[0:00] For February 5th, 2019,

[0:05] just we have a few people in the audience. So I just want to mention that we don't take questions during our work session.

[0:10] We have some questions. You can talk to the staff afterwards and figure it out for you.

[0:16] First order of business. Is there any questions or clarifications on anything on the agenda for tonight?

[0:25] Okay, so we're going to start off with applications for our council appointment and I'll turn it over to Mr.

[0:34] Thank you.

[0:36] So Council, you're aware the city received 15 eligible applicants during the open application period, which ended Friday.

[0:45] We share those by email and also send out a revised packet with all the applications within it.

[0:52] I believe it's the desire of the council to narrow down the list to a manageable amount.

[0:58] So for interviews, and so Tom's going to, or Mayor Ellis is going to talk about that process a little bit.

[1:07] And so I think what I'll do is I'll turn it over to you, Mayor.

[1:11] But now we all got a list with all the applicants names on it, and a yes or no.

[1:18] So if you put yes next to a name, that means you think they should move on to the interview process.

[1:25] If you put no, that means you don't think they should move on to the interview process.

[1:31] And what's going to happen after you get done is Mr. Tucker is going to tell him up.

[1:36] Three or more knows on an applicant. They're out. They're gone.

[1:41] Three or more yeses, they will move on to the application process or the interview process.

[1:50] If we get a tie, which is likely, we're going to put the nose to one side.

[1:56] We're going to put the yeses to the other side.

[1:58] We're going to take the ties and we're going to have to discuss it and see if we can get it down.

[2:04] I'd like to get this down to five applicants.

[2:06] That way it gives us time and a work session or a meeting to interview all of five at one time.

[2:13] So that's the goals you can't do that for some reason, then we may have to go with more.

[2:19] But the goal, I think, is five is a manageable number that we can work with.

[2:27] So, right now that the interviews are scheduled for work session on February 19 and or March

[2:34] the if necessary.

[2:38] So, everybody wants to fill theirs out, looks like everybody's pretty nice.

[2:41] So, for Councilor Voluby.

[2:43] You're done?

[2:43] Okay.

[2:45] So, hand those in and Mr. Tucker will take a little break here while he tellies that up and then

[2:51] we'll see where we're at.

[2:59] I do want to say, while he's doing that,

[3:03] that I feel the applicants we got were a great

[3:07] group of people.

[3:08] I mean, I'm very appreciative that we had this group apply for this very important position

[3:15] and we will give a careful consideration because these are some really good people.

[3:20] Hopefully, they obviously only one is going to be picked, so the rest of them will continue

[3:23] to volunteer or do whatever they do for the city or if they don't volunteer, they would,

[3:28] because I think it's a really good group of people, thank you, too.

[3:33] them.

[3:35] It's

[3:59] going to take one.

[4:00] Do you want to talk to me?

[4:02] No, it's not on the agenda.

[4:04] Do you want to talk to me?

[4:05] Okay.

[4:07] It's the second.

[4:08] Yeah.

[4:09] Yeah.

[4:11] Okay.

[4:12] I don't want to go off.

[4:13] I don't want to go off.

[4:14] I can't go off.

[4:15] Okay.

[4:21] I want to start.

[4:39] One under vote, so far.

[4:41] One under vote?

[4:42] I guess someone didn't mark a yes or no one in the half of the council, but I don't think it's going to be that.

[4:53] Okay.

[4:53] I think we'd have any under votes.

[4:56] I have voted.

[5:17] Mayor, let's question for you.

[5:19] Do you remember the last time, was it the last time we went to this process?

[5:23] Hey, here's a good day.

[5:25] And do you remember how many people we got at that point, how many?

[5:28] I think there was 27.

[5:31] I think that was in the 20s.

[5:35] Did you get narrowed down the street?

[5:36] They narrowed down the street and we all came in for interviews.

[5:39] I think twice.

[5:43] And then they obviously didn't go to the building.

[5:44] They narrowed it down and it was me and you, yeah.

[5:47] And that's in the open.

[5:48] And then sitting on the side of the street, yep.

[5:51] So according to what Mary else was talking about,

[5:55] it appears we have 1, 2, 3, 4, 5, 6, 7, 8 applicants

[6:00] that had more than two and three or four.

[6:07] So we have eight, yes, we have any ties.

[6:11] No, no ties.

[6:12] Okay, surprisingly.

[6:22] So we've got four.

[6:24] So do you want to redo the threes, Tom?

[6:27] Mr. Meal.

[6:30] You could do that.

[6:31] I mean, there's really no set protocol for that.

[6:34] So this is pretty much subjective on it,

[6:37] however we want to do it.

[6:38] So if we want to leave the fours in to say, since we all agreed on those, they're automatically

[6:45] in.

[6:45] I mean, I'm staying.

[6:48] I've got to read it there.

[6:50] Mr. Thomas.

[6:51] Now I'm going to call in the question.

[6:54] I'm asking.

[6:56] We're going to do a second counter.

[6:59] We're going to do a second counter.

[7:00] We're going to do a second counter.

[7:00] Do a second counter.

[7:01] This one is reversed.

[7:03] All right.

[7:03] We want to make sure it's right.

[7:04] We want to be fair.

[7:05] In three.

[7:10] Another set of things, I think I got it right now.

[7:13] You should have, yeah, I think I'm going to take a quick look.

[7:17] But if you wanted to take the fours, which we were all unanimous on and say those are anatomatically,

[7:23] and then look at the ones that were three to one or two to two or whatever and say,

[7:28] you know, because it would be nice if we could get down there to five people,

[7:31] but everybody's stuck, then we're going to have to maybe do them all,

[7:35] I'd rather not, but is that okay with everybody if we just leave the fours in and then

[7:40] talk about the rest of them?

[7:42] Okay, we'll wait till they get down and then we'll, so we'll, but the fours over here, we'll

[7:46] put the others over here and then keep the other ones in the middle and we'll talk about them.

[7:52] And we have another, yeah, voting around, voting to do one, those two.

[7:57] Okay, just the ones that were three and one.

[8:00] Yeah, yeah, that sounds good.

[8:02] I will

[8:07] say I found it very difficult to make a binary decision, because it's very subjective.

[8:16] We brought a lot of really good skills, a lot of diversity going to this background.

[8:21] Really hard to kind of try to get it down on the answer.

[8:29] I agree.

[8:33] So far so good?

[8:34] All right.

[8:36] This is the final one.

[8:37] I suppose the numbers.

[8:39] Leak down is going well.

[8:40] It's not good.

[8:44] No, it's very difficult decisions.

[8:47] Yeah, this is probably one of the most difficult decisions,

[8:50] I think we'll probably ever have to make on council.

[8:53] It's really hard, because they're all good people.

[8:56] Oh, no, no, no, no.

[8:59] I've read through these applications like five times.

[9:05] Well, I believe that there are a lot of quality volunteers

[9:08] But when we sent them to continue to volunteer for the city or

[9:14] or volunteer for the city to get more experience,

[9:17] we're more of a kind of thing to want to buy and save the men

[9:20] in two years in the open division here,

[9:27] I'm seeing one that I'm not like it.

[9:32] Yeah.

[9:38] What do you say?

[9:39] More in the center.

[9:40] Oh, yeah.

[9:41] No.

[9:45] No.

[9:46] No.

[9:50] I did a great job.

[9:58] There were young groups treated.

[10:00] It was good.

[10:00] It would be a good job.

[10:07] I heard a lot of compliments, like we did all of a sudden.

[10:16] Because I did good job up the moon.

[10:18] It's good.

[10:20] Which one will we all do now?

[10:23] And what we're saying is that we're going to have to still.

[10:31] Okay,

[10:33] one other error, I think it's just got a little easier for us.

[10:39] Okay.

[10:39] So,

[10:43] thank you so much.

[10:45] I'll see you about that one.

[10:46] It's counting on like, I don't wish I had to say.

[10:51] About two,

[10:54] three, three, three, three, four.

[10:59] So we just have two trees that we need to talk about, or you can decide to interview

[11:07] six.

[11:08] I don't know.

[11:09] I wouldn't say you didn't use the six.

[11:18] I don't.

[11:19] I think I'm so manageable on the other side of the property.

[11:22] I don't know.

[11:22] We're going to do five.

[11:23] I don't see any problem.

[11:24] Okay, I'm going to do six.

[11:27] So we're done.

[11:29] All right.

[11:30] Okay.

[11:31] Good job.

[11:31] That was a lot easier.

[11:32] I thought it was going to be a process for determining the order.

[11:35] It's we're going to take names.

[11:38] And I'm going to piece paper.

[11:40] Draw them out of a hat, that way.

[11:42] It's just a random.

[11:45] It'll be a little awkward because it's a public meeting.

[11:48] So all the applicants can sit and listen.

[11:50] We could always ask them, hey, it's up to you.

[11:53] If you want to sit here and listen, if you want to wait in the lobby, but it is public meeting

[11:57] so they want to sit in the meeting in the can.

[12:01] As far as the questions to ask them, I was thinking of pulling off questions that were part

[12:09] of the application process, so maybe five questions, the more pertinent questions, pull those

[12:15] off the application, and I can, or you can give you your input about which questions you

[12:21] like asked, rather than coming up with a new set of questions, I think we should get answered

[12:31] ask, excuse me, the same questions, and then follow up by counselors and then if you want

[12:37] to ask something a little different you can, but I think to be fair, everybody should get

[12:41] the same question.

[12:42] I don't think it's fair if everybody gets different questions, it's a good one.

[12:45] So, Councillor Bolvin?

[12:49] You go ahead.

[12:49] We'll go ahead.

[12:50] We'll re-finish with your statement.

[12:52] I noticed on our list, final people that we have, a lot of people that are currently serving

[12:58] on council positions or have been on council positions.

[13:04] And one of the things that I value about our city council is we're all always here.

[13:08] I mean, barring some vacations here and there.

[13:12] As we have had a lot of these that made the second round that are, you know, have some history, would it be okay if we saw attendance records of people on committees?

[13:26] May I ask a question.

[13:27] Do we take attendance at committee meetings?

[13:30] So just like we do a council meeting, there's a role call.

[13:37] I don't, I mean, it's public record, so I don't see a problem with that.

[13:41] Do you see any issues with that?

[13:43] Ice dice.

[13:44] Take a little bit.

[13:45] I don't have a problem with that.

[13:46] It's important to me, and I think it's counsel that we, we understand how committed people have been in the past as we make.

[13:53] I agree 100%.

[13:54] 100%.

[13:54] So we'll, thank you.

[13:56] We'll get the calculator.

[13:56] Just a clarifying question.

[13:59] So people are serving on current committees.

[14:02] We're going to take the attendance.

[14:03] Is that what you're referring to?

[14:04] Yeah, people that we have the records of their attendance.

[14:07] And we're going to go back how far, one year, two years, one year?

[14:11] I think.

[14:12] I think one year would probably give you an idea of whether they come or whether they don't.

[14:20] So can we say a year?

[14:22] Is that okay with everybody?

[14:24] Because all of the applicants has gone down to me for a year.

[14:27] Right.

[14:28] Absolutely.

[14:28] You know, would not be held again.

[14:31] I just want to, for the audio record, do you mind about

[14:34] the name the, who you're finalist of?

[14:37] No, go ahead.

[14:38] Go ahead and go ahead.

[14:39] So the essence who we're going to interview on us to reach,

[14:44] David Amami, Jennifer Brownley,

[14:48] Jody Bailey, Joshua Callahan, and Michael Morrell.

[14:55] Thank you.

[14:56] Thank you.

[14:57] Okay, so we'll go back and...

[15:00] We are on the attendance, and Mr. Tucker, one of the staff will get us a report on that, but between now and the next, again, for the 19th, you will have that. Any other comments on this process, or before we move on?

[15:17] Councillor Greg?

[15:18] Just a thought. I don't know if we think of other questions. Do you want to submit those? Something is not clarifying.

[15:26] Because I noticed the questions in there, sometimes they're a little brawl, and I don't

[15:33] know if we sometimes want to narrow those down a little bit.

[15:36] Because some of the question is exactly the experience of government.

[15:40] A lot of people have some very experienced government.

[15:43] How many people have experienced municipal government?

[15:46] Because that's what we are.

[15:48] So I don't know if that's something we want to do or not.

[15:51] Just apply.

[15:52] So here's a thought to that.

[15:54] It could be difficult coming up with another list in between now and when we're going to do the interviews.

[16:04] As you can imagine, let's say you submitted four or five questions and each counselor does that,

[16:11] but then you don't agree on the questions.

[16:13] You need a forum to be able to work through that.

[16:17] We're not going to have the opportunity unless we schedule this ever meet.

[16:21] What I would offer is give me feedback on the questions that have already been asked.

[16:27] There was, I think, 12 questions that were asked in the interview process.

[16:31] And then as the mayor mentioned, you could ask additional information,

[16:38] clarifying information.

[16:40] You just handed it to get a little bit deeper view.

[16:43] Yeah, because you will be allowed to follow up questions.

[16:46] Okay.

[16:47] I'm good.

[16:48] Thank you.

[16:49] Okay.

[16:50] Yeah.

[16:50] Good any.

[16:51] Are you going to read the most?

[16:53] Oh yeah.

[16:54] All six.

[16:55] No, I mean.

[16:55] Are we going to do all six on the 19 or four people?

[17:00] I do.

[17:00] Because we have the March 5th as well that you want to do three and three or six.

[17:03] I think we have one person that can't read here on the 19.

[17:07] And in all fairness, I think we should allow that person to be back on the 19.

[17:13] I mean the fifth.

[17:15] We could also, we could ask their preference to the applicants.

[17:23] Yeah.

[17:26] Council President Chairman.

[17:28] Are we still looking to make the decision on the fifth?

[17:32] That's how I have it scheduled.

[17:34] That's good.

[17:34] Okay.

[17:35] Let's go.

[17:37] In theory, we're going to split it up with the hearing.

[17:41] One, two, up to three, you're up to five, I guess.

[17:43] the first date and then one to three on the second date and then making the decision at that point.

[17:49] Okay.

[17:49] I think about that.

[17:50] You know, I mean, in a perfect world, I think it'd be better to do them all at one

[17:54] meeting, but, you know, all fairness, if someone can't make it, I don't think we should

[18:00] not move them forward, just because they can't make it on a certain date.

[18:04] I think we need to keep it fair.

[18:06] So we have two dates available, so if they can't make it on one, they can make it on the

[18:10] other.

[18:12] So, that's my thought anyway.

[18:14] I guess, you know, just if we can,

[18:17] the more than we can do on the first date, I would feel more comfortable.

[18:21] Just easier.

[18:22] Kind of think through that process.

[18:23] We're just trying to spin up to the end three and three.

[18:25] Well, I suppose, you could ask them to be here on the 19th.

[18:30] Can you see what?

[18:31] There's lots of people here.

[18:32] The one we have, we have a more than one that can't make it on the 19th.

[18:35] Yeah.

[18:35] We can risk it.

[18:36] Of course.

[18:37] We'll kind of leave it up to them.

[18:41] Okay, move on to the rotary all abilities play ground project and have that over to.

[18:51] So this is an exciting new project.

[18:53] Rotary has approached a city and has been working with Chris Randall on a new playground

[18:59] park and all abilities park.

[19:02] They have already done some fundraising in about 50,000.

[19:09] This project could end up being upwards of $80,000.

[19:14] The partnership we would have with them is that we would do the ground dig out and put a curb around there.

[19:20] They would do all they would do.

[19:21] They would do all they would do.

[19:24] Set up.

[19:26] They do want to reach out to the community very soon.

[19:32] Looking for additional sponsorship opportunities or fundraising opportunities.

[19:38] But what I want to do is come to the Council first and say, hey, is this a project you want done in your park before getting them all excited and have to pull the full.

[19:51] the other thing is, it first they wanted to need the playground after the main sponsor lasted

[20:00] as fuller, Tim Fuller, they have a company down off to 12, they do tire, big tires, and so

[20:10] they, that person or that family don't need $10,000 already, so they were considering naming

[20:16] forward part. The problem with that is we start getting into policies about naming parks and facilities

[20:25] which we don't have yet. At some point we need to get a facility naming policy in place,

[20:33] but we just don't have time right now. So I went to them and I asked them if they would accept

[20:39] an alternative, which would be essentially something like this, all abilities, playground,

[20:46] brought to you by rotary and donors of fullware, whatever name, whatever, and they said perfect,

[20:56] that's great, they like it. So they're also doing a potentially a brick, fundraiser, a number

[21:05] of different levels to do that.

[21:08] So I'll turn over to Chris, I don't know if you have a dish.

[21:10] I don't know.

[21:10] The only thing I can add is this has been kind of an exciting process.

[21:13] It started as Jason got me in touch with Joe Mobiley and said, hey, meet with this guy

[21:18] and talk about an ADA walking path, a connection to our boardwalk.

[21:23] I'm so I met with him and said, yeah, that's great, Chris.

[21:26] And he slid the paper back to me and goes, I want to build something bigger.

[21:29] I'm like, well, how big are you thinking?

[21:30] And so it morphed into, I want to spend $20 to $25,000 on something.

[21:34] And then that morph to the next meeting where, you know, I think we're going to 50, you know, 25 to 50.

[21:39] So the whole time we can salt in this, trying to put renderings together and show them what they can build.

[21:44] The last meeting I had with them, they're like, we think 80 is very achievable. We'd like to look at that.

[21:49] And then we want the option of adding up to $150,000 and making it the all-terf weather turf rubberizing underneath the playground structure.

[22:00] So, the idea right now is chips, but if they get enough to this donation process, they're

[22:05] going to quickly go to a, you know, an all-weather under the underlainment is what it amounts

[22:10] to.

[22:10] So, it's been exciting to watch it go.

[22:13] Then, so, I don't have a, I tend more to add it in the process, and I know that you guys

[22:17] will see a formal design once it's done, and one of our parts of Azure Committee.

[22:20] So, that will happen prior to final approval.

[22:24] Is that what you look at the view of the direction?

[22:26] Or, I just want to head nod that we're heading down the right path.

[22:29] There we go.

[22:31] Thank you.

[22:32] I have a question.

[22:32] How's that a great question?

[22:34] Where are you planning to put this in the happy building?

[22:36] Yeah, that's a good question.

[22:37] So, you guys can see the proposal, but the idea is to put it down in the lower end of the

[22:42] park right by the merry-go-round that exists right now, there and right around it.

[22:46] So maybe include that piece of the as an element and add stuff around it in that general

[22:51] area.

[22:52] So you'll see a formal design here coming up.

[22:54] But that's definitely conceptual talk so far.

[22:56] Okay.

[22:57] Sounds great.

[22:57] I think it is a real good idea. I really feel that it's a very positive thing for our community.

[23:08] It's just been changing so quickly. This is the first time I've heard of this.

[23:12] I thought I wanted to get with the manager talk and start visiting about these more

[23:16] because they don't want to send this information out to the community and see what kind of interests they'll get

[23:21] and how much more donations they'll get so they can finalize their project.

[23:24] So, thank you, Mr. Randall.

[23:27] Thank you.

[23:28] We've got some time left.

[23:29] So we went through the application process.

[23:32] Anyway, Councilor Drake.

[23:34] Point of order.

[23:35] You're going to read off the names because this is on the story.

[23:38] I did it.

[23:39] You did it.

[23:40] And you wrote it down.

[23:42] I did it.

[23:43] Right.

[23:45] Okay.

[23:45] I need more sugar.

[23:47] Yeah.

[23:48] Okay.

[23:49] Would you like to do your submitted research?

[23:52] First thing I would like to think

[23:54] our public works team and code enforcement team and our police.

[23:57] They did an awesome job in this recent snow event.

[24:01] They always get our streets to a safe place.

[24:05] And I know we hear from time to time from residents that all

[24:09] it's amazing driving on our streets.

[24:11] And as soon as we leave the city, we know we're

[24:13] not incorporated a clock on this county or another jurisdiction.

[24:16] So I just wanted to sing their praises a little bit.

[24:21] And we've got to keep that here a bunch more.

[24:23] to know it's coming.

[24:27] I really job to your team and code enforcement.

[24:33] Reminder the first meeting of the urban renewal working group is tomorrow,

[24:37] so Mayor Ellis and Kelts President Sherman are going to be there at that meeting,

[24:43] and that'll be the first of three.

[24:45] So looking forward to kicking that off.

[24:48] I think I sent an email on this or you might have received it from the North

[24:53] Clack and Clack and the Serving Watershed Councils have an a tree planting event at

[24:57] Happy Valley Heights on February 9th, 8.45 to 1.

[25:03] So if you're interested, let us know what you can put in contact of when to be there and watch

[25:09] the weather.

[25:10] Actually, finally, the city's dinner is hosted by us in February, it is February 28th.

[25:17] We're going to have it at the Stoneclif Inn, there'll be a no-ho social and we'll provide some appetizers in the main presentation.

[25:26] We'll be the Plus-Ballied North Carver Company.

[25:31] Good.

[25:31] That's all I have.

[25:32] Okay.

[25:33] Thank you.

[25:35] Councillor Concerringer's comments.

[25:37] Councillor Gobe, would you like to start?

[25:39] Plus a couple of weeks between a couple of work things and sickness I have not attended any additional meetings and

[25:46] Looking at the calendar coming up until our next meeting. I don't have anything on my schedule

[25:50] And I too would like to echo the sentiment of

[25:54] Terminist job as always you guys do phenomenal job

[25:58] I hear from lots and lots of people including my technicians who are on the roads all across town and they come into happy Valley and they're like

[26:06] I don't know what you guys are doing but you're doing it right

[26:08] So the only complaint I have is my guys have to take their chains off when they're coming to Happy Valley.

[26:13] So far from that, great job.

[26:15] Thank you.

[26:17] Thank you.

[26:17] Councillor Greg.

[26:20] Several things are coming up.

[26:22] We attended the wastewater, elected form.

[26:27] We were there.

[26:28] This was there.

[26:30] And the mayor was there.

[26:31] So we've got an also attended the West Advisory Committee meeting.

[26:37] A few weeks back, so there's two parallel processes going on with the sewer, and we let

[26:43] us form in the U.S. advisory committee.

[26:46] And the U.S. advisory committee is mainly talking about capital and permit projects.

[26:53] The statistics are doing a lot of that is fixing up the telepathy.

[26:57] There are a lot of problems in fixing a couple of the pump stations.

[27:02] So they're looking on that, and then some point we should probably

[27:06] have the work session talking about some of these

[27:09] sort of related issues.

[27:11] And I've got a C4 coming up Thursday night.

[27:15] I've got, oh gosh, couple of things coming up.

[27:20] Oh, traffic public safety next week.

[27:23] And then we have, after that, we have the equity group

[27:27] is meeting again.

[27:28] come up with a name and get that name out to everybody,

[27:32] and the equity director of the

[27:34] director of equity inclusion at Clarkton's County is going to come to the group meeting

[27:38] and speak. I talked about the process and things the group should be looking at and I

[27:43] kind of think as they've done this for years, so it'll be very helpful. So that's coming up.

[27:49] So I think that's about it. Thank you Councillor Greg. Councillor President.

[27:54] I'll see a past couple of weeks I attend the Public Art Committee, also attend the

[27:59] Ryan Wyden Town Hall at the Camp of the Cum, a couple of that NCC drive the outreach

[28:04] meetings that we're retaining as always, part of advisement committee, and then coming up tomorrow

[28:11] about urban rural workgroup, and I'll probably attend one of the first reading of the proposed

[28:16] VFR or just here what the feedback is on that, because I'm assuming they're taking public

[28:21] to come into front points, so should be also a great interesting.

[28:25] It's a lot of fun.

[28:26] Okay.

[28:26] Thank you.

[28:28] Let's see.

[28:29] I attended Seaport Metro Subcommittee on the 16th.

[28:35] I met with a student manager,

[28:37] talked with another back superintendent of the schools.

[28:41] On the 18th.

[28:43] I have two words of the sort of land of 20 second, which is very interesting and very

[28:49] important.

[28:50] I'm going to have four.

[28:52] We've picked it down into the lower dimension of that place, and it's a very interesting.

[29:00] I've done it.

[29:00] I think you hear the old house on the 20 second, HBBA, on the 23rd, LLC, City Day,

[29:12] and

[29:16] I went to the west selected officials forum.

[29:29] That's not it.

[29:31] So, that counts the whole question.

[29:33] You're meeting with Superintendent Otterback,

[29:36] was that in regards to anything in particular?

[29:40] No, it was not at school now, it was more of a general meeting, had some to do with equity and inclusion, was the main topic.

[29:51] I think about school.

[29:52] Thank you.

[29:53] Hey, is there anything else?

[29:55] We're early, we'll take a break.

[29:57] Can we meet up in the club?

Mayor and City Council Work Session

Transcript