[0:02] The first is roll call.

[0:06] Commissioner Agarwal.

[0:09] Commissioner Klein. Present.

[0:11] Commissioner. Loud.

[0:12] Yes. Vice chair.

[0:14] Present.

[0:15] Chair. Roger.

[0:19] So first thing is,

[0:21] we will last meetings minutes.

[0:25] Anybody have any questions or concerns

[0:28] about.

[0:32] Motion?

[0:32] Looks like motion.

[0:36] All right.

[0:36] Second.

[0:39] Take it to a vote.

[0:42] Wallet.

[0:44] Yes. Commissioner Klein.

[0:46] Yes. Yes.

[0:48] I yes.

[0:51] Yes. Motion carries unanimously.

[0:57] We don't have any postponements.

[1:00] Don't believe oral communications.

[1:04] We have any speakers.

[1:07] We have.

[1:12] Have no business.

[1:14] So we can jump right into the monthly report so

[1:20] we can go and fire first.

[1:24] Good evening.

[1:25] How is everybody today?

[1:27] All right.

[1:28] All righty. So,

[1:30] did you get the extension?

[1:34] I think just about.

[1:51] The month of September.

[1:52] Some of the things that happened. One of the things I'd like to

[1:55] have a clear awareness of is

[1:57] sometimes because we're a fire district, people think that, you know,

[2:00] we have different types of relationships

[2:02] and they're not clear in which one they are.

[2:04] So I want to make it very clear

[2:05] that the county fire department is Cupertino Fire Department.

[2:09] You are part of the district.

[2:11] You have three stations, 5 or 5 rigs.

[2:16] That includes a hazmat.

[2:18] It includes a tiller, which is that tractor drawn aerial.

[2:22] That's the really big, impressive truck that has two folks in it

[2:25] and three engines.

[2:26] So with that, we have a really good footprint to

[2:29] the citizens of Cooper.

[2:32] And and then also for any events or things like that,

[2:36] hopefully you see our folks out there and just like the sheriff's

[2:39] office, completely dedicated to the citizens here,

[2:43] you know, so always thought it's a great reminder

[2:47] just because sometimes, folks, because we're called to be there,

[2:52] they don't realize that we

[2:53] are actually Cupertino Fire Department.

[2:56] And with. That.

[2:58] The first page basically has had some highlights.

[3:01] There were a couple of events throughout the district, and this is

[3:04] one of the pages that focuses on.

[3:06] We did send some resources out. So you see the wildfires.

[3:09] The fire specifically is one of the biggest fires that we've had.

[3:14] Well, definitely this year it is still burning there.

[3:18] We had some resources come back yesterday.

[3:21] So we had a strike team there where we sent leadership and some engines.

[3:26] And as we see how the weather is pressing, this is very difficult terrain.

[3:32] You're going to see a lot of mutual aid throughout the state

[3:34] going to support this.

[3:35] This one's going to linger for a while to get really good wedding ring.

[3:38] So look back up

[3:41] to the fires

[3:42] that we have had here in the district, down to smaller sizes.

[3:46] A couple of them actually.

[3:49] So which is a little bit bigger than what we usually like.

[3:52] Ten acres is about the limit that we'd like

[3:53] to make sure that we're keeping those. That's our goal.

[3:56] So as we have that we have really high profile the number of rigs

[3:59] that are sent out, mutual aid requests from neighboring Cal Fire,

[4:04] partnering with San Jose or anyone throughout the district or neighboring

[4:09] through once again aid, which is by request, or auto, which is something

[4:13] that is automatically begin to help us at the borders.

[4:19] The next.

[4:24] So there were no significant events,

[4:27] anything that basically has a significant loss or there's a significant injury

[4:32] would classify.

[4:33] So you're seeing here three fires, the vegetation,

[4:36] small fires throughout the Cupertino area that really didn't amount

[4:40] to a significant loss of although they are listed they weren't they weren't big

[4:47] the fire alarms.

[4:48] And then basically I just this once again,

[4:51] our business is very stable, very static.

[4:54] And you will see the lion's share of the things that we are going through.

[4:59] And for that that is pretty well represented here.

[5:03] And then the community education events that happened

[5:08] in August includes a few school events, festivals and things like that.

[5:12] That's where we see such big numbers.

[5:14] We are working on trying to become a little bit more transparent,

[5:17] so you can actually see what it is

[5:18] that we're doing and how people are making contact.

[5:21] These are the attendance numbers.

[5:23] So that's why some so large Apple,

[5:26] the high school, middle school that is more than one school.

[5:29] Several schools fire drills around the types of.

[5:35] All right.

[5:35] So city of Cooper.

[5:36] So this once again is the you'll see the three fire responses up top.

[5:41] And then the EMS responses below.

[5:43] So you can see with the small number there's usually a pretty significant skew

[5:47] of something falls out of that like really extended time where you have

[5:52] a long response because they're out there in the mountains with somewhere

[5:57] beyond their.

[6:00] The benchmark times are indicated by the red.

[6:03] The table to the right of each histogram

[6:06] is basically indicating what that baseline number that we shoot for.

[6:10] So anything that is below

[6:13] or at the line is something where we're hitting the mark.

[6:16] Overall, the once again, the difference between

[6:20] your urban and your rule is 1000 people per square mile.

[6:26] So that's the threshold there.

[6:28] So we hit it pretty quick as we start moving up

[6:32] to the west.

[6:33] And then as we're here in the more populated urban areas,

[6:38] the density gets much, much more significant.

[6:42] The average size for a fire apparatus on the EMS thing.

[6:47] I'll just call that once again 223 games events.

[6:50] So for for the calls that we have here, the response times

[6:55] these are actually I would consider actually

[6:59] there's really there's a significant margin there.

[7:02] So we're doing well.

[7:03] And basically we're

[7:04] full staffing right now we don't have a lot of resources deployed.

[7:07] So our rigs are actually in service.

[7:09] Our folks are a little stressed out with some of the

[7:12] the forced overtime, but the seats are still full.

[7:16] We have full staffing, we're doing more hiring,

[7:18] and we're going to have new academies starting.

[7:23] That.

[7:24] We we.

[7:24] Have staff firefighters are be here for you.

[7:29] Nine please.

[7:32] All right.

[7:32] So five time once again this tracks significantly.

[7:36] And this is the entire distance of the number of fires

[7:40] that that's usually that's largely the incidents that are

[7:46] mostly vegetation fires in the district right now.

[7:49] We've been getting a lot of those little ones,

[7:51] but they've been with the weather.

[7:53] We were expecting it.

[7:55] We've been very fortunate.

[7:56] But I'm a little superstitious, so I'm not going to say

[7:58] we're in good shape right now. We are still in fire season.

[8:01] All of the work that we've been doing, we've been experiencing some benefits

[8:05] from the shaded fuel breaks and some of the others

[8:08] so that the strategic stops for the violent areas.

[8:11] And we've been lucky because we have

[8:13] had some in the West Valley mountains, but they have been successfully stopped

[8:17] in partnership with the resources from Cal Fire, including aircraft.

[8:22] And those are primarily

[8:24] most effective tools in putting out fires in these remote areas.

[8:28] And then for the number of incidents here to date,

[8:32] you can see as we continue with the year, continue to climb, and we'll see

[8:36] more of that move into the future.

[8:40] I had a quick question. What is service.

[8:42] Search service second, okay, I special.

[8:46] Service call is anything that really falls into it's like a catch all.

[8:49] So if you had a because of timber there was smoke in the area.

[8:54] So you might get a phone call.

[8:55] We might get a call

[8:56] that says hey, it's hazy out here and I think there might be a fire

[9:00] in the area, what we call to go out and do a report on conditions.

[9:05] So they'll go out

[9:06] and they'll be able to verify that there is nothing that has been found, or

[9:10] maybe even find something that was basically not located,

[9:13] but it was identified by a citizen that just smelled something.

[9:16] It could also be broken up in your house.

[9:18] It can be a

[9:22] a person.

[9:22] That is, there are types of assists for Thurston.

[9:27] Might need to move from a bed

[9:31] to a wheelchair where you know they don't have a medical problem.

[9:35] It's not just so they just need help.

[9:38] Those those are the types of things you see for service.

[9:41] Thanks.

[9:44] And all right so natural preparedness.

[9:48] So this is the page that we use in order to try to amplify some messages.

[9:53] They usually track to the big messages that are being sent out by

[9:57] or just general safety.

[9:58] So you'll see when you see battery

[10:02] safety you'll see, you know, different types of things.

[10:05] So right now we're

[10:07] looking at the community and the National Preparedness Month.

[10:11] So not a good time to the emergency kit.

[10:17] The making a plan staying informed knowing your zone.

[10:20] Those are all wildfire related.

[10:22] They're relevant for the time.

[10:24] Some of the things that I will stress is, is the use of the

[10:28] genesis for that or and SEC.

[10:32] They work in conjunction with each other.

[10:33] So I'm going to say that every time I talk to you, because there's no way

[10:36] to be prepared enough when it comes to that.

[10:39] They have different uses and different time frames where you would use them.

[10:44] So again, questions I'd be very happy to answer any one of those systems.

[10:50] And then we did just finish the

[10:52] final Community Wildfire workshop.

[10:56] So I think we have another one that we may be participating in.

[11:00] Reach Out.

[11:01] And it might be I think it's in good

[11:04] verified just received that last week.

[11:06] So if you have any questions.

[11:09] Happy to answer them. And.

[11:20] So I might miss.

[11:23] Do you have that instant

[11:24] response time trends how we are doing for the year on year.

[11:28] The year to year or so, how we did in relation to last year response times?

[11:33] I do not have that metric.

[11:34] Then I could try to find or I can look at archive info because it is

[11:39] it's usually a snapshot.

[11:40] That. Is it a possible trend or a negative trend.

[11:43] Like that's what I want. Oh gosh. Yeah.

[11:47] Okay.

[11:47] And also I don't know do we have metrics.

[11:52] We did some work promote

[11:55] electric and Genesis. Right.

[11:57] I don't know how much impact we made.

[11:59] Do you have like the data how we are doing by monthly or something?

[12:05] I can. Get that.

[12:06] As a matter of fact, I was just at yesterday

[12:09] and I looked at some of our old numbers because we were having

[12:12] this very conversation. Right.

[12:14] So I can get that.

[12:15] I'll put that down as a, as an item I'll report out on.

[12:18] I think if we can take those numbers, take a look at maybe how we've done

[12:23] over the last three years as we talked about this, we met

[12:27] yesterday. So.

[12:30] Maybe we can come up with some framework

[12:34] so that you have data that will allow you to make some kind of

[12:41] assumptions,

[12:42] predictions, or lead us to some new questions.

[12:46] That way we could explore maybe how you be able to use

[12:48] that as we move forward to really push that,

[12:52] because I think establishing metrics and making them known is

[12:57] probably one of the most important things that we can do

[13:00] now. I tried to push the

[13:02] Santa Clara County Library like bigger science.

[13:06] I don't think it went anywhere.

[13:09] They are still displaying the whatever the small pockets.

[13:12] We have the information projects last time I think couple of meetings back

[13:16] that's that's being displayed at least in libraries,

[13:19] but they are not able to display anything bigger than that.

[13:21] I was hoping I mean, they have a lot of other information, right?

[13:24] But I don't know, like what are the other better ways to communicate

[13:29] because I don't know if next door Instagram, those are very active.

[13:33] I don't know how many people are visiting those. Yes.

[13:36] And yeah, it's like eventually commission reports.

[13:41] I think we'll have a bigger discussion on that. Right.

[13:45] Yeah.

[13:45] We so

[13:48] SEC stats are easy to get the water contact

[13:52] Genesis to see what types of numbers that they have.

[13:55] And I think just to be heard anything about Genesis protecting coverage.

[14:00] And you do have coverage. You have it through us.

[14:03] So I just want to make sure that is pretty much the end of it.

[14:06] You have.

[14:08] Thank you.

[14:14] Is any like oral communications

[14:17] on that on the fire report?

[14:20] We have no speakers.

[14:23] Next move on

[14:25] to the report from sheriff's office.

[14:28] All right.

[14:36] So I'm going to talk about our response times

[14:39] and then give you guys a quick overview of crime stats.

[14:43] Up until August of this year.

[14:46] And then I do want to

[14:49] talk about a little bit.

[14:51] You might have seen that the mayor had a chat.

[14:54] Is it yesterday or yesterday.

[14:56] And some of the questions came up of what's going to be our levels of service

[15:01] once the sheriff's contract expires on October 1st.

[15:05] So I wanted to talk about their just for a little bit.

[15:07] But first we'll start with the response times on the second page.

[15:12] Overall, we're doing pretty good

[15:15] when it comes down to the average response time.

[15:17] You can see that there is.

[15:18] There was a call in August

[15:20] where we exceeded the response time at eight minutes and 52 seconds.

[15:24] That call was for a domestic violence in progress.

[15:29] But as the deputies were responding,

[15:32] it turned out that the victim or the reporting party was not at home.

[15:37] And so deputies kind of slowed down a little bit, make sure that we had enough

[15:40] people there before we made contact with the individual.

[15:44] So it should have been downgraded to a party to call since

[15:47] since one of the parties was not at the residence,

[15:49] but for some reason it stuck as a priority one.

[15:53] So it like I said, sometimes these calls come out and,

[15:59] you know, it seems like it's a priority one call and the information changes

[16:03] while we're there.

[16:03] The victim was actually in Sunnyvale, I believe, not at the house.

[16:07] And, you know, so deputy,

[16:09] the deputy was slowing down a bit and said,

[16:11] let me get some more additional units here.

[16:13] And then we made contacted unfortunately went over

[16:16] by our target response time, which was five minutes

[16:20] technically a party to call, which would have been in a perfect timing.

[16:24] So I'm trying to work with County Communications

[16:25] to see if we can move that back down to about two call and the next slide.

[16:31] As you can see.

[16:33] Where we're doing

[16:36] okay with residential burglaries.

[16:39] We're actually doing really well.

[16:42] Residential burglaries where we're not doing so great is vehicle

[16:46] burglaries. We have

[16:50] we have

[16:50] a crew out there right now that's conducting some vehicle break ins.

[16:54] We have our regional auto theft task force, which is our task force,

[16:59] which is a task force composed of a couple of our sheriff's deputies,

[17:03] district attorney, a couple of officers from Mountain View, San Jose PD.

[17:08] They are aware of the suspects in these vehicle Break-Ins we have,

[17:13] but they're working a different case, unfortunately.

[17:16] And so there, you know,

[17:17] I don't want to get too much of the details, but essentially

[17:20] the individuals that are responsible for this have been identified,

[17:24] but they're working on something a little bit differently, unfortunately.

[17:27] So we have to we can't like make contact with the individual because they're

[17:32] they're investigating higher crime.

[17:33] So unfortunately.

[17:36] But we do have them identified.

[17:37] So once we once that wraps

[17:38] up, we're able to probably prosecute some of those auto break ins.

[17:42] We had 16 in July and six in August, a lot of them attributed to the same group

[17:46] of individuals.

[17:47] So, and then as you can see, some of the regular stats is pretty much

[17:53] we're we've been on par for,

[17:56] you know, every average I mean, identity theft, we're, we're getting up to 109.

[18:00] And I'd like to see that one go down a little bit more.

[18:01] But you know, unfortunately people fall for scams online and there's not a lot

[18:07] we can do about that.

[18:08] So not really over the accident stuff, but the citation stuff.

[18:12] But I will say that we had the Apple product release event

[18:16] went off pretty, pretty well without any incidents.

[18:19] And then this Saturday we have the fall festival.

[18:22] As well.

[18:23] There will be we'll have a booth out there with some of our staff.

[18:26] So and I just want to touch base

[18:30] a little bit on the service level starting October 1st.

[18:33] So for for those of you guys who are not aware,

[18:35] the contract with the Sheriff's office expired.

[18:38] And in June and of June, the county authorized

[18:43] a three month extension, which expires on September 30th, October 1st.

[18:48] Unfortunately, we since we, Darius, know

[18:53] at least a no anticipated plan that I know of where

[18:58] the Cupertino will sign the contract at this point in time.

[19:00] They do have a.

[19:01] I think the 15th there is a council meeting

[19:03] and it is on the agenda, but I don't see it as a approval

[19:06] or it's more of a discussion for the contract.

[19:09] So unfortunately, the county has made

[19:13] us move my staff to funded positions.

[19:17] So I will have to relocate approximately 23 deputies out of the West

[19:22] Valley office to different, different funded codes in San Jose

[19:27] and our transit division, which includes Bart and

[19:32] Milpitas stations and also for supervisors.

[19:36] Additionally, our school resource officers will not be available

[19:40] for any of the schools since they become technically unfunded

[19:44] at that point in time.

[19:45] And as well of our traffic, deputies were

[19:48] also not be available for accidents.

[19:52] We're reaching out to Seneca PD,

[19:55] Sunnyvale DPS, and the CHP to see if they can assist.

[19:58] I will have unfortunately not a lot of staffing for West Valley.

[20:03] We will do our best to respond to calls for service, especially priority

[20:07] one calls by utilizing our county resources.

[20:11] But until we have a funded contract,

[20:15] we will no longer be able to participate in neighborhood

[20:19] watch community events, assist Apple with any corporate events,

[20:23] and nor will I be able to provide any weekly or monthly reports, since

[20:28] those are all parts of the contract that that are funded through the by the city.

[20:33] We will the Sheriff's office going to do the best

[20:37] to try to organize some community meetings in the next couple of days

[20:41] so that we can alert residents what to expect.

[20:44] October 1st, longer response times sometimes,

[20:48] maybe, if we may not be able to respond to certain calls for service.

[20:52] And so we want to make sure that the alert residents

[20:56] that this is going to be a significant change starting October 1st.

[20:59] And so, like I said, my my staff is going to be whittled down

[21:03] pretty significantly to anywhere from 5 to 7 deputies on a shift.

[21:07] And that includes the contracted positions of Saratoga and Los Altos Hills.

[21:12] They they did they did sign the contract, Los Altos and Saratoga.

[21:16] So I do have funding for those two cities, but I don't have any funding

[21:20] for Steve Cupertino at this time.

[21:22] I don't think it's a from what we gather,

[21:26] and I've talked to the city manager and I've talked to the mayor,

[21:29] it's not even talked to them. But I've heard the mayor's statements.

[21:32] I don't think it's necessarily anything to do with the sheriff's office.

[21:35] A lot of issues with the County of Finance portion of it.

[21:40] So if the codes are not funded, I can't keep them here.

[21:44] And so I have to move them

[21:45] over to funded positions that are open within the sheriff's office.

[21:49] So there's probably a lot of questions regarding that.

[21:53] And so they say

[21:54] we're working in the community meetings so that we can alert residents that

[21:58] I just don't I won't have staff available to attend a lot of these things.

[22:02] So with that, I will add my report.

[22:06] And you guys have been far away all the questions.

[22:11] So just

[22:11] a reminder, the vision to have a city council meeting

[22:15] where the public can attend,

[22:17] and that would be the appropriate place to get information on the issue.

[22:20] And as well as the county's public forums.

[22:25] Yeah, thanks for the presentation.

[22:29] You mentioned that stat

[22:31] of 23 deputies moving out of West Valley,

[22:34] and then it'll be down to like 5 to 7 deputies per shift,

[22:39] but that's like split across I guess Saratoga.

[22:43] Correct.

[22:44] Since toga signed the contract a couple of weeks ago in Los

[22:47] Altos, will sign that a few weeks ago as well.

[22:50] Those positions became funded, so I was able to keep

[22:53] staffing in Los Altos Hills and keep staffing in Saratoga.

[22:57] And it's not necessarily that there's 23 deputies

[23:00] assigned to the city of Cupertino.

[23:02] It's just when the funding came up, that's about how much,

[23:06] how many FTEs or full time equivalent

[23:09] were deducted from my basically my, my, my ability to pay.

[23:15] So they had to go to open positions.

[23:17] And we do have open positions

[23:20] in other divisions, including our Valley Transit Authority positions.

[23:24] So those deputies are going to be relocated, different shifts,

[23:27] perhaps different times that they have to work now.

[23:29] But we're moving into funded positions. So.

[23:34] So I had.

[23:34] A question about lead times when things like this happen, which is your.

[23:38] Psychology, just for my commission, that we have to stick to the agenda

[23:42] to make sure we are in compliance.

[23:44] But there are going to be public engagement opportunities

[23:47] from both the city and the county to feel more okay.

[23:52] And I apologize, but I wanted to bring this up

[23:54] because it is part of the report, and I wanted to make sure that

[23:57] at least alerted you guys the possibility of these other public meetings

[24:01] that are so.

[24:02] We appreciate it.

[24:03] It's an absolutely important topic.

[24:05] Yeah. Thank you very much.

[24:06] I think we've heard about people

[24:08] also praising all the great work your team does, right.

[24:11] I think we will wait for the appropriate city council forum.

[24:15] But yeah, thanks for letting us.

[24:16] I think it's important we can cascade that there is a potential.

[24:21] Yeah. And yeah.

[24:23] Good question.

[24:24] On. The commercial property.

[24:31] Does it include.

[24:32] The building materials stolen from construction sites?

[24:37] Good question.

[24:38] So yes, a commercial burglary is essentially

[24:42] it's a different type of crime.

[24:44] So we have up here you have three different kinds of burglaries.

[24:47] You have your residential burglary. Right. Which is pretty simple.

[24:50] I'm sorry.

[24:50] It's an inhabited dwelling or a dwelling that could be inhabited.

[24:55] A house under construction that is not inhabited is considered

[24:59] a commercial building at the time.

[25:01] So, yes, a house under construction, that is, if somebody went in there

[25:04] and stole, like the washer and dryer from a house under construction, be

[25:07] classified as a as a commercial burglary since since it's not a place

[25:11] that that isn't that could be or was inhabited by some.

[25:16] Yeah.

[25:17] And most of the time that's commercial burglary.

[25:19] Put that as people who commit burglaries at a, at a business place of business,

[25:24] since it's not necessarily a dwelling,

[25:26] a dwelling that's a different type of crime in this under residential burglary.

[25:30] Then you also have your vehicle burglary, which is self-explanatory, that it's a

[25:34] that is a vehicle that's broken into.

[25:35] So I have.

[25:37] To say has several construction sites building offices.

[25:42] But their copper pipes. And.

[25:45] Yes, and those would be the same thing if somebody broke into a business

[25:49] and stole those items, it would be classified as a commercial burglary.

[25:53] Yeah. Thank you.

[25:56] So so I have follow up question.

[25:58] I understand this contract issues going on.

[26:02] Right.

[26:02] But I mean, I see a couple of emails

[26:06] we received as public safety commission

[26:08] about some of the city council election

[26:12] interference or the political science misplacement.

[26:17] So like sheriff's department going to able to support or like what is your.

[26:24] So we've been looking into some of these these complaints about political

[26:28] science and not to go to.

[26:33] Too much into into details of it.

[26:35] But essentially we we just don't.

[26:39] In order for us to take crime report, you have to have a victim, right?

[26:41] You have to have somebody says, I've been victimized of this.

[26:44] And this is I want to report this as a crime.

[26:46] And a lot of times when we get situations like clinical science,

[26:50] some some candidates,

[26:52] some campaign managers come forward and say we want to be victims.

[26:56] Sometimes they don't.

[26:57] And so if they don't, we don't necessarily document it because there is no crime.

[27:02] Essentially, we need to have the victim

[27:05] making it crime report so that we can document it.

[27:08] You know, if it if it comes to prevalent or sometimes it becomes a nuisance,

[27:13] we may document things like suspicious circumstances for the city's purposes,

[27:17] but at this situation or situations with campaign, since

[27:20] we just don't have any information yet regarding a potential victim

[27:24] where this is a problem yet.

[27:25] But but we have been called several times and alerted

[27:29] of campaign sensitive and placed or removed in certain places.

[27:35] So you're still looking into.

[27:37] Still looking into some of these terms.

[27:38] It's like I said, it's just we need to have somebody on paper saying

[27:43] I've been victimized or or something like that and

[27:46] long those lines. So.

[27:54] Thank you.

[27:55] That's my report.

[27:58] Any communication.

[28:02] We have no speakers.

[28:06] Yeah.

[28:06] I guess motion to do a motion to receive the reports or is that.

[28:11] No motion is needed.

[28:13] So yeah.

[28:15] Moving on to the next thing dated draft of the emergency

[28:20] operations plan.

[28:35] Good evening, commissioners and chair.

[28:37] So this will be a quick update on the emergency operations plan.

[28:42] So I'll cover for things what we're doing with the update

[28:45] and some of the distinctions from the existing emergency Operations Plan or EOP.

[28:50] We're going to cover functional needs access and functional needs.

[28:53] Excuse me how we're harmonizing with the Santa Clara

[28:56] County Office of Emergency Management jurisdictional template and utilizing

[29:01] the Carlos crosswalk of state and federal regulations and laws.

[29:07] So just for public Information and Emergency Operations Plan, or EOP,

[29:12] it's our all hazards approach to emergency management

[29:16] as an emergency organization with the city of Cupertino.

[29:20] So that includes our partner agencies.

[29:23] Our city departments and divisions are disaster service workers

[29:26] and people within the whole community businesses, nonprofits.

[29:30] It's how this whole organization functions in response.

[29:34] And it's meant to comply with our state standardized emergency management system,

[29:39] the National Incident Management System, and of course, the insane criminal system

[29:44] and our colleagues.

[29:45] I'll do a quick introduction from O'Brien's Michael Contreras.

[29:49] And he's him and Doug Maine have been our colleagues

[29:55] that are drafting the plan and working with me.

[29:58] Michael has over 30 years of emergency management experience.

[30:01] He's the former director of emergency operations for LA County Public Health,

[30:05] the former lead emergency manager for the US Bureau of Land Management,

[30:09] and has served as the emergency manager with the US Air Force

[30:12] with the focus on chemical and biological warfare defense.

[30:16] Doug Maine has over 30 years of emergency management experience and is the former

[30:22] administrator of emergency Management for the State of Hawaii

[30:25] and a formal federal coordinator for the office officer for FEMA.

[30:31] Since 2015, he's been working as a consultant,

[30:34] doing work in South America, the Caribbean, Asia and the Middle East.

[30:38] So a lot of experience.

[30:40] And if there's any questions I can't answer,

[30:43] they're here to help support and make sure that those questions are answered.

[30:48] So just a

[30:50] really high level you'll see different types

[30:52] of individuals access and functional needs is an emergency management

[30:56] framework for how do we support people who may need additional support.

[31:01] So whether it's assistance, accommodations or other resources,

[31:04] this can be our older adults, individuals with disabilities, unaccompanied minors,

[31:09] people with limited English proficiency and people with limited

[31:13] transportation access, and individuals who are pregnant.

[31:17] There's a lot more categories, but to make sure we're being mindful

[31:21] and incorporating this into our emergency operations. And.

[31:27] For the third point of the Santa Clara

[31:30] County Office of Emergency Management jurisdictional template.

[31:33] That's a mouthful. Apologies.

[31:35] So we want to make sure with Sam's as our California standardized

[31:39] emergency Management system, we are going with that next level of government

[31:43] which is the county.

[31:44] So when it goes beyond our capabilities as a city to manage,

[31:48] and we've tapped out our mutual aid and we've exhausted our resources.

[31:52] When we look to support, we're looking to the county.

[31:55] And by harmonizing our plans, we're able to make sure that they're easier

[31:59] to understand.

[32:00] And it's another way to state that coordination work

[32:03] that goes on during emergencies from the emergency organization.

[32:10] The last kind of big differentiator

[32:14] from the existing plan, Carlos provides a crosswalk to local government.

[32:19] It's intended for counties.

[32:21] However, there's been about ten different

[32:24] types of laws that provide requirements and or guidance

[32:28] that sometimes trickles down to the city level between 2016 and 2025.

[32:33] So to make sure we're in compliance with those state and federal laws,

[32:36] we've used this crosswalk to make sure line item that we are hitting

[32:40] those standards for, have an understanding of how it will work during an emergency.

[32:46] If it is out of our of our authorities.

[32:50] So that's my overview and.

[32:55] Thank you.

[33:00] Yeah, it's just one question.

[33:02] So I guess aside from the

[33:05] like the making, the plan is like better

[33:08] to work with other jurisdictions and so forth.

[33:11] Like are there any I guess like new scenarios

[33:15] or I guess more like situational considerations

[33:19] that are now part of the EP that weren't a factor before?

[33:22] Yeah, the LP, the emergency Operations plan is a baseline plan,

[33:26] and it follows FEMA's guidance.

[33:28] We have things called annexes, which are not part of this baseline plan.

[33:32] Annexes can have two areas of focus.

[33:35] The first one is sometimes you write it around a function like care and shelter

[33:39] where you're sheltering people fire, earthquake, flood.

[33:43] You may need sheltering.

[33:44] So it's functional based or hazard base.

[33:47] So wildfires earthquakes.

[33:50] So those are not covered under this.

[33:52] The focus is really that baseline plan within all hazards approach.

[33:57] Yeah.

[33:58] And we'll be working in the future to develop and build out those annexes.

[34:04] I see. Thanks.

[34:05] And I guess to like do these plans

[34:11] also I guess account for like changing fiscal conditions

[34:17] or have they changed in any way as a result of anything.

[34:19] These are intended to be very high

[34:21] level plans because they have to adapt to emergency situations.

[34:25] One of the things that's important to understand when you make proclamations,

[34:30] if they're and you are certain baseline of damage,

[34:33] you can escalate into state can follow suit.

[34:36] If you hit those damage estimates.

[34:38] And it feels a lot of Cd-R California Disaster Assistance Act funding.

[34:44] And then if it gets the federal level like a major disaster declaration

[34:48] when you also hit certain thresholds and that's been issued, you can also open up

[34:54] different buckets of public assistance, including response operations.

[34:59] It's not a full coverage, but it covers quite a bit.

[35:02] I see.

[35:07] Yeah. And

[35:09] is there.

[35:10] So there's no, I guess, scope for something

[35:14] like being removed or like, oh, like this particular procedure

[35:19] can't be carried out because the I guess, you know, money isn't there.

[35:24] This is.

[35:24] That this is a higher level plan that's supposed to be adopted

[35:28] based on the needs of the incident.

[35:30] One thing is you don't want to be concerned about those things.

[35:33] If the incident is intense enough or it's complex enough.

[35:37] Excuse me.

[35:38] Got it. Okay. Thanks.

[35:41] Question.

[35:43] It's that way to know

[35:44] what those bills that are added to the government are and what?

[35:48] Yeah, absolutely.

[35:49] It's all public information.

[35:50] So a lot of them and I have a I have a list with this specific

[35:53] legislation.

[35:54] A lot of it does address access and functional needs.

[35:58] And sometimes you'll address alert and warning.

[36:01] Other ones will address compliance with how you make sure

[36:05] to take care of people's pets.

[36:07] So there's a there's a list of them.

[36:09] And please feel free to reach out.

[36:12] I can send it as a as information as well.

[36:18] When do you expect that to be ready?

[36:20] We're hoping to finish it this year.

[36:23] There's two more approval bodies that we want to go through culminating

[36:27] city council.

[36:33] So. So currently you have some plan right.

[36:36] But your updating the plan.

[36:38] Yeah.

[36:39] This is an update to the 2019 emergency operations plan.

[36:44] So it kind of the whatever was the 2019 is the plan.

[36:49] The current. Plan your you're updating it.

[36:52] This is an update to the emergency operation plan that currently exists.

[36:55] So are you also integrating with the Genesis?

[36:59] I'm sorry.

[37:00] For the emergency preparedness right.

[37:02] For evacuations and all.

[37:04] Are you working with the Genesis or how how are you integrated

[37:07] with the city department is integrated with Genesis.

[37:10] Yeah.

[37:11] Santa Clara County Fire has provided us access.

[37:13] So we do have an account and we can look at it.

[37:16] It's always in coordination with Santa Clara.

[37:19] Sorry. Alert. Santa Clara County SEC.

[37:22] Alert SEC.

[37:23] Which is also a county product, which does dissemination

[37:27] Genesis of alert messages issued by our partner agencies.

[37:31] First response partners.

[37:32] Genesis itself is for understanding evacuation zones.

[37:37] So when you're seeing that information, it's all public information on the web

[37:41] and you can see it.

[37:42] We are allowed our department, Office of Emergency Management

[37:45] can see the back end for Genesis.

[37:48] And we have alerting capabilities under Santa Clara County's alerting.

[37:54] That's good.

[37:55] So so you how many drills are like how do you know that?

[37:58] I understand you're updating the plan right.

[38:01] How do you know that plan is effective for you know I'm basic question right.

[38:04] Like whether let's say when we work in corporates

[38:08] and all like we have disaster recovery, we have a plan.

[38:11] We do like executed plan to see, hey, is our plan

[38:15] update is it is our plan is sufficient enough.

[38:19] Right. How do you assess your plan. Yeah.

[38:22] So there's different ways to test out your plan.

[38:24] A lot of it is training and exercise.

[38:26] So you can do a series of exercise.

[38:28] Sometimes it starts at a table.

[38:30] You're having a discussion a tabletop exercise is what we call it.

[38:35] And then move it up

[38:36] and escalate it into potentially a functional exercise or a drill,

[38:39] and then potentially a full scale exercise where you're testing it in real life.

[38:44] Some of the other tools we use is these approval bodies there

[38:47] with our response partners or with our departments,

[38:50] to reaffirm the roles and responsibilities that we regularly train on

[38:56] so that people know, hey, we're getting training on what we'll be doing.

[39:00] So through that program of training exercise discussions,

[39:05] we're able to really understand, is this working for our needs?

[39:09] And I think the big thing to understand

[39:11] it is a higher level way of providing information.

[39:16] It's organized chaos.

[39:17] It's really providing a structure for how you allow people

[39:20] to use their very transferable skills and knowledge bases.

[39:24] And the other core thing about the emergency operations center,

[39:29] when it's activated as a tool for organizing,

[39:33] we're supporting the needs of the field, the needs of the field.

[39:37] And what that means is when our first

[39:40] partners are trying to focus on life safety,

[39:42] our goal is to make sure they can do their job.

[39:44] If they need a shelter to place people,

[39:46] we're supporting that if they need coordination and policy support

[39:49] for the city of Cupertino, that's how we're going to support.

[39:53] Okay. So I mean, like.

[39:57] Perhaps the commission would

[39:58] like to hear that the entire presentation and then ask questions.

[40:02] Oh oh.

[40:03] Oh, no, this this part, this update is complete.

[40:08] Oh, okay.

[40:09] That's what I thought. Okay.

[40:12] I was expecting a longer presentation, but this is so so I was hoping not now.

[40:16] Right.

[40:16] Maybe offline if you can give us some of the like more detailed.

[40:21] Any data points. Right. Absolutely.

[40:23] That way, like we can share with other citizens of people

[40:27] and see if they have any feedback.

[40:28] Absolutely. Yeah.

[40:30] Thank you.

[40:36] Any real communications on..

[40:39] We have no speakers.

[40:41] Sure.

[40:44] Yeah.

[40:44] That we can move on to staff and commission reports.

[40:48] So yeah, it's the first item.

[40:50] Staff updates.

[40:56] Sorry.

[40:57] That's me again.

[41:08] I have two staff reports.

[41:10] One is on alert and warning and the Lehigh Permanente quarry update.

[41:14] So just to give public context, there was requests

[41:18] from previous public safety commissions on increasing our ability

[41:21] to registration within alert SEC for alert and warning.

[41:25] So I want to explain three things into the integrated public alert

[41:29] and warning system and mass notification, and how they're different

[41:33] and how they're both part of the alert SCC system.

[41:37] And then just a quick update on Cupertino, mass notification

[41:41] brought up in the May Public Safety Commission.

[41:45] So I pause.

[41:46] This is the federal system, the Integrated Public Alert and Warning System.

[41:50] All types of different levels of government, from federal

[41:53] to local, can use it.

[41:54] And you can see here it disseminates it

[41:57] through the ESE system, television and radio.

[42:01] We wireless emergency alerts and National Weather Service.

[42:05] Those are the most traditional.

[42:06] They don't need your contact information.

[42:08] If the infrastructure is there they'll push out that information.

[42:12] You'll receive it.

[42:12] You'll have to register,

[42:14] however, because we want to make sure we have redundant systems,

[42:18] we also have mass notification which is also under alert

[42:23] CC. So the difference is this is geo targeted.

[42:27] The best contacts are the ones where people register and update their accounts.

[42:31] Which is why you'll see

[42:32] you saw a lot of our partner agencies pushing for people to register.

[42:36] The other thing is the iPod system.

[42:40] It's not as targeted as mass notification

[42:44] on alert SEC, which if you see the picture, you see that

[42:48] that area that's been highlighted in orange.

[42:51] If you're sending it, only the people in orange are going to get notified.

[42:55] So it's very targeted.

[42:56] And that's what those address do addresses provide.

[43:00] You also need either a voice phone

[43:03] number of a landline, an SMS

[43:06] writer for our community members who are deaf or hard of hearing and or email.

[43:10] Those are our delivery methods through alert SCC.

[43:14] So it is important.

[43:16] It's a redundant method and what we're doing.

[43:19] So these are some of the recommendations.

[43:21] And we've been examining them and reaching out to these organizations

[43:24] for databases, because that's another way to get that information

[43:28] from different utilities for the or our voter rolls.

[43:33] We're looking to see if we can integrate that into the system.

[43:36] So that's one way to get and increase our numbers.

[43:39] Community outreach.

[43:40] That's a big one because people will be actively managing their accounts.

[43:44] So when you know your zone or you're signed up for alert SEC, you're engaged.

[43:49] When you sign up, you understand a little bit more about how it works.

[43:52] So we've been reaching out to churches, homeowners associations,

[43:58] apartment complexes, including some of the recommendations that were made.

[44:03] And our goal is to be tabling at our events, signing people up on site

[44:07] and taking that moments of high intent very seriously.

[44:11] And of course, digital campaign.

[44:13] So those are the core updates and we just want to mind the public.

[44:19] You can register.

[44:19] You can do our code for alert SEC.

[44:24] And end of report.

[44:29] Yeah.

[44:32] Yeah maybe maybe we already covered it.

[44:36] But I suppose if there are like stats maybe or like some kind of like charts on

[44:42] what's what the slope looks like in terms of

[44:46] registrations I think would be pretty cool.

[44:50] Make sure to provide that as an update.

[44:54] That's what we're in. And or

[44:57] I'll follow up

[44:58] to the Public Safety Commission.

[45:02] And yeah, I guess I can share it from my side.

[45:05] Just really briefly.

[45:07] I guess the main vectors that I've personally been doing

[45:11] or been like just going door to door, my neighborhood,

[45:15] like handing out those like cards that we got last time

[45:21] and then like also the library and doors and stuff like that.

[45:26] Ending it out, people.

[45:28] That's why I was wondering, like, it'd be interesting to see how

[45:31] those things are scaling in the, the chart and stuff.

[45:38] Yeah, it's going to move on to the Leo.

[45:40] So all right.

[45:42] I think this this in the previous meetings slightly displaying a bigger

[45:46] display in like, you know, whether it's library or

[45:51] people or senior center.

[45:53] So anything we can do to make it a bigger

[45:56] display.

[46:01] For the registrations.

[46:05] So sorry.

[46:06] Yeah. It's a question. Right.

[46:08] So we do have sandwich cause there's a different alternative

[46:11] methods that we can do.

[46:12] So we'll test them out, see how they work and provide

[46:16] an update during the next Public Safety Council meeting or commission.

[46:20] Excuse me

[46:21] because we have been discussing lost several meetings, but we don't know

[46:24] whether we are making an impact or anything else.

[46:26] It looks like you're doing great outreach,

[46:28] especially going to that apartment houses and see if that's that's

[46:33] I think it over age,

[46:34] but I think we want to see the numbers and also what are the other ways,

[46:38] specially what the stats we had meeting that was not good.

[46:44] Understood.

[46:46] Thank you.

[46:50] All right.

[46:51] Yeah.

[46:52] Move on to the permanent

[46:55] oral communications on this.

[46:58] We have no speaker's chair. Okay.

[47:00] All right.

[47:01] We'll move on to the Lehigh permanent quarry update.

[47:05] Yeah.

[47:05] So we just want to make sure that people had public information

[47:09] on what was going on.

[47:10] So there will be a cement plant and quarry annual meeting.

[47:15] And it's coming up September 30th on Wednesday from 6 to 7:30 p.m..

[47:19] It is a virtual meeting, so you'll get the right experts

[47:23] who have the appropriate information on the subject.

[47:27] And you can either go to the Bitly or use the QR code provided.

[47:32] Register for the event and it is a virtual event

[47:35] so you can watch it from the comfort of your own.

[47:46] Where is this available to the citizenry.

[47:49] Online, and it's being put on by Supervisor

[47:53] Supervisor Margaret Koga.

[47:56] And I'm sorry, did I answer your question?

[47:59] Well, sort of.

[48:00] I live across the cemetery. From.

[48:03] Behind. So.

[48:05] Like, how would my neighbors know about this?

[48:08] That's a great. I don't think people go to.

[48:10] The website where.

[48:12] Anything great.

[48:12] So this is we're going to be starting

[48:15] we're going to start putting more information out on this.

[48:17] This is not a City of Cupertino event though.

[48:20] So this is one forum where we're going to make sure it gets started getting posted.

[48:23] Yeah.

[48:26] And end of report.

[48:32] Can we get this

[48:34] in email please?

[48:35] Yeah I'll follow up with that.

[48:37] And it's also available online for the public to access.

[48:44] Any oral communication.

[48:48] We have no speakers.

[48:51] All right.

[48:53] Yeah.

[48:53] So we can move on to the cybersecurity update.

[48:56] Yeah. So happy to give update on this one.

[48:59] So essentially I think last time or last time.

[49:04] Yeah.

[49:04] Last time we basically discussed how we one of the items on our work plan for

[49:10] this year was basically bringing attention

[49:14] to some of the new forms

[49:17] of abuse and fraud that are

[49:21] on, on, on the web and so forth.

[49:24] And a couple of meetings ago,

[49:26] we got that meeting, we got that presentation

[49:28] from the detective at the sheriff's office.

[49:30] And then we kind of figured,

[49:31] all right, let's take this to city council as a recommendation to kind of

[49:35] throw their weight behind some kind of public information campaign or something.

[49:39] So in that vein, I attended the city council meeting

[49:44] and then during the oral communication space,

[49:47] sort of stated our position on this and what our recommendation is,

[49:54] I don't believe it

[49:55] has materialized into

[49:59] like concrete yet,

[50:01] but hoping that we can use this forum

[50:05] to figure out what's the next step for that.

[50:08] I believe sort of the intended action

[50:12] would be like us sending as a collective some kind of official recommendation

[50:18] to council for basically a public information campaign on.

[50:23] Rise of fraud and abuse

[50:30] scams.

[50:36] I think it's a great suggestion because I think

[50:39] we need to try multiple awareness month times.

[50:43] So yeah,

[50:45] yeah, yeah, I mean, yeah.

[50:48] Can I ask a question?

[50:49] This started before I became a commissioner.

[50:52] How is it a city issue?

[50:53] So I'm just curious about that.

[50:55] The other things are city issues.

[50:58] Yeah. I mean I guess it's similar to

[51:02] well, I guess there are citizens in the city

[51:06] are impacted by it in the same way that we might advise on like, other things.

[51:11] Right?

[51:12] I mean, I think particularly

[51:15] given that Cupertino is

[51:18] there are like demographic factors that show that we're uniquely vulnerable

[51:23] to fraud and abuse,

[51:27] like we received, like this presentation about how the

[51:32] the numbers on, I guess, what do you call it like

[51:36] losses damages this the increasing quite rapidly.

[51:40] And like the susceptible population is like expanding

[51:44] not just like, you know, senior citizens, but is now expanding throughout.

[51:48] We're a very wealthy community.

[51:50] So is the presentation

[51:53] and interested in the presentation that you guys saw?

[51:57] I think that.

[51:58] I mean, I'm sure it's available on the city site, but I think,

[52:03] I think the

[52:04] action that we ended for it to happen a couple of meetings ago

[52:08] was to sort of pass along this recommendation to council

[52:12] and see whether they can even be like a social media post

[52:16] or shared on their social platforms, that kind of thing.

[52:22] That'd be

[52:25] doable.

[52:26] Because the recommended action for

[52:28] this is only to receive the can't make a motion on this item.

[52:32] It would have to be in the agenda

[52:35] under old business or new business, what would be new business?

[52:38] It would have to be a new business item.

[52:43] Okay.

[52:46] I mean, I think there's a

[52:48] I mean, I would assume that

[52:51] the commission would have wanted this to happen

[52:55] earlier because we didn't discuss it

[52:58] as a new business and business, the publications.

[53:01] So I guess, should we send like another email to council or would be the

[53:09] proper channel for this?

[53:11] You can send an email to council.

[53:13] You can also speak at the city council meeting if you'd like to do.

[53:18] That's what would you say?

[53:20] Yeah, yeah.

[53:20] I guess the issue is like we did send an email we did present at council.

[53:26] It seems like there's maybe

[53:27] like another channel to like actually make a recommendation

[53:31] for something more concrete if I'm not understanding it correctly.

[53:36] So you, the chair,

[53:39] the city manager, and you could

[53:42] make another request to the.

[53:45] City council, you could agenda add a future

[53:49] agenda item today to discuss this.

[53:52] To have a more.

[53:53] Fulsome discussion on this topic.

[53:55] And part of that recommendation

[53:59] could be for the City Council to adopt a city work.

[54:03] So I believe that may have been

[54:06] in your last request when you address them.

[54:09] Yeah, exactly.

[54:10] So I think the I guess the question is like we

[54:12] we probably just want to hear like a decision, right?

[54:14] Like if the city council says, oh yeah, like we probably don't

[54:18] have the bandwidth for this.

[54:20] Like I guess that sort of resolves it.

[54:22] But considering that we did have it as a, as an agenda item,

[54:27] and then we did vote to make it an official recommendation,

[54:30] which we sent us an email and presented at the council.

[54:34] I guess now we're sort of waiting to hear

[54:36] like a decision of some kind or I guess, their thoughts.

[54:40] So and then I can confirm

[54:43] well, as the as the commission chair

[54:45] and you do have a meeting with the mayor of the commission

[54:48] chair and may have meeting, you can bring it up to the mayor then.

[54:52] Okay. Bullet points. Okay. Understood.

[54:55] But to but if you bring it up to the mayor,

[54:59] you would be representing the entire commission.

[55:02] So it's something that commission would need to be in a grandson and

[55:06] and so I was mentioning the city work program,

[55:10] that is we're in the middle of a two year cycle of the city council.

[55:15] So if you would want to request that they add a priority in the work

[55:20] program, that would be something that they would bring up for discussion again

[55:24] next year in the February March time frame,

[55:30] I can confirm that the council did not

[55:35] provide for direct staff.

[55:37] And you follow up on on the topic.

[55:42] So as of now, there is no action in the works.

[55:46] So you.

[55:51] Addressing the council,

[55:52] you can continue to address the topic and see if any changes.

[55:57] Council installed in December.

[56:02] So it might be a different discussion with the new.

[56:07] I do want to provide one additional update of information.

[56:10] There is a cybersecurity public awareness event for but on

[56:15] by the city of Cupertino and it will be on Thursday,

[56:19] October 1st from 6 to 8 p.m.

[56:23] at Cupertino Community Hall.

[56:26] You can also go to Cupertino.

[56:32] Or cybersecurity event.

[56:35] So that is being put on by our innovation and technology department,

[56:40] and that is publicly accessible.

[56:47] Can you

[56:48] you can get online? Yes.

[56:53] Question. Does

[56:56] City Council have goal setting sessions

[57:01] and if so,

[57:05] when it set up after the election? Yes.

[57:09] Then sir.

[57:10] Opportunity for commissions

[57:13] or publics to send forth like

[57:18] these are the important items that we would like the council

[57:20] to consider for to set the goals.

[57:23] If you could share some. Yes.

[57:26] Yes, that would happen in concert with the work program.

[57:30] Prioritization. Prioritization.

[57:31] So early in the year, Council would have a goal setting workshop

[57:35] anyone can attend. It's open to the public.

[57:38] Commissioners can also send any requests and.

[57:44] Thank you.

[57:51] Yeah.

[57:52] Thank you so much for the context and everything.

[57:56] All right.

[57:57] So so that will take it on to the mayor's meeting next week.

[58:04] The all the folks there.

[58:10] She's public comment.

[58:12] Any public comment on this?

[58:15] I have no speakers.

[58:17] So the final item here is the earthquake

[58:22] preparedness presentation.

[58:34] And that is me sharing.

[58:55] So first of all, thank.

[58:57] Justin for his help with the formatting.

[59:01] And.

[59:03] Just to give.

[59:05] A quick background. Of why.

[59:07] I'm. Interested in this,

[59:08] I've been a member of CERT for active members for ten years.

[59:13] And from the beginning.

[59:15] I've always attended whatever,

[59:19] whatever it is that we have around bikes the Duvall. The.

[59:25] Pulley and Cherry Blossom Festival, etc.

[59:29] so you definitely see me around if you ever come out and

[59:33] want to talk on this tonight, because I want to

[59:36] explain the purpose,

[59:39] explain how the city of Cupertino is

[59:42] prepared for the major earthquake.

[59:47] There is a disclaimer for the record,

[59:49] the data and findings I'm presenting tonight are compiled.

[59:54] They do not represent an official report, endorsement,

[59:57] or the views of the Commission or the city of perspective.

[1:00:01] The opinions expressed do not necessarily reflect

[1:00:05] the opinion of the city of.

[1:00:09] So reality check is

[1:00:11] there's a 72% probability of a 6.7

[1:00:15] by 2043 by the USGS.

[1:00:19] The regional sits right in the middle of the.

[1:00:23] If you see that royal blue color

[1:00:24] on the left side of your screen, that's the San Andreas.

[1:00:28] On the right side is the Hayward fault.

[1:00:31] Those are the two that are most likely, statistically to be the ones

[1:00:35] to be most active next time.

[1:00:42] So Cupertino has set up what we call artworks.

[1:00:46] So there are six zones based on the geographics of the town.

[1:00:51] The city itself on west of highway

[1:00:55] 85 is zone one, zone two, one of is the art.

[1:00:58] And then that crossroads there is search

[1:01:02] of a Sunnyvale and Stevens Creek.

[1:01:05] So that's where those four zones meet.

[1:01:08] So depending on where you live you would want to go to an Arc.

[1:01:14] Then after an event what does an arc contain by the way.

[1:01:19] Quick point

[1:01:20] I'm giving back right information and then we'll jump into the scenario.

[1:01:23] But you have to know what we're doing with this.

[1:01:25] So yeah. So what does an Arc contain.

[1:01:28] It's basically neighborhood assessment and reporting to the city.

[1:01:32] I won't go through everything here, but it's tables and chairs, shelter

[1:01:35] from the sun, small fire extinguishers,

[1:01:38] generators, comms, walkie talkies.

[1:01:41] I want to say comms is extremely important in this scenario

[1:01:46] because the more we can, more can communicate with each other,

[1:01:50] our neighbors, the better, the quicker we're going to be able

[1:01:53] to be able to get emergency

[1:01:56] personnel to where we are located.

[1:02:00] Next slide.

[1:02:02] So who should go to an arc?

[1:02:03] Essentially, an arc is a communication hub message board to neighbors

[1:02:09] and to the city, as well as a community hub.

[1:02:12] It's a gathering place, place where we'll have basic

[1:02:16] medical treatment and a green ambulance hotspot.

[1:02:20] And Arc is not.

[1:02:22] And this is important to it's not an emergency supply depot for the community.

[1:02:27] It's not a shelter or a mass care facility.

[1:02:30] It's also not a source for food or water flow residents.

[1:02:33] So it's vital that local residents prepare food and water

[1:02:38] so you can call or text 911 with all life safety issues.

[1:02:43] And I can share with here in the lower

[1:02:47] creative quake, the first after 90s.

[1:02:51] After that, quake 911 was maxed out,

[1:02:55] so there was a wait list and a long wait list at that.

[1:02:58] Fortunately was not terribly affected by that quake, but it could happen.

[1:03:04] So we ourselves have to be our own first responders.

[1:03:09] This is

[1:03:09] the inside of our top left corner chairs, medical supplies.

[1:03:13] Further back in that picture, the bottom you have generators.

[1:03:16] You can see the fire distinguished there.

[1:03:20] In the middle you have cribbing in case somebody is stuck there in heavy.

[1:03:24] That'll help to move them, be able to move them out.

[1:03:28] We've got forms top right and on the bottom

[1:03:31] we have the basic medical supplies.

[1:03:35] The major earthquake hits

[1:03:37] when that when that occurs

[1:03:40] citizen or CC, which is made up of those three branches

[1:03:45] and cares will activate when things fall off the shelf.

[1:03:50] So it's an auto activation one step scripts next.

[1:03:54] So this next one I have a breakdown of timeline in four hours.

[1:04:00] I'm going to just in the interest of time I'm going to wish everything together.

[1:04:05] So the public should absolutely check family, check their home,

[1:04:09] check their neighborhood, make sure that everyone in the local area

[1:04:13] where everyone lives is safe and absolutely turning.

[1:04:17] Tune into 1670 broadcasts.

[1:04:20] 1670 is our local public radio station

[1:04:24] and pull out an emergency radio.

[1:04:28] You can get a very good cheap radio.

[1:04:30] FRS radio requires no license for like

[1:04:33] $35 for a pair of two on Amazon.

[1:04:37] So communication, like I said,

[1:04:39] is really important for allocation of resources.

[1:04:43] And then Citizen Corps will do something

[1:04:47] called Mike Mike radio testing and

[1:04:52] basically local communication.

[1:04:55] And then there are three levels to the AAPs.

[1:04:58] This is once the arc is opened up with a set up sign in sheet.

[1:05:03] We'll set up message board and go from there.

[1:05:06] So that's our one.

[1:05:09] What will happen with the Mike?

[1:05:10] Mike is the CARES which is our local.

[1:05:15] Our local radio contact

[1:05:18] will send out a message to the county SEC.

[1:05:22] OEM will then get in touch.

[1:05:26] Also in our emergency, our own Cupertino emergency Manager

[1:05:31] or emergency office will also be in touch with the city Manager,

[1:05:36] and then the city manager will be able to help

[1:05:40] with first responders.

[1:05:45] Our two,

[1:05:46] it's the same thing, but now we have comms

[1:05:49] with the city itself, and that means that we've moved up a level.

[1:05:53] And then that next slide slide.

[1:05:57] Now we have incident command.

[1:05:59] We're doing basic search and rescue, sending people out into the neighborhood.

[1:06:04] We'll be able to treat basic injuries and assess

[1:06:08] for structural damage we brought back to the park.

[1:06:12] And then we get that to the city

[1:06:18] and then our for onward.

[1:06:21] If I can go to the next slide, then there is a lot of online

[1:06:26] information care's or SEC, which is also been brought up.

[1:06:31] Knowing your zone.

[1:06:32] That's Project Genesis.

[1:06:34] There's quick feet and apps.

[1:06:36] Those are the two that I use, but there are many out there.

[1:06:42] And so this I prep is the reality

[1:06:45] is that you're going to be your own first responder for at least three days.

[1:06:50] Now people are saying possibly seven days,

[1:06:55] but definitely listen to 1670 a m there are certain classes.

[1:07:01] Become a block leader.

[1:07:02] Take it here is already but become block cleaner.

[1:07:07] Take cert classes.

[1:07:08] There is an upcoming CERT class they have.

[1:07:12] Cupertino has continued trainings and drills.

[1:07:15] On May 30th we have like a mock earthquake at City Hall.

[1:07:18] Not a city event, but just with surge.

[1:07:24] Go kit phone bill.

[1:07:25] Kate. No. That's fine.

[1:07:27] Yeah.

[1:07:28] Oh go kit and automotive go kit

[1:07:30] by and know how to use a radio

[1:07:33] and emergency preparedness.

[1:07:37] Three days of food and water.

[1:07:38] You can get those pre-made.

[1:07:40] Also on Amazon

[1:07:43] you want three days is a minimum.

[1:07:45] Seven days would definitely be better.

[1:07:48] You don't want to run out of food or water.

[1:07:49] This QR code takes you to our website, and from there

[1:07:55] you can sign up for being a block leader and sign up for certain.

[1:08:00] Thank you. I,

[1:08:03] I hope that with this presentation that it's to inspire

[1:08:07] and whoever's watching tonight

[1:08:09] now and whoever in the future will really take this to heart,

[1:08:14] because the more prepared we are, the more easily we'll be able to recover.

[1:08:19] For those who work in a home, thank you all for your.

[1:08:22] Great.

[1:08:23] Great presentation.

[1:08:25] Thanks.

[1:08:27] Questions?

[1:08:27] If you have options or.

[1:08:32] I can make an observation.

[1:08:34] I'm an active member of carriers. Oh.

[1:08:37] And so I'm very good.

[1:08:39] The city and the county.

[1:08:40] Yeah, the only reason I know this is because I am that, yes, a citizen.

[1:08:45] I had no idea about parks. Right.

[1:08:49] So in the spirit of

[1:08:51] making people's cyber say, how do we get people to know

[1:08:55] that they are these things even. Yes.

[1:08:58] And so cash is very active actually, in terms of drills. Yes.

[1:09:02] And surprise, I haven't run into you. Yes.

[1:09:05] 100 words I love for you.

[1:09:07] But there's a whole bunch of stuff that in my neighborhood,

[1:09:11] I've been telling people that you don't realize what is available, right?

[1:09:17] The other.

[1:09:19] Well, maybe we'll wait for the possible future agenda items.

[1:09:24] Yes, I think the great.

[1:09:26] I think all the information is perfect.

[1:09:27] And I think we should.

[1:09:29] We can share it.

[1:09:30] The neighbors. Right.

[1:09:31] Like like a quick recap of.

[1:09:33] Right. Right.

[1:09:34] I wish I am as active as you being a member.

[1:09:39] Thank you.

[1:09:39] I think we're in the same zone, I think. Yes,

[1:09:43] exactly.

[1:09:45] Yeah.

[1:09:52] Any.

[1:09:57] Speaker's chair?

[1:09:59] Right? Yeah.

[1:10:02] Jump into. The future agenda.

[1:10:05] Yeah.

[1:10:05] I haven't thought as far along,

[1:10:08] which is that in last week's pairs meeting, we had

[1:10:11] somebody give us a presentation on floods

[1:10:15] and how much danger there is for flooding

[1:10:19] in Cupertino, which most of the members weren't even aware of.

[1:10:23] And so I was just wondering if people talk

[1:10:27] about earthquakes about and this is an El Nino year.

[1:10:31] So potentially the probability of flooding

[1:10:35] is higher and parts of Cupertino will get cut off from other parts of Cuba.

[1:10:41] And that kind of thing. It's not just the road.

[1:10:42] There's a lot of water or like. Right.

[1:10:45] So I was just thinking,

[1:10:47] is it something worth bringing up or we have enough things going on?

[1:10:51] Yes. I should add to the list.

[1:10:53] So indeed, I, I also was thinking about that

[1:10:58] and contemplated changing from Earth quake

[1:11:02] to like covering El Nino related issues.

[1:11:06] So that would be great because a lot of the actions would be the same.

[1:11:09] I'm on the common side and the problem is the same basically.

[1:11:13] Yes, I'm

[1:11:15] yes, I'm also interested in in this as well too.

[1:11:19] So right.

[1:11:20] And for people to the one big difference is

[1:11:24] that people can in advance look for floods.

[1:11:29] You can't look for with critics.

[1:11:31] That is true. Right.

[1:11:33] So that is the one lesson that I got from that, which is that as citizens,

[1:11:37] we can have people be on the lookout where they're

[1:11:40] like Stevens Creek or

[1:11:43] there was very, very low lying areas that are.

[1:11:45] And so that kind of thing. Right.

[1:11:47] So it's one difference, but one should detect something I think.

[1:11:52] Yeah.

[1:11:53] Very similar. Yes.

[1:11:55] So free to add to expand your.

[1:12:00] Yes. Yes.

[1:12:03] We get a second.

[1:12:04] That is a future agenda item.

[1:12:06] Second.

[1:12:09] So I guess the thing that we'd be covering

[1:12:11] is basically like learning about what we can then take back to

[1:12:16] or learning what the I guess those city recommendations are

[1:12:21] guidances are on flooding that we can then take back to our communities.

[1:12:26] Is that the

[1:12:28] idea?

[1:12:32] Awesome.

[1:12:32] Yeah, I guess it's another agenda item that we kind of covered.

[1:12:37] Was just going over some of those stats on SCC.

[1:12:41] And then

[1:12:44] yeah I guess, yeah, sorry, a second SEC.

[1:12:49] Update stats.

[1:12:51] Yeah.

[1:12:52] Okay.

[1:12:53] Can we hear what exactly we are adding is the next.

[1:12:56] I mean I just want to make sure we have to calculate base may know

[1:12:59] what is being recorded as agenda topic.

[1:13:04] So what's being recorded.

[1:13:08] Yes I can just like read back like what's been added so far.

[1:13:12] What's been added is discussing the dangers of flooding.

[1:13:15] And then the next one that I have is review the updated stats for SCC.

[1:13:20] Is that correct?

[1:13:23] Yeah.

[1:13:24] Plus

[1:13:26] Genesis two.

[1:13:28] Oh, right. Yeah.

[1:13:30] So also hoping that I can add one more topic about getting an update

[1:13:34] on the sheriff's mark right from city

[1:13:38] setting.

[1:13:57] One more topic.

[1:14:00] So I'm always wondering about the evacuation

[1:14:02] capacity, especially with bike bike lanes.

[1:14:07] I like bike lanes, but I'm always worried about

[1:14:11] how much evacuation, especially of like

[1:14:15] how how freely it can rotate on.

[1:14:18] So can we get some metrics on the capacity of our evacuation

[1:14:22] or some of the key choking points, like 85 or 280.

[1:14:26] I don't know if we can get such data,

[1:14:29] but any data points,

[1:14:32] even if it's not quantitative qualitative,

[1:14:35] that would be helpful.

[1:14:37] It doesn't make sense.

[1:14:39] Yeah.

[1:14:43] Second,

[1:14:46] just the best way to signal agreement.

[1:15:13] Any other items.

[1:15:16] So I really like that you won't be updated.

[1:15:18] But I don't know like I don't think we need frequent similar updates but maybe

[1:15:24] like some of the dates, can we get like a figure of the complaints in email

[1:15:29] maybe every other month?

[1:15:37] I don't know that the feature is under copy.

[1:15:39] Yeah, I guess it's not.

[1:15:42] Yeah, but I'm not sure how that should be recorded through this process.

[1:15:46] There's something new for it.

[1:15:48] I don't know if that's.

[1:15:51] The commission.

[1:15:52] Okay.

[1:15:52] Review asking for it.

[1:15:55] Fire to the post. I don't know if that's I don't know.

[1:15:57] Okay. Could you please.

[1:15:58] You're looking for staff updates.

[1:16:00] Oh. Oh.

[1:16:01] Maybe it's staff of the like.

[1:16:04] So doing the next week.

[1:16:06] Can we include the update as part of staff updates?

[1:16:09] Maybe that's the ask.

[1:16:13] Point of clarification.

[1:16:15] So the report that up report

[1:16:18] is that the one that the disaster council took a look at.

[1:16:22] This is the same one.

[1:16:24] And as a commission are supposed to review that.

[1:16:28] Emergency operations plan. Yes.

[1:16:29] The disaster council will review and decide on recommendation.

[1:16:33] Okay.

[1:16:34] So that's for the disaster council and then city council.

[1:16:37] Okay.

[1:16:40] So we are not.

[1:16:45] All right.

[1:16:46] I had a clarifying question on the sheriff's update item that

[1:16:52] we talked about.

[1:16:53] So I guess for that one maybe maybe it's already in scope.

[1:16:57] But I guess specifically at that point

[1:17:01] we would want to know, like I guess stats.

[1:17:04] Right.

[1:17:04] Because there's a chance that captain might not attend that meeting.

[1:17:10] Right. But based on what we mentioned.

[1:17:14] So I guess we would want to know, like what kind of visibility into metrics

[1:17:18] or stats that we might have at that time in the absence of that as well.

[1:17:25] If it comes to that.

[1:17:26] Next meeting is in two months.

[1:17:28] Yeah.

[1:17:29] I really hope I think that sorted out. Yeah.

[1:17:32] Well of course, yeah, I think I just meant that as in if it comes to that.

[1:17:37] Yeah.

[1:17:39] Just chair just to clarify the EOP

[1:17:45] final draft, a draft will go to the disaster council next.

[1:17:50] Right.

[1:17:51] And the commission is welcome to provide comments, additional comments.

[1:17:56] Then you'll probably see a bigger, more final draft document.

[1:18:00] Then after the disaster Council reviews it, it will move on to the City Council

[1:18:06] for a study session,

[1:18:09] talk about it again and then a final approval at a subsequent

[1:18:13] meeting to three more meetings on it.

[1:18:17] Cool.

[1:18:21] Okay.

[1:18:21] So I didn't totally grasp that.

[1:18:25] If you don't mind, can you please send us an email?

[1:18:27] I was trying to understand, like,

[1:18:30] can citizens give any feedback to the plan or that's the piece.

[1:18:33] I'm more interested if you can share offline.

[1:18:36] I don't need to understand right now, but you can share.

[1:18:39] That would be great.

[1:18:41] Thank you.

[1:18:51] That's.

[1:18:52] That's our future agenda, then.

[1:19:01] I guess that said,

[1:19:02] we can jump into the adjournment part.

[1:19:05] So this meeting at 719.

Public Safety Commission September 10, 2026

Agenda

Transcript