[2:06] Mr. Chair, we are ready to go. Okay. Great. Welcome, everyone, to the Arts and Culture Commission meeting. On August 26, roll call. Mr. Chair, we'll note that commissioners were out of and commissioner Harris, both informed us they were not able to make tonight's meeting. Okay. Let's stand for the pledge of allegiance.

[2:38] Do we have

[2:52] any changes or deletions to the agenda? Mr. Chair,

[2:55] Here we have one change.

[2:57] We were going to plan a committee update under the Arts for All Committee report with Mr.

[3:05] Jake Messing, but Mr. Jake Messing is actually on at the beginning of the meeting, and

[3:09] so we'd like to include that under announcements and presentations.

[3:14] Okay.

[3:15] So it'll be first, the Hillsburg Arts Festival, and then second, we'll be Mr. Messing.

[3:22] All right.

[3:22] Okay.

[3:26] Next is the approval of minutes, approval of December 3rd, 2025.

[3:35] So on the December minutes, paragraph 1, the sentence should read that the arts education

[3:43] form was co-sponsored by the City of Heelsburg's Community Services Department with HUSD in partnership

[3:56] membership with the 222.

[4:00] So it was a it was a co-sponsored event.

[4:05] Okay. Thanks.

[4:10] Okay. Do we have a motion to approve the minutes with those changes?

[4:17] I motion to approve. I second. All in favor?

[4:21] All right.

[4:24] All right. Moving on to the City Council Liaison report. Welcome.

[4:29] Good evening commissioners. This is Ariel Kelly. Your council liaison from the City Council.

[4:34] I have a couple of exciting items to share with you.

[4:39] So you may have heard that March Avenue is getting a very long-awaited redo.

[4:44] So the paving, which is the final step of the project, is happening now through, I think

[4:50] end of day today or next week and should be completely wrapped up soon and hopefully will

[4:56] help sustain good, smooth pavement for years to come.

[5:00] We also have a pedestrian crossing at Powell and Johnson Street, and that construction starts on September 8th.

[5:09] This is more than just a crosswalk. It's a major investment in enhanced pedestrian safety on a major corridor near a school.

[5:16] So look forward to having that path across Powell completed this fall.

[5:22] We also have the Bell Deluna Community Center painting project happening now, and so you may have seen or heard from folks in the community that the colors, the vibrant colors are up and please share with folks who are curious about what's happening there.

[5:40] It's a great opportunity to educate our community about the multicultural center project and the months and months of community engagement that led us to this point.

[5:50] The Hudson Senior Living Project, which is a plan development on Hudson Street, where the

[6:00] former home of the Healdsburg lumber company was. They were approved by the Planning Commission

[6:08] and that commission decision has been appealed. That appeal is now scheduled to be heard on October 5th

[6:17] at the city council. There are a lot of questions in the community about the project and the city's

[6:23] authorities and so for anyone who's interested to learn more about that senior housing project

[6:31] to check out the staff report from the August 11th Planning Commission meeting which is a really

[6:36] good place to start in terms of understanding the the lay of the land on that project. We have a

[6:43] couple great events coming up. So the fast, the annual fast,

[6:48] create cleanup will take place on September 19th, a Saturday,

[6:54] September 19th at the Abel de Luna Community Center. And then we

[6:58] also have a repair fair, which is an opportunity for folks in

[7:03] the community who have items that need to be repaired instead of

[7:07] throwing them away. This is a zero waste event. People can bring

[7:10] those items to the repair fair and have them repaired for free. Also taking place on Saturday,

[7:16] September 19th at the Abel Delina Community Center. So come for the cleanup, bring your broken

[7:22] vacuum, leave feeling good about yourself, and having something fixed, hopefully. We also were

[7:28] starting restarting something that we did a long time ago before COVID. And these are these community

[7:33] conversations with our residents. So we started the Community Conversations series. We're going to

[7:40] do five meetings and the intent is that we do one in all of the city council districts

[7:46] that have been established. So we had our first one last week in the river's neighborhood

[7:51] rivers Bend area and a lot of the questions and feedback and it's really intended to just

[7:57] be a community conversation, no formal presentation or agenda where residents can come and ask questions

[8:02] of city staff and it's kind of led by the city manager and department heads. So we had lots

[8:07] a feedback about Badger Park, River Access, Public Safety, the Dog Park, etc. And we intend to do

[8:15] five of these per year and moving around to different locations around town and to hear from our

[8:19] community what the issues are. So please help us spread the word about future ones that will be

[8:26] coming up. And then we are going to be getting an update on the Smart Train last week. The Smart

[8:33] board of directors voted to approve a stop in Geyserville, and so the train phases will be segmented

[8:42] into instead of a Healdberg to Cloverdale segment, it will be Healdberg to Geyserville, Geyserville to

[8:47] Cloverdale. The ultimate goal still be getting to Cloverdale, but the smart board of directors actually

[8:53] feel strongly that and smart staff feel strongly that having those two segments to be applied for

[9:00] separate grants and different opportunities will help it get to Cloverdale sooner by being

[9:04] able to have that stop in Cloverdale. And it's likely that smart, we'll have a smart

[9:10] update coming to the Hillsburg City Council in either late September or October date TBD.

[9:18] That's it. Any questions for me, Gina? Or Commissioner Reiner, sorry.

[9:22] All right.

[9:25] Well, I want to ask, is the repair fair going to be ongoing?

[9:31] Yes, so zero waste Sonoma, which is a JPA that we're a part of, does a repair fair.

[9:36] I think once a month in a different city around the county.

[9:40] And so this is Healdsburg's option.

[9:42] But if you go on the zero waste Sonoma website, you can see all of the dates that are out there.

[9:48] This is I think so I actually could be completely wrong on this, but I think this is what it is

[9:53] That you can go on their website and see other repair fairs happening winds or coverdale

[9:57] And you can take your broken item to any of those places, and they also look for volunteers to to help

[10:03] Staff it so if there's people who have a special skill set your mechanical you know how to sew you can volunteer for those events as well

[10:11] Okay, and then I

[10:14] Should know this but

[10:15] but the old train station, the dilapidated building,

[10:20] the smart on that?

[10:21] It's owned by the city.

[10:23] Oh, okay.

[10:23] Yes, there's two buildings.

[10:26] One is most likely not gonna be able to stay standing

[10:31] very much longer, and then the other one potentially

[10:34] could be rehabbed, but there's no funding identified for it

[10:37] and no plan for use of the facility.

[10:39] And if you've rode the smart train

[10:41] or you know someone who's seen it, there is no station.

[10:44] It's just a concrete pad platform and a kiosk machine where you buy a ticket or you tap with your phone

[10:50] So they will not be I'm doing anything to build a building because they have no need for it. Okay, and then

[10:57] I was just thinking down the line. It'd be really cool to have it rehabbed and

[11:03] Adaptive reuse because like for example in Petaluma

[11:07] the train station is the Petaluma art center, I think or an art gallery and

[11:14] I think that would be cool.

[11:15] And then the other thing is, you may not know this,

[11:21] but at the entrance to town when you exit Central Healtzburg,

[11:25] the pavement is really rough.

[11:28] And now the great harvest, great harvest vehicles

[11:35] are coming through.

[11:36] And it's like, what a noise.

[11:39] And I was just curious if City Council had plans

[11:44] to address that in the near future or so we don't currently have that on it's a it would be a

[11:50] major road rehab project we do currently patch those bottles out the ongoing basis it's pretty

[11:58] obvious that it's there and it's a problem okay we do have a long term plan to completely

[12:04] reinvision that entry into town with a roundabout. And so that is something that is forecasted to

[12:14] happen sometime in the next decade, but it's just funding dependent. Right. Okay. All right. Thank you. Yeah.

[12:23] Great. Thanks so much. Thank you.

[12:30] Okay. Moving on to announcements and presentations.

[12:34] First up, we have the Hillsburg Arts Festival update.

[12:40] Welcome.

[12:42] Good evening, Council members.

[12:44] Thank you for having me here.

[12:46] Do we have the things on the screen?

[12:50] We have two slides.

[12:51] We have this one and we have the actual layout.

[12:54] Okay.

[12:55] Well, I'm going to do a little introduction first

[12:57] and then we'll go to the map right there.

[13:01] I'm going to thank you for allowing me to speak

[13:03] in front of you for getting things all put together

[13:08] for the arts festival. It always takes longer than you think it will. We chose to hold the festival

[13:16] on Center Street this year as the board thought we needed a year to see how the fully family

[13:22] pavilion operated. And because we've had experience on having several art after-dark events on Center

[13:32] the board felt that that was a more comfortable way to get rude getting to know the pavilion.

[13:41] So let's look at the map. You can see the on your screen.

[13:46] Okay. Pause the street is at the top of the map, north at the bottom.

[13:53] And where you see the red barriers, that's the footprint of the art festival.

[14:00] We are, we have been allowed to use the parking lot, where it says parking lot, which is Eric Drew's property.

[14:10] And in there, we will have our stage for entertainment and two food vendors.

[14:19] There are already food outlets in Heelsburg.

[14:26] And we wanted to make sure we didn't overdo it with too many food vendors.

[14:30] So the local vendors could have some cut in the eating habits of our guests.

[14:41] The artist said, donating art for our raffle, so far we have 15 original art pieces,

[14:50] and everything is on display in the gallery right now.

[14:54] We'll have a raffle table in front of the gallery, you see that.

[15:00] Green, where, that's, that's Hillsborough gallery, art gallery, and the two blue areas in front are the raffle table and information booth. And we've made one alteration to the map. And we did that yesterday afternoon, so we didn't have time to change it for tonight's presentation. But on your map, it shows.

[15:30] wine sales in the parking lot. And we've moved that to in front of the Heelsburg

[15:37] Center for the Arts. So there will be only food vendors there and also some

[15:44] of the art vendors in there. But we thought it was better to have things more

[15:52] localized where tickets are being sold and all that kind of stuff. And it

[15:57] and freeze up that parking lot to people getting food and then out on North Street where the blue circles are.

[16:07] That's where tables will be so people can eat out there and it's shady. Hopefully, I mean, they're trees there.

[16:15] So theoretically, if she's shady, we will have music.

[16:22] There are three different performance groups that are going to be putting on their shows.

[16:30] And then we'll have some ambient music going the entire time.

[16:34] And yes, all the businesses are going to be or have been notified what's going on.

[16:43] And so they won't be surprised by the onslaught of people and other vendors.

[16:52] So Whiskey, you can see, I think we have 36 different artists and crafts people who are

[17:00] going to be all along the center street, then across North Street and along North Street

[17:08] and there's two also on the corners by the toy store and by single thread.

[17:22] I don't know what

[17:22] else I can tell you except that we're looking forward to it. We have great vendors and they're all

[17:27] looking forward to that. This is happening after me at the same time as the farmer's market is going on.

[17:36] So hopefully we'll get some people coming from the farmer's market drifting through and seeing

[17:41] that we're there to.

[17:45] We are in collaboration with the Raven Church Film Festival, and normally we share advertising

[17:57] and have a gala at our gallery for them.

[18:02] This year we're not doing the gala, but we are sharing the polls in the plaza to hang

[18:11] our banners. So if you could take a look at the banner, which is another slide,

[18:19] there it

[18:20] is. So, well, I think we have six banners and one side has the arts festival. The other

[18:28] side has the Raven Short Film Festival. So we're collaborating in that way. We do that frequently

[18:36] with them, they're a really good partner and we appreciate their support for us.

[18:43] So do you have any questions?

[18:46] Yes. Thank you so much.

[18:48] Do you have an image that we could use to share on our personal social media accounts?

[18:57] Yes, and I will send one to you.

[18:59] Okay.

[18:59] I just advertise it.

[19:03] Thank you.

[19:05] And is there if somebody wanted to look at the map or learn more?

[19:09] Is there a website available or is this?

[19:11] Yes on our website.

[19:12] Everything is on there, including an app or signing up to volunteer if you'd like to volunteer.

[19:19] And that is signup.com.

[19:22] But the link is on our website, which is Heelsburg Center for the Arts.org.

[19:29] and the list of artists, the list of artists are on the list of artists, is also on there and

[19:38] also samples of their work. So each one has an individual picture of their work and their name.

[19:45] Okay, this is something that we hadn't done before but I think it's a really nice

[19:49] Great. And then the last question is, how much are the raffle tickets?

[19:56] Five dollars for one and twenty dollars for five. And everything is already up in the gallery

[20:05] so you can go in and see all the paintings and the jewelry and the ceramics that are on a per raffle.

[20:12] and then we'll have photographs of them on the raffle table with the boxes you can put your

[20:19] raffle tickets in. Have you already started posting that on social media? Yes. So like I could

[20:24] go there and share it. Yes. Okay. Thank you so much. Anything else? Good luck. I'm sorry.

[20:31] I didn't have a more question. What are the hours of that? It's from 10 until 6.

[20:37] Okay. Thank you. There will be street closures and people setting up starting at 730 or 8. So that's it.

[20:47] I have a question about the artist. So what is the process for recruiting artists or selecting artists? Do they apply and?

[20:57] Yes, we started advertising in February and we have on a website and social media and also a

[21:07] link called platform called Entry thingy and people sign up there and they have to post samples

[21:16] of their work. We have a jury that goes through all of the entrants, entries and we choose who we

[21:26] want it. They pay $40 to enter and that covers, that helps cover advertising in the time

[21:36] and everything else. And then the booth charges this year are $160 for a 10 by 10 space.

[21:47] So if you don't get in, you just pay $40, but if you do get in, it's basically $200.

[21:54] We do not share the proceeds and the vendors keep everything that they own.

[22:04] Anything else?

[22:06] I hope we see you all there.

[22:08] Great. Thank you.

[22:09] Thank you.

[22:18] Okay, so next we have our second presentation from the amended agenda.

[22:28] Yes, wonderful. Good evening, members of the commission.

[22:31] Tonight we are happy to welcome artist Jake Messing,

[22:34] who is a recipient of the 2026 City of Healdsburg Arts

[22:38] for All Public Art Ground Award, which provided support

[22:41] for his recently completed River of Dreams mural

[22:45] at the Russian River Keeper Building

[22:47] at 139 Healdsburg Avenue.

[22:50] Jake, thank you for being here tonight

[22:51] and for sharing more information about this project.

[22:57] Thank you for having me, Teran.

[22:59] Thank you for the kind introduction.

[23:02] Thank you commissioners.

[23:07] hosting this and thank you again for your support and selecting my submission to be applied

[23:16] and to help beautify our beautiful town.

[23:21] I think yeah just to give like a short background,

[23:24] I know a few of you are there and we're able to hear the presentation and the speech,

[23:32] But I guess just to give a short background on the actual process of painting the wall

[23:38] just to begin with,

[23:42] I guess first and foremost, I just want to say it feels like a real

[23:48] heart project being able to paint this concept on the Russian River Keepers building.

[23:57] So, you know, it really felt like the concept and the location really came together in a beautiful way.

[24:05] More so than maybe any other location that I had previously proposed would have.

[24:10] So, it feels really good to give back to Russian riverkeepers in that specific location.

[24:17] And I think it's a nice exit out of our town.

[24:23] and a nice location.

[24:29] That's dead.

[24:30] As far as the process goes,

[24:33] I did ensure that the wall,

[24:35] the original substrate was very clean.

[24:38] I was pressured.

[24:38] I pressure-washed it,

[24:39] and then scrubbed it with a kind of essentially

[24:45] an outdoor cleaning solution

[24:49] to make sure the substrate was clean

[24:52] clean and well prepped for the medium. From there, the image was transferred onto the wall.

[25:01] I ended up using a projector this time, which was very helpful, and it kind of expediated the entire process.

[25:09] And then from there, it was just paint to canvas, or paint to concrete in this case.

[25:16] and I started on the left side and kind of worked my way to the right.

[25:24] As I was

[25:25] working there are some things that kind of weren't in the original design or

[25:31] original rendering that came to me as part of the process and that's always an

[25:36] enjoyable moment for me to kind of let the creativity come through.

[25:44] And yeah, I, let's see. I mean,

[25:52] as far as the iconography and imagery goes, obviously it's all located and centered around

[25:58] our beautiful Russian River Rot watershed.

[26:03] You know, during my speech, I kind of went more into

[26:06] detail around all of that and the specific animals that were chosen and the details

[26:11] around it. I don't know if I can spare you that right now. But yeah it was a it was a

[26:22] complete joy to paint. It's a complete honor to have been selected for this and to have

[26:29] my artwork, you know, grace, grace the walls of our beautiful town. And let's see.

[26:42] What are

[26:43] the bullet points where we're talking about here? Hold on one sec.

[26:51] Oh yeah, as far as feedback

[26:53] goes. So since, well, while I was working on the project and then since completing, I've

[26:58] in a lot of positive feedback. So while I was working on the wall, a lot of people would

[27:05] stop their cars. They would pull over, pull into the parking lot, talk to me, and give

[27:13] some very kind compliments on the work, and saying it had been a delight to actually

[27:18] watch the mural evolve as I was working. A lot of people that live on the south end of

[27:25] town. We're able to kind of see that progress on a daily basis. So there was a lot of enjoyment,

[27:31] a lot of support around that. And then since having finished it, those same sentiments have been

[27:40] resounding. I keep meeting people on the street or the gallery shows, I've got phone calls,

[27:48] I've got emails about it. So there's been a lot of really kind words around this specific

[27:55] mural and that always feels nice to hear as an artist and it feels nice to hear

[28:02] from the support of our community.

[28:09] So I guess yeah I feel like that's that's my

[28:13] piece and I would open it up to any questions that you guys have.

[28:19] Certainly the

[28:20] commission has any questions for Jake about the process. Oh sorry about that if

[28:26] the commission has any questions at this time Jake is more than happy to to

[28:30] provide information about the symbolism, the process and anything else that you're curious about.

[28:38] Thank you. Jake, how long did it take you to do this mural?

[28:46] It's hard to say exactly. I was working on some other projects simultaneously but I think it was

[28:52] around three weeks. Okay. And then I just want to note for the record because Chair Jepsen couldn't be

[28:59] there. And so I stepped in to say a few words about the Arts

[29:05] for All Grant program. And so while Jake was speaking across

[29:10] the street, there was a great heron, blue heron, that flew by it

[29:17] first flew behind the redwood trees and then in front of the

[29:21] redwood trees. As if the heron was gossiping, I mean, listening,

[29:26] you know, to what we were saying. So I don't know, I just thought

[29:29] that was amazing. Thank you.

[29:36] So I have a question, Jake. So I was not on this particular committee,

[29:40] right, for the arts for all. Can you give us some feedback as an artist on how this process was

[29:45] and how we could, you know, make it improve it?

[29:53] Yeah, as far as the process, when it seemed pretty

[29:55] stream line on on my end of it.

[30:00] You're approval after that. And then from there, it was there was a bit of back and forth as far as the location goes. There was a timeline around that, which was a bit of a scramble to, you know, finalize the location. But we had a lot of great options. There's a few locations kind of on the north end of town in the, in the new evening.

[30:29] no mad district that were potentials and and then this location on Russian river keepers and

[30:42] this just seemed to fit the bill conceptually and let me think as far as as far as the rest of the

[31:01] I was I coordinated directly with the with the business owner who was very kind and gracious to open up her wall and trust me with this project and that conversation between myself and her and Terran to kind of coordinate with the city and any approval in that regard was pretty streamlined and seamless.

[31:26] Yeah, everything I think went went pretty smooth. There was no hiccups.

[31:32] as well executed as far as I'm concerned.

[31:37] All right, thank you.

[31:38] I think it's a real triumph.

[31:45] Any other questions?

[31:48] Okay.

[31:50] Thank you for your time.

[31:52] Thank you.

[31:54] Appreciate it.

[31:54] Yeah, thanks for the mural.

[31:57] Absolutely.

[31:58] Thank you so much, sir.

[31:59] To follow up on that, too,

[32:01] like there was any additional feedback.

[32:02] Since this was one of the first arts for all grants

[32:06] under our new program,

[32:07] And if you think about any feedback or improvements or how we can make sure that this is accessible to all artists in town, we'd love to have that as well.

[32:21] Absolutely. Yeah, thank you so much, commissioners, appreciate it.

[32:37] Okay, moving on to public comments on non-agenda items.

[32:42] So this at times had a side to receive comments from public regarding matters of journal interest, not on the agenda but related to commission business.

[32:50] I presume to the Brown Act, however, the Arts and Culture Commission cannot consider any

[32:54] issues or act on any request during this comment period.

[32:58] So I'd like to welcome anyone from the public on non-added items.

[33:16] I'm Holly Hoods from the Healtzburg Museum, and I have a few things to say.

[33:21] First of all, I would like to compliment the commission on all your hard work and all the

[33:32] trying to put into action and I'm really impressed. I have been watching the meetings from home

[33:40] and I thought this was, I really wanted to say this in person and I also just wanted to update a

[33:46] little bit on the Hillsburg Museum. Last night we were fortunate to be sponsored by the city.

[33:55] The museum is celebrating our 50th anniversary this year and with the city we were the

[34:02] co-sponsors of the concert in the plaza last night. It was super fun, super diamond, and

[34:09] because we're celebrating our 50th anniversary, we're all about the 70s. So currently at the museum,

[34:17] our exhibition is Healdsburg in the 70s. It's going to be up through October 25th.

[34:23] After that, in November, we'll be doing our annual holiday toy exhibition this year,

[34:29] We're also continuing in the 70s.

[34:32] It's going to be a very boomer holiday with toys from the 50s, 60s and 70s.

[34:40] And we're going to be doing a holiday home store, five vintage homes in December on December

[34:48] 6th, the Mary Healds per weekend.

[34:51] So we're going to be announcing stuff about that soon.

[34:55] Then just one more thing, not so positive.

[34:59] Which is, I watched the discussion about the mural, the last, I think it was the last meeting and I was distressed.

[35:11] I didn't feel, how can I say, I felt bad for the artist.

[35:19] I felt that they came in good faith and I want them to be encouraged and I want this commission

[35:29] to continue to be positive in its encouragement of the arts, and I thought that the muralists

[35:36] got kind of beaten up, and I think they were trying to go through a process, and I think it

[35:44] was especially hard on Blanca Molina, and I think she's a wonderful artist, and a very sensitive

[35:50] person who was hurt by what was said by the commission. And I would like you to please be mindful

[35:59] That what you say has real impact and especially when it comes to encouraging young artists

[36:07] Please do your best to encourage them the best you can

[36:11] I love that there's arts education that you're trying to encourage and I think so many of the things this

[36:17] Commission is trying to do is wonderful. So

[36:20] I guess let's please stay positive and

[36:25] encourage the arts and promote the arts, which I know is what you want to do, so I just like to ask you to keep that in mind that your words really matter.

[36:34] Thank you.

[36:38] Thank you.

[36:40] Any other public comments?

[36:45] Okay. Moving on to business items.

[36:58] Wonderful.

[37:00] Thank you. Good evening, Mr. Chair and members of the commission.

[37:03] This business item is Fiscal Year 2026-27, Arts and Culture Commission Work Plan, Finalization and Adoption.

[37:14] And this item asks the Commission to consider two actions.

[37:18] First, to adopt the Fiscal Year 2026-27, Arts and Culture Commission Work Plan.

[37:25] And second, to confirm committee assignments for the initiatives being approved.

[37:29] Next slide, please.

[37:30] This

[37:33] work plan is the result of several months of commission review.

[37:37] On May 27th, 2026, the commission looked at its active initiatives and was briefed

[37:43] on two new City Council goals for the fiscal year, establishing an artist of the year recognition

[37:48] program and supporting a community-led application to the California Cultural Districts program.

[37:54] On June 24th, the commission reviewed a full list of initiatives grouped into three categories,

[37:59] those nearing completion, those continuing from the prior fiscal year and the new proposed

[38:05] items, and the Commission gave general support for a focus list of initiatives.

[38:10] Next slide please.

[38:15] At its special meeting on August 10, the Commission continued its discussion of the proposed

[38:19] work plan and added one new initiative, repurposing decommissioned components of the Russian River Railroad

[38:26] Bridge.

[38:26] This may include using reclaimed materials from the bridge in future public art or cultural

[38:32] infrastructure projects.

[38:34] Separately, staff confirmed that the state's fiscal year, 2020-26 through 27 budget, did

[38:40] not include funding for the California Cultural District's designation program, and that

[38:45] no reopening date had been set.

[38:47] As a result, the Commission agreed to move that initiative to its long-term goals list

[38:52] to be revisited once the state program resumed.

[38:55] Next slide please.

[39:00] This slide shows the initiatives that are closest to completion and just two quick

[39:04] notes here that we inadvertently swap the committees with these two goals in the staff report

[39:10] and many apologies we omitted the E in Commissioner Davies last name so many apologies for that.

[39:17] The first initiative here is the Arts for All Public Art Installations with a grant committee made

[39:23] a comprised of Commissioner's Conclin, Davey and Reiner.

[39:27] The second is the Fully Family Community Pavilion Public Art Project

[39:31] with a committee comprised of commissioners Davey, Frank, and Harris.

[39:36] Next slide, please.

[39:41] Moving to this fiscal year's proposed focus areas.

[39:44] The first initiative is the Artist of the Year Recognition Program,

[39:48] which is a city council goal with a committee comprised of commissioners Davey,

[39:52] Rauda, and Reiner.

[39:53] The second is the Percent for Arts Program Development, with a committee of commissioners

[39:58] Harris and Chair Jebson.

[40:01] Next slide, please.

[40:05] That brings us to the dedicated Arts and Culture website and branding and identity initiative.

[40:11] This will be developed by the Communications and Community Partnerships Committee, made

[40:15] of commissioners Conklin, Chair Jebson and Commissioner Reiner.

[40:19] The grants and external funding opportunities goal will be led by the grants committee,

[40:25] made up of commissioners' conglomerate and Harris.

[40:29] Next slide, please.

[40:32] Next, the Arts and Culture Summit will incorporate arts,

[40:36] arts education initiatives, and will involve a partnership

[40:39] with the Heelsburg Unified School District.

[40:41] We'll be led by the Arts Education Committee,

[40:44] comprised of Davy, commissioners Davy, router, and Riner,

[40:48] and the repurposing of the Russian River Railroad Bridge

[40:51] components initiative will be developed by the Arts

[40:54] for all grant committee made of commissioners Conklin, Davey, and Chair Jepsen. Next slide please.

[41:02] This slide includes the two long-term goals. The first is support for the California Cultural

[41:08] District designation program, the City Council goal, that will remain on hold pending

[41:13] resumption of the state program. The second is the Public Art Policy Update. Next slide please.

[41:18] This

[41:22] slide reviews the items nearing completion, this year's focus areas, and long-term goals,

[41:28] shown with assigned committee members. This is intended as a single reference for the full

[41:32] proposed work plan. Next slide please.

[41:39] And this table introduces that funding may be associated

[41:42] with certain items. The items nearing completion do not require additional funding, and the funding

[41:48] for several of the focus area items is still to be determined. Both long-term goals are currently

[41:54] budget is zero, and the total proposed funding for the fiscal year is $60,000.

[41:59] Next slide, please.

[42:05] At this time, the commission may choose to adopt the fiscal year

[42:09] 2026 through 27 arts and culture commission work plan and confirm the committee assignments

[42:14] for the proposed initiatives. Staff is available for any questions you may have, and we thank you.

[42:23] Okay. And I think during our work session, work planning meeting, we kind of came to alignment

[42:29] and on a lot of these recently, so this is a good recap.

[42:33] Are there any committee assignments that need to be adjusted

[42:38] and kind of starting in that place, or?

[42:43] Yeah, so I was not able to attend that work section, but

[42:47] I would like to be put on the grant and

[42:52] external funding opportunities committee.

[42:54] the policy,

[43:00] so I'll bring that back up just one second.

[43:03] I'm going to edit as we go.

[43:25] Any other updates?

[43:27] I don't think we can. All the other ones are fully staffed.

[43:32] Does anybody want to be removed from one of these committees?

[43:43] Okay, so these committees are assigned to some of these,

[43:47] some of these goals, then I think this open it up to the goals in general.

[43:52] are there any goals on here that our goals that we've discussed that are not on here that need to be added?

[44:01] Any other items up for discussion around the goals itself and then we can get into prioritization after that?

[44:08] I think at some point we need to have a discussion, I don't know if it's a goal, but a discussion as a commission about what our AI policy is.

[44:20] because as we know, AI has a huge impact on artists in general and creators and I think we need to, you know, come to some sort of agreement as to what our, you know, guidelines are, what our policy is in terms of accepting works of art or, you know, even written material that's been generated by AI.

[44:46] I don't know where that falls in this but public art policy seems like it would be included

[44:53] in that.

[44:54] But it could be a lot more than that, right?

[45:00] I'm wondering if the city of Heelsburg has some direction on A.I. Not yet, but I understand it is something that our public information officer Ray Hawley is going to work on. And so I think in that communications meeting that we're going to have, if you can help remember to bring that up, I think that would be really good time. Yeah. I think it would be important to align it with absolutely. Right. Yes. Yeah. So that might then fall.

[45:29] but then the Arts Culture website branding identity,

[45:34] which we're calling the Communications Committee.

[45:36] Right, because we have the tool kit

[45:38] that's gonna be, you know, kind of an outreach situation.

[45:41] So yeah.

[45:42] Start under there and then see how it aligns after that.

[45:45] Right, but it will definitely affect the public art committee.

[45:48] Yeah.

[45:54] So I'm wondering, Commissioner Davey,

[45:57] would you be interested in maybe stepping down

[46:02] from the Railroad Bridge Component Committee and allowing me to join that committee?

[46:11] I mean, if you really want to.

[46:14] You just, you want to be on another committee?

[46:16] No, no.

[46:17] I mean, I just, that is something that has been, been pretty interesting to me.

[46:22] So I don't want to step on your toes.

[46:24] I'm just making it, just asking a question.

[46:28] Of course.

[46:29] It's okay.

[46:29] I can be flexible.

[46:30] Is that okay?

[46:31] Yeah.

[46:31] We're on a lot of identities, so I thought you might be happy.

[46:36] Yeah, it's all good.

[46:37] Okay.

[46:38] All right.

[46:38] Well, then yeah, I would like to join the Railroad Bridge

[46:42] components, repurposing the committee.

[46:45] That'd be great.

[46:51] And then I think this might be more when

[46:55] it comes to the distribution of the budget discussion,

[46:59] But as part of the website and or communications and community involvement committee, I think

[47:12] we need to consider the fact that we might have to pay someone to do some of our social media.

[47:20] I think social media is really critical these days.

[47:24] And you know, unless we can take it on personally, I think we might have to actually allocate something in the budget for that.

[47:36] Would that be attached to the website?

[47:46] So I wanted to talk about arts education.

[47:50] I'm still kind of confused about why staff recommended not to have arts education as an ongoing goal.

[47:58] since arts education is a major component of the master plan for art and culture.

[48:07] And within arts education is youth forces and so if we don't have that as an ongoing goal,

[48:14] then we're telling it's a message to youth that they won't be seated at the table represented

[48:25] in planning and recommendations for education.

[48:30] And so I have never, I asked questions,

[48:34] I think a couple of meetings ago,

[48:36] but I never understood Terrin why you recommended

[48:41] to take arts education off as an ongoing goal,

[48:46] especially since it's so important in the master plan

[48:49] for arts and culture.

[48:50] and then I met with the Arts Education Committee recently and I'm still unclear of whether

[49:00] we, if we don't have the goal, then do we still have the Arts Education Committee?

[49:05] Because we had drafted some priorities and none of the priorities are related to events

[49:12] except a component within the Arts and Culture Summit, which is very appropriate.

[49:18] But, you know, one thing that we're working on is the completion of an arts education resource directory and developing an action plan for the next three years.

[49:31] We're taking a long-term view and then establishing an arts education network with teaching artists, schools, nonprofits.

[49:39] And then we also wanted within our arts education committee to research for this

[49:48] coming year, research arts education, financial assistance program that

[49:54] Commissioner Davey had suggested, and then the other initiative is obviously youth

[50:03] voice, H-U-S-D students, youth organizations, and then develop some kind of framework

[50:10] that would measure success for arts education. So yes, if I could get some insight.

[50:18] Maybe I could jump in, Taren, that's okay. Just nice. So the committee lives on.

[50:25] What our understanding was, is that the committee's focus was going to be towards this

[50:30] arch-and-culture summit. We had our work session on August 10th. None of those other things

[50:34] came up. It was the summit. So there's two different things. This is the focus areas,

[50:43] which was the arch-and-culture summit, and this is the committee that would carry that forward.

[50:50] You are certainly welcome, and this is the reason why we're having this review, to expand

[50:55] the focus area to be on the arts and culture summit but you'll need to give us some wording on how

[51:01] that would be worded with all the things that you just talked about. And it seems like especially

[51:06] after the summit is complete the committee is still there to continue with these opportunities.

[51:14] Is it? Yes. Okay. So let me just say that I was confused. I'm too. And you're confused? Yeah. Oh.

[51:23] Well, it sounds as though the focus area is not necessarily just the arts and culture summit.

[51:33] It's arts education and the summit will fall under that, with other initiatives, and that is totally fine.

[51:43] And then, especially because when I mentioned we are working on the arts education resource directory,

[51:48] you expressed, what did you express?

[51:55] You're happy about it. You said that would be awesome because

[51:59] this is the infrastructure work and our committee met recently to talk about we don't want to be as

[52:08] event focused. We want to set up infrastructure and take a long-term view from like, you know,

[52:16] So the next three years, like 27 to 30, that's what we want, I guess, our legacy to be

[52:27] as an inaugural, I'll speak for myself, but that I would hope that the commission would

[52:35] take that on too, that as a part of the long-term view of the next three years, that we would

[52:42] have it nailed down regarding arts education because there are so many gaps, there are so

[52:49] many barriers to access, and we're just starting to incorporate the youth voice.

[52:56] And I know that's been really important for our community, the community of Hillsburg,

[53:04] and then the schools, because the schools know very well about these barriers to access.

[53:13] They know where the gaps are, and so our number one thing to do before we jump into planning

[53:23] for the Art and Culture Summit is the Arts Education Resource Guide.

[53:29] Okay, and then the other thing is regarding the arts and culture summit, I think that should be a partnership with the arts education committee and the communications and community partnerships committee and I don't know what you guys think about that.

[53:50] Yeah, sir. I mean, yeah, we have a plan for that to move forward. And that's the great way we can both, if these different committees can work together on this similar goal.

[54:01] Whenever we're looking at here, is this better wording, not to expand that, to make sure that we are, you know, kind of writing down that arts education as a goal and where it's inclusive of the cultural, the arts and culture summit.

[54:19] but also some of the other partnerships and other initiatives?

[54:25] Yes,

[54:29] is that possible that two committees could work together?

[54:33] Absolutely, that's really kind of the details that you work out.

[54:36] I think what we're trying to capture here is what are the focus areas?

[54:40] And we had it reversed, so we talked about the arts and culture summit versus arts education.

[54:46] So what's proposed here is flipping those two to be more comprehensive.

[54:51] And I don't think we have to list all those initiatives as a committee.

[54:53] you continue to work on it? No, I just thought I'd give you a little inkling. Yeah, no, that's great.

[54:59] That's great. Does this wording work? Is that what you're expecting? I think so. I think it's

[55:07] more inclusive in the sense that it allows us to continue other opportunities beyond just the

[55:15] the summit, which the summit is done, whereas, yeah, that's all I think is perfect.

[55:20] Okay, let me jump back then to the main list.

[55:23] So what I've done here is just highlight arts education.

[55:28] This is a high level summary of each of the initiatives.

[55:32] So arts education lives on,

[55:36] yeah, that's one of our-

[55:37] Okay, thank you for that clarification.

[55:39] One of our focus goals, and then the arts and culture summit would be a program under

[55:44] that arts education for the next year.

[55:48] I'd like to comment, too, that I really think that putting together a database for our

[55:53] education can definitely be something that we would want to put in the website.

[55:59] Absolutely.

[56:01] It's being planned.

[56:03] Okay,

[56:13] do we have any other adjustments that is to this list of goals?

[56:24] Okay, do we want to discuss assigning some funding or ranges of funding to each of these

[56:31] As it goes tonight, we can proceed that way, we can identify numbers, we can also adopt the goals without adopting the budget and the funding right now.

[56:44] It might be helpful as the first step of the budgeting process to establish priorities.

[56:53] So we sort of know where the bulk of the funding should be placed.

[57:00] I agree.

[57:05] We know as the website committee, the website, I think has been high on our goals for a while.

[57:13] And we are still moving in that direction to get the numbers, to get some data information.

[57:19] So I think that's high on our list.

[57:22] Yeah, and if you look at some of the others, they're not going to require that much funding,

[57:28] right? Like, well, grants and external funding is probably going to require a grant writer at some point.

[57:36] That's not tens of thousands of dollars.

[57:39] But I do think it is a high priority to be able to bring in additional funding.

[57:44] Yes. And last year we did not have enough funding or signed or we had five thousand dollars because we had other priorities.

[57:54] Right. So if we are saying it's a higher priority this year then we should dedicate funding to that initiative.

[58:01] So would we be hiring a grant writer to go after a specific grant or are we hiring someone to be on staff to?

[58:12] I think that we as a committee are going to try to identify possible grants for grant writing.

[58:21] And then I was thinking that we would then hire like a freelance grant writer, as opposed to getting having someone on staff.

[58:29] There's a company who's really interested in firm, it's really interesting meeting with us.

[58:35] They're called California Consulting and I get multiple emails a week about grant opportunities.

[58:41] I don't know if they have an arts focus, but there are entities out there that I think both can track grants and write grants and help guide the city on what and the commission on what opportunities might live and be realistic to apply for.

[59:02] So to answer your question, I think that there are people like there are firms that can do both.

[59:08] But you definitely want someone with that expertise that knows where the funding is.

[59:12] Right.

[59:13] Does the city contract?

[59:15] I'm thinking about, I think there was a group called the M group that the city contracts with and they provide services for the city.

[59:23] Do they also provide grant writing?

[59:24] Do we know that?

[59:26] I don't know the answer to that.

[59:27] The M group does planning work like they're contracted planner for the city of Petaluma.

[59:31] We use some sparingly, we have one contract planner, her name is Linda Ruffing, who does a lot of our more complex projects, and so I don't, I don't, that, that doesn't sound familiar and I know this conversation about grant writing comes up periodically in the city executive management team meeting about, you know, one, our socioeconomic status, unfortunately disqualifies us for.

[1:00:00] Figure out what those are. So I think this would be a great task for the grant committee to work with us on, like, what are the options? Who's out there? We keep talking about it. We just need to sit down and do it.

[1:00:13] And the repurposing of the Russian River Railroad Bridge. I don't think we know enough about what that's going to entail, and I'm fulfilling it's going to involve fundraising. Yeah, I think it could, but I think it's also a partnership with another organization.

[1:00:31] And so we may not need to designate any funds to that and it's more of a committee doing research identifying grants that could be applied for.

[1:00:43] Yeah.

[1:00:44] And no one thing to you, you don't have to make any allocations. The money is not going to get spent on anything else.

[1:00:51] It will sit there until you know, for example, the direction of the website.

[1:00:55] What is the best approach?

[1:00:57] And then you can come back to the commission and say, this is going to be a $25,000 project

[1:01:01] are you comfortable with that kind of investment.

[1:01:04] So same thing with our education.

[1:01:06] We can also assign money and then move it or adjust it if we need to.

[1:01:10] So it's not locked in if we wanted to assign a starting number tonight.

[1:01:15] and then there was a higher priority that we need to adjust for we can do

[1:01:20] that too. I almost feel like I like the priority idea personally just sort

[1:01:26] of being like okay clearly the website is going to need funding and the

[1:01:29] grants an external like number one number two maybe here here but like we

[1:01:33] haven't even started these those have been started like the website's been

[1:01:37] started so that's obvious but everything else hasn't really been started so you

[1:01:42] know I don't know I feel like maybe next month we can come back and be like this is where we're at

[1:01:47] now this is what we're thinking this is what the program looks like or blah blah blah you know

[1:01:50] kind of establish something there but if you know some you mean in order to um allocate funding

[1:01:57] yeah before yeah chunking it away and I realize it's not it can be fluid still but once the numbers

[1:02:03] are up there it feels a little more serious so how does everyone feel about putting the

[1:02:11] The website is number one.

[1:02:16] Yes, I agree.

[1:02:17] Yes.

[1:02:18] Yes, and I would be comfortable putting a number to it tonight,

[1:02:23] even if it's just holding a number so that we know we can work with.

[1:02:28] What do we feel comfortable with as a commission spending, you know,

[1:02:34] half of our funding towards this website, a quarter of our funding to the website?

[1:02:38] We know if we need to go raise some additional funds for it, we can do that, but it would help guide the website committee in its budgeting process to know what the commission is comfortable with.

[1:02:56] So we don't have to prioritize things that don't involve any money, right?

[1:03:02] So for the percent for arts program development, that's not going to require any funding, is

[1:03:07] it?

[1:03:08] So we don't have to consider that as a zero.

[1:03:12] We can put that as a zero.

[1:03:13] We could put the rest and river bridge probably as a zero today.

[1:03:20] The same thing like the long term, those are what zeros as they are there.

[1:03:28] If the community, the communications and community partnership committee needs a little funding

[1:03:37] for some communication tools, some of it I think could be done in-house, but there

[1:03:44] might be a couple of things that we'd probably want funding for, and I think when we meet

[1:03:50] with a public information officer, we'll get probably a better handle on how we would divide

[1:03:56] that up. Okay, because I, that's another infrastructure initiative. And for example,

[1:04:06] director, themick was at the river of dreams unveiling. And he realized, oh, we don't have anything

[1:04:15] about like the arts for all grant program and so maybe you know some of our initiatives like

[1:04:22] especially that one we might like get a rat card something he put together a one page flyer

[1:04:30] but thank goodness because it was least something right so I definitely think we should

[1:04:39] and allocate some budget for some marketing communication pieces.

[1:04:45] But that's going to fall under the overall arts and culture website number.

[1:04:51] So it's just going to be one number.

[1:04:53] And then we're going to have to allocate it according to the costs involved.

[1:04:58] Okay, so then we'll put it under that category.

[1:05:01] Does anyone have any idea like the magnitude of what it costs to get, you know, grant writing?

[1:05:10] I did some information about that.

[1:05:13] Yeah, that would be great.

[1:05:14] Yeah, of course.

[1:05:15] So typically the amount that it costs

[1:05:19] to secure grant order services is affiliated

[1:05:22] with the amount that the grant award is.

[1:05:27] So that can be anywhere from 3 to 5%.

[1:05:30] Typically, so if you are targeting a $100,000 grant,

[1:05:36] typically the minimum fee will be somewhere around

[1:05:38] $4 to $5,000 at this stage. It may be a little bit more than that, but it really depends on

[1:05:45] the grant that is being sought out. So, of course, there are many—there are grant writers

[1:05:50] that provide as an additional service the possibility of, you know, scanning and seeking out grants

[1:05:56] that would be—that would apply to our purposes or to your purposes. However, once say the committee

[1:06:05] identifies a grant that they're interested in pursuing, the service fee would be

[1:06:11] related to the total award. And can a grant award cover the fees? Sometimes

[1:06:20] I've seen that that's excluded, but sometimes it's included. Is it just

[1:06:23] depend on the grant? In my most recent research, that's typically prohibited.

[1:06:34] So

[1:06:35] regardless of whether or not the grant award was received and I think that in several states,

[1:06:43] I have to check about California, but in several states, it's illegal for the grant writing

[1:06:48] fee to actually come out of the award if it's received. Okay, so it would be a fee out of our

[1:06:56] funds to pursue the... Right.

[1:07:01] I have a question about the budget. Okay, so I'm seeing

[1:07:04] I think that $60,000 at the very bottom there.

[1:07:08] That's for both years.

[1:07:11] No, that's for one year, the 20th, the 27th, okay.

[1:07:15] Thank you.

[1:07:16] And I just combine, we have two allocations.

[1:07:18] One in contract is services, one in operational expense.

[1:07:22] It just combined at all can be moved between the third of those.

[1:07:25] Thank you.

[1:07:26] I think we should probably spend about 50% of our budget

[1:07:31] on the website, at least.

[1:07:34] Because if you look at a lot of the other line items, they're not really going to require hardly any money like if we put

[1:07:42] You know 10 in grants and external funding

[1:07:45] And 30 in the website that's 40 so then we still have 20 left

[1:07:54] Yeah, and I think yeah, I think

[1:07:58] Chair japs and makes a really good point. We're basically earmarking at this point, right? So we're just

[1:08:04] But I think it would give that committee information that they could use in, you know, designing

[1:08:11] and hiring contractors and that type of thing to know that they have that.

[1:08:20] Any comment or feedback on the arts education initiatives for funding that might be required

[1:08:27] for some of the things you're talking about?

[1:08:31] some funding for the arts and culture summit summit right how much did the

[1:08:39] forum cost nominal I know that HUSD probably put in 500 and then I think the

[1:08:52] city it was under 500 was under 500 so was it like a thousand dollars well

[1:08:57] roughly probably not but let's say that 800 to a thousand are you going to have to get a space

[1:09:07] for a fee for the arts and culture yeah summit for the summit well uh or no

[1:09:15] it that hasn't been discussed because we really haven't um met about it

[1:09:23] And to me, it'd be really nice if a downtown hotel that has a conference room, so it could be within walking distance.

[1:09:37] I have two, when I talked with Mr. Lancaster previously, we had targeted the villa.

[1:09:43] And both the city and the school district have rental free payment, rental free rents, I don't know, something like that at the villa.

[1:09:53] We also have the Fully Family Community Pavilion with a community center that has the

[1:09:57] multi-purpose room and breakout rooms.

[1:09:59] So there's a number of options.

[1:10:01] I think the facility cost would be nominal for that, and you could potentially tie into

[1:10:06] a hotel.

[1:10:06] Right.

[1:10:08] I'm not thinking that we'll have a problem, especially if we involve the community in this

[1:10:14] arts and culture summit, and we can kind of take a survey on the available resources, events

[1:10:20] space and well so what do you think two thousand dollars yeah it would be your ideal like for our

[1:10:29] education for the for the year going forward there are some cultures somewhat but maybe any other

[1:10:35] resource guides or anything else that needs to be produced and conjunction with this if I like

[1:10:42] that $5,000 estimate. And it might, it'd probably come under, but it'd be nice to have. And you know,

[1:10:52] if we do have a speaker, you know, that could, that money could also cover on an on our area.

[1:11:01] Have you identified a date for the summit? Yes, actually.

[1:11:05] We've been talking to a lot of people, talked to Director Thiemig and talked to Mr. Lankaster.

[1:11:17] We think that the best day would be mid-April.

[1:11:22] I believe that's Sunday, April 18.

[1:11:30] Thank you.

[1:11:30] as O, and PS, that it would be a major initiative between the city and HUSD during April's

[1:11:48] culture creativity celebration, but that would be a really great time before the social

[1:11:55] season starts in end of May and Hillsburg with that 5,000 you could you can produce flyers handouts

[1:12:03] things that you need for a summit. Yes and if I and I also kidn raised money for that too if

[1:12:12] necessary so I think that would be my first choice is to try to reach out to some particular donors,

[1:12:22] donors, patrons, supporters of arts education in the community.

[1:12:27] I don't think I'd have any problem raising $5,000 actually.

[1:12:32] Okay.

[1:12:33] Yeah.

[1:12:34] Do we have a mechanism for receiving donations?

[1:12:39] Directly, that makes sense.

[1:12:41] That really, I mean, anyone can donate to the city.

[1:12:44] It depends on their tax, their particular situations.

[1:12:48] So in some situations, a contribution, a donation to a city as tax exempt for individuals, in some cases it is not.

[1:12:57] The fully-family charitable foundation could not donate directly to the city.

[1:13:03] It had to go through a nonprofit, so that was the community foundation.

[1:13:08] some cases it can. There's other nonprofits like QBARTS that's formed to be the recipient

[1:13:14] of charitable contribution to fund arts and culture initiatives. So there's different

[1:13:19] mechanisms, it would just depend on the donor.

[1:13:21] And we've actually been doing some research into this because of the website committee,

[1:13:27] because we're, you know, possibly trying to get some donations for that. So we do have a number

[1:13:33] physical sponsor options which could take in money for you know all sorts of

[1:13:40] initiatives.

[1:13:43] Do we not think there's any will need any money for the Russian

[1:13:47] River Bridge? I mean we're gonna need money but like if for instance we want to

[1:13:52] do fundraising by you know making little paper weights or something of small

[1:13:56] pieces of the bridge. Yeah it could be. And the same thing with the

[1:14:00] The artist of the year program was saying nominal, but what is nominal is nominal for $1,000?

[1:14:06] Yes.

[1:14:07] Maybe we should put $1,000 in for the artist of the year.

[1:14:11] A thousand to 1500 max, so we could always go under.

[1:14:15] Just put a thousand.

[1:14:16] Having a little something would be nice.

[1:14:19] My thinking is that for the repurposing of the Russian River of Railroad Components, it's

[1:14:25] going to be mostly R&D this year, trying to figure out what that might be, how we get

[1:14:30] there.

[1:14:31] It's happening in the spring, though.

[1:14:33] They're taking it down in the spring.

[1:14:33] They're actually on in the spring.

[1:14:34] Yeah, they're taking it down in the spring.

[1:14:36] Okay.

[1:14:36] Then that's more urgent.

[1:14:37] Yeah.

[1:14:38] There's something around, if there is a campaign that we are partnering with a nonprofit

[1:14:42] with, or somebody, right, it's, there would be some, some publicity work, probably.

[1:14:48] So maybe we should put some money there.

[1:14:51] So how much do we have?

[1:14:52] We have 45, we have 46.

[1:15:00] So there's nine left.

[1:15:04] So just add a little bit to everything else. Let me have a buffer.

[1:15:10] Do we say 35 to the website? Yeah, and then and so then we have four left. Put it to the bridge bridge. Yeah, let's put four in the bridge. So then that takes us to 60, right? 45. Yeah. Yeah, that's it. That's it. Spreads it out.

[1:15:34] And then that to gives us a starting starting working budget for right and we can move it around if we need to

[1:15:42] Yeah, I mean with the the railroad bridge and we might even want to you know

[1:15:49] Identify an artist and do a you know called artist and have a right I think we do yeah, right? So that will be

[1:15:56] And then yeah, I think we should have a

[1:15:59] You know like fully or like the Fitch Mountain situation

[1:16:03] Yeah, what was I know we had separate budgets for fully family community

[1:16:09] Pavilion art last year, but the arts for all program was 20,000 and that was

[1:16:15] all the money was distributed. There wasn't any money going to admin or

[1:16:21] publicity part of it.

[1:16:28] Well, look at us. I think we got a budget. Okay.

[1:16:35] Great. Okay. So

[1:16:36] So any other comments on the goals or the budget, and if not, we can take an action item

[1:16:46] to approve this,

[1:16:52] thank you.

[1:16:55] Okay, so then we're going to open it up to public comment on this item.

[1:17:00] I'm sorry, are we going to vote on the work plan?

[1:17:04] Yeah, we're going to open it up for public comment on this topic for the work plan and then

[1:17:08] we'll come back and take a vote.

[1:17:11] Hello, thank you for the clarification on the Arts Education Committee in the summit.

[1:17:19] From the last working meeting following that, I felt that it was pretty clear that our

[1:17:27] proposal for the continuation of the committee involved are being ready and able to do the

[1:17:37] work to get the summit put together and run, but hopefully also that we're acknowledging

[1:17:43] that the role of the education committee, the youth voices, and the other things are

[1:17:50] additionally important and that those things are part of our ongoing work as they will be.

[1:17:58] I wanted to give an update about the summit and symposium from HUSD's perspective.

[1:18:08] So we had initially talked about the villa as a venue and the timing that we had initially

[1:18:19] proposed was in October and of course as there has been uncertainty about the continuation

[1:18:26] of the committee, the months have gone by, that's getting very close.

[1:18:30] So I think that the decision to push the summit back to April is a good one.

[1:18:36] However, from the district's perspective, there were youth voices and

[1:18:42] student led conferences are concerned.

[1:18:45] We also need to be running events like this on a somewhat more regular basis.

[1:18:50] Part of the reason for part of the logic of doing it in October was that we wanted to

[1:18:55] to make sure that not a full year had gone by before we had some follow-up event.

[1:19:01] And in comparison to the summit, these can be a little bit more casual.

[1:19:05] They're a little bit more student-led, and they're not meant to eclipse the summit,

[1:19:11] or to take its place, or whatever, but rather to act as a segue, so

[1:19:16] that students are involved in the planning process and are part of it.

[1:19:22] So initially the district, I had approached the villa for that event, and they came back and said that they had that date that we had requested, but they would not waive the $500 administrative fee and the district didn't want to pay it.

[1:19:39] So I went back to the 2-2-2 where we held the education forum and ask if they would be willing to host it again, they have said yes, but they don't know what that date would be.

[1:19:50] So that is potentially a possibility.

[1:19:55] In the meantime, if we run a smaller, more informal student-led conference that is more of a district event,

[1:20:03] and it may be at the 222 now that we have funding for the villa if that's where we decide

[1:20:11] to do it. Also, if you have not been to the new Escavel Hall on campus, it's really a

[1:20:18] very, very nice venue for an event like this. Of course, it feels more professional to do

[1:20:24] it off campus, but that's a possibility as well. Also, I'm not sure about the technicalities

[1:20:29] of this, but if the city is partnering directly with the district on this, it might be possible

[1:20:35] for the district to act as a recipient of donations and there would be no administrative fee.

[1:20:40] It does limit some of the ways in which those fees were spent, but perhaps it's possibility.

[1:20:47] So anyway, thank you again for the clarification.

[1:20:49] I'm looking forward to getting this work done.

[1:20:51] There will be a student led symposium at some point prior to the summit.

[1:21:03] I don't know when, but it will be, again, more informal, and you would either at the 222 or likely on campus.

[1:21:10] And of course, I'll keep everyone informed and the invitations will go out.

[1:21:14] So thank you.

[1:21:25] Good evening, Mark McMullen.

[1:21:28] And I had sent a public comment earlier to you and you pretty much covered everything that I was wanting to about arts education and the summit.

[1:21:38] The one thing that I would request that you add would be you change the name to arts education and then the arts and culture summit.

[1:21:47] But I would say if you could just add the word initiatives, so arts education initiatives and the summit, I think that just gives a much round or feel to what you're trying to do.

[1:21:57] Thank you.

[1:22:02] Any other comment?

[1:22:07] Thank you.

[1:22:08] Okay,

[1:22:12] do we have any other further discussion on this work plan or budget?

[1:22:28] All right, if we are ready to adopt this, the wording and budget, we can.

[1:22:37] under the focus areas it's percent for arts program development that's just my

[1:22:47] modifications email that I sent with all the changes that I think we need to

[1:22:51] make to the program is that it I'm not sure oh that's percent for arts program

[1:22:58] development okay sorry oh you're thinking arts for all yeah okay and

[1:23:11] do we have a

[1:23:12] I'm motion to adopt a work plan and confirm committee assignments and

[1:23:22] what preliminary funding allocation.

[1:23:25] And yes, the preliminary funding allocation.

[1:23:29] I move that we make that, we vote on that my second.

[1:23:37] Okay, all in favor?

[1:23:39] Yes, I know.

[1:23:44] Thank you.

[1:23:48] Great, we have a work plan.

[1:23:54] Okay. Our second business item is the Arts and Culture website map.

[1:24:01] We can, all right,

[1:24:02] our website committee is going to leave this topic. So, as some of the other fellow commissioners

[1:24:09] on the committee commented, we are reviewing some next steps for the website. As part of

[1:24:17] that process the website committee initially developed a site map to identify the types

[1:24:25] of content that we wanted to include on the website but also help guide the development

[1:24:30] in the direction of the website.

[1:24:33] So this was our initial draft.

[1:24:36] We started with a lot of ideas, kind of a long word document format and then it went into

[1:24:44] more of this broken-out site map that identifies some of our key goals and priorities for how

[1:24:54] the website could be laid out. So we can take a minute to look through it, but I can walk

[1:25:02] over and through it, and would love to have additional comments for items that are not included

[1:25:09] or that are included, but we think are not a priority, but also just approval from the

[1:25:15] commission to move forward in this direction if everything looks good.

[1:25:23] So we'll start with the home page at the top, so the general home page for this is just

[1:25:29] having some imagery, welcoming messages, banners, and some quick links to both the internal

[1:25:37] documents, opportunities, but also links back to the City of Healdsburg's website for important documents.

[1:25:45] We do want to include a sign-up for the Eden newsletter, potentially including an

[1:25:51] Eden newsletter in our process so that we have a way to disseminate information to subscribers.

[1:25:58] And then our five different topic areas, which would be either separate web pages or tabs.

[1:26:05] First one is about which really covers the commission itself, commissioners, commission goals,

[1:26:14] vision, some of our ongoing initiatives, some of the staff directory contact names so that

[1:26:22] people can get in touch and learn about what's going on with the commission.

[1:26:26] We will have a meetings link so that people can get involved and look at the agendas that

[1:26:31] would go back to the city's agenda portal, not be hosted on this website.

[1:26:38] But we would also have a place to include any reports and policies either linking back

[1:26:43] to the city or including them in this place so that it's a more of a resource center.

[1:26:49] And then the sign up for the newsletter again.

[1:26:54] So we've kind of duplicated some of these outreach opportunities throughout the website so

[1:26:59] so that people have plenty of opportunities

[1:27:01] to sign up for the newsletter.

[1:27:03] An events calendar is an important component

[1:27:05] of the website, so we want to include a fully events calendar

[1:27:10] of arts and culture events throughout Hieldsburg.

[1:27:14] These would be submitted by arts and nonprofit organizations,

[1:27:19] but also could include other galleries

[1:27:22] or other arts events throughout the city.

[1:27:26] Those would be filterable, so people could search,

[1:27:28] understand what's going on, where they have this ongoing calendar and the list of events.

[1:27:35] And then there will be a form for submitting the events.

[1:27:38] So ideally, this could be a self-service portal, a organization or business could go onto

[1:27:44] this website, submit their event, and then it is uploaded to this events calendar.

[1:27:49] And then there is the city partnership types of events, so

[1:27:54] there would be link and information on that and how people could

[1:27:57] partner with the city for other types of events.

[1:28:01] Public art section is an overall statement about public art in Heelsburg, but also all

[1:28:09] the public art listings.

[1:28:11] So we feel that this is a strong component of this website being able to identify public

[1:28:16] art around town that people can visit and experience, whether that's through a listing or a map.

[1:28:24] also cultural points of interest, but then also listing opportunities for current art projects in the city.

[1:28:34] And then also archiving past projects, so featuring previous awardees for the arts for all grants or for other initiatives that have taken place in the city.

[1:28:46] Opportunities section is really the resource center for an artist or somebody who wants to get involved with art.

[1:28:52] in town, so this is grant opportunities, the arts for all grants, different types of

[1:28:58] requirements for that process, but also lists of opportunities that other organizations could

[1:29:07] post on here, if they have their own grant, if they have different scholarships related

[1:29:11] to arts, they could, through this website, host them on this website, and then also opportunities

[1:29:20] These are ways that people can report on their public art projects if they are a grant

[1:29:24] awardee.

[1:29:25] They're submitting a report back for the Arts Royal Grant, if how it was accomplished, and

[1:29:30] how it's documented.

[1:29:32] And then the last section is the directories, so this is where we would have a non-profit

[1:29:38] organization, organizational list, but then also a for-profit gallery list, thinking of

[1:29:44] how we organize that to make sure that this is a directory of artists, arts related organizations and other services that support arts in town.

[1:30:00] Turn it over to Commissioner Reiner as well to add a few other items. So we have some, we've been talking about some additional updates to this site map, but we wanted you to see it in whole right now before we added them. But I could see in under public art that we would have the cultural asset inventory list. And then under the directory page, that's where we could house the arts

[1:30:29] education directory, which would be really valuable for the community,

[1:30:36] that's all I had.

[1:30:41] And then just kind of wrap up, the footer statement right, we make sure we are including

[1:30:46] all of our accessibility and inclusion statements, language translation, we want to make sure

[1:30:50] that this website is both English and Spanish throughout, and then include social media icons

[1:30:59] which is a component that we will need to focus on and understand how we develop the social

[1:31:04] media presence and then contact us button.

[1:31:10] Are there any items, any ones, big items that are missing that you think are critical

[1:31:16] for this first phase, we kind of distilled this down thinking what is critical for this

[1:31:24] first launch if we have to phase it, depending on funding, making sure that we can include

[1:31:28] a component of all these or at least set up the framework for all these sections, knowing

[1:31:33] that we can expand and add more things to the website. But we want to have a strong start

[1:31:38] and a strong launch for this.

[1:31:43] I have. This is a very comprehensive. Go ahead. Oh, it's okay.

[1:31:47] Go ahead. I was wondering if we could maybe not for right now, but I was thinking maybe a

[1:31:55] a link to resources for artists like art supplies and places to get materials and

[1:32:02] you know, studio, rental, that type of thing.

[1:32:06] I think that could be really useful.

[1:32:12] Right, under opportunities, right?

[1:32:15] Yeah, so like, or directory.

[1:32:17] So businesses and arts related, arts adjacent directories.

[1:32:24] So I understand there could be like,

[1:32:26] ecology opportunities, something you know,

[1:32:28] that they have, you know, giveaways and things like that.

[1:32:31] and it just would be great to be able to highlight those kind of things.

[1:32:37] Well, I'm curious what the timeline for this. I know you're trying to phase it out.

[1:32:42] I know it's funny for me to ask that, but because it depends on the funding and everything,

[1:32:47] but you're talking about kind of asking what should go on there first.

[1:32:51] Is that typical? I don't know about websites. Is that typical for when you're launching a website

[1:32:55] that you don't launch it all at once, but that there's portions that go?

[1:33:00] Well, ideally we would launch it with everything that's on here.

[1:33:03] It would also kind of, there's a responsibility on us as commissioners to provide this content.

[1:33:11] Right, develop this content if we don't have the listings, we have to do some work behind it.

[1:33:16] So even if it's not on there, if it doesn't make it for day one, maybe the full list of arts adjacent businesses don't make it for day one.

[1:33:27] but the nonprofit list makes it for day one or the gallery.

[1:33:31] This makes it for day one.

[1:33:32] We want to at least have a cell and a framework for it.

[1:33:36] And I think once the site is the structure of it is built,

[1:33:40] it is easy to add things pretty soon afterwards.

[1:33:44] If we come up with an idea and we say we want a different topic

[1:33:48] to live under the events calendar.

[1:33:50] We can easily add it.

[1:33:51] It's more about like this functional functionality of it.

[1:33:54] are we hitting on these these five high-level topics a good coverage of what we want to represent

[1:34:04] for you know arts and culture in Hillsburg. I love all the content and I can't wait to see

[1:34:11] how it will all be displayed because that's like the other portion to you know like how it flows

[1:34:18] and how accessible and how easy to navigate it all is but this I mean this is everything that I

[1:34:22] I would like to look up somewhere.

[1:34:24] The other thing is once we launch this,

[1:34:27] I think we can invite the community to contribute.

[1:34:31] So like if they know about this little public art thing

[1:34:35] that we've completely overlooked

[1:34:36] or the artist can say, wait a minute, you forgot me,

[1:34:40] we can invite them in to the process.

[1:34:43] Yeah, for example, like public art,

[1:34:46] there was, we wanted to include the list of fairy doors

[1:34:49] around town. There are cultural resources that the Hillsburg Museum may have. They may

[1:34:59] already have publications on their website that they want to also share on our website or

[1:35:04] this website to its community accessible.

[1:35:11] But is there a timeline goal? I'm genuinely curious.

[1:35:18] It depends on the approach we take, but

[1:35:20] But we're thinking if we get enough funding and we decide on the structure and approaches

[1:35:29] a website final strategy, then I mean, three months, right?

[1:35:35] Yeah, and ones we've talked to typically are three months to build from start to finish

[1:35:40] and then we would be developing content as the design is being built there.

[1:35:44] So we'll definitely reach out to everybody, all the commissioners to help fill in the

[1:35:50] some of this content and help us build this out when we know a lot.

[1:35:54] And maybe we could ask some of the nonprofit executive directors to weigh in

[1:36:01] because it's going to be for them too in their organizations.

[1:36:08] I'm thinking about it would be nice to have something where artist

[1:36:11] could connect with each other too.

[1:36:15] And I don't know exactly how that would work.

[1:36:22] But yeah, how you can connect with other artists, you know, if you're a potter, how you can connect with other potters or whatever, you know, maybe form alliances or groups or, you know, have little meetings or something like that.

[1:36:36] Could be just in the directory you could, like it says, list of artists, you could make it almost live like where you could somehow post your own self as a contact or something.

[1:36:45] You know, I'm thinking something a little bit more interactive like a meeting room where people could you know, I guess social media, maybe there's different channels or different opportunities on the social media.

[1:37:00] But to your point on the directory, you know, like creative Sonoma on their website artists can go up there, go on, upload their own portfolio.

[1:37:10] We know what they do, what their background is, what their area of interest is.

[1:37:14] So we could, as we're building this, categorize the different types of artists or the different

[1:37:20] types of organizations, so that they can be grouped by interest or by subject or by media,

[1:37:27] perhaps to, or searchable.

[1:37:37] Like, census that the City of Yoltsberg puts out to the residents.

[1:37:43] Wouldn't it be interesting to find out how many people consider themselves artists,

[1:37:47] here and what type.

[1:37:51] We did that with our cultural master plan, right? We did reach out and

[1:37:55] and we did a we looked at there have been different surveys of residents and yeah how many

[1:38:02] considered themselves artists and how many arts organizations are actually located in the city.

[1:38:08] It's pretty dated at this point. It would be cool to be cool to revisit that. And then have it on the

[1:38:14] website also. Yes. As like, you know, this is who we are here kind of thing.

[1:38:20] Right. So include some stats maybe of what, who, how many artists are working, how many galleries,

[1:38:26] how many nonprofits could be able to do it? I love that. I think

[1:38:35] that would really help with

[1:38:36] the cultural arts designation as well. Yeah. So great

[1:38:49] feedback. Thank you.

[1:38:51] We'll come back to you for more feedback as it develops.

[1:38:53] Cool. Good job, you guys.

[1:38:55] Just wanted to share our progress and they open it up for all comments.

[1:38:58] Yeah, it's amazing. Yeah, really, really great.

[1:39:04] Okay, so we'll give you an update as this evolves.

[1:39:07] And as we have more direction now that we've got some budget kind of set aside for this as well.

[1:39:13] Is there any public comment on the Arts and Culture website map?

[1:39:25] Hi, Hollywood's again. I love it. Thank you.

[1:39:29] Thank you.

[1:39:34] Okay. Great. Moving on to committee updates. And the work committees are the process of evolving

[1:39:43] and changing, but are there any current committee updates that you wouldn't like to volunteer

[1:39:49] or provide information on?

[1:39:57] So for the artist of the year program, we've gathered preliminary

[1:40:02] research. Oh, yeah. I mean, are we doing the new committee updates?

[1:40:06] Because there were so many.

[1:40:07] Oh, sorry.

[1:40:07] I thought it was the order.

[1:40:09] The new.

[1:40:09] Yeah.

[1:40:10] Which committees are really updating on?

[1:40:12] Yeah, I know.

[1:40:13] Like, we have, we have, we officially have new committees.

[1:40:15] Yeah.

[1:40:15] We voted on that.

[1:40:18] Mark, which committees are we updating on right now?

[1:40:22] Um, your agenda has one thing.

[1:40:25] And the presentation has another side to say, just roll with it.

[1:40:27] Whatever updates you have.

[1:40:28] Okay.

[1:40:28] If there are any committees in formation or working on projects that we need to alert us to.

[1:40:34] I'm interested in what the timing is on the fully mural.

[1:40:41] I know.

[1:40:42] Teran.

[1:40:46] Yes.

[1:40:48] Sorry, forgive the slight delay.

[1:40:51] Yes, I'm currently working with Jake.

[1:40:55] And our next step will be to touch base with him.

[1:41:00] So basically, we were just waiting for him to move through

[1:41:03] the arts for all mural completion.

[1:41:06] And so now given that he's had a substantial amount of interaction with the public at the

[1:41:13] farmers market for several events.

[1:41:16] He is working on integrating that feedback into one or two additional options.

[1:41:22] And I'll be reaching out to the committee soon to figure out availability for perhaps a follow-up

[1:41:30] meeting to touch base.

[1:41:32] And then Jake is also working on working together to provide a revised timeline, so as you heard he does work quickly, but getting that next iteration of the mural design will is his next goal.

[1:41:50] So we don't have a distinct timeline just yet, but we are working on that.

[1:41:55] Thank you.

[1:41:56] And then at some point it still needs to be ratified by the City Council on correct.

[1:42:02] Yeah, this could be question-tare, right?

[1:42:04] It needs to come back to the Commission and to the City Council.

[1:42:07] The final design, is that correct?

[1:42:10] Correct.

[1:42:12] Thank you very much.

[1:42:14] Did it answer your question?

[1:42:16] Yes, thank you very much.

[1:42:19] And can you provide a reminder for the percent for arts ordinance?

[1:42:26] The next steps for that and when it is going in front of city council for the next review?

[1:42:36] So currently and director of the make if if there's anything of any additional points

[1:42:42] that you'd like to contribute, just definitely chime in, but we're basically working with

[1:42:49] the city attorney's office to look at some of the requests that were made or some of the direction

[1:42:55] that was given during the velocity council meeting and looking at the timeline as to when that

[1:43:04] will come back to the commission and then that will dictate when it can go back to city council but

[1:43:09] there is still work ahead to do. So it would come to the commission first and then go to the council.

[1:43:15] So, yeah, Taren and I met this week and reviewed the council meeting, the discussion, and then kind of narrowed down on the deal points, but the components of it that the city attorney will need to work on drafting into the ordinance.

[1:43:38] Thank you.

[1:43:40] Thank you.

[1:43:41] Yeah,

[1:43:44] we were about to talk about the artists of the year.

[1:43:47] Oh, so yeah, basically there's like preliminary information is being gathered and the

[1:43:52] main thing that we need to do next really is create sort of like a reverse timeline so

[1:43:57] we could figure out when we need to collect nominations and work from there and then how should

[1:44:03] the nominations be collected, we should probably chat with you.

[1:44:08] I did a little bit of research on a youth component there, like how to include or nominate

[1:44:13] youth and there's a San Diego program that was pretty well established where they have like professors

[1:44:20] and instructors nominate mostly high school but I think we could do a version of that within schools

[1:44:26] and then beyond as well for the youth but really the main thing I think is just going to be

[1:44:33] how to get the information out to people and then how to also collect the nominations. The nominations

[1:44:39] For the youth was done purely by email, which I don't know you guys would particularly want a bunch of email

[1:44:45] Yeah, so we'll have to figure out some kind of a system to collect all that information. Right a process because this will probably be ongoing, right?

[1:44:53] Yeah, I think that's the intent. We do have the ability to do

[1:45:00] People to submit information. They're not super sexy forms, but there they do work. So. Long as you're willing to help out with that. And is the goal, you're saying you're working back, working on a back, like, work back schedule. Yeah, would the goal be like April during our culture creativity month. That's the goal. And then there's always the holidays come into play potentially, depending on how far back or how long we're going to take, you know, it just depends. And we'll probably.

[1:45:30] coordinate with H-U-S-D regarding the youth one? Well, all schools, really.

[1:45:36] All, excuse me. All schools, right. That's just one. We're talking about the

[1:45:42] artist's recognition program.

[1:45:46] So this will be available for all ages. Yes, there'll

[1:45:50] be a youth, you know, ours in the year. Oh, are you gonna have two? Yeah, that's what

[1:46:01] So I

[1:46:06] think you heard enough from me already about arts education initiative moving forward.

[1:46:14] We had the recent meeting and talked about getting infrastructure in place and the priority being

[1:46:23] in the Arts Education Directory,

[1:46:29] and planning for the Arts and Culture Summit

[1:46:31] with the Communications and Community Partnership Committee.

[1:46:38] Yeah.

[1:46:41] No other website updates.

[1:46:42] We've book a lot about the website tonight,

[1:46:44] so we'll give you more as it evolves.

[1:46:49] All right, next item is the Community Services Activities

[1:46:53] report.

[1:47:04] Miss Nicole, do you want to take that?

[1:47:05] So, do you want me to?

[1:47:09] Hi, I'm so sorry.

[1:47:10] I'm having a little bit of a delay here.

[1:47:13] I apologize. But yes, we have a, we're moving swiftly towards the next City Council meeting

[1:47:24] that will have an Earth's initiative brought to the City Council for consideration. That will

[1:47:30] be the Bell D'Aluna Community Centre Multicultural Project Murals review. So look out for that

[1:47:38] on September 8th. And then at our next commission meeting we're working towards providing an update

[1:47:48] on the percent for art program. So taking into account the feedback and direction that we receive

[1:47:53] from council as well as additional research and information that we've been able together working

[1:47:59] with the city attorney's office about those various components. So September will be a busy

[1:48:08] month with lots of progress, and we look forward to reporting back about the City Council

[1:48:16] meeting at your next commission meeting.

[1:48:20] Two other quick updates, sweet Caroline, if anyone was at the Tuesday concert last night,

[1:48:26] wrapped up the season.

[1:48:27] It was a great season for us, and next week, if you notice activity at the fully pavilion,

[1:48:34] we've been able to recruit our first corporate use of the site.

[1:48:39] Sunday, Monday, not Tuesday because the farmer's market Wednesday and Thursday, Jeep Corporation will be doing their media unveiling of their new EV renegade vehicle.

[1:48:51] They'll start here, do a presentation, and then they take off and they go up for wheeling up in Booneville area, something like that.

[1:48:59] It is an area that has potential to help support the pavilions operation and are highly subsidized

[1:49:09] operation for a lot of our nonprofits.

[1:49:12] So we're excited for them to be, to welcome them to the pavilion.

[1:49:19] We're interested to see how this goes.

[1:49:21] We think it's going to be a great venue for them.

[1:49:23] And we hope that attracts others in the future as we move forward.

[1:49:27] because we do need to figure out a way to recover our operational costs for the

[1:49:31] pavilion. So if you see them there, it is a private event. They will have

[1:49:36] exclusive use. They will have security and they will have several vehicles. So

[1:49:42] Tuesday, Sunday is the dry run, set up, and then Monday, Wednesday, and Thursday

[1:49:48] and they're bringing the media from around the world and also there's the you know

[1:49:53] key social media influencers who focus on automotive,

[1:49:56] kinds of things.

[1:49:58] So it should be interesting.

[1:49:59] Is there a published price list for that

[1:50:01] or is it negotiated?

[1:50:04] This one's negotiated because we actually don't have

[1:50:06] the tier two phase two operational plan yet.

[1:50:09] Before council, we're working on that right now.

[1:50:11] It's going to council on,

[1:50:13] it's going to the parks and rec commission in September

[1:50:14] and council on October,

[1:50:16] well right now, October 5th.

[1:50:19] It's a little different when you have a corporate event

[1:50:21] like that. So we have different categories of use. We have our city events and then city partnered

[1:50:27] and then nonprofit fundraiser type events and then private events and the corporate events

[1:50:33] like this fall kind of outside of that framework. And so it's likely negotiated on a per event basis.

[1:50:42] To be honest, a higher rate than what a private individual would pay. That makes sense.

[1:50:47] Yeah. Thank you. You're welcome. Otherwise, busy, busy month, busy summer, we're wrapping it up.

[1:50:55] Oh, and if you haven't been by, the Abeldon Luna Community Center,

[1:51:00] you heard Council Member Kelly mentioned it. The painting is still ongoing.

[1:51:05] They're wrapping it up this week, I think. And we've had lots of comments on it.

[1:51:12] I'll leave it there.

[1:51:13] there.

[1:51:16] That concludes our report. Great, thank you for the report. Okay, are there any

[1:51:21] last item, any commission reports on matters of interest this evening?

[1:51:26] I just wanted to say that I went to see a play at the Raven, Gabriel Friara is the play

[1:51:37] right and it was who will dance with Panchovia and it was on the audience was on the stage like

[1:51:50] in a circle so it was very intimate and you know I was really moved by this play I mean as a

[1:51:56] white person I know I can never fully understand what it means what it's like to be Mexican or Mexican

[1:52:04] American and you know what they go through the micro aggression, the racism, the feeling

[1:52:15] that they're never enough and these are all themes that the play covered and I just saw

[1:52:22] things, I felt things in a different way and I realized I left the theater thinking you

[1:52:28] know and I'm still thinking about it and thinking that you know are you know

[1:52:35] not only does it like gather people you know it's a mechanism to tell

[1:52:39] stories but it also helps encourage empathy and understanding across

[1:52:49] different cultural experiences and you know place like that it gives voice

[1:52:57] and visibility to stories that some of us might, you know, never might encounter.

[1:53:07] And so, I hope, as an art and culture commission, we continue to support art that reflects our diverse community

[1:53:16] and just helps us see the world, you know, through someone else's eyes. That was what I got out of it.

[1:53:23] And so, I just wanted to show them.

[1:53:31] I wanted to talk about the Scarecrow Festival, which is coming up again this year, sponsored

[1:53:37] by Hartesons.

[1:53:39] She is a test-assetant, who's heading up Hartesons, scheduling some building workshops in September

[1:53:48] September and early October, then the scarecrows will go on display, and they will be auctioned

[1:53:56] off for a charitable organization.

[1:54:00] So I'm not going to try and get into all the specifics right now, but I wanted to encourage

[1:54:05] you to go to heartesons.org to get more information about signing up and making a scarecrows.

[1:54:11] The scarecrows will again be placed around town, downtown, and it's a really, really great

[1:54:16] opportunity to interact with your community.

[1:54:21] Too bad we don't have the website to post all that information on.

[1:54:26] But perhaps they could do a presentation the next September meeting.

[1:54:30] Or give an update so we can reach out and see if there's-

[1:54:33] I will check it. I will check on that.

[1:54:38] I think in a meeting that we had recently,

[1:54:42] we had a discussion about the makeup of our committees.

[1:54:50] Yeah, that was one of the topics that came up and having committees and having non-commissioners

[1:54:57] be part of your committee. And one of the kind of feedback that I got from City Manager

[1:55:02] K was that, you know, the council appointed the commission to be the recommending body

[1:55:09] on certain things and make those decisions. And so, as you look at your committee formation,

[1:55:13] I think it's important to think about the, and I'll use the fully family community

[1:55:19] provision as an example, we had a review panel that had experts that the committee didn't

[1:55:26] necessarily have expertise that the committee didn't necessarily have, but the actual recommendation

[1:55:32] on the art came from the committee, which are commissioners.

[1:55:37] I think that's a really effective tool to engage community members in the work you do but still recognize that your role as commissioners is to make those recommendations and those recommendations shouldn't shouldn't should be informed by community members but not necessarily the recommendation is from those community members make sense.

[1:56:00] I think it was a good, yeah it does, yeah so do you think about your committee work, it's great to involve subject matter experts in your work but remember that you are the appointed person to make those recommendations.

[1:56:13] True, but I do think it's really important to engage the community in our committees, whatever format that can take.

[1:56:24] resource panel review panels what we use there resource panel is a great example to some framework

[1:56:31] like that. Yeah, I think even an even like an at large resource panel or a list so that any

[1:56:36] if any of these committees need to tap into a certain subject matter expert we could go to them.

[1:56:44] They may not be on the committee full time, but they are available to support the committees.

[1:56:50] Yeah, or maybe even like a focus group, you know, something that you could take, you know,

[1:56:54] you take it to a certain point and then you take it out to the community and say, and

[1:56:57] get their feedback.

[1:56:58] And then you make those, you maybe incorporate some of the recommendations so that the

[1:57:02] commission is still making the decisions, but you are taking into account the wishes of

[1:57:07] the community, which is our job.

[1:57:09] This is actually a modification that we recommended for the Arts for All program is having a pool

[1:57:20] of community members who are subject matter experts in various arts, and we would select

[1:57:27] from them to review the artist's submissions as opposed to the last-minute scramble that

[1:57:34] we had to do this last round, just have a set pool of people. People can move in and

[1:57:41] out of it, but at least we know that we have people who can lend their expertise to looking

[1:57:48] at the art.

[1:57:49] Also to clarify, there's, you know, there's the difference between having committees where people join versus having like with fully, we chose the other community members as well.

[1:57:58] So it's like sort of like a little filter through.

[1:58:01] We had like 10 people.

[1:58:03] There was a lot, but it was also.

[1:58:06] It wasn't totally random.

[1:58:08] You know, it was like, oh, this person because of this and this person because of this and this person's in this world.

[1:58:14] and so it was you know structure. I think it worked really well and then yeah

[1:58:17] just came back to the to the three of us in an end but so in that case they

[1:58:22] were they were selected they weren't just volunteer committee members it was

[1:58:27] more of a selection process. Mm-hmm. They're going to engage in these but these

[1:58:31] people because they have different qualifications and skills. Yeah and then also

[1:58:34] during the meetings we invited a variety of people in like based on similar

[1:58:41] things because we were like oh this person can have this view on this and this person can have this

[1:58:45] view on this so it was like we were including a lot of people but also like not exclusively but

[1:58:50] selectively like there's a purpose because we wanted specific opinions and information it wasn't

[1:58:56] and now I actually feel like even more is the full community involvement portion where there's all

[1:59:02] of those sessions that Jake has been holding that's like the real feedback and it almost makes more

[1:59:08] since now to just have that. Otherwise, you're inviting so many people to. I mean, it's a lot of

[1:59:15] opinions early on. Yeah, and I would like to make a point. They're not beating down our doors to

[1:59:22] join these committees.

[1:59:30] Okay, any other reports?

[1:59:34] No, all right. Thank you, everyone. Meeting is adjourned.

Arts and Culture Commission - Regular Meeting

Transcript