short

[1:36:34] falls in the regional housing needs assessment that they be allowed by right when at least 20% of the

[1:36:41] homes are dedicated to affordable housing to ensure that regional requirements prevail in cases where

[1:36:49] a base zone has lower densities than the required minimums and three the term by right needs to be

[1:36:57] in the code, as it relates to housing, and is required by state standards to be supported

[1:37:04] by our code. So it needs to be in there where it previously was not. It was just basically

[1:37:09] reference to, and assumed that by and right was as the state intended.

[1:37:18] Now, this slide in the

[1:37:20] And the power point is the amendment to the title 1736-079.

[1:37:27] The three sections that were requested by the HCD are in three different shades of blue and

[1:37:35] the black and is also underlying.

[1:37:38] But I wasn't going to read this unless you want me to, okay, thank you.

[1:37:45] And so, I am available for questions that ends my presentation.

[1:37:55] Is this going to end?

[1:37:58] You asked me that every day.

[1:38:00] We were up when I was up at the early morning.

[1:38:03] We got California City's meeting in Sacramento.

[1:38:06] I must have talked to at least a dozen city representatives.

[1:38:09] All had their plans approved.

[1:38:11] Is there a gremlin up there that doesn't like Clayton?

[1:38:14] There has to be there has to be there's gotta be some sort of a why believe in living

[1:38:19] Singled out is absolutely

[1:38:22] Appalling and I don't know how we find out what's going on, but this this has been going

[1:38:27] You know, we're gonna be celebrating another birthday with this thing

[1:38:31] But we do unfortunately

[1:38:32] It's probably not now. I think we should probably

[1:38:38] Get get it approved. Okay, I would just want to make my objection known

[1:38:43] This is this is something's going on there. We need to find out at some point. Thank you.

[1:38:49] Well, I had a very frank conversation with HCD about this. I said.

[1:38:55] Tell us what you want here.

[1:38:58] And this is the wording that they said. So when I send this in tomorrow,

[1:39:04] I am going to ask them to provide some sort of interim.

[1:39:07] Do you have to wait for the second reading?

[1:39:09] Well,

[1:39:12] there's a part of the conversation that I had with them, they want to see it, they want to make sure that we're taking action on it, but yes, it would be the second reading before it goes and passes through their official workflow.

[1:39:25] So this language was provided by them.

[1:39:28] That is correct.

[1:39:29] In an email?

[1:39:30] Yeah.

[1:39:30] Like in a written form?

[1:39:32] Yes.

[1:39:33] Like actual evidence?

[1:39:35] Yes.

[1:39:35] Okay.

[1:39:41] So we just hope this is it, right? We don't want to jinx ourselves, but it is, you know.

[1:39:47] These are those things that we have zero control of, and we're at their mercy without you.

[1:39:55] Let's hold all these until we get it.

[1:39:57] So I just think that, you know, we're...

[1:40:00] No full, there's been no other requests other than this one, so we're always doing our best to comply. Absolutely.

[1:40:08] Okay. I did have one question, just as a clarifying matter, I think, as a legal matter. So this latter, actually I have two questions. The latter, there's three sections of the code that are being amended on the bottom one.

[1:40:22] Am I the reading this correctly that says by right means example is that how I should be reading it?

[1:40:30] Yes, okay, so anything by right means no, so you go.

[1:40:34] Okay cool and then in the first section this says

[1:40:42] this portion is when there is a shortfall in the lower income rena component then this applies

[1:40:50] is the converse also true, if there is not a shortfall in the rena for the lower, sorry, for the lower income bracket of the rena requirement that then this would not apply.

[1:41:07] Is that also true?

[1:41:10] There is a shortfall. That's why this language is in there. I'm sorry.

[1:41:16] There already is a shortfall identified, which is why this language is in.

[1:41:20] There's a shortfall in what we approve for lower income zoning.

[1:41:26] It's I think it's from previous sites if I recall.

[1:41:30] It's it's carry over sites from other from past housing elements.

[1:41:35] So this this language is applicable presuming that housing development has 20%

[1:41:42] affordable at lower incomes.

[1:41:44] Okay, maybe like let's let's bring it up a level.

[1:41:50] If, yeah, let's take clean off the, off the top, but if there were no short, short, short,

[1:41:58] fall, then this would not apply.

[1:42:00] That would have not been necessary.

[1:42:02] So we could have this language in here, and if there's no short fall, then this provision wouldn't

[1:42:07] kick in.

[1:42:07] Correct.

[1:42:08] Okay.

[1:42:08] That was my question.

[1:42:10] Let me go up.

[1:42:10] That's all I got.

[1:42:11] Anyone else have questions?

[1:42:14] Okay.

[1:42:15] Public comment?

[1:42:16] Oh, wait, I think there,

[1:42:20] that's something else.

[1:42:20] Okay.

[1:42:23] We're going to sing none.

[1:42:23] I will close public comments.

[1:42:25] I think you, I already opened the public hearing.

[1:42:29] Took public comment.

[1:42:33] Now it's, we conducted the public hearing, accepted any testimony.

[1:42:39] I will close the public hearing.

[1:42:41] And now we need emotion.

[1:42:48] Would anyone like to move this one again?

[1:42:50] I'll make a motion to introduce what it's functionally the type the title of the subject.

[1:43:05] I'll make a motion to introduce an ordinance amending the Clayton Municipal Code Subsection.

[1:43:11] Do I have to read the whole thing?

[1:43:14] I do, okay, 17.36.079,

[1:43:18] to chapter 17.36 general regulations

[1:43:21] of title 17 zoning to add specific language,

[1:43:25] allowing certain affordable housing

[1:43:26] by right and defining by right.

[1:43:30] I'll second.

[1:43:35] Councilmember DS?

[1:43:37] Yes.

[1:43:38] Councilmember Tillman?

[1:43:39] I.

[1:43:40] Councilmember Tupiano?

[1:43:42] Yes.

[1:43:42] Vice Mayor Nia?

[1:43:43] Yes.

[1:43:43] Mayor Juan?

[1:43:44] Aye.

[1:43:45] Yeah, I have it in the motion, is the doctor with the vote of 5-0.

[1:43:51] No question.

[1:43:52] Thank you.

[1:43:53] Craig, I want to ask you.

[1:43:56] If we get more affordable apartments in town that you're aware of, does that reduce our count?

[1:44:07] And I'm talking about diamond tariffs.

[1:44:11] Those are now affordable.

[1:44:13] In fact, the county is placing people there.

[1:44:18] The way I understand it is that there's a, in this, during this period, we're

[1:44:25] booked for 570 new housing units.

[1:44:29] So just because it's changed from one, one type, income level to another, does not change

[1:44:38] the amount of housing that we need to provide.

[1:44:42] Is that answer your question?

[1:44:43] you have to write, would it, would it change in the future like in five years that we have to do this again?

[1:44:51] I have found it then.

[1:44:54] Where are you saying it's supposed to be new housing?

[1:44:57] New.

[1:44:58] New.

[1:44:59] Okay.

[1:45:00] Okay. Thank you. All right. Now I'm moving on to item 8A. This is reviewing the F-206 budget status, consider approval, F-207 budget revisions and reserve options.

[1:45:17] Who's kicking us off? Mr. Zanir.

[1:45:21] Thank you very much. So we have provided the council and the members or the community who are here.

[1:45:29] of revised presentation for today in order to address a concern that the budget status update

[1:45:38] for 26th the end of year calculations.

[1:45:40] I was not comfortable with those that were provided last week, so I'm going to bring those

[1:45:47] back at a future meeting just the end of year calculations were wrong, I want to make them

[1:45:54] right.

[1:45:56] I want to make them as accurate as I can.

[1:45:57] there are rather complex calculation and so I didn't feel comfortable presenting those today.

[1:46:05] In this in this particular venue, just noting that the other statistics in terms of what we had

[1:46:12] for an adopted budget, what we had for an adjusted budget and where we are as of March 31st,

[1:46:18] they're all accurate. It is a question just of those year-end

[1:46:23] numbers that weren't quite correct.

[1:46:26] So that still leaves us some proposed budget revisions for FY27 to talk about today.

[1:46:33] The status of the fund balance and reserves, as well as the options for 27 budget augmentations,

[1:46:40] we'll still cover all of those today.

[1:46:43] And then the recommended actions at the end would be to provide some direction on potential

[1:46:48] Reserved funded budget augmentations for FY27 and then the plan would be to come back on April 21st to review those

[1:46:58] year-to-date and end of your budget statuses for you once I can get comfortable with those numbers and then also consider approval of the budget

[1:47:08] Revisions that you might also make tonight with those augmentations for 27 as well as the ones that we'll be presenting the seeding

[1:47:18] So, starting with fiscal year adopted general fund budget with suggested revisions.

[1:47:26] What I show here is the adjusted budget that we're recommending would reduce the deficit

[1:47:34] for fiscal year 27 from $670,000 down to $345,000.

[1:47:44] We worked really hard to try to get it lower than that,

[1:47:46] But this was the best we could do.

[1:47:51] And in the final column to the right,

[1:47:53] I showed the differences about $28,000 in less revenue.

[1:48:00] A reduction in salary and benefits of almost 200,000,

[1:48:03] a reduction in service and supplies of 160,000.

[1:48:08] And so that gets what makes up the difference

[1:48:11] between what was adopted a year ago in June.

[1:48:15] And we're making the recommendations today.

[1:48:19] In the packet at attachment B was all the detail for all how all that broke down and what those specific changes are for FY27.

[1:48:30] Some of those are just to kind of look at in in large kind of chunks.

[1:48:36] Some of those revenue sources are no longer available.

[1:48:39] We've commented before about the ending of our PTTF.

[1:48:42] as from the successor agency that was earlier this year, finally brought to an end, and so those resources are going to be available.

[1:48:54] Revenue growth is slowing, and when I talk about revenue here, both in, we're seeing it in sales tax and we're seeing it in the growth rate of property tax are both slowing.

[1:49:08] And, you know, we've always calculated or assumed about a 3% growth rate on those.

[1:49:15] It's probably down around 2,7, 2,6%, 2,6% year-over-year that we're looking at now.

[1:49:22] And so that's a little bit of a concern, especially in those two areas, because we don't

[1:49:27] have any other funding sources other than those.

[1:49:30] And so it really begins to create that.

[1:49:33] A lot of the uncertainty we're seeing in the world today, whether it's oil pricing, people shifting away from buying commodities and buying other goods and buying experiences like restaurants,

[1:49:48] is really slowing down as people are having to put more into their gas tank.

[1:49:53] So that has some concern for us.

[1:49:57] the reworking of position.

[1:50:00] That we've done over the past year is creating ongoing savings, but those costs are still increasing.

[1:50:07] And so, you know, we see that being played out in the general fund.

[1:50:12] And then in 27, the IT subscription costs are going to drop significantly due to the civic plus.

[1:50:18] And we had outlined that prior for you as a council and to the public around the cost savings associated with eliminating a whole bunch of software tools that we will no longer need,

[1:50:29] because we've brought it all under one umbrella

[1:50:31] and got significant discounting on pricing for that.

[1:50:36] Just a couple of mentions about LMD,

[1:50:38] other special revenue funds, the other four million dollars

[1:50:43] that are the city council's results of four.

[1:50:47] They're going to continue to be balanced in 27.

[1:50:50] So we spent a lot of time focusing on reducing

[1:50:53] that deficit in the general fund from 67,

[1:50:56] $667, $667,000 down to the $345, but all those other ones will continue to be balanced

[1:51:02] going forward, and looking at those, the budget changes inside of those are pretty minimal.

[1:51:10] We haven't done a lot.

[1:51:11] We didn't feel like we needed to do a lot of changes for those other special revenue funds

[1:51:16] or the LMD.

[1:51:19] Moving to fund year-end reserves, this is a breakdown, and these are the numbers that were

[1:51:25] provided as part of the audit for each of the few last few years.

[1:51:30] But when you break those down into the different components sections,

[1:51:34] they all get rolled up in the aquifer.

[1:51:38] But here, we broke them out into the general fund, LMD,

[1:51:42] as well as then kind of the aggregate of all the other special revenue funds.

[1:51:46] You see those total amounts.

[1:51:48] So if you look at fiscal year 25,

[1:51:51] You see where at 6.9 million dollars in the general fund, about three and a half thousand dollars in the LED and about ten and a half million in the all the other special revenue funds combined.

[1:52:10] And that's numbers are down slightly but not dramatically.

[1:52:14] I think they continued to hold a lot of value there, and these, as Mr. Lothus mentioned earlier,

[1:52:24] a lot of times these are just the result of not spending money.

[1:52:29] And this isn't necessarily an intentional practice to put money in the bank,

[1:52:35] but when you don't spend money on things like deferred maintenance, and you don't spend money on keeping things up,

[1:52:41] and you keep, you have low salaries and you end up saving money at the end and that goes into a reserve fund.

[1:52:48] And we know the value of having a savings account and having a reserve to rely on for emergencies.

[1:52:55] And so the real question here and you've made a policy statement about 40% of revenue as a target reserve fund.

[1:53:03] I think that's a really admirable and much larger than in any other jurisdiction I've ever worked in as a policy.

[1:53:10] I've known other jurisdictions have more money than that, but as a policy, that's a pretty

[1:53:16] high policy.

[1:53:17] So you've got some room here to consider other possibilities.

[1:53:24] We did some thinking about amongst staff, amongst leadership, thinking through what would

[1:53:30] some of those kinds of things look like, and this is a list of potential one time budget requests

[1:53:37] that could be thought of as a good use of reserve funding that we just showed in the last chart

[1:53:44] and some general cost estimates, but you know $100,000 on a sidewalk safety program,

[1:53:53] making sure the trip and fall hazards, some of the route damage that's being caused to our

[1:54:00] sidewalks, eliminating as many of those as possible to reduce the risk of injury and to make

[1:54:06] actually the city more walkable, just as a, as a, as a, as a nice benefit.

[1:54:12] The exterior paint, we're about to spend a chunk of money here on the interior of the library,

[1:54:18] but one possibility would be to look at the exterior paint of this building.

[1:54:22] We gave a rust estimate of 125,000.

[1:54:28] Expanding the baseball fields,

[1:54:32] which could potentially be less than the half a million dollars,

[1:54:34] if we work with local folks who would donate their time and material to help build out those

[1:54:42] ball parks, baseball fields, which would allow more young people to participate in the sports

[1:54:48] programs and enjoy that and families and whatnot. So this would, I think this would get us

[1:54:55] two additional one, one additional dimension. Sorry, one additional.

[1:55:04] So, Lily has developed a plan. They approach the city a few years ago.

[1:55:10] To go diagonal, and you can double. I met with him to talk, because we talked about possible stadium lights.

[1:55:18] And they said, don't do lights. We'd rather have you invest money in an additional field, because that'll multiply how many more games and teams we can support.

[1:55:29] Little League in this community is doing fantastic, they're well over 600 kids this year,

[1:55:35] so that's amazing.

[1:55:38] They are willing to partner with us both financially and with sweat equity in developing

[1:55:43] this field and putting boots on the ground.

[1:55:46] The only thing they ask in return is if we move forward with this plan is that one specific

[1:55:51] field they would have first right to during the league season.

[1:55:57] Does this taking account both of the, both of the little, both of the organizations that have youth-based fall in town?

[1:56:06] There's two, right?

[1:56:07] There are two.

[1:56:09] So, is it just one that's offering the partner?

[1:56:12] That's the only one I've spoken to thus far.

[1:56:14] I don't think the other organization has the numbers or the finances at this time,

[1:56:21] but I will invite them to the table.

[1:56:23] And you should not make that assumption.

[1:56:27] And then there's also the adult soccer group that has contacted me.

[1:56:32] I happen to know the person who's interested in the lower fields and doing some renovations.

[1:56:38] So maybe.

[1:56:40] So also on this list is some tech and officer safety equipment for the police department.

[1:56:49] Firearms and things like that have expiration dates.

[1:56:52] So, and so we ought to be cognizant of that.

[1:56:57] This is one estimate for some of these.

[1:57:01] Additional some signage for endeavor hall.

[1:57:05] So you can see it from the corner of Oak and Center Street.

[1:57:08] Instead of just on Center Street there,

[1:57:11] might be really helpful.

[1:57:13] And I guess it will prevent anybody from going up the Oak Street

[1:57:16] off ramp.

[1:57:17] But at least they'll know where endeavor hall is when they're going

[1:57:20] the other direction. Then looking at a potential five-year service contract for eight more

[1:57:27] cameras for the for grove and CCP. We do, as you are well aware, have a fair amount of

[1:57:36] vandalism, kind of just stupid stuff happening at these parks. Sorry if that offends anybody,

[1:57:42] but it's just kind of, you know, kicking boards out of the gazebo and stuff like this that

[1:57:48] really would be helpful to have cameras

[1:57:50] and some of those resources to be able to

[1:57:54] hopefully prevent the stuff from happening.

[1:57:57] But if not, at least give us a sense

[1:57:59] about who the person might have been

[1:58:01] and how do we find them and hold them responsible.

[1:58:04] So this is about responsibility as much as anything else.

[1:58:09] But we've got an estimate on that

[1:58:11] and would probably save us at least some money

[1:58:14] and hopefully in repairs.

[1:58:16] City Hall security updates.

[1:58:19] So there was an assessment done by professional assessment,

[1:58:23] professional public safety firm that looks

[1:58:27] at City Hall and other public buildings and identifying

[1:58:31] things where we're very open city hall as you know,

[1:58:34] which we like.

[1:58:35] We all like that, but we don't have easy ways

[1:58:39] to, for example, even contact the police department,

[1:58:43] which is one floor below where a lot of the staff work,

[1:58:47] which is quite open.

[1:58:50] And so some things like safety buttons

[1:58:52] that would call the emergency folks downstairs

[1:58:58] and help us get responses for those things.

[1:59:02] So that there's some adjustments that are there.

[1:59:06] The chief is here to address more particular questions

[1:59:09] you might have on that.

[1:59:10] Another one of the items that is something that we don't really have a current funding source for is the emergency operations plan.

[1:59:20] And the last one was done in 2018 since then we've passed a new hazard mitigation plan for as far as the general plan.

[1:59:28] But we haven't updated the actual city emergency operations plan and staff has changed and what happens there.

[1:59:38] and then that responding to the things that issues identified

[1:59:41] and the hazard mitigation plan will be key on that.

[1:59:45] GIS, it's already in the CIP,

[1:59:48] but we really need to get a contractor to collect

[1:59:52] and organize some of the layers.

[1:59:53] Somebody who was working with the former city engineer

[1:59:58] have been working with...

[2:00:00] With them, he had done a lot of work, preliminary work, ground work, collecting things. He's made a proposal for $18,000 to not only put all those items in a usable shape, but also do a needs assessment with staff so we could figure out what are the other GIS needs that we have for layers that would be most useful. So something that's out there.

[2:00:21] Then we also know kind of one time are going to be those budget deficits that we've identified

[2:00:26] or will be identifying for 2627 and 28. Those could be used could use one time funding request.

[2:00:37] There's also a small number of ongoing budget requests that we've identified.

[2:00:42] One is the expansion of library hours.

[2:00:46] If we wanted to add a net news six hours to the existing 40 hours, it would be about $70,000.

[2:00:54] If we wanted to add another 12 hours to the library schedule, and there's a set schedule when those 12 hours go.

[2:01:02] So it's expanding the number of hours, not the number of days, just to answer that.

[2:01:10] But that would be 111,000, and then adding 16 hours would be $230,000.

[2:01:19] A different piece of the tech and officer safety for the police department is the

[2:01:25] body-worn cameras are now at end of life.

[2:01:29] They're failing a number of our failing, and they're past their warranty date.

[2:01:34] And so, as well as adding vehicle camera system,

[2:01:39] chief went and identified a package deal

[2:01:42] to include and consolidate all of those contracts,

[2:01:46] and it would come out to about $37,000, $38,000.

[2:01:51] And that would lock us in for 10 years.

[2:01:54] Toward the end of that, it goes up slightly.

[2:01:55] It goes up to like $45,000 in the out years.

[2:02:00] But it's a pretty sweet deal, at least in the early years,

[2:02:03] by combining a bunch of contracts we're saving quite a bit.

[2:02:06] He could talk more about that.

[2:02:08] And then the last ongoing item is a permit tracking software.

[2:02:12] It's very difficult in this organization

[2:02:16] without a permit tracking software

[2:02:18] to track progress on permits.

[2:02:22] But the thing that's really killing us on this

[2:02:24] is that we don't have a very good way

[2:02:26] to then take the hours that Craig

[2:02:29] and others are working on projects and permits

[2:02:31] and turning that into a billable hours to charge back to the person seeking the permit.

[2:02:38] And so we had the conversation about the fee schedule earlier.

[2:02:41] This is the other side of that that once we get the fee set at the correct level.

[2:02:46] This is the way to be able to track progress toward permits and then do the billable hours for them.

[2:02:53] So for this week, $6,000 would get us two seats a year in a cello.

[2:02:59] And we're looking just at a satellite, it's kind of the, it's the large, what is it?

[2:03:06] The Cat and Lack version, we'd love to find something simpler, less expensive and we're continuing to quest after that.

[2:03:12] There may even be an opportunity within Civic Plus to add this, but as a round number as a placeholder, this is probably as good as we can do.

[2:03:21] So those were some suggestions we came up with.

[2:03:24] You may have a whole bunch of your own that you're, you know, desire, you would like to do as well.

[2:03:31] But I just have some questions on the one that you went over.

[2:03:33] Yeah, okay.

[2:03:34] I don't know if it's a proper time to ask it.

[2:03:36] Do you want me to wrap up real quick?

[2:03:38] There's the last slide.

[2:03:39] And then we can go to question.

[2:03:40] Yeah, I got my question.

[2:03:41] What I really want to emphasize is this though.

[2:03:44] That still, this is not changing.

[2:03:46] the overall financial position remains really sound and really stable here in Clayton.

[2:03:52] This is, this is, you know, we're actually very insulated from a lot of what's happening

[2:03:59] in other jurisdictions.

[2:04:00] You may be aware of neighboring cities that are having real financial struggles where people

[2:04:06] are talking about layoffs and that's significant and we are not in that position.

[2:04:14] We do have reserves and it's a really question about how those reserves get used, right?

[2:04:20] And so, you know, if we, if we look at 27, we could take that deficit and cut it in half with the recommended adjustments that we provided you in detail at attachment B.

[2:04:34] Fundbalanced reserves remain strong.

[2:04:37] We can't emphasize that enough.

[2:04:39] We know how we got here the question is what do we do want to do go on forward?

[2:04:44] I think as a city and so the fun balance at the end of twenty six is likely to be around six million dollars

[2:04:51] But that reserve policy minimum is two point two eight on on that for that for the share and for next year

[2:04:58] It's slightly different a little

[2:05:00] Lower reserves and a little bit hot, the minimum would go up because our revenues go up.

[2:05:07] So that becomes key. And then we found about $2.7 million in one time and about between

[2:05:16] $10275,000 in ongoing expenses that you might want to consider funding from some of those

[2:05:23] Now I'm done.

[2:05:27] Okay, well, I'm going to address my last question now.

[2:05:30] And that's when you came to the fund balance.

[2:05:32] And you say revenues appear to be stronger in

[2:05:36] Outer years.

[2:05:37] Is that what you said?

[2:05:39] Actually, what I was saying about the current

[2:05:41] Economic conditions, conditions.

[2:05:43] I think I'm a little nervous in the short term about revenues

[2:05:49] just because of the sources for them.

[2:05:52] I won't say, I think our growth rate for revenues at between two and a half and three percent.

[2:06:01] I'm hoping we get there.

[2:06:02] I'm hoping we're going to be able to get to two and a half.

[2:06:05] I'm afraid they might be a little lower than that.

[2:06:07] I'm not trying to scare anybody.

[2:06:08] I'm not trying to, but I'm also not sugar coating it either.

[2:06:12] So you're hitting on a point that had been brought up by at least one or two other individuals.

[2:06:17] in terms of the fact that we've authorized a utilization of 40 percent of the reserve.

[2:06:24] Right. It doesn't appear that we're even coming anywhere near that. Correct.

[2:06:28] That is correct.

[2:06:31] So, and yet they get, as we use them, aren't they being replenished?

[2:06:37] They're not?

[2:06:39] They're not. They're some interest being drawn because they're invested.

[2:06:43] And we're in treasury bills and they're running around 3.8% to 4% gains on their value.

[2:06:53] But we take that money and we allocate it into the budget on a quarterly basis.

[2:06:58] We don't take it out of the fund.

[2:07:00] We leave it there so it's continuing to accrue interest and good.

[2:07:05] But we've from a booking standpoint, we've booked it into the budget and we allocated it out based on the source of those funds.

[2:07:13] And so, to say it's growing, not unless you get something new, a big new source of money.

[2:07:21] So, and those aren't coming anymore.

[2:07:22] So, ARPA is not happening again, you know, those kinds of chunks that were put into reserves

[2:07:30] by this council, and wisely so, if you didn't have something to spend it on, might as well

[2:07:35] save it for when you're ready, so it's, but it's not growing in that big sense.

[2:07:41] Okay, well right now, yes, we're going through a very challenging time nationally on on on revenues, but at some point, I mean, I don't I don't Mister want and supervises a rather large entity, what do you see on on the horizon out there is there going to be some turn and at some point revenues will increase and and replenish the things that we have spent money on.

[2:08:08] No, you don't see it.

[2:08:11] I mean, if I could really predict it, I probably wouldn't be in this trial.

[2:08:19] But, you know, it's kind of a clean toss, but I would say, if you look at our source of funding,

[2:08:26] yes, it's generally property tax.

[2:08:28] Properly tax.

[2:08:29] Give it.

[2:08:30] Yeah, give it.

[2:08:30] He freezes your rear cap.

[2:08:33] They're strong inflationary pressure.

[2:08:35] inflation usually only matches one way. It exceeds revenue growth, so unless something

[2:08:41] very significant change into the California landscape, we'd probably face certain challenges.

[2:08:49] Okay, now let me get to some of these specific things as opposed to overall. Back to the police

[2:09:00] firearms.

[2:09:03] To find that, do the officers have their own firearms or is the police department giving

[2:09:09] them firearms or utilizing department-owned firearms?

[2:09:17] Thank you.

[2:09:18] Mayor, Council, staff.

[2:09:21] So on for firearms, we purchased the duty firearms, which we issued to officers back in 2014.

[2:09:29] So they're currently 12 years old, so they've exceeded their life expectancy, and they're still,

[2:09:37] we still maintain them, we still make sure they're safe and all that, but there's a certain

[2:09:41] life expectancy to the firearm.

[2:09:43] So we're at the point now where those have to be replaced.

[2:09:46] Okay, and I guess my question is, when did we switch from having the officer provide their own

[2:09:52] firearm versus the city providing it?

[2:09:54] a long time ago in the 30 years ago, the city provides a line, a 19-9.

[2:10:02] City provided mine in 1990. Yeah, okay. And that's typically historically when most agencies started doing that.

[2:10:11] We still have a policy where police officers can provide their own firearm under certain parameters. However, we saw an obligation to make a duty firearm available to officers.

[2:10:24] Should there be an issue? Should there be something where their firearm goes out of commission? We have a duty to make sure that we have sufficient firearms for all officers.

[2:10:31] I understand, I see me tactical here, would it amplify on that alone?

[2:10:37] Sure, no problem.

[2:10:38] So a couple of things we need to address.

[2:10:41] One is we had a year, a couple years ago we updated our ballistic

[2:10:45] helmets to the most current models and safety standards.

[2:10:49] One of the gaps we identified is that we don't have proper face protection

[2:10:55] for those ballistic helmets.

[2:10:57] So we identified that as a need.

[2:10:59] So that's one of the issues the other is spike strips for ending pursuits, safely ending pursuits.

[2:11:06] We currently have one mechanism, possibly two mechanisms that we have in place.

[2:11:11] They're carried in the supervisor vehicle.

[2:11:13] We don't have those available to all the officers and their rather cumbersome.

[2:11:18] So this is to update that, upgrade that so that every officer has that capability in their patrol vehicle.

[2:11:26] And then also, yeah, those are the safety items.

[2:11:31] What's the mobile data for low mileage police vehicle?

[2:11:36] Yeah, so we currently we have another police vehicle

[2:11:39] to 2019 when we purchased our new vehicles,

[2:11:43] we used some of the equipment out of that to equip the brand new patrol vehicle.

[2:11:49] This vehicle is still viable.

[2:11:52] I think it has something around 40,000 miles.

[2:11:54] still an excellent shape, so we've identified a need to equip it with a mobile data computer

[2:12:00] and mount, and make sure that it's a fully functional patrol vehicle, so we need it, so

[2:12:05] should we have vehicles go down or have one involved in a collision or something like that?

[2:12:10] Okay, and then the other area is the grove and community park cameras. You're going to put it

[2:12:17] because right now the community park doesn't have any cameras, the correct correct. Okay, so

[2:12:21] And then the ones that are at the Grove Park,

[2:12:25] those are outdated, something not working,

[2:12:28] no replacement parts, and all those things that go in.

[2:12:31] Yeah, so the Grove, I'll address that first.

[2:12:34] The cameras are working.

[2:12:36] We have identified that they're insufficient, though,

[2:12:38] in order to either conduct follow-up investigations

[2:12:42] or to accurately identify issues going on in the park.

[2:12:48] There's no technology overlay on the camera.

[2:12:50] other essentially dumb cameras and it takes significant amount of staff time if we have an incident

[2:12:58] that occurs, let's say over a weekend or something like that and we're investigating

[2:13:02] that we have it's basically one for one we have to have an officer sit there and go hour by

[2:13:08] hour going through video feed which is very cumbersome and not dependable in the long term.

[2:13:17] So we identified that as a very productive, right?

[2:13:20] Yeah, and not productive, yes.

[2:13:22] So we identified that as a significant gap,

[2:13:26] especially given the prominence of the Grove Park in our community.

[2:13:32] And then the other is a Clayton Community Park.

[2:13:35] It's a valuable asset in our community.

[2:13:38] And we have currently, we have no ability to either monitor

[2:13:42] or to go back and investigate if something were to occur

[2:13:45] at that or to see what type of traffic is going in and out, and that's a significant exposure.

[2:13:52] Yeah, because that has appeared on a number of problem areas back in the past, the well before,

[2:13:59] both Chris and you over here.

[2:14:00] I know that there's been issues up there and that would be very helpful.

[2:14:04] The last thing I had is on the updating of the emergency operations plan.

[2:14:09] Glad to hear that finally happen.

[2:14:14] That's one thing where it's one of those books that are on the shelf and never gets looked at.

[2:14:20] And there's some real critical issues and based upon the just the evolution of time and where we are today.

[2:14:26] So compliments on that.

[2:14:28] Thank you.

[2:14:32] Other questions on the...

[2:14:33] Did you conclude your presentation?

[2:14:37] I'm sorry.

[2:14:38] Yeah, I think what we were looking for perhaps tonight and depending on how you'd like to proceed.

[2:14:46] You will recall back to the budget hearing where we had an attachment that allowed you to share with us,

[2:14:53] give us some direction on which of these or other items you would like to add.

[2:15:00] We can collect those, see that there's consensus, and then we can add those in and bring them back

[2:15:05] with a final set of budget adjustments that would include all of these at the April 21 meeting.

[2:15:12] Skylar's got that spreadsheet queued up and ready to go. If you want to, but this list is available,

[2:15:22] Skylar's ready to do that. If we want to switch over that, that was what I was going to suggest

[2:15:26] would be our next step for the process.

[2:15:28] to help me understand on the expenditures, salaries and benefits, you have 190,000 less.

[2:15:39] Is that being less?

[2:15:41] On the expenses, it's 190,000 less in expenditures.

[2:15:46] How did we come to this?

[2:15:48] Well, I think part of that is the result of some of those staff changes that we've made,

[2:15:53] where we had had some other assumptions that we saved money in a number of those.

[2:15:58] And so that's really how we got that.

[2:16:00] Thanks.

[2:16:02] I just have a couple of things.

[2:16:05] Okay.

[2:16:05] Are you done?

[2:16:10] So looking at library exterior paint.

[2:16:15] I've never, you know, I've been sitting on the library foundation.

[2:16:18] Board of Directors for four years.

[2:16:20] Nobody's ever mentioned the exterior.

[2:16:22] But we have a phase two and a phase three of our refresh.

[2:16:26] that is completely unfunded.

[2:16:29] So I would just throw that out there

[2:16:31] that rather than paint the outside, use some money

[2:16:35] because we have about, it's almost a million dollar gap.

[2:16:39] If we were to implement everything that the county

[2:16:42] and the architect are recommending in phase two and three.

[2:16:46] Phase one is covered.

[2:16:47] Hopefully we're gonna be starting.

[2:16:50] I hate to say September, but we're hoping.

[2:16:53] should be. Yes. And that is in part from money that the city is put in the foundation and the living

[2:17:00] trust that the library has. The other thing is I felt we talked at one point about facility

[2:17:07] rental software and I didn't see that on the list. That's part of civic plus. Oh, it is part

[2:17:13] of civic plus. Okay. Check. And then the extended hours for the library and I know we've brought

[2:17:22] this up several times before because it is an ongoing request every year.

[2:17:27] People don't like that it's closed on Sunday and Monday and certain nights.

[2:17:33] But I just think it's where we've always hesitated, correct me if I'm wrong, is that

[2:17:42] to use the reserves, we need an ongoing funding source and to me that's almost better use

[2:17:50] with our 1% sales tax that we've been talking about so that it's sustainable and to pull it

[2:17:57] out of reserve. I just I would hate to add the hours and then have to take them back if we

[2:18:03] didn't have money in succeeding years. So I don't know how everybody feels about that and I know

[2:18:11] we do have a pending request from the library right now, correct?

[2:18:16] we do. They sent it to me last late last week. I agree with you. My recommendation is this is

[2:18:25] something that would be fantastic for this community to implement and extend the hours. I mean,

[2:18:31] we know how heavily use this library is, but I would also recommend that we don't do that unless we have

[2:18:38] additional ongoing funding to help support that versus getting to a point maybe three, four years

[2:18:44] down the road where you go, just kidding.

[2:18:46] We have to pull those hours away from you now

[2:18:48] because we don't have the ongoing funds to support it.

[2:18:52] No, good.

[2:18:53] So a couple other things on my list, I'll wrap up here,

[2:18:58] is I'd like to see us run the fountain every weekend.

[2:19:01] I feel like I'm a broken record on the fountain.

[2:19:05] And it is important.

[2:19:07] I think it's a beautification project.

[2:19:10] I think it looks absolutely stunning.

[2:19:12] When it's on I was very disappointed. It wasn't on for Easter and I'm hoping we can have a separate discussion about that

[2:19:20] But and I know that there's cost involved in running it every weekend and so maybe reserve funding is not the best

[2:19:28] You know be something more sustainable

[2:19:31] We talked about the baseball field and

[2:19:38] The other one I had on my list, I'm hoping at some point, or we're going to come back,

[2:19:44] we said this at the conclusion of all of our budget meetings last year

[2:19:48] that we were going to come back and have a completely separate discussion

[2:19:53] about sidewalk, repair, and paving.

[2:19:57] We were not exactly sure what are paving.

[2:20:00] I think we had two different reports, one a little better, one a little bit worse. And then are we going to have that separately at some point, because we're good for 26, but not for 27, or 28,

[2:20:18] right?

[2:20:21] Yes, because we need to establish what we're going to do if we're going to stay with the every other year

[2:20:27] Paving project or we're going to do every year

[2:20:30] What are we willing to address in terms of that's why that $100,000

[2:20:36] In the chart is to do some repairs, but it's mainly to also to do

[2:20:41] Exploration of what we need to do throughout the city. We know we have non-compliant curb cuts in some areas

[2:20:50] accessibility determining sidewalks that are damaging to be repaired. Are they our

[2:20:55] responsibility? Is it the homeowner adjacent? Was it caused by our trees? So there's

[2:20:59] some some work to be done around that area. But yeah, it certainly needs to come back and

[2:21:06] be a discussion item. I would hope that we have a wonderful staff person. I keep saying that,

[2:21:13] but that is the goal is to bring somebody on who,

[2:21:18] this is their wheelhouse, so to speak,

[2:21:19] and can lead this and make recommendations

[2:21:22] to count the best way that utilize our funding

[2:21:26] and an ongoing basis for both of those.

[2:21:29] Because that 100,000 is just a study.

[2:21:31] That's not even doing the work, right?

[2:21:35] Probably close to the study.

[2:21:37] There may be some residual to do some work,

[2:21:40] but it's to my, you know,

[2:21:42] We know pieces and parts, fine hollow, needs to be done, and our trees are destroying that.

[2:21:48] We have that on them.

[2:21:49] But how many miles of sidewalk do we have that we don't know?

[2:21:54] That's kind of what we need to address.

[2:21:57] All right.

[2:21:58] That's all I had on my list.

[2:22:00] I'm in the signage and in Denver Hall would be a nice to have, but to me,

[2:22:04] 8,000 dollars.

[2:22:05] I don't know.

[2:22:06] We'd have to look at the rest of our priorities.

[2:22:11] The one thing I neglected to bring up is that you might want to go to public comment before you start considering what to put on that chart so that if you want to get some feedback for the public

[2:22:24] Yeah, before you start kind of giving us direction on on possible funding programs

[2:22:30] I want to see if there's questions or I wanted to amplify on the running of the pump there

[2:22:38] of the waterfalls that we have yet, have we ever defined what it costs for our to run that

[2:22:46] thing?

[2:22:48] Because that's been one of those items that have been always, well, I think it's this.

[2:22:53] So we went back, I shouldn't say wait, Dennis and Jennifer went back and looked at,

[2:22:59] days that we actually ran it, looked at those bills for PG&E, which is an interesting

[2:23:05] process because rate fluctuates throughout the day right down to the the brass

[2:23:12] tasks it's four hundred dollars for eight hours for eight hours. Well that's a

[2:23:17] heck of a lot less than the three hundred dollars an hour that in a former

[2:23:21] occupant of your office used to tell us okay.

[2:23:28] So if you were to run it every weekend

[2:23:31] plus I think we figured out twelve holidays you're looking at about fifty thousand

[2:23:37] $1,000 a year to run that fountain.

[2:23:39] Yeah.

[2:23:40] $400?

[2:23:41] $400?

[2:23:42] Correct.

[2:23:47] Any other questions for staff?

[2:23:49] I have some.

[2:23:55] I have a quick question about the, it's on the ongoing budget.

[2:23:58] Request slide.

[2:24:01] Chief had mentioned, and I think you did in your, I think, denested in, in your report,

[2:24:08] or your presentation.

[2:24:09] The, and it was at the end of life that were locked in for 10 years.

[2:24:13] Did I get that right at the 30, almost $38,000?

[2:24:16] I guess what I'm trying to understand is if it's an ongoing budget request,

[2:24:21] is this an annual cost?

[2:24:22] I don't understand.

[2:24:24] So they're going to replace every year.

[2:24:26] They wouldn't all just be replaced all at once.

[2:24:28] No, I'm happy to address that.

[2:24:30] It's confusing.

[2:24:33] So I actually have something to reference because it's confusing.

[2:24:37] So let me pull that up here.

[2:24:40] And that sounds like it's an annual licensing.

[2:24:43] It is.

[2:24:44] So there's several components to it.

[2:24:46] So currently we have, let's see here,

[2:24:48] if I got this right, we currently have three contracts

[2:24:51] with axon.

[2:24:53] They're three independent, all-acquart contracts.

[2:24:57] They expire, they have to be renewed in 2029.

[2:25:00] So we have to, that's a horizon for us, right, event horizon for us.

[2:25:05] That totals currently, what we're currently paying is about $35,000 a year for our current

[2:25:11] technology package, that's storage, equipment, all that kind of stuff.

[2:25:18] In 2029, all those things will have to be replaced, which becomes very expensive because

[2:25:24] paying whatever those costs will be at that time and have to renew those contracts.

[2:25:31] The approach in the past has been to all a cart those different components for example

[2:25:37] body camps. We purchased those body camps in 2019. They're two generations old now and they're

[2:25:44] no longer serviceable. So, and they're not under warranty. And even if a part breaks on them we

[2:25:50] have to buy a whole new camera of which they're phasing out anyways.

[2:25:56] The same our casers which we purchased a few years ago were in the same boat in other words.

[2:26:02] We own those properly and a few years we're going to have to completely overhaul that and

[2:26:08] also with the accompanying components of that.

[2:26:13] And then we have our storage and then our fleet cameras which are in our vehicles, we also

[2:26:18] purchase those allocart so in a few years we're gonna have to wholesale replace

[2:26:24] those as well because they wear out of a time. By purchasing again allocart brand new

[2:26:32] body cams which need to be it's a critical thing at this point. That would

[2:26:38] require our costs to be about $37,000 a year. I'm sorry $39,000 a year buying

[2:26:46] those allocard. That's what our load would be on an annualized basis. By consolidating all

[2:26:53] the contracts into one contract, aligning all those time periods and securing that pricing

[2:27:00] for ten years. Over the next five years, we would reduce our annual cost by $2,000 and have

[2:27:07] new equipment. That equipment, as part of that contract, would be automatically refurbished for

[2:27:13] us during that 10-year period.

[2:27:17] So several different intervals, but essentially we'd get new body cams today, and then in five

[2:27:22] years we'd get brand new body cams at no additional cost.

[2:27:25] That's already built into the contract.

[2:27:28] Same way with the fleet cameras, same with our taser weapons as well.

[2:27:34] So it's way of consolidating everything into one contract, and it would actually save us about

[2:27:41] $10,000 over the next five years, and then that would be kind of absorbed into the previous

[2:27:46] or the next five years, and it's all locked in at today's pricing.

[2:27:54] Thank you.

[2:27:54] What happens at the end of time?

[2:27:56] So at the end of the 10, we would look at a renewal.

[2:27:59] Do we get new equipment?

[2:28:02] Yeah.

[2:28:02] So at that time, there's a couple of different ways to go about it.

[2:28:06] At that time, if we said, you know what, we don't want to go into a renewal-type contract,

[2:28:11] we would still keep the equipment.

[2:28:13] The equipment would be ours.

[2:28:15] But it doesn't, the life is not.

[2:28:16] The life is not there, and then we'd have to look at buying new equipment.

[2:28:19] Anyways, at some point, depending on how quickly those fell off.

[2:28:23] We would still have to renew the data storage component of that, because otherwise you have

[2:28:29] a piece of equipment you can't use, right, and you have to have that data storage.

[2:28:38] Have you completed the encryption function of all the radios?

[2:28:44] Yes, that was completed several months ago.

[2:28:47] Along with the rest of the county.

[2:28:49] Thank you.

[2:28:51] That was I'm done with the chief.

[2:28:53] Thank you.

[2:28:56] And then the other question that I had is on the one-time budget request piece,

[2:29:04] I won't go into each of them, but I am curious in general,

[2:29:10] how much of how much of the

[2:29:12] reserves are we using for operational, like, that are ongoing operational expenses?

[2:29:20] Are there any?

[2:29:21] And I'm thinking contractors, anything.

[2:29:24] Right.

[2:29:24] So I think when we created that list, we really did truly mean for the longer list to be one

[2:29:30] time expenses, all basically all in costs for whatever that is, whether it's the

[2:29:36] the sidewalk plan, whether it's the other things,

[2:29:39] the baseball field, we would see those as all in.

[2:29:43] And those are estimates.

[2:29:45] I mean, I'm gonna give you my normal caveat,

[2:29:48] which is that number definitely isn't right,

[2:29:50] but it's a placeholder for what it will be

[2:29:54] and you'll get to see what it actually is

[2:29:56] when we come back for a contractor or whatnot.

[2:30:00] So, you know, I think that we really did try to separate out the one-time versus the ongoing, and that's why we created the two slides.

[2:30:08] As a way to really try to faithfully represent what's one-time, truly one-time.

[2:30:14] Okay, so then a different way to ask it, have any of the reserves been used for ongoing operational costs to date?

[2:30:21] To balance the budget.

[2:30:23] Yes.

[2:30:27] Right.

[2:30:28] And then

[2:30:35] on the expanding the baseball fields one, I know it's a wish, but where exactly

[2:30:41] is that going?

[2:30:45] Are we at CCP up or field or lower field?

[2:30:47] Lower.

[2:30:48] Okay.

[2:30:49] So, Lillie has not shared the plan with me, but they actually had a plan developed.

[2:30:56] Okay.

[2:30:56] What it looks like that, a cost estimate from a few years ago, according to them, they approached

[2:31:01] the city manager said no, we're not interested, so they put it away.

[2:31:06] The folks I met with spring break is this week.

[2:31:09] They're gone.

[2:31:10] So we're going to reconnoiter next week, get the plans, and continue that dialogue of what

[2:31:15] that looks like.

[2:31:16] Their cost estimate from a couple of years ago was 400,000, but they felt, again, reduced

[2:31:22] with sweat equity and having members of little league that are in the trades being able

[2:31:28] to assist.

[2:31:28] So my placeholder was 500, I feel we can do it for much less, especially if we can partner with the community on a community build for that park.

[2:31:40] The, you know, the grasses existing.

[2:31:42] We're talking about some fencing water fountains, dugouts, pitching, or a batting cages, and cutting the infield and moving some irrigation so that you don't have sprinkler heads in the infield.

[2:31:53] So, it's not like you're developing and grading and starting from ground zero.

[2:31:59] So, I think it's a very viable option, but there's more to come on that, too.

[2:32:04] I just couldn't picture it.

[2:32:05] That's why I was curious more than anything.

[2:32:08] And then I think my last question is, can you tell me, after they finished doing the study for the sidewalks,

[2:32:16] whoever does this, then what, then what?

[2:32:19] Then we would have a list of what needs to happen, so kind of two pieces.

[2:32:25] If it's our city responsibility, getting an engineer's estimate on what that cost

[2:32:30] bringing that back to council, what would you like to do?

[2:32:34] If it is frontage of private ownership and they're responsible, it would be up to code enforcement

[2:32:41] to provide those notices of, hey, this is a trip hazard, it's not accessible or passable,

[2:32:47] and notifying them and going down that process.

[2:32:50] Okay, and so I know that when your predecessor,

[2:32:53] the interim city manager was here right before,

[2:32:56] right about the time you were coming on,

[2:32:58] he was talking about a sidewalk policy,

[2:33:01] working with the residents, a pilot program,

[2:33:04] did anything happen with that?

[2:33:06] Did it die?

[2:33:07] I believe, Larry presented it to the council on council said,

[2:33:11] no.

[2:33:11] Don't do it, okay, I don't remember.

[2:33:14] Okay, sorry.

[2:33:16] Thank you.

[2:33:18] Other questions for staff?

[2:33:21] All right, public comment.

[2:33:23] If you have public comment on this item, now is the time.

[2:33:25] This is item eight A, I do have one speaker card.

[2:33:27] If anyone else would like to have a comment on this item.

[2:33:31] Feel free.

[2:33:32] Mr. Hayden, you're up.

[2:33:40] Thank you, Mayor.

[2:33:40] Council.

[2:33:42] I'm here to address the one time reserve funding request.

[2:33:48] And I got involved in this looking at some particular needs.

[2:33:52] we've got on what I consider on urgent basis.

[2:33:55] It's an outgrowth of the FireWives program that Council Member Tillman initiated some time

[2:34:01] ago to try to help each of the individual homeowners reduce their exposure to fires.

[2:34:07] And with the upcoming fire season coming with the warm weather that's expected and the

[2:34:13] growth that's expected, we think Clayton certainly will be exposed to fire.

[2:34:18] If not this year, certainly next year, and we have to make sure that we properly advise

[2:34:25] our residents on what to do if there does become a major wildfire that approaches our city

[2:34:32] limits.

[2:34:33] And I think we need to learn from paradise and Santa Rosa.

[2:34:36] You need to have those plans well thought out and executed and everyone on board with the

[2:34:42] same plan.

[2:34:43] And initially, when I saw this list of budget requests, I didn't see any unique request for an emergency evacuation plan.

[2:34:53] And I have called Dennis a couple of times and asked him if one existed.

[2:34:58] And we didn't...

[2:35:00] We weren't under the impression that a current one does exist, and then he did upgrade the list

[2:35:05] tonight with the funding request and did add in the update of the 2019 city emergency operations

[2:35:12] plan. And I would certainly hope that an emergency evacuation plan would be part of that plan.

[2:35:19] Because we have to make sure we get the fire department, the police department, everyone

[2:35:24] on board to how to quickly react to a potential threat that our city is exposed to and

[2:35:30] work with our neighboring communities.

[2:35:32] I understand there is a county effort underway to do some overall regional planning so

[2:35:39] that we can properly utilize very efficiently the resources necessary for all of our communities

[2:35:45] if we're facing a similar fire threat.

[2:35:48] So I want to make sure we do get approval to move this up in staff priority and get

[2:35:54] get an urgent need then for the development of an emergency response plan for Clayton and

[2:36:00] get the communities involved and certainly develop a good, quick communication plan on how

[2:36:08] to get the word out.

[2:36:08] Dennis did share with me some excellent new upgrades that's going to be available in the

[2:36:15] near future on how we can get warnings out to our community and this is the type of warning

[2:36:20] I would expect to utilize that type of system.

[2:36:23] So, I just want you to make sure that that's on the list of the use of reserve funding

[2:36:29] because that's an urgent community need that I think we need to address and the council

[2:36:34] certainly needs to set that aside and direct the staff to work on that activity.

[2:36:40] Thank you.

[2:36:41] Thank you.

[2:36:43] Any other public comment on this item?

[2:36:47] Seeing none, I will close public comment and bring it back for discussion.

[2:36:54] One of the ways I want to frame this is, does this actually represent a funding request, or

[2:37:01] is this more of an informational thing so that we could take note and then come back at

[2:37:06] another time?

[2:37:07] Because I don't feel like you're asking for approval of any specific thing.

[2:37:12] Not asking for approval, asking for direction.

[2:37:14] If you want to, one of us to include it in the budget adjustment for 27, that's what we

[2:37:19] That was a good time to do that.

[2:37:23] So we are asking for direction.

[2:37:25] Again, we'd bring back anything you get consensus for.

[2:37:30] We'd bring that back with the package on the 21st

[2:37:34] for approval.

[2:37:38] I don't want to have anything to do.

[2:37:41] There's I have a few comments that I was hoping

[2:37:42] I can make, but

[2:37:45] I don't.

[2:37:48] OK, so in regards to some of these one-time requests,

[2:37:51] consumer to what consumer to be on was saying on the exterior paint of this building.

[2:38:01] Is that on a schedule of like how often we paint our buildings?

[2:38:07] Probably not. I

[2:38:08] yeah that's almost rhetorical.

[2:38:11] So I will echo what I said earlier, all of the things

[2:38:15] these regular maintenance items, just be honest schedule.

[2:38:21] Because just like everyone's house,

[2:38:23] you have to repaint your house once in a while,

[2:38:24] you have to repaint your buildings.

[2:38:25] We should essentially establish what that time frame is

[2:38:28] and then just do it on the time frame.

[2:38:31] I think that's a better way to handle it.

[2:38:35] I don't know if anyone here recalls the last time

[2:38:37] this building was painted, I certainly don't,

[2:38:41] but I'm not sure what the useful life on exterior

[2:38:44] pain is either. So those are the kind of questions that we would want before we say

[2:38:49] at least for myself.

[2:38:56] Something I think the way that we position this I think is very

[2:39:01] important. And if we're talking about one time funding, I think it's very important

[2:39:08] that we isolate the funding out of the general fund. So if like for whatever I don't

[2:39:16] We want to do a, when you look at, if we say we want to do XYZ in 27, when you look at the end of 27 in the journal fund, you shouldn't see these coming through the journal fund.

[2:39:29] Like, because I know it is journal fund money, that's fine.

[2:39:34] But if there's a way to isolate the activity so that when you look at,

[2:39:45] I forget what the schedule is in the act for.

[2:39:47] But when you look at it, these will obviously create a large deficit in FY27, right, but I think that would be misleading, unless you understand that we are true.

[2:40:03] So I don't know what the prescribed way to do it would be, but I think it would be very useful for the community to have these set aside.

[2:40:11] So we say, like, these are the projects that we are taking on, whatever they happen to be, so that it's clear that this is not a part of our regular ongoing operations.

[2:40:20] So you guys can think about how you want to do that. I don't need to know, but I think we do have a fund with projects in it.

[2:40:28] And I think that's what you're talking and that sounds exactly like what you're talking about.

[2:40:31] It would just be a good way to isolate it so that it's very clear to the community what we're actually doing

[2:40:35] Because part of this is not only doing the things that we're supposed to do, but demonstrating that we're actually doing them

[2:40:41] And that would be a good way to do what I think

[2:40:44] Okay, so that's what I was kind of like my main point

[2:40:53] The rest of these things I mean is in one of the slides

[2:41:01] We say that staff is identified 2.69 million in one-time funding requests.

[2:41:12] The things on this page don't add up to 2.7 million.

[2:41:15] That included the deficit that we pulled out that we changed to TBD.

[2:41:21] At the 2026,

[2:41:27] we're not staying with that, but for the total where I did state that,

[2:41:32] That what that didn't include at that time the calculation for the that included the 950

[2:41:38] No, I mean, I yeah, I know that okay, but it shouldn't say this number here then

[2:41:45] Right, okay, so I was just like I'm doing that and I'm like that doesn't match

[2:41:49] okay

[2:41:52] The for the sidewalk study

[2:41:56] Which it's a lot of money for a study.

[2:42:01] I don't know how to ask this in in a

[2:42:04] Does it increase our liability to know?

[2:42:08] Should we not know?

[2:42:11] No, you should have a plan and you should be working towards that plan.

[2:42:16] It doesn't mean that once we identify it, we have to do it all at once.

[2:42:19] But if we identify it and we know and we are doing incremental work and correct me if I'm wrong.

[2:42:27] But that's the way and previous.

[2:42:29] My answer is that's how we address it.

[2:42:31] If you have a known issue and you do not take action, it's a lot different than if you have an unknown

[2:42:36] issue and do not take action, but please don't mind, cities have millions of miles of roadway

[2:42:44] and sidewalks and nobody can fix it, but they all have 88 transition plans. They have

[2:42:50] these kinds of studies in place and you have to allocate funds annually to address it.

[2:42:58] Doesn't mean you have to do it all next year. I mean if you're testifying and someone says did

[2:43:04] know about this, and I didn't know about that particular item, but we do have a plan to address

[2:43:09] all items.

[2:43:11] There's a lot better answer than, yeah, I knew about that one, and I chose not to do it.

[2:43:15] So you tell me,

[2:43:19] it's good to have the plan, but I would encourage on these to have the funding

[2:43:23] to implement the plan as quickly as possible.

[2:43:27] It won't absolve you of all liability if we know about it and have a plan to fix it five

[2:43:32] years later.

[2:43:34] Okay, but I guess my question is more like, is it more

[2:43:39] defensible to not know?

[2:43:43] Well, when there's a dangerous condition, one of the elements, is

[2:43:48] did you know about it?

[2:43:49] That's so I think that's to your point.

[2:43:51] That is the point I'm trying to make.

[2:43:53] Yeah, if we already know about it and part of this is prioritizing the level, then...

[2:44:00] Well, I mean, we could assume that there is a level of known unknowns,

[2:44:07] and so one of the

[2:44:09] criteria for why we'll be attaching is if did you know about it? And so if we didn't know

[2:44:15] about that particular one, we could truthfully answer, we did not know about it. I think that

[2:44:21] puts us in a better position. If we happen to know about it, then we should take action. That's

[2:44:29] what I'm saying.

[2:44:29] So I don't know if the study itself actually helps us unless we're prepared to address it.

[2:44:36] Well on top of that, then my concern is the study is 100,000, we're estimating what is

[2:44:43] the overwhelming cost of repairing and then do we come up with a plan that's like a five-year

[2:44:50] plan or a 10-year plan and if something happens in between, it's something that's been

[2:44:59] I'll do it.

[2:45:00] So that one, I'm a little questionable on because I think it presents risk and we don't really have the means to address what it would find.

[2:45:10] So that's me.

[2:45:11] I get what you're saying. If someone trips on a sidewalk and breaks their skull open and we didn't know about it, that doesn't mean we just go.

[2:45:19] No, it does not.

[2:45:21] But the way it depends on knowing.

[2:45:24] You know.

[2:45:29] So, yes, I think we all agreed that public safety is key.

[2:45:37] I think that we know that because several people have mentioned it to us, we've seen

[2:45:40] it ourselves driving around, that there are buckled sidewalks, etc.

[2:45:44] We know that these exist.

[2:45:46] I would prefer that we know where they are and put a plan in place to address them.

[2:45:51] And I frankly, I'm not going to say I don't care how much it costs because I do, but

[2:45:55] we need to fix them.

[2:45:56] So I don't like that it's a hundred thousand dollars. I hope it actually comes in less than that

[2:46:00] If we're gonna be using three one one and having people identify things for us

[2:46:04] Maybe that cuts down on that cost two before this is actually implemented

[2:46:09] But not doing something is not an option for me. We we have to do this

[2:46:13] That's my two cents on that one line item

[2:46:15] I don't know for really pulling it aside walk safety program. That's why I asked then what what happens after we get the information

[2:46:21] But we have to do something about all of those roots

[2:46:24] driving here before you get to Mars Creek Road, there is a part of the sidewalk that is

[2:46:31] like this when you're sitting, when you're driving by, probably people don't realize it

[2:46:36] unless you're walking over but you can, it's buckled. That should walk over every day, it should

[2:46:42] be fixed this week. Right, it's a problem. But I do think that there is some risk in identifying

[2:46:51] And then not fixing, because we have no idea what the price tag of doing all this work might be.

[2:47:00] And I kind of like the three-one-one self-reporting system where people are saying,

[2:47:07] Hey, this is a nuisance in my neighborhood.

[2:47:09] It needs to be fixed.

[2:47:14] My concern is when negligence attaches in the liability, because we haven't, because we were informed.

[2:47:22] So, well, everyone's going to do that. If we don't have one deal on availability, to fix that, when I get that report that this sidewalk segment is a trip hazard.

[2:47:31] Well, then we know.

[2:47:33] So, once we know, then we can, you know, if we don't have the available funding for that.

[2:47:39] But incurring a $100,000 fee to, you know, that one seems less, it has some cons to it.

[2:47:51] So, beyond just the cost, so everything else I think I was okay with.

[2:48:02] The one thing is does the items that you identified earlier, Chris, on the other presentation

[2:48:12] for the other major projects, those aren't here, but isn't those going to be using someone

[2:48:20] to like like decide walk, let's say.

[2:48:26] So the the the the Mitchell Canyon sidewalk.

[2:48:29] That's going to use one time dollars.

[2:48:31] It's going to happen in twenty seven if you cross your fingers.

[2:48:34] That's right.

[2:48:35] But it's not on this part.

[2:48:37] So that was addressed.

[2:48:39] And the CIP it's listed with measure j funds.

[2:48:45] And transportation fund.

[2:48:47] So the other I'm so the the.

[2:48:49] But there shouldn't be an overlap if there's a separate funding.

[2:48:53] Right.

[2:48:53] The only one that we may have to bring back is the card may trail.

[2:48:58] We don't know what that number is yet.

[2:49:00] So that may be something that we bring back and say we need additional funding for that piece.

[2:49:09] Well, and then again, all I can say is I have no problem with any of the list.

[2:49:13] But the library exterior painting, I'd like to really see a spend the money on the inside, not the outside.

[2:49:20] And I pass by the library every day, I really, I mean, and we've got, you know, you're

[2:49:31] getting a fat, you know, Geneva Moss was here earlier, thousands of people come, this

[2:49:35] is like our community center, and to me, the interior, way more important, and we just

[2:49:43] do not have funding sources for all of phase two, and I don't think we have any for phase

[2:49:50] three.

[2:49:51] So, I'd rather...

[2:49:53] How short is phase two?

[2:49:54] Well, phase, Chris, you have the most recent numbers we did.

[2:49:59] Phase one.

[2:50:00] We have a gap of $20,000. That's nothing. Phase two is about $400,000. The main component in phase two is reconfiguring

[2:50:10] the circulation desk up front, putting some different drop, or not drop. Scanners and that kind

[2:50:18] of thing for self-checkout and that total for that entire front areas, $110,000.

[2:50:25] Yeah, I think I concur with.

[2:50:31] So maybe could you come back to us with the phase two in the phase three number for the library refresh and we'll see like we're using

[2:50:43] 171,000 now or we hope to buy September.

[2:50:47] It was in the 26th, we might have to move that to the 27th, and then what we could use in 27 and 28.

[2:50:58] And I'm good with all the, oh, sorry.

[2:51:01] I got it.

[2:51:01] All right.

[2:51:03] I'm good with all the things.

[2:51:04] I'm good with all the police stuff.

[2:51:06] I don't know.

[2:51:07] I think that's the same.

[2:51:08] Yeah.

[2:51:10] Yeah.

[2:51:11] There's one of the savings from next year's budget.

[2:51:14] Again, it's got it down to 345.

[2:51:17] That's all.

[2:51:18] Remember that we have a rebate coming from climate tech, which is close to $300,000.

[2:51:26] It's that.

[2:51:26] That can pardon.

[2:51:28] It's that.

[2:51:28] For the federal government.

[2:51:30] And that you're just about even up the 2027 budget if it keeps on track.

[2:51:36] The things on the list,

[2:51:41] I agree with Council Member Trippiano about the library.

[2:51:48] The law enforcement stuff, I think she'd be in the police budget.

[2:51:53] Who should be budgeted items?

[2:51:55] And I know it's not in there for the new one, but it's going to cost more.

[2:51:59] But those are all police things that are required.

[2:52:02] So it would get budgeted in the department budget.

[2:52:04] budget.

[2:52:06] Yeah, yeah.

[2:52:06] I mean for the equipment and stuff, I think on that because it's single purpose, now I'm

[2:52:14] going against what I said earlier about project funding, but it does seem like one of those

[2:52:18] things where you are dedicating it to a specific purpose for field use.

[2:52:25] It's not the same as the sidewalk project or the library thing.

[2:52:29] It's completely different than that.

[2:52:30] So I think we would integrate that right in the next budget.

[2:52:33] And the emergency operations plan, that's also going to be part of that telephone plan for the police to

[2:52:40] or the automated phone that will tell people, there's a fire or emergency somewhere,

[2:52:46] please go out this road.

[2:52:47] So some of that's in the civic plus program we have with mass notifications.

[2:52:52] But I think on the emergency operation plan, it would be a professional services contract that would

[2:52:56] be signed for somebody to develop the plan.

[2:52:59] Again, would be in the PD's Department budget.

[2:53:02] And just one thing about the sidewalks.

[2:53:07] In the city that I was a councilman, but a long time ago, we had a company, we hired, they did the exact same thing, was an under $1000, though.

[2:53:19] But that list they prioritized because they're professional people.

[2:53:25] So we went down as much as we could each year to pay for it.

[2:53:28] And somebody did have an accident on one that was on her list.

[2:53:33] It turned a cane to the city and said this, and we showed him the list.

[2:53:39] It's prioritized by this company, and if you want to take us to court go ahead, but I don't

[2:53:44] know of any judge while a city is trying.

[2:53:47] They can't do all of it, and he said, oh, you guys did make that list, and I said, no, it was

[2:53:55] company feel free to call him. Never heard from him again. Because we're making the effort to do it.

[2:54:03] Because anybody can suit anybody for anything. Anyway, that's just my thesis.

[2:54:09] I do have one other question just before we conclude on the baseball field.

[2:54:15] I do think it's a great idea. I know the little league has always wanted a partner with us on that.

[2:54:20] Is that also a potential revenue source for us by renting it out like we'll sum of that by adding another field offset?

[2:54:34] Yeah, there is revenue to be made during the season and any other user that wants to use that field, whether it's soccer, baseball, kickball, whatever, yes.

[2:54:44] The preliminary conversation tonight was literally was not about free use of the field,

[2:54:51] but if they're going to be the partner in that, having the first right to that field and

[2:54:56] free field.

[2:55:00] I think that's a great discussion. I'm not sure if that's a lie, but it's fine.

[2:55:11] I think he knows that the contract was in the back of the house.

[2:55:14] And our field was first put in.

[2:55:17] I was here.

[2:55:18] That field was built like that to handle not just little e,

[2:55:23] but bay-bruth and kids older.

[2:55:26] And it has to be a certain size that we had

[2:55:29] tournaments here that were actually paid for by baseball

[2:55:33] organizations.

[2:55:34] Because we had a beautiful ballpark.

[2:55:37] And if we put a field somewhere else,

[2:55:39] that's going to cut off that right field line, left field line, maybe that backstop could be

[2:55:45] movable. So if another organization wants to use it that has 1678, 18-year-old, it'll be a legal

[2:55:54] field. I don't know if we could do that, but maybe you could look at that, but we get the plans.

[2:56:04] Tournament, you won't be doing bigger kids in tournaments out there. If you don't have, we don't have

[2:56:08] the proper facilities to run tournaments.

[2:56:11] We don't even have outfield fences.

[2:56:13] And that's true for turning points.

[2:56:15] That's true for me.

[2:56:16] Yeah, but you've got to be expected to go with.

[2:56:20] OK.

[2:56:20] And just speaking of sports, the last thing I just

[2:56:24] thought about, I didn't have on my original list,

[2:56:27] is the folks that have the contract at the gym

[2:56:31] isn't that contract coming up for renewal in 27?

[2:56:36] I think our city manager is engaged with the discussion.

[2:56:39] Oh, you are.

[2:56:40] It's great.

[2:56:41] Thank you.

[2:56:45] Okay.

[2:56:46] Any other, do you have what you need?

[2:56:49] Does anyone have any more?

[2:56:50] Yeah.

[2:56:50] The only other thing I'd say is anything that is safety-related, so I know for years, people were

[2:56:56] had concern about the path that's outside of Mount Eauble Elementary School.

[2:57:00] Where are we right now?

[2:57:04] Wherever we are, it's one of these directions.

[2:57:07] Yeah. It's over there. It's up there. No, it's that way. Yes, above that, that there's no fence there.

[2:57:15] So if we're just thinking about, I haven't been up there lately, but people complain that it's just a drop off.

[2:57:20] That the safety railing that should be up there is missing.

[2:57:24] So anything that we are, I'll, I'll make a list and I'll send it to you.

[2:57:28] But anything that a safety related is what I'm going to be adding on there, whether it's to Keith's point.

[2:57:32] I'm sorry, Mr. Hayden's point of evacuation procedures, et cetera.

[2:57:38] I will leave that to the experts, but anything that is safety-related, I'm going to add

[2:57:42] to the list, because I have a lot of emails over the years that people were complaining

[2:57:45] about things in this general area in downtown to keep safer, especially around the school.

[2:57:51] Yeah, I think that area, I'm not sure if it applies to that particular section of the pathway

[2:57:56] with the cliff, but I know that there is a complication that, you know,

[2:58:01] Once you start touching things that aren't ADA compliant, then you need to bring them ADA compliant.

[2:58:07] So touching those could be

[2:58:12] costly, I would say.

[2:58:15] So it's always a trade-off in that one. Definitely like with the railroad tracks on the tap there.

[2:58:20] Yeah, go that far and necessarily just the drop off that there is no,

[2:58:24] that there's no fence. They're used to be, and it's not there anymore.

[2:58:28] Did they're used to be different?

[2:58:30] According to people who have written to us,

[2:58:32] that is what I don't know,

[2:58:33] because I've never walked around that.

[2:58:35] I mean, it's been a little while for me

[2:58:37] since my kids were in school there, but I don't.

[2:58:41] I mean, yeah, I could have just been mismermering.

[2:58:45] OK.

[2:58:46] Any other thoughts to share with that?

[2:58:49] Do you have what you need or do you need?

[2:58:51] Can I summarize it real quick?

[2:58:52] I make sure I got it right.

[2:58:53] So it seems like people are buying large, OK,

[2:58:57] with the bulk of the list.

[2:58:59] The couple things that were specified

[2:59:02] was the library exterior paint, X-ray on that,

[2:59:06] and go and talk about the funding for phases

[2:59:08] two and three of the interior work that we're doing.

[2:59:13] But they'll put it on the schedule.

[2:59:14] And put it on the schedule, yes, yes.

[2:59:17] But the exterior painting is scheduled, yes.

[2:59:20] That I'll work on all the schedules for all the pieces.

[2:59:23] And then on the sidewalk safety program,

[2:59:26] I think what we're really talking about here is there's some way in which we get an inventory

[2:59:32] of that, whether it's through 311 or some other system, so we know what the priority safety

[2:59:37] projects are and that we do that, but not necessarily engage in a full contract and study.

[2:59:43] Can I make a request?

[2:59:45] Is there a way that you could succinctly summarize the point that I'm trying to make with regard

[2:59:50] to the liability question, like, and send it to Council.

[2:59:55] Like, just the potential risk that there is.

[2:59:59] Okay, thank you.

[3:00:00] So those were the changes.

Clayton City Council

Agenda

Transcript