[0:04] Okay, whenever you're ready.

[0:22] Good. Okay. Uh, good evening council. Being 6:40, we will call the standing

[0:28] committee of council to order. September 8th, 2026th.

[0:33] Um, just uh to note, we do not have video

[0:37] available this evening, but there is audio. So, ask council to uh please

[0:41] still use your microphones. Uh, looking for Oh, sorry. We have two

[0:45] um amendments to the agenda. We'll add Mayor Jameson to 7E for an excused

[0:51] absence and the in camera this evening will be removed from the agenda.

[0:57] Uh looking for a motion to adopt the agenda as amended. Councelor Willows

[1:02] seconded by Councelor Wall. Um any questions to the motion?

[1:08] All in favor? Thank you. Motion carries. Any declarations of interest this

[1:12] evening? Right. Seeing none, we will move on to

[1:16] announcements, awards, ceremonies, and presentations. Anything from council?

[1:21] Councelor Lusta. >> Uh, thank you, Deputy Mayor. Uh, just um

[1:28] just a notice that the museum society is receiving uh the fish for sale caboose

[1:33] from Prince of Wales. It is now touring the South Slave and it'll be on our site

[1:38] for permanent placement uh likely on October 10th. Uh the museum will be

[1:44] closed at that point, but we'll be receiving it and um it's uh could be a

[1:47] permanent exhibit at our site. Thank you very much.

[1:52] » Thank you, councelor Lusta. Anything further from council?

[1:56] Seeing nothing. Anything from administration?

[1:59] Right. Nothing. Uh moving on. Nothing for information. Uh move on to

[2:04] administrative inquiry inquiries. We'll turn it over to acting. Um Blair.

[2:12] Uh thank you deputy mayor and counselors. Uh we'll start our

[2:15] administrative inquiries tonight with the director of infrastructure and

[2:18] planning.

[2:24] » Um not much to add to last month's reports a short week. As you probably

[2:29] noticed the airport road is somewhat open. They are it is being used

[2:34] officially. It has not turned over. They haven't met.

[2:38] So it still is a construction zone.

[2:43] on our skid steering accessories that should be arriving

[2:48] clean as well as preparation.

[2:58] » Thank you. Any questions from council? Seeing none, we'll turn it back to

[3:03] acting as Okay, moving on to the acting director of protective services.

[3:12] Thank you, acting uh deputy mayor councel. Uh no new um additions to uh

[3:17] besides last month's report. Um just an update for our current call volume. Uh

[3:23] to date we are 23 medical calls and two fire. Um two of those days of the month

[3:29] were six or more calls in one day. That's all I have. Thank you.

[3:38] » Thank you. Any questions from council? Seeing nothing, we'll turn it back to

[3:43] acting. >> Okay. Thank you. And now on to our

[3:46] director of uh recreation and community services.

[3:52] » Uh thank you, deputy mayor. Good evening, everyone. Uh just like to bring

[3:56] to council's attention that uh department is in the fall shoulder

[4:01] season. um moving from summer activities to

[4:07] towards winter activities or ice season activities. Uh so the aquatic center is

[4:11] shut down now as part of annual preventive maintenance activities.

[4:16] Uh bit more as far as mechanical preventive maintenance this year uh as

[4:22] part of our uh asset management software that we have in place and having new

[4:26] eyes look at the equipment, everything. So uh still expecting it to to be a

[4:31] month shutdown per usual. Uh but some additional uh maintenance activities

[4:36] being performed by our facility maintainers and and that team. Um uh

[4:42] green space maintenance has slowed uh typical of this time of year and we're

[4:46] scheduling completing final preventive maintenance activities at some of the

[4:49] green spaces. Uh some green spaces such as Port Landing Fisherman's Wararf and

[4:55] the Fisherman's Wararf are um are expected to remain in operational

[5:00] through September. Um we have SK tentative date scheduled to close those

[5:06] uh facilities, but it's always a little bit dependent on the weather and people

[5:10] are happy to continue to use them as we have nice days. Um,

[5:16] seasonal shutdowns are also allowing facility improvements at at some of our

[5:20] uh some of our parks and green spaces. So, at Keith Broadhead Park, we're doing

[5:26] uh some improvements to both ball diamonds. Uh these are small

[5:31] improvements. Uh might seem small for for the general public and even for the

[5:35] users, but on a uh they will facilitate and make maintenance of the those ball

[5:42] diamonds more efficient uh easier and and reduce cost in the long run also. So

[5:48] we're happy we're completing those. Uh they were they were

[5:53] uh improvements we were hoping to do over the last few years and and we've

[5:56] got to it this year. Happy to Uh ice season planning is underway as

[6:02] well as communications regarding that ice season. So ice plant startup is

[6:06] scheduled for September 25th. Uh our contractor from Edmonton uh will

[6:11] be here. Usually takes about a day and a half for them to start up the ice plant.

[6:15] Uh takes about uh seven to nine days or so to get the ice ready. So we have

[6:22] October 5th as a target date uh for for uh everybody to get back on the ice. Uh

[6:30] we have ongoing communications with ice user groups and those are the skating

[6:34] groups for the skating ice surface as well as the current club for their own

[6:38] uh ice surface that they maintain. Uh wck rates review uh is being prepared

[6:45] and should be coming to the or going to the wreck committee for review as well

[6:50] as council's finance committ. the next uh meeting of the finance committee. Uh

[6:55] as was brought to council last year or suggested to council last year

[6:59] informally uh and to the rec committee um we are anticipating uh

[7:05] recommendations for increase of rates uh to recognize inflationary effects. Uh

[7:11] rates have not gone up since 2018. Uh so those communications we've tried to give

[7:16] heads up both to council uh as well as the ICE user groups. Uh but more

[7:21] information will come in in that report that that will eventually come to

[7:24] council. Um healthy community community

[7:29] activities. So we have our quarterly meeting scheduled tomorrow at lunch. Uh

[7:33] that's for the membership of the healthy community committee. We also have a

[7:36] public meeting uh scheduled for next Wednesday evening. Both of those

[7:41] meetings are being facilitated by the uh contractor Planet North uh who uh we've

[7:48] hired as the orordinator of the healthy community committee. Uh the public

[7:54] meeting uh next week will be to present the 2025 um year and review document

[8:02] uh Planet North's role uh through the committee and to bring to the uh to the

[8:08] public's attention, residents attention a lot of the activities that the

[8:11] committee uh has undertaken over the last year year and a half. Uh and we

[8:17] will have a public facing document which will on the town's website and will be

[8:21] presented to the public to to to show how those activities are being tracked

[8:26] and and uh ensure we are meeting the communications transparency and

[8:31] accountability um uh goals uh for the committee. Uh

[8:36] those are my updates. Thank you. >> Thank you. Any questions from council?

[8:44] » Seeing nothing, we'll turn it back to acting.

[8:47] » Okay. Thank you. So I have uh my update and then also after I'm done I have uh

[8:52] the update from the office of the as well. So for my update for corporate

[8:56] services first of all uh for financial statements and our audit we have

[9:02] received our first draft of the financial statements and we're doing our

[9:05] uh administration review currently we will we will be presenting them to

[9:09] finance committee next week so we're glad to have that on on the agenda.

[9:15] Uh the new summer water rate program has now been completed. That was from June

[9:19] through to August and the program provided approximately $10,400 in

[9:24] automatic relief to eligible residents. So that's good to see and nice to have

[9:28] that program underway. Look forward to having that perhaps next year as well.

[9:34] For uh property taxes, the uh property tax sale auction in August went well.

[9:40] One property was sold. Regulatory procedures are now in place with the

[9:45] current owner having a specified period of time to pay the rears to avoid the

[9:49] sale. Haven't received any notice of that as of yet and the period ends next

[9:53] week for some of our projects. An update for

[9:59] you regarding the water treatment plant. So the the SAO and director of uh IPS

[10:05] and myself we continue to work with Deote on the first phase of the

[10:09] financial procurement project delivery analysis. We have completed a couple of

[10:13] workshops and are looking at different approaches. What would be the best one

[10:17] that considering affordability, the market up

[10:21] here, construction, cost, certainty, risk, town capacity, all those sort of

[10:26] things and then also we are considering the long-term operation of the facility.

[10:31] Um so the idea and the hope with this is that we will actually get something that

[10:37] works for Hay River while using their experience in other water treatment

[10:41] plants across the country. Uh they are now developing the financial model

[10:46] including long-term operating maintenance and major asset replacement

[10:49] costs. Uh we have been providing more detail to them to be able to support

[10:53] that work and our next meeting is scheduled for next week as we continue

[10:57] to work through the options and we are hope to have a for finance committee

[11:01] next week, but if not, then we will have one to you here as soon as possible.

[11:08] I just want to update council as well on that final claims have been submitted

[11:12] for fire and flood related items. So, all claims that we have submitted have

[11:16] been approved. For fire related, we got approved for approximately $276,000,

[11:22] which we have been paid for. for flood uh it's 141,000 for several different um

[11:29] projects lift station one which was a big one

[11:33] has approved to cover the difference between the cost of the project and our

[11:37] insurance payout and so so far everything but the holdbacks have been

[11:40] approved for payment we're still looking to get approval to continue work on the

[11:45] Miron drive storm outlets but we are yet to hear back on that one

[11:51] and for um the lands and leases. We have been working with housing NWT on

[11:59] completing the sale of our leaseold interest in the singles apartment. So

[12:04] that uh has been completed the documentation I should say or the legal

[12:09] documents have been executed and we are the closing date is this week. So we're

[12:13] expecting payment uh later on this week and we will let you know once that has

[12:17] been completed. And finally for our finance committee um

[12:22] it's been mentioned several times but we do we are scheduling it for next week.

[12:25] The agenda items include but not an exhaustive list but the 2025 financial

[12:31] statements and audit as mentioned by our rec director recreate review report from

[12:35] deote and will also include it's that time of year again the budget schedule

[12:38] for 2027 for the next round. And that's my update for public services.

[12:46] » Thank you. Any questions from council? Uh start down at the end. Uh councelor

[12:51] Bushart. >> Yeah. Just you indicated the the uh

[12:55] water relief cost 10,400. What was our estimate on that cost? Did we meet that

[13:01] or under it or >> we had we had originally estimated it to

[13:05] be about 15 between 15 to 20,000. Um July was quite was the bigger month. A

[13:10] lot of consumption. The consumption actually went down during July and

[13:14] August. So that's what led to that. But the total that um I was able to look at

[13:20] today was 10,400. >> Okay. Anything further? Councelor

[13:25] Buchard? >> Nope. Councelor Lusta.

[13:29] » Thank you, Deputy Mayor. Um just a uh review. So what I heard was that lift

[13:34] station one, the repairs lift station one was covered by both insurance and

[13:38] MAC total. So insurance paid part of it, then MAC is going to top up. What was

[13:43] the total cost of that? about 5.8 million. Thank you very much.

[13:52] » Thank you. Anything further from council?

[13:55] Right. Seeing nothing, uh we'll turn it back over to acting.

[14:00] » Okay. So, I'll uh I'll read the update that the SEO gave me and then if there

[14:05] are any questions, we'll be back and answer it when he's when he's back.

[14:10] So from the SAO uh from the office of the SEO the flood policy with uh

[14:14] council's recent adoption of a new of new flood development standards in the

[14:18] zoning and building bylaw. We've been working on a public communications plan

[14:21] and content to support informing the public and various stakeholders about

[14:25] the impacts of the changes. We will use this opportunity to also provide updates

[14:30] on community flood mitigation projects and other related planning work. So,

[14:34] look for communications on the town website, social media channels, and

[14:37] likely through traditional media over the next week or so.

[14:42] Industry days, uh, Mayor Jameson, Wally Schuman, and the SEAO are in Yellow

[14:46] Knife at this time to attend the G&WT's industry days. They will also be joined

[14:51] by a candidate for economic development and communications manager. We expect

[14:55] representatives from some local businesses and organizations that will

[14:59] also be in attendance. These are important economic development meetings

[15:03] that continue to prepare government and industry for expected major Arctic

[15:07] sovereignty related investment. The Canada Public Transit Fund. Last

[15:13] week, the SEO prepared and submitted an expression of interest for funding to

[15:16] the Canada Public Transit Fund to support what was phrased as the Woodland

[15:20] Drive Active Transportation Corridor Project. The application was to support

[15:25] the design and construction of sidewalks along the northern portion of Woodland

[15:28] Drive, estimated at approximately $800,000.

[15:33] The sidewalks are part of a larger scope of work associated with roadway and

[15:37] underground replacement for the Woodland Drive area identified in future years of

[15:41] the town's 10-year capital plan.

[15:46] For housing, a fair amount of housing related activity occurred over the last

[15:49] week or so in an effort to spur uptake on the town's residential housing grant

[15:54] and meet deadlines associated with our funding agreement with CMHC. Some policy

[15:58] changes are submitted to council in this week's package. The mayor and the SEO

[16:02] had a face-to-face meeting with housing minister Cupana and the president of the

[16:07] housing NWT exhaur. This followed the breaking ground

[16:12] ceremony housing NWT held for the new 30 bed singles housing development Major

[16:17] Jameson participated in. So our agenda included one the H River strategic

[16:23] housing plan where the town progress update update and a request for plan

[16:28] execution support. They reiterated council's concern around the lack of

[16:33] engagement with the town on planning around housing development which is a

[16:36] key element of the joint housing plan. And so housing NWT provided a commitment

[16:41] to meet more regularly with council and with the town and and to share with

[16:45] capital planning documents. Um on the public housing waiting list,

[16:51] apparently there's 46 on the list, mostly bachelor type demands.

[16:56] There is active discussion around establishing transitional housing in Hay

[17:00] River. And there was also an indication the

[17:03] town was looking for solutions to deal with vacant apartment buildings in the

[17:07] community. And request was that housing consult on those options for future

[17:11] housing needs. The town suggested that we may be able to partner with available

[17:15] CH CMHC funding. And finally, for housing manufacturing,

[17:20] the town emphasized that Hay River has strategic advantages for housing

[17:24] manufacturing in the community, including those linked to supply chain

[17:27] and transportation routes. We pointed to the success of Metan and the over 80

[17:31] houses they are currently constructing in town. We suggested that Hay River

[17:36] makes sense for future housing supply. And then finally on the long-term care

[17:42] facility, a meeting was held today with the Department of Infrastructure to

[17:45] discuss the pending contribution agreement between the town and the GNWT

[17:49] for land development associated with the new long-term care facility. Both

[17:53] parties are hoping to finalize it so that the town engineering and

[17:56] procurement work can be completed this winter ahead of construction in 2027.

[18:01] The G&WT is in town this week as part of public engagement surrounding the

[18:04] project and a public presentation was to be held today at 5:30 p.m. at the

[18:08] meeting. And that concludes the update from the office of the

[18:14] Thank you. Any questions from council that we can relay to the SAO?

[18:20] Anything? Oh, council. Go ahead.

[18:29] Thank you, Deputy Mayor. Uh to be on the public housing meeting uh with parents

[18:34] and others. Uh and you indicate there 45 names on the waiting list um for housing

[18:40] in a river. Uh in a lot of communities, these things are public private

[18:45] partnerships or local developers getting the active assist with these things. Has

[18:50] there been any conversation with housing or that that this could be shared

[18:55] projects? developers. >> Thank you. Probably

[19:00] » not going to be able to ask, but we can take it back to the SEO.

[19:03] » Yeah. >> All right. Thank you. Uh, anything

[19:05] further from council. >> Seeing nothing. We can turn it back uh

[19:11] to acting if there's anything further. >> Nope. That's all the That's all for

[19:15] administrative inquiries. >> Okay. Then we will move on to new

[19:18] business. Uh 7A infrastructure and planning services monthly report for

[19:24] August. Looking for a mover. Councelor Walt.

[19:32] » Thank you, Deputy Mayor. I move the recommendation that the council of town

[19:35] of Hay River accepts the infrastructure and planning services monthly report for

[19:39] August 2026 as presented. >> Thank you. Seconded by councelor Dford.

[19:44] Any questions to the motion? Councelor Lusta, go ahead.

[19:50] » Thank you, Deputy Mayor. Um, if we could turn ourselves to page two to three, the

[19:56] bottom of page two, top of page three.

[20:03] There's golf course upgrades. Um, you go to the

[20:08] top of street, the scope for HVAC installation

[20:12] supporting the kitchen, ventilation, and fire suppression systems finalized

[20:16] design work to support operations. Um my question is um can somebody explain the

[20:23] relationship between the town and the and the golf club because I I had

[20:28] brought up the golf club in an earlier meeting and told that the two

[20:30] organizations are separate. Thank you.

[20:36] » Go ahead. >> Yeah, I think I can speak a little bit

[20:38] to that. So the town has u has interest in the buildings there. We actually have

[20:43] that on our insurance. Um we paid the insurance for that. But as far as the

[20:47] running of the club, there is an agreement that is between the town and

[20:52] the golf club and then there's a separate one between the golf club and

[20:54] the ski club to help run things out there. As far as this project is

[20:59] concerned, um the town assisted the golf club to be able to receive funding from

[21:04] federal sources such as Canor uh to be able to fund most of it and then there

[21:08] was some other funding that went through the town uh for uh G&WT. I believe it

[21:13] was in infrastructure fund as well as there was MAC to help support through

[21:18] fire fire relief and then the G club itself was

[21:23] responsible for the last portion of the project to fund

[21:28] it themselves.

[21:33] » Thank you, Deputy Mayor. Um so the the funding the golf course is receiving

[21:37] right now for the improvements that they've done over the last year and a

[21:40] half um are coming from other sources. federal I think was mentioned um does

[21:45] the town have any liability in the use of those funds or is that entirely

[21:48] liability

[21:54] the town does not has not had any we don't have any liability in the funds

[22:01] the funds are for the P code themselves we were just assisting them to be able

[22:05] to get it we helped with the reporting requirements of it provided some project

[22:09] management those kind of things but the town has not any money into it

[22:13] whatsoever any of our funds other than in kind resources.

[22:19] » Thank you. Anything further? >> Oh, well our director

[22:22] » Oh, sorry. Uh, yeah. >> A little bit.

[22:26] I think the only thing I'd add is that um the town given that the remaining

[22:32] matching funds were a requirement of the golf club uh to meet and to match the

[22:38] town had a contribution agreement in place with the golf club confirming that

[22:43] it was their responsibility and that the town was only facilitating and securing

[22:47] the funds and and helping with some inind project management.

[22:54] » Thank you. Anything further?

[22:58] Go ahead.

[23:01] » Thank you, Deputy Mayor. Um, on page five,

[23:10] I think it's called water meter program

[23:15] as I'm reading through this. Um, it got me thinking about um how much water we

[23:22] run through and whether we meter the truck water that comes through our

[23:28] pipes. Thank you. >> I will declare an interest here if

[23:32] somebody wants to take the chair.

[23:38] » Sure. Go ahead. So yes, all all the water that comes out

[23:43] of our system is metered. Um whether it be through the meters that are in the

[23:48] houses that measure how much goes into each residence or whether it be at the

[23:52] fill stations where the water trucks fill up, it is metered. Yes.

[24:02] » Just for clarification. So uh a water truck comes to a fill station and it

[24:07] fills itself up with water. Is it metered at that point or is it metered

[24:12] when that truck then delivers it somewhere and then it gets written up as

[24:16] x amount of water has gone into a certain residence?

[24:19] » I guess I'm unclear as to what's happen >> both both. Okay. Thank you very much.

[24:25] Any further questions concerning uh works?

[24:35] Not seeing any. Do we have we have a mover and a second?

[24:40] Agreed to move forward.

[24:44] Please note deputy mayor do not participate due to

[24:54] Thank you. Um where are we? 7B right

[25:00] community services monthly report. Looking for a movers. Councelor Dford.

[25:06] Thank you, Deputy Mayor. I'll move that the council of the town of the Pay River

[25:10] accepts the report entitled Recreation and Community Services Monthly Report

[25:14] for August 2026 as presented. >> Thank you. Seconded by Councelor

[25:20] Bushard. Uh questions to the motion? Councelor.

[25:27] » Thank you, Deputy Mayor. Um I guess uh just one addition to the upcoming events

[25:32] on page 22.

[25:41] And that's what I mentioned earlier on the upcoming

[25:45] fish for sale on October 10th

[25:55] as well

[25:58] being hosted by museum society.

[26:02] Uh thank you. Noted. Um any further agreed to take forward. Thank you.

[26:12] Forward. Uh 7C emergency services monthly report for August. Looking for a

[26:17] mover. Councelor Wall. Go ahead.

[26:22] » Thank you, Deputy Mayor. I move the recommendation that the council of the

[26:26] town of Hay River approves the emergency services activity report for August 2026

[26:31] as presented. >> Thank you, councelor Wall, seconded by

[26:36] councelor Dford. Uh, any questions to the motion?

[26:40] Councelor Custa, go ahead. >> Thank you, Deputy Mayor. Um, on page 29,

[26:50] » it talks about something called Second paragraph says, "Implementation of the

[26:54] first due department management system remained a significant priority

[26:57] throughout August. Staff continued working with first due program

[27:01] specialist to configure individual modules to meet the department's

[27:04] operational needs. Um I personally as a counselor haven't heard of this first D

[27:09] before. Um I so I I did look it up and um I guess uh it appears to be a a

[27:16] command module to help with fire and EMS management. Um, can we get a

[27:21] presentation on it at some point? I'm just curious as to what's engaged or

[27:26] maybe the uh the acting director can maybe speak to that a little bit and how

[27:31] much uh how it's used and what are the costs associated with us getting this.

[27:38] Thank you. >> Acting.

[27:41] » Okay. Well, perhaps do you have anything to say, acting director of public

[27:45] protective services? >> Sure. Uh I can't uh comment on the costs

[27:50] right now. I don't have uh those numbers with me. Um the director will have those

[27:55] numbers. I'm sure he can get them available. Uh the purpose of the system

[27:59] is to uh streamline all of our operations whether it's maintenance,

[28:04] inspection, uh response. Uh it helps create um easier access to

[28:12] uh building plans uh pre-plans so that we can be more efficient uh at our

[28:19] response um in saving lives, saving structures

[28:23] um increasing our our response capability

[28:27] um with people who are maybe not aware of um the best routes to go or available

[28:35] services whether it's hydrants um or dangers in the area. So, that's

[28:40] part of of uh first due um including uh there's electronic reporting uh which

[28:48] makes uh administrative work uh less taxing where it's all in one system and

[28:53] cuts down on administrative hours from our staff and and other um individuals

[28:59] that are helping us as well. So, uh, these are all things that help with, uh,

[29:05] if if you wanted reports as to very specifics, um, the first due system

[29:11] keeps track of a lot of that. Um, and, uh, one of the big ones that is part of

[29:16] it is an electronic PCR for transferring that kind of information

[29:22] and paperwork to the hospital and as well as billing. um almost immediate

[29:28] transfer of of billing um requirements so that we can get those moved on and it

[29:34] doesn't have to wait almost a whole two weeks to a month.

[29:40] Thank you. Anything further? Uh agreed to take forward

[29:47] 7D municipal enforcement monthly report for August. Looking for a mover.

[29:52] Councelor Dford, go ahead. Thank you, Deputy Mayor. I'll move the

[29:56] recommendation that the council of the town of paper accepts the municipal

[30:00] enforcement report for August 2026 as presented.

[30:07] » Yeah, we'll uh we'll amend that to 26 unless we want an update from last year.

[30:14] Uh seconded by councelor Wall. Um any questions to the motion?

[30:22] Nothing noted. agreed to take forward. 7E excused absence.

[30:29] Councelor Wall, go ahead.

[30:33] Thank you, Deputy Mayor. Uh, I move the recommendation that the council of the

[30:36] town of Hay River excuses councelor G and Mayor Jameson from the standing

[30:40] committee meeting of council on Tuesday, September 8th, 2026.

[30:46] » Thank you. Seconded by councelor Dford. Any questions to the motion? Agreed to

[30:51] take forward.

[30:55] 7F parking variance for housing NWT looking for a mover.

[31:03] Councelor Lusta

[31:12] follows that the council I'm sorry I move that the council of the

[31:18] town of H River resolves as follows. One, that council received the housing

[31:22] NWT request dated August 18, 2026, as amended by the housing NWT letter dated

[31:28] September 3rd, 2026, requesting approval of 26 off- streetet parking stalls for

[31:34] the 30 unit residential building at 46 Woodland Drive, lots 629 and 630, plan

[31:41] 365. that council endorsed the development

[31:45] officer imposing as a condition of development permit D25097

[31:51] under section 3.8 -6 of bylaw 2469

[31:57] uh PS25 that not fewer than 26 off streetet

[32:02] parking stalls including the two barrierfree stalls be constructed prior

[32:08] to occupancy of the new building and three that approval be further

[32:12] conditional upon the applicant submitting a revised sheet A101

[32:18] prior to permit issuance showing the 226 stalls dimension to section 8.2, the

[32:25] relocated snow storage area, the driveway entrance not exceeding 8 meters

[32:30] at the street, section 5.3 sub one, or where the foregoing cannot be achieved,

[32:36] an al alternative layout providing not fewer than 26 stalls to the satisfaction

[32:42] of the development officer. >> Thank you. Seconded by councelor

[32:47] Buchard. Um, questions to the motion? Councelor Bushard, go ahead.

[32:55] » Yeah, my only when I read this, I was just wondering what the situation will

[32:59] change once the the existing building gets torn down. Is that are they going

[33:03] to be able to meet a better standard of of stalls and indication just thinking

[33:09] that building will make a lot of room for them? So, just wondering if that's

[33:13] been considered or not. >> Thank you, counselor. And that's my

[33:16] understanding is that if there um is a further need for for stalls, they'll uh

[33:21] once that building once the current building is demolished that they'd have

[33:25] that space, but uh acting could direct me on that.

[33:29] » I believe that's the case too. I don't know if our director of IPS has anything

[33:32] to add to that or [clears throat] thank you councelor Bart for the

[33:36] question. As part of this development process review, that was a concern that

[33:42] the streets would be overloaded. So you go down Option B at the bottom you

[33:48] notice there's a it kind of addresses that

[33:52] option B takes their word and puts it into legal stance. So it gives us the

[33:57] authority to force the additional current with current discussions with

[34:04] housing

[34:07] that use type of occupancy. We did put it in as an option if council was

[34:13] concerned they could use option which would have the same conv

[34:26] councelor Busher. Go ahead. >> Yeah, my only concern is uh President

[34:30] you're and I understand it's single housing and it's it's a government

[34:34] building, but it's just if another developer wants to build a building and

[34:37] wants to limit the amount of parking stalls he has, what's the uh what's

[34:42] their situation when we deal with that? We're dealing with G&W. We're dealing

[34:46] with single uh single family housing type thing. But um and some of those

[34:51] people most likely don't have vehicles, but yeah, just concerned going forward

[34:54] of how we deal with other developers when they request to reduce the parking

[34:59] requirements that we set out. >> Thanks, uh councelor Buchard. Yeah, I I

[35:05] don't want to weigh too far into it as the chair, but I I kind of agreed uh on

[35:09] that. But I I guess looking into it, um this is within an allowable variance.

[35:13] Their their initial request, they wanted to go down to like 17 stalls. Um I think

[35:19] administration went back and and just stated that that's not within our our

[35:24] ability to even allow that. Um as as council. So um again if we were to find

[35:31] another variance similar to this it would it would again have to come back

[35:35] to council and that we say set a precedent but it's uh kind of

[35:40] one of those situations where it's case by case but uh acting could fill me fill

[35:46] us in on any more technical side of that. I personally don't have the the uh

[35:52] details of that but that is my understanding as well. What you say?

[35:59] » Anything further from council? Councelor Lusta, go ahead.

[36:03] » Uh yeah, thank you, Deputy Mayor. Uh I guess I'm a little confused as to what

[36:10] why it's important to have 17 26 or 35 stalls. Um, how many units are

[36:18] we talking about here? Are we talking about 36 people needing cars, which

[36:23] would tell me we're talking about 70 or 80 people? So, I'm just curious as to

[36:28] why why the interest in the number of stalls for this particular development.

[36:34] Thank you. >> Uh, just as part of our uh development

[36:38] bylaw um on any of these types of buildings, you would have a a

[36:43] requirement for the amount of parking. So, we're talking, I believe, 30 units.

[36:48] So, 30 singles units. So, you'd be 30 people um uh essentially in the

[36:52] building. And then there was a a requirement in the bylaw for um the

[36:58] amount you you need one stall basically four unit plus I think it's every five

[37:02] units or four units you need an extra for like visitor stalls typically in the

[37:07] bylaw. So, what this does is it allows a variance uh down to uh 26 stalls total

[37:14] for the building, which probably isn't going to be an issue based on occupancy

[37:20] of the current uh facility. Like, I mean, if you go there, go by there right

[37:23] now, there's probably five vehicles in the parking lot. Um, but that's so it's

[37:28] just it's part of the development bylaw that uh that's why we're that's why

[37:31] we're here and that's why the variance was requested. Councelor Bushard, go

[37:35] ahead. >> Yeah. And the other note is if you don't

[37:38] make those minimum requirements then you have 10 vehicles parked on the streets

[37:42] in front of the building steady which you know congest traffic and stuff like

[37:46] that. So it's a standard in the bylaw like you indicated but yes if you don't

[37:51] make enough parking stalls that it basically becomes a difficulty

[37:54] traffic wise and congestion out front. So yeah I don't think that's going to be

[37:59] an issue with this building but yeah thanks.

[38:02] » Thank you. Anything further? agree to take forward.

[38:07] Thank you. Uh 7G setback variance uh relaxation looking for a mover.

[38:13] Councelor Willows, go ahead. Mayor, I move council town river

[38:18] pursuant to section 3.9 of zoning and building bylaw number 2469

[38:24] IPS/25 in respect of development permit

[38:28] application number T25 088 for lot 17769112

[38:37] in parentheses 44B Woodland Drive one approves a relaxation of the minimum

[38:42] rear yard the existing building containing

[38:45] and two residential from 7.5

[38:51] ft to 1.2 m 4 limited to the building footprint shown on the surveyed site

[38:57] plan and directs that the relaxation be subject to the conditions set out in

[39:02] this report. Thank you councelor Bow seconded by

[39:07] councelor squirrel. Any questions to the motion?

[39:13] Seeing nothing, agree to take forward.

[39:19] 7H, changes to the residential housing grant policy. Looking for a mover.

[39:25] Councelor Squirrel, go ahead. Masicho, Deputy Mayor, uh, I move the

[39:31] recommendation that the council of the town of Hay River approves the amendment

[39:34] to the residential development grants policy as with changes blacklined in the

[39:40] attached amended residential development grant policy.

[39:45] » Thank you, councelor. Well, seconded by councelor Dford. Any questions to the

[39:49] motion? >> Councelor Bushard, go ahead.

[39:52] » Sorry, I just uh I found the report a little confusing. Can you just get a

[39:56] kind of a basic overlay of what we're what we're changing here? Is that

[40:00] basically opening it up to um some people that have applied that don't meet

[40:05] the current standards? I'm just Yeah, >> go ahead.

[40:10] So, after we're in the third year of a four-year contribution agreement with

[40:17] with the Canon Mortgage and Housing Corporation, as of right now, there's

[40:21] been one check that's been written um for this fund.

[40:28] And so the in conjunction with CMHC, one of the things that are considered is

[40:35] because this was looking to do like more smaller projects. This new policy or I

[40:40] shouldn't say new policy update to this policy actually allow for bigger

[40:44] projects. Uh I believe part of the report talks about large dwelling units

[40:48] meaning 10 or more individual units. So to perhaps attract some developers who

[40:53] would like who would be able to um take advantage of this of this fund. The

[41:01] concern is that if we don't do something like this, then we'll have to pay the

[41:04] money back and we don't want to do that. So, allowing perhaps some more

[41:09] individuals to be able to apply would potentially do that. One of the things

[41:15] that uh is looking to be improved on or not

[41:19] improved on but different is that one of the things that

[41:25] was part of the policy was that they paid half up front and then half upon

[41:30] completion. So this is looking to allow a payment of full the full amount of

[41:37] full full allocation. Uh obviously still some conditions on there and some

[41:42] ability to claw claw that back if if necessary, but again to more incentivize

[41:48] the projects actually happening.

[41:52] further agree to take forward.

[41:59] All right. No notices of motion. Um in camera was removed. Councelor Willows

[42:05] motion to >> Thank you.

Standing Committee of Council - September 8th, 2026

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