[1:48] Well, good evening, everybody. Welcome to our 24th of August city council meeting. If you would like, first of all, please mute your technical equipment. Anything you might, if you might have a laptop or a tablet or a telephone, smartwatch is okay if you don't have the alarm set. But go ahead and silence those if you would. And as we always do, we begin with an invocation.

[2:17] If you can't not to join us, you can step outside for a couple of minutes and then come back in.

[2:22] But we have with us this evening leading us in the invocation,

[2:26] Pastor Jerry Nelson.

[2:27] Not only good friend of mine, he has Live Oak Baptist Church,

[2:30] a great friend of the city.

[2:32] They take care of our people, especially with the food pantry.

[2:36] Tuesday mornings they have to drive through, I don't want to call it a drive-by.

[2:42] That would be the wrong terminology.

[2:44] a drive-through, and they take care of a lot of people.

[2:49] That on Thursday, if you didn't make it, you can drive,

[2:51] you can walk up and request food.

[2:53] So we really appreciate that, Pastor Nelson.

[2:56] So if you would come up to the Mike Leaders

[2:57] and lease in a pledge afterwards, we'd appreciate it.

[3:00] Thank you.

[3:07] The Heavenly Father, we thank you for this day

[3:09] and the opportunity to come.

[3:11] And we pray for these leaders of our city today.

[3:17] Father, you impart wisdom for those who ask, and so Father, I'm praying for these men

[3:23] and women who are gathered here to do the business of the city, the God that you'd give them

[3:29] wisdom and discernment to make the right decisions.

[3:33] We pray that you'd lead them and guide them, and bless Father, the works of their hands,

[3:39] that the people father of the city might benefit from it. We ask this now in Jesus' name. Amen.

[3:48] I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, individual, liberty and justice for all.

[4:02] Thank you, passers.

[4:03] I always say you're welcome to pray and not obligated to stay.

[4:06] So what's up to you?

[4:08] All right.

[4:12] We do have a quorum.

[4:14] In fact, everyone is here.

[4:16] That means we can do business.

[4:17] We're going to go all the way down to item 4.

[4:20] I need approval of tonight's agenda.

[4:23] Thanks.

[4:24] Move by Mayor Poachamp.

[4:25] Camp 2nd, by Councilwoman Allison.

[4:28] Do we have any discussion on that?

[4:29] Seeing none of those in favor, I was opposed, motion carries five to zero, and we go right down to the consent agenda for another vote.

[4:40] Motion by Councilman Hayes, seconded by Councilman Eccles, to approve the consent agenda, any discussion?

[4:47] Seeing none of those in favor, I was opposed, motion carries five to zero.

[4:52] Now we get down to the heart of the matter, and that is public hearings.

[4:57] These are ordinances on second reading, which means if you want to address the council when

[5:03] we call for any public comment, you can do that.

[5:06] We'd like you to fill out a card for us so we can pronounce your name correctly, you know,

[5:11] for the record and all that kind of stuff.

[5:13] So we're going to begin with ordinance 2027.

[5:17] Good evening.

[5:19] Ordinance 2027 is a request to Annex and assign a future land use and zoning designation

[5:25] for a property located at 2109-3rd Avenue.

[5:28] The property currently is located inside of unincorporated

[5:32] Ocalus County with a future land use and zoning designation of mixed use.

[5:36] And the planning and development board recommended approval of the request on August 3rd, and first reading was approved on August 10th.

[5:43] The noticing requirements have been met, and the fees for the annexation request, the application were $1,200, the cost of advertising was $550,000.

[5:54] and 50 cents. Madam Clerk, would you please read Ordinance 2027 by title?

[6:02] Ordinance 2027 and Ordinance annexing to the City of Crestview, Florida.

[6:08] More or less 0.57 acres of contiguous lands located in Section 4,

[6:12] Township 3 North, Range 23 West and being described as set forth herein, providing for authority, providing for land description, providing for boundary, providing for land use and zoning designation, providing for amendment to the base.

[6:25] land use and zoning maps, providing for comprehensive plan amendment, providing for filing with the Clerk of Circuit Court of Oklahoma's Accounting, the Chief Administrative Officer of Oklahoma's Accounting and the Florida Department of State, providing for separability, providing for scrivener's errors, providing for legal interpretation, providing for repeal of conflicting codes and ordinances, and providing for an effective date, ordinance 2027.

[6:49] and happy to answer any questions,

[6:51] otherwise, staff respectfully request adoption

[6:54] of ordinance 2027 on second reading.

[6:57] Council, any comments or questions?

[6:59] Not surprising, being the second reading.

[7:02] Anybody from the public like to address

[7:05] the city council on this ordinance?

[7:11] See, I close public meeting and bring it back for action.

[7:14] So moved.

[7:19] second by Councilman Hayes to accept ordnance 2027 on second reading. Any discussion on that?

[7:27] All of those in favor?

[7:29] Those opposed? Motion carries 5-0. Ordnance 2028.

[7:34] Ordnance 2028 is the request to assign a future land use designation to that same property at 20109

[7:39] 3rd Avenue. The application is requesting the commercial future land use designation for that property,

[7:46] which was recommended for approval by the Planning and Development Board on August 3rd and approved on first reading on August 10th.

[7:55] Madam Clerk, would you please read Ordinance 2028 by title?

[7:58] Ordinance 2028. In Ordinance of the City of Cresview, Florida, amending its adopt comprehensive plan, providing for authority, providing for findings of fact, providing for purpose, providing for changing the future land used as a nation

[8:10] from Oklahoma County mixed use to commercial on approximately 0.57 acres more or less in

[8:16] Section 4, Township 3 North, Range 23 West, providing for future land use map amendment,

[8:22] providing for separability, providing for scriveners areas, providing for liberal interpretation,

[8:27] providing for repeal of conflicting codes and ordinances, and providing for an effective

[8:31] date that is ordinance 2028.

[8:33] And the fees for the request were included in the fees for the annexation as was the cost

[8:40] of advertising also rolled into the cost of the annexation ad.

[8:43] And if there are no questions, staff respectfully request adoption of ordinance 2020 on second

[8:48] reading.

[8:49] Council, any comments or questions?

[8:52] It's in public, anybody from the public like to address the council on ordinance 2028.

[8:58] It's in on the call, that's the council for action.

[9:01] motion by Councilwoman Allison, seconded by Councilman Hayes, to approve ordinance 2022 second reading any discussion seen on all those in favor those opposed motion carries five to zero and we go to ordinance 2029.

[9:19] Do you swear from the evidence you're about to give would be the truth the whole truth about the truth. Yes.

[9:24] So, ordinance 2029 is the rezoning request for that same property on 209 third avenue.

[9:29] The request is to assign the commercial high density district or C2 zoning designation

[9:35] for that property, which was also recommended for approval on August 3rd by the planning

[9:39] development board and approved on first reading on August 10th.

[9:44] Madam Clerk, would you please read ordinance 2029 by title?

[9:50] ordinance 2029, the ordinance of the city of Cresview, Florida, providing for the rezoning of 0.57 acres more or less of real property

[9:58] located in section 4, Township 3, North, Range 23, West, from the Ocalooza County mixed use zoning district to the commercial high-density

[10:06] district zoning district, providing for authority, providing for the updating of the Cresview zoning map, providing for severability, providing for

[10:14] as thunderstorms are providing for liveischeb NHS, providing for repeal of conflicting

[10:19] codes, ordinances and providing for an effective day.

[10:22] That is ordinance 1029.

[10:24] Again, the fees were also part of the annexation fees for the application and the advertising,

[10:30] and if there are no questions staff respectfully request adoption of ordinance 1029 on second

[10:35] reading.

[10:36] Counselor, any comments or questions?

[10:38] Any comments on the other?

[10:40] Any questions on the public want to be sworn in and make any statements for the council

[10:43] on.

[10:43] ordinance 2029. See, and now my call to the council for action.

[10:51] Motion by

[10:52] Councilman Frost, second by Councilwoman Allison, two approved ordinance, 2029

[10:58] of second reading. It was not you. It was second by Councilman Eccles.

[11:04] Corrections please, thank you.

[11:12] Okay, correction to the correction.

[11:15] Councilor Smith-Eckles made the motion, seconded by Councilwoman Allison, and any discussion?

[11:24] Those in favor?

[11:25] Those opposed?

[11:27] Motion carries.

[11:28] 5 to 0.

[11:29] We go on to ordinance 2030.

[11:35] Still sworn in?

[11:36] You're still sworn in?

[11:37] Ordnance 2030 is a request to assign the C2 zoning designation for a property located

[11:46] on at 501 Garden Street. The property is currently inside the city limits of press view

[11:51] with future land use designation of commercial and zoning designation of C1 or commercial

[11:57] low intensity. The Planning and Development Board recommended approval of the request on August

[12:03] is third and the first reading was approved by the Council on August 10th.

[12:08] All of the noticing requirements have been met and the cost of the request was $750.

[12:14] The cost of advertising was $212.50.

[12:18] Metal Kirk, would you please read Ordinance 2038?

[12:22] Ordinance 2030.

[12:23] In Ordinance of the City of Cresview, Florida, providing for the rezoning of 0.49 acres,

[12:28] more or less of real property located in Section 4, Township 3 North,

[12:33] Branch 23 West from the Commercial Low Intensity District,

[12:36] Zoning District to the Commercial High Intensity District,

[12:40] Zoning District. Providing for authority, providing for the updating of the

[12:43] Crescue Zoning Mount, providing for separability, providing for

[12:46] Scribner's Errors, providing for Liberal Interpretation, providing for repeal

[12:50] of conflicting codes and ordinances, and providing for an effective date.

[12:54] That is ordinance 2030.

[12:56] If there are no questions, staff respectfully request adoption of ordinance 2030 on second reading.

[13:01] Any comments or questions from the council?

[13:04] Any comments or questions from the public?

[13:08] I'll call it back for action.

[13:12] Move by council.

[13:13] May 4th.

[13:13] Cap.

[13:14] Second by council.

[13:16] Hayes.

[13:18] Any discussion?

[13:20] All those in favor?

[13:21] Aye.

[13:22] Those opposed?

[13:23] Motion carries.

[13:24] 5-0.

[13:25] So, it is 2032 and you're going to be keeping yourself.

[13:28] Yes, sir.

[13:29] I have a voting conflict under section 112.3143 for the statutes and I'm going to be abstaining from the voting on this matter.

[13:48] Sorry.

[13:49] Thank you.

[13:51] So, ordinance 2032 is a request to change the zoning designation for Harrisburg Estates phases 2 through 4 to a planned unit development to adjust the setbacks for the lots

[14:04] within the subdivision.

[14:07] The development order has been issued, it was issued on October 30th of 2024, and there

[14:13] are no substantial changes to the site development.

[14:16] It's going to remain the same 72 lots, single-family unit residential subdivision.

[14:25] The only changes are to allow a setbacks of 20 feet in the front, seven and a half feet

[14:31] on the sides and 25 feet in the rear.

[14:34] Current standards allow 30 feet in the front,

[14:37] 10 feet on the sides and 25 feet in the rear.

[14:40] However, a lot of the lots have a pretty significant slope

[14:43] which would greatly reduce the amount of backyard

[14:45] that some of these lots have,

[14:47] which is why the request is being made.

[14:50] Harrisburg Estates, the first phase that's already been completed,

[14:54] was done prior to the setbacks being changed

[14:57] with the new zoning districts.

[14:58] and so

[15:00] So those lots already have 25 feet in the front, seven and a half feet on the sides and 20 feet in the rear, so they would actually be more similar to the ones that are existing than abiding by the current zoning district standards. All of the noticing requirements have been met, and the fee for the rezoning request was $750, the cost of advertising was $212.50.

[15:23] Madam Clerk, would you please read 2032 by title?

[15:27] Ornith's 2032, in the city of Crescue, Florida, providing for the rezoning of 36.95 acres, more or less of real property located in section 31, Township 4 North, Range 23 West, and Section 36, Township 4 North, Range 24 West, from the single-family low-density dwelling district zoning district to the planned unit development zoning district, providing for authority, providing for the updating of the Crescue zoning map,

[15:55] providing for severability, providing for scrivener's areas, providing for liberal interpretation,

[16:00] providing for repeal of conflicting codes and ordinances, and providing for an effective date.

[16:05] That is ordinance 2032.

[16:07] And if there are no questions, staff respectfully request adoption of ordinance 2032 on second reading.

[16:13] College of questions for the council.

[16:16] Councilman Truss.

[16:21] I just want to clarify, phase one was 25 in the front,

[16:26] 7 and a half on the side and 20 in the rear.

[16:29] 25 on the front, 7 and a half on the sides and 25 in the rear.

[16:32] All right. And then phase two, they're asking for 20 in the front.

[16:35] 7 and a half on the side and 25 in the back.

[16:38] Yeah, for phases two through four.

[16:39] And our ordinance is 30 in the front, 10 on the side, 25 in the rear.

[16:43] Yeah, the current zoning standards for R1, yes.

[16:46] So what is the reasoning they're asking for 2 and a half feet and 10 feet?

[16:51] So several of those lots and phases two through four have some pretty significant slopes in the back, and so having them push that far back, 30 feet would not give them much backyard.

[17:03] But they still can build it. Can they still build the house by our court ordinance right now?

[17:10] For the ones with the slopes, I'm not sure I don't know what style of house or what size house they're looking to put on those lots.

[17:17] just that it would minimize the backyards with the current setbacks.

[17:23] I feel like we got ordinances in place.

[17:26] I feel like we deviate from them.

[17:28] Where do we stop saying somebody else to come in and say, hey,

[17:31] I want to deviate from your ordinance.

[17:33] I feel like if they can build a house on our current ordinance,

[17:37] I feel like that's what they should be able to do.

[17:40] So I can't support it.

[17:46] Any other comments?

[17:48] questions from the council. Any but from the public, I'd like to speak to the council on this ordinance.

[17:55] Seeing none, I call it back for action.

[17:59] Motion by Councilman Hayes, seconded by Councilwoman Allison to approve the ordinance on second reading. All those in favor?

[18:08] Those opposed? No.

[18:09] So the vote is three, three, four.

[18:13] The abstention is by Councilman Tross.

[18:16] And the abstention is by Maple Demcaps.

[18:21] Okay, move on.

[18:23] And now we move on to ordnance on first reading.

[18:26] We have three of those.

[18:28] Let me just explain a little bit on first reading.

[18:30] We don't take public comment because even though a vote

[18:35] is taken, it doesn't become final to the second vote.

[18:39] if if if if some reason you want to talk about any of the next three ordinances

[18:43] you can do that during public comments. So saying that, let's move on to

[18:48] ordinance 2001 2019.

[18:55] So we have the Municipal Public Services Tax

[18:58] Amendment so this is an amendment to our current code. Our current code has some

[19:03] very specific language in it that relates to the utilities that we are

[19:08] providing within the city limits not the utilities that are provided within the

[19:11] city limits. So this amendment is being proposed, honestly, for the purposes of fairness.

[19:17] So right now, built into our rate structure for our customer, our utility customers is

[19:22] a 6% tax. It's just built into the rate structure. And so this would continue that to people

[19:28] receiving water or sewer services inside the city limits that aren't being directly provided

[19:33] by the city. So right now we have about 300 of those customers on mostly the north end

[19:39] of Crestview that are being serviced by Auburn Water and so again this is just to make

[19:43] sure that everything is equal and fair across the board regardless of who you are receiving

[19:48] that service for, the tax is being applied in a similar manner. So this is not an additional

[19:54] 6% rate increase to our customers, it is built into the City of Crestview's Water Bill

[19:59] already. Any questions? Madam comments or questions? Madam Clerk?

[20:06] Work,

[20:09] ordinance 2019.

[20:11] Inordinates of the city of Crescue, Florida,

[20:12] amending section 82-101,

[20:15] tax levy upon city water, providing for authority,

[20:18] providing for findings of fact,

[20:20] providing for severability,

[20:21] providing for scrivener's errors,

[20:23] providing for liberal interpretation,

[20:25] providing for repeal of conflicting codes and ordinances,

[20:27] and providing for an effective date, ordinance 2019.

[20:31] Thank you.

[20:33] Any comments questions at this point?

[20:36] Okay, could I have action, please?

[20:40] motion by Councilman Hayes, second by Councilman Echoes, to approve ordinance 2019 on first

[20:49] reading. Any other discussion? All those in favor? Those opposed? Motion carries 5-0 and

[20:59] and we'll go to, let me scroll down here.

[21:05] Ones 2034.

[21:07] Okay.

[21:07] So again, we have another new ordinance related to,

[21:11] these are our customers who receive

[21:13] only sewer service from the City of Crestview.

[21:15] So as we continue to look into making sure

[21:18] these user fees are being paid for

[21:20] and these services that are based on user fees

[21:23] are paid for by the people

[21:24] they're actually using the service.

[21:26] We combined our water and sewer revenues, and that's how we pay for these different big projects, but sewer projects, I'm sorry, sewer cost more to process than water does.

[21:36] So what we're seeing is that in these areas where the customer has only sewer, the fair share isn't being carried across the board.

[21:45] So if they have both of those services from us, it's evening out. If they only have one service, there's a bit of an additional burden there.

[21:53] So we contacted one of our engineering consultants.

[21:56] They ran a couple of models for us, looked into what it cost us in capital projects and

[22:03] disposal fees for these areas.

[22:06] And this is the additional rate that we looked into.

[22:10] Additionally, we started looking into this solution because we are struggling with sewer.

[22:15] It's one of the things that we always have to keep on top of.

[22:17] It's a very expensive service to provide, and the city was behind a little bit in that area.

[22:21] So, one of the things that we've been working on with the county is the potential for a more regional solution

[22:28] specifically for East Crestview. And so they've recently adopted a very similar model for their customers who only

[22:35] have sewer and don't have the water service as well. So, for working towards a partnership, we want to make sure that we're as close to on the same page as we can in.

[22:43] And so, hopefully this will help us as we continue to move towards that partnership. And a regional solution will really be the most efficient

[22:49] and use of everyone's dollars, whether those be our dollars, their dollars, or the customer's dollars.

[22:56] Madam Clerk.

[23:02] Ordnance 2034.

[23:03] In ordnance creating section 90, dash 187, sewer only customers of the code of ordinance of the city of Crestview, Florida,

[23:12] providing for authority, providing for severability, providing for scriveners errors, providing for liberal interpretation, providing for repeal of conflicting codes and ordinances, and providing for an effective date.

[23:22] It's ordinance 2034.

[23:26] Any comments or questions?

[23:28] Can I have action please?

[23:30] One, of course.

[23:31] Go ahead.

[23:31] So just to clarify, so people that are on septic tank,

[23:34] will be paying the same as the people that are on sewer and water.

[23:38] No, sir.

[23:39] People that are on septic tanks don't pay anything for sewer,

[23:41] so they only pay the water rate.

[23:44] So this is only pertaining to people who receive sewer services

[23:47] from the city of Crestview, but don't have our water.

[23:50] So we have some customers on the north end of town

[23:52] who are in that situation.

[23:53] and a lot of these are businesses,

[23:55] because they had to have sewer

[23:56] to operate their commercial business,

[23:59] but I don't have those exact numbers

[24:01] for you how many are residential

[24:02] and how many are business.

[24:03] I understand, thanks.

[24:04] Any other comments or questions?

[24:07] Okay, action please.

[24:09] So moved.

[24:10] Second.

[24:11] Motion by Councilwoman Allison,

[24:13] second by Councilman Echoes.

[24:15] Two approved ordinance 2034

[24:17] and first reading and he further discussion.

[24:20] Seeing none of those in favor, those opposed, motion carries five to zero, and we go on to ordinance 2035.

[24:32] Good evening, council. This is an ordinance pertaining to our overall amendment of the comprehensive fee schedule, which is something that we do every year.

[24:40] We talked about a lot of these changes at one of the last budget workshops, so I'm not going to hit on every single thing.

[24:45] But there were some new ones that came up in between then and now that I'm going to hit on.

[24:49] So as some background, like I said, we do this every year.

[24:52] Really, we're trying to align best with changes in costs and conditions.

[24:56] So we always see changes in construction costs for projects and things like that that we need

[25:00] to keep up with. So this is our overall amendment of the plan for of the schedule for the next year,

[25:07] starting October 1st, 2026. So it serves the increasing cost of services as well as we're always

[25:16] trying to work toward fiscal self-sufficiency for our general fund departments

[25:19] in divisions such as planning and zoning facility rental special events and

[25:24] youth sports who want them to be able to fund themselves. And so we did talk

[25:27] about that a little bit at the previous workshop which resulted in some changes

[25:31] to our facility rental fees and our vendor fees for events and things like that

[25:34] which we talked about at that point. Some other changes that we made adjustments

[25:40] that we made between then and now were the addition of private provider fee

[25:43] deductions to our permitting review and inspection fees, which are required to provide pursuant

[25:50] to House Bill 803, which is a recent development on the state level.

[25:55] We included increases to our water and sewer connection fees and impact fees, which have

[26:01] to do with those increasing construction costs.

[26:03] We implemented a 12% increase to utility rates, which I believe is relatively consistent

[26:08] with the previous years, again due to the increases that we've been seeing and additional

[26:12] capital projects that need to be completed. We do have the implementation of the previous

[26:19] ordinance that you guys just read for the sewer-only customer increase as a note in there.

[26:25] Again, that and this will become effective October 1.

[26:30] And then I think the only other major

[26:32] ones are, we talked about increasing the youth support registration fees, but our Parks

[26:38] and Recreation Director also brought up

[26:41] that we need some adult sports recreation or registration fees

[26:44] as well, because we've been trying to do those.

[26:46] And so we need to help those be self-sufficient.

[26:51] So everything else we kind of went over that at that workshop.

[26:54] These are some of the other changes.

[26:57] But the overall financial impact is, again,

[27:00] to be able to provide services at the level that we have been

[27:03] or at a greater level in a physically responsible manner.

[27:08] So all that being said, Madam Clerk, if you could please read Ordinance 2035 into the record by title.

[27:15] Ordinance 2035. In Ordinance of the City of Presbyte Florida, providing for removal of reductions to building permit fees,

[27:21] providing for an amendment updating the comprehensive fee schedule, providing for authority, providing for amendment by resolution,

[27:28] providing for updates to form, format, and organization, providing for filing of this ordinance with the clerk of the circuit court of Oklahoma City County.

[27:37] Providing for separability, providing for scrivener's errors, providing for liberal interpretation,

[27:42] providing for repeal of conflicting codes and ordinances and providing for an effective

[27:46] date.

[27:47] This is ordinance 2035.

[27:49] All right.

[27:49] We'd be glad to take any questions that you have and may have to balance some of them to

[27:52] other staff, but the recommended action is approval of ordinance 2035 on first reading.

[27:57] One of the things that you may see in the fee schedule that Nick didn't talk about is,

[28:02] you know, with the change of the penny, the change of the change, we have done a lot of

[28:07] rounding to make sure that, you know, everything is to the to the nickel instead of to the penny, so it does look like there may be more changes than

[28:15] there are typical years, but that's just to account for that. Some of the other changes are there were no increases on the garbage this year.

[28:23] There were a lot of some of the fees that Nick talked about that you might not be super familiar with are fees that are often paid by the developers.

[28:30] So the question that we get a lot, you know, is, you know, why isn't the developer paying for this?

[28:34] So we want to make sure that we are offsetting those services as much as we can without discouraging some of our

[28:40] Necessary services as well

[28:44] You have any comments or questions from the council

[28:47] See a none actions. Please. Yeah, go ahead

[28:51] How I know you were talking about the use sports did we did they change the pricing for the county in the city?

[28:59] I've been changing a lot of fees. Let me go to that section and make a hundred percent sure

[29:03] I want someone to get to it before me.

[29:07] It was changed from 1665 to 70 and 85 for City and County.

[29:12] All right.

[29:13] Any other comments or questions?

[29:16] Action, please.

[29:18] Second.

[29:20] Motion by Councilman Frost, seconded by Councilman Hayes, to prove ordinance 2035 on first reading.

[29:27] Any discussion?

[29:30] All those in favor?

[29:31] Those opposed, motion carries, five to zero, and let me see what we're going now.

[29:41] Going on the resolution, 2026 to 16.

[29:44] All right.

[29:45] This is a resolution for the adoption of the 2026 Okolusa County Local Mitigation Strategy.

[29:50] So the Robert T Stafford Disaster Relief Act, that was modified by the Disaster Mitigation Act in 2000, requires local governments to develop a local mitigation strategy.

[29:59] and I don't know.

[30:00] It identifies the type of natural disasters that communities likely to experience. It defines hazard mitigation activities to reduce our vulnerability to the natural disasters. And it also has a project list that we can use to kind of leverage for grant funding to show it's a part of this process.

[30:30] for our specific sections. Our update is pretty big, but you can rest assured you didn't want

[30:36] the whole document. It's about 1100 pages. And ours is just a small piece of it. So I included

[30:41] that for you guys. But really for us, it's a lot of, you know, we keep the project list for the

[30:46] grants updated on a ongoing basis. But this is really updating data related to properties and flood

[30:53] zones, properties that are at risk of storm and fire damage and things like that. And then I think

[30:59] everybody in the county had to add something about winter storms because the last couple

[31:03] of years have been been way different with regard to those so we made sure that everyone

[31:07] had a section for that. So we just have to do this part so that we can get the final approval

[31:14] and get it get it sent up the chain. So all that being said Madam Clerk if you could please

[31:21] Please read Resolution 2026-16 into the record by title.

[31:27] Resolution 2026-16.

[31:30] A resolution of the City Council of the City of Crest View, Florida adopted in the 2026

[31:34] Ocalista County local mitigation strategy, providing for authority and providing for an effective

[31:39] date.

[31:40] This is Resolution 2026-16.

[31:43] All right, unless the council has any questions, staff respectfully request a motion to adopt

[31:47] Resolution 2026-16.

[31:49] Questions or comments?

[31:53] motion by councilman Allison second by councilman echoes to approve resolution 2026-16 any further comments. All those in favor?

[32:06] Those opposed. Motion carries 5-0.

[32:11] And we'll move right along someplace here.

[32:17] action item 10-1.

[32:28] So 10-1 is an open discussion for the council regarding

[32:31] cottage food home occupation and some changes to the land development code. So

[32:35] we take a look at our land development code as necessary essentially and so we

[32:40] have been receiving several questions and concerns from our citizens about how it

[32:46] relates to home-based businesses cottage foods, particularly as it comes to the

[32:51] The farm stand, bakery stand, you've probably seen them on Facebook, you may have even seen one in your neighborhood.

[32:59] The city for Walton recently changed theirs and I believe that Teneres and County did as well.

[33:05] And so we would like some direction from the council moving forward.

[33:10] We've established a couple of guidelines that we think would be amenable to both the business owner and the residents.

[33:19] So, things like making sure the square footage of this structure is maintainable.

[33:29] So within 20 square feet.

[33:31] So that's not 20 feet long.

[33:33] That's 20 square feet.

[33:34] I had to ask Nick about that earlier.

[33:36] No bigger than 8 foot tall.

[33:38] So, you know, the farm stand, bakery stand, whatever you want to call it.

[33:42] You know, has to fit within those dimensions.

[33:44] You know, not affecting parking in the neighborhood.

[33:46] So you'd have to park in the person's driveway, not on the right

[33:50] away or in the yard or anything like that.

[33:52] Last thing we want is a fight over parking in somebody's grass, right?

[33:57] Different things like that as well as the operation is between sunrise and sunset.

[34:04] So no nighttime hours, which is the same as how we do like yard sales and things like that.

[34:12] So it's pretty standard practice within the city limits already.

[34:15] And so we would love to know if you have any additional concerns as to what we have added in the agenda item or like I said if you've seen anything or if you have, you know, have had any citizens approach you about it to where we can make sure that we're taking in both sides of the story for sure.

[34:33] But it will be overly restrictive or go the other way.

[34:37] Okay. Okay. It looks as though Councilman Hayes, you want to be involved in a discussion.

[34:42] Go ahead.

[34:42] Not discussion, just something to make sure we observe and look into it to make sure

[34:49] that whatever, first of all, I'm bored. You know, as long as it's managed well, I think

[34:57] we can do that. The thing is, like a few people in the yard sale, they'll start Friday and

[35:04] They'll still be there next Friday.

[35:06] So we want to be forward when sunset that it's taken off

[35:13] down and it's not just sitting out their side of the road

[35:15] until the next morning.

[35:17] That's one of my concerns there.

[35:21] Did you say what day, sort of weeks?

[35:25] I don't believe there's a day restriction.

[35:27] So they'd be able to operate any day of the week

[35:28] as long as it's just daytime hours.

[35:33] But again, this is this is for discussion.

[35:35] So if you have any in any commentary we can definitely take that into consideration moving forward

[35:40] This is you know, not even the draft of an ordinance it there are restrictions in the LDC already so we would be you know

[35:48] Moving forward after this it was soft to go before the planning zoning board before or planning development board before we brought back again

[35:58] Is there any

[36:00] health department oversight or licensing these kitchens have to go through to

[36:05] be able to do this. Thanks for bringing that up, Councilman Caps. Cottage

[36:09] foods are regulated by the state of Florida so there are guidelines that they

[36:12] follow as well. It's definitely not the same as a commercial kitchen but again

[36:17] this is kind of a growing industry. I don't I don't know if it's a trend. I don't

[36:21] know how long it'll last but you know it's a you know entrepreneurship mindset

[36:28] in our society right now, and so we're just not trying to discourage small business while at the same time we want to make sure that there are regulations to keep everyone safe, the cottage food rules from the state would govern the health and safety component, and then we want to make sure that as traffic in these neighborhoods increases, potentially increases, you know, we've found an appropriate mechanism to manage that, and code enforcement would be the one that would enforce said rules, so like if someone's neighbor was never putting theirs up, you know, say it's safe,

[36:58] And they're not putting theirs away, then that would be something the code enforcement officers could address.

[37:03] That's actually how this conversation started in the south end of the county was code enforcement got involved.

[37:08] And then they realized that maybe the rules didn't have to be so prohibitive, we could meet in the middle.

[37:14] And so in answer to Mr. Eckles' question, if for some reason, or was that Mr. Hayes, I'm sorry,

[37:20] whoever's question that was about what happens if it's not turned down, that's where we go, too.

[37:25] Thank you.

[37:26] No, it's my request.

[37:29] Just a question.

[37:30] How would the homeowners do you know if that would affect homeowners' associations as to how they are able to use that?

[37:38] So the homeowners' associations would continue to be able to govern that for themselves.

[37:44] So if your homeowners' association didn't allow it, this would not supersede that.

[37:50] It's a great question.

[37:52] Yes, thank you for clarifying that.

[37:53] just follow up on that.

[37:58] I guess I just have concerns and we're not in that

[38:02] policing department, you know, as far as codes and such, but the heat here and

[38:08] food, what kind of food are we talking, you know, is it limits the type of food is

[38:12] sitting out in the 100 degree heat here? I just, you know, that's that's my own concern.

[38:17] So I do, I do believe that the state governs what can be sold, not refrigerated.

[38:24] I think, and again, that's the state's rules, I don't know, but I think that it has to be considered shelf-stable and there are guidelines for shelf stability.

[38:34] But you know, I use those as examples, those are just examples. So, you know, a loaf of bread on a farm stand, you know, maybe final day, but it could be potatoes on the farm.

[38:45] I don't know. You know, we're broadly saying cottage foods. It could be...

[38:50] Yeah, I I mean, there's nothing in this that would prohibit them from using some sort of cooling mechanism, but I don't I don't really have that kind of specifics available.

[39:03] That's just my own concerns, you know, but if there's, you know, obviously, that's not our duty that's the state and health department and so on, right?

[39:10] But they there are regulations for for what they can sell and how they can sell it. Yes, sir.

[39:15] That's what he is.

[39:17] Not a question, but more so a comment.

[39:22] There's a travel especially in Central Florida.

[39:26] There's a big trend about these type of food stands.

[39:30] Quite a lot you see now, even if anybody follows you on Facebook.

[39:37] But he's a well-known person who goes right now going to different cottage farms.

[39:43] and advertise in them, you know, so people, so I think it would be good for our citizens.

[39:50] I don't think it would be any cost involved with our city except for maybe a, hopefully,

[39:58] a code enforcement can be resolved through conversation, you know.

[40:02] And I think it will, I trust our citizens to the aspect that we give this to them

[40:07] that they would treasure and do it wisely.

[40:10] So I like to see us go forward on this.

[40:13] Thank you, Mr. Hayes.

[40:14] And on Mr. Hayes' point, the people that have reached out

[40:18] to us want to be compliant.

[40:19] And that's why we have brought this forward.

[40:21] It's because if the people want to be compliant,

[40:24] we want to make sure that we're taking that into consideration.

[40:27] I would like to know more about what is considered

[40:30] cottage food, some more definitive definition of the fit

[40:34] in that category.

[40:34] The state does have that, but a lot of what we're seeing

[40:37] in our area are specifically breads, homegrown fruits, jams, honey, assorted bakery items,

[40:47] you know, whether we cook or use or whatever. So kind of similar to we have a new business

[40:51] downtown, the downtown pantry. A lot of the foods that are sold in there are regulated

[40:55] as cottage foods, meaning they can be made at home, not in a commercial kitchen. I am not

[41:00] a subject matter expert on that, so I don't want to go in there too far. But people are

[41:04] starting to, you know, just look into that kind of thing more.

[41:08] We'll get you a list of the categories that are permissible.

[41:12] The city cannot regulate those things.

[41:14] That's preemptive to the state.

[41:15] The only thing we can regulate is the home occupation essentially.

[41:19] What are the terms by which we'll allow somebody at their home to have that type of farm

[41:22] stand?

[41:23] We're not going to regulate and we can't regulate what they're actually selling.

[41:26] That's somebody else.

[41:27] So what we're looking at is the mechanism to allow it at a home, not what they're actually

[41:35] selling.

[41:35] It's just whether they can do it and what are the terms that a home residents can do

[41:40] it.

[41:43] Go ahead, Councilwoman Allison.

[41:45] One of the things that I've noticed is, and I have a friend that has one of these cottage

[41:50] stands, a lot of these are moms who stay at home and they are trying to add to the family

[41:58] income. And so I, you know, I commend their, as our city manager said, their entrepreneurship

[42:08] and their wanting to help out with the family finances by this way. And I'm glad that

[42:14] we don't have to regulate, but just a small portion of it.

[42:20] Any other comments or questions? So I guess what you're looking for, city manager, is

[42:25] a consensus with the guidelines you presented for her to go back to the staff and create

[42:31] a draft to bring back everybody good with that.

[42:36] All right.

[42:37] Do you have your consensus?

[42:38] Yes sir.

[42:38] Thank you Mr. Mayor.

[42:39] All right.

[42:51] Next request.

[42:52] Good

[42:55] evening.

[42:59] Hmm.

[43:08] The clerk's office is in the process of updating our current public records portal from

[43:12] next request to just FOIA. Currently we use, my office uses next request to handle the

[43:19] public records of all the requests that the city receives. The portal is used to facilitate

[43:24] records, excuse me, requests of various different departments process and or charge payments

[43:31] and provide the request material if it's available. In working with the next request, it doesn't

[43:39] have available functions that are needed to assist departments in

[43:42] redacting, processing deposits, and then final amounts.

[43:46] Because what the redacting, what happens is if they don't

[43:50] either have a redacting training or the ability to redact,

[43:55] it takes another person to read it, redact it, give it back

[44:00] to them, or just redact it, period.

[44:05] And that's time consuming.

[44:06] very time consuming. Processing deposits, I can't process the deposit. I have to

[44:12] charge a person the full amount instead of just giving them a deposit first and

[44:17] then the final amount. And tracking where the request is and how the request

[44:22] is going is not easy in next request. It's very confusing. So after I'm reaching

[44:28] out to other city clerks, even local clerks, to see what they use and what they

[44:34] like and what they don't like it seems that just FOIA seems to be the one that majority

[44:39] of the clerks are either turning to or they've been using long time.

[44:46] So I reached out to just FOIA I spoke to a representative I went through a demonstration

[44:50] I spoke to the city manager before this demonstration and then I did another demonstration for all

[44:58] of the employees that

[45:00] I use next request, our public portal, and I ask them if they had any questions, if they think this would be, you know, something they can use too. They all agreed. Then I spoke to the city manager and the deputy finance manager about the next steps and how it would benefit the city. So, and the proposed contract has been reviewed by the city attorney and the finance director.

[45:28] The transition to the new system is expected to take six to eight weeks.

[45:34] They offer training to the new employees.

[45:37] They offer training when we transfer over, continue training.

[45:43] A lot of things that I have to figure out, they already have it there.

[45:49] So you basically pay for what you get.

[45:52] And right now I feel like we're not paying for a system that's beneficial to provide the

[45:57] customer service that our citizens need. Does anybody have any questions for

[46:03] me? Yeah go ahead. I'll say on the proposal contract it says just for

[46:09] a subscription pro-ration or I'm sorry. Where's that? Oh here it is. On the

[46:15] select premium it says the community up to 3,000 requests. What happens after

[46:21] 3,000 requests and do we know how many requests we usually get in a year? We

[46:27] We don't ever get close to 3,000 requests in a year.

[46:31] But if we do get over what happens?

[46:34] You have to, we would have to pay a little bit more for those 3,000 requests, but since

[46:40] we've been using a public records portal, I think the most we've ever gotten is maybe, if

[46:46] people are asking, asking, asking, asking is maybe 1,500,

[46:52] close to 2,000, I'm sorry, closer

[46:54] It's closer to 2000, but we've never reached 3,000.

[46:59] Any other comments?

[47:00] Go ahead.

[47:03] That's all right.

[47:03] Did we just change this a couple of years ago?

[47:06] Like, to go to net request?

[47:08] We didn't.

[47:09] Well, at first we didn't have anything.

[47:12] And when the previous city clerk was appointed,

[47:18] she used the system first,

[47:20] because that was what she thought would be helpful

[47:23] and over time when we needed changes done,

[47:25] either they could not do it or it was something

[47:28] that was going to take a long time to do

[47:29] and we had to pay for every change we asked for.

[47:33] Madam Clerk, if you don't mind, just a little bit of history.

[47:36] Part of the other reason the original vendor was selected

[47:39] is because it was part of kind of a package.

[47:42] So we use that same company for several different services.

[47:46] We have slowly been moving away from those services

[47:48] because we weren't getting the quality of product

[47:50] from that company that we expected

[47:52] As Natasha mentioned, it's the same case in this situation.

[47:57] Additionally, that was a concern that I had as well, Councilman Capson.

[48:01] That's why Natasha detailed the process that we went through to come to this decision.

[48:06] We involved all of those departments and said, hey, I know we got training recently, you

[48:11] know, is this too much, and everyone was interested in a new solution because they have, at this

[48:17] point, been using this so long enough to realize that it's not helping them be more efficient.

[48:21] We are, unfortunately, to go on with Councilman Frost said, we are getting more requests every year so that it is important for us to grow our efficiency.

[48:30] Thankfully, we haven't reached that 3,000 number yet, but as we continue to get more and more, you know, these staff members really are looking forward to some additional tools to help them in that, but that was my initial concern to Councilman Capps.

[48:42] Well, yeah, and my concern is, you know, a year ago, we had an issue with public records and, you know, it just don't want to, you know, we need to take care of this and make sure we're doing it right and make sure this system is going to be exactly what we need because we were led to believe next request was yet.

[49:02] And it apparently was not so unfortunately sometimes the lowest cost option is not in fact the best option.

[49:08] So this one is not significantly more expensive, but it does have significantly enhanced features.

[49:16] And so part of the reason for the timing of this request is to ensure that there is no double payment,

[49:22] there's no, you know, anything weird like that, one will end as the other one starts,

[49:27] and they'll provide the training for free, and there's really no crossover or anything like that.

[49:31] It's it's so as much as I say this software package does have more features. It is still a relatively simple software

[49:39] I thought I saw you might come on how many if if we exceed

[49:47] 3,000 is there do they have in place a

[49:54] fee rate

[49:55] In jumps after that

[49:58] Do you know I'm saying like if we if we hit 3,000

[50:02] instead of paying individually per request is the next

[50:08] fee jump, let's say 4,000.

[50:09] This is the community tier, so it would be a different package.

[50:12] We would have to get you that Christ.

[50:14] But typically, yes, that's how it works.

[50:16] As they would bump us up to the next tier, not necessarily like,

[50:19] everyone remembers the old-school phone plans where after you went

[50:21] over your minutes, it became an issue.

[50:23] I don't imagine that it would be like that, no.

[50:26] They would just say, oh, you're a bigger city than we thought.

[50:29] Councilman Nichols. So it's this process what tracks public records which has been done, the ones being done, or is it just those that's been done are sort of dormant?

[50:44] It's all of it. So it would take in the new request, help us track who they've been assigned to if they paid, not weren't required to pay whatever the situation is, and then it stores them when they're done as well.

[50:55] So we can go back and say, you know, say someone requests the same thing, or someone, you know, says they didn't get their file or whatever.

[51:02] So it sounds like this would be a manpower increase with the sufficiency of the system and the way it works.

[51:11] Yes. So the clerk mentioned, the biggest thing is, some of these requests do have exempt information in them, and so we have to go back and

[51:20] and redact them, and that's the biggest thing

[51:23] that our current software is lacking

[51:24] is a useful, helpful redaction tool.

[51:28] And so this new software, they were able to demonstrate it

[51:30] for us, we've used it.

[51:31] Ms. Peacock has even talked to other clerks

[51:33] that use the software currently.

[51:35] And so that's gonna be the biggest thing right now.

[51:37] We're having to manually redact documents

[51:39] when it's, you know, say it's a personnel document,

[51:42] it's got some social security number on it,

[51:43] things like that, we have to go in and manually do that,

[51:46] where this software will help with that.

[51:47] So this packet come with automatic updates to the software, or is it?

[51:55] Yes.

[51:55] It's software as a service, so it would be updated as most cloud softwares would be.

[52:02] And being in the trenches and having to deal with this a little bit,

[52:05] without being like too blunt, it can't be worse than what we have.

[52:09] I can say it's good.

[52:12] Yes, just an observation, as I was hearing from the last clerks in the Nelson Minor things

[52:20] that might have been major, they came up.

[52:23] But what I'm looking at, and like I told our clerk, my main thing is our public records.

[52:31] And if we look at the price, one thing gone wrong and one suit, then we wish we would have

[52:37] about 10 of them, 10 different systems to do that.

[52:40] So can we build a better mouth strap?

[52:43] Yes, we can.

[52:44] Can we get it for the same price?

[52:46] No, we can't, but it's a better mouth strap.

[52:48] So I trust our city manager as well as our city clerk

[52:55] to make a wise decision based on information

[52:58] that they gather to move our city forward as we're going now.

[53:02] So I will be supporting this.

[53:04] I can say that last year we had 1,000 in one request.

[53:09] If we get close to 3,000 requests, you need to come see me.

[53:14] We're getting dangerous in there.

[53:16] I know we're not near close to that.

[53:19] And in 2024 it was 990.

[53:21] You could get there.

[53:23] You might have a group of citizens that get upset about something

[53:26] and all have the city right to you.

[53:28] But people will understand that public records request

[53:32] and the value of somebody that's handling it quite well in the system that

[53:37] hounds it well. You want to see a city get sued over public record request then

[53:42] you probably can go down and help them start paying some money that they're paying

[53:46] out for years.

[53:51] Madam Clerk, the software with my previous job I know the labor

[53:59] intense city involved in redacting for documents especially those being presented to the courts but

[54:09] will it populate across so that if you have to redact from say here will it maintain

[54:19] that redaction say if it should come up again do you understand I'm saying yes okay this is how it

[54:27] You start redacting, right? You put in exactly that person in that department will put in what needs to be redacted.

[54:35] The name, security numbers, address, birth dates, family members. It will go through that process and start blocking it out.

[54:43] The second person may be their supervisor. Then they have the ability to read through it to see that you blocked everything and then they secure it with a lock.

[54:54] so then you lock it and then if we have to because sometimes we get the same

[54:59] repeated requests for those for those from the police department that we get

[55:06] repeated requests from the YouTube people they actually have a way that we

[55:11] can keep that information online so when the request another request comes in I

[55:17] don't have to bother the police department because everything has already been

[55:20] done. It's already been redacted and I can just send that information. That's exactly

[55:24] what I was referring to. Thank you for bringing the language to it that I didn't have.

[55:30] Oh no problem. Any other comments or questions?

[55:35] All right, ready for action.

[55:39] Motion by

[55:40] Councilman Frost, second by Councilman Hayes to approve the contract and be just for you.

[55:47] I'm sorry.

[55:48] Any discussion on that?

[55:49] Who was the most important

[55:56] person to make a motion?

[56:01] Oh, who made the motion?

[56:04] Oh, okay.

[56:05] It was Cosmic Frost.

[56:10] Okay.

[56:11] Any further discussion?

[56:14] All those in favor?

[56:15] Those opposed.

[56:18] And motion carries 5-0.

[56:31] In a local agreement, localist county animal services.

[56:35] Thank you, Mr. Mayor.

[56:36] Some of you may have noticed we have a special guest with us tonight.

[56:39] Deputy County Administrator Craig Coffey is here with us while we discuss what was presented last week at the County Commissioner's meeting.

[56:46] So some of you may have already before you got this in your agenda packet even seen it.

[56:52] So the city was approached by the county because we are doing such a fantastic job providing animal services within our jurisdiction.

[57:00] to look into providing it for the North County overall.

[57:05] We were supportive of this plan because animals don't know jurisdictions,

[57:09] they don't know if their home is in the 325-9 to 325-36

[57:12] or some other magical area.

[57:15] And so I do believe that it will be a great benefit to our citizens as well as those

[57:20] residing in the unincorporated area just to have a one stop shop,

[57:25] one place that they know to go.

[57:27] but additionally, the county has been great partners throughout this contract communication session that we have been having back and forth.

[57:36] One of the great benefits that we're looking for is beginning the inmate program so we can take inmate from the county jail, bring them into the animal shelter.

[57:46] Not only will they be providing some cleaning services and helping the animal socialize but it's a great benefit to the inmates to get out and get that experience.

[57:57] And again, it really helps the animals to be socialized to get adopted faster.

[58:02] So when you have an animal spend less time in the shelter, they get adopted faster.

[58:06] They typically don't get returned, things like that.

[58:09] So those are some of the things that we're really looking forward to as long as well as in this agreement.

[58:14] It allows for the county to oversee the remodeling of what we previously referred to as the building of facility maintenance warehouse.

[58:20] house. That warehouse has been used for storage for the past couple of years and we will

[58:26] be remodeling it into the new animal control shelter. This is not a new plan. We've been

[58:31] working towards it for several several years, but funding and size and, you know, overall

[58:36] there were a couple of issues there that we were looking into. Now that, you know, we have

[58:40] partners, we know that we'll have the need countywide. That is going to be a project that

[58:50] I'd be glad to open the floor to any questions and I'd like to give Mr. Coffee a minute to speak on the county's behalf.

[58:57] If you want to approach the party, please go ahead.

[59:03] Just Mr. Mayor, I'll just say I'm impressed with your meeting.

[59:07] It's been very efficient and I think we could probably learn some more things at the county and how to run an efficient and a very business-like meeting.

[59:14] So thank you very much, it's an honor to be here before you tonight.

[59:17] It's been great working with your staff.

[59:19] We've tried to hammer out what I consider a very fair balance agreement and try to create a win-win situation

[59:26] At one time and she will tell you this that we talked about us trying to create a

[59:31] County-wide one and we were in that mindset

[59:33] I think and and we find ourselves really where you guys were several years ago at the at the mercy of pause

[59:41] And saying hey, we don't want to you. We don't want to serve you anymore. We want to charge you this or that or we want to do this and

[59:48] And so we tried to figure this out, and again, we approached it from the other way, and we

[59:53] tried, okay, how can we partner with something good you guys have already started?

[59:57] So there's no sense in re-emending the wheel.

[1:00:00] This is strictly for the north end of the county. We'll have a completely different service that we're working on the south end, but we're working and scrambling just like you guys were again several years ago. She mentioned the inmates, the facility we were proposing a good split there, 65, 35. We have a great facilities team that Mr. Peters and his team. I know you have one of the Peters on your stuff there, so it's kind of a family thing. But I will tell you that it's been a pleasure working with you.

[1:00:29] with your staff. We've been very impressed. Your city manager is great to work with and I think she's

[1:00:34] put a great partnership with you and a great business plan together for us for this venture. So

[1:00:43] we're excited and we hope you guys are too. I think we have some other questions for Mr.

[1:00:48] Coffee. Well, he's at the microphone for me. Go ahead. Well, first, you know, you pay him for

[1:00:57] the plot. It is refuted.

[1:01:01] I was going to say you can't have the mayor. He stays here.

[1:01:05] But I did reading through this. It says north of England Air Force Base. Is that north

[1:01:10] of the rivers or is that include rattlesnake blav? Because I know that I've heard that's

[1:01:17] kind of a popular animal dump area. Well, that's sad. So we actually went back and forth

[1:01:26] on that point and we did end with the jurisdictional boundaries of the Air Force Base that would be

[1:01:30] anything north of the reservation. Some of that area is a little confusing right there in the river

[1:01:37] area. But for just the clarity, the easy understanding of staff, everyone seems to know where the Air Force

[1:01:44] Base is and so it will be everything north of the Air Force Base. We looked at that and if you pull

[1:01:49] up our GIS, you could see some of that where the show river kind of goes and goes north south to and

[1:01:54] That really wasn't that was gonna leave a little little stretches of no man's land where there really aren't a lot of residents

[1:02:00] But there's occasional person here or there. Hopefully that dump spot. That's not a good thing. Well

[1:02:07] Yeah, I've had a couple of citizens mentioned

[1:02:10] Sure a lot of they hear that's a dump spot. I guess you know social media or whatever. Okay, which I don't read so

[1:02:17] It's close to town they can quickly get up there and dump an animal

[1:02:21] I hate that, but yeah, just want to make sure we take care of that area, I think that's the case.

[1:02:28] Yes, sir.

[1:02:31] Go ahead, Councilor Mahesh.

[1:02:32] This is to Mr. Coffee.

[1:02:33] He might not know the answer of City Manager, maybe I do it.

[1:02:39] What are you going to do with those pot belly pigs?

[1:02:43] And that's the specific letter.

[1:02:46] We do have a pot belly ordinance on our books, but...

[1:02:50] from back in the day of the trains, right?

[1:02:54] Yes, one day we'll tell you the hilarious story

[1:02:56] about the Crescue Pig, but not today.

[1:02:59] Because we run an efficient meeting here, Mr. Hayes.

[1:03:02] Then we've got to have some laughter

[1:03:03] every once in a while.

[1:03:05] So somewhat realistically on that note,

[1:03:07] though, we will be continuing to partner

[1:03:09] with the City of Laurel Hill for the North End facility

[1:03:14] in case there is a livestock or large animal issue

[1:03:17] So, that will be coming back to you at a future meeting potentially if we have any high dollar repairs that are needed in the barn area of that facility.

[1:03:28] We've been maintaining that facility for years now so it won't be, it's not a new partnership but I want to be clear that we are continuing that partnership with them as we move forward.

[1:03:38] So, is that we have that large space just in case there is that kind of a situation which we very, very,

[1:03:46] very, very much hope that there's not, but we always got to be prepared.

[1:03:51] We have a facility in Baker too.

[1:03:54] I just want to say thank you to the county and to Miss Levens for working together to get this,

[1:04:06] which is, you know, it's becoming an increasing issue, I think nationwide.

[1:04:10] and I'm glad that we're addressing it and I hope that as a result there will be fewer

[1:04:20] animals that have to be transported back and forth and this will take care of

[1:04:26] everybody and but I appreciate the work that y'all put in and your teams to come

[1:04:31] to this agreement and I think that it's a very fair agreement and I'm certainly I'm

[1:04:36] certainly for it.

[1:04:38] Because, but echoes, since I stepped into this arena, there's been very high issue on

[1:04:44] animals.

[1:04:45] But there's one question, though.

[1:04:47] And I think there was a hundred K or something that was given, will that money go into

[1:04:52] this as well?

[1:04:52] Yes, sir.

[1:04:53] So you'll see on the staff report that there's a not-to-exceed number that we're moving forward

[1:04:57] with for the construction project, and that does include the donation.

[1:05:00] So the donation was for the construction of an animal facility, and so with that donation, they will get the naming rights.

[1:05:09] The county has agreed to allow us to utilize the naming rights as a part of this project.

[1:05:15] And so it will be the Chimiac Animal Care Facility, or however we end up naming that based on the previously agreed upon donation agreement.

[1:05:29] any other comments all right I'll just make a comment to you and this this is a

[1:05:36] very well drawn out a bit complicated and you all just did a great job

[1:05:42] great job bringing it working together and and that's what it's all about

[1:05:47] is partnerships and and working together to get things done for the benefit of

[1:05:51] the citizens and our animals you know so thank you for that thank you and thank

[1:05:57] It took two meetings and one draft, right?

[1:06:01] I mean, being realistic, when Mr. Coffee personally got involved in two meetings and one draft from the county, one from back and we had an agreement.

[1:06:09] It should always work that way and it did this time.

[1:06:12] Thank you.

[1:06:13] All right, having said that, looking for action,

[1:06:20] motion by Councilman Hayes, who had the second?

[1:06:22] Councilwoman Allison, second, to approve this interlocal agreement.

[1:06:29] Any discussion, further discussion?

[1:06:32] Seeing none of those in favor.

[1:06:34] Those opposed, motion carries five to zero.

[1:06:38] All right, now,

[1:06:45] Madam Clerk, anything more for us?

[1:06:49] You dismissed.

[1:06:51] Thank you.

[1:06:52] Yes, they're at the next month. There will be a Northwest Florida League of

[1:06:57] Cities dinner, which may or I know you're not going to be at, but it's on the

[1:07:01] 24th in Milton. I put it on the calendar. The Council calendar already. And if you

[1:07:07] know that you're going to go, please go ahead and accept so I can start writing

[1:07:10] names and getting everybody registered. You know, we got that right. They'll be

[1:07:16] interesting going to Milton. All the years I've been on, we've never gone to

[1:07:20] for a dinner like that school.

[1:07:23] Oh, I have one more idea.

[1:07:24] Yeah, go ahead.

[1:07:26] I just want to say that our council member, Hayes,

[1:07:30] he did represent the city of Crestview

[1:07:32] well this past Saturday, yeah, this Saturday,

[1:07:34] if that's 20, this one.

[1:07:37] At the Air Force Armament Museum,

[1:07:41] they did a presentation and a commemoration

[1:07:44] on Augustus Guss Tarte.

[1:07:50] and he did a very, very good job. He didn't tell me he was going to be there, but he did

[1:07:56] a very good job and he kept his three minutes.

[1:07:59] Yeah, I wish I'd been in town. Let's see that.

[1:08:06] Okay, city manager.

[1:08:09] Thank you, Mr. Mayor. Just a couple of updates. We did discuss the cottage foods earlier

[1:08:14] today and I mentioned that it would be going before the planning board before it came back as a full ordinance.

[1:08:20] It's a similar situation for the data center ordinance we talked about last time.

[1:08:24] I just wanted to let everyone know that's why it hasn't been back yet.

[1:08:27] It'll go before the planning board and then it'll get properly advertised and then you'll see it again in its first reading format.

[1:08:33] A couple more updates.

[1:08:38] Some of you may have seen the concerns that came out about the splash pad at Twin Hills Park.

[1:08:41] So, that facility is still closed at the moment.

[1:08:45] We are addressing the issue.

[1:08:46] We've cleaned the splash pad.

[1:08:48] We're not necessarily 100% sure that the paint was the issue,

[1:08:53] but it has been removed nonetheless.

[1:08:55] And so, we are going to monitor the situation for a couple days.

[1:08:58] We have had an excessive amount of rain and some other environmental features

[1:09:02] that could have led to the discoloration.

[1:09:05] But for now, we're going to start with, we pressure washed it.

[1:09:08] The paint's been removed. It's fully clean.

[1:09:10] and now we're going to keep it closed for just a little while and see how it

[1:09:14] trends and make sure we don't have any additional problems with that device

[1:09:20] facility, whatever you want to call, what makes the water come out of the

[1:09:23] slash pad, but unfortunately there did seem to be a little bit of growth there and

[1:09:28] so it'll be closed for a little while while we can monitor that situation and

[1:09:31] find out what the root cause of the problem is. Unfortunately we do think in

[1:09:35] Florida it was environmental, you know, we get all sorts of pollen and bugs and

[1:09:39] and all sorts of things and so we're just going to make sure that we keep it a little bit cleaner out there and see how that goes, but it should be reopening soon once we can make sure that, like I said, it's not a more elaborate problem that the cleaning and the paint removal took care of that.

[1:09:54] The senior center was initially closed to have the floor redone and when we closed that we found some additional issues due to moisture infiltration

[1:10:08] in from the outside to moisture coming in from the outside, not a good thing.

[1:10:12] And so we had to go get some additional quotes, find out what a full repair was going to

[1:10:16] look like on that.

[1:10:17] We have got the quotes back for the cleaning of the facility and some other gutters and some

[1:10:22] other things like that.

[1:10:23] It's come luckily it came in below the bit amount so that won't take the extended process

[1:10:28] of having to go out to bid and advertise on all those things.

[1:10:31] They'll be able to get started with that repair a lot sooner because through our purchasing

[1:10:35] policy they just got the three quotes. Unfortunately it did take a while because it was three quotes for each

[1:10:40] different trade so we've been getting a lot of questions about that so I just want to clarify that for all of you

[1:10:45] but they hope to move forward with the repairs of starting as early as next week depending on how soon those

[1:10:50] contractors can get out there. So again gutters we got to make sure all the moisture is getting away from

[1:10:55] the building and then some cleaning and then we will end with the new floors and the facility being reopened.

[1:11:00] I do not have a firm timeline for that because they got to get on the schedule for all the contractors first

[1:11:05] first, but I have spoken personally with some of the senior center groups and let them

[1:11:09] know that as soon as we get the timeline, we will publish it, and I hope to have a timeline

[1:11:13] very soon within the next couple weeks, but we had to find out that dollar amount first

[1:11:17] because it was above our threshold, then it was going to have to come before you guys

[1:11:21] and take a lot longer. Luckily, we got some good quotes back.

[1:11:26] The next thing that we have coming up is the opening of the Arts and Learning Center.

[1:11:30] that will be just before the next Council meeting, August 14th, September 14th.

[1:11:34] Sorry about that.

[1:11:36] And so we're really excited about that, times galores working on a really nice time for

[1:11:40] that building.

[1:11:40] And I know us as well as our sponsors and our nonprofit partners are all very excited

[1:11:45] about that.

[1:11:46] I think that the flyers already been put out on social media, but if not we'll make sure

[1:11:50] that all you guys get a copy.

[1:11:54] That will be that Monday, the very next day we will have our first town hall where we discuss

[1:11:59] All of the wonderful ways we spend money in the city of Crossview so that we can have

[1:12:03] those conversations before the vote for the amendment three on Properties Access.

[1:12:08] So we encourage everyone to come out September 15th will be at the library.

[1:12:12] So we're just going to, like I said, we'll have representation from all the different departments.

[1:12:16] We'd love to see as many council members as we can there.

[1:12:18] And we're just going to discuss with people just the facts.

[1:12:21] It's just an educational session on where we get our money and how we spend it.

[1:12:25] and so we'll have those every not every Tuesday in September but the 14th I'm

[1:12:33] sorry the 15th the the Tuesday after that the Tuesday after that so we'll

[1:12:36] start with the library the Tuesday after that we'll move to the rock and the

[1:12:39] last Tuesday in September will be at the golf course sorry Councilman Eccles we

[1:12:43] tried to find somewhere in your district but we don't own any buildings over

[1:12:46] there so the golf courses as close as we could get they'll all start at 5.30 we

[1:12:54] We missed the finance update.

[1:12:56] You have a question to comment.

[1:12:57] We'll come back to you, Gina.

[1:12:59] I had a, I think you actually spoke with her also a senior citizen

[1:13:05] that called about the senior center.

[1:13:06] Yes, sir.

[1:13:07] I don't have my list on me, but she did bring up issues with the bathroom.

[1:13:11] Do you know if that's part of the repairs as far as having?

[1:13:14] I think she said the door and maybe some like, I guess,

[1:13:18] like pull up bars, what she was calling it?

[1:13:20] So I'll have to specifically look into the pull up bars

[1:13:23] because the bathrooms are ADA accessible, so I believe the bullet bar should have been there.

[1:13:27] We did have an issue with some of the actual cubicles and those will be being replaced.

[1:13:33] Okay.

[1:13:34] Is there anything in there that calls to questions?

[1:13:37] Is there anything that you can post today to send your senders and let do?

[1:13:41] So it's posted that it's closed, but it's closed indefinitely and unfortunately that is still

[1:13:48] the answer.

[1:13:49] It is indefinitely.

[1:13:49] Once we get a better timeline from the contractors, we will provide more information.

[1:13:55] If you've ever had anything repaired in your home, construction timelines are kind of vague

[1:13:59] intentionally.

[1:14:00] They run into delays, so we're trying not to over-promise.

[1:14:05] We don't want people setting up on Tuesday for their card game and there's still paint fumes

[1:14:10] going on.

[1:14:10] So we are working to narrow that timeline as down as much as we can, but I only got the final

[1:14:16] quotes in today.

[1:14:17] Okay, that's, you know, these smaller jobs can be very difficult to get quotes for, you

[1:14:23] know, it's not as, you know, you could paint a whole subdivision or you can paint

[1:14:27] one building.

[1:14:30] Cosmetic.

[1:14:31] There's just a couple things, the sound system downtown, how are we coming with that, for

[1:14:37] one, that way?

[1:14:38] I would let Nick speak on it, but for the sake of time, we are making some sufficient progress.

[1:14:44] We think, did you get a date?

[1:14:46] end of September I wanted to say end of September I'm glad I was right so we're

[1:14:52] hoping to have yes sir in September 2026 we hope to be able to

[1:15:00] Utilize that. So we'll, you know, see me back at the fall festival. Yeah. Yeah. Um, but they are the subcontractor is actively working on it. I know that we had some emails going back and forth about the network configuration just last week. Yeah. We got to have some music. I'm here to dance by. Yeah. The other thing he doesn't do this, but a lot of citizens doing out of out of town. People, RC track cover. I know it's a well move along. I don't know. Haven't been by there in a week or so.

[1:15:29] So, what's the status of that right now?

[1:15:32] It is making some significant progress.

[1:15:34] Yes, we're seeing some significant progress.

[1:15:37] I don't have an expected opening date quite yet, but hopefully I think they have their

[1:15:44] big race in October.

[1:15:46] I think that's the plan is to be completed by then.

[1:15:48] I'll get you a final update.

[1:15:51] The bathrooms are coming along actually faster than we thought.

[1:15:54] So we had to install a little lift station over there and they've gotten all the parts

[1:15:58] for that so we're really excited about that and then the next thing will be

[1:16:05] fire station 3 and so we're hoping to do both of those in October. Oh have

[1:16:11] the openings for both of those in October. And it's just observation to I

[1:16:15] know if our council members are for me with their not but there's a project board

[1:16:19] that's in here and see hall and when you're not doing some work by and look at the

[1:16:24] project that's going on and stopping inquire about what status they are, so

[1:16:28] just for information purposes only.

[1:16:35] I think we'll come into questions. I skipped the

[1:16:38] finance report. We have

[1:16:46] several financial statements to present this evening

[1:16:49] including April May and June as well as the cash carry forward for the quarter

[1:16:54] ended June. This report does reflect an unrestricted cash balance of around

[1:17:01] 10 million. We also have the check registers for June and July for your review, and I'd

[1:17:08] be happy to try and answer any questions. Any comments, questions, or finance directors?

[1:17:13] Say, none, you're off to hook.

[1:17:19] Okay, moving on to the council. Councilman Allison, welcome,

[1:17:22] welcome back. I'm glad you said you went well, and you have anything to share with us this

[1:17:28] evening. No, sir, it's good to be back in the saddle.

[1:17:31] All right. Councilman Eccles, I know you wanted to do a verbal report on some of the fantastic

[1:17:40] information you got at the Florida League of Cities. So go ahead and share something

[1:17:44] with us. All right, got two things. One is that I know that we had talked about making

[1:17:48] a resolution for the data centers. And after thinking about that and after leaving, is there

[1:17:53] any way that we can get some factual information on the different types of data centers, what

[1:17:59] What would be any cost to residents and those type of things before we actually get to

[1:18:04] the resolution on that?

[1:18:06] Yes, sir.

[1:18:06] It was an ordinance.

[1:18:08] It was an addition to the LDC to provide prohibitions and we'll make sure that that information

[1:18:13] is provided.

[1:18:13] Thank you for reaching out and requesting and we are still working on gathering all of that

[1:18:17] and making sure that as you said it is factual.

[1:18:22] And just for this group, I believe what Mr. Eccles is referencing is there's a big difference

[1:18:27] between a large scale data center and a small scale data center, and he just wants to make sure

[1:18:31] that we all have the facts in front of us before we make the decision, and so we will make sure

[1:18:35] that gets included in the staff report, or attach the agenda, and that you'll get it before a vote

[1:18:42] is taken at first reading.

[1:18:45] I've had a lot of discussion from people about the data center, so if we could possibly make

[1:18:56] that a public education type thing for those who are have strong feelings one way or

[1:19:04] the other so when we get all those facts if we could possibly post it on our city page

[1:19:10] so that they know here's how we are based in our decision it's not just what we won't

[1:19:17] or don't want it's based on these facts as to why we will or will not do this.

[1:19:27] All right. Well, first of all, I thought it was, that was my first time at the legal

[1:19:32] city conference, and it was, it was just awesome. I thought it was great, because just

[1:19:37] coming on, there was a lot of the different sessions and things that you wouldn't think

[1:19:43] to ask questions about, that they just brought it forth to talk about. But I want to talk

[1:19:47] about two things. One was the practical disaster playbook that I was sitting on the session.

[1:19:53] and what it talked about was how to be ready for disaster and disaster readiness when it happens.

[1:20:02] And they talked about the before plan, and the before plan was making sure that we had good plans,

[1:20:08] contracts, communications, supplies, and the documentation had already been pre-reviewed and made ready

[1:20:17] so that we would be able to push those plans forward.

[1:20:20] And after having been reviewed, they would go through a lot faster, which I thought was a good thing.

[1:20:26] The other thing was that if we had any emergency operation centers that wanted to things that we should do during our drills,

[1:20:33] just make sure that we practice the relocation of the operation centers and the reestablishing of those.

[1:20:39] And the next thing I talked about was doing the process and talked about how well we protect the people and the life safety to emerge the operations of things

[1:20:48] and education on the storm and preparedness and one of the things that they did mention was prior to the storm

[1:20:58] it recognized that FEMA only would give $4,000 to the average citizen once the storm is through and your houses destroyed.

[1:21:08] So the best thing to do would be to go back in real-sensual insurance with the cost of lumber and everything going up

[1:21:15] Make sure that your insurance is equivalent to what it would take to replace your

[1:21:20] property if it's damaged during the storm.

[1:21:23] The next thing to talk about was the first 72 hours after the storm, making sure that we do great damage

[1:21:28] assessments to get things rolling. And then the first week is establishing

[1:21:36] cleanup procedures,

[1:21:38] permitting things that residents will need to get done for starting to get their lives back in order.

[1:21:44] And I thought that was just a good session, things to really put in the forefront of your thinking.

[1:21:51] The second thing, it talked about and I thought we do a good job of that here in the city was talked about better decisions, better places and improving local land use outcomes.

[1:22:03] And what it basically talked about was how to have a good comprehensive plan, how that we should also have a land development regulation.

[1:22:13] positions, codes, and making sure that the city has a legal defense grounds for approval

[1:22:21] or denial or conditions.

[1:22:24] And there was something that was based on not do we like it, but is it legal and is

[1:22:30] policy wise and appropriate.

[1:22:32] But I thought there was some good information that came out, there was some good discussion,

[1:22:36] had a panel that was there that was presented, and I just thought those things were very

[1:22:41] good.

[1:22:44] Thank you for that and the reason I reached out and asked y'all if you had anything to share

[1:22:49] it because I think it's important for the citizens to know that when we go there and

[1:22:55] go to these conferences, we come back with something, you know, they do a lot of education

[1:23:01] down there.

[1:23:02] So they'll come back and share it, I think, is a positive thing and if you weren't ready

[1:23:07] or you didn't go, obviously, then you can't and if you weren't ready, then you can share

[1:23:11] at the next meeting, the meeting after whatever.

[1:23:14] But Cosmin Hayes, I would call on you now.

[1:23:17] If you want to say anything, if you want to say FLC,

[1:23:19] anything personal.

[1:23:21] I'm just going to make a thank you.

[1:23:26] As Councilman Michael said, the conference

[1:23:28] was great as usual.

[1:23:29] Information there was numerous, especially

[1:23:33] I saw Ms. Nichols at all the meetings there.

[1:23:38] He was writing and taking notes.

[1:23:40] So he was really, really involved in that.

[1:23:42] I think you really enjoyed it, too, if he didn't,

[1:23:46] it was with my phone.

[1:23:48] It was in Marisol.

[1:23:49] But he commented on one thing that I was going to make

[1:23:52] reference to, but he's already made most of the comments.

[1:23:55] And for our preparation plan for disasters, one of the

[1:24:00] main things there is that our citizens should know if it is

[1:24:05] the disaster, it comes up.

[1:24:07] There should be only one voice that's

[1:24:08] speaking for the city. All information is coming out. You phone Councilman

[1:24:14] Ecclesi gives you one thing. You phone Councilman Hayes. He gives you another

[1:24:18] thing. You phone Councilman Brandon. He gives you another thing. But there's

[1:24:22] only one voice going out. You, the mayor, our city manager telling us what the

[1:24:29] status is, what's going on, keeping us informed on that. So that's one of the

[1:24:33] main things that I got out of there. I really hadn't thought about when it makes a

[1:24:37] really get sense. One of the main things that we discussed down there and everybody

[1:24:43] discussing all of the state and I'm not gonna really get into it but was HB3.

[1:24:50] House bill is coming up dealing with the tax referendum. So there's if you

[1:24:56] go online for the Florida league of cities you can look at they did a private, had

[1:25:06] group that we did a survey and looked into all this gives a pluses and minuses of it and I would

[1:25:12] suggest that maybe our citizens would go referral legal cities and and and do look at some of the

[1:25:18] research they did concerning our tax structure with May or may not affect us. We know it's going

[1:25:26] to affect us one way or the other but I think that's real good and I won't get any details of that

[1:25:31] we have our town hall but I thoroughly enjoyed it and I enjoyed seeing our fellow city officials down

[1:25:39] there too so it was good. Thank you. That's been for us. What do you have for us? I know it on it. Okay.

[1:25:46] May I throw a temp cap? Nothing. Okay. I would just add again kind of rounded out the

[1:25:54] There were a lot of resources available, and is it the next dinner we're going to?

[1:26:05] Steve Bancourt.

[1:26:06] You all remember Steve Bancourt from the conference?

[1:26:09] He's going to be a guest speaker and some did not go to.

[1:26:13] And his company is wanting to do the survey, but asking people what they thought about the

[1:26:18] amendment three and everything. But anybody who doesn't have just us, anybody who wants

[1:26:26] to look at the Florida League of Cities and a tool kit, they talk about the impact it

[1:26:34] could have on cities, they talk about educational resources they have, so it's a good thing

[1:26:40] to do. We'll be bringing those kind of things up when we have our own town hall meetings.

[1:26:47] And with that, I don't really have anything else to say, so anybody from the public like

[1:26:55] to come up and address the City Council,

[1:27:00] seeing none, we thank you all for coming, and

[1:27:03] this meeting is adjourned.

City Council Meeting

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