[0:04] That's always a good time.

[0:12] I would rather get tazes to then get overseas.

[0:20] I would rather get tazes to then get overseas. I would rather get tazes to then get overseas.

[0:50] There we go. Now I turn on my mic. First thing first we do have a quorum so approval

[1:01] Approval of the minutes, could we get a motion to approve the minutes from the July 9th meeting motion motion we have a second support.

[1:11] Any thing to talk about it? Nope. All in favor say aye. Aye. Opposed that passes reports emergency 911 finance report.

[1:24] So the finance report was attached at this point in the year we should be at 67% just a couple of the items or the line items to highlight to where we're over that.

[1:35] However, the majority of them are either at 100% and there will not be anything else out of it for the rest of the year service contracts, conferences and seminars.

[1:46] those two are completed through the year as well as the, it says the service

[1:54] principle, that's the radio loan payment that we have, that's a one-time thing

[2:00] throughout the year, so that's why that's at 100%. So that is a big payment, so

[2:05] that's what takes our overall up to 70. That'll start leveling out because that

[2:10] big payment has already been paid. So I'll take any questions when it comes to the

[2:16] I had a question on, it's on page one, on the wages other, what is that paid leave,

[2:26] which is like nine grand and wages other,

[2:32] it's right there in the middle of the page, you know, 707, but further down what other paid leave, paid leave pay off.

[2:44] That's just saying that it's budgeted for that module we've not used any way that I'm reading that no it was 9,000 was paid oh wait you know you're correct and it's 155% but I was just curious if that what that was and does that mean

[3:01] regular wages will end up being $9,000 less because somebody had that they'd leave off after research I'll have to find that out just curious what that was

[3:11] I'm not aware of anybody being on that other year, so there shouldn't be anything we will look into that and bring it back next time.

[3:22] Excellent. Any other questions?

[3:26] If not, take a motion to approve the report.

[3:32] Motion.

[3:34] Motion in support. Who's the support man?

[3:36] What's that?

[3:37] Thank you.

[3:38] Yep.

[3:41] All right. All in favor say aye.

[3:43] Aye. Opposed?

[3:45] And that passes. I'm to the Director's Report.

[3:50] Same thing, Director's Report was attached.

[3:52] There's not very much to all go over everything with the UPS replacement.

[3:56] That is sitting there waiting for the next year.

[4:01] We're going to the batteries that we just put in it.

[4:04] They're going to have less this through the year.

[4:05] So we'll be looking at the UPS as a whole being replaced next year.

[4:11] The radio templates.

[4:13] I've been speaking with Steve Badger, who is the one doing most of the fire departments radio templating.

[4:20] He's been having some issues with meetings with the state.

[4:24] They've scheduled meetings and then the state will cancel them.

[4:29] So he reached out to the head there.

[4:32] and the answer that he got back was understandable.

[4:36] They've got four employees.

[4:38] One's been off on long term,

[4:40] and then another one has had some issues

[4:41] where he's been off quite a bit.

[4:43] So they're down to two running for the whole state.

[4:45] So the reason for those was understandable.

[4:48] So we're just kind of working through that with the state

[4:51] until he can get that first one submitted with their help.

[4:54] And then that's kind of his learning curve

[4:56] to submit the rest of them.

[4:59] So I'll talk about the five-year plan here in a second and I know I talked about last meeting,

[5:07] taking the Tyler software update off. This is actually a new one. Tyler has contacted me already

[5:14] and we're looking at upgrading again. So with this though, we're going to be taking upgrades

[5:22] more frequently. So the amount of things that are going to be changing will be less and less. So

[5:28] It should be a smoother transition as we take them more often and then if and when we move to the cloud will be taking every one moving forward at that point.

[5:37] So it'll be very minimal change as we go forward. So this is a new one next.

[5:42] I think it's April is the test side going to it and then May will be going on the production side next year. So staffing levels.

[5:50] We had two dispatchers, it's a little bit more updated from what I typed this.

[5:57] We had two dispatchers off of training now.

[6:00] We are at 19 that are counting on the floor as dispatchers.

[6:06] We have one in training.

[6:07] She just got hired and started training.

[6:09] She's in step one doing well.

[6:11] So that leaves the floor in a good spot.

[6:14] I have posted for the deputy director's spot taking the applications until October 22nd.

[6:20] but testing is November 5th and then interviews to come after that so we

[6:24] should have hopefully plan is to have somebody early December in that spot.

[6:29] All right. Take any further questions if anybody has any? Yeah, I got a question just because I'm new. What is the

[6:36] full staffing of the dispatch center? So we usually typically say 20 but what it is is there's four shift

[6:42] liter slots and then 16 dispatcher slots for the floor itself and then there's a deputy director

[6:47] your sergeant spot, and then the director spot.

[6:50] And then I always forget about them

[6:52] because it's newer position,

[6:53] but a system specialist as well that takes care

[6:55] like the backend computers.

[6:56] So that would include all 20.

[6:58] Correct, okay.

[6:59] Actually, it's 23, all the, 23 to all 10.

[7:02] 20 on the floor.

[7:03] Okay, thank you.

[7:04] Yes.

[7:05] Chris, yeah.

[7:06] Is that a MPSCS that your player was having an issue with

[7:11] or was that the state radio shop?

[7:15] It's the radio and programming.

[7:18] They're just down people right now and that'd be them.

[7:22] Yes, okay, I think so.

[7:24] And then he just needs,

[7:26] he's never submitted anything before.

[7:28] So he wants like that process of somebody to make sure

[7:30] that he does the first one before he submits.

[7:33] I think it's up to over 36 templates

[7:37] because of the mobile's, the portables for each department.

[7:40] So instead of doing 36 and saying all 36 are wrong,

[7:42] he wants to do one to make sure that he's familiar with what it is and then he'll do the other 35.

[7:48] So once he gets that meeting, it should go a lot smoother from there. Okay.

[7:53] Any other questions? Hearing none, I don't believe we need to vote on that. So let's move on to the

[8:02] new business. I believe existing business, the five-year plan. So we met on June 22nd,

[8:12] We went over the old plan removed or talked about removing things that have been completed,

[8:21] what it looks like for the future, and all of that.

[8:24] Chairman Wilson made a draft.

[8:27] I have got that draft back to him.

[8:29] I reviewed it, added the financial portion of it, made a couple corrections,

[8:34] and we're going to be having another subcommittee meeting and have,

[8:38] My hopes are to have a five year plan together for the next meeting that we can look at and vote on.

[8:45] So as we have that next meeting to make sure everything looks good from the committee's meeting, then we'll bring that to the full board.

[8:55] So it is tough plan in five years out, especially with technology.

[9:00] When technology changes, seems like every two, maybe three years at the most.

[9:08] Yeah, so any questions on the five-year plan?

[9:14] All right. New business. I don't see any new business.

[9:20] Public comment. Is there your public?

[9:23] So it doesn't really pertain to this board, but just want to make everybody aware

[9:28] that we are moving to a new mass notification system that has been finalized.

[9:36] We'll be working on implementation within the next few weeks.

[9:39] We'll start working on that.

[9:42] And they'll get dispatchers, they'll get trained and we'll get...

[9:46] It's more of a customizable system from what we currently use.

[9:49] So that come January 1st, when the other one shuts off, the new one turns on

[9:54] and it's good to go. The plan is first, not only Lieutenant Hudson and Brian Wilcox,

[10:05] a system specialist to be on that implementation team, but hopefully a dispatch or a shift leader

[10:12] to be on that. IT will be on it, and then Gen Ambrose, our marketing director, will also be a part of

[10:20] that so that we have some good input all the way around on how that should look.

[10:28] Because they'll customize it on how it's laid out and what it does and what it doesn't

[10:32] do.

[10:33] And so I want to make sure we get all the important feedback that we need for that.

[10:38] So I just want to make everybody aware that that will be coming.

[10:41] It should be knock on what a seamless transition people won't have to resign up for it.

[10:46] They assured me that they'll be able to migrate our current database into theirs.

[10:52] So should hopefully be a seamless transition and then going forward, it'll be not only

[10:57] easier for our public to sign up, there won't be any annual verification that they have to

[11:03] do anymore for our elderly population, an email won't even be required to sign up.

[11:09] So you'll be able to sign up just with a phone number.

[11:11] So when you create your account you won't have to have a email address. Now if you have an email address and you want to get the alerts via email you still can but if you don't have an email address you're not going to be required to try and create one on Google or something and then you never remember what that email is so you can never sign back into your account.

[11:31] So should make it easier for portions of our population to sign up, and then it's also going to be easier on the back end administering it as well as for our dispatchers who have to send the alerts out.

[11:43] It should be easier for them as well.

[11:46] Remind me again when we're going to transition to that new system.

[11:49] January 1st, so Rave contracts up December 31st, but and then our contract will go from the January 1st December 31st, but they will start working on it now with us to customize it.

[12:04] Test it, get everybody trained on it before we make that change over that it's ready to go on January 1st.

[12:14] All right. What's the name of that system?

[12:16] HQE. They started out doing just military contracts and providing the mass notifications

[12:25] and weather learning for military bases and now they've moved into private sector as

[12:31] well as other public entities in a local government state government. They seem pretty easy to

[12:40] work with. The signup process will be the same. So right now,

[12:46] somebody goes to lunaway alerts.com to sign up. We own that domain,

[12:50] that domain just points to whichever software we use. So we'll

[12:55] just have to change that from going to rave to going to HQE. So

[13:00] lunaway alerts will still be the way people sign up for it. That

[13:04] won't change. Now, excuse me, that won't change. Perfect.

[13:08] all right any other public comment hearing none motion to adjourn motion sport

[13:18] All right.

[13:21] All right.

[13:22] All right.

[13:22] We are adjourned.

Emergency 911 District Board

Transcript