[0:01] We need no order, but we can start with a roll call, please.

[0:04] Director Pan. Here.

[0:06] Director Coomander. Here.

[0:08] Director Wall. Here.

[0:10] Vice Chair Orkney. Here.

[0:12] Chair Powell. Here.

[0:13] We have a call. Thank you very much.

[0:14] If we could all stand for the Pledge of Allegiance.

[0:17] The Honour, Pledge of Allegiance.

[0:18] Sure.

[0:20] Pledge of Allegiance is the flag of the United States of America

[0:24] and to the Republic for which it stands, one nation under God,

[0:29] indivisible with liberty and justice for all.

[0:39] First item is to review the agenda and

[0:42] let Markman changes.

[0:45] No fugitive changes, please.

[0:47] Thank you.

[0:48] Yes, I have a change, please.

[0:51] I would like to continue item 14 for our next meeting,

[0:56] which is consideration of changing our name.

[1:00] And also, I'm wondering about pulling 10.

[1:04] Since we do have a rather large agenda, which is the customer

[1:09] conservation class, I remember Sandy, you're here, so you probably want to speak on that.

[1:13] Your convenience, I can come back?

[1:17] What?

[1:19] I was just going to ask, are you prepared to speak on that tonight?

[1:22] Yes.

[1:23] Okay, I believe it.

[1:24] All right.

[1:25] So, just a full report.

[1:27] Okay.

[1:28] Any other changes?

[1:30] If not, I'll entertain a motion to approve the amended agenda.

[1:37] And seconded.

[1:39] All in favor say aye.

[1:42] Aye.

[1:42] Any opposed?

[1:43] Any abstentions?

[1:45] Motion carries.

[1:47] Next up is public comment for items that are not on the agenda.

[1:51] I do have a one-speaker card from Kim Croft.

[1:55] That's me.

[1:56] Kevin, if you could come up to the podium, please, and introduce yourself.

[2:04] My name is Kim Cross. I'm a homeowner here in Oak Park.

[2:07] I've been living here since 1981.

[2:10] The Governor Brown has allowed homeowners to put accessory dwelling units on.

[2:18] and I wanted to get some confirmation from the water district as to why their

[2:26] fees are not reasonable and customary which is what Governor Brown had

[2:29] suggested. He suggested that it would be an improvement for everybody to make

[2:35] the process quicker, simpler and easier for not only the homeowner but also for

[2:39] the person who would potentially be renting an ADU. In my case I'm not

[2:43] renting the ADU, I'm using it for my family like I said I've been here

[2:47] for 30 to some odd years.

[2:49] I have children, I have grandchildren.

[2:51] And so when I went to the triumphal district to,

[2:54] which is part of the process in doing this,

[2:57] you have to go to several departments,

[2:59] all of which provided waivers except for the water district

[3:02] and they charged or tried to charge me

[3:06] or they already did, already paid it, $4,422

[3:11] for a bathroom essentially in a accessory dwelling unit,

[3:15] at which, if you put that the size of my house

[3:18] is 1,900 square feet, I'm adding a junior ADU

[3:23] that at a cost of a whole sewer system

[3:25] is 13,000 or 14,000 in between,

[3:28] it seems to me that $4,225 is there extremely

[3:32] not reasonable and customary,

[3:34] which states right in the rules of the ADU

[3:37] that they are supposed to be reasonable and customary.

[3:39] So I would like to get some further information

[3:41] as to why you are not providing

[3:44] reasonable customary fees to people putting ADU's.

[3:48] Okay, thank you.

[3:49] Don't

[3:53] really have a lot of information on this particular topic.

[3:56] I'd like to share with the board the process that we currently use to determine the fees.

[4:03] It's a ratio or it's a percentage of the original dwelling unit

[4:11] is what we use when we compare the ADU to the original dwelling unit.

[4:15] The percentage of one versus the other is the ratio that we use to assign a fracture of the capital fee.

[4:27] 33% is not a fraction.

[4:30] Well, it's less than 100%.

[4:33] And that is, in my opinion, a reasonable approach.

[4:39] Now, your board could consider other methodologies to assign those costs, and staff could certainly look into that.

[4:48] But we believe that it is a reasonable approach to assign the agreement.

[4:55] Can I just add one thing to it? Just one more thing.

[4:59] Why is it that that's reasonable that if I enclose my stairs and don't have an exit outside,

[5:04] I could put 12 bathrooms in there and the fee would be zero?

[5:08] The reason that that would be the case, the new legislation is very clear as to whether

[5:16] it's an additional unit or additional square footings that's added on above and beyond

[5:23] the current versus the conversion for electrical demonstration of existing square footings.

[5:32] Do we have an ordinance that deals with this particular issue?

[5:36] We are aware of the process of updating all of our ordinance in this chair call.

[5:43] We do have a worksheet and kind of a handout that we have developed for our customers that kind of walk them through the process.

[5:54] There's a decision tree that goes along with it.

[5:56] It kind of lays out the rationale that this confuses to assign this call.

[6:03] Okay, the House Counsel, I mean, it's not to agendize items to take any action.

[6:09] I mean, obviously we take public comment.

[6:13] We can have, and I don't know whether or not there is any kind of an appeal process,

[6:18] or whether we have others that have gone this route that are polite for this.

[6:23] If I might, there's always an appeal process.

[6:26] Your constituents can always approach your board and ask for consideration.

[6:31] that's different than what the current rules or regulations for your district stipulate.

[6:41] Chair Paul, since we can't really discuss this, it's not on the agenda.

[6:45] Why don't we agendize it at an upcoming meeting and we look at it in depth and why the Chargers are as they are,

[6:51] and if we should change them. Thank you for bringing that to our attention.

[6:54] Thank you.

[6:56] I'd like to just ask, have we had any other homeowners to come to us with the same of us?

[7:02] Well, I'll just ask them to respond to that.

[7:04] We've been the same person.

[7:07] Can go.

[7:08] That's all.

[7:08] I got yelled at for that saying that.

[7:11] We had two prior.

[7:13] One was in Bill Canyon.

[7:14] They did detached structure.

[7:15] They were charged the standard based on the 25 ERU count that the district uses.

[7:20] Fixed your account for an ERU.

[7:21] They were charged right.

[7:22] The other one was in Oak Park.

[7:23] it was an interior remodel so they did not change their square footage of the

[7:27] footprint. So therefore there were no fees charged to that one per the legislation.

[7:31] Okay so we only have one other example that would be comparable to what yeah

[7:36] Scott's going through correct. In her case, this started January 1st of this

[7:42] year for the district, a special district. One of the things they talked

[7:45] about is the square footage. In the case where she's building a second

[7:48] story it's a little bit and we have to come forward legal on this down the

[7:52] road it's a little bit nebulous on is that it's sitting within the footprint

[7:56] but it's adding a second story to an existing first story so it falls in that

[8:01] it wasn't clear to find an ADU legislation so that's why we applied what

[8:05] we were able to apply based on the fact that it is a secondary structure with

[8:09] an outside access to it. Is there possibly well let me just say we

[8:14] If we add this to the agenda for the next meeting,

[8:17] get to maybe a little bit of a more of a detailed report

[8:22] on what our current regulation or current process is right now.

[8:31] It's hard to make any suggestions at this point,

[8:34] or, and there's no formal appeal.

[8:37] I appreciate your comments.

[8:39] I think in the past, with other issues,

[8:41] there is a specific formal process

[8:44] to appeal that I think you have to send a letter in or a request. I don't know if we have a form.

[8:49] So if you want to go that route, we could do that, agendize this at an upcoming meeting to discuss it further,

[8:57] but we need to get more information and maybe take a little bit of a harder look at the new regulations

[9:03] and make sure that we're conforming.

[9:06] That's sort of the regulations, but I agree with the vice chair or me.

[9:10] You're not the first district that's struggling with this.

[9:13] There's several other districts in the county that have had more than two dozens of people

[9:19] come in that want to build accessory dwelling units.

[9:23] And they've developed ordinances and stuff to deal with.

[9:25] So I think I agree that a lot of them continue to come back with council and staff

[9:30] with a recommendation either on an ordinance or some procedure in which we deal with this.

[9:34] We

[9:38] can add to that.

[9:39] It's true.

[9:40] This is actually something that's more and more cases like that.

[9:43] Perhaps we can review the process and procedures guidelines

[9:50] for there are two parts.

[9:52] One is the connection fee, because I

[9:53] think this lady was talking about the initial connection

[9:56] fee, how to prorate that.

[9:59] And then there's also the ongoing charges,

[10:03] that separate there's the water race and the sewer race.

[10:05] Because in some cases, say, if people adding a lot of fixtures

[10:09] to it, that may even requiring to up-sizing the water meter.

[10:13] I'm assuming it will not be in your case.

[10:15] But in some cases, when you refer to incidents

[10:17] that where people are adding a large number of fixtures

[10:21] and that could impact, say, the meter size,

[10:24] and then also on the sewer side, how many are you

[10:28] that will be assessed to the sewer rates?

[10:31] So perhaps that all these impacts can be real.

[10:33] I mean, we're kind of getting into it when we're here.

[10:36] I think we need to continue for a month, and I apologize.

[10:41] They may have to wait a minute.

[10:43] How do I do the appeal process?

[10:46] Is that where I need to start?

[10:49] Typically, you would provide in writing

[10:54] a request for the district to review your issue.

[11:00] OK, so is that just write a letter?

[11:02] Just a brief letter, you can send us an email.

[11:06] Okay.

[11:08] And how do I get your actual email address?

[11:12] Is it on my letter of my will, sir?

[11:15] Our clerk of the board can find that.

[11:16] We'll help you out.

[11:18] Okay.

[11:19] Thank you.

[11:20] I appreciate that.

[11:21] So let's move on then to consent items five through seven,

[11:26] which include the minutes of May 21st.

[11:29] Regular meeting May 23rd special meeting in our June 11 special meeting and the adoption

[11:36] of our 2018-19 budget and approval of a budget adjustment for CIP.

[11:47] I move approval of the set items.

[11:49] Second.

[11:52] Okay, any discussion on these?

[11:55] If not, all in favor say aye.

[11:57] Aye.

[11:58] Any opposed?

[11:58] those, my abstentions, motion to charge unanimously.

[12:04] We have a budget, which is good because

[12:06] it took away from the year right down to four days.

[12:09] And I want to say thank you, we've done a lot of work.

[12:15] And this budget has been particularly challenging this year,

[12:19] for a lot of reasons.

[12:20] And I want to thank staff for their diligence, and so

[12:26] the RSD, Chris Tyson.

[12:29] Too bad Mike didn't hear that, he did all the work.

[12:32] I know we walked out, so that's why I'm waiting.

[12:34] I'll tell you tomorrow.

[12:35] Thank you.

[12:37] I think you'll replay all the video if you want.

[12:40] Again, we appreciate that.

[12:42] It's one of the most important things that the district does,

[12:44] is make sure that we plan accordingly for priorities,

[12:51] and we appreciate that.

[12:52] So, moving on then to Ashton items.

[12:56] Action item eight is a public hearing to place the sewer service charges on the

[13:01] Ventura County secured property tax rolls. So first up is to conduct a public

[13:07] hearing to receive written and oral comments on the proposal to collect

[13:11] sewer charges via the property tax statement. So I'm going to go ahead and

[13:15] call to open up public hearing and start with staff report and recommendations.

[13:21] Thank you, Mr. Chair. As the board knows, TSD utilizes the Ventura County tax roll as

[13:29] a very cost-effective approach to building the wastewater districts, or the sanitary

[13:35] districts sewer service fees. The cost for the service is a fraction of what it would

[13:42] cost if you were to do a monthly bill for the same purpose.

[13:47] The tax roll billing process requires your district to develop and approve a list of parcels to be assessed along with the charge for each parcel.

[13:59] As the Chair already indicated, you must conduct a public hearing to receive written and oral comments on the proposed collection of these fees.

[14:09] Staff is recommending that your board conduct a public hearing, adopt TSD resolution TSD 2018-03 regarding collection of sewer service charges

[14:22] and also direct staff to file a certified copy of the adopted reports and resolution with the Ventura County Auditor Control Board.

[14:31] And lastly direct staff to coordinate collection of sewer service charges on the general Ventura County Security property tax roll

[14:38] with the county auditor, assessor and tax collector. Thank you.

[14:46] Do we have any written

[14:47] communications? We do not receive any written communication. And do we have any public

[14:53] comment on this? No public comment. In that case, we're going to

[15:04] I would like to ask our general manager how much it costs for us to do this. I saw in the budget it was $20,000.

[15:10] It's about one quarter of 1% of the annual amount built.

[15:14] Okay, I saw it was $20,000 in our budget. So is that about right?

[15:18] Okay. Thank you. So it's not free.

[15:24] It's not free, but it's certainly a significantly more cost-effective approach than if you didn't

[15:31] know before.

[15:32] We all have out of every other month.

[15:37] I'm just saying we might want to look at that next year, thank you.

[15:40] We look at it every year.

[15:44] So with that, do we have a motion to adopt staff recommendation for the items B through E?

[15:56] I shall move.

[15:58] Do we have a second?

[16:00] Okay.

[16:00] We'll then second it and then we put the discussion.

[16:02] All in favor of the motion say aye.

[16:05] Aye.

[16:06] Any opposed?

[16:06] No.

[16:08] 1A, any extensions?

[16:10] Motion carries for quarter one.

[16:13] Thank you.

[16:18] Item nine, 2018-19 Water Conservation Rebate Program,

[16:24] this year's participation.

[16:26] I'm going to ask Sandy to come to chair with the presentations.

[16:29] Thank you.

[16:30] Good evening, board members.

[16:32] This is an annual project that comes about this time

[16:37] every year.

[16:38] and it involves the water conservation rebate program sponsored by Metropolitan

[16:42] Water District, supplemented by Kayagus Municipal Water District, and you have

[16:48] the opportunity to continue, if you so desire, adding additional supplemental

[16:52] rebates for Oak Park Water Service through Tri-Info. You can see in the

[16:57] staff report what the Metropolitan and Kayagus rebates currently are.

[17:07] They

[17:08] I've also provided a summary on what the board budgeted last year.

[17:13] 3200 additional supplemental rebates and those are shown everywhere from $20 for

[17:19] high efficiency clothes washers down to $10 for rain barrels.

[17:24] And as of the middle of last month,

[17:27] our expense at triumphal was approximately $1,782.

[17:31] dollars. So we're well under the what you had authorized at the beginning of the

[17:37] year. There is one significant change that we are expecting, and I say expecting

[17:44] because it hasn't been formally announced by Metropolitan, and that is the new

[17:49] landscape transformation program. As you may know they had a turf

[17:53] replacement program for quite some time that ran out of money rather

[17:56] that quickly and I just literally while I'm sitting here checked the SoCal

[18:01] WaterSparc website and it still says all those funds are exhausted so according

[18:06] to my contact Steve Savi at Caigas the announcement may actually come on July

[18:12] 1st from Metropolitan and that will be an additional or a $1 per square foot

[18:18] rebate for improved turf replacement. There are some new proposed or I'm

[18:25] anticipated conditions that people will have to fulfill in terms of approved

[18:32] replacement projects, some education that they may need to go through prior to

[18:38] actually submitting their application, but I again expect to receive those

[18:44] shortly. So this evening staff is asking if the board would like to

[18:50] consider additional or continuing supplemental rebates for the rebate

[18:56] program and if so what you would like to budget toward that and the swimming

[19:00] metropolitan does proceed with the landscape transformation program would

[19:04] you as a board want to consider adding anything to the dollar per square foot

[19:09] So Cayegas does not plan to offer anything in addition to the dollar.

[19:19] Does that mean more for discussion?

[19:24] I would say we just continue with what we had for last year.

[19:29] I don't think we should be adding anything to the landscape option.

[19:35] What did we budget for this year for the next couple of years the same?

[19:41] When I spoke to Mike, I think, as soon as we were just going to continue, I believe he

[19:47] used the same 3200 for planning purposes.

[19:51] The 3200.

[19:52] Correct.

[19:53] Right.

[19:54] When we were in the middle of the drought and we were doing right in the middle of

[19:58] all this terrible placement, did we offer anything?

[20:00] It was a 50 cents.

[20:02] I think we had something in there and then we capped it as to the size of our

[20:07] recollection.

[20:08] I believe you are correct and there was a cap on square footage and it was reasonably popular at the time.

[20:19] Because we're tracking well under our budget and I'm just wondering as we're not to the board should we do something in there but cap it because you know we're subject to obviously our budget limitation.

[20:32] I think we're at a level where it is that the 3200 will go well under it, but that's a very variable thing people buying appliances and what not.

[20:41] I think that's an adequate number and there's no point in changing this point in my opinion.

[20:47] I'm not suggesting that we go above 3200, I'm just saying.

[20:50] No, I would stay at 3200.

[20:51] Right, no, I know that we're just saying should we add some rebate as to the list of eligible programs that we can provide.

[21:01] subject to that $3200 limit. I'm with Jim, I'm not in favor of the resawing of the

[21:09] unofficial term. Now if there's some new appliance that I've never heard of, maybe

[21:13] we want to add that I can save fire.

[21:17] Okay, anybody?

[21:17] Mr. Chair, just to one as a board, our court of order demand is very low.

[21:24] The part

[21:25] efforts are bearing fruit.

[21:30] For what? I think my opinion has been well

[21:34] documented that I think we as long as we have available water and people are

[21:38] responsible with it we're in the business of selling water and so I think you

[21:43] know if I think it's a good idea people taking out turf obviously long term that's

[21:47] it's a huge issue I know the Met if they provide some rebate program this is

[21:51] great but it can be very expensive and at this point given our financial

[21:55] pressures that we've gone through this year I don't think we have the budget

[21:59] to be able to land to those who agree with that.

[22:02] Yeah, I agree with it too.

[22:03] And we don't know for sure yet.

[22:05] Let's wait to put the announcement anyway.

[22:07] OK.

[22:07] We're getting ahead of ourselves.

[22:09] OK, so.

[22:11] I agree with what the other board members said.

[22:13] I think something to look out is that I think there's

[22:17] a high efficiency dishwasher out.

[22:20] But anyway, because I think kind of, you know,

[22:23] the people pay attention to, and I

[22:25] And I would suggest that you make any changes to the program.

[22:30] Okay.

[22:30] So what are you seeking here?

[22:33] Are you just signating an affirmation of our current program,

[22:37] or do we need any action?

[22:39] Basically, an amount for individual allocations per device,

[22:43] if you want to continue those or change.

[22:46] Just as a point of information,

[22:48] we have noticed over the course of the program

[22:50] that the high-efficiency toilets are much less popular.

[22:54] I think they've actually, they're part of the pun saturating the market.

[22:58] I think we've got quite a few of them already replaced.

[23:01] The weather-based irrigation controllers are more popular than they were.

[23:07] And you can see that for some of the items, there's really no,

[23:10] no rebates in that platform.

[23:13] The grain barrels are great, but we have to have rain.

[23:15] Exactly.

[23:16] It seems to be a problem.

[23:18] I move that we continue as the same program as last year

[23:22] with the maximum amount of $3,200 for the rebates sold listed.

[23:29] We have a motion. We have a second.

[23:32] Any further discussion?

[23:34] All in favor of the motion say aye.

[23:36] Aye.

[23:37] Any opposed? Any abstentions?

[23:39] Motion carries unanimously.

[23:42] Thank you, Cindy.

[23:43] You're welcome.

[23:52] Next up is item 10, Oak Park Water Service Customer

[23:57] Water Conservation House.

[24:01] Yes. Thank you, Chair. Vice Chair Orkney's request. We did some checking with Metropolitan

[24:10] and Kayagas on available conservation classes and the choice is basically two. There is a

[24:18] general California-friendly landscape training class that does cover a bit about turf replacement

[24:26] but there is, and again this one is pending the announcement by Met, but there is a planned

[24:32] residential turf removal class that I believe will be connected to the application process.

[24:39] They may require that he will attend that class before they can replace their turf.

[24:45] I'm kind of expecting to see that.

[24:48] Some of the specifics as shown in the report, a signup process would be necessary in

[24:54] order to guarantee a minimum of 14 people in the class. I was told that I believe it

[25:01] was the city of Moorpark actually scheduled a class. They didn't get the 14

[25:05] and met cancelled on it. So they love to see 20 or better but they'll do it for

[25:10] 14. Saturdays tend to be the best day for that because the classes

[25:15] depending on your selection can be working two to four hours in length.

[25:19] They're free of charge as far as metropolitan is concerned. There is a

[25:23] fee for the instruction itself.

[25:25] Anything that in terms of financial impact

[25:28] would be limited to venue rental,

[25:30] refreshments, did a staff time.

[25:33] I did check with the O Park Community Center.

[25:37] The large room is extremely difficult to get on Saturdays.

[25:41] It's virtually booked through the remainder of the summer.

[25:46] But they have, I think they alternately call it

[25:49] the environmental education slash preschool room.

[25:53] But I believe we'll seat up to 40 to 45 people

[25:56] in a classroom setting.

[25:57] And it's considerably less expensive.

[26:00] It's about half the price.

[26:02] I think it would run about $150 to $200

[26:04] for a Saturday rental plus staff time of $26 an hour

[26:09] for two to four hours.

[26:12] So staff is essentially wanting to know

[26:14] if the board would like to proceed

[26:17] with scheduling such a class.

[26:18] And if so, would you prefer the landscape, general landscaping class or the assuming it is offered the turf replacement program?

[26:28] And then some idea of timing.

[26:30] Thank you.

[26:32] Yes, I think it's great. As old board members know, we've done this a few times anyway.

[26:38] And once, like your landscape committee from Fayette Park, Matt did it, and once Trialfo did it, we had a lot of people turn out.

[26:47] and I think the demand is there here in Oak Park and so yes I would like to go

[26:53] ahead really with both of them but first the landscape friendly training and I

[27:00] think that we should aim for like September and maybe October landscape

[27:04] in September and her removal in October if that does come to pass do

[27:10] Do they have handouts, do you know?

[27:14] For the class themselves?

[27:15] Yes.

[27:17] I believe they, if you're saying at the class when people

[27:21] Well, or something for us to do as a mailer,

[27:24] do we have to create it ourselves?

[27:26] I don't know the answer to that.

[27:28] There's a very brief summary on the net website of what's

[27:32] included, and essentially that's

[27:34] what I've politicized here in the descriptions

[27:36] of the two classes.

[27:39] I would have to find that out, but we could certainly include that in the promotion.

[27:43] We could make that a bill stuff or item.

[27:49] Sure.

[27:50] Well, okay, I think it's great.

[27:53] I think we need some planning, obviously.

[27:55] I mean, I don't know if maybe we even need an ad hoc committee for this to work with you, Sandy.

[28:02] But if we do decide to do it, I think it's a lovely outreach

[28:06] for the community and a service that we can offer?

[28:11] I tend to agree with that, but I do have a question.

[28:13] How in the past and how would we do it now, as far as promotion

[28:16] and advertising?

[28:18] And is that an added expense to us,

[28:20] or is that done through Metropolitan as well?

[28:23] I think typically in the San Diego Correct Community,

[28:25] typically that's been an expense that's been

[28:26] borne by your district.

[28:29] And how is it done in the past?

[28:31] Using an ad and a star.

[28:33] We have the paper, we've submitted a bill suffered with a notice to the residents that we're going to be providing an opportunity for the class to attend the class.

[28:47] Do they have to respond in RSVP to it or to show it?

[28:52] Typically, sir. I don't think that we have required people to sign up for the class.

[28:59] So we say that we have, in this case, Steve said,

[29:04] have a sign up just so that you can guarantee the 14,

[29:07] so that you don't end up with 12 people

[29:09] that are disappointed on a Saturday morning.

[29:11] It's just one thing, too, if we can get our portal back

[29:15] online, it's another issue.

[29:19] Maybe there's a possibility of doing some kind of a message

[29:21] in there, so the people that are in there

[29:24] are probably the most active in monitoring water

[29:27] something to add and I don't know if that's possible.

[29:32] I believe we can put a message in there.

[29:38] If we were to reserve a room and we didn't have the required number of people that had to cancel it,

[29:44] we still have to pay for the reservation.

[29:47] I don't know what the cancellation policy is.

[29:49] I believe if you were to give them reasonable notice,

[29:54] I mean if it got canceled the day of I think we'd be stuck but if if you realized

[30:00] Week ahead of time that you only had six people signed up, I don't think we would have to thank you.

[30:07] Yeah, just wondering, the website sometimes, you know, that you can build in the RSVP online.

[30:15] But anyway, this is something to possibly check into.

[30:19] And we make the announcement on our website that there are many other professional associations

[30:24] that we belong to that you can do RSVP online too.

[30:30] Yeah, those are some free tools that you can pretty easily Google.

[30:35] We have constant contact that we use.

[30:38] We have not used constant contact, in my knowledge.

[30:41] We have access, of course, to the customer database,

[30:44] which we've done mass mailings directly on our own.

[30:48] The one thing that I've done for a number of events in some other groups

[30:53] is we use Eventbrite, which is free, actually.

[30:57] they actually promoted to throughout the week, so you can do a free event and do more SVPs.

[31:04] Especially if it's free.

[31:05] Right.

[31:06] Right.

[31:06] Yeah.

[31:08] Well,

[31:12] I move then that we offer residential California friendly landscape training class

[31:18] through that sometime in September, and with it renting out the smaller room at the community center.

[31:31] Okay, do you have a second?

[31:33] I'll second that.

[31:34] Any further discussion?

[31:35] Do you need to include some real little dates in case?

[31:38] The small room had a lot of openings at this point.

[31:42] My plan might be to come back to the board at your next meeting and say,

[31:46] We've got September 10th, 17th, and 24th or whatever it might be.

[31:50] Yeah, you want to look at holidays and, can you see L.A. home football games?

[31:56] Absolutely.

[31:59] And why don't you technically just reserve one mid month so that we don't get, but we

[32:14] Okay, so if we have a motion and a second, all in favor say aye.

[32:19] Aye.

[32:20] Any opposed?

[32:21] Any abstentions?

[32:22] Motion carries.

[32:24] Okay,

[32:32] so next up is item 11, California Association of Sanitation, agencies designation

[32:39] of the agency representatives of electronic transmission

[32:42] and consent before.

[32:44] Thank you, Mr. Chair.

[32:46] The California Association of Sanitation Agencies

[32:49] also known as CASA.

[32:51] In advance of their upcoming annual election,

[32:55] CASA has requested that TSD designate agency representatives

[32:59] to participate in CASA business.

[33:03] In addition, CASA has requested that the TSD Board

[33:06] considered providing written consent to receive and send official communications

[33:12] via electronic transmission and staff recommendation is for your board to review

[33:20] your current CASA designated representatives make changes as you

[33:27] so desire then direct staff to complete the designation of agency

[33:35] representative form, return to CASA, and also for you to consider the option to

[33:41] consent to the electronic transmission as I previously mentioned, and if so

[33:46] designate the clerk of the board to send and receive official communications to

[33:52] CASA on behalf of Troy and Pope, and lastly direct staff to coordinate

[33:57] collection of sewer service charges.

[34:00] And this is for the annual meeting that's coming up?

[34:09] So I think I remember that we had to cast a vote.

[34:13] Yeah, I think if you look at your current list of representatives, you have Steve Isamander,

[34:22] who everybody knows is no longer with trial and file.

[34:27] So there's a primary and then two alternates that you coordinate to select.

[34:33] We would provide those names to the process.

[34:38] And then the last of yours that you sent, like a transmission.

[34:44] So thank you. I would entertain, you know, from the board members as to who would be interested in working on that.

[34:50] Or to be a janitor to your organization.

[34:53] Yeah, that'd be fine.

[34:53] And then, Susan Ray, if you're attending the conferences,

[35:00] I think that's what you call it.

[35:02] Go on.

[35:04] Second, get you to another table.

[35:06] And then we have, we designate three.

[35:09] It's one primary two, the whole thing.

[35:11] So if I, the two of you, or Janna,

[35:15] the primary two of you, it's okay.

[35:18] But I think it doesn't happen at house.

[35:20] It happens by email, right?

[35:24] I mean, it's not during the meeting, actually, is it?

[35:26] But when they do a vote, I think you

[35:29] have to be your son of valid.

[35:30] I recall a couple years ago that when

[35:32] you voted for the sleigh of officers, the annual meeting,

[35:36] I think it was each district had one vote, and this one.

[35:40] That's correct, right.

[35:43] With that, do we need a motion for that?

[35:46] Yeah.

[35:47] Can I get your participation on that?

[35:49] We said the two alternates, but which

[35:51] just the second alternate, which is the third.

[35:53] Oh.

[35:55] Janice, the-

[35:55] We'll do Ray as the first alternate,

[35:57] which is the second alternate.

[36:01] I thought it was the alternate.

[36:03] No, you're going to be the first one, I'm going to be the second.

[36:05] Oh, do you have to find that in?

[36:06] No.

[36:06] Oh, okay.

[36:07] I'll do it for you.

[36:08] You're the boss over here.

[36:11] Okay.

[36:12] So we have a motion for,

[36:16] also one point, yeah.

[36:17] Ray?

[36:18] I'll second.

[36:19] James, second for the discussion.

[36:22] All in favor say aye.

[36:23] Hi.

[36:24] Any opposed?

[36:25] Any abstention?

[36:27] Oh, she carries unanimously.

[36:31] By the way, I did, for our item, I'm going to say, for item 16, I did say I would give

[36:40] REC 15 a warning text.

[36:43] Good.

[36:44] So if we compare where we're in up here now, does somebody remind me on that?

[36:50] I think that this will be the last item to be up to, I think 14 was able to, July, right?

[37:00] Continue to July.

[37:01] Yeah, and 13 shouldn't take.

[37:10] The grand jury?

[37:11] No, the grand jury is called. We got 13 to cover up with this.

[37:15] So we have another.

[37:16] Okay, so if you could give me just a moment, I'm going to go ahead and show you the size

[37:25] of this volume.

[38:03] To item 12, grand jury report on the independent special districts.

[38:08] Thank you.

[38:09] Sure.

[38:10] Recently, TSD received a letter from the Ventura County Grand Jury and then the letter

[38:18] included a report titled, Independent Special Districts.

[38:22] The report identified TSD's need to review and respond to a number of issues by August 8, 2018.

[38:35] The specific questions that the district is required to address include questions regarding our reserve policy,

[38:44] making that available to the public.

[38:49] The real focus of the report dealt with transparency and how we make our public aware of the need

[38:58] for reserve and what those reserves are earmarked for.

[39:02] And the last item that they wanted a response to dealt with, a website that included several

[39:09] key items including the reserve policy, et cetera.

[39:14] And staff has basically provided this item to your board tonight to allow you to provide input to us.

[39:24] We plan on bringing a response letter back to you folks in July at the next July board meeting.

[39:33] We need to basically agree or disagree with their, I guess, position,

[39:42] explain what our position is and why.

[39:45] We have actually responded to almost everything

[39:48] that they included in the letter to us.

[39:52] But that said, staff is seeking board input

[39:56] prior to our preparation of the response.

[40:00] And that pretty much concludes this item, Mr. Chair.

[40:03] Okay.

[40:04] Thank you.

[40:05] I'm going to open this up to the board for discussion.

[40:07] Let me make a comment.

[40:09] I've read the whole report and of course I used to be on the grand jury, so I don't know how they do this.

[40:14] But one thing, whoever you, in staff, you have, uh, drafting a response for us,

[40:19] go to the grand jury's website, uh, already Kayegas and Camarosa have responded.

[40:26] They have exactly the same questions that we do.

[40:28] And their response is on the grand jury's website at this point in time.

[40:32] And it would do well to take a look at those before you put together a draft for us.

[40:37] And it's a pretty straightforward stuff.

[40:41] We have all ready just for the board's information.

[40:45] We've already, a lot of the things that they identified in the recent past, we have all ready through us.

[40:51] So I don't think we're going to have any problems satisfying their initiative.

[40:55] But that is a good recommendation.

[40:58] And we certainly will look at that directly through them.

[41:04] Are there any of the recommendations that you feel are not immediate?

[41:08] At this point in time, no.

[41:10] I don't.

[41:13] One question I had that one of the findings was their expressed concern over the lack of elections,

[41:26] or lack of, I guess, candidates.

[41:30] Which is something I think that has been true for all specialists.

[41:33] Yeah, that just just to emphasize that that's not an issue that we have to respond to that that was

[41:45] So we don't have yeah, because I mean clearly that's something out of our control in fact as long as we're

[41:52] Advertising and promoting the other elections which we have been

[41:55] Yes, some district that do have to respond to go through the what they asked the whole bunch of districts listed

[42:04] Well, I would say that the filing period opens in July for the court seats on triumphant

[42:13] dinner up, which there are three, and I think that we should send out, Sandy should send

[42:20] out a press release that that is the case and just give the filing dates.

[42:26] I mean, especially since we're, I mean, we should do that anyway, but especially

[42:29] in light of them saying that we haven't had a competitive election since 2010, that would

[42:37] so to go to both the Acorn and the Thousand Oaks Acorn. And, you know, the star for that

[42:45] heck of it because they're not the paper they used to be.

[42:52] Okay, so we only need to respond to these conclusions for the list of number of staff

[42:59] 2, 3, and 4, 2, 3, and 4, that's great.

[43:04] Well, and the other thing is just one more thing.

[43:06] We can even do this stuff or not this much though, huh?

[43:10] Are we too late?

[43:11] We're too late for the billing cycle and say,

[43:13] the election is coming up,

[43:14] if you're just in the running, blah, blah, blah.

[43:16] I think it's a good thing.

[43:19] I think that we could do that.

[43:21] I'm not sure where we set the billing cycle.

[43:24] Keep in mind that that would only,

[43:25] that would only provide information to our board members.

[43:32] I think that's a good idea.

[43:35] Other comments?

[43:39] Yeah, just in looking through these,

[43:41] I think we've really worked towards

[43:46] fulfilling most of what I guess the grand jury,

[43:49] I wasn't aware that they were doing this study,

[43:51] so it's kind of interesting that this came out.

[43:52] I know that the little Hoover Commission did a review.

[43:56] I don't know if that's what prompted this.

[43:57] Isn't this something they do on some frequency?

[43:59] I believe it is.

[44:01] Maybe Ray can speak to that.

[44:04] Well, the grand jury is a totally independent body,

[44:07] and they decide what they want to do by themselves.

[44:10] An awful lot of it is consumer complaints that come in.

[44:15] Some of it is just stuff they see in the news.

[44:17] You say, well, look into this.

[44:18] other, and you get one, the Will Hooper report,

[44:21] obviously stimulated a portion of this,

[44:24] because it really hit on the fact that there may be

[44:27] a hidden fortune in reserves throughout the 2,000

[44:30] special districts in the state.

[44:32] And I think that triggered them to start

[44:35] looking into what will be published for our reserves.

[44:38] So there's no question that was a key driver in that part.

[44:42] And I think everybody should also understand

[44:45] and the grand jury has no enforcement power.

[44:47] It's merely they put the publicity out

[44:49] what the responses are.

[44:51] You hope the public will respond

[44:52] if they don't like to respond.

[44:55] Thank you.

[44:57] All right, so you're not going to perform all day long.

[45:00] Motion on this particular decision.

[45:02] Yeah, comment, I think it's really good that, you know, we put our current policies on the website,

[45:11] because we have to be extensively discussed as, and so that just to be, you know, transparent and accountability.

[45:19] And I think the fact that we are taking a report in our sessions, that's probably, you know, a very important thing to be transparent

[45:26] for public accountability.

[45:33] Okay, so you look at that.

[45:36] I don't know if you've received the input that you wanted at this point,

[45:39] or anything more specific, other than the fact that we...

[45:44] I think, yes, I think we got the input we need

[45:49] and we'll be bringing back that graph for you folks to look at

[45:53] and hopefully it will meet with your liking.

[45:57] As I said earlier, in terms of our reserve policy and the supporting information, I think

[46:06] most of that was recently put on the website, so I think we've already kind of crossed

[46:13] that bridge.

[46:17] I think we're in very good shape, but I think we've already probably addressed.

[46:21] I think the report is behind the curve or maybe isn't as current as some of the recent improvements that we have made.

[46:30] I think that's probably the situation that we'll be in.

[46:38] Okay, so we'll move on to the next item at this point.

[46:42] Okay.

[46:43] Which is, I think, in a second.

[46:45] So, this is the discussion, I'm 13.

[46:49] Discussion of TST email account combined agency

[46:53] signature line.

[46:56] Up until recently, board members,

[47:00] and as you folks will recall,

[47:02] you know, with discussion with our legal counsel

[47:05] regarding your board having TST email addresses

[47:10] to protect you and your personal records from being part of a

[47:16] Freedom of Information Act or some kind of discovery process.

[47:21] Along with that, you know, there were a handful of staff and consultants

[47:29] that primarily worked for triumphal.

[47:33] They were given TSD email addresses as well.

[47:37] And the reason for that was to minimize the amount of confusion that our customers have

[47:43] because we have both Park Water Service, we have Triumpho Sanitation District and any

[47:48] throw on top of that, we have the Ventura Regional Sanitation District.

[47:52] So we thought that it was an opportunity to at least weed one of those.

[47:58] Subsequent to that, those email addresses were put in place and there was a determination

[48:07] that my staff and consultants having triumphal e-mail addresses that there was a potential

[48:18] issue with the VRSD's efforts to brand their agency and the confusion that the public

[48:26] may have in terms of VRSD's role in serving triumphal.

[48:33] So to that extent, there was a decision made to eliminate the

[48:40] pineapple e-mail addresses for the staff and consultants that I mentioned.

[48:46] In response to that, your board sent a letter to VRC

[48:55] basically voicing your concerns that those e-mail addresses have been

[49:02] And the reason that this item is on your agenda tonight is to provide your board an opportunity

[49:08] to talk about the current status of this issue and providing a direction you may have to staff.

[49:16] And in the packet we have a letter from Chris Tyson, dated June 4th, with a proposed go-forward,

[49:31] I guess, plan on how email addresses will be used, or at least signature lines.

[49:37] So as I understand it, what the proposal is here is to have the signature that BRST has

[49:47] indicated that they will not reinstate those TST email addresses for staff consultants,

[49:54] but they would provide a signature line that would be for both Tramful and BRST.

[50:00] That's my understanding.

[50:02] And the general manager from Brentwood right now is just, his right, you can certainly correct

[50:10] one of your questions for Chris on this perhaps.

[50:14] Well my feeling is if I recall in our budget meeting there were a number of employees,

[50:21] the RSD employees that are 100% dedicated to TSD.

[50:24] Correct.

[50:25] Correct.

[50:25] I think those individuals are TSD employees that are should be represented as TSD employees and not be RSD.

[50:35] If they're splitting their time, then I don't have a problem with that.

[50:39] But I think if they're 100% TSD, they need to have a TSD e-mail.

[50:49] I absolutely agree with James.

[50:51] We have an identity crisis that I think is pretty severe because we have triumphal sanitation district.

[50:58] because UCL Mark, we have the JPA,

[51:00] we're working with Los Virginas,

[51:02] we have Oak Park Water Service,

[51:06] and it gets a little much,

[51:07] and then you throw VRSD as our contractor.

[51:10] So I am totally against having combined signature block

[51:17] that will confuse our customers more.

[51:20] I don't understand why it was even suggested.

[51:24] I don't, it does not serve triumphal well.

[51:27] it's going to confuse our customers more. So I don't get it and I totally against

[51:35] it and want the triumphal, the TriumphalSanitation.com email reinstated for

[51:43] 100%ers. I absolutely agree with that as well. We've got to do everything to be

[51:49] triumphal and we are paying you people to be triumphal, not the fact that you

[51:56] have a parent in BSRD but those people who are charging us are in fact

[52:01] triumphant. I hope they see that every day in their day in and a day out job and I

[52:06] think that should be reflected in how you can hold them through your email

[52:10] account etc. Yeah I mean in this day and age where it's very easy just to

[52:16] forward an email to like a parent email account.

[52:22] I don't see that it would be

[52:24] that difficult to manage but Chris do you have any comments or more additional

[52:29] feedback on this I mean this is we've got your position letter on this parent

[52:34] you know it's apparent that the board feels strongly that particularly those

[52:38] that are dedicated to TSD you know that should have a TSD email address I don't

[52:45] know whether that in the past does that email address forward to a VRSD email

[52:50] for access, or how did that work?

[52:53] I don't know, I don't know.

[52:54] In other words, I have a bunch of email addresses,

[52:56] but I tend to consolidate them into a master account,

[53:00] or I might have one of the forwards to another account

[53:02] so that I see them, so I don't have to have,

[53:05] actually, now it doesn't matter,

[53:07] because you can have, like, your phone,

[53:09] they all list, and they all kind of just list

[53:12] in all the different emails,

[53:13] but when you respond back,

[53:15] you respond back with whatever entity that's,

[53:17] you know, it's triumfo,

[53:19] respond back to the triumphal e-mail.

[53:24] Sandy, do you have anything on this?

[53:26] Because I know you manage the e-mail.

[53:28] Yeah, essentially there are two separate servers.

[53:31] Ventura Regional Sanitation District has its own Microsoft Exchange server

[53:34] and the triumphalsanitation.com e-mails are managed and housed

[53:41] by the same agency that serves your website.

[53:45] So, they were not forwarded to a VRSD address.

[53:50] We simply had to, each individual's PC had to be set up to receive both, and, um...

[53:58] If they responded back, it was a TST matter?

[54:02] Correct.

[54:03] And the only training that had to take place was when somebody was originating an email

[54:08] from triumfo, it required a separate click to make sure they were in that account as

[54:14] opposed to sending from there. Because that's what we do now. I have, like I said,

[54:20] several different emails, and if I'm doing triumfo now, I make sure that I send

[54:24] the email from my triumfo account. That's the return email. I don't really

[54:28] understand why you couldn't do that, Chris. I'm prepared to address this, but I guess, you know,

[54:35] other than short of us, again, making informal requests for this,

[54:40] we are going with this particular issue.

[54:44] I mean, clearly the trample board is

[54:48] strongly against the elimination of that email

[54:54] with those individuals that are dedicated.

[54:57] We'd like to see that reinstated.

[54:59] I mean, that's the position of the board.

[55:00] It's been the position of the board.

[55:01] Yeah, Chris, could you comment?

[55:04] Yes.

[55:08] First of all,

[55:11] I just want to make sure that it's well known that there was a plethora

[55:20] of reasons for my decision in this matter, and they are not all specifically articulated

[55:28] in either the letters or in any correspondence that I've had, and in fact I have to remain

[55:34] that way because some of them I think are attorney-client privileged and with that

[55:42] in mind what I would suggest I I totally hear what you're saying and what I

[55:50] would suggest is that let's try this process that I described and then if

[55:58] that doesn't work we can talk about something else but at this point I'm

[56:02] absolutely, positively, not in a position

[56:06] to reverse my stance as in the last letter.

[56:09] So what I would say is this,

[56:11] let's please try the process that I've described.

[56:15] I think you'll be pleasantly surprised with it.

[56:17] I think we can do it, so it'll work for you.

[56:22] But absent that, I'm not in a position

[56:27] to reverse my decision.

[56:29] And so the only alternative I could suggest to you,

[56:34] is if you go and speak to the the RISD board and ask them to overrule me and at

[56:40] this point I why don't we try the process try the interaction process and see

[56:46] if we can come up with something but absolutely no I'm not my own court I

[56:50] won't reverse my position you know mr. Tyson I get the impression over and

[56:58] over and over that you do not hear us. When we ask for something it is usually

[57:05] denied or delayed or something not answered in a timely manner and here you

[57:14] have heard four board members not wanting this combined signature block and you

[57:24] want to go us to go ahead and try it anyway and you know if you won't give us a

[57:30] TSD.com email very good we'll go back to the way we were but it seems to me

[57:37] that this is just one more thing since the middle of March that is like stuff

[57:46] we're having to deal with that take us away from our main focus I'm so if it

[57:52] takes a motion from us to say no combined signature block.

[57:57] We just, if we're triumfo, we're triumfo,

[57:59] then I make the motion that,

[58:03] I mean, I guess I don't have to, because...

[58:05] Well, let me have, I'm doing that now.

[58:07] And I actually asked council on this

[58:09] because it's been suggested to Chris

[58:12] that there is a legal requirement here

[58:16] that we are not privy to.

[58:17] and I if there is some additional information without breaching attorney

[58:24] client privilege that could tell us or satisfy us or why this is unreasonable

[58:29] I mean I'm not we're not getting any specifics I don't know from our council

[58:33] whether you would have any input on this. The only thing I know about this is

[58:39] when I think it was back in August of last year Sandy you and I had a

[58:44] discussion about the Senate's a case and I was pretty straightforward on that

[58:49] saying that I didn't want to I thought it was not in the best interest of the

[58:54] board not to have board members you all not to have triumphal emails and the

[59:01] reason being behind that is that if you start using your personal emails for

[59:06] things it's going to subject to you like in that case where your emails are

[59:10] subject to the public scrutiny and in fact where you might actually have your

[59:15] cell phone taken from you. I have not been involved in the rest of this. I don't

[59:19] think it's, you know, I don't know it's unreasonable to ask if there are legal

[59:24] reasons. I have not looked at those. I haven't been asked to look at those as

[59:28] to why BRST can't do this. I would disagree with you that although they

[59:36] may be dedicated to you. They're not really your employees. I mean that, you know, I mean

[59:42] I feel good, but that's the truth. And there may be some reason, little reason, but I'm

[59:47] not aware of it. I haven't looked at it. I would just ask it. It appears that there

[59:53] is a reason that you feel you can't tell us. Is there some way that we can find

[59:57] out what this reason is so you can read it?

[1:00:01] In order for me to articulate further than what I have so far in writing, I'll have to do

[1:00:09] some legwork on my side to see if that's possible. And I can promise to do that here tonight. But

[1:00:19] right now I'm not sure I can disclose these things, this other information. So I can't,

[1:00:24] I absolutely can't do it tonight, but I would have to check with my council to see if I

[1:00:28] I can do it in the near future.

[1:00:31] I know one would like to understand.

[1:00:34] I mean, if there is a legitimate reason for it,

[1:00:36] but this doesn't sit well.

[1:00:39] So at this point, do we want to do the dole

[1:00:42] or do we want to just continue what we're doing now

[1:00:44] pending maybe a further explanation?

[1:00:46] No.

[1:00:48] I move that we keep our own signature block,

[1:00:50] Tri-Ample Sanitation District,

[1:00:52] and do not have combined block of BRSD.

[1:00:55] It is not in our best interest.

[1:01:08] Can you share the essence I work for the county and we manage the whole water districts

[1:01:13] and seven wastewater districts and a lot of our official letters, correspondence, we have

[1:01:21] to kind of be put in those special districts shoes so to speak and then actually the stationaries

[1:01:27] you know all have to be in say from District 1, District 17, District 19

[1:01:32] specifically so it would not be safe you know we're providing the service for

[1:01:37] this district and it will all be in the county's name so that that will be you

[1:01:42] know true for all legal matters and subject to approval by the board of

[1:01:47] supervisors the same thing that you know the VRST did some service for

[1:01:52] CSA 29 in the North Shore area,

[1:01:55] BRST would never appear in any of the official correspondence

[1:01:59] or emails for any business transaction

[1:02:04] or correspondence in that matter.

[1:02:07] So for just based on that, I question that TSD,

[1:02:14] that seems like BRST is representing everything

[1:02:17] that's a TSD matter,

[1:02:20] whereas it should really put TSD in the forefront.

[1:02:25] And it would not be unreasonable to say that the RSC should really not be

[1:02:29] appeared in any of these correspondence, you know, for TSD matter.

[1:02:36] So, that's my point.

[1:02:38] I mean, short of, again, requesting a formal request for this,

[1:02:42] understanding this emotion, we can't compel them to do that.

[1:02:47] We can request that they do that.

[1:02:49] I don't know.

[1:02:50] Well, that's a separate thing, isn't it?

[1:02:52] Right.

[1:02:53] Well, right.

[1:02:54] But when they were responding back, right now, how do they respond back?

[1:02:58] Do they respond back from, is VRSD now?

[1:03:01] Or what?

[1:03:01] You mean the customers?

[1:03:03] Yeah.

[1:03:03] I mean, I hear you're proposing doing a dual signature blog.

[1:03:06] How is it being done now?

[1:03:08] Right now, I think it's a VRSD email.

[1:03:12] Like it has been always.

[1:03:13] when they sign it, it's coming from VRSD.

[1:03:18] Most of the staff uses a combined several agency signature block array.

[1:03:30] The one not unlike in theory what I was proposing,

[1:03:36] but I was proposing to enhance it and make it much more palatable to the TSD board.

[1:03:43] Because what most of the staff does is they list all the agencies that they're working for at the time.

[1:03:50] You might understand.

[1:03:53] Yeah, thank you.

[1:03:55] So, I'm going to make sure I understand.

[1:03:57] I'd like to ask General Manager P.

[1:04:00] The way I understand it is that we can send a letter on your stationery

[1:04:10] and we can sign it saying it's coming from triumphant.

[1:04:15] The issue is the e-mail address that shows up to the receiving in says the Ventura regional sanitation district.

[1:04:23] Just to kind of clarify that.

[1:04:27] Sandy, my director.

[1:04:29] You are correct. With one exception, there is a general e-mail address,

[1:04:33] TSD at trianthosanitation.com. That's used for emails that come to us via the

[1:04:41] contact us section of your website. So when those are responded to the recipient

[1:04:49] gets a TSD at trianthosanitation.com. So I'm not quite sure, I understand your

[1:05:01] motion. Your motion is to reject the idea of doing dual and doing TSD. Yeah, I'm just,

[1:05:08] at this point, I mean, I'd like to get a little further information about, you know,

[1:05:13] to help clarify, because I, if there's a legal issue here, I mean, I think it's

[1:05:18] important for us to look at that. I'll give you some advice that he's getting.

[1:05:29] So, what I'd like to do is I'd like to do some more research on my side and I think I'd be in a position to come in and give you more information if I'd be able to do that and have this discussion and then perhaps it'll be more fruitful if we actually know what we're talking about here.

[1:05:51] Because admittedly I really don't feel comfortable saying anything more right now,

[1:05:55] but I hope to get that that that veil of secrecy removed in so much as it is possible.

[1:06:02] And Chris, since we had so much talk on the budget and how much you're billing us,

[1:06:06] are you billing us for all the hours to come here and sit to the meeting and return to Ventura?

[1:06:12] Or is this billing?

[1:06:21] I have no problem to answer it. At this point, I have not done that.

[1:06:27] Thank you. Okay, so we have no action on this at this point, other than having to come back.

[1:06:40] Okay, so in that case, we were going to, and we, we tabled item 14, so we are now item 15,

[1:06:50] discussions into our regional sanitation district cost application methodology.

[1:06:54] I think it's a standing item.

[1:06:56] That's a standing item, Mr. Chair.

[1:06:57] I don't believe there's anything legal to report on that.

[1:06:59] Yeah, the VRST Personnel and Finance Committee did not meet this last month because of the holiday.

[1:07:10] A holiday, was it immortal there or something?

[1:07:12] It was, to be honest with you, it was more, it was more reason of...

[1:07:18] Oh yeah, no.

[1:07:19] We're overloaded with no writing budget.

[1:07:21] More like we couldn't really get ready for it.

[1:07:23] Okay.

[1:07:23] So there's been no further action or reports from the last time we discussed this.

[1:07:28] So, let's move on then to item, yeah, but I don't want to call them.

[1:07:33] If I could, Chair Paul, could I make a statement about this item before you launch it?

[1:07:38] I just want to let the TSD board know in particular the committee of, I think it's

[1:07:46] Chair Paul and Vice Chair Orkney who attend these meetings. At this point, the meeting

[1:07:51] for July. We have a PNF on the 3rd, we have the Independence Day on the 4th and then we

[1:07:59] have a board meeting on the 5th. And at our last board meeting this was discussed among

[1:08:05] the board members and they actually cancelled all the meetings that week. So the reason

[1:08:08] I want to bring that up is in terms of what your feeling is on it because if we

[1:08:14] just cancel it and don't do anything until the next meeting, the next meeting would

[1:08:18] be at the beginning of August, first Tuesday in August. If you desire, we can try to call

[1:08:24] a special meeting before then. And I just wanted to get your feedback on that. Or at least

[1:08:29] at the minimum form you have it, maybe discuss it, maybe let me know, or you know.

[1:08:33] Well, at this point, I mean, we're waiting for further suggestions and information to

[1:08:39] come back from you, I guess, as the next step from as far as what you're going to

[1:08:44] recommend that to the board of the scenarios based on the end board. So, I mean, we'd like

[1:08:49] to move this along, obviously, to try to put this to conclusion, but, you know, if there's,

[1:08:55] I understand with the holidays, it's tough and we do need participation of the committee,

[1:09:00] so I think, I don't know, Jenna, how do you feel about it? I think we just, we'll

[1:09:04] put it over the next schedule in the end. Okay, thank you. Okay, let's take a quick

[1:09:11] right here doing a break.

[1:09:18] We're going to reconvene the meeting and move on to item 16 discussion

[1:09:24] and action regarding extension of agreement for consulting services between Viterra Regional

[1:09:29] Sanitation District and Mark S. Norris Consulting LLC and General Manager Services for Toronto

[1:09:35] Sanitation District. And for the record, we might mention that we're being joined

[1:09:41] by Rick Vowles, who's special counsel to TSDS on this contract.

[1:09:46] Yeah, Rick, and just John Matthews indicated that Rick Vowles

[1:09:50] is an outside attorney for Triumpho,

[1:09:55] is joining us via teleconference.

[1:09:58] Just ask everyone to speak as loudly as possible.

[1:10:02] It's a long way to Santa Barbara.

[1:10:07] And Rick, you can hear us OK, right?

[1:10:10] I might, yeah.

[1:10:11] OK, perfect.

[1:10:12] All right, so I think maybe to start out, Mark, was there anything that you, background,

[1:10:19] you wanted to do? You want me to just...

[1:10:21] I can kind of give at least my perspective on the events leading up to the discussion

[1:10:28] we're going to have tonight, but I certainly don't want to steal your phone.

[1:10:32] No, no, no, we'll go ahead and have Mark, but are you able to hear Mark, Brad?

[1:10:37] Just barely. Maybe he can hold the phone here.

[1:10:41] Okay, we'll just hand the phone to her.

[1:10:44] That's the phone here.

[1:10:45] That's the phone.

[1:10:45] Don't drop it.

[1:10:47] We're so hijacked.

[1:10:48] Can you hear me now, Rick?

[1:10:50] Yes, I can hear you.

[1:10:51] Okay.

[1:10:54] This item tonight was precipitated on a recent request from the

[1:11:00] Victor Regional Sanitation District to amend my consulting services

[1:11:05] agreement with them to include at least in my opinion some additional language

[1:11:10] which I viewed as potentially being more restrictive in how I dealt with the

[1:11:16] triumphal sanitation district. I brought that to the attention of the triumphal

[1:11:22] board members and on May 21st the triumphal sanitation district board

[1:11:31] authorized Chair Hall and Vice Chair Orkney to solicit the services of

[1:11:38] outside legal counsel to review the TSD slash BRSD contract as well as my

[1:11:46] consulting agreement to ensure or to at least address some of the perceived

[1:11:53] potential conflicts of interest that existed. To that end the board authorized

[1:12:03] The ad hoc committee for lack of a better description to hire you, Rick, and subsequent to that,

[1:12:12] Chair Paul sent a letter to General Manager Tyson, the Ventura Regional Sanitation District, GM,

[1:12:20] requesting a three-month extension on my current contract under the same terms

[1:12:26] to allow trial flow to research the potential issues and to come to some

[1:12:33] conclusion on how they wanted to move forward. And that's a real brief kind of

[1:12:38] an overview of how I think we got to where we are tonight. With that, Mr. Chair, I'll turn it back to you.

[1:12:43] Okay, thank you. I'll just get the phone back here. Okay,

[1:12:56] so I'm just going to add a little bit to this.

[1:12:58] Thank you, Mark.

[1:12:59] So after the letter, we did engage services of Rick Bell.

[1:13:07] And we've had Janet working and I.

[1:13:11] And it had initially a conference call with Rick,

[1:13:15] or an extensive one, to go over all the agreements,

[1:13:17] the VRST, TST agreement, the original agreement,

[1:13:23] current agreement that Mark Norris is operating under

[1:13:26] and the proposed amendment.

[1:13:29] And we had a couple of conference calls and discussion on that.

[1:13:33] Then subsequent to that, we had actually had Mark in on the call.

[1:13:37] During this period of time also, I had a couple of conversations at least with a GM, Chris Tyson at VRSD.

[1:13:45] To try to summarize this, and then bring Rick in on this,

[1:13:52] Initially, when we asked for the three months, we ran into a potential time issue with Chris

[1:13:59] in that there was a board packet going out and Chris indicated that he was unable to request

[1:14:07] a three-month extension, but he did subsequently send us a letter essentially saying that after

[1:14:14] further review of the amendment proposed amendment that it would that he was willing to do the

[1:14:23] one-year extension which is what has been done in the past on your contract and what

[1:14:29] I understand Mark one-year extension under the same terms and conditions but where we

[1:14:36] are right now is we have some discussions with Rick battles about some concerns about

[1:14:41] the BRST TST agreement and Mark's original agreement and it opened up some

[1:14:46] issues that we wanted to discuss and the reason that we wanted to do a three-month

[1:14:52] extension is that these issues take some time to research and we felt that with

[1:14:58] marks expiring.

[1:15:00] We have a contract on June 30th. We were running out of time to come up with a solution on this.

[1:15:07] So here we are, the 25th of June, and trying to kind of try to get us all on the same page,

[1:15:15] essentially with VRSD and TSD as to what our next steps should be to try to come up with

[1:15:22] a solution where Mark obviously continues on to provide his services, but their services are done.

[1:15:29] And so in a way that is consistent with good practice.

[1:15:35] And to maybe take a look at some potential changes

[1:15:39] that we might need to make in some of these agreements

[1:15:42] so that we don't have potential problems.

[1:15:44] So with that, you might have had more to add, Jenna,

[1:15:47] but I'd like to turn this over to Rick.

[1:15:49] And Rick, if you could maybe give a little bit more

[1:15:51] background as to some of the review issues

[1:15:53] that you see that we need to consider as a board.

[1:15:58] Okay, I'm happy to do that. I might add to the summary that's already been provided. The fact that we did get, I think the suspension that we did get a revised version is

[1:16:11] not included in the provision of that.

[1:16:13] Mrs.

[1:21:55] Janna, would you like to comment on anything in the contract between Ventura Regional and

[1:24:00] whether we reaffirm our request that this be extended for three months while we

[1:24:07] potentially have to clean up or resolve some of the potential conflicts that I think

[1:24:13] you just articulated and because of the timing on this we were most concerned about this

[1:24:19] contract expiring and what other options that we might have.

[1:24:25] So my understanding is from the RISD standpoint is that if we request a three-month extension,

[1:24:35] which is what we did before in the letter that I sent out on behalf of TSC's board,

[1:24:40] which to me was sufficiently broad.

[1:24:43] It wasn't just the proposed new language.

[1:24:45] which was basically the agreement and its implications

[1:24:48] with the BRST, TST agreement that the BRST Board consider

[1:24:54] that request and act on that request now, I guess,

[1:24:57] in special session, which is my understanding Thursday?

[1:25:01] Thursday.

[1:25:02] Okay.

[1:25:03] Thursday morning?

[1:25:04] Thursday morning at 8.30.

[1:25:05] 8.30.

[1:25:06] Okay.

[1:25:06] Thursday morning, 8.30.

[1:25:09] If that is granted, then we have an opportunity

[1:25:13] hopefully to resolve some of these issues. If it is not granted, then Mark's services would

[1:25:19] expire on June 30th, and then we would, I think, having to look at some kind of special

[1:25:26] meeting session to consider what our options would be at that point. So we don't have a lot

[1:25:33] of time to act on this. So I think tonight, and we did have a closed session item, which we

[1:25:38] It depended on the outcome of our discussions and vote here,

[1:25:42] which may or may not be necessary.

[1:25:44] But what's before us right now is a guess at the request of Chris

[1:25:51] Tyson to do a formal request for a 90-day extension.

[1:25:57] And it seems in the late last correspondence in my conference

[1:26:00] call with Chris that he would be supportive at this point

[1:26:05] given a 90-day extension to try to resolve some of these pressing issues that

[1:26:10] seem to have popped up now once we've actually taken a close look at these

[1:26:14] contracts. And the reason is is that we just don't want to have two different

[1:26:19] contracts that are conflicting with one another. We need to be

[1:26:23] consistent. Mark actually, or this BRST TST agreement was actually drafted

[1:26:29] after, I believe, yeah, after the original LLC agreement or independent

[1:26:35] contractor agreement between VRST and Mark Norris, right? Yeah, because it was like

[1:26:40] three years ago, so years goes back five or six years. The current contract? Yeah.

[1:26:45] The current contract, I think this is the first year of five-year term? Yes.

[1:26:51] I think the other one might have expired or something, because I don't know why we died.

[1:26:55] I think I think the district has a policy of maximum of five years four four years and I think that I

[1:27:05] Took that to the maximum allowable renewals and this more recent agreement that I had with various D

[1:27:12] Was was approved about a year ago. One year ago. Yeah, June 15th. Okay, what's the language changed?

[1:27:20] the language was

[1:27:23] pretty much

[1:27:25] identical to the original contract. The amendment wasn't proposed until this year.

[1:27:33] I know the amendment notwithstanding the original agreement was pretty much the same in the new contract as in the original contract.

[1:27:43] Okay. So what it comes down to at this point is that there is some potential conflicting

[1:27:50] language between Mark's current agreement, even if it was extended and the BRST TST agreement

[1:27:56] as Rick has indicated. And so we want to have the opportunity of working with BRST and

[1:28:04] your council to try to resolve these issues so that we don't have any potential problem

[1:28:09] the districts or mark as a consultant.

[1:28:13] That's why we respectfully request this 90 day extension

[1:28:17] in hopes that your board will go along with that.

[1:28:20] Do I like to get some input from our other board members

[1:28:23] at this point if you have any opinions on this?

[1:28:29] Yes, thank you.

[1:28:32] I think that one thing we have to realize

[1:28:36] is while you negotiated this last agreement,

[1:28:39] the TSD, VRSD agreement, you and Steve Iceland and two people from VRSD.

[1:28:47] And I think that, well, I certainly was under the impression that one of the items that

[1:28:54] Rick Battles mentioned, which was 2.1C that said that the general manager will disclose

[1:29:07] to the TSB board, all known are suspected problems, issues, or concerns pertaining to any aspect

[1:29:14] of the wastewater facilities or portable water facilities, including the adequacy of operation

[1:29:19] and maintenance. Now, it was my impression that that was the guiding light so that we

[1:29:27] would have some free flow of information and be able to make good decisions.

[1:29:37] It's

[1:29:38] you know, in opposition to Mark's contract with BRSD and I do think it needs to be resolved

[1:29:45] because otherwise, how can our general manager operate without a clear direction of who he

[1:29:53] reports to? So absolutely, I stand behind wanting a three-month extension.

[1:30:00] I would also want to know if the special meeting has been called for yet, because I think we're

[1:30:08] up to the wire here. Unfortunately, although you sent out the letter what three or four

[1:30:13] weeks ago asking for the three months, I mean, I am thinking that we may have to do a backup

[1:30:20] purchase order for more services just to keep it if for some reason that you don't

[1:30:25] and have a quorum at the general meeting

[1:30:27] at your special meeting,

[1:30:28] or if they turn it down,

[1:30:31] we would be left in a lurch with no general manager.

[1:30:35] So I think that that is something to think about,

[1:30:38] that that trial folk would just do a purchase order

[1:30:41] for Mark Services for three months

[1:30:43] and we could authorize that tonight.

[1:30:46] But first things first,

[1:30:48] I don't understand as,

[1:30:51] I want to know what's happening on BRSD site.

[1:30:55] Yes, and if you could maybe come over here, I might put the phone over here, perhaps.

[1:31:01] You're still there, right?

[1:31:03] Yes, I am.

[1:31:03] Okay.

[1:31:05] And John, your battery is holding up.

[1:31:08] It's all good.

[1:31:10] So what I wanted to share in response to this question is, number one, we have called for the meeting.

[1:31:16] We have it scheduled for Thursday.

[1:31:18] We haven't posted it yet.

[1:31:19] But we do have a little issue.

[1:31:22] I just want to be perfectly forthcoming.

[1:31:25] We do have a little issue,

[1:31:26] because right now our board members,

[1:31:27] we originally scheduled it for that day,

[1:31:29] because that was the day we were going to have

[1:31:31] seven out of our nine.

[1:31:33] And right now we've dropped down to five.

[1:31:35] But I just got assurances from one of our directors here

[1:31:39] that he would actually participate by phones

[1:31:41] or we're back up to six and do that legally.

[1:31:44] And in fact, I think I could try to get some of the others

[1:31:47] who, oh, you have some update?

[1:31:50] So

[1:31:55] we have a new confirmation at least four of the five so I'm quite

[1:31:59] confident that this meeting will take place for Thursday I'm I also want to

[1:32:05] share with you that at this point unless my attorney advises me otherwise

[1:32:08] otherwise my special counsel I don't think she will my recommendation is in fact

[1:32:13] whether T.S. for their clearance to board to approve this three month extension as

[1:32:16] you know you well know and that's absolutely what my intent is I think

[1:32:19] it's by far the right thing to do.

[1:32:21] Give everybody time to look at this,

[1:32:23] gets breathing room, gets a talking room,

[1:32:25] and keep things going.

[1:32:28] And as you know, the first is on Sunday

[1:32:30] and we don't want, nobody wants to be in a position

[1:32:32] where we don't know what to do and what to say to Mark.

[1:32:36] But hopefully that's not a bridge

[1:32:38] we have to go on a vacation.

[1:32:40] We don't want to sign up on a vacation.

[1:32:42] He wants to go on a vacation.

[1:32:43] I just bought a new boat, I'd be all right.

[1:32:45] So it's all, it's my full intent

[1:32:47] that this will happen Thursday. We will recommend it, and I'm confident that it's going to pass.

[1:32:55] Okay, thank you.

[1:32:56] I have a quick question. If for some reason it doesn't pass, what are our options?

[1:33:01] We are already looking at trying to schedule a meeting on Friday, too, by any chance we have a quorum issue,

[1:33:07] but I'm fairly confident we're going to get Thursday. And I'm fairly confident the board will approve it,

[1:33:15] But that's all I can take I can't I can't I can't guarantee anything. Of course. It's not even my decision

[1:33:19] Yeah, that's I don't have any contingency plan of them. I want to understand also this this item

[1:33:26] 2 1 c is that in conflict with the existing contract or with the amendment

[1:33:34] Existing yeah, but what's happened is because we've opened this up for review

[1:33:38] We, I don't think, when this was grafted by another attorney, when we did the master agreement,

[1:33:45] I don't know whether or not we actually had a copy of Mark's consulting agreement.

[1:33:50] I don't remember, you know, what, if that was even looked at.

[1:33:54] So a lot of these issues that come up now, I don't think had been evaluated at that

[1:34:00] time.

[1:34:00] Otherwise, we probably would have spotted some of these concerns and hopefully had resolved

[1:34:05] them back then.

[1:34:06] But since it is now out and we want to do it right, here we are.

[1:34:13] I'd be in favor of the three month extension with the confidence that it's going to be approved.

[1:34:20] If it isn't, we need to have a follow-up.

[1:34:23] Yeah, then we would have to call a special meeting to consider our other options.

[1:34:31] I would like to divide the action into two actions into two steps.

[1:34:36] First of all, I move that we formally request a three month extension of the existing contract from VRSB.

[1:34:45] Okay, do we have a second then?

[1:34:47] Second.

[1:34:48] Seconded.

[1:34:49] Okay, do you want to act on that first?

[1:34:52] Yes.

[1:34:52] Okay.

[1:34:53] So, any further discussion?

[1:34:55] All in favor of the motion signified by saying aye.

[1:35:00] Aye.

[1:35:00] Any opposed?

[1:35:02] Any abstentions?

[1:35:03] Motion carries unanimously.

[1:35:04] What is your second?

[1:35:05] Well, and the second is, since we are getting up to the contract ending, that we authorize

[1:35:15] a purchase order in the amount of three months of Mark's average pay to work for us for three

[1:35:26] months so that we're covered.

[1:35:28] We, as you're, we're looking, we're talking about, and that's what I'm asking, and I, okay.

[1:35:38] Brett, do you have any, is that something?

[1:35:39] Is there a segment?

[1:35:40] Yeah.

[1:35:42] I, I'm sorry.

[1:35:44] Okay.

[1:35:45] My only comment on that is I think, you know, I'm confident of BRST moving forward on this.

[1:35:51] I think we all would like to get this taken care of in the most expeditious manner.

[1:35:59] And so I'm not sure, although I respect the fact that we want to back up plan,

[1:36:04] I'm not sure at this point because that does open up some other issues for us that we need to look at.

[1:36:10] So I don't think I'd be in favor of that at this time, but personally, but you know.

[1:36:16] It definitely opens up issues.

[1:36:18] However, we do not know how the board is going to vote.

[1:36:21] They haven't been really privy to all the negotiations that we've been doing.

[1:36:25] I'm so glad to see Mr. Corrello here from the board.

[1:36:31] But this is the first time we've had someone from the VSD board.

[1:36:35] I'm looking at the calendar.

[1:36:37] So it looks like, Chris, you're calling a meeting for the 28th.

[1:36:43] Well, you know, when the contract expires.

[1:36:51] Sunday.

[1:36:51] Sunday. So, we don't, you know, we would be hard-pressed to call another, we would have to be an emergency meeting, I guess, 24 hours.

[1:37:01] It would be a special meeting. We could do that in 24 hours, notice. I, maybe I'm an optimist here, as I've told you many times, I don't get involved in this at all.

[1:37:09] I've never seen, I heard more about the VRC contract than Mark's contract, the night that I had in the last, whatever time you've been, and whatever time we've contracted, because I just not into it because we have a conflict, as you know.

[1:37:21] I think to some extent, I'm not sure that this is agendized to pay a mark on a bridge authority, to be honest with you.

[1:37:31] Maybe when you talk about compensation payable, the district general manager under 18, I think that's a stretch.

[1:37:39] This is one of those ones where I think you just have to take a leap of faith.

[1:37:43] I think we have three parties here.

[1:37:46] BRST, TSD, and Mark Norris, and we've got to get some breathing room to allow that to settle out, to have Mr. Battles and BRST Special Counsel discuss that, come up with something that's agreeable to everyone.

[1:38:06] It's in fact, the meeting is not held Thursday or not held Friday, and no action is taken

[1:38:12] or the action is not for the three month extension, and I think y'all ought to be ready to come

[1:38:17] in here on Saturday morning.

[1:38:19] Okay, so at this point, we are motioned, and I guess we can send the letter out, although

[1:38:29] we do have represents of BRST here, so I don't need a letter, I take the direction

[1:38:35] of the board and I will act on it immediately.

[1:38:37] In fact, I already have an appointment set up

[1:38:40] with the special counsel to start drafting these documents

[1:38:44] for that meeting.

[1:38:45] Thank you.

[1:38:45] Tomorrow morning.

[1:38:46] Advice of counsel, I don't think it is an agenda item

[1:38:49] at this point to talk about any other action

[1:38:54] in terms of hiring Mark.

[1:38:57] So I would like to.

[1:38:59] Come on, sir.

[1:39:00] Can you put a message with that about the agenda?

[1:39:02] What was the conclusion from the agenda there?

[1:39:06] I'd like to ask your opinion, or can we do it under closed session?

[1:39:11] I think certainly my intent in drafting the agenda was to make it fall on adoption.

[1:39:19] I

[1:40:00] ask that my motion stand.

[1:40:03] Okay.

[1:40:04] So if this motion passes then we would have to discuss specifics in closed session, because what you're into coming in.

[1:40:12] You certainly have the option to do it that way.

[1:40:16] Okay, because we're getting, and again, our, our, John, as Shiki has had, I saw a little bit at off it.

[1:40:23] That was to 100%.

[1:40:25] It's either, either you decide that item 16 is broad enough for you to take that action,

[1:40:31] or in closed session you're going to discuss under government code section 54, 9, 57,

[1:40:36] the public employee appointment of valuation,

[1:40:41] discipline, everything that's contained in that session.

[1:40:45] I don't understand what you would be doing there.

[1:40:48] You would be hiring Mark as a district manager?

[1:40:52] Yeah, I think right now, at least let me give my take,

[1:40:55] is under item 16, our formal request

[1:41:00] that we wanted to prove tonight was a 90 day extension.

[1:41:04] that we did that. It's now up to BRST to hopefully accept that and we'll move forward. If that's

[1:41:13] the case, I think we do not need to act on anything in closed session at this point. If we can't resolve

[1:41:21] these ongoing issues, we'll have to come back and revisit this. But right now, I think that we've already

[1:41:26] taken action on 16 I really again I you know maybe brought it up to discuss it

[1:41:32] my personal feelings at this point is I wouldn't like to go any further until we

[1:41:37] try to work out these issues in the contracts. Well I would and I made the

[1:41:43] motion is there a second? Do we have a second? I want to make a comment first there seems to me

[1:41:51] that, you know, a probability VSRD is going to approve this.

[1:41:55] But there is a chance that it won't happen.

[1:41:57] And if it doesn't happen, we're going

[1:41:59] to have a special meeting, like you said,

[1:42:00] every Saturday morning.

[1:42:02] And that meeting could be easily agenda.

[1:42:05] Have the agenda put this motion on it

[1:42:09] for the other option of hiring.

[1:42:13] So then we have it properly agendized.

[1:42:16] And it will only take place if in an odd chance

[1:42:19] that BSRD does not approve the 30-day extension?

[1:42:27] Yes, Ray, I agree with that.

[1:42:29] I think that that is our fallback plan at this point.

[1:42:33] So are you withdrawing your second?

[1:42:36] I didn't second.

[1:42:37] You thought I did, but I didn't.

[1:42:39] I was trying to say something.

[1:42:40] I wanted to make this comment and she took it.

[1:42:42] So then, did we not have a ballot second?

[1:42:45] I had heard Mr. Chubhander second it,

[1:42:47] but he says he did not.

[1:42:49] So we don't, we do not have a second at this point.

[1:42:52] Is there a second term motion?

[1:42:55] Okay, if not, the motion fails for lack of a second.

[1:42:58] So we have a, we're going to move on.

[1:43:01] Well, I have a comment.

[1:43:03] It just seems to me since mid-March, we've had all this stuff coming to us from VIRUSD.

[1:43:09] We had to have an extra special budget meeting because of it.

[1:43:13] That costs us money, and it costs us time.

[1:43:15] And now we're looking at, well, Guy Shapiro has the way we hope it will, another special meeting.

[1:43:23] And what's that? Another 3,000 bucks.

[1:43:26] And because of this contract upset, you know, we have taken our time, Mike and you and me,

[1:43:34] for ad hoc committee meetings we have had to hire with battle for up to $6,000,

[1:43:39] all because of a contract extension that wasn't well thought out.

[1:43:44] and it's difficult. That's it. Thank you. All right so with that we conclude our

[1:43:55] action items and Rick I think at this point we'll let you run. Okay. Thank you.

[1:44:01] Yeah, the one that's more common out of the paper than your question doesn't make any sense at

[1:44:08] the time, because there's a special meeting and the chance of it if it's not necessary, right, instead of Saturday or Sunday.

[1:44:16] Yeah, it's a good suggestion. I will not be available on Saturday.

[1:44:20] So, okay, we better do that in front of them.

[1:44:23] Okay.

[1:44:25] We don't have a location, but, like, a location.

[1:44:29] Pardon me?

[1:44:30] My office, I don't know if my office is still in the district, but wait, my whole office was, but I'm now north of it.

[1:44:36] I mean, you have to be RSD board member.

[1:44:40] Well, we had to stay within the district.

[1:44:42] Oh, maybe you can use the deer here.

[1:44:45] We can use the strip board.

[1:44:47] We can use the deer here.

[1:44:48] Okay.

[1:44:49] Okay.

[1:44:50] All right, so, yeah, that's a good suggestion.

[1:44:53] So we'll go ahead and take a motion to generalize that.

[1:44:59] Thank you very much for watching.

[1:45:00] And then it should not be necessary to chair a suspension of council.

[1:45:05] I saw this picture on Thursday, Thursday afternoon.

[1:45:10] Actually, I have a conflict on Thursday afternoon, so...

[1:45:15] I have a conflict Friday too, but I'm confident we're going to resolve this.

[1:45:20] But I don't think I'll have to change things around.

[1:45:34] If we did do something on Friday, it would have to be in the afternoon because I have a commitment I can't change Friday.

[1:45:40] Yeah, what, five, 15, or five, or three years?

[1:45:46] If Marguerite is involved.

[1:45:48] Why would you?

[1:45:51] In the off chance that we have to have that meeting, how do you want to structure the item?

[1:45:57] What would you want to say?

[1:46:00] It would pretty much be what Item 17 is.

[1:46:03] It would be a closed session?

[1:46:05] Yeah, it would be a closed session.

[1:46:06] I am pretty much what we have now, I would think.

[1:46:09] Right, right. So basically it would be the same title as this item.

[1:46:18] Okay. Thank you,

[1:46:20] Rick.

[1:46:22] Okay, I appreciate it. Have a nice evening.

[1:46:28] Send us the bill for the minutes. Okay, where are we at here? We are in no-close

[1:46:36] session.

[1:46:39] We have an action item, special action very

[1:46:42] comes to people with district general manager.

[1:46:45] So actually we don't, oh that's, it's not closed session.

[1:46:49] So I don't think we have an item AT&T at this point.

[1:46:52] So let's move on to information agendas, 19 through 27.

[1:47:00] Is there any meetings?

[1:47:02] We have the PNF committee meetings been canceled.

[1:47:04] Should make note of that.

[1:47:07] JPA meetings July 11th because of the holiday.

[1:47:11] Our next regular meeting is July 23rd.

[1:47:20] Does anybody have any comments, questions on the information agenda?

[1:47:27] I just want to note, our water use is very interesting looking at how low we're tracking under our projections.

[1:47:37] It was not 20 years ago, we were selling about 3,000 acre feet of water.

[1:47:42] And we're going to be hard-pressed for the next 2,000 acre feet this year.

[1:47:46] So it's interesting.

[1:47:48] Okay, so we need an item.

[1:47:49] Thank you.

[1:47:52] We need a motion to receive the funds.

[1:47:58] Seconded.

[1:47:59] All in favor say aye.

[1:48:01] Aye.

[1:48:03] Okay.

[1:48:04] Next up is when can I fund the rest of this?

[1:48:10] Four reports.

[1:48:11] Standing Committee reports.

[1:48:12] Finance Committee.

[1:48:16] Finance Committee.

[1:48:17] No.

[1:48:18] No meeting.

[1:48:19] No meeting.

[1:48:19] Recycle Water, Pure Water Project Committee.

[1:48:22] No meeting.

[1:48:23] public outreach, communication, committee, and that means ad hoc committee.

[1:48:29] We actually gave our report at Bethel, and so now we're going to move on to

[1:48:34] board member comments.

[1:48:37] Yes, I just want to comment on agency websites and I

[1:48:43] checked out others recently and they have gone to a full-screen broad format

[1:48:49] in general and maybe reducing the screen sometimes when there is text but I think

[1:48:56] our website is looking old for lack of it I mean it's looking outdated and so I

[1:49:05] would just mention that to the outreach committee that we might want to when

[1:49:10] things settle down a little bit see about updating our website and the other

[1:49:16] comment is I really want to request that if we are advertising why we had to do a

[1:49:24] legal announcement for the tax rolls, collecting our sewer pay, that we do it in

[1:49:33] the Acorns. They cover our meetings. They're a good local resource and the

[1:49:39] STARS circulation I know has to be down because I don't know anyone that takes

[1:49:44] it anymore. So it would just be advertising in the Acorn and the 1000 Oaks Acorn instead.

[1:49:51] Because it seems right now the fact that a paper of choice is the star. And I think it's

[1:49:59] time to change that. Thank you.

[1:50:01] Okay, other comments?

[1:50:02] Well, if we do use the Acorn, it's fine. We'll make sure to hand it both to 1000 Oaks

[1:50:07] and for your particular request.

[1:50:09] Of course they are. Of course they are.

[1:50:12] However, it actually would cost us more because there's big,

[1:50:16] I don't buy the real estate into two sections.

[1:50:19] We'd have to use two different sections of the Acorn.

[1:50:21] Yeah, but what are their rates?

[1:50:23] It's higher because I put in an ad for the tax rolls,

[1:50:28] and I have to put it in two different jurisdictions

[1:50:30] of the Acorn.

[1:50:32] Okay, I'd like to report on that.

[1:50:34] Okay.

[1:50:35] Okay, other comments?

[1:50:37] Board members, Susan?

[1:50:40] Okay. I do have one.

[1:50:44] So this is the one that I am most ready to announce to you guys, but

[1:50:52] I'm going to pass out a letter. I am retiring. What? And relocating to Austin, Texas. What?

[1:51:01] in the next few months, and so I got a copy of a letter, and I do this with, so I kind

[1:51:12] of laid this out in a little letter, here's another one, so I mentioned this to a couple

[1:51:26] of people, but my house went on the market today, so I felt necessary to let you guys

[1:51:31] know today. This has been an amazing experience and for ten years in working

[1:51:38] with this district and working with the board and as you know I've been involved

[1:51:42] with a lot of organizations you know going on decades now. For some personal

[1:51:48] reasons and quality of life and some business opportunities in Austin I've

[1:51:53] decided to relocate and I've actually have a house under construction I relate to that right now.

[1:52:00] So other than the humid, hot summers, actually I'm looking forward to some of the challenges

[1:52:07] and opportunities.

[1:52:08] They have water issues there too, apparently, in Texas.

[1:52:15] I will be back here frequently, but the reason I haven't really said anything the last couple

[1:52:23] of months is I mean we've got a lot of issues going on right now and I wanted to make

[1:52:27] sure that I can do everything I possibly can to try to help, you know, and so my

[1:52:33] determination will not be effective until August 31st, giving me hopefully some

[1:52:37] time to continue to work and push towards dealing with some of these overhead

[1:52:42] issues and things that are coming up, and then looking for a hopefully a good

[1:52:50] replacement. I know we've had some candidates that have come forward here in

[1:52:54] the last couple of years. We've got a couple of them on the board right now

[1:52:57] So I am every confidence in the leadership of this board

[1:53:01] and moving forward.

[1:53:02] But when I got elected 10 years ago

[1:53:06] and I had unseeded a 24-year veteran,

[1:53:09] I also told myself that I'm not going

[1:53:11] to be doing this for 24 years, that I think that sometimes

[1:53:15] fresh ideas and blood is good to bring in

[1:53:18] and to keep things energized.

[1:53:21] Not that I'm tired and not contributing.

[1:53:24] I hope I am, but I feel it moving forward.

[1:53:28] We find somebody with a passion and I

[1:53:32] would hope good common sense and

[1:53:37] thoughtfulness to help this board move to the next

[1:53:41] step and particularly the Pure Water Project as that gets moved forward

[1:53:45] which I'll be monitoring closely from 1,400 miles

[1:53:48] away. So with that, that's my announcement

[1:53:52] for this evening.

[1:53:56] I will now move on to outside meetings and conferences.

[1:54:03] Hey, can we ask some more board member comments?

[1:54:05] Mike, this is a shocker. Oh, my goodness.

[1:54:09] We are going to be so sorry to lose you.

[1:54:13] And I will say more later, but I just wish you all the best in Austin.

[1:54:20] As you know, I was there this February.

[1:54:23] It's a beautiful city, very vibrant and alive.

[1:54:27] But hey, the Kaneo Valley, too bad either.

[1:54:30] So, golly, this is going to take some getting used to.

[1:54:34] I did go to school. For the record, I was in university. It's a lot more in my house.

[1:54:38] Put them, put them, yes. Relatives that have gone through there.

[1:54:41] So we have some connections to the community.

[1:54:46] And they're playing USC in football.

[1:54:49] I'll be in Hawaii that weekend, unfortunately, and stuff.

[1:54:53] Anyway, thank you.

[1:54:58] So any, I mean, outside conferences, we did have a BCSDA meeting this morning,

[1:55:04] a very interesting topic.

[1:55:07] I know we had several of us there, a few of us there at that meeting,

[1:55:10] and just to report out on that,

[1:55:13] and of course I forgot to write down the name of the fellow who spoke,

[1:55:16] but he was an expert on cybersecurity,

[1:55:19] security and it was fascinating to go through some different scenarios and really where

[1:55:25] the link is of organizations in terms of opening up potential issues to the types of viruses

[1:55:37] and problems that can occur that can compromise the system. And so it's always something

[1:55:44] to be mindful of, so we had a number of suggestions that were made by this expert who's actually

[1:55:51] from this area here, and it was very, very interesting actually.

[1:55:55] I don't know if you've got anything further on that, but that's my group report.

[1:56:01] It

[1:56:05] was about the new water agency, the one that has been in the Colorado Valley, I guess

[1:56:18] before, is a combination of four water districts, including two private water companies.

[1:56:27] So that wasn't very interesting, you know, to see how they consolidated and they talked

[1:56:32] about how they're going to make it more efficient, you know, and how the whole system work, you know,

[1:56:39] to try to, you know, go with whatever the best practice they have in each of the agencies.

[1:56:47] So that was good.

[1:56:48] Do you want to give any emails?

[1:56:51] Well, I would just like to report on an upcoming outside meeting,

[1:56:54] which is the Oak Park MAC meeting, which is tomorrow in this room.

[1:57:01] Kayegas will be presenting the modified pump station plan that's for the interconnect between

[1:57:08] Las Virginias and Kayegas and is in open space on Landero Canyon.

[1:57:13] So that's tomorrow at 7.

[1:57:14] It should be very interesting and it's always nice to have people there who support it

[1:57:19] because I think that there will be at least one person there not supporting it and maybe

[1:57:26] bringing people who support to stand.

[1:57:31] anything else okay general manager legal counsel yeah I'm not a board member so

[1:57:43] I don't get to make motions but I would like to take since we're all family

[1:57:48] right now not a pretty as random the Janice statement that things settle down

[1:57:54] she said when things settle down I've been the motion that things settle

[1:57:56] It doesn't seem like it's happening and I also express my appreciation to Mike and I have some personal issues that I'll talk to you about, personal comments that I'll make.

[1:58:09] Thank you. I appreciate it.

[1:58:12] And we do not feature agenda items.

[1:58:18] We don't have a closed session.

[1:58:20] We do have a closed session. I promise.

[1:58:22] This is your closed session.

[1:58:27] So, we'll go ahead and close our open session and give an opportunity for it.

[1:58:32] And I'll just make the announcement while you're on the video.

[1:58:36] Pursuit the government code 549956.9, subdivision A triumphant

[1:58:40] sanitation district versus new mission LLC at all.

[1:58:45] I'm now going to close session and we'll make a report, maybe make a report of any action taken in open session.

[1:58:52] We're back in open session. General Counsel met with the board to discuss the litigation set forth in the agenda, gave a status report of the mandatory settlement conference that took place and there's no report of fashion taken by the board.

[1:59:09] And with that, we stand adjourned until the next meeting.

Jun 25, 2018 TSD Board Meeting - Triunfo Water & Sanitation District

Agenda

Transcript