[0:02] okay my watch says four o'clock i see we

[0:06] have a quorum i will call a meeting

[0:08] of the city council city of hillsboro to

[0:10] order

[0:12] first item on our agenda is approval of

[0:14] minutes from our 9 21

[0:17] 2021 meeting did everyone receive a copy

[0:20] of the minutes

[0:21] were there any questions or corrections

[0:23] to the minutes

[0:24] we actually did have a correction we

[0:26] spelled blake bay's name incorrectly we

[0:28] forgot any yes so

[0:30] we will

[0:32] make that change in a minute i apologize

[0:35] [Music]

[0:39] get that thing turned off i'm sorry

[0:43] okay so we have a correction to uh to

[0:46] blake blake

[0:48] or

[0:49] craig

[0:50] no blake base yeah like bay bay bay

[0:53] sorry i always want to say it wrong

[0:55] because we forgot the es at the end so

[0:57] okay

[0:58] so

[0:59] with that uh with that correction would

[1:01] somebody care to make a motion to

[1:02] approve the minutes

[1:04] well

[1:05] councilman mccarty moves is there a

[1:07] second second

[1:08] councilman drake her uh

[1:10] not triggers councilman lowell in

[1:12] seconds

[1:15] any further discussion

[1:17] hearing none all those in favor say aye

[1:21] those opposed motion is carried four

[1:24] zero

[1:26] next item is approval of vouchers

[1:28] totaling four hundred and forty thousand

[1:30] seven hundred seventy five dollars

[1:32] twenty four cents

[1:33] did everyone receive copies of the

[1:35] vouchers

[1:36] were there any questions regarding the

[1:38] vouchers

[1:40] hearing none i'd accept a motion to

[1:42] approve the vouchers for payment

[1:47] councilman triggers moves is there a

[1:48] second

[1:51] councilman low in seconds

[1:53] any further discussion

[1:56] bearing none all those in favor say aye opposed

[2:01] motion carries

[2:02] or zero

[2:05] we now have a service recognition mr

[2:08] stiles

[2:09] yes so we had service recognition a

[2:12] couple weeks couple meetings ago three

[2:14] or four meetings ago and jen couldn't

[2:16] attend but we definitely want to make

[2:17] sure we recognize jan for all of her

[2:19] service

[2:20] um and so we've got a certificate

[2:23] appreciation which comes from the league

[2:25] of municipalities and it happens at the

[2:27] 40-year mark and unfortunately we're a

[2:29] little behind

[2:30] so sorry about that it was actually 42

[2:32] years when you're retired from here so

[2:35] we're playing catch up a little bit

[2:37] there sir

[2:38] but we're happy to have jan here today

[2:40] to receive her

[2:42] uh recognition and

[2:45] that is what jan is here for today

[2:47] that's great yep jan retirement looks

[2:49] good i think you're getting younger you

[2:50] know

[2:52] [Music]

[2:54] shucking all that responsibility off and

[2:56] then just enjoying life

[2:58] well come on over here and let's

[3:00] get you awarded here young

[3:02] lady give you that first and then shake

[3:06] your hand

[3:10] i got the camera

[3:13] all right

[3:15] thank you jan thank you

[3:26] some minutes for yourself

[3:28] okay

[3:30] she found me

[3:36] okay it looks like we have uh someone

[3:39] from the public in attendance

[3:41] so this is the time of our meeting where

[3:43] we allow for public comments so mr

[3:45] styles i will give you the floor and let

[3:48] you uh

[3:49] emcee that part of this this meeting

[3:52] okay so we've got uh one uh mr myers

[3:55] wants to make a comment he's on the zoom

[3:57] meeting but i think we'll probably go

[3:58] with mr olmsted's first since you're in

[4:00] the room and

[4:03] i don't know what normal policy is on

[4:06] speaking to you so

[4:08] uh

[4:09] but thanks for let me come

[4:11] i want to speak as with regards to uh

[4:14] an action you took at your month ago

[4:16] meeting

[4:17] september 7th

[4:21] so i will speak to that

[4:23] when i received my city bill last week

[4:26] included with it in it was a letter from

[4:29] hillsborough

[4:31] specifically written i guess by our

[4:32] administrator

[4:34] explaining that the city wants to

[4:36] abandon the

[4:39] it's called the renewable energy net

[4:41] metering parallel generation rate rider

[4:45] which was presented to me when

[4:47] a year ago i was

[4:49] hoping to

[4:51] construct a solar array

[4:54] and uh and it was

[4:57] part of the basis on which i invested uh

[5:01] thirty thousand dollars in building a

[5:02] solar array

[5:04] uh

[5:06] went into production

[5:09] months ago nine months ago something

[5:11] like that

[5:13] and in the term

[5:14] on the name of this

[5:16] rate writer

[5:17] you use the term net metering

[5:20] as part of the name

[5:22] and it seemed odd to me that that i

[5:24] would be told that the

[5:26] net metering was not the intent

[5:29] of the city

[5:31] especially when

[5:33] it was in the name and

[5:34] three-fourths of

[5:36] the document was explaining how net

[5:38] metering worked

[5:40] and just a reminder net metering means

[5:43] that

[5:45] i can buy electricity when the sun does

[5:48] not shine

[5:49] and then when the sun does shine i can

[5:51] use my solar array to repay the city for the electricity that i purchase when

[5:57] the sun does not shine

[6:00] along with that i pay

[6:01] the same amount everybody else does for

[6:03] the right to hook up on hook on to the

[6:05] city

[6:06] the city's power grid

[6:09] and if i

[6:11] do not produce enough electricity to

[6:16] offset

[6:17] what i use

[6:19] then i pay the same rate as everybody

[6:21] else does for that electricity and but

[6:23] if i produce extra

[6:26] those months that i do that

[6:28] i actually get paid a significantly

[6:30] lower amount so that's that's a lot

[6:33] shorter

[6:34] version of what net metering is than the

[6:37] four page document that we signed

[6:42] anyway the rate rider that was presented

[6:44] to us when

[6:46] we were anticipating building

[6:48] uh the solar array

[6:51] has suggested to me that the city wished

[6:53] to encourage maybe the reduction in

[6:55] production of greenhouse gases

[6:58] however it appears now that uh

[7:02] that is not the case

[7:04] and uh to put it in a not very

[7:08] good way i suppose i would say that

[7:11] it looks like

[7:14] it is a political decision to to

[7:17] recognize that in kansas

[7:19] recognizing

[7:21] uh climate change for global warming is

[7:24] kind of political suicide i realize that

[7:28] but legally i guess it's your choice to

[7:32] change your rate writer

[7:34] even though

[7:35] the document i was given sure looked

[7:37] like a contract that we saw

[7:41] technically i guess it is not

[7:44] but

[7:46] it seems unethical to me

[7:49] to have the decision to back out of that

[7:52] agreement

[7:53] less than a year after it was agreed to

[7:59] and in fact it was an agreement that

[8:02] i counted on when i invested

[8:05] in the solar array

[8:07] so i guess i would

[8:08] request that

[8:12] maybe some adjustment was made would be

[8:14] made

[8:17] the rate

[8:18] writer as it was written recognized that

[8:21] if a lot of people did this

[8:24] it would affect how the city's

[8:26] electricity program would be run and it

[8:29] was written into that agreement that

[8:31] you had the right to restrict it to less

[8:33] than five percent of the electricity

[8:36] that the city sells

[8:39] but you have three

[8:41] individuals

[8:42] with this that are

[8:44] producing electricity

[8:46] parallel to the city

[8:49] and that's nowhere near the five percent

[8:51] so it makes me think

[8:55] oh as i said that there are other

[8:57] reasons for the decisions

[9:03] that's my request is that that's some

[9:05] adjustment

[9:09] if you want to change the policy for new

[9:11] people that want to build solar arrays

[9:16] can we who have done it and invested a

[9:19] significant amount in that

[9:21] program

[9:22] could you give us

[9:24] a number of years

[9:26] to at least recoup some of that

[9:27] investment

[9:32] five six ten i don't know it's be my

[9:34] request

[9:37] is it unfair to the rest of the city

[9:42] i suppose it depends how you look at

[9:43] that if if you're trying to recoup your

[9:46] investment

[9:47] in in your grid

[9:49] not by sign up costs but rather by

[9:54] i use the words overpricing your

[9:55] electricity to cover those things

[9:58] uh

[9:59] maybe that's the part that's unfair

[10:01] rather than me being able to offset my

[10:06] electric bill by producing

[10:09] electricity during daylight hours i in

[10:12] fact

[10:15] have purchased a car to be charged

[10:18] by electricity

[10:20] and uh

[10:21] i will change it if if i have to but

[10:24] i've

[10:24] programmed it after i figured out how to

[10:26] do it

[10:27] to only recharge the car between 11 at

[10:30] night and six in the morning when

[10:31] hopefully it's your lower lower use

[10:37] but if i if i can't get i benefit from

[10:40] that or from

[10:42] producing electricity i i

[10:45] have to change it to recharge hopefully

[10:47] during the daytime

[10:49] when your higher use is

[10:51] and not being able to produce

[10:53] electricity to offset some of that so that's my request

[11:00] have you run numbers

[11:03] i mean do you have numbers that would

[11:05] show the difference

[11:08] uh

[11:11] yeah

[11:13] well uh

[11:16] if i can reimburse the city with

[11:18] electricity rather than just with

[11:20] dollars

[11:21] how much would you pay me

[11:24] for electricity

[11:26] i don't think that that's not i was

[11:28] driving as much as

[11:29] like if

[11:31] this policy how much did it affect the

[11:33] actual dollars that you were having to

[11:36] pay

[11:37] i have not tried to figure that out

[11:39] specifically except that

[11:42] right now

[11:43] since we've gotten the car

[11:45] and

[11:46] once we do use some of some

[11:48] air conditioning

[11:50] i'm just about to balance out my

[11:52] electric use

[11:53] with what i produce

[11:58] and the city has

[11:59] installed a meter

[12:02] that measures

[12:04] everything coming in in a separate

[12:06] greeting for everything that i produce

[12:08] and goes out back into the city

[12:12] so those those numbers are pretty close

[12:14] right now

[12:18] that doesn't answer your question

[12:19] probably well i'm just i've always

[12:21] struggled understanding exactly what the

[12:23] differences would do

[12:25] in the way though

[12:27] well you know what you charge me

[12:29] probably about 13 cents

[12:31] a kilowatt hour

[12:33] and if you would pay me

[12:35] only 4 cents per kilowatt hour

[12:39] that would be

[12:40] a two-thirds difference

[12:43] now i can adjust that by

[12:46] only using

[12:48] most of my electricity during when the

[12:50] sun shines

[12:51] so it would be less of that and i do

[12:53] have some adjustment in that

[12:55] but the way i'm doing it now

[12:58] especially by charging the car at night

[13:02] i think is a benefit for the city

[13:08] but i guess my my major argument is that

[13:10] i was presented

[13:12] one

[13:13] policy

[13:15] and less than a year later we're

[13:16] changing that which would be

[13:18] significant

[13:20] to my bottom line

[13:26] daryl when you say that i mean i if i

[13:29] understood what you were trying to get

[13:30] at is can you help us understand

[13:33] when you say it's significant to your

[13:34] bottom line i think we're just trying to

[13:36] get our hands around you made a

[13:39] significant investment thirty thousand

[13:40] dollars is a pretty significant

[13:42] investment i thought well it is in my

[13:45] opinion

[13:46] um so you know help

[13:48] i guess it might help us to understand

[13:50] you know what the change in policy

[13:52] did did to your investment financially

[13:55] do you have any kind of a

[13:57] an order of magnitude of what we might

[14:00] have done you know with that action in

[14:02] terms of the negative impact to you

[14:04] [Music]

[14:05] from a dollar's sense standpoint

[14:08] like hey you did this and now it's cost

[14:10] me x whatever that

[14:13] number is it hasn't gone into effect i

[14:15] guess

[14:16] or just has by one bill right uh not yet

[14:21] half of it yeah

[14:22] well even maybe anticipated i mean

[14:25] do you have factor that

[14:27] um so the retail price of uh energy is eleven and a half cents

[14:33] a kilowatt hour

[14:34] and then uh what we do when we

[14:37] you know it's a one-to-one on a net

[14:39] metering situation it's a one-to-one

[14:40] offset so

[14:42] eleven eleven and a half cents per

[14:44] kilowatt hour

[14:45] uh in the

[14:46] and then anything that he goes above

[14:48] what he's consuming would be um at 150

[14:52] of the cost of energy

[14:54] uh which is

[14:56] four it depends on the month four and a

[14:58] half five six cents just kind of depends

[15:01] so i mean the difference there is the 11

[15:03] and a half on the direct payback versus the six and

[15:07] a half which is what's in the parallel

[15:09] generation so

[15:10] you know when you talk about how much

[15:12] you consume i don't know how much you

[15:13] can

[15:14] i don't know barrel but it's i guess i

[15:17] mean we could yeah it's gonna that's

[15:18] gonna depend too but i mean it is a

[15:20] significant darryl's got a he's got a

[15:22] legitimate point um

[15:24] you know it was what what was signed is

[15:26] uh interconnection standards it's an

[15:28] agreement we signed

[15:30] for everybody who has a solar thing and

[15:33] it really is about

[15:34] it's not so much about the rate it is

[15:36] about how it's set up and how things get

[15:38] eaten and things like that so i guess

[15:40] where i'm confused still is like say

[15:42] july where you have fairly high electric

[15:44] but you also have fairly high sun

[15:46] if he is

[15:48] using the same amount he's generating in

[15:50] that

[15:51] joy the way he described that would it

[15:54] be

[15:56] washing out pretty much watching well

[15:58] actually

[15:58] with daryl's system he's got a pretty

[16:00] big one um and so we've we've paid him

[16:03] for some of that energy

[16:04] he's done because it's been bright so

[16:06] that's what that lesson is quite a

[16:08] that's where you see it yeah that's

[16:10] where you would see it you'd wash out

[16:12] these zero essentially on your bill but

[16:14] you would get less

[16:16] money returning back yeah that's kind of how

[16:20] the change ends up being but um

[16:24] yeah i mean that that's in essence correct um

[16:30] so yeah i mean

[16:32] daryl's got a perfectly legitimate point

[16:34] you know we did change it on them so

[16:37] and i don't think you know just from an

[16:38] intense standpoint that the intent was

[16:40] to bait and switch anyone daryl i mean

[16:43] you know it's sometimes you know you

[16:44] make decisions and things

[16:46] happen that are unintended you know as

[16:48] well so uh there's that but there's also

[16:52] some

[16:53] with some direction relative to state

[16:55] law and where the state was going with

[16:57] this

[16:58] you know so

[17:00] if we were to take some action you know

[17:02] that that would satisfy

[17:05] uh daryl and the other two people that

[17:08] have you know by going back to the

[17:11] original agreement for some period of

[17:12] time are we going to put them or the

[17:15] city in in conflict with state law

[17:19] to anybody's knowledge no i you know the

[17:21] state laws is less generous than the

[17:24] policy that you would be referring to

[17:26] and so you'd be grandfathering them in

[17:28] for five whatever many years you wanted

[17:31] to choose um from our perspective it's

[17:33] just you know we have to configure the same

[17:37] but we have to figure the solar pills by

[17:39] hand anyway every year and so i don't

[17:41] think you'd be in any

[17:45] legal issue now

[17:48] so i think legally the state

[17:50] requires you to do a certain amount

[17:53] and

[17:55] if you want but net metering is also

[17:57] used by other places and that is

[18:01] the state does not require that

[18:03] but it does require to you to

[18:05] reimburse me a certain amount for 100

[18:08] right and i think that's

[18:09] yeah there's a baseline we're going back

[18:11] yeah

[18:12] that's

[18:14] yeah got it

[18:15] okay

[18:17] you know if if the council wanted to do

[18:19] some kind of grandfathering thing i

[18:20] think you'd be you'd be well within your

[18:22] ability to do that it would just be a

[18:24] matter of

[18:26] how long and how what you want us to do

[18:28] with it so i don't think i'd be

[18:29] comfortable doing anything today i think

[18:31] i guess i'd ask would you look into that

[18:33] yeah you know yeah yeah i mean i i was

[18:36] going to ask of what what would the

[18:38] nature of the action look like i mean is

[18:41] it is it a uh is it an ordinance is it be an ordinance

[18:47] for these three customers specifically

[18:49] is that correct

[18:51] kimberlyn's nodding her head

[18:53] okay yeah yeah

[18:55] well i think

[18:57] if i could ask the council i think it's

[19:00] is the council uh comfortable giving

[19:02] that direction to our city administrator

[19:04] to come up

[19:05] with a proposal to address

[19:08] mr olmsted's issues and and come back to

[19:11] the council with a with some type of

[19:14] recommended ordinance to it

[19:16] to address that

[19:18] well i don't have a problem with it he

[19:20] put in quite a big solar panel system

[19:22] every

[19:23] and then

[19:24] i saw that he

[19:26] brought that car i saw his cory box so

[19:28] he intended to

[19:31] do the right thing so i think we should

[19:32] do the right thing too yeah

[19:37] he came he he did this under an

[19:39] understanding that would be

[19:40] a certain way and it didn't turn out

[19:42] that way and i think some kind of grandfather in

[19:45] clause would be very

[19:47] appropriate here yeah

[19:50] i would say also the policy i was

[19:53] originally given said that a residential

[19:56] array could not be more than 25

[19:59] kw

[20:00] and and my

[20:03] array is 10.

[20:06] the label says 12 but it's it's

[20:09] toned down to 10 maximum

[20:11] so i'm only at 40

[20:13] even though it seems like a big system

[20:15] that's 40 of what your original policy

[20:17] sure would have allowed so

[20:20] i have another question i mean we've

[20:22] bantered about

[20:23] several uh

[20:25] years of term and i guess i'd like to hear

[20:29] from you daryl i mean three three

[20:31] different possible

[20:33] scenarios were were thrown out there in

[20:35] terms of how long this grandfathering

[20:37] should be

[20:38] so i guess if we're going to look at it

[20:40] i want to hear from you what would you

[20:42] if you're asking what are you asking for

[20:45] i guess i'm asking for 10 which is

[20:46] theoretically with just about pay for my

[20:49] system but

[20:53] i can somewhat understand if you want to

[20:55] go somewhat less than that but i can

[20:58] just complain if you don't

[21:01] i probably will yeah well

[21:05] let me ask you this if if we if we if it

[21:08] was 10

[21:09] would you feel like you were hurt and

[21:11] you were in the in your issue was

[21:13] addressed

[21:14] uh

[21:15] that compared to the the way the letter

[21:19] implied that it was happening right now

[21:21] uh

[21:22] i feel i was greatly heard yes okay

[21:25] all right thanks

[21:26] i appreciate you bringing it to our

[21:28] intention because thank you i guarantee

[21:30] you it wasn't the intent of anybody

[21:32] sitting around this table to

[21:34] stick it to anybody that that you know

[21:36] went out and made that kind of an

[21:38] investment so yeah i think i think my

[21:40] assumption was largely that most people

[21:42] would be zeroing not

[21:44] seeing the net

[21:46] pay anyway right at this point with like a tens like a 10 system like you're

[21:52] talking about

[21:54] so i may be still a misconception of

[21:56] that but

[21:58] we could please invade it

[22:00] right yeah if it even

[22:01] i mean

[22:03] even though there's three there might

[22:04] only be he might be the only one that

[22:06] matters

[22:07] well

[22:08] daryl's is certainly the most

[22:09] significant right and if it's not as

[22:11] significant it wouldn't seem like it

[22:13] would

[22:13] matter i mean like if you don't get

[22:16] above that zero it doesn't it doesn't

[22:18] kick in right right

[22:21] well no it kicks in right away

[22:24] anytime the meter says

[22:26] that i purchased

[22:28] electricity from from the city

[22:32] if i

[22:33] even those if they can't balance a

[22:35] certain amount of that off

[22:38] with electricity they produced they

[22:40] would be paying

[22:43] more for each of those than if

[22:45] and if they could balance them off

[22:48] i'm not making any sense

[22:51] well i think again my understanding

[22:52] would be that if you

[22:54] were balanced

[22:55] every month it would be zero

[22:58] well yeah you still have to pay the base

[22:59] charge the base charge but the charge

[23:01] election

[23:02] will be zero

[23:04] but it's the consumption part i just

[23:06] looked on my bills

[23:07] and like i said i can adjust that

[23:09] somewhat depending on how i use

[23:10] electricity

[23:12] but i've been

[23:14] basically buying a thousand kilowatt

[23:16] hours a month

[23:17] and producing or selling that i produce

[23:19] more than that because part of what i

[23:21] produced during the day i'm using

[23:25] somebody with a smaller system if they

[23:29] purchase a thousand from the city and

[23:31] only produce 200

[23:34] that would

[23:36] the

[23:37] current policy or the previous policy

[23:39] would allow them to subtract 200 off

[23:42] of that a thousand that they purchased

[23:45] from the city

[23:46] but if we change it to the new policy

[23:49] they would only get

[23:50] they get credited back because it's not

[23:52] a subtraction they like a third

[23:55] yeah 150

[23:57] [Music]

[24:01] anyway they

[24:02] those were investments also even though

[24:04] they were absolutely fine well i really

[24:06] prefer not to have you do anything that

[24:08] uh that goes against what you'd already

[24:10] planned which is to use

[24:12] to produce and use power in a smart way

[24:14] and

[24:15] i just assume not uh not have to have

[24:18] you go another way you know and then i'd

[24:21] rather address the issue and i just want

[24:24] to make sure that when we take it up

[24:26] that

[24:27] to me it doesn't do a lot of good to

[24:28] come back to you and try to see how low

[24:31] we can go

[24:42] together let's just put it together

[24:43] right the first time

[24:45] i appreciate that so

[24:48] again i appreciate you coming in here

[24:50] and explaining it to us and again i'm sorry that you know that wasn't the

[24:54] intent i don't want you to feel like it

[24:56] was and uh

[24:57] and appreciate your making that

[24:59] investment because it's not only an

[25:00] investment for you but ultimately it's

[25:02] an investment in the community so we

[25:04] appreciate it

[25:05] yeah

[25:06] [Music]

[25:08] any other comments or questions on this

[25:10] topic

[25:11] i'm glad it came in yeah me too

[25:14] [Music]

[25:19] thank you daryl

[25:20] [Music]

[25:21] no i love to stay now you can stay as

[25:24] long as you want

[25:26] and you can come back any time you want

[25:28] you don't have to have an issue either

[25:30] you're welcome to join us

[25:36] okay mr styles you have another yeah mr

[25:39] meyer wants to make a comment so i ask

[25:41] you to

[25:43] unmute

[25:45] yeah i i feel like i'm back in my

[25:47] teaching days from last year because

[25:49] this is this is where i taught my

[25:50] classes this this computer and this

[25:53] headset uh first of all i'm sorry that

[25:55] jan i think left looking at that because

[25:57] we worked with her for many many years

[25:59] and wanted to congratulate her on that

[26:01] as well and i want to start off just by

[26:03] apologizing that i really wish i would

[26:05] have been there a couple of weeks ago to

[26:07] talk about this at the time

[26:09] so that we could

[26:11] so that i wouldn't have to come to you

[26:12] today with and request that you rescind

[26:15] something you've already passed

[26:17] but i'm talking about charter ordinance

[26:19] 22 and i appreciate those who've taken

[26:21] the time to read my very long note about

[26:23] it but just to hit a few highlights i

[26:25] think any problems that were mentioned

[26:27] last week we can we can address we can

[26:30] deal with things we're still putting out

[26:31] the paper right now and and we can

[26:34] accommodate truly urgent things that the

[26:36] council might pass on even on a

[26:39] even a later tuesday night meeting we've

[26:41] done it we we can figure out how to do

[26:43] that we talked a little bit about rates

[26:46] and how the in traits aren't there but

[26:47] the real concern that i have is

[26:50] there's a purpose for publishing notices

[26:52] and it's not just to you know

[26:55] uh

[26:56] tend to some legal mumbo jumbo of

[26:58] dotting eyes and crossing t's it's to

[27:01] inform people and the first primary

[27:04] thing is although there are people out

[27:06] there like my 96 year old mother who

[27:08] sits on the internet all the time and

[27:10] uses their computer the census bureau

[27:12] tells us that between one-third and

[27:14] three-eighths of the people in marion

[27:16] county don't have access to the internet

[27:18] by choice it's not that they don't have

[27:20] broadband or something else this didn't

[27:22] want to have a computer they don't they

[27:23] don't see that it's important so we're

[27:25] right there

[27:26] disconnecting anybody by going to a to

[27:29] an online publishing format we also

[27:32] disconnect one of the really most

[27:33] important things which is people

[27:35] discovering things you know yes it's

[27:37] there if you know to go look for it on a

[27:40] website and can find it on the website

[27:43] but the idea of publications by putting

[27:46] them in newspapers particularly

[27:48] subscription-based newspapers which is

[27:50] what the state law

[27:51] specifies uh is that people will stumble

[27:54] across them while they're doing other

[27:56] things if you buy a paper you're

[27:57] probably going to read it otherwise you

[27:59] wouldn't buy it

[28:00] and if you read it you're going to run

[28:02] across these different notices that

[28:03] we've had those are i think the main

[28:06] points around this the others kind of

[28:08] get into legalities yes it's been done

[28:10] other places has it ever been challenged

[28:12] in court no

[28:14] will it be if this continues yes uh and

[28:17] i don't say that as a threat it's just

[28:19] that this is an important issue

[28:21] that we feel strongly about it's not a

[28:24] huge dollar amount uh it's much less

[28:27] than than the previous speaker has

[28:29] invested in his electrical system about

[28:32] a sixth what he is for for an annual fee it's also more secure we it's allowing something to be published

[28:40] in a in a separate venue by a separate

[28:42] place i can go back

[28:44] you know 105 years ago this was

[28:47] published here it is this is exactly the

[28:49] way the council gave it to to the

[28:51] newspaper to be published nobody's been

[28:53] able to change it during that time

[28:57] a good friend of mine at the university

[28:59] of illinois

[29:00] uh who is uh

[29:02] i'm getting an internet is unstable

[29:04] message which means i might have freaked

[29:06] out a little bit on you um

[29:09] sorry about that but a good friend of

[29:10] mine is a medieval historian

[29:12] and she points out that the best records

[29:14] that we have for medieval times are all

[29:16] the printed documents and she doesn't

[29:18] like the internet she doesn't like the

[29:20] other things going on because as she

[29:22] points out you know okay go read your

[29:24] floppy disk that you'd saved every all

[29:26] your pictures on or how about your zip

[29:29] drive or

[29:31] some other things of that nature there's

[29:33] also vulnerability there's

[29:34] accountability there's a range of issues

[29:37] that i think

[29:38] rise up to the point in addition to the

[29:40] fact that there's a lot of legality

[29:43] about areas of state law that mention

[29:45] newspapers that clearly distinguish

[29:48] between newspapers and websites that the

[29:50] technique of just trying to override

[29:52] that by saying that a website is a

[29:54] newspaper

[29:56] is challengeable the home rule aspect of

[29:59] it is challengeable there's just a

[30:01] variety of things out there i don't want

[30:03] to get this into a big long fight over trifling amounts of money that that

[30:09] we'd end up all spending more money

[30:10] challenging than than we'd ever make

[30:12] back

[30:13] uh and i certainly don't want to go to

[30:17] produce an election which also would

[30:18] cost more money to do it i'm here just

[30:21] to urge you to consider rescinding

[30:23] charter ordinance 22 and to answer any

[30:25] questions that you might have about it

[30:27] and to thank you for

[30:28] reading my very very long

[30:30] thing and realize that that's what you

[30:32] get when you have a retired college

[30:34] professor writing for you he likes to

[30:36] write long so

[30:38] any questions anyone might have i'd be

[30:39] happy to answer them

[30:44] any questions for mr meyer

[30:52] i guess we don't have any questions eric

[30:54] and we appreciate you uh coming in and

[30:57] sharing with us and uh

[31:00] we'll uh we'll take it under advisement

[31:03] well i my the only thing i would add is

[31:05] that just because something hasn't been

[31:08] challenged legally doesn't make it legal

[31:10] i i drove over to

[31:12] pueblo viejo the other night and picked

[31:14] up some food and and noticed as i was

[31:17] passing grace church that i hadn't put

[31:19] my seatbelt on that doesn't mean it's

[31:21] legal to not wear seat belts it just

[31:23] means i hadn't done it and i hadn't

[31:24] gotten caught

[31:26] john hubert i think was on duty that

[31:28] time hadn't pulled me over if he had i

[31:29] would have been guilty of it i got away

[31:31] with it some people are getting away

[31:33] with some things right now uh and it's aggressive it's an aggressive way

[31:38] to save a little bit of money and

[31:42] in the process hurt a local business

[31:44] uh and

[31:46] i don't know that that's something that

[31:48] i would encourage you to do so i would

[31:51] encourage everyone to think about this

[31:53] and ponder whether whether you want to

[31:56] re reconsider the

[31:58] charter ordinance 22 uh or we will you

[32:02] know let the chips fall where they may

[32:03] and we will end up being there it would

[32:06] i will just point out

[32:07] the earliest you could save anything on

[32:09] would be july 1st of this coming summer

[32:12] because

[32:14] official newspapers are required to

[32:16] register on july 1st and you didn't

[32:18] register your website so

[32:21] it would be a long time coming even

[32:22] before this would happen so appreciate

[32:25] your time and if anyone has any

[32:27] questions uh or other things please let

[32:29] me know we stand ready to to serve at

[32:32] any time we can

[32:33] okay thank you very much

[32:36] uh

[32:37] now moving on in the agenda we have uh

[32:40] fire department annual report mr chief

[32:43] stephanie

[32:45] yeah here council members there's

[32:48] not a whole lot to report not nearly as

[32:50] exciting as last year when we got all

[32:51] those grants

[32:53] with the exception of our membership our

[32:55] membership is up we've got uh one new

[32:57] member uh nathan shaffer he's uh

[33:00] official he's meeting me here tonight to

[33:03] get his gear and his radio and he'll be

[33:06] answering calls after tonight

[33:09] um mitch d fiesta and rusty walter also

[33:12] as soon as they get their paperwork

[33:14] turned into danielle they as well will

[33:17] be members um

[33:19] rusty is going to not be so much an

[33:22] active firefighter as he is going to be

[33:25] an assistant to me to help me with

[33:27] report writing

[33:28] um

[33:29] organizational things that i'm not

[33:30] particularly good at he's going to help

[33:32] me out with some of those things so um

[33:35] i'm very fortunate to have him uh come

[33:38] aboard

[33:40] we have two more prospects

[33:43] which are prospective firefighters that

[33:45] are coming to meetings and training with

[33:47] us um jesse dirks who is an employee of

[33:49] the city and blake boddington and he was

[33:52] a member of the valley center uh

[33:54] volunteer fire department um so a very

[33:57] good couple of uh prospects there we did

[34:00] lose one member jesse campbell we

[34:02] unfortunately lost into suicide

[34:04] last year

[34:05] um as for apparatus update um you all

[34:08] were good enough to

[34:10] grant us the purchase of the heavy brush

[34:12] truck and it has been ordered but the

[34:14] delivery date is uncertain

[34:17] um new equipment

[34:19] new radios uh i ordered there's three uh

[34:22] for the for the three prospective

[34:24] firefighters um one i have ready to give

[34:27] nathan tonight and two are on the way um

[34:29] they've been ordered

[34:31] you know

[34:32] again

[34:33] who knows um i've been told that the

[34:35] that the

[34:37] timeline has been moved up so hopefully

[34:39] we'll get those pretty soon

[34:41] in the area of training uh the

[34:44] scafa school which is an annual school

[34:46] in topeka that we go to

[34:48] um was

[34:50] postponed in 2020 but they so they kind

[34:53] of forced it in uh 2021

[34:56] in august it's usually in march so

[34:59] myself um ignacio acevedo dave lockwood

[35:02] and weston geesbrick attended that

[35:04] school

[35:05] um and it was

[35:07] for the most part pretty good but there

[35:09] was some unorganized um

[35:16] things going on one class i went to the

[35:18] instructor never showed up

[35:20] you know

[35:21] so but then there was a couple of things

[35:23] like that but anyway um it was still uh

[35:25] the class i really did enjoy was the

[35:27] wildland firefighting class a lot of

[35:30] wildland firefighting classes refer to

[35:32] forestry

[35:34] and you get to get your red card which

[35:36] you're you're an official wildland

[35:37] firefighter and you can go to these

[35:40] federal wildland fires

[35:42] they that training um is mostly forest

[35:46] firefighting and so you learn techniques

[35:48] for that type of firefighting but we

[35:50] fight fire wildland fire here in kansas

[35:53] much differently and so i really

[35:55] appreciated a class that the kansas

[35:57] forestry service put on for fighting

[36:00] wildland fires here in kansas a wealth

[36:02] of information it was a great class

[36:05] um as for

[36:07] um runs and other training i'll have a

[36:10] full report at the close of the year

[36:12] um but as you may know last week tuesday

[36:14] night and into wednesday morning we

[36:16] fought two back-to-back

[36:18] house fires both of them were involved

[36:21] fully involved when we got there and uh

[36:24] they're still standing you know but the

[36:26] damage was heavy on both of them

[36:28] one was uh on washington street

[36:31] and assisting us on that one were durham

[36:33] fire and marion fire departments

[36:35] and the other one was on schmidt lane in

[36:37] lehi and assisting us there were lehigh

[36:39] fire department durham fire department

[36:41] and gossip fire departments

[36:43] so that was uh that was a long night

[36:46] so um that's about all i have for a

[36:48] report any questions anything you guys

[36:50] would like to know about the fire

[36:51] department the uh you mentioned the uh

[36:54] the grants and some of the the the

[36:56] equipment that you received last year i

[36:59] know that you've had opportunities to

[37:00] put some of that to use already yeah in

[37:03] the past year yeah almost all of it i

[37:05] wore my new bunker gear on these flyers

[37:07] you know we did we had to wait a while

[37:09] for because when we got our new coats

[37:11] the sleeves i'm not kidding you my

[37:13] sleeves were that much too long

[37:16] so we had to send them back and you know

[37:19] get them re-you know refit and that

[37:21] there was quite a delay but we do we

[37:23] have them now and they're in service

[37:26] i'm thinking too about your boats the

[37:27] boats we've used the boats yep

[37:29] also we helped with the water rescue and

[37:32] peabody we helped with some water we

[37:34] didn't do a rescue there peabody uh

[37:36] affected the rescue before we got there

[37:38] using their

[37:40] heavy brush truck right and um

[37:42] which was effective uh so we helped with

[37:44] some reconnaissance and you know making

[37:46] sure that there because there were some

[37:48] people that were staying in their homes

[37:51] and we're encouraging them to come out

[37:53] and they elected not to but we had that

[37:56] means to get them out here right

[38:00] it's good stuff yeah we're really blessed here yeah we

[38:04] really are you know we've got a great

[38:07] membership it's it's really working well

[38:12] okay any any challenges uh coming up

[38:15] that uh

[38:16] we need

[38:25] i know that that's on the forefront of

[38:27] this uh council and so

[38:29] we applaud that um and we are we are

[38:32] ready and we stand ready you know to do

[38:34] whatever you know you never know what

[38:36] the call is right you never know what

[38:38] that call is going to be

[38:39] last night at 11 45 it was

[38:42] tapered town houses

[38:44] and i and firefighters still show up in

[38:47] their bunker gear wearing a pack in the

[38:49] fire truck i mean ready to fight fire

[38:51] even though

[38:53] we probably know that someone burns

[38:56] something on the stove you know but but they still respond the way they're

[39:01] supposed to got to call the airport

[39:03] that's unusual for you that wasn't

[39:06] it's happened before though

[39:09] same kind of airplane too as a matter of

[39:10] fact

[39:12] yeah bonanza yeah yeah the v-wing the

[39:15] v-tail

[39:16] yeah

[39:18] so um

[39:19] it will

[39:21] what it what are your plans to do with

[39:23] that with that bay that the when the

[39:25] ambulance moves up

[39:27] have you got plans for what you're going

[39:29] to put in that bay we'll probably put

[39:31] the boats there

[39:32] you know that way we can because right

[39:34] now we have to go there to get them and

[39:37] that takes quite a bit of time and when

[39:38] there's a water rescue you know

[39:40] emergency charms of the yes right so

[39:43] we'll back the boats in there because

[39:44] the rescue truck is what typically hauls

[39:46] them my truck can haul them too

[39:48] and that way just move move over a

[39:50] couple of bays hook them up and go got

[39:52] it so that's more likely what will

[39:53] happen

[39:55] and they'll fit nicely in that space

[39:56] super

[39:58] any other comments or questions for

[40:00] chief

[40:03] thank you very much you're welcome glad

[40:05] to bring on this new firefighter will

[40:06] you oh yeah

[40:11] [Music]

[40:17] it takes a good leader and and you've

[40:19] provided excellent leadership for our department and we appreciate it

[40:23] very much i think what i've done the

[40:24] best is just not messed it up there you

[40:26] go sometimes sometimes that's the best

[40:29] yeah

[40:30] thanks again all right thank y'all

[40:31] [Music]

[40:34] okay we're now into believe it or not

[40:37] our business section

[40:38] and uh

[40:39] first item up is ordinance 1336-2021

[40:44] series a refunding bonds

[40:48] mr styles yes uh so we've got greg

[40:51] varnberg here from uh raymond james and

[40:54] to talk a little bit about kind of how

[40:55] the bond sale went the ordinance and the

[40:57] resolution are related to the final sale

[40:59] and um the rate are

[41:01] basically the final sale uh so i will

[41:04] actually let greg

[41:06] talk about

[41:08] how things went

[41:12] i think you're on mute greg

[41:18] i can't hear you

[41:20] let me see if i got something going on

[41:22] he's off now should be

[41:24] oh

[41:30] still can't hear you i'm sorry greg we

[41:32] can't hear you we're not getting

[41:34] audio

[41:39] well this mute did go away though

[41:41] yeah

[41:44] technical difficulties

[41:50] he's gonna come back yeah come back in

[41:52] and yeah i believe so so

[41:54] uh what we have

[41:58] what was included in the pack it was of

[41:59] course the ordinance for you to take a

[42:01] look at and

[42:03] what that does is just give you the the

[42:04] final amounts on all that

[42:06] uh what ended up happening and kind of

[42:08] how those things are going to be done

[42:11] with the refunding portion of the bonds

[42:14] and then also the resolution there is

[42:16] for the sale final authorization and

[42:18] sale of those bonds

[42:21] uh and then

[42:23] greg also put in a refinancing analysis

[42:26] right here so hopefully

[42:28] we can hear him this time

[42:32] i want to steal any of his thunder on

[42:33] this

[42:49] we can see you greg

[42:54] we can't hear you greg

[42:56] i'm not getting anything

[43:02] okay

[43:04] well we'll uh

[43:05] can we call in

[43:06] yeah actually we couldn't you call in

[43:08] greg if you wanted to do that

[43:12] let me get i will send you a number for

[43:14] that and um

[43:16] you can we can maybe come back to it

[43:19] here a sec if that's something

[43:39] sent you an email greg it'll have that

[43:40] call-in number you can get us into that

[43:43] so

[43:45] um let's see here

[43:49] so the actual actions here today the

[43:51] authorization

[43:58] all right greg

[44:02] [Music]

[45:07] sorry greg hold on a second

[45:09] okay

[45:11] they're not able to hear you on the

[45:13] recording

[45:23] i can hear you okay okay

[47:07] thank you have it in the agenda let's

[50:55] so let's recap a little bit what greg

[50:57] was saying sorry about the feed on that

[50:59] so no none of the audio greg was getting

[51:02] was coming out so we got a lot of

[51:03] feedback but what greg was saying was we

[51:05] had uh enterprise bank was the local

[51:08] bank to bid on the uh bid on the bonds

[51:11] and they came back with a rate of one

[51:13] and a half percent which was a little

[51:15] bit higher than what we initially

[51:16] thought but we were able to adjust their

[51:18] uh

[51:19] their rate in order to bring back a

[51:21] savings of thirty three thousand and

[51:22] sixty three dollars

[51:24] so that's that is the content of what greg was

[51:28] saying as far as what happened there so

[51:30] apologies for the issue with the sound i don't know

[51:34] greg's microphone wasn't working or

[51:36] something there but

[51:38] um

[51:39] unfortunately i don't think uh our folks

[51:41] on the zoom got to hear what was going

[51:43] on with that but

[51:44] um so you're correct what what also greg

[51:47] was saying was that the bond is share

[51:49] the bond ordinance and bond resolution

[51:51] will lock in those rates and allow us to

[51:53] move forward with those purchases so

[51:56] that's kind of the just sorry about the

[51:58] issues with that

[52:01] okay

[52:02] are there any questions for mr styles

[52:07] hearing none the first order of business

[52:09] is to address ordinance 1336-2021

[52:13] series a refunding bonds

[52:16] and accept a motion to

[52:19] adopt

[52:20] ordinance

[52:22] 1336-2021 series a refunding bonds and

[52:25] allow the mayor to sign

[52:27] so moved

[52:29] councilman triggers moves

[52:32] councilman lowen seconds any further

[52:34] discussion

[52:37] hearing none we'll pull the council

[52:39] councilman gearing

[52:41] councilman mccarty yes

[52:43] councilman lowen yes councilman driggers

[52:46] yes

[52:47] the

[52:48] ordinance

[52:49] 1336-2021 series a refunding bonds

[52:53] is adopted and approved

[52:55] and the mayor will sign thank you very

[52:57] much

[53:00] now we have resolution 2021-08

[53:04] final sale documents any comments mr

[53:07] styles now this this um is passed once

[53:10] you've authorized the bond

[53:12] excuse me the ordinance and so this is

[53:14] for the final actual sale of those stock

[53:16] for the actual sale and transfer those

[53:18] payments

[53:19] okay

[53:20] would somebody care to make a motion to

[53:22] approve resolution 2021-08

[53:27] councilman mccarty moves okay second

[53:30] councilman lowens seconds

[53:33] any further discussion

[53:35] hearing none will pull the council

[53:37] councilman driggers yes councilman lowen

[53:40] yes councilman mccarty councilman

[53:42] gearing yes

[53:44] okay resolution

[53:46] 2021-08 final sale documents are adopted

[53:52] okay

[53:53] moving on to back to our strategic plan

[53:56] mr styles

[53:57] sir so uh

[53:59] the strategic plan that we've been

[54:00] reviewing i think we're ready for final

[54:02] approval um i put it in the dropbox

[54:05] because this is a huge file so hopefully

[54:07] we're all able to navigate to that we

[54:10] did make a small

[54:12] couple small changes to it i did add tim

[54:14] blodgett's contributions in the

[54:16] procedure section uh and we removed the

[54:18] special acknowledgements because you

[54:19] didn't really have anything under that

[54:21] special acknowledgement section but um

[54:24] we did do a few tweaks on some of the

[54:26] layout stuff but by and large everything

[54:28] in there is exactly the same as what you

[54:30] saw before except for that note on tim

[54:31] blodget's contribution so

[54:34] unless there's something you guys would

[54:36] like to make an adjustment on i think

[54:38] we're ready to

[54:39] uh do a final approval and then get down the road putting it on the website

[54:43] and making paper copies for folks and

[54:47] getting going on doing the work

[54:50] hey

[54:52] any

[54:53] questions

[54:56] hearing none i'd accept a motion to

[54:59] approve the strategic plan

[55:01] for the city of hillsboro

[55:04] i'd like to make that motion

[55:06] councilman lowen moves is there a second

[55:11] councilman gearing seconds

[55:14] any further discussion

[55:16] hearing none all those in favor say i

[55:20] opposed motion carries

[55:22] we now move on to adam's brown

[55:25] engagement letter mr styles thank you

[55:28] sir so adam's brown's been our auditing

[55:30] service now for several of the last

[55:32] fiscal years and we've actually had

[55:34] finished our we normally do a three-year

[55:36] engagement with them

[55:37] um and so

[55:39] 2020 marked the end of that and so they

[55:41] proposed another three-year

[55:44] engagement letter for that

[55:46] auditing services for the three years

[55:48] are uh 17 750 18 275 and 18 830 which is

[55:55] uh three percent per year increase

[55:57] essentially

[55:58] um and that totals out to fifty four

[56:00] thousand eight hundred and fifty five

[56:03] thousand dollars there

[56:05] for the total package on that uh it's

[56:08] actually a slight reduction in fee from

[56:10] what we paid this year because as

[56:13] danielle hollings was talking about when

[56:15] she presented the audit they're

[56:16] adjusting how they look at the cvb in

[56:18] the library uh and then a couple of the

[56:21] rec commission

[56:23] they're moving them to what they call uh

[56:26] they're just a governmental unit versus

[56:28] going through a full audit

[56:30] they're we don't they're not required to

[56:32] have a full audit and so they've made

[56:33] that suggestion and that that will save

[56:35] us a little bit of money 150 not a ton

[56:37] but uh it's it's always nice when the

[56:39] fee stays that stays the same or goes

[56:41] down a little bit

[56:42] um we could always have an option if we

[56:45] wanted to go out for auditing services

[56:46] you could you could put that out for bid

[56:49] um we've been satisfied with the way

[56:51] they've done it i can tell you having

[56:52] switched auditors before it can be can

[56:55] be a little bit of a headache as far as

[56:57] you kind of get used to somebody's

[56:58] process and kind of how you submit

[57:00] documentation to them

[57:02] so getting a new person can be a little

[57:04] bit tricky

[57:05] we did i did talk to

[57:08] similar size cities and then the fee

[57:10] that we've been seeing or we got back

[57:12] was around somewhere between 16 and 20

[57:14] 000 a year so they're not

[57:16] completely out of whack

[57:18] so it seems like it's something that

[57:21] we we don't have any as staff don't have

[57:24] any issue with moving forward with

[57:26] another three year engagement patterns

[57:27] around

[57:29] the reason we're doing it you know

[57:31] reason we do the uh audit every year is

[57:33] we're prior to because of our bond

[57:35] covenants is but it's also

[57:37] about being able to provide adequate and

[57:39] clear financial information to the

[57:41] public to let them know that we're

[57:42] spending their money appropriately so

[57:46] that is kind of how we do it and the

[57:47] cost of that is always divided up we

[57:49] divide it between the general fund

[57:51] and our utility funds so utility funds

[57:53] pay a little bit the general fund pays

[57:55] for it too so that's kind of how it gets

[57:57] paid

[58:00] okay any questions

[58:03] comments

[58:07] hearing none i'd accept a motion to

[58:09] approve uh the engagement letter for

[58:12] adam's brown

[58:15] uh as our

[58:16] city auditing firm

[58:18] and

[58:20] is that something i'm to sign you're

[58:21] going to sign yeah you can sign that one

[58:23] okay and authorize the mayor to sign

[58:26] a move

[58:27] okay

[58:28] so

[58:30] what's that

[58:33] councilman mccarty moves second second

[58:35] by councilman triggers

[58:37] any further discussion

[58:40] hearing none all those in favor say aye

[58:43] okay all those opposed

[58:46] motion carries

[58:47] we are now to agenda item five in the

[58:50] business section kpp voting member

[58:53] selection mr styles okay so the kpp

[58:56] annual meeting is coming up in december

[58:58] on seven tenths of wichita and so we as

[59:01] a city get one vote as as but in order

[59:03] to do that we have to officially

[59:05] designate the representative for the

[59:06] city

[59:07] uh and then we can name alternates if we

[59:09] need more than one

[59:11] but one is recommended at least you can

[59:13] have more than one

[59:14] um i'm planning on attending but you

[59:16] know mayor thurston is actually on the

[59:17] board for kpp so it makes sense to make

[59:19] him the authorized voter for the city of

[59:22] hillsborough and i'll be happy to be the

[59:24] um

[59:25] you know alternative if that's what what

[59:28] you want to do so

[59:29] uh we're

[59:31] know

[59:32] recommending approving uh designated

[59:35] mayor lutheran as the kpb voting

[59:37] delegate and myself as the alternate

[59:42] questions

[59:45] the only thing i would say is i don't

[59:47] know that

[59:48] being on the board means that i have to

[59:50] be the voting member

[59:52] no i don't think so and i know that uh

[59:55] councilman lowen in the past has shown

[59:57] interest in kpp and

[59:59] been our voting member before

[1:00:01] and so i guess i want to put it out

[1:00:04] there david if that's something you

[1:00:06] would like to continue

[1:00:07] doing you know i

[1:00:09] i'm fine not doing it this time around

[1:00:12] okay

[1:00:13] well that's fine i think i can attend

[1:00:15] the meeting anyway

[1:00:17] that's fine i just didn't want you to

[1:00:19] feel like we were

[1:00:21] pushing you pushing you aside that

[1:00:23] wasn't that wasn't the case

[1:00:26] i'll let you know when i feel pushed

[1:00:27] here okay thank you

[1:00:28] yeah

[1:00:30] very good

[1:00:32] okay any other questions or comments

[1:00:35] hearing none i'll accept a motion to

[1:00:38] approve mayor lou thurston this kpp

[1:00:40] voting delegate and matt styles as

[1:00:42] voting alternate

[1:00:44] councilman gearing moves is there a

[1:00:46] second

[1:00:48] councilman triggers seconds any further

[1:00:50] discussion

[1:00:52] hearing none all those in favor say i

[1:00:56] opposed

[1:00:57] motion carries

[1:00:59] agenda item

[1:01:01] g6 amendment to personnel policy

[1:01:03] employee appeals process

[1:01:06] mr stiles thank you sir uh so our

[1:01:08] current employee handbook doesn't have

[1:01:10] an appeals process regarding

[1:01:12] disciplinary action so if

[1:01:14] uh an employee has any kind of

[1:01:15] disciplinary action up to and including

[1:01:17] termination there's no actual formal way

[1:01:19] for them to appeal that

[1:01:21] um that kansas is an at will employment

[1:01:23] state and you can be let go for any

[1:01:26] reason at any time but uh public specter

[1:01:28] employees do have a right or have an

[1:01:31] opportunity have to have an opportunity

[1:01:32] for public for due process and so

[1:01:35] um attaching you know putting in a

[1:01:38] disciplinary

[1:01:39] appeals process which serves to fill

[1:01:42] that

[1:01:43] fulfill that obligation to public

[1:01:45] employees and it's the right thing to do

[1:01:47] honestly i was a little surprised to

[1:01:48] find we didn't have one but

[1:01:50] we were able to to draft one and

[1:01:53] kimberlyn helped put that draft together

[1:01:55] we modeled it off another uh another

[1:01:57] community's policy but

[1:01:59] um so what would happen in this proposed

[1:02:02] situation is if somebody

[1:02:05] has a departure has a disciplinary

[1:02:07] action

[1:02:08] the process would go that the city clerk

[1:02:10] would collect all the information

[1:02:12] regarding that and then set up a hearing

[1:02:14] i would be with the city administrator

[1:02:16] unless it was a complaint against

[1:02:18] something that i have done and then it

[1:02:20] would go to the mayor or his destiny

[1:02:23] they would have the ability to present

[1:02:25] that there wouldn't be any attorneys

[1:02:26] present for the city or for the person

[1:02:29] issuing the discipline or for the person

[1:02:30] who's appealing

[1:02:32] and then you know they would have an

[1:02:33] opportunity to be heard and then the

[1:02:36] person would have to issue an opinion on

[1:02:38] what what the disciplinary action was to

[1:02:40] be upheld or changed modified or uh to

[1:02:42] be dismissed so

[1:02:45] that's kind of the process that we're suggesting are we're

[1:02:49] moving forward for approval recommending

[1:02:51] for approval i don't know if you have

[1:02:53] anything to add to that camera at all

[1:02:57] okay

[1:02:58] so what would happen if you guys did

[1:03:00] choose to add this to personal policies

[1:03:02] everybody would be given a copy of it

[1:03:04] and anytime we make a change to the

[1:03:05] personal policy require that all

[1:03:07] employees have signed an acknowledgement

[1:03:09] sheet saying that they got it and that

[1:03:10] they've read it so

[1:03:12] that's what would happen with this

[1:03:14] particular case

[1:03:17] any questions

[1:03:22] hearing none

[1:03:24] i'd accept a motion to approve the

[1:03:26] proposed appeals process and add it to

[1:03:29] the personnel policy

[1:03:32] so

[1:03:33] councilman driger's moves

[1:03:35] is there a second

[1:03:37] councilman mccarty seconds

[1:03:39] any further discussion

[1:03:43] hearing none all those in favor say aye

[1:03:46] opposed

[1:03:47] motion carries

[1:03:50] we are now on to item seven november

[1:03:52] through january meeting schedule mr

[1:03:55] styles thank you sir so uh at the last

[1:03:57] meeting councilman

[1:03:59] uh lowen requested that we look at uh

[1:04:02] moving middle school basketball because

[1:04:03] the middle school basketball practice

[1:04:04] movement are sliding our meeting time a

[1:04:06] little later into the evening uh

[1:04:08] dave and i had gotten together and

[1:04:10] talked about that we looked at

[1:04:12] just

[1:04:13] there's some specific dates in there

[1:04:14] that maybe didn't need to be changed but

[1:04:16] just for simplicity's sake we're saying

[1:04:17] november to january so that would be

[1:04:20] november 2 and 16 december 7 and 21 and

[1:04:23] january 4 and 18.

[1:04:25] moving the start time to 6 30 unless you

[1:04:27] wanted to say something else on that one

[1:04:29] day we talk 6 30 but

[1:04:31] if it works better for someone later

[1:04:34] that's fine too i don't

[1:04:36] i'm not upset on that but 6 30 is fine

[1:04:38] with me

[1:04:41] well that should give you time to get

[1:04:44] wrapped up i know

[1:04:45] in the past had we done six and that was

[1:04:48] maybe a bit of a challenge so

[1:04:50] yeah 6 30 sounds better

[1:04:53] any other

[1:04:55] questions or comments

[1:04:56] so to do this you have to make an

[1:04:58] official action because you are moving

[1:05:00] your meeting time so

[1:05:05] okay

[1:05:06] um

[1:05:07] i'd accept a motion to approve moving

[1:05:09] the regular city council meeting start

[1:05:10] time for the months of november

[1:05:13] december 2021 and january 2022

[1:05:17] to 6 30 p.m

[1:05:20] somebody care to make that motion

[1:05:25] councilman gearing moves is there a

[1:05:27] second

[1:05:30] councilman drinkers this is a second any

[1:05:32] further discussion

[1:05:35] hearing none all those in favor say aye

[1:05:38] opposed

[1:05:40] motion carries

[1:05:41] uh we now are agenda item eight

[1:05:44] which is

[1:05:46] job description for its chief of police

[1:05:51] mr styles thank you sir

[1:05:53] just looking through the packet and i

[1:05:55] didn't see the actual description in

[1:05:56] there

[1:05:57] um

[1:05:59] so what what you've got

[1:06:01] on the screen here and i can it's

[1:06:02] actually

[1:06:06] okay got put in there in the wrong spot

[1:06:09] my mistake

[1:06:10] um so with chief dan's uh chief kenny's

[1:06:14] retirement

[1:06:16] that's kind of distracting um

[1:06:18] i'd like to take an opportunity to

[1:06:20] review and revise any job descriptions

[1:06:21] that we have when somebody retires

[1:06:23] especially dan who's been with us for 26

[1:06:25] years um

[1:06:26] there's a few things in there we needed

[1:06:28] to kind of tweak a little bit

[1:06:30] so what we did was we provided you with

[1:06:33] the job descript with the job

[1:06:34] description as it currently is written

[1:06:36] and then also kind of look at

[1:06:40] what i did on there any changes that we

[1:06:41] made we highlighted

[1:06:43] um we honestly didn't make a whole lot

[1:06:45] of changes there we did add performs and

[1:06:48] manages code enforcement tasks at the

[1:06:50] direction of the city administrator

[1:06:52] they do do some code enforcement for us

[1:06:55] and i felt like it was probably

[1:06:56] important that we put it in there for

[1:06:57] them to note that

[1:06:58] um and then we added other duties as

[1:07:01] deemed necessary or assigned which ends

[1:07:02] up in all of the other marginal function uh job

[1:07:07] descriptions

[1:07:08] we also changed the

[1:07:11] education requirement to a bachelor's

[1:07:13] degree or higher in a related field

[1:07:14] preferred it didn't have any kind of

[1:07:17] requirement on education other than to

[1:07:18] have a

[1:07:20] high school diploma so

[1:07:22] we put that in there and

[1:07:25] i think that's that's probably an

[1:07:26] appropriate thing to have in the police

[1:07:28] chief position considering

[1:07:30] the level of

[1:07:31] knowledge that one needs to do that the

[1:07:33] ability to kind of process information

[1:07:35] so

[1:07:36] those are the main things that we

[1:07:37] changed uh i would note that this

[1:07:39] position is an exempt position um

[1:07:42] dan when he started as police chief had worked out to deal with the councils

[1:07:46] where it would be an hourly position for

[1:07:49] him

[1:07:49] um

[1:07:50] my intention would be go back to an

[1:07:53] exempt position because that's what it

[1:07:54] states here

[1:07:56] i don't know

[1:07:58] you know it fall definitely falls under

[1:08:00] the

[1:08:01] flsa

[1:08:02] category for an exempt position

[1:08:04] for whatever reason

[1:08:06] hasn't been done that way in the past

[1:08:08] but

[1:08:09] i think that that's probably an

[1:08:10] appropriate choice for the police chief

[1:08:13] position

[1:08:14] they are managing people they are indeed

[1:08:17] yes says

[1:08:18] so a good chunk of the job

[1:08:23] okay

[1:08:26] any questions

[1:08:37] the police as amended

[1:08:40] okay councilman mccarty moves

[1:08:43] is there a second announcement low in seconds any

[1:08:47] further discussion

[1:08:50] hearing none all those in favor say aye

[1:08:53] opposed

[1:08:54] motion carries

[1:08:56] and uh believe we have an executive

[1:08:59] session

[1:09:00] on the agenda mr stiles yeah i would ask

[1:09:03] for

[1:09:04] uh for 20 minutes i think we can get it

[1:09:06] done in 20 minutes and i'm going to ask

[1:09:08] to invite kimberlyn gilchriston to also

[1:09:11] discuss

[1:09:14] okay

[1:09:15] does

[1:09:15] someone have the motion in front of them

[1:09:19] and would they care to read it please

[1:09:22] i moved at the city council recess

[1:09:26] session for the purpose of discussing

[1:09:29] personnel matters of non-elected

[1:09:30] personnel pursuant of ksa 75-4319

[1:09:36] b-1 for a period of 20 minutes the

[1:09:39] meeting will include the city

[1:09:40] administrator and city attorney

[1:09:42] the open meeting will resume at 6 30 6

[1:09:46] 30 or 5 30.

[1:09:51] i had 6 30 on the brain from your from

[1:09:54] our previous action sorry

[1:09:57] hey we have a motion is there a second okay we have a second by

[1:10:02] counseling triggers

[1:10:03] any further discussion

[1:10:06] hearing down all those in favor say aye

[1:10:10] motion carries we are now an executive

[1:10:29] back live on the video okay well we are

[1:10:31] back in in open session and i'd like the

[1:10:34] record to state that no action was taken

[1:10:36] during executive session

[1:10:38] uh

[1:10:40] we do have a need to uh to go back in

[1:10:44] and finish up

[1:10:46] the conversations so uh

[1:10:51] would somebody care to make a motion

[1:10:54] yeah i moved at the city council recess

[1:10:56] into executive session for the purpose

[1:10:58] of discussing personnel matters

[1:11:00] of non-select non-elected personnel

[1:11:03] pursuant of to case sa75-4319

[1:11:09] be one

[1:11:10] for a period of 15 minutes

[1:11:13] the meeting will include the city

[1:11:15] administrator and city attorney

[1:11:17] the open meeting will resume at 5 45 45.

[1:11:23] okay would somebody uh care to second

[1:11:25] that motion exactly

[1:11:26] councilman mccarty seconds any further

[1:11:29] discussion

[1:11:30] hearing none all those in favor say aye

[1:11:32] all right

[1:11:34] motion carries we're back in executive

[1:11:36] set

[1:11:44] okay

[1:11:46] we're now back in open session and again

[1:11:49] would like the record to reflect that no

[1:11:51] action was taken during executive

[1:11:54] session

[1:11:56] at this time

[1:11:58] on our agenda

[1:12:00] um

[1:12:01] we would like to go back to

[1:12:05] talking about the

[1:12:08] replacing our chief of police with chief

[1:12:10] kenning's retirement

[1:12:12] and

[1:12:14] we have uh

[1:12:16] we have asked that

[1:12:19] board members

[1:12:21] city council members assist mr stiles in

[1:12:24] the interview process of candidates for

[1:12:26] the position of chief of police

[1:12:29] and

[1:12:30] those two uh council members will be

[1:12:33] councilman mccarty and councilman lowen

[1:12:36] will assist city administrator styles

[1:12:39] in the interview process for candidates

[1:12:41] for chief of police city of hillsborough

[1:12:47] okay

[1:12:49] now we're on to uh item h board

[1:12:51] appointments

[1:12:52] there are no board appointments today

[1:12:55] and so we are on to sydney

[1:12:57] administrator's report mr stiles

[1:13:00] okay uh so a couple things kind of

[1:13:03] interesting things to talk about uh arpa

[1:13:05] money uh we talked about that we're

[1:13:07] receiving four hundred and twenty seven

[1:13:08] thousand two hundred and five eighty uh

[1:13:11] split over two payments so we've got in

[1:13:13] the first half of that uh the clearest

[1:13:15] use of those funds and you know probably

[1:13:17] the most direct uses for water and sewer

[1:13:20] but another category is revenue

[1:13:22] replacement

[1:13:23] and the league of municipalities and gfo

[1:13:25] a which is government finance officers

[1:13:27] association released some worksheets to

[1:13:29] help determine what else revenues may be

[1:13:31] eligible i haven't done the gfoa one yet

[1:13:34] but i have done the lkm1

[1:13:37] and they're showing a revenue loss we

[1:13:39] could claim a revenue loss of up to 143

[1:13:42] 645 dollars

[1:13:46] get that gfoa one to finish as well so

[1:13:49] what that means is you know we talked i

[1:13:51] talked a little bit with kimberlyn about

[1:13:53] this and um it would be appropriate to

[1:13:55] use this football obviously the most

[1:13:57] direct is still today for water and

[1:13:58] sewer projects but

[1:14:00] if you wanted to look at using that as

[1:14:02] revenue replacement those those funds

[1:14:04] could be taken and used

[1:14:06] as revenue replacement so they could go

[1:14:07] into the general fund and do other

[1:14:09] things

[1:14:10] like taking down our building that we're

[1:14:12] talking about purchasing or

[1:14:14] the spray park or you know whatever

[1:14:16] other projects you find worthy

[1:14:18] for that revenue replacement so no need

[1:14:20] to make a decision at this point we

[1:14:22] still have a bit of time

[1:14:24] several years before we actually have to

[1:14:26] finish it but just wanted to let

[1:14:28] everyone know that that is an option

[1:14:29] based on what we've seen and the

[1:14:31] guidance that we've got out of the

[1:14:32] treasury so

[1:14:34] uh

[1:14:35] that is that is an option

[1:14:37] for the money

[1:14:39] you said received in two payments

[1:14:41] there's nothing with having to have

[1:14:43] spent some of this before you receive

[1:14:46] the second payment now you have to have

[1:14:48] it uh spent for uh two years after you

[1:14:51] receive the last payment so

[1:14:53] there are reporting requirements and

[1:14:54] those actually just got deferred for

[1:14:56] non-government non-entitlement entities

[1:14:58] um to the end of this year so

[1:15:02] or into next year excuse me so you know

[1:15:04] there's no requirement to having spent

[1:15:08] it by the time you get the second half

[1:15:14] uh 128 south main uh ongoing bankruptcy

[1:15:17] case on that building and so it's being

[1:15:19] reviewed

[1:15:21] kimberly's been monitoring that and it

[1:15:23] sounds like it's gone to another

[1:15:24] bankruptcy person kimberlyn actually

[1:15:27] left me a message today so i don't know

[1:15:29] all the details having a chance to put

[1:15:31] up people

[1:15:32] yeah please too

[1:15:34] so

[1:15:34] the there's a new bankruptcy proceeding

[1:15:36] went from my chapter 7 to chapter 13

[1:15:38] which means we have a new trustee that

[1:15:40] we're working with um i spoke with the

[1:15:42] trustee today and he is going to look

[1:15:44] over all the documents that

[1:15:47] the enforcement officer provided

[1:15:49] regarding 128 south main and

[1:15:53] also

[1:15:54] the

[1:15:55] just just the transaction as a whole and

[1:15:57] see if the bankruptcy court will allow

[1:15:59] the city to purchase the property

[1:16:01] on what they will allow um so we're

[1:16:03] hopeful i'm hopeful to hear back in the

[1:16:05] next week

[1:16:08] okay

[1:16:10] excellent

[1:16:11] uh another code enforcement issue we've

[1:16:13] got is one on one south mains the radio

[1:16:15] shack quickbooks building uh there's an

[1:16:17] open case on that it was supposed to be

[1:16:19] heard uh we actually had to postpone

[1:16:21] municipal court because uh uh kova

[1:16:24] there's a code issue

[1:16:26] with some of the folks involved and so

[1:16:28] we had to postpone court so it'll be

[1:16:29] picked back up in november again on that

[1:16:32] so

[1:16:33] the judge municipal judge asked us the

[1:16:35] city to solicit bids to correct all the

[1:16:37] code issues that were noted on the

[1:16:38] commission are important so we're in the

[1:16:40] process of doing that

[1:16:42] housing resource commission

[1:16:44] we had a grant application we were

[1:16:45] putting together for that and that

[1:16:47] determined when we were doing that that

[1:16:48] we're really not a strong candidate for

[1:16:50] this year's round

[1:16:52] they're really focusing on rural housing

[1:16:54] incentive districts this round and then

[1:16:56] partnerships which we don't we have we

[1:16:59] have kind of a loose partnership with a

[1:17:00] potential developer but we don't have it

[1:17:02] nailed down to the fact

[1:17:04] to the point where i felt like we had a

[1:17:05] really strong application

[1:17:08] and sometimes it matters if you're a

[1:17:10] first time applicant or not

[1:17:13] and so made to make the decision not to

[1:17:15] submit that as it was written because it

[1:17:17] just didn't feel like we'd be super

[1:17:19] competitive on this round but we will

[1:17:22] retool that and develop it a little bit

[1:17:24] more and then go to another grant round

[1:17:26] and there's another grant coming up in

[1:17:27] the next few months that we can actually

[1:17:29] participate in too so

[1:17:31] hopefully we'll get some of that moving

[1:17:33] forward

[1:17:34] uh sales tax receipts you got the sales

[1:17:36] tax receipts there for you to take a

[1:17:38] look at

[1:17:40] august sales we're back up to seven

[1:17:43] thousand nine hundred seventy six

[1:17:44] dollars and sixty two uh sixty two cents

[1:17:47] it's the highest year so far um total

[1:17:49] for the year is over six hundred and

[1:17:51] twenty four thousand uh which is higher

[1:17:54] twenty one percent higher than it was

[1:17:56] last year and then when you look at the five year average before that it's

[1:18:00] 30 higher so it continues to stay in

[1:18:02] pretty healthy range which is always a

[1:18:04] good thing um

[1:18:07] so we're going to continue to monitor

[1:18:08] that continuing report back out on it so

[1:18:11] um also wanted to report on the dates

[1:18:14] for uh retirement parties for

[1:18:17] uh both chief ken chief kenning and ed

[1:18:19] rickert another street department um

[1:18:23] chief kenning is gonna be on the 15th

[1:18:25] and that usually those usually happen

[1:18:27] from 4 to 6 p.m um we'll have a formal

[1:18:30] announcement that goes out on that one

[1:18:32] and then ed was we're looking at the

[1:18:34] 22nd

[1:18:35] same kind of situation we'll let you all

[1:18:36] know when when those happen so

[1:18:39] always good to celebrate those and of

[1:18:40] course gary gary andrews will be coming

[1:18:42] up here too um and then we may have

[1:18:44] another one actually on the horizon as

[1:18:46] well but

[1:18:47] uh

[1:18:49] just part of the turnover here in the

[1:18:50] city everybody's getting to that point

[1:18:52] where they can retire so never fault

[1:18:54] them when they can do it baby boomers

[1:18:58] like the front office

[1:19:01] we are making our way through that one

[1:19:03] barney

[1:19:04] i heard uh it uh had a kpp function uh i

[1:19:08] heard what we've experienced referred to

[1:19:11] as the silver tsunami

[1:19:15] yeah

[1:19:16] that might be right all right yeah

[1:19:18] okay

[1:19:19] any questions for mr styles

[1:19:23] okay

[1:19:24] council comments councilman gearing

[1:19:27] i'm just happy to see that um

[1:19:29] constituents are spending their tax

[1:19:31] dollars in hillsboro

[1:19:33] it's a good

[1:19:34] thing yeah

[1:19:36] true

[1:19:37] councilman mccarty uh

[1:19:39] i uh

[1:19:40] listened to mr meyer's comments and

[1:19:43] i'm gonna do some research i wrote his

[1:19:46] editorial to marion paper and he said

[1:19:48] some things in there i never really

[1:19:50] thought about the time so

[1:19:51] i'm going to do a little research and i

[1:19:53] would like to readdress that sometime

[1:19:55] what we did if that's okay okay

[1:20:00] councilman

[1:20:03] just no comment at this point

[1:20:05] okay

[1:20:06] nothing today for me okay

[1:20:09] all right is there any other business

[1:20:10] that needs to come before the council

[1:20:15] hearing none

[1:20:16] meeting is adjourned

[1:20:23] thank you everybody for your

[1:20:25] participation

Hillsboro KS City Council Meeting 10-5-21

Transcript