[0:38] And a

[0:45] electronic meeting is being held because meeting in person is impossible and practical due to concerns for the health and safety of members of the public staff and the board presented by COVID-19. Members of the public are encouraged to join this meeting in one of two ways.

[0:59] You may use your computer to listen to or view the live meeting through an internet connection by entering

[1:05] Johnson CountyIA.iqon2.com into your browser, or join telephonically by dialing 319-688013-5 minutes prior to or during the meeting to join the conference call.

[1:19] Public comments related to any item on the meeting agenda may also be emailed to sups at johnsoncountyioa.gov or relayed via telephone at 319-356-6000 for distribution of board members before during this meeting.

[1:36] So with that right into the record, I'd like to call this meeting to order.

[1:41] Before we start on today's business, I'll do a quick roll call of supervisors to make sure we have a quorum.

[1:49] Supervisor Green Douglas, you there?

[1:52] Yes, I'm here.

[1:53] Supervisor Porter?

[1:56] Yes, I'm here.

[1:57] And supervisor Retic?

[1:58] Yes, I'm here.

[2:01] Before we get into the first item in our agenda,

[2:04] I'd like to take just a moment of personal liberty.

[2:09] Johnson County suffered a terrible loss the other day with the passing of our assistant

[2:15] Rhodesman at Superintendent Mike Hennis.

[2:19] Mike was a county employee for well over 30 years.

[2:26] He was a person without a position of great responsibility.

[2:32] I can just say personally, I liked Mike a lot.

[2:37] He was a really, really nice guy, a fun guy to be around, a smart guy.

[2:43] I can't even imagine how much the department is going to miss him, how much his family's

[2:49] going to miss him and how much his community is going to miss him.

[2:52] So I'd like to start this meeting if everybody would indulge me with just a moment of silence

[2:57] and honor of my kindness.

[3:20] Thank you. Okay. First time on our agenda is public comment for any

[3:27] items not on the agenda. So if you have something you'd like to mention to the board and it

[3:31] is not on the agenda, now would be the time, is there anybody with anything to bring to the board

[3:36] that is not on today's agenda?

[3:39] Okay. Hearing nothing, we'll move on to our work session, business,

[3:42] the first item there, is discuss recommendation from the ad hoc epony committee or a new epony

[3:50] for Johnson County. Lisa, you want to take the reins here?

[3:58] I sure would. So first of all, I'd just would like to welcome those from the committee

[4:04] who are on the phone or listening in. And we have a committee of approximately 11 people

[4:12] with probably eight or so in attendance at each meeting, we had two recommendations, as you

[4:21] see in your packet, we have the bios of both of the people who were discussed, and we had decided

[4:30] ahead of time that we would go by at 4 L of E of votes.

[4:37] And, first of all, I love surprises

[4:39] and I love to have this being revealed

[4:42] for the first time right now.

[4:45] Before we hear from the committee

[4:48] and a few people to make the recommendation,

[4:54] I would like to say that some of the people

[4:58] who are in on this call and who will be speaking this morning

[5:01] are descendants of our recommendation.

[5:05] And so I'm going to turn this over right now to Leslie Shalom, who came forward with a lot of research on a person and let her go with that, Leslie.

[5:22] Thank you, Lisa.

[5:26] I want to acknowledge first that the research that I've circulated to you and advanced

[5:33] came from both Sonia Jackson, the great niece of Lulu Marl-Johnson and myself.

[5:43] together what we uncovered was an extraordinary person's life. Dr. Lulu Murl Johnson's experience,

[5:55] her activism and her professional achievements. We feel really represent the best of Iowa

[6:02] and the best of Johnson County, her farm to faculty experience really exemplifies our

[6:12] county's unique contribution to the state and opportunity for a world-class education as

[6:19] well as professional and occupational mobility. And very importantly, because Lulumurl, Johnson,

[6:27] was African American, her experience is noteworthy for illuminating the significant challenges

[6:35] that black islands and black Iowa women, in particular, have faced in overcoming institutional

[6:42] racism, sexism, and discrimination.

[6:50] I don't want to repeat everything that you've had a chance to read in advance, I'll simply

[6:57] note that Johnson was born into a very successful farming family in a small south western Iowa

[7:06] town in Taylor County, the only black family in their town for the first decades of the

[7:13] 20th century. Her parents and her grandparents came out of slavery, a path that many

[7:24] 19th century and early 20th century black islands were sadly familiar with, I'll point

[7:32] out that the family at that time and then into the 20th century had very close ties with

[7:43] some of the leading lights of Johnson County, well acknowledged already in the naming of schools,

[7:51] etcetera.

[7:53] And I will point out that when Johnson attended the University of Iowa, it was both

[8:01] a haven for leading black intellectuals and activists, but also a place where racial discrimination

[8:09] was rampant. And Dr. Johnson was among those who very courageously challenged discrimination.

[8:21] including making sure that segregation was made clear,

[8:29] and costly to those who wished to enforce it,

[8:32] as well as to the Black students who were expected to bear that burden.

[8:39] After Johnson earned her undergraduate degree, her master's degree,

[8:45] and her PhD, she was among a very elite group

[8:49] Black women in the country, she was one of 10 Black women who had earned a Ph.E. at a U.S.

[8:58] university,

[9:01] and she then followed a really substantial professional career teaching at a

[9:08] number of historically black colleges and universities, ending her career at

[9:19] but also the deep of women.

[9:23] She retired in 1971 to her home in Delaware that she shared with her long-time

[9:30] partner, you know, Johnson, and became a world traveler,

[9:35] and she really left behind a fairly important legacy

[9:40] I think for Johnson County.

[9:47] And that was really a nice highlight, Leslie, and I believe we have her niece on the phone

[9:56] correct.

[9:58] We have actually a number of Johnson's descendants joining us today, and if it's all right,

[10:05] I'll name them all.

[10:06] We have her nephew, Don Jackson.

[10:11] We have her niece in law and Jackson.

[10:17] We have three great nieces, Cheryl Jackson, Kim Jackson,

[10:27] and Sonja Jackson.

[10:33] And Sonja, you were going to speak, were you not?

[10:36] Yeah, but I would just like to say, you know, thank you so much for this honor of our beloved

[10:43] grandma.

[10:45] We have hoped to have recognition for her ever for her accomplishments in Iowa, and I think

[10:53] that this is such a fitting recognition for her.

[10:57] People Newot Lula, as the tremendous intellectual and academic and activists, we knew

[11:05] her as our very personicity and special relative.

[11:09] We taught us so much and who instilled her deep values in all of us.

[11:15] So we're honored and grateful on her behalf and very excited about the eponym committee.

[11:27] Thank you.

[11:27] Aranya, anyone else from Dr. Johnson's family was this big?

[11:34] Yes, this is on her nephew.

[11:43] She was a discipline

[11:54] time

[12:01] for a tube

[12:15] just about in.

[12:24] Thank you, anyone else?

[12:31] Okay, we're hearing then.

[12:32] I would be happy to be an eponym committee.

[12:35] I'd like to recommend to the Johnson County Board of Supervisors

[12:39] that our new eponym is Dr. Lulu Murrell Johnson.

[12:47] Thank you, Lisa.

[12:50] So first of all, in terms of process here,

[12:54] I just want to thank our committee.

[12:58] First of all, for the work,

[13:01] we are really happy that so many people took an interest

[13:05] and that so many people with such outstanding scholarly backgrounds

[13:10] participated to help us in terms of getting to this point.

[13:16] I definitely want to thank Dr. Johnson's family for your participation and it's,

[13:23] I think I can speak for everybody that does our hearts proud to hear the pride that you all have.

[13:32] I think probably the best way for us to proceed is to just first of all get a quick

[13:38] drop hole from the board to make sure that we want to move forward in this way and then

[13:44] if assuming we get yeses then I'd like to have our assistant county attorney Ryan Moss

[13:50] talk a little bit about what we'd have to do process wise to to effectuate this change

[13:58] if anything so board members is everybody comfortable with this with this the epanimous

[14:08] advised by the committee I certainly am as well I think I heard everybody there so

[14:18] I just couldn't get in this agenda. I wanted to thank David McCartney or was the first

[14:27] person that at least reached out to me this is just William Merle Johnson's aim and to give

[14:34] some history on her background and so I don't know that he's on the call today I didn't

[14:39] hear anything, but I just want to thank him coming to this advice.

[14:51] It sounds like we are unanimous and that's great.

[14:56] I also think it's worth thanking everybody who...

[15:00] You offered thoughts.

[15:03] I'm very intrigued also by Sylvanis. I've got to admit he was a gentleman I knew nothing about and I'm really pleased that I do now.

[15:12] And I hope that moving forward maybe we can even do something to sort of just recognize his contributions to this community as well. Ryan, would you mind talking about what we need to do to make this change?

[15:30] Sure, good morning.

[15:33] It's just a county attorney Ryan Moss.

[15:36] I actually have not been tasked with that research project.

[15:40] I know that Janet has been looking into it and that a number of our summer interns

[15:47] were working on developing that research and what I would be happy to do

[15:51] since we're at this stage is connected with Janet and we're

[15:56] and package that the products of that research and circulate it with the blood for along with some recommendations on process.

[16:06] Okay. You have it too.

[16:08] Okay, super.

[16:09] Yeah, right if I may.

[16:10] Yeah.

[16:10] You have our committee members.

[16:12] We're the locker clerk that Ryan mentioned.

[16:16] I'm Tiffany Rivera and David Rappenekker.

[16:20] I don't know if they're on the call or not, but if either of you are, please go ahead.

[16:26] and feel free to speak up.

[16:33] Okay, maybe they're not on the call today,

[16:36] but I had done some research into this prior to the committee

[16:40] being formed if you change the actual namesake.

[16:46] There's a complete and arduous process.

[16:50] I could find nothing throughout the geographic names

[16:54] or anything, the board of geographic names on changing

[16:58] in an acronym. So that's the legal lay person.

[17:06] Do you think that's right there?

[17:08] And actually, Lisa, this is Ryan.

[17:11] That matches with some of the initial, the initial impressions that Susie and I

[17:18] reached in the beginning when the topic was first brought on.

[17:21] But then, like I said, those law clerks that you mentioned,

[17:25] Did dig into it more and I'm just ignorant of the products of that research be happy to find that and circulate it

[17:33] I guess what excuse me what I was thinking is

[17:37] Ideally once we get the legal stuff

[17:40] Button down and know what we need to do

[17:43] I think it would be great to do two things one would be to figure out some kind of signage or

[17:51] Monument type thing that we could do

[17:55] probably at the county buildings and the other would be to have some kind of ceremony and hopefully

[18:02] the the many Johnson descendants that are on the phone call with us today some of you could

[18:08] come when we schedule such a thing obviously got some some things to overcome with COVID and what not but

[18:17] I think that would be great other board members and he thoughts.

[18:23] Yes, right. This is Roy Fan, and I think it would be an honor to have a celebration in her name.

[18:30] Where the community could celebrate as well, so I totally agreed.

[18:41] So maybe moving forward, we can, if the committee is still willing to stay together a little longer,

[18:48] we can task you with the idea of planning a celebration and we'll just have to wait and figure

[18:57] out exactly when we can do that based on attorneys' recommendations and of course a few

[19:03] other things like what the family availability is and that sort of thing. Does that sound

[19:07] good, everybody? Yeah, Rod, this is Lisa. What kind of timeline are you thinking if it is?

[19:17] I guess I don't have a preconceived notion.

[19:20] I know that if we did some kind of nice sign or plaque or something,

[19:26] it would probably take a couple months to get created,

[19:29] I'm sure, because we'd have to first of all get it written

[19:33] and run it by some of our experts for accuracy,

[19:36] and we'd want to make sure the family liked it,

[19:38] and then we'd have to get it created.

[19:41] So I mean, it's going to be a little while, I guess.

[19:43] Okay,

[19:47] well, we can, we can stay in touch with the committee and kind of, we can come up with something,

[19:55] but I think part of the decision there would be where this is going to be displayed

[20:02] because that would be tremendous size.

[20:04] You have any ideas or thoughts on that?

[20:11] I don't necessarily have to top in my head, but I guess that's something we could, we could

[20:16] certainly start talking about trying to get feedback, whether it's inside or outside if there's

[20:24] one thing or three things or exactly how this works, I don't have any preconceived ideas

[20:31] I guess.

[20:32] Okay.

[20:32] So the committee could probably then also recommend a place where there's plaque.

[20:39] Yes.

[20:39] Yeah.

[20:39] I think.

[20:44] Got it.

[20:45] where it would be, how it would look, that kind of stuff. Obviously, we want to keep in contact

[20:51] with the family so that they're satisfied with anything that we would want to do.

[20:57] Okay.

[20:59] Is that sound okay to the committee folks? You're willing to do just a little more work?

[21:10] If we're going to do something outside,

[21:15] it would be nice if we could do something like

[21:18] they do historic occasions or even that natural locations, those all weather boards that

[21:29] We'll give you a photograph or two and some actual written history.

[21:35] You know, that they cost a little bit of money, but they're just much more at successful

[21:40] people to get the history.

[21:43] I mean, obviously, inside you can have room for, if we're going to go outside, I'd really

[21:51] like it that people could approach the history.

[21:55] And there are a lot of ways to do that, but I'm willing to money to do it right.

[22:01] Yeah. I agree. I, you know, I think, you know, we've got conservation as use some of those signs.

[22:08] It's some of their properties and they're, they're, yeah, they're durable and informative and work really well.

[22:15] We have experience in creating those things for the historic forefarm Donna Brooks's

[22:20] Intimately Familiaroth. What the process is and how to construct this to you. So, we can get some guidance on to do that, do it right.

[22:30] And as far as a celebration, you know, we're getting close to winners, so it's going to be

[22:38] hard to do.

[22:42] Well, sign is up, go ahead and do the naming,

[22:48] and we'll be further along in COVID and maybe

[22:51] back to good weather.

[22:54] We're going to try and make sure that the size of various teams are going to be the best

[23:00] ones.

[23:22] I can't tell who's speaking there. Somebody's got a mute their phone, I think. Thank you. There we go.

[23:30] Anyway, I like the idea that committee kind of, I mean, up with ideas and whatnot, but

[23:40] we ought to tell him that.

[23:42] that's all I wanted to say.

[23:45] I was thinking, perhaps when you were talking to Janet,

[23:48] it occurred to me that having the QR code also

[23:51] would be a way to then be able to give even more information

[23:56] not all in one place.

[24:01] Yeah, and they also do these phone call-in things,

[24:05] where you dial a number, and it will read you to history,

[24:10] because all across the country.

[24:11] So, yeah, that'd be good to for ADA compliance.

[24:15] Yeah, I'm cool to, if you need to know a budget number

[24:19] just Alice, but I think that we should do it right.

[24:23] That's all I want to say.

[24:24] Yeah, well, well, timing is good because we're going

[24:27] into a budget season and we know this might take a little while.

[24:33] So I hope we'll just committee members,

[24:36] you can continue to talk about how this would look and how we

[24:40] It's celebrated and maybe we celebrated a couple times and just I think the important things

[24:46] keeping in touch with her family so that we can so that we can move forward.

[24:53] Well, good.

[24:54] I will be in touch with the committee then, where I sign then I will touch base and figure

[24:59] things out.

[25:00] Thank you, committee, for your work.

[25:03] Yeah, thank you, committee, very much.

[25:05] We appreciate all your efforts and to the family of Dr. Johnson.

[25:12] Congratulations, and thank you for giving us access to this wonderful lady.

[25:19] Absolutely, thank you, Alan.

[25:22] I forgot to mention that two of us in the family are the University of Iowa alumni as well,

[25:27] so thank you to everybody we appreciate your recognition of Aunt Lula.

[25:32] Thank you.

[25:34] That's a pleasure.

[25:36] Okay, anything else on this board members?

[25:42] We'll move on.

[25:44] Item number two on our agenda.

[25:46] I am pretty sure Jasper Sard has asked us to skip over today.

[25:53] So we're not going to have anything with item number two.

[25:55] There is something in your packet you can read, but we don't have any action.

[26:01] Item number three on our agenda is to discuss change order number two.

[26:08] So why are we not discussing this?

[26:13] Basically, Josh, Josh isn't ready, I guess, is probably the easiest way to say it.

[26:23] That was not my understanding.

[26:26] Hey, Rob, this is Josh from Sergeant PDS director.

[26:29] Okay, there he is.

[26:31] So, if you wanted to talk about it, I am ready, but I just think we're pulled a

[26:54] split.

[26:54] September

[26:59] and then we would come back to this

[27:16] meeting.

[27:25] I said it before and past meetings and last December we listened to and considered a very large number of proposed amendments.

[27:37] We revisited that again in July.

[27:39] listen to and consider both times we actually did adopt some of the amendments that they put

[27:51] forth and others we did not and frankly I don't want to keep on revisiting the same thing

[27:59] over and over again until they get what they want. I think we need to say once we you know consider

[28:05] that and discuss it and then made a decision that we're done.

[28:11] So that's where it came to last.

[28:14] And I agree with Lisa.

[28:15] I think this has been asked, settled and decided.

[28:22] Well, one of the things we are having trouble with is that's not the opinion of our planning

[28:29] and zoning commission.

[28:31] And you know where I stand on that.

[28:37] And that's part of the difficulty Josh is dealing with.

[28:42] Well, they can make you the recommendation they want, but that doesn't mean we have to take it up.

[28:49] Well, I think I guess Ryan, do you want to play in on that?

[28:58] We have that question, honestly.

[29:03] I mean, we already took this up. We already voted. I agree with Lisa.

[29:08] Assistant County Attorney Ryan Moss, I will just address the, and I think it is also briefly

[29:16] touched upon in the letter or the memo that Josh prepared to your attention that was

[29:22] circulated in response to the, the, the Farm Bureau communication, and that is the manner

[29:30] in which possible text amendments come to this body. And they can come really one of four ways.

[29:39] This body can initiate a text amendment or a map amendment. I'll confine it to text amendments.

[29:47] So this body can initiate a text amendment, which then essentially would be probably in the form of

[29:53] something that you are consulting with professional staff to develop and then...

[30:00] Refer to the Planning and Zoning Commission to be properly noticed, you know, published notice and then heard for a recommendation of either denial approval or conditional approval, which then comes back to you all.

[30:13] Zoning text amendments can also be originated by the zoning administrator, whomever that is currently that's Josh.

[30:21] uh... zoning text amendments can be

[30:24] uh... initiated by uh... members of the public which we've seen

[30:29] at least to my knowledge to since uh... january one by the farm bureau and one by

[30:34] a construction entity that uh... had a development application twitch that zoning

[30:38] text amendment related

[30:40] and then the fourth way is through

[30:44] action by the planning and zoning commission whereby they

[30:49] essentially draft their own zoning text amendment, which then would essentially come to them

[30:57] after being properly publicly noticed and hearing and then they would make again make

[31:02] that recommendation.

[31:03] So all of those text amendments go through the Planning and Zoning Commission for a denial

[31:11] approval or conditional approval and you all are familiar with what those tend to look like,

[31:16] whether we're talking about the omnibus UTO from back in December or we are talking about

[31:22] single one-off map amendments or text amendments.

[31:28] So that's I think when you're talking about action by the planning and zoning commission

[31:36] they would have to draft their own proposed amendment which they are entitled to do and this

[31:44] body provided there's agreement among the majority could also direct staff to draft a particular

[31:53] zoning text amendment, which we've seen, I mean, that was the genesis of the UDO rewrite

[32:01] enough date to begin with, so I'm speaking generally rather than on a specific case.

[32:15] I guess that was sort of me trying to make the point that Josh needs direction because this

[32:33] is happening to him, he can't control it, and he's sort of asking for as our assistance.

[32:44] And that's where we're at.

[32:48] I still think there's really easy fix to this, but we don't have three votes to do it,

[32:53] and that's to get a new planning and zoning commission.

[32:57] When did we vote on that? I'd like to vote for that.

[33:02] I guess I would say there's nothing new in what our bureau sent and I have no desire to

[33:09] have staff but in any more time on it.

[33:12] If planning and zoning wants to draft something then they should do that but I do not believe

[33:18] our staff has to continue to spend time.

[33:21] And hopefully, we already decided, multiple times, in the actual UDO, in the amendments that

[33:29] were punged, and so I have no desire to have fastened any more time on this.

[33:34] Period.

[33:35] Well, if there are three people that are interested, I'd be more than happy to put

[33:41] planning and zoning commission on the agenda next week.

[33:45] I'm for it.

[33:51] I'm sorry, Ray San, I couldn't hear that.

[33:54] I said I would forward it for you.

[33:56] You're for it. Okay.

[33:59] So I'm not to sure what we're for, what we're not for.

[34:04] Discussing whether or not we want to continue with our existing planning and zoning commission

[34:10] or going the route of seeding a new one.

[34:13] Okay, very good.

[34:15] And aren't we currently already advertising for two to placement?

[34:20] Probably.

[34:22] Yeah, Mike says yes.

[34:24] Yes.

[34:25] And when is the deadline on that, does anyone know?

[34:30] I think we've already had a deadline.

[34:32] We just don't get applicants.

[34:33] We haven't had applicants the deadline passed.

[34:35] And now we're down to only unincorporated folks who can even apply.

[34:39] I mean, the legislature set it up to where we won't have qualms.

[34:45] Then what do we do?

[34:47] Well, I'd rather not have a qualm than have people doing damage.

[34:51] And I think we're at the point of people doing damage.

[34:56] I would be not a qualm.

[34:58] They can't meet.

[34:59] That means no.

[35:01] Nothing could ever happen, Ryan.

[35:03] I mean, we're going to have to know that because we don't have any applicants for the two openings we have.

[35:07] Who, you know, I couldn't answer that question for you.

[35:11] So if we did not have a planning and zoning commission,

[35:15] the only thing that would come to the board are a site plan

[35:18] and final-plat application, that application

[35:23] or

[35:37] wanted to take us to the future land use plan.

[35:42] And I've got a feeling that if we went a month without a planning and zoning commission,

[35:49] MMS and Heart Frederick and a lot of builders would be really quick to get people to apply

[35:54] to fill those seats and we'd have a few applicants so we could look at.

[36:01] Oh, they need to be getting some applicants already.

[36:04] I mean, we've just been struggling for years.

[36:06] So now we're even more limited on who can apply.

[36:09] So I heard me and Roy Sand definitely say we wanted this on next week.

[36:15] Yes.

[36:16] Okay, Pat, yes and Lisa, you're a yes?

[36:19] I'm a yes, yeah.

[36:19] Okay, that's at least four.

[36:23] So we'll put that on the agenda for next week.

[36:25] Josh, do you want to add more on what's actually on there for today?

[36:30] So, yes, so in the memo that I said, I just wanted to respond to some key assertions

[36:36] that the John's Accounting Farm Bureau was making in their letter that they sent

[36:40] to the Board of Supervisors that state at September.

[36:46] And those assertions, they primarily deal with the September 14 planning and zoning commission meeting.

[36:52] And those are in the memo. I can answer questions if you would like.

[36:55] And in the second part of the

[37:00] month of Maria just

[37:07] to take up, I attempted to highlight those

[37:10] checked as briefly as I wanted to get some kind of indication from the

[37:18] board in form

[37:19] at the October Plan for the Sony Commission meeting.

[37:22] When the PMZ Commission directed me to place on the agenda and item to discuss HF

[37:36] about in the memo.

[38:02] Josh is, you know, as I said earlier, I mean, I didn't say this part, but we're in compliance with the House file, and everything that they are asking for, we've already discussed or decided not to do, and so that I think should be our response.

[38:22] No, sometimes you just have to say no, and that's our response to Farm Bureau, there's no matter how much you want to play politics and part of some politics.

[38:37] Oh, this is Pat. Yesterday it was my recommendation that we tried to set up a meeting with Mark Ogden and Jerry Anderson.

[38:47] I think it's important to, and there are some real issues here.

[38:53] But I do think it's important to be available to have those discussions where everybody's at the table.

[38:58] It doesn't mean that that, you know, what the outcome is.

[39:03] But it means that we're willing to have the conversation, conversations no matter how many times that we need to do that.

[39:10] And for me as a supervisor, I take that really seriously and I am going to be available any time as long as it's reasonable to have those conversations.

[39:29] questions, comments, anything for Josh?

[39:37] Did you want to add something to

[39:38] Ryan?

[39:42] Okay. Okay.

[39:47] Obviously if board members if you want to talk to Josh

[39:50] after this on your own feel free otherwise we'll go ahead and move on. Thank you Josh.

[39:56] So Rod, I just want to make sure so it sounds like that at least three

[40:06] And then I can expect this to be on an agenda.

[40:19] That's what I'd like to do.

[40:21] I guess I'm not clear if there are, and I heard Pat say that.

[40:24] Is there another supervisor wants to do that?

[40:26] Do you just want to, well, is there another supervisor wants to do that?

[40:32] I guess is the question.

[40:33] And is that to look at the commission itself?

[40:37] I mean, no, no, that's separate.

[40:39] this is this is having Josh wait and respond until after the meeting on September 30th.

[40:50] Yeah, I don't know. I I'm so confused at this point. I I feel like we've had those meetings.

[40:58] I feel like we have them at the table multiple times.

[41:08] So I think Josh needs to

[41:10] you hear from everybody so he's got clear direction.

[41:20] Who are I said what I wanted to say?

[41:25] Okay.

[41:25] That's independent.

[41:26] Well, I'm going to be done with this and I mean, you guys have spent enough time on it.

[41:31] You have other people too.

[41:34] Josh, what do you want to, what do you want?

[41:38] So, I've made my recommendations in the memo.

[41:40] I don't think that the changes can

[42:00] be taken up and we do that

[42:27] RP or

[42:31] the definition

[43:50] applied

[43:51] to

[44:03] defy a beer or what even.

[45:06] This is the only

[46:19] thing

[46:53] I'm advocating is that we have this meeting on September 30th, so we can come together, you know, have a conversation, so everybody understands each other and that this would be on the agenda.

[47:06] October 7th. Again, that's all I'm advocating is that we continue forward, reach out to

[47:15] Farm Bureau. So again, we can have the discussion and talk through just like Josh did,

[47:24] those issues that we have.

[47:29] And Rod, my understanding is that you would support that.

[47:33] Yes, I am fine with having that meeting.

[47:41] So I think what Josh needs to know is, is that

[47:43] One other person wants to have that meeting so he can schedule the meeting if not, he will not schedule the meeting.

[47:52] You just need, okay, I'll be that other person for you to go ahead and have this meeting.

[47:57] We really need to have this meeting because they can't continue to come back every time to keep making the amendments.

[48:04] We have work with them. I'm just trying to get an understanding, and I know you're saying that you want to go and talk with them.

[48:10] I have no problem with that.

[48:12] But if you think that they're not going to just keep coming back here, I mean, this is just going to keep happening.

[48:20] And Josh and Nate are just going to have to keep spending more and more time chasing ghosts.

[48:26] But we do have control over that.

[48:29] We have control over it. He's done a memo. That's good enough. It's on the agenda right now.

[48:35] Our bureau knew it was on the agenda that they could be here talking.

[48:38] I mean, how many times do we have to talk about the same thing, over and over and over again?

[48:43] This because we didn't get their way on the unified development ordinance.

[48:47] I'm advocating for one more meeting.

[48:51] And I think it's important.

[48:52] The last one, Pat, or the next time you're going to do it again.

[48:55] I mean, sooner or later, staff has spent enough time on this.

[48:59] I think it's important to note where staff is spending the time

[49:02] as with the planning and zoning commission.

[49:08] So if we want to save them time, that's where we can do that.

[49:15] And, you know, there are rules about getting rid of people, and their election of duties, and so prove that.

[49:26] I don't know that that's the law, but we can talk about that next week when that's on the agenda.

[49:32] That would be great, Ryan. Can you get it ready?

[49:39] Excuse me. This is Nancy Tomkivitz with the auditors office.

[49:42] I just got a little lost on the dates. You have two meeting dates that you've talked about September 30.

[49:48] Okay, I can't hear you at all. It's right at your name.

[49:52] Okay, I'll try again. How's this better?

[49:55] Just for the purpose of the public record, I'm trying to keep track of the meeting dates and

[49:59] who's meeting is it the planning and you've talked about a 10 or 30th meeting and then again,

[50:04] another meeting on October 7th. Both of those are Wednesdays.

[50:07] Are they work session meetings? Are they with the P&Z Commission?

[50:11] Could you just restate it?

[50:13] The tentative meeting on September 30th would be with Mark Ogden and Jerry Anderson from Farm Bureau.

[50:20] I think Josh, in his out of work session, you play all, okay. Thank you. That's what

[50:26] was confusing to me. But then on the October 7th date, you're talking about, that's

[50:33] the date that Josh mentioned earlier on this discussion that worked on the work session.

[50:40] Thank you.

[50:42] Josh, anything else?

[50:46] I think that I have my direction.

[51:06] You know, it

[51:28] doesn't sound

[51:29] like it. Thank you. All right, Bencola soon. This will be on a future agenda then.

[51:36] Yeah. Well, we'll talk to you about that if necessary. Yeah. OK. Thanks.

[51:44] OK. Next on our agenda is

[51:49] discussed. Change order number one with the Grange Incorporated in the amount of

[51:54] $4,627.24 for clear quick watershed improvement project did package 1 division 11.

[52:03] Donna.

[52:04] Donna Brooks, grants coordinator this morning for your review and discussion.

[52:08] I have changed order 1 with Lagrangian Incorporated, this pertains to division 11 of

[52:13] bid package 1 of our clear quick watershed improvement project.

[52:16] This change order is for an additional $4,627.24 to the original contract amount of $137,931.25.

[52:28] The purpose of this change order is to prevent reduce erosion at the pond pipe out that site by incorporating stone,

[52:36] extending the pipe outlet to an existing waterway, and repairing a tile that was damaged at the north edge of this pond.

[52:42] It is the recommendation of the project engineer and our clear quick water shed coordinator, John Raffin,

[52:49] who is on the phone and available to answer any questions.

[52:51] Should you have them?

[52:52] To move forward with a proposed improvements that are outlined in this change order and to ensure

[52:58] that best practice or best management practices are followed and ultimately results are achieved.

[53:06] Questions for Donna?

[53:10] Do we have this on my formal agenda then?

[53:16] it's tomorrow okay board members any questions thank you thank you have a great day

[53:23] you too okay next up we have discussed Johnson County Armory and Veterans Memorial

[53:31] Expansion Phase 4 and Gary Bosen eyelers with us good morning Gary good morning

[53:37] Good morning can you hear me all good everyone hear me that's a yes so I'll wait for Mike to pull

[53:44] up, but I'm here today to ask for expansion as a veteran's memorial to reserve the green space

[53:51] west of the current memorial where the tree that was damaged and Doratio was no longer there.

[53:56] I've got a picture coming up on the screen that will describe our tentative plans.

[54:03] Important to note, there will be no additional costs to the Board of Supervisors budget to the

[54:08] county budget. This will be paid for strictly by use of memorial funds and sale of future

[54:14] I'm calling them etchings, so in lieu of engraving on a brick, we're going to do etchings on black granite, 84 inches tall by 48 inches wide.

[54:24] They'll be room for 112 spaces,

[54:29] waiting for that to come up on the screen.

[54:31] Pardon the draft, I've got herky scheduled for some cute, computer-rated drafting with Gary Yoder in the near future,

[54:38] but we're going to extend the walkway using pedestrian mob bricks to repurpose those.

[54:43] have already courted with the City of Iowa City Engineer staff to obtain those bricks.

[54:50] And then I've coordinated with Watts Monument to add the go-head rod side.

[54:54] Well, so Gary, is this like to scale as far as you?

[54:58] Yeah, it's pretty to scale.

[54:59] It's just extending the walkway straight west to the existing cement side walk.

[55:06] The tree that's there is gone, so I'd ask for the reserve that entire little island between

[55:12] side walk in the solar panel fence for future expansion. I'm absolutely fine with that.

[55:18] My only concern is I don't want to get too close to the fence simply because I don't want

[55:26] the panels interfering with the memorial or the memorial interfering with the panels.

[55:31] So the walkway extending to the south, we could buffer that with some more landscaping.

[55:40] That

[55:41] to expansion down the road if our first two grants, so we could definitely

[55:45] discuss.

[55:46] Even if it was back just a little I would hate it if they had to like fix the

[55:51] fence or something and somebody who said you're standing on my, you know, my

[55:55] loved ones.

[55:57] So the good point that I will reiterate, I hadn't yet mentioned that, but the

[56:03] peg, the bricks, the walkway, is not for engraving.

[56:07] that's a walkway only just also be on that taller monument yes or no more brick and

[56:12] grating and we we didn't do brick and grating on the last phase on the pet mall bricks only on

[56:17] the raised beds good good good it's probably less of an issue but still just leaving a little

[56:23] bit of space I think would be would be wise so yes we can we can work with the last

[56:28] skaters I'm gonna get another bit or two quarter two before we move forward but that's what

[56:33] asking for us so we don't need to revisit this if we expand again is to just kind of reserve

[56:38] that spot that island. I'm going to have the utilities folks come out and mark I don't believe

[56:46] there's anything there I've got pictures from the last time we did that but just to be safe.

[56:52] Questions for Gary? Gary it's you know thank you very much for taking this project on and continuing with

[57:00] but glad people are interested in it, and thank you.

[57:05] You're welcome.

[57:09] Any other questions for Gary?

[57:12] When do you plan on having this start and finish?

[57:19] Starts yesterday.

[57:21] Once I get a couple more quotes,

[57:23] we'll do some advertising.

[57:25] I do have about 10 orders that people

[57:27] have sent me without any advertising,

[57:31] just like two years ago in May,

[57:33] May 30 of 2018 is when we last asked for expansion and I had about 10 stand-by orders.

[57:40] So my one contractor that I've contacted so far for the walkway can start this fall.

[57:48] Some of the larger landscaping businesses can't start until spring.

[57:53] So I think as far as selling, I'm going to meet with my commission one more time to lock in a price per sale,

[58:02] And once I have a couple more estimates to determine that rate, and then we'll start advertising

[58:07] and watts monument.

[58:09] I've not asked for a deadline, but we've been working for months to get this ready.

[58:13] So COVID-19 related.

[58:15] I can't say for sure, but we're ready to break ground on the walkway this fall.

[58:20] I don't want to anticipate the grant until.

[58:23] Talk me through the funding.

[58:27] Obviously, it's not tax dollars.

[58:29] are going into this, but do we have to approve the expenditure? Will you have to come to us

[58:34] with a request? Will you have that budget?

[58:36] We did not do that. We had to work session only back in May of 2018. We continued with

[58:42] the original sale price of the bricks from 2013. When we started with $75, we raised that

[58:50] to $200 and that was to compensate for the increased cost of inflation and supplies, etc.

[58:57] but we did not discuss that previously the price, most important part is there will be

[59:03] no cost additional. I would like to maybe amend bullet number two on associated costs,

[59:07] which I submitted. I wrote no cost to the county. I think I want to add no additional cost to the

[59:14] county. The reason I'm stating that is because of my estimates so far on the work.

[59:21] I just are a little higher than what the commission and I agreed on. We voted last

[59:24] month on a hundred and fifty per order. I'm totally in favor of this. I just want

[59:30] to make sure that when the auditor's office gets a claim. Okay. They feel as though

[59:35] it's got the proper approval to pay the claim. So up until this point, not one

[59:42] sat has been spent with county funds. I understand that's not my concern. I just

[59:48] want to make sure that some vendor doesn't. So the funds on a payment because the

[59:54] or his office doesn't feel like they have authority.

[59:56] So the funds that he goes through the order,

[59:58] they go through the job's counting it.

[1:00:00] Community foundation. Yes, so that right. Yes, and right now our balance is $9,750 and 43 cents.

[1:00:09] Then you can spend down and you'll get reimbursed by the sale of the etchings.

[1:00:14] We've separated our county budget from the Memorial Fund, so when this money comes in for this, it goes to the foundation, knocked out stairs.

[1:00:22] that answered my question. Thank you. Board members, other thoughts or questions for Gary?

[1:00:31] Well, this looks really good, Gary, and thank you for showing us what you're thinking.

[1:00:35] It looks great, and we look forward to seeing the finished product.

[1:00:39] So, I've got a prool to have that spot reserved, so we don't need to revisit this in two years.

[1:00:46] I believe so, but let's just make sure we'll do a quick roll call, make sure we're ready.

[1:00:50] great. Lisa, you okay with that? Yeah. And Recyan?

[1:01:04] Recyan?

[1:01:07] Yeah.

[1:01:07] Gra. Okay, thank you. Do you know? Yes. Yes. And I will obviously keep you informed

[1:01:15] of all that plans expansion, et cetera. But that's a way for now. Thank you. Very good. Thank you.

[1:01:22] I'm going to suggest that we take a quick break and we will come back and chat about our telephone

[1:01:28] line capacity.

[1:01:45] Are we ready? Okay, let's go back in session. We are at item number

[1:01:50] five in our agenda and that is discuss expanding the county's telephone line capacity.

[1:01:56] Good morning. Good morning, board. I'm Bill Harning, IT director. I have Shannon in

[1:02:01] this with me who takes care of our phone system for the most part. So I've been asked to come before

[1:02:07] to talk about phone lines and the availability.

[1:02:11] There has been concern, raised, since COVID happened,

[1:02:16] and we're doing a lot of call-in sessions,

[1:02:19] that we may run out of lines.

[1:02:21] And in fact, on August 26, during one of your,

[1:02:25] it was a work session, due to issues with IQ M2,

[1:02:32] that was unable to be used more people called in,

[1:02:35] and we actually did have one or two people come up with a busy signal.

[1:02:40] From our research, we found our system only told us that we had,

[1:02:44] we still had a line available, even though people were not able to get in

[1:02:48] and apparently there was also a phone glitch at that time and it sounded like

[1:02:52] for my understanding, people got dropped off and had to redile in which

[1:02:56] obviously caused a problem.

[1:02:58] So we have been watching our availability of lines,

[1:03:01] As you are, I think aware at this point, we have two PRIs, is what they're called.

[1:03:09] Each of those lines produce 24 phone lines for us.

[1:03:12] We buy them in a bundle, as a PRI, the first PRI, two of those lines are used for overhead.

[1:03:20] So that manages the two systems.

[1:03:23] So in reality, we have 46 available phone lines at any time for the county.

[1:03:29] And that is right now for all of Johnson County.

[1:03:33] So that means 46 lines called in, or if we have a person calling out,

[1:03:39] that will suck up one of those lines.

[1:03:41] So we have 46 phone calls either inbound or outbound combined.

[1:03:45] Can I ask a question, Bill?

[1:03:46] Sure.

[1:03:47] When you say for all of Johnson County, does that count, you know, seats and secondary roads?

[1:03:52] Yes, that's so that's courthouse, everybody.

[1:03:56] Yep.

[1:03:56] Yeah, we are all networked together, everyone's on the theme phone system.

[1:04:02] We do have analog lines, some external lines that get ported into the PRI, so I don't know

[1:04:10] we've got what it does in or so.

[1:04:12] Mostly the analog phone lines are used for alarms.

[1:04:15] Alarm's in fact is, but we do have calling lines, so if we had that kind of problem, we

[1:04:20] have a physical phone line that for some departments would have an actual physical line that

[1:04:24] could call in as well.

[1:04:25] they are ported what they call ported into our trunk so they're used as part of the additional

[1:04:31] lines that are out there. But it doesn't add to the count of 46 lines even though there's other

[1:04:38] lines. So they would replace a broken 46 line system but not add to because they're ported in.

[1:04:45] So if you call a number that's a separate analog line it would get trumped ported into the group of

[1:04:53] numbers anyway. So since the problem we've always been watching our count. I mean, so we pay attention to the availability of full lines.

[1:05:01] I mean, you know, we feel like that's part of our job. We should understand what's going on.

[1:05:05] We have not seen, you know, even since COVID happened, high usage into our second set of full lines.

[1:05:13] Our first 24 is where we operate most of the time and occasionally bump up into that second available 24 lines.

[1:05:21] So, over the past three months,

[1:05:27] at the total, yeah, 28 meetings in the last three months.

[1:05:31] And out of those 28 meetings, only six of them did we actually get into more than half of the second set of available lines.

[1:05:39] So, we used 12 or more of the 24 available lines.

[1:05:44] Twice was high 22 and a 23 when you had the problem.

[1:05:49] So all the rest of the time, we were bumping up into that second, you know, always having 12, basically, we always had 12 lines available.

[1:05:56] And this picture is a momentary picture in time. It's not, you only had those 12 lines available through your whole meeting.

[1:06:04] You know, the calls come in and out of the county all the time, right? So those numbers change.

[1:06:09] These are the peak usage, right? So that momentary issue.

[1:06:13] Most of these, if you sit there and look at the data, you'll see that number go up and then immediately start dropping it off.

[1:06:19] The way we track this is we look at we take a snapshot of how many lines are used every five minutes, so I don't have a minute by minute representation, but every five minutes we go out and say how many lines are used right that to a lot, how many lines are used right that to a lot,

[1:06:35] type activity, so it gives us a good look at it, average wise and when you start averaging all the days in the last three months,

[1:06:42] We usually, the average really is one of those 24 lines

[1:06:47] are in use at any time during the day.

[1:06:49] Between 7 a.m and 7 p.m. and we took out the midnight hours

[1:06:53] because if you had those zeros and it,

[1:06:55] the lower is not even lower.

[1:06:57] So we tried to do it, well it's realistic to, you know,

[1:07:00] when the county is still in a state to five or something.

[1:07:03] 7 to 7. 7 7.

[1:07:05] Because we do a lot of people do start early in the day

[1:07:08] and as a transfer of role contest, there's people calling

[1:07:10] first thing in a morning, and then obviously they stayed later at night.

[1:07:14] Well, I wanted to include your 530 PM meetings, which is why I went to 7 PM, and I did

[1:07:20] note that on all of the, I captured three of your 530 PM meetings, and we never got into

[1:07:26] the second PRI on those meetings.

[1:07:30] So, really, for us, that's why we didn't come to you and say we had a phone line problem.

[1:07:35] You know, I understand you had a problem that one night and yes, as you saw the email that was passed around

[1:07:41] There is certainly the potential if you had a

[1:07:46] a public meeting that

[1:07:49] A PDS meeting that a hundred people wanted to attend from outside and and due to COVID and they all tried to call in we could not we couldn't support that

[1:07:58] We have 46 lines

[1:08:00] 46 connections that's it the 47th caller gets a busy signal 48th caller gets a busy signal

[1:08:06] Now, with that many people, our feeling is you had a problem a lot of that had to do it because

[1:08:11] of IQM2 not being available.

[1:08:14] They couldn't listen so then they're going to call in.

[1:08:17] We'll make sure that doesn't happen again, obviously, or do our best to make sure that doesn't

[1:08:21] happen again.

[1:08:22] That should help alleviate your problem, but I'm not here to tell you whether you should

[1:08:27] or shouldn't buy lines.

[1:08:28] If you feel that is the need, we certainly can add another PRI or add additional lines to our availability.

[1:08:39] That being said, I will bring up the access center, which is coming online later this year,

[1:08:44] when we get to have that conversation with them, they are asking for 30 phones, and Shannon,

[1:08:51] I have had this discussion without talking to them as a group, but we feel we'll probably

[1:08:55] want to add us another PRI at that time in other 24 lines to make sure that we don't come

[1:09:01] up short on phone lines with bringing on 30 additional phones to an access center that we feel

[1:09:07] like there's going to be a fair amount of phone activity. But that's not here yet so we weren't

[1:09:13] ready to purchase that information. So let me just follow up on that if I can. So I mean they're

[1:09:22] on being open in January. So you think we're going to need another PRI for January for sure.

[1:09:30] Correct.

[1:09:32] So to address any PDS complaints between now and then the only difference.

[1:09:38] I mean we don't have the difference we'll be paying for a couple of months before we have to pay for it

[1:09:44] So this, you know, I didn't think this was the cost of doing business COVID and we should get it.

[1:09:52] We'll need it anyway and, you know, if after we're through COVID, we can get rid of some lines.

[1:09:58] We can have that discussion.

[1:10:02] Yeah, our, our feel right now without having the discussion with the access center until they actually come up and start running.

[1:10:08] It's hard, you know, you can make a lot of assumptions of what they're going to do.

[1:10:12] But based on that type of facility, Shannon and I feel like that is probably going to suck

[1:10:17] up a fair amount of lines on a pretty routine basis.

[1:10:20] And rather than, absolutely, they're built because mobile crisis is a large part of that

[1:10:25] too.

[1:10:27] And, you know, they had missing a lot of their actions through phone call.

[1:10:32] Sure.

[1:10:33] So, we feel like we will need that line, but we weren't planning on that until later until

[1:10:39] was the email came out in the concern about the public

[1:10:44] acts against.

[1:10:45] So in that process, we reached out to our provider area on an

[1:10:49] asked, what would it take to add that?

[1:10:52] We are purchased with them right now, and this

[1:10:57] gets a little technical.

[1:10:58] So they're copper-wired PRI.

[1:11:01] So the phone windscreen provides the kind of

[1:11:05] centrally.

[1:11:05] Century links, excuse me.

[1:11:06] provides the connectivity we buy the surface through areas, so they use the local providers

[1:11:12] copper wires to make that connection. When we asked about doing that, adding another one,

[1:11:18] they said, we know we want to switch you to a over-fiber connection, so they have fiber cable that

[1:11:25] would bring it in. Instead of using sensory links wires, they would do their own system.

[1:11:30] So then, immediately, they said that was a little bit cheaper, it's about $140 a month cheaper

[1:11:34] to do it that way. So we said, what about let's move them all over? Because the other problem

[1:11:38] is we couldn't trunk those together. So they said, I can add you this one, but you can't

[1:11:43] roll it over for your existing 46. That's not going to work. Let's get them all onto the

[1:11:48] fiber, get them all so they're all available lines for the county. So anyway, we can get that done.

[1:11:54] It's probably a 30 to 45 day rollout. Now we will ask them to do all efforts to try to do that

[1:12:01] quicker, but just to let you know, we're not going to be able to turn this on in a week.

[1:12:07] It's like they said, they're normal a lot of time, it's 30 to 45 days.

[1:12:11] We will push and try to get that sooner, but I can't make any promises that's going to happen.

[1:12:16] And since this is clearly a COVID-related expense, I haven't checked with Dan or Donna,

[1:12:21] but we can see if that would qualify for reimbursement.

[1:12:26] Well, okay, so, but if we're going to continue to use it, then doesn't it make?

[1:12:30] But we could do it in for a month, for a few months that you're saying we need to do it for the center of the.

[1:12:36] Yeah, right.

[1:12:37] I mean, however, that's all fine.

[1:12:40] I mean, the process will take a little bit to get some additional lines if we want to go that route.

[1:12:45] We will switch them all over onto the fiber base system, get away from the centrally copper wires.

[1:12:52] We've talked to him about adding redundancy out at secondary roads.

[1:12:56] Because that's how we have it set up now with our copper wires.

[1:12:59] We have 24 come in here downtown and 24 delivered it's secondary road.

[1:13:03] So if we have a physical problem, we maintain at least 24 lines.

[1:13:08] We would want to try to do the same thing with the fiber and have both access points

[1:13:13] so that we have redundancy and not leave us without a phone system.

[1:13:18] We purchase internet access from them so that they work quite well with us.

[1:13:24] And so we'll do our best to make that happen.

[1:13:29] So board members, questions for Bill or Shannon?

[1:13:35] No, I think we need it though. I'm for it.

[1:13:40] I'm okay with that. I hear Pat, Lisa, everybody else?

[1:13:45] Yeah, yeah. I'm for it.

[1:13:49] Okay, sounds like we've got unanimous agreement then.

[1:13:52] So you're agreeing to add at 21 additional PRI, 24 additional lines to the system.

[1:13:59] And to move everything, moving.

[1:14:01] And to move it to the structure.

[1:14:03] So can we, I'm asking you now, can I start the process and get everything done where they'll

[1:14:09] have a new contract for us to sign and bring that at a later date to you, can I bring that

[1:14:15] do I need to bring it to another work session?

[1:14:17] Do you want me to bring that directly to, I think we're telling you to go ahead and do

[1:14:21] the work will prove the claim as it comes.

[1:14:24] As it comes, okay.

[1:14:25] I'd move along as quickly as you can.

[1:14:28] I will push them as hard as I can to get that down right away.

[1:14:32] And then I guess the other thing is, I know that PDS has a little bit of concern about

[1:14:40] the October night meeting that we'll have here.

[1:14:43] And I think we just need to honestly ask them and we can work with some of the folks

[1:14:48] To try to stagger maybe when people are calling in saying like look if you want to call in for this or that application wait till this time, you know

[1:14:58] So I think we can work to make sure

[1:15:00] Further than nobody gets shut out, and honestly it sounds like after that it won't be an issue.

[1:15:05] So, true. And another option you would have is to fire up a Zoom meeting as part of your meeting. You could still have your call in and provide a Zoom meeting as well.

[1:15:15] So, if you have people down in through Zoom that are have mics and information, you know, their computer will handle that instead of doing a phone line.

[1:15:23] So having that as an additional option might help alleviate some of those, for those technical, more technical savvy.

[1:15:31] Okay.

[1:15:31] Consistuous.

[1:15:33] All right.

[1:15:34] Well, thank you for that info.

[1:15:36] And it sounds like we're moving ahead.

[1:15:38] Thanks a lot.

[1:15:39] Thank you.

[1:15:39] You guys have a great day.

[1:15:41] You too.

[1:15:43] Okay.

[1:15:44] Next on our agenda is discussing agreement with IID Bailey to prepare

[1:15:49] Post reports for the ground emergency medical transportation or GEMT program.

[1:15:55] Fiona.

[1:15:55] Hi.

[1:15:56] Hi.

[1:15:57] This is no different than last year that, you know, you all were good with moving forward

[1:16:01] with IBLA has been a pleasure to work with and so we would like to go ahead and work

[1:16:06] with them again this year.

[1:16:07] The GMT has been a nice addition and we'd like to go ahead and continue.

[1:16:13] And can you remind us roughly how much more of this brought in this past fiscal year?

[1:16:20] Oh goodness. Our state share sits around 400,000.

[1:16:29] Pretty good return on a $2,000 bus.

[1:16:31] Yes.

[1:16:33] And you do expect because we're going to have before it was kind of projected and now we have

[1:16:39] actual costs and so you do expect it's going to be a little bit lower in this upcoming

[1:16:43] year.

[1:16:43] That is that is the realistic number based out of our.

[1:16:47] The young as you know, I last week in the claims was a fairly large claim of us came

[1:16:54] back to state.

[1:16:55] Yep.

[1:16:55] Was that because of an audit or why?

[1:16:58] No, that's that's the norm.

[1:17:00] Last year our first invoice was for an amount comparable to that.

[1:17:05] they some of their invoices are for six months period of time and then once they get

[1:17:11] that first invoice out then it goes on to a monthly. So the next one will probably

[1:17:17] be about $10,000 so it's usually a big one up front and then smaller ones for the remainder

[1:17:23] of that fiscal year but it all lines up with the percentage that we get to keep versus what

[1:17:31] we send you features. The claim was us paying them and that's why I was wondering if it was

[1:17:37] related to an audit? Nope, it's all part of the intergovernmental transfer agreement which you guys

[1:17:43] also signed last year and will have again on your 30th work session. So it's just we get all the money

[1:17:50] and then we have to transfer some of it to the agent. I get it. Yep, thank you. I just needed to hit me over the

[1:17:56] No problem.

[1:17:57] Similar to the records.

[1:17:59] Then we have to give them their share.

[1:18:01] Exactly.

[1:18:01] Well, it's a big check.

[1:18:04] All right.

[1:18:05] Well, I'm poor of this.

[1:18:06] I barely think.

[1:18:07] Thank you.

[1:18:08] It's similar to the reconciliation that we've always had to do with case management.

[1:18:12] If that helps people.

[1:18:15] Okay.

[1:18:16] So everybody's okay with this.

[1:18:17] It sounds like.

[1:18:19] Yeah.

[1:18:19] And it's on for tomorrow.

[1:18:20] And it's on for tomorrow.

[1:18:21] Thank you.

[1:18:22] Thank you.

[1:18:22] Thank you very much.

[1:18:25] Okay.

[1:18:25] Okay, next discuss fiscal year 2022 budget schedule, John.

[1:18:32] Hello, John, Hanofford budget analyst.

[1:18:35] Okay, so we at terms out we ran into a few conflicts in the dates.

[1:18:41] So I think we just need to hammer those out and whatever works best for you guys.

[1:18:47] And then we can have a final schedule put together.

[1:18:52] Hey, John, it's you know, I didn't have a conflict with ISAC, I just wanted to make sure you knew it and can use other people did.

[1:19:02] I think that was December 7th and 8th.

[1:19:06] And just for one, I'm just to point out everybody on Monday, January 4th, you're a tentatively plan to meet from 130 to 4.

[1:19:14] Remember that that morning, you live your organizational meeting, just want to point out to you for the morning meeting.

[1:19:21] The generally aren't that long, but there's no promise how long that would be.

[1:19:28] And John, you took out a MLK day from this, too, is that correct?

[1:19:34] Yes, that is correct.

[1:19:36] So basically, the January 19th and 20th, I just pushed those up a day.

[1:19:46] It was Monday and Tuesday, and I was Tuesday and Wednesday.

[1:19:49] Yeah, I guess the I-SAC thing so I mean they have it on their schedule but it really seems unusual that

[1:19:56] People would get together in a large group

[1:20:00] Given this I don't know if they are so I don't know if that's it may be all online. I don't know. Yeah. Yeah, I mean

[1:20:07] I don't know if you want to move those days or just leave on my

[1:20:12] Did anybody have plans to do anything with I-SAC during that time?

[1:20:20] It wasn't even awesome, the department had, I just brought it up, I mean, I didn't know

[1:20:26] if it would be online if people would be teaching classes or what,

[1:20:37] uh, well we could

[1:20:39] probably even, even if it was that day and they did have something we could work around

[1:20:43] their schedule probably.

[1:20:46] Yeah, I think so too.

[1:20:47] Okay.

[1:20:49] Okay, so tentatively now we'll just leave those days as they are.

[1:20:52] All right, one of the things that I would like to do is on Tuesday, December 15th.

[1:21:02] We have conservation and MHDS and historically those have always been later in the process

[1:21:11] because they have their waiting for things to happen, their conservation's waiting to talk

[1:21:16] to their board, blah, blah, blah.

[1:21:18] So I'd actually like to move them from Tuesday, December 15th to January 12th, Tuesday, January 12th.

[1:21:31] And that would be along with we talk some about the black grants and also that would be the tentatively scheduled as the day of your first vote on the decision packages.

[1:21:44] if that would be okay.

[1:21:48] So John, do you then leave the MHDS and conservation balls?

[1:21:53] No, I'd move MHDS and conservation balls.

[1:21:57] Both of them, I'm sorry, I just heard conservation.

[1:22:00] So move them to anywhere you want?

[1:22:02] Uh, January Tuesday, January 12th.

[1:22:09] But then you'd still keep the block ran decisions and the first.

[1:22:13] Yeah, and the vote.

[1:22:15] That's a pretty long meal.

[1:22:16] It kind of does seem like a lot, I don't know what to think about that. I guess if things run over, we could push some things into Tuesday and maybe things from Tuesday and to Wednesday, or I don't know.

[1:22:33] Well, okay, let's think.

[1:22:35] I just really think they really need to, they're going to ask to be moved.

[1:22:39] Should we, to some point?

[1:22:42] So here's just a thought for board members.

[1:22:47] What if we went Tuesday, January 12th,

[1:22:53] we moved those two that you suggested, to the 12th,

[1:22:58] and then we moved the 12th to the afternoon of the 13th

[1:23:02] of January.

[1:23:05] OK, because we should have board members

[1:23:07] should have one stay after noon reserved.

[1:23:11] That seems like a lot more doable, plus you have a little bit of process in time for

[1:23:19] before we make the decision.

[1:23:21] Yeah, you'd have at least 24 hours to think about it.

[1:23:24] Yeah.

[1:23:24] That's true.

[1:23:27] Makes sense.

[1:23:29] Okay.

[1:23:30] And that would be like a one or a one, 30 or something.

[1:23:33] And so then you're just going to get rid of Tuesday at the 15th.

[1:23:40] we'll just go away. Yeah. Okay. I just have one thing though on the 12th. We'll still be

[1:23:47] the afternoon, right? Yeah. Conservation and mental health. Yes. Okay, because I can't do

[1:23:54] the morning. Okay.

[1:24:01] All right. That would be great. And then you'll make those edits and

[1:24:05] send it back over to us for a. Yeah. Final that we can all print off and post. And. Yeah.

[1:24:14] That's

[1:24:15] that I already went ahead and changed was the last two items, which is your informal vote and formal vote on the budget itself.

[1:24:24] That moved to March 18, 25, which is later in March than we typically have done it, but we should be okay, it's just we have to get it.

[1:24:36] you know, in the state system before the end of March, and Dana says that we'd already

[1:24:41] be in there well before that. We got 15 more days now than we used to have. Yeah.

[1:24:47] All right, great. Or do members have anything else for John with the schedule

[1:24:52] is here? No, John, when we, we're, um, this episode that back to us, so we have a clean copy.

[1:24:59] Sure. Thank you. Yeah, I'll go downstairs to it right now and email it to you. Okay. All right.

[1:25:07] Thank you.

[1:25:09] Thank you.

[1:25:10] Thank you.

[1:25:11] Okay.

[1:25:13] Next on our agenda is discussing on bargaining appeals, job, reevaluation, recommendations,

[1:25:21] and we've got Kami here with us.

[1:25:24] Good morning.

[1:25:25] So, Kami, our chef, human resources.

[1:25:28] So before you that were included in your packet, should have been all of the reevaluation

[1:25:35] recommendations.

[1:25:36] I believe there were nine total job positions titles that were included, so employees met with the HR compensation team.

[1:25:49] We also met with supervisors and department heads of the affected job titles to get their input as well before it was rescoord.

[1:25:57] So all of them were met with evaluated and rescoord and then these are the recommendations coming before you.

[1:26:07] So are there, do you have any questions on any of those?

[1:26:13] Well, I think I'd do maybe.

[1:26:17] And I think it might just be wording.

[1:26:23] So can you walk me through the finance administrator one?

[1:26:26] Absolutely.

[1:26:27] And I did speak with the, one of, I know the liaison's for the supervisor as well, or for this position.

[1:26:36] So, we, in the submission, the evaluation information that was submitted for this position,

[1:26:45] there was some added information that would be needed to be added to the job description.

[1:26:53] Completely agree with the addition that needs to be done, but the job description would have to be completely,

[1:26:59] or to be updated in order for us to use that information.

[1:27:02] So then I guess my question is are we, is the recommendation

[1:27:06] that they have to wait a year or that they could make

[1:27:09] those changes, run them through the HR, run them through

[1:27:15] the supervisors, assuming the changes are made,

[1:27:19] then it would be effective?

[1:27:20] Yes, so the second there.

[1:27:22] So once the job description is updated, then it would

[1:27:25] get re-evaluated again in what using the safe tools.

[1:27:30] Okay, it wasn't clear to me if the person had to wait a year.

[1:27:35] No, I apologize for that.

[1:27:36] No, that's okay.

[1:27:37] It's just a quirk of the form, I guess, a little bit.

[1:27:40] So once it was updated completely, then it would be re-evaluated.

[1:27:47] Because this evaluation when they're appealing, they're appealing their actual job description that they have.

[1:27:52] We can't change the job description at the time.

[1:27:57] Okay.

[1:27:58] Board members, any other questions?

[1:28:00] I'm

[1:28:08] not hearing any so given that do we have this on Mike at all or we'll put it on next week next week so we're for you folks

[1:28:21] Doesn't work for you

[1:28:25] Okay, board members that okay if they're ready put this on for formal next week. Yes

[1:28:32] Okay, yep

[1:28:33] All right, we appreciate your work on this.

[1:28:36] Thank you.

[1:28:37] Can we?

[1:28:37] This is your last official day here.

[1:28:40] It is.

[1:28:41] Well, good luck.

[1:28:43] But thank you for your dedicated dedication and service to Johnson County.

[1:28:48] And I just really appreciate it working with you.

[1:28:50] Great.

[1:28:51] Thank you.

[1:28:51] Good luck.

[1:28:52] Good luck.

[1:28:52] Thank you.

[1:28:52] Good luck.

[1:28:52] It has a lot.

[1:28:53] consumer rate chart services, I just always found

[1:28:56] can be to be a joy to work with, work

[1:28:58] go through on many interviews for applicants and she's

[1:29:03] always prepared and always friendly and always helpful

[1:29:05] and it's a great representative for Johnson County,

[1:29:08] so I appreciate that.

[1:29:09] Thank you very much.

[1:29:10] Yeah, thank you.

[1:29:12] All right, thank you.

[1:29:15] OK, moving on, operational issues

[1:29:18] with the Board of Supervisors office.

[1:29:19] Anybody have anything?

[1:29:20] Let's see, you skipped something.

[1:29:22] You skipped number nine.

[1:29:24] Oh, I'm sorry.

[1:29:24] sure did. My apologies. Number nine was to discuss county response to COVID-19 pandemic. Can't

[1:29:32] anybody have anything there? And, Rod, the reason I said that because I do have a thing. I did

[1:29:37] want to report that after I discussion last week about an email received from a constituent

[1:29:42] concerned about the sheriff's office, not following the face covering regulation. I reached out

[1:29:49] the sheriff who responded to my email immediately. He was in the morning for training at the

[1:29:55] time of the occurrence and referred me to major dollars all for the details. Steve and I

[1:30:00] We talked last Friday. He assured me they were compliant with the regulation. Unfortunately, this was a situation where an employee went out to the lobby area to help this individual and forgot his mask. When confronted, the employee apologized and immediately went back to his work area, retrieved the mask and returned to the lobby to help the constituent. In the sheriff's office employees are wearing masks when in public areas, or during public meetings, for example,

[1:30:31] interviewing deputies. If they are in their offices, or work areas, and are at least six

[1:30:37] feet apart, then they have the option of not wearing a mask. Everyone is provided PPE,

[1:30:42] and they are encouraged to take home PPE for protection of themselves and family. I want to stress

[1:30:49] that today there have been no COVID-19 positive cases at the jail or the sheriff's office.

[1:30:58] Yeah thanks Pat for sharing that actually it's too bad Kami walked out the door because I did

[1:31:05] also find that Kami had come up to me after the last meeting and said for what it was worse

[1:31:12] she had just worked on a number of interviews there and had been over at the Sheriff's Office

[1:31:19] for a couple of days and had seen what seemed to be to her 100% compliance so that was in line

[1:31:25] of what she had seen as well.

[1:31:27] So, I had a concern about something that was said there because there's nothing in the

[1:31:35] public health county or city ordinance that allows you to be inside unless you were in a private

[1:31:42] office, even if you're six feet apart.

[1:31:48] So, if you're in a bulletin situation, it doesn't matter whether you're six feet apart.

[1:31:53] You still are required to have a face covering.

[1:31:59] I do not have the regulation in front of us.

[1:32:02] I know practice here at the administration building

[1:32:04] is that if we are in a work area with multiple deaths,

[1:32:11] if people stay six feet apart,

[1:32:14] that they have the option of not wearing the mask.

[1:32:17] And that's what's happening at the sheriff's office.

[1:32:18] That is not the county ordinance or rules.

[1:32:22] I do not have an in front of me.

[1:32:37] Well, we can do that for us.

[1:32:48] Anything else on COVID-19?

[1:32:54] OK, hearing none, moving on, operational issues of the Board of Supervisors office.

[1:32:59] Nothing, Mike.

[1:33:03] Okay. Then the next thing on our agenda is evaluation and goal setting.

[1:33:08] This is a possible closed session. Persona I will code section 21.5, parent one, parent I.

[1:33:16] To evaluate the professional competency of an individual who's appointment, hiring, performance

[1:33:21] or discharge is being considered. When necessary to prevent needless and irreparable injury

[1:33:25] to that individual's reputation. In that individual requests to close session, I do

[1:33:30] have assigned request for closed session for the ambulance director, so I would entertain

[1:33:35] a motion to go into closed session.

[1:33:39] So moved.

[1:33:41] Second day, my quarter.

[1:33:44] Move by height and second by quarter, discussion?

[1:33:48] Roll call.

[1:33:49] Red.

[1:33:52] Red.

[1:33:54] Aye.

[1:33:55] Hyden.

[1:33:56] Aye.

[1:33:56] Sullivan.

[1:33:57] Aye.

[1:33:58] Porter.

[1:33:59] Aye.

[1:34:00] Green Douglass.

[1:34:03] Okay, motion carries, we're going to take a quick break, break things down, and we will

[1:34:07] be back, and when we return, we'll be in close session.

[1:34:12] It goes there.

Board of Supervisors Work Session

Agenda

Transcript