[13:25] Good evening, and welcome to the regular meeting of the Half-Movement-Based City Council for September 1st, 2026.

[13:34] If you are a reminder, if you are joining this meeting via Zoom, you can still make public comment.

[13:39] During any public comment, portions of attendees may use the raise your hand feature, and will be called upon and unmuted when it is your turn to speak.

[13:47] If joining by phone, you star 9 to raise your hand, star 6 to mute and unmute.

[13:51] We also have Spanish interpretation services available in person and via Zoom, on point-language

[13:58] solutions is in the back left corner of the room if anyone needs assistance with interpretation

[14:03] services and on point will now provide information on how to receive those services.

[14:09] So it looks like it's Nicholas here tonight.

[14:17] Good evening, Madame Mayor, on our little city council members, Mr. Chirister, Ms. Basano,

[14:25] Mr. Rodrigues, and all set staff,

[14:28] and members of the public.

[14:30] Members of the public,

[14:32] I hope you will be able to provide

[14:34] the invitation to this meeting in Spanish,

[14:38] obtaining the gift in the part of this auditorium,

[14:44] and to access the service of the invitation

[14:47] in Vivo Porsum,

[14:49] or a computer, or a portal,

[14:53] click on the icon of the red button, and you will see in a

[14:56] world and select the most Spanish language.

[15:00] Este de esta usando un teléfono inteligente, un atableta, busca el menú de 3 puntos y seleccione interpretación,

[15:08] luego seleccione el idioma español y por último haga click en Don o listo, y lo que están usando en

[15:16] el teléfono y quieren hacer algún comentario, pueden pulsar el a, el a, el a, el a, el a, el a, el a, el a,

[15:25] y el aterrico seis para activar su micrófono.

[15:31] Gracias, Nicolaus.

[15:34] ¿Cudan que hay un rol?

[15:36] ¿Conseguiré el mundo?

[15:38] ¿Conseguiré el mundo?

[15:40] ¿Conseguiré el mundo?

[15:40] ¿Cudan el mundo?

[15:42] Sí.

[15:43] Gracias, Nicolaus.

[16:08] ¿Cudan el mundo?

[16:11] ¿Cudan el mundo?

[16:14] ¿Cudan el mundo?

[16:15] Sí.

[16:16] Que dé gran parte de esa prueba de la agenda,

[16:18] como nosotros me gustaría entrar en la segunda prova y segunda en la segunda.

[16:27] ¿Cómo?

[16:29] Esta pregunta?

[16:34] Allí, si alguna otra vez, hay una segunda.

[16:37] Hay un подтrepleo, algo, una una segunda...

[16:39] Okay, ahora nos vamos a tenían problemas de aproximación y presentación.

[16:44] Y ahora, tenemos que ver esto.

[16:46] La first es de honor Suicide Prevention Months.

[16:53] Tonight we recognize September as Suicide Prevention Month,

[16:57] in 2025, 65 people died by Suicide in San Mateo County.

[17:02] There were 9,212 calls, 1,073 chats,

[17:07] and 1,735 text messages received by 988 Suicide and Crisis Lifeline.

[17:14] Bueno, macam ahora las Administ You know we

[17:17] Ausw planar contra các país한테

[17:17] a través de otros las circunstancias.

[17:21] He conectado a vivir en haceos y a través de antes dellando

[17:23] y a partir de國家. En otras

[17:24] libras,

[17:27] cuando Michelin trainaron elato

[17:29] creams prev 붙icente el autor federal de laakah

[17:32] y pues la

[17:33] County Suicide Prevention Committee Member

[17:36] for in a barrientos,

[17:38] who is also a member of our greater co-side

[17:40] to say a few words.

[17:43] Welcome.

[17:52] Good evening, Merritic.

[17:54] Council members, city's now.

[17:56] OK.

[17:58] OK, thank you.

[18:00] I didn't know if I was going to pick up on me

[18:01] or I need to do something.

[18:03] I don't do this very often, as you can tell.

[18:05] OK, so let me start over.

[18:07] Good evening, Merritic.

[18:08] Council members, city staff, and members

[18:11] de la gente de la Leta de Miami, la comunidad.

[18:13] Esa es la年的 de Antos, la guysa de Colombia.

[18:15] My name is Várana Baron Tos, y yo soy hishira Antonio.

[18:19] Hola, soy Michael Lisen Esclín, y yo soy Juan Sameteo,

[18:22] y aquí en este marmaster del semateo de San Mateo de San Pana.

[18:25] Ese reto que en la Junta de Lima,

[18:25] la extinción de La Junta de Lima,

[18:26] Esta provincia en la Constitución de Pueblo

[18:32] de Metámetros de Argentina indica

[18:36] y se corresponde a la Comuncia de Mittel,

[18:38] al día de la Junta de Anac gefocionatía,

[18:40] En Márez,請

[18:41] por la Constitución de la César. El

[18:47] roku de la Junta de Lima, está

[18:48] grande de las 2021.

[18:53] Primero

[18:54] de la California's

[18:55] que suicide puede ser preventiva, y que cada vez que es el rol en el rapporto del

[19:01] well-being de nuestros amigos, amigos, amigos, amigos, amigos, amigos y

[19:05] y la comunidad.

[19:08] Esta recinción es especialmente meaningful, porque suicide afecta a

[19:11] familias, los procesos, los schools, y los integradores de la comunidad.

[19:16] En 2025, 65 people died por suicide en San Mateo County.

[19:20] A partir de este año, el resto de la ciudad de Suicide es 135 personas que afectan a este lugar.

[19:30] 135 personas, que es un loto grifo en el mundo.

[19:35] Creo que es importante de la ciudad de Suicide, en la zona de la ciudad de Suicide, en la zona de António.

[19:41] por ejemplo, también en 2025,

[19:45] el local 98, su asideo crisis lifeline

[19:47] ha sido más de 12,000 calls,

[19:50] chats y textos,

[19:51] de personas que se importan.

[19:54] 98 es el live saving resource,

[19:57] es el 24, 7, 3,

[20:00] 165 days a year. And it heads up, 988 is not just for those in crisis. Folks can also call 988 to get emotional support as well.

[20:12] To learn more about this valuable resource, go to 988lifeline.org. This year, the suicide prevention committee has chosen the theme, the weight we carry.

[20:23] It recognizes that many people, particularly men and boys, as well as BIPOC and LGBTQ

[20:31] plus communities, may carry visible and invisible burdens.

[20:37] Emotional pain, stress, grief, isolation, mental health challenges, and pressure to meet

[20:45] expectations without asking for help.

[20:48] The theme calls on us to reduce stigma, strengthen connection and belonging and make sure that no one feels they must carry these burdens alone.

[21:00] Learning signs of suicide, checking in with each other with an open mind and open heart and connecting someone to support can make a huge difference.

[21:13] Suicide Prevention is near and dear to my heart. Not October 2023, my

[21:18] steps in Joshua Marshall and completed Suicide.

[21:26] Not a day goes by and I don't

[21:28] think about him or what his life could have been like and I just miss him every

[21:33] day.

[21:37] As a Suicide Last Survivor, I feel it is important to talk about

[21:41] Suicide Prevention so that hopefully others do not go through the pain and

[21:46] wish that myself and my family have been through.

[21:57] I invite everyone and have been

[21:58] made to find their role in suicide prevention. You do not need to be a mental

[22:03] health professional to make a difference. You can start with these three

[22:08] actions. First, reach out and share the weight. Check in with someone you care

[22:16] about, especially if they seem withdrawn, overwhelmed, grieving or isolated,

[22:24] listen with compassion, remind them that they don't have to carry everything alone.

[22:29] Second, know the signs and where to turn.

[22:34] If you or someone you know is struggling or thinking about suicide,

[22:38] call text or chat 908 to reach the suicide in crisis life lane.

[22:43] Third, build knowledge and connection.

[22:47] Please, everyone in this room, please tell others about 988.

[22:52] This can save a life.

[22:55] You can also take part in Suicide Prevention Month's free virtual

[22:58] and in-person events.

[23:01] Learn more at SMChealth.org slash Suicide Prevention Month.

[23:07] One highlight to event, one event to highlight in particular

[23:10] is a county hosted mental health forum for first responders, veterans, and their support.

[23:20] The event will be on Thursday, September 10th, from 9am to 12pm, and it's at Central

[23:25] Peninsula Church in Foster City.

[23:28] Please invite a first responder veteran or one of their supporters to attend.

[23:34] Thank you again to Hathman Bay and the City Council for this Proclamation, and for standing

[23:38] with the San Mateo County community in preventing suicide, promoting connection, and reminding

[23:44] everyone that help is available. Together, we can help ensure that no one carries the

[23:50] weight alone.

[23:52] Thank you.

[24:51] Next we're going to recognize somebody very special. Samuel Ramos Palamino.

[25:06] On Tuesday, August 18, after our last city council meeting, the San Mateo County Sheriff's Office deputies responded to assist CHP with a large bull running loose on Highway 35.

[25:21] Later to the night, our local hero Samuel Ramos Palamino was called into action to help.

[25:29] His actions prevented harm to the animal and our community.

[25:33] I'd like to welcome our sheriff captain.

[25:35] I'm an Allen to say a few more words.

[25:43] Good evening Madam Mayor, council member, city staff.

[25:48] Excuse me.

[25:49] Just a brief synopsis of this event.

[25:52] Just two weeks ago, August 18th, 2026, California Highway Patrol requested assistance from the sheriff's office deputies for the bull that had been running loose along Highway 35.

[26:02] The animal presented a significant danger to motorists, nearby residents and responding personnel.

[26:07] After approximately two hours of unsuccessful attempts to safely corrode the bull, deputy sought assistance for someone with a specialized experience and equipment necessary to bring the incident to a safety conclusion.

[26:18] At approximately 12 a.m. Deppies contacted half of a community member, Samuel Ramos.

[26:23] Palimino, a four-minute seahorse ranch with 35 years of experience working with horses

[26:28] and large animals.

[26:30] Despite being asleep at home and scheduled report to work at 4 a.m., Samuel immediately responded.

[26:36] He prepared his truck and livestock trailer and followed deputies to the boat which had

[26:39] traveled approximately a mile from its original location, cross multiple residential properties,

[26:43] and display the aggressive behavior towards the responding deputies.

[26:48] Over the next several miles, Sambo worked alongside deputies and CHP officers through repeated attempts to last so-and-control the animal.

[26:55] The difficulty in danger of the task were underscored when the bull repeatedly snaps Sambo's lasso.

[27:00] Nevertheless, Sambo remained composed and persistent, relying on decades of experience handling large animals,

[27:06] to help guide responding personnel towards a safe resolution.

[27:09] Sam Bulls Sheriff's deputies and CHP officers ultimately succeeded in lashing the bowl and securing

[27:14] it to a tree. Sam Bull then took the lead and safely loading the animals into his life stock

[27:19] trailer. When it became apparent, the owner did not have sufficiently secure location and

[27:25] prevent the bowl from escaping again. Sam Bull went even further. He left his own truck and trailer

[27:29] with the bowl safely contained inside at the property until arrangements could be made to relocate

[27:35] the animal to a secure location.

[27:38] Deputy's transported Samuel home at approximately 230, leaving him a little more than an hour

[27:42] before he was scheduled to report to work.

[27:44] And as my understanding, he went to work that day.

[27:46] Little sleepy, little blurry eyed, but he went toward.

[27:50] Samuel's actions that night were consistent with a long standing commitment to the safety

[27:54] of the Coastside community.

[27:56] During his 35 years of civil arrest, Samuel is repeatedly intervened in dangerous situations

[28:00] involving loose dogs chasing horses on local beaches, helping prevent injuries to ride

[28:05] members of the public and animals. Will it Chapman, a long-time community partner in the

[28:10] owner operator C. Horse Ranch has described him as someone who has experienced in judgment

[28:14] have repeatedly helped divert injuries and told us that in an emergency there's simply no

[28:18] one better than Samo.

[28:22] Samoals actions that night went far beyond what could be reasonably expected

[28:25] of a community member. He answered a request for assistance in the middle of the night, providing

[28:30] his specialized expertise in personal equipment, willingly entered a dangerous and unpredictable

[28:34] situation and remained committed until the threat to the community was resolved.

[28:38] Alusbal decides traveling on Highway 35 presented a potential for a catastrophic traffic

[28:43] collision and posed a significant danger to residents and first responders alike.

[28:48] Sam Wilbram, most Palaminos, Courage, Selflessness, Expertise, and Extraordinary Commitment

[28:54] to his community were instrumental in bringing a dangerous incident to a safe conclusion.

[28:59] His actions exemplify the partnership between San Mateo County Sheriff's Office and

[29:03] communities we serve. For these actions, I'm extremely proud to announce that Sam

[29:08] Well has been nominated for and will be recognized with one of the highest civilian

[29:12] honors the sheriff's office has. Our community member service award and he'll be presented

[29:16] that later this year. So thank you.

[30:52] Sorry, Mayor, just briefly, you might have a moment to recognize the deputies as well that we're there that night.

[30:59] So as you can see, the team that worked two weeks ago is on tonight, and some of these deputies were up there alongside Samov,

[31:06] Ropen and Rastlin and doing what they were doing.

[31:11] I think it's just a testament to the character of these folks. One of the most dangerous things that any of us deals with is hubris,

[31:16] And sometimes, not even quite as dangerous as a 2000-pound bull, but it can be dangerous for sure.

[31:24] And for these folks to know what they didn't know, and to go knocking on a door and finding an expert,

[31:30] just a real testament to their service.

[31:34] And this isn't something that's been widely publicized, but two weeks ago, they actually had authority from our authorization from the bull's owner to dispatch the animal if need be.

[31:47] And, you know, being good stewards of the community for them to exhaust all of their options.

[31:54] And, fortunately, knock on Samwell's door that night just shows the character in the decision making.

[31:59] So, extremely proud of these folks and extremely proud that they were able to partner with Samwell.

[32:04] And, superman was able to come out of the phone booth that night, and it's worked out great.

[32:08] So, thank you very much.

[32:12] Not a mayor at a future council meeting, I'm going to bring forward an item so we can purchase a big light that shines like a bullhead in the sky when we need to call on Samo on the future.

[32:23] That's that's I'm good.

[32:24] We might need you again.

[32:27] Yeah.

[32:28] I have one speaker slip here while came to Minus.

[32:35] Thank you.

[32:36] Good evening.

[32:38] I've known some well for many years.

[32:41] Actually, or hometowns in Mexico, we are neighbors.

[32:43] I've known his family, you know, his, you know,

[32:48] the old, you know, of Akeros in Mexico.

[32:50] And that's how I know about them.

[32:52] I worked with some world many years ago,

[32:54] and always, you know, willing to help.

[32:58] He's been part of Akeros Day celebration

[33:00] for two July parade.

[33:02] And one thing, actually, you didn't mention,

[33:04] he was wearing sandals when he got the ball.

[33:08] So he could do it in sandals, you know.

[33:12] That's, you know, there's some tools that use them well is from the Bakero days group.

[33:19] We have a gift for some well recognition, you know, for his skills of Bakero.

[33:28] We got him a rope.

[33:31] We got him a laso, this laso is almost 40 years long, you didn't have to be really skilled

[33:42] to be able to use this, and he can actually put anything over 3,000 pounds.

[33:48] So the bull will not be able to break this, and I know somewhere this serves to have another

[33:53] recognition of a new laso, because he ropes with us, you know, when we do rope and he comes

[33:59] in all Europe's with us, so Felicidades Amuel,

[34:03] a very orgulloso de ti, por tu labor,

[34:08] a reconocimiento bien merecido in Felicidades.

[34:11] Thank you.

[34:25] So is there anyone else in the audience who would like to comment on Samuel?

[34:29] Or anybody online?

[34:31] It would like to congratulate him on this amazing miracle.

[34:41] Greetings, everyone.

[34:44] Just to paint the fullest picture.

[34:47] When the deputies knocked on Sam Woe's door, he was fast asleep, of course.

[34:53] And thought he was being asked to provide a stock trailer for deputies in need.

[35:00] It did not get out of his jammies or his house shoes. We're not going to call them slippers. They were house shoes. And off he went. So it's not enough to understand

[35:16] And he roped a bowl out of the bed of a chair of steppity.

[35:23] Tied the bowl to the truck, but he did it in his pajamas and his house shoes.

[35:33] And thought it was funny.

[35:37] He told me at 515-530 that morning what had gone on as the bio was rising in my mouth.

[35:44] He was laughing, he thought it was an excellent way to break the tedium of just another evening at home.

[35:53] So, what I've come to know about some well, who I've worked with for 35 years, is that he helps when it

[36:03] help us need it. He never thinks it's a big deal, and I really do mean that there's nothing.

[36:08] No one you want by your side in an emergency more than this man.

[36:13] So Kudos to him and thank you for honoring him.

[36:16] A very high recommendation.

[36:18] Thank you.

[36:26] James Benjamin.

[36:26] Thank you on this item and on the previous speaker.

[36:31] We have spent many years you and I and other members of the City Council and Planning Commission

[36:39] hearing proclamations.

[36:41] the two proclamations that were addressed tonight, incredibly hard-filled, and kind, represent the

[36:53] beating best heart of this community. And if every proclamation we gave could have that kind

[37:01] of inspiration, we would be an unstoppable city, with that we get there soon. Thank you.

[37:07] Thank you, Jimmy.

[37:13] Anyone who would like to discuss this item or the previous one on Suicide Prevention Months, you can come forward now.

[37:19] Or if you're online, you can raise your hand and you'll be unmuted.

[37:25] Seeing none, I think we will move on.

[37:27] Thanks, everyone. Thank you, Samuel.

[37:30] All right. Item 4 is Mayors Announcements of Community Activities and Community Service. Nothing to report tonight.

[37:39] Item 5 is report out from recent closed session meetings, unless the City Attorney,

[37:44] whether she thank you, Madam Mayor, this evening we Council met in closed session on four items.

[37:49] There is no reportable action from those items.

[37:52] Thank you.

[37:52] Thank you very much.

[37:55] So item 6 is Commission and Committee Updates.

[37:57] The first one is Parks and Recreation Commission report out.

[38:08] Good evening, Madam Mayor, Council and Community, Karen Decker, in terms of Deputy City

[38:11] Manager.

[38:13] I can't believe I have to follow someone.

[38:19] Since our last meeting, Council appointed two new youth commissioners to Parks and Rec,

[38:24] and both were in attendance at our last meeting on Wednesday.

[38:27] Commissioner Meyer and Commissioner Del Negro.

[38:30] They were warmly welcomed by the existing commissioners,

[38:33] and we're so excited to have their perspectives.

[38:37] We did talk about an update to a Carter Park donor policy,

[38:40] and you'll actually hear about that item. It's the last item on your agenda tonight.

[38:45] There was also an update provided by public works on bike speed limits on the coastal trail

[38:51] and some great feedback was provided by the Commission and you'll also hear more about that item

[38:56] probably the second meeting in September. We also chatted about movies in the park,

[39:03] which is an exciting pilot that we're releasing. This is going the first movie is going to be

[39:09] taking place at September 26th, it's going to be back to the future.

[39:14] So, bring your hover boards and your Pepsi free.

[39:18] We're in close collaboration with the beach break entertainment.

[39:22] There's going to be a second movie as well on October 3rd, and that will be Princess

[39:26] Bride.

[39:27] Movies will start around dusk or telling people 730 and starting to heavily promote these exciting

[39:33] events.

[39:34] It was also really great because the commission narrowed down the choices to five movies,

[39:39] and we put out a brief community survey and we got wonderful participation.

[39:42] I want to say about 400 entries and that's how we ultimately landed on these two

[39:46] movies.

[39:48] That concludes my updates.

[39:49] Thank you.

[39:50] Good show.

[39:50] Thank you.

[39:52] The next one is the Planning Commission report out.

[40:04] Thank you, Mayor Reddick and Council Members. The last planning commission meeting was August 25th. And at that meeting, the planning commission approved a new 4471 square foot house and attached accessory dwelling unit. This was at 2781 Pullman Avenue, and you've probably seen the story poles and netting there.

[40:34] as you drive by Cabrillo, they also made a general plan

[40:39] consistency determination for a property acquisition West of Railroad.

[40:46] And of course, there's no address for that property if anyone is interested

[40:49] the APN number is 0.56126040. They also received a lengthy

[40:57] directors report from me and I'm not going to repeat all of it but I do want to repeat

[41:05] the part about the implementation plan update. The road shows are starting. There's eight locations

[41:12] throughout the city and the first one is this Thursday at Wave Avenue and Pillar Seedos.

[41:21] welcome to attend of course. We had our first working group meeting last Friday, so that's two

[41:29] commissioners and two coastal commission staff members and our staff of course. And then the

[41:37] joint planning commission and city council study session will be September 22nd. So looking forward

[41:44] to that. Thank you. Thank you very much. Is there any one in the room who would like to address

[41:50] either of those reports, one on Parks and Recreation Commission, and one on the Planning Commission meeting.

[41:56] If so, you can come to the Dallas now or to the podium. And if you'd like to discuss it online,

[42:02] you can raise your hand now and you'll be unmuted.

[42:07] Seeing none, we will move on to the City Manager

[42:10] updates of the council.

[42:15] Thank you, Madam Mayor. We have a couple of updates for you tonight.

[42:20] I'll start and then I'll be turning the time over to our City Clerk to finish the first one

[42:24] and then she'll do the second one as well.

[42:26] The first thing we wanted to share is much like we've done in the past,

[42:30] as we start to move towards the November election,

[42:33] we have two measures within the city.

[42:38] Of course, there's also a school district measure,

[42:40] but two measures within the city that voters will be considering,

[42:44] measure I, which relates to the map under measured D

[42:50] for the downtown area, and measure Q,

[42:52] which is the referendum measure related to 555 Kelly.

[42:57] We've created web pages for each of these that can be accessed on our website and the purpose

[43:02] is to provide an easy place for people to find the facts about these measures, find more

[43:09] information, details, and we'll also be including public comments that have been received in

[43:15] relation to these items.

[43:17] I'm going to turn the time over to Maggie who will talk more about each of those web pages

[43:21] and how people can access them.

[43:24] Thank you, Matthew.

[43:25] So first we'll start with measure I up on the board,

[43:28] you will see a QR code that will take you directly

[43:31] to the web page.

[43:32] You can also use the tiny URL listed on there,

[43:36] which is tinyURl.com slash hmb26i.

[43:42] And this will direct you.

[43:43] Here's a screenshot from our page right now.

[43:46] And the future of the page will be a little more fancy.

[43:48] Is it too small to see?

[43:50] I'm sorry.

[43:50] Yeah, we're really going after that tiny URL with this green chart here.

[43:55] But you'll find just factual information about the project listed here.

[43:59] And then the same for measure Q. Again, another URL that will take you directly to the page,

[44:06] which is tiny URL slash h and b to six Q.

[44:11] And a screen shot as well here, lays out the background,

[44:15] Some summaries, the actual ballot question is listed, and then at the very bottom of the page, you will find a section for public comments that have been submitted.

[44:24] So these web pages are live right now.

[44:27] We expect them to be a little more pretty in the days to come, but right now all the necessary information can be found there.

[44:35] And that's all we have for that item.

[44:38] I don't know if you want to take public comment on this one now mayor, or if you want to do both, and then do public comment.

[44:44] But we have a few speakers slips here, so when we just do that, okay.

[44:48] So the first speaker would be Evelyn Disusa on 7A.

[45:06] I'm here tonight to speak about measure Q, I do so because I care deeply about our community and about the trust residents, place in our local government.

[45:18] And in an era where misinformation abounds, be it on social platforms and other, I think it's an imperative that we have factual reporting, so I am very grateful for the measure Q pages.

[45:32] But I'm also very concerned about what has happened in connection with the 555 Kelly ballot measure.

[45:40] A current council member and a former mayor signed the yes on 555 Kelly ballot argument while acting as a private citizen.

[45:50] He has every right for his position to advocate for that, and I fully respect that right.

[45:56] But when those materials contain statements that are misleading and factually incorrect,

[46:03] as tested against the city's own agreements, public records, and adopted policies, it's

[46:11] very troubling for residents, and residents are watching and asking questions.

[46:18] I want to be clear this is not about political viewpoint, or whether someone is four or

[46:25] against 5, 5, 5 Kelly.

[46:28] I do not want my comments today to be characterized

[46:32] as taking a position on the ballot measure.

[46:36] This is about something much more fundamental.

[46:40] Truthfulness and integrity in our government processes.

[46:46] So my request today goes beyond measure cue.

[46:50] While I believe measure cue has an important role

[46:53] to play it and, sorry, specifically the website that Maggie has created in Matthew, which

[47:00] gives residents access to clear factual city-produced information so that they can truly

[47:06] evaluate the issue and make informed decisions, but I'm asking the Council and city staff

[47:13] to go one step further. Specifically, I asked that the Council invite Ms. Besano to provide

[47:20] ethics, factual reporting training for our council members with a particular focus on the responsibilities

[47:28] that come with public office and the importance of maintaining public trust.

[47:35] That's particularly timely as we will now have at least one new council member.

[47:42] We can disagree, we can advocate, we can campaign, that is democracy.

[47:47] But the facts should not depend on which side of an issue we are on.

[47:54] In times like the present, we need to uphold the highest standards of ethics, accuracy,

[48:01] and factual reporting in the work that represents our local government.

[48:06] So please make truthfulness, accuracy, and integrity, non-negotiable.

[48:14] Thank you, Evelyn.

[48:17] The next speaker in the same item is Nancy Fontana,

[48:24] followed by Sandy Vella.

[48:30] Council and staff and members of the public, I'm not as prepared as a level in here.

[48:35] I thought didn't know that the website had already been created.

[48:39] I just found out about this at the meeting here.

[48:44] So I'm not sure that I'm on point on this, but I believe the project was approved mid-2024.

[48:54] In 2025, during meetings, I indicated I thought that the public should be provided regular

[49:03] updates on the cost per minute, not regular but periodic updates on the cost per unit, because

[49:09] a lot was happening in our country at that time.

[49:13] And I believe the 1.3 I hear most often right now is old, and I think it's very important

[49:20] at this website if it's going to give facts, provide updated figures on that.

[49:27] Another thing that I would like to see is a simple statement, identifying the maximum number

[49:34] of adult residents that could be housed in the Kelly Project.

[49:39] I believe the ratio is a two bedroom house five, a one bedroom house three, and a studio

[49:47] I'm not even sure on those rules, but I think that might be right.

[49:52] And if so, providing a simple total, because it will give people a sense of the potential number of cars that could be there.

[50:00] Thank you. Thank you, Nancy. Sandy Vella?

[50:13] Good evening. First of all, I want to thank you guys so much. That's great. And thanks for painting the bridge by the way. That thrills me every day. But a conformed measure, you. Thank you very much for putting up the web page. This is great. It's so important that voters have accurate, timely, factual, and non-biased information.

[50:37] I mean, that's key.

[50:39] So I just wanted to point out, like some of my previous speakers,

[50:45] that the information or some of the information in the measure

[50:48] queue, argument, and favor statement,

[50:51] was, in fact, inaccurate.

[50:56] 555 Kelly, if built, and when it's built,

[50:59] or when it's built, will present a cost to taxpayers.

[51:03] That's without a doubt.

[51:04] in several ways, including county taxes to fund the project, in addition, if the lease goes through,

[51:18] as approved, the city of Huffham Bay will forego the market value rent, which is at a significant

[51:27] cost to the city and its taxpayers. And we're talking about a city or city, which is now

[51:34] operating in a deficit already.

[51:37] Will that deficit continue in perpetuity?

[51:39] I don't know.

[51:40] I mean, it's hard to tell what's going to happen in 99 years.

[51:46] And there'll be a cost for increased services,

[51:49] such as police emergency, fire, et cetera,

[51:53] that the city would have to bear.

[51:57] Anyway, in summary, thank you again for putting up

[52:00] that information.

[52:01] I can't wait to look at it.

[52:03] and thanks for all your efforts around this.

[52:07] Thank you, Sam.

[52:08] Is there anyone else in the room that would like to discuss

[52:11] the measures I and Q's city information web page?

[52:16] Is there anybody online who would like to comment

[52:18] on these two items?

[52:20] Actually, starting with seven A measures I

[52:23] and Q's city information web page?

[52:25] If you're online, you can raise your hand.

[52:29] Seeing none, I'm going to bring it back

[52:33] to the council for clarifying questions or comments about that particular report on 7A.

[52:41] Councilmember Nicken-Gast.

[52:50] Thank you, Mayor and City Council members, community and the public and staff.

[53:01] It's been a hard few weeks for me.

[53:02] I've really been trying to figure out what's right and what's wrong, and part of this, and

[53:13] I appreciate that having the city provide factual information or neutral, where neutral

[53:23] on either measure IRQ, we seem to focus on Q, but measure I is equally important, and I want

[53:32] comment just generally about what kind of web page we're going to provide because I'm

[53:39] this is first for me what the city is providing. I've seen them in other cities I've worked

[53:43] in when there's a referendum set have been a petition driven by the community. It was opposed

[53:51] the city actually producing the actual ballot measure themselves. In this case the city did not

[53:57] was a driven by community members and I first want to ask some question on measure I.

[54:05] When I went to measure I today and maybe things change 10 minutes but it directed you directly

[54:13] to measure D. I would hope we try to keep some things on measure I specifically and I didn't

[54:20] have a chance to read what was posted 10 minutes ago on the computer but to be able to know

[54:30] what is posted that we could have it actually on the measure ice site and also the city

[54:38] attorney did provide an analysis is that going to be posted an impartial analysis I know

[54:45] that goes with your, could you explain what that is and if we could, I'm interested if we could post it on the city's website too.

[54:54] Yes, so the city attorneys office prepared an impartial analysis and submitted it to the clerk further.

[55:00] Resolution that the council adopted, it specified the timeline for the impartial analysis submission.

[55:06] So that is on the county's website, and I'm sure we can put links to that analysis on the city's web page as well.

[55:13] All right, I just, you know, I appreciate it just to have it there, so somebody wouldn't have to necessarily go or wait till the county publishes.

[55:24] And then I just have a number of questions I want to ask about in general about posting something

[55:33] on site.

[55:34] Are we going to have an FAQ question or just what exactly are we posting on the website?

[55:42] Sure.

[55:43] So, what we tried to do was anticipate some of the questions that be out there and kind of just

[55:50] something out that would give people restlessly more information about it. So there's a very, very high level, just summary at the top.

[56:00] There's background and history of both items for measuring and measure queue. There's details about the actual ballot measures.

[56:11] And some summaries about what a yes vote means, what a no vote means, what happens if we vote no on if the community votes no on either of these measures as well as specifically for measure Q quite a lot of facts just about the 555 Kelly project itself and what's what's contained in the agreements and then links again as you pointed out the link to the measure D page for background measure day

[56:40] be measured D, which is related to measure I, and a link to the 555 Kelly project page for

[56:45] measure Q. And that page has the whole history, the project going from the RFQ that the city

[56:51] issued in 2022 all the way through the referendum being accepted. So there's quite a bit of information

[56:59] there. I'm sure we'll add to it as we go. I mean, I think the city clerk is adding links to the

[57:10] actual impartial information of front of the community is possible.

[57:13] All right, so because when a city attorney

[57:16] provides an impartial analysis, to me that's impartial.

[57:20] So to me that was important to provide the city attorneys

[57:25] analysis, but you had also mentioned,

[57:28] and I don't know if that comes from the city attorney,

[57:30] summaries of yes or no vote, what that means.

[57:33] When you say we're going to provide what a yes vote means,

[57:37] versus what a no vote means.

[57:39] How are you providing the detail or did you want to take that?

[57:44] The detail there is at the very base level.

[57:47] So I guess on I means that the map for Measure D will be amended to be the map that's contained in the LCLUP as the town center map.

[58:00] A no vote means that Measure D will not be changed and the map will remain as a crumbly as.

[58:06] it's that level of detail. It doesn't go into, you know, consequences and costs and all those things.

[58:13] It's really just at the bare minimum what happens with the yes or a now.

[58:17] So the people truly understand what their yes vote means versus what it, but I know who it means.

[58:24] So let me go to measure Q. What is, what, what, what, what, what are you going to say what a

[58:28] no vote? Maybe I'll let you cover that because it is a little bit nuanced.

[58:36] So and this is also covered in my impartial analysis, but the impartial analysis is a very it has to be a very succinct statement of what the ordinance does and it can't extrapolate beyond what the actual ordinance does.

[58:53] It does identify yes or no, but I was also limited to number of words, so I also had to be very

[59:01] sparse with the language. The city's web page on measure Q also identifies yes and no, but I think

[59:10] gives a little bit more context. So a no vote would mean basically that the ordinance is not adopted

[59:17] and cannot be effectuated so that the agreements would not go into effect. And there is a time frame

[59:24] by which the city would be limited to reintroducing the ordinance to one year after if the ordinance

[59:30] is not adopted. Does it get into whether the permits are still valid? No, it does not.

[59:38] But, is it, do we know if that's true or not whether it's not? Well, the coastal development permit

[59:43] has a specific timeframe, but this ordinance and the website doesn't identify it. I think it links

[59:49] to the 555 Kelley page where people can find the coastal development permit and that information

[59:55] may be there.

[59:57] And does it talk?

[1:00:07] So we are limited to providing factual information that it has to be factual, unbiased information.

[1:00:17] So, but let's just say, let me just throw out a question.

[1:00:22] Does measure Q, show any funding sources, you know, would we ask the question, does

[1:00:30] measure Q have any funding sources that are taxed pair of funds?

[1:00:35] So in this instance, as we provide the details about 555 Kelly, there is a reference to the

[1:00:42] the budget, the current estimated budget and the funding sources for that budget.

[1:00:47] So individuals that have to go through on their own to figure out whether those are private

[1:00:53] or taxpayer funding? Well, it references city and county or state and county grants and loans.

[1:01:03] Which are taxpayer funds, right? Right. Public money.

[1:01:07] then does what

[1:01:12] about, you know, talking specifically about the lawsuit is the lawsuit against

[1:01:17] the city of Hathambe about 555 Kelly, or is it about our housing element in lack of

[1:01:26] I can't speculate on what the lawsuit is about beyond what's on the paper.

[1:01:31] So the written petition does not mention 555 Kelly, and so the page for measure cue doesn't

[1:01:38] identify the lawsuit?

[1:01:43] Okay, here's another one.

[1:01:45] My understanding, and I think I heard somebody tonight speak about it,

[1:01:50] that there were members of the community that provided comments to the city

[1:01:55] that examined the argument for, again, I think it was the four argument,

[1:02:04] that provided comments to the city, does the city review those comments?

[1:02:10] They turn it turn it turn it whether those are factual or not.

[1:02:13] Or will the city actually produce or provide links or provide those comments

[1:02:20] from the community?

[1:02:22] That's a question.

[1:02:24] What does arguments?

[1:02:26] I can't answer the first question.

[1:02:29] We did receive them.

[1:02:31] But for the second part of the question.

[1:02:34] And each of the measure I measure QE web pages at the bottom, we're having an issue getting

[1:02:40] it to sync properly, but I think by tomorrow you'll be able to go there and there will

[1:02:45] be a link that will take you to a page that will include public comments we've received

[1:02:49] related to these items and the emails that you're referencing will be included there.

[1:02:55] Yes.

[1:02:55] So people will be able to see them.

[1:02:56] So they'll see, you know, because it's my understanding, there was some specific concerns on arguments

[1:03:03] for, from members of the community, perhaps they were false in misleading statements.

[1:03:10] Perhaps I don't, yes, the United States, the city to respond to emails will be there.

[1:03:14] Yes. Those, those emails were received by the city, and those will be linked in the public

[1:03:20] comments page on each measure webpage. And if any public comments come in after tonight,

[1:03:26] they would be also identified and put in that.

[1:03:29] So we'll keep it.

[1:03:30] Yes, we will keep it.

[1:03:31] We'll keep it.

[1:03:32] It's things going.

[1:03:35] Okay.

[1:03:37] So, it's not our intention to have an FAQ necessarily on this.

[1:03:42] We'll just have links to various items, you know, because a lot of times we'll do an FAQ

[1:03:50] we're trying to explain, or typical questions that we hear in the community asking, you know,

[1:03:57] big one's always about taxpayer funds. I'm going to use taxpayer funds for a while now,

[1:04:02] but that question does come up. Are we going to address it anyway or are we just going to direct

[1:04:07] folks to various sites that they can determine on whether state and county funding is taxpayer funds or not?

[1:04:14] So, I think that there are some questions on the web page that are answered, but for the most part it's the intent is to just provide factual information.

[1:04:28] So, sometimes factual is a degree of what somebody thinks interprets, they think it's factual or not, right?

[1:04:38] But what we're going to produce as a city is actual documents that we have, or they've been approved,

[1:04:46] or they've been submitted by the public, and then it's up to other people that determine whether that's factual or not.

[1:04:50] Well, I think that there are some links to documents, but there is also information on the page that can just be read.

[1:05:00] And so, as the city manager mentioned, there's information about the 555 Kelly project generally, and it has just details about the APN,

[1:05:15] the parking spaces that are required on-site and off-site, there are details about the units, the size of the units, that type of thing.

[1:05:25] So those are listed out in form on the website.

[1:05:31] But there are also links to other pages within the city's website

[1:05:35] to provide more information.

[1:05:38] And then the actual document that gets printed with the county

[1:05:43] ballots will have who the sign on behalf of the argument will

[1:05:50] have those there, right, is that where that shows up, or is that

[1:05:54] show up on our web page too.

[1:05:57] No, that's on the county's website that has the argument and it does identify the five

[1:06:03] individuals who are listed as thought.

[1:06:05] Because I heard, and I think I heard tonight, there's a current council member, but there's

[1:06:10] also a past council member and a candidate council member that signed the pro-argument.

[1:06:20] So, I'm just wondering how, to me, the city doesn't, it's not going to deal with that, right?

[1:06:27] That totally just sticks with the county because that's part of the argument.

[1:06:30] It gets submitted as part of the county's, that's part of the county's ballot materials, right?

[1:06:36] Our goal is to provide factual information about the measures and what is being proposed and background about what is being proposed.

[1:06:48] Okay. All right. Thank you. Thank you.

[1:06:52] Any other council members?

[1:06:56] Is there anyone else in the audience who would like to address item seven A?

[1:07:03] Yeah, I'm just checking.

[1:07:05] And anybody online who would like to address this item.

[1:07:08] You can raise your hand and be unmuted.

[1:07:11] Okay. Seeing none, I'll bring it back.

[1:07:14] Did you wish to comment or question?

[1:07:17] Okay. Then we're moving on.

[1:07:19] Item 7B is the online city council public comment form.

[1:07:25] All right, so I don't know if you remember, but last meeting, we had a public comment

[1:07:29] with the suggestion of adding a form on our website to make public comments easier for

[1:07:34] members of the community. So we heard that feedback and we thought it was a fabulous idea.

[1:07:40] So we implemented that since our last meeting and now we have a form on our website where you

[1:07:47] submit a public comment directly to your council members, whatever you put in that

[1:07:52] form will automatically be forwarded to the five council members, as well as myself and

[1:07:57] our Assistant City Clerk for the record. So we're encouraging the public to take advantage

[1:08:03] of this awesome new form and the way you can do that is you can go to the City website by

[1:08:09] clicking government and then going to the Communications City Clerk tab and clicking

[1:08:13] commenting at a city council meeting, and there is a link there, and it will have you directed

[1:08:19] to a form that looks like, sorry, this. It's a very basic form, and it's very washed out on

[1:08:26] the screen, but there's a section for your first name, last name, if you want to provide your phone

[1:08:32] number or your email, and then you can fill in the subject line, and then whatever comments you

[1:08:37] want to send to the council. But we did want to give the disclaimer that your public, your comment

[1:08:42] is going to be public record.

[1:08:44] And anything that you send will be added to the agenda packet

[1:08:47] and viewable to the general public.

[1:08:49] So if it's not something that you want there,

[1:08:52] I wouldn't send it.

[1:08:53] But if it's something for an item on the council meeting agenda,

[1:08:57] we would love to have you try it out.

[1:08:59] And we're hoping to have some test subjects.

[1:09:01] So if everyone wants to try it out, please give it a go.

[1:09:05] I'm just wondering if you think it would be a good idea

[1:09:07] and maybe to have a link to it from the agenda's page as well.

[1:09:10] Yeah, we can do that. Yeah, I think that would make it easier. Less clicks to get there, you know, trigger a lot of comments. So if we could cross length those.

[1:09:19] Yeah, we could maybe even do that on the first page of the agenda. So people see it right away.

[1:09:23] Yeah, I think it's great. Thank you for doing that. Council member comments.

[1:09:28] Okay. I do have a speaker.

[1:09:30] Curt Bianchi.

[1:09:37] Greetings Mayor Council members and staff. I was a person who had suggested the form and in addition to some some just some suggestions about written communication to the to the council and some of the written some of the suggestions I made for written comment got incorporated into the decorum document. I appreciate that

[1:10:00] And I came here tonight, because I wanted to thank staff, specifically, for actually implementing this form.

[1:10:07] So I feel like I, you know, I made a little difference here in half, wouldn't be.

[1:10:11] I haven't lived here that long, but it was something that my previous city had.

[1:10:16] So I just wanted to say thanks to staff, so I appreciate it.

[1:10:20] That's it.

[1:10:21] Thank you, Kurt.

[1:10:21] Thank you for coming on down.

[1:10:24] That's the only speaker, so if I have, is there anybody in the audience who would like to comment, Nancy?

[1:10:28] I

[1:10:34] didn't feel out of form. I didn't know I want to say anything because I didn't know about this.

[1:10:38] It's a great idea what I'm only concerned about having been a staff member for a city before and knowing what the council faces and the high commission face is

[1:10:48] going to be a deadline so that they have to get their comments in by a certain time so that you don't get bombarded with stuff at three o'clock in the afternoon of the night of a meeting.

[1:11:04] I anticipate there might be some problems with that aspect.

[1:11:08] I think it's a good idea,

[1:11:11] but...

[1:11:12] Yes, so we had a discussion about the timing of comments specific to agendas.

[1:11:18] Now, people can use that form to comment outside of meeting agendas,

[1:11:23] but we didn't discuss a cutoff date.

[1:11:25] What's the status of implementing that policy?

[1:11:28] That's all. Okay. Thank you, Nancy.

[1:11:31] Yeah, so we didn't receive any comments for this agenda, so there's nothing to implement right now, but we'll take public comments up until 2 PM to be incorporated into the agenda and then anything after that will be added as late correspondence at the end of the agenda.

[1:11:46] So if we get a lot of comments afterwards, they would just be added to the late correspondence section. That's great.

[1:11:51] And I just want to say that I noted another change at the top of the agenda, a recommendation from Jan Hanson about dealing with the meeting disruption and also making clear that people may comment online and that's okay.

[1:12:09] It's the hybrid way, you don't have to feel bad about not being here in person. So I see those changes are made too. I just want to acknowledge that and say thank you.

[1:12:19] I don't have any other speaker slips on one B. Is there anybody online who would like to address this item of the comment form?

[1:12:30] Seeing none, council members? Okay. So, I think we can move on. Thank you.

[1:12:38] We're going to public form now.

[1:12:52] Trying to find a name. Oh, Jimmy Benjamin, first speaker?

[1:12:56] Thank

[1:13:01] you, Jimmy Benjamin 400, Polar Cito Savano, Good evening, Council, staff, members of the public, it's nice to see you all.

[1:13:09] I didn't want to comment on the public comment form per se, but with respect to the late deadline, I didn't want to offer one public comment that I'd mentioned in passing.

[1:13:19] I don't know if it filtered its way out to the broader group, but those of us who tried to develop thought integrated responses.

[1:13:27] sometimes need time after an agenda item is published.

[1:13:32] And if it gets published on a Friday for a meeting on Tuesday,

[1:13:36] that doesn't give us a lot of time to do our part of the civic duty

[1:13:40] that I think you look for us to do.

[1:13:43] So my suggestion was to respect the idea of a way correspondous section,

[1:13:49] but to protect those of us who need more time to provide you with information

[1:13:54] to be sure that the agenda report is published far enough in advance that we have that week of time that we need.

[1:14:01] So I'm asking that the not that you work harder and faster, but that there's an offset of time.

[1:14:07] From the time the agenda item is presented that those of us in the public need to comment on.

[1:14:13] And so the time it's discussed.

[1:14:14] And if we don't get it done in a week, that's kind of on us.

[1:14:18] But if we see it on Friday, Monday, May not be enough time.

[1:14:22] enough said about that.

[1:14:24] The item I actually wanted to speak on was the rehabilitation project for Highway 1.

[1:14:32] I think many of you were here for that part, and we, at the time, had a conversation

[1:14:37] about the potential impacts on hydrology of expanding the footprint of our roads.

[1:14:44] And it was a pretty carefully analyzed thoughtful conversation, lots of documents, the planning

[1:14:51] commission looked at it and thought about it, their resolution identified just a couple

[1:14:57] of places where we thought the road should be widened.

[1:15:00] When the item was appealed to the city council, the city council upheld those restrictions.

[1:15:08] And when the item was appealed to the Coastal Commission, the Coastal Commission upheld those restrictions.

[1:15:13] It's right there and the Coastal Development Permit that was issued by the Coastal Commission.

[1:15:19] And so it was quite a surprise to find out that Highway 1 is being widened.

[1:15:25] Willie Nilly, all along Casa Del Mar, North of Frenchman's Greek road, I wish I'd been paying more attention, but my perception is it and the highway, the front of the road and the paved trails are getting wider.

[1:15:40] This concerns me because that's area that we should be able to absorb water that's coming into our sensitive habitats.

[1:15:48] It also concerns me because the plant vegetation that used to be adjacent to that area has been stripped away.

[1:15:56] And here we are just a couple of months before the rainy season.

[1:15:59] I raised this with the Coastal Commission, I will keep you posted.

[1:16:03] Thank you.

[1:16:04] Thank you, Jimmy.

[1:16:07] The next speaker is walking him in.

[1:16:09] I

[1:16:19] can't remember a series of members of the public, I'm a member of the stock working in the men's.

[1:16:26] I'm working in the social media.

[1:16:30] I want to speak again about a bucket of days.

[1:16:32] I've been working for a couple of days after the event.

[1:16:37] So I didn't have the opportunity to speak with the other members of the event.

[1:16:44] And a lot of different things came up.

[1:16:47] Most of them, 99.9% of the comments have been positive.

[1:16:54] The images, pictures, videos are still flowing into the social media.

[1:17:01] Instagram, Facebook, next door, I mean everywhere.

[1:17:05] have been well recognized as far south as Bakersfield for the event, for the Bakero days.

[1:17:18] One of the things that came up is a concern, a calming came up about a person, a person

[1:17:29] who, you know, are supposition in half, one way, a better, you know, downtown vendors, you

[1:17:36] know, if they were, they were complaining about the event.

[1:17:41] I medical, I medical to the president or the anti-association to ask, if any of the vendors

[1:17:50] are in the complaints of a care of days, and no, there were no complaints.

[1:17:58] So I don't know what this other person, you know, came up with, you know,

[1:18:01] or they were complaints from the local vendors.

[1:18:05] Actually, it came up positive, you know, we want to see this event, you know,

[1:18:10] having over a thousand people gather downtown, you know, or local businesses benefit from.

[1:18:18] restaurants, stores, we went to Kunia Country Store, you know my brother did, and asked George,

[1:18:25] you know the father, how was the weekend for them? And they said, great, they were happy,

[1:18:33] they were happy, but get all this happy right there, right next to them.

[1:18:38] It's an event that

[1:18:39] celebrates the heritage of the coastline, you know, or a question, heritage of the coastline,

[1:18:45] Samatil Khanik, California, that's out of waste.

[1:18:48] You know, the Makeros, you, Samuel,

[1:18:51] who Samakero was recognized today for his work.

[1:18:55] You know, Makero is not about just writing horses.

[1:18:58] You know, anybody can write a horse.

[1:19:00] It takes more skills to be a Makero.

[1:19:03] You know, any shells prove, you know,

[1:19:04] with Samuel, you know, without a horse,

[1:19:07] you was able to write a not rope-able, you know, and save a life.

[1:19:12] So you know, the Makeros, they said,

[1:19:13] we are in a very proud, you know, to continue to do or celebration or the heritage of the coast

[1:19:20] in the equestrian culture of Somatio County. Thank you. Thank you very much.

[1:19:27] The next speaker is Jay Kling.

[1:19:33] Good evening. I just have a quick question in regards to the use of lock cameras in Haftman Bay.

[1:19:39] I'm wondering whether there's an update which you can share. Thank you.

[1:19:46] I believe it's coming up on a gender, maybe the next meeting agenda.

[1:19:51] September 15th, we're going to do a study session on the FARC.

[1:19:54] Yes, because the pilot contract that we have for the system...

[1:20:00] Only goes until like October 1, or end of October. Yeah, so we'll be discussing it at the September 15 meeting.

[1:20:08] Okay, good. And I will come back at that meeting. Okay, thank you.

[1:20:15] Is there anyone online who would like to comment on public forum?

[1:20:21] Seeing none, we will close public forum and we will move on to the consent calendar.

[1:20:30] I'm going to, sorry, go ahead.

[1:20:35] I'd like you to pull an item.

[1:20:38] Nine-h.

[1:20:42] H.

[1:21:01] Reading for the adoption of the zoning changes pursuant to the housing element.

[1:21:10] So I'm going to read anybody else want to pull anything before I read the items.

[1:21:15] So, the consent calendar consists of item 9A, wave reading of resolutions and ordinances, item 9B, approve minutes of the August 18th, 2026 special city council meeting, item 9C, approve minutes of the August 18th, 2026 regular city council meeting, item 9D, conflict eventorist code update, item 9E, approve the amended 2026 calendar of city council meetings, item 9F, approve mayors list of update.

[1:21:45] City Council representatives and designated assignments for 2026, item 9G, award professional

[1:21:52] services agreement to Robert, Nihaz, Inc. for Suerate Study,

[1:22:01] and that's it.

[1:22:06] So I'm going

[1:22:06] to take a roll call if someone would like to make a motion. I move, which you said.

[1:22:16] Is there a second?

[1:22:18] Second.

[1:22:19] Can I have a roll call please?

[1:22:21] Madam Mayor, we should take public comment on the items before we...

[1:22:24] Okay.

[1:22:24] That's a good idea.

[1:22:25] I almost forgot.

[1:22:26] I did forget.

[1:22:29] Is there anybody in the room who would like to address any of the consent agenda items?

[1:22:34] You may come to the podium and comment at this time.

[1:22:37] Or if you're online and wish to address them, you can raise your hand and you will be on me to speak.

[1:22:43] Seeing none, I think we can move on to the roll call vote.

[1:22:46] Madam Mayor, we don't have to take a roll call on items 9-8-9-9-9-G because it doesn't

[1:22:51] include the ordinance or you can't do that if you want, you can still take a roll call

[1:22:56] if you'd like.

[1:22:57] I think we'll take a roll call on the other items.

[1:23:01] Councilmember Brownstone?

[1:23:02] Yes.

[1:23:03] Councilmember Johnson?

[1:23:04] Yes.

[1:23:05] Councilmember Naggingast?

[1:23:06] Yes.

[1:23:07] Mayor Reddick?

[1:23:08] Yes.

[1:23:08] Motion carries.

[1:23:09] So, we will move on and have a report on item 9-H, adopt an ordinance demanding the municipal code and local coastal program to implement the six cycle housing element.

[1:23:23] Madam Mayor, we don't have a report prepared and I wonder if maybe council member and I can guess would share some of the reasoning and then we can respond to that.

[1:23:31] Yes, thank you.

[1:23:31] Thank you.

[1:23:32] And I have just two questions, and then a statement prepared, as you know, the first reading

[1:23:37] I voted no on this.

[1:23:39] And so, something did come up by just quick couple of questions, and then I have a statement

[1:23:45] prepared.

[1:23:46] I'm going to want to read.

[1:23:47] But Section 6 says the ordinance becomes effective after 30 days in upon acknowledgement

[1:23:52] by the California Coastal Commission.

[1:23:55] What does the word acknowledgement mean?

[1:23:57] In this case, I don't think I've typically, I see certified certification and I'm sure

[1:24:02] what acknowledgment means in this case?

[1:24:16] Yeah, I think in this case,

[1:24:20] it means effectively certification.

[1:24:24] It can't take effect until it is certified by the Coastal Commission.

[1:24:29] So shouldn't it say, acknowledge the certification by, I mean, to me it was just an odd thing

[1:24:36] to hang in there, just acknowledge that.

[1:24:39] I think that's the intent is that it's acknowledgement is certification.

[1:24:44] Can we say that?

[1:24:46] Can we provide that in there just acknowledge that it's certification?

[1:24:51] Yes, I think that'd be a non-substantive change at this point if you want to substitute the word in and a majority of the council agrees.

[1:24:57] Just clear that up. Okay.

[1:25:01] Again, remember, I always have things about definitions and words. They mean something.

[1:25:06] And if you come back, if we don't deal with it.

[1:25:09] Just to be clear, though, it doesn't matter what's in the ordinance about whether it's certification or acknowledgement.

[1:25:15] The public resources code provides that it has to be certified before it becomes effective in the coastal zone, which is all of Happening Bay.

[1:25:24] So we can change this word if a majority of the council desires that change.

[1:25:30] But it wouldn't, I'm going to put it back to the council again.

[1:25:36] I'm voting no on this, but thank you.

[1:25:39] The recommendation doesn't have that language, right?

[1:25:43] No, it doesn't have the knowledge meant in there.

[1:25:46] And whether we change it, that was my question.

[1:25:49] Why does it have the knowledge meant not certification?

[1:25:52] I'm not sure it's control language for one.

[1:25:56] It's actually a really good idea.

[1:25:59] Let's substitute certification if it's okay with you guys.

[1:26:03] I'll second that.

[1:26:07] And then the next question, the ordinance says,

[1:26:10] No appeal of an approval by the buy right projects in the loud.

[1:26:14] Does that mean no local appeal only?

[1:26:18] Does that mean also mean the ordinance does not?

[1:26:21] It does or it doesn't eliminate any appeal rights that may still exist to the Coastal Commission.

[1:26:27] So if it's a buy right, is there still any appeal to the Coastal Commission?

[1:26:31] I think I read if it's in a Coastal zone, it's a Department Head Coastal Development Permit.

[1:26:40] But does that mean no appeals to the Coastal Commission?

[1:26:47] Well Denise may have to correct me if I'm wrong here,

[1:26:49] but my understanding of by-right is that it does not apply in the appeal

[1:26:54] jurisdiction within the coastal zone only in other areas, which in the

[1:27:01] town of Halfway Bay is still in the coastal zone, but not the appeal

[1:27:04] jurisdiction, so it would not be a people.

[1:27:08] But is it still a people if it's in the appealable areas of the coastal zone?

[1:27:14] So it's not a people at all.

[1:27:15] You agree with that?

[1:27:16] Is that correct?

[1:27:18] I believe so, but I haven't, excuse me, I believe so, but I haven't actually researched

[1:27:24] that particular issue.

[1:27:25] I believe director like it was correct though.

[1:27:29] Okay, well, there may be a test case, so I may come up, I mean, that's how I'm fine.

[1:27:33] Again, I'm voting knows, but I think that's, it's a good question to find, you know.

[1:27:40] But, all right, that's it on my question, I'm going to, I have a statement prepared, I'm

[1:27:46] voting no in this ordinance.

[1:27:48] This is not because I oppose housing or completing our housing element.

[1:27:53] I simply believe we are moving forward while some basic questions are still an answer.

[1:27:58] First the ordinance says it becomes effective upon coastal commission acknowledgement,

[1:28:02] but the legal requirement appears to be certification.

[1:28:05] I hear we're going to address that, so we're going to have certification in there.

[1:28:09] The ordinance also says certain by rights projects that have no local appeal, no public hearing.

[1:28:17] Again, how does that work when the Coast of our Christ may still apply?

[1:28:22] I didn't hear an answer on that.

[1:28:24] We're not for sure certain whether we can appeal to the Coastal Commission in the appeal zone.

[1:28:34] I think Director Laco said that if it's in the Coastal Commission appeals jurisdiction,

[1:28:40] then it still is appealable to the Coastal Commission, but if it's not in their appeals in

[1:28:47] their specific appeals jurisdiction, then there may not be a right to appeal.

[1:28:52] That's how we are now.

[1:28:53] Is that correct, director, like, oh, did I summarize it correctly?

[1:28:58] Yeah, and I would add that it's my understanding that BIRATE does not apply in the appeal

[1:29:07] jurisdiction.

[1:29:11] Okay, if that's true. All right, I'm just, I'm bringing these up, but that's.

[1:29:18] Could I, could I ask a follow-up question at that point? So irrespective of, by right, there

[1:29:30] is, there are circumstances that development can be appeals of the Coastal Commission in the

[1:29:39] know what Peel's own. If there's environmentally sensitive habitat or it's a major public

[1:29:45] works project,

[1:29:49] I think I'm correct about that. That is correct. We went through that and we were

[1:29:52] doing the training, the fire training tower, and that was a Peel because it was a part of

[1:30:00] Social of land that was close to wetlands. And it was also, I think, a major public facility. So now, if there's a buy right, if a project area is zoned for buy right. And these other things are discovered. Does that become appealable then? And the no appeals, though? Like does that do those conditions still apply?

[1:30:29] It's a really good question, under SB 35, which allows by-right,

[1:30:37] that would take that property out of the by-right possibility.

[1:30:44] That's right.

[1:30:45] That's right.

[1:30:47] By-right generally, I think it would be the same, but I'm not sure.

[1:30:54] And I'm not, I don't know if Denise knows the answer to that.

[1:30:57] When we establish by right parcels, we've looked at the issue, are there natural resources and what kind of a project would there be?

[1:31:05] So it might be answered up front, but.

[1:31:09] Right.

[1:31:09] And there are there is a recent bill.

[1:31:13] City Manager Chitister just pointed to me a bill that was signed into law in 2025,

[1:31:19] which does limit the coastal commissions authority to hear appeals on certain residential housing projects in the coastal zone.

[1:31:27] While also excluding projects in sensitive coastal areas from its broader

[1:31:34] secret and full exemption, so this is Assembly Bill 130.

[1:31:39] So I think there are exceptions that would prevent an appeal to the coastal

[1:31:47] commission, even in the coastal commission appeal jurisdiction based on that

[1:31:52] review of the law.

[1:31:55] Okay, did you get the answer?

[1:31:58] Yeah.

[1:31:59] I know we talked earlier tonight.

[1:32:02] The unique half of them bay were totally in the coastal zone.

[1:32:05] It brings different challenges for us to navigate through

[1:32:10] than a lot of the cities don't have to.

[1:32:13] So I just, that's something we need to acknowledge and roll is

[1:32:16] reckoned with.

[1:32:18] But let me finish my statement before we finish this item.

[1:32:21] So tonight, my question is, why are we rezoning

[1:32:25] particular properties if we already are discussing and removing or replacing them later.

[1:32:29] There was a discussion on several properties coming back later and taking those out.

[1:32:35] And I would ask, were other reasonable sites fully considered?

[1:32:39] Does ACD actually housing and community development, a state of California, which ACD

[1:32:45] actually require these specific properties? Or does the city of flexibility to use other appropriate sites?

[1:32:51] The ordinance says ACD requires the necessary zoning, but does it not say ACD selected every

[1:32:58] parcel before us tonight?

[1:33:01] And if we remove these sites after certification, what process do we have to go through

[1:33:06] again?

[1:33:07] You know, we go through this whole combo, you know, very long process again.

[1:33:11] For me, it comes down to this.

[1:33:13] If we already know there are questions about the sites and questions about how this ordinance

[1:33:17] will work, why are we going to prove it tonight and try to fix it later, I think we should

[1:33:21] I've got the answers first before moving forward.

[1:33:25] And again, for that reason, I will be voting no.

[1:33:28] Thank you.

[1:33:32] Any other comments or questions from council members?

[1:33:38] I have no speaker slips.

[1:33:40] Is there anybody in the audience who would like to address this item

[1:33:42] of 9-H, which is the adoption of the zoning changes

[1:33:45] pursuant to the housing element certification?

[1:33:50] Is there anyone online who would like to discuss this item?

[1:33:54] Seeing none, I will entertain a motion for item 9-H.

[1:34:08] I move that way.

[1:34:09] We leave the second reading and adopted an ordinance, amending Title 18, zoning of the municipal

[1:34:13] code and local coastal program, implementation plan, implement zoning changes identified

[1:34:19] in the local coastal program, land use plan, and the sixth cycle housing element.

[1:34:26] Do we have a second?

[1:34:29] Just to clarify to the maker of the motion, do you want to propose any amendments to Section 6, or do you want to leave it as this?

[1:34:38] You're talking about the word certification, yes, I think we want to do that.

[1:34:43] Do you accept that amendment to your motion?

[1:34:45] Yes, so changing, revising a word, acknowledge in Section 6 to certified.

[1:34:50] Yes.

[1:34:52] And you...

[1:34:52] Would you like a second that amended motion?

[1:34:54] I'd like the second.

[1:34:56] The amended motion.

[1:34:57] Could I have a roll, please?

[1:35:00] Councilmember Brownstone. Yes. Councilmember Johnson. Yes. Councilmember nagging, guest. No. Mayor, redic. Yes. Motion carries. Thank you. So I'm going to call for a five minute break. Potentially as much as a ten minute break. Everybody had a chance to use the facilities and meet and greet and all that good stuff. And when we come back, we're going to talk about the measure detransfers,

[1:36:40] which is to approve twenty

[1:36:41] to you 26 measure D transfers.

[1:36:44] All right,

[1:36:47] good evening, Mayor Ruddick, and Council members.

[1:36:49] I'm Ruby, assistant planner, and I'll be presenting on the measure D transfers for

[1:36:54] 2026.

[1:36:56] But first, we want to give you a quick update on the municipal code amendments for

[1:37:01] measure D. Staff has been working with Miller Planning Associates over the last four months

[1:37:07] on the larger implementation plan update, and part of this update is to address

[1:37:12] some administrative and implementation issues with measure D as required by our housing

[1:37:18] element program 6-8 and as requested by Council in the past.

[1:37:24] These code amendments are being drafted right now and the amendments we're considering are

[1:37:30] fractional allocations for ADUs, some potential mechanisms for rolling over unused or expired

[1:37:37] allocations and improving administrative procedures for transparency and making the process

[1:37:44] overall less burdensome for both staff and applicants.

[1:37:49] We intend on finishing these measure D amendments ahead of the larger implementation plan update,

[1:37:55] which must be completed by the end of December 2027.

[1:37:59] But they will not be completed for the January Measure D application period.

[1:38:05] So, getting into the transfers, measured D is the city's growth management system.

[1:38:12] Its purpose is to provide for orderly, sustainable and responsible development.

[1:38:18] It is incorporated into the city's local coastal land use plan under policy 2-16, and it aims

[1:38:26] to concentrate development in existing developed areas, protect coastal and environmental

[1:38:31] resources and accommodate infrastructural constraints.

[1:38:37] Measured D was adopted in 1999 by voters and certified in 2009 by the Coastal Commission

[1:38:44] and it accommodates for up to 1.5% of population growth annually split between the downtown

[1:38:51] and the outside downtown areas.

[1:38:54] Within the downtown area, 0.5% is initially provided and council each year can approve

[1:38:59] an additional bonus point five percent, which it has historically and for 2026 as well.

[1:39:07] There are very few exemptions under Measure D, which are the replacement of units on a

[1:39:12] one-to-one basis and density bonus units.

[1:39:18] So the transfer process has only been done a few times in 2019-2021 and 2025.

[1:39:25] It's at the discretion of City Council if transfers will be approved each year, how many,

[1:39:30] and also what criteria will be considered.

[1:39:34] In 2019, Council adopted some criteria to consider for these transfers, given that the code provides

[1:39:41] very minimal guidance on the process.

[1:39:44] It does provide that if the downtown base allocations, though, have not all been applied for

[1:39:50] by September 1st, today unused allocations may be transferred.

[1:39:55] at the March 10th, 2026 planning, commission meeting, commission.

[1:40:00] Reactioners ratified the outside downtown application scoring and recommended that the city council approve any available transfers.

[1:40:10] So this flow chart shows how the allocations were distributed for 2026.

[1:40:16] The 1.5% growth limit translated to 70 total allocations for this year split between downtown and outside of downtown.

[1:40:27] All 23 available outside downtown allocations were distributed in March leaving 20 allocation requests to be deferred.

[1:40:38] For downtown we received only four allocation requests, and so there are 20 base allocations left over, available for transfer.

[1:40:48] staff provided an online form to all of these deferred applicants, asking them to complete it

[1:40:54] and reaffirm their interest in a measure the allocation and only 19 out of the 20 deferred

[1:41:00] applications requested transfers.

[1:41:07] So in 2019, again, when City Council adopted the resolution for procedures for transfers,

[1:41:13] there were five criteria that were provided.

[1:41:15] Among these staff determined that the projects being recommended, tonight, meet all criteria.

[1:41:22] There are no known pending applications for downtown base allocations.

[1:41:26] All recommended projects include some form of more affordable housing

[1:41:30] and all recommended single family residences include an affordable component such as an ADU

[1:41:37] with one special case which I'll go into later on.

[1:41:42] Lastly, staff has provided a recommendation for this evening, but Council may provide any

[1:41:47] other applicable criteria to be considered for these transfers.

[1:41:52] There's one additional criterion that was written into the resolution that an applicant

[1:41:57] for a transfer should be able to demonstrate that the development permit applications be already

[1:42:03] prepared for a submittal before a measure D allocation is awarded, but this was not required

[1:42:09] of applicants because plan preparation can be quite costly for applicants and would not be

[1:42:15] reasonable for staff to take in these 19 applications.

[1:42:19] That potentially would not have received a measure D transfer allocation or their project

[1:42:24] might change significantly.

[1:42:26] And this is the kind of barrier that we would want to address in our measure D code amendments.

[1:42:35] So to summarize, the requested transfers, again, we received 19 requests out of the 20 that

[1:42:40] previously deferred. The table on the right breaks down the allocation requests by type of housing.

[1:42:47] So nine allocation requests are for single-family residences with ADUs, nine for ADUs, only,

[1:42:54] and one for single-family residence only.

[1:43:00] Diving a little bit deeper, this table shows the 15

[1:43:04] projects which requested the 19 allocations and their corresponding application scores.

[1:43:10] We've highlighted that one single family residence allocation request for 32 Genolane, which would not typically be considered for transfer without an ADU component according to the 2019 criteria, but this is kind of a unique case as there's already a built ADU on the property.

[1:43:32] This existing ADU was part of a combined single family residence and ADU application I was

[1:43:39] approved in 2001 but only the ADU was ever built and over the years the development rights

[1:43:45] to the single family home were extinguished and the intention now is to build that single

[1:43:53] family home and convert the existing structure on the property to an ADU.

[1:44:01] Staff is recommending that the City Council approves the transfer of 19 of these remaining downtown base allocations based on the criteria explained earlier and the scoring approved by the planning commission in March.

[1:44:17] If the Council does not accept the recommendation, Council could direct staff to return with

[1:44:23] other criteria to consider for transfers.

[1:44:26] But if Council accepts the recommendation, the next steps would be for staff to return in December

[1:44:31] to establish the number of allocations for 2027 for the application period which would start

[1:44:38] in January.

[1:44:40] Thank you very much.

[1:44:42] Thank you.

[1:44:43] I just like to say I thought the staff report was very well done and I thought it was a nice presentation too.

[1:44:49] I felt like I really had a grasp on the issues after reading that staff report, so thank you to staff very well done.

[1:44:58] I'll open this with a clarifying question.

[1:45:02] I don't have a clarifying question, but I was a guy that was skeptical when we did the allocations

[1:45:12] that 17 in multiple years, I wanted to split him up even more. But I see it this year, it

[1:45:19] worked out pretty much everybody that wanted a measure D is going to get one,

[1:45:28] right, this

[1:45:32] I just want to comment on that too because I had the impression that when we were first talking about this, it was it's the last year this time and that some people weren't going to get their measure dees and now I'm here and that everyone's kind of gotten it so I'm pretty pleased with this because I thought we were having some issues with that.

[1:45:48] And it was easy to read. This is not an easy topic to follow along with but it's you guys are doing a great job on it. Thank you.

[1:45:54] Thank you.

[1:45:56] So I think I'll just open this up to public comment.

[1:45:59] We have a couple of slips here.

[1:46:01] I'll start with Sophia Whiting.

[1:46:12] Good evening and thank you.

[1:46:15] I'm encouraged that it sounds like the council is inclined

[1:46:18] to approve of these transfers.

[1:46:21] And I would recommend that as well.

[1:46:24] It would allow for additional housing in half a day, which

[1:46:27] we all know is of her amount concern to the council

[1:46:30] in the city.

[1:46:31] This year so far before the approval of these transfers,

[1:46:34] Not a single family residence has been approved to be built in all half Mumbai, which is pretty

[1:46:42] assounding.

[1:46:44] But allowing these transfers would let that happen with projects that, you know, consider

[1:46:50] all of these things that the planning department has invested in this point system.

[1:46:56] So it would allow for people to build on their their land, but in a way that's responsible

[1:47:03] and encourages affordable housing.

[1:47:06] For my family, for the project at 22 Kelly,

[1:47:10] that would mean that my family can stay

[1:47:12] living on the coast.

[1:47:14] On a property that's been in my family for decades,

[1:47:18] and we otherwise wouldn't be able to afford to buy

[1:47:20] in Half Moon Bay.

[1:47:23] And in addition to that, where we're currently renting,

[1:47:25] would free up additional housing, and our new project

[1:47:27] includes an affordable ADU.

[1:47:29] So I think this is a great recommendation

[1:47:31] and I hope the council follows it. Thank you.

[1:47:36] Amy Miller.

[1:47:47] Hi, good evening. My name's Amy Miller. I'm a property owner at 59-Garero.

[1:47:52] We have applied for a measure D allocation and I just wanted to kind of give you guys an idea

[1:47:58] of what our plan is. My parents live in Santa Cruz. My dad is 80. My mom is 73. Ellen Willow.

[1:48:07] They've been co-siders their entire life, and our plan is to build an ADU where they're able to come and live with us,

[1:48:16] but still have their independence, living on our property, but being a part of our family on a regular basis,

[1:48:23] so that as they do age they're in great health right now, think in us, but as they do age and they need help,

[1:48:28] we're able to provide that. They're able to be a part of our children's lives,

[1:48:32] And I just am really hoping and praying that you guys approved the

[1:48:37] reallocation so that we can bring my parents close so they're not making that drive up

[1:48:41] and down Highway 1, which is a little scary.

[1:48:45] Thank you guys.

[1:48:45] Appreciate the consideration.

[1:48:49] Thank you very much.

[1:48:51] I don't see any hands raised online.

[1:48:53] Is there anyone online who would like to discuss the measure de-transverse?

[1:48:56] You can raise your hands and be unmuted?

[1:49:00] I'm seeing none, I'll bring it back to the council.

[1:49:03] For additional comment or motion?

[1:49:09] Yeah, I think this is great.

[1:49:10] I'm a big supporter of ADUs.

[1:49:15] There's been some years where he actually haven't used

[1:49:17] or allocations up.

[1:49:20] And I think having this transfer policy is great.

[1:49:24] So, yeah, I'm ready.

[1:49:27] I'll be voting yes.

[1:49:31] No, I'm ready to make a motion if we're ready.

[1:49:35] I make a motion to adopt a resolution

[1:49:37] approving the transfer of 19 of the remaining downtown

[1:49:41] based measure D allocations to be used for new dwelling units

[1:49:45] proposed in the outside downtown area,

[1:49:48] prioritize according to the scoring within the measure

[1:49:51] de-application checklist and has shown within the exhibit A

[1:49:55] that's attached to the resolution attachment one.

[1:49:58] Second.

[1:50:06] Council member Brownstone, council member Johnson, yes, motion carries. Moving on to item 11A, consideration

[1:50:20] of extending health benefits eligibility to elected officials.

[1:51:02] Good evening Madam Mayor, Council members, members of the public, so I'm here presenting

[1:51:07] this item.

[1:51:08] This is Council Health Benefits eligibility for elected officials.

[1:51:16] Quick background on this, so currently the city provides medical insurance and other

[1:51:21] health benefits to our employees as requirement by state law and in the business of being

[1:51:27] a good employer.

[1:51:28] Currently the benefit is that the city contributes up the city offers health plans to

[1:51:36] CalPERS. CalPERS is another state agency that handles pension and retirement for public

[1:51:45] employees, but also offers health plans. They provide HMOs, PPOs, and is because most

[1:51:55] agencies go with them, they become at affordable rates.

[1:52:00] The city contributes up to the Kaiser rates.

[1:52:03] Employees have their choice of a handful of plans,

[1:52:06] but the city contributes up to the Kaiser rate.

[1:52:10] Since Kaiser is a benchmark for, as an HMO provider,

[1:52:15] but also decent health coverage.

[1:52:19] They help benefits are not currently extended to council members.

[1:52:25] So about 10 months or so back in November, December, Council was interested in exploring what

[1:52:33] that can look like if we can extend health benefits to Council members.

[1:52:39] We had our first presentation in February that has a information because the city was going through

[1:52:46] we're going to go she's council and the city decided to hold off until they concluded to return

[1:52:56] back to this conversation.

[1:52:58] Now that negotiations has ended, this item is back for council discussion and hopefully

[1:53:03] we're hoping to get some direction if council wants to continue and proceed with this and

[1:53:09] what kind of framework council is interested in.

[1:53:15] So as I mentioned, we offer a CalPur's Health, which offers a lot of different plans between

[1:53:22] HMO and PPO plans. You can see a handful of them on the screen there, Kaiser,

[1:53:28] Anthem Blue Cross, Michelle, the United, and then for our PPO plans, Per's Gold and Platinum.

[1:53:35] So there's quite a bit of options available, and you can see the various ways between single,

[1:53:41] to party or family.

[1:53:48] Extending health coverage to council members or elected officials,

[1:53:53] one way to do it is to extend the CalPERS offerings

[1:53:56] to council members.

[1:53:58] This is the most common way to go.

[1:54:01] Staff, to go look at other agencies of what they do.

[1:54:06] If they do offer medical insurance to elected officials,

[1:54:10] and by far, the most common practices

[1:54:13] to extend the CalPERS offerings.

[1:54:18] There is a bit of a wrinkle though,

[1:54:20] as far as eligibility.

[1:54:21] So CalPERS is famously restrictive

[1:54:25] and famously particular.

[1:54:28] On the only elected officials

[1:54:30] that would be eligible,

[1:54:32] or what they call non-appearers members.

[1:54:35] So if no elected official is currently employed

[1:54:38] with another CalPERS employer,

[1:54:41] or retired from another CalPERS

[1:54:43] employer. They wouldn't be able to enroll the the basis for that is that cow

[1:54:50] purse. That person is already potentially giving me health benefits or has

[1:54:56] the opportunity to get health benefits to the employer or their previous

[1:54:59] employer.

[1:55:00] And in Calp Resize, they stick to their tie to that employer.

[1:55:10] For elected officials who aren't in Calp Res, either previously or currently, they would be eligible in the eligibility and at the end of the elected term.

[1:55:22] Overall, for if council were to go this route, Calp Res has an implementation of a take about 90 days from a signed resolution.

[1:55:31] So, if the scenario or council wants to go this route,

[1:55:37] that will come back with a resolution next meeting,

[1:55:41] and an estimated implementation time would be

[1:55:44] of January of next year, January 2027.

[1:55:53] So, as far as cost,

[1:55:54] there's a different amount of strategies between agencies,

[1:55:58] some agencies,

[1:55:59] to do the minimum, some agencies,

[1:56:03] to extend whatever they offer to employees,

[1:56:05] to elected officials, the big limitation and the big thing to consider and hold

[1:56:13] to that by law, the city cannot offer better benefits to elected officials than employees.

[1:56:22] So the practice that we've seen with other agencies is to extend the exact same

[1:56:26] benefits structure. So, if agency provides 9% of the cost to the employees, 90% to

[1:56:35] elected officials, the treat that everyone the same. Given that, there are a few options

[1:56:41] for council to play in and discuss about how to do the cost structure.

[1:56:50] I have three options

[1:56:51] for you. Option one is just to pay the legal minimum. This is called a PIMP

[1:56:56] minimum, and it is $1,162 a month per and a rowly for 2026. It goes up a little bit with

[1:57:03] CIP every year, but it's a very nominal increase. As you can imagine, this is the cheapest option

[1:57:10] for the city, but the most expensive option to an elected official who decides to enroll.

[1:57:21] This

[1:57:21] thing about this is that more likely than not, in order for them to pay for their portion,

[1:57:30] we would have to, the city would have to deduct from doing the course of payroll and then

[1:57:34] also on top of that individually bill that elected official.

[1:57:39] So there's also administrative costs to this.

[1:57:46] Option two is that the city can have the elected official contribute up to the stipend amount,

[1:57:54] the $1,055 a month, and in the city pick up the remainder, this is a more uncommon structure

[1:58:02] but it's possible, and this is really to get away from having to individually build an

[1:58:10] elected official, but it's pretty uncommon to see in the maybe unorthodox.

[1:58:19] In option three, just to extend an exact same benefit that employees receive, which is the city

[1:58:25] should be up to the Kaiser rate, and then there were really covers the remainder.

[1:58:30] This will be the soft recommendation to Council as it keeps equitable between employees

[1:58:37] and Council, but it is most costly.

[1:58:41] So it would be about almost 200K additional year.

[1:58:47] And also to note that this is part of the most common way to go with other agencies.

[1:58:52] So

[1:58:57] this is just an example of the breakdown using the Kaiser example, so that table on the first top half is what the cost would be for the enrollee in the bottom half is what the cost would be for the city.

[1:59:13] So an option one in the enrollee for a family would pay about

[1:59:17] 2,800 a month, while the city only picks up about 106, 160.

[1:59:24] Option two, the enrollee picks up up to their stipend,

[1:59:29] and then picks up the enrollee, and then the city would pick up their enrollee.

[1:59:33] And in an option three, they're really wouldn't pay anything, but

[1:59:37] the city would pay up essentially all of it if they take Kaiser.

[1:59:42] And if they, in the thoroughly chose a different plan that was more than Kaiser than they would pay, they would pick up the difference.

[1:59:50] And you can see on the right hand side the annual city cost between the options ranging from 10k a year.

[1:59:58] And in option 3 is up to this.

[2:00:01] It is important to note that these are estimates, because not all council members, what am I and

[2:00:09] we're all maybe some, maybe not, so this is really our estimates, but I will say that the higher

[2:00:15] end the cap would be around 180 for option 3.

[2:00:19] Quick question. The annual city cost, looking at option 3, is that for all five council members?

[2:00:27] All five campus members, families, so it's really the, okay, yeah.

[2:00:39] One other thing to think about is dental and vision.

[2:00:42] The city also has the opportunity to include

[2:00:46] Provide dental and visual vision insurance.

[2:00:50] Currently employ the city pays 100% of dental and vision.

[2:00:56] For this one, less restrictive, all council members would be eligible.

[2:01:02] And the recommendation there, if Council Board ago, this did include this, would just to use our existing provider.

[2:01:09] And as of yesterday, we were able to confirm that the rates for employees would be the same rates for elected officials.

[2:01:18] These have a general rates depending on their enrollment level.

[2:01:23] So, family, which is here if listed as employee and two or more dependents,

[2:01:28] didn't tell us about two, twenty-and-a-month, while all budget is about thirty-and-a-dollar a month.

[2:01:32] And as I mentioned, city would pick up all the costs and if this was extended to council, this is about 15K a year.

[2:01:44] So the policy questions that I have for council tonight is should the city extend medical benefits to elected officials?

[2:01:51] And if so, how much should it contribute?

[2:01:54] And also, policy question two should the city extend dental and vision benefits to elected officials?

[2:02:02] And the recommendation is to receive information of a redirection regarding whether and under what framework

[2:02:08] health benefits eligibility should be extended to elected officials.

[2:02:13] With that, I'll, I'm happy to take any questions.

[2:02:20] Excuse for staff.

[2:02:24] Council Member Johnson?

[2:02:28] Anybody else?

[2:02:30] I have no speaker slips. Is there anyone in the audience in the comment on this item?

[2:02:36] Is there anybody online who would like to comment on the item of consideration of extending health benefit

[2:02:41] eligibility to elected officials.

[2:02:46] Seeing none, I'll bring it back to Council.

[2:02:49] Personally, I'm an already a perish member through the state, so I wouldn't be taking advantage of it myself.

[2:03:00] I'm a Cal Perse, too. But I also noticed just speaking for myself and nobody else on the Council.

[2:03:07] But the Medicare costs are different. A lot less.

[2:03:12] So, you know, I know you show some scenarios there, but, you know, I have the CalPERS numbers here and that can be, you're just a subscriber less than $500 with the Kaiser, so that changes costs dramatically depending on what, each of us that are unique, you know.

[2:03:37] But as a personally, I'd like to also include the dental division if we're going to include

[2:03:45] that.

[2:03:46] But I just, I kind of want to keep it as a, you know, our stipend, what is it?

[2:03:54] Nine, something plus a hundred, so it's a thousand, is that that thousand, fifty, five, I

[2:03:58] So if we, so whatever we would, if we were, what we choose, we could choose up to 1,000

[2:04:07] and may cost more is what you're saying and the city would cover the difference if, say, a family plan

[2:04:13] for somebody.

[2:04:15] Yes, so that's the option to where Ben really would contribute up to 1055, which is the stipend,

[2:04:23] and then the city would pick up the remainder.

[2:04:26] And then how it, because vision and dental separate from the CalPERS health, so I said,

[2:04:37] separate, I saw you had met life, is that VSP for vision or just met life to vision

[2:04:42] and didn't, I thought met life maybe was only dental because typically you see VSP doing

[2:04:49] all the vision on it, but, you know, okay. I'm, I would be interested just because I'm fully

[2:04:58] covered myself.

[2:05:00] We could also include vision and dental in this. I would be interested if the council is one day and go that way. I'm more like the mayor. I'm covered currently medical, but tonight through another city.

[2:05:22] So the dental and vision, someone could, that could be used regardless if you're getting medical, separately, that's correct.

[2:05:37] They can eat some of that.

[2:05:38] I want to read that.

[2:05:39] What are the coverage you have? You can also, okay.

[2:05:43] So are we making this decision as if it was applying to us or other people who might not have any health and

[2:05:51] are on council or very little because I'm not trying to see this through my own eyes, do you

[2:06:01] know what I mean? It's just having coverage. I'm thinking about future council members,

[2:06:09] et cetera, who also do the different circumstances in their life. They have had coverage that

[2:06:16] And you know how good sense of cober can get, you know, someone's had it, and then, so that's from trying to ask all of us how we, you know, thinking about this right in terms of, and then what would we, and I'd like, I think a lot of other cities to provide these, I think you said option three was typical of many of the other cities.

[2:06:44] So yeah, that's why I'm just kind of wondering,

[2:06:50] using that lens.

[2:06:55] Councilmember Johnson, you were interested in this item?

[2:06:58] Yeah, I was, I told, I was having discussion with Ray Mueller in the beginning when he asked,

[2:07:05] you're running for council when I said yes.

[2:07:07] And I gave him, he kind of wanted to do this background and asked me, what do you do when all this stuff?

[2:07:13] And I gave him my game plan of what I'm doing, and I've also talking about, you know, at some point I need to retire and sell the shop.

[2:07:20] It's not easy for me because we've been doing it for 60 years, and it's not easy business to run, because I can't find anybody to help me support me.

[2:07:29] So, with that said, medical is always a big issue for me.

[2:07:34] And he said, council members are supposed to be able to buy medical. That's why I brought this forward, and I didn't know that.

[2:07:41] So I mean, we didn't know it.

[2:07:43] I don't think anybody knew it here.

[2:07:44] But then as we're digging deeper, we're finding out,

[2:07:46] yes, they do.

[2:07:48] And even our sister's sitting in Pacific is doing it.

[2:07:50] And even Belmont is doing it.

[2:07:52] So I didn't know all this.

[2:07:53] So I've learning with you guys.

[2:07:55] I feel a little funny because I won't have medical

[2:07:58] at the probably by January.

[2:08:01] I run it because I'm taking notes here,

[2:08:03] January, 2027.

[2:08:04] So that's going to be an issue for me.

[2:08:06] But that's not about me.

[2:08:08] I'm looking at the fact that this is a load

[2:08:11] on our city but the fact remains is there's other cities that do this and I thought that was

[2:08:17] interesting that we are doing something that other cities are doing to provide medical for

[2:08:22] not one but all council members if needed. Now if we look at this in a lens that we're saying

[2:08:30] does everybody need it probably not but there might be somebody that will so we have a plan and

[2:08:36] for somebody that would need to take care of their family that's on council that's putting

[2:08:42] in their time and spending weekends and evenings and stuff and also it's brought up in

[2:08:48] this report. This is something that you've also brought up like

[2:08:57] there's certain reasons

[2:09:00] of why we should do it and it's in your opening statement. I can't forget all of it is offering

[2:09:06] health benefits may widen the pool of people who realistically serve particularly self-employed

[2:09:13] people or those without other coverages. That will be me in January. So it's not something

[2:09:19] I can control but it'd be good thing if I could have that option. And basically this is what we're

[2:09:25] doing and we're taking care of our people, they're actually working for our city and we're taking

[2:09:29] people taking care of people in our city. So I'm looking at taking care of all people and that's

[2:09:39] It's a hard work being an elected official, you know, I actually would have no problem supporting a policy of options three plus vision and dental for, you know, is a menu option for people who need it.

[2:09:58] I think it makes sense.

[2:10:00] Since I know a lot of cities do it, so I would support that.

[2:10:10] Yeah, I agree with Option 3.

[2:10:13] And of course, remembering, well, no matter what, having the ability to get

[2:10:19] dental and vision, I've learned as if I have, as I've had different plants, not all dental

[2:10:26] plants are created equal and had all. So having a, and met life, I think, was actually one of the major

[2:10:35] providers, a lot of dentists don't even want to use anymore, because they weren't getting

[2:10:40] necessary.

[2:10:41] I get the right reimbursements, but that's why sometimes you have to shop around.

[2:10:46] But anyway, I like the idea of offering option three.

[2:11:00] I want what we think is fair, and I like the idea, if they can make the pool a potential

[2:11:08] elected's bigger, you know, it's so hard, you know, to become, to commit to being elected,

[2:11:17] and I hate for something that the city could provide with hold somebody back from trying

[2:11:23] to do that.

[2:11:24] So if that's something that, you know, would provide somebody else, again, I'm already covered

[2:11:32] I, through CalPERS, and I wouldn't necessarily be using this particular plan, but I think

[2:11:39] if we could have it available, and it's fair for all of us, and whoever all of us are

[2:11:46] even in the future, and that it keeps with what the cities policies are.

[2:11:56] So, I'm going to support for options 3 plus vision and dental to have a policy and place

[2:12:03] for those who would like to take advantage of it.

[2:12:07] So, tonight was just seeking some feedback in direction.

[2:12:10] I think it's pretty clear and we'll be preparing a consent item for the September 15th agenda

[2:12:17] to move this forward.

[2:12:19] And I think it's an exciting development for our community and I think it will create more

[2:12:23] opportunities for other people to run for office in the future that, you know, I don't

[2:12:30] think it's ever less work than you expected to be, you don't agree. Especially in a community

[2:12:38] like this, this is a highly engaged community, we're small town, but my experience working

[2:12:44] with each of you and working with councils over the last nine years, putting a lot of hours

[2:12:49] And I think this is an opportunity to recognize that, so this is exciting.

[2:12:55] Thank you for doing the staff work on this and appreciate it.

[2:13:00] Okay.

[2:13:02] So we're moving on to item 11B, which is the sanitary sewer system summary and approval of professional services.

[2:13:21] Good evening, Madam Mayor.

[2:13:22] Members of the council.

[2:13:23] I am Dale Lita, your interim public work structure and city engineer.

[2:13:27] Tonight, I'm presenting the site on which is to give a summary of some of the past work

[2:13:34] we've done on our sewer system with a little conditions overview as well as present a professional

[2:13:40] service agreement for you to consider for engineering support services associated with our

[2:13:45] sewer system.

[2:13:48] First, you know, why is this coming to Council now?

[2:13:53] We've had a lot of change over and staff over the years, and over that time as you might be aware.

[2:13:58] We've spent a lot of money on different types of sewer investigation work.

[2:14:02] We've spent a lot of energy and understanding our sewer system.

[2:14:06] Some of these documents have been organized and consolidated, but some are floating out in the ether.

[2:14:12] It's a great opportunity for us to get more organized and put these things together.

[2:14:18] In the last couple of years, we've made better use of our city's GIS systems, so that's a great tool for us to organize a lot of this data and it's just a good opportunity to kind of put these things together.

[2:14:31] Also, we're as one of the other items that I'm on consent was we're getting started on our sewer rate study, which we're expecting to present to Council in April of next year, roughly.

[2:14:42] Why this is important is because as part of this work that we're doing consolidating our

[2:14:49] understanding of our sewer system and developing a list of projects for repairs or other

[2:14:56] investigation that we might need over the next five years.

[2:15:00] We can quantify those costs and incorporate those into the rate study. So it will set us up for the next five years in additional improvements that we want to do to our system.

[2:15:14] So I'm going to dive into some of these different areas we've looked in the past and just give a brief overview.

[2:15:18] I have to answer questions. So the first is our CCTV that we've completed. So our closed circuit television.

[2:15:25] And this is literally pushing a camera down sewer mains

[2:15:28] to explore and see what the condition of those pipes are.

[2:15:33] I'm happy to report over the last 12 years.

[2:15:36] We've cameraed something like 80% of all of our sewer mains,

[2:15:40] which was a surprise to me.

[2:15:41] I did not know we had completed that much.

[2:15:45] You can see some of the color coating you see here,

[2:15:48] the orange pipes are pipes that were cameraed back in the early 2010s,

[2:15:54] between 2011 and 2013, those are getting close to their shelf life where we're going to want

[2:16:02] to start going in and hammering those pipes again to see if the condition has changed if we

[2:16:07] have not done repair work. So you can see quite a bit of work done, probably well there's still

[2:16:15] quite a bit of work to do over the next five years. In areas that you see in black we have not

[2:16:19] those pipes ever as far as our records indicate so. But it's encouraging to see the extent that we

[2:16:27] do have records for. Along with that carrying there's a national standard that we use to assess

[2:16:35] the condition of our sewer pipes and we give it a structural defect rating 1 through 5 and so when

[2:16:42] anything about like a level one defect, that's like a minor blemish inside a pipe.

[2:16:50] The ones we really care about are 4s and 5s, these are like noticeable large cracks in

[2:16:55] the pipes or broken pipe that's been deflected and you can actually see dirt or soil running

[2:17:02] through that pipe, so this assessment is based on those CCTV camera footage from previously,

[2:17:10] So the area is in black, your first kind of inclination is that we don't have any issues with sewer, but if we haven't camera them in the past

[2:17:18] We wouldn't know that there are issues with those

[2:17:21] I do want to point you towards or lead a park area which you can see

[2:17:27] Actually it looks pretty good and overall there's not a whole lot of

[2:17:31] Red or orange there. I just want to kind of point that out and you'll see why a little bit later in my presentation

[2:17:41] In addition to the CCTV and pipe assessments, we've also invested a lot of time modeling

[2:17:46] our source system.

[2:17:48] This includes past metering and basically building a hydraulic model to run simulations

[2:17:55] of different storm events and see how different storms respond and where we have capacity

[2:18:00] issues in our system.

[2:18:01] So the standard we use in our 2025 Master Plan is a 10-year storm and what that does to our

[2:18:08] system where we have issues. And there's really three kind of pinch points that we see getting

[2:18:14] close to the Sam plant here. There's a primary main that runs from Belleville Avenue to the

[2:18:23] north through easements and through farm land where that gets too bevcoenia road. That line is

[2:18:29] undersized and causes backups for other upstream. There's also a main on Grand Avenue, which is

[2:18:37] so undersized, and I would point that one out that one is important because it also would

[2:18:42] tie into the pedestrian track on the east side of the highway. So addressing that issue

[2:18:48] is also kind of significant with as related to potential development of that site. The

[2:18:54] third area, over by the Keeho Casa Del Marne, neighborhood, is a little bit, there's an

[2:19:01] interesting restriction there. We're not really sure what's causing it. There's, we've, well,

[2:19:06] The model indicated the model that this was run on was based on some information about how some of the pipes are connected in that area.

[2:19:16] And we've done some, we've found some additional information as well data that will actually impact that.

[2:19:23] So we need to spend a little bit more time investigating that and see if there really is a capacity issue there or not.

[2:19:31] And so that would be part of this work that we're planning to do later this year.

[2:19:36] Next, I want to talk about our I&I study, which we completed over the 2526 winter.

[2:19:43] First, next, what is I&I?

[2:19:45] So I&I were referring to inflow and infiltration.

[2:19:49] inflow, you can think of as illicit or illegal storm drain connections into our source

[2:19:56] system.

[2:19:56] So this would be like tying in a downspout or like a

[2:20:00] Cross-based refoundation pump system into the sewer system, which we do not allow. The other is infiltration that would be cracks in either manholes or sewer pipes, which allow storm water to get into the sewer system through rising groundwater.

[2:20:16] So, as groundwater levels rise, we get more storm water into the sewer system. So, why is that important? Because I pointed out the capacity issues earlier, that's really only an issue.

[2:20:29] during storm events, where we see dramatic increases in flow, and we're also treating all

[2:20:35] that storm water that gets into our sewer system. By a Sam's estimates roughly, I think

[2:20:40] 17% or 18% of all the water treated at the Sam plant is storm water getting in through either

[2:20:47] infiltration or inflow. So it's a significant price tag associated with that water.

[2:20:53] When we, for the study we did last year, we hired our age board and to help us with this, and they

[2:20:59] We use kind of a newer novel approach to how they do their infiltration monitoring so

[2:21:06] that the conventional way would be to set a meter in the stream flow at the bottom of

[2:21:10] a manhole, which can be very expensive because you need confined space training.

[2:21:14] You need someone needs to climb down there and install it and they require more maintenance

[2:21:19] and more equipment.

[2:21:20] So what Argeboard does is they, we hired them and they would go in and they'd scan the

[2:21:25] handhole with light R and so we actually get this really high resolution model to see if there's

[2:21:31] any other defects and we actually found one-alicit connection through kind of this scanning

[2:21:36] process.

[2:21:37] You can see other issues with your manholes as part of it and then you can take that model

[2:21:41] and install a meter near the surface and get an approximation for the flow and the through

[2:21:48] this system based on the water level through some fancy engineering math.

[2:21:52] So, this is a different way of assessing flows, you can't compare, it's not an apples to apples comparison to inflow metering, but it's very helpful and it's roughly a quarter of the cost of inflow metering, so it's another tool in the tool belt.

[2:22:10] And when those meters are installed, you can see these very distinct changes in flow patterns

[2:22:16] that you can pick out the inflow from the infiltration.

[2:22:20] So inflow, which is kind of a direct storm drain connection, that really occurs like immediately

[2:22:27] around a rain event.

[2:22:29] And so we're measuring flows in the manhole at the same time, they're capturing rainfall

[2:22:34] data, and so when you see a dramatic spike in flow right around a storm event, that's generally

[2:22:42] considered in flow. You'll see over time as we get successive storms, you'll see the base

[2:22:48] flow that goes up and down in the manhole will gradually increase, and that is an indication of ground

[2:22:55] water or infiltration getting into the system.

[2:23:00] We used, we monitored seven sub basins last

[2:23:04] winter, and we picked these locations strategically to try and isolate different kind of main

[2:23:10] trunk lines or main areas going into our sort of system and into the sand plants.

[2:23:17] And the results came back. Our lead-up park, the area around our lead-up park in South

[2:23:24] of Kelly Avenue, was really our most significant contribution of I&I flow, roughly half of

[2:23:29] I had my flow that we saw came from our lead a park.

[2:23:34] So, a very significant amount, and you know, that neighbor

[2:23:37] had a lot of backyard sewer mains, which are not in the street.

[2:23:41] They're hard for the city to access, they're not visible.

[2:23:46] Going back to the data that I was pointing to earlier about just the condition

[2:23:52] of the early lead a park system, it's actually, you know, it shows a very high

[2:23:57] of infiltration of groundwater gaining into the system, but as far as we can tell, not a lot

[2:24:03] of pipe defects that would lead you to that suspicion. This actually aligns really well

[2:24:10] with data that we've heard anecdotally that there are a lot of crawl space drains and a lot

[2:24:16] of pumps tied into those sewer mains. And that would be aligned as infiltration because those

[2:24:22] picking up groundwater and pumping it into the system. So you would see behavior much

[2:24:26] more like, like, from infiltration, from pipe defects, also just being on the west side of

[2:24:32] the highway closer to the ocean, just having higher groundwater could be in the result of that.

[2:24:37] Yes. So are they to park, I guess, the groundwater is pretty high because we're kind of

[2:24:42] perched on that. Right. Miramani's terrace, which is a granitic rock underneath. So there's

[2:24:48] not a lot of soil, so that's why, you know, I guess, in my situation, I live in our

[2:24:56] a park, and these heavy atmospheric rivers on.

[2:25:00] On the top of the high groundwater level, I got a problem. So I don't know how we, yeah, what to do.

[2:25:07] It's also an issue where you don't have storm drainage in the street, right? And a lot of our neighborhoods lack storm drains or storm drains that are deep enough for someone to tie in from say across based rain on their site.

[2:25:18] And so, you know, that encourages people to make lists of connections in the sewer system, which is naturally going to be deeper.

[2:25:29] So, we have a lot of interesting data to mold through with the infiltration study we did last winter as well as kind of all this past historical work.

[2:25:40] We would really like to bring VW housing and associates into help us sort through this and establish a list of priority projects, repairs and additional investigation if we're going to do additional infiltration or I and I study additional camera work, et cetera.

[2:25:54] So, VW Housing has been supporting the city and the development and management of our

[2:26:01] sewer program for a little of our decade now.

[2:26:04] I'm actually a lot of this data that I'm presenting came through, consolidated effort from

[2:26:08] their office.

[2:26:10] They've been a great team to work with and considering our schedule and that's timing to

[2:26:14] get this work underway and completed, so that it's ready to integrate into our rate study.

[2:26:20] We think they're really the only suitable candidate to support this work.

[2:26:24] I just get other follow up questions.

[2:26:28] So, are we going to look at like the stormwater issue and the sewer issue like together?

[2:26:36] Like, are there some solutions that require us to actually address stormwater as opposed

[2:26:41] to pipes and all that sort of thing?

[2:26:46] I'm guessing we can't do stormwater with the sewer fees.

[2:26:51] But I'm just wondering if there's fixes that might deal with both sides of the problem.

[2:26:58] So there's, I mean, there are, I mean, where we have issues with inflow, where people are tied in kind of illegally to a sewer system.

[2:27:08] If we don't, if we don't have storm drain adequately for them to tie into, then that's a real issue.

[2:27:14] as far as, you know, other areas where you can get inflow are related to where we have flooding

[2:27:23] in streets and you have manholes. I think Belleville is an instance where this happens,

[2:27:29] where which we learn to our study. There's a lot. There's not a good drainage system or good slope

[2:27:34] in the street. There's a couple of manholes out there that get ponding. We get three to four inches of

[2:27:40] water after heavy storms, roughly four acres, drains too.

[2:27:44] And we see these interesting incidents where we get a spike in flow from that meter, well

[2:27:50] after a storm event, what we learned is somebody who's going out and popping mammal

[2:27:54] with it to drain the street because there's no other way to get water out and they're protecting

[2:28:00] their property and it's, hey, get that water out.

[2:28:04] We know what happens elsewhere in the city, but yes, looking at issues like that and what kind

[2:28:09] arm-draining improvements we could do to help facilitate keeping sewer and storm water

[2:28:13] separate. That's a big part of it.

[2:28:21] And that concludes my presentation. I'm

[2:28:23] having to answer any other questions.

[2:28:26] Another one. So we had talked about issues around the high school. Is that part of the

[2:28:32] would that be part of the issue around the pedestrian property as well? I forget what

[2:28:37] the problem was at the high school, but there was some INI going on there and we didn't know.

[2:28:42] Yeah, so there was previously a concern with that.

[2:28:46] We actually did some work, which appeared to help improve that condition.

[2:28:51] So we didn't really see strong evidence of that with the I and I study we did this last

[2:28:55] winter.

[2:28:59] Anybody else with questions?

[2:29:04] That's one question.

[2:29:06] This concept was kind of cool what you explained and how these guys are doing.

[2:29:10] But you were talked about previously doing the smoke testing, is that kind of the same thing

[2:29:15] that you're doing also.

[2:29:16] Are you looking for leaks, and you look for volume and flow?

[2:29:20] Yeah, so smoke testing is one of the ways we can,

[2:29:22] it's one of the tools we can use to go about

[2:29:24] investigating inflow, illicit connections.

[2:29:28] And what you do is you find an area where you think

[2:29:32] you have a lot of inflow, legal connections,

[2:29:35] and you isolate a section of your sewer system,

[2:29:38] and you pump smoke or fog into the sewer main.

[2:29:41] And what happens is that that runs up through the main

[2:29:44] and it runs into sewer laterals on private property,

[2:29:49] and it comes out through openings.

[2:29:51] Your sewer system should not have any openings anywhere

[2:29:53] in the system.

[2:29:54] You should have traps on all of your pipes.

[2:29:57] It should be entirely closed,

[2:29:59] but what you'll find is...

[2:30:00] As you'll see smoke coming out of people's roof gown spouts or out of a cash basin, and that's

[2:30:05] indication that those structures are tied into the sewer main, and then you know exactly

[2:30:09] hate. There's a property that has an illicit connection or inflow issue.

[2:30:16] Interesting.

[2:30:17] And then the other question I have is, is that on these maps, and I like these maps. I mean,

[2:30:22] I take pictures of them. They're really good on your piping, and the one that shows that

[2:30:26] We all the pipes, okay, the whole system.

[2:30:30] Do you actually have, is everyone of those pipes indicated,

[2:30:33] like that's a nine inch, that's a 10 inch,

[2:30:35] do you have all that mapped out, too?

[2:30:37] That's correct, okay, that's good.

[2:30:42] So,

[2:30:45] thinking about this, also made me think about,

[2:30:49] that the storms of 22, 23 there,

[2:30:52] that winter, and the issue of wet weather flows

[2:30:57] is opposed to dry weather flows.

[2:30:59] So, you know, given that we have all these housing mandates, and we will be getting projects

[2:31:06] coming forward for permitting, my question is like, under the existing system, how much

[2:31:14] more growth can we serve given the wet weather flow issue?

[2:31:20] Are we getting up against it, given these heavy rainstorms, like the hundred year storm and

[2:31:27] things like that.

[2:31:29] How are we going to deal with that?

[2:31:30] How are we going to measure how close we are to to real serious problems?

[2:31:37] Are we going to be looking at what weather storage?

[2:31:40] I know the other agencies at SAM think we should have more weather storage.

[2:31:44] So I'm just wondering if we are thinking about those things too at the same time.

[2:31:49] I guess that would come under hydraulic capacity.

[2:31:53] But I think it would be good to know, like, when do we start coming up against real

[2:31:57] problems with permitting development?

[2:32:00] Yeah, so that is an interesting question

[2:32:04] and one that's who are districts wrestle with constantly,

[2:32:07] because you're looking at two forms of investment.

[2:32:10] You can invest heavily in funds.

[2:32:13] So the standpoint I believe has an average daily dry weather

[2:32:17] capacity of around 3 million gallons per day.

[2:32:20] And I think the peak is around 15 million gallons per day

[2:32:23] during that 2023 storm season, we were right at the top there, yes, and so it is a concerned

[2:32:33] long term, how do you reduce, you know, and if we just had to write whether flow would

[2:32:38] be totally fine, but how do you get that storm water out of your sewer system? You could

[2:32:46] invest in, say, wet weather storage, right? And that is, I would call it a lower hanging

[2:32:53] fruit obviously it's expensive to invest time and energy in the build storage that doesn't

[2:32:58] get your stormwater out of your sewer system, right? You're just holding on to what longer

[2:33:02] and giving the plant or your pump stations enough time to catch up to that flow. So you're still

[2:33:07] paying for that water, you're still treating that water. The other approach would be to tackle your

[2:33:13] i and i in your system and that is, you know, it is a it is a it is a more of a long term

[2:33:19] Project, it is a longer investment, but there's a lot of benefit there that you see and

[2:33:25] savings long-term over that treatment, and there's examples of cities that have

[2:33:29] tackled by and I vary aggressively, and you can see real dollar savings in their operating

[2:33:36] and treatment flows as a result of that.

[2:33:41] You start with the areas where you think you have the highest risk and the highest concern,

[2:33:46] And, you know, you tackle those first, and in some cases it does require you going door to door.

[2:33:54] As far as the info, that is a challenging problem because in many instances it requires you to go on a private property to see what homeowners are doing.

[2:34:02] And to try and get them to cooperate with the rules, right?

[2:34:06] And whether that means building more infrastructure or, you know, threatening fines or trying to incentivize them to do improvements,

[2:34:15] You need to find a way to motivate people to, you know, fix their system and do what's right.

[2:34:22] I think San Mateo was one city that has an incentive program where they will, they have a limited number of residents

[2:34:31] and they will do like a cost sharing for lateral replacement every year.

[2:34:36] And that, that volume, that program is like fully subscribed every year.

[2:34:41] there's like a weight list for it because the city will actually, I think they split the cost

[2:34:45] up to like $5,000 for a placement of a sewer lateral from your house to the main.

[2:34:51] And basically replacing that lateral, you're effectively trying to isolate any other potential

[2:34:57] points of contact.

[2:34:59] So things like that.

[2:35:00] There's a lot of different ways you can approach it and invest money. It's something, frankly, we should

[2:35:07] be discussing more thinking about how we're going to do this.

[2:35:11] And then also, I'm guessing this might come up as we look at our implementation zoning to

[2:35:19] development standards, having more rigorous requirements for onsite treatment of storm

[2:35:27] or capture and treatment of stormwater, too.

[2:35:31] I will say that we do require CCTV of sewer ladders as a very standard requirement

[2:35:38] for almost any private development permit that is going to modify plumbing fixtures,

[2:35:45] or even if it's a bathroom remodel, we'll say, well, you've got to give us a camera footage

[2:35:49] of your sewer ladders so we can see that it's in good working condition.

[2:35:52] And, you know, it does increase the cost for development for these small projects, but it, you know, gradually that helps improve this condition for the whole city.

[2:36:03] Okay. Thank you.

[2:36:05] Thank you.

[2:36:05] If you notice on one of your photos, it's like, you've got this sewer lateral and you have a tree that's right above it.

[2:36:12] You know, just in landscaping design effects, you know, making sure that you're not putting planting things that are going to obstruct your sewer line down the line.

[2:36:20] Plus, the other one is you're for your vent, you know, half of them in Castle D'Amour, I mean, I

[2:36:26] used to know where my cap was, but I know where everybody else's cap was because I had

[2:36:30] the measure of these properties. I can't even find mine now, because they landscape it

[2:36:33] right over it. And that's another thing, you want to make sure that you have access to that

[2:36:37] cap. And then going on with the mayor, and about earlier, I'm worried about infrastructure

[2:36:45] we're not catching up and we have, like, let's say the Metzker project with 50 units,

[2:36:50] low income.

[2:36:51] I'm into it, I'm digging that thing, I'm loving it.

[2:36:54] We have some issues that I think with drainage and we have some pipe size issues, I've already

[2:36:59] heard it, I heard some birds singing and I'm worried about, we'll keep moving forward, but

[2:37:03] we don't have the infrastructure for it.

[2:37:05] Not against, you know, affordable housing here, I want to be clear, I'm just saying we have

[2:37:11] to be ready for this and I think that's where you're going with this.

[2:37:13] We have to make sure that we are ready for this.

[2:37:15] And that's what prompted Measure D, and all these things

[2:37:18] was infrastructure wasn't ready for growth.

[2:37:22] If we keep going this route with affordable housing,

[2:37:25] our infrastructure is not catching up.

[2:37:27] And that's why we put Measure D in.

[2:37:29] So I want to make sure that we don't go crazy on all this stuff

[2:37:31] and we are ready for it.

[2:37:35] The other questions first, Councilor Mneng, yes?

[2:37:39] Thank you.

[2:37:40] And I, you're exactly right, what I'm hearing at the dias here.

[2:37:44] I think would also maybe that could, you know, when we talked about a storm-drain, priorities,

[2:37:50] we tended to stick to major drainage channels, I heard KEOC more in Poland, you know, we also have

[2:37:59] to keep in the back of our heads, we go out and find all these illicit connections, what

[2:38:05] we're going to do?

[2:38:07] They're going to tell you, well, my back yard is lower than the street, and unless I'm pumping

[2:38:11] it, you know, I'm going, you know, I'm going to find gravity first, then I'll pump it if there's

[2:38:18] a pipe in the back. But I'm just thinking in the back of my head, maybe we figure out a way

[2:38:23] to help prioritize some drainage improvements outside of the major channels we're talking about,

[2:38:32] but to try and get the illegal connections, instead of doing massive wet weather storage sites,

[2:38:40] You know, maybe we can provide smaller basins in some of these still undeveloped areas in town,

[2:38:48] some of our PUDs that we've identified some areas, you know, not just west or east of one,

[2:38:54] or some west of one too, perhaps we could utilize areas, you know, just trying to think

[2:39:00] because if you try to start going after a lot of connections that are made, you know,

[2:39:09] lead a park as unique where the sewer isn't in the street, it runs to the back yards.

[2:39:16] Just thinking, what could we offer for that?

[2:39:19] That could be something we think about as we prioritize a storm drain master plan.

[2:39:24] Well, I think we're going to find out during this super El Nino, it's going to be a test.

[2:39:33] We have to be prepared to get out there and gather some information and get a lot of photos.

[2:39:38] and just get an understanding of how our systems respond, both at the street and neighborhood

[2:39:46] level and on our major thoroughfares and things like that. We ought to see this treat this

[2:39:52] as sort of like a study session and get ready for more of it because more of it's coming.

[2:40:00] I think that's an excellent idea because we need to learn from this one that we're going to have, because I'm on the DEM and they're talking about city, be ready, all you cities and they're pointing at saying sandbags and all that stuff.

[2:40:13] They're really, and the graph they're showing was pretty scary. So it's going to be 26 or 27 and it's going to be in that timeframe, meaning this year or next. So we need to be ready for it and you guys need to be ready for it and learn from this too.

[2:40:26] I think it's a great idea what you're saying,

[2:40:27] see where the water's going,

[2:40:28] where is it pooling and document.

[2:40:32] And that can go across the board

[2:40:33] with educating our public works, guys,

[2:40:35] when they're going out to go cut the lawn,

[2:40:36] it can go that they're actually been briefed.

[2:40:39] Let's look at where the water's going,

[2:40:41] take a picture and send it into you, yeah.

[2:40:44] You follow me?

[2:40:46] Super El Nino Scrapbook.

[2:40:49] Yeah, that's so that you know what's going on.

[2:40:52] We'll be giving an update on our storm preparedness.

[2:40:54] I think at our next council meeting,

[2:40:57] at least an initial update, that being said,

[2:41:01] I always have loved the opportunity to go out

[2:41:03] and drive around and see how things respond

[2:41:06] during storm events, I mean, as an engineer,

[2:41:09] we're kind of peek out in that.

[2:41:13] And so I don't know, and I'll go afterward.

[2:41:15] I'll see, I remember the ditch along highway one,

[2:41:20] and just South of Cali Avenue, and that we put in,

[2:41:24] and it was designed for like a 25-year event,

[2:41:27] and I remember going out and looking at it,

[2:41:29] it was about full, and I went afterwards,

[2:41:32] and said, what was that storm event?

[2:41:34] And it was like a 25-year event, it was like,

[2:41:36] oh wow, perfect, you know, it was just, you know,

[2:41:38] so the math checks out, but it's very informative

[2:41:42] to go out and see kind of how things flood,

[2:41:45] and it's a great, it's always a great opportunity.

[2:41:48] Can I just do one quick follow up here?

[2:41:50] Yeah, so I actually sent a sign-on letter to staff

[2:41:55] for earlier today.

[2:41:57] There's a sign-on letter to the governor

[2:42:02] and the Department of Emergency Management

[2:42:06] to allow emergency clean out of vegetation

[2:42:12] and channels and a whole bunch of things.

[2:42:15] And they're asking for a lot of cities in special district to sign on to allow for the next like 90 days to do some radical, you know, preparation.

[2:42:27] So I'd like to stay up to take a look at that and it might make sense for us.

[2:42:30] And I said it's a kitchen too.

[2:42:32] It's a potential sign on for them as well.

[2:42:39] I think there's a lot of education pieces here that can more prepare us proactively.

[2:42:48] generally, in many cultures, including American cultures, were more reactive than proactive.

[2:42:58] And so, we've done a lot of, well, we started to do a lot of education about how to

[2:43:04] arm your house for fire prevention, right, and growth, and that's pretty scary when a fire

[2:43:11] comes through and it's very

[2:43:16] visceral, then a lot of people are thinking about flood stuff,

[2:43:23] So

[2:43:26] there can be a lot of education around in your own neighborhoods, right, and served

[2:43:32] because sometimes I'm so about what this, I've during some of the real bad storms two years

[2:43:39] ago, three years ago, I noticed the Lord, it was coming up over sidewalks and flooding

[2:43:46] people's lawns and I looked at the storm drains, you know, the ones with the bars, which

[2:43:52] the bars are there to keep debris out.

[2:43:56] But what was interesting that was happening was some of the plant debris was actually

[2:44:02] creating almost like a ski lift on the first bar and the water was completely avoiding the

[2:44:08] storm drain.

[2:44:09] It was literally going over it, so luckily I had some wellies, you know, in the garage

[2:44:16] and I made wellies, way above my knees, and I'm walking around, the neighborhood, it's

[2:44:23] just kind of great in this stuff out.

[2:44:25] But it was that easy, immediately the storm drain is working just fine, but a lot of people

[2:44:30] don't even realize that, you know, right on the corners, you know, or maybe checking out,

[2:44:36] know your traps, you know, in your house, assuming you could find them, because it's covered

[2:44:42] by crap.

[2:44:46] And, you know, people sometimes wonder, yeah, why are there two buttons on, why do I need

[2:44:50] to boil it with two buttons small and large?

[2:44:54] Yeah, well, that decreases water flow into the system.

[2:45:00] And then the whole point about replacing pipes, five inch pipes, I mean, you know, it's ridiculous, what little capacity we might have.

[2:45:09] And if we're going to start doing any kinds of buildings we need to proactively prepare for that, but also educate folks, you know, what can you do in your own home or neighborhood?

[2:45:21] What about neighbors getting together and paying for some road-to-roader service that's

[2:45:26] coming through and cleaning everyone's traps?

[2:45:31] Because we don't always have, first of all, we don't have all the public works folks to

[2:45:36] be walking around in huge storms, looking at all the storm drains, but neighbors can do that.

[2:45:42] They couldn't look in their own neighborhoods.

[2:45:47] And I notice that, I don't know, it's almost a little bit comic, but no one ever shows

[2:45:55] up for these sewer presentations.

[2:45:58] There's always two or three people left in the audience, and they're not here necessarily

[2:46:02] for the sewer presentation, but it's one of the most critical things.

[2:46:07] if we have sewer breakage and raw sewerage, remember,

[2:46:11] El Grenada a few years ago, 300,000 gallons

[2:46:14] or raw sewerage coming down the stroke.

[2:46:18] So I think the more we can help people

[2:46:24] pro-be proactive use our communication channels.

[2:46:28] You know, we have a good communications person.

[2:46:31] And you know, get some of those.

[2:46:32] Because you see a lot of stuff on the fires.

[2:46:34] You know how to arm or stuff.

[2:46:35] But I think we can do more, because we're not going to fix all these problems immediately.

[2:46:41] So how do we let lessen the tension incrementally on all these systems based on what's going on

[2:46:49] and individual homes and some businesses as well.

[2:46:53] So, and that can make a big difference.

[2:46:54] You just have a 5% decrease in a huge storm because we will get wild up.

[2:47:02] That could make all the difference in the world of a huge catastrophe or a manageable one.

[2:47:12] And I would also give us an example of how we've worked with PG&E to stage.

[2:47:19] Remember we had all the PG&E trucks. It turned out the storms weren't as crazy as predicted.

[2:47:26] But it means we've rehearsed a plan to get that staging in place.

[2:47:30] So, when this crap hits in the next year or two, PG and E knows, yeah, there's all these wires to be checked in branch, crazy amount of branches, every time you have a storm, the branches get weaker, they don't get stronger.

[2:47:45] So, you have an increasing potential hazard. So, I like the fact that, you know, we got a more proactive programs like that.

[2:47:54] I don't want real quick.

[2:47:57] Our social media guy that does all that sort of with Facebook and Instagram.

[2:48:00] She's excellent.

[2:48:01] Let's encourage and let's try to get encouragement that we are.

[2:48:05] Check your homes be ready for a new year coming and all that stuff.

[2:48:08] Let's start seeing.

[2:48:09] I know it's great to see volleyball and pick a ball and all that stuff and line dancing.

[2:48:14] But we need to start prepping for the storms that are coming.

[2:48:18] Yeah, one thing I've noticed in my neighborhood are they to park as that.

[2:48:22] So further east, you know, people are flush with or maybe a little higher than the road but then you go west, like toward railroad avenue.

[2:48:33] And there's homes there that are actually below the road level.

[2:48:37] So people are using, you know, suns to push the water out into the street.

[2:48:41] And then the people down in the west and to like gooseards and the flooding out.

[2:48:46] I mean, they have some pumps, like see them operating and things,

[2:48:51] But, you know, with really intense storms, it's harder, so like people in the East End are sending the stuff down into the yard, so the people live in the West End, and how do we address that, you know, it's not fair to them.

[2:49:09] Okay, so I don't have any slips here.

[2:49:15] Is there anybody in the room or online who wants to comment before we move to motions?

[2:49:24] Seeing none.

[2:49:26] I'd entertain a motion, the staff recommendation?

[2:49:32] I move that having received a summary of the condition of the city's sanitary sewer collection system,

[2:49:37] including the results of the recent infiltration in flow assessment.

[2:49:44] And we therefore adopt a resolution authorizing the city manager to execute a professional service agreement,

[2:49:49] with the W. House and Associates for a wastewater collection system, engineering support services in and

[2:49:58] amount not to exceed 99.

[2:50:00] 19,217 dollars. Second, could I have a roll call please? Councilmember Brownstone? Yes.

[2:50:10] Councilmember Johnson? Yes. Councilmember Nagan Gast? Yes. Mayor Retic? Yes. Motion carries. Thank you moving on to the community banner program item 11C.

[2:50:24] If anybody would like to discuss this item, I see one person who might want to.

[2:50:29] We've got a speakerslip.

[2:50:30] All right, come on.

[2:50:37] Thank you for your patience.

[2:50:41] Amber Stowe.

[2:50:44] That's good to be here for the sewer discussion, too.

[2:50:48] Because a couple of years ago, I think on January 5, 2023,

[2:50:55] my husband and I had to go across the highway from our house to Main Street

[2:51:00] in sub-gale-force wins with rakes in our car to go

[2:51:05] break out the storm drain at Main and Mill to make sure

[2:51:11] that Main Street didn't flood and endanger our business.

[2:51:18] As far as the community banners program, sorry,

[2:51:22] my name is Amber So, thank you so much for allowing me to speak tonight.

[2:51:26] My family owns the paper crane we've been in business for over 40 years on Main Street.

[2:51:34] And we fully endorse what was in the agenda for the Community Banners Program.

[2:51:42] We have been involved as stakeholders at every level of the decision-making.

[2:51:48] We've gone to architectural advisory and planning commission meetings about the Community Banners Program.

[2:51:57] We would love to see this program be implemented.

[2:52:01] The vitality ordinance was a major part of revitalizing downtown

[2:52:06] as was the bridge repairs that were done this year.

[2:52:10] I think that this would be another important component in making downtown a beautiful place for people to visit.

[2:52:19] So, I'm eager to also see with you the presentation and thank you so much for hearing my comments.

[2:52:27] Thank you.

[2:52:28] Thanks for waiting.

[2:52:32] Good evening, Madam Mayor, Council, and community.

[2:52:37] Julie Cossack, Interim, Economic and Community Vitality Manager.

[2:52:40] And I'm joined here tonight by Dale Leeda.

[2:52:44] You just heard from him.

[2:52:46] And we're going to talk to you about the Community Banner Program.

[2:52:49] Like Amber mentioned, this has been an exciting project to work on, and I'm happy to

[2:52:57] share that we've made a lot of progress over the last few months, thanks to the support

[2:53:04] from the Downtown Association, Chamber of Commerce, and in addition technical assistance from

[2:53:09] the Community Accelerator Program projects,

[2:53:13] sorry, from the leadership council, San Mateo County.

[2:53:17] As you know, the banners and the basket along the light poles

[2:53:22] on Main Street are a community asset,

[2:53:26] and they've been thankfully maintained and uplifted

[2:53:31] by the beautification committee over the last 40, 50 years.

[2:53:35] We wanted to step forward and create an opportunity for community organizations to showcase

[2:53:45] advertiser-promote community events that are of public benefit and we wanted to make sure

[2:53:51] that the policy we brought forward was inclusive and equitable accessible for anyone.

[2:53:58] One, we have met with several folks, different stakeholders,

[2:54:03] that extensive research and landed on a program

[2:54:07] that will allow community organizations to participate

[2:54:13] in this program.

[2:54:14] And whenever we're not promoting any community events,

[2:54:18] we will be presenting as a standard banner

[2:54:22] that showcases or downtown.

[2:54:24] And we presented to you earlier in February, I believe this year, you gave us a reaction

[2:54:31] to move forward with this.

[2:54:33] We continue to partner with different stakeholders,

[2:54:37] and we presented to the Architectural

[2:54:39] Advisory Committee, presented also to the Planning Commission, and here we are now in front

[2:54:45] of you.

[2:54:46] I also want to highlight that on top of the banners being a community asset, this was identified

[2:54:53] as low hanging fruit from the downtown streetscape master plan.

[2:54:58] And we wanted to...

[2:55:00] Include this as part of our conversation tonight. We'll briefly go in over the program overview

[2:55:07] and eligibility. Again, with the extensive research that we did over the last few months, we're

[2:55:14] proposing that the program is managed by city staff with a standard application process that is

[2:55:19] AC and its attached to the program guidelines that were included in the staff report. The city will

[2:55:25] control the installation and removal process and partnership with the

[2:55:29] beautification committee and I'll go into what more detail about that a

[2:55:33] little bit later. The maximum display for community

[2:55:36] banners are four weeks. We had originally discussed two weeks, but

[2:55:42] given that some of the community events last a little bit longer and

[2:55:47] don't necessarily conflict with other events, we can

[2:55:55] any other request for the community banners.

[2:55:59] We are trying to make sure that not one single organization or entity takes over the community

[2:56:05] banners so we want to allow them to participate one time calendar year.

[2:56:10] And the priorities, as you see on the screen, first the city sponsored events, the non-profits

[2:56:16] and then community events.

[2:56:20] After we presented the architectural advisory committee, we part of the feedback was to include

[2:56:28] a SIL guide.

[2:56:30] This was in partnership with the Downtown Association and the Chamber of Commerce and what

[2:56:35] you're seeing in front is some of the examples that were pulled from that SIL guide that

[2:56:41] is also attached to the staff report.

[2:56:43] We wanted to, again, make sure that the designs were cohesive and that they felt uniform.

[2:56:52] And we wanted to provide just a little bit of guidance for community organizations applying to this program, so they can see the typefaces, the color pellets, and just a sample of the different designs.

[2:57:05] So we can all see something that is uniform throughout town.

[2:57:09] And now I'm going to turn it over to Dale for some of the technical.

[2:57:15] Thank you, Julie.

[2:57:17] So the locations we're talking about for the program, these primarily are the ornamental

[2:57:23] streetlights you see on Main Street.

[2:57:26] There are 42 locations including 15 locations north of the Main Street Bridge through north

[2:57:34] Main Street up to Highway 1 in 27 south of the bridge.

[2:57:38] The program also includes consideration for the two existing flag pools.

[2:57:43] Front-of-half Mumbai coffee shop on the north side of the bridge and the circular emblem

[2:57:49] rosette at the South Gateway, South Main and Highway 1.

[2:57:58] So if you walk down Main Street today, you can see kind of a typical existing installation.

[2:58:04] It's not all the street lights are dormed with banner hardware or flower pots.

[2:58:09] I think of the existing 27th, south of the bridge.

[2:58:13] I think roughly 20 or so, have existing hardware.

[2:58:18] They don't always have banners on them.

[2:58:20] Many of them are empty, and they're kind of oriented in different ways using a small variety of different hardware that's been replaced from time to time.

[2:58:33] For the proposed kind of program and standardized things, we had to look at things like the

[2:58:40] poll height to meet minimum accessibility requirements.

[2:58:45] We needed minimum seven-foot clearance under the sidewalk for walking as well as looking

[2:58:50] at things like severe fire hazard zone separation from buildings,

[2:58:56] from flammable objects,

[2:58:57] which, you know, those codes are still in development,

[2:59:00] but it's something we're very conscientious of as we're putting this together.

[2:59:06] So with those constraints and looking at proportions,

[2:59:10] we're planning for a rough 24-inch 30-inch banner height,

[2:59:14] and that's roughly the depth that we would look at

[2:59:18] to maintain those minimum clearances with some buffer

[2:59:21] given the height of our existing street light poles.

[2:59:28] So, our existing polls out there today are aluminum.

[2:59:32] We spent the last six months exploring different options for what we want to use for new hardware.

[2:59:39] We spent a lot of time discussing with a local fabricator,

[2:59:43] who very strongly recommended staying in the steel for its performance in the marine environment.

[2:59:48] And we heard a similar recommendation from the fabricator

[2:59:53] we've been currently working with, based in St. Carlos, who also has a lot of experience

[2:59:57] on the coast and doing work.

[3:00:00] In places like Hawaii, Pacific Islands, Southern Marine environments.

[3:00:05] Other options we consider, we also, I think when we presented to AAC, we also presented

[3:00:11] Galvin, I steel as a potential option as well as aluminum, with Galvin, I steel, it's cheaper

[3:00:18] but you're going to get a lesser performance on that given our environment.

[3:00:23] We're an aluminum is a performance comparable to steel, it's not as hard as steel but

[3:00:29] But cost has actually gone up significantly since we started work given the international steel

[3:00:35] producers.

[3:00:37] There's the conflict in the middle east and also tariffs with Canada have caused aluminum

[3:00:43] cost to go up to almost that they're very much comparable with stainless steel today.

[3:00:50] So we're looking at hardware from the lens of public works in our philosophy is to choose

[3:00:58] highest quality materials we can that are going to save us long term in maintenance cost because

[3:01:03] we know we struggle with maintenance here and we we really wanted something that was

[3:01:06] going to perform long term well very well and so as part of this we're you know we're looking

[3:01:13] at the hardware we're also considering how that's going to interact kind of with the existing

[3:01:17] aluminum poles and just you know thinking through this in a way that that we come out of this

[3:01:25] project we have something that looks great and is going to continue to look great.

[3:01:32] So that does come with some costs associated with it. We're estimating around $100,000

[3:01:38] today for program implementations. So that would be fabrication of 42 custom sets of hardware

[3:01:44] as well as the associated facilities that we use across those 42 polls. I should note that

[3:01:54] Here's a significant cost in here associated with just cleaning up and prepping the existing

[3:01:58] light poles.

[3:01:59] If you go out and walk today, you see a lot of them have peeling paint, they're dirty,

[3:02:04] some of the lights have issues, they're stickers on them, and so if we were going to move

[3:02:09] forward with this, we would want to take that opportunity to invest some additional energy

[3:02:14] to get those poles cleaned up and basically prond and I'm looking good again.

[3:02:20] Funding for this project, we're proposing use funds from our downtown streetscape implementation

[3:02:27] CIP project. If you remember, this project started last year with the Gateway Arch,

[3:02:33] which was discontinued and we held funds in reserve. We added additional funds to that

[3:02:39] CIP this fiscal year and expanded it to include banners as well as wave finding and other

[3:02:48] elements from the downtown streetscape master plan.

[3:02:53] And so currently we have around $120,000 within that CIP.

[3:02:56] This would be taking a huge chunk of those funds.

[3:03:00] We're also looking at an upcoming grant from the San Mateo County

[3:03:08] Transportation Authority, which just came out.

[3:03:10] It was just released this week.

[3:03:12] And aligns very well with our transportation demand management plan.

[3:03:17] All right, getting there together, which we adopted last year,

[3:03:21] and that plan includes a number of elements which

[3:03:25] in Council has prioritized including downtown way of finding

[3:03:31] and gateway elements as well as parking study to look at, you know,

[3:03:38] our parking impacts downtown and assessment for our structure.

[3:03:40] So, these things are all covered in our TDM, the grant program is a TDM program, so it aligns

[3:03:46] very well with these priorities and would go really well with our downtown streetscape

[3:03:52] CIP.

[3:03:56] I'll turn it back over to Jelisa.

[3:03:58] Thanks, Dale.

[3:03:59] So, as far as application fees and annual costs to the city, we're proposing a $450 cost

[3:04:07] application cost to community organizations.

[3:04:09] This is in consideration, staffed together roughly $600 in cost.

[3:04:15] That includes insulation and removal in partnership with the beautification committee and

[3:04:19] a little bit of staff time for administrating the program.

[3:04:25] Assuming a 26 rounds of banner installation cycle through the year, the direct cost to the city

[3:04:34] will be $15,000, $15,600 with a net annual cost of about $4,000.

[3:04:43] This is because the city would generate $11,000, $11,700 in application fees.

[3:04:52] So the city's subsidy to the program would be roughly $3,900 per year, and assuming again

[3:04:57] the 26th cycle.

[3:05:00] So meaning we have 26 banners installed every two weeks, right? And the subsidy and the costs we're

[3:05:08] proposing allows organization to continue applying for the community banner program, while maintaining

[3:05:15] also control an access of the of the program in this small subsidy to the city. I mentioned earlier

[3:05:23] that there's an installation partnership with the Happy and Babydification Committee, given

[3:05:28] the fact that the experts and they have been doing this for decades and they in our conversations

[3:05:34] with them about this program, they want to step forward and continue to do that. It made sense

[3:05:39] for us to enter into a partnership with the Hatham Babydification Committee for the installation

[3:05:43] and removal of the banners whenever we have a new applicant. They are excited to do it and we're

[3:05:50] happy to do that too if Council decides to move forward with this. Obviously this will be blessed by

[3:05:56] our city attorney and you know giving any direction in this far as insurance and any concerns

[3:06:00] that we would have, they would be addressed then.

[3:06:04] And I also want to mention that just like with any new programs that we propose to Council

[3:06:08] recently, we want to monitor the usage of this over the next 12 to 18 months and see how

[3:06:13] many community organizations we have applying for this, if there's any need to amend or make

[3:06:19] any changes.

[3:06:20] And at some point you know over the next year or two we'll come back with an update to City

[3:06:24] Council that you know how the program is going and if we anticipate any potential changes.

[3:06:31] And so with that, I'm going to just briefly go over the recommendation.

[3:06:37] One is to establish the Community Banner Program and approving the program guidelines.

[3:06:43] Just going to leave it at that and amend the Masterpiece Schedule to establish the Community

[3:06:48] Banner Program application fee and allow the City Manager to negotiate an agreement with

[3:06:53] have a beautification committee for installation

[3:06:55] and removal of the vanners.

[3:06:57] And another authorization to see manager

[3:06:59] to procure services, supplies, materials,

[3:07:01] and all equipment necessary for the initial implementation

[3:07:04] of the community vanner program out of cost

[3:07:06] and not to exceed 100,000 dollars.

[3:07:09] And we're happy to take any questions.

[3:07:13] What's the council?

[3:07:14] What question?

[3:07:15] It looks like a lot of vanners to me,

[3:07:17] especially on historic main street.

[3:07:21] I'm wondering if it's better to do like maybe every other light

[3:07:23] It's supposed to every light poll.

[3:07:26] It seems like I think it's important to not sort of cloud the visual experience looking

[3:07:33] both south and north on Main Street.

[3:07:36] That seems like a lot of light polls.

[3:07:38] I'm just wondering.

[3:07:39] And we thought about maybe staggering them or staggering the banners for the standard city

[3:07:46] banner or if we're just community banners.

[3:07:48] Oh,

[3:07:52] just like every other poll rather than just having, you know,

[3:07:57] banners galore on both sides of the street.

[3:08:00] I'm just wondering if maybe we don't need as many, maybe 43 is too many.

[3:08:05] Maybe on North Main Street, it seems to make it a little more sense

[3:08:08] and it does like south of the bridge or south of 92.

[3:08:15] But it just struck me looking at the map of the locations.

[3:08:19] Yeah, that seemed like a lot.

[3:08:21] But yeah, part of the feedback we've heard is consistency

[3:08:25] through out, and so it doesn't feel like one is missing, something,

[3:08:33] that's part of the

[3:08:34] feedback that we've heard from the different folks that we've been dating with.

[3:08:37] Can I ask Amber what she thinks about that?

[3:08:47] Thank you.

[3:08:52] If you look at the way that the blocks are laid out, I know it's difficult to zoom in to that

[3:09:00] actual view, but like let's say you take the 300 block, that's five light poles on that block.

[3:09:06] There's also trees that are competing with visual space.

[3:09:11] There's going to be baskets that are competing with visual space, and when we're talking

[3:09:16] about someone who's driving through town, we want to make sure that they're not diverting

[3:09:22] their eyes up to the banner for too long, and I sort of worried that that might have been

[3:09:28] concern in terms of safety for pedestrians and motorists, if someone is reading a banner from

[3:09:36] too far away off to the side of the road, whereas if they can flick their vision up every

[3:09:40] so often, then that's not going to be quite as big of a problem.

[3:09:45] Maybe if we reduce it to a certain number of street poles per block, like maybe three poles

[3:09:52] or four poles per block, that might be enough to create.

[3:10:00] The visual space that we're looking for when these events are being promoted,

[3:10:06] perhaps five might be excessive, like we see on the, I think that's the 500 block right there.

[3:10:15] Yeah, and I'm not making any firm recommendation one layer of the other, but it just struck me as a lot, and I just thought I'd bring that up and have people talk about that.

[3:10:27] One other minor consideration is we did not want to just limit the banners to the three main blocks of historic main street we felt that wouldn't create enough cohesion with the other portions of Main Street that are being developed and up and coming like the six and seven hundred blocks, which are experiencing a lot of really good tourist growth right now.

[3:10:55] and creating that as a thorough fair and planning for the future when those blocks really kind of bloom and come into their own.

[3:11:06] We thought was important.

[3:11:11] Madam Mayor, can I chime in on this?

[3:11:13] There's a couple of considerations here.

[3:11:15] One of course is just the economies of scale.

[3:11:19] Reducing, and I know your argument isn't about money.

[3:11:22] it's about visual clutter and so that's a broader conversation, but I think it's important

[3:11:28] to think about reducing the number of banners and banner, you know, the hardware will reduce

[3:11:35] the cost but it's somewhat incremental because the mobilization, there's economies of scale

[3:11:41] for buying the hardware. The other thing we have to think about is kind of our hopes for the future.

[3:11:46] And that is with the Hyatt being built, I would like to see the, you know, right now these ornamental poles run from Northman at Hyatt we want to about the IDS hull just south of IDS hull and then they stop.

[3:12:02] And eventually I think it would be great to see these continue all the way down to the south main intersection.

[3:12:08] And then I keep talking about it and I think we're going to get there is we really need

[3:12:13] to consider East Kelly basically between Main Street and Highway 1 as an extension of Main Street.

[3:12:20] I think it's important for drawing and visitors and creating a more cohesive downtown.

[3:12:26] So I think one of the things we could think about is what's in approval tonight and a little

[3:12:32] bit of direction to kind of take a step back and look at how many of these do we really want

[3:12:37] do right now with this initial placement, there could be the opportunity with one of those future

[3:12:43] phases to add more if we feel like we need more or replicate what we think is working on the

[3:12:49] rest of Main Street on those other areas. So a lot of words being used but I think there's an

[3:12:55] opportunity for us to take that lens, work with some of our community partners and look at okay

[3:13:00] where maybe we do not need a banner polar which block is already congested with these things.

[3:13:07] So I think we could do that without modifying kind of a discussion today.

[3:13:11] Everything could be up to.

[3:13:13] Okay.

[3:13:13] Thank you for that.

[3:13:16] Yeah, I was thinking all the same things I've mentioned, you know, side streets, people

[3:13:20] come in down from a highway one during the, but I like the incremental approach that

[3:13:26] we're using.

[3:13:26] We're going to put some stuff up, let's get some feedback, what are we hoping for, what

[3:13:32] are the results, and then getting all the feedback from both the public, citizens, and business

[3:13:37] owners and see what they think. And I think that will build a nice energy and that's the

[3:13:42] way to do it. And then we'll collect more fees later and put some more money into it.

[3:13:48] But I just really appreciate that we were, you know, for a while we were getting feedback from

[3:13:52] downtown. Association of saying, you know, I was sitting on a put in some efforts, resources,

[3:13:57] and I'm just glad that we're coming around to doing it, but in a very plantful way that

[3:14:03] can measure the results of. So, great presentation. Love the slides with the images of the flower

[3:14:09] of pots. I mean, you're in our teased. What can I say? But really nice power points there.

[3:14:15] So, thank you.

[3:14:20] So,

[3:14:23] the two big poles there on the bridge, which I put in 20 something years ago,

[3:14:29] I noticed that I read the report. You're still looking at perhaps some type of flagpole or something

[3:14:34] to put in there because we decided it's not going to work stretching a banner across, but maybe a flag type, I think that's what you call them right when you had.

[3:14:45] So we have discussed hardware at those two.

[3:14:49] And you can see that image on the left, there were those polls arts.

[3:14:54] It's kind of an interesting discussion with the local fabricators.

[3:14:57] To some extent, they're a little...

[3:15:00] There was some initial concern expressed about using those polls in a way that they were not originally intended to be used, which, which, you know, I think that is something that we can address, but there are some limitations on the hardware, how we would do this on those existing polls. It's a little bit different than mounting on our street lights. We really don't want to be drilling into them.

[3:15:29] And it just requires a little bit more thought on how we would implement that.

[3:15:35] You're still working and trying to think that way now a little bit.

[3:15:38] We are still working now one out.

[3:15:41] Yes.

[3:15:41] And I still see the wire across the top there.

[3:15:44] You could string some Christmas lights or something, right?

[3:15:49] I also just note one of the things I like about using these poles is it almost starts to create that

[3:15:57] gateway archway. Now, it's not the one that's going to draw people off of 92, but it does

[3:16:04] really welcome you into the downtown and across our beautifully refurbished Main Street Bridge.

[3:16:12] So, proud we can say that finally. So, I think that the utilization of these polls

[3:16:17] is going to be part of that welcoming experience. I'm really excited about that as well.

[3:16:22] A good acknowledgment.

[3:16:28] I'm excited about this.

[3:16:29] It was a year and a half ago I was sitting in Betsy's

[3:16:32] Johnny's and talking to her and she's the one that brought it all up to me.

[3:16:35] Amber, you remember this whole thing?

[3:16:36] And she really wanted brass balls just so you know.

[3:16:40] I don't know if she got the brass balls but she wants brass balls.

[3:16:43] So I want to make sure we get the brass balls.

[3:16:46] But it's taken a long time.

[3:16:48] I'm the honest with you.

[3:16:49] It's taken a long time.

[3:16:50] I'm glad to see it's now here.

[3:16:51] And I'm really impressed with the work.

[3:16:53] I'm impressed with this report.

[3:16:55] Amber.

[3:16:56] Thank you for coming here, thank you so much and being involved in the you have been since day one

[3:17:02] Dale you talked to me about and we and thank you we had a little side discussion on the brackets in the pain in the ass

[3:17:08] That was excuse my French

[3:17:11] But did you get that all dialed in and how you're gonna screw it into the pole because the picture makes it look like it's beautiful

[3:17:16] No big deal, but I know there's more to do it than that and then the other thing I want to know is the aluminum versus stainless steel and

[3:17:23] corrosion and you're also going to powder coat that will that adhere to the powder coating or the powder coating adhere to the aluminum or the stainless steel.

[3:17:32] So the powder coating will adhere to both it will perform better on the stainless steel than it will and the aluminum due to the

[3:17:39] pitying with scratches and exposure. So that was that was one of the reasons we wanted to

[3:17:53] In addition to the local fabricators, we did look at two ready-made options for hardware,

[3:18:02] two different sources online retailers, and we ordered samples of variety of samples,

[3:18:07] which we looked at, and we cannot find anything meeting the specs that we were looking for

[3:18:13] with a stainless steel, and what we did get, it wasn't correct, it wasn't what we were looking for,

[3:18:20] the welding was sloppy on it. It just really didn't meet the standard that we were looking

[3:18:26] for, that we're leaving it our concern about ongoing maintenance with these. So working

[3:18:32] with the fabricators, obviously, is a huge benefit. There will look at different gauges,

[3:18:38] different thicknesses, a material, different points of connection, and as fabricator, we're

[3:18:45] leaning towards moving with right now and saying Carlos, they're planning to

[3:18:50] to do prototype options for us to look at.

[3:18:53] We could try those out and see what they look like

[3:18:56] and feel like before we go all in.

[3:18:58] And that's included in a scope of work

[3:19:00] that they've provided us.

[3:19:02] As far as the brass hardware,

[3:19:05] that was another thing we asked about to get feedback.

[3:19:09] So dissimilar metals have potential two cause

[3:19:12] unexpected corrosion one way or the other.

[3:19:15] So aluminum and steel, back in half

[3:19:20] And it's more problematic when you have a large steel body and a smaller aluminum body.

[3:19:26] The aluminum is more reactive and will corrode more readily, but it is still a concern here.

[3:19:33] And so we would, as part of this, there's a plan we would use a preventative.

[3:19:37] We would use a sleeve to help separate and reduce the contact between the steel and the aluminum.

[3:19:45] I'm told that the brass would be compatible with stainless steel, it would be less compatible, more of a concern if we went with a low amount.

[3:19:54] Who's going to polish the brass balls?

[3:19:59] I think you'd have to.

[3:20:00] We expect any brass balls would have a green pattern on them very quickly here on the coast side and we probably have to accept that.

[3:20:08] Yeah, that's another reality with brass is it will turnish and, you know, if you like that look if that's what we're going for, you know, great.

[3:20:16] But it is, it's another thing to consider.

[3:20:21] If the desire is for shiny brass, I think we're setting ourselves up for failure.

[3:20:27] I think Amber, can we check with Betsy that she can go with Black and get her blessing on that?

[3:20:34] I mean, because I think we should change that.

[3:20:36] I knew this was going to evolve to that, but I just wanted to keep saying Betsy wants press balls.

[3:20:42] The other question I have is, on the four weeks, I think it's a great idea that you keep that going for four weeks

[3:20:48] because you have, let's say somebody came in the town and they love happened bay and they look up and they go,

[3:20:53] Oh, there's a pumpkin festival.

[3:20:54] Oh, we missed it, but then they see it.

[3:20:56] Or there's an air show or whatever.

[3:20:58] The dream machines or odd fellows had some movie night,

[3:21:02] or whatever, or the rotary club.

[3:21:03] So I'm hoping that we're going to branch this out

[3:21:05] to all the venues that we have.

[3:21:07] Boys and girls club, everybody, you know,

[3:21:10] park and wreck, and all that.

[3:21:11] Whatever we have, like pickleball, whatever tournament,

[3:21:14] and if we do that.

[3:21:16] But the four weeks just shows that boy,

[3:21:18] we've got something going on all the time.

[3:21:20] So if we extend that out,

[3:21:21] Um, it was the, oh, like the, when I do the one on 92 and this is from Chrislin and Betsy

[3:21:28] and everybody was like, what was it play, stay, shop, and eat, whatever it was that I did.

[3:21:32] I can't remember exactly what, if we have that one, because you're talking about no event

[3:21:37] banner, correct?

[3:21:39] Right.

[3:21:39] So let's have a no event banner, but it's also saying, hey, come play, stay, shop, and

[3:21:44] dying.

[3:21:45] That's what it was dying.

[3:21:48] That's it.

[3:21:48] These are the ones, these are the examples you're seeing on the screen right now are the ones

[3:21:53] that came from the silo guide and this will be the stand or banner whenever we don't have an event.

[3:21:58] So let's say Pum can festival is over and we don't have anything up until the winter which is nice up lights.

[3:22:05] And so for the month of November we can have something like this throughout town.

[3:22:09] In a bit of a variety of them, we wouldn't just have one on every single sign.

[3:22:13] we'd get multiple of them made so you'd have some varieties you drive down the street of

[3:22:18] color and design. Yeah. I'm excited about this and thank you so much. It looks great.

[3:22:28] Make a motion?

[3:22:33] It's all wrong.

[3:22:38] Keep them busy. We adopted resolution establishing the first establishing the community

[3:22:46] program and improving the community banner program authorizing the city manager or his

[3:22:52] designate to make amendments to effectively implement and administer the program subject to

[3:22:59] the special to the approved special sign program to amending the master fees schedule to establish

[3:23:06] a community banner program application fee in amount of $450 per approved banner cycle.

[3:23:13] 3, authorizing the City Manager to negotiate an execute and agreement with the App

[3:23:19] Moon Bay beautification committee for the installation and removal of community

[3:23:24] banners in a form approved by the City Attorney and 4, authorizing the City Manager

[3:23:29] to procure services supplies materials and equipment necessary for the initial implementation

[3:23:36] of the community banner program including banner hardware, banners, banners, paint and

[3:23:42] related materials and a cost not to see $100,000.

[3:23:48] Second.

[3:23:55] Council Member Bramston?

[3:23:56] Yes.

[3:23:57] Council Member Johnson?

[3:23:58] Oh yeah.

[3:23:59] Council Member Dagen Gas?

[3:24:00] Yes.

[3:24:01] Mayor Reddick?

[3:24:03] Motion carries.

[3:24:03] Exciting.

[3:24:04] OK.

[3:24:05] Thanks, everyone.

[3:24:08] OK.

[3:24:08] Now we're moving on to the Carter Park donor program update.

[3:24:30] OK.

[3:24:30] Good evening, again.

[3:24:32] Jelisa Costa, interim, economic and community

[3:24:33] by telling a manager, and I'm here joined by Karen Decker or Interim Deputy City Manager,

[3:24:39] and we're going to talk to you about the Carter Park donor program.

[3:24:43] Just for a little bit of background.

[3:24:46] In 2019, the parts master plan identified Carter Park

[3:24:50] that's a potential side that was being underutilized at a time

[3:24:53] and recommended some updates.

[3:24:57] In 2022, we received funding.

[3:25:00] From Assembly Member Mark Burman, for .75 million dollars plus additional funding to add improvements to the park.

[3:25:11] During that time, there was a policy adopted for donations, specifically related to Carter Park.

[3:25:19] This was an anticipation of the construction project that was going to happen and included a little bit more of a construction sort of scope to the park.

[3:25:28] As of 2026, the park is the park's renovation have been completed and the program is in active views.

[3:25:36] You may remember back in May, we brought forward a recommendation to adopt a new fee structure for a car to park so we can start including it in our rental facilities program.

[3:25:48] What you're seeing in your screen right now is the park being active.

[3:25:52] We've used it for city sponsor events, like the Fourth of July Fun Zone.

[3:26:01] We've had our first summers and last year after the park was renovated with hosted

[3:26:06] a VIP reception.

[3:26:09] We have movies in the park coming up this month, and later this month, an early October.

[3:26:15] And we want to continue utilizing the park.

[3:26:17] And as you see, this is a very active space right now

[3:26:22] and local community organizations have also rented

[3:26:25] the park as part of the new structure.

[3:26:30] Because we've switched from construction to program needs.

[3:26:37] Now the park is active.

[3:26:40] Art needs for staircase or restaurants have changed.

[3:26:47] And now we're more into, how do we continue promoting the park and the activities and

[3:26:53] at enhancements now that the park is fully renovated?

[3:26:56] Staff work closely with the Parks and Recreation Committee and receive feedback.

[3:27:02] We wanted to present an opportunity to update the program, the donor program for Carter

[3:27:08] Park specifically, and we came up with four recommendations tonight or four different

[3:27:14] options to donate tonight.

[3:27:16] One of them is the what we're calling give to H&B, this is in this came from an inspiration

[3:27:23] from give to SF program that the City of City and County of San Francisco has.

[3:27:29] We want to try this online opportunity to allow community members to make donations via online

[3:27:35] which is something that we don't currently have.

[3:27:38] We are our can or interim finance services director is working with a vendor that offers

[3:27:47] this service at no cost of the city and so we're excited to explore this opportunity

[3:27:53] for folks to donate online.

[3:27:56] We also have black opportunities for folks who want to have larger contributions and we'll

[3:28:05] and Karen's going to talk a little bit more about what those black opportunities would look like

[3:28:09] in the actual park. We also are considering naming opportunities for gifts that are larger

[3:28:15] than $100,000 and this will obviously be in collaboration with city staff individually managed

[3:28:23] in obviously city council approved. And then also in kind contributions, somebody may want to support

[3:28:29] a succulent garden up at the rooftop or produce some sort of landscape or update to the park

[3:28:36] and just that form.

[3:28:40] I'm going to turn it over to Karen so she can talk to council about the different options.

[3:28:50] Okay, so this table shows the plaque locations that we're proposing.

[3:28:55] There's a seating area.

[3:28:57] There's the amphitheater wall location as you're descending those stairs of Carter Park.

[3:29:01] at three different sizes and price points.

[3:29:06] We are proposing recognition terms of five to 10 years.

[3:29:10] We learned a lot from our memorial bench program.

[3:29:13] There was no limit to plaques,

[3:29:15] and it caused a lot of confusion.

[3:29:17] There was a lack of policy at the time.

[3:29:19] So we're trying to take lessons learned from inactive program

[3:29:23] and provide some parameters and flexibility going into the future.

[3:29:28] Unlike in 2022, this isn't an open-ended tier system.

[3:29:32] It's a fixed finite inventory.

[3:29:35] So once a location is claimed for such a plaque,

[3:29:38] it's kind of off the table.

[3:29:39] So to speak, until a future capital project,

[3:29:42] I'm creating a new space or until that term ends.

[3:29:47] So this picture illustrates that seating area,

[3:29:50] what we mean by SA1,

[3:29:53] and those rectangles that you see that are evenly spaced across those tiers

[3:29:56] we're strategically chosen because

[3:30:00] The intention was not to look too cluttered. We talked to other agencies that have a lot of

[3:30:05] plaques and the feedback that we got was that tourists felt like it was almost like a cemetery.

[3:30:10] It started to look cluttered quickly. Also, these were strategically placed over existing

[3:30:16] lights. So if it got to be dusk or nighttime, this would really beautifully illuminate

[3:30:21] what's already there in a way to draw attention to that donor.

[3:30:27] So these are the actual locations tied to the table that you just saw, the seating area behind

[3:30:33] the amphitheater seating and then the two wall locations, flanking the amphitheater.

[3:30:38] We believe that having real photos tied to real location IDs makes it easier for prospective

[3:30:43] donors and for us to track what's available.

[3:30:48] So just to summarize what we're proposing that would change from the 2022 policy that was

[3:30:53] compared to what we believe makes sense moving forward

[3:30:56] since the park is already renovated.

[3:30:58] We want to move from one time capital focused fundraising

[3:31:02] to an ongoing giving program.

[3:31:05] We are replacing open-ended dollar tiers

[3:31:08] with a fixed price inventory of locations.

[3:31:12] We're establishing naming opportunities as a formal separate pathway.

[3:31:16] And we're setting $100,000 as a threshold

[3:31:19] for what we're considering a major gift or folks could earn other named recognition opportunities

[3:31:27] but that would be individually negotiated and it would require city council approval.

[3:31:32] It's just a really quick example of what I mean by that. If someone say they made a donation

[3:31:38] but it was tied to a particular enhancement or piece of equipment like somebody wanted to purchase

[3:31:43] an LED screen for ongoing use for the city to the tune of $35,000. We want council to be in

[3:31:49] position to be flexible, and that screen could potentially have the name of that entity or

[3:31:54] that company at the top of the screen if Council approved it, even though that wouldn't

[3:31:58] meet the $100,000 threshold.

[3:32:00] So naming could go to a particular place like the rooftop garden or the stage, or it could

[3:32:07] be tied to a particular enhancement or amenity, like lights or a screen.

[3:32:12] So recognition terms are now capped at 5 to 10 years for plaques, and one year for a website

[3:32:17] listing.

[3:32:18] that's renewable. And we've added clear content standards for inscriptions, a donor

[3:32:23] disclosure and release process, and clear terms on maintenance and removal. So the city

[3:32:29] retains full discretion.

[3:32:34] And just for convenience, we paste at the recommendation. We are

[3:32:38] recommending that council adopt a resolution of proving an update to the donor recognition

[3:32:42] and naming policy for Carter Park, replacing the policy that was adopted on June 7, 2022,

[3:32:48] with the Carter Park donor and sponsorship program and Julie Sennheyer

[3:32:52] are open to taking clarifying questions or comments.

[3:32:57] Great progress.

[3:33:01] Tells we're neck and chest.

[3:33:03] Thank you.

[3:33:05] Three quick ones. First, what about a sign that says Carter Park?

[3:33:10] I keep asking for that one. I've actually had people not know where it is.

[3:33:17] So, yeah, I was still working on that, right?

[3:33:19] Yeah, I'll jump it on the stop.

[3:33:20] That would be a CIP project outside of the donor program.

[3:33:25] And it is something that when we bring the priorities work plan

[3:33:28] for it to you at the next meeting, is listed as one of the options.

[3:33:31] We'll want to talk about whether we're going to prioritize that.

[3:33:33] That would be good.

[3:33:35] And then if somebody would give the safe for maintenance,

[3:33:38] because I believe somebody already has,

[3:33:40] that that money specifically stays there,

[3:33:43] that every session or something happens,

[3:33:46] we're not tempted to put it somewhere else.

[3:33:48] That it stays specifically if it was given specifically

[3:33:51] for maintenance of Carter Park when you don't have the ability

[3:33:54] to maintain it anymore, it is there for that reason, right?

[3:33:59] Yeah, this is not a hypothetical.

[3:34:01] This is a real thing.

[3:34:03] We have one large donor thus far for Carter Park

[3:34:06] and that's specifically their request.

[3:34:09] You know, with the caveat that if there was a specific need,

[3:34:12] we could approach them and talk about it, and Ken has earmarked those funds within, and

[3:34:20] Ken, you might want to speak to this, I believe we created a separate maintenance fund

[3:34:24] for Carter Park, and that's where that money sits, and it's earmarked.

[3:34:28] So it will be, and then, God forbid, I'm not on council anymore, you're not a city manager,

[3:34:34] but it will still be there that somebody will know it was for Carter Park maintenance.

[3:34:40] Okay.

[3:34:41] Just one more point to that.

[3:34:44] We also have the new give to HMB Digital Platform.

[3:34:48] This is specific to Carter Park and when the pull down menu comes up, there's three choices

[3:34:53] that donor can make and maintenance is one of them.

[3:34:57] The other two are enhancements or programming.

[3:35:00] And so, we will honor that tiered system through a very easy to manage database and we're able to vet all our questions by the city and county of San Francisco, and they were incredible in talking us through our concerns, lessons learned feasibility.

[3:35:15] And this trial of setting up this new platform is at no cost of the city.

[3:35:19] We initially interviewed the vendor that San Francisco uses. We received a quote we weren't quite comfortable with.

[3:35:24] And so actually Ken and Julissa interviewed our current vendor, Numo, who does our sales tax,

[3:35:31] and they were able to develop something at no cost.

[3:35:35] And so we're really hoping that that platform will be available by an evening at Carter Park,

[3:35:41] the night before summer's end, but it's all systems go, but we're not quite sure if it will be ready.

[3:35:48] Regardless, folks can be given a QR code that will take them to a landing page if City Council

[3:35:52] approves this donor policy so that they'll have options to donate that night and beyond.

[3:35:57] But we're excited to try the new platform.

[3:35:59] And if it gets legs, we could potentially use it for other projects too.

[3:36:03] We're just using Carter Park donations as a proof of concept.

[3:36:07] Okay.

[3:36:07] I mean, like I said, I know how a company that can be, if you set up a fund, you need it as

[3:36:15] like, right, but just I'd like us to make sure it's there.

[3:36:19] And then one last thing, interesting, you put a term limit.

[3:36:23] So if I gave $25,000, I'm only good for, was that five years, or maybe it's a little

[3:36:29] long.

[3:36:31] Eight years?

[3:36:32] It's eight.

[3:36:32] It's kind of weird.

[3:36:34] I don't know.

[3:36:34] Maybe that's the going rate for a plaque now, is that we could do that?

[3:36:38] Well, we did extensively search on this as well, just to make sure that we were trying,

[3:36:48] we

[3:36:48] not to make that donation in perpetuity and they would have their

[3:36:53] plaque or name their forever. It also to all out other folks to continue donating and

[3:36:59] this is what we've discovered some other entities do as far as I mean it's

[3:37:05] yeah that's typical and donors are used to that. There are some that are but I

[3:37:11] think what we found some of the ones that are longer recognition are the smaller

[3:37:18] sort of the pavers or something like that that are smaller and easier to maintain.

[3:37:24] I don't know if they'll will.

[3:37:25] Yeah, but we also don't have as many.

[3:37:29] If you look at a place like the library, there were so many rooms, areas, sections for more naming opportunities.

[3:37:36] Without trying to look too cluttered, we have the succulent rooftop garden, we have the stage.

[3:37:42] We didn't really have a lot of interest near the bathrooms.

[3:37:45] And so we just wanted to have give council flexibility of 10 years into the future that that could be revisited instead of no term limit.

[3:37:53] Okay, that's it.

[3:37:56] Thank you.

[3:37:57] So besides the maintenance, how are you going to sequester donated funds for specific purposes?

[3:38:04] Just to make sure, assure the public that the money that they're giving will be applied to the intended purpose and not

[3:38:11] co-mingled with general funds or other stuff.

[3:38:15] Yeah, when we, when Ken and I met with Numo, which is the online vendor for the online donation,

[3:38:23] they specify that they could break it down for us if we received donations like Keren said,

[3:38:28] they're really a drop-down menu. So when you log in or you go into the portal,

[3:38:33] you can select your donation for programming and we'll have a brief description of what that entails.

[3:38:38] CD sponsor events or classes or recreation programming and when the

[3:38:46] Company provides the monthly report to Ken will know

[3:38:49] Ex amount of dollars were donated toward programming X amount went to or maintenance X amount went to

[3:38:57] Park enhancements and so that's how we will track it on our end and it will be similar to the maintenance fund

[3:39:03] It will stay there. We I just want to make sure that

[3:39:06] We're not combingling funds.

[3:39:09] Yeah, we asked San Francisco that question as well.

[3:39:11] And the way they addressed it was they set up separate charter accounts.

[3:39:15] And then donors select which fund or we have three choices for them within Carter Park,

[3:39:20] how they want to give.

[3:39:21] And then the donation goes to accounting and gets reconciled.

[3:39:25] And then monthly reports are generated.

[3:39:27] So at any given time, we can give updates on said funds.

[3:39:41] Yes.

[3:39:45] I worked with Paulette over the weekend about the list.

[3:39:47] And we looked at your, your guys as a original list and then we came up with a modified list, if you got an analyst.

[3:39:55] Okay. I'd like to make sure that we utilize that list.

[3:40:06] State then? No, no direction.

[3:40:14] I can, I'm having computer troubles, that's why I can't call.

[3:40:19] Is there any members for public guidance? There we go. Maybe.

[3:40:26] Yeah, I will, but I wanted to see the recommendation first. So is there anyone in the audience would like to address the donor program?

[3:40:34] Is there anyone online who would like to address the proposed donor program for Carter Park?

[3:40:40] Seeing none, I'll bring it back for any further discussion or emotion.

[3:40:45] I'm ready to do the motion.

[3:40:48] We adopt a resolution of proving an update to the donor recognition and naming

[3:40:52] program for Carter Park replacing the policy adopted on June 7th, 2022 with the

[3:40:59] Carter Park donor and sponsorship policy.

[3:41:06] roll call please. Council member Brownstone.

[3:41:10] Yes. Council member Johnson. Yes. Council member Naga Gast.

[3:41:15] Yes. Mayor Retic. Yes. Motion carries.

[3:41:18] Thank you. Thank you for an excellent report.

[3:41:24] So item 12, any future agenda items?

[3:41:29] People want to recommend seeing none.

[3:41:34] Any city council reports?

[3:41:37] seeing none.

[3:41:41] We can adjourn this meeting. Thank you.

City Council

Agenda

Transcript