[1:37] Good evening.

[1:45] Okay. So, good evening. Welcome to the Landis Board meeting. I will tell you that it may not be a screen. It might be a black screen. We're working on that technical difficulty. Hopefully in a work. Maybe not. I'm not sure. At this time, I'd like to call the meeting to order. I'd like to have a moment of silence if everyone would please stand and then the pledge of allegiance.

[2:22] to the flag that the United States of America and to the Republic for which it stands, one mission under God,

[2:30] individual, political liberty and justice for all.

[2:36] At this time do I have a motion to adopt the agenda as presented?

[2:41] Members, I move.

[2:42] Mayor, I would like to make a comment before we do that.

[2:48] This is a direct comment, quote, from Mr. Courier.

[2:51] he was unable to be with us tonight due to a family emergency. His question was why was the executive

[2:57] session cancelled for today? Was that procedural era or because the mayor didn't want to face

[3:04] the music? God, but love him. There is no. You're going to miss him when he's gone.

[3:12] I can address that

[3:12] with Mr. Courier. That's fine. Thank you. You do that with him. Okay. All right. So do I have a

[3:16] motion to adopt the agenda.

[3:18] Move to adopt tonight's agenda.

[3:20] Second.

[3:21] All those in favor.

[3:22] All right.

[3:23] Any opposed?

[3:25] All right.

[3:26] Mr. Codman.

[3:29] Yes, so following up on our work session from Thursday,

[3:34] we have a consent agenda tonight.

[3:38] Don't know if I need to go into detail

[3:39] of those three items.

[3:40] You've got meeting minutes.

[3:42] You've got requests from the South Rowan Public Schools

[3:46] Bible Teaching Association, and some donated hydraulic equipment from the

[3:52] Mount Mitchell Fire Department.

[3:57] All right.

[3:58] Any discussion?

[4:00] Do I have a motion to accept the consent agenda that has presented?

[4:05] Remember what I knew that we approved tonight's consent agenda?

[4:10] I'll select it.

[4:12] Any further discussion?

[4:14] All that in favor?

[4:15] Aye.

[4:16] Motion passes.

[4:18] We will move to 3.1.

[4:21] Madam Mayor Board, we have a petition for voluntary annexation.

[4:26] I believe the request is to table this item tonight.

[4:29] We have the applicant or representative here as well.

[4:34] I don't know if you want to recognize him.

[4:35] Yes, sure.

[4:36] Mr. Beagle, if you would mind, do you have anything you would like to say or?

[4:42] Can you just speak into the microphone, sorry?

[4:45] Just a request to table it.

[4:46] Okay, all right, and at this time do I have a motion to table 3.1 for the position for voluntary annexation?

[4:52] Would you like for us to table that to February?

[4:56] Yes, one month.

[4:58] Okay, perfect.

[5:03] Okay. Any questions? All those in favor? All right. Thank you. All right. We will move to number four,

[5:11] says the comments.

[5:14] All right. We have one citizen signed up to speak,

[5:16] nadine, cherry, four, ten, west garden, street.

[5:34] Nadine, cherry, four, ten, west garden, straight.

[5:37] Let me start with saying, I heard this new year is the best year to tell my friend, this has

[5:45] ever had that will it be? Employees are still leaving.

[5:51] See how our ADA coordinator left the employment of the town last year.

[5:58] I would like to know if this forward and one way or the other will

[6:03] hire a person to assume this position. This town is inadequate

[6:10] on the duties of ABA. I asked last year for a copy of the self-propelluation and translation

[6:20] plan of the time that was told the time manager and the ABA coordinator search down

[6:30] high-level week, but could not find it. As you know, I do not give up and I will continue

[6:37] me to pursue this. I do have an opposition packets of information I asked for years ago

[6:45] shown over time apart from our needs. For the USDA to review the fire station, we worked

[6:54] to build room and other things done with that money. There was a list of conditions that

[7:00] had to be agreed to and ADA was included. Lastly, I would like to say it is

[7:11] disgusting to say the poem, located at East Router in South Chapel Street that

[7:17] was hit last month and blocking the sidewalk, not being replaced. Yes, I am aware

[7:25] You were saying it is not a town of land as well, but a spectrum poll.

[7:30] I have an email from a non-manager conrad about this issue, and I was so great, but the

[7:39] quarts will be monitoring it.

[7:41] I have contacted spectrum myself to know a tale.

[7:46] It was called to spectrum headquarters, and they tell me the poll was a thayers.

[7:52] We'll see just how long it will take the town to get this fixed.

[8:05] That's the only speaker signed up.

[8:07] Okay.

[8:08] That's it.

[8:09] Okay.

[8:09] Now we will move on to old business by point one.

[8:13] Okay.

[8:14] Madam Mayor Board, as we discussed on Thursday, there are some options in your packet for contracting

[8:22] with a search agent or search company for the town manager position.

[8:27] I think the sort of the consensus of the Board was to narrow that search down or narrow

[8:33] those firms down and what we're recommending is that you take a closer look at Norlick

[8:39] and Associates and the Mercer Group.

[8:42] They were evaluated and we have a table that basically compares each of the submittals and the

[8:51] The first question I'd like to ask is to allow us to interview them with, perhaps, the

[8:59] sustainability of the board and enter it into a, to negotiate the terms of a contract

[9:04] so that one of those firms can get on board to help you with your manager's search.

[9:10] All right.

[9:11] Is there any discussion?

[9:14] Any questions?

[9:32] There's no discussion.

[9:33] Do I have a motion to speak?

[9:34] There's no discussion.

[9:34] Do I have a motion to speak?

[9:42] So I would like to have board input as we interview at least one firm obviously but I think it might be beneficial to have two firms.

[9:55] Oh, okay, that's interesting.

[9:57] Yeah, the reason uh, the reason uh, what are you...

[10:00] That is because you don't know about availability. There could be an issue with one of the firms. We've just done sort of a cursory review. I'm looking at our HR director here. So that would give us the flexibility. If we couldn't come to terms with one of the companies, we could come back without coming back to a formal meeting. We could negotiate with the other company to get them on board in a timely manner. We believe that both of these firms can do the job.

[10:28] Not only can associates in Mercer Group, they're not the most expensive, but they're obviously not the least expensive.

[10:35] And so they provide an array of services that we think can meet the amount of the board's needs.

[10:41] I like driving down this selection committee or the executive search confirm from two down to one as presented by Intermanager Conrad.

[10:52] What's the Board's feelings about a subcommittee of less than a quorum of us to help dwindle down from two to one and then make that be our elected executive search platform to start bringing in full time permanent managers, which is the goal for any of either one that we choose.

[11:20] I mean, I'm good with that only if we do it in a quick, timely manner when we get this

[11:24] whole road.

[11:25] Yeah, we just need to know their availability of when they can go ahead and meet and

[11:30] start.

[11:31] I mean, I know how long it says they will take, but how long they can actually, or at what

[11:36] time can they start, like, three weeks, five weeks, whatever it takes.

[11:40] Yeah, I think that's a precursor for figuring out which one to go with.

[11:45] Which one to go with is the availability to start immediately?

[11:49] Sure.

[11:50] So yeah, that would, and fortunately with virtual technology, I think I'm hoping that they

[11:57] would be available to, if we did have a subcommittee of the board, they would be able to meet with us pretty quickly.

[12:03] And at least we could put a name with a face and ask some questions and get a comfort level with a couple of questions.

[12:09] Even if it's in, absolutely.

[12:10] So we would ask for Narlock and Mercer Group, those are the two recommended by HR.

[12:20] Yes.

[12:20] Based upon the recommendation presented, and also by looking at the information, I would have,

[12:24] I would have, I would have come to the same conclusion with the two.

[12:27] Yes.

[12:28] Okay.

[12:29] Yeah.

[12:30] All right.

[12:31] I have no issues with the two, dude.

[12:34] What's the consensus of the board as far as, you know, two of us, two of the five of us,

[12:38] I'm being a part of that committee with our leadership team to elect either one or

[12:44] the other.

[12:45] Oh, great.

[12:46] Great.

[12:47] Any interest on your side or your side?

[12:50] I'm not scheduled to do it.

[12:51] Well, that's why I was-

[12:52] My first choice is Norlock.

[12:53] Okay.

[12:54] I just, Katie's first is Tarlock.

[12:56] I mean, Mercer was my second choice, but Norlock is-

[12:59] Daryl, did you have a first or second just to look, Norlock's your first?

[13:04] If I had to draw a decision tonight, I would say-

[13:08] Okay. Okay. I mean, we're all in the same boat, but I mean, but if we voice it, then we know, and then if it I can be in communication with you guys if it's actually myself that are on there, then I can give you updates as to what Narlock says and what Mercer says, and if we have to go back and put and go back to one of the other, I mean, we can do that.

[13:34] From the standpoint of selecting two people from a subcommittee, any recommendations from your side?

[13:39] I know obviously schedules are, yeah, the two of y'all are fine.

[13:41] My schedule is flexible enough to handle that if, if, uh, alderman over time.

[13:45] That was you were going to ask, okay, sorry, I didn't know if you, we were going too fast or if you had something you wanted to say, okay, Amber.

[13:51] Um, so, hey, Amber, when you first talk to them, what did they say as far as how quick they could jump on this?

[13:59] Starting with not a lot.

[14:00] I did not ask them how quickly, I mean, I think Narlock is large enough that they have enough.

[14:06] It's not like a small organization, they will assign someone to us and I think it will be a pretty quick turnaround to be able to start.

[14:14] And I felt that way about Narlock and the Mercer group.

[14:18] And I know it says 16 weeks, but if we start on it, I mean, I know that's how long I say it can last, but I mean, we're all pretty much on the same page with them.

[14:28] I think we're all going to be on the same page with what we're looking for so what it shouldn't be two diverse

[14:34] So I think there would be opportunity to speed the process along what you don't want to do is speed it up too much

[14:40] Where yeah, I agree, you know

[14:43] The quality is at stake. So yeah, we want to make sure we get quality applicants for this position. Right. Yeah, I agree

[14:50] All right, that's not clean this up. I'll make a motion to shortlist the town manager

[14:55] search for Norlocking Associates and Mercer Group.

[15:00] Along with Ms. Amber Levi, an authorised town manager to go shed a contract for a selected firm following interviews with members of the town board, including Mayor Protein,

[15:33] So Madam Mayor and Board, this was an item we discussed at the work session.

[15:39] We are continuing to pursue estimates or a quote from Granicus.

[15:46] I don't believe we, as of close to business today, I don't believe we received the quote for

[15:51] just the peak agenda management.

[15:54] We've had some issues with them in terms of response, customer service, et cetera.

[16:00] So, at this point, we're prepared to move in a different direction if you are.

[16:07] We have a competitive quote from Civic Plus.

[16:11] We have been in discussions, I know there is interest in recording of our meetings and

[16:17] documentation, et cetera, and being able to archive that for citizens, and so we are pursuing

[16:22] that.

[16:23] that those quotes through Lenny Fritz, audio and visual and so we're here to take your

[16:30] direction or additional questions on this item.

[16:32] So let me just make this clear.

[16:34] When we go away from Granicus, there will be no more live stream.

[16:39] So that is something that each of you have to talk about.

[16:43] That Granicus is what opened the live stream and was able to view it on our website.

[16:50] you could go in, go to the agenda, and it was live right there, which is how they view it now.

[16:56] You know, civic doesn't offer that, and so I don't think YouTube is the way to go. I mean, it was awful.

[17:09] So I think if that's a piece that y'all are going to want, we've got to think about that. I know

[17:14] you're looking into the audio video or audio as far as recording it for the clerk recording

[17:21] it for everybody and they can ask for that as well as a downloaded audio version correct.

[17:28] I would think.

[17:29] I would think that that would be something that we could do.

[17:31] We're speaking with the folks who installed our cameras now and they also helped with the

[17:37] soundboard for Granicus.

[17:39] Right.

[17:39] So they're very familiar with the setup that we currently have.

[17:46] So we're looking for some options for that.

[17:52] Oh, as far as recording of the audio goes.

[18:02] Okay, and Civic Plus they can do the audio part of recording or not.

[18:07] We do not have a quote from Civic Plus.

[18:09] I do not know if they offer that service or not.

[18:13] Madison's been taking the lead on that.

[18:15] Civic Plus does have that as an option.

[18:18] They do.

[18:19] They do.

[18:19] Okay.

[18:21] So we could maybe we should just yeah, and then that gentleman gave you that card. Yes. Okay.

[18:27] I don't know. Did you have a chance to check into that medicine? Ah, yes. I've reached out. I just have not heard back.

[18:32] Okay. So I think we have some options on the table. But we just need to move forward with an agenda so that we're not in limbo.

[18:38] Correct. Because we have to make a decision on granted. And we can always add two civic plus.

[18:43] Okay. Okay. We could at least go ahead and get the agenda portion started with civic plus.

[18:47] that way, we're not out of the loop for too long. Get all of our old agendas moved over from

[18:52] Green and Castoo Civic plus and then look into more audio video. Right, it's applications later.

[19:01] All right, with that being said, do I have a motion?

[19:06] Remember what I moved, we pursue a contract with Civic plus for the premium package

[19:11] and or potentially speaking in regards to the audio portion if feasible.

[19:18] I'll select it.

[19:19] All right. Any further discussion?

[19:21] All those in favor?

[19:22] Oh yeah.

[19:23] Great.

[19:24] All right.

[19:25] We will move to the generator at...

[19:28] Am I skipping something?

[19:29] Sorry.

[19:29] That's 5.3.

[19:32] Madam Mayor Board, this was also discussed with the work session.

[19:35] So we have a competitive bid.

[19:38] We did receive only one bid for a town hall generator in the amount of $147,300.

[19:46] Unfortunately, we've got additional staff here tonight, our finance officer is here,

[19:51] who has a little more history on the project.

[19:55] I've invited David Smith, who was the electrical engineer.

[19:59] Here he's here.

[20:00] As well to answer your questions, you might have about the specs or the process for how we came up with the bid. And also do not have. He had emergency. I think he may be stepping back in, but we do have assistant public works director Tristan. Yeah, waters. Thank you. So we have some additional resources that we didn't have at the work session. We're here to answer your questions that you might have. I know there's been some additional discussion internally with the board.

[20:29] board, and here to help you make a decision or perhaps table the item as well.

[20:39] Okay, so at this time, I'm going to ask, can you put that slide up if you don't mind?

[20:48] Oh, are they on?

[20:49] Oh, yes, if you don't mind.

[20:54] There's a slide just going to show you all audience normally.

[21:04] There's a slide to show you all the amount of power outages that we have.

[21:10] They've got a new software, so Ms. Powell, could you come up and explain the software?

[21:17] And they're all not in there, but they're working towards getting them in there.

[21:21] So it gives a little bit more information.

[21:24] Absolutely. So this is our outage tracker through electric cities.

[21:29] We got it given to us, or gifted to us by being a member of the electricity.

[21:34] Every time we have an outage, our electrical guides, they input the information of where

[21:39] it was, how many people it affected, what caused it, all of the elements, whatever kind of

[21:48] materials were used to repair, and the time it took.

[21:53] So all of that data gets continuously collected.

[21:55] It gets collected from every member in electricity.

[21:57] So all of that data gets kind of put together and they're able to keep a really close eye on the grid.

[22:02] It also helps us to forecast and look at what areas might have more outages than other areas.

[22:09] To be able to prepare or to repair and look at those areas and really forecast what we're going to need to plan ahead to make sure that we're ready for any other future outages, whether they're caused by environmental possibilities or equipment possibilities.

[22:27] even squirrels, there's a little bit everything.

[22:31] You got 40, is that 40 alleges total?

[22:34] Yes, because we just got this software.

[22:39] So this is over the course of the last four months.

[22:43] Four months.

[22:45] So that is why I kind of asked staff

[22:50] after speaking with Mr. Conrad to kind of give you

[22:53] a little bit of what happens.

[22:55] because we personally as a board do not know every time that they're out here and I won't

[23:01] y'all to understand that our firemen help our public works guys every time there is a fire.

[23:07] I mean a power outage. They're out there whether they're cutting down the tree that's on the line,

[23:12] whether they're shutting down the roads. When this stuff happens everybody's hands are on deck

[23:20] And it becomes an issue to where we have to have,

[23:26] we've got to make sure that we're covered.

[23:29] I mean, it comes down to a liability issue to our employees that we have in the town of Landis.

[23:35] But not only to talk about that, I mean, let's take the more county instance where they were out of power for a period of time.

[23:44] We, at the same time looking out for our citizens, we need to look out for the employees for the town.

[23:49] So this fire department is going to need radios charged.

[23:53] They're going to have to get these doors up.

[23:54] They're going to, they need to eat themselves.

[23:57] If all these restaurants around here are closed,

[23:58] they need to be able to cook for themselves.

[24:00] They need to keep all these things that they have charged up.

[24:06] And they need to be warm or cool depending on what the weather is

[24:12] just like we are at home.

[24:15] And I will say this, so I have spoken with a couple of people about the more county incident

[24:22] and some people have said, well, maybe we should do something about our substation over

[24:28] on chapel.

[24:30] Yes, by all means, let's put some more fencing around it if that's what you want to do.

[24:36] But fencing doesn't stop people from doing whatever construction that they're going to do to

[24:42] that facility. We also have power lines and our power feeds into the town through electric

[24:50] cities off of Duke power. If Duke power has an outage, it affects us. And there are times

[24:58] that we have to wait on...

[25:00] Doot power to come out and fix their portion before our portion can be fixed. And they don't work in a timely manner like we do because they are a large corporation. We are small. So yes, when you look at this and it, then you say, we only have eight hours worth of power outages every year. If you combine it all, I hear you. I agree. But if there is a catastrophe.

[25:29] and something happens with Duke, it's going to follow into landess and then we are going to be stuck.

[25:38] I would rather plan accordingly than to be stuck with my hands tied and we have no way to go about it.

[25:45] And here's the thing. Right now it's on the table. We're all discussing it.

[25:49] It's going to probably be in the paper tomorrow and everybody's going to know that we've discussed whether or not we would have the correct tools in place

[25:59] and implemented for our citizens to have the correct essential need to come to

[26:05] them or if we would not. And I'll be real honest.

[26:12] We never finish anything in

[26:14] land. We halfway do it. Finish the project. Do the project. Do it right for the

[26:19] first time and let's be done. They're essential workers. If it's nine degrees

[26:24] outside, we can't let them leave it up after they go out one time. There is no more

[26:29] heat. They have to sleep. Where are we going to send them to China Grove? They can house

[26:34] two. We have three on a truck. We're going to send them to Canapalus. Then they're

[26:39] not here. They're not inland.

[26:44] They have generators.

[26:47] I've called. I've talked to everybody. I think

[26:50] we are one. We're one out of two in the municipalities that don't have them.

[26:58] And we are blessed

[26:59] to have wonderful power guys that come in and our public work guys to come in and work

[27:06] their tails off to get us power. I have to say that all the time. I tell my friends

[27:11] who have to come on down to land us because we'll have it. I promise you. And I'm confident

[27:16] in that. But if something happens that is out of our control, we need to be prepared.

[27:29] I

[27:29] as staff and the way that we would have to handle things if we did not have a place to

[27:36] house them as firemen that work 24 hour shifts. Also, if Tristan could talk about getting

[27:45] the proper equipment back here in time and the supply chain being as low as it is. So that

[27:53] That is where I stand.

[27:54] I know tonight if it's a two, one, I'm out.

[27:57] So I'm letting you know how I stand right now

[28:00] because I feel that we really need to truly consider this.

[28:06] Ms. Levi.

[28:10] My recommendation would be that our fire department

[28:13] be an essential workers do need a generator in place

[28:18] so that they have, because they are here 24 hours a day.

[28:22] And it really could be a liability on our part

[28:25] for our employees by not having heat, air, a shower if they get into some type of contamination

[28:33] while they're out and about on a call. If we don't have power, we have to be prepared

[28:37] for the possibilities that can happen. And natural disaster could come through and we would not have

[28:43] the generator hooked up for them to have everything that they need. And it could

[28:49] It could not be a good situation for either Orman's comp claim or just poor working conditions

[28:57] for our employees.

[28:59] So, I think it's something that the board should absolutely consider and think beyond

[29:03] just getting the doors up.

[29:04] It has to do a lot with getting the doors up, responding those calls, but also with our

[29:09] employees' safety.

[29:12] Tristan, if you would please step up to the mic and just talk about a little bit about

[29:17] the supply chain and if Duke can't get something, how you've had to send people and all that

[29:22] kind of stuff.

[29:23] Thank you.

[29:23] Yes, ma'am.

[29:25] So, currently, the supply chain is worse than it's ever been and I think everybody's aware

[29:30] that the last time we had an issue, a serious issue with our substation was before the supply

[29:39] issues and we had to send a man to Virginia to get a park for our substation when

[29:50] parts were readily available. So we got lucky then and found the part we needed.

[29:57] but now.

[30:00] Anybody that has any sense isn't turning loose of materials if they have a system to protect. So, that municipality, we called in Virginia, the last time, they're not going to give up a regulator again. And we're almost two years out on transformers right now. So, we need to be prepared for the eventuality

[30:30] that something takes our system down I mean these are all issues we've ran into in

[30:38] good times so if something happens now we are we are in a position where like the mayor

[30:45] said these guys live here for 24 hours so they have to be warm they have to be fed and

[30:56] and bathed, it would be okay if it was a four-hour outage or the normal for the town of

[31:04] Landis. But if something ever happens to our station on Duke's side, we have zero control

[31:10] over that. So this would be, public works doesn't even have access to a full system generator.

[31:20] We can supply fuel and we can get in and get our trucks out and get our tools, but this

[31:27] would be the one place in town where everybody came right where everyone could yes and that

[31:35] would be something else that I would speak to when there was the projected ice storm that

[31:41] was coming last year everybody came here and made the other side of town hall the work side

[31:49] out of town hall. That was the hub and there was breakfast cooked, there was lunch cooked.

[31:55] That's where they came in and stayed warm. I mean, it was cold. There was ice everywhere.

[31:59] There were power outages. It just didn't take out the entire town. There were spotty things,

[32:04] trees falling, different things like that. So it is an essential. And I'll just be honest

[32:10] with you. The comment was made during the work session that it is not our duty to take

[32:16] care of somebody that has oxygen, I beg to differ. If there is an elderly person, young

[32:22] person, my age person that needs oxygen and it's running out with eight hours and our

[32:27] electricity is still not on, I want them to come up here. Go to my office, go wherever you

[32:32] need to. They are essential workers and it is our duty as a municipality. That's what I have

[32:40] I have to say about it.

[32:41] At this time, anybody can ask any questions?

[32:46] Ms. Powell, if you don't mind, I'd like to ask a few more questions relative to this tracker.

[32:51] Yes.

[32:53] Because I have asked the question,

[32:58] is there a higher and best use for $97,500?

[33:03] Because 50,000 of that came from someone else, or somewhere else, but $97,300 is there a higher and

[33:12] the best use in the town, that's a more immediate need than this has been my question.

[33:17] Likewise, my facts for consideration is the utilization or the need for it historically with outages.

[33:30] So there's been 40 outages over four months.

[33:34] That's an easy average of 10 per month, but that could have been just one house.

[33:41] or, obviously, the 40 outages have not affected the entire grid, the entire footprint of landis.

[33:47] That's correct. They usually affect a switch, so depending on which switch they hit,

[33:52] it's sometimes usually a few different houses, a few more than a few households,

[33:57] or anyone who is connected to that particular switch.

[34:00] So, smaller tentacles of what is the entire creature, right?

[34:04] have of those 40, how many of the 40 have encumbered outages in more than 50 percent

[34:12] of our customer base?

[34:15] In more than 50 percent of our customer base.

[34:18] Just the other day, when it was cold.

[34:20] Yeah.

[34:20] Just the other day when it was cold, all of the outs of land this was out.

[34:23] The entire thing.

[34:24] We've had a lot, a lot, a lot, a lot, a lot, a lot, a lot, a lot, a lot, a lot.

[34:26] Because there's times like during the 4th of July where we had a huge lightning storm

[34:32] come through and we lost over half the town and had to come back up again and the guys were putting

[34:37] them out as fast as they possibly could but during a lightning storm I was getting phone calls

[34:42] the day before we're residents were asking why aren't they up in the trucks when they're still

[34:46] lightning going on. In situations like that or situations like the ice storms yeah it not every

[34:54] situation is going to be 50% of the town, but the times that there are.

[35:00] Is still fairly significant and ways fairly heavily on the guys. How many of those instances have affected the phase that Town Hall was on? Most of them. Only thing is, is that a lot of them that have affected Town Hall. Have affected Town Hall when Town Hall was not. When I say Town Hall and Fire Department. Right. So more specifically. This specific grouping here, just talking about the last four months. I'd have to look a little bit.

[35:29] deeper into the data to be specific to know exactly where it hit.

[35:33] And I can do that.

[35:35] This information does give me the opportunity to manipulate and look at it a little bit

[35:38] closer.

[35:40] But I am aware that, you know, it does come through our area.

[35:43] We have lost power.

[35:45] It's just the times that power was lost were not timed that we were in the office.

[35:50] So it was not necessarily something that we were impacted at the time for.

[35:54] However,

[35:58] I would also speak to the fact that in preparation for the storms is when we would normally move that generator that we do have up to Tom Hall, it's not something you can do in an emergency situation quickly, easily or effectively.

[36:15] It's something that has to be planned in advance to make that kind of thing happen.

[36:19] And that's one of the bigger differences between planning and advance and knowing when

[36:24] a storm's coming or a problem's coming and simply having to be fall victim to it.

[36:30] And hopefully we don't fall victim to what happened in that other town.

[36:34] But it will tell you at the Electric City's meeting that we had last month that Joe and

[36:39] I attended, they talked to us about what to do and what we're other people doing.

[36:45] And there's no real good way to protect ourselves against those types of threats, building a wall high enough to use drones.

[36:53] Putting it underground, they'll dig it.

[36:56] So it really just comes down to the vigilance and the looking after and the maintenance that we do and making sure that it's safe by keeping up with it,

[37:06] keeping track of our equipment and doing our best that we can do with what we've got.

[37:10] But the supply chain issues of the things that keep the day-to-day maintenance of the town running properly

[37:16] are a very, very serious issue. One that concerns me deeply. I know it concerns Joe deeply.

[37:23] Getting our hands on just the materials needed to keep everything flowing properly

[37:28] is anywhere between six months to a year for basic materials and up to two years

[37:34] for the line materials that Joe needs to keep the lines going in the whole town.

[37:39] And that's very concerning, because if we do get hit with a disaster, we're vulnerable.

[37:47] Absolutely.

[37:51] Thank you.

[37:52] Welcome.

[37:53] Mr. Smith.

[37:54] Yes sir.

[37:55] Maybe a few questions for you and they have probably been asked before or you probably have thought of those but to help me in my decision making process for or not.

[38:11] Is there another configuration that is less efficient or that's more efficient financially?

[38:21] Do we need to power this whole entire building or is there a way of having a smaller unit to just do the fire department

[38:28] maybe the board chambers here or is that kind of one foot in, one foot out, if you want to do it, we may as well do this.

[38:36] I'm through this, I'm trying to rectify utilization versus need.

[38:44] Yeah, well, that was to discuss, right?

[38:46] That was discussed and every step of the way when we did this design, we included, you

[38:52] know, the people of this town, Diane Seaford and Zacklequette, and as we went through, I mean,

[39:05] I mean, we started out as the fire department and it looked like it was some economy and

[39:09] adding in the town hall.

[39:11] So that's kind of how we came to that point.

[39:21] Is there any other board discussion between the four of us that we would like to have?

[39:27] I would like to make some comments or some ask the questions and the total of 40 allages

[39:36] in four months.

[39:37] How much time did that, that hour, two hours, ten hours, thirty hours?

[39:44] Each of those outages are recorded individually, so I'd have to dig in to take a look and

[39:50] see which of them are, but that is data that is collected by the alignment.

[39:55] When they put it into the system it does tell you, I would say there's anywhere between

[40:00] I mean, three to five, some that were up to seven hours. The average is between three and five hours. I will say our linemen are amazing. Yes, but they're able to get us back online and in the way between three to five hours. Those times that it was seven hours had to do with situations that were out of our control. You can't go open a bucket when there's lightning. And that's something that I would reiterate. If it's out of our control.

[40:29] We still have to continue working.

[40:33] Those firemen cannot just go home.

[40:36] They have to work.

[40:40] I've heard more counting mentioned.

[40:43] That was off the map.

[40:45] Who would ever thought somebody would do something stupid or be that stupid?

[40:50] I'm not going to say it wouldn't happen here.

[40:52] Like you said, you could build walls.

[40:54] You could put a roof on whatever.

[40:58] I've heard the firemen, policemen, the town hall, everybody I get, they've got to be doing.

[41:04] If it gets that bad here, they're not going to be in this building.

[41:09] They're going to be in that truck out doing something, protecting somebody, doing CPR, putting out a fire,

[41:15] are solving a crime or whatever something going to happen, they're not going to be here.

[41:23] In my 22 years in this town, I've probably been without power for five years.

[41:29] Four or five times.

[41:30] I mean, four or five hours, four or five hours, I should say.

[41:38] I've heard we don't have the equipment time and time and time and time and time is

[41:46] watching, getting this, getting that.

[41:49] I would vote right now to spend $147,000 on buying that equipment to have it in a warehouse

[41:58] in case it blew it out before I would a generator.

[42:01] How many people in Israel, let's say, show hands as a fire extinguisher at your house that you can grab immediately?

[42:08] Who are you going to speak to?

[42:12] It's old name can apples health old say and he was a fire extinguisher mate.

[42:16] It's better to have it not made it than to need it not have it.

[42:19] How many people in Israel could be right?

[42:20] How many people in Israel would be better?

[42:22] How many people in Israel could be better?

[42:24] How many people in Israel would

[42:28] be better?

[42:30] 3, 4, 5, 6, 7, how many people in here spent $15,000 for your generator?

[42:38] How many people spent $10,000 for a generator?

[42:41] Who thinks it's a good idea to spend $147,000 for a generator to open a door?

[42:48] It's not just the opening of the door.

[42:49] It's not just the opening of the door.

[42:50] It's not just the opening of the door.

[42:51] It's not just the opening of the door.

[42:55] And you were the one that was mad, and you and Tony called me in there and said,

[43:00] I the admins mayor is because they took us out the other day and they opened the door.

[43:05] They took you to the one that's never used.

[43:07] Go out there and go to the one that's going for me crazy.

[43:10] Oh, you.

[43:10] Okay.

[43:11] And one of those is, you were embarrassed.

[43:14] I ain't been embarrassed.

[43:15] No, you were embarrassed about when the call came out.

[43:19] Oh, when they embarrassed me.

[43:20] And you called me and you said,

[43:23] Did you know what they just said on that radio?

[43:25] That's exactly all I ever wanted to say.

[43:27] And I said, no, what did they say?

[43:30] Who wouldn't have been embarrassed if you would have been on the fire truck had to make

[43:33] that call?

[43:34] I don't know, because I hope they have a generator and all they got to do is put the busman

[43:37] in the car.

[43:38] The war behind they did the other night.

[43:40] It can open behind.

[43:42] They done it.

[43:43] The fireman told me out there.

[43:45] We don't need the one door open.

[43:47] Now, my next question is, to whoever the engineers are.

[43:53] I was told Mr. Halliburton's got it, got us an estimate and do our generator that we

[43:58] use now that they bring up here, which is not that big a deal, Ms. Pail, they hook it

[44:05] up to a truck and bring it up here and plug it in.

[44:10] The motors are here on these doors are three phase motors, is that right?

[44:14] Can you put a single phase motor on that door?

[44:17] You mean by a single phase one single phase motor on one door like the fireman told me we need to open one door

[44:23] Can a single phase motor be put on a garage door?

[44:27] I would say so and then you buy a five hundred dollar home like

[44:31] Whatever generator like the man said would be fine

[44:34] Set it in there. They crank it up out in the door to shut the door. Kill on good fire

[44:40] Working really really like this whole building up mayor. This ain't the red cross if a nuclear bomb hits

[44:46] thing will be about to come up here if it gets that bad thing will be about here okay

[44:55] getting wasted to the podium I'm sorry I'm sorry

[45:00] Just saying in theory, if the I storm his, that generator we got is fine. We already got it there. But, I'll take you, I'll, I'll, I'll, Mr.

[45:10] Albert, it's already in the rough. I'll take you to bring it up here, plug it up, fire it up. Hey, if you left right now, it's 15 to 8.

[45:16] See, could you be back here at 7 o'clock and have this build a lit up in 15 minutes? It'd be close. 15 to 8 minutes. Okay.

[45:23] maybe close but at 2 o'clock in the morning if we got a poll if we got a poll

[45:28] we hit out there and takes this breaker out these farmers doing them better

[45:32] get out because I ain't gonna go hook that thing up I ain't got one crew we're

[45:36] gonna be working on that poll truck that's right that's right that's that's over

[45:40] the night that the entire town went out and it started down here on West 22nd

[45:44] Street and worked his his way up Main Street we run around doing that we ain't

[45:49] gonna have time to go and that's my thing and the whole entire town went out and

[45:53] And we were out of power for nine hours that night.

[45:56] The first phone call came in to me at 6.47 and it was two or three o'clock in the morning

[46:02] before we had power.

[46:05] They worked everywhere.

[46:07] They were over.

[46:08] I mean, there's plenty of ways to weigh that option out there, but I mean, like I say,

[46:15] if you plan on installing, yeah, that generator we got is fine.

[46:18] But it doesn't work.

[46:19] The fire department.

[46:20] It only works down Hall, which doesn't help your fire department who are essential work

[46:24] workers and the essential workers are who you need when something's going wrong.

[46:28] They ain't going to be here to out on the truck, out in a call somewhere.

[46:31] Not at two and three o'clock in the morning, they're in their beds.

[46:35] If the disaster hits they're going to be out on a call.

[46:39] They're not going to be in here.

[46:41] Okay,

[46:44] I'm just ready to vote on it.

[46:46] We can table it, we can vote on it.

[46:48] I need a motion. Any further discussion before we do?

[46:52] Before we move into that motion, give me a moment.

[46:57] Obviously, it's not an easy decision to make, and ballot points are made on both sides of the argument itself, both of which I could debate if I need it to, or debate against.

[47:15] It's financially

[47:23] speaking, finance director, nor what is it, it would this expenditure above

[47:29] and beyond the $50,000 at $97,300 would come from fund balance?

[47:45] Pardon me.

[47:47] Yeah, everyone might have heard me up cough in a couple of times tonight.

[47:50] But I don't promise I'm not contagious.

[47:51] I got cleared in everything today.

[47:54] Congratulations.

[47:55] Congratulations.

[47:56] I have a respiratory infection and all that, but I'm just giving everyone their space.

[48:01] So the, up until this point where this project began, the plan was to use the $50,000 for

[48:07] Rohan County and utilize savings from the police pack of $25,000 and then fund the remaining

[48:16] $73,000 by other means, either fund balance or ARP funds.

[48:24] There's also the option to approve that to award the bid contingent that the work not start until the next budget year, in which case, you would budget for it in the following budget year.

[48:37] So that is also an option, but at this point, it's really up to the board to decide which of those routes they want to take.

[48:46] Alternatively, my understanding is that now that public safety has been split, it may be a better idea to fund that entire, that we're doing it this year to fund that 97-3 without using the police pack funds as that department may need in order to leave that for more specific needs to that department, but as I mentioned before, it is all up to the board's purview.

[49:08] So so there is in our current position. There is some budget flexibility to allow for that margin. Yes

[49:15] currently or

[49:16] We could postpone that award at postpone it put it in the new put it new budget

[49:22] Possibly as well. So there's there's budget flexibility for up to about 25

[49:26] The main reason of asking that is I didn't want it. I didn't want this to be continual

[49:31] degradation of our current budget or

[49:33] You know in continuing to put us in the red or if we're not not necessarily

[49:38] that we're in the red bus it would be a degradation to our budget because we

[49:43] didn't plan for it. I understand. Yeah there's up to $25,000 in budget

[49:48] and budget flexibility.

[49:50] Okay.

[49:56] Are you guys with Mr. Norwood?

[49:58] With Mr. Norwood?

[49:59] Oh, yeah, yeah.

[49:59] Okay.

[50:00] At this time, I'm going to ask Evan Young, if he can come up and just speak to what the working conditions would be like, if there were an aye storm, and, you know, what happens? Can you give us a scenario? And when this has been an issue, has it been an issue for the employees?

[50:30] What part specifically?

[50:31] meaning when we've been out of power, has it impacted so much the workforce that it has decreased the amount of productivity or productivity of the employees?

[50:47] Okay. As far as productivity of the employees, I don't know if I can speak to say yes or no, yes, one way or the other.

[50:53] I can speak and say that it has happened in the past where we have lost power

[50:59] I think like y'all are mentioned and they had said something about a scenario with them saying something on the radio that

[51:05] I believe that specific situation was

[51:07] With lost power they couldn't get the doors up so they had to pull the truck forward far enough to stand on the bumper of the truck to push

[51:14] Take pipe poles and push the door up the rest of the way so they can get the truck out

[51:19] So I would say yes, that has happened

[51:21] I guess in a roundabout way productivity it would cause an issue with that.

[51:27] How safe is it for them to stand on the truck with pipe poles and continue to push up and

[51:32] how heavy is the door?

[51:34] Well, I don't know how heavy the door is.

[51:35] I would say it is pretty heavy, it is 14 foot door and it's a solid door.

[51:39] Solid glass, okay.

[51:41] Safety wise, that was actually my next point, with them standing on the bumper truck whenever

[51:46] However, if that was to happen, and they fall and break an arm, break a leg, when you

[51:50] call workers comp for that claim, I'm going to say I would be very confident in saying

[51:58] that workers comp is going to ask why are they standing on a bumper and a fire truck to

[52:02] get a door up.

[52:03] And they're going to have an issue with that, I'm sure.

[52:07] So I would say that's an issue.

[52:09] And I know Olden River Cash, you had said basically this was about doors pretty much.

[52:15] That's where it's staying from.

[52:16] Why?

[52:16] Why, stem from.

[52:17] That is correct.

[52:18] That's probably where it stem from.

[52:20] That situation of them, stand on the bumper with a bike pole pushing the doors up.

[52:24] This is not only about doors.

[52:27] Like they said, they live here 24 hours when they're working.

[52:32] So if it's an extended power outage, when we're talking days, are you going to open up your

[52:37] home for them to come down there to get warm?

[52:39] If I got power, yes, when they sure are good.

[52:41] If they have to take showers so they we have to look at all that not just just a door

[52:47] This is where they're living for

[52:50] 24 hours at a time at minimum and if it's a power outage and it's a

[52:55] Extend to storm they're probably gonna be here longer 24 hours

[52:59] Because multiple people come in correct. Yes to have more more people

[53:09] I go back to say how many times this happened in 15 to 15 years

[53:14] Also, I would like that as well, I mean, yes, it doesn't, it's not something that happens

[53:19] every day, often.

[53:21] It is when it happens, are you prepared for it?

[53:24] And if they continue to have to stand on the bumper of a fire truck, take a pipe pole and

[53:29] push a door up, and they take an extra five minutes to ten minutes to get out the door on

[53:34] that structure fire, when somebody dies on that structure fire, are you all going to be able

[53:40] to sit there and say, is this...

[53:42] I'm not because I'm telling you I'm for it and I don't have a vote tonight, but if I did I'm for it

[53:47] Right, you have to think about that. I think as well. I

[53:54] don't recall the guy saying they had to stand on the bumper

[53:57] They pushed it up as far as it could so they might pull the rest of the way. Mr. Cook also I would like to say that

[54:04] Mr. Cook, can you come up here to the podium please?

[54:07] He wasn't here another night. There you go. You're correct. He wasn't here tonight. You're right

[54:11] I'd like to ask another thing. When this started out, it was because the door wasn't open.

[54:18] They came in with $50,000 from each land as fire district. We were going to spend $25,000 here, $25,000 station 58 for generators to open doors.

[54:28] Now we're going to spend $147.3 over here. What about the ambulance as parked at station 58 and the two fire trucks is over there?

[54:37] said that they're gonna sit over there with the door shut and the power off not going to wear I

[54:42] don't have the ambulance out okay so that's the county and they have a contract but it's a

[54:47] county and it has a contract and that is where I'll call the county and ask him if they're gonna put

[54:52] a hundred thousand dollar generator in the door for ambulance no that girl one of girls are very

[54:56] public jerk. No, we're looking to be out there. Go. It's also not a 200.

[55:00] I see that a pound door that's glass that goes 14. How long on a door that raises it up? How long? How, how, how, how 14? It don't matter. When the open the door of the night out there, the door went six foot high, and they didn't even, he was holding it back from going up. If they would get the garage door cut in here and adjust to spring up a little more, it would open on up. If we need to go see it right there's a fireman, maybe we can go over and see if he can open the door. Okay. We can do that. Also, when you're talking about the ambulance service,

[55:29] just like you said, yes, you're correct.

[55:30] That is that county, they have a contract,

[55:32] that's on them.

[55:34] Also, when you're talking about,

[55:37] when you're talking about an ambulance,

[55:38] they can leave an ambulance parked outside.

[55:40] We can't leave a fire truck parked outside

[55:41] when it's under freezing weather

[55:42] because of water freezes.

[55:46] Which then needs to be heated.

[55:48] Well, what about two fire trucks over there?

[55:50] We need to get the door open, get out.

[55:52] Yes, sure, so spend the 147 over here

[55:55] and all this will be taken care of.

[55:56] And then we can have our electricians go over there

[55:59] and why and we'll take that big jumbo one that you won't over here for just town hall over

[56:05] there. You're right but it doesn't help our fire department. Mr. Cook so I think you were on duty

[56:12] the night that y'all had to stand on the fire truck and open the rest of the door and I know that

[56:16] they opened the fire left which is not the one that engine 443 goes out of is that correct. It is.

[56:23] Okay, and so with that being said, I feel like I'm running out of like, I feel like I'm in court or something.

[56:30] Can you explain to us what happens? I mean, we are not firefighters. I don't claim to be, but I do hope and wish that we could give you all what you all need to safely help us as citizens.

[56:42] Well, this happened about a year, year and two months ago, so we're right around it right before we hired a third guy.

[56:49] We got a call. There was a power outage here.

[56:52] Me and my engineer went out. We pulled the string hooked it to the thing like you're supposed to, so the door goes loose.

[56:58] The one on the end there, the engine 443 bay, me and my engineer both grabbed it, got it about waist high.

[57:04] Finally got up under it, got it about head high. He pulled the truck up to it. I climbed up on the bumper and raised it up.

[57:09] He got me a pike pole and we both got under the pike pole step both of a stand on the bump or had to get clear

[57:14] At the truck so we get truck out

[57:17] About how long do you think that takes you

[57:19] After the call comes out. I mean, I'm just estimation. I mean, I'm you know 10 minutes, maybe okay

[57:25] and

[57:27] I might have been the one are you talking about the the comment on the radio been about a year and a half ago?

[57:32] You're you're good might go. Yes. I'm the one to say that on the radio

[57:35] Well, you had to I mean you got a call second dude. Mm-hmm. Yeah, yeah

[57:39] But the fact of the matter is you shouldn't have had to because that door should open my hand when it to call

[57:44] Who services the garage doors in that building?

[57:46] Perry's overhead doors need to call them down here and and and get them to check that door checked as frames out that door should open

[57:55] Anybody in this room right here, including me. Dean. She's probably the smallest one should be able to go open that door

[58:03] I'm just giving you a hard time and they didn't should be able to go open that garage door

[58:07] I can pull the latch on mine, it ain't been known to see it, but I go through one

[58:11] hand. At doorways, 1200 pounds, I understand that, that's what I didn't see for

[58:15] tools. But that spring up there offsets a lot of weight, just got to, that motor

[58:20] wouldn't lift that door if you took the spring off of it. No, we're not. I see that.

[58:23] I see that. I see that. The door open. Yes. If that door was adjusted right and had

[58:30] the right spring, I was just right, that door could be open. Want anybody in this

[58:34] I don't know if you just go out to prove me wrong.

[58:38] Okay.

[58:38] All right.

[58:39] Thank you, Mr. Good.

[58:40] I'm going to ask you one more question.

[58:42] How long have you been with Fireball?

[58:43] Full time?

[58:44] You're here.

[58:45] Full time six years.

[58:47] How many times have ever happened?

[58:48] Twice.

[58:49] Twice.

[58:50] That you couldn't get the door open?

[58:51] Yes.

[58:51] Okay.

[58:52] On my shift.

[58:53] On your shift.

[58:54] Yes.

[58:54] Okay.

[58:55] Thank you.

[58:56] Thanks, sir.

[58:58] I don't know, zero times,

[59:14] if it matters, but I do have citizens telling me the door's

[59:19] not the issue, it's employee safety, get the generator, you know, they're listening

[59:23] and they're, I mean, it's about them too.

[59:26] Why are you worried about what that telephone's telling you, Mayor?

[59:28] Because it's a citizen.

[59:29] That's a citizen.

[59:30] That's a citizen.

[59:31] Yeah.

[59:32] Employees, I mean, they're, I mean, it's a citizen, they're tax dollars.

[59:36] All right.

[59:37] Do I have a motion to award

[59:44] a bid to the Town Hall Generator to RNL Glover Enterprise

[59:49] in the amount of 147.

[59:52] Three, we can come back and work on the funding.

[1:00:00] Dependent on how you guys want to do that.

[1:00:06] Do I have a motion?

[1:00:08] Member board, I move that we decide upon awarding, yay, or nay, for the award, to award a bid for the Town Hall Generator to R&L Glover Enterprises in the amount of $147,300. All right. I will go around the room, Mr. Ebercash. No.

[1:00:35] I am going to vote, but I'm going to say real quick, the reason for my vote is not necessarily for the initial reason.

[1:00:44] It's for the human capital element that we hope that never, ever arrives at it.

[1:00:50] and for the possibility of deflecting and or providing better working conditions and quicker emergency response times for those individuals that are having issues medically that need emergency personnel, fire department, et cetera, my vote tonight.

[1:01:09] Yes.

[1:01:13] Motion passes.

[1:01:18] Oh, I need a second.

[1:01:19] Sorry.

[1:01:20] Second.

[1:01:21] Second from Auderman Sales.

[1:01:23] I understand that the decision was made to discuss funding later, is there, is there

[1:01:31] a potential that it will be pushed to the, it will be awarded contingent to the following

[1:01:36] fiscal year?

[1:01:37] You give me just a second, let me ask that question, I'm going to move there.

[1:01:41] So at this time now that we have awarded the bid, we need to either table the money aspect

[1:01:51] Right, to February where possibly our family and director could give us some type of scenarios of how we could go about this, I do not think that we're prepared tonight to make that, so do I have a motion that we will move that to the February meeting.

[1:02:09] I'm moved to table that are funding direction to February.

[1:02:16] Seconded.

[1:02:16] All right.

[1:02:17] All in favor.

[1:02:18] Anyone opposed?

[1:02:22] I have two stewart and sales.

[1:02:30] Okay.

[1:02:30] We will move to item 5.4 saving

[1:02:38] lives here in Landis, moving to AEDs.

[1:02:42] Madam Mayor and Board, hopefully this is a little less of an issue we did talk about this

[1:02:47] at the work session. As I indicated at that meeting, we're having some supply chain issues

[1:02:55] with the original award or original purchase. And so we have a proposal from our contractor,

[1:03:03] or I'm sorry, from the vendor for the purchase of tens all three automated external defibrillators

[1:03:12] in the amount of $21,790.55 that would be an additional $4,200. I believe our finance officer

[1:03:20] has a budget amendment prepared if the boards desire tonight to move forward with this proposal.

[1:03:31] All right. Any discussion about this?

[1:03:38] All right. Do I have a motion?

[1:03:40] I mean, what I mean is that we approve the purchase of 10 additional AEDs.

[1:03:47] Second, no.

[1:03:50] Any other discussion?

[1:03:51] All in favor?

[1:03:53] I have a vote.

[1:03:57] Okay.

[1:03:57] Now we will move to item C.

[1:04:00] Oh, sorry.

[1:04:00] We had to have a budget amendment.

[1:04:02] Oh, yes.

[1:04:03] I have it right here.

[1:04:04] Sorry.

[1:04:06] It's budget amendment number 11.

[1:04:08] Yes, budget amendment number 11.

[1:04:09] Do I have a motion to proceed?

[1:04:11] I move that we approve budget amendment number 11.

[1:04:14] Second.

[1:04:15] Any discussion?

[1:04:17] All those in favor?

[1:04:18] Thank you.

[1:04:20] Okay.

[1:04:20] Now we will move to item 6.1.

[1:04:36] You're taking it?

[1:04:37] You ready?

[1:04:38] Okay.

[1:04:39] So Madam Mayor and Board, this is again to follow up on our work session.

[1:04:43] We talked about sort of strategies for the fire department.

[1:04:47] Obviously you've approved splitting public safety into fire back into fire and police and so what you have

[1:04:54] In your packet today is the as we indicated last week the job description

[1:05:00] For a full time fire chief. And so in order to activate that job description, we would need essentially your approval to add that position into the list of budgeted positions for fiscal year 2223, which is our current fiscal year. Okay. So at this time, if we could have some discussion in regards to full time, part time. This is something that we need to move on. We do not need to sit around.

[1:05:29] from waiting, we have agreed to split it.

[1:05:32] If we can go ahead and move forward with full-time or part-time, depending on what you guys

[1:05:38] decide, this can be posted as far as police and fire and move the process along and clear

[1:05:43] up any questions that employees may have or our citizens.

[1:05:48] So at this time do we have any discussion on whether we would go full-time or part-time?

[1:05:55] I'm in favor of going full-time.

[1:06:03] So just for the simple fact that I mean when there's something big in town with that firemen that chief needs to be here in town to monitor what's going on.

[1:06:15] Have some and if have to be things of that nature.

[1:06:19] So I would go along with that and just give a little scenario of kind of the way that things had played out.

[1:06:28] I won't even talk really public safety, but let's just talk if it were one department.

[1:06:33] And you have a part-time guy, if the part-time guy is own, say, his full-time job, whether

[1:06:38] that be a conapolis or Concord, Salisbury, Charlotte, wherever it may be.

[1:06:43] If they're on their shift, they can't even come here to work part-time if we have something

[1:06:51] going on, unless they would be called in as mutual aid.

[1:06:54] And even when they get here as mutual aid, someone probably has already established command

[1:07:01] at that point.

[1:07:02] And they're not going to just take over on top of whoever had already taken command.

[1:07:09] For instance, there was a tragedy out on 85 a couple months ago and both China Grove and

[1:07:18] and Boston Heights were out there as well as Ann Kanapolis, so we were kind of in the

[1:07:24] wings to take on the U.J.A. and Atwell was asked to move up to China Grove and they did.

[1:07:33] We were asked to go cover from station one for Kanapolis and a question was brought to

[1:07:39] me as, well, who's covering landis?

[1:07:41] And while that's a valid point, we do not have a fire chief to come in and say we will

[1:07:52] be doing that from station 58 or I need all personnel to come in.

[1:07:57] We have something going on.

[1:07:59] We need coverage for Canapolis and here.

[1:08:02] I think that it is viable for them to have someone that is a full-time position that is

[1:08:08] not part time where they come in possibly on their days all for three to four hours and

[1:08:14] they need a leader.

[1:08:15] And we tried that when it was public safety and it worked but it didn't work and so now

[1:08:22] we're going back to the drawing board and here we sit.

[1:08:26] It's not a question whether police will have a full-time police chief but I do think that

[1:08:31] we have reached a point where it is time for our firemen to have a full-time fire chief.

[1:08:37] So, that is where I stand and any other discussion,

[1:08:42] Vryndel.

[1:08:45] Any staff recommendations?

[1:08:50] I think that's interesting.

[1:08:51] We have Public Safety Director here.

[1:08:54] I probably want to call him up.

[1:08:55] I think some of the points that were made are valid.

[1:08:59] I am familiar with the part-time model,

[1:09:01] but we have a lot going on here in this town.

[1:09:06] I'm continually reminded of that.

[1:09:07] So, you know, could you get along with a part-time chief for a couple more years maybe, maybe,

[1:09:14] but I think ultimately you're going to be moving to a full-time fire chief at some point.

[1:09:19] Well.

[1:09:19] Okay.

[1:09:19] It's really sort of depends on the board's direction, defer to Kevin, certainly.

[1:09:26] Any specific questions?

[1:09:29] I just got that you had any recommendation from your current position in relation to a full-time

[1:09:34] fire chief?

[1:09:35] I think it could be done either way obviously. I think you could do a part-time or a full-time, but like Manager Conrad said in the next few years to come, it may obviously would probably be lean more towards the full-time site as the town grows, as there's more coal by you know, as there's more coal.

[1:10:00] Administrative duties. However, I don't know if it would be, I guess you could say fair to speak, to have me speak, personally, because I'm not the person that's going to be working for that part of chief. That's, you know, whether they're in a full time or a part time position is the fire department. The employees there, I think they would have more skin in the game. You should, I guess you could say as far as what their views are and what their preferences as far as

[1:10:29] as far as full time and part time.

[1:10:32] I know they're not all here tonight.

[1:10:33] There's some of them that are here.

[1:10:34] I don't know if you want to speak to a couple of them.

[1:10:40] But as far as your question goes,

[1:10:42] could it be done either way?

[1:10:43] I think it can't be done either way.

[1:10:46] Can we ask Ms. Leba from the HR side?

[1:10:51] How do you think that would help morale as far as the fire department?

[1:10:55] And you could speak on that, I feel,

[1:10:57] as well, just kind of having that leader work in an eight to five or seven to four, whatever they would work.

[1:11:05] I really can't speak to morale. I have not spoke to any of the firemen on their feelings and how that would affect them.

[1:11:13] I can't speak from the fact that the board has said, many times, you know, throughout the two years that I've been here,

[1:11:19] that they want a working police chief and a working fire chief, someone that will be on the scene when the big things happen.

[1:11:25] and I think you have to take that into consideration when you're thinking about a full-time or a part-time or you have a part-time or they're not going to be here all the time when those big things happen to go on scene and take command and do the things that a fire chief needs to do.

[1:11:38] I'm not an expert on the fire side but I can, you know, through the years and listening to what the board is looking for in a fire chief and a police chief if you're looking for that and you have those expectations that it needs to be a full-time position.

[1:11:52] I

[1:11:59] know that I feel like that a lot of times we question maybe calls that they go on that are mutual aid.

[1:12:04] And I'll speak for myself that I do that, but there are some that can get squirrely.

[1:12:10] I think that that helps if you have somebody that is a full time to bring in the ranks and to work the call cards as I have heard for the past two years.

[1:12:22] call cards, call cards, call cards, you know, every day firemen are not going out to work

[1:12:28] at the call cards, that's going to be your chief, whether it's full-time or part-time.

[1:12:33] So I think that that's something that, I

[1:12:40] think that we are moving in that direction.

[1:12:41] I mean, you're talking about, you know, a potential large facility out on Old Bady Ford.

[1:12:51] you're talking potential all over town of construction and we're growing we

[1:12:59] have 85 and we've moved up our you know we've moved our lines we have to

[1:13:05] service these things so I think at some point we have to step up to the plate

[1:13:10] and be the big boy any

[1:13:22] further discussion madam Mayor I'm not going to

[1:13:24] disagree with well I will disagree with you on some of that I'm not going to

[1:13:29] say that we don't need or will not need a full time fire chief at some point. We don't

[1:13:36] need a full time fire chief paying 90 to $100,000 to tell these guys what to do. They have

[1:13:44] a protocol, they have a procedure book, they know what to do, they know how to do it. Up

[1:13:49] until the point when Mr. Lachetti was hired, as far back as I can remember, we only had a

[1:13:55] part-time fire chief because he was real well for us. Well, it did. Obviously, it did. Yeah. Yeah, everything got along real well. Well, everything got along good. They wasn't, uh, wasn't a whole lot of stuff going on with crazy stuff.

[1:14:08] I think I think it went went, uh, went real well.

[1:14:12] It says in here that the hiring rate will be at $61,091 to the maximum at $91,061.

[1:14:19] I'll change that to $61,062.00 or whatever.

[1:14:22] You just voted to spend $147,000 in yet to table up how you're going to pay for it.

[1:14:28] So just go ahead and vote for that fee.

[1:14:29] Okay, so at this time do we have any further discussions?

[1:14:33] Mr. Courier, let me add too.

[1:14:35] also Mr. Cory has a guy that has talked to him that is willing, very willing to come to

[1:14:40] land us and be a part-time fire chief.

[1:14:46] Somebody that don't work, I don't think that I think this guy is retired so he would

[1:14:50] be available to answer calls, probably more so than some in the past, but I think my vote

[1:14:58] the beta table, Mr. Mr. Corris, bye.

[1:15:00] Second, and let's discuss that with him. That's your call. Well, we had a board, I mean, we had a work session, and we all had an opportunity to talk about this. I

[1:15:15] make a motion that we hire a full time bar chief.

[1:15:20] Do I have a second? I'll second the motion. All right. At this time, I'll, oh, excuse me, Mr. Norwood. Before we go through with this, the motion, I just wanted to note that.

[1:15:34] the position is currently unbudgeted so there is going to be an over that will have to be covered for.

[1:15:41] I don't I don't know if that if you want to be able to make aware how much that would the over it will be because at this time I'm not aware of how much it would be.

[1:15:52] I know I know we have some salary savings from Mr. Lachetti right his departure was started began in October.

[1:16:00] that's not going to cover the full-time salary.

[1:16:03] That's not going to cover this person within this budget,

[1:16:06] this budget year depending on when he starts.

[1:16:13] So, I do want to note that,

[1:16:16] and if we're approving it today,

[1:16:19] I would like it to be noted that

[1:16:22] a fund balance may need to be used for this fiscal year.

[1:16:25] It could be covered in the following fiscal year.

[1:16:27] Okay.

[1:16:28] I'll be remiss of seconding my motion on the clock because I was going to ask and thank

[1:16:37] you for bringing that up.

[1:16:38] So with Mr. Lachetti's departure and his salary is that at budgeting to max or budgeting

[1:16:47] to the hiring rate because there is a window gap there.

[1:16:52] So even for that pro-rated amount,

[1:16:56] pro-rated from the salary savings of Mr. Lachetti and to the potential hiring date of a new manager or a new fire chief full full time.

[1:17:07] Let's presume there still would be a budget shortfall.

[1:17:12] It would be dependent on if possible is what I'm noting and it would really depend on how quickly a new fire a new full time fire chief was hired.

[1:17:20] I mean, if he comes in,

[1:17:22] may it be a dream?

[1:17:24] Yeah, it will be the same situation with your town manager.

[1:17:29] Yes.

[1:17:30] How quickly you get the person in,

[1:17:32] we're already in January,

[1:17:34] so whatever the rest of this year is,

[1:17:37] what you're really talking about is next year's budget,

[1:17:41] because that's when that salary is primarily,

[1:17:44] I mean, it's going to be next year.

[1:17:46] Yeah, I think that we agree.

[1:17:49] It's an important to note it and I appreciate them, you know, the finance officer bringing it up because it bears bears in mind because

[1:17:56] You know your budget this year is going to look a little bit different if you have two

[1:18:01] departmental

[1:18:02] Directors versus what you have as a consolidated director. Although there will be there will be savings

[1:18:07] There will be with with the vacancies. Yes

[1:18:12] Okay, okay, so I have a motion from auto woman sales

[1:18:16] My second of that motion will stay okay, okay second stands

[1:18:21] All right, so at this time, Mr. Eberkash.

[1:18:25] Not at this time.

[1:18:27] Auto women's house.

[1:18:29] Yes.

[1:18:30] Auto men's stewart.

[1:18:32] I approve adding a full-time party.

[1:18:34] Yes, okay.

[1:18:35] Motion passes.

[1:18:36] Two, one.

[1:18:40] Cutting it close, guys.

[1:18:42] Six, two.

[1:18:45] Okay.

[1:18:45] Madam Mayor Board, this was a discussion on the potential planning retreat.

[1:18:50] I think what I heard from consensus was that, I'm sorry, 6.2?

[1:18:57] No.

[1:19:01] I'm right.

[1:19:02] Sorry, sorry, sorry.

[1:19:04] I switched to the next page and I'm like, snowplow.

[1:19:07] Wait a minute.

[1:19:08] Sorry.

[1:19:09] Go ahead.

[1:19:09] Yeah.

[1:19:10] So, what I think I heard conclusively is that the board would like to pursue this.

[1:19:16] We would propose to bring back some dates in your February meeting.

[1:19:21] and also work with perhaps the same subcommittee of the board that will be interviewing the management consultants to come up with at least a proposed agenda for that.

[1:19:34] I don't want to overload you in terms of information. I think I've mentioned in previous appointments I've done up to two days for a retreat I know your time is valuable.

[1:19:45] also know that folks work and probably can't get off during the week so we'll try

[1:19:51] to minimize and figure out a day that's acceptable to everybody. So just

[1:19:57] Record to what we've done before we have we

[1:20:00] agenda and done a one day from like, well, we did like a one day, three to five. And like, the

[1:20:08] town manager kind of bring us what they were looking at. And then we would come back like

[1:20:13] two weeks later and have another one. So they were not in the morning. They were in the

[1:20:19] afternoon. I think we did three to five, yeah, three to five, something like that. So that

[1:20:25] But we, like so, if auto women sells had to take off, it was only like an hour, hour and a half.

[1:20:30] Mr. Quayer would kind of come after lunch and Mr. Overcash gets off at around 330.

[1:20:38] And then we have more flexible schedules so we were always able to just kind of work that out.

[1:20:43] And we would do those until like 6 o'clock.

[1:20:45] We had a spreadsheet, kind of, not really a spreadsheet.

[1:20:49] more like a PowerPoint type presentation that we would go over department.

[1:20:54] We've done one with Mr. Barefoot, where department heads came in and talked to us, which I really liked.

[1:21:01] They kind of talked to us and we were able to ask questions.

[1:21:04] We've done it both ways. We're up for suggestions and dates.

[1:21:07] So yeah, we can follow that format that you're describing if that sort of conduits it for everybody's schedule.

[1:21:13] So, yeah, I guess let me flesh this out a little bit.

[1:21:17] Every retreat I've been a part of, staff's been heavily involved.

[1:21:21] It's an opportunity for your department heads to talk about any kind of capital needs

[1:21:27] for the next fiscal year, seems like police cars are always an interesting discussion.

[1:21:34] Talk about needs for labor if there's some additional staff that's needed.

[1:21:40] So, yes, that would be a key component of the retreat.

[1:21:45] But I would also say that if there are some big sort of issues you're interested in

[1:21:51] talking about, we can get outside speakers to come in and talk about those.

[1:21:58] Basically, an opportunity for you to sort of work together, do a little visioning.

[1:22:04] I know we're going to be talking about statement through Central Linus work.

[1:22:07] but maybe an opportunity to sort of think about those ideas as well.

[1:22:13] So we'll have some practical stuff related to the budget, but then we may mix it up with a couple of other items as well.

[1:22:21] All right.

[1:22:23] So no actions, no actions, yeah, just inform and yeah.

[1:22:27] All right, next item I'm going to turn over to our finance officer.

[1:22:33] It's consideration of a budget amendment for the purchase of a snow plow for the street's department.

[1:22:42] Who's that going to hand out?

[1:22:45] Okay, give me just a minute, sorry.

[1:22:49] So as the board may or may not remember from the previous budget cycle, we appropriated about $20,000

[1:22:57] for the purchase of a snow plow for the street's department to go on the front of their dump truck.

[1:23:04] And the quote for that snow plot has come in at about 235, which is over what the $20,000 appropriation was.

[1:23:14] The department has requested that we use the sale of the previous dump truck proceeds from that sale to cover this overage of about $4,000 and that's what this budget amendment would do.

[1:23:24] It appropriates an additional $4,000 to that department to pay for this snow battle overage, the difference.

[1:23:35] I'm available if there are any questions.

[1:23:37] Fill the new page 99 and 100.

[1:23:41] I'm sorry.

[1:23:42] You have to.

[1:23:43] I'm going to use Mr. Quayard.

[1:23:45] I don't have a demand.

[1:23:46] I'm going to just borrow Mr. Quayard.

[1:23:49] So one thing to add is I think you said a reserve for the dumb truck of $7,000.

[1:23:53] We actually did dispose of it for $13,700.

[1:23:58] Is that correct?

[1:24:00] That's correct.

[1:24:01] Okay.

[1:24:01] Okay, so we were able to realize some additional funding there, and I think the appropriate request

[1:24:09] here is to supplement those funds with about 4 grand to be able to purchase the so-play

[1:24:18] equipment.

[1:24:23] Do I have a motion?

[1:24:25] Any discussion?

[1:24:26] So I'm going to go into the discussion.

[1:24:29] Member board, I'm moved to take a vote to approve a budget amendment number 12.

[1:24:37] I'll second that.

[1:24:38] Any discussion?

[1:24:40] All those in favor?

[1:24:41] Thank you.

[1:24:45] All right.

[1:24:46] We will move to 6.4.

[1:24:49] Madam Mayor and board, this was now, we did talk about briefly at the word session.

[1:24:54] Fortunately we've got additional staff here tonight, our finance officer.

[1:24:57] We have

[1:25:00] We have, we entertain bids for some new financial software for the town and staff has reviewed, I believe there were three bids that were, three proposals that were at the top there and we have reviewed those. I'll ask Mr. Norwood to talk a little further about the process as well as a potential recommendation for your consideration.

[1:25:23] So

[1:25:28] as the board may remember from the previous audit process that we received a notice of

[1:25:36] material weakness for fixed assets and the timing of the turnover of the trial balance.

[1:25:42] And one of my suggestions on how to address this was the solicitation of a new finance

[1:25:49] software that would streamline internal processes and provide a fixed assets module along with

[1:25:57] a number of other new gas be updates, such as, you know, the gas be 94 for software as

[1:26:04] a service reporting and all that kind of thing, a number of other accounting concepts.

[1:26:11] The beginning in August, I believe, yeah, we've started soliciting discussions with a

[1:26:20] number of different vendors we researched over 12 different potential vendors and then

[1:26:28] whittled it down to three finalists with which we did a formal bid for when it was discovered

[1:26:33] that the cost of this would exceed the $90,000 formal bid threshold.

[1:26:38] The final, the three finalists were the Tyler Tech Edmonds and ADCOP.

[1:26:48] All three vendors could presumably provide the service and address the issues that the concerns that we've had with our current financial software and billing software.

[1:27:07] However, after we had the formal bid, we put together a rating team, a rating committee made

[1:27:17] up of myself, the billing director and the town manager and our representative from

[1:27:23] our IT team.

[1:27:27] The highest rated vendor based upon the bids that were based on the proposal responses

[1:27:36] that were given from the three vendors was Edmonds, so that is what staff recommends going

[1:27:40] with. They would, we believe that they would significantly enhance the, the finance teams

[1:27:45] and several offices, the accuracy of our billing reports for turnover to the auditors at the

[1:27:50] end of the year, and they would address a number of concerns that were shared with us by electric

[1:27:55] cities in our last utility billing review. So we, yeah, that's basically a general background

[1:28:06] If there are any questions about the details of the process or what was involved in the rating, any discussions we had with those vendors, we've already invited them to town hall and we've seen some of the software that they use, we could invite any of the vendors for the board to see what the software themselves, if they so wish, we just need to give them a little feedback on whether or not the board is interested since the 90-day bid period

[1:28:36] We would end on January 31st.

[1:28:39] All right.

[1:28:39] Thank you.

[1:28:40] What's the contract period for Edmunds?

[1:28:44] Each of these bids are for 59 months.

[1:28:51] So I've also asked Ms. Powell to be here

[1:28:53] from the utility department because as Chase indicated there,

[1:28:58] there is a component that impacts her work as well as our

[1:29:04] interface with electric cities.

[1:29:06] So if you want to

[1:29:10] say a word.

[1:29:16] Last year we commissioned our billing system to be audited from top to bottom for

[1:29:23] the electrical part of our system to make sure that everything was up and up.

[1:29:28] I started in a commission to this when I first came to work for the town because I wanted to know

[1:29:33] exactly what I was getting into and what needed to be addressed and fixed first.

[1:29:37] So through that, we used our grant that year that we got from electric cities.

[1:29:42] they granted us the money to be able to get it. Mr. Barefoot signed off and brought it to all of you.

[1:29:48] And with each step of this, I was proud to say that as we got to the end of each chapter of

[1:29:53] information that they gave me in the final review, that much of it had been addressed through the

[1:29:58] opportunity of getting trained-

[1:30:00] By Ferguson, who handles our metering system and through a girl named Brittany, who works for smart fusion, the system we use currently helped me piece by piece, fix a lot of the problems that were in the system. And when I say problems, it was just inaccuracies, meters put in incorrectly. By putting adding letters instead of numbers, there was just a lot of small things, a little bit everywhere. And I was able to get a lot of them.

[1:30:29] finished before she even finished the review. However, after finishing the review at the

[1:30:34] completion piece of it, she suggested her name is Sherry Callery who did our review and through

[1:30:40] ElectroCities that we look at a more updated version of utility billing software. Mostly because

[1:30:48] a lot of the things that most utilities are able to do themselves, I have to call and request for

[1:30:54] a specialist to run a background script to pull the information for me to be able to report

[1:31:00] to both the state as well as to the EIA commissions and even to do our monthly disconnections as

[1:31:08] well as to get an accurate bill count to make sure that the people that are printing

[1:31:13] our bills monthly are doing it accurately.

[1:31:16] These are things that you would think would be something you should have accessible at your

[1:31:21] finger tips as a billing director, you should be able to find that information, not have

[1:31:25] to request for someone to go in and get that something manually by calling a customer

[1:31:31] service agent.

[1:31:33] So these might seem like little things, but they're the little things that Sherry Calorie

[1:31:39] saw and suggested that we make sure that we are using the best possible software to serve

[1:31:46] our purposes to the best ability.

[1:31:50] Any questions?

[1:31:51] I have

[1:31:54] no questions.

[1:31:55] So, suggest a formality, we would be paying for a system for that time period,

[1:32:02] anyways, just a matter of getting the more, getting the system that's going to take care

[1:32:06] of our needs anyways, not like we're adding a new line item expense.

[1:32:09] That's exactly right.

[1:32:09] We have that expense today, but we're just working, we're wanting to engage into a long-term

[1:32:15] agreement contract with a provider that's going to provide the gaps for the gaps of what

[1:32:20] you need, where you currently have gaps today.

[1:32:22] Yes, that's correct.

[1:32:24] And that serves the same purpose for financial as well.

[1:32:27] Yes, because I know that Mr. Norwood spoke to me a couple of times about when the auditor was here

[1:32:33] and you were looking for different reports that it didn't have or you had to create your own

[1:32:39] or call a work ticket three weeks later, possibly getting an answer.

[1:32:45] So yes, we see it, it's just not something that we see on a day-to-day basis

[1:32:50] is because we're not within the walls, so.

[1:32:53] Absolutely, and with our partnership with electric cities,

[1:32:56] they've been able to help me customize and create ways

[1:32:59] to work around it, but as a work around the best use

[1:33:03] of everybody's time, or is it the best use

[1:33:05] to have something that's going to be accurate

[1:33:07] and something that'll hold better legacy.

[1:33:10] Right, okay.

[1:33:11] So at this time, are there any further questions?

[1:33:14] I do wanna know, I don't know if that,

[1:33:17] in response to Alderman Stewart's question earlier.

[1:33:21] We do have a current line item for financial software that we pay each year.

[1:33:27] However, with software transitions, there is a cost of implementation to come in and

[1:33:32] collect the data, run systems in parallel, and then switch over to a new system.

[1:33:38] So there would be an additional cost in the year of implementation.

[1:33:41] And then every year following, it would be business as usual.

[1:33:44] I do what I would like to know that in this proposal that that implementation fee of our

[1:33:50] member correctly was about

[1:34:00] while he's looking that up I did follow one of the up on

[1:34:03] one of the references town of Wilpsboro has had this company for about 15 years.

[1:34:10] Wow.

[1:34:10] And so they indicated a very strong preference for their customer service and the quality

[1:34:17] of the product.

[1:34:18] Wow.

[1:34:18] 15 years that's a long time.

[1:34:20] So

[1:34:32] that initial implementation is about $73,000 for that first year and then after that each year following would be 25.

[1:34:44] Which I believe is less than what we're currently paying to the current, the existing vendor correct.

[1:34:49] That is correct.

[1:34:50] Okay, all right at this time if there's any further questions do

[1:34:57] I have a

[1:34:58] Let's see how it works.

[1:35:00] You said 73,000 or 73,000 for that one-time fee. Yes. That's great. It's so, and correct me if I'm wrong, Mr. Norwood, but you would, if we put this into motion tonight, you would go ahead and start this pretty quickly so that you can start the transitioning. Is that right? No? Yes. It's fine. You're fine. So, implementation

[1:35:29] is going to take about six to eight months, so I could go ahead and start the process

[1:35:35] now, and if that's the board's wish, just to give them a general idea of how what our

[1:35:41] current processes are and get a jumpstart on that.

[1:35:47] So yeah, I could do that if that's

[1:35:50] the board's wish. That would mean that the implementation would take place in this fiscal

[1:35:53] year and that $73,000 we need to be covered.

[1:35:58] We would have to discuss funding on that.

[1:36:01] Or you could give away to the following fiscal year. I mean I don't know about you guys but I

[1:36:09] might recommend that as a possible. I do think it would give you an opportunity to have a finance

[1:36:14] officer throughout the process. So yeah I would probably be a better idea. I was thinking that we

[1:36:23] They had to move quickly.

[1:36:24] I knew the bid was going to be up on the 31st, but I was thinking that y'all wanted these

[1:36:27] six months to hopefully have it in place by the next fiscal year.

[1:36:31] Yeah.

[1:36:31] The vendors just, the bid closed the ends in January 31st, so if you award it contingent

[1:36:37] with a delayed start, that's within your authority to do, and it just lets them know when they

[1:36:41] need to start.

[1:36:42] Okay.

[1:36:42] No, that's fine.

[1:36:42] That's fine.

[1:36:43] I just was seeing if there was a rush on that.

[1:36:46] Okay.

[1:36:46] So at this time, do I have a motion to award for the new software?

[1:36:53] where?

[1:36:54] Mayor Bourd, I knew that we consider a vote for the selection and election of Edmond for

[1:36:59] the new financial software.

[1:37:01] That's like at the any further discussion.

[1:37:06] All those in favor?

[1:37:07] Uh-huh.

[1:37:07] Motion passes.

[1:37:09] We will move to reports.

[1:37:12] Um, I mean, are we going to divert all of these?

[1:37:16] The board stand, the report stand is presented.

[1:37:21] The only thing I would highlight is, um, there was-

[1:37:24] It's an interest in our maintenance costs for a fire truck 443, so we decided to provide that to you in spreadsheet form, glad to go over that in detail, or if you have additional questions following the meeting, I'll be happy to track that down.

[1:37:42] We have a financial report that was included in your exerted packet, not in the original packet.

[1:37:50] So I bring that to your attention and certainly happy to answer any questions that you might have either today or follow in the meeting if you want to call staff will be glad to talk to you about that.

[1:38:02] And then under my report which is fairly basic we wanted to just perhaps bring out tonight or have you think about the possibility of scheduling a shred event.

[1:38:20] Perhaps coupled with, I don't know what they called it here, but in my previous

[1:38:26] then they called it dumpster days where you could basically bring in fairly large

[1:38:31] items to put to the public work facility. And so wanted to gauge your interest on

[1:38:37] the possibility of planning for that, bringing it forward as a recommendation,

[1:38:42] identifying a date, calculating what the cost would be to provide that to our

[1:38:49] citizens. Those typically become pretty popular. I don't know the last time. I think you had an event at some point it was called Love Landis.

[1:38:59] I don't know. So we could we could think about ways to market that and get folks involved.

[1:39:09] I think that would be great, can we possibly get some dates from the dumpster people and

[1:39:17] the shredders to see when they could both possibly be delivered and here on the same

[1:39:24] weekends before we put out dates because that'll probably be a little bit easier to

[1:39:30] correlate that together.

[1:39:31] Yeah, we're happy to put the time in it into it.

[1:39:34] I just wanted to gauge the board support for it or something that you guys are.

[1:39:39] Bad idea. Good idea. No, I mean, I think we have a lot of participation there's people asking for there's people already

[1:39:45] I still ask it. Yeah, everyone doing it. All right, we will we will pursue that

[1:39:54] And I guess I'm a personnel just want to make you guys aware. I think you are aware that

[1:40:00] Mr. Norwood has tendered his resignation. We'll be leaving us early February and we're going to miss his services to the town. Open. He's going to feel better soon. He's been sick the last several days and missed work. And so hopefully he will you will get get back to full speed here and we're wishing him well. I believe his next point of the North Carolina municipalities. And that's all I have. There's a list of meetings upcoming events. But I believe that's all we have from staff.

[1:40:29] perspectives tonight. All right. At this time we will have board comments. Mr.

[1:40:34] Abraham Cash. I got one question that citizen had asked me

[1:40:42] reference to telephone polls being told down whether it be a car accident

[1:40:47] whatever the case may be. Does that cost a town or is these people charged or

[1:40:52] the insurance company is charged for that? So I think the particular instance and

[1:40:57] I don't, I don't think our public works.

[1:40:58] Yeah, he left.

[1:40:59] I was like, he had left, but there is a cost to, first of all,

[1:41:07] remove and improve and re, you know, re-reck.

[1:41:10] And I believe the particular case was done in all four hours.

[1:41:15] So, obviously, there's a cost to the town in terms

[1:41:17] of overtime, the supplies.

[1:41:20] So those are, those are things that we track.

[1:41:23] And, you know, to the degree that's outside of our normal operation, we do seek reimbursement if it's a situation where there's liability on the part of the homeowner or the property owner, etc.

[1:41:36] Or for the culpable party of a vehicle accident.

[1:41:39] Absolutely. Yeah, absolutely.

[1:41:41] Yeah. I think that was mainly the vehicle accident type thing.

[1:41:44] If car wrecks in terms of pull down, does that cost citizens or the insurance companies bill for that or how does that work?

[1:41:51] Well, if someone hits one of our polls, then we typically send them a bill.

[1:41:57] That's correct.

[1:41:59] That's all right.

[1:42:00] Okay.

[1:42:01] I want to warm themselves.

[1:42:02] No, happy new year's citizens.

[1:42:06] Otterman Stewart.

[1:42:08] No other comments.

[1:42:11] Well, that's which is for your next career move.

[1:42:15] I'm going to enjoy having you here for the time period that you've been here.

[1:42:19] All right.

[1:42:20] Well, it's back to me, and I would just say thanks for listening in.

[1:42:25] If you have been listening, I know that the screen may not have worked the whole time.

[1:42:28] We apologize. We're going to see what we can do about that.

[1:42:32] Outside of that, have a happy Monday.

[1:42:37] Chase, I'll miss your shoes.

[1:42:39] Those are always some fun shoes.

[1:42:42] But at this time, do I have a motion to adjourn?

[1:42:44] Move to adjourn.

[1:42:45] Got a second.

[1:42:49] Any other discussion at this all in favor?

[1:42:54] Thank you.

Board of Aldermen

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