[0:00] This conference will now be recorded.

[1:08] Michael, I'm well. How are you?

[1:15] How the woods, I think. We'll see.

[1:17] Oh, my goodness. Are you feeling better?

[1:21] I'm feeling better now. Yeah, I went to the doctor.

[1:23] I got some medicine, so hopefully, hopefully now I'm back on the street narrow.

[1:30] So we'll see. Oh, okay.

[1:35] How are you better?

[1:35] doing okay. We're just now getting back normal around here. You know, I think that's how we talk to us.

[1:43] You know, our whole computer system, we're cyber hacked.

[1:48] Yeah, I mean, I like I have million dollars.

[1:51] Yeah, it's just awful, but things are just now getting.

[1:55] We're still, you know, IT still has limited on what we can access online, but at least we're back up and running.

[2:05] Gotcha, okay.

[2:07] Well, I wasn't sure what you wanted to, you know, we've kind of delayed and then, you know, I've

[2:13] looked at a lot of the things. So I wasn't sure where you are with regards to the application,

[2:18] because I think the last session I was just looking at, I think the last session we did was in February.

[2:22] Right. And actually, you know, I started, you know, I went in with, I put in some of the board.

[2:28] I still have like one, two, three, just some smaller boards

[2:32] that might maybe have one or two persons in there.

[2:36] But I could just, just highlight like what I've got

[2:43] in there, cause I think what I got confused on the last time

[2:45] and you explained it to me was when I was,

[2:49] I think entering people in and putting in their email address

[2:52] in there was actually sending them an alert.

[2:56] Get that on the, do you remember that?

[2:59] but I was like something when Steph was wrong or something, but it was in an email.

[3:05] Okay.

[3:08] So, do you want to look at a specific board?

[3:11] I'm going to do an airport authority. Like I need to just go ahead and update

[3:15] like that one John people when I said that in at that end, you know.

[3:21] Okay, so if we go over here at it, member details, I think that's what we want to do here.

[3:30] So there's John and what do we want to update for John here

[3:39] is that he's got an email address.

[3:42] He's got his home address district.

[3:47] No, no, no, no, go back. I'm sorry. Not John people.

[3:50] Because is it in the virtual this year?

[3:53] Yeah, it's this year.

[3:56] Go back to the airport authority.

[4:00] Did I maybe go in and change?

[4:01] Let's see, stands here, he starts this year or started this year, we're on started this year.

[4:09] Well, I'm not going to, yeah, gosh, I'm going to hit and change those in, yeah.

[4:15] So, they're all right.

[4:17] Okay.

[4:17] I'm just, yeah, they're all right.

[4:19] Those terms are right.

[4:20] I'm just, okay.

[4:23] I'm trying to remember how you, I'm trying to remember how you sent them an email.

[4:27] I guess that's what I'm trying to figure out.

[4:29] Well, when I go in, it's like, enter one, like I have one to, I'm just trying to see to enter

[4:41] Ian.

[4:44] So let me go in and create a new board and enter it and you've been telling me what I'm doing

[4:51] raw.

[4:53] So if we go to add board and we put in, let's just call it test board, right now.

[5:00] And we'll go ahead and check that. That board is not going to be acted by default. So it's, it's the board is inactive or it's archive at this point. Right. When you want to add a member in, you can just go to add a member.

[5:17] And then as you start to type the name, it's going to try to look for that person.

[5:23] So if I, you can see I start typing and it says, looking for people and click here to add one.

[5:30] And if I click here, it's going to start putting my first name, last name and then I type that in email address.

[5:50] District Ward phone number,

[5:55] alternate phone,

[5:59] and then save.

[6:00] I don't, I think that's all and then if you put in your start date and then your end date.

[6:07] I don't think this should generate an email, I mean we'll see.

[6:12] I don't know what was I doing and then did generate an email because it was just,

[6:15] it was getting there were like, it was generating an email to the end.

[6:22] Let's just put in here 2020 and say,

[6:29] so there's my person, let's just see, I'll go to my Gmail account and see if I get anything sent to me.

[6:41] I haven't sent me any yet, but we'll check back on that.

[6:45] But I think as long as you go to the board and then use that member.

[6:50] I think if you add it in the money, that's where I was going under people.

[6:54] If you're adding an applicant, my bet is as you are adding them as an application or an applicant and you want them to finish the application.

[7:08] So let's try that. If I go,

[7:13] yeah, this will, this will kick them off an email.

[7:16] Yeah. Okay. Yeah. So if you're putting it in the application,

[7:20] And it's going to kick them an email and if you didn't finish it all or even if I think even if you did finish it, it's going to hit you, if you hit this submit, it is going to send this person a thank you email. So I think that's where you might have been doing that. That's my guess.

[7:39] So, under this, this application form, okay, so, when would, like this application form

[7:48] that we see now?

[7:49] If I'm putting that in, if I hit submit, you're saying that's when it'll send them an email.

[7:54] Thank you, and for their application.

[7:56] Yeah, well, this one's saying this is apparently admin mode is enabled, which means an admin

[8:01] mode and you could submit an application on the citizens behalf.

[8:04] we won't have email. I guess, I guess that depends on, I don't know, where do you set up the

[8:13] admin mode, but because that's what I was just wondering, admin mode enabled. If you did it

[8:19] from here, if admin mode was enabled, it shouldn't have sent them an email as well.

[8:30] But,

[8:31] application, that's editing the application, see the live form.

[8:40] Maybe if you enter it here,

[8:43] under the live form, it might

[8:54] be great. We'll save your, if you save and come back.

[8:58] So let's see if I go ahead and go down here and save for later.

[9:05] If I hit save for later,

[9:06] It should tell me, it should send me an email so that I can go back in and finish my application.

[9:23] I think it should.

[9:31] Because we don't actually set up a login for people.

[9:34] We just give them an email with a link to go and complete the application.

[9:39] And then eventually, if they don't complete the application, we just remove it from the list.

[9:48] So it might take me a little while to get to generate that application.

[9:56] So I guess you can fill out an application as well.

[10:00] So this is the half of your admin mode. If you go to the live form, to from people and go to the see the live form. I think if you generate it through here, it will keep crossing email, but I'll have to have to have to double that.

[10:16] I think that's what I did in error.

[10:19] Yeah, so here it is. So here, it even comes from you.

[10:24] So, thank you for your application, I don't know why I didn't

[10:38] create a link, I mean, that's

[10:42] the link, but it didn't create a hyperlink,

[10:48] see if it will take me back to the, it takes

[10:51] me back to the application to finish it,

[10:57] I'm gonna find out why this is not showing up

[11:03] they hyperlink

[11:14] and it definitely should be a clickable link that you should be able to click on,

[11:18] so I do not know why.

[11:29] It's the only the reason, as far as that goes, I'll try to find out why that

[11:35] you'll check out the emails, I don't know if it's going to be screw up any emails, email,

[11:41] notifications, and progress email.

[11:58] Yeah, so this G tag, this click the following link,

[12:03] This link should be a link. It shouldn't just be a gobbling cook of characters.

[12:13] So I'll check that out with my team on my side.

[12:21] What else would you like to cover?

[12:25] Okay, let's go back. Yeah, see that.

[12:30] I don't know, that's for...

[12:32] That's for...

[12:34] Okay.

[12:39] I think this is just a setup like on the right where it's like the political party.

[12:44] My manager says he doesn't want to get into that, so I cannot display that.

[12:48] I can choose to not display that correct.

[12:52] Yeah.

[12:52] So if you go into tools, if you don't want to display this,

[12:59] or you don't want to ask these questions.

[13:02] I just don't want to display it right now.

[13:05] So I think there's, let's see, could add more data.

[13:18] Don't worry, do you

[13:21] title

[13:32] tracking.

[13:35] Should I go there with the designer back

[13:44] here too?

[13:45] I make that change on.

[14:35] Or is this, this isn't disabling it, this is.

[14:48] Well, I don't know where to hide the dashboard.

[14:51] This doesn't display anywhere except to you.

[14:56] It's not something that displays to the public.

[14:59] That's for sure.

[15:03] The only thing that the public sees, the only thing that the public sees is from the widget. So when you go to the web page designer, I know we created a couple last time. This one was the all boards widget, which just has a list of the boards, the members, the vacancies.

[15:31] And then it has the applied button for any of the items that you have been conceived for.

[15:38] Now, Michael, I don't know if it was you that I talked with or maybe someone else, but when

[15:42] before we decided to go with Graticus and I was getting like a just overview of the software,

[15:49] say, you know, somebody had gone ahead and really made it look like our web like,

[15:53] I mean, it just seemed like the colors and everything was just already.

[15:58] You know, where it's like this content here, it's just the color scheme and everything, which is identical to our website, so that it really looks like you were still on our website.

[16:10] Yeah, sure. So it's pretty easy to do. Let me just go to your website here. So let's go to Tony.

[16:29] So you've got kind of a gray blue here.

[16:34] So what we do, or what we give you the opportunity to do, is you create a widget.

[16:43] When you create the widget, it'll ask you what content do you want to actually put on

[16:49] to the widget.

[16:50] Do you want to include member contact details?

[16:55] do you want to include the apply buttons, you know, whatever you want to include in the widget.

[17:01] When it gets down to the color,

[17:06] the navigation color scheme, all of that sort of stuff,

[17:11] you can probably pull it from here. Let me just see if I can, you hate source.

[17:22] Because I don't know what the, you know, there's a lot of these CSS or, you know, first-style sheets and colors and such.

[17:36] You know, I don't know what the,

[17:44] so there's all these different colors like colors there.

[17:48] See these things here.

[17:50] Yeah.

[17:50] Now those, those go into the widget.

[17:53] You can see there's a number sign.

[17:55] Yeah.

[17:55] And so whatever you pick up as far as whatever that color,

[17:59] And I don't know what this color is referring to, this three-E-Ri,

[18:07] or this one here, I don't

[18:10] just kind of cutting and pasting to see what I would actually see.

[18:17] It's kind of a black.

[18:21] I'm

[18:28] going to find something else, so it's all kind of has that color, color scheme.

[18:39] I'm just trying to,

[18:57] so that's kind of a blue.

[19:01] So,

[19:12] yeah, I think I just would need to know from your, like, the person that handles your website.

[19:19] Yeah, I'm going to, I can just, that's why I'll just sit in our thinking.

[19:21] I just wanted to make sure we're out of going there because, as you can see, I'm here by myself.

[19:27] They're not here with me looking at this stuff.

[19:29] But I'll, they don't have to come in and we'll get that done before we actually go live with it.

[19:39] Yeah, like you can, um, for all of the colors, you can either use the color wheel to determine what color you want, but it's better if you know what the actual.

[19:53] Whatever this is, the hexadecimal code is for it.

[20:00] That's the color of that. The nav background color is this blue, which sits behind the scenes. And then you're accent background color. That's obviously, that's probably the more bright color. So you probably this one's probably more of a blue black that I think you guys have. And you can play around with it to try the color that you want.

[20:24] But if you, if the website will tell you and that's the problem, it's not a web guru, but if you're looking for colors, it should tell you certain parts of the, you know, if I'm looking at this particular.

[20:41] Maybe in fact, I don't know, sometimes

[20:45] this is all foreign to me for the most part.

[20:51] Yeah, I see that now, okay, let's see the other thing before, can you sit me again, of course, you know, I went in and I did the grand

[21:03] occasion of verse, I completed all of that, and I see I can go back in there and look at that stuff, but you at

[21:09] sit me, a video, not a video, the recording of our last training when we went through the whole thing,

[21:17] So you still have that available? You can send that to me so I can.

[21:20] Oh, yeah, it's sitting out here in the platform site under the training, but I can send this to you again for sure.

[21:32] Let me actually pull up the email I had from before.

[21:35] That one's just, I think, easier to

[21:41] access.

[21:42] So

[22:03] here's the, here's the site, here's the, okay, and then that's just, I'm just done double check make sure it works.

[22:16] Yeah, it looks like it's playing, okay. So I'll just forward this email back to you. This has all of the, so there's your boards and commissions,

[22:30] let's see.

[22:32] I think this was the question of the questions that came up.

[22:35] Can we upload a picture of the commissioner and into the system not currently?

[22:41] Can an email go out to the liaison to receive an email access to enter attendance for the meeting?

[22:50] And I think we set up a sample for that.

[22:52] Where that's done?

[22:54] Let me go ahead and forward this while I add it up on my screen.

[23:04] Where that's done is the liaison, you set up in the attendance, so that's like, okay you remember how to do that.

[23:13] So it was, you'd go to the particular board.

[23:18] So dangerous dog committee.

[23:21] Attendance.

[23:23] And next to attendance was this little little gearbox.

[23:27] And then you would put in the meeting liaison.

[23:31] that you want to put in there and then send the liais on the email and then just hit save

[23:37] because what that's going to do is when you have the attendance of the meeting set up right so for

[23:44] example if we were to add dangerous dog committee and it was set for today at 3pm and then we said okay

[23:55] What we want to do is we want to send this to, we want to send this to you, for example.

[24:03] So if we said, this is what we want to do, and we're going to grab your email address.

[24:13] And I'll put in your name here, send liais on email, click save, okay, click save.

[24:21] And then that what that's going to do is that is going to send you an email when that meeting is done so that you would have you would go in and do the attendance.

[24:32] Okay.

[24:34] Okay, so for anybody in here, if you want to add them in as the liaison,

[24:40] you could put them into the details as to who gets the notification for the applications.

[24:50] Okay, and then this.

[25:00] We're going to be doing the actual liaison, who's going to be doing the attendance, what you'd want to do is put Brad's name under here in the meeting liaison.

[25:11] So that Brad, when that meeting comes up, Brad's notified to call and put it in the attendance.

[25:22] Does that make sense?

[25:23] Yeah. So right now, you're listed as the email notification for any applications that come in.

[25:31] Brad is the liaison or the person to contact if they have any questions about the board.

[25:38] And as of right now, I just plopped you in as the meeting liaison for receiving the emails for that.

[25:44] So I really only have to enter that in that one time over here that,

[25:48] the right of attendance because with the,

[25:54] yeah, you only have to answer, you only have to answer

[25:56] this once.

[25:58] It has been on the meeting, the card in the system knows that a meeting has a card and then

[26:02] that's right.

[26:03] So you would have to add the meetings that you could add the meetings all at once.

[26:07] If you knew that the dangerous dog committee met on every second Tuesday or every, you

[26:14] know, third Wednesday of the month, you could add all those meetings in the head of time

[26:20] And then it would trigger that, it would trigger that email notification for all of the meetings when they're over.

[26:33] That makes sense.

[26:33] So there's something I guess I need to do, too, for like all of them then.

[26:37] I'm just now seeing that it will be that like we're airborne at the point.

[26:41] Any to go in there and add all of their meetings, then, especially if you want to track the attendance.

[26:47] That's, you're not tracking attendance and it doesn't matter, but that, yeah, I mean, it's just an option for you to do that.

[26:55] And if you get, if you get the liaison to do that, that'd be better, right?

[27:00] Right.

[27:06] I'm going to, I'll delete this meeting, but you should receive an email today.

[27:14] My expectation is you receive it at three o'clock, but maybe it's tomorrow to come in and do the attendance.

[27:19] I think we tested this out to see if you get an email generated the next time.

[27:29] But if you don't receive it, let me know, because then we'll look at something else.

[27:41] Can we go on over like to the appointment, Tan?

[27:44] Sure.

[27:49] So here is where you do your search for your people.

[27:54] You can kind of restrict what you want to see, so show me everybody that's active, that's within the airport authority.

[28:06] And so now you can see there's your list of your people there.

[28:11] If you want to look at all of those people, you can pull up all the, and then you can do group actions here.

[28:20] So you can change the appointments status, everybody's listed as active here, but you could change everybody to term completed, or upcoming, or you could check all of the tracking.

[28:34] So if everybody in here is not registered or what, you can do a lot of things just kind of in groups.

[28:42] Or again, you can, you know, it's only, it's only max and Ron that we're going to be changing some things for within here.

[28:52] send reapply emails, create packets, so just depending on what you want to do from here,

[29:02] you can do your group changes or you can do your one-off changes as well.

[29:06] So if you're just looking for one person to do something with.

[29:09] I want to go back and look at the book and see, you know how I have like John Peoples is this

[29:13] right?

[29:16] One, what do we want to look at?

[29:18] I guess I have to look at the actual board,

[29:20] like the airport authority.

[29:22] Okay, so if we go forward to airport authority, okay?

[29:25] Okay, he has John Seeple's as one.

[29:32] I'll just look, okay now I want to look at,

[29:34] go back and look at the individual.

[29:35] I'm just wondering why I have like John Seeple's

[29:38] that district is one when I,

[29:39] I want to start, I want to put all of their districts in there

[29:43] because, so back to board and look at the airport authority.

[29:48] And we'll go to Edit Member Details.

[29:54] What do they do?

[30:02] A member of the council.

[30:03] I mean, the report is already action.

[30:05] And a member of the seat, I don't

[30:11] want to edit member details.

[30:13] It's the other one, sorry, I'll be able to forget which one this thing is.

[30:15] That might have been to where I did that.

[30:17] And that one.

[30:19] A point that details that might be.

[30:23] See, okay, that's where this, that's okay.

[30:25] He's a district five appointment.

[30:27] I said then, but I think when I was in it, I think I went in it under member details.

[30:32] And that's what kicked him and asked black and e-mail.

[30:36] Oh, okay.

[30:38] So, and then you see what I'm saying,

[30:40] he is a district five seat on the Air Force Authority,

[30:44] but when we looked at the appointment

[30:46] to the Air Force Authority,

[30:50] it showed it as district one,

[30:51] which was incorrect,

[30:52] because I think on the member detail,

[30:57] I put it that he resided in district one.

[31:01] Okay.

[31:01] Yeah, yeah, I can see all of your,

[31:08] this, this, this, this.

[31:08] Yeah, Donna, Donna Geiger, she's great.

[31:11] Got it.

[31:12] Okay, so let's, let's go back to appointments here.

[31:15] Let's go to airport authority.

[31:20] And John,

[31:29] I want to go to the other one, sorry.

[31:32] So we want to go to John here and we want to enter

[31:35] at it member details.

[31:37] That's what we

[31:52] want.

[31:52] I grabbed this guy.

[32:06] Oh, let's see, if we go to the people town, let's look for the same thing.

[32:09] This might be where we did it, people seem

[32:22] to stand us, no,

[32:29] I don't like it in here.

[32:31] Okay, so just click on it.

[32:33] I don't like it in here to fix this guy.

[32:36] I'll just stick to the living end, so I don't need to put that, don't need to put that

[32:42] there,

[32:46] because I wouldn't want that to show up, because that could be confusing, you see what

[32:49] I'm saying?

[32:50] Yep. Yep. So I think that should fix it and then shed a thing.

[33:02] So now if we go back to, was it boards or a payment board?

[33:08] And then we wanted to look at,

[33:14] we wanted to look at, yeah, we wanted to remove district from his.

[33:17] So we wanted to look at all of the, all of the airport authority for people.

[33:25] So now he's, we removed his district from where he lives.

[33:28] And I do like to die to see, because you see, I'm saying because each one of those members serve, I mean like, we have five commissioners and from five districts, each board of commissioners appoints one to the airport authority, and so each member represents a district.

[33:44] So,

[33:47] but it's listed under the member details, I put that under the die receipt.

[33:54] Uh-huh.

[33:55] Uh-huh.

[33:56] That's the idea to see, enter the members official position or seating order on the raise platform.

[34:01] Let's see if criteria,

[34:06] office or role,

[34:10] seat history, use this or seat history.

[34:14] Because I would like to see where it has like the name, active, the term, and that, that, that, that, that I see or the district that they represent.

[34:29] Yeah, let me see if the position.

[34:34] If that was

[34:38] there it is.

[34:40] Yeah, okay.

[34:41] So let's do that.

[34:42] So we'll go to edit appointment details and we'll change the diaceteposition.

[34:50] And that should display there.

[34:52] So yeah, okay, but the that are getting a lot of the appointment then

[35:17] So, some of these terms are kind of general. I just kind of roll my mouse over to figure out exactly what they're looking for, but I think that should work me out for physician.

[35:32] And then you can sort by district.

[35:34] Yeah, I want to go back and do all the ones I've put in there. That way, that will show, because that's helpful, because I get people need they want to know that.

[35:49] And

[35:58] as you're playing around with this, if you want to shoot me an email or something, if you run across something that you're trying to do.

[36:06] I'm going to, I'm going to get the phone with you. I'm going to pick the ball back up and try to get all this finished up today.

[36:13] Okay. Cool.

[36:16] Now, on the document.

[36:21] those are the reports. So there's really there's only as far as system-wide reports.

[36:28] There are there are the reports that you can run which are vacant. Excuse me, they can see boards.

[36:38] roster reports. Now you can do those, these run them. So if I say I want to do a vacancy report,

[36:46] it's going to ask me what you want to do in a PDF. And then let's say I want to run another report.

[36:56] I'll do a boards report in a PDF and then generate a document. And then I'll go and say I want to do a master roster report.

[37:05] And that one only comes in the CSV, so you just generate that document.

[37:10] And as these start creating themselves, then you can download them.

[37:15] So this does its system wide, so it shows you, it will show you all of the boards on a report.

[37:20] It will show all your vacancies, all your masters.

[37:24] Now if you want to do it on a board by board basis, then you do it from the boards tab,

[37:32] and then you do the board actions from here.

[37:34] So you run your reports from, if you're doing it on a board by board basis.

[37:39] That's at the board and you go to the board and then under board actions, it'll give you all of the reports here.

[37:49] So your board details, your board roster, your board is a spreadsheet, your roster is a spreadsheet, those sort of things.

[37:57] If you want to do it globally, then you can go to the documents area, and then just click on generate document, and then just select what of these reports do you want.

[38:11] All boards, attendance report, what year you want to run it for.

[38:18] If there's multiple file type options, they'll give them to you, but otherwise they'll just make you just run it on whatever the.

[38:26] whatever the version is that they haven't be able to. And then once the report is done, it'll give you a status of a checkmark.

[38:33] That means it's been completed. And then to the right of that, you'll see this little cloud with the download button.

[38:40] And that just allows you to download the report to take a look at it.

[38:44] Okay. Okay.

[38:46] So this is your board report. So it's going to start, you know, with your airport authority, I think here.

[38:54] And then we'll go to the next Board of Adjustment, give you a list of your people, and then any vacancies, and then so on and so on.

[39:02] Four of assessors. So this gives you every board.

[39:08] The current people, the member size, all of this sort of stuff. If you wanted to run the same report that you wanted to run it just for the dangerous dog committee, you would go over to the boards.

[39:20] You click on the dangerous dog committee and then go to board actions and then download board roster as PDF.

[39:27] So this would give you the same report, but just for that one, you know,

[40:03] But as you're doing this, if you're going along and doing it, yeah, by all means, if you have a question, email me is probably the best way to get a hold of me, just because I might be on a call and then when I get off the call, I usually check my email in between calls and then if I can figure out what you're referring to, I can give you a quick call back or shoot you a quick email back, just saying, I think you're trying to do this, I think the way you do it is this, and sometimes I can even do a quick 30 second video to kind of show you the process.

[40:32] of how to do that. Okay, come back and move on to the Board of Accessors. I see that.

[40:42] Right there. Okay, so there were two there, Jimmy Mock and Ken Bright, and I see that

[40:49] saying let me know that they're term. In the board, just at our Monday night meeting,

[40:52] we appointed him. So from here, I just go to action, like on Ken Bright and

[40:57] And then the reappoint this member,

[41:03] and when you put in reappoint this member, it should give you, yeah.

[41:07] So now it's putting in second term, and then you put in the start date and the end date,

[41:14] is that are those the right correct dates? Yeah, that automatically did that, I think, yeah.

[41:19] And then just go ahead and hit save, and then that should. So it puts back

[41:24] because this one's set for July. So he goes into an upcoming option and can up here when

[41:33] July when comes around he'll go back into his term one. So that will disappear and it'll be okay.

[41:41] Well, not disappear. It'll come down here as term completed. So the status will be term completed.

[41:49] That makes sense.

[41:51] Yeah, so it's going to feel show all of that information.

[41:54] It's going to show all that coming down.

[41:57] Well, I mean, the active people,

[41:59] Jimmy will be active and Ken will be active,

[42:02] but it will show Jimmy and Ken as term two.

[42:05] Time two.

[42:07] But then they'll have, they should have an archived version

[42:10] of them down here for historical purposes.

[42:13] Okay.

[42:15] That's something that you're not going to see on your

[42:17] on your active board roster, but you'll be able to track,

[42:21] you'll be able to see the term that passed.

[42:25] That makes sense.

[42:27] Okay. So same thing for Jimmy here.

[42:29] We're going to go Jimmy reappoint this member.

[42:33] And now we're in the second term.

[42:35] But because we haven't hit the July 1 date,

[42:37] it's going to call him upcoming.

[42:40] And because the July 1 date hasn't happened yet here,

[42:44] Um, this is where you would, you know, kind of, um, um, it's going to go ahead and take this

[42:53] person on July 1 and it should move it down into a term completed status,

[43:05] so that makes,

[43:05] does that make sense?

[43:06] Yes, that makes sense.

[43:07] That makes sense.

[43:08] So if we're on Ken Bre here, let me see if there's anything else here.

[43:16] Um, yeah, so you can see he's coming, he's, he would be term completed on, on, on,

[43:24] So

[43:29] that should change automatically if it doesn't let me know on July 1.

[43:33] Okay, so after we got the phone, Michael, I'm going to finish all this.

[43:39] I'm a first thing going there to change those seats.

[43:42] It put them under position so that the digital situation for everyone.

[43:47] Finish with putting in my boards a few that I have to go.

[43:50] And then, I'm going to get with our IT person to help me with the color, and so then do I, what, when do I do I contact you back or just work with our IT person for this to go a lot?

[44:08] Well, you can let us know when you're ready to go and if there's any time you can do to help to do that that would be helpful.

[44:14] Again, when you get the IT guy on the color scheme, that's going to be under the tools menu, and I'm going to pay the damage to that.

[44:23] And then so if you want to look at all the widgets we've created, I just created a couple of samples here.

[44:29] But if you want to create a new one.

[44:33] Most of the things you're going to do is just really what you're interested in doing is getting this color scheme right.

[44:42] Now, okay, I'm going to ask you this.

[44:45] I see you like for the airport authority.

[44:46] I put the airport authority to point it by that little description there.

[44:50] Could I not do that for the board of adjustment in the other boards?

[44:53] Or is that just not displayed?

[44:56] Well, let's see.

[44:58] Airport authority.

[45:02] So you just need to fill in whatever the purpose is. And if there is an enacting resolution or anything like that, you could fill that into.

[45:12] And I took a bit down. So I took that. I took a copy of the legislation there as a PDF for there.

[45:23] Yep. So whatever file. Yep. Yep. Okay. And then that will display as a link on the widget. So if let's just say, for example, I choose a file, I'll just put in a, this is, I think this is just a PDF. So if I put this PDF in, let's see if it actually, it actually took it. Yeah, okay. So there's the PDF. Now when I go over to the widget,

[45:55] This is Board of Adjustment. And if I click down Board of Adjustment, now you can see there's the legislation and if I click on that that opens up the PDF.

[46:06] Okay, so I'll remove that one, but.

[46:10] And same thing again, when if you don't put in purpose, the turn of the name.

[46:15] No, it doesn't.

[46:16] Yeah, so anything that doesn't have content, it won't display the field.

[46:22] But it will display the field if you have content in it.

[46:26] So I'll get rid of that PDF.

[46:30] So whatever you put down as the purpose that will display on the widget under that description area.

[46:42] Well, I guess I'm ready to pick the ball back up and run with it.

[46:46] Okay.

[46:47] Well, it sounds good.

[46:48] We just see if there's anything else that,

[46:57] well, it looks like it's actually, it probably is the description, so I'm not sure if the purpose and the description are the same,

[47:07] but it's, you know, and again, if you want to have the purpose be something different than the description, I think the description.

[47:15] So I think that purpose it shows that it's public right so that's what that's why you're able to see that.

[47:21] Right but if I wanted to I could choose that I don't want.

[47:28] I think I could choose that I don't want it to be public if you don't.

[47:33] Right but I think I just need to add it because I think I've put all of that under description of the board but I probably just need to put it down as a purpose to because.

[47:40] If the public's looking at this, if they don't really know what fun, what the airport authority does or what the board of a desk, they can see that description there.

[47:50] Okay. Yes.

[47:51] Sounds good to me.

[47:55] And that's under the details.

[47:58] And then just plot that in.

[48:00] And then what I would do is I would keep the.

[48:06] I would just keep the.

[48:09] it open. So sometimes I think you can open this in another page. Let's see. Open in a new window.

[48:17] So that's that way you can go make a change here like underboard of adjustment. You can go into

[48:24] the board details and you could you know make your change to what you want to do.

[48:30] Let's say board of adjustment. Let me just see if the details.

[48:41] If I go to here and click over and

[48:45] fresh this page. Yeah, so it's the description field that's showing here. If I click

[48:52] onto the board of adjustment,

[48:55] if you have the purpose, so this is the description, the

[49:01] purpose would display down here, so it's entirely different field if you want to include

[49:06] the same information you certainly can, but the description is written. Yeah. Okay, so the

[49:14] purpose might be different than the description. The description might give you the general description

[49:21] of the board where the per part might have why that board was in that idea that it was supposed

[49:26] to do. I don't know if that's the case. If that purpose field you want to remove it because

[49:32] it's a duplicate description we can certainly do that too. Okay. Yeah. But it looks like the description

[49:41] field is what's displaying on the widget. So I would open the widget in one window and then

[49:50] go and make your changes to the board and then toggle back and then just refresh the browser.

[50:00] Probably the easiest thing to do. Okay.

[50:04] But if you get stuck, just let me know. Okay. You know, okay.

[50:09] The best thing to do in these things is really just to play around and trial and error.

[50:15] It's pretty much with most of the applications that we have at Granicus.

[50:20] You really can't learn it without getting in there and just getting in there.

[50:23] And doing it. Yeah. There's no other way to really understand how it works.

[50:28] because then you're going to find like, okay,

[50:30] I'm trying to set this thing up and it's not just playing

[50:32] where I think it's supposed to.

[50:35] And it may not be that you're doing something wrong,

[50:37] it might be something wrong with the application,

[50:40] or it might be, oh, well, this has to be listed as public

[50:43] in order for it to display the certain way.

[50:46] Okay, so now what you're looking at now is

[50:49] which is from the, what they don't see on the website, right?

[50:53] Yep.

[50:54] So, okay, I'm looking here, you see where DISC District 2 and before I was going to go in there and delete all of that and put it under position so that I can see it, but should it, should I keep that now?

[51:10] If it's going to show that the public would need to know, I mean, you see what I'm saying they would need to know that.

[51:18] So, well, I go into this in there.

[51:20] It looks like it probably doesn't matter.

[51:22] I guess as long as you're consistent.

[51:24] So maybe position,

[51:27] District 2,

[51:28] I guess it's really the member roster,

[51:30] which is showing the role,

[51:33] the term, the position.

[51:36] What do you want to board details?

[51:39] So board details is just telling you that

[51:42] the things have related to the board.

[51:44] So what are we just looking at where it shows the

[51:46] this thing and it say it die a seat, die a seat.

[51:49] Yeah, as we go to boards here,

[51:51] and I went to board of adjustment,

[51:54] and then this is the board details,

[51:57] and if we go to the member roster,

[51:59] this is where it's die a seat.

[52:03] So I think as long as you're consistent with one or the other,

[52:06] I don't think it really matters.

[52:07] Again, if you don't display the information,

[52:11] it's not going to display on the member roster.

[52:17] So yeah, but do I need them in both places in because it doesn't look so, every roster is not showing, it doesn't show the position.

[52:29] Well, again, because I haven't put positions under the Board of Adjustment.

[52:34] Yeah, I think what you probably, we can probably go back and leave and we can,

[52:40] No, that's it. I had not made the changes on the other board. We just did it for the Air

[52:45] Fort Authority.

[52:48] That's correct. That's correct. However, just as, I mean, I think you

[52:54] can be consistent either way. I don't, I don't know whether a position or data seat is the appropriate,

[53:02] whether a position is where the district should be or whether data seat is where the position

[53:06] should be or whether the district should be. I think it doesn't matter. I think just as long as

[53:11] consistent.

[53:16] Okay. Does that make sense? Because what we did is we went into the boards.

[53:20] All right, what do we do? We went into the airport authority and we went into the appointment

[53:30] appointment details, right? And we changed the data seat to position. But board of adjustment

[53:38] And if we look at the appointment details,

[53:42] I have a put it under physician yet.

[53:45] But again, if the information doesn't display here,

[53:49] the field doesn't display.

[53:51] So that's why they see for board of adjustment

[53:54] when we look at the widget.

[53:56] So airport authority, when we go to the member roster,

[53:59] everything's listed under position.

[54:02] When we go to a different board like Board of Adjustment and we go to member details, the

[54:10] day of seat is listing as the district.

[54:14] So, again, I think as long as you're consistent with whatever you want to do, it's either

[54:19] day of seat will display or position.

[54:21] If you change the Board of Adjustment, if you change the district from the field that says

[54:28] I see to position, do you know what I'm saying?

[54:33] Right.

[54:34] But for what?

[54:34] Go back to boards for my view and I guess, well, if you're looking at it from the

[54:42] administration.

[54:43] Oh, my God.

[54:45] I mean, that I'm leading to, I guess those tabs there, it's showing us position.

[54:51] So if I'm looking, I mean, I need to know which district they're in, so that's why I think

[55:00] So I was wanting to put it under the position just because, yeah, let me see if, yeah, so it's, it's the, let's see, it's there.

[55:16] But it's not like the, the, the, I see would be a category heading up there. You think I'm saying?

[55:23] Yeah, I would be.

[55:24] Yeah, so that's what I was saying.

[55:26] categories of, and then position.

[55:31] So if you're just interested in just seeing it on this screen,

[55:36] then yeah, I mean, I guess, I guess putting it in position or category, so you can see that here,

[55:46] but I think no matter what you put it in here, it's going to display as either position category,

[55:56] I'm looking at, okay, I'm looking at, I'm looking at, I'm looking at it in

[56:01] Granicus. Right here, I have the name, status, term, start date, end date,

[56:06] position, I think before, I was putting positions, say like Marty Clark is

[56:11] chairman. I think I was using that, but so category could not

[56:16] I see the place there, you see what I'm saying, so that it...

[56:20] Yeah, I think the point is, it doesn't matter what you pick and where you put it.

[56:28] Okay, so position, this just gives you an idea of what, see, this is a seat history or special designations.

[56:36] Office or role is like your president, vice president, and stuff.

[56:40] category.

[56:44] Usually that's like your profession or we require somebody that is

[56:49] an electrician or something like that. So, DASC is not a bad idea. This is really

[56:56] what they're talking about is, I mean, DASC is probably it's seating or position

[57:01] order on the DASC, but you could use it as district. It doesn't, I don't think it

[57:06] I don't think you're going to have to try to see it for it's viewing it, without clicking

[57:12] on each individual member, just when I click on the board, how can it will it be with

[57:17] If you just click on click on airport authority,

[57:24] like when I first go to that board,

[57:29] that's why

[57:29] you know how you, that's across the tab, across the front, could, like, die, I see, could

[57:34] that not be added there, so it would be with views, I can view it there, you know, to

[57:38] Yeah, let's see what I'm talking about.

[57:43] Okay, so let's look at that option.

[58:09] So roster column order.

[58:12] So name terms, start date and date position category.

[58:16] So if we're not using position, we can use DIFC and move it over there.

[58:22] And move position over and DIFC.

[58:29] I think we do that. Let's see what happens.

[58:31] If I do that, I go back to my boards, okay, so there's a die of seed now.

[58:39] So now, but now what you'd have to do is you'd have to go back and change the airport

[58:45] authority from position to die of seed, die of seed, and that'll be easier because we just

[58:54] change one after post-dechanging 20.

[59:00] I forgot, I forgot, you could manipulate those fields.

[59:03] I didn't realize you could, I was, wasn't thinking.

[59:11] You're just not feeling well, Michael, and trying to get on the me, and it got somebody

[59:16] like working your nerve this morning, you know, you know, we're going to need nerves.

[59:33] I probably do that myself then. I wouldn't want the dice and then instead of category, I would like, I'm going to change that to put like the, um, I can't remember what it was called.

[59:48] The other fields.

[59:51] Whether they're chairman, vice chairman, or member, you should think about doing that.

[59:56] Okay, so aren't on the end of this row

[1:00:00] We want to remain category away, and the office roll, in that way, I can just keep up with the regular members, you know, if they're secretary or, you know, there you go.

[1:00:11] Yes, I'm ready to get started now. I can set under, I can, yeah.

[1:00:18] Okay. Now, let's see. Now, that's your view. I don't know if that changes the public view.

[1:00:25] I think the public view gets the same roster.

[1:00:29] So there's DIA seat.

[1:00:31] And then let's go back to airport authority,

[1:00:34] member roster, DIA seat.

[1:00:36] DIA fine.

[1:00:37] Yeah, that's all that this, that's fine.

[1:00:40] And then you can see DIA seat, but then when you actually

[1:00:43] have the role, so it puts the office role here as well as the DIA seat.

[1:00:49] Cool.

[1:00:52] Hey, I learned something new today too.

[1:00:55] But I forgot.

[1:00:56] I don't know.

[1:00:57] Yeah, working nerd.

[1:00:59] No, no, no.

[1:01:02] But just so you know where I did that.

[1:01:04] It's tools and it's under the board customizer.

[1:01:08] And then it's under this section called roster column order.

[1:01:16] And it looks like you're only given three, six, seven fields.

[1:01:21] You cannot exceed seven total columns.

[1:01:24] I don't know if it's done. Please remember.

[1:01:27] Yeah, that's right.

[1:01:28] I'm from the right, and then move it to the left.

[1:01:30] But if it didn't respond there, then we're good.

[1:01:33] Okay.

[1:01:36] Very cool.

[1:01:38] Then I'll go ahead and send you this recording as well.

[1:01:41] Email due the recording from the first one.

[1:01:44] And then just send me any messages that you have with any questions you have.

[1:01:48] And just copy Stephanie on it too, because she's the she's kind of the project lead.

[1:01:52] So she's just kind of wanting to know how you're doing and kind of where you are

[1:01:56] in as far as where the project's going and I'll also send you this is what a widget looks

[1:02:03] like into this is Craven see.

[1:02:12] When the widget gets dropped into a site this is what it looks like

[1:02:19] or this is what it potentially can look like. So this is Barry County I think they're in Michigan

[1:02:27] And this is how they put their widget in, so this is their website, so I can go to anything on their website, but then what they did is they, again, tried to match the color scheme, wouldn't say it matches perfectly, but maybe they just gave up and said that doesn't.

[1:02:48] Because this bright blue looks like something I would have put in there, not like maybe a brown or a light or a darker blue here, but anyway, that's what the widget looks like when they drop it into their website.

[1:03:04] So just think of this as, you know, this but when it gets dropped into the website, that's what it's going to look like.

[1:03:11] So yeah, you want to make sure the colors look right and you're a little bit better than that exactly yeah, but I won't harp on them because they were they were they were short staff as well.

[1:03:23] So I think they just was like we're going to get it out there and we'll, you know, yeah, we'll work on the color scheme later.

[1:03:31] Yeah, I had a couple of projects and I we just with the computers being down, I finally got the other one finished two weeks ago and my manager's like, okay, where are we on the board this door?

[1:03:40] I'm about to pick that ball back up and run with it.

[1:03:43] So that's why I've got to see I think it's exciting.

[1:03:45] I'm going to work on this today.

[1:03:48] And I'm going to report that bug to regarding the links in the email.

[1:03:56] No, not generating.

[1:03:57] I mean, the link is there, but it's not showing as a hyperlink for whatever reason.

[1:04:01] Okay.

[1:04:02] I'll check with my team on that and that should probably be a pretty simple fix.

[1:04:08] Okay.

[1:04:09] All right.

[1:04:09] Well, thank you, Michael.

[1:04:11] Yes, you're welcome, Eric.

[1:04:12] And I will email you.

[1:04:13] I have any other little good call.

[1:04:16] Thanks.

[1:04:16] Well, I'll make a list.

[1:04:17] I'm not going to email you every time.

[1:04:18] I'll just think.

[1:04:21] Yeah.

[1:04:21] And if we get a long enough list, and you just want to get back together for 30 minutes,

[1:04:25] we can go through it and just make sure you're in a good spot.

[1:04:30] Okay.

[1:04:30] All right.

[1:04:31] Sounds good.

[1:04:31] Sounds like a plan.

[1:04:33] All right.

[1:04:33] Thanks, Eric.

[1:04:34] Have a good rest of your day.

[1:04:36] Thank you.

[1:04:36] And I hope you continue to be on the man and feel better.

[1:04:39] Thank you very much. I'll talk to you later. All right, bye-bye. Bye-bye.

Jackson County GA - B&C Session 2 - Jun 19th, 2019

Agenda

Transcript