[0:18] I'm going to call this meeting to order, gypsum town council, september 8th, 2026. Welcome everyone. If you didn't get a chance to sign in, please do.

[0:32] Please rise for the pledge.

[0:59] First item of businesses that consent agenda.

[1:02] I make a motion we approve the consent agenda. We have a motion to approve the consent agenda. Any discussion? All in favor? Aye. Any opposed?

[1:14] Most carries.

[1:17] Mr. Mary, I make a motion to adjourn from our regular meeting and go into the liquor

[1:21] license authority.

[1:23] We have a motion to adjourn from our regular meeting and adjourn and go into the liquor

[1:28] license authority.

[1:30] Any discussion?

[1:31] It's all in favor.

[1:33] I, all opposed.

[1:36] Bowley.

[1:40] This special event.

[1:46] by the JISM Chamber of Commerce.

[1:48] It is going to be October 3rd, Saturday from 2 to 5 p.m.

[1:55] Right in front of the Lungren Ampitheater.

[1:57] Snacks and Beer will be available for purchase at the Fox Den.

[2:01] There will also be Stuffer Kids, Trunker Treat, Pumpkin Races,

[2:05] Dineholding Contest for Children and Adults,

[2:09] costume, parade, and bounce houses.

[2:12] Well,

[2:16] any questions?

[2:17] I

[2:20] make a motion to approve gypsum chamber of commerce, gyptober fall-fest special event permits.

[2:27] We have a motion to approve the gypsum chamber of commerce, gyptober fall-fest special event permit.

[2:34] Any discussion?

[2:36] All in favor?

[2:38] Any opposed?

[2:39] Motion carries.

[2:42] Mr. Mayor, I'd like to make a motion to adjourn from our liquor license authority and go back to our regular meeting.

[2:47] We

[2:50] have a motion to adjourn from our liquor license authority, and we turn to our regular

[2:56] meeting, Alan Fever, aye.

[2:59] Any opposed?

[3:01] Okay, citizens before council, I'm just going to make a quick statement because we've got

[3:05] a lot of folks here tonight.

[3:07] It's been policies since I think about 95 with the town of gypsum.

[3:13] We've really welcomed input for our community to limit chaos sometimes and have meetings not run till midnight.

[3:25] Typically if somebody has something they want to get on the agenda.

[3:29] We get hold of poly before hand, get it on the agenda, and then you've got three minutes, and then we can schedule something down the road for topics for a longer agenda item.

[3:42] So let's hold it to three minutes tonight for the folks that are on.

[3:47] Tim, probably some of you are group by Paul Giants.

[3:50] I know in the past, here in their mayor car room would let you on,

[3:54] but we're really trying to keep things tight.

[3:58] There's a new mayor I've been tested and pressured here and there,

[4:02] so thanks to everybody for your patience.

[4:05] But we'll start with Eric Medina, town staff concerns.

[4:09] Welcome.

[4:17] Yes, sir.

[4:19] I brought you a cabinet here at some of the information.

[4:22] Thank you.

[4:23] I'm around at

[4:26] it.

[4:27] We've got copies to make up.

[4:29] This is different.

[4:30] Okay. I'll get it simulated to the whole council.

[4:33] Thank you.

[4:40] First thing I'd like to say is that on anti-slat statute,

[4:44] all statements that I make, there's no accusations

[4:46] and I'm asking for an investigation from the town.

[4:50] First of all, I'd like to, I'd like to ask you to retain an independent

[4:55] outside third-party to review my retaliation complaint and the town manager's actions

[5:00] During these surveillance issues that we're going to talk about later tonight. That review should include the July 27th email asking law enforcement about investigating the source and funding of public opposition to ALPR cameras on record. I did a core request and there's an email where the town manager suggests that there should be retaliation against anybody, not in these words, that is in opposition of the cameras.

[5:25] Additionally, I would like to say that I delivered a formal notice of potential legal claims

[5:32] against the town of gypsum.

[5:35] The notice is under 42 USC 1983.

[5:39] I'm not here to argue litigation.

[5:40] You have a copy of that, but it's for retaliation against myself.

[5:46] And also, there are some emails that were sent by the town manager that I'd like the council

[5:52] to look into.

[5:54] One of them comes from a city, Mr. J. Oliver, sending an email about not knowing about L-A-L-P-R cameras being in the town of gypsum.

[6:03] And I get a core request to ask approval to find out how those cameras became existing in the town.

[6:12] Okay? And I know from the emails that what was said is that they were approved by the town manager.

[6:18] They were not approved by the Council.

[6:22] And that actually could violate law.

[6:27] And basically, CRS-29-1-203, one states that

[6:36] cooperation and contracts must be authorized by each participating

[6:38] government with approval of the legislative body,

[6:41] or other authority having the power to approve.

[6:45] Okay? So it depends on the contract, all right?

[6:47] But it's possible that it's actually an illegal action.

[6:51] So there's cameras in the town of gypsum.

[6:55] There's multiple cameras.

[6:56] I don't know how they got here.

[6:58] I don't know how they're being used.

[7:00] But the current information I sent,

[7:03] I'd like you to look into an ordinance.

[7:06] There should be some oversight into those cameras.

[7:08] The way they're being used, who's using them, right?

[7:11] And there should be some sort of audit of those usage.

[7:14] And we can't just leave it up to the county just to say, hey, I'm going to, you know, we're doing it the right way.

[7:24] It is up to you to enforce those laws and to make ordinances.

[7:29] Eric, do you get about 30 seconds?

[7:34] So yeah, the most important local email was, has law enforcement looked into the source of where all this public

[7:40] cry is originating and the funding lock type campaigns. That seems like an investigation

[7:46] angle I'd be wanting to pursue this was sent by Mr. Raiden.

[7:52] And basically a police officer

[7:55] replied and you know I have a problem with that email. We're talking about retaliation claims

[8:03] in 1983 lawsuit and he's talking in another email about retaliating against people that have

[8:08] problem with lock cameras or ALPR cameras.

[8:12] So I'd like an independent investigation.

[8:14] I'd like you to look into the actions of the gentleman,

[8:16] the way he retaliated against me.

[8:18] Told me that I wasn't angry, we've got all these emails

[8:23] from rule follow up with you.

[8:24] And I'd appreciate it.

[8:25] The town would also respond to court.

[8:29] Basically, request that I've made for public information.

[8:33] Thank you.

[8:34] I'll see you, too.

[8:35] Thanks.

[8:41] Alexa Martinez, Devodools.

[8:47] Welcome.

[8:54] My name is Alexa Martinez. I am one of the executive production

[8:57] managers for Devodools, and over there is the staff of our

[9:01] Devodools exact team, and I would like to talk about Devodools and

[9:05] what it's all about. Devodools is a full day assembly built for

[9:09] students to prepare teamwork, school spirit, and overall student participation.

[9:14] We have a series of competitions with games, races, and cheers

[9:17] against other grades.

[9:19] Our hope is that we, as a double-dool staff,

[9:22] is to have an entire school project based learning

[9:24] opportunity and work together to create a long-lasting

[9:28] high school memory for all involved.

[9:30] Thank you for your pasturnations to double-dool's

[9:32] and we would like to ask again for your help to grow our

[9:34] assembly by donating $2,000.

[9:36] With your assistance, we will hopefully be able to increase

[9:39] our student involvement and assembly development this year

[9:41] and in future years.

[9:44] Thank you. Any questions?

[9:47] I just want to add a comment. I was invited last year as a community member and alumni along with

[9:55] Deputy Vasquez who I see is joined us out here now.

[10:00] I participated in this last year and I'd heard a lot about it, but I didn't really know what to expect and I was very impressed with the program they put together.

[10:09] And the way that they pulled the entire school together, I mean, I just thought it was a kind of a big pep assembly, but it wasn't.

[10:18] And I was impressed with what I saw as I participated in last year, so great job to you guys and what you've done.

[10:25] and Dr. Rivera and what you've done with this program.

[10:30] I was impressive.

[10:31] It was a cool thing to see, so.

[10:33] Thank you.

[10:33] I want to ask that.

[10:36] And I think, Jennifer, we've set aside

[10:37] 2000 in the budget for this, so I think you're set.

[10:41] Thank you.

[10:53] Thank you, Alexa.

[10:55] Lisa Vasquez, shop with a cop.

[10:58] Welcome.

[11:00] Thank you.

[11:00] Thanks for being here.

[11:05] So I just wanted to introduce myself

[11:07] to the new council members and say thank you for your passport for shop at the

[11:13] cup. I'm again asking for you guys to look at your next year's budget and

[11:17] support us again with a donation to that. Our event again is going to be Tuesday,

[11:24] December 8th, which I believe is a town council meeting date but if you have

[11:27] nothing to do before your council please feel free to stop by at Walmart anywhere

[11:32] between three and five o'clock and watch what your funds do for Eagle County School, try again.

[11:39] Eagle County Elementary School children.

[11:43] Eagle County Sheriff's Office, State Patrol, Eagle PD, Avan PD, Vale PD, and a lot of our other emergency services.

[11:49] It's Fire Department's Paramedics, help those kids go shopping and we give them a Christmas experience for that.

[11:56] So I was just going to thank you for your past donation.

[12:00] We have received your check for this year asking to be put on the budget for next year and inviting you to come and join us.

[12:09] And see if you guys had any questions or what it's about.

[12:13] Thank you for coming and I think it's a great program for children in our community.

[12:20] And thank you and to the Sheriff's Office for setting this up and making it an annual event with a law enforcement and first responders.

[12:27] and I really hope I can ditch council one year and go.

[12:35] Yeah, we might not have a quorum that night.

[12:38] Well I know one year you guys mentioned about moving it the next week,

[12:42] but I totally get that with holidays and everything else.

[12:44] That's why I said if you can come before that, feel free to.

[12:47] Sheriff's Office sponsors 50 kids, 10 schools.

[12:51] We have no criteria.

[12:52] The school is the one that picks the kids.

[12:55] Whether it be the kid who needs that extra support, the kid who needs the reward whatever is we don't pick the criteria

[13:02] I'm not sure how the other schools work, but that's just for my 10 schools and 50 kids

[13:07] And you're talking about the kids, but I will tell you seeing the sheriff's office and seeing how involved they are with the wrapping and

[13:14] You know, Keith, I'm sorry, but you probably ought to bring your wife again because she's the rapper.

[13:20] You're not the rapper, but it was so impressive to see them work together, and they were on the floor with the kids.

[13:30] It was awesome.

[13:32] We picked Tuesday because most of the schools late start Wednesday, so we can sugar them up at the Senate moment.

[13:38] We have an extra hour of recovery next day,

[13:42] so.

[13:42] Thanks again, Lisa.

[13:44] Thank you.

[13:48] Derek Brettett, wildlife protection and trash containment concerns.

[13:54] Welcome.

[13:55] Welcome back.

[13:56] Thank you.

[13:59] Yeah, let's do it.

[14:02] Derek, Brett.

[14:03] Keep it short and sweet here.

[14:05] But we all know we got a bear issue.

[14:07] Thoughts of Bear calls nine, one, one, one, worse,

[14:09] year ever.

[14:10] I was, it brought to go to my attention and I tried to be proactive

[14:13] instead of reactive and tried to buy a bear can from the town

[14:17] and then it got confusing and I'm working with Jeremy on what the policy

[14:21] is.

[14:21] There's obviously no clear policy at this point.

[14:24] And I think the town should have bear proof of trash cans for everybody

[14:28] I want it to just buy my own, I don't even know I keep mine in the garage, but all the other communities in the Valley

[14:34] I already have the bear proof cans, they have processes, implement it, cost, I've looked at what the costs are

[14:42] and that can be discussed later, but since I only got three minutes, I just hope we're not a day late in the dollar short, the campus here,

[14:52] Jeremy's going to work on getting Bearcans to set an example.

[14:56] Immediately, I hope.

[15:00] And with that, I have coordinator from CPW. I know it may, if it costs a million bucks, it costs a million bucks, but what's the value of somebody's life, further, further more, the cost, all the authorities are doing chasing bears around. So I'd say we got a buck up and spend the money and look at what all the other towns are doing. With that, I'll leave it to Courtney to give us some statistics here.

[15:24] My love to speak.

[15:26] Okay.

[15:26] You're there.

[15:28] I'm sorry.

[15:29] Yes.

[15:30] So this has been my first year here.

[15:33] So I haven't really experienced a lot of the talented gypsum.

[15:37] But at least in this past year since January we've had about 10,000 reports of conflict throughout the state.

[15:48] and CPW has put down or used the NIs around 300 bears just this year since January.

[15:57] And I can say wholeheartedly that that's the last thing that we ever want to do is

[16:02] use the NIs a bear for being a bear. But I've noticed a lot of issues within the town of gypsum.

[16:10] And I think that moving forward some more management around trash cans would be a lot more helpful

[16:17] and preventing additional issues because this isn't going to be the last bad barrier that we're

[16:24] going to have.

[16:26] Thank you.

[16:28] Jeremy can ask question there, I thought, and just goes back to Jeff's three, but I thought

[16:34] we had a number of additional bear cans available, are they just, are we out of stock?

[16:41] No, we have, we have cans available.

[16:43] You can either get regular cans or a bear resistant canister.

[16:46] the bear resistant canister has a higher cost monthly pickup fee because it pays for the

[16:52] can across time. We've got a normal 95 gallon can mill. You can help me out on this. I think

[16:57] it's about 90 dollars and a bear resistant can is about 550. So it's quite a lot more costly.

[17:05] But we do have them available in our yard. People can ask for that service at any time and we can

[17:09] provide it, apparently.

[17:14] Yes, because what's the additional cost per month if you have a bear can or a regular

[17:20] can?

[17:24] It's about $30, $39 a month for the bear can and about $25 for the regular can.

[17:32] See, that's where I've been getting different numbers because it was 13 the other day,

[17:39] a month delivery, or you could buy the can and it was 850 so I went and looked at the

[17:43] and if you bought a thousand of them, and it would be $5.50 with a $5 delivered charge if you're going to put it on.

[17:50] We'll take a look at it.

[17:51] I'll take a look at it.

[17:53] But I would be nice to be able to buy the can, and not pay the extra charge because the equipment

[17:58] as soon as these cans stomp upside down, they automatically open, so there's no extra cost to the drivers.

[18:05] Thank you, guys.

[18:06] Thank you.

[18:07] If anybody has any additional questions on various issues and stuff, I'm available afterwards, too.

[18:12] And if I could point out one point, the question was earlier by Jeremy on a call and then

[18:18] Courtney clarified it as it would be nice if you could, it'd be a good idea if it would

[18:26] work to say, hey, until bear tries to somebody's garbage can, we won't force them to have

[18:31] a bear proof can.

[18:33] That doesn't work with bears because once the bear is there, it's coming back.

[18:39] Once the bearers learn how to get food, then it's going to be-

[18:42] Got it.

[18:43] Thanks, guys.

[18:44] Thank you.

[18:45] Appreciate your time.

[18:47] Thank you for coming in.

[18:53] All right.

[18:54] Our next item of business is Resolution Number 24.

[18:57] Series 2026.

[18:59] A Resolution Confirming Town Manager, Administrative Order.

[19:04] 2026-4.

[19:05] We're building stage two fire restrictions.

[19:08] And imposing stage one fire restrictions.

[19:11] Yeah, so this is pretty straightforward. We've been in stage two fire restrictions most of the summer

[19:18] It's still relatively high fire danger, but it's come down a little bit. So the other districts have recommended that we go down to stage one

[19:27] And this is our mechanism for doing so. Thanks Jeremy any questions

[19:34] I'd like to make a motion that we approve resolution number 24 series 2026 we have a motion to approve

[19:41] resolution number 24, series 2026, Colin Faber, I, all opposed, I'm going to

[20:00] All right, the next item on the agenda is resolution number 25, series 2026, resolution of the town of gypsum approving assignment and assumption of sub-division improvement agreement for the tower center filing number 2, final plat and sub-division improvement agreements.

[20:17] James and Lana?

[20:19] Yes, I'm taking this over for James. James has been working on this pretty closely with Doug Stahlworthy at a Katherine's office.

[20:26] But since James got married on Saturday, we went ahead and gave him a couple of days off.

[20:32] So we would have had this on the agenda last, your last council meeting, but we didn't

[20:37] quite get the language, solidified, and agreed to by all parties in order to make that timeline

[20:44] for the packet deadline.

[20:47] But this basically assigns any of the obligations, now I'm sure you're very familiar with

[20:55] the colonial ammonia being the commercial side of the tower center project and Mark Foster and his team with Hill Point being the residential component.

[21:05] Because Hill Point will now be taking over and finishing up some of the streets and improvements in winter set and some future streets.

[21:12] It's basically assigning those same responsibilities and obligations to the town for their portion, so it's pretty much simply just an assignment.

[21:21] partial assignments to Mark. So we would recommend your approval of this resolution.

[21:35] I was going to make a motion and less so and has any discussion.

[21:39] Requestions. Okay. I make a motion to approve resolution number five series 2026.

[21:46] We have a motion to approve resolution number 25 series number 2026.

[21:53] Any further discussion by the council? All those in favor?

[21:57] Aye.

[21:59] Well, those opposed? Motion carries. And I turn the meeting back over to Scott.

[22:06] Okay, how are the items? Treatop, child, advocacy, center update? Wendy, welcome.

[22:52] The training and some other things, I'm not able to, but we have a new executive director,

[22:58] and I wanted to take this opportunity to introduce her, Wendy Petro.

[23:02] So she has taken a treat up above the beyond and I hope you can get your attention

[23:09] as she shares tonight, our reviewed vision and our reviewed services to our families

[23:15] and alternatives.

[23:16] Thank you for the for the senior everyone's in.

[23:20] Thank you Thomas.

[23:26] Okay.

[23:26] So the treat up at Child Advocacy Center located in Breckenridge and we are, we serve children

[23:33] and clear creek, eagle, lake, and summit counties.

[23:37] We are working this year.

[23:38] I think you all got a pack in your packet.

[23:40] You got our strategic goals for this coming year.

[23:44] And we're working very hard to improve our services

[23:49] and to improve our sustainability financially speaking.

[23:53] And you can see our mission and our vision there in your packet.

[23:57] We do forensic interviewing as well as victim advocacy

[24:02] at for that for the 5th Judicial District at our center.

[24:07] This slide just gives you a little bit of background on the CAC model, the child advocacy

[24:12] center model.

[24:13] Basically, it was founded in 1985.

[24:16] The first one was in Huntsville, Alabama.

[24:18] The Tree Top Child Advocacy Center was established in 2018, and it's an organization that

[24:26] enables children that have experienced abuse, or witnessed a crime, to come and do a

[24:34] and tell their story one time. And we work with law enforcement as well as DHS and other

[24:42] advocates that to help children be able to tell their story to, you know, to help whatever

[24:48] process is necessary for that particular case. Our multidisciplinary team is includes law enforcement

[24:57] the HS scene.

[25:00] Advocate District Attorney and Mental Health. And we do the multidisciplinary teams as the collaboration of professionals to help these kids and these families deal with these types of situations.

[25:14] Here's just some statistics on the number of children and direct victims that we've helped over the last several years in regards to forensic interviewing.

[25:24] And this gives a little snapshot of the county, some at county.

[25:29] We have the most presence in some at county, our offices in Breckenridge.

[25:33] And we also serve as Lake County Eagle County.

[25:36] And we want to increase our presence in Eagle County,

[25:41] be able to help more families.

[25:43] We just received a $15,000 grant from Avail Valley Cares,

[25:48] and to help with wraparound services and decrease the barriers

[25:52] to families being able to get to recognize to our facility where we have our child advocacy center

[25:56] that has the capabilities to conduct these types of interviews.

[26:03] It's the cost of care for

[26:05] per child is about $3850, $3850, which includes all of these items here that are listed here,

[26:13] the forensic interviewing, the advocacy and crisis support for the family, a trauma-in-form mental

[26:19] health care, we have lots of relationships with these types of organizations within the region,

[26:26] coordination of law enforcement and child welfare, and we just recently hired a bilingual forensic

[26:31] interviewer full-time at our organization and long-term follow-up for continued support for these families.

[26:40] You'll notice in your packet you have a pro forma which extends our financial plan out several years,

[26:47] But I wanted to just simplify it with these tie graphs, but you'll notice on that document it does, you know, as we all know grant funding is decreasing.

[26:58] Whether it's federal grants and state grants and there's some statistics on the handout that you receive that has the entire performer.

[27:05] But because of that, our kind of capital structure is shifting in 2027.

[27:10] And it includes more of a government pledged income type of components, and that's, you know, why we are here today to ask you to include some funding for treetop in your 2027 budget.

[27:32] We put some, I wanted to be able to share our community contributors over the past, well,

[27:37] 2025 and 2026. You'll notice the town of Jiftsom was very generous in 2025 with a $20,000

[27:44] pledge. We did not receive a pledge from Jiftsom in 2026. We are asking for a 5% increase because

[27:50] we are having to lean more on our government pledge income to continue to do this good work for

[27:55] families, and so we are requesting a $21,000 pledge from the townships and for $20,27.

[28:07] So thank you for the time and the opportunity to talk to you about this.

[28:13] That also there you can see on the strategic plan summary that was in your packet.

[28:19] If you had a chance to look at that, we are one of our main goals is to achieve

[28:23] National Children's Alliance accreditation, we will be submitting our application to the NCA in the next couple of weeks.

[28:33] We are expanding community awareness and referral partnerships, which is one of the reasons that we're here tonight to make sure that you are aware of the work that we're doing for the families in your community as well as the larger community people can.

[28:45] The strength and family advocacy and forensic interviewing services, and I increase our financial

[28:51] sustainability and development capacity as I mentioned previously.

[28:56] So I have joined TREOTOP as their executive director.

[28:59] I do have background in nonprofit work with CU with the School of Medicine at the University

[29:06] of Colorado, and I'm working hard to expand our awareness in the communities for this type

[29:13] work and to have a more robust development program for this organization as well as other

[29:21] CACs in the state and working in conjunction with them and other M.D.K. partners.

[29:27] Is that end to anything else?

[29:28] These are some of our other donors that help our organization and this is just once again

[29:38] the $3,250 carries one child in their family from crisis to healing.

[29:45] So, any questions?

[29:46] Does anybody have any questions?

[29:47] Anything I can clarify for you to consider this request?

[29:50] I do.

[29:50] So we just tell me what the referral process is.

[29:54] I'm wondering if we'll just, if you'll just tell me what the referral process is for our family for a child.

[30:00] If there is a, you know, something that at, you know, a case that ends up or a complaint that ends up with a law enforcement agency, the law enforcement agency will contact the child advocacy center and request a forensic interview.

[30:17] So that's how the forensic interviews are referred to our center.

[30:22] And then we will do the forensic interview for that law enforcement agency.

[30:27] And then we'll invite DHS and the MDT is the multi-disciplinary team that witnesses the interview in a separate room while a child is being interviewed.

[30:36] If there's a disclosure made up of abuse, then obviously that's something that could potentially be,

[30:46] you know,

[30:46] for the forensic interviewing, we also provide advocacy services that we don't need a referral

[30:52] to do that because we have lots of connections in the community with these types of resources

[30:56] for families, even if there isn't a forensic interview per cent.

[31:01] And it seems to me thinking about Eagle County and just having a little pulse on what you

[31:08] do that we wouldn't, I mean when I look at the numbers, we're significantly lower than

[31:16] some of it, and Breckenrich.

[31:18] But I know that's not true as far as the need.

[31:22] So how are we missing a step with referrals?

[31:26] Or, I don't think so.

[31:28] I mean, we get referrals from the Eagle County Sheriff's Office

[31:32] and we're working with the, you know, the DA's office

[31:34] and making sure that everybody's aware that we're available.

[31:38] We also, there is a CAC because of the way

[31:42] the edges of Eagle County,

[31:43] there's a CSC in Glenwood Springs, and we always want to send the families to the close

[31:52] and close to convenient for them. And I think there's been, because we've been so focused

[31:56] in some account, we haven't been around very long, and there's been some challenges for

[32:00] tree top. And I think that the community awareness has been lower, and that's why we're trying

[32:07] to increase that, to make sure that everybody understands that we're there. We're also getting

[32:12] the grants that will lower the barriers for families to travel to Breckenridge.

[32:15] We do have a mobile unit, we don't, you know, that's not optimal, but we're working with

[32:19] the sheriff's office because they do have an advocacy space and an forensic interview space

[32:24] there.

[32:26] They evil county.

[32:27] These sheriff's office.

[32:28] Okay.

[32:28] So we've been working with them, as well, which I think is what Thomas was trying to take

[32:33] in day.

[32:34] So we're working to just have a bigger presence within the county since it is part of our judicial

[32:40] district.

[32:41] Does that answer your question?

[32:44] Any other questions?

[32:46] I can answer for anyone.

[32:49] No, just thank you.

[32:50] I mean, it's a huge look for what you guys do.

[32:54] And it's so important.

[32:55] Yeah, it is.

[32:56] It's a difficult situation, but we, um,

[32:59] It's good work that we do.

[33:01] So we, we would appreciate any support from from the town.

[33:04] So thank you so much.

[33:04] Yeah, we will have it in a budget discussion.

[33:07] So thank you.

[33:08] Thank you.

[33:16] Next item is the town security camera discussion.

[33:20] Chairman, will I let you take this one?

[33:22] Yeah, so let me just point out here initially.

[33:26] So there's going to be two distinct discussions tonight.

[33:29] One is just town for additional security cameras that

[33:34] surveyed a lot of public assets and Jesse

[33:36] will walk through, generally how that all works,

[33:39] what they do, what they don't do.

[33:41] The reason we're bringing this discussion

[33:43] before the council and before the public

[33:45] is we're not living in a closet.

[33:48] we've been, you know, seeing the public discourse and people's interests in these topics and want

[33:54] to make sure that we have a really good robust public discussion where everybody has the same

[33:57] information and facts from which to make decisions. So this first discussion tonight, this agenda

[34:04] item is only focused on traditional security infrastructure that we've got around town and then we've

[34:12] got a upcoming agenda item here later in the agenda that's focused on license plate readers.

[34:17] This first came to my attention, I think I started reading some news about conflicts and public

[34:25] outcry and concern over in Payonia regarding some of the camera installations in their community.

[34:31] And so, and again, in an effort to be transparent, I think we want to just talk about what

[34:37] we have as far as the infrastructure, what it does, what it doesn't do, and just get the

[34:43] information out there.

[34:44] So with that, Jesse, if you can lead us away, that'd be great.

[34:48] How's it going?

[34:50] It's a lot different beyond this.

[34:51] I'm going to sit back there.

[34:53] So like Jeremy said, we're trying to bring attention

[34:55] to all the cameras we're using, what kind of technology we are using.

[35:00] So, the cameras we use, use AI technology, but it's not in the, you know, like, flock style, where it's connected to a centralized database.

[35:11] All the information is just stored here locally, just like an old-style CCTV system.

[35:16] The AI that's being used is basically for just the user to be able to find stuff like shows movements, but vehicle goes by or if it's an animal or stuff like that, just identifying things.

[35:31] All the data is just stored locally here.

[35:34] We don't have any access to host-side data sources,

[35:37] so we can take a picture of Scott Green

[35:39] and say, help with that Scott Green from the video.

[35:42] It wouldn't be able to do that.

[35:44] It could identify like stuff like

[35:46] anyone that's wearing a red shirt.

[35:48] It could pick up that kind of stuff,

[35:50] but it wouldn't be able to say,

[35:51] who that person is or anything like that.

[35:55] The camera placements we just have in

[35:57] You know, the town owned area is like the water tanks, the parks, roundabouts, around the town buildings, like the offices here,

[36:08] more for security than for surveillance or anything like that.

[36:14] We use three main camera companies, and that's Monoview, Unify, and Verkata.

[36:19] All of them, the amount of you is still just a basic CCTV system doesn't have any AI capabilities.

[36:28] Unify as some AI capabilities, I face recognition and human recognition, but most of the guardrails I've turned on.

[36:36] So I can't do too much identification as mainly for movement or recognizing those as a pattern.

[36:42] For Cata, we use those in areas that have no network connections with use a cellular

[36:49] data chip, connect with them.

[36:51] So I have main reason we went with Cata, that has most of us, all of us, like, guardrails

[36:57] up to, like, no data sharing with a Cata company or anything like that.

[37:03] It does store some analytic data for metadata, like heat maps, or motion indexing, but

[37:10] not like providing facial structure or her patterns of walking or anything like that to

[37:16] Verkata. And we opted out of all of their sharing of data like to help better their cameras

[37:23] or whatever their like this it is. We've been seeing within all legal compliance within the

[37:30] city of Colorado. Some of the things we turned off is audio recording. We don't have any audio

[37:36] recording on anything. We only retain information for 60 days unless, of course, there's

[37:43] like the police need the information or something like that. We have only specific people

[37:48] can access the data and then we have a record of who access the data and what time and how long

[37:54] so we can provide that if there's any reason for people who think that's not being handled correctly.

[38:02] But yeah, as main goal was to not take people's data because I'm not a big fan of taking people's data anyways, and I have to go to all these sites too, so rather than I have my information on there.

[38:16] So, but if you have any questions, I can help with that.

[38:21] I know, and thank you for that update, when I first got on council, the bathrooms up here, for example, we're getting wrecked.

[38:30] It seemed like once a week.

[38:34] I believe there's a camera up there at the top of the hill on that crack.

[38:38] The bathroom is that health cure that.

[38:41] I haven't had any updates on there.

[38:43] It's healthy and something.

[38:44] It's helped, although we did have one recent kind of endolism thing.

[38:48] again that happened during a baseball tournament so you couldn't tell exactly which person

[38:52] went in and did it because there were so many people in and out but yeah it's reduced the problem.

[38:57] And then the other big one was the skate park. That was a multi-million dollar investment

[39:03] by us and various groups and I believe there's one there that came up late after the fact

[39:11] on a grant, if I remember correctly, but I know the skate park down here at quite a bit of

[39:19] vandalism here and there. So I hope that that's helping. I think that was the purpose

[39:25] on most season, and some of our life safety issues on our actual security cameras. I mean,

[39:32] we need our first job is to provide safe utilities to our residents. I think cameras in those

[39:40] locations in my opinion are important.

[39:53] Anybody have questions? I have one more.

[39:56] And I think it's probably a deeper dive.

[40:00] I've just making sure that all of our policies are written clear and in terms of how long it's kept

[40:07] who has access to this set in the other. And I, you know, fairly aware that they are, but I'm

[40:15] it doesn't hurt to look at them a second time and make sure we're square there. Yeah, and actually

[40:19] that was the other thing I was going to direct you guys to. You should have seen in your packet a draft

[40:24] a camera usage, I forget the exact title, policy, and put that in just for your

[40:30] edification so you can look through it, see if you have guidance or input on

[40:34] how we might modify it or improve it.

[40:37] I don't think we're asking for a decision on anything tonight, but I think we would

[40:43] like, I think we would provide us with clarity given the public interest in the subject.

[40:47] We want to make sure that we are handling everything appropriately, and so we might bring

[40:51] back the policy for your adoption and acceptance, and I guess if you can give us any feedback

[40:57] on the one that you see in your packet whether there's any areas you'd like to see adjusted.

[41:02] Katherine has reviewed that version, but didn't want to bring it to you for any decision

[41:07] to die that seemed a little too quick.

[41:11] But just to clarify, I mean, the point of these is, you know, cameras are limited to town property.

[41:16] the audio is off, the vendor data sharing is opted out and the footage is generally retained

[41:21] no more than 60 days and it really is for the basic stuff that you would expect CCTV surveillance

[41:27] cameras to do, you know, reduce vandalism, show you something that happened in a town park

[41:34] at town facility that was violent and be able to bring people to justice. So, fairly straightforward.

[41:42] I guess I wasn't aware of exactly what this was, what we were doing here tonight, and I

[41:49] suggested somebody in the audience that there might be some public input, but I guess

[41:54] I'm wondering, you know, maybe it's a little premature for that, but is there any way that

[42:01] the public could see what we're proposing or the public can make some comments as to what

[42:07] they feel should be proposed before we go ahead and just do this as, you know, the council

[42:12] it seems like there should be some public input on this and I'm sure there's both sides

[42:17] of the issue.

[42:18] Oh, yeah.

[42:20] Yeah, it's public business.

[42:21] We'd be happy to do that.

[42:22] And I think I would like to maybe Katherine's guidance.

[42:25] She's worked with other communities and similar issues and can help us find an efficient

[42:29] process for that.

[42:31] But yeah, tonight it was really just about education and then we're going to future meetings

[42:36] where people come back and have discussion, I don't know, happy to do that.

[42:43] I'm kind of assuming the most of the public input is probably going to come on the next

[42:46] agenda item, but I agree on this particular topic that I think it's a good idea that there

[42:53] is a formal policy, and I mean I think what you've put together so far is basic but straightforward

[43:01] and covers most of it, and I think that, you know, I don't know, maybe there's the council

[43:06] else I'm in, put on this draft, but it does come back for us to formally adopt at some

[43:11] point in the near future.

[43:15] And just I just have one technical question on this.

[43:18] So do you, like, is it constantly monitored that, because you know how some AIs will just

[43:24] click themselves on, like, so that data collection will be, will be stored if you're not

[43:29] is constantly monitoring that. Hey, no, it's off button. We're not collecting it.

[43:35] Did I do it? Did I? Did I? Did I? Did I? Did I? Did I? Did I? Did I? Did I? Did I? Did I? Did I? Did I? Did I? Did I? Did I? No, I lived here. And so we can turn on and off. Okay. So you just, you're, you're in control.

[43:45] Yeah, it's just like, if you had just a regular camera running on it, you know, just a video camera running.

[43:51] We can turn on and off. Okay. Thank you. Yeah.

[43:56] Any other questions?

[44:00] Thanks for the update. Yes. Thank you.

[44:02] Next item's license plate, Reader's discussion.

[44:09] Do you ever want to get you going and introduce the officer Jordan Harrison?

[44:16] Yeah, so I'll just lead off and then deputy Jordan Harrison can he's got a presentation here.

[44:24] So again, this item is when we just wanted to bring to the public, so we're talking openly and transparently about this issue

[44:29] and can have all the same facts that we're working with.

[44:36] Let's see, where this issue started, actually, I think it was a call from Heath

[44:40] Mossnuss, who is one of our deputies, longtime deputies here in town.

[44:43] He called me, I believe, somewhere around December of 23 and said, hey, the Ego County

[44:48] Sheriff's Office has recently got an grant from the State of Colorado that's focused

[44:54] on vehicle theft issues, which are a really big problem at the time.

[44:57] we're nearly leading the nation and vehicle theft.

[45:00] And said, hey, we got this grant, and we've got four automated license plate readers that we would like to put up at two intersections in town to help reduce theft of automobiles from the airport.

[45:12] And at the time, you know, there are police department and there the runs run in the show, and I said, yeah, sure, if you guys think that that makes sense, go for it.

[45:20] And so, to the comment that was made earlier, yes, I was the individual that approved that.

[45:25] And it's not because I have any particular love or any opinion on these cameras.

[45:30] It's that, you know, I'm speaking with, you know, a trusted resource in Heathmaskness

[45:34] is one of our long-time deputies saying that he's got funding for this and that would

[45:38] help reduce crime in our community.

[45:40] And I said, sure, go for it.

[45:42] So those have been in place for two years and seven months since January 11th, the 2024.

[45:48] One other common I would make just to put it out there is that I just always, I'm an extremely curious person.

[45:59] That's probably why I'm involved in a job that has such a diversity of different topics and things to think about and problems to solve.

[46:06] And one of the things that I find interesting about social movements in public input is like, hey, where do these things originate from?

[46:13] are they always natural or where do they come from?

[46:17] And in this particular case, there is a direct source

[46:20] of where all the deflox stuff came from.

[46:22] It was from a software engineer down in the southeast

[46:25] by the name of Will Freeman.

[46:27] He had done a cross-country drive across the country

[46:30] and it just started noticing, man,

[46:32] there's a lot of these all over the country.

[46:34] And as a side project, he started just mapping them

[46:37] and looking into him and creating an open source resource

[46:39] for tracking these around the country.

[46:42] And, you know, one of the things that these are particularly good for is drug

[46:47] introduction.

[46:48] And so, again, the comment that was made earlier, I had, and I'm happy to say this publicly,

[46:56] had sent an email to Jordan Harrison on July 27th that I said, hey, Jordan has law enforcement

[47:01] looked into the source of where all this public outcry is originating and funding deflock

[47:05] type campaigns.

[47:06] It crosses my mind that organized crime, particularly drug cartels, might be wise to be funding

[47:11] such grassroots efforts, because these cameras are starting to make it harder to move

[47:15] product.

[47:16] And that seems like an investigation angle I would want to pursue just a thought.

[47:21] And so, again, that's just human curiosity, it's like I'm a freedom-loving person.

[47:27] I would want, I think, if it were up to me, I have a particular opinion on this subject,

[47:33] But it's the council's decision to decide what they're going to do in their community and

[47:38] To me, I just found that to be a very curious

[47:41] Thing because you want to know like hey, is it all will-free men or can we all be manipulated through other forces that are beyond our control?

[47:49] So without I'll leave it to Jordan Harrison to present

[47:54] What's going on in the community and we can go from there?

[47:57] Thank you council. We appreciate your time. So yeah, Mike Jeremy explained we were a awarded a grant

[48:03] through the state of Colorado to purchase some license plate readers to help combat out of that.

[48:07] When I was going through the grant and after we were awarded it I started to do research on what cameras would be best for our community.

[48:14] I reached out to different law enforcement agencies across the country to hear what they were using, what successes they've had, what cons they've had.

[48:22] And the most common answer that I got was block cameras for cheap. You can get a lot of them. They'll cover a big area.

[48:28] or Motorola, the Johnson Solutions, which are the ones we currently have, they're a little

[48:32] bit more expensive, but they've been around for a lot longer.

[48:35] They are from a trusted public safety focused parent company that is strict where they're

[48:41] just compliance, their rules, their security stuff like that.

[48:45] So with that information, you know, we decided we were going to go with Motorola since they

[48:50] had those strict rules and stuff where you're not worried about information getting out

[48:54] or people being able to hack them and using whatever information

[48:58] that camera might have for nefarious means.

[49:02] So after we got the cameras, like I said,

[49:05] within being geared towards audit theft,

[49:07] I started doing research into where in our county

[49:09] have we had an influx of stolen vehicles?

[49:13] The common, the most frequent area was the airport.

[49:16] As I'm sure we all know people, go to the airport,

[49:19] leave their cars unlocked, leave their keys

[49:20] and their rental cars are also a hot commodity

[49:23] to be stolen. And I'm like, my thinking was we can have these tools out here near the airport

[49:30] exits to where when people still vehicle from there, we know they're last known. Time to

[49:35] be a co- scene, last on direction of travel and it gives us a direct point of where we can start

[49:39] to focus on the direction of travel that vehicle and getting it recovered. You know, I'm sure

[49:44] we've all seen DIA as a hot spot for getting your car broken into or missing when you come

[49:49] communication. You know, I want to much smaller scale our airport has some of those same issues.

[49:58] So a couple of things that are

[50:00] The cameras can do. They have an automatic alert system. So when a vehicle that has an associated arrest warrant, stolen vehicle hit, amber alert hit, drives through our cameras on alert pops out to our deputies and lets them know hey, this one vehicle just drove through our cameras.

[50:17] Our deputies are required to visually confirm the license plate to ensure that the license plate that was photographed is the correct one.

[50:23] They have to run a check of that plate through our dispatch system to ensure that that alert is still active and valid.

[50:31] And then after that, they can begin to investigate and take enforcement action, whether that be getting a person in custody, recovering the stolen vehicle, recovering a kidnapped child.

[50:39] It does not have any facial recognition, it does not have speed tracking, it doesn't issue any type of citations, anything like that.

[50:48] The camera does not do any enforcement, it just gives our deputies factual information saying,

[50:53] Hey, this vehicle went through these cameras,

[50:55] and this is the associated one to that it has.

[51:00] The second capability is something we call a hot list.

[51:04] So when an arrest warrant is issued for someone

[51:07] from the sheriff's office, it is not automatically

[51:09] associated to that individual's license plate.

[51:12] Typically, the courts do that during a failure

[51:14] to appear, failure to comply, on vehicle-related crimes.

[51:17] So if we have a suspect that we're looking for

[51:19] for a burglary or domestic violence or something like that,

[51:22] that arrest warrant is not automatically going to go and be attached to his license plate.

[51:26] So what we can do is we can go in and take that license plate and hotlist it.

[51:31] So, and it's the same thing once it's hotlisted in our system.

[51:34] If that vehicle drives through one of the cameras, it alerts our deputies and we're able to go and

[51:39] arrest that suspect to whether it be the burglary suspect, the domestic violence suspect,

[51:43] something to that degree. And again, it's that same procedure that our deputies have to do with

[51:47] checking the license plate, confirming that it is the correct read

[51:51] and that that active want is still valid.

[51:54] Right now for our agency, the only people who can put a hot list on a plate are detectives,

[52:00] our drug task force, the sergeants, and myself as the agency administrator on it.

[52:06] Single deputies, you know, just working the road, do not have that function or that ability

[52:10] to go out and put that alert on.

[52:13] It also creates checks and balances so that when that person is under, you know, placing

[52:17] in the custody, the sergeant, the detective, the drug task force member, or myself, no, hey,

[52:22] we need to go get that removed from the system since it's no longer valid.

[52:25] So that's something we all take care of on our end.

[52:28] And then the third function is the historical, historical search.

[52:32] So currently, the sheriff's office retains data for 60 days.

[52:36] We actually just recently changed it.

[52:39] We felt that 60 days, it's a lot less in the state mandated retention, automatic

[52:44] population period, we felt that 60 days was enough to where we could get valuable information

[52:49] for our investigations, but still respect privacy concerns that come with the storage

[52:54] license plate information.

[52:56] So after 60 days, the photos that it takes automatically, automatically, and cannot be accessed.

[53:03] Those photos are actually secured on the Evo County Sheriff's Office server that is hosted

[53:07] through Motorola, and we are in total control of who gets access to those photos and who

[53:13] doesn't get access to them and what they're done with.

[53:17] These have been, this historical search has been extremely useful, again, and tracking fresh

[53:21] stolen vehicles that haven't entered the system yet, so we can know which way they're

[53:25] going.

[53:26] It's been helpful in tracking people who are going through crisis with suicidal ideations.

[53:32] We have been able to use this to find a direction to travel and try and get to them and offer

[53:37] help and resources. And again, this search function is not open to the whole agency. It's only

[53:43] sergeants, detectives, drug task force, and myself. And again, we'd like to have that within

[53:48] our policy, because it's a strict checks and balances to where our sergeants are detectives.

[53:53] We are ensuring that they're being done only for criminal justice purposes.

[54:01] So with our shares,

[54:03] we do share them locally with, we are not currently sharing with any federal agencies. We do

[54:08] We share them locally with our regional partners.

[54:11] White Jeremy was saying it has been huge and our drug and addiction efforts on the

[54:16] interstate.

[54:17] These camera systems have resulted in the seizure of well over 1,000 pounds of illegal narcotics

[54:22] being smuggled through Eagle County.

[54:25] That would not be possible without the regional network sharing that we have in the Las Vegas

[54:30] Metropolitan Police Department, San Bernardino County Sheriff's Office, a lot of those

[54:35] agencies that are along the major interstate systems who do the same, and it's the same with them.

[54:40] They've had, you know, I've been able to help them with their cases, they've been able to help

[54:44] plus with our cases, the information sharing has been vital in fighting that criminal element that is

[54:50] smuggling money and guns down south of the border and smuggling drugs back north of the border

[54:54] into our community. Again, like I said, with our photos.

[55:00] Deleted after 60 days. Those agencies are unable to see anything that is before that. So they can only

[55:06] see what photos we allow them to.

[55:12] Our system's do maintain records that allow it's used to be

[55:15] audited. So I can go in. I can see the reason why someone might have done the historical

[55:19] search. Why someone has created a hot list, even though so far as to if any one of our

[55:27] if any one of our detectives, drug task force members,

[55:30] create a hot list for an active warrant.

[55:34] They might be trying to look for me,

[55:37] Deputy Hard Meow, and Detective Sergeant Walts,

[55:39] I'll get notified so that we can also keep tabs on it

[55:42] and make sure that once that person is in custody,

[55:43] it's deleted.

[55:45] So there is a pretty good checks and balances system already

[55:47] in place that we follow pretty strictly.

[55:55] Again, like I said, they don't use facial recognition.

[55:57] They're not an enforcement arm that we're using it just purely is giving us factual information on how we can use it

[56:03] And especially with them being geared towards auto theft and coming out of the airport

[56:07] It's been extremely successful in that

[56:09] When you give you guys a few case highlights first cases here at the airport itself

[56:15] About two years ago we had a stolen vehicle individual came out to this car after returning home from a trip founded missing

[56:21] Did not know when it was taken just knows that he left it here prior to his trip and now it's gone

[56:27] For this incident, I was actually working over an algebra, so I heard this and once we got

[56:31] to play, I started doing a check of the vehicle to see which way it went and I was able

[56:35] to see that it went through our highway six and valley road head towards the inner state.

[56:40] So, you know, the reason I was first was to assume they were probably going westbound.

[56:44] What I also found on there was that five minutes before my search, the stolen vehicle had actually

[56:48] driven through a camera in Mesa County and left the state of Colorado into Utah.

[56:53] I was able to reach out to the Grand County Sheriff's office in Utah, and within an hour of that call for service,

[56:59] we had that individual's vehicle recovered.

[57:01] There was zero damage to his car and a person in custody.

[57:05] Without that camera, it probably would have taken a substantial longer amount of time to get that vehicle back,

[57:10] and who knows what kind of condition it would have gone into.

[57:14] Second example is again here in gypsum.

[57:17] About two years ago, we had that there was an individual who blew up the house in Palacid.

[57:23] during that incident, it resulted in the death of a person.

[57:27] So this individual was wanted for homicide,

[57:28] but because of the recentness of the crime,

[57:32] you know, it was still in the process.

[57:34] Warrants weren't in the system.

[57:35] We were notified that his cell phone had peaked

[57:37] and showed him driving around gypsum in the needle.

[57:41] So because it didn't have that automatic alert

[57:43] to let our deputies know from the court system

[57:45] that he was driving around,

[57:47] I went in, I was able to hotlisten his plate

[57:50] And it would ensure that if he hit one of our cameras in the town of gypsum, that our

[57:54] deputies would know about his movements, we'd be able to go and get him into custody,

[57:58] especially with him being such a public safety threat that he was.

[58:02] The really interesting thing I find with this one is I wasn't even in the state of

[58:06] Colorado at the time.

[58:07] I was in Tahoe for my buddy's bachelor party, but because of how big of a public safety

[58:11] concern this was, I was able to go in and hot with what our guys were out searching for

[58:16] this dangerous suspect, you know, when it's just to ensure that our

[58:19] deputies are safe, the general public is safe, and that we can get this

[58:22] individual and custody and off the streets before someone else gets hurt.

[58:27] And then this final example is pretty different.

[58:30] It's not something you hear commonly with arguments for the use of LPRs.

[58:36] This is a historical search I helped our detective unit out with.

[58:39] So they weren't investigating a major burglary that occurred somewhere on

[58:42] Corporate to Eagle County, during that investigation, the victims identified a potential suspect

[58:48] in the vehicle that they were driving, you know, thinking that this individual might have

[58:52] been responsible for breaking into their house and stealing a large amount of money or gun

[58:56] to whatever it was.

[58:57] At the request of the detective unit, I conducted some research on this individual, and I found

[59:01] that during the date of the burglary, he was nowhere near Eagle County.

[59:05] He was in Durango, which exonerated him from any suspicion.

[59:09] And so not our only are these cameras being used to help bring people to justice, but it's

[59:15] also helping avoid false arrest.

[59:17] It's also helping exonerate people and clear leads to where people who are truly innocent,

[59:22] we are able to verify and say, yes, we can come back and say, this was easy enough.

[59:27] This guy is not on our radar.

[59:28] We don't need to bring him in for questioning it, avoid any potential mishat or wrongful criminal

[59:33] charges being followed against someone.

[59:35] Again, like I said, the purpose of our LPR, our license plate readers is not to surveil

[59:42] people.

[59:43] It's just to have that factual information that can help dictate which way our investigation

[59:48] might go.

[59:49] It's a very objective piece of information where we can use an exact vote of saying, we know

[59:54] this vehicle was here at this exact date at this exact time, and it can help prove a case.

[1:00:00] It can help prove someone's innocence. You know, and I think they've been an extremely valuable tool within the state of Colorado, like Jeremy said, at the time, we were top five in the nation for autofots.

[1:00:11] That's gone down considerably. I know, it's a hot, you know, hot topic. And I agree. I think it's something that we all need to say on top on something that we at the sheriff's office need to make sure that we are doing our checks and balances, and that we are meeting the people's trust.

[1:00:27] You know, when they ask for examples, when they ask for the auditing, when they do those

[1:00:31] Korra, requests that we can readily give them that information available so they have it,

[1:00:37] and that they trust that we're using the technology and good faith and that, you know,

[1:00:41] it's in the best interest of the community.

[1:00:50] I have a couple of questions.

[1:00:53] Obviously, the term fought cameras have started to be used really generically,

[1:00:58] and I understand that this is part of a different network.

[1:01:00] And still, I think, a lot of the public concerns

[1:01:03] are surround the access to the data,

[1:01:07] this is how the door to data is stored to share it with.

[1:01:10] The question I would have for you is, one of our residents,

[1:01:14] it was here at the meeting tonight that's committed no crime,

[1:01:18] just that nothing wrong.

[1:01:19] They're driving home tonight.

[1:01:20] Last one of the LPRs, the Sheriff's Office has here in town.

[1:01:26] And they're picked up on that camera.

[1:01:29] question I would have is who can see that data? How long can they see it for?

[1:01:40] And what

[1:01:40] prevents somebody from searching that residents data, their information, their

[1:01:46] movements without they're being a legitimate law enforcement reason, you know, for

[1:01:54] something like that to search that person's movements. You can kind of answer those

[1:01:59] question.

[1:02:01] So, yeah.

[1:02:02] So, first thing, you know, for example, say you leave here and you drive through the intersection

[1:02:06] of Valley Road in Highway 6, a photograph is going to be taken up your license plate, and

[1:02:11] that photograph is going to remain in our system for 60 days and then that's automatically

[1:02:15] going to be deleted.

[1:02:18] In order for it to be searched, like I said, it has to be done by our major crimes unit, our

[1:02:22] drug task force or the sergeants.

[1:02:24] You know, and our major crimes unit is particularly pretty busy, so they're not going to be

[1:02:28] of searching any random everyday persons vehicle,

[1:02:31] saying with our drug task force, our sergeants

[1:02:34] are basically our buffer between patrol,

[1:02:37] having a limited access to that search function

[1:02:39] and having access to it through a very moderated means.

[1:02:44] So in order for a patrol deputy to look up your license plate,

[1:02:48] they have to go through a sergeant,

[1:02:49] they have to provide a case number

[1:02:50] and they have to provide an authorized criminal justice purpose.

[1:02:54] It's not just a deputy can't just go in and say,

[1:02:57] I want that car looks interesting. I want to search it for no reason. It's got to go for those two reasons and it has to basically be approved by a sergeant or someone within the command staff

[1:03:05] So we have that internal auditing already to make sure that it's not being used, you know, for nefarious means and

[1:03:14] Then what I'm sorry, what was the third part?

[1:03:16] Third part of my question we just what prevents somebody and it sounds like

[1:03:21] Within the sheriff's office you have some pretty tech controls on all of that, but I guess we're more my question

[1:03:26] You mentioned the data shared with regional partners what would prevent somebody from outside the sheriff's office who has access to that information from using it or

[1:03:38] My third part of my question was, you know, what prevents somebody from searching that residents that person's movements through that network without a legitimate law enforcement reason to do so.

[1:03:51] So I mean, typically how it would work is you'd have to have that license plate, right?

[1:03:56] So they'd have to have some license plate, you know, there's no telling what reason someone

[1:04:02] might search for for another agency, what criminal investigated, or there is a reason because

[1:04:06] they also have to put in their case number and stuff.

[1:04:08] But it's something where I can also audit the outside agency reads.

[1:04:11] So I do regularly check those and ensure that they're in compliance with our state laws,

[1:04:16] you know, and what is authorized by the Sheriff's Office.

[1:04:19] You know, if I see, and I haven't seen anything yet,

[1:04:23] but if I were to see something where it's like,

[1:04:25] you know, a local guy doing immigration enforcement,

[1:04:28] abortion rights, something like that,

[1:04:29] I would go in and remove that agency entirely

[1:04:31] from receiving any of our data.

[1:04:34] You know, so like I said, it's something,

[1:04:35] within our policy at the Sheriff's Office,

[1:04:37] I run internal audits quarterly.

[1:04:39] So I check agency audits and then external agency audits,

[1:04:43] and I say, pretty on top of it,

[1:04:44] I've had nothing of concern where I've had to remove an agency for using them, you know,

[1:04:51] nefariously.

[1:04:54] So you said it earlier, but just to clarify, this Motorola system...

[1:05:00] Does it have a back door where same Motorola can come in and check your photo system, that kind of thing?

[1:05:07] Correct. Yeah, and that is a big part of the reason why we went with Motorola, is they have been around for so long.

[1:05:13] They have so many government contracts between the local, states, and federal that they take their security extremely seriously.

[1:05:20] You know, they know that if they lose their seizure compliance through the federal agencies, that's going to kill their business.

[1:05:28] And we haven't seen anything on those default websites where you can go in and check your plate to see if it's been searched

[1:05:34] There's nothing similar for Motorola. It's an extremely secure platform

[1:05:37] It's not something that you're going to be able to stand underneath and hack. You know, and that was a big part of the reason why we went with them

[1:05:48] These partnering agencies that you work with do they have to go through a process to get access to that information through you or your

[1:05:57] your department before they can have access to that or do they just always have access to that?

[1:06:04] No, so the way vigilant does it is, and it differs between flock and vigilant.

[1:06:10] So with vigilant, our camera is, the agency is the owner of all photographs or all captures that that camera takes.

[1:06:16] Whereas, block the photographs end up belonging to the parent company.

[1:06:20] So we are able to strictly control who gets access to it.

[1:06:23] So, for us to, for another agency to see our stuff, they have to request chairs, typically, they, you know, if they give us shares, we reciprocate, especially with our regional partners here on the western coast for the drug introduction.

[1:06:38] But yeah, it's something that they just don't have access to. They have to get permission. They have to sign an MOU with us. They have to sign, you know, our MOU is our tailored to Colorado specification, such as no immigration enforcement.

[1:06:51] know abortion rights, you know, stuff like that that we can't enforce, our MOUs are designed

[1:06:56] and give them the same information.

[1:07:05] Another question.

[1:07:06] How many cameras does the sheriff's office own and operate in addition to the ones that

[1:07:12] are in gypsum?

[1:07:14] We have a total of six cameras in the county, so we have, they're both in our contracts that

[1:07:21] is there for here in the town to just two in the town of Midturn.

[1:07:26] We have tried to get some up on the interstate, because obviously we know that there's a

[1:07:31] ton of stolen vehicles that are hitting I-70, you know, a lot of our riff rap rolls in off

[1:07:35] of I-70 and causes tons of issues.

[1:07:38] Unfortunately, the state does not play very nice with putting stuff up in their right

[1:07:43] away.

[1:07:44] So when it came to the municipalities, you know, you guys maintain the right away here on

[1:07:50] highway six, on the exits towards from the airport.

[1:07:55] It's made it super easy for us to get the cameras up.

[1:07:59] Without the state of Colorado said, no way.

[1:08:02] Yes, we gave you this money, but no,

[1:08:03] we're not going to give you a place to put the cameras.

[1:08:05] No, we're as, and I appreciate the town of gypsum,

[1:08:09] assisting us in putting them in a place that

[1:08:11] made logical sense and has been useful in our investigations.

[1:08:17] kind of an off-the-wall question, but it keeps coming up in my research and kind of a couple

[1:08:25] different people bring it up as well. Common guy, if you wanted to know where I'm at or what

[1:08:30] I'm doing, is a local law enforcement agency, can you figure that out from my cell phone?

[1:08:38] Yeah, we do have to have an accident circumstance to do that. So most commonly, if that person

[1:08:44] is an imminent, is an imminent, harms way, you know, either from themselves or others.

[1:08:51] You know, so if we do it a lot with people who are lost out hiking, you know, and aren't

[1:08:55] going to survive the night, we can paint their cell phones.

[1:08:58] We do it a lot with people going through mental health crisis as you are, you know, making threats

[1:09:02] of ending their lives.

[1:09:03] And it's extremely hard out here in Colorado because our cell towers are so spread out, you

[1:09:09] know, when we do that, typically we'll get 2,000 meter ranges.

[1:09:13] You know, which 2000 meters can encompass the whole town of gypsum, you know, in a lot of

[1:09:18] cases.

[1:09:20] You know, so yes it is very possible if you go to the city, they just using yourself

[1:09:24] on law enforcement can probably get you down to the exact city block you're on.

[1:09:33] Is there now or has there ever been the thought or discussion within the shares department

[1:09:37] to utilize these for any other purpose than they are currently being used for such as immigration

[1:09:41] or any other thing like that?

[1:09:44] No, it's strictly against the law for us to cooperate with the Fed's, you know, an individual of law enforcement officer can help be health-siddily liable up to $50,000.

[1:09:56] You know, so a lot of guys know that.

[1:10:00] The state will go after it, will and should go after you in those instances for breaking the law, you know, and we have, like I said, there hasn't been any immigration stuff like that discussion.

[1:10:09] It's all purely even focused on automobile theft and, you know, what the purposes of the camera were for.

[1:10:19] Great. Any other questions?

[1:10:22] I think going back to your point Jeremy, you know, the bigger discussion when we get the policy around our cameras.

[1:10:28] I get some public input and kind of decide what we're going to be in a long range.

[1:10:37] I do know after working from the council perspective on our agreement, our contract,

[1:10:45] and our relationship with you guys is our talent officers that every bit of help we can

[1:10:54] yet, you know, a municipality, even the county,

[1:10:57] we're short-handed all the time with you guys.

[1:11:00] And we take it for granted, I think,

[1:11:03] is residents because you feel safe, for our safe.

[1:11:06] But we all know there's a lot of bad ripper

[1:11:09] off, probably driving by right now off that interstate.

[1:11:13] So I think we need to look at every tool objectively,

[1:11:19] and make sure it's right for the community.

[1:11:21] but you know all those tools are keeping us safe at night so we've got to see what we're

[1:11:28] given up to get them. Thank you. Thank you. I just will, I will add one thing and it does come

[1:11:34] down to the people who are operating it and I think setting before us are two stellar sheriff's

[1:11:42] officers and I I just I want to thank you for the work that you do and how hard you work to

[1:11:49] to keep us safe, so thank you.

[1:11:52] Thank you.

[1:11:53] Thank you, guys.

[1:11:54] Mr. American, I can ask one other question.

[1:11:56] Kind of directed to you guys, but just the council as well.

[1:12:01] Obviously, there's some further discussion that needs to happen.

[1:12:05] See how we're going to move forward on this.

[1:12:07] But the question I have is, if the town, if we say we decide to keep the camera

[1:12:12] and have a specific policy about how they're used for kind of in a unique relationship

[1:12:16] where the town does not own or operate these cameras.

[1:12:21] They're operated by the Sheriff's Office,

[1:12:23] but if we were to develop a policy and how they're used obviously,

[1:12:27] it would have to be within what the capabilities of their system are.

[1:12:31] I don't know how much flexibility there is,

[1:12:34] and it's kind of a word question, but how much flexibility there is

[1:12:37] with how that system works in terms of how it's doing the captures,

[1:12:42] is how the data is stored.

[1:12:45] For example, is it at the capability of,

[1:12:50] you know, is it, obviously, reading these

[1:12:52] as cars are going past the camera?

[1:12:55] Does it have the capability of only if that license plate

[1:12:58] was on, for example, was on the hot list,

[1:13:03] as you mentioned, or there was a warrant associated

[1:13:05] with that license plate or some type of criminal activity

[1:13:08] related to that license plate and somehow,

[1:13:11] then it captured it and otherwise it doesn't even take an image of the play that means

[1:13:18] how to keep is that possible is that level of flexibility even exists I don't know.

[1:13:27] Yeah and the age is just on something like that so the unfortunate thing is if we do have a vehicle

[1:13:32] that's stolen it's reported after the fact and we don't have it on the hot list or we don't know

[1:13:39] that person is actually this suspect and that's where that comes into play and I do think

[1:13:44] that the town of gypsum is in a very unique place because of our contract between the town

[1:13:50] of gypsum as well as the sheriff's office and I'm sure we can come to some solid middle ground

[1:13:57] on that. Yeah that was a comment I was going to make is that it is our contract for law enforcement

[1:14:02] services with the sheriff's office that governs the relationship between the town and the county

[1:14:07] And, you know, I don't know if any other instance where there's additional operating agreements

[1:14:15] that layer on top for any other purpose, I think it's pretty much what you contract

[1:14:18] for the service, the sheriff's office, then places to the best of their ability, communicates

[1:14:24] with the town, offers guidance and support, asks questions, can we install these, those sorts

[1:14:29] of things?

[1:14:31] So I think I would also, again, look to, I'll probably have a conversation with our town

[1:14:35] attorney to ask, okay, do we need anything extra or is this just part of the policing services

[1:14:43] offered to this agency and the police the way that they want to police in their posture for

[1:14:51] policing? So I don't know the answer to that right now, but we thought it would just be useful to

[1:14:56] the discussion to the public and to the council since it's.

[1:15:00] Topic of interest, want to be very transparent about what they do, what they don't do, how they're managed. And so I hope it's been helpful to everybody.

[1:15:11] I said one more question I'm sure that the public would like to have asked as well as, is there plan, thought, or discussion about having any more placed within the town of gypsum for any other reason, or any where else in gypsum?

[1:15:27] No, there hasn't been any further discussion.

[1:15:32] I think we're all firm believers at the sheriff's office and, you know, putting our resources in a place for a specific reason.

[1:15:39] You know, like with these cameras, they were specifically geared towards auto theft.

[1:15:42] You know, if we were going to get more cameras, our biggest concern probably would be Interstate 70.

[1:15:48] We'd be the next one. You know, it's, I think, currently right now,

[1:15:52] are then pretty successful in serving their point in combating out of the air port and out of the

[1:15:58] greater gypsum area in general. I think we're very specific focus point driven and where we'd

[1:16:05] want stuff to go and right now outside of the interstate 70 there is a whole lot.

[1:16:11] And I think you made this clear through your comments but just so you can clarify it for us all.

[1:16:16] What access does any town staff have to this system?

[1:16:20] Currently, because it is, see just compliant information, the town staff does not have access to it.

[1:16:26] It is only law enforcement personnel who meet see just standards.

[1:16:30] Thank you.

[1:16:31] And if I can add just something, just back on previous stuff.

[1:16:36] So my current assignment is as an administrative sergeant.

[1:16:40] But before that I was managing a team, I was out on the road.

[1:16:43] I used the system one time to search of license plate and that was on a stolen vehicle.

[1:16:48] And it was very, very, you know, it was all in finding out when that vehicle left the county.

[1:16:55] But it was only one search during that old, you know, two years.

[1:17:03] Thanks, guys.

[1:17:04] Thank you, everybody.

[1:17:05] Mr. Mayor, I just asked a question before we move on.

[1:17:09] I heard some chatter among certain council members about a policy, developing a policy.

[1:17:15] But I think if that is something that the council would want, you'll need to give us a little bit of direction on that.

[1:17:20] Or if it's a conversation that you want to bring back at another date, we'll need some direction on that too.

[1:17:26] We're talking about policy on our cameras.

[1:17:28] I think specifically, and then it was questions about potential policy overlaying our agreement, our enforcement agreement.

[1:17:36] I think we need to bring the whole thing back, maybe, as a discussion when we get some public input from community.

[1:17:44] And, you know, we need to nail down our policy and I think that's the biggest piece.

[1:17:52] And then, I mean, it's simple with the sheriff's agreement.

[1:17:55] If we want them to want them, if we don't, don't take them down.

[1:17:58] Got to figure out if that's a benefit to the community or not.

[1:18:02] So, we're more than happy to come up during the fall of the town council meetings and turn

[1:18:07] into additional questions that might come up.

[1:18:09] Thank you, guys.

[1:18:10] Thank you, guys.

[1:18:16] Next item of business is presentation of proposals and selection of consultant for the town, municipal financial advisor contract.

[1:18:27] I'm up.

[1:18:27] Even Mr. Mayor, council members.

[1:18:33] So, back in July, if you remember, staff came and presented a proposal to hire a municipal financial advisor.

[1:18:42] As you heard at the work session this morning or this earlier this evening, excuse me, we've got a pretty significant capital improvement program that we're looking at with some significant projects and some even larger ones for water that are further out.

[1:18:57] And so we came with the idea to hire some specialized consultants staffs that can basically help guide us in what are some creative ways to help finance some of these big projects.

[1:19:11] And so we got to go ahead to advertise that, and so we solicited our issued in RFQ received five different proposals from five different corporations that I think we're all very capable of doing this type of work.

[1:19:27] From that group, we shortlisted three firms and did interviews with our selection committee for those three firms, several members of town staff and Chris Huffman was part of that.

[1:19:41] selection committee went through that and scored. The selection committee, it was a hard

[1:19:47] choice. There were some very good firms, very good personnel. We were actually very pleased

[1:19:52] with the type of responses and the interest that we had in the solicitation. And ultimately,

[1:19:58] our selection committee with

[1:20:00] I'd like to recommend moving forward with you in B financial services. Very well experienced team. They provide municipal advisor services to other municipalities, several of their municipalities across Colorado.

[1:20:15] Both their proposal and interview they had very creative financing ideas beyond just issuing debt. And I think that was one of the things that stuck out to us is it was not a debt first type approach.

[1:20:26] it was, let's get creative and let's talk about partner agencies, look at private contributions

[1:20:32] for some of these, let's look at grants, let's look at different opportunities, special

[1:20:36] districts that we can have and get really creative to deliver a program of our magnitude.

[1:20:44] And so the section committee thought very highly of the personnel that were proposed.

[1:20:48] We did reference checks called a couple different towns who work with this group and receive

[1:20:53] very glowing reviews about them.

[1:20:56] And so, from a financial standpoint, we didn't necessarily budget that in our original 2026 budget

[1:21:01] when we presented this idea to you, we had some flexibility in our capital public improvement

[1:21:08] fund, that flexibility is still there.

[1:21:11] And so we would look at contracting just services for this calendar year in a not to exceed

[1:21:16] amount.

[1:21:17] And then if Council is happy with kind of the first couple of months of getting them on board

[1:21:22] and their discovery and initial findings phase,

[1:21:27] we can include more work in the 2027 budget and a dedicated amount.

[1:21:33] So in your packet, you saw all the proposals.

[1:21:35] So hopefully it didn't get too into the weeds,

[1:21:38] but there was a lot of information that came through

[1:21:40] that our selection committee went through.

[1:21:42] But happy to answer any questions about the proposals

[1:21:46] or the request that we have to make a motion

[1:21:49] to approve contracting with UMB.

[1:22:00] How quick can they get up to speed?

[1:22:02] Their proposal had kind of a rapid hundred days.

[1:22:06] So just over three months of pretty intensive data dump

[1:22:09] in modeling.

[1:22:11] And so hopefully within a couple of months

[1:22:13] that they're really fully running.

[1:22:18] So our goal would be, let's say, contract some time

[1:22:22] into September.

[1:22:23] You're looking just after the first of the year,

[1:22:26] they would be really running, but we take those three months the end of a quarter

[1:22:31] four to start sharing data with them and get them running, but they're

[1:22:35] ready to jump on it as soon as they could.

[1:22:48] Yes, we developed that rubric and so

[1:22:50] we had different components, four different categories that we scored

[1:22:54] them in, and that was part of the RFQ that was issued and so they knew that

[1:22:59] coming in for the different weights that were they were scored against.

[1:23:03] It was significantly higher than everybody else.

[1:23:12] I make a motion that we approve contracting UNB financial services for the town of

[1:23:18] gypsum municipal financial advisor in the amount not to exceed $50,000.

[1:23:25] We have a motion to approve UNB financial services for the contract not to exceed $50,000

[1:23:33] in discussion.

[1:23:34] Kathy, did you have a question there?

[1:23:36] No.

[1:23:36] That's just trying to find out.

[1:23:38] Any discussion?

[1:23:42] All in favor?

[1:23:43] Hi.

[1:23:44] Any opposed?

[1:23:46] Motion carries.

[1:23:48] Thanks, Matt.

[1:23:50] Thank you.

[1:23:51] You're just saying the chair.

[1:23:52] Presentation of change orders 1, 2, 3 for the gypsum recycling

[1:23:56] center project.

[1:23:58] So this project was awarded to RDM excavation back in May.

[1:24:04] The new site is up in operational.

[1:24:06] There's just a few punchless items remaining, but there were a few change orders based on some unexpected site conditions.

[1:24:14] If you remember when we awarded this project, the cost of the project is a 50-50 split between the county and the town.

[1:24:22] And so in your packet, the memo that was provided shows the split of cost between these three different items.

[1:24:31] And so, Change Order 1, the county had asked our contractor to do some additional landscape

[1:24:37] removals that was not part of our project.

[1:24:41] And so that is going to be reimbursed 100% through the county cost and not the towns.

[1:24:48] Change Order 2 covers unsuitable material excavation.

[1:24:51] As we got into the site, there's a lot of unsuitable ash layer that we had to over excavate

[1:24:56] and bring in some additional material to replace it.

[1:25:00] For a good pad to put the concrete on, that cost will be split 50, 50.

[1:25:07] And then finally, we had some electrical modifications based on the transformer was not the correct size for what we needed to tap into, so we had to provide an additional three phase transformer specific to our site to step down that voltage, as well as a few other electrical modifications.

[1:25:28] and that is another cost that will be split 50-50.

[1:25:32] So the total cost for that, those three change orders is $28,000,

[1:25:37] just under $600.

[1:25:40] The towns only get to be responsible for about $12,111 of that,

[1:25:45] and the county will be responsible for the rest.

[1:25:47] We are asking for a motion to approve the entire change order amount,

[1:25:52] though, because the contract is with the town,

[1:25:54] But then we will send the reimbursement request to the county for that amount.

[1:25:59] So bottom line to the town, it's about $12,000 for these change orders.

[1:26:03] Even though the total change order request is over $28,000.

[1:26:09] So, how many answer any questions on that that you may have?

[1:26:15] Thank you for the update.

[1:26:16] I make a motion to approve change orders for $28,598 in 27 cents.

[1:26:22] And can we clarify that by saying, uh, with the town share of that cost being $12,111.63.

[1:26:30] Yes, with the town share being $12,100 in the $11.63.

[1:26:36] And Eagle County reimbursing the town to gypsum in the sum of $16,486.63.

[1:27:01] We have a motion to approve change orders 1,2,1,3 to the contract with RDM excavating for the gypsum recycling

[1:27:10] Senate project in the amount of $28,598 and $27 cents. With the county reimbursing the

[1:27:18] town of Gypsum's 16,486 dollars and 63 cents. Any discussion?

[1:27:26] All in favor.

[1:27:27] All in favor?

[1:27:29] Did you slide bar? That's kind of it. Did the Holy Cross didn't install that?

[1:27:35] Transformer?

[1:27:36] The original transformer is original to the site.

[1:27:39] And so I'm going to blame the engineer who was in charge of that job for incorrectly identifying the size of that transformer.

[1:27:50] So that was an existing one that we talked to.

[1:27:52] Holy Cross.

[1:27:53] Correct. Yeah. So we had to do a small pad transformer to step that down just for the compactor in the

[1:27:59] light that was there. Yeah.

[1:28:04] Thank you.

[1:28:07] All right. I'm sure you're not up for this one. Change order number three to the contract with

[1:28:11] construction for the Clubhouse Restoration Project Jim?

[1:28:16] Yes, thank you, Mr. Mayor. So this is the project is complete. This would be the,

[1:28:24] well, next to the final building, there is some more heating and ventilation work that

[1:28:32] is already work, but they were going to wait till the hot season passed to do that work,

[1:28:39] not take the AC down.

[1:28:42] But yeah, this is the final payment.

[1:28:48] We had a, I guess, the biggest thing to point out,

[1:28:52] we had a $30,000 change order from the electrical

[1:28:55] contractor, and that's detailed in there.

[1:28:59] There was a number of items that weren't strictly related

[1:29:02] to the fire that, you know, once we got into the electrical

[1:29:05] systems and, you know, they just needed upgraded, a good portion of it related to the make-up

[1:29:14] air in the kitchen and just other kind of goofy things that were wrong with the building

[1:29:21] in general. And I do think some of those are related to the fire and I've notified insurance

[1:29:30] that I'd be sending that change order onto them so I think we can get some of that

[1:29:35] that. The other items I still need to resolve in the final payment, there's some odds and

[1:29:41] ends bills that we had to accommodate because we didn't have the clubhouse things like

[1:29:49] portapoddies and just different workarounds that we were having to do that are reason

[1:30:00] Assembly reimbursed. So I've got to share that with them. So I'm still not done with the total recovery from the insurance

[1:30:08] company. But as it stands right now, we're, you know, we're $230,000 in expense beyond what insurance is going to reimburse.

[1:30:22] And then I will, I'm punch listing this week, you know, make sure everything's ready to go.

[1:30:31] But other than that, we're done.

[1:30:33] I did, you know, we talked earlier today.

[1:30:36] I did include in the budget, you know, some funds for furnishings, you know, prep tables in the service area.

[1:30:48] You know, probably need some noise dampening during when I talked about that today, maybe some artwork.

[1:30:53] You know, we'll get that for your consideration in the budget.

[1:30:59] And then we got to come up with a lease fee, what Taylor's working on reviewing what the competition is charging.

[1:31:09] But yeah, unless you have any questions, that's a quick question I had.

[1:31:15] Jim would just kind of, you sort of have a timeline in mind

[1:31:18] when you're planning on trying to have it ready

[1:31:22] to have it available to you.

[1:31:23] Well, there is some pent-up demand.

[1:31:25] We've gotten some inquiries, but I don't, you know,

[1:31:28] I don't really have budget to purchase furniture.

[1:31:31] So it's not, I'm not sure.

[1:31:33] I'm bringing your own stuff on the board.

[1:31:35] Yeah, I guess you can bring your own tools and chairs.

[1:31:38] I mean, you could.

[1:31:39] I mean, you could, I mean, you could rent all the stuff.

[1:31:42] We just have an approach to anybody.

[1:31:43] I think REC was interested and then Gai goes wanted to have like a board meeting there, but we don't

[1:31:51] We haven't returned. We haven't I think Scott said I don't he didn't want to fool with it, but

[1:31:57] Gai goes might do it. I guess if we said hey, you got to get your own furniture, but

[1:32:03] But we also got to figure out what to charge him if anything

[1:32:08] Oh

[1:32:10] I guess I have one question, is this the final bill other than the $10,000

[1:32:16] retention that you have for that is A.C.

[1:32:19] That is why we have to, we won't see another bill on this.

[1:32:22] There's $10,000 more and no more bills.

[1:32:24] Okay, and exclusive of furniture, which we might have proved later on, not part of this.

[1:32:32] So, Jimmy's got to come ask for it, and so,

[1:32:39] so I'll make a motion to approve change order

[1:32:42] number 3 of the contract with AJ Construction for the Clubhouse Renovation Project in the amount

[1:32:48] of 183,818 dollars in 80 cents.

[1:32:53] We have a motion to approve change order number 3 to the contract with AJ Construction for

[1:32:59] the Clubhouse Renovation Project in the amount of 183,818 dollars in 80 cents.

[1:33:06] any discussion?

[1:33:08] Colin Faber?

[1:33:10] Any opposed?

[1:33:12] Motion carries.

[1:33:13] Thank you.

[1:33:16] Staff for the insurance.

[1:33:25] Jennifer, do you have anything?

[1:33:26] Yes, sir.

[1:33:27] Thank you for your reports.

[1:33:29] There's really easy to read and thorough.

[1:33:31] Thank you.

[1:33:32] Melvin?

[1:33:33] No, sir.

[1:33:35] No, sir.

[1:33:37] Taylor?

[1:33:39] Heath?

[1:33:42] Paulie?

[1:33:43] You all should have gotten the email from me today with the dates of the budget retreats

[1:33:48] so just make sure you keep those in your calendar.

[1:33:51] And I've got a conflict on the second one I'm trying to work out.

[1:33:55] Hopefully you have enough time.

[1:33:56] That's what's trying to get them out.

[1:33:59] Catherine?

[1:34:01] Nothing for me.

[1:34:02] Jim?

[1:34:04] Councillor.

[1:34:05] Jesse, you were on the spotlight.

[1:34:08] No?

[1:34:09] Jeremy?

[1:34:09] Okay.

[1:34:11] I think the only thing is just to ask for guidance for future meetings on some of these items

[1:34:15] that we're discussed tonight.

[1:34:18] You had to have any input on what you'd like to see from the staff on either, let's see.

[1:34:25] There's the just surveillance camera topic, which I think I see those two separate issues.

[1:34:30] There's the traditional surveillance camera thing, and we just, I think want to make

[1:34:36] sure that we've got a very clear policy that the Council signed off on is how we

[1:34:39] and this why we use them is what they do, what they don't do, which we've got a draft of and

[1:34:43] could bring back to you at any time. I think the flat camera issue is totally separate issue

[1:34:49] that I'll need guidance from Katherine on whether she thinks there'd need to be any other

[1:34:53] additional layered policy beyond our contract or the sheriff's office. Certainly, the council I

[1:35:00] To make any decision at wishes on whether those are installed or not installed. But as far as a layered on policy, I don't personally, I don't think I would recommend that this has just come from me because it starts getting into dictating the terms of how the sheriff's office is policing under the contract and the contract already has those terms. So it just feels like if you layer on something there, what other issue you're going to further layer on, could be challenging.

[1:35:30] little guidance on both of those and how do you like us to bring those back and offer up

[1:35:35] public comment or anything like that?

[1:35:39] I mean, technically that sort of policy Catherine, this is a question to you,

[1:35:46] wouldn't require a second reading with public input and it's correct, you know, we're open in

[1:35:56] door to get a bunch of arrows sewn, which I'm told was fine with taking the arrows.

[1:36:02] You know, the seven of us are going to have to decide the benefit to our community or the

[1:36:09] alternative to that.

[1:36:11] So that'll be it is what it is, and that's in both cases.

[1:36:18] I'm not a big camera guy, but I have cameras on my jobs to protect assets, to see who's

[1:36:25] and stuff up because it's going to happen.

[1:36:27] We all know that and the stuff that gets destroyed costs taxpayers dollars.

[1:36:34] And that's, you know, our job to remedy that.

[1:36:36] We just got to look at the weights of that.

[1:36:38] If we open it up to the public, the people that don't care are going to come talk,

[1:36:43] the people who feel really passionate about it are going to come talk.

[1:36:50] And we need to listen because they're part of our constituents.

[1:36:52] So I have no issue with that.

[1:36:53] You know, your normal process for adopting a policy is really board discussion and asking questions of staff.

[1:37:03] So if you want something different from that, for the draft policy that you have,

[1:37:08] I think we would need some direction just so that it gets on the agenda appropriately

[1:37:12] and people know there's a public comment period.

[1:37:15] I think we might mean just one guy speaking, but I think we advertise it that it's going to be out.

[1:37:22] I didn't have people want to get up and have their three minutes and they can get a hold of poly.

[1:37:30] And move forward with normal business just like we're doing it today.

[1:37:36] I think you're going to get a lot of slack if you don't put this up to the public and let them say something.

[1:37:41] And I think it's important to hear what they have to say.

[1:37:45] And I guess, you know, we had another issue a while back and I have to be leading that meeting and we had 27 people comment for three minutes of peace.

[1:37:58] And, you know, we never heard really any more about that issue.

[1:38:02] And I think it's worth listening to people and letting them know that they're heard.

[1:38:10] sure we're going to offend somebody outside of the other by whatever way we decide, but we're

[1:38:16] going to do that anyhow. So I guess I think it would be important to allow the public to

[1:38:22] speak. I agree, but I just want to make sure I'm following and make a distinction between the two

[1:38:27] topics. So the first topic was just the surveillance cameras. We already have a draft policy. We saw

[1:38:33] that tonight. I don't know. I mean, I kind of doubt there's going to be much public input on that.

[1:38:38] I mean, he could open it up.

[1:38:40] I don't think there's going to be much input on that,

[1:38:42] or concern, it's going to be the second topic,

[1:38:46] which I just want to make sure,

[1:38:48] still talk about two separate things, right?

[1:38:50] Can it be as simple as the agenda item deciding

[1:38:52] whether we're going to keep our, I can't remember,

[1:38:55] the remote-a-roller license plate readers or not?

[1:39:00] I mean, that's question.

[1:39:04] Well, that makes sense.

[1:39:06] It does, and I don't really have an answer

[1:39:08] for you because I think it ties back into what Jeremy was saying about your contract.

[1:39:13] So I want to understand a little bit more about, you know, this approval that essentially

[1:39:21] for me, it boils down to, are we, are they on gypsum property and are they using gypsum funds?

[1:39:28] If not, it is effectively a law, a share of law enforcement issue.

[1:39:36] So I want to mention a little bit more before we bring that back.

[1:39:41] But I'm hearing that we want some further discussion.

[1:39:44] We want to have council or community input on that.

[1:39:49] And we may be able to draft a very simple policy that kind of doesn't interfere

[1:39:53] with what's going on currently, but put some parameters around it.

[1:39:56] And so that there's some guidance as well for the share of how they use it.

[1:40:00] But to address Jay's point, I think. Two different words. Yeah, I think the other item is something that we need a security. I mean, I don't want somebody messing around with water towers.

[1:40:14] Right.

[1:40:15] Right.

[1:40:17] I think the other thing too, just going back to the presentation tonight, I definitely agree that we need security cameras for town assets.

[1:40:26] the other part of it was just

[1:40:31] a lot of the comments about

[1:40:33] flawed cameras this and that.

[1:40:36] Well, I think some of the public concern is, okay,

[1:40:40] what we have is one thing, but I think a lot of public

[1:40:42] concern is are we going to follow suits like

[1:40:44] Town of Veil, Town of Avon, and put up flawed cameras

[1:40:48] for speed.

[1:40:49] I think that's maybe some reassurance that some members

[1:40:55] of the public might want to have us discuss,

[1:40:57] that whether we're yaved for hot cameras and we want to put them in to, you know, put

[1:41:03] speeding down or no, no way, no how we're not going to put in our town.

[1:41:08] Like, I think carrying some feedback or different people's opinions on that just because obviously

[1:41:21] there is that difference, but I think maybe some citizens might want that.

[1:41:27] are you on that? I understand the sheriff's policy is that, you know, we have that contract for

[1:41:33] how those four cameras are being used, but I think it's more of that further step of community

[1:41:39] feedback on. I think a piece of that, though, is we definitely need community feedback both sides,

[1:41:49] but we also need the, you know, facts from the guys and the trenches that are using those

[1:41:58] tools every day, you know, to do their job. Keep us safe, keep community moving forward

[1:42:05] because if you just have that one side, it's really easy to say, oh yeah, you don't want them.

[1:42:09] And the other thing we have to remember, we don't want to paint future councils into a corner, you know,

[1:42:16] if there's a different law enforcement contract,

[1:42:20] a different situation where we have our own force.

[1:42:25] You know, and I'm not making a statement for either one,

[1:42:27] but we need to get the technical side on what that tool might be.

[1:42:34] And so that's where my second part of the question is surveillance is one,

[1:42:40] but when we get to the discussion of what our current system is with the four,

[1:42:45] I'm talking about that one and how it's being used, so that is separate, but then on a second note is just the community concerns about us falling suit like town of Avon, town of Vale by putting in separate

[1:43:01] fought cameras to issue tickets and tickets, or not tickets but fines. So I think that was

[1:43:09] the second part of my question is, I have nothing but the most respect for our law enforcement

[1:43:14] and what they're doing because that they are specialized experts in that field and we are not.

[1:43:19] It is the second part of that community feedback is what I think we...

[1:43:26] your premise completely, but it might be more appropriate if, you know, the SO or our own departments

[1:43:34] someday came forward and said, hey, who want to look at these flop cameras, then you

[1:43:39] could look at the whole issue.

[1:43:40] No, and I totally understand a one.

[1:43:43] Yeah.

[1:43:43] And I don't want to open that can of worms, but I think I just wanted to bring that up

[1:43:50] as part of our discussion, so we're not just saying no to flop, no to this, and I understand

[1:43:55] and then have, I respect your vision for the future

[1:43:59] about limiting the future council,

[1:44:02] like totally respect that.

[1:44:03] And we don't know what the future is gonna hold

[1:44:05] with having our department or whatnot,

[1:44:08] but I just wanted to put that out there.

[1:44:15] Jim, can you just think this is a question for you?

[1:44:18] The renewal on that, is there a renewal date

[1:44:20] on that contract with them for the camera?

[1:44:23] Is that a part of our actual,

[1:44:24] no, that's what I was trying to communicate

[1:44:26] earlier. There is no agreement of any kind. It was that we have our contracted law enforcement

[1:44:34] services and then he just called me one day into 2023. He said, hey, we got this grant. We're

[1:44:42] interested in putting these up to try to deter vehicle theft from the airport. Is that okay?

[1:44:47] I said, oh, go for it. Because it wasn't an issue of concern at the time and didn't think anything

[1:44:53] more about it. So, no, there's no formal policy of any kind.

[1:44:56] That's why I was curious, like if we did decide that it was a... I don't know if it's...

[1:45:00] That's going to come up. We have something that we need to say, we didn't want any more. It wouldn't be, we have to wait for the contractor agreement.

[1:45:05] No, I think you just say, oh, can you take them down? Okay, that's all I was saying.

[1:45:08] Yeah, pretty. Thanks, straightforward.

[1:45:10] Yeah, but we'd say by the same token, I guess. At some point, I think, if we decide that we do want them, the council would be willing to back your action of approving them in the first place.

[1:45:21] Oh, sure. I mean, honestly, I think he can attest. It was a pretty casual focus.

[1:45:27] The other topic I wanted to just ask about is I do think Derek brought an important topic

[1:45:33] to us this evening and I would be happy to meet with Courtney, further and get a little

[1:45:39] bit of update from CPW about the issue and bring that back to you in a more formalized agenda

[1:45:45] item.

[1:45:45] If you'd like, one of the things I mentioned in your packet is I believe Melvin's already

[1:45:55] with bare-resistant canisters, and I think that's a good effort.

[1:46:00] I know that Derek, on the phone with me today,

[1:46:03] really was advocating, hey, can you do that this year?

[1:46:06] And I said, well, I can't, because I don't have the budget for it.

[1:46:09] The council could authorize to do that differently.

[1:46:11] But for what it's worth, I do think that's probably

[1:46:15] a topic we need to figure out a way to approach.

[1:46:17] And we may not approach it the same as other communities,

[1:46:20] but I do think it's something that keeps coming up.

[1:46:22] It's been like five years or so of that topic, so.

[1:46:26] And I actually thought we had some cans,

[1:46:30] a handful of cans available.

[1:46:32] We do, okay.

[1:46:34] So it sounds like we need to get that out of here now.

[1:46:38] The administrative level just so that everybody's got

[1:46:41] the same number and availability.

[1:46:44] We got about 24 cans available.

[1:46:47] And we just purchased another 20.

[1:46:50] takes about 30 for all the parks, and parks have put it in the budget to get 30 for next year.

[1:46:59] And I think we should potentially look at, I mean we need information from you guys on the budget for residents that

[1:47:08] high-need areas that may or may not need them.

[1:47:13] Just, you know, do we need to put more cans in the budget for residents so we have them on hand?

[1:47:25] Yeah, I mean, I mean, I mean, I think the issue is the reason CPW is promoting these wildlife protection ordinances is that people don't generally choose to pay more.

[1:47:39] They sometimes need to be encouraged through public policy to do certain things.

[1:47:44] And so I think that's been the rub is that other communities have mandated, hey, you either got to, you can put it out for 12 hours, the day, pick up,

[1:47:52] and then you see they've got to go into enclosed space

[1:47:54] or it's got to be a bear resistance can

[1:47:56] and that's just, that's just the way it goes.

[1:47:59] Town of Eagle did that recently, but it was,

[1:48:02] I mean, it definitely increased

[1:48:03] trash hauling costs to residents significantly.

[1:48:07] And I think that's been the challenge

[1:48:08] is how to allocate the costs to those that are,

[1:48:12] you know, it's a community wide problem,

[1:48:14] but it's, you know, a narrow segment of the community

[1:48:16] that's costing everyone else.

[1:48:18] And so I think that's where I'm trying to just get some guidance on.

[1:48:23] Would you like to hear a presentation from CPW again to get in greater detail?

[1:48:29] I mean, this was a quick public comment item here.

[1:48:33] Citizens before Council, would that be helpful?

[1:48:36] Or how do you guys want to move on that issue?

[1:48:39] At the risk of being anti-Barracan, would something like saying you can't put your

[1:48:46] cash cans out before 530 in the morning solve the problem.

[1:48:57] There's already a on our website is from 7 to 7.

[1:49:02] Cardinal Municipal Code Director can change that, which I did it was a 24 hour

[1:49:10] to keep your can out before you have to take it in.

[1:49:13] Now it's from 7 to 7 and it's posted on our website.

[1:49:17] Maybe we should be enforcing this against people who put their cans out before 7

[1:49:22] clock because I haven't seen any bear, I mean I've seen him on our street but I haven't seen

[1:49:26] any bears at seven o'clock and I, Tom, I'd have to say that I'm one of those people that

[1:49:35] put it out before seven, I go to work at 330 in the morning. So it's kind of one of those things

[1:49:42] too. Is there anybody in your house that could put it out instead of you?

[1:49:46] One of my wife was working, she was going at the same time as me so it was both of us leaving

[1:49:50] and no one else is there, so I bring that to you as well because not everybody's retired.

[1:50:03] And let me just ask you this to feeders. I mean, are you seeing a lot of feeders out there that are attracting bears as well as a trash?

[1:50:18] And what?

[1:50:22] So it's a multiple use of things.

[1:50:27] Hey Malvin, do these, I've heard him mention something about the cans, unlit, unlatch when

[1:50:34] they're turned upside down, do our cans do that, or is it costing us more because our guys

[1:50:38] have to get out?

[1:50:39] No, they're specific to our truck when it gets to a different angle, you can, you can,

[1:50:43] you can Google it up, uh, Barracuda, they tested these out in Yellowstone, and with a couple

[1:50:48] grizzly bears before when Shreven I were looking at it, and they can beat it up, do whatever

[1:50:53] they don't open, they open at a certain angle on our truck.

[1:50:56] So that's the reason, and they're, you know, they're quite pricey, but you know, along with that price comes kind of the rental fee on there.

[1:51:04] If the wheels break or the last breaks, we repair it or give them a new can, so it's not just the one price deal.

[1:51:12] Okay, I was just curious because if we're adding more work to our, you know, we're specifically, we're specifically to our truck. That's why we don't allow you to buy one of these hardware or anything like that

[1:51:22] actually is specific to that angle of the truck that dumps that can.

[1:51:27] Okay, open up. We're not liable for any damages that come from a bear trying to beat that up,

[1:51:32] are we? My neighbor, their bumper was damaged and the other night the canals on top of their

[1:51:38] car because the bear couldn't get in it. They purchased one of the bear proof cans and

[1:51:43] I just wanted to see where we were on that. No, no, they charged the bear.

[1:51:51] Marissa, what do you have? Jeremy, do you need any more from us?

[1:51:59] It's great to see everyone and I don't have anything else to add.

[1:52:04] Adam?

[1:52:06] Definitely.

[1:52:08] Okay.

[1:52:09] It's all.

[1:52:10] We'll have to put plenty of tonight so I have nothing to do with you.

[1:52:14] We have a motion to adjourn.

[1:52:16] It's all in favor.

Town Council

Agenda

Transcript