[14:13] Hey, Matt, are we good to go? Yes, we are Vice Chair.

[14:31] I'd like to call the regular meeting in Klein Village General Improvement District order. It is 6 p.m.

[14:38] We are located at 83 Southwood Boulevard, and we will start with item A, the pledge allegiance.

[14:45] Diane, would you be this in the pledge allegiance?

[14:58] information.

[14:59] Thank you very much.

[15:05] Thank you for that. Item B is a roll call of the trustees. We'll start off with a trustee noble.

[15:12] Here, trustee, Tullick.

[15:15] Here, trustee, Tullick.

[15:17] Trustee, Tullick.

[15:17] Here, Tullick.

[15:20] And I'm trustee then, all of us are present. Moving on to item C initial public comment.

[15:25] up first is Ms. Miller followed by Mr. Katz and Mr. Meyer.

[15:31] Well, I thought I would love to call the presentation.

[15:33] I was here before.

[15:35] Age before, really.

[15:38] Good evening,

[15:43] everyone.

[15:46] With the urgent matters facing the district,

[15:48] I believe the items for pricing policy and ordinance seven should be deferred.

[15:54] But in case you choose to keep ordinance seven on the agenda, please set up another citizen's

[16:00] committee to go over the needed changes. The committee led, I think, in large part by one of our

[16:08] other guests here tonight, Diane, hersburg. I think she showed how much that citizen inputs needed.

[16:18] And the pricing policy should certainly be a consideration for any new GM, knowing they'll be

[16:26] expected to deal with our horrific losses.

[16:30] And I guess I must have been on vacation the last thing the ordinance was updated because

[16:35] I've noticed some things now that I definitely would change.

[16:38] I thought we were supposed to get a report back from staff about what was the impact of the

[16:46] changes that were made. I don't remember hearing one but maybe there was. I really don't agree with some of the provisions for penalizing picture pass holders. When if you violate one of it gets rules and you're just passing through, there's there's no penalty for them. So why would you punish the people who support the district more than than a person who's who's just here for a

[17:16] one day visit.

[17:19] I also find it a waste of it gets resources to get in balls and disputes between

[17:24] customers. There's county codes that deal with some of the items. And now this addition of

[17:32] regulating bad language. If you ever wrote a lift with anyone under the age of 50, you've probably

[17:37] heard hundreds of four letter words every time you ride the crystal peak chair. Is that chronic

[17:44] profanity, and I hope our new interim or acting director will forgive me, but I'm sure I'd

[17:50] be called Karen if I filed an incident report. I think both items need to be greatly simplified,

[17:59] and I think it has to do with punch cards and the discounts that they provide. If we just

[18:06] had picture pass holders and they got a certain percentage off the price across the boards,

[18:12] it would be even, it would limit, you know, maybe an upper limit of how much you could

[18:18] accrue in a year, but it would just do away with so many of these ridiculous rules and regulations

[18:25] that we have for punch cards. If we just charge a facility fee after the voters approve

[18:31] a bond for new expanded or replacement facilities and then let the venue managers figure out

[18:39] at the user fees to balance their budgets without a facility fee. Thank you.

[18:46] Thank you, Ms. Miller. Next up, Mr. Katz, followed by Mr. Meyer and Ms. Gersky.

[19:05] Good evening, Eric Katz and Klein-Religet.

[19:08] Have a number of written statements to me included in the minutes of the meeting.

[19:12] We all know that district is in trouble.

[19:14] sustainability is in doubt. We're on the Titanic sinking, and your staff is in denial.

[19:24] Rather than dealing with our real problems, staff are setting the sinking tables for dinner,

[19:31] like modifications toward mid-7, and the policy 6.01, or buying a couple of public works vehicles,

[19:39] or a new snow groomer, we have real problems, get real, and deal with them.

[19:46] When a trustee requests, we're going to contact the county for help.

[19:50] You know we have a real problem, and we do.

[19:54] We don't have a GM again, there's no leadership in finance, there's no one in golf,

[19:59] we have a puppet in parks and rack, who disingenuously is Susan Heron's mouthpiece,

[20:06] We lack confidence in public works. We have an attorney who protects the bad guys versus the public and charges as 61,000 a month. Can it get any worse?

[20:18] Good news. Yes. So yesterday staff reveal a treasures report for June and included therein are revenue and expense summaries year to date for our various funds.

[20:31] So, stupid me starts examining them, and I look in internal services, and I see that staff

[20:39] has spent $645,000 more than actual revenues realized.

[20:46] How can this be given internal services has no reserves?

[20:51] It means our general fund has made another secret loan to internal services, and our wonderful

[20:57] people in finance didn't even tell the board about it.

[21:01] Except the NRS instruct staff can't do this without board action after public hearing and it's an unlawful act to go with everything else.

[21:14] Face the facts were not capable of proper management.

[21:18] Stop trying to dig us out of this black hole and return us to the county.

[21:23] It's the only realistic alternative.

[21:26] Otherwise, this whole place is going to dissolve.

[21:29] Thank you.

[21:30] Thank you, Mr. Katz. Next up, Mr. Meyer, followed by Ms. Gersky and Mr. Warner.

[21:39] Yeah, I didn't want to. I don't know. I don't know.

[21:43] Gordon Meyer in Klein Village, Nevada. I've been a resident here in Incline for 25 years.

[21:52] And I've seen so many changes going. But the worst changes have been over the last two, three,

[21:58] four years. The biggest concern I have is with the continuing idea that we should outsource our

[22:04] management of our facilities or general manager and so on to an outsource firm who does not have

[22:11] the experience to manage our water or garbage or facilities by any stretch of the imagination.

[22:18] I don't know what the board really wants from this. I don't know why they're choosing to go down

[22:24] is path. If it saves us millions of dollars, okay, fine. I don't believe that will be

[22:30] In a case, I'd like to have some kind of fiscal understanding on why we're going down this path, because I myself and many people in this town have no clue why we're doing this or why you guys keep going after it and why you're doing it within a three week period for an RFP. To me, that's absolutely ridiculous for something that's this monumental. And, of course, I don't have a written statement. I always speak off the cuff because that's what I don't have time to write things up anyway.

[23:00] That's my statement. I, there's so many other things that I know this is coming at the end of the meeting and I can't stay for it.

[23:05] But G8 is what I'm most concerned about.

[23:09] And if it's just to go ahead and use this, this outsourcing firm as like a head hunting or recruiting company to find a general manager, okay, fine.

[23:20] But we also, at the last meeting last week, there were 24 applicants, supposedly, some

[23:26] of course, didn't qualify, but there were some very good ones supposedly.

[23:30] I don't know why we're going down this path unless again, it's saving the district, millions

[23:35] of dollars.

[23:36] It doesn't make sense to me, the outsourced firm would ruin this community, and I don't

[23:41] want to see it keep going down the drain.

[23:43] Thank you.

[23:44] Thank you, Mr. Mayor.

[23:45] They said, Mr. Skirski, followed by Mr. Warner and Mr. Dublin.

[23:50] I'm sorry.

[23:53] I'm in the week.

[23:56] Hello.

[23:57] I'm back.

[23:59] I want to apologize for calling. Referring to you as a school board last time I was here.

[24:04] I guess my 32 years of teaching and working with school boards is the reason that happens.

[24:08] I apologize for that.

[24:10] I'm again reaching out to you because I don't know how to be heard.

[24:15] What is the process for making changes to ordinance 7 so our family is not punished because they abuse of other people?

[24:24] Who is reviewing ordinance 7? How can my input be considered?

[24:29] As of now I feel that my appeal has not been recognized.

[24:33] Only when board member has replied to my emails or reached out to me.

[24:38] And I thank you, Miguel, for that.

[24:44] I also spoke to Karen just a couple of days ago and she was very great on the telephone.

[24:49] I'm really listening to my concerns and I feel like I do have somebody that has my bag right now.

[24:56] I did a poor approach, Sarah, at the conversation cafe a couple of weeks ago,

[25:03] and I was very discouraged after talking to her.

[25:06] It seems that decisions have been made and that the road is closed for our family.

[25:11] Please give me suggestions on how to reach out to the person or the people who have influence

[25:16] over ordnance of the rules.

[25:19] I know that there will be a public hearing in October, but proposals for changes will have

[25:24] already been made.

[25:26] I wish that I could have been able to engage in dialogue with people, recommending the, the

[25:31] recommend the changes.

[25:33] It's very disappointing that I was not given the opportunity to participate in discussions

[25:38] and just a little review,

[25:42] our grandkids, all this was too when we came into this community.

[25:46] So, between 21 and December, and every single one of our grandkids will be 18 by the first,

[25:53] and vote in their first presidential election. I don't have any problem with the five

[26:00] picture cards with the golf access. We've had this the whole time we've been here. So,

[26:09] this

[26:09] The problem comes with pet cards and the picture, the other picture cards that we can obtain because the picture cards do not allow us to bring guests into the beach.

[26:22] So if I'm staying at my house here in an incline I can't walk down to the beach with my grandchild and get her into the beach.

[26:30] So we have three of these cards and then we have two of the punch cards, what my suggestion is is you take off no beach access on these other cards that we can have so that we can pay for guests to come in and I also suggest that you look at your punch cards and if there's a way they can be renewed because they can't be renewed now and then that all those fails please have an appeal process.

[26:56] Because we're not all the same here.

[26:59] Thank you, Mr. Skarsky.

[27:02] Matt, do we need to reboot the mics?

[27:04] If you'd like to take three to five minutes.

[27:07] Let's see, let's do that since we're in public harmony.

[27:11] We're going to take a three-minute break while we reboot the mic system.

[30:22] Test, test, test, test,

[30:29] test, test. We can try it.

[30:35] All right. Thank you guys for that. We are going to resume our meeting with public comment.

[30:42] Next up, we have Mr. Warner followed by Mr. Doblur and Ms. Becker.

[30:52] I guess I get to test the mics.

[30:56] It's nice to see all of you.

[30:58] Good evening, members of the Board of Trustees.

[31:01] My name is Ollie Warner, and my family and I live full-time in inclined village.

[31:06] And we're the owners of a 38-key hotel called the Incline Lodge.

[31:10] Some of you, I think, have visited if you haven't.

[31:12] We'd love to show you the space.

[31:15] We have reviewed the draft changes to Ordnance 7 that were issued this week

[31:18] and have some suggested language to the hotels and motel section

[31:21] to ensure that there's no violation of the beach deep.

[31:25] The additional language simply reads, quote,

[31:29] in a manner that would not limit access of the beaches

[31:33] by hotel or motel occupants.

[31:36] We have submitted a letter capturing these changes

[31:38] to the appropriate parties, and we will submit this letter

[31:41] again tonight as part of the public record.

[31:44] While it's not part of this statement,

[31:46] I should mention that we've established a very good relationship

[31:49] with if-get staff. We have a process that works for everybody to access the beaches and I'm very thankful

[31:57] to be able to collaborate and make that seamless. I'll close by saying we love being part of this community

[32:03] and we feel grateful to be neighbors. So thank you. Thank you, Mr. Warner. Next up, Mr. Doberler.

[32:12] Well, if I miss Becker and Mr. Klein.

[32:20] Clif, do you have more amendments to our U.S. Constitution?

[32:26] But amazing.

[32:28] In reference to if gets bad accounting, I did we get here.

[32:32] As far back as 2015, I noticed along with other residents,

[32:36] many deficiencies in the financial reporting of if get.

[32:39] Over the next five years, I provided 24 memorandums

[32:42] to the board and audit committee about the deficiencies,

[32:45] but the memos were ignored. In 2020, the board engaged Moss Adams to review four improprieties and provide recommendations for corrections.

[32:57] The remaining 20 members were reviewed and found to have deficiencies but could be corrected in subsequent years.

[33:03] Most were never done. I joined the Audit Committee in 2020 along with two trustees and two outside members.

[33:11] we went to work, exploring Dylan's rule, accounting issues, and material weaknesses and internal

[33:16] controls.

[33:18] The committee made recommendations to the board to charge off over 4.8 million and capitalize

[33:23] expenses, resulting in three years of prior period adjustments to the financials.

[33:28] During the three years of investigation was done, Mr. Novazio did not comply with board policies

[33:34] and stone walled a committee at every turn.

[33:36] In late 2020, if get decided to install a new software for HR payroll and accounting systems.

[33:45] Over the five years, the cost would be 2.2 million.

[33:49] Derek Aaron, a committee member with vast experience and conversions,

[33:53] beg the board that Tyler, she set forth a work plan and become actively involved.

[33:58] The begging was ignored.

[34:01] Now, what did we get? We all know.

[34:03] When committee members Aaron and Dent exiting, the other members terms expiring, trusty,

[34:10] Wong and Tonking were appointed for a brief time and nothing was accomplished.

[34:15] Over two years I continued to explore and write members on capitalization issues, but trusty Wong

[34:20] removed them from the agendas. Over 30 members, members piled up and were not heard.

[34:27] At least trusty Tonking pulled the members on their one roof, but nothing happened.

[34:31] Mr. Nolet and Mr. Homan became audit committee members, reviewed the memos nothing happened and they soon resigned.

[34:41] It was apparent that the 2023 financial statements would be completely improper.

[34:47] With the existing turmoil and a poor Tyler conversion, progress on correcting financial statements were halted and things got worse.

[34:55] the GM and many department heads resigned.

[34:58] It's become quite clear that the financials needed extensive investigations which were conducted

[35:05] by Moss Adams and Ruben Brown.

[35:07] The reports have confirmed a mess which has grown into a catastrophe.

[35:12] Washau County must be broad and thank you.

[35:15] Thank you, Mr. Doveller. Next, Mr. Speaker, followed by Mr. Klein and Mr. Gerskie.

[35:37] Hello, my name is Diane Becker, and I'm a full-time resident of Inclined Village.

[35:42] I'm also a member of the Citizen Advisory Board and the County Manager's Advisory Board.

[35:47] I'm here to just talk about G1, the proposed amendment to ordnance 7, and to request

[35:53] that it be taken off calendar, and that there be an opportunity for at least for me to meet

[36:00] with the Department of Recreation and Parks and Recreation, and we do have a meeting scheduled

[36:05] for Thursday. I'd like to remind you I'm a retired attorney and volunteer and I was the person

[36:12] who was on the ordnance seven committee who drafted the initial, all the initial draft amendments

[36:17] to the 1998 ordinance. I worked my directly with the attorney who was the beach attorney,

[36:25] the specialist you hired and we drafted many of the provisions with lots and lots of discussion

[36:32] and the negotiation between the two of us and also Mr. Nelson.

[36:35] So this, we have an agreement, a document that was drafted by three attorneys with quite

[36:40] extensive experience.

[36:41] I had 43 years among them being chief legal officer for a $500 million company at the time.

[36:50] So that is my area of expertise, and I will tell you that having reviewed these, I think

[36:55] the majority of the proposed changes make a lot of sense, they get rid of some duplication,

[37:01] But some of the language is very inappropriate.

[37:05] And I'll give you some examples.

[37:07] The definition of commercial use,

[37:09] that was one of the most hotly discussed

[37:13] and negotiated language between the three lawyers.

[37:17] And it has now been suggested to be changed to saying

[37:20] that an exchange of economic value between two or more entities.

[37:25] We aren't talking about exchange between two or more entities.

[37:28] We're talking about between,

[37:30] The individual and entity may be two individuals, but certainly these kind of changes which sound all right to a non, you know, an on lawyer have tremendous implications on on what we would be drafting.

[37:45] Another just example is the change from five passes per parcel to five passes for every facility fee paid.

[37:57] Well, we all know that the ADUs are going to be absolutely passed by the county.

[38:02] They're already being passed for the rest of the county.

[38:04] You know, our commission is pushing it.

[38:07] So it's going to be passed for up here.

[38:09] And that's going to dramatically increase the number of passes that are going to be granted.

[38:14] If you do it by, because each of those is going to be a separate,

[38:17] is going to essentially have a separate fee because that's what's going to happen.

[38:22] The main, the, the, you've changed, that the, that the, if get may request supporting documents from shall request and so there's no confirmation of whether people really have a right to some of the family trip passes and it was I do have a lot of other comments and I'll look forward to my name.

[38:43] Thank you. Thank you, Inspector. Next up, Mr. Klein, followed by Mr. Gersky, and Mr. Hermann.

[39:03] I know you guys have a long-dine hand in your cell, so I'll try to be quick here.

[39:07] In regards to agenda item E2 and looking at the supplemental item E2, there's a table detailing the budget at the facility speeds per parcel for the last 10 years up to 2023.

[39:23] In simple terms, it shows how much and where our facilities fees go to.

[39:31] There is a line item of 18 items, most of them are venues and programs here.

[39:36] And I'll tell you, I was stunned to see that out of those 18 line items,

[39:40] our annual fees collected through our property taxes in 2022 went to only two places.

[39:46] And that was the beaches, and it says recreation, but I assume that is recreation center, direct center.

[39:53] So apparently nothing, not a single dollar, out of my fees or anyone else, per parcel.

[39:58] When two parks, tennis, the golf courses, youth, adult programs, reserve for recreation facilities, etc.

[40:05] Now this and itself isn't necessarily wrong.

[40:09] But as I said, I was quite surprised, and I'd love to hear some discussion as to why this is so.

[40:14] and what our plans are for the future regarding the allocation

[40:16] and the disbursement of the facilities fees that we all pay.

[40:20] Thank you very much, and I didn't stay in

[40:22] I'm John Klein, I live at 320.

[40:23] I want to hoodrate your way. Thanks, guys.

[40:25] Thank you, Mr. Klein.

[40:27] Next up, Mr. Gerski.

[40:29] Followed by Mr. Herman and Mr. Wright.

[40:36] Very Gerski.

[40:39] 16-year part-time owner that a very passionate grandfather.

[40:45] We need to review the ability of our grandchildren access to the beaches.

[40:56] The current system is not satisfactory in that, as my wife said, there are all going to be between 18 and 21.

[41:07] We've purchased this property as a legacy property for our family.

[41:12] we have extraordinary memories here as do the children.

[41:20] As a simple solution, as they become adults, and grandparents are still living,

[41:29] we have, they don't want to come up here with Grammy and Papa with their friends.

[41:35] So, a solution that I see I can recall filling out is a very extended family tree form.

[41:48] Why in this digital age can we not have a grandparent or a member of the five picture passes,

[42:02] flash on FaceTime at the gate.

[42:08] Show our ID, it wouldn't take any longer than scanning that card

[42:14] as a person driving in.

[42:17] The kids could have a copy of the family tree,

[42:22] their personal ID, and they would be able to come up here,

[42:27] Bring their college age friends from time to time for the five or four of the six are

[42:35] Going to school out of state

[42:37] They're working summers

[42:39] But if they were to come out here on a break

[42:42] I'm sure that they would like to bring their friends as one of the grandchildren did this last week bringing room mates from Minnesota

[42:55] It's very frustrating for us

[43:02] to not be able to accommodate their future enjoyment of the

[43:08] lake.

[43:09] They've developed all kinds of hobbies from mountain biking into the sailboarding to you

[43:16] name it.

[43:17] They love and enjoy the lake.

[43:19] Their memories are here and we would like to be able for them to enjoy it in the future.

[43:25] Thank you very much. Thank you, Mr. Chairman.

[43:30] Mr. Gerski, next up, Mr. Herman, followed by Mr. Wright.

[43:43] Hello everybody.

[43:45] Okay, my name is Stuart Herman. I'm an ink-lying village resident.

[43:50] And I'd like to speak to you regarding, apparently, you guys are soul sourcing management

[43:55] company to do take over ink-lying village. No, me, I'm wrong.

[43:59] Okay, and that's fine. I'm just gonna say a couple of things. I've heard a bunch, but I've not read up a lot.

[44:05] There's a lot of companies out there that do do this type of work.

[44:09] I'm a government contractor with the United States government for over 40 years.

[44:14] I specialize in grounds maintenance on military installations around the US.

[44:18] There are numerous companies out there that do base support operations.

[44:23] They maintain the whole military base from the roads to the fueling to every aspect and of a military base.

[44:33] These companies are service disabled vets, hub zone companies, small businesses.

[44:39] I've been participating in RFPs for a long time, and I heard somewhere there was like three weeks to do this.

[44:47] even to look at to do an RAP just looking at the grounds maintenance to look at the equipment that the

[44:53] company that you guys are supplying and everything, it takes a little bit longer than three weeks. Also

[45:00] It is vital. If you're going to sole source in which the United States government does not participate in, unless it's an emergency for long term, that that really is a way to steal. I mean, it's like people inflate their numbers, they basically, they know that they're going to, on their bottom line, they're going to add 30% 20% in profits. So if they want to get management in there, they may put them in at $200,000. It really increases the cost.

[45:30] to everybody. A open RFP is available out there and you know there's a possibility and there's

[45:38] a lot of companies out there that can do this type work. And that's all I really,

[45:48] sorry.

[45:51] And you just need to take some time and do it. And make sure that the company you pick has

[45:57] done all aspects of this or our teaming with another company that specializes in it.

[46:03] Everybody says they can do everything but then if you get somebody in there, you never

[46:08] get rid of them, it's a long process and so it's really vital to get a good qualified

[46:14] company that's out there and they're quite a few of them around the United States.

[46:18] They're our small businesses and we should be helping small businesses, service disabled

[46:23] that's all that other stuff. So if you have any other questions, I can give you data. Have a good night.

[46:29] Thank you, Mr. Chairman. Next up, Mr. Wright, followed me in this trip later.

[46:37] Frank Wright,

[46:37] candidate for the board.

[46:41] Let's pretend that you looked in your wallet once a month and every time

[46:46] you looked in your wallet, money was missing and you didn't know where it went. Well, that's the

[46:54] The same thing is going on here at difficult.

[46:56] We have a thing called procurement cards,

[46:59] which I brought to the board's attention

[47:01] a long time ago, and I asked for a reconciliation

[47:04] of all those procurement cards.

[47:05] How many were out?

[47:06] How the money was being spent?

[47:08] I got a half-assed print out,

[47:11] but I've never been able to figure out how many of them were.

[47:14] We heard lately that there was 86 or 90 out of 150 full-time employees.

[47:20] Nobody has ever reported back to the public.

[47:23] How many of those procurement cards are still out there or what the district has done to reconcile

[47:29] that problem?

[47:31] I have no idea.

[47:32] I don't know if the board has an idea.

[47:35] Our finances are obviously a mess.

[47:39] Tomorrow is a deadline for the Committee on Local Government.

[47:42] We are supposed to be reporting to them about what Mr. McGee said he had already done, but

[47:48] now Mr. McGee isn't anywhere around.

[47:50] So who's going to be down there speaking that, I guess our treasures are going to be down there unarmed?

[47:56] Because I've sure the finance department has been provided to him all the necessary information to present to them,

[48:01] what's they asked for?

[48:06] What's going on? Why are we in this position?

[48:10] For 12 years, I've been raising these issues, asking questions, and I get a barrage of people who have no idea what's going on.

[48:18] The yelling and screaming that I'm a bad person.

[48:22] Well, I'm not a bad person, and along you're in my, thanks to Ruben Brown, they found out

[48:27] that everything I was saying was true.

[48:29] We have a problem, a serious problem.

[48:33] And the problem is our finances are screwed up.

[48:37] I don't know if we're ever going to fix them.

[48:39] I don't know if I get elected as a trustee that I can sit down and clean them up in a year.

[48:44] Two years maybe?

[48:45] With the work and the help of other people?

[48:47] Yeah, we could probably do it, but it's going to take some real, real gut-wrenching decisions.

[48:54] And if you're not ready to make those gut-wrenching decisions, we're just going to go right

[48:58] in the same opposite direction we're going right now.

[49:02] As far as the beaches, I was on the

[49:04] ordinance 7 committee. Let me make it clear. The beaches are owned by the residents

[49:10] who are here in 1968. You don't need a pass to get on the beaches. You own them. You have an

[49:18] to the beaches. The gig is if you took control of them and they give you five punch cards. They don't think. If you're a guest and you're a resident, you go on in. You don't have to pay. Just go on in. It says in the deed, residents and their guests. Thank you.

[49:38] Thank you, Mr. Wright. Next up, Mr. Epleeto.

[49:47] Hi, my name is John Epleeto.

[49:49] I've lived in inclined for about 25 years.

[49:52] I wanted to talk about briefly what Diane Becker spoke about.

[49:57] This ordinance seven.

[49:59] You know, she said a few really important things.

[50:01] And I don't think this stuff should be changed just Willie Nilly.

[50:04] She said this document was written by three attorneys.

[50:08] And as I recall, that ordinance seven committee met for over a year.

[50:12] And I don't think you guys should just be changing things as one or two sentences here and there.

[50:17] People need to know what's going on, hopefully Diana will still volunteer and will still be involved in some of the same people will be there.

[50:25] I heard three things, and I think she ran out of time.

[50:29] And since I don't know all the details, I'm just going to repeat what I heard Diane say.

[50:32] She said the commercial use definition would be changed.

[50:36] I'm not sure why you would do that without attorneys and the people that did spend a year of their life doing this.

[50:44] Five passes per parcel to five passes per facility fee is what I heard Diane say.

[50:53] And then if get something in the language changed from shall to may.

[50:58] These are big changes, I think there's other things and I think you should listen to Diane and get her back involved.

[51:04] Thank you very much.

[51:05] Thank you, Mr. Appalachian.

[51:07] Any other public comments in the room?

[51:10] Can we go to livestream?

[51:12] We can.

[51:13] Let's start with caller five five six one followed by caller zero eight two four.

[51:23] Good evening.

[51:24] This is Harry Swanson.

[51:26] I'm currently a candidate for trustee of inclined village.

[51:29] And I'm a ten year full-time resident here at Lower Tina.

[51:33] I come to the board to express my views on the request proposal for the management firm.

[51:38] As I read the August 20th version of the RFP, it appeared to be a watered down consulting contract.

[51:44] The last thing this community needs is another ignored consulting report.

[51:49] But was discussed on August 6th, the August 6th meeting was an open RFP that was supposed to

[51:54] provide a general manager with continuing access to consulting and execution from the awarded firm.

[52:01] This was to be written by director of human resources and trustee noble.

[52:05] The August 20th version completely missed on both counts.

[52:09] There is a slight enhancement to the current version to at least mention the general manager,

[52:14] but it doesn't contain any real requirements.

[52:17] And as a lawyer, I believe trustee Noble should have recognized this problem.

[52:21] I am a retired NASA scientist and executive.

[52:24] I have created and evaluated and awarded dozens of multi-million dollar art.

[52:31] If I was asked to review this one, I would have sent it back to the original authors with the following high-level recommendations.

[52:39] Build the RFP around the GMs or job responsibilities and functions. If you feel that the existing GM responsibilities and functions are not sufficient, create a task detail detailing them forward trustee review.

[52:53] Build the consulting functions around multiple tasks selected by the GM with trust to your approval.

[53:00] The first task should be general, high level review, like what is shown in the current RFP.

[53:05] The second, third, and subsequent tasks should be priority driven, detailed review, and enhancement of each of your 10 business units.

[53:13] Each of these tasks should be at the discretion of the GM and trustees as needed.

[53:18] The RFP should also include evaluation criteria and methodology.

[53:22] you. You could grade the proposal based upon qualitative

[53:25] quantitative metrics. This would greatly reduce the time for your

[53:29] selection and get you what you need. Many people are very

[53:32] consultant with the multi-year fixed term of the contract.

[53:36] This is very fixable if you scope it as a one-year initial period of performance

[53:40] with two to four years of options. The GM or company cannot perform,

[53:45] this allows you to cancel after the first year without any financial consequences.

[53:50] This is true as well for subsequent years also.

[53:54] Also, a series of previous consulting reports are referenced describing numerous deficiencies.

[54:00] I would suggest highly that you provide some level of priority on these deficiencies to allow the potential

[54:06] better to focus their proposal.

[54:08] Finally, the lack of clearly defined metrics should be addressed.

[54:13] I suggest the include a metric or a financial sustainability with the reduction of 50%

[54:19] of our budget deficit for the first year followed by a complete deficit elimination over

[54:24] the next two years without any questions.

[54:27] Next public comment please look at a caller 0824 followed by caller 31300.

[54:38] Hi, you learned a Knock in full-time resident here in Incline Village.

[54:43] I just wanted to address the appointment of an intern general manager.

[54:52] I, once idea I had was to bring Chris no-let on as a consultant and perform the interim

[55:02] and duties of the General Manager and then have him stay on and help the consultant for the new General Manager that is pointed. The other option is trustee debt would do an excellent job as well. Thank you so much.

[55:23] Thanks for the comment please

[55:27] call our three one three zero followed by call our five four nine four.

[55:38] Thank you Charlie Miller

[55:40] In crime resident former in crime engineering manager

[55:46] I want to express my

[55:50] This interest in this management firm approach

[55:54] It seems like just an enormous waste of money

[55:58] especially at a two-year term.

[56:03] I think that what the district is lost over the last

[56:07] handful of years is so much institutional knowledge

[56:12] from the entire public works department across the board.

[56:18] We paid a general manager for no cause

[56:24] agreement for a year.

[56:28] We've had the Susan Heron, the paid her for three months and heard nothing about it,

[56:35] but paid her the not work and we've never heard a report of why.

[56:42] We've lost Sheila Lijone.

[56:45] You know, so right there is 60-some years of staff that, you know, you just alienated.

[56:53] I want to turn a new leaf with this board and move into the next year looking for a long term general manager, building long term staff, embracing their staff,

[57:14] so I don't feel like a management firm is the way to go at all.

[57:17] And then on a final note, Sheila brought to the board an item for an ice drink.

[57:23] That's the ice drink foundation in town.

[57:26] What's going to donate?

[57:27] And as looking for a venue.

[57:29] Ultimately, I've worked on plans after the Shethel on the driver range.

[57:35] We're re-grading and it really enhanced me.

[57:38] I think that's a long-term approach.

[57:40] But I think that it could be done at the, at the ball field.

[57:47] So, that means the start now, if that's going to happen, that's winter.

[57:53] Thank you, three times.

[57:54] Appreciate it.

[57:56] Thanks for coming.

[58:00] Please go to caller five four nine four followed by caller zero two six five.

[58:24] Aller five four nine four.

[58:26] You may need to hit star six to unmute yourself.

[58:48] Perhaps we can circle back to that caller.

[58:52] Go to caller zero two six five.

[59:00] Good evening.

[59:01] This is Michelle Yajiski, I'm inclined resident as well as a candidate for a good trustee.

[59:14] The time around the video didn't start, so I guess I can go ahead.

[59:18] Yeah, go ahead.

[59:19] Thank you.

[59:22] I'm just calling in to reiterate the importance of stopping the rush to contract out,

[59:28] which is ultimately the board's responsibility.

[59:29] I know a lot of time and effort has been put into this.

[59:36] Now that we have an at least an acting interim.

[59:40] We no longer need a head hunter as apparently we went from not having anyone who wants to work here in

[59:45] Inclines to apparently a healthy number of applicants after posting and proper sites.

[59:52] The district has paid an inordinate amount of money for audits studies and reports and those reports

[59:57] could ensure as a roadmap for this next year.

[1:00:00] I would recommend even getting those objectives into the performance plan of the next jam. So let's start with Tyler Munis, get that migration completed properly, which will take care of many of the internal audit control issues that were brought up in the latest report, the Women Brown report, and then identify other such needs as they arise or as they are identified.

[1:00:23] This will all the while help us save our village, thousands of the

[1:00:26] poor thousands of dollars while maintaining control and responsibility for our district.

[1:00:31] I'm also hoping that we can get and keep an interim GM through the end of the year without

[1:00:35] rushing to fill the full-time position without completing the due diligence necessary.

[1:00:41] Again, we saw how that turned out last time and it didn't end up so well.

[1:00:45] So hopefully we can take our time handled this responsibly and professionally and come up with

[1:00:51] with the right, the right person at the end of the day, with a road map that's already halfway laid out.

[1:00:57] It certainly be implemented.

[1:00:59] Thank you.

[1:00:59] I wish you a productive meeting.

[1:01:03] Thanks, public com, please.

[1:01:06] We'll circle back to caller 5494.

[1:01:19] If you can hear us, call or it's our six.

[1:01:21] There we go.

[1:01:21] We can hear you.

[1:01:23] Yeah.

[1:01:23] I was sitting down to, sorry.

[1:01:28] I want to repeat what I said before is that hiring management company to manage the district

[1:01:37] resources is not what incline village needs right now.

[1:01:42] I believe that if the decision is made to go forward by the majority of the trustees, they

[1:01:52] reviews themselves from a decision because two of them will not be here next year. And they're

[1:01:58] doing an unfair decision making for the rest of the community. The decisions that have been

[1:02:07] made this year with the loss of so many personnel over the past 20 months is apparent. And they

[1:02:16] And look in the mirror, see what they have done and give the citizens of inclined village a break.

[1:02:24] So with that, I hope that they will listen to most of the public comments, which are against hiring a management firm.

[1:02:34] And if you decide it's something you really have to consider, then have a public forum at the Chateau,

[1:02:41] and let the public speak to this proposition.

[1:02:46] Thank you.

[1:02:50] Next public comment.

[1:02:52] If I share that was actually our last comment in the queue.

[1:02:55] Thank you for that.

[1:02:56] Now close that item.

[1:02:58] See an initial public comment moving on.

[1:02:59] Title D approval of the agenda.

[1:03:02] Any issues concerns with the agenda.

[1:03:05] Trusty talking.

[1:03:06] Did you ever end up?

[1:03:07] Yes.

[1:03:07] Good.

[1:03:08] I would like to.

[1:03:09] sex remover since for transparency sake. We were not informed that people had signed

[1:03:14] disclosure agreements, so we weren't informed on who we could speak about and not speak about.

[1:03:24] Okay, um,

[1:03:28] G6,

[1:03:31] I wish to support that request, my colleague,

[1:03:36] chair. Do you have concerns about that?

[1:03:38] Your hands up. I just raised my hand because I had other agenda items I wanted to have switched.

[1:03:46] We can potentially defer this and we have Karen as acting general manager and if the board chooses to defer this, we do have an acting general manager.

[1:04:00] So I just wanted to bring that to everyone's attention. But I had other suggestions on the agenda.

[1:04:07] All right, let's hold on the other suggestions.

[1:04:09] Trustee Novel, you find what's referring to June 6.

[1:04:11] I'm fine with deferring that, and as long as it goes on the next one that we

[1:04:17] are notified, the entire board's notified of who we can discuss.

[1:04:23] I did reach out to our general counsel to see if anybody had signed the waivers and he provided

[1:04:31] that answer today, but it would be nice to have that list of people when the board materials

[1:04:39] go out.

[1:04:40] G6 has been removed.

[1:04:44] Any other acting general manager in this corporate?

[1:04:50] Yes.

[1:04:51] Thank you, Vice Chair.

[1:04:52] I would like to pull item G2 and bring this back to the board at the September 25 meeting for

[1:05:00] The reason why it is not complete, and we want to bring back recommendations regarding 6.2.

[1:05:07] Thank you.

[1:05:08] Okay.

[1:05:09] Thank you.

[1:05:09] Adam G2 has been pulled.

[1:05:13] Trustee Toler, I'd like to move item FF2 from the consent calendar to general business.

[1:05:39] Okay.

[1:05:40] be moved to G1 and G8 then be moved to G2. These are very important topics

[1:05:52] this evening and I'd like for us to be as fresh as we can when we're

[1:05:57] discussing these. Okay, just you talking. Would you be willing to do it as

[1:06:04] items G2 and G3 only because G1 is ordained seven and there's a lot of

[1:06:08] people in this room here to listen to it.

[1:06:13] Yeah, I don't know who's in the room, so yeah, that's, that's fine.

[1:06:17] I can't, I can't, I can't, I can't see the room.

[1:06:21] So yeah, that's, that's fine.

[1:06:24] Okay.

[1:06:25] And then I was going to request item G3.

[1:06:28] We just got new material, like an hour and a half ago.

[1:06:31] I don't know if we can postpone that to the next meeting,

[1:06:37] given that we just received a bunch of paper. Anyone have concerns over item G3, trust you

[1:06:43] normal. And this is the sole source procurement contracts. And my understanding is this is

[1:06:50] something that's we've had some problems over the last two weeks with this. I'd want to know from

[1:06:55] staff what would be the ramifications for deferring this again.

[1:07:02] Trust, trustee,

[1:07:03] and that are acting general manager content and interesting to talk about.

[1:07:08] Yes. At this time, I would like to call that, Sue Han, regarding those questions to answer,

[1:07:18] but I can share that we need to pay our bills. That is one of the issues we need to do.

[1:07:24] I understand we just I have an end time to review it we just got all this paperwork dropped on

[1:07:30] So now we're before the meeting. And so I'm just asking for more time on that. We do have a process in place for emergency approval that does go through general counsel and approval of the chair. And so I'm fine differing my approval to them to act, to not slow things down. And I do understand the concern and was brought into the process of not having this item approved. I just feel like if we haven't had time to look at it, we shouldn't be approving it.

[1:07:58] and trust you know what did you have a question?

[1:08:01] I'd like to hear from staff.

[1:08:03] Floorsers.

[1:08:06] Hi, my name is Susan Griffith.

[1:08:08] I go by Sue.

[1:08:09] There's a lot of Sue's.

[1:08:10] Okay, I've learned.

[1:08:12] I joined the district in mid-May.

[1:08:15] And we are struggling to weed out what we can pay,

[1:08:21] what we can't pay in accounting and finance.

[1:08:24] And we have complete gridlock in the department

[1:08:27] because we can't execute the normal blanket purchase order process that we've done in years past and we are trying desperately to work with staff and the different venues to get pricing sheets and get things pulled together from the F&B portion of that agenda item.

[1:08:46] to see a listing of the different vendors. There's also different things going on for public works as well.

[1:08:54] But in our situation, we would ask if the board would consider

[1:09:00] directing general manager to have approval. We get the packets pulled together from folks and

[1:09:06] then give them to her and then we can execute the blanket purchase orders and then bring it back

[1:09:10] as a report item to you. The next month, and we'll just keep updating you with those because

[1:09:16] simply just having staff making an order, printing it out and uploading that, and then being able

[1:09:24] to use that for the fiscal year, is what my understanding is what we need to do. So right now,

[1:09:30] we have to do everything twice. We start from skirt one. We're entering the requisitions,

[1:09:37] then it needs to go out to the work flows for folks to approve it, and then it comes back,

[1:09:41] and then we have to receive it and put it through the payables process and I personally had

[1:09:49] over 36 hours in the course of two and a half days of entering in, in voices into

[1:09:57] Excel so we can get it approved, chair and vice chair was thankfully able to help us get those

[1:10:06] approved but we could only enter it for certain amounts and we had to make sure the purchase order

[1:10:11] was just for those items that we entered. So, in conclusion, we can't finish closing fiscal

[1:10:19] 24, we can't catch up on adjusting entries, we're able to do the allocations that we need to

[1:10:26] make and we're also trying to prepare for the audit. So, completing our case for the department,

[1:10:33] Thank you for your time. Thank you for that. I'm going to go to church meds and then trust you

[1:10:36] noble and trusty talk. I would like legal counsel to help us to potentially understand

[1:10:44] what some of the situation is because I think some of it is coming from legal counsel feeling

[1:10:52] that we don't have proper contracts in place. So could we also hear from legal counsel on this issue?

[1:11:00] Yeah, I mean, the blanket personas have pretty standard form terms and conditions, the

[1:11:08] district uses for purchasing, looking through what has been added to the agenda packet.

[1:11:13] It looks like the fuel delivery contracts and the chemical requirements have additional insurance

[1:11:19] requirements related to environmental liability, inclusion, prior to these being put together

[1:11:26] for my understanding as we didn't have terms and conditions for procurement for a lot of these

[1:11:31] purchases.

[1:11:32] So that was an important step forward for protecting the district.

[1:11:40] So if the board doesn't feel comfortable approving these without time to review, I can

[1:11:46] understand and appreciate that, there is the process that is in board policy 3.01 that talks

[1:11:54] about procurement and approval of contracts by the board share in when it is not possible

[1:12:04] to bring a contract to the board and that could be used for intermittent procurements

[1:12:08] until these can come back.

[1:12:11] So yeah, that is an option that staff do have to take things to the board, but ultimately

[1:12:17] I think it is a good idea and a best practice for the district to be having solid, I mean,

[1:12:24] resources or contracts. There's no real legal

[1:12:26] destruction. So we should be having comprehensive documents that

[1:12:29] establish, you know, what our terms are for buying these goods and

[1:12:32] services and that protect the district. Thank you.

[1:12:36] Chair, did you have a follow-up?

[1:12:38] I did. The other thing that I had asked for was that we could

[1:12:43] have a comparison to what was 2324 because we don't know how significant,

[1:12:51] you know, how significant are these increases, so I didn't see that, but I think that when we get materials at 415 in the afternoon, it's not realistic for any of us to have had an opportunity to actually review it.

[1:13:08] If this is something that the board wants to delegate authority to the acting general manager and legal counsel to ensure that, you know, it is being handled properly.

[1:13:20] you know, that might be an alternative.

[1:13:23] Thank you, Trustee Novel, Trustee Tolin.

[1:13:26] I would not support deferring.

[1:13:28] I think this is too important to put off again.

[1:13:33] If board members need a half hour hour or two hours to review these tonight,

[1:13:37] I'm fine taking breaks.

[1:13:38] So we can do that and address this item and move on.

[1:13:44] Trustee Tolin, and then Trustee Tolin.

[1:13:46] Thank you, Chair.

[1:13:48] I'm split in this. I understand the views on both sides. I know the finance team are

[1:13:53] really under pressure this and it's not a good way to go about doing business. On the flip side,

[1:13:59] I recall the original member that's presented to the board saying, well, we should go with these

[1:14:03] suppliers for a bulk contracts because we've always used them. A common complaint I get when

[1:14:08] from vendors is, well, we're not going to bid for everything for everything because it's always

[1:14:12] going to go to the same people. I think we owe it to the community to get the best value.

[1:14:17] Can I suggest that we approve these for three month period at the moment to let staff get through the

[1:14:21] coming situation? Let's find out what we're going and that gives the board time to review and

[1:14:25] everything as well. Trusty talking. I feel like we're just leading to a discussion on this,

[1:14:31] so let's just keep it on the agenda and talk about it when we get to it.

[1:14:36] That's what I was thinking.

[1:14:38] Sounds good. Chair, you're okay with that? Yes, that's fine. I have, as it relates to the agenda,

[1:14:45] I have one other question and this is for legal counsel and if you, it's a consent calendar item and I don't know whether it needs to be pulled or if it's

[1:15:00] Can we be dealt with? So am I allowed to touch on that and explain what the question is?

[1:15:07] Good. Good. Yeah, yeah, I'm not sure what the question is, but please go ask him.

[1:15:13] Okay, so on page 327 of the board packet. This is for the consent. It's a small dollar amount, $9,600, okay?

[1:15:24] but on page 327, it says that the price is $9,600 for project management. It is not the scope of project management.

[1:15:38] So it is the scope for, it is a fixed price, quote, based on the scope described above, which is not project management.

[1:15:47] So, you know, we need to do a better job of determining what we're paying for, and we're not paying $9,600 for project management, and that's what it states on the price line of page 2 of 3 and on page 327 of the board packet.

[1:16:06] And this is just a small situation, but this is another example of having contracts and having things that are prescriptive and are accurate in our correct, and it should be $9600 for the scope of work described above, not for project management.

[1:16:27] So does that have to get pulled?

[1:16:32] I don't know.

[1:16:32] Who is this to oversee the project?

[1:16:35] So the board can approve the contract with that modification, but it's on the consent calendar, so does it have to be pulled?

[1:16:45] Yeah, it should.

[1:16:47] Okay, then I request F3 be pulled from the consent calendar and we can put it at the end of the evening.

[1:16:59] Okay, F3, and what was the other G I'd F2 and F3?

[1:17:07] So F2 and F3 will become F10 and 11.

[1:17:16] G2 though was pole.

[1:17:18] So it will be G1, G2 has been removed.

[1:17:21] G3 becomes G4, G4 becomes G5.

[1:17:25] Could you for copy other ones that's the end one?

[1:17:28] She wanted a little box.

[1:17:30] Yes, keep ten.

[1:17:31] I'm going to let it in.

[1:17:32] She wanted it.

[1:17:33] She wanted me to come.

[1:17:34] She wanted.

[1:17:35] She wanted.

[1:17:35] Yeah.

[1:17:36] I was going to tell you I was doing it right.

[1:17:39] 11 becomes G 2.

[1:17:42] G 8 becomes G 3.

[1:17:44] G 3 becomes G 4.

[1:17:47] G 4 becomes G 5.

[1:17:49] G 5 becomes G 6.

[1:17:51] G7, G7, G9 becomes G8, G10 is G9 and F2 becomes G10, F3 becomes G11.

[1:18:09] That's like a blue seat, thanks.

[1:18:11] You guys okay with that?

[1:18:12] That's great.

[1:18:13] All right, yeah, what's going on?

[1:18:14] A gym is approved.

[1:18:19] All

[1:18:23] right, moving on to item E.

[1:18:27] Item E1, receive and review final report for Isaac

[1:18:29] due diligence on it from room brown can be found pages 7 through

[1:18:33] 81 of your board packet, trusty Tolic, the other floor.

[1:18:39] Thank you, Chair Dent.

[1:18:40] We've provided the final report from room in Brian.

[1:18:43] and no substantive changes, we added some of the things that were requested by the board like

[1:18:49] breaking down the breaking down between the years of the three years in the different areas

[1:18:56] identified. We also added, which is most important, what the definition of fraud being used in the

[1:19:01] report and the report was. So we still have agreed with Ruben Brown's because I've had requests

[1:19:08] various board members for some breakdowns of the breakdowns of the data being used, so I have

[1:19:14] an open request into Riven Brown for that. I just repeat my email to trustees. Please send me

[1:19:21] a list of the data, any data requests you have for you looking for the data breakdown. Otherwise,

[1:19:27] I think I'll open the questions.

[1:19:31] Trust C talking. Is Riven Brown going to come back? I think that was

[1:19:35] of my requests when we originally received this with such short notice because I do still have a few

[1:19:39] questions for them, but I do appreciate all the work that was put into this new final draft.

[1:19:44] I thank you. I may have killed my trigger. I forgot not request, so that's my fault. I shall speak with them

[1:19:49] in that. Perfect. Thank you. I'd be wonderful. I think we can do it. I assume we can do it by zoom.

[1:19:55] Any other questions regarding the side of them?

[1:20:02] So, uh, defensible space, revenue collected versus expenses, verbal update from our director

[1:20:09] of public quirks, Kate Nelson,

[1:21:12] Ms. Nelson, how are you?

[1:21:15] I'm good.

[1:21:16] Thank you.

[1:21:16] For as yours.

[1:21:17] Thank you.

[1:21:18] Thank you, Vice Chair, and the trustees, um, I was asked to bring this back to the board to show

[1:21:26] basically the Urevenue collected over the last five years and then the expenses incurred

[1:21:38] associated with the defense school space. This is Supplemental Item E2. If I can make

[1:21:45] this any bigger with

[1:21:50] so basically it starts in fiscal year 2020. The utility side of the

[1:22:00] district collects about 100,000 through the utility bill, and then community services collects

[1:22:07] the other 100,000.

[1:22:10] Generally it was collected through the facility fee up until 2019, and then after that

[1:22:15] it's been funded through the REC admin fund.

[1:22:21] So you can see on the spreadsheet that each year we've got the expense broken down by where

[1:22:27] it's charged to.

[1:22:28] So it's broken up by your sewer and while...

[1:22:30] Order, and then the REC admin. So in 2020, there was a little over 101,000 collected through the utility 100,000 was budgeted through community services and total spent on the

[1:22:48] was a $195,751.94.

[1:22:53] So as you go through each fiscal year,

[1:22:57] you can see basically where the money has gone

[1:23:02] between the water, sewer, and the red cadmium funds.

[1:23:12] At this time, I'll turn it over to the board for any questions.

[1:23:15] Any questions from my colleagues?

[1:23:17] Trustee Tolick.

[1:23:19] Thank you, Vice Chair Dan.

[1:23:20] No chair Dan, I'm not sure what to call you tonight.

[1:23:23] I was acting chaired in. And thank you, Director Nelson. I'm looking at the FY204 numbers.

[1:23:29] And as soon as that's 23, 24.

[1:23:33] But Jim said me is the two round numbers there for the expense.

[1:23:38] So have we just written them a check for the 50,000, 100,000. I was under the understanding that we just we paid.

[1:23:44] We paid the defensible space as and when the fire service did actually work for us.

[1:23:49] That's correct and that does not look correct.

[1:23:54] I believe accounting probably needs to dive into those numbers a little bit more,

[1:23:59] but at the first poll of the report, that's what it's coming out as.

[1:24:03] Okay, and it looks kind of like the budget numbers I suspect,

[1:24:07] so if it can correct that, that would be helpful.

[1:24:11] I'm not sure am I allowed to comment on the rest of the things.

[1:24:18] Thank you.

[1:24:20] Any other questions on this item?

[1:24:26] Thank you, Ms. Nelson.

[1:24:27] They'll close out item E2.

[1:24:29] Moving on to item E3, water, and sewer CIP analysis of verbal update.

[1:24:34] Director of Public Works, Ms. Nelson, floor is yours.

[1:24:37] So this is a quick update.

[1:24:38] I am working with accounting to get all of the expenses associated with the capital projects on both the water and sewer slide.

[1:24:48] We have on the utility side and accurate account of the revenues just because we have that

[1:24:55] building software in house so we know those numbers that we need to get with accounting

[1:25:00] and get the expenses and just verify that everything has been put in the correct spot.

[1:25:06] So that is the report I have for you this evening.

[1:25:09] I will probably be bringing this back on September 11th with those numbers from accounting.

[1:25:17] Thank you for that update in the questions from my colleagues.

[1:25:22] Trustee Toc, thank you, Vice Chair Dent.

[1:25:25] Thank you, Drac. Again, Director Nelson.

[1:25:29] We discussed during the CIP meeting, the CIC meeting,

[1:25:33] how we were delineating expenses and capital projects and also speaking with the finance team yesterday,

[1:25:41] understood that we're not using Tyler for it at the moment.

[1:25:45] So can you clarify for the board and be helpful here just some of the details you provided

[1:25:49] at the CIC meeting because it's one of the biggest sources of mail I get from the community.

[1:25:55] One require to capitalize on things and why we're not controlling capital projects.

[1:26:00] You have put new processes in place so perhaps you can just give a quick, very brief description

[1:26:04] for the community here.

[1:26:05] I think that would be helpful.

[1:26:07] Sure.

[1:26:08] So currently the capital projects from this fiscal year moving forward are being

[1:26:14] entered into the Tyler Project Central module.

[1:26:19] The previous projects have been entered in,

[1:26:22] but because of the way it was set up,

[1:26:24] not all of the functions are working on it.

[1:26:27] So moving forward, it should work correctly.

[1:26:30] I did verify with accounting that there is a way

[1:26:34] that they can do a sub-account within the project central.

[1:26:39] So each project could have an expense line

[1:26:43] and a capital line. So any item within that project that would be expense would be charged to

[1:26:51] that expense line. So it would be clearly delineated within the project central. And that's where

[1:26:57] everything is stored. So all of the invoices, all of the purchase orders associated with

[1:27:03] the projects are within this project central staff time that's billing against that project

[1:27:10] is also in there. And so that hopefully, as we move forward, all of that will be built out,

[1:27:17] and it will be self-contained for each project. Thank you. That's helpful for that self-law.

[1:27:24] And so it's a good start. I think we've still got a long way to go, but I mean, my main concern

[1:27:27] is that we probably didn't need it, so we don't just throw somes into capital for the balance sheet

[1:27:33] further. Thank you for that. Any other questions?

[1:27:38] All right, I'll close out on me three. Thank you, Mr. Nelson. I'm moving on to item E4,

[1:27:44] Treasures Report June 2024, Activities District, Treasures Report to include July Monthly

[1:27:49] Financial Report and District Budget Performance, Trustee Utolick.

[1:27:55] Thank you, Vice Chair. Then, can you bring up the report? Thank you.

[1:28:14] If you move to page next

[1:28:15] page please,

[1:28:25] thank you. And I'll continue my favorite topic,

[1:28:30] but as you can see,

[1:28:32] Again, we've consistently, throughout the year, we've overshot on our monthly payroll.

[1:28:40] It's a good way over budget. If we also jump to page

[1:28:47] 4, you see the overall picture.

[1:28:54] I'll do on include the year to date on the next version of that.

[1:28:58] So you can see all year-to-date for the full financial year we've overshots our payroll budget by 1.1.2 million.

[1:29:10] No surprises have been highlighting this all the way through.

[1:29:14] I think there's been expressed during the budget cycle this year.

[1:29:19] I don't expect to see that happening, but I'll comment in that one look at July financials as well.

[1:29:26] Now, much else, there are some, in the interest of time, I'll just dive through the investments

[1:29:33] and things, and the, because for the kind of payable, we have no budget number to sew

[1:29:39] against.

[1:29:39] I don't know if it's good or bad, jumping to page 8, the cost centre revenues versus expenses.

[1:29:51] Again, you can see here, we've consistently,

[1:29:56] overshot expenses, and undershot

[1:29:58] on revenues.

[1:30:00] The beaches look good on revenues, but bear in mind that because we're collecting a large amount of capital for the beach house. That's the reason that looks like it's good there. Even ski is barely, barely exceeded the expenses this year.

[1:30:17] So it's the days of the days of ski providing several million dollars to support other venues.

[1:30:23] I don't think we can expect that just to continue indefinitely.

[1:30:30] Page 9,

[1:30:35] again, you see that shows that the difference, the different expense categories

[1:30:41] for each of the venues, again, the graphs are pretty much self-explanatory,

[1:30:51] appendix A shows

[1:30:52] all the difference, appendix A is all the disbursements over 50,000, again, for some of

[1:31:01] These things like NV Energy, there's also further experiments there, shown in Appendix B,

[1:31:10] Appendix B's, the total check register,

[1:31:15] and I would draw your attention to

[1:31:21] there is no page numbers,

[1:31:25] but you'll see it and something is also brought to my attention, something I've just raised

[1:31:30] some other concerns. We see a lot of expenses for food and beverage, just showing us unclassified.

[1:31:38] Basically, my discussions with the finance team, within food and beverage, we're not allocating

[1:31:44] these expenses to any particular department, so we're just throwing all into a huge bucket,

[1:31:50] and then we wonder why we're making a loss, or we think we're making a loss,

[1:31:54] so we don't know what we're actually doing in terms of food and beverage. But if all we're doing

[1:31:58] is throwing all these expenditures and not a trivial thing. I find that very concerning, particularly

[1:32:06] when we're supposedly trying to run commercial businesses and actively trying to recruit external

[1:32:13] business and we have no way of knowing whether we're actually making a profit on it because

[1:32:19] we have no way of knowing where we're allocating the food expenses. So that's certainly certainly

[1:32:25] the concern. I think it's something we've asked for before that the Board has been asking for

[1:32:33] several months of not over a year for more detail and more breakdown for food and beverage,

[1:32:37] and it still seems to seem to be missing. Finally, I just see trustee Tonking.

[1:32:43] I have a question if you just bear with me trustee Tonking. On the procurement cards,

[1:32:48] I do have some details. We've reduced that we heard in the room in Brown report. There was 93 procurement

[1:32:54] cards, and I showed the 43 procurement cards in circulation.

[1:33:01] I can assure you that I have been

[1:33:06] pestering finance directors since I have been on the Audit Committee about their use of procurement

[1:33:10] cards and getting better controls on them. We are doing some work on that, I am pushing

[1:33:16] on it, so we have reduced the numbers. I think they can probably still reduce further, but there is

[1:33:20] listing as every month of all of each of the verses on that. And with thank you for that,

[1:33:26] I'll take questions from the board and that then we'll move to the sources and uses numbers.

[1:33:32] Thank you, Trustee Duncan. On page 4 of your report, you do the year to date expenses looking at

[1:33:40] like payroll and then accounts payable. Can you do a total one for us too? That's just nice chart to

[1:33:45] get. It would be nice to kind of see just overall in that cost, and I feel like overall budget,

[1:33:51] not by cost, I know. Yeah, so I've let out, I hope to do that. Unfortunately, the finance,

[1:33:56] I've been trying to find out the department a little bit space, so I haven't asked for changes as much.

[1:33:59] Yeah, there's no right on that, but yeah, I agree. I agree. Let's put it close to it in graphical

[1:34:04] bar chart, something easier to read as well. Yeah, and then the other thing I was going to say is

[1:34:10] with that food and beverage concern, I did want to advocate for F&B staff. They had brought

[1:34:15] up to me a year ago, I had brought it up to our former General Manager McGee and he was supposed

[1:34:22] to deal with it and get with our finance director at the time to fix the child accounts so they

[1:34:27] could allocate correctly. So I do want to say that they had that on there. Right, our side, I'm hoping

[1:34:32] that that can be something like that. It's a dress. I know finance staff is dressed, but I do

[1:34:36] know that food and beverage has decided that is a big concern if there's this one.

[1:34:40] I understand in the pressure and finance at the moment, but I would suggest that food and beverage

[1:34:53] staff can do some back of envelope stuff themselves. That is a normal way, most small

[1:34:59] businesses run and that are a lot of these things are done back of envelope with least some

[1:35:03] allocation. The fact that we have no allocations leaves us not knowing where we are going, it could

[1:35:09] mean we're taking on external business and actually making a loss on it to drive revenue numbers

[1:35:15] but actually actually losing money so we really need if we've increased the targets for facilities

[1:35:21] and for our functions so we need to be able to get some control of that but we need to know

[1:35:25] for actually making money if we should pull out of that business.

[1:35:31] Chishmet. Thank you, Vice Chair.

[1:35:36] Trustee Tillick, I just have a question if Matt is able to bring up as an example

[1:35:41] page 29 of your report. It's just a page that, as he was scrolling past, it says unclassified.

[1:35:51] And to me, is that one of the issues relative to internal controls, is that we have the ability

[1:35:58] to make payments for things and have them unclassified? I mean, is this, is this something that

[1:36:06] and Tyler has to be changed as an internal control.

[1:36:12] Thank you, Chair Smith. As I understand it, it's passionate and internal control, but as

[1:36:19] I understand that all these invoices are just coming in to food and beverage and then they're

[1:36:24] divvied up between different departments. They're not divvied up further down, you know,

[1:36:30] they may go to golf or they may go to ski, but they're not divvied up for sale, let's say the

[1:36:35] for the cost of goods sold that we've been given is just simply a straight percentage of revenues.

[1:36:41] And we have no idea of knowing that these things like these things, how correct these things are.

[1:36:46] So we're doing very, very rough numbers that don't let us run a business.

[1:36:51] And then one that's working for in beverage knows that the margins are so small.

[1:36:54] You need to be in top of these. If you're not allocating your cost correctly, you have no idea if you're going to stay in business or not.

[1:37:00] And then following up on that internal control question, I noticed that some procurement cards were being approved by various people and it didn't seem perhaps as though the approver was someone who was part of that department, what have you.

[1:37:19] So, have there been internal controls put in place, as it relates to P card approvals to ensure that there's the appropriate, you know.

[1:37:30] Organizational reporting structure.

[1:37:34] Thank you, Chair Smith. The internal controls are, basically, the policy and peak cards that

[1:37:41] are as a policy, it just seems to be, it doesn't seem to, and getting enforced and

[1:37:46] love and the lot of occasions. Yeah, I saw that as well as a several procurement

[1:37:51] cards for lower down the organization being approved by Mr. McGee. It seems to seem

[1:37:56] slightly strange, but there is a very clear policy on the requirements for procurement cards,

[1:38:03] and Ruben Brown highlighted several issues with the P cards, which are basically where the

[1:38:08] policy is being ignored. I think that's the policy by itself is providing the internal controls,

[1:38:18] but I think we do need either some random audits on it or just reminds that Reminder,

[1:38:23] measures staff that are signing off and these what the requirements are.

[1:38:28] Well, and this is something in Rubin Brown and, you know, from my perspective, Rubin Brown's

[1:38:34] report identified gaps, identified areas that were considered risk. It's not a road map or a recipe

[1:38:43] of how to fix things at all. And I think that's where perhaps acting general manager,

[1:38:51] worker could work with staff to identify what is the roadmap to addressing these issues

[1:38:59] and, you know, having proper, you know, p-card approvals and, you know, proper assignment

[1:39:06] of expenses seems to be, you know, top of the list and it's something that, as board members,

[1:39:13] we're seeing it in your report.

[1:39:20] Thank you.

[1:39:20] Obviously, the road map is—I think there are some suggestions that have been browned, but the road map is really—is—don't—we have a policy in place.

[1:39:30] I think the initial state stage is certainly to make sure that our management staff are following the policy.

[1:39:36] Not just signing off against the receipt with no breakdown and not an itemised invoice and things,

[1:39:42] but I agree that we need to need to be as proud as just so many other things in the road and brown report.

[1:39:49] I may just ask, I'm just going to throw something out for us to potentially talk about later,

[1:39:56] and that is some time ago we talked about having an internal auditor.

[1:40:02] With some of these things in order to follow up and ensure that things are being changed

[1:40:07] and are being addressed and followed, it might be something that is a position within finance

[1:40:14] that perhaps the board wants to actually move forward.

[1:40:20] Certainly, that would be one of the things you'd expect an internal order to do, whether we

[1:40:25] outsource it, whether we have some, have some in-house, but again, that's, that's

[1:40:30] further down the line.

[1:40:31] I think the key thing, the first line of action is almost, is always for managers to act in accordance

[1:40:37] with their requirements.

[1:40:42] And the acting general manager has the authority to ensure that those things are happening.

[1:40:48] Thank

[1:40:51] you.

[1:40:52] Thank you.

[1:40:55] I want to continue on.

[1:40:58] Yes, sir.

[1:40:58] Thank you.

[1:40:59] Vice Chair Dent.

[1:41:01] I'm trying to make sure I'm looking at the right ones with the right page.

[1:41:04] My comments on it.

[1:41:05] There's several changes.

[1:41:07] The sources, the monthly financial summary is showing the year-to-date actuals.

[1:41:12] So this is basically the first cut of the year end results across all the different venues.

[1:41:20] I would like to say I put my short face on, but I'm sure you know from my previous comments.

[1:41:25] When I go through all the departments, all the venues, there's a consistent theme.

[1:41:33] We've overspend significant, some areas on salaries and benefits.

[1:41:39] We've waited under spent in most areas on services and supplies.

[1:41:43] Yes, during the budget process, we were told by the department heads that the couldn't

[1:41:49] do repairs, that couldn't work, that was supposed to do because they didn't have budget

[1:41:53] for it.

[1:41:54] Yet most of that budget was in the services and supplies, and this year we actually allocated

[1:41:59] additional money to catch up and stuff that had not been done, but as I stated during the

[1:42:04] budget process, it looked, if I look through these numbers at first glance, it looked

[1:42:08] we have had the money there, but we have moved to other budget areas. I would certainly request

[1:42:14] that we make sure that directors and managers are actually following the payroll budgets of

[1:42:23] those big experiences, which I have seen already in some of the July numbers, that we need to

[1:42:27] understand whether they are there. I think another area of concern is when I look at the internal

[1:42:37] services fund, as I mentioned in public comment as well, after giving the internal services

[1:42:45] fund a half million dollar plus loan from the general fund last year, I see the general

[1:42:51] fund the internal services fund this year is again under by 600,000, just not different staff

[1:42:57] from finance staff prior to the meeting, that there's some revenue not come in yet against building

[1:43:03] services, but we're still over half a million bucks in the whole on internal services.

[1:43:09] Now, the justification for doing internal services internally is that it's the cheapest way

[1:43:14] to do it.

[1:43:15] But if we're not recovering our costs, again, that's another area that we should be looking

[1:43:21] at.

[1:43:22] It sounds like other of the costs, but the costs are only two ways that's going at the cost

[1:43:27] not under control, or we're not the recharges to departments or insufficient, in which case we

[1:43:34] start skewing all the results. So it's, I think that's another, that's another critical

[1:43:40] favour to look at, because we're basically now a general fund is out over a million bucks to

[1:43:46] internal services and my understanding of NRS. I think we are in a slightly awkward position

[1:43:51] of that as well, but I wouldn't. I'm not an expert on that, but I have been advised that we need

[1:44:00] to look at how we're doing this. I don't think we'd do it properly last year's my understanding.

[1:44:10] Any questions at the same? Or do you continue on?

[1:44:15] I'll just continue on just briefly. And thank you to staff as well for

[1:44:18] finding out stuff. I know that they've pulled this together with the draft July numbers. I think

[1:44:24] There are still things missing, obviously. We're still getting up to date on because it's

[1:44:30] showing the current month budget as the annual budget. Just a few things jumped out.

[1:44:37] If I look at some venues, that's a 1-A-Rable, we'd spent 23% of the staff budget in July.

[1:44:47] I think assuming it's a four-month season, that should be okay. Again, I also see areas

[1:44:52] If I look at facilities,

[1:44:56] I find it.

[1:45:00] Socialities were showing revenues of 3,700 dollars for the month, but were showing expenses of 95, 95,000.

[1:45:10] Now facilities had a budget target of 2.1 million, and if we're only showing 3,000 revenues this month, some of this may be timing, but I think again,

[1:45:20] let's make sure we're on top of that, the time to take correct directions at the start of the year, not in month 11 when we find this work.

[1:45:27] no i'r i'n

[1:45:33] gallu ei o'n am'n ceilix sydd'n gallu, o'n gallu yneddol,

[1:45:38] o'n gallu drnaod yn llwchais, o'n gallu,

[1:45:42] a'nd y Nrewchrau iawn yngsyll mwymd mae'r fam o'n gallu, o'n gallu effa'n gallu.

[1:45:50] No o cateenau.

[1:45:53] O'n gallu, gwybod yn ammthio, o'n gallu, o'n gallu, o'r gallu i'n gallu, o'n gallu i'n gallu i'n gallu,

[1:45:55] mwyod yn gallu a fwybod yn gallu am ydymdl o'n gallu.

[1:46:03] Ydym gael ei feu ym allwch ydym fel i'n gallu i'n gallu,

[1:46:07] Grazieau yn fý array syn amb dwewn �réi, dwydw yn tryb fellyr past yn zostaedd ar",

[1:46:16] o time syn bod wedi, ddwy Single Quest yn maenars dabei.

[1:46:17] Byr y ba'n

[1:46:19] yn yr bleu definysihyd â ddwy癒d employers ddwy癒d która'w hynrys

[1:46:32] i'n yda a' pru edw'n a'r iawn o'r 75'ro,

[1:46:38] whereby mätraot am hymw'n am'r今天.

[1:46:40] Mae yda wed妖f y sef'n o'r gwybod ynr ar llod fzym.

[1:46:44] Mae'n siffud ddym'n gwybod,

[1:46:47] mae yda hynod dllwn eitholio fzym'n eitholio

[1:46:51] dleithod, yn yda a'r yda,

[1:46:57] byrhosol.

[1:47:00] Symer i porciol.

[1:47:02] A'yr a'yr,

[1:47:03] meyniraelAR..

[1:47:03] Al shores facilit сделал bo'n 957

[1:47:07] cydy coupledatil,

[1:47:09] ddyn o cup壓ddyn o yna,

[1:47:10] a'r rynrien nhd eiths kcia yna felli

[1:47:11] llurio lang o'n ddiathiayr i churches.

[1:47:11] Заclock msi Maiwards i wna'r famigia

[1:47:20] gyfyrde bethich yn fwy,

[1:47:25] ddyn 8'i dyddeth cyhoodn un i Hawlu

[1:47:27] I'r 36 paxl, 444 person, pain, o'r eus mwydra'r reis yn ff i.

[1:47:35] Gwydra'r yn fffich...

[1:47:36] I'r ffich i'r i'm i o'r ffich i'r ddad'r â'r ffich.

[1:47:41] A feb o'r iedadol abot ddedyr ein a'r ffich,

[1:47:43] a f ddydr ein ei o'r mwydra'r ffich,

[1:47:47] a ffich i'r ddydr atdu o'r hosw.

[1:47:50] Diwan Y Tysfer Helwyddyn, Dweith Stuart Walsenra.

[1:47:52] Y Gaillon Igu'ŵnd우�, USD112 Bynhysieeth Igu'n Dwarf N�ad.

[1:47:54] Y Vnawn am amnesu'n pwoki, ddar 5'dud,

[1:48:04] sλau 17'50'u

[1:48:10] 1'1'a'r festivalis.

[1:48:13] o'n august eith.

[1:48:16] Dynnewyr a total of 33,878 act of passes were issued.

[1:48:25] 21,564 picture passes with beach access,

[1:48:31] and then there were 740 picture passes without beach access.

[1:48:36] 9,528 pengecords, 1,641 pengecords that were purchased, and then 86 pengecords with out beach access.

[1:48:49] So again, this is just a summary of what the board had requested as a follow-up regarding each individual parcel.

[1:48:57] i'r paed yn ymtho o sedgau yn'r dderic.

[1:49:06] Melly i'r ilnser, mwy am hynny yl lawyer yn yn yr yr Gauferlau fel amgyfa'n i'n ym'r yn ymfriddol.

[1:49:11] Nikolisi Matraeth Eau y waysll mae'n amgyddolw.

[1:49:17] Dwi'n hawldo'n ymgu ymda怎麼辦 o'n i'n eichwydol.

[1:49:18] mae'n am sweeping out at eith sylw'r idyll gwtholach ar y dyhan Baba Ba'r nBoyys a neu am fel OABI'r.

[1:49:25] Mae yn o 17 a cri magsedd, fe ddu gynnych...

[1:49:30] Gaill tää un y RaNnw'rgrout y ma'n ei ni ei ni ei ה 2עag.

[1:49:33] I think that would be a great.

[1:49:34] Thank you.

[1:49:35] Next up.

[1:49:36] But thank you for doing that.

[1:49:38] Chirschmits.

[1:49:41] Thank you, Byscher.

[1:49:43] Thank you, acting general manager, Crocker.

[1:49:46] And thank you to Mr Smith for the time and effort put into this.

[1:49:51] I just have a question on the heading.

[1:49:57] Ma'r penwdan ei'r'l i'r Ma'r penwdan, neu a'r me

[1:50:03] Sa'r p하기 chi gud o Gò gwbnνε sferedes crimkin

[1:50:20] oidsau kitol, rwy o cdall o sawn i'n fel i'n ei golf.

[1:50:24] Fais, yw'r gwell a'n ei'n na'n gael yw'n iauned �i'u loolw'n gael llyw'n i'n gael,

[1:50:33] o suddolw'n gael blotag ni'n hud yw'n gynw'n blaen o'r i'n gwyll!

[1:50:37] Wylewnw'n ddy'n fi, cydy'n cael o Sve,

[1:50:39] yw'n llyw'n gael wreth o'r i yw'n ddewn?

[1:50:41] o'r i'n gael wryll yw'n gynll fwrgu'n i'w yw'n gau.

[1:50:50] Dddddddddddddddddddyddddddddddddddddddddddddydi mae'n yn� podnejdí gwne sydd yn gy whych Opt seisia?

[1:50:56] va'l am ywisiau wedi'n zhai'n yda'r yda'r zhai'r wedi'n'n yda'r hewn ydyw'n weithau i yda'r weithau.

[1:51:05] rhwynddel ei huw gyd, ei ac mynd, er time iiddio fyddau,

[1:51:08] eith yrhan mwy gdwyfwedw, yddwyfw, y'n pio rhywbww,

[1:51:13] y nwch morwch, mae ydym nhw'n i'n cyfrjodafyddau areas,

[1:51:19] o ar cychodafyddauedddwyfw, Eid yn ygu morwch,

[1:51:22] ynd i'n yddech'n rwn rofwyd Tres yn,

[1:51:26] o'n ywch ein maenw i'r rwyfwedw,

[1:51:29] yw yr rwyd?

[1:51:29] Eid yn ymgrwodd,

[1:51:31] Eid yn yn llykot,

[1:51:34] oedd ydreud eroddwyfwedd yn mynd.

[1:51:35] yn ymerichio, ddoedd hwys âr dysm Gwen o dinol o efer fwi ymthi gwybod prât ymthi gmydwch.

[1:51:40] El rhwch yn yffwydwch, yn ywch hynne yn ymthiwn o fwyd, o hynneud gwys o'n ymthiwn, o hyd gyffes.

[1:51:48] Dynnyd.

[1:51:56] Rhys eisiau

[1:51:58] i gael ymodd â yr y adholm o yw ноiani,

[1:52:03] rifer yda, doed gww dluw iawnd lleol yn yda yma drwy.

[1:52:07] Myfra?

[1:52:08] Gwdydych chi dr mae'n ied oedd twywn.

[1:52:12] Chael beth yn yr oedd yd oedd Teddiuno, nad yw ddawn ddawn.

[1:52:15] Os yding oedd.

[1:52:16] Gwdych chi ddawn, mae'n ied roedd i ddawn.

[1:52:19] Yw ddawn i'r yddw ddych chi ddawn

[1:52:25] i'r ied roedd i'r iedol.

[1:52:25] Ddawn, arenaud a caswy neth y gwawer.

[1:52:26] Ydych chi ddawn i wedi lyd.

[1:52:30] So, it was an audit that you didn't, you didn't find any abnormalities?

[1:52:37] I typically do an audit once a month on all the passes that are sold, so I typically catch it then.

[1:52:43] I did find three that were sold incorrectly while I was doing this, and I made the corrections to it at that time.

[1:52:50] Thank you so much for your attention to detail on that.

[1:52:55] anything further, Trustee Tull. Thank you very sure, Dent.

[1:53:02] Chad, thank you. Thank you for

[1:53:03] doing this. A couple of questions. If I look at number one, whether there's 75

[1:53:09] right fees paid on parcel, is this a condominium block or something? That's correct.

[1:53:15] Okay. I can show you the actual property later. No, I just might be reaching

[1:53:19] privacy then. So all these were those multiple right fees paid on the parcel. It's

[1:53:26] it's for it's typically multifamily kind of matter.

[1:53:29] It's typically multiple units on that part.

[1:53:31] Okay, thank you.

[1:53:32] And following up, we want to trust these Smiths's questions, what's the difference

[1:53:36] from a punch card beach and the purchase punch card?

[1:53:40] If it's a punch card that's purchased with no beach access, I mean, if I look at number

[1:53:44] nine here, it's showing five punch cards to the beach and six punch cards.

[1:53:49] No beach is that correct for

[1:53:56] a punch card?

[1:53:57] And then it would be,

[1:54:03] you said number nine.

[1:54:04] Yeah, look at K. Number nine there.

[1:54:06] I'm trying to understand definitely a fund-scard beach and a process fund-scard.

[1:54:11] One is issued with the original five and then the other one is purchased

[1:54:17] with the $90 that they would be able to buy three, but because they have two

[1:54:21] on there, they can purchase six toll.

[1:54:25] Ah, okay.

[1:54:28] Yeah.

[1:54:28] I think I see it there.

[1:54:29] Yeah.

[1:54:30] It's, yeah.

[1:54:31] Okay.

[1:54:32] Thank you for this.

[1:54:33] I mean, there's a lot of work.

[1:54:34] But kind of suggests next time, maybe we save 223 pages.

[1:54:38] And we can all see if we can save a couple of trees.

[1:54:41] And perhaps just move this into a graph showing how many properties we have in

[1:54:44] this could probably be done in one page then, because otherwise, I don't see much

[1:54:49] there.

[1:54:49] But thank you for this.

[1:54:51] Appreciate it, Chad.

[1:54:52] Thank you.

[1:54:53] All right, that will close out item E5, moving on to item F,

[1:54:57] the consent calendar.

[1:54:58] We have items F1 and F4, remaining is zero.

[1:55:02] Motion to move the consent calendar.

[1:55:04] I have to move the board to move the consent calendar.

[1:55:06] Motion is a main.

[1:55:07] Also, motion is a main.

[1:55:09] And second day, all of us in favor, stay high.

[1:55:12] Hi.

[1:55:13] Passes 50, moving on.

[1:55:17] Item, General Business Item G1, review discuss and provide direction related to

[1:55:21] potential edits toward an incident and make a motion to set a public hearing date on October

[1:55:29] 9, 2024.

[1:55:32] General Manager, Acting General Manager Crocker, the floor's yours, can be found on page

[1:55:36] 368-45 report packet.

[1:55:39] Thank you.

[1:55:40] Thank you, Vice Chair.

[1:55:41] And the item again before you is to review and discuss potential recommendations regarding

[1:55:47] edits to ordnance 7.

[1:55:50] Ordnance 7 was adopted on November 21, 1987 and has been amended six times since adoption.

[1:55:58] The last updated and approved changes to ordnance 7 was on May 26, 2022.

[1:56:04] The proposed changes that are being presented include adding updated language, removing redundancies,

[1:56:14] conduct conduct policies, and general use regulations, standards, and enforcement.

[1:56:21] The highlighted areas in yellow are recommended for new language, and the red-lined areas are recommended to be removed or moved to another area in the actual document.

[1:56:32] One of the reasons that staff is bringing this is regarding some of the conduct.

[1:56:40] We've had a recreation center and our other venues have had an increase of inappropriate

[1:56:48] conduct between participants to participants.

[1:56:53] And then as well as participants to staff regarding abusive language, fighting.

[1:56:59] There's been times we've had to call the Sheriff's Department to come out and so that was one of the main reasons to put something in our policy regarding consequences for that over at above type of behavior.

[1:57:18] And staff welcomes comments and suggestions regarding any changes to this ordinance through the public hearing process.

[1:57:26] staff has received some comments from the public already in some calls.

[1:57:33] So we are looking at, you know, all of these comments regarding any changes to this ordinance.

[1:57:40] And working with our legal counsel as well to make sure that this is the proper language.

[1:57:47] So at this time, if the board has any comments, any questions,

[1:57:53] I might be more than happy to answer them and again we are looking at opening this up as a public hearing to get our public comments and then bring it back on October 9th for a public hearing.

[1:58:07] I understand, all right, and thank you for that. I will go to Chair Schmitz, Trustee Tonking, Trustee Noble.

[1:58:14] Thank you, Vice-Chairndendent. This, the, the, the reason and, and the motivation for making modifications to the ordinance from what, um, prior director of Parks and Rec.

[1:58:29] we are a Sheila Lee Jong brought to my attention.

[1:58:34] It had to do with the timeline and the way the process works

[1:58:40] for dealing with situations where there's inappropriate

[1:58:46] behavior.

[1:58:47] I'm not talking about language or what have you,

[1:58:52] but we did have a paragraph 102 on disciplinary action.

[1:58:57] And it was brought to my attention and I was engaged with staff, with Mr. Smith, and also with

[1:59:05] ADN, I'm sorry, I don't recall ADN's last name.

[1:59:10] And what they wanted changed was the timeline for going through the process of how things were handled.

[1:59:19] And we had great discussion and I was under the impression that this language was going to be closely tied with our internal policy because there is also an internal policy about, you know, conduct and what have you, but if you look on, I don't know what page it is on the board packet.

[1:59:46] it's 03397. This is the beginning of that paragraph. It's paragraph 102. And it doesn't

[1:59:58] talk at all about...

[2:00:00] Employees. And one of the things that I guess from my perspective as just one board member, I don't feel that our staff should be subject to abusive behavior.

[2:00:14] And so the whole premise of what I thought this was going to be about seems to have been a little bit lost.

[2:00:26] And so I'm not sure what it is that we're trying to accomplish.

[2:00:32] And I thought it was this timeline of how to deal with disciplinary action,

[2:00:38] But it seems like it's a little bit vague still and we must have a timeline.

[2:00:47] There must be times and so on page 30, I don't have a paper copy.

[2:00:53] So on page 30, it starts again, it doesn't use a timeline.

[2:01:00] It just says, you know, they need to do something in a timely fashion.

[2:01:05] And you know, it's within a reasonable time, and they redlined no more than seven days.

[2:01:14] And we have to have some sort of a timeline so that things are handled quickly, efficiently,

[2:01:22] and corrective action is taken because we don't want someone who's behaving inappropriately to continue that behavior.

[2:01:30] But to also then the point made in public comment is, well, what about the general public?

[2:01:39] This is all about, you know, picture pass card holders and what have you.

[2:01:44] There should be some expectations of what the general public's behavior is expected and what would happen.

[2:01:53] So, I'm a bit puzzled as to why some of the other language was changed,

[2:01:58] especially about commercial use, so I have concerns and questions about what it is that we

[2:02:07] were trying to accomplish here. What problem are we trying to solve? Because I'm not sure

[2:02:14] we solved the problem. So I would like staff to clearly identify what is the objective of some

[2:02:26] of these changes and to engage other people who were intimately involved with the, the, the, the, the, the drafting of this, such as Miss Becker, to bring something back to the board that has a bit more clarity as to why, why these proposed changes are being recommended.

[2:02:51] Thank you, and we will do that.

[2:02:54] Thank you.

[2:02:55] Chishmitha, have a question for you just based on what you were saying.

[2:02:59] Do you the discussions you had was any of this?

[2:03:02] This was ran by Sergio, you reviewed this before.

[2:03:05] I came in the board packet.

[2:03:07] I reviewed this.

[2:03:09] Not this version.

[2:03:10] I have provided different comments to staff.

[2:03:12] Okay, and as special counsel reviewed this.

[2:03:15] Because that's the reason why we have special counsel as forward.

[2:03:17] And it's a.

[2:03:17] I don't believe that they have.

[2:03:21] All right.

[2:03:21] We'll continue on just, just be talking, just be noble, just be told.

[2:03:25] Vice Chair Dan asked my main question was, who's reviewed all this before we saw it?

[2:03:31] And so I think before that next version, I would love both you and special counsel to have looked at it.

[2:03:36] So that we're not asking a bunch of questions that may be irrelevant in language form.

[2:03:42] And thank you for bringing up the issue on how this came about in paragraph 102

[2:03:48] cherish mits and bringing up stuff because I think that was missed.

[2:03:54] I do want to say the other

[2:03:56] things that I think were missed is Eidian, I also don't know who last name, presented us with a

[2:04:03] list of recommendations and I don't see a lot of those incorporated in this document and those

[2:04:08] were like big hits from like the experience last two years. So I make sure she's in that room

[2:04:14] of some of those discussions. And then I think there's needs to be some catch-all for the fact that

[2:04:21] there are different things that families face, especially like I talk to gentlemen who has six

[2:04:29] kids and so how do they like deal with these things? So we just have to think about how we deal with

[2:04:33] some of these outliers. And then the other thing, and I think like paragraph 76, we heard a public comment

[2:04:40] on that today. I'm guessing when legal council reviews this, they'll have a better understanding

[2:04:45] of like some of these changes and if they're applicable or not. So it helps me to know that

[2:04:50] legal council had not reviewed it and that there should be some more precise language that needs

[2:04:55] to be changed as well as making sure that we include staff in paragraph 102. I feel like that was

[2:05:04] management. Thank you, Tracy. Talking just you know, both my

[2:05:09] items been covered, but I'll still read them real quickly.

[2:05:11] Paragraph 102, the biggest thing I saw that staff was not there in

[2:05:15] staff is we were they are by and large the ones that are subjected to the

[2:05:20] verbal and physical threats and they absolutely need to be included. And

[2:05:25] the other one was paragraph 76 with regards to occupants of hotels, motels,

[2:05:31] Mr. Warner had referenced some language that he had submitted that

[2:05:37] Not pretty too, but and I know the last time around Mr. Warner's council were very closely with our general council and special council

[2:05:47] And I would hope that offer would extend again because

[2:05:52] There are two essential hotel motels and that's I

[2:05:57] They spend a lot of time on that language so any changes start to make me a little nervous

[2:06:02] Yeah, and their council has already reached out to me. We have conversations on this topic. All right. Thank you

[2:06:08] Great trust you talk

[2:06:09] Thank you, Chair. Then

[2:06:12] I'm a little bit confused if the primary purpose and the primary most of the modifications here around disciplinary action

[2:06:19] Should that not be a separate completely separate document the separate policy coming covering all

[2:06:25] of good properties, venues, employees, guests, etc. Rather than diluting and, you know, making

[2:06:34] ordinance 7 even more complex by adding all these things in, we could then just reference

[2:06:39] that policy with an ordinance 7 to me that would make a whole load more sense and particularly

[2:06:47] concerned as some of these all just minor changes that have been stuck in that could completely

[2:06:52] change it. If it's not that long since we suddenly found that we were rushing exchange cards,

[2:06:58] we're selling day passes to the beach at the right centre, we're doing all sorts of things

[2:07:02] because we'd basically like go of, like go of any oversight of it. And the beaches were just

[2:07:08] almost unsusable. So I'm very concerned that just rushing into making some of these changes

[2:07:13] there without, without a full, particularly given the work that went into it there,

[2:07:18] but I would certainly recommend that we look at the policy of the discipline as a separate

[2:07:22] item, let's keep it. Let's not dilute the two so that they're crossed so they're linked

[2:07:27] that way. I think it should apply to all. We've had memory.

[2:07:30] First of all, the audience standing up here last year, calling the board members scum, now they've

[2:07:35] got free expression, free to miss speech. But then we had lots of people, lots of people clapping.

[2:07:41] I'm sure any of us used free speech to call staff names or something. People would be up and

[2:07:47] arm. So I think we need this should cover all our venues, the disciplinary process.

[2:07:52] So we can't have a separate ordinance for disciplinary process that deals with suspension and

[2:07:57] population privileges. Covering all of the venues, I would be concerned about having it cover

[2:08:02] ski in the exact same manner in part because, you know, they have, they sell passes to people

[2:08:08] who are not residents, typically, you know, their enforcement mechanisms are going to be

[2:08:12] contractual for revocation of a pass. So they have different, I'm assuming they have different

[2:08:16] programs and policies in place for dealing with ski related issues.

[2:08:21] Yeah, I mean, normally you pull passes and you pull passes and things that ski, but you're saying

[2:08:26] So we can't have a disciplinary process separate from ordnance 7.

[2:08:30] I think we can.

[2:08:31] I'm just saying as we're drafting that separate process, we need to be mindful that not all our venues are the same.

[2:08:37] Absolutely.

[2:08:38] I think we'd make much more sense rather than, you know, ordnance 7 can be complex enough to start with, I'd certainly like to see it as a separate document.

[2:08:48] Thank you, Trissy.

[2:08:49] I just want to add to that and I think it's important that we do have a separate document for that.

[2:08:55] The last thing we want to do is have to open up ordnance 7 to make some

[2:08:58] some change to that. And it's in the past because we had a document that hadn't been changed so much.

[2:09:06] That's what helped us in past legal cases.

[2:09:10] So I definitely want to have the outside legal counsel way into taking this approach.

[2:09:17] First, having a separate policy or procedure that then ties back to this from a disciplinary area.

[2:09:23] Because you might be able to put a sentence in here or two that can be on a completely different policy or procedure that you can change any time and not have to open up the ordinance.

[2:09:32] So, and then the other thing I miss Becker volunteered her time. She was instrumental in this whole process working with formal general manager a couple years ago and I think it would be important to have her institutional knowledge as we work through this process and bring her back into the mix if she sounds like is willing to.

[2:09:52] that's my two cents. Jared, did you have anything else that had on this?

[2:09:57] No, I think it's good discussion and I think that having a separate disciplinary, it makes sense.

[2:10:06] But I think that we do need to address the employee issue.

[2:10:11] And that was my understanding of why we were doing this, so I was a bit puzzled why it wasn't changed in that manner.

[2:10:18] There are some other things, paragraph 63, suddenly talks about additional privileges.

[2:10:26] I don't know what those are.

[2:10:29] And I agree with the other comment that Trustee, I'm sorry that Ms. Becker made and that

[2:10:35] was on paragraph 46 where it no longer was referring to single family parcels different than

[2:10:44] multiple resident parcels or condominiums and it did open the door to say,

[2:10:49] oh gosh, it looks like you can pay an additional facility fee and get more

[2:10:53] carbs. And I think that the way that language was changed in paragraph 46 was

[2:11:00] quite troublesome. So I think we need to understand why this language was being proposed

[2:11:08] And as suggested, have a special legal counsel and district counsel review these changes.

[2:11:15] I would like to defer having setting a public hearing.

[2:11:20] I'd like to give staff appropriate time and counsel appropriate time.

[2:11:25] And I don't think that, you know, October is probably realistic given, you know, all of the other demands that are being placed on management

[2:11:34] at the district right now given the Rubin Brown results, but that's that's my perspective. Thank you.

[2:11:44] Everyone okay with not taking any further action at this time. We've all given

[2:11:48] feedback to General Council and to our acting general manager. Trusty Tolicate.

[2:11:53] And do we need a motion to go ahead with draft notice, a separate section for disciplinary?

[2:11:59] No, I don't think we need a motion. I think we just gave

[2:12:02] we give direction to staff and they're bringing back to us. Thank you. And I'll look into it

[2:12:06] outside legal counsel more importantly. Yes, it is eight o'clock. We will take five minute break. We will be back at eight o'clock.

[2:18:23] All right, we took our five minute break. It is 805. We are going to resume our meeting. We are now on item G2, formerly G11, review, discuss, possibly direct staff to begin the recruitment of the director of finance and or contact wash or county, seek an assistance and fill in positions in the finance department. And the requesting staff member is trustee Tullick. You can find this on page 517 of your board packet.

[2:18:53] Trustee Tullick.

[2:18:56] Thank you, Chair Dent. As we are aware, we have had the Director of Finance has been

[2:19:03] unfilled for some time. We have had Mr. Krebs as now submit his resignation. We have

[2:19:11] also finding that a lot of the positions we have expected with the Board to be filled

[2:19:16] in Finance have not been not been filled. We are under review by the CLGF. It is

[2:19:24] long overdue, we needed to get direct to finance and place urgently. Obviously, that process

[2:19:31] probably could take two to three months. I think it's important that we get direct to finance

[2:19:37] with a suitable government experience, particularly within NRS, and some people might be surprised

[2:19:43] to hear me say that, but there is another ulterior motive for it. I think that's the most important

[2:19:47] area. If we're looking at a broader range of candidates for the general manager, I think it's important

[2:19:52] having to have an upland there, if ever a general manager from external, having to stretch

[2:19:56] a finance, understands local government finance, would make a very good team that way.

[2:20:02] I can only offer that as a comment. I think it's the finance team, or under a huge pressure

[2:20:09] at the moment, and by the way, you say that they're doing an exceptional job, we've identified

[2:20:14] some of the things that they're issues that they're facing at the moment to also, we need

[2:20:21] we need to get some leadership in there and professional leadership in there in there quickly.

[2:20:27] It was offers suggested that we approach the counties if they can find an interim resource.

[2:20:33] I have no objections to doing that. I think that could be a good, deficking,

[2:20:37] offers a suitable resource for two to three month period.

[2:20:41] We do recruitment for director finance. I think that is also a good.

[2:20:45] We need some reinforcements as we are finding.

[2:20:48] We have lost a couple of senior staff in recent months and some of the most critical areas of the business we are stretched in.

[2:20:56] Things are absolutely correct to me.

[2:20:58] The most critical need at the moment is to get director finance and boards.

[2:21:01] We can get things cleared up.

[2:21:03] We can get internal controls in place.

[2:21:06] We can follow the road maps that we have from these consultants and we can get the whole thing moving.

[2:21:10] This is not just something that's just suddenly happened in the last six months or something.

[2:21:15] You know, the more we dig, the more we find them, we saw a lot in the room and round the fort,

[2:21:21] but the more we dig into things, the more we find that there's been huge issues for years.

[2:21:25] We didn't know we weren't told the one there, previous finance directors that we were away

[2:21:32] under staffed and financed. We put a lot of effort and money into the last, last financial year to

[2:21:37] strengthen it. We need to keep this moving. Thank you, Trustee Tolick. We've got it just the talking

[2:21:46] Well, I will do something that I don't usually do, and I'm not going to argue with Trustee

[2:21:51] Tole, and I agree that we should do this.

[2:21:54] I think we need a director of finance.

[2:21:58] I think with the savings that we'll receive from the Assistant Director that will be helpful.

[2:22:03] And I do think using the county as resource could also be helpful opportunity for us as we move

[2:22:08] forward for the next few months.

[2:22:10] Um, I think it's actually given some of the issues we're having with, um, the

[2:22:16] Department of Tax, etc.

[2:22:18] It shows that we're actively working.

[2:22:19] Yeah.

[2:22:20] And I believe we did start actively recruiting for director of finance this week, or

[2:22:25] we are going to.

[2:22:26] Well, you're going to open it up tomorrow, um, or, um,

[2:22:30] Human resources department has gotten the flyer, and we were ready to go.

[2:22:35] And I see our director Human Resources online, and did you want to say anything?

[2:22:41] Yeah, just to reiterate what Acting General Manager Crocker just said, working with the staff.

[2:22:49] We've got the flyer ready to go. We were just waiting for the approval or direction by the board to move forward.

[2:22:55] And we're ready to go. We've got some great resources for posting this job. So I think we're going to be able to cast a very wide net and so we're ready to go. As soon as you said, as soon as you guys say, go.

[2:23:09] We're off to the basis.

[2:23:10] that go trusty-tolic and then trusty-smits.

[2:23:15] Dr. Fiora, can we see the flyer first please before it goes out?

[2:23:20] Certainly. I can make sure that what's the final touches are made.

[2:23:24] I will ask our talent acquisition specialist to get it to acting general manager,

[2:23:29] Crocker, to send out to the board.

[2:23:31] I'm on vacation this week, so I don't have immediate access to all of these things,

[2:23:34] but I will make sure they get done.

[2:23:37] Thank you, if we get it to borders, so we can, you know, just make sure if there's any changes we want us to suggest before it goes out rather than changing it after it's going to be.

[2:23:46] Yeah, you should have it before end of date tomorrow.

[2:23:49] Thank you. Great. A church nurse.

[2:23:52] I see this as staff's responsibility. This is the acting, one of the roles of the acting general manager is to fill the staffing that she needs to have and she believes we need.

[2:24:06] I don't think it's just a director of finance.

[2:24:10] I would ask from staff to understand what do we need the board to do as it relates to Tyler

[2:24:20] Munis, because I understand that Washington County does not have experience with Tyler Munis.

[2:24:27] So do we need to bring back to the board,

[2:24:30] So another agenda item on our long-range calendar to touch on Tyler Munis resources and

[2:24:39] potentially ask the county not only for a director of finance, but I believe we're also short an accountant.

[2:24:48] Do we do we need to request an accountant in the interim because I believe that position is also being recruited at the moment?

[2:24:58] It's not, at the moment, I've not been given that direction for the third account.

[2:25:03] I will tell you that controller, Vicki, Nye, and Su-Grippeth, who you've met this

[2:25:09] evening, have been working very closely with our IT director, Mike Gove, on getting some

[2:25:16] resources directly from Tyler.

[2:25:19] I believe Su may be able to speak to this a little bit more.

[2:25:21] I heard about this kind of anecdotally, so they are already looking at what some of those

[2:25:27] resources are that are available. So we're kind of on that side of it already.

[2:25:32] So I'm a little bit confused because I believe I received an email from General Manager

[2:25:41] McGee that he had given direction to begin recruiting for that third accountant position

[2:25:50] immediately and that was a couple of weeks ago.

[2:25:54] I did not receive that direction and I think there I know that there had been some emails going back and forth and there was some confusion about the director of finance wasn't budgeted wasn't not budgeted what was available and that's when we found that the third account position had not been budgeted so we were waiting to and again I think soon I be able to speak to this but I know that we were waiting to take a look at

[2:26:20] what savings we were going to have from a salary standpoint, based on the the vacant general manager position assistant director of finance.

[2:26:30] So we were looking to see what kind of resources we had available before we moved forward, but know that position has not yet been recruited.

[2:26:38] So my my feeling is is that we need to we as the board need to be supportive of what the finance department needs.

[2:26:48] We have, you know, so I think rather than spending time analyzing, I think that's something that the general acting general manager will have to just figure out.

[2:27:01] But with everything, with the internal control issues and all of the catch up work and the fact that we still don't quite have things ready for our audit.

[2:27:11] We as a board, I believe need to be just saying what is the finance department need and tell us what you need and, you know, I guess it'll be the acting general manager's responsibility to figure out how to make that happen, but we can be expecting, you know, huge improvements in a department that is isn't staffed effectively.

[2:27:39] So, you know, if we need to ask for

[2:27:42] washer County for an interim accountants,

[2:27:45] I think we should add that to the list.

[2:27:49] Yeah, I am, and again, I know students

[2:27:51] at the table, so she can kind of speak to this.

[2:27:54] I, in talking with Bikki and Sue a lot this past week,

[2:27:57] we talked about the third account in position

[2:28:00] and did it make sense to have someone at that level?

[2:28:03] Is it possible that we need somebody

[2:28:05] who was working directly with our accounts payable person,

[2:28:08] someone who can kind of float between two positions.

[2:28:11] So we're actively looking at this.

[2:28:14] And I don't see, I don't know,

[2:28:15] if you wanted to try and end on any of this,

[2:28:18] based on our conversations.

[2:28:19] Two floors yours.

[2:28:22] Hi, thank you.

[2:28:24] Actually, we've been doing a lot of meetings this week,

[2:28:27] as you can probably imagine.

[2:28:29] And we're going to get together with HR and Karen

[2:28:32] and roll up our sleeves and see what were our talents,

[2:28:37] what do we need to fill?

[2:28:38] How can we go about it?

[2:28:41] We had a long meeting with IT today to see, we had a nice list of what we need from Tyler,

[2:28:47] where our media agencies that we need to address so we can be functioning normally as well as implementation

[2:28:54] down the road after we get through the audit cycle as well.

[2:28:58] To let you know that we are actually trying to solve this problem as best we can

[2:29:03] as staffs rolling up their sleeves and picking up anything that we can and trying

[2:29:08] always reprioritizing. And we had a great meeting with Trustee Tallick as well so he's

[2:29:15] understanding what we're faced with and that we have a plan. We're just needing to execute and

[2:29:21] have a few remaining so we can say we think this would be the best way going forward.

[2:29:28] We did meet with Washow County.

[2:29:30] We had a great Zoom conversation with our liaison in their CFO and the CFO informed us that there's nobody nearby that does Tyler and we're kind of hesitant at this point because we're going to fifth gear and to have new faces and we need to train them on everything when right now we're just willing to roll up our sleeves and do the extra work that it takes to try and keep the bills paid.

[2:29:57] getting to get through these these tight points.

[2:30:00] That's during the season right now. So I don't know if did I cover everything that we've all talked about?

[2:30:05] I don't know. Thank you so much, Sue. What I was going to say is, Sue mentioned, we've been meeting every day and just trying to move forward.

[2:30:13] We're getting our budget, getting bills paid. And I did want to share with the Tyler Munis.

[2:30:19] And we also, when I met with IT, our goal is that finance suits the keeper of the list,

[2:30:30] regarding what we need for Tyler, regarding integration or some integration issues.

[2:30:35] And so as soon as that is final, which I think it almost is, then we're going to have

[2:30:41] my goaf, go ahead, and get a proposal from Tyler.

[2:30:45] and hopefully we can bring a contract back to the board within the next month that is

[2:30:51] our goal. We need to get that going.

[2:30:55] Trustee Tullick.

[2:30:57] Thank you, General Manager.

[2:31:01] Thank you. Yes, we're very good meeting. It was very helpful.

[2:31:05] I'm with regard to Tyler. Let's make sure we do a comprehensive plan.

[2:31:10] Let's make sure we identify all the things we need to do, not just an emergency

[2:31:13] to one. Obviously, let's face it, but let's make sure we address all these things. One of

[2:31:19] the things that Flabbergasted me was the fact that we're still, we're having to do manual

[2:31:25] entry of all these invoices and things, we're not using it. There's no automation, there's

[2:31:29] no OCR. I mean, that's killing us in terms of that. Particularly when I found that some

[2:31:34] somewhere vendors were sending us an invoice for every single item we purchased, but

[2:31:39] $2 screw, we get another invoice for it, give them a few suggestions, we can maybe get round that.

[2:31:47] But let's make sure that we identify all the things we need to do, because we aren't

[2:31:51] Director Nelson also say that we still need to install a lot of work to be done in the capital module.

[2:31:56] And that's very critical. Let's get a balance sheet sorted out properly.

[2:32:01] Thank you.

[2:32:03] Trustee Nobel.

[2:32:04] I support the moving forward with the accelerated recruitment process for the Department of Finance.

[2:32:10] I also support what staff has been doing up to this point and is elaborated on what they plan on doing moving forward with regards to Tyler and positions and whatever you need to

[2:32:23] whatever items you need to bring back to the board, bring them back as soon as possible,

[2:32:29] the things that you don't need board approval for, I would defer to Miss Crocker to carry those

[2:32:37] or allow the people that need to take action, take action, and then my only request is with the

[2:32:45] individual trustees review of the job posting for director of finance if we just

[2:32:53] have at maximum a one day turnaround so it doesn't language that and if there isn't

[2:32:58] response from one or more trustees at that time that that's it it just go it

[2:33:03] take what you've got and move forward cheersmiths to Jim and Kenos dad no trusty

[2:33:12] Just if you can clarify suit, do we want to get a temporary director of finance from what

[2:33:18] you're going to know as a little bit confused with some of the comments on that and just

[2:33:22] wish you I still kept on track, have seen your moments from time to time.

[2:33:28] I'm powering on a lot of caffeine, so I'd probably rather a little fast.

[2:33:33] So we're suggesting to decline helping that regard that I think we have a plan though we can

[2:33:40] on track that we wouldn't want to have to be slowed down, bringing somebody in at this point

[2:33:46] in time, it will slow us all down.

[2:33:51] Thank you.

[2:33:51] That was one of the clarifies.

[2:33:54] I appreciate that and echo my colleagues' comments.

[2:33:58] You guys are doing a great job at the moment under tough circumstances.

[2:34:01] I totally agree.

[2:34:02] One day, I'm going to comment, let's say five PM tomorrow night, Aaron perhaps for any comments

[2:34:09] but comments back to on the, on the advert.

[2:34:12] Yes, and I would ask that those comments come back to me

[2:34:16] and I will work with staff on site to work with our recruiter

[2:34:21] to get the information out.

[2:34:24] So I will, I will create all of this

[2:34:26] so that we can get this done rapidly.

[2:34:29] And with luck, get the recruitment out as early as Friday.

[2:34:32] Perfect, thank you.

[2:34:34] I do have a concern by not, I get staff's recommendation right now, I'm not bringing a director

[2:34:42] of finance from our show County because we have to get them out to speed, but it sounds

[2:34:45] like we're really short in the department and we need a lot of help, we need the resources

[2:34:49] we don't have them, so whether it's other accounts or anybody that can understand our

[2:34:56] assing can fill in and perhaps that's where we go if we're not going to get a director of

[2:35:01] finance, but I feel like we do have a lot of areas to maneuver, especially seeing these budget

[2:35:07] numbers, and maybe it isn't a director of finance, but it is a senior finance expert

[2:35:14] that we need, along with, you know, people to do maybe some more of the data entry or whatever

[2:35:21] it is to get us up to speed, especially if we are going to be bringing consultants in to help

[2:35:26] with the Tyler Munis, we're still gonna have to do some of that work.

[2:35:30] So, feel like getting someone on board and up to speed sooner,

[2:35:33] rather than later, is only gonna help us once we are able to hit

[2:35:37] with Tyler Munis, trustee talk.

[2:35:39] All right, trustee, go ahead, director.

[2:35:44] Oh, sorry, I wanted to mention real quick that in working with Sue and Vicki,

[2:35:49] we have talked about bringing in some temps to help,

[2:35:54] even if it's just strictly from a data entry to help the team get caught up on some of these other things.

[2:36:01] And so that's something that was part of what we had talked about as well is reaching out to the resources to see if we can bring in just an internal

[2:36:09] attempt to have someone or two to help the team get caught up. So that's also on our list of things

[2:36:16] to discuss. And that's how I see Washow County as a resource too. So that's the only reason

[2:36:23] I was bringing that up. I'm chair Schmitt's and then Trustee Tolick. Thank you, Vice Chair Dent.

[2:36:30] A couple of questions. My recollection is that Baker Tilly didn't necessarily finish the work

[2:36:37] but ran out of their contract dollars.

[2:36:41] So do we potentially need to reengage with Baker Tilly

[2:36:48] to do additional services as well?

[2:36:53] So we actually do have two folks who were with Baker Tilly

[2:36:57] that have continued on as temp employees.

[2:37:04] And so they have been assisting one,

[2:37:06] I believe in Sue, you can help clarify this if I'm incorrect, but I know one is specifically

[2:37:11] working with our audit, so that it alleviates a little of that for both Vicki and

[2:37:16] Sue who can kind of get in there and manage better the day to day.

[2:37:21] And then I know the, I remind me again, Sue, Kim.

[2:37:25] Kim helps with processing and improving.

[2:37:30] Voices, and journals, as well. And actually, we discussed today, considering when we meet with you

[2:37:37] next week, the idea of seeing if they're willing to work more hours with us in this interim, as well,

[2:37:43] since they're already familiar with all of our operations in our software. And they, and especially

[2:37:51] with one of the ladies who has been working through the audit, she's very familiar about the district

[2:37:57] as a whole. And the district's operations, as it relates to finance, very familiar with Tyler. So

[2:38:03] we've kind of got some built-in help already. So I think that, yes, that's part of our conversation

[2:38:07] is is there an opportunity to increase those hours that we budgeted for those two folks?

[2:38:15] So then I'm going to follow up question. Do we have it in the job description of the director of

[2:38:22] finance that they have to have experience in knowledge with the Tyler Metacystem. Is that a requirement for a director of finance position?

[2:38:34] Let me just get that job description open. We didn't have that before, but typically we leave those systems out of and drop descriptions simply because they can change.

[2:38:44] But it is a requirement from a short standpoint, like when we go to interview folks, that's going to be a considering factor.

[2:38:54] So we would need the Director of Finance to have Tyler Munis experience.

[2:39:01] So we're going to put Tyler Munis experience over other criteria for the Director of Finance position.

[2:39:10] Is that what I'm hearing?

[2:39:11] not necessarily over. I mean, obviously, if somebody has strong experience, but they aren't

[2:39:19] as familiar with Tyler, those are trainable tools. I mean, those are things that we can train.

[2:39:25] That staff member on, but if they come with Tyler experience, it's going to be preferable.

[2:39:31] So when we do our advertisement and we tell the candidates what we're looking for,

[2:39:36] that's one of the things that we add in. So is it, I mean, does the director of finance

[2:39:41] get involved in a lot of the details related to a specific system such as Tyler Minus. I guess I

[2:39:49] am not aware of that. Yeah. Well, what I can tell you is going back to the last two

[2:39:59] not to discount Bobby McGee, but but going back further back from Bobby McGee. The last two

[2:40:04] directors of finance, they were in the accounting system quite often, specifically for reports, for analytics,

[2:40:10] and all of the things that the systems do.

[2:40:12] So, I think it would be helpful.

[2:40:14] I think it's going to be, you know,

[2:40:15] if somebody has that experience,

[2:40:17] it could be, they could be preferred over other candidates

[2:40:20] that don't, but I think it's ultimately going to come down

[2:40:22] to background education experience.

[2:40:27] Okay.

[2:40:28] I think that, I think it's great that staff is pulling together

[2:40:32] and working together.

[2:40:33] I know that they've had a tremendous backlog of work

[2:40:37] for an extended period of time.

[2:40:41] I feel that by reaching out to Washington County,

[2:40:45] if they have a director of finance,

[2:40:47] who does have knowledge and experience with NRS,

[2:40:51] with governmental accounting,

[2:40:53] with governmental financial reports,

[2:40:57] dealing with questions that come from the public relative

[2:41:01] to how we're doing our accounting and following procedures.

[2:41:05] I guess I would see that as only being additional resources to help dig us out of this

[2:41:13] hole that we are in relative to internal controls, et cetera, I think it would give us

[2:41:20] a jump start. So I guess I still would encourage that to be examined as additional support

[2:41:29] for staff and when and if you know we hire a director of finance that may be a couple that

[2:41:37] might be months it might be a couple of months to going through the the posting time the

[2:41:43] interview time and then someone giving notice and coming on board realistically would you say it

[2:41:51] I mean that's a realistic time table is a few months it's it's it's it's a very realistic time

[2:41:58] table. The other thing, too, is I have heard from some of our regional partners that there are

[2:42:04] a few other directors of finance or lead finance positions that are coming open in the next six

[2:42:10] months. So we're going to have some competition. So the good thing is is that if we get out there

[2:42:16] ahead of the competition, we may get the cream of the crop, but it could also hamper our recruitment

[2:42:21] efforts as well. And it could extend the period of time. So yes, I would say I think we should

[2:42:28] at least do what we can to reach out to Washington to, you know, at least pursue the opportunity

[2:42:36] to have some additional resources helping staff because if it is, you know, a longer

[2:42:41] period of time, our staff just can't go week after week, constantly sort of swimming upstream

[2:42:49] of it. So I think that we should at least reach out to Washington and request the resources

[2:42:57] and, you know, see what comes of it and see what comes of our recruitment effort, but again,

[2:43:04] I think that perhaps a parallel path is in the best interest of staff.

[2:43:12] Trustee Tullik, thank you. Thank you. Thank you, Chair. Thank you, Chair Smith.

[2:43:18] I think we've got the nucleus of a plan here. It might suggest some modifications.

[2:43:23] I have listened to finance, and I think thank you my colleagues for all supporting us in

[2:43:29] getting additional one bodies in place, and that's one of the key requirements. I think

[2:43:34] why would suggest from the water county perspective is let's rather than reaching out for

[2:43:38] a director finance. Let's reach out, but why don't we reach out to them for some advisory support,

[2:43:43] some higher level advisory support? Because that would also that would also help or embellish with

[2:43:49] CLGF what we're doing. It wouldn't necessarily distract from it from our efforts. The key

[2:43:54] thing I think is as soon as described is actually getting bodies on the ground. Worker

[2:44:00] bees if you like where we want to call them, but yes, actually getting the work done. And if

[2:44:04] we could get some higher level advisory support and just a contact person, even from water

[2:44:10] county, to help smooth things over at senior level, demonstrate that we're actually doing it,

[2:44:16] would I should give us the best of both worlds of like trusty normal?

[2:44:22] Well, I'm hearing from staff is that reaching out to the county may not be the best thing,

[2:44:28] but after listening to the discussion here and everything that you know and are looking for,

[2:44:35] I would expect you if you feel that the county is a good option, go for it and if it's not,

[2:44:40] you feel that your time and efforts would be better spent in a slightly different direction

[2:44:46] I would recommend doing that but I wouldn't go with the county just to go with the county

[2:44:51] if it's actually going to hinder staff.

[2:44:58] Any other further discussion on this side?

[2:45:01] Do we give clear direction? Clear is not?

[2:45:05] Yeah, so if you want the county's assistance, you're going to need to vote, because you have to submit a request and writing outlining exactly what kind of assistance you're looking for.

[2:45:14] Yep, trust you, talk.

[2:45:16] Can I ask him back to Sue? Sue, would it be helpful just having some high level for motion county just to give you a body to reach out to if need to be, I think just some clarification.

[2:45:27] would it be helpful and just providing some air cover at CLGF level and things. I'm not

[2:45:34] not thinking of full-time role. I'm thinking of just more some on-call advisory if need be.

[2:45:40] Actually, we did have the Zoom call and we have resources now and any questions we have or

[2:45:45] help we need. We have that dialogue now, so we will definitely reach out and do another Zoom call

[2:45:52] after we meet next week and get some ideas and see what they think about that as well if that would be

[2:45:59] agreeable. We'll bring them into the world. I'm good with that. I just want to make sure that if you

[2:46:04] know, we've got support and we can demonstrate to externally that we're doing it. So thank you for that.

[2:46:08] I support. I support trusty. No, no, stop. That's twice and two meetings, David. All right. Any

[2:46:17] for their discussion on the item.

[2:46:19] All right, see none, I'll close out item G2.

[2:46:22] It's a E30.

[2:46:25] We got, what do we have 11 items?

[2:46:28] 11 items, we're probably not going to get through all of them.

[2:46:32] So do we want to look at the agenda again

[2:46:34] and make sure we have it in order that we need?

[2:46:38] It's ready, and then we'll always do that.

[2:46:41] I can't figure out what's the most expensive item.

[2:46:43] Okay, so we will move on,

[2:46:46] item G3, formerly G8, and while we're doing that, our Action General Manager will look through

[2:46:53] the items and help us prioritize the ones that are maybe can get a table for this meeting.

[2:47:02] Item G3 review discuss and possibly approve the request for proposal for management firms,

[2:47:08] with the ability to fill the general manager's position, and also supply services to assist

[2:47:13] the district in addressing the issues identified by various consultant reports.

[2:47:18] It's going to be found on pages 42 through 487 of your board packet.

[2:47:24] We have director of human resources, air and fury on the line,

[2:47:28] and then I know, I believe she's worked with trustee Tolick.

[2:47:33] So, director, I'll hand the floor over to you.

[2:47:36] Okay. Thank you, Trustee Dent. I wanted to apologize to the board. My memo subject line was written well in advance of the agenda being published. So I didn't get a chance to update the subject line. So I apologize to the board for that. That was changed kind of at the last minute. So as we had discussed at our last board meeting, I was to work with Trustee Tullik on.

[2:48:06] this project on creating the new draft of the RFP. So thank you, Trustee Tullick, for your time,

[2:48:15] and the conversations that we had.

[2:48:20] We have, while some of the language mirrors the language that

[2:48:23] was listed before, we have added, I say we, it was, you know, working with with Ray, he had some

[2:48:31] phenomenal suggestion. So, all credit goes to him, but we added in some additional language.

[2:48:38] For example, bullet point number one obviously provide potential experience business operation

[2:48:44] candidates from the respondent for the fake-kint general manager position. And throughout the document,

[2:48:50] there were some additional, there was some additional language that was noted as well.

[2:49:00] I'm sorry, my laptop is freezing and I can't open the document, so I don't have an

[2:49:06] imprint of me.

[2:49:07] Can I ask you to speak to the document I apologize, it's frozen.

[2:49:13] Thank you.

[2:49:14] Thank you, Director Fiori.

[2:49:15] I'm just to clear up a few misconceptions from public comment.

[2:49:18] I think some people seem to be reading a previous document and there's certainly not a soul

[2:49:23] as a sole source procurement. It's also not sort of any done deal. And also to save any

[2:49:30] embarrassment for trustee, no one will clarify, I drew in some of his suggestions and

[2:49:36] modify the RFP a bit further. And I also widen the scope of it. It wasn't necessarily

[2:49:43] prescriptive. I think as we've experienced at the moment, we're short of skilled resources. I've

[2:49:50] drive the RFP in a way that it is inviting suggestions, proposals from people who provide

[2:49:58] a range of services. I have not tried to make it prescriptive. I think what we have

[2:50:03] got to remember is that the role here is to ensure that we deliver quality services

[2:50:12] cost efficiently. It is not that we should not be fixed necessarily, fixed in an idea that

[2:50:17] the only people that can do it. If there is better ways of doing it, we should certainly be looking

[2:50:25] at these. Again, I'll stress before I get lots of hate, more hate, male. I'm not suggesting

[2:50:31] one way or the other. All I'm doing is throwing out some suggestions. Some respects, it's

[2:50:36] testing the markets. You will see what things are there right there. We've heard some various

[2:50:42] areas that we're staff are under stress and we're struggling with struggling with things.

[2:50:47] there, so I've tried right there, I have been awaited. I tried to interest and let's see what

[2:50:51] if there is, there are of interest in the board. It's certainly not a done deal or anything.

[2:50:56] It's not a attempt to outsource everything. There's some people seem to have flipped up,

[2:51:01] concern about it. It's just that it's an attempt to see what's what opportunities we have

[2:51:05] it out there to get services to actually help us.

[2:51:10] You trust me, trust me, normal.

[2:51:13] building on the last two meetings in my objections to moving forward with either

[2:51:19] train or moving forward with this RFP, I think we should be focused on the GM search

[2:51:26] and Director Fiori, let us know at the last meeting that there was robust interest

[2:51:34] at least as a week ago in that position.

[2:51:38] And I still think that that is the right way to go.

[2:51:43] If the majority of the board does feel as necessary to move forward with this RFP, I still

[2:51:49] think it should be delayed.

[2:51:51] If you look at the links to the reports, what's missing is the staff responses, at least

[2:52:01] to the Rubin Brown.

[2:52:02] We had an informal staff response, and I thought we were going to get a formal staff response

[2:52:06] for this agenda, and I looked at the long range, and I don't see that, but I know Mr. McGee

[2:52:14] had referenced that 34 of the 41 observations had either been addressed or were in the process

[2:52:20] of being addressed, and so that would help narrow the scope, and maybe focus anybody that's

[2:52:26] responding and then also with the food and beverage.

[2:52:30] The response to the food and beverage report. I believe that's going to be presented at the September 11 meeting. Again, that would be something I would think that would be very helpful for anybody that's responding to it.

[2:52:42] Although I will reiterate, I don't think that we should be issuing this RFP.

[2:52:49] Just a talk.

[2:52:53] Thank you, trusty Noble. I appreciate that. Again, I

[2:53:00] think, I failed to see the harm in it. I think the problem with the start delaying and delaying

[2:53:08] delaying is we run into issues and then suddenly find ourselves like we are at the moment in the

[2:53:12] situation where we have no bench. We are going through the critical period for some of our major

[2:53:17] revenue generators and things. I do not see any harm in putting this RFP out and seeing

[2:53:23] what responses we get out there. We have to accept them. I also support the GM recruitment

[2:53:31] going on in parallel. I do not think we should think that we automatically have the best answers

[2:53:37] here. I think if we get defending what responses we get, there may be some areas of interest

[2:53:43] that can support us. It is not direct to fury or clarify.

[2:53:50] We cannot just simply outsource

[2:53:53] things and get rid of staff. We can bring in support services to help us. We actually

[2:54:00] help us with execution. My emphasis has always been an execution here, not just more consulting

[2:54:05] reports that don't really help us in the line. I think this is a good opportunity to reach out

[2:54:11] see what else is available out there as well. I'm not sure, I see the harm in it. If we find

[2:54:19] this better ways of doing things and we can deliver better services, better price to our community.

[2:54:25] I think we have a fiscal responsibility as well and a moral responsibility to do the best thing

[2:54:30] for the community.

[2:54:34] Chair, and then trust you, Tunky.

[2:54:38] I think that there is nothing to say that

[2:54:42] couldn't actually end up being a hybrid, both situations. And I think that we have so many

[2:54:52] challenges before us that need to be addressed, that these firms, I think that the question

[2:55:01] that should be asked is for these firms to tell us what services they offer, that would expedite

[2:55:10] improvements to our gaps and internal controls,

[2:55:14] our point of sale system challenges,

[2:55:17] and culture development, because that is to me

[2:55:21] and the nutshell, the bulk of the Reuben Brown report is.

[2:55:29] So I feel like we just need to be a bit more clear

[2:55:34] of what we're looking for, and we're looking for a firm

[2:55:38] who could expedite improvements in our gaps

[2:55:42] and intel controls, why the sales systems

[2:55:44] and culture development in the RFP, as an example,

[2:55:49] bullet point number two, it says utilizing the consulting

[2:55:54] reports provide recommendation implementation

[2:55:58] and resource plan.

[2:56:00] But to me, it should say, including cost estimates,

[2:56:05] to me, I think this should be a bit more

[2:56:07] of all a cart, and I think it's a third bullet point

[2:56:11] about working on a strategic plan.

[2:56:15] I feel like we've got so many tactical challenges

[2:56:18] identified in the subsequent bullet points.

[2:56:23] I don't want us to get lost

[2:56:24] and suddenly, to be spending lots of time working

[2:56:28] on strategic plans when we have, you know,

[2:56:32] we're looking for leading practices

[2:56:35] to how we can better manage the district and, you know, I think these bullet points are okay,

[2:56:44] but I think we need to be more clear about what we're looking for. Yes, we're looking to see

[2:56:50] do they have a general manager, but additionally, do they have a backdrop of additional resources

[2:56:58] is that it's going to help us to get from where we are today, to an improved state more rapidly.

[2:57:07] And I think that's what we're looking for.

[2:57:12] So my suggestion is that we tweak this a bit further, and I think to trust the novel's point,

[2:57:20] if we go both ways, we might be introduced to a firm that maybe we don't go with who they

[2:57:27] for a general manager, but we might go with them to help us move things forward.

[2:57:33] So I am in support of the RFP, but I think it needs to have some refinements to be more specific.

[2:57:42] Thank you, Chair. Trusty, talking.

[2:57:47] I have a few thoughts. I think if we go with a hybrid approach, I want to be really cognizant about

[2:57:53] the time and energy. I guarantee you if people are going to apply to this, they have looked

[2:57:57] And watch our board meetings and here we are saying well, we may go with your GM. We may not

[2:58:02] We're gonna look at this and like I would not as a consultant spent any time filling out an RFP for this because I feel like

[2:58:09] It's a lose lose type situation

[2:58:12] So I think we need to have a better strategic plan and so I think to be honest like we should go a little bit further down this GM route

[2:58:21] See where that brings us and then if you need a

[2:58:25] mental, then go that way, but I don't think you can do them. Co-current, concurrent with the

[2:58:30] same list of services that you have in here.

[2:58:38] This is your, can you speak to the RFP process and evaluating on cost?

[2:58:45] So, I mean, this is a professional service, right? You're not required to award on the basis

[2:58:52] of lowest response of responsible better the way that you are in public works contract.

[2:58:57] So I mean, you're evaluating qualifications and you're looking for best value.

[2:59:02] So, I mean, there will be oftentimes in RFP, in an RFP, there'll be some sort of scoring criteria, in terms of what you're looking for.

[2:59:13] You know, in staff or, you know, whoever's doing your first passive review to figure out if someone's qualified to even bother

[2:59:21] bringing any sort of further evaluation in the board is, you know, usually setting forth what they're looking for in terms of evaluating the proposals to help the consultants prepare something that's meaningful.

[2:59:35] Thank you.

[2:59:36] Trustee, you are a churchman.

[2:59:38] Through your hands up.

[2:59:44] Chairsmith's hands down.

[2:59:46] Okay.

[2:59:48] As far as this item,

[2:59:52] I...

[2:59:52] I mean, do we need 20 pages?

[2:59:55] to be shorten it, try and get more people to respond.

[3:00:00] Manchester City un fils deiser, a gweir, nos yda les yr 311.

[3:00:07] Ma infol entweinau deiser mae i amthomaillio gwrs ar yn botthy Mattow sermion, i mrefin yna fашau draudun fyhig article ac a minw,

[3:00:11] i segu geniefo niyyredi sydd tr Emma same filli,ref whack Newiness raising farmlleliwrs.

[3:00:18] Mae mai fwale Dayfog con nhw ar f'neol ff бокynnseywa lodd yrleg pda fellig o mynd crisi ar gul

[3:00:23] 낮 ydyr cystendyn.

[3:00:26] Yhorgan 외edw polenl ar enfer ydfion ac ar mas huich

[3:00:29] eu griddys yn fyd i'n panau.

[3:00:31] O, dddiol, ddiol.

[3:00:32] Sote, yn fwy.

[3:00:32] A g ddaethau, ddiol…

[3:00:33] O brydys mae'n rhodlweith.

[3:00:34] I wthau dddiol.

[3:00:36] Mae'n dddiol…

[3:00:37] O'n ond tbloodddiol â'n cyntondun cuodddiol.

[3:00:42] M videogaddiddol, eithu am yma ddd eu mwyl i gyddol.

[3:00:43] Mae'n marew, twydol.

[3:00:46] Mae'n turr going o weld, gallu rwy.

[3:00:50] Nydwyrdan.

[3:00:50] Mae'n prwy.

[3:00:50] Mae'n rwy.

[3:00:53] Mae'n stryd por nad niwn fel, un yw.

[3:00:55] Mae'n rwy.

[3:00:56] medias, a lot o time o iawn, o ilm ddi'u fig o'r i mfwyf.

[3:00:59] P R E C O L'Öt ma ddwyfyy, mae'n rw'n llaith yngdgu byddio'r Acelw i rydd yn Efman,

[3:01:02] mae'n i'n unodio'r cymd yn bod yn fair.

[3:01:06] Dyd rhochi.

[3:01:08] mildydd rwy Matchถnysio stid nerf ywfys dsdigunde, nyd voltogs wyneud cynnecych ca ged i'n wthdau numu'n

[3:01:14] ddame paraarthio yn gwdai'u bhaon, ddame bod bhaon aethmwy égodio cyddio ddame.

[3:01:19] Nydame bod af yr anci microbiwydd, bethyddio aethmwy mae y ca ryd ddig meid".

[3:01:26] E排��게 cried y ni y doed ei hwn amd mych bapfgwy i rhand mych,

[3:01:37] yn argleong sydd yn argleong adwn mae ymfrithio.

[3:01:44] An âli'r Eilson Mesa, hef yw ymfruw ylpr

[3:02:01] ddau, aif ysty funwedd o gwneud, o cyliau yna形 ac yna'r gol y gwneud yna'r ild.

[3:02:07] Mynd yna'r Gael, aif ddau fwy o dddau yna'r gael.

[3:02:22] Mae'n yna'r Gael yn

[3:02:31] rethrwneud fy'n atwardion ianna'n rodegu a'i fweolf gym Lyd o gympu Matk yma,

[3:02:37] yn yma mwy b11 eu ygynch ysgwk yngrot rock y bwyd?

[3:02:45] Mae otot un öny eğderithfa'n durg windows.

[3:02:53] Ryfna'i yn gnsfa'n kwyfer y middæ yda,

[3:02:55] eraionedddu robi o chi atestdlyweth ych a dod â'nolerynd ych geschwddia.

[3:02:56] Mwa'n neu pifectu dwy helpful yn cawn ych dim,

[3:02:58] gympバle atomic o cler yr elwai bírно mae,

[3:02:59] o'n cow 자fwedwch yn mynd yn pallowas wedio欢en

[3:03:00] i gisterau,

[3:03:00] Mae'n yn ei'n roedd i mushrooms.

[3:03:05] Fethau naturald o rhoiwa'n du mort ryddefeth yn ar mae rhoiwa co'irodio i fyd a게os,

[3:03:08] o y pwyfbod Starsd en front.

[3:03:10] Tio Antod Refunde,

[3:03:16] syares y gwasau sy ryddefeth Scotrych a phflynd'n�

[3:03:19] y 부� shutdown ro Dodd yn o diol o

[3:03:24] 'i rododun doglage wlliddade bwill yg riddefethiad

[3:03:24] royalen ar llundi bwynляd sefdart p승osiggs

[3:03:25] yn o'r dw syrd gerich,

[3:03:28] myndau, rhunad mod, o'r twy'nенный o'r cydym rhunad mod, o'r rhunad mod, yw'r rhunad mod, yw'r curnafysd.

[3:03:37] Y'r rhunad mod, y'n i'r cy finalu, ar ydysto llip i'r rhunad mod yw'r cy忙sth�d o'r rhunad mod, a rwybeenau?

[3:03:54] Y'n i'r rhunad mod yw'r rhunad mod.

[3:03:56] Chosdi dynth. In speaking with some of the folks from the Trun Organization,

[3:04:03] one of the things that they had communicated with me was although we have some very detailed

[3:04:08] consultant reports. So much of it is going to depend on their own personal evaluation

[3:04:15] based on potential changes that have occurred since those reports have been made.

[3:04:30] Dweith arnya'n ihan

[3:04:35] iedyctor deudr yr riquad songff困ân.

[3:04:37] Fo i dyn�ch yr i'r Synns.

[3:04:41] Dyn lifetime i'r spanna wrth,

[3:04:44] yn am Rowlotheedd yn y中 fi yn cynnu a'n'ch�d i onrao fel mewn.

[3:05:12] Dyn

[3:05:16] I ddame un o ddatau ry yr yng o from?"

[3:05:18] O, eu moung yn yda'r i'r mae ydyddio wewn yma'r i'n i'n mynd yda'r i'r iadion y yda'n iadion

[3:05:22] onw hynnyd,们 yn y yda'r amd yw'r iadion?

[3:05:26] Ydyddio, mynd ydyddioddio i'r amdall, mae'n ydyddio'r amdall gwneud yda'r amdall

[3:05:33] yn ydddo amdll, mae'n ydyda'r yda'r amdall o'r amdall o'r nger ydyddio'r amdall

[3:06:18] fel'u dec days ro am yr y fymw's yr cymwysio fwynetholau ar negodreneth o y datbi yn discordaf Defleta

[3:06:19] Anyway, ydyf Pffr, dyfnall, fy gydaed yn yna, yn yma, oedd gwyll y ffa'r gwneud seferau, wedi,

[3:06:30] yw'r mewnsdwm cygddai fel yn ymraeth, yn yma ffa'r gwneud ac wedi, yda'r

[3:06:31] yn defnall cyfr yn yma, dysgdyd, yn yma, a Fwy'r, yde, fy'r

[3:06:37] yna, a Fwy'r, a Fwy'r, a Fwy, yd, a Fwy, a Fwy. A Fwy'r,

[3:06:46] fy ein roedd yn ogr yia ammer Yng Nghylwai.

[3:06:49] Mae yn dweig o'r i'n gau maffwysiwau diwn.

[3:06:54] Mae'n cheif ein ogr sydd yn ymaid o geferu rhyn growing o愈ig i'r Бог CO unthi,

[3:07:00] yn ddddddddyddddddddddddddddddddddddddddddddddddddddddddddddddddd.

[3:07:04] a mae'n gweld yn yn cyfwersygallion i yn yn cliwiw fel ymdol, o jennyddio a gweld rhan ddwy'n

[3:07:08] ac iawnio i yw sydd yn trylu a cael Nghylna i'n gwyll yn'n amthio

[3:07:12] yn'n cliw, sydd yn ymdol a'r gwrdd. Dyna er yn fyddio, ymyddel ymyddel rhwch noedau

[3:07:18] ddwy er mwyldef rhoi yr ddwy'r ddwy'r ddwy'r ddwy'r ddwy'r rhoi, mae eich yw s affydomu rhyddwy,

[3:07:30] Concerns, express where my colleagues, this is not, I don't see this as any sort of done deal, this is certainly

[3:07:36] standard, this is a very late, but they are so we do have some things. So if we appoint a new general manager,

[3:07:42] we also have some resources, we know we can go to, if they're suitable. And I think I think the two actually

[3:07:48] complement each other that way. Understood, integrate.

[3:07:54] Okay, motion has been made in seconded, no,

[3:07:56] No further discussion by the board. I'll call for the question. All those in favor. Stay. I. I. I. Opposed. No.

[3:08:05] Motion passes three to two. All right. That closes out item G three formerly G eight. Acting

[3:08:13] General Manager Crocker have you assessed the agenda for this evening. We have any recommendations.

[3:08:21] I guess between you and the chair is to which items are required and which we can postpone.

[3:08:29] Yes, and my recommendation is to hunt or push out and again I'm going off of the meeting agenda because there was so much confusion with GA.

[3:08:40] So I'm looking at this, the notice meeting, excuse me, number seven.

[3:08:47] We're going to the Rubin Brown Report.

[3:08:49] However, I just want to share with the Board that as the Acting General Manager, I'm

[3:08:56] already starting to look at these items and implement them as an example.

[3:09:01] As we talked earlier, we're going to the P-Cards and that type of process.

[3:09:06] So I've already started doing that.

[3:09:08] And then also my recommendation, again, is not to push out number nine.

[3:09:16] as well as number 10, unless the board feels that those are urgent items, and I would

[3:09:23] like to recommend that we continue with, excuse me, I mean all these comments on here,

[3:09:33] with G3,

[3:09:37] as well as G4 and G5, I just don't want to hold out any operations from departments.

[3:09:44] Yeah, and then we also have former F-2 and F-3, now G-10 and 11, and I think there was just some points of clarification on those.

[3:09:57] So, cheersmiths, I see your hand up. Did you have a question?

[3:10:02] You're still in mute.

[3:10:05] Thank you, Vice Chair. I just wanted to say that I don't think that we can push off.

[3:10:10] I'm looking at the agenda also, so I don't know how it was re-numbered, but G7, which is the

[3:10:18] Ruben Brown report, because Trustee Tullick, I believe, has to report back to the committee

[3:10:26] on local government finance later this week, and I think that we should at least discuss

[3:10:33] as a board, what's being shared?

[3:10:36] Yep, that's fair.

[3:10:38] And trusty Tullick.

[3:10:40] Yeah, if I can clarify, it's not a meeting.

[3:10:42] There's not a meeting of the CLGF,

[3:10:45] but I've actually analyzed your McGee had committed

[3:10:47] to give them a response.

[3:10:48] You know, what we're following up on these items by the 29th.

[3:10:52] So we need to, we need to,

[3:10:54] we need to have something fairly definitive.

[3:10:56] I can waffle a little bit if need be, but I think it's a,

[3:10:59] is your own overnight, but I think we need to meet that commitment.

[3:11:05] All right, so G7 stays.

[3:11:07] Any other concerns within any of the other items?

[3:11:17] Do we...

[3:11:18] Is anyone opposed to moving G7 to item G4 just so we get that one done right now?

[3:11:26] And then we'll continue on with everything else.

[3:11:29] Is our firm on?

[3:11:30] Okay, we're dropping 9 a 10.

[3:11:34] Yes.

[3:11:35] That's fine.

[3:11:36] Former items, G9 and 10 will be removed from postponed table.

[3:11:41] Whatever you want to call it, until the next meeting.

[3:11:44] We're going to move on to item G7.

[3:11:46] Review discuss and possibly direct staff regarding the status of each observation in the

[3:11:53] ribbon, brown report, including dates for expected completion of observations, not yet resolved

[3:12:00] and the most recent bank reconciliations.

[3:12:06] Chair, your hand is up.

[3:12:07] Would you like the floor?

[3:12:09] No.

[3:12:09] Trustee Tolick, would you like the floor with this item?

[3:12:14] It could be found on page 4.

[3:12:18] My page is on.

[3:12:20] Will anyone have it?

[3:12:21] No.

[3:12:22] It doesn't have it listed.

[3:12:24] Sorry.

[3:12:25] Thank you.

[3:12:25] It would be going back to the page 7381, that would be the forensic report.

[3:12:33] There is no information in the packet.

[3:12:35] Tracements shaking your head.

[3:12:37] And we do have to see you here in front of us.

[3:12:44] The floor is yours.

[3:12:46] Thank you, Vice Chair and Trustees.

[3:12:48] I would just like to offer a few bits.

[3:12:51] I know the hour is late.

[3:12:54] And we regard to Ruben Brown, the Department did put together some responses to some of the

[3:12:59] observations and we'll be meeting with GM Crocker to catch her up to speed on those items.

[3:13:06] In particular, if you wanted to share with you that in the observation number one,

[3:13:11] Bancree Consultations were completed by Baker Chilly through March 2024.

[3:13:16] Staff continues to onboard a new employee in this process.

[3:13:21] Part of this process includes analysis of the operating account and identifying a larger

[3:13:28] reconciled differences in the consultant's reconcilations.

[3:13:34] And an update to that as well as the controller is in communication with the folks over there.

[3:13:41] And we anticipate that they will be receiving May by Friday.

[3:13:51] And then we're coordinating a schedule with them to follow up for the remainder ones that they want to take a look at.

[3:13:56] So we comply and make them feel comfortable that we're on top of it now, as well as closing out fiscal

[3:14:04] 24 that will also help try to identify where some very unexplained variances are.

[3:14:12] I understand.

[3:14:14] Questions, trustee talk? Thank you, Sue. Just to clarify the bank balance

[3:14:20] organisations and we already told the we actually mistreated the committee a few weeks ago

[3:14:26] that we'd actually reconciled up to me but yet up to date a bit later on at a point

[3:14:32] that we haven't so we have we have we can issue that you know based on a discussion

[3:14:38] yesterday we can issue them there were the reconciled within the limits of materiality.

[3:14:46] We've been very honest with Davis Far on what's going on and the status with all of the things

[3:14:52] that we're working on now, and yes, we will make sure it's within a reasonable amount of

[3:14:57] materiality.

[3:14:58] No, I had the response.

[3:15:00] Tomorrow is due to the ECLGF, not Davis Far.

[3:15:05] I don't hear it. No, Hudson.

[3:15:06] The L-D-F, yes. The C-L-D-F. They will be getting them made by Friday.

[3:15:11] Okay. So if I can see that memo for it because I give my students as well.

[3:15:17] I misunderstood because inaccurate information has been reported in multiple occasions.

[3:15:23] No, no worries. I appreciate it. Thank you for getting up to the speeds of quick learning.

[3:15:29] be able to get that response so we can get out to CLGF tomorrow. I think I'm making detail and

[3:15:34] I think that some of the things we've agreed tonight as well. Okay Friday. Oh, that's right. It's

[3:15:40] the the the the the the. I wasn't going to tell you that. Can you guys get us a copy of that once it does

[3:15:46] you out. Absolutely. Yeah, appreciate it. Yeah, we'll get you'll get us together at the same time. Perfect.

[3:15:55] Yeah,

[3:15:55] thing that Mr. McGee, he committed to two other things. One was to have the detailed

[3:16:03] Ruben Brown findings with, you know, not only what was complete, but anything that was

[3:16:09] tagged as in progress or in process, they wanted an ETA of when it's going to be completed.

[3:16:18] And one of the examples that I've brought up a few times is the issues with the point of sales system

[3:16:24] And we don't have a new point of sale system on our radar.

[3:16:30] So, you know, some of these things while they, they were reported in by Mr. McGee, that they were in progress,

[3:16:39] or being worked on, some of these, I mean, the point of sale is a perfect example.

[3:16:44] It might be a year or two out.

[3:16:47] And I don't know if that's going to be sufficient.

[3:16:51] So, know that he committed to timelines and he also committed to receiving what the board's feedback was on staff's report and we don't have it so we can't give any feedback.

[3:17:09] So,

[3:17:13] I mean, that was really deliverables.

[3:17:16] Yeah, one of those was like, I mean, he's verbally told us that we reconciled the $7 million

[3:17:22] difference rate, but do we know what happened there?

[3:17:27] Go ahead, too.

[3:17:29] Thank you.

[3:17:32] We've dug through the GL and looked at the way the general ledger gives you a running balance

[3:17:40] for the cash account that we're talking about.

[3:17:44] And we believe that Rubin Brown received an unfinished cake, if you will.

[3:17:50] We hadn't finished posting everything for the fiscal year.

[3:17:53] I'm still working on what we call the period 13 adjustments and closing out the books.

[3:17:59] So they received a snapshot in time of what we had at that point.

[3:18:06] We hadn't finished closing out the year.

[3:18:08] My understanding is they never circle back to say,

[3:18:11] can we see what the finished report the finished GL is

[3:18:14] for that item and that that didn't happen?

[3:18:18] So there really wasn't any missing 7 million.

[3:18:21] It's just with a snapshot, it was not fully explained.

[3:18:27] And we've been working with Trustee Telecon

[3:18:29] to give him the supporting information

[3:18:31] so that he better understands maybe what happened

[3:18:34] behind the scenes with that issue. Cool, we just don't want to do that again. It's awesome.

[3:18:39] Trustee, thank you. Thank you for that. Trustee Tunky.

[3:18:41] Just a point of clarification. So you're saying that for example, they got your snapshot at like

[3:18:47] August 1 and you had not done all your like closing entries. You had not done any year and closing

[3:18:53] adjustments, anything like that. And so then they never circle back for when you actually close the

[3:18:58] So, when Davis far got it to begin the audit, it would have been reconciled with your

[3:19:09] any adjustments that needed to occur, your end adjustments as well as month end adjustments.

[3:19:13] Is that correct? Yes, we actually had Pam with Baker Tilly at the time,

[3:19:19] taking care of that for us and made sure that everything were consiled.

[3:19:24] Great. So it was just a timing issue of when this ended versus what would have gone

[3:19:28] like our auditors and all that. And that's why it was never flagged back. Yes, that's not that is

[3:19:33] correct. When you say it was really helpful. Thank you. Trustee Tolk. Thank you. If again, just

[3:19:37] clarify, I don't believe the report said there was a missing 7 million. I think that's been a popular

[3:19:42] refrain who could members of the community rushing around turning over stones, looking for 7 million.

[3:19:47] And I think as Trustee Tolk and he said it's some of it's timing, some of it's that is we seem to

[3:19:55] a whole lot of parking accounts where money sits for an ordinary night of time which is

[3:20:02] something else we can dig into but it is and what I did, what I asked staff to do and

[3:20:08] super I give it this is right given it's we haven't had time to look at yet it's really the

[3:20:12] proper audit trail to make sure we're not just then because it's very easy just to do general

[3:20:16] ledger journal entries just to sell 2 million here 2 million there you know because make

[3:20:20] or till we were doing it I've asked to make sure that we have a full audit trail to make sure

[3:20:24] that these are properly done.

[3:20:25] So I mean, driven, driving correctly,

[3:20:27] probably a day, there's a discrepancy between

[3:20:29] what we're showing the bank

[3:20:30] and what was actually in the bank at the time,

[3:20:32] but the word missing was never actually used

[3:20:35] except in public comments, thank you,

[3:20:39] Sioux.

[3:20:40] Unreaconsiled, difference.

[3:20:43] Charity, did we have anything else additional in the set?

[3:20:48] No, so all of the board is going to see the response.

[3:20:54] Okay, no, that's great.

[3:20:57] Thank you. Thank you for your efforts on this.

[3:21:01] Yeah, we appreciate it too. Thank you.

[3:21:04] It's a team effort and I will pass the thank you so long.

[3:21:08] All right. That closes out item G7 or G4 Formally G7.

[3:21:18] You've been trying to remember these. All right.

[3:21:20] Moving on to item G5 Formally G3.

[3:21:24] A approval of the source of water and wastewater treatment chemicals from Univari and

[3:21:33] the amount not to exceed 120,000 and from Olen and the amount not to exceed 170,000 approved

[3:21:41] procurement of fuel through state contract pricing under NRS 32195 with the pilot Thomas Logistics

[3:21:49] LLC and the amount not to exceed 190,000.

[3:21:53] can be found on pages 419-3447 of your board packet requesting staff member says department

[3:22:03] department of finance

[3:22:08] and welcome back to board if I may interject it's coming to my

[3:22:15] attention that we have a potential open meeting law issue with this item in terms of the

[3:22:19] supplemental materials and that those are purchase orders and materials that are not actually

[3:22:25] named in the subject line of the agenda item.

[3:22:29] So your agenda item.

[3:22:30] Reference is for specific purchase orders, whereas your civil mental materials are beyond the scope to that issue.

[3:22:39] Awesome. So then we will go back to plan B and as far as the emergency approval for this matter.

[3:22:46] Yeah, those items are small dollar and could potentially be approved under the urgent purchasing process in the board policy, because they do fall under the general manager's authority and they can be approved by the board chair.

[3:22:58] You can't select to vote on these four specific purchase orders, which I have reviewed while they have been in the back and I'm relatively comfortable with.

[3:23:11] Trustee Tolek, the interestee talking.

[3:23:14] I know, so I should just, that's what I point.

[3:23:16] That was, that was my concern.

[3:23:17] That's just the blankets.

[3:23:19] If we can do these out here.

[3:23:23] Trustee Tolek.

[3:23:24] Trustee Tolek.

[3:23:24] The Board of Trustees approve the four.

[3:23:26] Um, for the four procurement transactions, let's do the recognition.

[3:23:31] Let's just remain second, much as we've made in second to any further discussion by the board.

[3:23:37] See, none will call for the question. All those in favor state. I like. Hi. Hi, motion passes by, but

[3:23:44] good job. See you.

[3:23:49] All right, the seat will still be warm. Let's figure out where we're going next.

[3:23:55] Chief,

[3:23:58] moving on to G6, formerly G4, review discuss and approve the purchase of three trucks,

[3:24:06] public works, utilities, and in the amount of 137, 340, 75 cents, requesting staff member

[3:24:15] director, public works, Ms. Nelson, can be found on page 448 through 445 or 65 of your board

[3:24:21] packet, Ms. Nelson, the floor's yours.

[3:24:23] Thank you, Vice Chair and Pilate Trustees.

[3:24:27] This item is for the purchase of three trucks for the public works,

[3:24:31] utilities, shared division.

[3:24:35] We are replacing three trucks, and then the three trucks that we're replacing.

[3:24:40] Two of them will be sent to golf, and one will be sent to buildings.

[3:24:45] And the trucks that are being replaced in golf and buildings will then be sent to auction.

[3:24:52] If you do move this forward, I do have a modification to the recommendation item number two.

[3:25:02] So I'll let you ask any questions you may have and then I can provide that language for you if you so choose.

[3:25:11] To my colleagues have any questions, Trustee Tullick.

[3:25:17] Thank you.

[3:25:18] Chris Sheridan.

[3:25:18] I'm Director Nelson.

[3:25:20] You can confirm there's three trucks are going as well, not just two.

[3:25:25] So there's three coming in and three going.

[3:25:28] Okay.

[3:25:28] If you bear with me a minute, I'm just going through something here in the procurement card purchases.

[3:25:35] Which concerns a little bit when I see this proposal for purchasing new trucks coming to the board.

[3:25:41] and

[3:25:44] where did I have it? Because I see two procurement card purchases, bed cover for new

[3:25:54] vehicle and two storage for new vehicle from Mr. Allen, 1 for 1731 and 1 for 1732. Now if we're

[3:26:06] putting forward a request for new vehicles, we should be including these in the cast as well.

[3:26:11] you should not be coming through separately. Is this for the same vehicles?

[3:26:16] No, those were for purchases last fiscal year. We tend to source those from different places

[3:26:23] because they are less expensive than buying them from champion Chevrolet.

[3:26:27] Absolutely, I understand that, and I do the same myself, but if this is adding another 2,000

[3:26:34] bucks, the price of each of these trucks, we should be disclosing that in initial purchase order.

[3:26:40] So we know what we're actually doing.

[3:26:43] Otherwise, there's just three and a half for grand

[3:26:46] just disappeared under a P card

[3:26:48] and it's probably not going to capitalize then.

[3:26:51] If we, it's legitimate at the time of purchase,

[3:26:54] if we find these at the same time to capitalize it

[3:26:56] and then we see the proper costs,

[3:26:58] let's see the real costs.

[3:27:06] Any further questions?

[3:27:11] I'll just trust you, no more.

[3:27:13] I believe Ms. Nelson had a clarification on number two.

[3:27:18] Correct. So the wording should say authorized the execution of sale agreements based on the sample form for the three vehicles in the amount totaling 137,340

[3:27:31] and 75 cents and omit item recommendation number three.

[3:27:40] Thank you for that.

[3:27:42] and just want to follow up with the vehicles that have been disposed of, I mean, that will

[3:27:47] the asset register be updated and can you provide a supplemental report to the board and put

[3:27:53] on the disposal values and things as well, so we just so we complete the cycle.

[3:27:58] It's something that's been brought up before that, well, vehicles have been disposed of,

[3:28:02] and we don't know if anything's happening with them, so everybody helpful just to provide

[3:28:05] an update to the board when they go through disposal to show that they've actually been disposed

[3:28:12] I'll probably just include that in the General Manager's report.

[3:28:15] What it happens?

[3:28:16] Okay. Yeah. Just provide details of sale prices and links.

[3:28:20] I'm just going to do it.

[3:28:22] All entertained emotion.

[3:28:25] Coach,

[3:28:25] Trishments, you had your hand up before we go.

[3:28:27] Thank you, Vice Chair.

[3:28:29] I just wanted to express my concern about what trustee

[3:28:34] Tell Lake just brought up about how peacard was being used.

[3:28:38] This is a real problem because it's not being transparent with the board of what the costs are.

[3:28:47] And I don't quite understand how that would comply with board policy.

[3:28:53] So I look for staff to maybe explain to the board how this is working.

[3:29:00] Because I find that might quite problematic.

[3:29:09] Any further discussion?

[3:29:12] I'll entertain a motion.

[3:29:13] I live in the board approved the motion with the edits given by a director now.

[3:29:18] Motion's a made second. Motion's been made in seconded. Any further discussion by the board?

[3:29:24] Can I add to the motion that we get clarification from fleet and from public works?

[3:29:31] All the other equipment be knotted. There's not been included here, so we have a full picture of the cost.

[3:29:43] Motion's been made seconded.

[3:29:45] modified all those in favor state I I I I I I mission passes five oh thank you. Miss Nelson. All right, moving on.

[3:29:55] I'm G seven formally G five review discuss and approve a sole source finding.

[3:30:00] And review, discuss and possibly authorize the equipment purchase for a replacement piston bully, snowgrooming vehicle.

[3:30:09] In the amounts of $550,000, this can be found on pages 466-3479 of your board packet, General Manager.

[3:30:19] Mr. Bandolin.

[3:30:20] Thank you Vice Chair, Members of the Board, Mike Bandolin.

[3:30:25] Staff will note that within the report the project replaces a 2014 snow grooming vehicle that has

[3:30:31] operated for 11 seasons and as 10,125 operating hours not.

[3:30:38] The project is funded with $550,000 in appropriations within the ski venue fiscal year capital

[3:30:45] budget.

[3:30:46] The report speaks to how the procurement of the grooming vehicle is exempt from competitive

[3:30:52] solicitation.

[3:30:54] Staff included a table in the report that identifies the projects in the total capital appropriations at the ski venue for the fiscal year 2025.

[3:31:04] Staff will also note that district council worked with the vendors council to ensure the equipment purposes agreement protects the district.

[3:31:13] And important to note that staff presented this item for review and received approval from the capital investment committee at their meeting on August 20, 2024.

[3:31:24] I'm happy to answer any questions from the board.

[3:31:27] Thank you, General Benjamin. Any questions?

[3:31:31] All in a can of motion?

[3:31:34] I'm going to start the board.

[3:31:36] Approved this item.

[3:31:39] My question is made.

[3:31:41] Second.

[3:31:41] Motion is made in second.

[3:31:42] Did any further discussion by the board?

[3:31:45] All right.

[3:31:45] Seeing none.

[3:31:46] I'll call for the question.

[3:31:46] All those in favor.

[3:31:47] Please state aye.

[3:31:51] Motion passes.

[3:31:51] final, just the noble, a little quick.

[3:31:56] Can I also thank General Manager Bandland for bringing that to Capital Investment Committee.

[3:32:00] I think it was a good example, the committee worked well and it cleared up a few things

[3:32:05] prior to bringing that forward, so I find it very helpful, hopefully you find it helpful, Mike.

[3:32:10] I sure did.

[3:32:11] You're welcome.

[3:32:12] That's good.

[3:32:13] I think that's good to hear.

[3:32:14] I mean, it was an intent of even setting that up so we can add more items like this that have

[3:32:18] already been then.

[3:32:19] Thank you guys for working through that process.

[3:32:21] All right, moving on to item G10, formally

[3:32:27] to review, discuss and approve, change order number one for the Alder Avenue Water mean replacement project.

[3:32:37] This is for Garrett and Barry construction, 52,935 cents, which exceeds the board approved

[3:32:45] 10 percent contingency by 4,413 dollars and 35 cents.

[3:32:53] Can you found on pages 313 through 321 of your board packet, Director Nelson, your back

[3:32:58] floor is yours.

[3:32:59] Thank you.

[3:33:02] We summarize the item very well. I would just like to itemize the change order. This is the one and only change order we have on this project.

[3:33:14] We had to add an additional air relief valve. We had an additional 2,359 square feet of pavement restoration.

[3:33:24] and additional 600 square feet of 2-inch millen overlay, and then we had to increase a

[3:33:30] service size from 3-inch to 4-inch. All of those totaled, actually we had to delete bit item number

[3:33:39] 12, the north with boulevard main abandonment because we were not able to find an existing

[3:33:48] valve to shut that section down, so we're not sure if that valve even exists, or if our

[3:33:56] as-built maps are correct. So the additions and the deletions total $52,913.35

[3:34:06] and staff was approved for the 10% contingency, which was 48,500.

[3:34:13] Thank you for that overview. Any questions by my colleagues? Just a talk.

[3:34:17] Thank you, Mr Shiden.

[3:34:19] Director Nelson, thank you.

[3:34:21] Just to clarify, because I've seen a lot of emails floating around seeing what

[3:34:26] why we're paying this.

[3:34:27] This is a fixed price contract.

[3:34:29] My understanding the contract price was for a 3,200 square feet of range statement.

[3:34:36] Is that correct?

[3:34:37] So the contract and I've looked to council as well.

[3:34:40] The contract did allow them to charge for the additional.

[3:34:47] to put in. Correct. The bid schedule itemizes which items are unit price and which items are

[3:34:53] a fixed fee. When they are unit price then the contractor is paid for what they actually

[3:35:00] install due to large boulders that we encountered encountered in the alignment of the

[3:35:09] new water line. A lot more payment had to come out and then had to be reinstated.

[3:35:15] Thank you for that clarification. Just with regard to data in this cancelled, was that a bit

[3:35:20] cost? Was that cost associated with that? Was that saving from removing that item?

[3:35:25] There was. It was about $6,000. So that has come up. So the change, your request to change

[3:35:34] here includes that six thousand. Did action? Yes. Okay. So that's been deducted from payment to

[3:35:39] to the contractors.

[3:35:41] With regard to the fact that the regime would be requested $1.2 million dollars for that,

[3:35:47] where is the other 500K going?

[3:35:51] That to fund balance.

[3:35:52] Back to fund balance.

[3:35:53] This is not just getting spent this year.

[3:35:55] No, okay.

[3:35:55] Thank you.

[3:35:56] Thank you.

[3:35:58] Any other questions?

[3:36:02] I'll entertain a motion.

[3:36:05] I'm going to set up the board, approve this recommendation.

[3:36:11] I was not to written in the memo.

[3:36:14] Motion's from May.

[3:36:15] Is there a second?

[3:36:16] Motion's from May and second.

[3:36:17] Any further discussion by the board?

[3:36:19] I'll call for the question.

[3:36:20] All those in favor state.

[3:36:22] Hi.

[3:36:23] Hi.

[3:36:24] Motion passes 50.

[3:36:25] Thank you.

[3:36:26] Moving on to item.

[3:36:30] Formally F2 now G11.

[3:36:32] Review discuss and approve and agreement for public work.

[3:36:35] building software replacement, and this is for the Harris Computer Corporation, Data West,

[3:36:41] and the amount of $9600, you can be found on page 32348 of your board packet, and Director

[3:36:50] Public Works in the sense of the floor.

[3:36:52] So I believe I'll turn it over to Trustee Smith, and she had the clarification question.

[3:37:00] Trishments the floor's yours. Thank you. In reviewing this it appears as though pages

[3:37:08] pages 326 and 327 and 328 are the current contract and the price which is listed on page 2 of

[3:37:25] three states is $9,600 for project management.

[3:37:30] When it's actually $9,600 for the scope of work, which is described above, which is far different and more than project management.

[3:37:42] There is an aspect of it, this project management, but we shouldn't be saying it's $9,600 for project management. It's $9,600 for the scope of work. So, I would request that change.

[3:37:58] Can we make that change, Sergio?

[3:38:01] The board can move to approve the contract but the deletion on the phrase for project management.

[3:38:06] Perfect.

[3:38:06] Is there a motion?

[3:38:09] I'll make a motion to approve this contract but changing the definition of price from $9600 for project management to say $9600 for the scope of work.

[3:38:21] Thank you.

[3:38:22] Motion's been made as our second.

[3:38:25] I'll second.

[3:38:29] But since the maiden second, it's just he told me to look like you wanted to speak to

[3:38:33] something to add.

[3:38:35] Absolutely.

[3:38:36] Look, I'm not going to break my record tonight in terms of that.

[3:38:39] I'm just on page 322, the financial impact and budget.

[3:38:44] It was 20,000 allocators in financial year 20, 23, 24.

[3:38:50] Has this been carried over or is this?

[3:38:53] Yes, it has been carried over.

[3:38:55] And this is a capital, this is an expense, so how do we carry, how do we carry it over expense funds?

[3:39:05] It's a good question. So, as a capital project, the original budget was for $200,000.

[3:39:14] The current staff has been working with the Harris product. They do not see the need to modify that at this time.

[3:39:23] However, they did identify the need for this portal to enhance the customer service side of the

[3:39:32] of the system and so the budget was reduced. I believe in the last fiscal year to $20,000.

[3:39:40] It was still in the capital plan and it's remains in the capital plan. So that needs to be

[3:39:56] That's right.

[3:39:56] It's just clear.

[3:39:57] I'll check it.

[3:39:58] I understand how we're carrying it over in other ways.

[3:40:00] Yeah.

[3:40:00] If you can clear it up with a kindly.

[3:40:03] And just update us.

[3:40:04] Maybe on the General Manager's report when that happens or have a counting.

[3:40:08] That way, you know, it's done.

[3:40:09] Is that fair?

[3:40:11] All right.

[3:40:11] Motion's admitted seconded.

[3:40:13] Any other discussion on this item?

[3:40:15] I'll call for the question.

[3:40:16] All of this is in favour of first.

[3:40:17] State I.

[3:40:18] Aye.

[3:40:19] Motion.

[3:40:20] Motion passes.

[3:40:21] Five.

[3:40:22] All right.

[3:40:23] Just.

[3:40:25] Thank you, Miss Nelson.

[3:40:28] All right, the next item on the agenda

[3:40:35] item I, a long range calendar, page 519-3522 if you board packet.

[3:40:48] We did have item G8 and G9 or item G9 and G10 removed from this meeting.

[3:40:57] And Chair, we can be bringing those forward at the next meeting.

[3:41:00] Okay. Any other additions to September 11th is our next board meeting.

[3:41:09] See anything that we need to pull forward to that or push off.

[3:41:15] All right. Here in none, then we will chair. We'll allow you to work with our acting general manager.

[3:41:22] To bring forward the agenda on in the next few days.

[3:41:25] So thank you for that.

[3:41:27] That will close out the Long Range calendar.

[3:41:29] Moving on to item J board of trustees updates,

[3:41:33] any updates for the board.

[3:41:42] Chairsmiths.

[3:41:43] No.

[3:41:43] Don't have.

[3:41:44] Oh, I would like to just, I missed it.

[3:41:48] I review the invoices and approved the invoices paid

[3:41:52] for legal counsel.

[3:41:54] And in public comment, Mr. Katz, the stated that we paid

[3:41:58] be case 61,000 dollars a month. We do not pay be case 61,000 dollars a month. So, I should have clarified that earlier.

[3:42:10] And to understand, thanks for that clarification, any other updates, Trustee Tolick, I'm

[3:42:18] working with Davis for the moment, just to finalize the engagement letter, just update

[3:42:21] from the audit committee.

[3:42:24] Okay, have we figured out who's sending the engagement letter?

[3:42:28] No idea, yeah.

[3:42:30] Keep this posted.

[3:42:34] All right.

[3:42:34] Now close out at MJ or to trust these updates, move on on to Adam K, final public comment.

[3:42:39] Do we have any final public comments in the room?

[3:42:42] All right. Seeing none. Let's go to you. I'm zoom. We have two colors. Matt, you have

[3:42:46] the floor. We'll start with colors 0824 followed by color 503 0.

[3:42:59] You'll find it

[3:43:00] cannot full time resident inline village. It's a good meeting. It's better

[3:43:06] left to say. Thank you. Thank you. Next public comment.

[3:43:14] Color 503 0.

[3:43:22] Yeah,

[3:43:23] this clip doble. It looks like you're maybe getting this accounting a little bit

[3:43:28] order, but I would recommend, and of course, this free of charge,

[3:43:35] whoever is going to prepare

[3:43:36] the financial statements to deliver to the auditor, that I sit down with somebody and tell

[3:43:43] them about the, uh, to see that would be close to 60 memorandums that were never addressed by

[3:43:50] the auditor committee, and maybe we can weed out a lot of mistakes that haven't been corrected

[3:43:57] over the years. And also it might be good because it'll turn around and inform these people

[3:44:04] of what they should be aware of in the future. You gotta remember this is over five years

[3:44:09] of work for me and I didn't do it overnight. I didn't over a long period of time. My work

[3:44:16] is very accurate and it would be good to know. I think I sent you guys out probably six or eight

[3:44:25] memorandums over the last couple of months based on the 2023 audit and the mistakes that

[3:44:32] were made there. So I don't know who's going to do the preparation of the actual financial

[3:44:38] statements, but it'd probably be good to have some input from me. And if you don't want to go about

[3:44:46] your own merry ways, thank you very much.

[3:44:50] Thanks public comment. That was the last public comment

[3:44:53] and the Cube Ice Chair. Thank you for that night. With that, we will close out public comment.

[3:45:00] It is 931 and we are adjourned. I want to thank everybody.

Regular Meeting of the Board of Trustees

Agenda

Transcript