Agenda
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G.2. Review, Discuss, and Possibly Approve Staff’s Recommended Updates to Board Policy 6.1.0, and Practice 6.2.0. (Requesting Staff Member: Director of Administrative Services Susan Herron) - This Item has Been Differed
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G.6. Appoint Interim General Manager Following the Resignation of District General Manager Bobby Magee, Consider and Set Salary for Interim General Manager, and Provide Direction to Interim General Manager regarding Priorities During Interim Appointment Period. (Requesting Staff Member: Legal Counsel Sergio Rudin) - This Item Has Been Differed
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F.1. Review, Discuss and Approve the Purchase Order Agreement for the Burnt Cedar Water Disinfection Plant Lake Intake Inspection; FY 2024/25 Public Works; Utilities: Water: Operating #20002223-7510; Contractor: Diverobtics; $1,500, (Requesting Staff Member: Director of Public Works Kate Nelson)
[0:00]
F.4. Review, Discuss, and Approve Agreement for the SR28 Mill and Overlay Project for the Emergency Water Main Repair at Natural Grocers; FY 2024/25 Public Works; Utilities: Water; Operating #20002224-7505 in the Amount of $45,225.30. (Requesting Staff Member: Director of Public Works Kate Nelson)
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H. REDACTIONS FOR PENDING PUBLIC RECORDS REQUESTS (for possible action)
[14:33]
The Meeting of the Incline Village General Improvement District Board of Trustees was called to order at 6:00 PM.
[14:44]
A. PLEDGE OF ALLEGIANCE*
[15:09]
B. ROLL CALL OF TRUSTEES*
Trustees Dave Noble, Trustee Raymond Tulloch, Trustee Michaela Tonking, Trustee Sara Schmitz, and Trustee Matthew Dent were present.
[15:27]
C. INITIAL PUBLIC COMMENTS
[48:49]
D. APPROVAL OF AGENDA
The Agenda is Approved as Modified below:
Item G.6. is differed, and moved to the September 11 Board Meeting.
Item G.2. is differed to September 25 Board Meeting.
Consent Item F.2. to General Business
Item G.1. to remain on as G.1.
Item G.11. to G.2.
Item G.8. to move to G.3.
Item G.3. to move to G.4. And so on.
Consent Item F.2. and F.3. to be moved and be heard as the last two General Business Items
[1:18:27]
E. REPORTS TO THE BOARD - Reports are intended to inform the Board and/or the public.
[1:18:36]
E.1. Receive, and Review Final Report Forensic Due Diligence Report from Rubin Brown. (Requesting Trustee: Treasurer Ray Tulloch)
[1:20:05]
E.2. Defensible Space Revenue Collected vs. Expenses Verbal Report. (Requesting Staff Member Director of Public Works Kate Nelson)
[1:24:30]
E.3. Water and Sewer CIP Analysis Verbal Report. (Requesting Staff Member: Director of Public Works Kate Nelson)
[1:27:47]
E.4. Treasurers Report - June 2024 Activities District Treasury Report to include July Monthly Financial Report, and the District Budget Performance.(Requesting Board Member: Trustee Raymond Tulloch)
[1:45:53]
E.5. Receive, and Review the Picture Pass and Punch Card Report. (Requesting Staff Member: Director of Parks and Recreation Karen Crocker)
[1:54:59]
F. CONSENT CALENDAR (for possible action)
The Remaining Items F.1. And F.4. ,on the Consent Calendar, was unanimously approved with a 5/0 Vote.
[1:55:18]
G. GENERAL BUSINESS (for possible action)
[1:55:21]
G.1. Review, Discuss and Provide Direction related to Potential Edits to Ordinance 7, and Make a Motion to Set a Public Hearing Date on October 9, 2024. (Requesting Staff Member: Director of Parks and Recreation Karen Crocker)
[2:18:36]
G.11. Review, Discuss, and Possibly Direct Staff to begin the Recruitment of a Director of Finance and/or Contact Washoe County Seeking Assistance in Filling Positions in the Finance Department. (Requesting Board Member: Trustee Raymond Tulloch)
[2:47:04]
G.8. Review, Discuss, and Possibly Approve the Request for Proposal for Management Firms with the Ability to Fill the General Manager Position and also Supply Services to Assist the District in Addressing the Issues Identified by the Various Consultant Reports. (Requesting Staff Member: Director of Human Resources Erin Feore)
[2:55:27]
G.9. Review, Discuss, and possibly Approve the Revisions to District Policy and Procedure 142, Resolution No. 1898 – Personnel Management. (Requesting Board Member: Trustee Raymond Tulloch) This item is Differed
[2:55:33]
G.10. Review, Discuss, and Possibly Approve District Policy and Procedure 138 – Resolution No. 1910 ; Naming/ Dedication of IVGID Facilities and Acknowledging Important Local Persons, Events, or History. (Requesting Staff Member: Legal Counsel Sergio Rudin) This item is differed
[3:11:48]
G.7. Review, Discuss and possibly Direct Staff regarding the Status of each Observation in the Rubin Brown Report including Dates for Expected Completion of Observations not yet Resolved and the most recent Bank Reconciliations.
[3:21:23]
G.3. Approval of Sole Source Procurement of Water and Wastewater Treatment Chemicals From Univar in Amount Not-to-Exceed $120,000 and from Olin in Amount Not to Exceed $170,000; Approve Procurement of Fuel through State Contract Pricing (Contract #99SWC-S818) under NRS 32.195 with Pilot Thomas Logistics, LLC in the Amount Not-to-Exceed $190,000 and with Flyers Energy, LLC in the Amount Not to Exceed $190,000 (Requesting Staff Member: Finance Department)
[3:24:02]
G.4. Review, Discuss, and Approve the Purchase of Three (3) Trucks; FY 2024/25 Public Works; Utilities; Shared; CIP# 2297LV2501: Public Work Rolling Stock; Vendor: Champion Chevrolet; $137,340.75. (Requesting Staff Member: Director of Public Works Kate Nelson)
[3:29:58]
G.5. Review, Discuss and Approve a Sole Source Finding, and Review, Discuss, and Possibly Authorize an Equipment Purchase Agreement for a Replacement PistenBully Snow Grooming Vehicle – FY 2024/25 Capital Improvement Project; Fund: Community Services; Division: Ski; Vendor: Kassbohrer All-Terrain Vehicles, Inc. in the Amount of $550,000. (Requesting Staff Member: General Manager of Diamond Peak Ski Resort Mike Bandelin)
[3:32:24]
F.2. Review, Discuss and Approve Change Order #1 for the Alder Avenue Water Main Replacement Project; FY 2023/24 Public Works; Utilities; Water; CIP# 2299WS1802; Contractor: Gerhardt & Berry Construction; $52,913.35, which exceeds the Board Approved 10% Contingency by $4,413.35. (Requesting Staff: Director of Public Works Kate Nelson).
[3:36:35]
F.3. Review, Discuss and Approve an Agreement for the Public Works Billing Software Replacement; FY 2023/24 Capital Improvement Project #2097CO2101; Utilities: Public Works Shared; Vendor: Harris Computer Corporation dba DataWest; in the Amount of $9,600. (Requesting Staff Member: Director of Public Works Kate Nelson)
[3:40:36]
I. LONG RANGE CALENDAR
[3:40:41]
I.1. Long Range Calendar For Review
The Chair and the Acting General Manager will review and modify as neccesary.
[3:41:33]
J. BOARD OF TRUSTEES UPDATE
[3:42:37]
K. FINAL PUBLIC COMMENTS - Limited to a maximum of three minutes in duration.
[3:45:02]
L. ADJOURNMENT (for possible action)
The Meeting of the IVGID Board of Trustees adjourned at 9:31 P.M.