[15:03] Good afternoon everyone. I'd like to call this meeting to order. It is

[15:08] exactly 1:00 on our computers and uh we do have quorum and that we have all

[15:13] council members and we are here in the presence of our clerk, deputy clerk and

[15:17] many other staff. Welcome everyone. Our first item of business on our agenda is

[15:21] our land acknowledgement statement. The township of Hamilton is situated within

[15:25] the traditional territory of the Missaga, Nishnack, and Chipoa nations.

[15:30] Collectively known as the Williams Treaty's First Nations. [snorts] Our

[15:33] work on these lands respectfully acknowledges their resilience and their

[15:36] long-asting contribution to the area now known as the Township of Hamilton.

[15:42] Item three, are there any declarations interest or general nature thereof

[15:49] today? Seeing none, that will be recorded.

[15:54] Do we uh have anyone under item four on our agenda, do we have anyone that would

[16:00] like to question us on anything on the agenda or any presentations? Anyone

[16:04] online? Very well. We shall move on down to

[16:10] because I don't believe there's any presentations, public hearings, or

[16:13] planning bylaws. So, we'll move down to item eight on our agenda. And that is

[16:18] the minutes of the June 16th, 2026 council meeting. And the prepared motion

[16:25] reads that the minutes of the June 16th, 2026 council meeting be adopted. Move in

[16:30] a second. Moved by Mark, seconded by John. Questions or comments? All those

[16:35] in favor? Carried. Thank you. And there is no business arising from

[16:41] those previous minutes.

[16:45] Moving on to item 10 being committee reports.

[16:50] 10.1 simply reads that the agenda items of

[16:54] 10.2 to 10.4 of the July 21st, 2026 council meeting

[17:00] agenda be received for information. And could I have a mover and a second to

[17:06] that, please? Moved by Larry, second by John. Okay. [clears throat] What we have

[17:11] there is 10.2 accessibility advisory committee dated

[17:16] June 30th. Would anyone [music] like to comment on

[17:21] that? It was a rescheduled minutes. Anyone any comments or thoughts

[17:27] on that? 10.3 OP detachment board annual report.

[17:34] Would anyone like to speak on that? Seeing none, 10.4

[17:40] Environmental and Climate Advisory Committee,

[17:43] the May 20th, 2026 minutes. Any comments on that?

[17:49] Very well. Moving on.

[17:59] All those in favor. Thank you. Carrie. Staff reports.

[18:07] Mitchell. Round glasses to see you that far away.

[18:13] Staff reports 11.1 on our agenda. It is a joint p procurement of financial

[18:19] software replacement. Um, welcome Mitchell. and make sure the microphone's

[18:25] on and the floor is yours. >> Perfect. So, good afternoon, Mayor Jib

[18:30] and council. This staff report is seeking council support to participate

[18:34] with Thumbling County and the other member municipalities for joint

[18:37] procurement of a new enterprise resource system. Town Council approved a budget

[18:43] of $350,000 for the implementation of a new ERP system during our budget

[18:48] deliberations. However, the county and other member

[18:52] municipalities are facing the same issue operating the same ERP system.

[18:58] County council has proposed a joint approach to finding a new ERP system to

[19:03] reduce the amount of duplicate work and strengthen our collective buying power.

[19:09] County is also proposed to pay for the implementation costs for the core

[19:12] modules such as accounts payable, accounts receivable, and tax if all

[19:18] member municipalities commit to the joint procurement. This will leave the

[19:22] township to pay for the ongoing operating costs, implementation of

[19:26] non-core modules, and any integrations the township deems necessary. We are

[19:32] recommending support for the joint procurement of a new ERP system with the

[19:35] county and member municipalities.

[19:41] Thank you. The U

[19:45] opportunity is here to ask questions or provide comment.

[19:50] » John, question. >> Yes to you, Mayor Jip. Um, is is county

[19:55] council um been been received by other municipalities to pass this motion?

[20:02] » I think I missed a key word here. >> Other municipalities. the other

[20:06] municipalities will be going through the same process. [snorts]

[20:10] » County, >> I do not know of their acceptance or

[20:13] non-acceptance of this. >> Um, Mitchell, have you heard anything by

[20:18] chance for u through the process? >> Uh, through you, Mayor Jib, poor Hope,

[20:24] and Trent Hills have to send her for agendas for this month and Coberg has

[20:29] already committed. >> Thank you. Is that satisfactory, John,

[20:33] or would you like me to pursue that? No, it's a good thing.

[20:37] » Okay. Um, we're obviously not going to read all of this

[20:42] motion. Um, but I will read

[20:48] » I guess sort of the closure of it

[20:54] » starting there. Now therefore, it be resolved that the council of the

[20:58] township of Hamilton confirms its participation in the joint procurement

[21:02] initiative with the understanding the township will be responsible for

[21:06] additional cost which may include ongoing licensing, membership and

[21:10] support fees, local staffing resources required for implementation.

[21:16] option optional modules or function functionality beyond the core system and

[21:22] integration of a new financial system with existing municipal software and

[21:27] that the resolution be forwarded to the Northland County Council and further the

[21:31] council receives report T2026-15 being the joint procurement of financial

[21:38] software replacement for information. We have a mover moved by Larry seconded

[21:43] by Mark. Any questions or comments? All those in favor? Carried. Thank you.

[21:52] Thank you, Mitchell.

[21:57] Zoning bylaw amendment

[22:02] and it is for 905 Storage, Inc.

[22:07] And I have a note in the legend that Mary is going to give us an overview of

[22:14] this place.

[22:23] Uh good afternoon uh through Mayor Jib and to council. Uh item 11.2 Two on

[22:29] today's council agenda is an application for a zoning bylaw amendment file number

[22:34] 03/26 to facilitate the removal of a holding

[22:39] provision on the sight specific zoning for the subject property and bring the

[22:44] rural commercial for zoning into effect. The zoning bylaw amendment applies to

[22:50] lands legally described as part of law 2 concession A and part one of reference

[22:56] plan 39R uh 14960 owned by 905 Storage Inc.

[23:03] The subject property is located at the northeast corner of the intersection of

[23:07] County Road 2 and Mchuan Road. The surrounding land uses are mainly

[23:12] residential with several existing employment uses including an auto repair

[23:18] shop, a commercial self-s storage facility, uh, and a machine shop, which

[23:22] are all located west of the subject property. Uh, a key map illustrating the

[23:27] location of the subject property is attached to the staff report as

[23:30] attachment A. The subject lands have received approval

[23:34] for a zoning bylaw amendment uh application for a sightspecific rural

[23:39] commercial 4 holding zoning on the subject property which is subject to

[23:43] said holding provision which was granted on April 15th of 2025.

[23:49] The purpose of the holding provision is to require the execution of a site plan

[23:52] agreement with the township to address issues related to hydro geology,

[23:56] traffic, noise, land use compatibility and archaeology.

[24:01] Upon removal of the holding provision, the RC-4 zoning will become in effect on

[24:05] the subject property which will permit the proposed development of the proposed

[24:09] self-s storage facility. Uh the development consists of 10

[24:13] storage buildings providing 260 self- storage units. The owner has applied for

[24:19] site plan approval for the proposed commercial self-s storage facility which

[24:23] has been reviewed by the township and there's only uh one outstanding comment

[24:27] uh remaining. The following studies were submitted and reviewed in support of the

[24:32] site plan application. A traffic impact brief, a storm water

[24:36] management report, land use compatibility study, site plan and

[24:40] grading plan drawings, landscape design package, electrical and illumination

[24:45] plans, and an archaeological assessment. The site plan application is now ready

[24:50] for approval. And as I mentioned, there's only one outstanding comment

[24:53] that needs to be addressed, which is the acceptance of the stage 1 and two

[24:56] archaeological assessment entered into the Ontario public register of

[24:59] archaeological reports. The site plan agreement has also been drafted while

[25:04] awaiting confirmation letter while awaiting the confirmation letter from

[25:07] the ministry of its acceptance of the assessment which is anticipated by the

[25:12] uh which is anticipated later this month.

[25:15] During the zoning bylaw amendment application process, comments were

[25:18] received related to noise and groundwater. The proposed self- storage

[25:22] facility does not require any water or sanitary services and therefore a

[25:27] hydrogeeological study was not required. Um the planning act does not require

[25:33] public or agency circulation of zoning bylaw amendment applications for removal

[25:38] of holding provisions. Um therefore this application was not circulated to the

[25:42] public or uh agencies for the removal of the hold but it was for the original

[25:46] zoning bylaw amendment application um which is when we received those original

[25:50] comments. Uh we didn't receive any comments leading up to preparing the

[25:54] staff report. But since issuing the staff report we did receive um one

[25:59] comment from an adjacent land owner uh which was in support of the proposed

[26:03] development. uh that adjacent land owner was originally in opposition, but

[26:07] learning that the proposed self- storage facility would not require any water or

[26:11] sanitary services, they were satisfied that the the use would not have an

[26:15] impact on the groundwater in the area or any impact on the wells in the area,

[26:19] which was originally their main concern. The provincial planning statement

[26:23] promotes economic development through providing an appropriate mix and range

[26:26] of employment uses. The proposed zoning bylaw amendment will facilitate the

[26:30] removal of the holding provision from the commercial from the rural commercial

[26:34] for zoning for the subject property and permit the rural commercial land use on

[26:38] the land's designated employment area. The subject property is designated rural

[26:43] area in the North Humberland County official plan. Permitted uses in the

[26:47] rural area include but are not limited to rural commercial land uses.

[26:51] The subject property is designated employment area on the Township of

[26:55] Hamilton official plan. Employment uses consist of commercial, industrial, and

[27:00] community facility uses. And finally, the subject property is zoned rural

[27:05] commercial for RC4-H with a holding provision. Uh the purpose of that zoning

[27:12] bylaw amendment, the purpose of the zoning bylaw amendment is to remove the

[27:15] holding provision which will facilitate the development of the self-s storage

[27:19] facility on the subject property. The commercial self-s storage facility

[27:23] is being designed to comply with all zoning requirements under the rural

[27:26] commercial for zone as illustrated on attachment C to the report and the bylaw

[27:32] removing the holding provision will contain a clause stating that the bylaw

[27:35] will not come into force and effect until the execution of the site plan

[27:40] agreement. The holding provision is being removed at this time to avoid any

[27:44] delays associated with timing of future council meetings. And finally, in

[27:48] conclusion, the application is consistent with the provincial planning

[27:51] statement, maintains the intent of both the county of North Humberland and

[27:54] Township of Hamilton official plans, and therefore is recommended that the

[27:58] proposed zoning bylaw amendment to remove the holding provision be

[28:01] approved.

[28:04] » Thank you. Um, because this is not a public meeting, because it's been dealt

[28:08] with before, we don't actually engage in the audience, but there certainly is an

[28:12] opportunity for council members to ask questions if you wish.

[28:18] Thank you. Thank you, M.

[28:23] A bylaw of course is forthcoming later on in the agenda.

[28:28] Uh 11.3

[28:32] oh

[28:36] is recommended that application zoning bylaw 0326 to amend the zoning on a

[28:41] parcel of land owned by 905 Storage Inc. Care of Tyler Hawkchney legally

[28:47] described as part two concession A part one on plan 39R14960

[28:54] by removing the holding zone provision resulting in the property being zoned

[28:58] sight specific rule commercial for RC4 zone symbol be approved. Move in a

[29:05] second. Moved by Larry, seconded by Bruce. All those in favor carried. Thank

[29:11] you. 11.3

[29:17] Mitchell, you're back on and it is in respect to OSF,

[29:23] please. Microphone and floor is yours. >> Awesome. Thank you. Uh through you,

[29:28] Mayor Jib, and to council. Uh this staff report is seeking support for the

[29:32] municipal finance officers association letter that was sent to the province

[29:37] advocating for the permanent doubling of Ontario Community Infrastructure Fund or

[29:42] OCIF funding beyond 2026. In 2021, the provincial government

[29:48] provided doubling of its OCIF funding for small and rural communities to

[29:53] support renewal and rehabilitation of its core infrastructure assets such as

[29:57] road and water assets. For the township, this has meant several projects funded

[30:02] through rehab of roads such as Cabin Road, Sid Drive, Rice Lake Drive, among

[30:07] several others. The continued funding will also support the township's asset

[30:11] management plan by providing a predictable funding source. We are

[30:15] recommending that council support MFOA's letter sent to the pro sent to the

[30:20] provincial government.

[30:24] » Thank you. Questions, comments? I'll go ahead and read the prepared motion. Now

[30:30] therefore be it resolved that the Township of Hamilton's ports MFOA's

[30:35] letter to the Ministry of Infrastructure requesting the doubling of the Ontario

[30:40] Community Infrastructure Fund be made permanent in advance of the allocations

[30:46] for 2027 calendar year helping municipalities continue building housing

[30:51] enabling infrastructure while preserving the economic value provided by existing

[30:57] infrastructure. Do we have a sorry and council receives report

[31:03] 2026-16 MFOA support for the continuation of

[31:08] enhanced OCIF funding after the 2026 for information? We need a motion. Moved

[31:15] by Mark, seconded by Larry. Questions or comments? All those in favor? Carrie.

[31:21] Thank you. 11.4 four, our heritage designation,

[31:27] which is one of accomplishments of the heritage

[31:34] committee I think we're all very pleased about and it's respect to the Van Luven

[31:39] House at 2488 Vanluven Road and not 100% sure but I think we did [music]

[31:48] convince Amanda to do this comment.

[31:55] Would you like Daphne? Would you like Daphne to fill in or would you like to

[31:59] take the offer of the microphone? >> Not to put you on the spot.

[32:04] » Thank you. Through you, Mayor Jeff. This staff report just introduces an item

[32:08] that council has seen previously recently has come from our heritage

[32:11] committee um and is recommending a bylaw be passed to designate um 2488 Vanluven

[32:18] Drive under part four of the Ontario Heritage Act.

[32:23] U and I might add that uh man Amanda was instrumental in putting together an idea

[32:31] of uh sending out requests to a few property owners to see if they were

[32:37] interested. So um it's most [music] appropriate that uh this has been

[32:42] successful and thank you Amanda today and for your previous work at the

[32:45] committee level. Let's see where am I that council

[32:49] receives report CD 2026-08 heritage designation of 2488 Van Luben

[32:56] Road under the Ontario Heritage Act or rag 9 06 for information and that the

[33:02] bylaw designating 2488 Van Loving Road pursuant to part four section 25 sorry

[33:08] 29 of the Ontario Heritage Act be brought forward for approval in the

[33:12] notice of passing be published on the municipal wood website and served on the

[33:18] property owner in the heritage trust in accordance with the act. Move in a

[33:22] second. Moved by Larry, second by John. Questions, comments? All those in favor?

[33:27] Carried. 11.5.

[33:32] Petition for drainage works on Bolton Street.

[33:36] Um request from Jennifer Foley at 5019

[33:43] Bolton Street regarding drainage act [music] petition.

[33:48] Our head of roads is here. Lucas the floor is yours please.

[33:51] » Thank you Mayor Jim. So good afternoon council and mayor. Um this report in

[33:56] front of you is to uh just the beginning process of a petition that we received

[34:01] from an applicant and property owner as mentioned at 50 I'm sorry 5019 Bolton

[34:08] Street. It is a new thing. I have never seen this form being filled out in my

[34:14] experience. But uh obviously it does support within the drainage act. Um the

[34:19] details are in front of you um regarding what that report will look like uh later

[34:24] on in the future. Um we are um seeking a recommendation from council to hire

[34:31] Brian Keane from Jewel Engineering as our peer review engineer. Um that

[34:36] company will do a investigation of the property surrounding lands and at a

[34:41] council in the near future will be presented to council and the outcome

[34:46] will be then public and we'll go through that process.

[34:53] » Thank you Lucas. Questions at this time? Go ahead and read the motion. The

[34:59] council receives report public works and infrastructure 2026-08

[35:04] being the petition for drainage works Bolton Street for information and that

[35:08] the petition for drainage signed by Jennifer Foley submitted under the

[35:11] authority of section 41 of the drainage act be accepted and further that Brian

[35:16] Keane from Juel Engineering Inc. be appointed as the municipal engineer in

[35:20] accordance with section 8 of the act to prepare a report on the drainage works.

[35:25] Mover and a seconder. Moved by Bruce. Seconder by John.

[35:30] Again, questions or comments? All those in favor? Carried. Thank you.

[35:36] Thank you, Lucas. 11.6 on our agenda.

[35:42] Development services building division year end statistics.

[35:48] Tim, please.

[36:03] There we go. Okay. Uh, good afternoon, Mayor Jib and

[36:08] members of council. Uh, today I am bringing forward the building division

[36:12] year end statistics as required under section 74 of the Ontario Building Code

[36:16] Act. Uh as you can see through the report um

[36:21] in 2025 permit uh quantities were pretty similar to the last three years uh which

[36:28] which required another transfer from reserves uh of $49,886

[36:36] uh going from our cost stabilization reserve fund uh which left us with a

[36:40] balance of $248,81

[36:46] uh expenditure features of the building department were below the budgeted value

[36:50] uh in effort to create some savings along with uh the fact that staff

[36:55] completed the fee study re review in 2025 as well. Uh hoping that this year

[37:01] is a little bit better. We have received a number of additional applications but

[37:05] until the subdivisions start with the new single detached dwellings fees will

[37:10] remain fairly simil similar. uh although this year we do have that offset uh

[37:16] increase based on the fee study that was completed and the increased rates uh

[37:20] that started effective January. So if you have any questions regarding the

[37:24] statistics statistics of 2025, happy to answer that. Uh and with respect to

[37:30] other municipalities and and where we're at uh as a comparative, there is no

[37:34] analysis in the report. Um but it was fairly consistent in 2025 uh with the

[37:40] exception of the municipalities that had the subdivisions that that started uh at

[37:45] the beginning of the year and they would have had a a number of additional homes

[37:49] which would have increased that that overall uh revenue.

[37:55] Questions for Tim?

[38:00] Very well. Motion reads, "The council received report building 2026-02

[38:07] being the 2025 development services building division year end statistics

[38:12] report for information." I have a mover and a second, please. Moved by Mark,

[38:16] seconded by John. All those in favor? Carried. Thank you,

[38:22] Tim.

[38:26] 11.7 on our agenda. June court estates draft plan approval

[38:34] and we have Jennifer coming forward to give us an overview on this. Please

[38:51] you may jib and to council. This is a report recommending approval, draft plan

[38:57] approval for a subdivision within the township. The subdivision is located uh

[39:03] just north of the 401 at Ontario Street in part of lots 7 and 8, Concession 1.

[39:10] The property is vacant right now. It's approximately 7.53 acres. The proposal

[39:16] is to develop it with eight lots for single detached dwellings, one block for

[39:21] storm water purposes, and a new culde-sac road. The subdivision

[39:27] application has undergone uh peer review of all of the supporting technical

[39:32] documents associated with it and the re approval from the peer reviewers is

[39:38] recommended. Um the property the developer is

[39:43] responsible for the construction of all infrastructure associated with the

[39:48] development at their cost uh during the development uh subdivision

[39:54] agreement process. Securities are taken by the township to ensure that the

[40:00] infrastructure is completed as outlined in the engineering drawings and if

[40:05] there's if the developer fails to complete the work, the securities are

[40:09] there to uh ensure the work is undertaken.

[40:13] Once the infrastructure is assumed by the municipality, it becomes the

[40:18] municipality's responsibility to maintain that infrastructure. So that

[40:22] would include both the storm water management pond and the road. Uh until

[40:27] the the infrastructure has been assumed by the municipality, it is the

[40:32] responsibility of the developer to maintain it. And prior to assumption of

[40:37] the infrastructure, an inspection is undertaken by the municipal engineer to

[40:41] ensure that it is up to st the municipal standards as required by the subdivision

[40:47] agreement. So this is the one of the stages uh

[40:53] associated with development approval for a subdivision. It's the first

[40:56] development approval. Uh it's the application for draft plan approval. And

[41:01] prior to final approval of the subdivision, there are a number of

[41:05] conditions that have to be met. The conditions the conditions of uh of

[41:11] subdivision of drafts plan approval are provided in your in the report as

[41:17] attachment E and there are a number of conditions that have to be addressed

[41:22] many of which are carried forward over into a subdivision agreement. So once

[41:27] draft plan approval is provided the applicant then has to fulfill those

[41:32] conditions of approval. Uh the next public application or I believe it's the

[41:37] only public application remaining will be a zoning bylaw amendment to have the

[41:42] property reszoned to permit the the residential development. The application

[41:48] the subject property is located within a designated settlement area. It's

[41:52] consistent with the provincial planning statement, the township's official plan,

[41:56] the county official plan. uh it doesn't comply with our our zoning bylaw because

[42:01] the property will have to be reszoned as outlined in one of the conditions of

[42:06] draft plan approval. So the recommendation is that the that

[42:12] council uh grant draft plan approval. You'll notice that this this ve a very

[42:19] similar report was brought forward to council earlier in the year uh

[42:24] recommending that North umberland County grant approval draft plan approval to

[42:29] for this subdivision. However, as of June 1st, the municipality has assumed

[42:35] uh approval authority for subdivisions and it the county didn't get it approved

[42:40] prior to uh the municipality taking over that role. So that's why this is coming

[42:45] forward to council again because council is now the approval authority for

[42:49] subdivisions. So the recommendation is that the

[42:53] application be approved. It's gone through the necessary they've submitted

[42:58] the necessary technical reports for the subdivision. It's gone through peer

[43:02] review uh and all those issues have been addressed. So, recommendation for

[43:08] approval subject to the conditions outlined in attachment E of the report.

[43:14] I'd be happy to answer any questions if council has any questions.

[43:19] » Any questions for Jennifer Larry, please?

[43:24] » Mr. Mayor. Uh, Jennifer, the only question I have is I I look forward to

[43:29] having these subdivisions. the lot seven as it extends into uh the balance of the

[43:36] property. There's an ex an extensive amount of property that's left over

[43:41] understanding that it's not to be touched in any way, shape or form.

[43:45] Um how does that work? Could you just

[43:48] explain that to me? Certainly through you, Mayor Jib. Um

[43:54] there are some environmental lands. There's a water course and environmental

[43:57] lands associated on the eastern side of the property. Uh the conservation

[44:01] authority doesn't allow for lot fragmentation of environmental features.

[44:06] So all of that land needs to go with one property and that's why it's not divided

[44:12] up amongst lots 6, 7, 8, and 9. They don't like those features to be divided.

[44:18] They like it to be under one ownership. So that's why the environmental lands

[44:22] are all part of lot seven.

[44:28] » Okay. Thank you. So lot seven doesn't get option [music] to use those lands uh

[44:33] with their ownership. Is that correct? >> Well, they'll own those lands and they

[44:38] can use those lands but they can't build on those lands.

[44:46] » Any questions from anyone else? John? >> Sorry.

[44:50] » Yes, through you, Mayor Jib. Um this is more for the financial department. Um, I

[44:54] was wondering, um, my concerns are with the storm water catchment pond facility,

[45:00] uh, where the public works came in to council a while ago, um, with repairs to

[45:04] other ponds and and facilities in our township. My question would be, was

[45:09] there money going to be money put aside from the development permit fees for

[45:12] future repairs or refurbishing of this catchment pond?

[45:21] M I'll I'll do my planners version and

[45:25] then and then if necessary Mitchell can get into the weeds of it. The planner's

[45:29] version is that securities are taken to ensure that the ensure that the property

[45:36] is developed as outlined in the engineering drawings and make sure that

[45:41] it's constructed comp properly and that when the mun when it is assumed by the

[45:47] municipality that it is in the proper condition.

[45:52] They we take fees in terms of building permit fees or sorry building permit

[45:58] fees and development charges for for each new single detached dwelling.

[46:04] However, there are no fees taken as part of the subdivision application for the

[46:09] maintenance of that facility. It becomes a piece of municipal infrastructure just

[46:14] like the roads and is incorporated into our asset management plan and then the

[46:21] appropriate financial arrangements are made from there. But I will now turn it

[46:25] over to Mitchell who is our asset management financial person.

[46:33] As I say, Jennifer, you did a pretty good job. So once we assume the asset,

[46:38] it'll go into our asset management plan which drives our capital contributions

[46:43] to things like reserves. So there will be transfers made for a storm water

[46:48] reserve and you'll see it either part of your capital or operating budget.

[46:53] » Very good. Thank you.

[47:00] I I heard more emphasis I heard more emphasis on the word future maintenance

[47:05] in your question than maybe we've addressed. Mark,

[47:08] » yeah, it's funny you asked almost the same question I was going to ask John,

[47:11] but um just to add on to that question though, uh the storm water maintenance

[47:16] [snorts] plan for that infrastructure, how do do we get to it? Do we get to it

[47:21] from is there access from Ontario Street

[47:29] because I don't think the the right of way between those homes is going to be

[47:32] big enough probably.

[47:37] through you, Mayor Jib. I don't have the preliminary engineering drawings uh with

[47:41] me, but you'll notice uh between lots three and four

[47:46] » y >> there is a roadway or an access aisle

[47:50] and that is to provide access to the storm water management block. Um but the

[47:54] detailed design of stor the storm water management facility will take place

[47:59] during um during final prior to final approval. So we'll get detailed

[48:05] engineering drawings to ensure that the storm water facility can be maintained

[48:10] as required. >> Okay, great. Thank you. And I I I know

[48:14] and to John's question, we've talked about having the homes that supply the

[48:19] the systems and so forth uh pay for the maintenance of that. Is have we looked

[48:23] at that anywhere staff-wise?

[48:28] » No. >> No. [laughter] Okay.

[48:30] » No. Um that is generally generally it's municipal infrastructure the same as the

[48:36] roads that the new road that's being created and the assumption is that the

[48:42] taxes that those units are paying will be allocated um for the services.

[48:50] So right now there is not a proposal to have those lots uh pay a storm water

[48:58] management facility servicing fee if you may. Um I'm not aware of any

[49:07] residential development that does it like that. The only I guess option would

[49:12] be if the municipality I think we're it's too late with this one. Um if the

[49:19] municipality will wants to refuse to take on

[49:23] ownership of storm water management facilities, uh the only option would be

[49:27] some sort of a condominium development in which case the the homeowners would

[49:32] that would be a common element and it would be the homeowner's responsibility

[49:37] to maintain the facility. >> Okay. Thank you,

[49:42] » CEO O'Brien. Jennifer just took the words out of my

[49:46] mouth, [clears throat] but um it is best to look at this assumption like a like a

[49:52] road. It's a general asset for the municipality to maintain once it's

[49:56] assumed. And uh the agreements we'll have in place will make sure it's

[49:59] assumed in a manner that can be maintained with little issue. So just

[50:04] wanted to second what Jennifer was saying there about it just being a

[50:07] general asset. That's the approach um at least I'm familiar with. That's the

[50:12] approach almost all municipalities take to these assumptions.

[50:17] » Thank you. What uh what I heard is that there's maybe a question or two that we

[50:22] could dive a little deeper into for future consideration if there is any

[50:26] opportunity whatsoever. Anyway, no further questions. I'll come

[50:31] to the motion and it's uh that the draft plan of

[50:36] approval for June Court subdivision application sub0124

[50:41] consisting of eight lots for single detached dwellings and internal road and

[50:45] one block for a storm water management facility on a parcel of land owned by

[50:51] 2020910 Limited located at 1200 Ontario Street

[50:57] part 17 and 18 concession 1 be approved. moved and that staff be directed to send

[51:03] notice of draft approval to all prescribed persons in accordance with

[51:07] the planning act. I need a mover and a second place. Moved by Larry, seconded

[51:11] by John. Any questions or comments at this time?

[51:15] All those in favor? Carried. Thank you. Okay, we have no correspondence.

[51:22] So, we're to item 13 on our agenda, which is three independent bylaws.

[51:29] First of which is bylaw 2026-28, appoint members to a joint compliance

[51:35] audit committee. And the motion reads the bylaw 2026-28

[51:41] being appoint members to the joint compliance audit committee for the 2026

[51:47] election be given first, second, and third reading and finally passed this

[51:51] [music] 21st day of July 2026. Mover and a seconder. Moved by

[51:56] Bruce, seconded by Mark. Questions or comments? All those in favor? Okay.

[52:02] Thank you. Okay. On to the

[52:08] heritage designation under 13.2 on our agenda. And the motion reads that bylaw

[52:14] 2026-29 being a bylaw to designate 2488 Van

[52:20] Luven Road under part four of the Ontario Heritage Act be given a first,

[52:25] second, and third reading and finally passed this 21st day of July, 2026. Move

[52:31] and seconder moved by Larry, seconded by John.

[52:36] Questions, comments? All those in favor? Carried. Thank you.

[52:42] And our third bylaw is dealing with 905 Storage Inc.

[52:49] under 13.3 on our agenda. Motion reads, "It is recommended that council of the

[52:54] Corporation of Township of Hamilton enacts as follows. that bylaw 2026-30,

[53:01] being a bylaw to approve zoning bylaw amendment 0326

[53:07] be given first, second, and third reading and [music] finally passed this

[53:11] 21st day of July, 2026. Move in a second. Moved by Bruce,

[53:16] seconded by John. Questions or comments? All those in favor? Carried. Thank you.

[53:24] Moving along. I uh know of no notice of motions. Do we have any media or anyone

[53:31] online with us? Okay, we're going to move to close session and we'll take a

[53:37] few minute break and uh we'll we'll get the motion on the floor to move to close

[53:43] and then we'll take the break. Under 16.1 on the agenda, uh requesting a

[53:48] motion to move to a close session to discuss matters permitted under section

[53:52] 2392B, personnel matters about an identifiable

[53:56] individual, including municipal or local board, employees, and D, labor relations

[54:01] or employee negotiations. And the two topics are nominees for MP

[54:07] Lawrence civic awards program and CAO six-month update.

[54:15] Specific motion reads, "A council meeting held on July 21st, 2026 move

[54:20] into a close session at 1:40 p.m. under the municipal act

[54:26] sections 239 2B and D." Move in a second, please. Moved by Larry, seconded

[54:32] by John. All those in favor carried. Thank you. And we'll take a short

[54:38] recess.

[2:21:33] Um, we're in open session. It's 30:06. Can I report from our close session that

[2:21:41] uh council supported the report uh for the nominations

[2:21:46] as discussed in closed session? And our next order of business

[2:21:54] should be our confirmatory bylaw under section

[2:21:59] 19.1 of our agenda. And the motion reads that bylaw 2026-31

[2:22:06] being a bylaw to adopt the proceedings of council meeting held on the 21st day

[2:22:11] of July 2026 and to authorize this execution be given a first, second and

[2:22:16] third reading and finally passed this 21st day of July 2026. Move in a second.

[2:22:23] Moved by Mark, seconded by John. All those in favor carried. Thank you. And

[2:22:31] with no motion, I call this meeting adjourned at 30:07

[2:22:36] p.m.

Regular Council - July 21, 2026

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