[3:58] e e

[7:38] TR

[8:13] I just want to call

[8:19] you pardon us for the uh technical issue

[8:22] with the streaming we are now uh back

[8:27] have we has anybody called anything no

[8:29] okay so this is a special call meeting

[8:32] of the commissioner Court it is now 8:45

[8:37] again sorry for the technical

[8:39] difficulties all Commissioners are here

[8:41] all notices have been duly posted and

[8:44] the court is duly called is there a

[8:46] motion to open court someone moved

[8:49] second all those in favor signify by

[8:51] saying I I I available please open court

[8:55] all rise Dallas County Commissioner's

[8:58] Court special call meeting is now in

[9:00] session The Honorable Kay Lewis Jenkins

[9:02] presiding you may be

[9:04] seated and I didn't think I said so but

[9:07] the motion was unanimous to open court

[9:10] and so thank you all our only matter

[9:12] before us is the

[9:15] RFP on a two-year service agreement with

[9:18] three one-year renewal options for EO

[9:22] books is there a motion and a second on

[9:25] that so we can open discussion so move

[9:27] second all right

[9:29] uh the has been motioned and seconded I

[9:33] know commissioner price has some uh

[9:36] questions as we all do okay sounds like

[9:39] everybody does so maybe just well I'm

[9:43] waiting for information still I it ask

[9:46] for

[9:46] information with regards to the scoring

[9:50] and I'll take it that purchasing has

[9:51] that I generated that um in addition to

[9:55] um so he'll wait for a minute let me ask

[9:58] a couple and I'll see what the

[10:00] Commissioners have um I I think you may

[10:04] have answered my my question but I want

[10:07] you to run through it if you

[10:10] would um I understand that of course

[10:15] understand esns has been decertified and

[10:17] so we're this is somewhat of a

[10:20] hypothetical because they're desertified

[10:23] but if they weren't and we continued on

[10:26] with the

[10:27] esns uh

[10:31] product um at the end of

[10:34] that contract that we entered into we

[10:38] would incur a certain amount of money if

[10:40] we go to no um

[10:45] Inc we at the end of the the five years

[10:48] we will incur a certain amount of money

[10:51] taking into account the states

[10:54] 80% can you walk us through what the

[10:56] Delta to that is

[11:00] so I know you had that question um what

[11:03] I did was I

[11:05] took all the money we spent an esns

[11:08] since 2019 to uh 2020 basically to 2024

[11:12] that fiveyear span and I compared it to

[11:15] the five-year contract we would be we're

[11:18] putting in front of you right uh since

[11:21] 20 since the first contract in

[11:24] 2019 and all the maintenance support

[11:26] contracts we've renewed and extended

[11:28] with the as we spent in Hardware

[11:31] software license and maintenance right

[11:33] the the items that are similar and let's

[11:35] say an a man 8.6

[11:38] million um if you take the contract in

[11:41] front of you and you count Hardware

[11:44] license and software basically uh don't

[11:48] include those optional items listed

[11:50] there those optional support hours right

[11:51] compare Hardware software and uh

[11:55] maintenance sorry that that would be 10

[11:59] .5 million so the difference between

[12:01] those two is about $1.8 million that is

[12:05] just net numbers right the goal here is

[12:08] to get back uh about four or five

[12:12] million doll from that state Grant from

[12:14] the state you know that that Grant from

[12:15] the state that reimbursement for the

[12:18] number of units they say they'll pay for

[12:20] that we used in November uh but worst

[12:23] case scenario like just comparing the

[12:24] two fiveyear contracts uh there's a

[12:27] there's a difference of $1.8 million

[12:29] which is about 20 21% okay and that is

[12:33] assuming the state pays their 80% corre

[12:36] that is without assuming assuming we're

[12:38] not going to get a single Petty right

[12:39] just raw numbers I want you to assume

[12:41] the state pays the 80% and answer it

[12:44] also give me two minutes and I'll give

[12:46] you that answer but regardless the state

[12:49] regardless of either one it'll be the

[12:51] same with the state the de the Delta is

[12:53] 1.8 this is $1.8 million dollar more yes

[12:57] sir yeah I I get it that I don't think

[13:00] it is with the state 80% yes it is it'd

[13:02] be the same with the state I mean when

[13:04] the state comes in it's going it's the

[13:07] same I didn't I didn't get that part

[13:09] sorry sorry let me well I'm not asking

[13:11] how much the state's out I'm kind of

[13:13] selfishly asking about our local tax

[13:15] dollars $1.8 million that's what he just

[13:19] said they said with is $1.8 million more

[13:23] Mr more more than again this is

[13:26] comparing the five year ago contract to

[13:28] this year year and I actually Googled up

[13:30] the inflation since 2019 has been

[13:33] 23% we're actually under the inflation

[13:35] rate if you actually want to compare the

[13:36] two I'm not critical trying to get my

[13:38] head around um so with the state paying

[13:42] 80% it's this mess by esns is 1.8

[13:46] million right yes okay so if you know

[13:51] just because I think the question may

[13:52] come up and because we're all rushing to

[13:54] get this done so the other bidder was

[13:57] votc do we know if we had a chosen votc

[14:00] what that Delta would be from from uh

[14:04] esns I believe their price was higher

[14:06] actually a little higher so in the ball

[14:09] park of couple million or something 1.9

[14:11] maybe 1.9 okay two so uh so basically

[14:14] are you saying it's uh 100 thou they

[14:17] they're they're basically the same 1.8

[14:20] 1.9 yes sir the other solution was

[14:22] around but right now votch is basically

[14:27] grining our system doesn't matter who we

[14:30] choose they're going to have to they're

[14:31] going to have to hook up the votech is

[14:33] that correct they're going to have to

[14:34] what they're going to have to be part of

[14:36] the conversion for votte votch is is in

[14:40] our system vot is the incumbent the

[14:43] provider of a voter registration system

[14:45] exactly uh now are you getting ready to

[14:48] do a forceable entry detainer they're

[14:50] not going anywhere are they their

[14:52] contract ends at the end of this year

[14:53] will we go will be going out soon for an

[14:55] RFP on a voter red system sir well not

[14:57] talking about real soon th this this

[15:00] this hurry up is about May right yes sir

[15:04] okay votch is in right votte is not in

[15:08] vtek does voter registration system they

[15:10] have no part in poll books I get that

[15:14] but they do have pole book I'm sorry it

[15:18] did make an offer yes okay they did not

[15:20] make an offer they did make an offer

[15:22] okay and the difference between their

[15:25] offer and this Inc system was basically

[15:30] do what $100,000 $100,000 I don't

[15:32] remember the number I said that off the

[15:33] top of my head do we we have an exact

[15:35] number on

[15:37] that they're they're in the ballpark let

[15:41] me yeah can I ask yeah I don't want to

[15:43] interrupt your train of thought there so

[15:46] for because I had some people ask me

[15:49] some Precinct chairs asked me um and if

[15:54] you could in case they're watching just

[15:56] answer this uh question so why couldn't

[15:59] we all just wait for esns and see if

[16:02] they get certified and I know the answer

[16:06] to this but if you could tell us we

[16:09] could but we can't promise you they'll

[16:12] get certified right A certification has

[16:14] to go they have to go in with their

[16:16] technical Team U they're still doing

[16:18] regression testing the last update they

[16:20] gave us they're still testing what

[16:22] they're going to submit um so right

[16:25] now I don't know if they're done testing

[16:28] and they're like already know that they

[16:30] are ready to submit right which is what

[16:31] you would think first you test then you

[16:33] you're ready and then you submit for

[16:35] testing um the risk there is what if

[16:38] they don't pass they have a date of

[16:40] March

[16:41] 3D say it takes a week week and a half

[16:44] to test certified produc the report

[16:46] we're looking at mid-march we're about a

[16:49] week away from starting pole worker

[16:50] training if that day the answer is oops

[16:54] they didn't pass we're dead there is

[16:58] there's no no longer an option to do

[17:00] anything if you wait all the way down to

[17:03] March votch is already certified and so

[17:07] is knowing sir okay I get that and

[17:09] knowing is in one County in this state

[17:12] how many state how many places vot take

[17:16] I'm sorry you said KN is knowing is in

[17:19] one county knink is in multiple counties

[17:22] probably about maybe a third of the are

[17:25] you talking I'm not talking about

[17:26] comparable counting I'm talking about

[17:27] Dent I'm talking about by tan where you

[17:29] came from yes sir the one County they

[17:32] have that one Urban county is that

[17:36] correct in the state of Texas yes in the

[17:38] state of Texas I'm not talking about

[17:40] what's going on in New York in

[17:41] Pennsylvania I know they're in

[17:43] Pennsylvania some of us have done some

[17:45] homework when I'm not going to be

[17:46] steered with regards to that

[17:50] votte is certified is that correct they

[17:53] both are sir yes no I didn't ask you

[17:55] about is votch certified yes sir votch

[17:58] is in right now we have votte we have a

[18:01] vo by votte they have nothing to do with

[18:03] poll books I I get that we have nothing

[18:07] with knowing right now correct correct

[18:09] we okay but votech we do we have the

[18:11] voter registration system yes okay we

[18:13] have the voter

[18:14] registration if for some reason we had

[18:17] to do and by the way I have terent

[18:20] County's contract about the

[18:23] conversion if you do knowing do you does

[18:26] votch have to do conversion

[18:29] what do you mean conversion well

[18:31] conversion it's not their system are

[18:33] they going to have to do do do

[18:36] conversion uh to to to get to to use our

[18:39] system I I don't know what you mean by

[18:41] do a conversion sir I am sorry well you

[18:44] had to do it in Taran County uh for uh

[18:49] this and you yeah I guess you were you

[18:51] were there I I was there I okay so they

[18:54] they had to go and conversion was a

[18:57] challenge for them

[18:59] in in in Teran

[19:01] County yes I mean I I wasn't there when

[19:04] they actually deployed it that was the

[19:06] time when I left but if you say I'll

[19:08] well no no this is a contract if you

[19:10] need to read it my point is is that the

[19:13] votex system they're going to have to do

[19:16] and I've got a a ton of questions here

[19:19] um did did we contact any CS with

[19:23] regards to vote safe and their pole Book

[19:26] Solutions there I don't know if uh

[19:29] purchas and checked those references I

[19:31] believe we

[19:41] did you you reached out to

[19:48] what what were the three

[19:59] did you so Cook County Illinois is one

[20:02] of

[20:05] them I apologize uh Cook County Illinois

[20:08] okay yes sir uh State of Rhode Island

[20:12] what was the third and uh Clark County

[20:15] Nevada which did not respond in time for

[20:18] us to CLK I talked to Clark County last

[20:21] night knowing they got knowing Inc yeah

[20:24] they no I I talked about

[20:27] vot no said vot sorry if I may I I

[20:30] believe

[20:31] VOD him he's not asking you about who

[20:34] you just talk to for no ink he's asking

[20:37] you who did you talk to for votch is

[20:39] that right we yeah we both misunderstood

[20:41] yes sir I'm sorry I apologize uh we did

[20:43] not reach out 21 for bch say bch is not

[20:46] be recommended so when you reached out

[20:49] to to cook it was cook and wrot the

[20:51] entire state of root that's what you

[20:54] said Cook County Illinois s Chicago Cook

[20:56] County Illinois yeah so who did you

[20:59] reach out to at Cook County their

[21:00] elections administrator um it would have

[21:03] been uh their elections representative

[21:06] and what did they say uh we sent up a

[21:09] series of questions and they were all

[21:11] favorable okay right can can I ask a

[21:14] question back on the first question that

[21:15] was asked on the dollars I didn't quite

[21:17] follow you there in terms of the Delta

[21:20] difference on the cost I didn't quite

[21:23] get the math as to how that all worked

[21:26] out let me ask you a series of questions

[21:28] question then maybe that'll answer it if

[21:30] that's okay yes sir so um we will have

[21:33] an initial outlay of dollars to actually

[21:36] purchase this equipment that we would

[21:39] not have if we stayed with esns but that

[21:43] initial outlay will be deferred by the

[21:45] state is that correct or in part yes

[21:49] okay and it's to the tune of 80% of the

[21:52] original outlay of dollars for the

[21:55] hardware itself or the system itself is

[21:58] that corre correct Hardware the way the

[22:00] grant reads is the same number of

[22:03] devices that were used in November 2024

[22:06] they will reimburses up to that amount

[22:09] gotcha that's regardless right I

[22:11] understand all right now the 20%

[22:13] difference is there a chance that the

[22:15] state will make up that through other

[22:17] grants yes and I was what I was looking

[22:20] at you in scrolling is because I wanted

[22:22] to get that number the judge asked and

[22:23] it's relevant to your question um we use

[22:27] 3,150 52 units in

[22:30] November the cost of that on this

[22:33] contract is

[22:35] 4.3 4.4 million that's what that's the

[22:39] Target to get reimbursed State said

[22:41] we'll do 80% you do 20 but they also

[22:44] said for your 20 matching you are

[22:47] allowed to use what we call chapter 19

[22:50] which is a grant the state has been

[22:52] giving us for years and we've been

[22:53] building up we have enough to match

[22:56] almost 90% of those four million which

[22:59] would basically leave us with about I

[23:02] think

[23:04] $300,000 100 somewhere between $2 and

[23:06] $300,000 to finish making that my intent

[23:10] is if you do the award to take the money

[23:13] that was allocated for the esns annual

[23:15] license the 400,000 and use that to

[23:17] finish supplementing so that uh we use

[23:21] all the free money we've gotten from the

[23:23] state and you we use minimal money of

[23:24] the general fund to get those uh $3,000

[23:29] 152 okay so the I'm sorry if I could no

[23:32] no go ah all right so the the hardware

[23:35] dollar

[23:36] outlay we will have an additional cost

[23:39] of some amount for the initial outlay

[23:41] for the uh equipment that we're getting

[23:45] from no is that right yes okay and that

[23:48] amount is about $300

[23:50] $400,000 after all the grants that you

[23:52] just corre outlined then in addition to

[23:55] those dollars there is a contract cost

[23:58] associated with um the the ongoing

[24:03] software updates and um service

[24:07] agreements is that correct yes sir all

[24:10] right good uh now there is a Delta here

[24:13] as I understand it between no and esns

[24:17] is that correct yes sir with an

[24:19] increased cost for the no contract is

[24:21] that correct correct and how many

[24:24] dollars is that is that the 1.8

[24:29] no let me ask the question what's the

[24:32] Delta between the annual license after

[24:34] we do all the hardw proc yes we were

[24:36] paying esns

[24:38] $450,000 a year this contract

[24:42] is if you take the optionals out to 50

[24:45] to 90 that's about $1 million a year

[24:48] 600,000 Delta yes sir got it okay so

[24:52] plus an eight plus whatever the dollars

[24:56] are to get the original Hardware in

[24:59] correct and that's the amount that that

[25:02] doesn't equal 1.8 though where I come I

[25:04] was wondering where that 1.8 came from

[25:07] that 1.8 is again if you take the cost

[25:10] of buying esns is hardware and the five

[25:12] years of licenses that we paid and you

[25:14] take this contract and you take the

[25:16] price of the hardware and the fiveyear

[25:17] licenses the difference between those

[25:19] two numbers is 1.8 got it so five year

[25:21] to fiveyear contract this one is 1.8

[25:24] more than what we have actually spent

[25:26] year on year Dollar on Dollar in the SNS

[25:28] four or five years gotcha but the state

[25:30] will defer some of those dollars without

[25:32] exactly without deducting the four $4

[25:35] million you expect to be back so at that

[25:37] point we're saving all right let me go

[25:39] back to my math question then given that

[25:42] the state will give us grants to the

[25:44] tune of probably 90% you know total

[25:48] total and there's a delta in the cost of

[25:52] the maintenance agreements how many more

[25:55] dollars is the no contract after that

[25:58] state is deducted and everything else

[26:00] how many Delta dollars are

[26:03] there the 300,000 to finish year one

[26:07] okay and then every year after that 1

[26:10] Point 900,000 900,000 so about 1.2 milon

[26:15] 1 million so about 1.3 is the Delta is

[26:19] that correct no you're saying for year

[26:22] one no for a year one it's only the

[26:24] 300,000 okay for five covering that and

[26:27] then every year after that it's the $1

[26:29] million which is 600 more than than than

[26:33] what we would have but you just got

[26:35] through saying regardless I don't you

[26:37] know you can do the math any of them

[26:39] it's about yeah it's the same I it's the

[26:42] same regardless of votch or uh the Inc

[26:48] contract I didn't do the exercise with

[26:51] the vendor that is not on the table to

[26:53] be awarded but my recollection is the

[26:55] both offers were similar and full value

[26:58] of the contract now the breakdown inside

[27:00] I cannot tell you if BK was $1 million a

[27:03] year or if it was $100 a year and there

[27:05] was just a lot of money on Hardware I'd

[27:07] have to go back and look at the numbers

[27:08] do we have to have any other

[27:11] devices uh to purchase to recommend

[27:14] these EO books

[27:16] work what was the question

[27:19] again what other devices would Dallas

[27:22] County need to purchase to make the

[27:24] recommended eole books work none

[27:28] everything's included in here okay is

[27:30] there a raspberry cuz we've been down

[27:31] this road with ten we've been down this

[27:34] road with ten uh so we don't have we

[27:37] don't have we don't have any anything

[27:40] else that we're going to have to

[27:41] purchase to make this this this thing

[27:44] work seamlessly no sir with with Noah in

[27:48] um how will the voter registration data

[27:52] flow from votch system to another vendor

[27:56] EO book solution

[27:58] we do what's called an import process um

[28:01] just like we're doing now uh you go to

[28:04] the voter system you do an export of the

[28:05] data and then you move it and you copy

[28:08] it into the cloud system and then every

[28:09] day at the end of let's say early voting

[28:12] you go to the cloud system and say give

[28:15] me the list of everyone who voted and

[28:16] you import it into the VR system and say

[28:19] Mark these people as Mark their voter

[28:21] history and we're not going we're not

[28:23] anticipating any trouble with that

[28:25] running smooth by by the May joint

[28:28] election that's a pretty standard

[28:29] process sure well and no it hasn't been

[28:32] standard we've had that we've had issues

[28:34] and and I can go back and point them to

[28:36] you we've had issues before so I I hear

[28:39] what you're saying it's reason I'm

[28:40] putting it on the record and asking you

[28:43] you know how willing votch be to assist

[28:47] us if if we purchased a a competitor's

[28:50] uh pole book was votch at the

[28:53] presentation correct yes they did their

[28:55] presentation so and I understand saying

[28:58] that they had uh some commentary is that

[29:01] correct some what

[29:03] commentary they did yes okay so how

[29:07] willing will they be for us to to to

[29:11] assist us in uh using the competitor's

[29:15] uh EO

[29:16] book uh we already pay for the licenses

[29:21] and the and what we need to do the job

[29:23] they really don't have to do anything

[29:25] okay so we don't need them we don't need

[29:27] them they they they they can they can

[29:29] walk away so

[29:31] so what about they're still going to do

[29:34] our better registration well no no I'm

[29:36] talking about this conversion okay I'm

[29:38] I'm in this conversion judge so the act

[29:41] so

[29:42] [Music]

[29:43] will what will take place regarding the

[29:46] level of support that we will need to

[29:48] provide in other words does it even have

[29:51] the resource the tool the time uh to be

[29:55] able to make this conversion we don't

[29:56] need it is that it does not I mean they

[29:59] have really good experts that have

[30:01] helped us when we need to but uh again

[30:04] this is a very standard process of

[30:05] writing a report and extracting the data

[30:07] to a text file and then copying it over

[30:09] to a separate computer um okay so what

[30:12] would prevent Dallas County from already

[30:16] using U available

[30:20] laptops installing votte vot safe the

[30:25] printers and using the solutions for won

[30:28] or more elections what what would

[30:31] prohibit that well you can't just grab

[30:33] any random laptop and do it it has to be

[30:35] the the harder that's been certified by

[30:37] the state and that's what we ask VK to

[30:38] put on the table and votch has been so

[30:41] right and they put their offer on the

[30:42] table and you know and they didn't get

[30:44] it okay so has anyone considered that

[30:47] solution allow to to explore more in

[30:50] detail the best I I guess what I'm asked

[30:52] what harm would there be to use that

[30:54] option what was I'm sorry to use the

[30:59] option of laptops that are already

[31:02] available install in votte vot safe and

[31:07] you know and the printer use the

[31:09] solution we can't grab random hardware

[31:12] and install software that would not be

[31:14] compliant with the state certification

[31:16] the state says this is the hardware I

[31:18] certified and if you want to use a

[31:20] laptop as I I asked that question sir a

[31:23] month and a half

[31:24] ago when we weren't getting any answers

[31:28] from our vendor current vendor on what

[31:30] the options were I called the state and

[31:32] said I got a bunch of laptops sitting in

[31:34] my office can I install vote safe and

[31:37] get going and they said no you have to

[31:39] get the certified system from the vendor

[31:41] it's not the exact same model exact same

[31:43] printer the exact same software it's not

[31:46] a legally certified pole book and you're

[31:48] going to be in trouble we have to so

[31:50] that's why we that's why we told him you

[31:52] have an opportunity to come to the table

[31:53] and put your offer and their offer is to

[31:55] give you 4,500 laptops with vote vote

[31:59] safe installed and the printers and

[32:00] everything we need cost this much and

[32:03] that's what they demoed and that's what

[32:04] we evaluated let me ask you a quick

[32:07] question wait oh I'm sorry go ahead go

[32:09] ahead commissioner price so what are the

[32:11] terms to contract with this recommended

[32:14] their unclad service level agreement

[32:17] which we've had issues in the past with

[32:19] them to make sure that they will support

[32:21] the equipment and the software for a

[32:23] reasonable time they they have included

[32:28] uh their virtual technical support and

[32:30] we have uh the maintenance and security

[32:32] there we also included a number of

[32:34] support on site hours that we can we can

[32:37] take advantage of um we've secured 65

[32:40] days in a row so basically from both

[32:42] vendors we asked this is a really

[32:44] aggressive timeline we want someone on

[32:46] site pretty much every day from the

[32:48] award all the way down to election day

[32:50] right uh and

[32:52] then we can uh we have subsequent

[32:55] support dates that we can add throughout

[32:57] the years if we need them

[32:58] so what is the drop dead uh date uh

[33:02] delivery date for ready to use

[33:05] EPO uh in the RFP we put Mar April 2nd

[33:11] was the last batch this vendor has

[33:14] agreed to deliver pretty much all of the

[33:17] 4500 devices I believe it was March 18

[33:20] which is way ahead of what we had even

[33:24] thought about ask in fact to make sure

[33:26] that we could separate the part that

[33:28] we're going to get

[33:29] reimbursed from by the state from from

[33:32] the part we're not we actually asked

[33:34] them to uh push back the last 1300 units

[33:38] to October 1st so that we would pay for

[33:40] them with next year's fiscal year uh

[33:43] budget so that we can keep two separate

[33:45] invoices the part the invoice we we hope

[33:48] to get reimbursed by from the state and

[33:50] the one but they were Prett aggressive

[33:51] they said we'll deliver everything uh by

[33:54] March 18 I think it

[33:56] was well we it's not as though you were

[33:59] here but we we've had this before and um

[34:03] we did they they delivered and of course

[34:05] they they you know they we paid for it

[34:08] and then of course we got locked out so

[34:10] how much does the recommended EPO book

[34:14] system um well what's the what's the uh

[34:19] the weight of this system what's the

[34:21] weight of these EO books the weight of

[34:23] the device sure uh I've I've had pre

[34:28] I've had pounds in the case the whole

[34:30] thing

[34:31] packed believe it they said 19 PBS let

[34:33] me I can look it up quickly okay and so

[34:37] so it's it's it's still the same

[34:39] convenience factor for the for the PO

[34:41] work isn't that better than what we have

[34:43] no saying that's that's it's easier to

[34:47] assemble it was 20 that's reason I was

[34:49] sorry sir I nine pounds 9 lb with the uh

[34:54] Express boat printer 9.5 lbs so it's

[34:58] 9.5 pounds

[35:00] yes did any of the poll workers get any

[35:03] feedback on on this did they get a

[35:05] chance to look at it at all no sir

[35:10] okay I was part of the process and I was

[35:12] a PO worker and I had a

[35:14] chance so what do you think going to be

[35:17] a lot easier for seniors yes

[35:19] absolutely and let's assembly right Miss

[35:21] richardon yes yes a lot less assembly

[35:24] yes okay um the um

[35:29] these EPO books are going to be

[35:31] compatible with these uh all of this we

[35:33] spent on this new curbside transport

[35:36] carts that we

[35:38] purchased that curbside cart won't be a

[35:41] problem sir they have a big drawer in

[35:42] the bottom we intentionally built so

[35:44] that they could carry accessories

[35:47] there okay okay um thank you you done

[35:50] commission well go ahead on but I'm not

[35:54] um Mr Garcia um both save as as you

[35:57] mentioned is a pole book compatible with

[36:00] our border registration system but what

[36:02] you're saying is that when we transfer

[36:05] the data which is what we need to do in

[36:07] this case uh both save and um Inc have

[36:12] pretty much the same on time

[36:15] transmission of data can you elaborate

[36:18] on how is the data transfer is it safe

[36:21] why do you think that um uh no ink it's

[36:26] better than you know vot safe so they

[36:30] have two different architectures right

[36:32] um vote safe being the incumbent of the

[36:35] voter rate system uh they built a way to

[36:39] directly link through you know secure

[36:42] channels the cloud system that controls

[36:45] the you voted here let me tell the other

[36:47] poll books to the voter rid so one of

[36:50] their selling points was when you check

[36:52] someone in that is automatically flowing

[36:53] all the way directly to your voter red

[36:56] system uh no ink obviously is not the

[36:59] incumbent

[37:01] and at some point we I think when we

[37:04] write the RFP for VR systems we're going

[37:06] to want to demand that that channel be

[37:07] open to whoever our vendor is but they

[37:10] don't have that access they operate the

[37:12] way that most poll books do which is

[37:13] they have a cloud system they do all

[37:15] their transactions they tell their poll

[37:16] books and then you have to go and say

[37:18] give me the record of everything and you

[37:19] bring it in and you import it into your

[37:21] voter system um which one's better is

[37:24] going to depend on what you

[37:28] evaluation uh your criteria tells you

[37:31] the real-time connection that vote safe

[37:33] offers votech uh may be pretty

[37:35] convenient in terms of you don't have to

[37:37] do this import and this file handling

[37:40] but from an IT security perspective

[37:42] there's a there's a link between your

[37:44] internal voter regge system and a cloud

[37:48] system that is exposed to the world you

[37:49] don't have an air gap so the other

[37:53] system you know it's not extremely

[37:56] convenient we have to do more work as a

[37:58] department we have to go at the end of

[37:59] the day pull the records come back

[38:00] import check and balance but it's air

[38:02] gap you cannot get to our system from

[38:04] the outside world so you may see some

[38:07] differences in the criteria of those who

[38:09] evaluated I would I would say you know I

[38:12] personally being someone with an IT

[38:13] background I keep the air gap and I

[38:15] appreciate that from from the system

[38:17] that no one gu okay so um

[38:21] the you really feel that uh no Inc is a

[38:26] system you know that the committee the

[38:28] purchasing committee selected it's a

[38:31] good option for Dallas County it's safe

[38:33] it has also the paper trail which our

[38:36] original intent was to always have a

[38:39] second way of knowing where the election

[38:43] results are so this vot Inc has it right

[38:47] I mean no Inc has it they they they I

[38:50] mean it they print out the receipts and

[38:53] they activate the ballot that paper

[38:54] trail part is uh but both systems are

[38:57] basically

[38:58] digital signature capture right you're

[39:00] signing on screen on on both of them um

[39:03] yeah I feel I feel confident with the

[39:05] solution I think you know in an Ideal

[39:08] World we didn't put ourselves in this

[39:10] situation right we would have taken six

[39:11] months to do this bid we would have

[39:13] brought it to seak we would have brought

[39:15] it to a lot of people we would have

[39:16] invited the parties we would have done a

[39:18] lot more open we didn't choose to be in

[39:20] a situation right we were we were told

[39:22] hey it yeah we were the certifi in there

[39:25] and we were happy in our on six months

[39:28] ago with a certified system that worked

[39:29] and then we weren't wake up time to do

[39:31] something um so in this scenario I think

[39:35] we have you know given the time we have

[39:38] we we're lucky to have one very viable

[39:40] solid option uh this is a system that is

[39:43] used again in large counties Across the

[39:44] Nation the largest county and the nation

[39:46] LA County uses the system and it works

[39:48] for them it works for Cook County

[39:50] Illinois works for clant County I mean

[39:52] big volume right which is one of the

[39:54] concerns we had check um it's used in

[39:58] probably I would say a third if I recall

[40:00] the map well of the counties in Texas so

[40:02] they know the Texas processes they know

[40:04] the Texas workflows they're certified

[40:06] here so not worried about that either

[40:09] the the risk we have and we have't with

[40:11] any vendor that would have come in is we

[40:13] have to we have to take control of it

[40:14] and own it and run it right but that's

[40:17] us that we control that we control that

[40:20] with them right the IT department like

[40:22] you told commissioner price Dallas

[40:24] County it department will not be

[40:26] involving any of this oh we'll ask him

[40:28] for help if we need to right hey but not

[40:31] we have to set up specific certificates

[40:34] to encrypt the tunnel whatever they'll

[40:36] be involved of course right but the

[40:38] operational here it is here's the

[40:40] instruction manual let's train you let's

[40:42] set up an election and let's trainable

[40:43] workers that's us we control that we can

[40:45] make it happen correct so I feel yeah I

[40:48] feel good I feel good that we at least

[40:49] have a a value you know viable option

[40:54] okay um will they provide White Glove

[40:57] maintenance service uh is there issues

[41:00] during the election that the process

[41:02] escalates you know about uh response of

[41:06] these companies will they physically had

[41:09] someone here to troubleshoot and help

[41:12] identify Solutions at the time of the

[41:15] voting yes ma'am like I said we uh in

[41:18] the bid we requested that whoever got

[41:20] this again this compressed timeline we

[41:21] have would have to commit to having

[41:23] someone on site from the moment we

[41:26] started all the way down to May so

[41:28] someone's going to be moving to Dallas

[41:30] County soon uh and that's for the first

[41:34] implementation and then after that we

[41:36] have in the contract ability to schedule

[41:38] someone to be on site uh a number of

[41:41] days a year every time we need it so

[41:44] excellent I expect that uh number of

[41:47] days on site to be higher as we start

[41:50] and then as we Master this out start

[41:52] decreasing are the priority One issues

[41:56] that what is the expected turnaround for

[41:58] them to have the results and the uh

[42:02] specific feedback on the cost

[42:06] uh what on the on the on the ca of the

[42:10] uh of the root uh cause analysis what's

[42:12] the turnaround that they will

[42:15] have that that depends right um I don't

[42:19] I don't think that there's a commitment

[42:20] to getting to the root cause of an issue

[42:23] that takes what it takes to investigate

[42:25] and you know depending on what it is but

[42:27] we do have you know on-site support like

[42:29] I said for critical moments and then

[42:31] there's a whole uh terms of agreement

[42:33] there on how to escalate issues to them

[42:35] it's pretty standard language that we

[42:37] use okay training I mean this will

[42:41] require that our you know election

[42:45] Personnel gets retrained it's a

[42:47] different system is there's a lot of

[42:49] retraining that we have to do are we

[42:52] thinking about doing the same uh

[42:55] training sessions with all our our

[42:58] election workers every single pole

[43:00] worker is going to have to be retrained

[43:01] for the May election and then for

[43:03] November and so on right so uh we will

[43:05] be doing a lot of training we've already

[43:07] put together a preliminary calendar of

[43:09] training that assumes every single

[43:11] person that's going to work in May is

[43:13] going to have to go to training and

[43:15] probably refresher courses and things

[43:17] like that uh we need to start March 20

[43:20] something forgive me for not knowing the

[43:22] exact date and that that's enough time

[43:24] for us to train everyone the way we

[43:26] designed the schedule uh we need they're

[43:29] committed to having a first set of 100

[43:31] units here before the end of February I

[43:33] believe those are the units for the

[43:35] training classrooms and everything um so

[43:38] looks like it's all good we the decision

[43:40] has to be made just for us to have

[43:42] enough time uh pretty quick time yes we

[43:45] have to decide to do something today and

[43:47] talking about the contract I mean I feel

[43:50] pretty good that the DA's office uh put

[43:53] some of the key um point as far as uh

[43:59] withholding payments till compliance is

[44:02] um achieve and obviously a termination

[44:07] uh rule in cha in case that they do not

[44:10] perform you feel confident I feel

[44:12] confident and I think thank you I mean

[44:14] the purchasing team the legal team

[44:15] everyone the Advent team because we did

[44:18] do kind of a deep dive of Lessons

[44:20] Learned and this is the third poll book

[44:22] vendor in six years that we have deal

[44:24] with in Dallas County if this goes

[44:26] through what are the Lessons Learned we

[44:28] have and so even what you mentioned

[44:30] commissioner price about being locked

[44:31] out of our old devices there's a clause

[44:33] in there that says these are our devices

[44:35] and the day we decide to terminate this

[44:37] contract you have a legal obligation to

[44:38] turn them over and unlock them for us to

[44:40] use and whatever we want right so it it

[44:42] was an our last one too but we still got

[44:43] our ass locked out okay but it's there

[44:47] and you know there's there's an

[44:48] enforcable Clause now to to act on that

[44:50] right so um thank you to both the legal

[44:53] the admin well both the three the

[44:55] purchasing team for all the effort to

[44:56] kind of collect all that information and

[44:58] help build it into a contract I feel is

[45:00] very perfect and so those sanctions for

[45:03] not compliance are there and you feel

[45:06] happy with them the 2,000 going back to

[45:08] commissioner summerman question the

[45:11] $2,250 per day per person with a 10%

[45:15] discount uh what exactly does that meant

[45:19] at all if we need additional they're

[45:21] going to charge additional cost anyway

[45:24] right yes ma'am so that 10% is discount

[45:27] is what nothing nothing exactly to

[45:32] that's okay I mean it's a selling point

[45:34] I agree last but not least because of um

[45:37] Dallas County Purchasing rules um Mr

[45:40] Garcia you were not part of the

[45:41] selection committee I was involved I saw

[45:44] the demos I was sitting in the room I

[45:45] did not fill out of scorecard which is

[45:47] first time I told that but that's the

[45:51] process in Dallas and we follow the

[45:52] process that the purchasing department

[45:54] has you feel confident that they reached

[45:56] the right decision

[45:57] I do I do and and I think the the the

[46:00] key is in the variety of the panel we

[46:01] had it people so that they could focus

[46:04] on it security issues and not have

[46:06] surprises you know we didn't think about

[46:07] the Enterprise term whatever like again

[46:09] Lessons Learned From the Past right uh

[46:11] and then there were five subject matter

[46:13] experts from our team from different

[46:14] areas voter Reds tabulation operations

[46:17] Warehouse data and and the deputy admin

[46:20] so uh I think this was looked at from

[46:23] all critical angles to ask the questions

[46:26] that we needed to ask ask uh and yeah I

[46:28] feel comfortable with with what we have

[46:29] in front of you thank you very much Mr

[46:31] Garcia thank you Josh thank you

[46:32] colleagues I think Dr Daniel has some

[46:35] questions before that let me clarify one

[46:38] thing if we vote on this contract and

[46:40] and we vote for the contract today is

[46:43] that for 31 and 50 machines or is that

[46:45] for more machines 4500 we just split the

[46:49] invoicing in and and

[46:51] so explain to us since we just had did a

[46:55] presidential big El ction we use

[46:58] 3150 why do we need to buy an additional

[47:01] 1400 or 1350 machines when when you get

[47:05] to March next year and you have well

[47:07] March March May and you have

[47:09] back-to-back elections that almost

[47:10] overlap there's very little time to turn

[47:12] around the units you have out on the

[47:14] field and prep them for the election

[47:17] coming up especially in that may

[47:18] Municipal and may runoff election and so

[47:21] you have scenarios where if you have a

[47:22] countywide Primary runoff let's say

[47:25] County judge

[47:27] right you have to have enough coverage

[47:29] for the entire County at the end of May

[47:31] but at the beginning of may your devices

[47:33] are out on Election Day and you're not

[47:34] preparing them right so there's an

[47:36] overlap a need for for big inventory

[47:38] there and also keep in mind the

[47:40] legislature hasn't been easy on us

[47:42] allowing us to reduce locations even

[47:44] though we're vote centers so what used

[47:45] to be a well we have 200ish 250

[47:49] locations in May is now I know it's the

[47:52] 450 site every single time we go around

[47:55] so we do need a number of units for that

[47:57] okay Dr Daniel just have a couple of

[48:01] questions um first of all thank you very

[48:03] much for the amount of information that

[48:06] you did provide but for

[48:09] clarification the amount that is

[48:11] included included on the briefing order

[48:15] is

[48:16] 7,648

[48:18] 750 right and that is for what is that

[48:24] one year of operation or is for the six

[48:28] years of operation I am going to almost

[48:30] defer that to purchasing but my

[48:32] understanding is it's the two mandatory

[48:35] years that we're entering into the

[48:36] contract this is a two-year contract

[48:38] with a option to renew three times

[48:40] correct Mar which means the commitment

[48:42] this court is making is years one and

[48:44] two is that $7 million but the materials

[48:47] tell you you know for the five if you

[48:49] wanted to have a full view of what it

[48:51] would cost if you did the three renewals

[48:52] is that $1 million totally hether did I

[48:55] say that right May

[48:57] so the 7 million is the twoyear contract

[49:00] yes ma'am half per year yes ma'am it's a

[49:03] two-year contract with three one-year

[49:05] renewal options and that's why you're

[49:07] considering the two years today yes

[49:09] ma'am okay okay I was a little confused

[49:10] on what the actual cost was um there are

[49:14] no

[49:15] subcontractors is that why SBA is not

[49:19] involved I am going to turn to my

[49:22] right

[49:24] that's did you repeat your question

[49:26] please uh it's been I thought I heard

[49:30] that SBA is not involved is that because

[49:33] there are no subcontractors when you say

[49:35] not invol I've been involved in the the

[49:37] entire process but as far as

[49:39] participation as it relates to this

[49:41] award the two subcontractors that no Inc

[49:45] provided were not SBE certified and one

[49:48] in particular was not eligible they are

[49:50] a huge large firm out of uh St Louis and

[49:55] they're not eligible they're over the

[49:57] billion dollar threshold so they don't

[49:58] meet the small business Enterprise

[50:00] requirements okay that was one of the

[50:01] alternative companies right they were

[50:04] one of the

[50:05] subcontractors and they and they were

[50:07] going to provide so there are

[50:08] subcontractors there are yes ma'am they

[50:11] just did not receive points because

[50:13] they're not SB certified according to

[50:15] our program requirements they're too

[50:16] large then they're it's irrelevant I

[50:19] guess but when you but but are they let

[50:21] let's put it on the record I mean you

[50:23] know I love the way we dance around this

[50:24] are they are they minority

[50:28] companies uh one is a minority certified

[50:31] company and one is a woman owned company

[50:33] but according to our

[50:34] program I I get I I get all that so the

[50:38] minority on company was

[50:41] what minor African-American sir okay yes

[50:45] certified certified but not with the the

[50:49] million dollar threshold like I get it I

[50:51] get it okay okay um there is a map

[50:55] included in on page

[50:58] six of the um no no link um okay and it

[51:05] looks like there are two stars in Texas

[51:08] so is it tarant County and Travis County

[51:11] or what are those

[51:13] two I know they're they they they're in

[51:16] uh tra Taran County and they're I know

[51:19] they're in Denton County I don't know

[51:21] another Urban County cuz I was searching

[51:24] and I didn't find it that's should I

[51:26] said I think it's D and ter yeah they

[51:29] they they they they tant is the only

[51:31] Urban large County everything else is is

[51:35] is small counties so the stars are kind

[51:38] of not quite well

[51:40] placed um let's see anything else yeah

[51:44] it looks like those are the large

[51:45] counties around the country they're kind

[51:47] of highlighting there I think yeah yeah

[51:49] I just wonder what what the two stars

[51:51] were in Texas and I thought that one was

[51:53] tarant I saw that reference but I see

[51:56] what this second reference was Taran and

[51:58] Denton Taran and Denton yes okay um and

[52:03] then my last question

[52:07] is then that the that you are

[52:12] recommending um that we do sign this

[52:15] contract with no yes ma'am I do

[52:19] okay and okay thank you right so I have

[52:23] a few more if I could please votech did

[52:25] they uh promis to meet the deadlines

[52:28] that we could get the voting off so

[52:32] their their proposal was kind of a

[52:34] hybrid two-step thing uh they initially

[52:38] Mario please feel free to say stop if

[52:40] I'm saying something that is not

[52:41] disclosable I'm not sure the rules here

[52:43] but yes Mr Garcia it's probably not a

[52:45] good idea to divulge any information in

[52:47] the the competitor's proposal okay wait

[52:51] wait wait stop stop stop that's I mean

[52:53] he asked a very generic question

[52:56] question yeah is can vot meet the

[52:59] timeline that's the question yeah that's

[53:01] generic in my opinion no okay they came

[53:05] up with a we'll give you this and in the

[53:07] meantime we'll swap out and then we'll

[53:08] make it to November got it okay and you

[53:11] should be able to survive May that was

[53:13] my interpretation of what they ended up

[53:14] putting on the table you you'll survive

[53:16] it as kind of survive May and then

[53:17] you'll get the cool Final toy reel thing

[53:19] in May in November but no week was we

[53:22] can meet the day in from the beginning I

[53:23] me okay fine now training let me ask

[53:26] about that real quick uh will no Inc be

[53:29] able to provide some help with regard to

[53:33] training uh I'm talking about the

[53:35] individual pole workers are they going

[53:37] to help us with that right that's why we

[53:39] wanted a person on site we want that

[53:41] person to train our trainers we want

[53:43] that person to be in the first classes

[53:44] and if they even have to they say look

[53:46] we'll train you or we've paid for a

[53:48] number of days so if we can bring a

[53:50] second person and if we want to and then

[53:52] have two people I mean it's it's man

[53:53] hours that we pay for right so that's on

[53:55] the table as an option if we the

[53:56] training is an imperative especially

[53:59] with a new system y absolutely number

[54:01] one and

[54:04] probably as much or even more important

[54:07] than the dead gum equipment absolutely

[54:10] okay yes so training is just an

[54:12] imperative and I've and I know other

[54:14] people have in here too but s on some of

[54:16] the training and that was with systems

[54:19] that that was familiarity this is all

[54:23] new certain both are all new but workers

[54:26] have zero familiarity with either one of

[54:28] the options no no no no I'm just I'm

[54:30] talking about whatever is proposed today

[54:32] that's correct but as I said it's all

[54:34] new and I saw the other system and the

[54:37] training and um so it's it's it's IT

[54:40] training is is this an imper absolutely

[54:43] absolutely it's going to be key um I

[54:45] think this product is at that point

[54:49] where it's uh user friendly enough that

[54:51] it's going to help us actually with the

[54:53] training it's pretty straightforward uh

[54:55] but you're absolutely right we have to

[54:57] put as much if not more muscle into

[55:00] training than in the internal part

[55:01] because uh it's it's you know 450

[55:05] election day locations that that need to

[55:07] know how to do this and do it

[55:10] right all right and then sorry go you I

[55:13] just I'm wondering how much is each

[55:15] machine I keep going back in my mind to

[55:18] your example of the runoff let's assume

[55:21] there's a runoff uh next election but

[55:25] would it be cheaper to to um hire some

[55:28] temporary help to help program machines

[55:31] between the runoff and the May election

[55:34] or would it be cheaper to buy the

[55:36] machines I'm assuming it must be cheaper

[55:38] to buy the machines

[55:40] right uh I would buy the machines also

[55:43] because there's always Replacements

[55:46] changes you know there's always a a

[55:48] number of things that happen you have to

[55:50] have a stock of uh spare units right I

[55:53] mean on Election Day who knew that we

[55:55] were going to be shooting out almost 80

[55:57] units out because we had an issue right

[55:59] thank God we had a couple hundred spares

[56:01] sitting on a shelf to to react remember

[56:03] you're you're asking for 1350 spares no

[56:07] I'm asking for 1350 so that when we do

[56:12] the main Municipal and we deploy say

[56:15] 2500 I have 2,000 I'm that can prepare

[56:18] and get ready while those are out there

[56:19] for the early voting of the Primary

[56:21] runoff and then for election they have

[56:23] the Primary runoff and you're I'm sure

[56:25] you gone through it and you're you're

[56:27] right but I'm trying to get in my mind

[56:29] okay so we've got all these extra

[56:32] machines and the reason we have the

[56:33] extra machines is there might be a

[56:35] runoff in the March election so let's

[56:37] say that runs us into sometime in April

[56:40] now we got to get ready for that may

[56:42] election

[56:44] right but how much does each of those

[56:47] 1350 machines cost because you also

[56:50] could have help in programming the

[56:54] machines that we get done with in the

[56:56] the runoff I you would already have a

[56:59] bunch of machines program because you're

[57:01] not using 3150 in the runoff right

[57:06] and then would it be cheaper to Pro to

[57:09] have somebody come help help us program

[57:13] or is it better to buy the machines

[57:16] because they cost whatever a$1 thousand

[57:18] dollar a machine and the time of

[57:21] programming would eat all that up you

[57:23] understand what I'm asking yeah I hear

[57:24] what you're saying um I I I can run some

[57:26] numbers for you and then add I and

[57:29] there's also a matter of records

[57:30] retention that kind of thing I want to

[57:31] make sure that we yeah off the top of my

[57:34] head I try to remember if the 60-day

[57:36] electronic record preservation Clause

[57:38] applies to poll books which means we

[57:40] can't touch that's the override what's

[57:42] in there you're you're correct I'm just

[57:43] going to throw it out there no you're

[57:46] correct that is correct you to keep them

[57:48] is correct there are certain limitations

[57:49] to like even flash drives we can't reuse

[57:52] them for 60 days they have to be

[57:53] preserved untouched I think the books

[57:55] fall into that and that's another reason

[57:57] why it's like even if we wanted to we

[57:59] still have to right May wrong that one

[58:01] I'll get back to you and confirm that no

[58:03] no that is I think Mr Garcia is right

[58:06] and not only that I mean you don't want

[58:08] to run the risk that you don't have

[58:11] enough machines for the next election

[58:13] it's not you know that's yeah that's I

[58:16] think that's right but my thought was if

[58:18] we never need a we can buy them anytime

[58:20] we want to just like right yeah and and

[58:24] Melissa the depu is telling me there's a

[58:26] scenario we have to also assume like for

[58:28] example if the parties don't want to

[58:29] have a joint primary you just doubled

[58:31] your number of primary P books you need

[58:33] so there are a lot of scenarios that the

[58:35] forces to be prepared okay uh and have

[58:38] that number of devices I I have one more

[58:40] area of inquiry if I could please and

[58:42] let's talk about payroll um the no Inc

[58:46] uh Pole books they are able to uh

[58:50] include the data associated with the

[58:52] workers coming in and logging in and so

[58:55] forth and so on that needs to be done so

[58:57] it can be downloaded to ADP and get

[58:59] these folks paid on time is that right

[59:01] they have a functionality where the pole

[59:03] worker can check in in time stamp I

[59:04] checked in at this hour um so now we'll

[59:07] go and explore it and but the basic

[59:09] process would be similar to what we have

[59:11] right now right people check in in the

[59:13] device they record their time and then

[59:14] we pull that and we move on to the

[59:16] payroll system to run yeah because

[59:17] that's not on for us to discuss I'm not

[59:20] going to Dev into that because I got a

[59:22] real problem with the system we have now

[59:25] in terms of so we can't talk about it

[59:27] right now but as long as we can link up

[59:31] good that was my last point of inquiry

[59:33] okay thank you are there any other

[59:36] concerns hearing none the question is

[59:39] before

[59:40] us okay do a speaker is a speaker here

[59:45] uh Wesley

[59:47] boen Wesley

[59:49] Bowen Wesley boing is Wesley boing on

[59:53] the stream he's not he's not

[59:56] okay got a motion and a and a and a

[1:00:00] second with regards to the item that is

[1:00:04] before us who says the court move to

[1:00:07] approve well no we got it I got a mo

[1:00:09] second we already have it I I I those

[1:00:13] who oppos Nay by a vote of uh probably

[1:00:16] three eyes and one nay uh it passes

[1:00:19] where is the judge that's he he had to

[1:00:21] go do something okay anyway it passes

[1:00:24] okay is there anything else uh Mr Martin

[1:00:27] to come before this this special call

[1:00:29] meeting no sir hearing none all those in

[1:00:32] favor sorry we I've already done that

[1:00:35] judge oh he's not here he's not here and

[1:00:37] we did the vote do you want to you want

[1:00:38] to make a reconsider it was 31 but you

[1:00:41] want to rec oh sure uh move to

[1:00:43] reconsider second okay got a motion to

[1:00:46] Recons well no you have to move it you

[1:00:49] need to move it no stop yeah you need to

[1:00:51] move it uh uh summer because you move it

[1:00:54] I move it or second it whichever you

[1:00:55] like and I second accept this I accept

[1:00:58] the re okay got it motion BR okay now

[1:01:02] motion all those in favor s was saying I

[1:01:05] hi all I'm an I but I am a little

[1:01:07] concerned about the extra for 1350 books

[1:01:10] but okay okay okay now the before us the

[1:01:14] the again the motion is before for the

[1:01:16] approval that is

[1:01:18] before and uh we voted all those in

[1:01:21] favor signify by saying I I I those who

[1:01:26] oppose Nay by four one it dep passes

[1:01:30] okay or did the speaker not show up no

[1:01:32] did and I I called for him both here and

[1:01:35] online great great all right continuous

[1:01:38] Improvement starts when now now 39

[1:01:41] minutes ago that's right all right it's

[1:01:45] posted it's posted if I may members of

[1:01:47] the Court thank thank you thank you on

[1:01:50] behalf of the elections department and

[1:01:51] and I didn't want to leave without

[1:01:53] giving a big shout out to purchasing and

[1:01:55] legal en adment because honestly 3 weeks

[1:01:58] ago I said this is impossible and and

[1:02:00] literally they said hold my beer and

[1:02:03] here we are and they made it happen so

[1:02:05] thank you all of you for making it

[1:02:06] happen this is this is huge and we

[1:02:08] appreciate it at elections good can't

[1:02:11] wait to hear what happens okay and it's

[1:02:13] going to be challenging very very

[1:02:14] challenging and I want to thank all the

[1:02:17] election Personnel that I know they're

[1:02:19] about to start working like crazy so

[1:02:22] thank you

[1:02:23] all um and I think commissioner sum you

[1:02:27] chair continuous Improvement I do want

[1:02:30] to hammer no I'm

[1:02:33] good I got a big enough

[1:02:35] horse oh okay hold

[1:02:46] on yes

[1:02:56] and I'm ready to begin whenever the rest

[1:02:58] of the Court signals me hold on just a

[1:03:00] second

[1:03:01] I hey bring my continuous Improvement U

[1:03:08] VOR yeah

[1:03:27] all

[1:03:30] right it's all good commissioner price

[1:03:32] uh that's the contract go go ahead on

[1:03:34] all right good proceed all right good uh

[1:03:36] welcome to the uh uh the February 11th

[1:03:40] continuous Improvement steering

[1:03:41] committee meeting um can I please have a

[1:03:45] a motion to open all legal no all legal

[1:03:47] notices have been posted and uh I so

[1:03:50] move second we have a quorum Y and we

[1:03:52] have a quorum uh all in favor I I

[1:03:56] we're open very good thank you the eyes

[1:03:58] have it all right um the first item uh

[1:04:01] Mr bazan we have here is the discussion

[1:04:03] regarding the uh justice of the peace

[1:04:06] courts and security if you would please

[1:04:08] give us uh the parametrical framework

[1:04:10] and then uh we'll begin the discussion

[1:04:11] if we could

[1:04:13] please yes sir this item was requested

[1:04:16] to be placed on the agenda uh this has

[1:04:18] obviously been a conversation that's had

[1:04:20] between the court and various

[1:04:22] departments over the last several months

[1:04:25] is there a and uh Trey if you could pull

[1:04:28] up that slide and I'd like to ask far

[1:04:31] Marshall delosantos to

[1:04:33] please come up and we can lay this

[1:04:35] groundwork and obviously we have a

[1:04:37] number of elected officials here today

[1:04:39] and uh if it pleases the chair I mean I

[1:04:43] believe some of them will like to speak

[1:04:44] oh yes and if we could pause a moment

[1:04:47] are we getting audio on the

[1:04:49] stream we're good everybody good yeah

[1:04:52] we're good we're good okay good good

[1:04:53] good all right let's continue thank you

[1:04:55] perfect

[1:04:56] so in terms of just Basics some bullet

[1:04:58] points to help guide the

[1:05:00] discussion uh while that's being pulled

[1:05:03] up and we I I'll just State them uh for

[1:05:07] from a background perspective the fire

[1:05:09] Marshall's office has operated under

[1:05:11] various security assessment findings

[1:05:14] Robert if you want to talk about that

[1:05:16] yes good morning again uh since we uh

[1:05:19] been uh designated to do assessments

[1:05:21] onment centers from Administration and

[1:05:25] elected Court Administration here is we

[1:05:28] did an assessment on all the government

[1:05:29] centers one of the things we did is look

[1:05:32] at we have public uh public places and

[1:05:35] then we have corro room security and how

[1:05:38] are we going to be able to enhance the

[1:05:40] security of of these operations there so

[1:05:43] we've been uh tasked to look at it so

[1:05:45] when we did that we were looking at it

[1:05:48] public places are going to be open tax

[1:05:50] office Veterans Affairs and all that and

[1:05:53] then we're SE segregating the areas for

[1:05:56] uh courtroom uh uh security we've been

[1:05:59] asked to look at it we've also looked at

[1:06:02] you know bringing in screening

[1:06:03] operations we've already started this in

[1:06:05] one of our government centers in Grand

[1:06:07] Perry we started the government uh

[1:06:09] screen operations up there on the second

[1:06:11] floor after that we looked at it

[1:06:14] everything's running pretty smooth at

[1:06:16] this point we're going to be going to

[1:06:17] South Dallas Government Center to do

[1:06:19] that as well and uh we also look at some

[1:06:22] of the things you know they also uh also

[1:06:26] came out and did a report on uh the

[1:06:28] government centers and they were also

[1:06:30] asking for enhancement of security

[1:06:32] measures I think that's what we're doing

[1:06:34] at this point uh getting that

[1:06:36] enhancement so we're putting uh

[1:06:38] screeners in there with metal detectors

[1:06:40] so when they're going up into the JP

[1:06:41] areas uh they're being screened for that

[1:06:44] Robert can you give just from a

[1:06:45] historical perspective like even five

[1:06:47] years ago the level of security versus

[1:06:50] uh the initiatives taking place right

[1:06:52] now one of the things about five years

[1:06:54] ago you know we we looked at it there

[1:06:57] wasn't any type of security in all these

[1:06:59] government centers not even in some of

[1:07:01] our other big buildings like Records

[1:07:04] building uh HHS and other buildings like

[1:07:07] that uh I was tasked to look at it from

[1:07:10] a Administration how we're going to be

[1:07:13] able to enhance that security measures

[1:07:15] and that's what we've been doing from

[1:07:16] here uh from then on so that's where

[1:07:19] we've come up with this plan so we can

[1:07:22] enhance that security measures and the

[1:07:24] especially excuse me in the courts in

[1:07:27] the JP areas Mr let me make sure to to

[1:07:31] the first of all and I

[1:07:32] apologize she just W my book um the

[1:07:38] uh having been present in the January

[1:07:40] 13th meeting ah thank you that's okay

[1:07:44] it's all right haven't been president

[1:07:45] January 13 meeting I move the approval

[1:07:47] of those men at meeting second thank you

[1:07:50] all in favor I I thank you sorry just

[1:07:53] getting the record and it's approved

[1:07:54] thank you for doing it appreciate your

[1:07:55] time all right good um all right uh so

[1:08:00] uh Chief if you could please um give us

[1:08:03] a timeline if you would when do you

[1:08:04] think you'll have magnetometers and

[1:08:06] screeners in all of the JP courts we're

[1:08:09] trying to hopefully have it within at

[1:08:11] least by June of this year the screeners

[1:08:15] and and the X-ray machines I mean the uh

[1:08:18] yeah the metal detectors and all the uh

[1:08:20] JPS areas all right very good now let me

[1:08:22] set the table for the next area of

[1:08:24] discussion if we could please

[1:08:26] uh do you provide any baying services in

[1:08:28] any of the JP courts currently no okay

[1:08:32] um I I know that there's been a point of

[1:08:33] inquiry that has been made at least to

[1:08:35] The Chair by a number of individuals

[1:08:37] about your ability to be able to do it

[1:08:39] and whether we could legally do it I

[1:08:41] know that there is a question in the law

[1:08:43] associated with it as well um would you

[1:08:46] be able to accomplish that task if you

[1:08:48] were asked to do so yes sir all right

[1:08:51] now the question in my mind is still

[1:08:53] legally can we do it in second should we

[1:08:55] do it um you know I I think I would want

[1:08:58] to hear both from the JPS and the

[1:09:01] consales along those lines and and

[1:09:03] association with those issues and um I

[1:09:06] would invite that discussion well Mr

[1:09:08] chair with all due respect I unless

[1:09:11] y'all got a different briefing than I

[1:09:13] got there you go okay it's it's it's

[1:09:16] really a non issue right because you

[1:09:18] think legally can't be done we can't do

[1:09:20] it legally okay I mean legally we cannot

[1:09:23] do what we cannot substitute the fire

[1:09:25] Marshall in for the Constable there is

[1:09:29] other remedies that are available to us

[1:09:32] under the law you know there could be a

[1:09:34] memorandum of um understanding between

[1:09:37] governmental entities that might be able

[1:09:39] to accomplish that task legally and then

[1:09:41] there's you know do do we need

[1:09:43] additional bays in there which I don't

[1:09:46] think we do but I would like to hear

[1:09:47] from the JPS and the constables on this

[1:09:49] issue with your permission I I agree I

[1:09:53] agree with that but also

[1:09:55] that's a little unusual of a request but

[1:09:58] it's going to help me to understand can

[1:10:01] and I realize it may be there may be a

[1:10:03] third way but but if you're a JP could

[1:10:07] you just quickly raise your hand I two

[1:10:11] three JPS here okay and again we're

[1:10:14] gonna hear you speak but just to make it

[1:10:17] in simple for me how many JPS want

[1:10:21] constable bayts in

[1:10:23] security okay how many JPS want

[1:10:27] Marshall uh bays in

[1:10:31] security I can

[1:10:33] appre what yeah but judge yeah but judge

[1:10:38] y want something I know but I was okay

[1:10:40] it may be hard to get everybody

[1:10:41] something different

[1:10:44] but concern different concern I

[1:10:47] appreciate all that's okay so it's a

[1:10:49] little too nuanced to raise your hand

[1:10:50] deal it's fine too um can I ask one

[1:10:54] question before we get to all that how

[1:10:56] many constables don't want to be BFFs

[1:10:59] and do security any constables that

[1:11:01] don't want to do

[1:11:03] that okay so I'm taking it that all the

[1:11:06] conss here want to do that um but go go

[1:11:09] ahead let's hear from everybody yeah but

[1:11:11] yeah that's all that's well and good but

[1:11:13] again this court has been briefed with

[1:11:17] regards

[1:11:19] to the the the the statutory position of

[1:11:23] the constables sure you I I don't care

[1:11:26] what anybody else wants you know I mean

[1:11:28] unless they want to just say hey you

[1:11:30] know I don't want to be in office

[1:11:32] anymore uh or take that chance but other

[1:11:35] than that you know that's it I I don't

[1:11:38] know what we're talking about I want to

[1:11:40] hear from the uh the JPS on this issue I

[1:11:43] they have raised the concern I think

[1:11:45] that we need to hear them out I think

[1:11:46] it's fair that we hear them out there

[1:11:48] are solutions that that can be offered

[1:11:51] potentially but I want to hear what the

[1:11:53] concern is first

[1:11:56] uh just just short somebody anybody

[1:11:59] that's fine that's fine yeah they can

[1:12:03] they

[1:12:04] can

[1:12:06] okay good morning good morning I am

[1:12:09] judge Woodville from Precinct two place

[1:12:11] two MOS good to see you morning good to

[1:12:13] see you um as I stated before each JP

[1:12:17] has their own concerns for their own

[1:12:20] Court I've never had a problem with

[1:12:22] having a bay I have a dedicated Bay so

[1:12:25] that's not my concern my concern is

[1:12:27] overall security for the building not

[1:12:30] just my courtroom and not just when I'm

[1:12:32] in the court room um so I would rather

[1:12:36] not go into detail in the public forum

[1:12:38] as to where we are so um but there are

[1:12:41] other judges who've reached out and had

[1:12:43] some of the same concerns and we do have

[1:12:45] judges who have TR trouble having a bayi

[1:12:48] or finding a ba for court meaning they

[1:12:51] don't have a dedicated bail but those

[1:12:53] are some things that they can discuss

[1:12:54] with you um

[1:12:56] individually I just think

[1:12:59] overall every judge

[1:13:02] um we just want to make sure that we are

[1:13:06] not sitting in a vulnerable position but

[1:13:09] judge my my my concern I want to

[1:13:11] separate it you know we just got

[1:13:13] Marshall Del Los Santos just stood up

[1:13:15] this court has basically tasked them

[1:13:19] with security of all

[1:13:23] ofous facilities I think except Frank

[1:13:26] Crowley and uh yeah so that that's

[1:13:31] that's has been taking care of they're

[1:13:33] in the process of training and taking

[1:13:36] people through that you know with this

[1:13:38] with this whole thing of dedicated uh

[1:13:40] security I I just can't even imagine and

[1:13:42] of course I guess all the constables are

[1:13:44] here that uh they are they're not

[1:13:48] dedicated to what statuto the uh there's

[1:13:51] two

[1:13:53] duties tell people what their duties are

[1:13:56] but there are two duties in statute for

[1:13:59] the Constable I think another um sir

[1:14:02] process bail of the courts well and

[1:14:05] that's that's statutory well I

[1:14:08] understand that however some courts are

[1:14:10] not having B lifs there so I mean that's

[1:14:13] a discussion you can have with the

[1:14:14] consal if you need to remind them of

[1:14:16] what their duties are like I said I have

[1:14:18] a dedicated Bay so that's not my concern

[1:14:21] but you it could be discussed when they

[1:14:24] come up your dedicated Bay's a conable

[1:14:27] sure and you're

[1:14:28] happy with that but not about some other

[1:14:31] issues that should not be discussed in

[1:14:33] public how would you like to us to hear

[1:14:35] you on those issues would you like to go

[1:14:38] through the fire marshal or uh perhaps I

[1:14:40] think the best way to do that is to have

[1:14:42] Mr bazon visit with you privately about

[1:14:46] the security concerns and then Mr bazan

[1:14:48] can report to us will that satisfy

[1:14:50] making sure you're heard um absolutely

[1:14:53] so that's the that was the biggest issue

[1:14:55] with the JPS is that we were never

[1:14:56] included in the conversation about and

[1:14:59] Mr chair I would recommend that in that

[1:15:02] small committee that Mr basan and Miss

[1:15:04] Richardson will uh chair that's

[1:15:08] everybody's at the table good the

[1:15:10] constables the JPS and obviously uh the

[1:15:14] Fire Marshall because as you say at the

[1:15:17] beginning and like commissioner price

[1:15:19] just mentioned there

[1:15:20] statutory uh you know requirements but

[1:15:23] if we have officials that do not feel

[1:15:26] safe at some point of level I think this

[1:15:28] is a discussion that we all have to have

[1:15:31] they all have to have together and come

[1:15:33] to a conclusion because we hear from the

[1:15:35] fire marshal we hear from the JPS we

[1:15:38] hear from the constables but I really

[1:15:41] understand that there has not been a

[1:15:42] discussion when all of them are together

[1:15:44] at the same time in the same room so I

[1:15:47] think that that will be a good agree way

[1:15:49] to move forward rather than to have it

[1:15:52] in a public setting like this when

[1:15:55] there's safety issues and legal issues

[1:15:58] that should not be discussed security

[1:16:00] should be closed session so if we want

[1:16:04] to put the close session that's all

[1:16:06] Welling good and that's for us but for

[1:16:08] the elected officials the JPS that are

[1:16:10] here like the judge Whitley just say

[1:16:13] there's some considerations of concerns

[1:16:15] if she just speaks freely right now so

[1:16:17] then there will be a meeting of the

[1:16:20] constables JPS and the fire marshal

[1:16:23] before and then and report back to the

[1:16:26] Commissioner's Court and close session

[1:16:28] yes yes that will be with Mr bazon Mr

[1:16:31] Richardson involved that perfect we

[1:16:34] we'll do does that address your concerns

[1:16:37] if we do that absolutely good now let me

[1:16:40] hear do you have anything else may I

[1:16:43] hear from Justice Schwarz please because

[1:16:45] I just saw his face yes judge Moreno

[1:16:48] here conosco and G our did I miss anyone

[1:16:53] I I saw and i' Al yes obviously speak

[1:16:56] I'd like to hear from Justice

[1:16:59] Moreno uh good morning I'm Justice Adam

[1:17:02] Schwarz um my concern on this really is

[1:17:05] I I just want things to be consistent

[1:17:08] right the the JPS and the citizens that

[1:17:10] are in court I think deserve consistent

[1:17:12] and adequate security regardless of who

[1:17:14] provides it and I think the problem is

[1:17:16] we don't have any kind of metric to

[1:17:19] measure it right nothing's in place for

[1:17:20] that we don't have an orc chart as far

[1:17:24] as like who do we complain to if there's

[1:17:26] a dispute on something who settles that

[1:17:29] what kind of dispute between you and the

[1:17:33] Constable over the security issue yeah

[1:17:35] for example uh one thing that had come

[1:17:37] up about a year ago was uh when we first

[1:17:40] got the magnetometers the metal

[1:17:43] detectors there was a discussion about

[1:17:45] whether or not uh the constables would

[1:17:47] be able to

[1:17:49] do uh a search they were worried about

[1:17:52] it being a Fourth Amendment violation to

[1:17:55] search somebody and that's the reason

[1:17:57] and that's the reason this court did uh

[1:18:00] basically turned it over to uh the

[1:18:02] marshals we recognize that they I

[1:18:04] understand I'm saying that there was no

[1:18:06] like process in place for that I'm

[1:18:08] plucking it as an example so if

[1:18:09] something else comes down the pipeline

[1:18:11] is it another like few months until we

[1:18:13] can figure that out or it's called a

[1:18:16] marshall

[1:18:17] service isn't the whole thing that

[1:18:19] there's a dispute between the marshals

[1:18:21] and the

[1:18:22] constables that is one of the questions

[1:18:24] that before us but what you're asking

[1:18:26] for is process as I understand it just

[1:18:28] as Schwarz is that right process and

[1:18:29] metrics right right and and you're

[1:18:31] you're saying we need process not just

[1:18:34] an answer to that one question but

[1:18:36] rather a process that could be handled

[1:18:39] not only for that question but any

[1:18:40] question that it comes before us is that

[1:18:42] correct yes sir that's a good summation

[1:18:44] all right good and uh I think that uh Mr

[1:18:48] bizon uh should be in charge of that

[1:18:50] process myself uh I don't know how my

[1:18:53] colleagues feel about that but I that's

[1:18:55] that's the way we' we've handed it off

[1:18:57] to yeah well I think plus the Marshall

[1:19:00] would be included so just for

[1:19:01] clarification in terms of process you're

[1:19:03] talking about who has oversight of a

[1:19:06] particular area because clearly the

[1:19:07] constables have the courtroom and then

[1:19:10] the buildings and exterior is oversight

[1:19:13] yeah that was not the process we were

[1:19:15] talking about though it goes like this

[1:19:17] uh and I'm using this just as a

[1:19:18] hypothetical but uh just as Schwarz has

[1:19:21] a problem with XYZ who does he turn that

[1:19:23] over to in the past he's called me okay

[1:19:26] and you know it's it's been just fine I

[1:19:27] got no complaints no problems but

[1:19:29] actually it's probably more appropriate

[1:19:31] that it goes to you understand and that

[1:19:33] you in turn take it to the Constable if

[1:19:36] it needs to be taken to Constable to the

[1:19:38] chief it needs to be taken to the chief

[1:19:39] or to the court if the understand

[1:19:41] completely thank

[1:19:43] you you should talk to his cable I

[1:19:45] couldn't agree more I agree the the the

[1:19:48] whole process should be communication

[1:19:50] obviously and so I think that the way

[1:19:53] that would would handle is if he's not

[1:19:55] getting satisfaction from the

[1:19:57] conversation he has with his constable

[1:19:58] and his Constable is terrific by the way

[1:20:00] so I don't think there's any problems

[1:20:02] there uh you know then he can go to Mr

[1:20:04] bisan I was just using it as a

[1:20:06] hypothetical I wasn't saying there was a

[1:20:07] problem there are we all clear okay good

[1:20:10] good anything else just a schz no sir

[1:20:13] thank you just Moreno would you like to

[1:20:20] add hello good morning um I don't have

[1:20:23] too much to add I guess that would was

[1:20:25] one of my questions is you know I have

[1:20:27] worked with my Constable just in terms

[1:20:29] of Staffing I think that's been an issue

[1:20:32] which is why I can't have a consistent

[1:20:33] bayt all the time um so we now have

[1:20:37] someone who's Manning the core all the

[1:20:38] time but it's changing um and so again

[1:20:41] that would be if a staffing concern that

[1:20:43] should be more so not just with the cons

[1:20:46] but you're saying now with Mr bazan's

[1:20:47] office or is that something that we need

[1:20:49] to bring up well I think that what this

[1:20:52] committee is suggesting to the chair is

[1:20:54] that that uh the constables and the JPS

[1:20:58] get together with the staff no Court

[1:21:00] members included so you all can you know

[1:21:04] get a process that is Will streamline a

[1:21:07] metrics and a process that will solve

[1:21:10] some of the questions that you know

[1:21:13] we've seen arise from the JPS from the

[1:21:15] constables and from the fire marshal so

[1:21:18] we can have a process for it and then uh

[1:21:22] bring some of the solutions to Executive

[1:21:25] session I would recommend mras and Miss

[1:21:27] Richardson in case that you're involved

[1:21:29] also that Dr Watkins is involved in this

[1:21:32] conversations as well because I have

[1:21:34] heard everything under the Sun from no

[1:21:38] response to some response and some

[1:21:40] people that are really unhappy with the

[1:21:43] whole process so uh I would recommend

[1:21:45] that it's a it's a committee that can

[1:21:48] solve an issue and bring It Forward yeah

[1:21:50] I I appreciate all of that look you're a

[1:21:52] lawyer and my my my concern is I don't

[1:21:57] want constables over there telling me

[1:21:58] how to build a damn road I'm not going

[1:22:00] to tell them how that's them and their

[1:22:03] constituents they got two duties in

[1:22:05] statute two bail if the

[1:22:09] court and serve process period what this

[1:22:14] court has done is said there are common

[1:22:17] areas that apparently you constituents

[1:22:21] others have complained about insert the

[1:22:24] Marshall service funded them Etc but

[1:22:29] there's got to be a collaboration

[1:22:30] between you and eosa as far is that

[1:22:32] Court area I mean I I just I I I hear

[1:22:37] you know I I hear this but at the same

[1:22:40] time they serve process and they bail up

[1:22:43] the court if it's two constables then

[1:22:48] the elected official got to ba up the

[1:22:50] court or decide if they going to do

[1:22:52] process but I think budget

[1:22:54] has appropriately based on stand I know

[1:22:56] you're going through a staffing

[1:22:57] standards now and they're doing that

[1:22:59] whole review and at the end of the day

[1:23:02] that's about Equity but in terms of

[1:23:05] their

[1:23:06] duties that's it that's all the statute

[1:23:11] says does not say they get Kines does

[1:23:14] not say they run traffic reports you

[1:23:17] know doesn't say any of that it says bth

[1:23:20] the court and serve process period

[1:23:24] correct and I don't disagree again the

[1:23:26] issue I think is just unfortunately

[1:23:28] underst staffed right now at our

[1:23:29] Precinct um which is who's

[1:23:32] understaff have two constables the bay

[1:23:36] that I had before has been out on

[1:23:37] medical leave and then I believe there

[1:23:39] just some staffing that we've talked

[1:23:41] about and discussed and so we have

[1:23:42] worked together to get someone there

[1:23:45] consistent well to have someone there

[1:23:47] consistently but to have one person

[1:23:49] there consistently where it's changing

[1:23:51] all the time I think is also another

[1:23:53] concern because they don't know the

[1:23:55] process or the procedures well that

[1:23:58] makes everything she's saying makes

[1:23:59] sense well it makes sense but this is

[1:24:01] that this is the same this is not too

[1:24:03] different and dis similar than what we

[1:24:06] were hearing across the highway with

[1:24:09] regards to my

[1:24:11] bayith that's coner if the

[1:24:15] constables if they decide that they

[1:24:17] gonna put you in one day and may the

[1:24:20] next day then that's that's up the they

[1:24:23] have to bayt the call Court over there

[1:24:26] we have the same issue in the sheriff's

[1:24:28] depart that's my bay you got whoever the

[1:24:31] sheriff ass signs it's the same way with

[1:24:34] the Constable we don't get a chance I

[1:24:36] just got through sayand I don't want

[1:24:37] them out there telling me how to grade

[1:24:38] no Road and I'm not going to tell them

[1:24:41] who they put in there they don't know

[1:24:42] who shows up for work who's out on

[1:24:44] that's on them just Maro you're not

[1:24:47] concerned about who's the bayth just

[1:24:49] that you have one true cor right no some

[1:24:52] consistency because jury trial like for

[1:24:55] instance I have a certain process with a

[1:24:57] jury trial or bench trials so it's

[1:24:59] having to teach a new conable or Deputy

[1:25:03] this is the process of how I like it so

[1:25:05] then there is that learning curve if

[1:25:07] there's always someone new right you you

[1:25:10] don't care who it is so long as they

[1:25:11] know the process yes and maybe that is

[1:25:13] something just with um the My Constable

[1:25:17] that we can work together and putting

[1:25:18] something on paper but I think that has

[1:25:20] been some part of the difficulty as well

[1:25:22] is just not having that consistent but

[1:25:23] that's more I due to staffing issues

[1:25:25] which is why bring that up right and I

[1:25:28] think being heard is very important and

[1:25:30] so I hopefully this meeting that we're

[1:25:31] going to have with all the conses all

[1:25:33] the JPS Mr bazon M

[1:25:36] Richardson uh Dr Watkins and maybe staff

[1:25:39] from the commissioner court but no

[1:25:41] commissioner there I think would be uh

[1:25:44] the way to handle that are you okay with

[1:25:46] that yes that's fine all right good

[1:25:49] thank you Mr chair thank you judge uh

[1:25:52] constables anybody here good thank you

[1:25:55] good morning I'm Tracy Gully the conable

[1:25:58] for Precinct one um my JPS are not here

[1:26:02] simply because I can speak on their

[1:26:03] behalf I have that uh trust uh and they

[1:26:06] trust in me I've been working with these

[1:26:09] JPS um well actually I've been there for

[1:26:12] 28 years we have never had a problem

[1:26:15] with BFF in the court those are our

[1:26:18] duties the statute says that no one can

[1:26:20] do it other than a sheriff or a cable we

[1:26:23] know our duties it's pretty much like

[1:26:25] you're trying to police the police we

[1:26:27] know our job as far

[1:26:30] as the JPS saying that they don't have

[1:26:34] the conss and I have had meetings and

[1:26:38] let's just say this respectfully so this

[1:26:40] meeting should have come be uh come

[1:26:42] before now and we wouldn't have this

[1:26:44] problem everyone would be on the same

[1:26:45] page as far as the statue is concerned

[1:26:47] um when we talk about what JPS want and

[1:26:51] what they're not getting from their CS

[1:26:54] that that's when they should have a

[1:26:55] meeting with their CS it shouldn't be to

[1:26:57] where we're in this courtroom trying to

[1:26:59] decide or they're they're having an

[1:27:01] issue with their CS because they're not

[1:27:02] fully staffed or because they're not

[1:27:04] there on time that's something very

[1:27:07] simple that we should not take up your

[1:27:09] time dealing with something of that

[1:27:12] nature uh each cable goes through a bail

[1:27:16] of training so they know how to operate

[1:27:19] in a courtroom this JP may want

[1:27:22] something for this Council to stand on

[1:27:24] this side or that side that's very

[1:27:25] simple but every Constable has been

[1:27:27] trained everyone knows what it is to be

[1:27:31] a b and how to conduct themselves as a

[1:27:34] bay when they're in the courtroom now as

[1:27:36] far as Precinct one we have a bayi that

[1:27:40] that's I is designated for that

[1:27:43] courtroom every single day and if that

[1:27:45] bay is out trust me everyone I carry

[1:27:48] Commission on can go to their courtroom

[1:27:51] and everyone does it may be a DAT that

[1:27:53] that BFF is out see or something happens

[1:27:55] or vacation any and every one of my

[1:27:57] deputies are qualified to stand in that

[1:28:00] courtroom and they do so I can't speak

[1:28:02] for any other prec precin one does not

[1:28:05] have a problem and will never have a

[1:28:07] problem now when we want to talk about

[1:28:08] safety concerns as you say that's

[1:28:10] another uh that's another meeting behind

[1:28:13] closed doors whatever we need to have

[1:28:15] and that will be fine meeting security

[1:28:17] yeah that's way overdue with that but as

[1:28:20] far as Bing we shouldn't even be here

[1:28:22] with

[1:28:22] this well conable thank you yeah and and

[1:28:26] conable I appreciate that you know one

[1:28:28] of the things we've heard from JPS is is

[1:28:30] that you know that that there has been a

[1:28:34] failure to

[1:28:36] um have someone there on

[1:28:40] time number one so they can get their

[1:28:42] dockets done and move forward I'm not

[1:28:46] saying that's your issue I'm just saying

[1:28:48] that has been the concern I understand

[1:28:50] that only reason I keep reminding that

[1:28:53] is the

[1:28:55] responsibility of the Cel if they don't

[1:28:59] do nothing and I don't know the statute

[1:29:01] doesn't talk about which is for baay if

[1:29:03] and order the process they just give

[1:29:05] them two duties okay and that means that

[1:29:08] if all of your conable uh Constable

[1:29:12] Gully doesn't show up that mean you got

[1:29:13] to go up there and bail it I and I know

[1:29:15] you do I'm just I'm I'm making that

[1:29:17] clear but they want to be you know they

[1:29:19] somebody's got to post up when the court

[1:29:21] opens period any other con thank

[1:29:25] you any other comment any comments well

[1:29:28] no oh I'm sorry and I saw also conable

[1:29:32] SCH over there yeah good morning I am

[1:29:34] cable Hammond Precinct to um I second

[1:29:37] everything that cable Gully has spoke on

[1:29:40] she's kind of our spokesperson when we

[1:29:41] have the meetings um this was brand new

[1:29:44] to us too we were surprised at what was

[1:29:47] going on as well and that is why we had

[1:29:49] a meeting and we probably had a meeting

[1:29:50] about a week before the judges did so we

[1:29:53] just remember as cbles coming together

[1:29:56] um about the fall of last year asking

[1:29:58] for particular items um for our courts

[1:30:01] and we were asking for you know um one

[1:30:04] of our you know one of our positions to

[1:30:07] be you know turned into a 66 instead of

[1:30:11] a 65 we asked for tasers so we were

[1:30:13] asking for things collaboratively and

[1:30:15] that's what we heard back from the

[1:30:16] courts of well possibly you know let's

[1:30:19] see about the marshals Bale and the you

[1:30:23] know of course all that so what I did

[1:30:25] when we got a report is I sent that to

[1:30:27] both my judges one being judge cantino

[1:30:29] with Phi that you guys just heard from

[1:30:31] and the other being Margaret O'Brien so

[1:30:33] I brought I keep them up to speed we

[1:30:35] never heard anything else about it to

[1:30:37] all of a sudden oh yeah this is a done

[1:30:38] deal and that's when we had a meeting so

[1:30:41] yes that is our job as coun Gully has

[1:30:43] spoken as commissioner price has spoken

[1:30:46] those are our two duties that for the

[1:30:48] statute and we do that if my bayts are

[1:30:50] not in the court my judges both can tell

[1:30:53] you I will will bayt the court and I

[1:30:55] have often been in the courts bayi in

[1:30:56] the courts and filling in for my bayts

[1:30:59] and that's our

[1:31:00] duties thank you appreciate you uh

[1:31:03] conable Roso did you want to say

[1:31:05] anything thank you it won't

[1:31:07] K and uh cons Curry you want to say

[1:31:10] anything okay good I'll make mine pretty

[1:31:13] quick uh first of all I wanted to go

[1:31:15] ahead and address something about the

[1:31:16] idea of the uh mandum of understanding

[1:31:19] yeah so back when this start all

[1:31:21] occurring back in November we started

[1:31:22] hearing about it I made made a phone

[1:31:24] call to the Texas Justice Court Training

[1:31:25] Center which is um it's an Avenue for us

[1:31:29] to for the JPS and conss to also seek

[1:31:31] legal advice so I told them about what

[1:31:34] was going on here and the situation what

[1:31:35] they thought they said well the solution

[1:31:37] could be maybe you could possibly do a

[1:31:40] memoral understanding so nextly I

[1:31:42] reached out to our civil Ada Todd sers

[1:31:46] Todd sers we said we cannot enter in a

[1:31:50] memorandum of understanding because um

[1:31:53] we could Tech technically in his opinion

[1:31:55] could be removed from office for

[1:31:57] entering into some type of agreement by

[1:31:59] not performing our uh statutory duties

[1:32:03] um nextly in regards to the court

[1:32:06] billing assessments uh back in the

[1:32:09] summer uh 2022 I reached out to the

[1:32:13] state of Texas the office of Court

[1:32:14] Administration and they provide a free

[1:32:17] service they go out and they assess all

[1:32:21] any and all County buildings for us

[1:32:23] security assessments so uh they actually

[1:32:26] came out and performed and went to all

[1:32:29] the satellite offices in October

[1:32:31] 2022 uh the report was made and given to

[1:32:34] us in 2023 so they identified all the

[1:32:38] issues and the areas and screening where

[1:32:41] to place more cameras uh how to fix

[1:32:44] certain uh deficiencies in the parking

[1:32:46] garage and they went through over and

[1:32:48] over so those um items have been

[1:32:50] identified since October I mean March of

[1:32:53] 202 so um just like my colleague said um

[1:32:57] we you know I'm I for one and on for

[1:32:59] this as well they've been doing that

[1:33:01] with all of our bill that that's not new

[1:33:03] that's what they do OCA they've done

[1:33:05] that so we and we have responded to it

[1:33:08] that's the reason we've given it to the

[1:33:09] Marshal talk okay period okay thank you

[1:33:14] coun Curry was good to see you good

[1:33:16] morning all I'm Henry Curry Dallas

[1:33:19] County Council pring 3 and all I want to

[1:33:21] state is as Comm Mr Price stated as

[1:33:22] councilors we only have two statutory

[1:33:24] duties serve civil process and baile the

[1:33:27] Justice Court of our said Precinct and

[1:33:30] after meeting with all my colleagues no

[1:33:32] one is trying to not do that or not

[1:33:34] provide those Services what we need is

[1:33:37] extra Staffing because you have to take

[1:33:39] into consideration my office in

[1:33:40] particular not including myself I have

[1:33:42] 14 sworn personnel with two

[1:33:45] administrative staff that leads me with

[1:33:46] 12 deputies two of which are that gives

[1:33:49] me 10 uh 10 deputies to cover 96 square

[1:33:52] miles with 10 deputies cover 96 square

[1:33:55] miles at any given time I could have

[1:33:57] someone out on sick leave on vacation on

[1:34:00] training we're required to do training

[1:34:02] so anyone can be out of for an extended

[1:34:04] period of time at any given time so my

[1:34:06] office is typically operating between 6:

[1:34:09] to 8 deputies per day in the field

[1:34:12] covering 96 square miles that's why we

[1:34:14] need extra Staffing we don't have any

[1:34:16] kind of relief factors built in to cover

[1:34:18] us to assist us when B out when deput

[1:34:21] out on training or just out on any type

[1:34:23] of extended leave so we're not trying to

[1:34:26] uh negate any of our statutory duties

[1:34:29] we're here to do that we just need the

[1:34:31] staff as you all are willing to find the

[1:34:32] mar to do it find us we'll do anything

[1:34:35] that you need us to do we're here to do

[1:34:36] our duties and perform them at at a high

[1:34:39] level so just give us the staff in the

[1:34:40] do can ask a quick question here it

[1:34:43] sounds like uh that there are a variety

[1:34:46] of meetings among all of you to discuss

[1:34:49] um different parts of your

[1:34:51] responsibilities both to the court and

[1:34:54] then to to your um uh uh other

[1:34:57] duties um is that something then to put

[1:35:01] together a proposal if you need more

[1:35:04] staff yes currently we have UTA doing

[1:35:06] our um Staffing um uh they're doing the

[1:35:09] Staffing assessment right now you guys

[1:35:12] approve yeah if we have analysis as part

[1:35:15] of the budget and working with the 526

[1:35:18] yes ma'am yeah if we had the Staffing we

[1:35:20] can accommodate and do anything that the

[1:35:22] JPS need provide any extra security as

[1:35:25] needed but we need the staff to do due

[1:35:27] to current staff

[1:35:29] s any extra duties at this time and

[1:35:32] that's all it is but you know the

[1:35:33] problem constable and uh all du respect

[1:35:37] like you said if you just St those Duty

[1:35:39] that's the reason this court is

[1:35:41] authorized budget to do the study

[1:35:44] because everybody if you let them tell

[1:35:46] it you know they need you know more than

[1:35:50] they have the study when they finish

[1:35:54] it'll it'll tell us it'll tell us and

[1:35:56] and one of the things this court has

[1:35:58] always tried to do is do a staffing

[1:36:00] standard so that all the equity you got

[1:36:03] 96 Dallas county is 955 square miles so

[1:36:07] I do a division between you and five

[1:36:09] five into 955 square miles you know each

[1:36:12] one of you you know got you know got

[1:36:15] 170 you know square miles so I mean hey

[1:36:19] what see so I mean we hear you you know

[1:36:23] I I I tell my colleagues hell I got 70%

[1:36:26] of the

[1:36:28] county 16% they they ain't giving me no

[1:36:30] more I mean I we got an equation on the

[1:36:34] mileage okay yeah with all due respect

[1:36:37] commissioner uh on that same note my

[1:36:40] office is number two number-wise

[1:36:42] production wise we get the second most

[1:36:44] process in yet I'm number four in

[1:36:47] Staffing and that's something I've been

[1:36:49] speaking on and address since I've been

[1:36:50] in office I'm up at number two I'm right

[1:36:52] behind priy War production wise but in

[1:36:54] Staffing I'm number four on the list I'm

[1:36:56] Number Two production wise number four

[1:36:58] in Staffing so my hands are just kind of

[1:37:01] tied I'm not trying to negate or not do

[1:37:03] any of my sory duties okay U we we'll

[1:37:07] make sure that you guys get the calendar

[1:37:09] because they've already started the

[1:37:10] process um right yes we've already yeah

[1:37:15] UT they all been very and I just want to

[1:37:18] point out three little buddies that I

[1:37:19] want to just state in in reference to

[1:37:21] that Staffing concern that's going on

[1:37:22] right now is three three things that are

[1:37:24] not taken in concern for the duties that

[1:37:25] we do number one is the time aspect um

[1:37:29] in 2001 Dallas County reduced down from

[1:37:31] 8 precincts to five so we all have a lot

[1:37:33] of ground to cover so number one is

[1:37:34] number time and I don't think people

[1:37:36] take into consideration how long it

[1:37:37] takes to get from A to B to make these

[1:37:40] different stops that we make to serve

[1:37:41] this process number two is the is is the

[1:37:44] Staffing issue and and what I mean by

[1:37:45] that is we don't have any built in extra

[1:37:49] Staffing to cover we just have the

[1:37:51] Staffing because Dallas County based

[1:37:52] everything on numbers but we don't have

[1:37:55] any overflow Staffing or relief Staffing

[1:37:57] to cover when a deputy is in training or

[1:37:59] when a deput is out on extended Le and

[1:38:01] number three is they look at these

[1:38:03] numbers so we're Justified as having 250

[1:38:06] process per Deputy but no one takes in

[1:38:09] consideration the amount of attempts

[1:38:10] that are done and and and and and make

[1:38:13] going out on these process we got 250

[1:38:15] process we're doing a minimum of three

[1:38:17] to four attempts on each one of these

[1:38:19] process so nothing is taken into

[1:38:21] consideration for that and those are

[1:38:23] just three points that a major concern

[1:38:25] in our staffing and what we need but you

[1:38:27] all are having to do that yeah okay but

[1:38:30] I'm just saying it's not it's not taking

[1:38:32] into consideration because it's a lot of

[1:38:33] time involved in all of that no I I get

[1:38:35] it and that's what the study that's when

[1:38:37] she bought the study to the court that's

[1:38:39] what we're hoping the study will reveal

[1:38:41] yes sir but we want to see equity in

[1:38:43] this D I appreciate the fact that you're

[1:38:45] you know number two in terms of

[1:38:47] production process um you say number

[1:38:50] four in terms of Staffing no we will see

[1:38:53] I'm not gonna say anything about uh what

[1:38:55] you inherited so anyway so you inherited

[1:38:58] what you inherited you go from there

[1:39:00] okay that's it thank you all so much for

[1:39:02] your time good to see you Constable

[1:39:03] thank you any other constables all of

[1:39:06] you y'all thank you for being here

[1:39:08] really everything and I think it's very

[1:39:10] important hang on Eddie did you want to

[1:39:12] say anything no no yeah sorry sorry

[1:39:15] thank you C all right good all right uh

[1:39:19] thank you all we're moving on to the

[1:39:20] next topic if we canless anybody has

[1:39:22] otherwise thank you all for being here I

[1:39:25] mean I think this is a great opportunity

[1:39:26] to you know have a good discussion about

[1:39:29] the needs thank you yeah this this next

[1:39:32] Mr chairman is countywide overtime and

[1:39:34] compensatory time good let's hear from

[1:39:37] uh budget budget yeah and uh before that

[1:39:41] Mr chairman I I I spent some time

[1:39:44] yesterday walking the floors over in the

[1:39:47] jail uh making rounds and uh it's

[1:39:51] interesting when I look at this over

[1:39:53] time peace

[1:39:56] um it doesn't now the coun just got be

[1:39:59] talking about their their their need for

[1:40:02] for for more people we we have some

[1:40:05] issues with regards to what is really

[1:40:10] overtime versus compensatory time in

[1:40:13] that facility and I said that to Dr

[1:40:16] Watkins before Chief herock left he did

[1:40:20] a study of not the 1 to 48 but on every

[1:40:26] floor in that jail in

[1:40:31] suicide they don't get a chance not only

[1:40:33] do they have I'm calling the rfr finders

[1:40:36] that they have to time out they have to

[1:40:39] go to Every

[1:40:41] sale and wake the individual in the sale

[1:40:46] up make sure they're moving put eyes on

[1:40:49] them and then time in it takes just in

[1:40:54] the West Tower alone it takes

[1:40:57] them 11 almost 12 minutes to make the

[1:41:03] rounds they get a chance to sit down for

[1:41:05] 10 minutes they're back up because

[1:41:07] they're having to make 15minute rounds

[1:41:10] which means they're having to do it on a

[1:41:12] 13 minute time so so they'll be on time

[1:41:15] keep in mind the jail commission gets a

[1:41:18] chance to access these timers and they

[1:41:23] have to do 15minute rounds in

[1:41:27] every um mental uh

[1:41:32] behavioral pod in that West Tower and

[1:41:34] I'm most concerned about the West Tower

[1:41:36] primarily because those individuals and

[1:41:39] I am I do want to put this on the record

[1:41:41] Dr Watkin they say they do not make them

[1:41:44] work mandatory backto back on the floor

[1:41:48] they said once they do it if they have

[1:41:50] to do mandatory they take them and and

[1:41:53] put them they get a chance to choose

[1:41:55] where they go after that not being on

[1:41:57] the floor and I said that Mr chairman

[1:41:59] because when I went through all of these

[1:42:01] these overtime and these updates and all

[1:42:05] I told Dr Watkins um just like Council

[1:42:08] was complain that this needs some real

[1:42:14] adjustment okay so uh I sent you guys

[1:42:17] all the presentation that commissioner

[1:42:19] summon asked me to put together

[1:42:21] yesterday afternoon so I sent it to this

[1:42:23] morning um and it's the slide that's up

[1:42:25] on the

[1:42:27] um presentation and you should have it

[1:42:29] in your email too we do

[1:42:36] okay oh I thought you want to ask

[1:42:38] question Dr Daniel okay so just starting

[1:42:42] off the overtime for 25 we went through

[1:42:44] a uh exercise as part of the budget

[1:42:46] process making sure that we did allocate

[1:42:50] appropriate um $22.8 million

[1:42:54] as part of FY 25's countywide overtime

[1:42:57] budget and so you'll see from 23 to 24

[1:43:00] the difference as far as appropriated

[1:43:02] budget and that was based on a

[1:43:04] discussion throughout the mid year to uh

[1:43:07] the end of year to make sure that the

[1:43:08] fy2 budget did have a nice size of a

[1:43:14] overtime budget which was 22.8

[1:43:18] Million okay so what I've been sending

[1:43:21] you guys since CU you guys asked for

[1:43:22] this this is part of moving forward and

[1:43:26] I try to send it to you after the uh

[1:43:30] payroll has been posted for that

[1:43:31] particular month so I've been trying to

[1:43:33] send it to you monthly um the updated

[1:43:36] payroll for

[1:43:38] actuals in a comparison for the previous

[1:43:41] year so what you see there is 23 24 and

[1:43:43] 25 23 and 24 is the actual end of year

[1:43:47] versus 25 is year to dat through January

[1:43:50] keep in mind that's only through January

[1:43:53] second payroll it does not include the

[1:43:55] 31st it has not been posted as of

[1:43:58] yesterday when we checked um So based on

[1:44:01] the end of year projection we would be

[1:44:04] at 24.8 million if we stayed at the

[1:44:07] status quo if we stayed at the same

[1:44:09] level at this point and nothing changed

[1:44:13] this is the pre projection um but keep

[1:44:16] in mind this year um one of the things

[1:44:20] that was included in the budget was

[1:44:22] election we had a presidential elections

[1:44:24] and $2.7 million of that is elections

[1:44:28] over time so when you pull that out of

[1:44:30] it it'll be a little less and then I do

[1:44:33] know that they have a May and June you

[1:44:34] might say well won't it go higher but

[1:44:36] it's a different type of election so

[1:44:38] there's not going to be that high number

[1:44:40] of uh overtime for those two May and

[1:44:43] June so let me talk about your

[1:44:44] assumptions assuming that everything

[1:44:46] Remains the Same do you see any um

[1:44:50] variations Potentials in the future yeah

[1:44:53] yes sir um yeah you want me to go to the

[1:44:55] last slide yes please yeah that's what I

[1:44:58] was just saying okay so those are some

[1:45:00] potential opportuni to assist with

[1:45:02] overtime and I might need Mr Lewis and

[1:45:05] Mr Wilson to help with this we have

[1:45:06] TeleStaff implementation which we've

[1:45:08] talked about previously Chrono updates

[1:45:12] uh no training is currently underway

[1:45:13] with departments countywide I think what

[1:45:15] we're learning is based on our meeting

[1:45:18] on uh Friday with some Association

[1:45:22] members that I think we still need to

[1:45:24] figure out punch versus actual punch and

[1:45:28] Miss punch because I'm not saying get

[1:45:30] permission from them but just some of

[1:45:32] that conversation is just understanding

[1:45:34] we need the data to see who's all

[1:45:37] punching and who's not punching well the

[1:45:39] difference is and Mr L come the

[1:45:42] difference is yesterday Mr chairman we

[1:45:46] talked about first of all there's a

[1:45:49] there's

[1:45:51] 22 time keep

[1:45:54] that's where the issue is coming up

[1:45:56] number yes sir okay I want to put it on

[1:45:59] the record because we were just now able

[1:46:02] to extract that we got 22 timekeepers in

[1:46:06] that in that facility over there and

[1:46:08] they're not charging the time

[1:46:12] appropriately okay yes okay that's what

[1:46:14] we learned through some discussion that

[1:46:17] is the costing and the coding so say for

[1:46:19] instance if I'm um stationed in nor

[1:46:22] Tower but then I do overtime in a

[1:46:25] different Tower I'm being charged to

[1:46:26] North Tower and not the other Tower so

[1:46:29] it's a coding issue um within the

[1:46:32] sheriff we're hoping I I asked payroll

[1:46:35] well how are they how can we correct it

[1:46:38] and what was the

[1:46:42] response well this is uh Lester Lewis

[1:46:44] director of the Erp transformation

[1:46:46] office so we have a couple options and

[1:46:48] we're going to look at so there's things

[1:46:49] we can do with the the clocks so you

[1:46:51] could take the clocks and could group

[1:46:53] The Clock assign it to the let's say to

[1:46:56] the North Tower so that every time you

[1:46:58] swipe there then that would be charged

[1:47:00] that way because what happens is

[1:47:02] everyone has a default charge and that's

[1:47:04] what Dr Watkins is referring to so your

[1:47:06] default charge always happens but if you

[1:47:09] go somewhere else and you swipe then if

[1:47:12] that isn't coded then you're charged for

[1:47:14] your default so you're not being costed

[1:47:16] in the right place for the overtime so

[1:47:17] that's part of the problem so we're

[1:47:19] going to look at a couple options to see

[1:47:20] if we can help address that what are

[1:47:23] those

[1:47:24] options the assignment of the physical

[1:47:27] clock so the clocks aren't assigned

[1:47:28] there're just a group of clocks and you

[1:47:29] can along in those but we could take the

[1:47:31] clocks but we need to work with the

[1:47:34] sheriff's office to see if that's going

[1:47:35] to cause them any trouble in their

[1:47:36] operation so we can't just blank and say

[1:47:39] that'll work without affecting their

[1:47:40] operation but that is at least an option

[1:47:43] understood thank you okay great

[1:47:45] job and then the other was making sure

[1:47:48] the coding is correct like if I know

[1:47:51] you're going to a different location

[1:47:53] the time Keepers going back to the

[1:47:55] timekeepers and I don't know if Mr

[1:47:56] Wilson want to speak to

[1:48:01] that apparently not no I I I was just

[1:48:04] thinking through what Mr L say Bob

[1:48:06] Wilson HR Director

[1:48:08] um so so coding is important ultimately

[1:48:11] where the where the charges go but you

[1:48:14] know I

[1:48:16] would if I kind of zoom out right from

[1:48:20] from just

[1:48:22] aggregate what do we spend at the

[1:48:24] sheriff's department the way that I can

[1:48:26] begin to actually manage that right

[1:48:29] where people work and to eliminate the

[1:48:32] number of edits that supervisors are

[1:48:34] having to do is to get every employee to

[1:48:37] punch in and out for every shift right

[1:48:40] there's certainty that I'm getting paid

[1:48:42] what I earned and then there's certainty

[1:48:45] and this is perfect world right if every

[1:48:47] employee punched in and out we didn't

[1:48:49] have to edit that data rolls right from

[1:48:52] the time clock into Kronos and gets

[1:48:54] processed when employees don't punch we

[1:48:57] start to get behind the power curve on

[1:49:00] getting correct time in the system

[1:49:03] through edits that builds and what

[1:49:06] happens is when that builds it puts

[1:49:09] payroll Under Pressure to execute right

[1:49:12] so we've just moved the problem from the

[1:49:14] accountability is in the sheriff's

[1:49:15] department to ensure that every person

[1:49:17] punches what we've done is it's we've

[1:49:20] moved it to payroll and so payroll is is

[1:49:22] delaying when they can execute in an

[1:49:25] attempt to be good team players and get

[1:49:27] the hours in it just creates it's fra

[1:49:30] for Peril for Creative mistakes and

[1:49:32] errors and so if I had one asked today

[1:49:35] it would be that every employee punches

[1:49:37] in and punches out that's what that's

[1:49:39] again we we we had to first of all

[1:49:41] extract and note Mr chairman that that

[1:49:44] the Tim Keepers you know to know it is

[1:49:48] it the timekeeper

[1:49:50] responsibility is 22 of them they don't

[1:49:52] have

[1:49:53] to so commissioner I would argue it's

[1:49:55] the supervisor's responsibility to make

[1:49:57] sure that these employees punch and so

[1:49:59] from a risk from A Loss Prevention

[1:50:02] aspect it's also a very good practice

[1:50:04] that each person punch in and out and

[1:50:06] so that's just what I would add I

[1:50:09] apologize how many how many managers did

[1:50:11] we see was it hund and something manager

[1:50:13] see that's my problem there that's what

[1:50:15] you calling them supervises they're

[1:50:17] calling the managers

[1:50:19] 124 but it's 22 people that are

[1:50:23] responsible for that time that's that's

[1:50:26] what we're trying to drill well that's

[1:50:28] what we've created by by employees not

[1:50:30] punching is again we've put this on a on

[1:50:33] this group it's the 22 timekeepers no

[1:50:35] it's we need to punch right so the 22

[1:50:39] timekeepers aren't overwhelmed trying to

[1:50:41] clean this up you're you're right you're

[1:50:44] you said something that makes a lot of

[1:50:45] sense it is those 22 timekeepers job to

[1:50:49] get this right but the people who need

[1:50:52] need to push the punch or the bosses

[1:50:55] because 24 of them though and and that's

[1:50:58] what they're and they're basically

[1:51:00] saiding but I'm listen to my I may not

[1:51:02] listen to the person who reconciles the

[1:51:05] clock but I will listen to my

[1:51:07] boss all your boss is doing judge if

[1:51:10] you've ever been around and I I invite

[1:51:12] all of you spend some time with all your

[1:51:14] boss is doing said report to nor Tower

[1:51:17] report to West Tower report to West

[1:51:20] Tower and punch in I mean we but but you

[1:51:23] don't you don't get that it's not that

[1:51:25] simple so it so it is it is a change in

[1:51:28] mindset right there there are

[1:51:30] administrative tasks that each managers

[1:51:32] are responsible for and and

[1:51:35] to and I would argue that's our

[1:51:38] challenge right how how do we how do we

[1:51:40] instill that administrator management

[1:51:43] philosophy so I I agree that it's it's

[1:51:46] difficult at the moment so how do we not

[1:51:48] make that difficult and that's that's

[1:51:50] part of as an employee

[1:51:53] you know you are responsible for doing

[1:51:55] this and so you know we're we're looking

[1:51:57] forward to a future not too distant

[1:51:59] future where we can report on that right

[1:52:01] we can go

[1:52:02] from through the entire thing employee A

[1:52:05] to Z and draw a line and go hey these

[1:52:07] employees are punching consistently

[1:52:10] great job these employees have never

[1:52:12] punched we need to do something about

[1:52:13] these employees you know we can do the

[1:52:15] same thing with managers and group it

[1:52:17] this manager has no employees that punch

[1:52:19] this manager has some so all it it

[1:52:22] doesn't mean it doesn't say that anyone

[1:52:24] is doing anything wrong there may be

[1:52:26] something underlying to your point

[1:52:28] commissioner that drives that assignment

[1:52:30] I get it that's time what will T staff

[1:52:33] do Mr Lewis to help us manage this

[1:52:38] position now it it will help with the uh

[1:52:40] the scheduling and what it'll also do is

[1:52:43] give reports so basically as I think Bob

[1:52:45] and uh Dr Watkins have alluded to it'll

[1:52:49] it'll help ease the administrative

[1:52:51] burden on the sheriff's office so you

[1:52:52] will know who is scheduled but you'll

[1:52:54] also know immedately after that who is

[1:52:57] working who punch who didn't punch the

[1:52:59] actual so then that way you can sort of

[1:53:01] manage that because the problem is it's

[1:53:03] it's a heavy administrative burden which

[1:53:05] is why it's a delay because you're

[1:53:07] entering those punches postwork and it

[1:53:10] should happen daily so you're trying to

[1:53:12] catch up at the end of the week to make

[1:53:14] payroll and can it happen

[1:53:16] daily yes yeah yeah especially if

[1:53:18] they're more punches than edits so again

[1:53:21] I was talking about the clock so we can

[1:53:23] work to do things to make the job easier

[1:53:25] the the rules that this will be based on

[1:53:27] the sheriff's operation because they

[1:53:29] have to drive their own operation but

[1:53:31] this should at least alleviate the

[1:53:33] administrative burden that it takes to

[1:53:34] get to time in exactly the where are we

[1:53:37] on Mr chairman where are we on TeleStaff

[1:53:39] uh TeleStaff and the updated version of

[1:53:42] Kronos both go live in April I think

[1:53:44] April 19th is the exact day okay so we

[1:53:47] we're we're looking 60 out yeah I'm

[1:53:50] moving on to the next topic and what my

[1:53:52] colleagues want otherwise rockins thank

[1:53:54] you well I just want to ask that um we

[1:53:58] continue to look into this I think that

[1:54:01] uh as every process we need to be sure

[1:54:04] that everybody follows the same rules

[1:54:06] otherwise we're not going to be see the

[1:54:07] savings and the organization that we

[1:54:09] want thank you Mr chair okay always

[1:54:12] being mindful of other elected officials

[1:54:14] time I'm going to take Odyssey next if

[1:54:16] that's all right and then come back to

[1:54:17] it with your's permission all right very

[1:54:20] good Mr chairman I'm I move um since

[1:54:23] there is a quorum that a motion to

[1:54:26] suspend no thank you Motion in second

[1:54:29] all in favor I motion passes thank you

[1:54:31] all right um let's take Odyssey if we

[1:54:33] can please uh Petri you want to um let's

[1:54:38] proceed

[1:54:39] on so um do you have a presentation

[1:54:42] slide deck um we can certainly go

[1:54:44] through the agenda and introduce

[1:54:46] yourself I'm sorry Richard Ballard IT

[1:54:49] services okay

[1:54:54] okay um as part of the agenda obviously

[1:54:57] we have um laid out how do we get here

[1:55:00] current challenges path forward high

[1:55:04] level action plan and then duties roles

[1:55:08] responsibilities resource plan and then

[1:55:10] open it up for open discussion and

[1:55:12] feedback um pending the committee's

[1:55:15] interest I would like to just get

[1:55:16] straight into the schedule and talk

[1:55:18] about the resource plan also talk about

[1:55:22] um how are we going to ensure

[1:55:24] visibility as to the tracking progress

[1:55:27] as well as accountability in relation to

[1:55:30] the tasks that we need to be

[1:55:34] completed so if it's okay with the

[1:55:35] committee like to go ahead and just jump

[1:55:38] straight

[1:55:40] to slide number seven which is the high

[1:55:44] level action plan they kind of walk us

[1:55:46] through

[1:55:48] that I don't have that

[1:55:52] it should it should be you said you

[1:55:54] don't have it it should be in your high

[1:55:56] level action

[1:55:59] plan have seven

[1:56:03] s okay and I can share my copy with you

[1:56:08] commissioner oh there's the second page

[1:56:10] Mr B two of

[1:56:12] seven it has some notes on it so please

[1:56:15] forgive the

[1:56:17] notes um so high level action plan

[1:56:20] here's the intent we wanted to lay out

[1:56:22] an end to end plan of all of the steps

[1:56:26] that need to be taken uh leading to OCA

[1:56:29] reporting from beginning to the end um

[1:56:32] starts with the uh OCA issues

[1:56:34] identification that's by The District

[1:56:35] Clerk's Office so we have a schedule

[1:56:38] there and we'll talk a little bit more

[1:56:39] about that here in just a second but you

[1:56:41] know we have to schedule on the right

[1:56:43] hand side that will then lead to the

[1:56:45] data assessment Solutions review in

[1:56:47] other words what things need to be fixed

[1:56:50] what does that look like the approach

[1:56:52] which will then lead to the development

[1:56:55] as to

[1:56:57] solutioning and then approval and sign

[1:56:59] off uh obviously validation comes before

[1:57:02] that which then means that hey is this

[1:57:04] working as expected and if it is we'll

[1:57:06] get sign

[1:57:07] off and then next slide de yes sir

[1:57:12] slides all Mr chairman all boots on the

[1:57:15] ground in other words is everything on

[1:57:18] the ground we we've seen these PL yes

[1:57:21] sir we we we have a resource plan uh one

[1:57:23] of the items and Tyler's here should be

[1:57:25] able to to talk to this is from a

[1:57:28] resourcing perspective we've requested

[1:57:30] access to additional resource in The

[1:57:32] District Clerk's Office we've identified

[1:57:34] all the resources from IT services

[1:57:36] perspective we know what's needed from a

[1:57:39] Tyler perspective but what Tyler has

[1:57:42] communicated back to us is that the

[1:57:45] schedule that we have um as to hey we're

[1:57:49] looking to meet from 1 to 5 Monday to

[1:57:51] Friday a room physically to have all

[1:57:54] parties there they have some concerns as

[1:57:57] to making the resources available via

[1:57:59] the schedule that we have provided time

[1:58:02] Mr chairman where's Tyler yeah where is

[1:58:05] Tyler yeah we we I got some questions

[1:58:07] about that yeah and you are my name is

[1:58:11] Jared Anderson I'm a client executive

[1:58:12] with Tyler okay so who is the de I'm

[1:58:15] sorry no chairman who's the dedicated

[1:58:17] resource of Tyler for this project who's

[1:58:19] the dedicated so dedicated we have a

[1:58:22] client success account manager and he's

[1:58:24] identified in the plan who is that

[1:58:26] person by name uh Zach Andre Okay and he

[1:58:29] is dedicated to this process is that

[1:58:31] right that's right okay so why can't he

[1:58:33] make the meeting he can all right

[1:58:35] there's there's a list of there's a

[1:58:36] whole team of people that you've

[1:58:38] identified in this plan some of them are

[1:58:40] solution architects in the sense of

[1:58:42] they're the they're a DBA for example

[1:58:45] and they they work very they're they're

[1:58:47] resource constrained let's just put it

[1:58:49] that way they work on other accounts uh

[1:58:51] to have them dedicated in a room

[1:58:54] specifically for 20 hours a week is not

[1:58:58] not feasible for Tyler but what we have

[1:59:00] said and what we continue to do is

[1:59:01] provide those resources we've been doing

[1:59:03] it we will we'll bring them to bear as

[1:59:05] needed but for this project specifically

[1:59:09] what we're looking at here is we need

[1:59:10] requirements so that we can then assign

[1:59:12] it to the DBA to then build so they are

[1:59:15] not necessarily needed in that room for

[1:59:18] the 20 hours to solve that problem

[1:59:20] wasn't that part of the contract though

[1:59:22] to be there to provide that support we

[1:59:26] we what I'm what I'm suggesting is we

[1:59:28] are Sur providing the support we have

[1:59:31] daily people that are assigned to this

[1:59:32] project but it's basically like if you

[1:59:35] need a carpenter you go pull the

[1:59:36] carpenter in and say okay let's build

[1:59:38] this uh the folks that are running the

[1:59:40] day-to-day are the ones that are pulling

[1:59:43] those people in to bring the resources

[1:59:45] to Bear we've been doing that and we

[1:59:46] continue to do that but you're also

[1:59:48] saying that you can't meet the schedule

[1:59:51] I we have not said we're not going to

[1:59:53] meet the schedule what we've said is we

[1:59:54] cannot dedicate a person that is at a

[1:59:57] DBA level for 20 hours a week for the

[2:00:00] next four months so what you are saying

[2:00:03] is that you need everybody in one room

[2:00:05] so you can breathe them all tell them

[2:00:07] all together what they need to do that

[2:00:09] you can do that's yes that is correct

[2:00:13] okay we will have folks available to and

[2:00:15] Mr Baler the challenge of doing putting

[2:00:18] all the people in one room is Big well

[2:00:21] it service of facilitating that already

[2:00:24] um so but it's not necessarily the issue

[2:00:26] with the DBA the concern is with the

[2:00:29] Tyler implementation specialist uh which

[2:00:32] is Mr SoDo that has that's different

[2:00:34] yeah goad that has unique knowledge uh

[2:00:37] that the DBA would not have um that

[2:00:40] we're going to be heavily relying upon

[2:00:43] and I think that's what we're saying Mr

[2:00:45] Soto yes sir what about Mr SoDo that's a

[2:00:49] difficult request to have him DED ated

[2:00:52] in a room for for 20 hours a week for

[2:00:54] the next four months he will be

[2:00:57] avilable yeah that's what we need

[2:01:02] though what I can tell you is we will

[2:01:04] make the resources available as needed

[2:01:07] but let but that's the resource that's

[2:01:10] needed yeah and and and so there there's

[2:01:13] business processes things that need to

[2:01:15] be identified it's for example we need

[2:01:17] to make sure that we have the road map

[2:01:18] correct in the sense of we need to know

[2:01:20] exactly the data owners have to provide

[2:01:23] that specific data set and we don't own

[2:01:25] that data that comes from a third party

[2:01:27] Solution that's

[2:01:29] AIS so when that

[2:01:33] identif Balor sorry we're going to have

[2:01:36] AIS res from an IT services perspective

[2:01:38] we'll have us with Nelson which the is

[2:01:41] resource we'll have her available I mean

[2:01:43] we're going to have from an IT services

[2:01:44] perspective all of the applications that

[2:01:46] are native non Odyssey even though we're

[2:01:48] going to have an odyssey resource there

[2:01:50] they're all going to be there so there

[2:01:52] isn't a we need to reach out there but

[2:01:54] we're going to have everything that

[2:01:56] Tyler needs in that room we're going to

[2:01:58] have yes okay now but what we need is

[2:02:01] SoDo in the

[2:02:02] room let's say SoDo is sick that day we

[2:02:05] will make sure that another

[2:02:06] implementation consultant is available

[2:02:08] for that meeting yeah well we don't need

[2:02:10] Soto to be sick too much she does yeah

[2:02:13] there might need to be a note from the

[2:02:15] doctor come on so yeah I I hear you you

[2:02:18] understand we are we we resource

[2:02:20] constraint when it comes to certain

[2:02:22] people and is signing them out for two

[2:02:24] four months in this scenario is very

[2:02:26] difficult to do yeah but it's it the

[2:02:28] contract has been set up that Dallas

[2:02:31] County has particular needs within a

[2:02:34] particular time frame yep and the

[2:02:36] contract was signed that Tyler in fact

[2:02:38] would Supply that and now what you're

[2:02:40] saying is that you cannot meet the

[2:02:42] schedule and you know we understand a

[2:02:44] person getting sick and those kinds of

[2:02:46] things but but as a commitment in a

[2:02:50] contract as I understand it Tyler signed

[2:02:54] the contract to do exactly that to

[2:02:58] provide uh the support and the expert

[2:03:02] persons to satisfy the needs of Dallas

[2:03:05] County in this endeavor this is above

[2:03:07] and beyond traditional maintenance we

[2:03:09] are working with we are coming to be

[2:03:11] resources to help pull scripts and write

[2:03:14] right into a third party solution that

[2:03:16] is not ours and that's at the request of

[2:03:18] Dallas County and we were doing that as

[2:03:22] part of the contract in the sense of

[2:03:24] it's Goodwill in my opinion it's not

[2:03:26] specifically scoped out work if we were

[2:03:28] going to do this for another uh County

[2:03:30] we would likely draw up a Professional

[2:03:33] Services agreement specifically for this

[2:03:34] work we haven't done that we've tackled

[2:03:36] it as an implementation project and we

[2:03:39] continue to put the resources to support

[2:03:41] it so that's what we're going to

[2:03:42] continue to do we're not going to nickel

[2:03:44] and dime you and come back and say you

[2:03:46] know it's another 25,000 or 50,000 for

[2:03:49] any additional work we're just saying we

[2:03:50] will bring the the resources to bear as

[2:03:52] needed

[2:03:54] so yeah Mr one second okay I mean and if

[2:03:58] I may OCA reporting as well as some of

[2:04:01] the other items that we recently were

[2:04:03] able to to bring forth to completion you

[2:04:05] know that should have been part of the

[2:04:06] Criminal Court's deployment so it's

[2:04:09] something that was accounted for it just

[2:04:12] wasn't delivered upon Gove um so when I

[2:04:15] hear we would treat this different you

[2:04:18] know it was a

[2:04:19] deliverable yeah it was a deliverable

[2:04:22] yes sir and we have from an OCA

[2:04:24] perspective we have a dedicated State

[2:04:25] reporting person that's now part of the

[2:04:27] team but we need SoDo to get the job

[2:04:30] done Miss Petri do you want to add

[2:04:31] anything to that yeah please is the

[2:04:35] chcken how important is this task that

[2:04:37] we're doing right now the OCA

[2:04:40] reporting it's a massive we haven't

[2:04:43] reported since we went live in right and

[2:04:45] it needs to be done absolutely and Tyler

[2:04:48] needs to bring the resources in order to

[2:04:49] accomplish the task to help you true

[2:04:51] absolutely we um we we do have Zach

[2:04:55] who's who's doing a a decent job but we

[2:04:57] always have to wait for SoDo to uh

[2:05:00] provide us with the information so we

[2:05:02] have been waiting for a script for the

[2:05:05] past three weeks

[2:05:07] um because it's so massive we don't know

[2:05:11] it's an issue until we run across it and

[2:05:14] we we're processing every day we're

[2:05:16] correcting every day manually we've done

[2:05:19] um house bill um

[2:05:22] 1152 that was manual that was that was

[2:05:25] for an entire year we report every month

[2:05:29] um on the judges um activity their Court

[2:05:32] activity that's a manual process and

[2:05:35] it's manual because OCA is not working

[2:05:38] so that is very time consuming for my

[2:05:40] staff um we met November 8th as a matter

[2:05:43] of fact we've been meeting with Tyler

[2:05:46] and it um three times a week since

[2:05:49] November 8th and we are no further today

[2:05:51] than we were on November 8th um other

[2:05:56] than my staff corrected and Mr chairman

[2:05:58] let me ask okay and what I'm asking

[2:06:01] Tyler is can you provide a resource

[2:06:06] plan so for for soda showing his

[2:06:11] availability to Dallas County for this

[2:06:13] project and related to the critical pad

[2:06:17] timeline for this project can you

[2:06:19] provide that to Dallas County

[2:06:23] not specifically Right In This Moment no

[2:06:25] if you're asking me to go back and

[2:06:26] identify you not do it at this moment

[2:06:28] I'm asking you to to to delete at the

[2:06:31] end of the day you you've heard us all I

[2:06:33] mean yeah soo soo the guy you just heard

[2:06:36] Miss Petri yes yes sir so can you take

[2:06:39] and provide a plan on this critical path

[2:06:45] timeline that he can be in Dallas County

[2:06:49] they've said 20 hours okay you're saying

[2:06:52] can't do 20 hours and I I take it that

[2:06:54] was 20 hours a week for the next four

[2:06:56] months yes we actually what we've done

[2:06:58] is for each of the steps we've outlin

[2:07:00] the resources the dates and times that

[2:07:02] we're looking to meet in person yes sir

[2:07:04] okay so I'm back to okay so can you

[2:07:08] provide J here's another one of those

[2:07:10] words crti a plan for SoDo word yes so

[2:07:16] and I hav't said anything to you and and

[2:07:18] I'm just listening but really need you

[2:07:21] to to do that to get as much of his time

[2:07:24] as you can hear what you're saying you

[2:07:26] can't have somebody just sit there and

[2:07:29] and burn money while no one is utilizing

[2:07:32] so it's up to all of us uh to make sure

[2:07:36] our people are there at the times when

[2:07:39] we can all work out uh to be there but

[2:07:42] can we get that done because I think

[2:07:43] that's the piece yes that's the

[2:07:45] remaining thing well and what I would

[2:07:48] say is Miss Petri is correct it is a lot

[2:07:50] of manual effort on her staff to do to

[2:07:52] get to the to the bottom line of what it

[2:07:55] is that we need so we can deliver to you

[2:07:57] but the opport yeah but the operative

[2:08:00] thing was she just got through telling

[2:08:01] us she be waiting three weeks for SoDo

[2:08:04] so here's what I'd like to suggest if I

[2:08:06] may it sounds like we we'll have an

[2:08:08] opportunity to collaborate with Mr

[2:08:10] Anderson to get a detailed schedule as

[2:08:13] to dates times meeting place things of

[2:08:16] that nature so we'll collaborate with

[2:08:18] Tyler on that to package that and the

[2:08:20] other item wanted to bring up um as to

[2:08:23] we're looking to also assign a PM

[2:08:25] resource to this so once we actually

[2:08:27] have the schedule and we'll meeting in

[2:08:30] person that resource will also be

[2:08:32] responsible for a daily accounting as to

[2:08:35] here's what we're looking to do today at

[2:08:37] the end of the day if it got done great

[2:08:39] if it didn't why from an accountability

[2:08:41] perspective whether it's Tyler IT

[2:08:43] services or the District Clerk's off

[2:08:45] that's on you yes and then we'll be

[2:08:47] reporting that back um on a weekly basis

[2:08:50] as we look to track progress towards you

[2:08:53] know the finalized schedule yeah that's

[2:08:55] on you you get the PM yes but we we we

[2:08:58] back on him on soda yes sure sodos yeah

[2:09:01] and and if it isn't SoDo then it better

[2:09:02] not be some guy who says well I have to

[2:09:04] get back with you after I talk to SoDo

[2:09:06] it better not be that person yeah yeah

[2:09:09] okay yeah and I agree I agree with that

[2:09:12] I mean amen I mean we have gone through

[2:09:16] these for how many months now you know a

[2:09:20] year I mean it's amazing that we're

[2:09:23] still working on working on a schedule

[2:09:26] so everybody can be together and

[2:09:29] follow yeah I think it's gonna be easier

[2:09:31] if it's now do we have don't I'm sorry

[2:09:33] Mr chairman do we have uh Mr Ballard and

[2:09:38] do we have the internal resources from

[2:09:40] the Department uh both from Miss Petri

[2:09:44] uh and and it we we do have the resource

[2:09:48] from it and we're confirming who the

[2:09:50] project manager from might he is so

[2:09:52] that's we will have that and then from a

[2:09:54] District Clerk's perspective Miss Petri

[2:09:57] has you have do you have the internal

[2:10:00] resources to dedicate to the same thing

[2:10:03] we're we're charging it's one thing for

[2:10:05] us to charge Tyler up it's another thing

[2:10:07] for us to say hey we're here so do you

[2:10:11] have them as well yes okay okay so one

[2:10:15] more time let let the record

[2:10:18] reflect that we are on plan y Z1 so our

[2:10:23] deliverable back to the committee would

[2:10:25] be the schedule yes detailed schedule

[2:10:29] detailed resource plan um back to the

[2:10:31] committee with SOS availability and

[2:10:34] after that theoretically we're done

[2:10:37] we're I mean we're not I know we're

[2:10:38] using it but we're it's implemented it's

[2:10:41] functioning once we have the schedule on

[2:10:43] the resource plan it should be able to

[2:10:45] lay out here is um when we're looking to

[2:10:48] meet these deliverables and timelines

[2:10:50] and and everything else with that to

[2:10:53] thank you very much all right I'm uh I'm

[2:10:56] going to so we'll hear one more thing Mr

[2:10:58] chair we'll hear from you in regards to

[2:11:02] stto yes when you made it very clear and

[2:11:05] I will get back to uh the it Sho by by

[2:11:10] he said this week this week oh this week

[2:11:13] okay I didn't hear that okay for sure

[2:11:14] okay thank you sir thank you thank you

[2:11:17] all right I'm moving on to uh it

[2:11:21] applications and duplications Mr TR good

[2:11:24] to see

[2:11:25] you sorry say again did you want to talk

[2:11:29] about the organization proposal or the

[2:11:32] application rationalization I would like

[2:11:33] to talk about both okay great all right

[2:11:37] my name is Justine TR CIO and um if we

[2:11:41] could go to the how

[2:11:44] do all right I'll I'll try to be brief

[2:11:46] so we've got two things to uh go over

[2:11:48] today uh one is the proposed it

[2:11:50] organization ation I'll go through that

[2:11:53] and then Mohammed will take us through

[2:11:54] the application

[2:11:56] rationalization um so with that um I

[2:11:59] want to recap um some Gardener

[2:12:02] recommendations um there are five things

[2:12:03] they're recommended make sure that we

[2:12:06] have a methodology to manage it

[2:12:07] Investments um there's also a need to

[2:12:11] increase spend investment in our

[2:12:14] infrastructure and our infrastructure

[2:12:16] Workforce um also take a look at how it

[2:12:19] is organized which is um what we're

[2:12:21] going to talk about today uh and also uh

[2:12:24] build up the it leadership competency

[2:12:26] and Define a future State and strategic

[2:12:29] plan so again that's recap from Gardner

[2:12:32] um I've presented a lot of his

[2:12:34] information uh in separate meetings so

[2:12:37] this is just another recap uh in terms

[2:12:40] the reorganization that I am pushing it

[2:12:44] um I went through the operating model

[2:12:45] the engagement model the planning model

[2:12:47] communication model uh the outcomes of

[2:12:49] those models is really to focus on uh

[2:12:52] execution Excellence making sure we're

[2:12:54] delivering consistently high quality

[2:12:56] reliable performance solutions

[2:12:59] accountability and transparency and also

[2:13:02] agility uh and a large part of the

[2:13:04] transformation we want to focus on too

[2:13:05] well not a large part but really what is

[2:13:07] going to be demanded of it as well as

[2:13:10] our departments and our partners is a

[2:13:13] cultural and mind shift we want to

[2:13:15] change um from kind of how we work today

[2:13:18] silos compliant reactive to cross

[2:13:21] functional teams uh more empowerment

[2:13:24] accountability and more agile so then I

[2:13:28] want

[2:13:28] to and uh here we're we're talking about

[2:13:32] uh having dedicated teams to develop

[2:13:34] expertise having a more agile framework

[2:13:37] uh and what I want to focus on is uh at

[2:13:40] the bottom there building new

[2:13:41] capabilities we we really don't have

[2:13:43] some of these capabilities today that we

[2:13:45] need to build and mature I can show you

[2:13:48] that a little more with your work

[2:13:49] chart um this is our current or chart we

[2:13:52] have an applications team uh we have a

[2:13:55] pmo that manages our projects we have a

[2:13:58] a budget team we have

[2:14:00] infrastructure uh and we have um

[2:14:02] security that we partner with and the

[2:14:05] organization that we're looking at and

[2:14:07] again we're talking about capabilities

[2:14:08] that don't exist today that we really

[2:14:10] need to to focus on uh everything in red

[2:14:13] uh is something that we really don't

[2:14:15] have today um if you look at um Quality

[2:14:19] engineering something we don't have we

[2:14:20] don't have engagement uh organization a

[2:14:23] little bit bigger oh

[2:14:28] yeah I do need glasses iing my glasses

[2:14:31] but could you make that fit the whole

[2:14:33] screen there's a lot of tiny red words

[2:14:37] there there's also part of the hand

[2:14:44] out oh wow you're worse than

[2:14:46] [Laughter]

[2:14:49] me that the key message here is that we

[2:14:52] have capabilities that we we need to

[2:14:55] build uh example is data and data

[2:14:57] analytics and data

[2:14:59] strategy um so going on to the the last

[2:15:02] slide which is around the organization

[2:15:03] and what we're proposing and we worked

[2:15:05] with Budget on some of these numbers um

[2:15:08] so if you look at the current um staff

[2:15:10] that we have and the way that it's

[2:15:12] allocated so we've I won't read all of

[2:15:14] it but um and then in this

[2:15:17] reorganization that I've talked about

[2:15:19] you can see how it's kind of leveled off

[2:15:21] off we've kind of reallocated some staff

[2:15:23] from apps to other areas and then the

[2:15:27] new is is the focus that we're talking

[2:15:29] about um in terms of building new

[2:15:31] capabilities and how that's allocated

[2:15:33] bottom line in terms of budget impact is

[2:15:35] 6.2

[2:15:37] mil say that number again yes bottom

[2:15:41] line for the the 39 is 6.2 million but

[2:15:45] part of that is moving people off of

[2:15:48] contract in house that's actually a

[2:15:51] savings yes so is that savings

[2:15:54] calculated in the 6.2 no so what you'll

[2:15:58] see on the um that's in Professional

[2:16:01] Services so those are positions that

[2:16:03] would be moved into it and there will be

[2:16:05] some savings we have five on for this

[2:16:08] coming up Commissioners court and then

[2:16:10] we're going to identify some additional

[2:16:11] ones this is truly with the vacancies

[2:16:14] that's there

[2:16:16] now and if with the recommended

[2:16:19] positions it'll be between 5 to 6

[2:16:21] million depending on the cost of it of

[2:16:24] the top tier positions so the highend is

[2:16:27] 6.2

[2:16:28] million and and so we just don't know

[2:16:31] how much we're going to save on moving

[2:16:33] people from the contract to cont yeah so

[2:16:37] the first one the first five you saw

[2:16:39] about a $20 and something thousand

[2:16:41] savings that you'll see on the agenda

[2:16:43] okay uh this upcoming court so that's

[2:16:46] for the five and then be more than a

[2:16:49] million dollars a year in savings

[2:16:50] problem probably about 1.3 million is

[2:16:52] what we kind of estimated okay so this

[2:16:55] is an what's shown on the screen here is

[2:16:58] an

[2:16:59] updated um Staffing summary that we were

[2:17:02] given

[2:17:03] wow because you've increased from 32 to

[2:17:07] 39 new members a total of 184 is what we

[2:17:10] were shown before and now it's

[2:17:13] 191 yeah my what I sent you earlier um

[2:17:17] was a bit of a mistake it was it's

[2:17:20] actually 30 9 right we have some seven

[2:17:23] vacancies which is kind of the 32 but

[2:17:25] right but the budget reflects the 39

[2:17:28] okay so it's actually the 6.28 6. 818

[2:17:32] million that's

[2:17:34] correct all

[2:17:36] right that doesn't include benefits

[2:17:38] though yeah yes yes ma'am it includes

[2:17:40] salary andit salary and

[2:17:43] benefits let me um at the end of the day

[2:17:46] how many vacancies do you

[2:17:49] have um we we have seven vacancies that

[2:17:54] is going to be accounted within the 39

[2:17:56] so net new is 32 yes correct that's what

[2:17:59] we calculated with yes sir

[2:18:07] okay all right let's move

[2:18:12] on um good morning mammad i' been

[2:18:15] looking forward to hearing from you yes

[2:18:17] sir Muhammad fos um Chief systems

[2:18:19] architect I

[2:18:21] Services um we're working on

[2:18:24] rationalizing our applications and

[2:18:26] finding duplicates um I do want to

[2:18:29] acknowledge that this has taken quite

[2:18:31] long uh one of our challenges has been a

[2:18:35] lack of a single source of Truth for all

[2:18:37] of this data so we can collect all the

[2:18:40] information the key information that we

[2:18:42] can use to then rationalize so that's

[2:18:45] kind of what took quite a bit so what we

[2:18:47] are now doing is for the last few months

[2:18:49] we've employed a different approach

[2:18:52] identified a lot of the key information

[2:18:54] already for our application portfolio

[2:18:57] that includes all the applications and

[2:18:58] tools and at this moment by the end of

[2:19:01] March we should have everything

[2:19:03] identified as far as um the tools we

[2:19:05] have currently in our ecosystem this is

[2:19:08] just an inventory of all the

[2:19:09] applications right and and the tools yes

[2:19:12] sir and so we've never had an inventory

[2:19:14] of all of the programs before uh we do

[2:19:18] have the inventory there's a lot of data

[2:19:19] that we're collecting for that inventory

[2:19:22] that is taking more time uh in addition

[2:19:24] to all that information that's critical

[2:19:26] because the next phase uh of that we

[2:19:29] rely on the data but also working with

[2:19:32] the team to make recommendations so we

[2:19:34] do have the inventory it's over 200 and

[2:19:37] plus I don't have the exact number of of

[2:19:40] applications and software and tools that

[2:19:42] we have but what you don't have yet is

[2:19:44] the number that are duplicative

[2:19:46] true yes sir uh however as we're

[2:19:49] collecting the information we have asked

[2:19:51] the team to recommend those that they

[2:19:53] think can be Consolidated as Mr Ste

[2:19:56] pointed out we have a list but we don't

[2:19:57] have a lot of information about the

[2:20:01] applications on those on that list such

[2:20:03] as criticality such as can they be

[2:20:05] Consolidated so that's also something we

[2:20:07] are seeking input from the team right

[2:20:09] now so we are also C calculating that so

[2:20:12] inventory done next step figuring out

[2:20:15] which ones are duplication when's that

[2:20:17] deadline so April uh May and June those

[2:20:21] three months we are trying to plan

[2:20:24] prioritize and classify all the inputs

[2:20:26] we've obtained from the team and we have

[2:20:27] a few decision drivers based on um the

[2:20:30] newer Cloud strategy that we have and

[2:20:33] the newer technology stack because we

[2:20:34] want to kind of narrow down on our

[2:20:35] technology stack right now we see a

[2:20:37] sprawl of different technology and that

[2:20:40] makes it hard to one U maintain and also

[2:20:42] for our staff to have all those skills

[2:20:45] to correctly support sustain that

[2:20:47] technology so those three months April

[2:20:50] March

[2:20:51] sorry April May and June we are going to

[2:20:54] use these drivers that are um listed

[2:20:56] there to to weigh in all the inputs

[2:20:58] we've obtained from the team to want um

[2:21:01] measure those against these drivers and

[2:21:04] prioritize which would feed it yes sir

[2:21:06] okay so is it do I understand you

[2:21:08] correctly that in June you're going to

[2:21:10] come to us with recommendations of which

[2:21:12] programs no longer need to be in the

[2:21:15] inventory because they duplicate with

[2:21:18] another and we can move them over to the

[2:21:21] from one system to the other true

[2:21:23] correct yes by June by June we're coming

[2:21:25] up with a multi-year strategic road map

[2:21:28] for the different applications we have

[2:21:30] those that can be decommissioned

[2:21:31] replaced Consolidated where there's cost

[2:21:34] savings where we identify perhaps new

[2:21:36] technology that we need to bring to our

[2:21:38] ecosystem all of that we're going to

[2:21:40] have by the end of June yes sir so for

[2:21:43] continuous Improvement in June that's

[2:21:45] when I can expect this presentation is

[2:21:47] that right yes sir all right I'm putting

[2:21:50] it up the calendar and one more thing I

[2:21:52] mean with this uh whatever we have to do

[2:21:55] I mean consolidation of whatever a cost

[2:21:59] you know cost analysis of all this yeah

[2:22:02] savings okay sounds good ready for June

[2:22:06] can I also recommend Mr chair that uh Mr

[2:22:08] TR also use that time to speak to the

[2:22:11] Departments that are going to be

[2:22:12] impacted before that June meeting so

[2:22:15] that no one's surprised in June yeah and

[2:22:17] they should show to that June meeting if

[2:22:18] they have any objections to the move

[2:22:21] okay and and she still M she still

[2:22:24] maintains on the scale of one to 10 that

[2:22:27] she inherited a department of four right

[2:22:30] go ahead on what it was five oh was five

[2:22:34] oh go ahead on brother Muhammad thank

[2:22:37] you so much finished are you finished

[2:22:40] with your present yes sir yes sir just

[2:22:42] want to mention that we're also going to

[2:22:44] do the ARB at the same time we are going

[2:22:46] to also incorporate that so we we'll

[2:22:48] have some um to speak about the ARP as

[2:22:52] well excellent looking forward to

[2:22:53] hearing from you great presentation

[2:22:55] thank you all right

[2:22:58] uh let us talk about um

[2:23:05] thep yes sir you have Mr Pena here and

[2:23:08] also Mr Lewis so glad to hear from them

[2:23:12] please some good news

[2:23:25] good morning morning morning spj George

[2:23:29] with the Accenture

[2:23:30] team good morning Mr chairman

[2:23:32] Commissioners judge shenin Omar pñ

[2:23:35] responsible executive for Dallas County

[2:23:37] great all hit it it's all

[2:23:40] yours thank you for the opportunity to

[2:23:42] come before you uh I think uh over the

[2:23:47] past year I I remember being before this

[2:23:49] body when we we had just taken over this

[2:23:52] and having a very Frank discussion

[2:23:54] amongst us about our the needs that were

[2:23:57] before the county and uh the road map

[2:23:59] that we laid out to address many of

[2:24:01] those needs and I think you'll be uh

[2:24:04] delighted as well as uh very supportive

[2:24:08] of the efforts of the team thus far and

[2:24:10] I'll ask Mr George and although Mr

[2:24:13] Palani doesn't have a role in speaking

[2:24:16] at this point but uh we must give credit

[2:24:19] where credit is due

[2:24:20] if it wasn't for their efforts here we

[2:24:23] wouldn't stand before you today with uh

[2:24:26] the news that we have to share with you

[2:24:27] as

[2:24:28] well all right if we can move to the uh

[2:24:32] to the timeline slide it's a couple of

[2:24:35] uh okay I'm

[2:24:37] sorry thank you there we go and we'll

[2:24:40] just use uh this slide to uh kind of

[2:24:43] briefly cover um as we enter our second

[2:24:48] year in in supporting the Erp for uh for

[2:24:51] Dallas County uh so over 2024 you know

[2:24:56] we've we've accomplished quite a bit

[2:24:58] we've uh um had the big rocks

[2:25:01] initiatives that uh um the Court's been

[2:25:04] very supportive of that we Ed to

[2:25:07] stabilize the system uh both from the HR

[2:25:10] side as well as the finance and

[2:25:12] procurement side uh we' made some uh

[2:25:15] governance and change management uh

[2:25:18] implementations including

[2:25:20] the uh uh uh the Enterprise

[2:25:23] transformation office that uh uh Mr

[2:25:26] Lester is leading and um so we feel

[2:25:30] pretty confident that the system is

[2:25:32] stable as you can see by mid

[2:25:35] 2024 and then that has allowed uh our

[2:25:39] team working in partnership with Dallas

[2:25:42] County to now further the value coming

[2:25:46] out of the system so the last uh half of

[2:25:50] 24 we implemented the um compensation

[2:25:54] module as well as we're on the tail end

[2:25:57] of uh implementing the recruiting uh

[2:26:01] systems which have already realized

[2:26:03] value for for the uh HR processes within

[2:26:06] Dallas County and um uh that has gone

[2:26:11] well um the the Count's uh team has been

[2:26:16] uh trained they've been very involved in

[2:26:18] all of the testing and the feel

[2:26:20] confident in the in the uh use of it um

[2:26:25] and now we just launched the uh next

[2:26:29] phase of it which is the guided

[2:26:32] learning module which will allow the

[2:26:35] county to uh continue to um um hire new

[2:26:41] people put new people into um using the

[2:26:45] system well uh use the system much more

[2:26:48] the way it's defined without having to

[2:26:50] do um handholding all the time and those

[2:26:53] kind of things so uh we feel really good

[2:26:56] about where we are but uh I'll pause and

[2:27:00] uh see if there's any

[2:27:03] questions hearing none soad sorry so at

[2:27:06] what so at what point in time are you

[2:27:08] just going to be able to just totally

[2:27:11] hand it off to Dallas County

[2:27:14] and yeah um we've actually been working

[2:27:17] with uh Mr Lester and the steering Co on

[2:27:20] laying out the next uh road map for the

[2:27:23] next two years and As We Lay It Out

[2:27:27] we've identified opportunities where

[2:27:30] there'll be um uh items that um Mr

[2:27:34] Lewis's team will be leading and where

[2:27:37] we can support and where they feel

[2:27:40] confident they can start taking over and

[2:27:42] moving some of those things as an

[2:27:45] example on the guided learning we'll go

[2:27:49] through that imp

[2:27:50] mentation uh but what will be left

[2:27:53] behind is a set of of instructions as

[2:27:57] well as um their own team's ability to

[2:28:01] add new learning modules into it and

[2:28:04] things like that uh Mr Lewis excuse me

[2:28:07] Mr chairman uh you understand the

[2:28:10] essence of where I'm going with

[2:28:12] this yes commissioner and the way the if

[2:28:15] you guys remember the way the contract

[2:28:17] was constructed with centure for the

[2:28:19] what we

[2:28:20] the purple line there says application

[2:28:22] managed Services that's the ongoing

[2:28:24] support so the way the contract was

[2:28:26] designed we sort of ramp down those

[2:28:29] efforts year overy year so essentially

[2:28:32] what should end up happening and we're

[2:28:34] not there yet is that we'll be what we

[2:28:37] call level one and two support probably

[2:28:39] internal to Dallas County and Accenture

[2:28:41] will be our level three so our like our

[2:28:43] most expert experts until we determine

[2:28:46] such time we want to change that and

[2:28:47] that's really based on sort of how we

[2:28:49] staffed and initially the projects from

[2:28:51] the slide we're going to

[2:28:53] show because what we've been doing is

[2:28:56] each of these projects we decide hey we

[2:28:58] want to do this as a a work effort that

[2:29:01] we need done in this timeline then

[2:29:03] exential will give us a a quote for that

[2:29:05] so that's how Oracle recruiting

[2:29:07] recruiting cloud and guided learning

[2:29:09] those two HR systems were implemented so

[2:29:12] I don't see that model changing other

[2:29:15] than I'm given instruction that we want

[2:29:16] to ramp all the way and have all of the

[2:29:19] resources inside but right now we're not

[2:29:21] doing that we're operating under that

[2:29:24] model okay thank you Mr chair thank you

[2:29:28] no further questions yeah anything else

[2:29:31] yeah I wish to thank the Commissioner's

[2:29:34] Court for the opportunity to help Dallas

[2:29:36] County get through those particularly

[2:29:38] challenging times thank you thank you

[2:29:40] appreciate you uh I'm going to skip over

[2:29:43] the uh Fire Marshall and sies uh and go

[2:29:45] to economic and Community Development uh

[2:29:49] I will I up to the committee as to

[2:29:51] whether we come back to the fire marshal

[2:29:52] or push him to the next time up to the

[2:29:54] committee don't care either way we can

[2:29:56] push it to next time but this this okay

[2:29:59] go ahead but I want to do the economic

[2:30:01] and uh community development program

[2:30:04] policy yeah but this is but go ahead on

[2:30:07] I I'll yield to Mr Maan but I I've read

[2:30:10] this I I'm having a real difficult time

[2:30:15] understanding um where's the policy I

[2:30:18] understand all the statutes and all

[2:30:20] where's the policy thank you

[2:30:22] commissioner and I'll ask Mr Tomo to

[2:30:24] also come up who will be giving the

[2:30:26] presentation uh for the last two budget

[2:30:28] Cycles uh the court has been allocated

[2:30:32] funding for economic and Community

[2:30:34] Development projects uh within statute

[2:30:38] there there's a lot of opportunities to

[2:30:40] fund various initiatives um mostly

[2:30:43] sourcing in ch in the chapter 380

[2:30:46] agreements EXC chapter 380 uh

[2:30:50] uh code which kind of outlines various

[2:30:53] economic Community Development projects

[2:30:55] there's also a lot of other

[2:30:57] opportunities for community- based

[2:30:59] projects working with the different

[2:31:00] members over the last year year and a

[2:31:03] half um Parks projects uh Transportation

[2:31:08] focused projects where there was better

[2:31:11] statute available to source as we were

[2:31:13] moving through these different grants

[2:31:15] and agreements became available so to

[2:31:18] actually uh year one I thought was more

[2:31:21] of a pilot approach by budget to set up

[2:31:24] economic and Community Development

[2:31:25] projects they were very successful you

[2:31:28] funded them this year now we want to

[2:31:30] equip each uh each Commissioners Court

[2:31:34] member with kind of an easy track to

[2:31:36] move forward with any future projects so

[2:31:39] from a legal perspective they look um

[2:31:44] they would it would be easier to move

[2:31:46] our projects through the legal process

[2:31:48] if there was an actual program

[2:31:50] with all the source statutes listed

[2:31:52] within that policy to operate within so

[2:31:56] this is staff's approach to make things

[2:31:58] easier for a court member to move

[2:32:00] forward a various project that is in the

[2:32:03] economic or Community Development sphere

[2:32:06] well you know Mr my my my concern is

[2:32:09] when I read that I mean and I've said

[2:32:12] are we going to report back what I call

[2:32:16] the real metrics of it or did we just go

[2:32:18] spend a million here

[2:32:20] million there and that's a really good

[2:32:23] question I think uh if we just maybe

[2:32:26] gave a few more months the number of

[2:32:28] these projects from last year are

[2:32:30] already cycling towards results too so

[2:32:32] we should be reporting out the results

[2:32:35] of each of those grants uh did to answer

[2:32:38] your question sir

[2:32:42] okay okay Mr CH go good morning

[2:32:45] Commissioners Lis Mayo Planning and

[2:32:48] Development um

[2:32:50] thank you Mr bazon that's a great

[2:32:53] synopsis um go to the next slide U you

[2:32:57] know our current economic development

[2:32:59] policy focuses on requests from private

[2:33:03] uh entities oh thank you we

[2:33:08] go did I just break

[2:33:12] it oh there it is right

[2:33:16] um you know so those policies provide

[2:33:18] the parameters

[2:33:20] uh for uh the types of requests that are

[2:33:22] eligible uh so we're seeking to kind of

[2:33:26] expand the current policy to include a

[2:33:27] program to consider Economic and

[2:33:29] Development Community Development

[2:33:30] projects brought forward by the County

[2:33:32] Commissioners Court these are very

[2:33:34] different obviously um they serve to uh

[2:33:38] create competitive Advantage for the

[2:33:40] county uh create economic value

[2:33:42] strategic growth um and what we'd like

[2:33:45] to do is uh develop that program

[2:33:51] um there we

[2:33:53] go uh so that we can U uh create a legal

[2:33:58] framework to move these projects through

[2:34:00] faster uh there's already a lot a good

[2:34:03] number of statutes that provide us um

[2:34:07] the ability to develop Economic

[2:34:09] Development programs uh and projects uh

[2:34:12] we can use chapter 381 that we do for

[2:34:15] our private agreements uh we can use

[2:34:18] that internally uh there are ways to uh

[2:34:22] expedite the bidding process uh there

[2:34:25] are ways to um uh through

[2:34:29] the chapter 2306 for example lets us do

[2:34:33] homeless programs particularly those for

[2:34:35] transitional housing uh there's a large

[2:34:37] number of statutes we'd like to

[2:34:40] consolidate those into this program uh

[2:34:42] so that we can have uh good templates uh

[2:34:46] to move these program programs and

[2:34:48] projects through the can review uh

[2:34:52] expeditiously so the program

[2:34:56] Focus will leverage the statuto

[2:35:00] statutory Authority uh to Foster

[2:35:03] Economic Opportunity that's stimulate

[2:35:05] jobs create Business Development and

[2:35:07] Entrepreneurship um improve

[2:35:09] infrastructure uh public facilities

[2:35:11] Transportation Systems Parks um to

[2:35:15] enhance quality of life um address our

[2:35:19] critical needs uh housing stability

[2:35:22] improve access to healthare Etc

[2:35:24] educational opportunities uh and to

[2:35:26] provote uh promote uh environmental

[2:35:28] responsibilities or sustainability

[2:35:30] projects that the County's been

[2:35:31] initiating yeah yeah Mr chairman yeah

[2:35:34] and see and and this is where I I I be

[2:35:38] back up uh become a little uh plexed I

[2:35:42] mean we've got a we've got the chna

[2:35:45] we've got this entire you know Parkland

[2:35:48] Hospital you know $3 billion and and

[2:35:52] here we are talking about critical

[2:35:53] social you know hous ability improve

[2:35:56] Access to Health Care expand There's an

[2:35:59] opportunity that that all of that is

[2:36:02] just

[2:36:03] so so so so Broad and I you know I I

[2:36:07] know years ago and it got on this court

[2:36:09] one of the things that people always

[2:36:12] said that we shouldn't and I'm I'm going

[2:36:14] to go to this this school voucher or

[2:36:18] Robin Hood plan or whatever it is it's

[2:36:20] the same thing

[2:36:22] we're well reverse yeah well iin I ain't

[2:36:25] so sure but okay nonetheless uh but my

[2:36:29] my problem is is that we we take from

[2:36:33] the needy and get to the greedy that's

[2:36:34] what it is well hey here when you start

[2:36:38] talking about money that we've already

[2:36:40] appropriated and paid for on with our

[2:36:43] taxes on the Parkland side and talking

[2:36:45] about improving access to healthcare

[2:36:48] that's what that's what they should be

[2:36:49] doing and that's what we should be

[2:36:51] charging them with doing and

[2:36:52] commissioner I think that's just meant

[2:36:54] to increase the the scope that's not

[2:36:57] necessarily getting in the health care

[2:37:00] business is it possible for us to get a

[2:37:03] copy of this presentation because first

[2:37:06] of all I mean this is what was in the

[2:37:08] packet um there are eight pages there

[2:37:11] are five possible here that I'm sorry I

[2:37:16] cannot

[2:37:17] read we're happy to resend that and I

[2:37:20] think if you look at the first email it

[2:37:21] had the full presentation but the send

[2:37:23] out had that error so we'll be sure to

[2:37:25] resend that to you but commissioner I

[2:37:27] mean this is intentionally broad to be

[2:37:30] to make it easier for you to move

[2:37:32] forward various projects and I'll just

[2:37:33] give an example from this past year Dr

[2:37:36] Garcia had two different projects widely

[2:37:39] different one was assisting bulb Springs

[2:37:41] with uh playground equipment they didn't

[2:37:43] have funding to

[2:37:44] complete Dr Garcia in BO Springs ums

[2:37:50] um uh excuse me Grand Prairie ex grand

[2:37:52] prie Grand Prairie and they they needed

[2:37:55] uh some additional funding to to make it

[2:37:57] work for one of their projects the grant

[2:38:00] assisted with that and they actually

[2:38:01] recently just held their their ribbon

[2:38:03] cutting for that for that event on the

[2:38:06] other side of the spectrum working with

[2:38:07] Dallas College to establish an ESL

[2:38:11] program uh with them I mean that came

[2:38:14] out of the same program um from a staff

[2:38:18] perspective we just need a framework to

[2:38:20] be able to move forward with these

[2:38:22] projects to help you same thing with

[2:38:25] your project you had a transportation

[2:38:27] related project which I mean from my

[2:38:29] experience is clearly Economic

[2:38:30] Development however going through our

[2:38:32] legal processes they did not view it as

[2:38:34] such they wanted us to use another

[2:38:37] exception so what we're trying to do is

[2:38:39] just compile the the different statutes

[2:38:42] that allow us to do different community

[2:38:44] and economic development projects into a

[2:38:47] policy so that we can move this program

[2:38:49] forward and and big picture I mean this

[2:38:52] is $6 million a year total this isn't a

[2:38:55] big yeah but growth and development

[2:38:57] follows Transportation it doesn't follow

[2:38:58] playground I understand that well that's

[2:39:01] Community Development that's the other

[2:39:02] side of the statute yeah well you know

[2:39:06] and okay but and it's discretionary to

[2:39:09] each district each district has

[2:39:11] different needs the judge has his own um

[2:39:15] funding from from a countywide

[2:39:17] perspective but each district has its

[2:39:18] own needs and you would know that best

[2:39:22] yeah okay it's RW but okay got

[2:39:27] it so I'll move on to our next steps

[2:39:30] which are to uh ensure that we have all

[2:39:33] the statutory mechanisms in one place

[2:39:35] and that they're all being explored um

[2:39:37] if there's a tool we want to be able to

[2:39:40] make that available to you in one spot

[2:39:42] um identify the best mechanisms to

[2:39:44] partner with our nonprofit agencies

[2:39:46] public

[2:39:47] agencies education institutions uh we're

[2:39:50] able to do that under state law under

[2:39:53] certain statutes we want to make sure

[2:39:54] that we have a template to use with them

[2:39:58] um and create project types that we can

[2:40:01] essentially use the right statutes with

[2:40:03] the right types of partners with the

[2:40:04] right types of projects put these

[2:40:05] together um and then the last bit is to

[2:40:09] make sure we have a monitoring mechanism

[2:40:11] if you say we're going to increase

[2:40:12] Economic Development by doing something

[2:40:14] we want to make sure that we accomplish

[2:40:16] that goal uh and then find out if it's

[2:40:18] something we want to replicate is when

[2:40:21] is the due date for to put the meat on

[2:40:24] these

[2:40:25] bones started that now we want to bring

[2:40:27] that to you as quickly as possible I

[2:40:30] would like to touch base with each one

[2:40:31] of you uh to make sure that the types of

[2:40:33] projects that you're considering uh we

[2:40:36] have the right uh statutes in place and

[2:40:38] and that we can do

[2:40:40] that um I'm sorry I didn't give a

[2:40:42] definite date but we'll be moving

[2:40:44] forward as quickly as possible so by the

[2:40:45] end of the spring by the end of say may

[2:40:48] absolutely

[2:40:52] that's

[2:40:58] um okay

[2:41:01] um so the first one went that'll be

[2:41:04] working with civil da of course to make

[2:41:06] sure we have all the statutes um and

[2:41:09] then you know those best mechanisms want

[2:41:13] to make sure that we have some templates

[2:41:14] ready to go um but I'm open to any other

[2:41:18] questions at this point

[2:41:22] hearing none I'll take a motion to

[2:41:24] adjourn great

[2:41:26] move no public comment oh public comment

[2:41:30] public comment anybody for public

[2:41:33] comment hearing none thank you thank you

[2:41:36] I'll move all good say second second

[2:41:40] thank you all in favor I

[2:41:46] I right

[2:41:50] I'm

[2:41:59] sorry covered a

[2:42:18] lot

[2:42:48] e e

Commissioners Court - Special Called Session - Feb 11 2025

Transcript