[0:19] wonderful F

[0:23] Monday

[0:26] Thanksgiving you had honey lists on Thanksgiving week

[0:42] she did you

[0:49] volunteer it's making me so

[0:53] mad

[0:58] good

[1:02] me why don't you do we get ready to start I thought earlier you had a

[1:06] picture sticking out of

[1:28] it

[28:37] and I don't know if there is any legality into

[28:43] stopping an established neighborhood Crossing into AR not um that um with new

[28:50] owners and new homes but um understanding the realities behind

[28:56] that might be useful because it's going to

[28:59] come already

[29:06] does have that down for him to sign um just a quick question

[29:12] so if there is a request in the future what is the process that would occur at

[29:19] that point if there's a request to

[29:23] connect which is at this point been denied

[29:27] and the council voted to close the road the original request to connect was

[29:34] a was was approved developer did not live up to

[29:38] the conditions of the approval that approval lapsed following that the

[29:42] council voted to temporarily close this the road

[29:49] um that it over comes is is I I need to go to the

[29:53] council

[29:56] then the way any other item goes on your agenda um

[30:02] andly you would all know about it um it would not necessarily be a public

[30:08] hearing U because I don't think you need a public hearing to take off a temporary

[30:15] closure doesn't mean it would you know certainly be a public meeting take

[30:19] comment as you choose even though it's not of public

[30:23] hearing and you'd make your decisions

[30:28] is that the process you're you're because there's no public hearing

[30:32] there's no requirement to notify but could we make sure that when that's

[30:37] going to be on the agenda at a minimum that Stephanie is aware well in advance

[30:42] yeah so that she can then communicate that yeah and we've been in touch with

[30:47] the Martins in the past as a conduit to the to the neighborhood we could

[30:51] certainly do that as

[30:54] well just to clarify one thing when we say temporary I thought it was temporary

[30:59] inde

[31:02] definitely we not we not closed the road we not abandon it abandon it changes

[31:09] ownership patterns and all that we temporarily closed it it stays

[31:13] temporarily closed until the council decides to reopen

[31:19] it it it is indefinite but it's I can't say it's permanent because all it takes

[31:25] is a vote you know take a vote of the council to change

[31:29] so can the council truly stop that road from opening or is that that state

[31:36] involved the state statutes authorize the town to regulate

[31:42] the flow of traffic on town roads as long as do is not involved so the

[31:47] question to our attorney today I'm sorry to speak over you m so the question is

[31:51] Brook Brook viiew is a town maintained and owned Road as is Aspen yes now right

[31:58] we we have full responsibility for that is that shared with Gibsonville no so

[32:04] the property owners here on Gibson field on Brook View we service the road for

[32:11] them um in the area we are talking about it is solely our responsibility I would

[32:17] have to verify as you get out toward uh the Westbrook end um or the at that

[32:25] point um the municipal boundary does some weird

[32:30] things I I won't swear that it's I think the first nine or 11 homes are in gifts

[32:34] with

[32:38] yes so is we main for snow clearing whatever

[32:44] else that's my belief as well I I wouldn't swear to it I'd want to

[32:48] verify somebody Aspen would not Aspen would be our full

[32:53] responsibility somebody brought up legality and I know that you had a

[32:56] conversation with our attorney today I don't know if that's something you're

[32:59] able to share or not

[33:02] uh I certainly I can if you want me to well just the options that we had

[33:07] available somebody asked if it was legal for us to close it and I just the answer

[33:11] is yes and the answer is yes okay I we don't have to go into specifics I just

[33:15] wanted to know that um as I said State Statute authorizes towns

[33:23] to gives towns the authority to regulate flow traffic on town

[33:27] roads and in this case the council's exercised that Authority by issuing a

[33:32] temporary closure order um it it could be and there there

[33:38] options of uh opening it with other regulations um in terms of through

[33:45] traffic or no through traffic things like that um temporary closure seems to

[33:50] be the the the cleanest way it it'll stay right where it is

[33:57] but because it's owned and maintained by town of Elon the statute's clear that

[34:04] you have the authority to make the decision to close it permanently that's

[34:09] how I read the statute not an attorney but that's how I

[34:13] read the statute closing it permanently is a

[34:18] different step that abandons the right of

[34:23] weight and the property then reverts to the ownership on side of the

[34:34] RightWay thank you I'm having no other signatures on the list to

[34:41] speak somebody all right we will close public comment

[34:45] section moving on to Old business revision to chapter six animal

[34:55] orance

[35:06] we are um back on the agenda tonight to hopefully close out some old business uh

[35:13] pertaining to the revision of our chapter six animal ordinance um you all

[35:18] have the paperwork in front of you but as part of the history the town had an

[35:23] ongoing issue uh with an inocence and dangerous dog in the in por Creek

[35:28] neighborhood starting around October 2022 the dog bit two different people

[35:34] within a four month time frame made residents in the subdivision feeling um

[35:39] very unsafe in their own uh Community the owners were hostile and

[35:43] uncooperative with law enforcement's efforts to mitigate the situation

[35:47] quarantine the dog Etc um we we were also not successful

[35:53] because of their U uncooperative manner to seize them the dog for the quarantine

[35:58] or to make appropriate charges um the state statute as we were

[36:02] delving into this because again we don't have uh dedicated animal control so was

[36:07] a learning experience for us we realized that there were very specific details

[36:11] that the statute laid out before us after talking to our district attorney

[36:16] uh or assistant district attorney on the matter uh like with everything the state

[36:19] can be BR and ordinances can make better restrictions and as we kind of our way

[36:27] through or Traverse this situation we realized that there are some issues with

[36:30] our ordinances that we would like to clean up um the incidents obviously

[36:35] proped us to to look at revising our current animal ordinance to enhance the

[36:40] Safety and Security of our surrounding um communities specifically when dealing

[36:46] with vicious or dangerous dogs while the proposed changes that I that I have in

[36:51] this chapter six may not have impacted all of the nuances as we we faced with

[36:58] this particular incident I think it certainly would have provided our our

[37:01] officers the ability to be a little bit more responsive and proactive should

[37:06] similar circumstances arise the proposed changes today and I can go through them

[37:11] if you want but it's a little tedious uh you guys let me know what you would like

[37:16] to hear but the changes proposed today include new language that gives officers

[37:19] the authority to be more proactive in impounding any dogs running at large

[37:23] without first issuing a warning that was the biggest issue that we that we face

[37:27] with that particular situation uh the new language also allows officers to

[37:31] impound a dog if the dog is in question of being deemed dangerous allowing us to

[37:37] then pursue our investigation to figure out if this dog is truly a nuisance or a

[37:41] danger to the community um it also makes it specifically

[37:47] unlawful printing person to refuse or fail to surrender an animal for

[37:51] quarantine the revised ordinance provides um provided today Incorporation

[37:56] more detail more robust detail in what is considered a nuisance animal our

[38:02] previous uh definition did not really go into a lot of detail and some other

[38:06] minor changes to clean up Senate structure and provide some uh free

[38:10] freestanding penalty sections the town attorney our our

[38:14] specific Town attorney did was consulted with these changes he was um he had no

[38:21] issue with the language being presented he had which we'll talk about later he

[38:25] had some other suggestions but what I'm asking you today is to approve the

[38:30] language that um that I've provided to you for chapter six um obviously you can

[38:36] look it over give me some rebuttal some revisions that you would like to see and

[38:40] I can come back with another draft um or vote to maintain the ordinance as we

[38:45] have it today I can answer any questions I have

[38:49] a a couple question um so looking through it I remember the when it first

[38:54] got brought to us there is something about um officers having the power to

[38:59] put down an animal and I didn't see any of that in here so that was so when we

[39:08] when we looked at this we looked at what we don't need to reinvent the will what

[39:11] other uh municipalities doing that was something that came that we wanted to

[39:16] present to you all to see how much Authority do you want us to have I rich

[39:22] and I talked together and we're both animal lovers so uh we weren't sold on

[39:27] that idea but I didn't want you to to think we didn't look under every Rock

[39:30] and present every option that Elon could take on it was more of a a an extended

[39:35] or for exent circumstances for emergency situations and it's one that was adopted

[39:39] by Alamance County um the Alamance County so we were looking at what they

[39:44] had and it and they do have something in there a provision for emergency

[39:47] situations I did not um the feedback I got that it was not well received so I

[39:52] did not put that back in here um so then let me ask then if would the town be

[39:58] protected let's say get a call and there there's a dog physically in the act

[40:05] of and you would be able to put it down um and be protected even though it's not

[40:10] correct that that is that dog is it falls within the guidelines of not only

[40:15] the statute but our current ordinance now that it is

[40:19] actively in in it's actively presenting Behavior that's dangerous it's it's it's

[40:24] no different than the authority that they invested us uh should we have to

[40:29] have to use deadly force to protect you or a third party or ourselves um this

[40:35] was in one of those cases where the dog is bending

[40:39] dangerous it's loose and it's not actively uh attacking anybody but we

[40:45] need to maintain that it does it maybe it's headed toward Elon Elementary

[40:49] School uh and we're trying we can't necessarily catch it and do other things

[40:55] um but no we we would still have that ability to act if it's in the process of

[41:00] attacking or engaging to attack that you know we don't have to be reactive in

[41:06] those situations have a couple more um so it also said you know if you have to

[41:11] quarantine a dog or an animal during an investigation that the owner then would

[41:16] be responsible for paying any of the quarantine

[41:19] fees how does that work in the case of just a disgruntled neighbor constantly

[41:25] calling on somebody's dog and then you take the dog quarantine it

[41:29] for investigation and you that the investigation that that's just a

[41:33] disgruntled neighbor calling on another one is that person still then

[41:37] responsible for quarantine people I know that's a hypothetical yeah quarantine

[41:42] only applies to a situation where a dog has bitten someone and has to be

[41:46] quarantined for fees a nuisance dog they're they're barking they're running

[41:49] at large um there has to be a a there would be an investigation unless there

[41:55] was something that says like in this this particular case we had multi

[41:59] complaints that the dog had charged folks that had chased people down the

[42:04] street um rather than having to wait for that dog to actually act on those

[42:11] instincts this would allow us to then seize the dog conduct the investigation

[42:16] but because the dog is running at large the owner would still be liable for that

[42:22] and and the county also supports that it's in their um their ordinance as well

[42:26] that BR me to my last question so in here I

[42:31] saw I've understood that uh we pay the county for animal control um but then I

[42:38] also saw in here that we have a partnership with the Burlington Animal

[42:42] Shelter we pay Burlington we pay Burlington we don't actually and those

[42:47] fees are to support the shelter it's not actually for animal control or any

[42:52] services that they provide it's to have a place to take

[42:57] Strays um and different things for them to

[43:00] hold and that's the $75,000 a year we pay and it's to

[43:07] Burlington and okay thought that was the county so when we say we the count is

[43:12] gonna help us get a nuisance dog and take it to

[43:17] Burlington we actually do all the work so the

[43:22] county Alamance County has an overarching ordinance that pertains to

[43:27] all unincorporated uh parts of of Alamance

[43:31] County um and because we work in Partnership sometimes with the county

[43:36] they did come out on this particular incident to help us round up as a mutual

[43:39] Aid they actually have no real responsibility to the animals

[43:45] inside of Elon the town of Elon um so I think it's just a blanket term we use

[43:50] you know the County's going to help us or we're we're referencing um county

[43:55] code because they do have probably the largest animal control um but our our

[44:00] funds go to Burlington Animal Shelter who also works with Alamance County um

[44:05] all the other municipalities are in Partnership and and get a little they

[44:10] have to pay a piece of the pie to to be able to access the shelter um and that's

[44:14] all a part of that 75 7 something thousand dolls we pay

[44:19] in so does that do you have the equipment to

[44:23] handle no we have a catch B well

[44:28] we have some small animal traps like for cats and squirrels and fun stuff like

[44:32] that but no we're not we're ill equipped for the process so that was my question

[44:36] asking our employees Law Enforcement Officers to take on a task that can be

[44:41] dangerous you have dog who's vicious the ability to to surround a

[44:47] dog they have ability to tase a dog uh technically yes it's hard uh for

[44:53] a fast moving animal that's dodging um me in earlier years I've tried that

[45:01] it it's not successful right and and Animal Control

[45:06] has different things such as darts uh tranquilizers things like that we just

[45:10] don't have the volume of animal CS um we don't deal with it this was a this was a

[45:15] big deal for us and it was a I can admit this was a very uh steep learning curve

[45:20] for us we we had to kind of flirt on the Fly about what the state statute

[45:24] requires and didn't require and and to your point do we have the equipment for

[45:27] it no you put a dog in the back of the B which we don't have a truck I guess to

[45:33] do that we dangerous for we have prisoner confines I mean we use the same

[45:39] thing that we would use if we arrested someone else and and a a dangerous dog

[45:43] is a dangerous dog but it's the most dangerous mammal that we deal with are

[45:47] human so um we we have the means we just don't necessarily have the training or

[45:52] the tools which is something that that we've started to broaden our Horizons on

[45:57] a little bit go and this may be a question for you or

[46:02] may be who built the agenda why is the removal of chapter 13 after the LMO um

[46:11] is this would it not be natural that if we had no objections and we wanted to go

[46:16] ahead and and pass um chapter six that would take care of everything you need

[46:23] to get rid of 13 just an error it was just yeah I mean

[46:28] could we we can we can change that change that I was just going to say to

[46:32] take care okay I just that was a little confusing to me that's why I just

[46:38] because me this afternoon as well Rand I just went with it I better than I

[46:45] do I was missing um I have one question so in chapter six now this is from the

[46:53] 20 recodification but does it not make sense at this point to change mentions

[46:59] of the board of alderman to the Town Council within this document and that

[47:04] would have been on that that would have been my error but yes it does make more

[47:08] sense to do that while we're making the changes already to go ahead and do that

[47:11] I was more focused on the the content so I didn't make that change already you

[47:17] can do that I I was as I read through it I

[47:21] thought it was very very well done I thought seem to cover things had talked

[47:26] about and I was glad to see that even though they still have the right to put

[47:29] an animal down it's not so explicitly a part of it and things like um other

[47:36] question maybe I just missed it but you listed every animal but chickens I guess

[47:41] so have chickens in there yet I didn't even approach

[47:49] that I've heard other uh other municipalities get into a really heated

[47:54] debate about chck lot of people have chick feral kids it

[48:00] is it is currently allowed it is allowed okay that's why I

[48:03] was they just can't be like running loose right they can be like in a fenced

[48:09] yard or something of that nature one

[48:18] more thank with with this updated orance woke us through the

[48:26] scenario that we had in Forest Creek how this

[48:30] would help that situation the steps of being

[48:34] different yes um the way the way our ordinance was written left a few things

[48:40] to be desired in that the state specifically and implicitly defines a

[48:46] potentially dangerous and dangerous call and a potentially dangerous is one that

[48:51] um I as chief of police can deem dangerous but I have to to post it to

[48:56] the owner first if it's running at large I we have to issue a warning we can't

[49:01] just seize the dog um and and to be potentially dangerous

[49:07] there has to be that act of aggression dangerous dog means that you've been

[49:12] inflicted with serious injury you've been hospitalized you've been disfigured

[49:16] or something to that effect um the biggest change in here is that animals

[49:20] running at large that could be deemed nuisance uh and and we Define that

[49:26] is that we before had to give that warning and then again if if if there

[49:31] was if I deemed it dangerous potentially dangerous I had to physically serve

[49:36] notice to that owner telling them that they had to they had to turn in the dog

[49:41] and a set number of days for alamt County or Burlington Animal Services to

[49:49] deem that dog dangerous then they get a hearing and all that stuff kind of

[49:53] starts taking place all the legality that's that's put out in State Statute

[49:59] um this allows us to if we get someone calling saying hey this dog is running

[50:03] at large he's growed at us um he's appro approached us in a in a posture that

[50:09] seems vicious we can be proactive we don't have to warn anybody if the dog is

[50:13] out there we can take our little catch pole catch him up take him do all the

[50:17] investigation that needs to be done while that dog is safely secured at the

[50:22] as an impound um now when do impound it then I'll give notice saying hey this is

[50:28] why we took your dog uh the hearing process starts much quicker than having

[50:33] to go through the steps of giving the warning giving the notice um and in that

[50:37] time as we're learning this you know that second person did get bit um and

[50:41] this just gives us the ability to be a little bit more proactive again it

[50:44] doesn't help us with uncooperative pet owners and that's why I said it it may

[50:49] not have had a a huge impact on the end result of this last case because if we

[50:54] can't get to the dog we can't kick a door in and go take it um if we don't

[50:59] know what's in there um that said dog I mean they had three different dogs so we

[51:03] have to have more evidence to enter a home um but it gives us a little bit

[51:08] more advantage to to be proactive on that front end and not maybe I would say

[51:15] U it's a little bit in the instance of where the first bite happened would you

[51:22] be able to then serve the papers right then we could done it before the first

[51:26] bik okay as because as information came there you know we got calls about this

[51:31] dog running but it wasn't doing anything and we had to give warning first um

[51:37] they're like well it's approaching aggressively well for our statute okay

[51:42] we can warn them and then we can site them for having a dog running at large

[51:46] but it it would have given us more ability to be proactive before that

[51:49] first fight even happened thank

[51:53] you question um as you know there's an individual

[52:00] close to my house that a lot of my neighbors are calling me about the dog

[52:05] has an invisible fence but the dog is left out all the time and that's not

[52:10] considered tethering but I mean they they leave for days at a time and the

[52:17] dog is just outside and the the electric fence and it's barking

[52:23] and it wants to go in because it was like freezing rain one time and so how

[52:28] is this addressed at all in the ordinance that would be a nuisance The

[52:32] Barking the howling um even though it's contained in its Shard uh it is

[52:38] unsupervised there could be a neglect piece to that and I would say it merits

[52:42] an investigation and a nuisance can be a citable offense that's issued that that

[52:47] is covered in this ordinance as it stands before you yeah because there was

[52:51] a whole section in there about neglect as well and

[52:54] yeah yeah it's been M yeah I get lots of calls on those weekends we'd be happy I

[53:00] I haven't received any so I know I just think you're you're far more

[53:05] approachable so if you want to pass that on to us we'll be happy to investigate

[53:09] that and see what we can do

[53:13] there so um just knowing that there's at least one change that needs to be made

[53:19] are you proposing that you bring us back I will do the new language and

[53:23] bring that back at another session and with that should we then also postpone

[53:29] removing chapter 13 since that would remove all of our animal ordinance

[53:34] without a new chapter six in place well this will still be in place

[53:39] right the nuisance is still in we can we can make it clean and do it all at one

[53:42] time if that makes more sense I'm fine with that just not be there that would

[53:48] be a better idea to make the change all at one okay do we need to vote on that

[53:55] to delay the vote on both items

[53:59] um yeah I mean you can you can forward this to the December 12th

[54:04] meeting postpone action till December 12th do have a motion to postpone action

[54:09] on letter a and letter C under old business until December 12th I'll make

[54:15] that motion postp de have a second second all in favor say I I any oppos

[54:23] thank you thank you how many chickens can we

[54:28] have depend

[54:32] sh build the subdivision behind us our big ticket item we have our Land

[54:39] Management ordinance and

[54:45] Zoning

[54:54] crazy so good evening Madame mayor council

[54:58] members I do not have a presentation for you tonight um I really don't have

[55:05] anything at your desk is two possible motions I have made all of the requested

[55:10] changes to the LMO that was included in your packet um and updated the

[55:15] spreadsheet showing where all the changes were made I would ask because

[55:20] one is a text Amendment and one is a rezoning that they be voted on

[55:24] separately um and if you have any questions of me

[55:27] at this time I would be happy to answer them I would like to take just a moment

[55:31] to um thank everyone that has been a part of this process it's been a four or

[55:36] five year process I know it long predated me um but to Pam and Kirk and

[55:42] Paul our Consultants who got us here um the committee members all the the hours

[55:48] spent reviewing this um everyone involved in that process to the staff

[55:53] folks who reread it um and lastly I would just like to thank

[55:57] my planner Jenna who's been absolutely godson and helping me update all of

[56:02] these chapters and all of this weird formatting in here that I look forward

[56:06] to um this is Jenna's last week with the town she will be leaving us um and I

[56:11] wish her well but she has been super helpful in this LMO and hopefully

[56:15] everything you had before you looks correct and all of the changes were made

[56:20] if not again I'd be happy to answer any questions any questions comments for

[56:26] Lori I I want to reiterate what you just said there a lot of sweat and tears and

[56:31] a lot of hours put into this and some of those folks who participated are here

[56:35] tonight and I appreciate their faithfulness to stick with it this

[56:39] project got off a great start and it got kind of sidetracked but you know to the

[56:44] credit of Pam and Kurt and assistance from them we were able to get this

[56:51] back I want to thank everyone's participation in this and um I think

[56:56] we're going to find this is going to help us to move forward um we're going

[56:59] to have better development better smart growth that's one of the things we've

[57:04] talked about as a as a need so to

[57:12] you I just want to reiterate that but uh the other part of it for me is is that

[57:18] you know I think you've made it very clear

[57:21] that some times these documents are never completely perfect and if there is

[57:27] a chance we don't just throw everything out waiting to make it perfect go ahead

[57:33] and pass it because it's definitely a large improvement over what we have now

[57:37] and uh with that said if there is if we start as we live into it we start to see

[57:42] there's some issues we can make those changes absolutely I've even already got

[57:46] the list started and it hasn't been adopted very minor very very minor but

[57:51] I'm already seeing small very small changes but yes I will bring you a

[57:56] grouping at one time when we get to that point I think the illustrations were

[58:00] really helpful um yes and thank youit

[58:04] for kind of what some of it looks like not to just like think about it and try

[58:11] to conceptualize it but to see in the

[58:16] illustrations it absolutely was and I failed to thank them Benchmark did the

[58:20] downtown master plan and we contacted them with do the illustrations in here

[58:24] and Absol abolutely I think it answers a lot of questions having the visual

[58:28] graphics for you to see i' like to thank everybody for all

[58:32] their work on this I wasn't a part of that part of it but I heard the back end

[58:36] and just hearing the back end that's a lot of work

[58:40] so it seems to be very detailed and again as Randy said we can always if

[58:47] there's a major change but I think pretty much covered it so great

[58:53] job

[58:57] May I'm ready to make a motion sure what what would you like to make in that

[59:02] motion I would like to move that the uh that the proposal the proposed text

[59:07] Amendment includes a new Land Management ordinance that is consistent with the

[59:12] 2040 Envision Elon comprehensive plan and the future planning goals and

[59:18] objectives of the town of Elon furthermore the action is reasonable and

[59:22] in the public interest because it's support several goals outlined in the

[59:26] 2040 Envision Elon comprehensive plan including having a zoning ordinance that

[59:32] aligns with the comprehensive law thank you I have a motion to approve the text

[59:37] Amendment do I have a second second it second all in favor I

[59:44] any opposed carries um do we have a motion

[59:50] regarding the

[59:53] rezoning

[59:57] no one else wants to read I'll I'll do it

[1:00:00] again you looking to me hope that someone else would do it

[1:00:05] okay well yes I have another motion the proposed resoning is

[1:00:09] compatible with the 2040 Envision Elon comprehensive plan and has an acceptable

[1:00:15] level of impact on both the immediate area and the community as a whole

[1:00:19] furthermore the action is reasonable and in the public interest because the uses

[1:00:23] allowed in the proposed zoning districts similar to what is currently allowed

[1:00:29] under the existing Land Development ordinance you I have a motion for the

[1:00:34] resoning request do I have a second I'll second that mayor all in favor say I I

[1:00:41] any opposed

[1:00:45] carries new LMO thank you that's exciting we will

[1:00:49] have it on the website as soon as when does that go into effect um it goes into

[1:00:53] effect so we will have it on the website thank you all for your hard

[1:01:23] work about this next

[1:01:28] item what we thought we were getting is not what we actually

[1:01:35] got right in

[1:01:39] the

[1:01:43] yeah know to spread out got just an

[1:01:52] ordin traffic oh really yeah it's all about parking and

[1:01:59] traffic and I said and I'm like this is not the wrong one got attached I'm sorry

[1:02:04] that was my error there is an ordinance that pertains to the construction I

[1:02:10] attach the wrong one around the FL so do that mean we should just table

[1:02:16] it until we get the right one that's totally up to you if you want

[1:02:20] to see the correct one in front of you uh

[1:02:24] you all have already heard the argument on or the discussion on the um rules of

[1:02:31] construction and basically the ordinance just put sets it in place and we're able

[1:02:36] to upload it to mun code so that's that's what that is this the last step

[1:02:41] in that process yes it is so I I guess I was confused I was asking earlier when I

[1:02:46] was up here um before the meeting started um so this was something that

[1:02:52] was done in 2008 that was approved in August of

[1:02:57] 2018 and then it says that there is a recommendation by the dev committee on o

[1:03:03] 10th um was just showing you the timeline that everything took place yeah

[1:03:09] what should have been attached are what we've already exactly discussed did

[1:03:15] we since it's a change to the ordinance we have to have a public hearing no I

[1:03:22] went back and researched there and I went to Rich and Lake know as well that

[1:03:26] unless General statutes require you to have a public hearing on a particular

[1:03:31] item just making a code change does not require public

[1:03:36] hearing and the text under Section 1.5 construction is what the de committee

[1:03:42] brought to it is masculine form is going to Encompass yeah uh and going back to

[1:03:49] the minutes and listening to what um mayor sharp stated was you all elected

[1:03:54] option number two which includes corporation uh corporations and uh what

[1:04:00] was it institutions so that's the only change

[1:04:03] we making then yeah that that was a

[1:04:08] change but I'm I'm Happ to be submitted to you for your December 12th meeting

[1:04:13] I'll be here as a guest because I've got see Mark with um I think just to make

[1:04:20] sure that we know what we're voting on as the final I think we should post

[1:04:25] 12th okay I don't think it's gonna be a problem if we wait

[1:04:32] no and I don't you I don't think it's gonna be controversial or anything

[1:04:37] either I think it's just I think we need to agenda have the document agenda yeah

[1:04:43] can we the consent agenda agenda we didn't have any consent agenda this time

[1:04:48] is that correct that is correct I changed that was everybody okay with

[1:04:53] it all right we will move that to the December 12th

[1:04:57] agenda moving on to new business Downtown Plaza rental procedures and fee

[1:05:09] schedule hate they're not interested in sticking

[1:05:14] around

[1:05:20] everybody so I am here tonight to talk about our Downtown Plaza

[1:05:25] rental component for our public use uh we rich and I discussed that we probably

[1:05:31] would need some sort of policy because we we might have some interest and we

[1:05:35] already have our first request so I just wanted to share that happens to be a

[1:05:39] downtown business so I want to make sure that they are they do have an

[1:05:42] opportunity to utilize the plaza um it's actually Pandora and they're doing their

[1:05:47] an

[1:05:50] anniversary I thought or 12 so that's our first re Quest I'm not saying we're

[1:05:54] not going to get others but that kind of prompted us to kind of speed this along

[1:05:58] a little bit so um you have attached in your packet um a rental a proposed

[1:06:05] rental policy agreement uh for the plaza you know as you know this is kind of a

[1:06:10] unique venue it's not um you know a park not a picnic structure it's not it's

[1:06:16] kind of a different type of thing and so I really felt that this should um you

[1:06:20] know mostly be used for an outdoor space but that we would have limited public

[1:06:26] use maybe once a month was was my suggestion as a part of this process I

[1:06:31] really felt that we should still go through the special event per permit

[1:06:35] process which you all are familiar with that would lead all the applications you

[1:06:39] know to go to all the department heads we would all review it see what it is

[1:06:43] what's required of it um if we have any additional staff those types of

[1:06:47] processes and in addition they would fill out this Plaza application that

[1:06:52] they wouldn't have a a separate fee structure attached to it um and one of

[1:06:57] the components I felt important was that it has to be a public event because I

[1:07:01] don't really see a way that you could block that off and and have it a private

[1:07:05] event in such a public setting so when I say public event that anybody in the

[1:07:11] public would come to like it's a craft show or it's a a fundraiser of some sort

[1:07:15] or in this case Pandora wants to do a celebration B that anybody could come

[1:07:19] it's not you know just quarantine to to a certain group of people so the plaza

[1:07:26] uh fee structure is attached to to your packet there is one additional change

[1:07:31] that Lori asked me to add because she needed an addition on page two at the

[1:07:35] very very bottom um I put highlighted in red um she wanted to include the cost of

[1:07:40] the legal ad would go to the applicant rather than town of Elon paying that I

[1:07:45] think she well exceeded her her budget this year as ads are quite costly and so

[1:07:51] she had that change and then all of my fees for for the plaza are located on

[1:07:57] page 11 in your packet and if you notice in that component I did put a resident

[1:08:02] and non-resident uh rate in there um I just I feel strongly we should always

[1:08:08] take care of our residents first and give them some sort of a discount for

[1:08:12] using facilities within their town and that also would the give our

[1:08:19] businesses an opportunity to get um their resident rate as a business in

[1:08:23] Elon so I'm requesting for you to well for

[1:08:26] one thing to open it up for discussion I know um Randy and I did have a

[1:08:30] discussion earlier today so he has a point to bring up but have you all

[1:08:34] review the the concept um if you have some questions or you know some have

[1:08:38] some conversation on how you feel about what was presented to you and hopefully

[1:08:42] come up with some sign of uh sort of proposal that's agreeable to everybody

[1:08:46] to to put this into place for us we got start with something really nitpicky

[1:08:52] okay all of the te's were questioned marks oh yep TI anywhere there's a TI

[1:08:57] what happened I don't know the document shows it must be something in something

[1:09:03] in Translation right no I don't if is it something in when you convert from one

[1:09:07] version of word from granicus isn't that weird I'm looking at your document it

[1:09:12] has it in the word after R how weird we okay we just wanted

[1:09:19] to make sure yeah yeah it was really interesting we were all

[1:09:24] oh yeah thought maybe a draft it

[1:09:28] wasn't that's so odd want to give a copy or something

[1:09:34] everyone everywhere everywhere sure the council is paying attention to its yeah

[1:09:39] good forments that can certainly be fixed Randy you you had some thoughts

[1:09:43] yes I have a definitely have a concern um uh this is private use of the public

[1:09:51] Plaza um as a as we are the as the Green Space and again I'm speaking both as a

[1:09:58] council person but also as a property own not an owner but a steward of the

[1:10:03] property um or the church um we have we have tried to be good partners as best

[1:10:09] we can and uh and as public Gatherings go we have students that come over and

[1:10:14] use the green space we have other people who come over and use it and we've we've

[1:10:18] tried our best to to to work with that to to try to be hospitable but when it's

[1:10:23] now come to private usage uh you're actually paying rental

[1:10:28] on the Plaza not on the Green Space and so there e there's going to have to be

[1:10:34] one of two things that are going to have to happen there's G to have to be a

[1:10:38] secondary process by which people would rent the green space and I'm not crazy

[1:10:44] about that because that's not what we're in the business for or making sure that

[1:10:49] it's clear to people that the green space is not

[1:10:52] available um so this is a concern that I have and how would we do that if it's a

[1:10:57] public event it's not a they're all private events even though they're open

[1:11:01] to the public well you know even like when the restaurant would were to do

[1:11:05] something like that if they were using our Green Space they should be asking us

[1:11:10] permission to do that I think if it goes through a Rental process it's almost

[1:11:14] easier to control that in that we can add wordage to this it says you your

[1:11:19] rental is inside the plaza only you can utilize the tables there but nothing

[1:11:24] actually happens they're not allowed to use the green space for the event and

[1:11:28] also limit the number of people um I did put in there that we have exceeding

[1:11:32] capacity of 40 to 50 but I didn't put that the maximum capacity of the rental

[1:11:38] could potentially be 50 or whatever it is we determine it should be and that's

[1:11:41] where I had a question because how do you regulate it is open to the public

[1:11:47] Indo event right you be far more than 50 people you can't regulate it in the

[1:11:52] green space is part of our social distance I'm I'm indifferent in general

[1:11:58] with um renting it out I saying the initial thought of it um and having

[1:12:05] people come but I would like them to talk to the town because I mean I can

[1:12:09] see Pandora's events and we're we're I'm singling out that because that's the

[1:12:13] only one that's coming right like hey I want to do this they SPO they pull a

[1:12:17] special use permit right and have a special event and that's like this

[1:12:23] partner with the town and then the Green Space could be used like the music to D

[1:12:26] to because it's just a it's not a noice paying a rental fee it's the public

[1:12:31] Plaza to I mean the other option is to just you do the special event perent

[1:12:37] process like we do now and we pick and choose them individually it's it won't

[1:12:41] be you won't be making any money and I don't think that that's not really the

[1:12:45] purpose of this per se although I did put a fee structure that's more than $50

[1:12:49] per event but if you stay with just a special event permit

[1:12:53] it doesn't preclude say Pandora from doing

[1:12:57] that I don't know that's just Rich's brain is turn churning over there yeah I

[1:13:04] mean and again it's just we we've allowed for you know kind of a

[1:13:08] partnership it's different when trying to be open to the community and and

[1:13:13] again that's that's okay when people are actually paying for an event they may

[1:13:17] feel like they have a right to do something that's different than if

[1:13:21] they're here as part of a partnership or something like that well the other thing

[1:13:25] is we are not going to be Staffing it you know like you do some

[1:13:29] facilities bment Park they have part-time staff that works those and

[1:13:33] enforces that I don't have the ability to do that with with the Staffing that I

[1:13:37] have so so I'm trying to think of what what could happen obviously if 30 people

[1:13:43] say we want go use the plaza today it's our group we go there and use

[1:13:50] it they have a right to do that um they don't have a

[1:13:55] permit what they expect to you know they can stay there two hours they can stay

[1:14:00] there seven hours whose responsibility would be you

[1:14:05] said I walk with the B Park I see people using Pavilion using tables I don't know

[1:14:12] if they pay for for a birthday party for their kids probably they did who's and

[1:14:17] obviously there's people out there during the week maybe weekends they're

[1:14:21] out there just to make sure doors locked but I don't know that you want to try to

[1:14:27] how do you police that how do you keep people from using a public space just

[1:14:32] for that and I I understand why you're you're doing this I think we've got to

[1:14:36] be mindful how do you allow people do the space but like you said the church

[1:14:41] has been most generous but during the week people go out there in the Green

[1:14:45] Space they sit out there and right e Dy whatever on their

[1:14:50] own are you against some a group deciding hey we want to go down there

[1:14:55] taking their chances oh the tables were available we want to gather are you you

[1:14:59] know if are you opposed to that idea I mean I think Gathering is different than

[1:15:04] a special use permit it is things I mean it's one thing if like we a busker goes

[1:15:10] downtown or if a b tries to set up right I mean we're gonna get calls and that's

[1:15:14] something we can talk about well right now we we have we will get approached

[1:15:19] and people will use our our our yard oh yeah

[1:15:23] CNR he does it a lot you know when when there's a student event they will rent

[1:15:29] they'll put a little tent up and they'll sell some of their stuff there um there

[1:15:33] was a time when we were doing some bookstore stuff and boy poor Earl Daniel

[1:15:39] about had a stroke um because he didn't want it to compete with the bookstore

[1:15:44] the official bookstore so he said no problem we just we won't regret to that

[1:15:48] so I mean so it's not like we don't and I'm not not ruling out the idea that we

[1:15:53] but if that way we maybe would make some money to uh mitigate you know having to

[1:15:57] keep grass planted and stuff like that but uh that's what I was looking at I

[1:16:02] was like it just it just didn't sound right it didn't sound that a group could

[1:16:06] have a private use even though it's in a public setting but a private use and

[1:16:10] then maybe have expectations that's what I was really looking it's a good point

[1:16:13] it's a it's a unique situation yeah and I'm going to get requests I don't know

[1:16:18] how you know how we which direction we go and maybe the first question

[1:16:24] is do we want to allow private groups to take over the

[1:16:30] plaza for for a private event even if it's open to the

[1:16:34] public or answer maybe that leave that as the

[1:16:39] first question one I had was we have specific times for the social

[1:16:45] district and why would we not have specific time for example if somebody

[1:16:49] wanted to rent it at Sunday morning at 10 o'clock

[1:16:54] and they're competing with his congregation who needs to park there and

[1:16:58] access there me that's not being very considerate to them so that's I guess

[1:17:05] that's my concern is what would be we also we could leave it for town events

[1:17:13] and very special situations I mean what if the university wanted to do something

[1:17:17] in partnership with us the church we already partner and do events and if

[1:17:22] that's the way exles that you put in there that could be rented like a chili

[1:17:26] cook off why wouldn't a town want to be involved in a chil committee right um

[1:17:32] one of our businesses like Pandora like right my big thing is to not prude our

[1:17:37] downtown businesses for being able to utilize it for special occasions and

[1:17:43] well they're right next to it they'll probably utilizing it quite a bit I

[1:17:45] would imagine they're gonna get a lot of their customers going to be out there

[1:17:48] well and then part of the especially Pandoras more more than any without

[1:17:53] without having a public restroom if they want to do

[1:17:57] something for their 12th you know the least we I feel like we can do as a town

[1:18:02] is if we have some staff IT staff that a bit because we're going to have all the

[1:18:06] people going to their bathroom that is an issue there are no

[1:18:10] public bathrooms so you know to me it is first and foremost a public gathering

[1:18:16] and dining space but now that it's so beautiful and I think it has turned out

[1:18:20] really well we're going to get these requests and I mean if it's we don't

[1:18:24] rent it for public use it's only for special events then you know we go that

[1:18:29] route but I mean I I don't have buying one way or the other I don't want to see

[1:18:33] it to where it's rented every single weekend and every time somebody wants

[1:18:37] just to come hang out and with the computer up and get food different

[1:18:40] restaurants oh we can't sit there we can't sit there we can't sit there I

[1:18:43] don't want to see that I knew personally if I've been to a a public park come

[1:18:47] there not knowing that the space has been rented it's a big disappointment

[1:18:52] you think this is public space someone had the ability to take that away from

[1:18:56] me as a taxpayer to go use it that's a concern I guess I have I just think it's

[1:19:02] an opportunity that you know this is a member of the downtown organization is

[1:19:08] there not a way to just partner as the downtown organization and the town of

[1:19:13] Elon to celebrate this occasion and not have a formal

[1:19:19] rental policy and I'm sure they're going to foot the bill yes they've already

[1:19:23] filled out a special event uh application which is a $50 application

[1:19:28] they've already done that and turn I don't know if we've got insurance yet

[1:19:31] she's just kind of waiting to see what I said well we we're trying to figure out

[1:19:34] what to do with this Plaza but I'm fine with that too and that's what I'm gonna

[1:19:38] get back to is what is her expectation of having that special event that she

[1:19:43] has exclusive use of the of the plaza and well then why does she need it to

[1:19:49] begin with she wants the van to be in the plaza itself not up on her her patio

[1:19:53] actually in the plaza using our power so she would use the special event for that

[1:19:57] right it would correct well that goes back to the insurance and the green

[1:20:01] space so the insurance is this is it just the plaza piece that the insurance

[1:20:06] is covering because it's under the social District so they don't need to

[1:20:10] pull a liquor for it and then we we know without a shadow of a doubt people are

[1:20:15] going to be on the Green Space it just I it's just going to happen and especially

[1:20:19] if it's public so how does that insurance and I'll say specifically

[1:20:23] Pandora doesn't break my heart I mean and I don't think the church would

[1:20:26] either because they've been partners with us and other things in the past I

[1:20:29] mean it's not a problem that it wasn't that particular event it was the idea of

[1:20:35] having private usage well maybe it's working with our partners and we're okay

[1:20:39] and and that that I would come to you and say by the way they would like to

[1:20:42] have this you know it's potential they could flow over onto the grass and we

[1:20:46] work as what we are Partners yeah are they responsible for cleanup are they

[1:20:51] responsible for making sure there's extra waste basket

[1:20:55] that's what we tried to put in here yeah but even in there it didn't really

[1:21:00] specify enough for the clean up that they're responsible to clean up there's

[1:21:04] trash cans that are around that they're responsible for clean up does that mean

[1:21:08] they have to empty the town's trash cans and take we have trash service five days

[1:21:12] a week so he only have events the only day they don't pick up

[1:21:18] a downtown right you want to add something rich

[1:21:29] well a restaurant downtown wants to put a band on the

[1:21:36] plot somehow we would need to authorize that whether it's this way um you know

[1:21:45] if we say well okay if they get a special event

[1:21:48] permit that's fine you folks aren't involved in any of that that

[1:21:55] um is I recognize your need that oh well

[1:22:03] that's that's a private public event rather than a public public event they

[1:22:08] the right to be sitting on on the lawn at the

[1:22:11] church maybe we figure out a way to demarcate where the edge of the plaza is

[1:22:16] and say you know you can't go beyond there although still part of the social

[1:22:21] District so could go that I mean that that's that's that's a point of

[1:22:26] confusion I'm not sure how to address I think I think Monty also named it those

[1:22:31] that when the church decides is having an event out there and you've and you've

[1:22:35] now rented the space and we're having our event you're having your event and

[1:22:39] we're not coordinating together and we're not coordinating uh I mean that

[1:22:44] and and it doesn't preclude you to have to coordinate with us that's the thing

[1:22:47] so coordination I think is a separate issue that we can certainly address it's

[1:22:53] if it's if it's something that we typically do when somebody else is doing

[1:22:56] it is that a big problem

[1:23:01] versus you mentioned a craft fair so a group wants to use the plaza to set up a

[1:23:07] craft show and they take up all the dining

[1:23:10] space during lunch hour or at dinner time somehow we need to have some way to

[1:23:20] either authorize it control it that way

[1:23:25] or prohibit it so that you know some doesn't just show up

[1:23:31] say hey let's take up all these tables and you know sell our

[1:23:35] candles they won't be moving the tables right who's going to move the tables if

[1:23:40] things need need to happen like that then well on our special event permit

[1:23:43] which is part would be part of this process if anything like that has to be

[1:23:46] done then they have to pay for our staff to do those things okay well that's I'm

[1:23:50] GL I'm speaking as a council person I'm overhearing just if I can summarize that

[1:23:55] you stuff now what's that that can somebody just go s their candles on the

[1:24:01] side of the street they have to give have a so we we could we could stop that

[1:24:06] if somebody just wanted to go down there and just set up their art to give away

[1:24:09] or to look it's not considered a bigger part of the sidewalk then no well you

[1:24:16] know or you have a dance troop that goes down there wants to perform I'm just I'm

[1:24:19] envisioning what a great place we could set up and we could spend three hours

[1:24:23] dancing here let's you know push all the tables out of the way it will happen

[1:24:27] just from my own experience in previous jurisdictions we have to have something

[1:24:31] in place and if if it's not this complicated that's you want to do a

[1:24:36] public EV an event in the space you have to go through the special event process

[1:24:39] and then we decide and some of that might be oh I better call Randy on this

[1:24:44] because this is sounding larger than I think we can decide without and that

[1:24:48] leaves it every department head sees that

[1:24:51] pery and inside the permit it says about trash and clean up and removing and all

[1:24:57] that that has to be agreed in the special events especially and it would

[1:25:01] be nice if you could just call me but you're actually calling my trustees

[1:25:05] you're saying you know the trustees of the building they'd have to come up with

[1:25:08] find two months notice right two months notice should be fair fair amount of

[1:25:13] time for us coordinate coordinate do for example if Randy's got scheduled

[1:25:17] something on a Saturday or wedding he may be opposed allow to be

[1:25:23] used during that time period or if we have a CLC event that's

[1:25:27] going to fill the parking lot the current special use permit special event

[1:25:32] permit special event two months it's two months just or not just specifically for

[1:25:36] this for anything and it's $50 plus the cost of town Services exactly to be

[1:25:41] honest I think anything in the plaza I would probably just come to you as as an

[1:25:45] automatic we're almost going to have to yeah because I'm just thinking now

[1:25:48] there's a parking altern there's a parking situation now well I just think

[1:25:51] it should be be limited I age I don't think it should be a private event space

[1:25:56] I think it should be open for people to come and sit and you know if they want

[1:26:01] to have a little p two person meeting or if like a family of 10 wants to gather

[1:26:05] and eat pizza or have coffee I think it should be fluid and open and not

[1:26:13] like like you would the park facility yeah I agree so in this case with

[1:26:17] Pandora they have filled out the special event permit I can then go to Randy and

[1:26:23] listen this is what they're proposing get an idea of how many people she's

[1:26:27] thinking and handle it that way it goes to all the department heads but I just

[1:26:31] think it has to be very clear this is not a private event and I I think in

[1:26:36] this case you've already discussed that but it's not a private event so if

[1:26:39] people were to to whomever right you know somebody can go and get a drink at

[1:26:44] Oak House Coffee or otherwise and down and sit you know I that's the way that I

[1:26:51] see I see as a public space they could so if somebody were to call to inquire

[1:26:57] and say I want to hold my kids birthday party can I reserve four tables the

[1:27:01] answer is definitely I would say there shelters

[1:27:05] available at the park or they can contact Pandora is about reserving for

[1:27:10] tables or it's you know come at your own rest you're welcome to to use the

[1:27:13] facility abut order your pizzas and venues that at slave

[1:27:19] Park so somebody wants a t with bathrooms too with bathroom facilities

[1:27:24] that's a big factor yeah that that would be unless might just wanted to have

[1:27:29] something not ideal I think we're in consensus that we're trying to

[1:27:35] Envision what could happen here and so we might be revisiting this at a couple

[1:27:40] other times um the truth is is that you're absolutely right that's a

[1:27:44] beautiful setting and I think it's when it's all said and done um you're talking

[1:27:49] about doing T dancing though on that seal once it's p painted that's what me

[1:27:54] yeah it's gonna have to be something we're G have to figure out too so doing

[1:27:57] the soft shoot Randy the record I've never been a part

[1:28:00] of any dance entity that just shows up randomly like that they always have but

[1:28:08] but but if they wanted to use it that precludes anybody else from using it

[1:28:13] yeah see that's the problem so you know if you if you don't allow people to move

[1:28:16] the tables and and you know then then they're going to find some other venue

[1:28:23] so so I'm hearing no rentals

[1:28:27] with we're sticking to the special event process that's what great and kind of

[1:28:34] work there and that with we have strong coordination and yes and special events

[1:28:39] kick in when they're doing music um what are some of the other

[1:28:44] things that trigger special events um the the the amplif amplification

[1:28:52] okay right Mass Gathering anything that would

[1:28:59] gather so so obviously if the university wanted to use that property they made

[1:29:05] sizable investment in that property um like for a parents weekend or something

[1:29:09] like that would we allow special event use for that $400 rental

[1:29:16] feed figure I mean I feel like the university has plenty of space that they

[1:29:20] can host an event yeah but if we want to I mean and then they have um Phoenix

[1:29:25] Friday night in Burlington not Elon so would love to see some Elon events in

[1:29:31] our downtown I think again that goes back to they are partner that's the

[1:29:36] partner partner special events what if a class you know you envisioning a class

[1:29:41] coming over there and doing something I would I'm just saying they might not ask

[1:29:46] for a special they might just come over and's Atomic

[1:29:49] ccope we atomic

[1:29:59] it's not there it's not it's it's on it's on property but it's on it's on the

[1:30:06] RightWay so I I agree with the mayor in the sense that I really think this was

[1:30:11] made to be a public area for folks to come and I do appreciate you know all

[1:30:17] the thought that went into trying to make sure that it was accessible for

[1:30:21] these type of events and I certainly want to support our downtown folks but I

[1:30:25] think probably the best route to go is what everybody's I wasn't completely

[1:30:30] sold on this idea either I just was to present the the option of it because I

[1:30:35] kind of had that little feeling too what this is a public space but how do we

[1:30:39] know these requests are going to come and if they it's not even done yet we

[1:30:41] have people asking for it right so we have to have something in place and if

[1:30:45] our in places you can follow the special sent process it's a public space for

[1:30:52] anybody to come you're welcome to sit there but we don't move tables and that

[1:30:55] type of thing that's that is a policy when is Pandora want to do theirs

[1:31:01] January I don't Rec the date January yes yeah it's gonna be cold you I could see

[1:31:08] something how we do those music down to where they just hey we would like to

[1:31:13] advertise our 12th anniversary they pay for the band that you right the town

[1:31:18] doesn't put the the bill on the band and just moves in the same direction as it

[1:31:23] always right had been um yeah I'm with it I I think this is the public space

[1:31:30] this isn't a pavilion this isn't a even the like downtown Burlington rents out

[1:31:35] the depot yeah but it's private they can tell people not to come in off the

[1:31:41] nature of where it is and how could we use that space during the farmers market

[1:31:46] yes ours right so we could it wouldn't be a conflict it's event we it's

[1:31:51] adjacent the Town Farmers Market yeah so we we could obviously use that space

[1:31:58] would be consistently using it for the same purpose and it's a public yes

[1:32:05] public space we it's a a vendor Cass set okay even the quilt show I know

[1:32:11] we've talked about art committee they wanted to put up quilts on this new yeah

[1:32:17] Part Town just put up town partner right they don't need to pay 50 I mean I don't

[1:32:23] know I understand it hasn't been put up yet we need to figure out what's

[1:32:27] happening just see how try to live into and and my caveat is is if if we start

[1:32:32] to see at the very beginning there's problems arising and that you you have

[1:32:36] kind of like the chief had you know there's problems getting the thing you

[1:32:40] done you want to get done please come to us and let's talk about yeah let's let's

[1:32:45] deal with it well we are going to have the power locked because if that were

[1:32:48] open you might drive down and see some random B set up and people having a

[1:32:53] great old time because during graduation there's all kinds of events going on

[1:32:57] that there weren't permits for and oh my gosh there's a t up and you know people

[1:33:02] they don't realize or they just do their thing well there's a lot of people that

[1:33:06] are standing on the sidewalk yelling or doing things without amplification can

[1:33:10] they do that on the on the Plaza that was my question that's consider that is

[1:33:14] still public property is it considered a big giant wide part of the sidewalk then

[1:33:19] no but it's public property still yes so and

[1:33:22] could do whatever they want on I think that's really important too I

[1:33:28] I would I'll verify that with our attorney okay I that would I think that

[1:33:32] would be helpful we have I recall we were looking you know

[1:33:38] set up the Christmas tree and the manora it was all right we have you by doing

[1:33:42] that we designate space as a place for public speech so if

[1:33:50] somebody were standing on the sidewalk we have no we don't have any rules

[1:33:53] against it right if they're on the Plaza I'll verify but I I I I'm doubtful

[1:34:00] that we'd have a lot of Lee that throw somebody out because they're saying

[1:34:03] something that you know we don't like and for the record I would love to

[1:34:09] do a big block party with the university and the town of Elon downtown I think

[1:34:14] that would be fabulous that's on

[1:34:17] record all right so it sounds like just to redirect because I think we could

[1:34:21] what if this all night long well and that's what we were doing is um we're

[1:34:26] going to go with the special event permit for now let's test it out let's

[1:34:30] see how it goes however there is another change in the speed schedule that I

[1:34:35] believe we want to get through tonight and that is on page two with the street

[1:34:41] rway abandonment um to add the cost of legal advertisement to the fee schedule

[1:34:48] so um I would like to entertain a motion that we make um that change only to

[1:34:57] our um Town fee schedule for 2023 24 at this time um and without the other items

[1:35:05] that were in addition that we're adding on the Downtown Plaza fees so the only

[1:35:12] change that we would be making to that fee schedule is at the bottom of page

[1:35:16] two your street rideway abandonment and cost of legal advertisement do I have a

[1:35:23] motion what is that fee it's a $700 fee and the cost of

[1:35:29] legal advertisement because what does it cost legal advertisement to give you an

[1:35:34] example I had to run the resolution I actually had to print the resolution

[1:35:38] that was signed by the mayor for four consecutive weeks and that cost me $600

[1:35:44] $1,600 my budget for the year was 1,500 talk about the LMO advertisement I

[1:35:50] had to get $ back so what I'm proposing is they still pay the $700 for the staff

[1:35:56] review and the TRC review but the applicant has to pick up the cost of

[1:35:59] whatever the legal ad is they're getting property out of it I

[1:36:04] mean obviously we have to spend time doing that I mean if it's $100 we charge

[1:36:09] $120 I don't know what it costs to do that but I mean if we're just passing on

[1:36:13] the cost we're curing the effort to do that the the application fee of 700

[1:36:19] cover staff time so that would be cover preparing the resolution and everything

[1:36:24] like that send into the newspaper being for that for the advertising that uh was

[1:36:30] the K to advertis in one publication four consecutive weeks four

[1:36:36] weeks prior to the public

[1:36:43] hearing make that motion there I'll make that motion I have a

[1:36:48] motion do I have a second I'll second that mayor all in

[1:36:53] favor say I I any

[1:37:00] opposed all right moving on to consideration And discussing of naming

[1:37:06] policy

[1:37:12] facilities um we have uh as a community we have we

[1:37:18] have named things in the past uh without any guidelines or parameters or

[1:37:27] suggestions as to why or any protocols kind of been done at the

[1:37:32] mayor's discretion whatever whatever drove that

[1:37:38] decision talking with mayor sharp we thought that it was important that if

[1:37:44] we're going to do that uh that in the future that there be some reasonable

[1:37:51] policy in place would would provide guidance so you've got the draft in

[1:37:57] front of you uh that was cobbled together from three or four different

[1:38:03] communities uh and their language and as you can see we you know

[1:38:08] just Define what the purpose is lay the framework for how we're going to do this

[1:38:14] um and what the goals are and uh you know what it is that we're going to use

[1:38:19] to make those decisions

[1:38:24] naming it you know Community Plaza Centennial

[1:38:29] Hall Bob Smith Plaza Bob Smith Hall making those decisions as to what what

[1:38:36] what's appropriate what what triggers those criteria for uh someone to be

[1:38:41] eligible to have something named in their

[1:38:44] honor what types of things will we will be

[1:38:48] naming and perhaps even as important what types of things will not

[1:38:53] name U we won't have under this we wouldn't have Bob Smith Station

[1:38:59] 8 remain station eight there may be Bob Smith Fitness room within station eight

[1:39:07] um so the so features of the town that would be

[1:39:12] eligible par playgrounds uh ancillary buildings uh

[1:39:17] other facilities like that would not include things such as the town hall

[1:39:23] would not include departmental buildings um those would remain you know

[1:39:28] the name of the department if you

[1:39:33] will question really quick in place that named by

[1:39:39] the I don't believe so neighbor okay so I just want to make

[1:39:44] sure it's kind of like fireplace like hempton or what those and we're not

[1:39:49] proposing to change anything that's already been done and well I was looking

[1:39:52] that's I was looking carefully at that because there was some stuff in here

[1:39:55] about renaming and but it didn't look like you made it that easy so that was

[1:39:58] good I want to make sure that there would be no and we did confirm that

[1:40:03] everything that is currently named for a person already does meet this criteria

[1:40:07] as well so that was another reason why we went

[1:40:11] with the recommendations that we did is

[1:40:17] that Mark would you like to amend it to go down to 16

[1:40:22] not gonna do that well you know so just a little bit additional background is

[1:40:29] that it is it has really always just been the the mayor wanted to name

[1:40:34] something essentially and I said to Rich I

[1:40:38] said I've on I've been on this Council for six years in my opinion there

[1:40:42] shouldn't be anything named after me you know like it six years is nothing you

[1:40:48] know and but if we went by the the current policy hey I'm the mayor we're

[1:40:53] going to name it after me right like that's not I don't think that that

[1:40:57] should be the case I think that there should be a policy in place

[1:41:01] and probably what a year ago the fire department reached out to me well they

[1:41:07] reached out to you and then it came to me and they're like um hey we want to

[1:41:11] name this room after this person and I'm like well that needs to go to council

[1:41:16] well they they had already done it and so it kind of brought this all up like

[1:41:23] what's the policy and I think that there just needed to be something in place

[1:41:27] that made sense based off of what we already have in place you're right we

[1:41:33] wouldn't be looking to rename things unless there was

[1:41:37] some so somebody want to donate a million dollars to buy a new lad

[1:41:43] truck would we allow them your rights under this we wouldn't because the lad

[1:41:49] truck not considered I know that's what I'm saying but it's

[1:41:52] an asset it's a 20y year asset or

[1:41:56] longer no because be lad a it well it still has

[1:42:01] been a significant financial contributor to the

[1:42:05] town then we could name something after him other than the ladder truck yes well

[1:42:09] I will say when ala retired his truck it's still engine engine

[1:42:18] 8 dedicated a window to him if you will or I mean the decal was put on the truck

[1:42:24] but that's still engine a um a manhole cover off to them I'll show them so I

[1:42:30] mean I guess technically if if someone made a 51% Financial contribution to the

[1:42:37] said ladder truck then we would certainly put a little marker on that

[1:42:42] ladder truck on the pain for them that's what I was thinking Elon

[1:42:47] University fighting Phoenix fighting fire

[1:42:51] oh I like it

[1:42:55] R we need

[1:43:00] ums or something to there I I would like to add an e instead of having a through

[1:43:07] D um an e is I think also could be um somebody that has added significant

[1:43:14] Community involvement even not with the town and an example that I have just

[1:43:19] right offand so not like volunteer with the town um I don't know if y'all know

[1:43:23] Omega Wilson and his wife um out of me yes they have they worked on the west

[1:43:32] revitalization like they just took that under their wing and they just so I

[1:43:36] guess it's kind of in partnership with the town but for over 20 years like

[1:43:41] they've just contributed to that community and just help you know give

[1:43:45] people rides and just make West in you know Revitalize the the West area and

[1:43:51] that is somebody who has contributed to the community they didn't volunteer you

[1:43:57] know they weren't working the the Christmas parades or the the lightings

[1:44:01] of the tree they weren't an official and they weren't somebody who worked with

[1:44:05] the town I just I don't know heroes yes it's somebody I don't I might not know

[1:44:11] what they could do they have and again I think it should

[1:44:15] be a council um I think there needs to be some would you word it um so I looked

[1:44:23] up one and I meant to email it to myself it was I saw it from

[1:44:29] towns um but it was a significant Community involvement or

[1:44:36] contribution and I think it has to be sold that way I don't think it can just

[1:44:39] be anybody um and I kind of you know I

[1:44:43] don't think it should be necessarily famous person when we go into

[1:44:45] Gibsonville right you see home of Tory Holk uh something like but that's not

[1:44:50] named after somebody but I don't I don't know I just I feel I can go with this if

[1:44:55] it can be somebody come to us and you know amended something just imagine that

[1:45:02] person who comes to Elon every day and just walks the street and picks up all

[1:45:06] the trash and that person has done that for 30

[1:45:10] years right you know I mean it's just something there and then it's like man

[1:45:14] he he doesn't get that kind of the Town mascot person hasn't really volunteered

[1:45:20] with us hasn't really worked for us I just would hate to exclude people in

[1:45:25] that that regard why don't we just change has served as a

[1:45:31] volunteer with the town or within the town or has contributed significantly to

[1:45:38] the town yeah contributed significant I think I

[1:45:44] think the thing about this at least the way that I see the way that I see it is

[1:45:50] you know we're trying to especially in the diversity equity and belonging

[1:45:54] committee we're trying to reach out to different communities that we might not

[1:45:58] necessarily know among ourselves and so I think this is a great way for us to

[1:46:04] reach out to other communities and say who are some of those families or who

[1:46:08] are some of those individuals that have really made a difference and this would

[1:46:12] allow them to participate not saying that that's necessarily going to be you

[1:46:17] know the end all be all but at least it gives a form for which people can say

[1:46:22] you know so in for doing this as you said for 20 or 30 years it would be

[1:46:27] really great if we name such and such after them obviously they would still

[1:46:31] have to apply like anybody else but this gives them the opportunity to use well I

[1:46:36] don't know about applications okay well well whatever the form whatever the

[1:46:41] referal referral excuse me referral we do application no I'm sorry I meant I

[1:46:46] meant so I added a letter letter D just to

[1:46:53] adft um so I bumped e down has contributed significantly to the town

[1:46:59] for a period of 20 years or more so how do we def do we need to Define

[1:47:06] that like my definition of contributed significantly would be served in a

[1:47:13] formal manner but what what are you all defining it as well you put you're also

[1:47:17] putting it on place of done these other ones I'm just trying to figure out what

[1:47:24] if it's some kind of a special thing that we want the council may want to do

[1:47:29] whether it is someone who's done a sign made a significant

[1:47:32] contribution nonfinancial contribution of time and effort to the

[1:47:43] town Years Part would that follow under the

[1:47:46] volunteer um contribution somebody gave a bunch of

[1:47:51] time and contribution to the town that' be a

[1:47:54] volunteer well but your your person your person

[1:47:59] didn't I was just trying to figure outy to

[1:48:03] wordi you're about started a comment earlier about volunteering with the town

[1:48:11] implies formal somewhat formal Arrangement um because on behalf of the

[1:48:17] with or be on behalf of the town get addresses your issu somebody who

[1:48:22] picks up the trash every day for 30 years um that they're not volunteering

[1:48:29] with us they're doing it on behalf of us for their own

[1:48:36] aition there's a lot of ways you could give recognition to people I think give

[1:48:40] example University does a great job they have benches around campus in honor of

[1:48:45] or memory of P employees doesn't have to be naming a building right there's ways

[1:48:51] you want to recognize families or

[1:48:55] people there multiple ways doing it space of we don't have 30 buildings that

[1:49:00] need naming rights so we're gonna be selective if we have a new building if

[1:49:06] that's what we decide to do if someone was worthy of doing

[1:49:11] that and that was my thought process and I mean and some municipalities have over

[1:49:16] 20 years on theirs um and my thought is is

[1:49:23] that if they are getting something named for them think that they should have a

[1:49:30] significant contribution to the town that affects the people that are paying

[1:49:37] for it the taxpayers yeah that was the way that I was looking at it but I agree

[1:49:41] I mean there's other ways to recognize people well can we just leave it that

[1:49:45] broad right you know we have this rubric but we can just say that they have

[1:49:50] contributed significantly to the town and whoever that person is there's going

[1:49:56] to be an argument made and then it's up to the current board to deem if that's

[1:50:01] significant enough think on there the more it's

[1:50:07] gonna have to check all these boxes but if it has just significant amount of

[1:50:14] this to the T I don't know I I just would hate to like what if there's This

[1:50:21] brilliant person who figured out how to engineer and conserve our water B what

[1:50:28] we're doing and we just man they just

[1:50:33] contributed said I'll give you a billion dollars name this building s's already

[1:50:39] named after it though right

[1:50:45] the my that's just not the way I look at it

[1:50:50] I I tend to agree with you mayor is it someone who's made a significant

[1:50:53] contribution not necessarily Financial but who's who's been an advocate who's

[1:50:56] worked hard for the town and made Elon a better place right I just think you know

[1:51:01] when you look at what we have named for people right right you have the hallway

[1:51:06] is Mike Doula he was our town manager forever um you have the Ron clap State

[1:51:14] playground he was sitting on this Council for 20 over 20 years you have

[1:51:20] the front of the building was dedicated to Mayor tally almost 40 years in

[1:51:25] service we have Lawrence Slade which is our longest standing olderman at the

[1:51:31] time named after him you have Beth Schmidt town clerk Town manager mayor

[1:51:37] council person more than 20 years of contributions I just feel like if you're

[1:51:43] going to name some if you're going to name everything else off of people who

[1:51:48] made such significant contributions to the town then that should be what your

[1:51:52] rot work is otherwise if let's say that there's six

[1:51:59] other people sitting up here and you make it a broad policy at the end of the

[1:52:05] day 6on students could be sitting up here and if this policy is not well done

[1:52:12] it can be any

[1:52:15] joeo four years from now ultimately students we don't like this policy we're

[1:52:21] gonna that's true let me ask you this um if you just if you just went back to the

[1:52:26] C that's in there right now and I think it's already been mentioned has served

[1:52:31] as a volunteer slash on behalf of the town of

[1:52:37] of the town for a period of 20 or more years I think you've covered it then

[1:52:42] that way leaves the door open for a significant something that happened like

[1:52:46] that family like you're talking about that couple you're talking about would

[1:52:50] include them because they're not official capacity having volunteered or

[1:52:54] as a volunteer like on one of the committees or something like

[1:52:57] that your suggestion is to change letter C has served as a volunteer with or on

[1:53:04] behalf of the town for a period of 20 years or more I take that

[1:53:08] convers kind of to the rubric of who's our Main Street star every year that

[1:53:15] doesn't have that's not a bill happens to be a volunteer this that time you got

[1:53:20] it the year before granted you were a council member um but you didn't have to

[1:53:25] be right anybody could have our public works department has been a winner of it

[1:53:32] so that that's the type of stuff I'm talking about if somebody did that for

[1:53:36] 20 years yeah it was on behalf of the Town didn't volunteer specifically for

[1:53:42] the town but they wouldn't be thought I think overall the board's going to know

[1:53:48] where this is we naming something after and I don't think everything needs to be

[1:53:54] named oh I agree that's we added that in here not everything needs a

[1:53:59] name because otherwise everything is gonna it's gonna be up here every other

[1:54:04] week we gotta name this I like I like the document yeah it do water it down

[1:54:09] when when and that's why I really felt like I don't think the on behalf of

[1:54:13] waters it down I think it just it it it includes it gives us an option I can get

[1:54:18] down with what Randy says so like the years involved yeah I can live with the

[1:54:23] years now now Bas on what you said going back to

[1:54:26] Monty's um well I mean it doesn't say they we have to but they give a giant

[1:54:32] cont Financial contribution but it puts some in the running yeah sure does or we

[1:54:39] could just take it out completely but if somebody was super awesome and love the

[1:54:43] town like what if you know Bill we could even

[1:54:47] just take that one out like that's the one that me personally I'm least tied to

[1:54:52] is the financial contribution I just feel

[1:54:55] like to have such a recognition of having a

[1:55:00] facility named after you you should have to give a significant

[1:55:06] time contribution I I like it as it is

[1:55:12] exception I won't change yes I'm with it on the behalf I'm done I still think

[1:55:17] that you need to leave that open for the B contribution because you know someone

[1:55:21] may do that and then they might want to do it on behalf of a loved one something

[1:55:25] that they've lost or something there's just a lot of reasons why that that name

[1:55:30] could mean something special maybe some of them mostly

[1:55:33] wouldn't say it doesn't matter to me whether he name or not and honestly when

[1:55:38] we put it together I don't think I was thinking that someone was going to like

[1:55:43] pay for I don't know like a whole new park right it more like if someone

[1:55:48] wanted to maybe put the shelter on top of the

[1:55:51] basketball court you know 51% of that is really feasible for a donation and we

[1:55:58] didn't we name the

[1:56:00] court slay Park is named after Frank ha is it that's

[1:56:06] right I don't think it's marked is it I think it is still

[1:56:16] Mark the case I think it I think it to stay I mean that may encourage leave the

[1:56:23] financial contribu yeah I think I think it would discourage

[1:56:27] yeah have y'all considered what if whatever was named changes its capacity

[1:56:35] and it's no longer there function for in Smith conference

[1:56:44] there that was pre us um I think that we should I mean we have a park you know

[1:56:53] it's it's not a contract it's the naming of someone the building were to be

[1:56:59] destroyed if we had to move would you feel obligated to have to name a new

[1:57:02] facility or a new hallway conference room yeah I would I don't think you

[1:57:07] would I think it's and we see people change names of

[1:57:12] villains all the time even here in Elon they change names of buildings great

[1:57:17] names there's no contract I agree with that but I also think there

[1:57:23] are other ways that we need and one of the things that rich and I discussed in

[1:57:27] drafting this was about sponsorships and we decided to leave sponsorships out of

[1:57:33] this and that we should look at sponsorships separately for like a table

[1:57:38] at the plaza if someone wanted to sponsor a table at the plaza how would

[1:57:42] that be handled and we said we don't want to do it in a naving policy we

[1:57:46] think it should instead be something something that's established by whatever

[1:57:51] campaign or whatever well we did it out at theith playground benches with people

[1:57:57] made donations yeah those kind of things we

[1:58:00] want to encourage people people may be encouraged to do that if they knew we

[1:58:04] would allow that well we have we have bricks out in front of town hall down at

[1:58:09] the corner of hagard and Williamson we went and built a playground and did the

[1:58:13] whole thing made the contribution it was all put up then they redid the

[1:58:16] playground and it's no longer there our name is no longer there but up in

[1:58:21] Virginia that's time comes and goes so that's so so to answer your question I

[1:58:27] think the change of function it's going to happen whether we like it or not

[1:58:34] so okay so I like the doc a b c and d but C has now changed to has served as a

[1:58:41] volunteer with or on behalf of the town for a period of 20 years or more may I

[1:58:49] would move the acceptance of this document was there anything

[1:58:56] needs I know it's it gets brought for the council

[1:59:02] Now bring up naming y nominations for naming shall only come from Town Council

[1:59:09] Members or town staff recommendations for naming by

[1:59:13] members of the public shall be provided to the town manager or individual

[1:59:16] members of the Town Council i'

[1:59:23] be F I mean I don't know are we trying to prevent just people coming to us

[1:59:31] trying to name everything yeah so if that's not everything needs a name I

[1:59:36] think it's more like you know for example when we did

[1:59:42] Ron clubs at playground the mayor at the time said

[1:59:48] you know this is what Ron has done he made significant contributions to the

[1:59:53] that playground being created let's dedicate it to him we did it you know I

[1:59:59] mean I would be fine with it coming that the mayor has to bring it and then bring

[2:00:03] it to the board that's one less step than a council member bringing it up for

[2:00:09] a discussion if that's part of the I think it's I'd like to leave it if

[2:00:14] that's fine with leaving it yeah I just think

[2:00:18] it you know depending on who the mayor is what if it's not a friendly situation

[2:00:23] sure so no I still think that I mean the thing is Mayor didn't have the

[2:00:28] vote I think if somebody wanted to come to Randy or the Quinn or Stephanie say

[2:00:32] i' like to consider naming this is the criteria that they've done they met it's

[2:00:38] up to the five voting MERS decide still to go have to go through that process

[2:00:44] but if you if you limited just the mayor and she and he or she says no I don't I

[2:00:49] don't think it's a good idea you lost an opportunity she wants the she's the one

[2:00:54] that wanted the procedure just it's out in the open and no I commend you for

[2:00:59] doing that she only be Mar for another 30 years we

[2:01:05] got he's only getting a

[2:01:12] hallway oh my this okay so I have a motion yes to add amended I did yeah we

[2:01:19] added I've added it already in and a in the update we don't need we don't need

[2:01:25] to make an official Amendment do we prior to this we didn't make a motion

[2:01:30] before we changed the do so your motion is to approve with the new virgin virgin

[2:01:36] virgin of letter C has served as a volunteer with or on behalf of the town

[2:01:43] for a period so we added or on behalf of that's it all we add all right so have

[2:01:49] motion motion you have a

[2:01:53] second I'll second all in favor say I I any

[2:02:01] oppos I will send this

[2:02:06] out okay next up um we have reports starting with our town

[2:02:14] manager right um I'm a things are happening

[2:02:22] uh the elepant in the room is the plaza perhaps uh we got the utility fold the

[2:02:28] light posts were delivered installed sounds like one might need to

[2:02:34] be re reset it wasn't Plum I guess one is missing as light for some

[2:02:42] reason what I've heard via our engineer is that um that may be why Duke hasn't

[2:02:49] come out to energize the whole system yet so we we have no power there we have

[2:02:54] no lights um they have move the the fencing back so the sidewalk on

[2:02:59] Williamson is is now open so people have to be going around fencing or AC

[2:03:04] crossing the street multiple times um the uh railing on the back of

[2:03:10] the plaza still needs to be painted there's a couple so uh one of

[2:03:15] the catch bases in Williamson need some touch-up work so there's still a little

[2:03:17] bit of work to take place uh not assured that that'll happen this

[2:03:23] week which will interfere perhaps with what's happening this

[2:03:29] weekend um that Tak out the plaza work is

[2:03:33] ongoing at Haggard and O Kelly on the waterline uh

[2:03:41] installation uh they've got another week of work at that intersection before they

[2:03:45] start moving down east Haggard it's coming Tuesday evening is the

[2:03:53] festival lights on campus and The Luminaries

[2:03:56] downtown um Friday the 1 is the tree lighting in Christmas celebration at

[2:04:01] Beth Schmid Park Saturday the 2nd is Hometown Christmas event downtown

[2:04:08] lighting the tree downtown next week December 7th is the

[2:04:14] lighting of the manora for Hanukkah and December 9th is a new event in Elon and

[2:04:22] that'll be a celebration of lights uh throughout slay uh or slate Park and uh

[2:04:28] there will at the same time the Baptist Church there will be doing a food drive

[2:04:33] uh to help Supply the the food pantry that they

[2:04:36] operate and for the non non-sp special things of the next week and half I

[2:04:42] direct everybody to head to our website uh the calendar of events under the

[2:04:46] Community section uh

[2:04:49] and I would like to take a real brief moment just to take a couple comments

[2:04:55] about say's last meeting with us um you you had made the comment mayor

[2:05:01] and I had it written as well that um when I saw the advertisement for Town

[2:05:07] manager Elon and and uh called down here um I talked to

[2:05:13] Diane when uh you folks decided you wanted to interview me Dian was one who

[2:05:19] called me and invited me to come down made the arrangements for me to stay

[2:05:24] down here um when I came down from the interview she was one to met me at the

[2:05:29] building to welcome me to Elon and escort me up to arrived late mind you uh

[2:05:35] and escorted me up to the room for my interview um and after you hired me and

[2:05:40] I came to work here and I spent I think I spent the first day or two pretty much

[2:05:45] just with Diane is learning the ropes of where things were and

[2:05:49] uh what we had um that transition was remarkably easy

[2:05:56] and uh I thank you for making it so easy for

[2:06:01] me

[2:06:06] um she obviously is is the one who uh uh coordinates has been

[2:06:12] coordinating uh your meetings um making them go smoothly uh in the face of some

[2:06:19] significant hurdles at times uh Co comes to

[2:06:24] mind and you know when when we figured out we had to do something different and

[2:06:30] kind of looked at Diane and then didn't worry about it after that and you know

[2:06:37] she figured out how to get it done we got it done and like most of the towns

[2:06:42] in this country we had mistakes and we learned from them and we got them fixed

[2:06:48] next um because of her dedication

[2:06:54] um so and that took place during the good days and the bad days and times of

[2:07:00] good health and Times of not so good health um you know whether it's you know

[2:07:06] running things from home or what have you um so I want to say thank you to

[2:07:11] Diane for the warm welcome I got when I came here

[2:07:16] um friendship she's given me

[2:07:22] the support the dedication that she shows to her job every day um she puts

[2:07:27] the interests of our residents first um puts the interest of the

[2:07:32] council ahead of that and and our employees uh that's what she works

[2:07:37] toward every day whether it's finding that odd answer or answer to an odd

[2:07:43] question or piece of information that's missing um

[2:07:49] your service has been remarkable really appreciate it and uh it will be

[2:07:55] remembered thank you very

[2:08:05] much C enough got warm in here all of a sudden

[2:08:11] too so Bethy hope please don't make me

[2:08:16] follow that we love you Diane I hope you know

[2:08:20] that and um much I can't follow that so thank you so

[2:08:26] much I don't have qu we have our Arts meeting

[2:08:34] tomorrow Wednesday was like so I look forward to going to that

[2:08:40] um also a question D Jill is there a rain contingency plan if Saturday is

[2:08:46] just raining we're we're what will we call it off will there be

[2:08:52] an announcement of calling it off or are we rain or shine event we're coming

[2:08:56] downtown um I think it would depends depend on the severity unfortunately

[2:09:00] because a lot of it is going to be up on the grass that would probably be a

[2:09:04] little bit um more concerned but I come from the school of thought

[2:09:09] you don't worry about it till that morning because the weather can change

[2:09:11] in a dime you're right question yeah if it's you know if

[2:09:17] it's a Down for then even if you try to have an event and that people don't come

[2:09:22] and Things become you're not unable to do things

[2:09:26] and I don't even think about it too much until about the day

[2:09:30] before um other than that I I look forward to uh all the happenings of of

[2:09:35] Elon and I think we have a great holiday season and I look forward to seeing

[2:09:41] everybody out experien at all it's part of what makes Elon feel

[2:09:47] like Randy um just to speak around for the

[2:09:52] church around the Christmas events um the Moravian love Feast which has been

[2:09:56] going on now for many many years uh unites the UN university community and

[2:10:02] church together to kind of get into the Christmas spirit it's five o'clock on

[2:10:08] this Sunday and I I want you all that you're all invited want to be a part and

[2:10:13] uh thing I love about the rabian love Feast is it's a welcome for everybody

[2:10:18] there's no there's no exclusion so that's what I really think makes it the

[2:10:22] best so so anyway I just wanted to make sure people knew about that our

[2:10:26] sustainability committee will meet uh this Wednesday as well and uh now that

[2:10:31] we have things like the LMO and other things there's we're we're basically

[2:10:35] working toward um toward a possibility of of an audit energy audit and see what

[2:10:42] that might look like we're so excited to have Kelly uh harar coming on uh to to

[2:10:48] be a part with us and that will I think strengthen some of our

[2:10:52] Partnerships I hope that goes well with along with this um and again I just want

[2:11:00] to reiterate that uh um you know the partnership that we that we try to

[2:11:06] express um you know as a community church and in the center of the of the

[2:11:11] of the town is is a genuine one we we've we've had a long history of that we want

[2:11:16] to try to continue that um Town Hall meetings that have taken

[2:11:21] place in our Sanctuary to all the different things that have come over the

[2:11:24] years so we want to continue that process and so I'm just glad that we can

[2:11:29] also be a presence through at least this just happens to be me right now but uh

[2:11:34] just to have some kind of a correlation Mak it

[2:11:39] important thank you that's what I have yeah just a couple things I I want to

[2:11:44] thank Lori for taking the proverbial football and dragging it across Ross the

[2:11:48] goal

[2:11:51] line came off the bench and we appreciate it a lot of lot of great

[2:11:55] volunteers I was amazed the people that stuck with the the project and and help

[2:12:01] contribute meaningfully support from Brad

[2:12:05] moity the people who didn't even live in our town that volunteered to step up and

[2:12:10] we're we're grateful for their participation and uh and you like I said

[2:12:14] there's a lot of things happen in December it's a great time of year um

[2:12:18] it's also a sad time because we're losing a lot of great people we're

[2:12:21] losing a federal councilman staff members phis is leaving

[2:12:26] so you I'm just hoping it's going to give opportunity for other people to

[2:12:29] step up and those voids it's going to be important until we fill those voids the

[2:12:34] rest of Staff has got to carry that keep things going

[2:12:38] so you know encourage you to continue on and you know that we're going we're

[2:12:42] going to start new year and it's going to be positive and in the council it's

[2:12:46] going to be it's going to be a lot of challenges out of us but

[2:12:55] we're well d i you know go back to Diane because she and I only ones in this room

[2:13:01] that've been here the whole time so uh 16 years and um it's been a pleasure

[2:13:07] working with you Diane and I had no idea we'd be going out the same time of

[2:13:11] course you started I did but U you've been great and uh just reiterate what

[2:13:18] rich said and you've been a very uh very important part of our team here in the

[2:13:23] town and very much appreciate it and hope you enjoy your retirement well

[2:13:28] deserved thank you very much bye thank you question about the love Feast do you

[2:13:34] have to like RP you register you just show up at come at five just bring the

[2:13:39] love bring the love yeah just come ready for some good music um the the Moravian

[2:13:46] coffee in the bun and uh

[2:13:51] um also I know that rich mentioned the park on Friday but um I know Mark cannot

[2:13:58] be there um so to recognize Phyllis and her contributions to the park she will

[2:14:05] be lighting the tree for us um on Friday so um if yall could be there even Satur

[2:14:11] for that Friday that's at FID Friday at F you got more than one tree so

[2:14:18] it's from 6 to 8 so I think we light it pretty early we get there early yeah I

[2:14:26] would get I would I will be there around five you don't have to get there by five

[2:14:32] but you'll be walking very far I'm walking you're not you know I'll park at

[2:14:38] Monty's house and walk I'll park at your

[2:14:44] house um I had planned to attend the devb meeting on December 4th

[2:14:49] unfortunately I now have to be in Charlotte for work on December 4th so I

[2:14:52] will not be there um but I will try my best to be at the first one in

[2:14:57] January um and then downtown Thursday I'll be in Charlotte on Thursday of this

[2:15:02] week so I won't be there either so I apologize um I did send out some

[2:15:08] requests around committees and assignments for next year so um if you

[2:15:14] have any edits please let me know otherwise we will be firming that up at

[2:15:19] our next meeting

[2:15:23] um and I think that is it I already said what I had to say to Diane and I'll be

[2:15:31] here on Wednesday to celebrate you and we'll be celebrating you at our next

[2:15:35] meeting before we send you off as well um so at this time um I would like to

[2:15:42] request a motion for the council to meet in close session to evaluate the

[2:15:46] performance of the Town manager pursuant to General statute 14331

[2:15:51] 18.11 a a

[2:15:55] motion have a second all in favor say

[2:16:03] I Randy Randy and for everybody who's here we will not take any action other

[2:16:09] than to adjourn following the close session promise I assume that you will

[2:16:14] be changing venues for the close session to the Emily Sharp confence

[2:16:19] friend we will change venues to somewhere we go to the

[2:16:25] P last time last time you guys did this I had to sit in a freezing entrance LW

[2:16:31] for gosh how long was it that they beat you

[2:16:35] up not true last it's true year it was a couple a couple months ago we had one

[2:16:41] that no no no no no no the um last year time when they evaluated you about to

[2:16:48] now um stay right here and um and and

November 27, 2023 Town Council meeting

Transcript