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[5:52] - All call in order here.

[5:53] So I know we have Alyssa, you need to leave by six. I'm so

[5:56] - Sorry I had to - Pick up my son.

[5:57] - Nope, no problem. Don got three to six 15. Six 15 doesn't.

[6:00] So we'll rearrange the order of the agenda.

[6:03] So I'd love to go by six 15.

[6:11] Sure. That we have, that we can vote on close the business.

[6:15] So yes. So, alright, so instructions.

[6:20] So Mark Layton, I'm the chair of the committee.

[6:23] Don Ton member Chris Weeks member here.

[6:26] Kim. Kim Willis, alternate.

[6:27] - Melissa, assistant town manager. Carol

[6:30] - Stead. Al Alternate.

[6:31] - Hi, Mangan police chair.

[6:33] - Dan Sharran, the board rep

[6:35] to the facilities advisory committee.

[6:37] - Very nice. Alright.

[6:43] One of you would be a voting know

[6:47] it's, yeah.

[6:51] So we don't, if we have to vote,

[6:52] I guess one of them will be a voting.

[6:54] Yeah. So we'll have to, you guys can

[6:56] tell us who, who wins the,

[6:57] - We're gonna race for - It.

[6:59] Okay. So we don't have any minutes to approve.

[7:03] So Carol, would you help with minutes from this

[7:06] - Week?

[7:07] You know, I appreciate you asking,

[7:08] but this is a team committee

[7:10] and I think I've done my bit the last time.

[7:13] Yeah, sure. So I would say we probably should look around

[7:15] and maybe kinda go around the board

[7:18] and see who would be willing to take notes.

[7:22] - We, we don't have a budget for a minute. Take you.

[7:25] - We, we had - One a while ago and then that got dropped.

[7:28] That was so good. Remember that? No. So long ago.

[7:31] I don remember it was like three years ago.

[7:33] - AI notes would be - Better. I know, I, I agree with you.

[7:36] But unfortunately we don't, we don't have that budget for,

[7:40] let me, let me take a look. It

[7:42] - Could - Snuck, I, I can't, you know, figure

[7:44] that out in the next five minutes

[7:45] to see who's taking notes. But

[7:47] - Anybody, I appreciate it's difficult

[7:49] to take notes when you're trying

[7:50] to listen to what everybody's saying.

[7:51] Yeah, that's why. And so when I was taking notes,

[7:54] I basically went back and listened to the thing afterwards.

[7:57] But I don't think any of us went to college to do it.

[8:00] And so I know nobody likes it. Yeah.

[8:02] But we all have to play our part.

[8:05] - What is the Exeter public wifi password?

[8:10] - It's - Public. Public.

[8:11] - Yep. 2012. Thanks. - Any capitals in there?

[8:14] - Capital P lower, I think it's lowercase. P

[8:18] - 22 2. Capital

[8:19] - P oh two.

[8:20] There we go. Dan. It's public. Probably

[8:21] - 12.

[8:22] - Yeah. And that's how long it's been

[8:23] since we changed the password.

[8:25] - Yeah. - So does that mean you're taking notes?

[8:27] - I can take notes. Sure. Oh, that's awesome. Thanks Chris.

[8:30] - And you'll check on the budget. Thank

[8:32] - You.

[8:33] Yes, I will. I'm gonna check on the budget.

[8:34] We're just about to present the budget on

[8:37] Tuesday so I can double check.

[8:39] - Perfect. Yes. Alright. So Alyssa, what topics? Yes.

[8:43] Are you, do you want this option?

[8:45] - So I thought we could start real quick.

[8:47] 'cause the, the public safety building,

[8:48] just very quickly, it's going really well.

[8:51] We expect siding to go up in December

[8:53] with a move in date in January.

[8:55] As soon as the siding is the biggest thing.

[8:57] We're doing some planting October 5th.

[8:59] I was just in there for a meeting.

[9:00] We've got carpet, drywall, I mean, we're really cruising.

[9:03] - What, what kind of siding are they putting in? Oh my gosh.

[9:05] Ask. I got this question

[9:07] - Recently.

[9:08] It it is the siding system.

[9:11] That's why you're seeing rails be installed on the side.

[9:15] The metal, is it a closet

[9:16] or No, it's, it's some sort of, it's like

[9:19] I know it's not terracotta.

[9:21] It's, it's not solid stone. I, I'm so sorry.

[9:25] I'll get that too. No worry.

[9:26] I'm totally blanking 'cause I know it's gray black and it's,

[9:29] - I only ask - Rectangular as Yeah, I am really sorry.

[9:33] It is not, I keep trying

[9:34] to tell everybody it is not what it is right now.

[9:36] 'cause it looks like a hot mess express.

[9:37] That's what they're asking for. Yeah.

[9:39] So you'll see if you go over there right now,

[9:41] they were just putting it on this week.

[9:42] Is this like channel system

[9:45] that they then slide the pieces in.

[9:46] But they, the actual, it's not stone.

[9:51] I, I'm sorry. Whatever it is was on back. Was

[9:54] - The, there will be sighting. There

[9:55] - Will be - Sighting. I

[9:58] - I'm doing a really bad job.

[9:59] It's squares. There are different shapes

[10:01] and they're gray and black. And sounds like I'm

[10:03] - Like a gypsum - Paris to say that. I can't recall.

[10:07] - This person was concerned there was nothing going on

[10:10] - Besides No, they're gonna laugh at me.

[10:11] The board, the committee is gonna laugh

[10:13] that I can't spit out the name right at the

[10:15] moment. 'cause we've talked about it.

[10:16] - Is it an acronym or is it an actual like

[10:18] - A It's a c is it, it's, - Don't worry about

[10:23] - It's - Something deposit or a cast stone method on

[10:26] - Rails. I

[10:28] - Think cast mine insulation.

[10:29] - I think it might be cast - On,

[10:32] it'll follow up with my tion.

[10:33] A rain screen and then there's

[10:35] - Right, exactly.

[10:36] It has a rain screen and then Yes. Exact a hundred percent.

[10:38] And it's gray and black. I'm so embarrassed. I'm so sorry.

[10:42] - Gray and black. So the key is moving date is January.

[10:45] - It is January. Okay. Yep.

[10:47] We expect the CEO later in the end of the year,

[10:51] but we are gonna have commissioning in November, December,

[10:56] finishing siding end of November,

[10:58] December with a move in date.

[11:00] So we expect sort of like a grand opening January-ish. Nice.

[11:06] We're going back and forth on tours and things.

[11:09] 'cause there are certain parts of the building that need

[11:10] to stay private and how we're doing that.

[11:12] And just for safety standpoint of if anybody was trying

[11:16] to be a bad actor and understand where the police

[11:20] or evidence or different things.

[11:21] So we're trying to figure out what we can bring people in

[11:24] and what, what we can't.

[11:26] And yeah. Ready. Well, very well. Right. Sweet.

[11:31] - Okay. Are we recording this? - Okay. Yes we are. Yep.

[11:35] - I just finally get everything up

[11:36] and running so I missed all that first part,

[11:38] but I'll watch the tape in.

[11:39] Yeah. Get the notes to Carol's point. Well, we should have,

[11:46] - So I was hoping we could take a few minutes

[11:47] and chat about, we got our bids last mon last Monday.

[11:51] So we had four organizations respond.

[11:55] And what our normal process would be to ask two people

[11:58] to represent this committee.

[12:00] To join the interview committee, which would be myself,

[12:03] the new town manager, Paul Cohen,

[12:05] Dave Sharples, and Jeff Beck.

[12:07] And we would inter, there's only four.

[12:09] So typically when we have such a small amount of people,

[12:12] we'll just bring them all in.

[12:15] And was wondering if you guys would like to pick two people

[12:18] amongst yourselves or does

[12:20] that process not work for you guys?

[12:22] That would be what we normally

[12:23] - Do.

[12:24] That'd be of us. So first we have

[12:25] those electronically too, right? We do, yes.

[12:26] - And I can send those to us. I apologize.

[12:28] So everybody is gonna get it. Copy of this electronically.

[12:31] I just have the two hard versions

[12:32] for whoever are the two people that wanna write notes.

[12:35] But yes, I will. Are these happy?

[12:37] Did they not put the whole

[12:38] committee? I didn't even notice when

[12:39] - You just sent it to me.

[12:40] I apologize. No, that's okay. No, I can forward it

[12:42] - On So yeah, so that everybody will

[12:43] have the electronic version.

[12:45] - I I can, I can take care of that.

[12:46] I'll make sure that Melissa,

[12:48] - Did I understand that you're going

[12:49] to interview all four at the same

[12:51] - Time?

[12:52] Not at the same Okay. Time.

[12:54] But we're gonna in, you know,

[12:55] maybe one morning we'll invite each in for an hour.

[12:58] Yes. Or something that Yes. If I, yes. Excuse me. Yeah.

[13:01] - Is this gonna happen lot day? Like mostly through?

[13:04] - Probably. But we, we can be somewhat flexible if somebody

[13:08] from, you know, when whoever you guys decide we can,

[13:11] we can be somewhat flexible. Yes.

[13:13] - Now are all the parties gonna come in

[13:15] for the walkthrough though at the same time to come?

[13:20] - No. 'cause we're just interviewing them on what they have.

[13:23] Yes. Submitted with us. Okay.

[13:26] - Because I thought the bid said, the proposal said

[13:29] that there'd be a walkthrough maybe.

[13:32] - I think once whoever gets the, that's do the walkthrough.

[13:35] Once it's awarded. Once it's awarded, yeah.

[13:37] - When are you anticipating that happen? This interviews

[13:40] - We can be flexible,

[13:41] but I mean obviously we'd like it in the next

[13:43] month if it's possible.

[13:46] It's gonna depend on the firm, but

[13:48] - Anybody interested committee - Can decide.

[13:50] But I'll just throw my name out if,

[13:52] - If that would be excellent. And

[13:54] - I'm, I'm available during the day more than

[13:56] - Others.

[13:57] And as an alternate, I don't know if I can,

[13:58] but I'd be available too.

[13:59] Yeah.

[14:01] - Anybody else that wants, I'm good with that.

[14:04] If, yeah, four weeks I won't be able to do, we get the best

[14:08] of us representing us.

[14:09] We get the best of us representing us.

[14:11] - But the good thing is, is if we all get copies of it,

[14:15] I'd love everybody's questions.

[14:16] Yeah. We, I give you feedback, definitely.

[14:19] - Feedback questions. All of

[14:21] that would be great from everybody.

[14:23] - Okay. So to de a motion for that Mr.

[14:25] Chair. I don't know. Do I,

[14:27] - I think it would be great just

[14:29] to say if you wanna make a motion of

[14:31] who you'd like represented in the process.

[14:33] - I can't make the motion as the, okay.

[14:36] I ask Chris, wanna make a motion? Sure.

[14:38] I'll make a motion to ate Carol

[14:40] and Don as our representatives on the interview committee.

[14:44] Okay. A second. Second. All you all in favor?

[14:49] Discussion? Any discussion? All in favor? Everyone say aye.

[14:53] Aye. Aye. Aye. And we got, we had, for the record,

[14:56] we had Tim voted for that.

[14:58] - Thanks for bringing down. You did.

[15:02] - And I will all for the so,

[15:07] so quick question though.

[15:09] Did you look at the, at the, at the budget numbers,

[15:12] - Fees?

[15:13] - How - Were they? I did. And gosh, I forgot it's, I

[15:18] - Remembered if it was way over. That's a good

[15:19] - Side.

[15:20] Lemme, I'm sorry. Everybody

[15:22] - As I recall there two

[15:24] that were under I one run on the money and one over

[15:27] - There wasn't, it wasn't like I needed to get on the phone

[15:30] and call you and be like, we have a problem.

[15:33] Yeah. So like this one's 43,000

[15:36] if I, I think Dan is actually

[15:38] - Correct.

[15:39] Two under one on one. That's good.

[15:42] - That's really, - You threw out the

[15:46] proposal, start with the too long.

[15:49] Exactly. Yeah. It's not like the Russian judges in the

[15:57] - 13, I'm sorry, I should this down.

[16:02] Don't worry. 47,000 on the two.

[16:06] That was a little, yeah.

[16:08] - And And one was 50. - I I remember one being exactly 50.

[16:12] - Yeah. So they had insight info, they just had to watch

[16:17] - R. Yeah. So Oh,

[16:20] - 50,000.

[16:21] - The budget was 50,000. 50,000.

[16:23] And I see the other ones like

[16:28] I've never seen anybody come under if you give 'em a budget

[16:31] of 50 thousands.

[16:32] True.

[16:33] - I'm impressed. Back in.

[16:35] - Well I have to see what they actually included.

[16:37] - Well that's what I was gonna say that I didn't might

[16:38] - Be that they need to do a leveling exercise.

[16:42] - Yeah. - So that's really good.

[16:46] It's exciting. So will you just coordinate directly with,

[16:49] with these two as far

[16:50] - As the times?

[16:51] Yep. I just didn't wanna put people on

[16:51] emails if they weren't there.

[16:53] Right. So we'll I'll send, start a group email

[16:56] with our little team of interview folks and,

[17:02] and then we'll set it up.

[17:03] - Great. - And they not want me to find it on this one.

[17:09] So it's on page six and I'm gonna back,

[17:13] - I'm having a flashback.

[17:15] - 48,000. Oh

[17:16] - It was on undo as well.

[17:18] That's good. It inside.

[17:21] - Alright, well anything else on that?

[17:24] - I don't think so.

[17:25] Then we would go through, the committee would sort

[17:28] of make a recommendation.

[17:30] Our committee or group would make a recommendation.

[17:32] I would let your folks give you feedback.

[17:35] Anybody that wants to go through the proposals,

[17:38] electronically, questions, comments, you know,

[17:41] anything like that is always helpful.

[17:43] And then you would, you could sort of decide how we,

[17:46] you would like to make the

[17:47] recommendation to the select board.

[17:49] And then we bring it back to the select board for the final

[17:52] - Award.

[17:53] Who else is sitting on the

[17:54] - Interview committee?

[17:55] Myself, Paul Cohen, Dave Sharples and Jeff Beck.

[17:58] - Awesome. Good selection. Yeah. Yeah. And then Don and

[18:02] - Carol.

[18:03] And Don and Carol. Yep. Yep. Great. Yeah, so we'll do that.

[18:06] And then I really encourage you to drive

[18:09] by the public safety building.

[18:12] It's very exciting.

[18:14] - So yeah, apparently not siding

[18:16] - The side.

[18:17] That's very true. Maybe

[18:19] after October 5th we get some going in. So it's some new

[18:22] - Trees.

[18:23] Can you just copy me on those emails that go back

[18:24] and forth so I can track it from for the agenda?

[18:27] Melissa, you said Paul,

[18:28] you Jeff Beckon. Who else was on interview?

[18:30] - Dave Sharples. Yeah, - Dave Sharples. Oh, okay, good.

[18:37] Are you gonna do the interviews in

[18:38] person with the firms? Yeah,

[18:40] - I think you've joined us with the,

[18:43] was it the public safety building?

[18:45] It's gonna be similar or was it the OPM?

[18:48] - I did the original feasibility study

[18:51] for the public safety I was on.

[18:53] - Oh, maybe that's what, yeah, so we just

[18:54] go in the no back room.

[18:55] Yeah, they give us a presentation, we ask questions,

[18:58] we we chat and then we,

[19:00] - It was on one of 'em.

[19:01] - I don't know which I know, I

[19:02] can't remember which one it was. Did the

[19:03] - And Rec. But that was way back.

[19:04] - Oh maybe that's what it was. - I don't remember.

[19:06] But yeah, that was, that was, it was like years now.

[19:09] Back when you were still in Parks and Rec.

[19:11] - I know, right? Yeah. A lot of movement since then.

[19:15] - If it of any help my daytime availability is, is good too.

[19:19] So if either of you have a for one or any Okay.

[19:24] If I could fill in

[19:25] - I'll, awesome.

[19:28] - I guess the only thing would be if you guys have

[19:30] any other questions?

[19:32] - I, I don't on this. Does anybody else have

[19:34] - Any, the CIP book is, was being finalized today.

[19:38] I think you said that in your email it was approved

[19:41] but they had some formatting

[19:42] issues they were getting through.

[19:43] So on Friday the CIP

[19:48] book will be released.

[19:50] I believe it's being released

[19:51] and then the just generalized budget is gonna be released.

[19:56] Both of those will get links on the website.

[19:59] So we'll send those out.

[20:01] Some things that might be building related that might be

[20:04] of note for, for you guys as we are seeing pretty

[20:08] significant increases in our

[20:11] electricity costs within our buildings.

[20:13] I'm assuming anybody that's running buildings is

[20:15] seeing the same thing.

[20:17] Some of our things are seeing upwards of like 35, 40%

[20:20] and it's on the service delivery chart.

[20:23] It's not even like on the usage.

[20:25] So we're tracking all of that.

[20:27] You're gonna see in the DPW budget a proposal for one new

[20:32] custo full-time custodian to help deal with.

[20:35] We're taking on the public safety building,

[20:37] but also we just have additional custodial needs

[20:41] throughout our buildings.

[20:44] A hundred thousand dollars project

[20:45] budget will still be there.

[20:47] The park improvement fund will still be there.

[20:52] We have, I don't think there's too many other changes.

[20:55] - Okay. Once it's done, we'll be done on Friday.

[20:57] We can take a look to see if

[20:58] there's anything we want to, we'll yeah.

[21:00] To dive into any anymore. But just a quick question.

[21:02] See you is like a sodium, you're gonna, it's FTE

[21:05] that you're adding or are you gonna outsource that?

[21:07] - So right now we're outsourcing

[21:09] and it's becoming challenging.

[21:11] And so I think one of the things that we would like

[21:13] to do is we don't have daytime coverage.

[21:16] So let's say there's an emergency in the middle of the day,

[21:19] we have to pull like one of our carpenters

[21:22] or one of our mechanics off.

[21:25] Like there's no daytime custodian.

[21:27] So I think there's a hope to continue

[21:29] to have a night custodian that can get some stuff done,

[21:31] but also some daytime custodial help that can do some

[21:36] of the things that need

[21:37] to happen when the people are in the buildings.

[21:39] Yep. So we will,

[21:41] what we've done is we've reduced contracted services

[21:44] for clean contracted service cleaning line.

[21:47] It's not one for one,

[21:49] but we reduced it a significant amount to try

[21:52] to help offset the cost of the

[21:55] - Yeah, I just bring up, I'd be curious if you,

[21:56] if you're gonna get any applicants know that,

[21:59] - So we don't know, but we're hoping right now we're paying

[22:03] a significant amount of money in

[22:05] - Contracted services.

[22:06] EEA doesn't have any openings

[22:07] for custodians right now, do they?

[22:09] We do in second shift. Oh you do? Yeah. Yeah.

[22:12] If you don't like any of us,

[22:17] any CIP highlights, you care to note. Let's

[22:20] - See.

[22:21] And of course I didn't bring my laptop.

[22:22] Let's see. Yep. Let me

[22:25] - Curious to see what might hit the,

[22:28] - Yeah, so - The warrant article list this year. Yep.

[22:31] - Of course the sausage hasn't been made yet. Yeah,

[22:33] - Correct.

[22:34] This is all getting sort of proposed on.

[22:38] - So this is the planning board done

[22:40] - Their, so the planning board has already approved the CIP.

[22:42] Yeah. So that is good.

[22:44] But then what the town recommends goes

[22:46] for. So let me just pull

[22:48] - Up.

[22:49] So yes, the budget recommendation committee

[22:50] is the next step, right?

[22:51] - Yeah. - So we make our budget next question presentation

[22:55] to the select board Tuesday who then kicks it

[22:57] to the BRC to go through that process.

[23:01] I'm just trying to pull up my budget here.

[23:03] Real gimme one second.

[23:04] - And the tradition lately is that we give great deference

[23:08] to the budget recommendation committee on the whole,

[23:11] you know, the select does

[23:13] or low the to tamper with their work.

[23:17] - Alright. So I would say

[23:20] you asked about CIP right?

[23:22] - Yeah. If you had any highlights you care to share or,

[23:25] or you can just say let's wait till it's issued.

[23:27] Okay. On Friday.

[23:29] - Yeah, that's all. I don't mind giving the general

[23:35] - Yeah Dan, if there's a, if there's a lot of items

[23:38] to go on the warn a or we can touch base with

[23:41] the BRC, like the chair just

[23:43] - Building related.

[23:44] I, I don't think there's a lot. Okay.

[23:47] Partly because we want to do this

[23:50] before we start pushing ahead

[23:51] and you got the public safety not for next year.

[23:53] Right. There's some big ones coming though, right.

[23:55] - Right. So we - Water sew anyways

[23:57] - For, for next year water.

[23:59] I guess we think the surface water treatment plant will be

[24:02] ready to go to the warrant,

[24:04] which is gonna be very significant.

[24:08] - And that doesn't hit the tax rate. That it Nope.

[24:10] The water Super correct water.

[24:13] - I'm just trying to find water

[24:14] - Pills are already high.

[24:16] - Yeah. Okay. I - Find it to be a bargain

[24:19] - General fun. I think. Yeah.

[24:21] - I get potable water

[24:23] and you take all my crap. It's a good deal.

[24:27] - So something that's building related, you'll see a,

[24:30] a bond article for an an HVAC

[24:34] replacement to this building.

[24:36] What's happened essentially is we have piece mailed it for

[24:39] so many years for just we, you throw in another head,

[24:42] you throw in another head and they're having difficulty.

[24:45] They we're at capacity, we can no longer function

[24:48] and it's really not working.

[24:51] So that's one thing you'll see.

[24:54] You'll see that there's going to be a proposal to

[25:00] look at our pavement management process in a different way,

[25:03] potentially through a warrant article rather than an

[25:06] operating budget cost.

[25:07] But I don't wanna get into that too much.

[25:09] But you'll see that. And then as part of some of the

[25:13] downtown traffic and analysis studies that we saw,

[25:16] there was a recommendation

[25:18] for a bandstand improvement intersection

[25:20] improvement project.

[25:22] So that will be proposed whether these make it through BRC

[25:26] and select board, I, you know, I don't know,

[25:28] but that will be on there. And then

[25:31] - Doesn't involve the rotary.

[25:32] - It isn't a rotary because we have that beautiful bandstand

[25:35] and that's going, it can be in the middle.

[25:37] That's not going anywhere.

[25:41] It actually, basically it, if you were

[25:44] to take the left hand side of the bandstand and shut it down

[25:47] and turn that into a park, and so basically you'd come

[25:50] and the intersection would be on this side

[25:52] and so you'd have two way traffic on this side.

[25:55] You'd get rid of the parking in the middle

[25:56] and that would make it so that it's one intersection,

[26:00] not like multiple intersections on either side of the van.

[26:03] - It was one of the recommendations of the

[26:05] - Stan.

[26:06] Yeah. We've got the recreation revolving fund coming back.

[26:10] The library building maintenance fund,

[26:12] which you guys have talked about another $25,000.

[26:15] There will be a recommendation for the bike

[26:18] and master plan improvements

[26:21] for about a hundred thousand dollars.

[26:22] Different things that can be done to improve that

[26:25] conservation fund.

[26:27] Refunding that. I think we took that off last year.

[26:31] - Starting funding again.

[26:32] - Starting funding for that again.

[26:33] Thank you. And then there will be some

[26:38] discussion on firefighter staffing.

[26:43] What else? The normal ones, which is, you know,

[26:46] capital reserve on sick leave on snow and ice removal.

[26:49] We're, we're putting in some requests for

[26:52] improved snow and ice response.

[26:54] 'cause we feel like that needs to be improved.

[26:57] You'll get, you'll see a $25,000

[27:02] a DA improvement fund like we do

[27:04] where we're chipping away slowly at,

[27:05] at different a DA improvements.

[27:08] The master plan update will be a warrant article.

[27:13] And, and then for the water fund.

[27:17] So those are general fund,

[27:22] there's no bond articles recommended, at least right now

[27:27] for the water fund.

[27:28] It would be the lead service line inventory.

[27:30] I don't know if you remember it was divided over 10 years.

[27:34] I think it's $173,000.

[27:36] And we're going through the lead service line inventory

[27:39] that is required by the federal government.

[27:41] And then pursuer Clemson

[27:46] Pond Rehabilitation would be a bond article

[27:50] and then the High Street Cross Country Sewer Rehab project.

[27:57] Now that was really fast.

[27:59] - No, that's good. Yeah, no, that's great.

[28:01] I mean, we'll we can dive into that some

[28:02] - Heads up, but Yeah, - Well there's a few

[28:06] that we might be involved in or Yeah.

[28:08] Want to be to review anyways, so. Okay.

[28:12] Any other questions on the CIP?

[28:16] - Okay. And of course all committees are welcome

[28:19] to testify in front of the budget recommendation committee

[28:23] when they take up those, those budgets as well

[28:26] as CIPI guess,

[28:28] - I think I was on the budget recommendation committee when

[28:30] we, when it, the pavement thing that you mentioned.

[28:33] Oh, that when went, went in as an operating,

[28:35] that was the recommendation then is to get it out of

[28:37] - The c get it out of the CIP.

[28:39] - Okay, interesting. So yeah, so you didn't have

[28:41] to worry about people holding it down every

[28:43] year. It's always a big,

[28:45] - So we're having a bunch of discussions about that.

[28:47] And I think at this point the feedback is, it's one

[28:50] of the things that we get the most

[28:53] feedback from residents on.

[28:55] And so if you are a resident

[28:57] that maybe doesn't have a kid in the school system,

[28:59] it's something that's very important to those residents.

[29:02] And so they feel like there may be an opportunity

[29:04] to have people vote for it.

[29:07] We, which is is the opposite of what you're Yeah. So that's,

[29:12] - I mean, it's a risk that you, if you have it as

[29:14] - A hundred percent is a risk.

[29:15] - Yes. It turns out to vote. It's always a big line item. So

[29:19] - Yes.

[29:20] So we had been funding it at, i, I believe it was

[29:23] around seven or $800,000,

[29:25] but just to keep it at base level would be 1.1

[29:29] 0.1 a year.

[29:31] And that was two or three years ago.

[29:33] So we're presenting 1.1, you know, with gas and fuel

[29:38] and everything else like that.

[29:39] So yeah.

[29:40] - Okay. We, we need, need to figure out a way

[29:43] to get somewhere done.

[29:45] - Everything all is new again. - It's true. I know. I

[29:49] - It's interesting.

[29:50] Yeah. For 20, after 20 years for sure.

[29:52] But yeah, I mean that's, that's outside of our purview

[29:54] as a committee, so I was just curious.

[29:57] Alright, anything else,

[29:58] Melissa? Anything else you wanna share?

[30:00] - I don't think so. Okay. We're gonna jump to

[30:03] - Dawn's gotta leave in a few minutes too, right?

[30:05] Sure. Yeah. So we had what library and train station. Yeah,

[30:10] - Well, library has sent you all the,

[30:14] and it is just good over there.

[30:16] It is getting better all the time.

[30:18] And they're working hard, the team's working hard,

[30:21] but their next, as you mentioned, there's 25,000 in the CIP

[30:25] and that's to build up a reserve.

[30:27] So when valves go out

[30:29] or motors go out, they're not digging into their operating

[30:32] budget, but they have something present

[30:33] because the building, as you know, is a compilation

[30:38] of two designs, two constructions,

[30:41] and the interface isn't quite there as we've discovered.

[30:44] So there's gotta be corrections.

[30:46] And they just had, as I pointed out,

[30:49] they had a unitil assessment, which was good.

[30:52] And then they had the VV facilities assessment.

[30:56] And if for this committee, as I noted is that, when

[31:00] that's finished, Julia wants to be sure that

[31:04] that information gets into the overall database so

[31:08] that they're part of the overall database.

[31:10] So that's gonna be helpful. And out of that's going to,

[31:12] it's gonna help inform the next major capital project

[31:16] that is gonna come along.

[31:17] Not a year specific yet,

[31:19] but they're starting to build the things that, that

[31:22] experience has shown that the library needs.

[31:25] Right. And you can't do it on an operating

[31:27] budget or a small budget.

[31:28] It has to be a major project.

[31:30] So that's gonna be coming along

[31:32] - And that's the original iteration of

[31:35] that library is 40 years old.

[31:37] - Yes, yes. Yeah. Yeah.

[31:39] - And then the, the addition in renovation happened

[31:43] roughly 10 years ago.

[31:45] - Oh no, I that 2022 I think. Wow.

[31:50] I think it's, yeah,

[31:51] - COVID makes time - For pm So Yes.

[31:56] But the team has, has done a remarkable job of, of, with,

[32:01] with Juliet's group,

[32:02] and I wanna point out as, as Melissa know, is that they,

[32:06] they took a librarian break here about a month ago.

[32:10] And what they did is they went through the library

[32:12] and they painted in the bathroom, they fixed things.

[32:15] The whole team was out there.

[32:17] - Oh, they actually did some

[32:18] - Yes.

[32:19] Scrubbing and cleaning facilities.

[32:20] And when you say a library break, you think they,

[32:21] they were back working on catalogs and books?

[32:24] No, they were working on the building. They

[32:26] - Pressure washing or painting.

[32:28] - They did a lot of things. Yes.

[32:30] - I love the that, that's wonderful

[32:32] that they decided to do that.

[32:34] Yeah. I also love the, the 25,000 a year

[32:38] that Corey and Julie are

[32:39] - Several.

[32:40] Yep. Yeah. Yeah. That's good. Yeah.

[32:43] So that's my report on the library, on train station.

[32:46] Can I Yes, go ahead.

[32:47] - Add something on the library.

[32:48] How are they developing their scope

[32:50] for their future renovation?

[32:51] How's that working? Are you,

[32:53] - They're they're, well right.

[32:55] It is in a scope yet. Right now they're identifying

[32:58] what are, what might be the projects.

[33:00] It just, right now just sort of rough line items

[33:02] of what the project may be.

[33:04] It hasn't gotten to that level yet. Gotcha.

[33:06] And when they get that,

[33:07] it'll probably be a full scope kind of thing.

[33:11] So the trade station, Melissa gave

[33:14] a report at the last meeting.

[33:15] I was not here, but that was a good report. Dan was there.

[33:18] I was there the first meetings we had,

[33:20] first meeting the afternoon, we had a hundred people.

[33:22] The second meeting that day we had 50

[33:25] Saturday we probably had 75.

[33:27] Yes sir. So all of this information has gone back

[33:29] to plan New Hampshire

[33:30] and it'll probably be another six weeks I would guess

[33:33] before they come out with a,

[33:36] a published recommendation.

[33:39] So nothing has changed since, since then.

[33:45] - You say like another month, you,

[33:47] you think you'll have Yeah,

[33:48] - Four to six weeks.

[33:49] Yes. Okay. Before we'll see the plan re print

[33:54] I will say for I don't have time for public benefit

[33:59] is this week is rail safety week.

[34:02] And the select board, you read it,

[34:04] read a pro proclamation about rail safety

[34:08] and on Friday it's gonna be rainy.

[34:10] But Friday we had people down there to hand out flyers

[34:13] and a table and hand out.

[34:15] We'll see how that's gonna work.

[34:17] But my message is stay off the tracks. Right.

[34:22] And you'd say, well that's common sense.

[34:24] No, people who shortcut from, from Main Street

[34:28] or from Main Street to Front Street,

[34:30] they would take a shortcut on the tracks.

[34:32] Oh boy. Students, and I won't mention where they come from,

[34:36] but students go out there to take annual

[34:39] for their annual photographs

[34:40] of their group on the train tracks.

[34:42] Oh geez. There's just a lot

[34:46] of craziness that goes on there.

[34:48] Shouldn't people ignore the barricades when they come down

[34:51] and they say, oh, the train's not moving.

[34:53] So I'll just go around

[34:55] and once it's a violation too,

[34:57] particularly if the car's there does it,

[34:59] the cop's there is a pretty serious violation.

[35:02] So anyway, the message is

[35:05] - C tracks thing, train, - That's the

[35:09] - Motto.

[35:10] C tracks question mark, think train, exclamation

[35:13] - Point.

[35:14] - And some people may think,

[35:15] well I could hear the train coming.

[35:17] No, no they weren't.

[35:18] Some of the engines are very quiet,

[35:19] especially on the downer.

[35:20] There's only one motive end.

[35:22] The other end is has not motivation motivated it

[35:25] and it runs quiet

[35:27] and you would never hear, especially if you got ear buds on.

[35:30] - Yeah. Never hear the one that hits you.

[35:32] - Nope, you won't. Yeah.

[35:33] - Working on the tracks. We had to, we had

[35:35] to watch the videos and we, we had

[35:37] - Somebody watching all the time.

[35:38] - Yeah. You won't hear they come so close. Yeah. Frighten.

[35:41] So anyway, that's, that's a little off script, but that's my

[35:44] - Message.

[35:45] Is there a, a future CIP article or for the train station?

[35:49] Because that you mentioned We, we

[35:50] - Hope out of coming out out the plan.

[35:53] We Hampshire recommendations. Okay.

[35:55] And our, while the plan New Hampshire really was

[35:58] neighborhood inclusive, the real

[36:01] motivation was the train station

[36:03] and getting something there that is an economic attraction.

[36:08] People coming as the, as the amenities way, signing

[36:13] way, finding other parking, all the things

[36:16] around the center, around the station.

[36:18] Okay. And out of their recommendations were anticipated.

[36:21] Yes, there will be some kind of project,

[36:24] whether it's partial C-P-I-C-I-P

[36:26] or whether it's some other means.

[36:28] We'll have to see. There

[36:29] - Was some innovative suggestions in their initial

[36:32] preliminary report on funding.

[36:35] One of them that especially caught my attention was the idea

[36:38] of a tax increment finance district centered around the,

[36:43] where the train station would be

[36:45] and the railroad tracks as potentially funding not just

[36:50] a train station, but also

[36:54] egress over the tracks for like pedestrian bridge,

[36:58] which would help with safety

[37:00] because we do have, you know,

[37:02] access only at each end, front and main.

[37:07] So there were some interesting stuff and,

[37:10] and also some interesting ideas about

[37:12] how we might fund it creatively.

[37:14] Similar to what we did out on Epping Road, the,

[37:16] the tax increment finance district,

[37:18] which is being wrapped up this fall.

[37:22] All of that value that was created out on Epping Road is

[37:24] being released to the general tax roll and Wonderful.

[37:29] Yeah. It'll help with the mill rate. Oh good. Yes.

[37:34] So it's a, it's a creative way to think about financing

[37:39] that kind of, you know, the money comes from the increased

[37:44] development that is in a district,

[37:48] potentially down the road.

[37:50] Down the tracks. Down the tracks.

[37:55] - Thank you Don. Was that it?

[37:56] - That's it. Thank you. Few minutes.

[37:57] - Thank you. Actually we're flying through so that

[38:00] what was also on the agenda was the extra tell Hall.

[38:03] Robin asked with that the last meeting.

[38:05] But is you think

[38:06] that Julie Gilman will be attending any of these?

[38:09] 'cause she has the most information on the tell all.

[38:12] - Actually Tony Ello Okay.

[38:15] Is a member of the committee that's been working on that.

[38:17] Okay. And he would also be a great person if you would

[38:20] let me to invite

[38:21] - Yeah.

[38:22] I think the question was just like, what is the,

[38:23] - Maybe both of - Them or just, maybe it is

[38:26] the idea was is just to have an update of what, what's

[38:29] that process, what's happening, what's, what's developing.

[38:31] So there's a separate committee on that or

[38:33] - Well, I think, what is the committee that Tony's on

[38:37] and maybe the arts committee.

[38:39] - Oh, arts Advisory Committee. Arts.

[38:40] Arts and Cultural. They've

[38:41] - Always kind of taken the town halls there.

[38:44] - Yeah. - Brief in, in a,

[38:47] coming at it from a different angle than this committee.

[38:51] Let me, lemme talk to Paul Cohen. Okay.

[38:54] Because I know he's been in conversation

[38:56] with both Julie and Tony.

[38:57] - Yeah, it was, it was,

[38:59] it's part of the space planning, I think.

[39:00] Right. It's part of the space planning this point. Yeah.

[39:03] So I think it was just trying to, to understand

[39:06] - And nothing will move forward until this process.

[39:08] Yeah. I'm pretty much anything. Okay.

[39:10] Nothing we'll move forward until this process

[39:13] - Plays out.

[39:14] Okay. Because I know that they were, they were trying

[39:15] to put together some, a project for HVC and stuff like that

[39:19] and some egress stuff, but

[39:21] - Yeah, I know there's conversations happening sort

[39:24] of offline between town manager

[39:28] and, and Tony.

[39:30] Okay. And Julie as well.

[39:33] But I don't think it's moving, it's not surging ahead.

[39:36] - Okay. - It's definitely sort of in, you know,

[39:40] in the distant pipeline.

[39:42] - So I, maybe it's just if you want to check in

[39:45] with those guys and then maybe it's an update

[39:47] with you for our next

[39:48] - Meeting.

[39:49] Yeah, I'm gonna talk to Melissa

[39:50] and see if she wants to report out on it or, okay.

[39:53] We bring someone else here since she's our staff site

[39:57] support now she's, she's pretty wired in.

[40:01] - Yes, sure. Yeah.

[40:04] So that was, I, I believe

[40:05] that was the reason why I had added that

[40:07] to the know why Robert suggested that Rob not here.

[40:09] That, so you're just looking for it.

[40:12] It is that under design or concept

[40:16] or So as part of this as far as, you know,

[40:18] space planning on that.

[40:19] But it was what we wanted to know.

[40:21] Was there a separate committee? Was that there, was that

[40:23] as far as evaluating what Yeah,

[40:25] there was a preservation report

[40:26] that Julie Gillman had had done a year or two ago.

[40:29] Just, just trying to get

[40:30] an understanding if there was someone else.

[40:32] Okay. That's, that's working on that.

[40:34] So we understand what's going on

[40:35] - With it.

[40:36] So I know Julie's a player in that

[40:37] and I know Tony's a player in it.

[40:39] Yeah.

[40:41] - Okay. Good. So last thing was just new business.

[40:44] So before you go, Don, anything else for your business?

[40:46] No, thank you. No, no. Chris, nothing for me. Thank you.

[40:50] Okay. I'm all set. Wow. I'm gonna get done.

[40:53] Good, good. I'm good.

[40:55] - I just want to thank both of you for agreeing to

[40:57] serve on that interview community.

[40:59] Yeah, thank you. That's, they're,

[41:00] they're always Thank you. They're always fine.

[41:02] - Yeah. Yeah.

[41:04] - It's good. You, you, you get the solicitation

[41:08] or the response, you get the cost estimate

[41:12] and all that's part of it,

[41:13] but you're also looking to see what is the fit.

[41:16] Yeah. How is it, yeah.

[41:17] How will this firm fit within, you know, the, the town

[41:22] and all that we wanna do.

[41:24] So yeah. It's, it's, it's a interesting session

[41:28] that should take place.

[41:29] - Yeah. And there's this amazing balance between historicity

[41:32] - Yes.

[41:33] And getting the most value from the taxpayer and Yeah.

[41:38] Yeah. It's exciting that it's within budget.

[41:41] I mean, I think the purpose was thinking

[41:43] that it was gonna be over and we'd have

[41:44] to be taking buildings out so, well, they could,

[41:47] they could read, they could read the info.

[41:49] Yeah. They wanted well have chance. Yeah.

[41:52] I mean, you know, well

[41:53] through the, through the vetting process.

[41:55] It could be that it, that there's things that,

[41:57] that need to be added.

[41:58] So ate, but it's at least a good starting point. Thank you.

[42:03] All right. So to adjourn, ask Motion to adjourn.

[42:05] Motion to adjourn is a second.

[42:08] Second all I'll open up discussion. No discussion.

[42:12] All in favor say aye. Aye. Aye. No one else there.

[42:16] So we'll all be say no good. Motion passes.

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Facilities Advisory Committee - 09/23/26

Transcript