[10:06] Okay, I'd like to call the meeting to order and have roll call.

[10:10] » Matt Armstrong here. >> Tom Young here. Brandon

[10:13] » here. >> Here

[10:16] » stand

[10:23] to the flag of the United States of America and to the republic for which it

[10:29] stands. One nation under God, indivisible, with liberty and justice

[10:34] for all.

[10:43] I'd like to start the night off with a certificate of appreciation

[10:48] in memory of John Birkhart in recognition of his seven years of

[10:53] dedicated service on council, four years leading as mayor, 10 years helping as an

[10:59] EMT firefighter, and 11 years as a selfless maintenance superintendent. His

[11:06] 22 years serving and caring for the L village of Lavenville made it a better

[11:11] place. He will be missed by all who have the honor of knowing him. In witness

[11:17] whereof, the mayor of the village of Lavinville does hereby set her hand and

[11:21] cause the mayoral seal of the village of Lavville to be affixed on this 21st day

[11:27] of September, 2026.

[11:34] Next up, we have consent items. The minutes from September 8th.

[11:40] » I make a motion to approve the minutes as presented.

[11:43] » Second, >> yes.

[11:45] » Matt Armstrong, >> yes.

[11:46] » Tom Young, >> yes.

[11:47] » Bill Huffman, >> yes.

[11:49] » Lumpy, >> yes.

[11:51] » Next up, guests. Do we have any guests that are here to speak tonight?

[11:57] » Go ahead. I'm with the Bigfoot committee and I just wanted to thank the village

[12:01] for letting us use the town and the theater for our event this year. It went

[12:06] pretty well. And also huge thanks to Kathy for helping us in the morning with

[12:11] our ticket sales. >> You're welcome. And you can teach old

[12:16] dogs new tricks. I had to use an iPhone for ticket sales.

[12:21] Seems scary >> learning curve for all of us.

[12:23] » I did it. So, and I have the change left over that you didn't need. parking

[12:28] meter. She left me changed so she wouldn't get a ticket out here.

[12:32] » She saved all the receipts. We made 20 bucks.

[12:36] [laughter] >> Nice.

[12:38] » Yeah, it was really successful. And I will say I met a lot of people involved

[12:42] with the the group that puts the show on. Super nice people and uh yeah, we

[12:48] had a good crowd. So, thank you for all your help on that. So, [snorts]

[12:53] um the McMullins are here. >> Yes. Hi, Mayor.

[12:58] We're here on behalf of home assisted care just wanted to state for the record

[13:03] the offer that we presented. >> Yes.

[13:05] » And so do that now. >> Yeah, you can go ahead.

[13:09] » All right. I we just I wanted to put on record that we had offered to sell our

[13:14] facility for to the village for 1.9 and we did talk about

[13:19] doing 1.5 after that. Um and in talking with the local builders, we know that

[13:26] they were able to come up with a $500,000

[13:29] figure to renovate our facility to possibly meet their needs for the

[13:34] municipal and police station and we know that um I think the school was kind of

[13:40] like the idea of having the police station right next door too. So, and we

[13:44] just wanted to go on record with what we offered and

[13:47] say we're still open for negotiation if if anything would change.

[13:52] We appreciate that. And yeah, we appreciated working with you guys on the

[13:57] possibility of purchasing the property. And as of now, we're going in a little

[14:02] bit different direction, but things change

[14:07] or anybody want to come and check out the building.

[14:17] because the total would have been under2 million versus $4 million. So, we could

[14:23] have saved $2 million.

[14:28] » Well, for the for the record, we're still figuring out the total number. I

[14:33] mean, we're we're back to the drawing board to try to determine if we can get

[14:36] the number closer to two. So, we haven't decided to go with a $4 million option

[14:42] as opposed to a $2 million option. We're back to working on getting the number

[14:46] out at this time. >> Well, we work [clears throat] with you

[14:49] on that >> because we understand that uh the

[14:54] building that's proposed would be 8,000 square foot versus 16,000 square

[15:01] foot. So, you could have double the space

[15:07] for half the amount of money to be able to grow and have more storage.

[15:15] Thank you. >> Yeah, thank you. Any other guests want

[15:19] to speak tonight?

[15:24] » Oh, >> yep. Um, so we're bringing a petting

[15:30] suit to town. You guys are well aware of that. Um, and we wanted to

[15:37] know if there's any input or uh requirements on um when we use that lot,

[15:44] what kind of I don't know if you'd call it just gravel that we should put down

[15:48] for parking um and the location of the uh the

[15:53] entrance um to it as well. We had some uh

[16:00] thoughts on where we would put it. I think has some pictures

[16:05] that we would like to show you guys.

[16:10] » Did you >> Yeah. And the other the other question

[16:12] they had that we talked briefly about. So, we talked a little bit about a fence

[16:17] not too long ago and they were requesting to put the fence on the

[16:20] property line. So, they had survey work done and currently there are some wooden

[16:27] poles that are in place that were I assume at one point to placed on the

[16:32] property line for the property. Uh it's the area that's always been viewed as

[16:36] the property line. Uh we mow around that area. Uh so when they did their survey,

[16:42] they were a couple feet inside of those poles.

[16:48] And she inquired to me about council giving approval to extend the fence from

[16:54] that actual property line a couple feet to what has always been viewed as a

[16:58] property line. Uh I stated to her that that's a decision to determine if they

[17:03] could do that. I do have a couple pictures if

[17:07] if you guys want to see the distance from it or if someone wants to Are the

[17:12] flags still up? >> Yeah.

[17:15] » So, all those telephone poles around along Route Three were thought to be

[17:19] part of the old aerial course. Um those are actually like a villages property.

[17:25] » Are they on village property or on the state rideway? It's

[17:28] » in the rightway. It's >> in the state rideway.

[17:31] So I guess for years they were treated as the property right. I'm not sure how

[17:35] that became 30 40 years ago.

[17:43] » We have authority to >> Yeah. I was going to say I don't think

[17:47] » we would have to we would have to request it to ODOT. Typically in the

[17:51] past they would refer to the villages approval there. So it's kind of a

[17:56] two-step process that would involve ODOT and the council.

[18:00] If council gave approval, the next step would be making sure they don't have an

[18:04] issue with it. >> Guess if it's only a couple feet.

[18:10] » And our thought is, you know, if if we didn't do it that way, those would have

[18:14] to come out, too, because they're rotting and they would fall on our fence

[18:18] that we're going to put up. So, that would save you guys from doing that. We

[18:21] could take them out when we were doing work down there anyways with the

[18:25] equipment.

[18:28] I think it's only a couple feet. I would rather just go on the line then you

[18:32] don't have to worry about it. Is it this two feet or you think?

[18:39] » I'm not sure the exact got a picture but I didn't measure it.

[18:43] » Yeah, it kind of changes [clears throat] down the line where they did the survey

[18:46] at it varies a little down through. >> I mean I can get some measurements to

[18:53] get the exact distance. >> Any thoughts?

[18:58] Trying to understand where these are. Are we talking on the be on the east

[19:01] side of it?

[19:05] » No. On the route side, >> there's a number of poles there.

[19:11] » You just have like a cable run through them.

[19:13] » Used to. Yep. >> Yeah.

[19:20] » Yeah. I mean, I guess to Garrett's point,

[19:23] we can be a conduit to talking to ODOT, but I don't think own anything there. I

[19:28] mean, we don't we don't have any rights. I mean, it's not our it's not our land

[19:32] there. >> I think that that's

[19:37] » Yeah, I would say it would be up to the state to make that decision, not us.

[19:41] » It's on the Yeah. So, it's on the >> So, this big piece that comes around, I

[19:46] mean, that that's not owned by the village, right?

[19:48] » No, it's state that's the state right away there.

[19:51] » Yeah. So essentially in the past and anytime we've asked to do anything in

[19:55] the state right away, they've said it's in the village whatever the village

[19:59] wants. But so like I said, it's kind of this

[20:03] two-step process. Village needs to be okay with it before ODOT says they're

[20:09] okay with it or vice versa. So then if you look at the map, you'll see

[20:17] how the property line kind of goes like this. It would make make it a little bit

[20:22] straighter, too.

[20:27] » Again, it's it's ODOT's property. It's not our It's their right away.

[20:31] » It's their right away. >> I agree. They'll say, "Is is the village

[20:34] okay with this?" That's the question I think here is presenting to the council.

[20:38] You're welcome to be okay with it, but ultimately it's not going to be our

[20:41] property. It's not our right away. It's there.

[20:43] » So, we don't need any kind of motion or anything. Just say yes, we agree with

[20:47] it. I think a motion authorizing Garrett to you know convey to the to the to ODOT

[20:53] that you're okay with it. >> The only thing just real quick council

[20:56] before you say that the only thing I will mention just in fairness to you

[20:59] folks understand that ODOT gives permission until they don't give

[21:02] permission. So anything you put up in a rideway they can show up tomorrow.

[21:09] Just in fairness to >> I would make a motion we allow them to

[21:13] put their fence on the on the rightway as long as it's okay with the state.

[21:20] » Second. >> Bill Huffman.

[21:22] » Yes. >> Matt Armstrong.

[21:24] » Yes. >> Tom Young.

[21:25] » Yes. >> Brandon Ber.

[21:26] » Yes. >> Cory.

[21:27] » Yes.

[21:30] » Thank you everyone. [clears throat] Thank you for coming. Yeah. And

[21:34] » on that on the driveway where the culvert would have to go right there. Um

[21:40] we haven't really touched on that. So where we were thinking is on the right

[21:44] side um right before where you guys dump. Um that would keep it away from

[21:49] Route Three for traffic purposes. And there are like three super young trees

[21:54] right there that would have to come down. We'd be happy to take them down.

[21:58] Um I did send a picture of that. that goes back and forth on the iPads or

[22:03] not?

[22:06] » Yeah, I mean taking the trees down would not be an issue for us. I mean they are

[22:10] very small trees. >> Where is that?

[22:16] » So when you make the back side I see where we dump. Are we talking

[22:22] north of our our dump place or south of our dump place?

[22:25] » So you guys dump right here. It's right here. It's just kind of really grown up

[22:30] in >> So these kind of they're

[22:31] » stick

[22:39] to the extent that the council can see >> we have what used to be Wall-E, right?

[22:47] That was conveyed to us by the the uh county commissioners some years ago and

[22:53] they're indicating right here. So I guess the council being asked

[22:58] about, you know, permission off of our property here, them be able to access.

[23:03] Now, again, where they're wanting to access, we're talking about state

[23:05] property there, so we can't make any promises about those trees or cut across

[23:10] that, and that's not ours. But I guess the question to council is, is it

[23:14] permissible to allow them to to access to here and make a driveway off of our

[23:19] property that used to be Wall-E? >> We let the semi drivers go down through

[23:24] there. >> That is in the historic position. the

[23:26] village is is that property is just kind of open uh to this point. Yeah, the

[23:32] village has been pretty >> pretty use.

[23:37] » So, we need another [snorts] motion to allow them to do that.

[23:40] » Yeah. And again, just with clarity that we can only allow what we have. We can't

[23:44] say anything about state portion >> what the state says.

[23:47] » Yeah. >> I would make that motion that we uh

[23:51] allow them to put their driveway in as long as the state goes along with their

[23:54] portion. Second Billman.

[23:57] » Yes. >> Matt Armstrong.

[23:58] » Yes. >> Tom Young.

[23:59] » Yes. >> Vinegar.

[24:00] » Yes. >> Yes.

[24:05] » Okay. Did you Is that all? >> Yep. That was it. Okay. All right. Um

[24:11] any other guests tonight? All right. We are going to move on to departmental

[24:16] reports. >> Okay. Just a few things. So, if you

[24:20] drove uh on Bustle Street last week, you noticed the house came down. Uh they

[24:25] came on Wednesday and finished up Thursday.

[24:28] I knew they were coming at a certain point. They didn't really give any

[24:31] notice and by the time I noticed house was already down. So obviously it didn't

[24:34] take too long. I do have u someone coming to put a quote in for the lot to

[24:40] extend the lot. Same person that did the lot that's there just to kind of get a

[24:44] price on it. Whether or not we want to move forward at this point of the year,

[24:48] I'm not sure. I mean we won't be able to get it in by the bear. So but I'm just

[24:51] going to get a price so we're kind of aware what we're looking at.

[24:54] Uh, I do have a couple quotes here for the speed study if you guys want to look

[24:58] at them. So, I I went on the ODOT qualified list and got the two

[25:04] engineering firms that are closest to us. Uh, one has a cost of 6,500. One has

[25:10] a cost of 11,800. So, obviously there's a pretty wide range there. Um, we could

[25:15] look at additional quotes if you'd like. I do have an email out to Jeff Rogers

[25:20] from District 3 to kind of discuss the situation to determine the severity of

[25:27] it, how quickly we need to act on this. Just kind of have a good idea of that.

[25:32] He actually sent me an email regarding something else and mentioned the

[25:37] non-compliance of the speed limit sign. So, it is something that they're

[25:41] discussing there. So, I just kind of want to touch base with him and see how

[25:45] they're viewing the situation. you know how quickly they want us to act on this

[25:49] and then you know at that point we can decide whether or not we want to uh do

[25:53] the speed study or change the speed limit or just discuss how we want to

[25:56] move forward. One one question coming in three from

[26:02] Worcester. If

[26:06] we did change it and right about the flooring store put a if

[26:12] they would allow put a 35 mph sign ahead like some of these other areas have.

[26:20] I think that would slow it down >> quite a bit. Now it doesn't help the

[26:25] other side. But it does help that side coming in

[26:29] because the other way you're you're at 35 and you got to pick up

[26:34] » where coming in kind of like with that down route three you know 35 ahead of

[26:40] people start slowing down because they know boom 35 is there.

[26:43] » So whether that would be >> something that they would allow that may

[26:48] save all this from >> I think when I called it that was

[26:52] something they said they would do if we I don't know if we have to

[26:58] recommend it or ask for it, but I think that is something that was suggested and

[27:02] I think that would really help um >> make it a lot easier.

[27:06] » Yeah. I mean ultimately but the average the

[27:10] other studies with an average speed of [clears throat] 42 once 43 the other

[27:15] time gut instinct says they might recommend

[27:19] 45 instead of 50 for a short period of time but it's only

[27:26] » worth but yeah I think

[27:30] alerting to the 35 will get people to slip down

[27:35] » [snorts]

[27:38] » But I talked to Garrett about it. I I think we we [snorts] know what a stud is

[27:42] going to cost. Um maybe wait and and see if this

[27:48] gentleman has any other input. I'd hate to do a study if we know. It's just if

[27:53] it's going to be 50 or 45. I'm not sure spending thousands of tax dollars to do

[27:59] a study is Yeah. is going to be something

[28:05] » beneficial. >> So I can give J Garrett a chance to

[28:13] talk to them first. And also I I would like a a deadline. Do we just have to do

[28:20] it before we do the TAP grant renovations or do we need to do it now?

[28:28] » Um >> well, they've been harping on it since

[28:31] 22. >> Yeah,

[28:33] » I mean just get it done. So

[28:37] » keep bringing it up. >> And the first that I had heard from

[28:42] anyone on it was myself was when I got that email. I

[28:47] mean, I know Bill's spoken to a few people, but no one has contacted me and

[28:51] said we need to address this. So I don't feel like it's been something

[28:56] they've been harboring on us about. I think it has been brought back up with

[28:59] the TAP funding being talked about. So it's on their radar now for sure.

[29:06] » Yeah, that's kind of that's kind of what my conversation was with him when I was

[29:09] asking about the tap and and he brought that up.

[29:15] » So hopefully I can speak to him this week and find out, you know, how quickly

[29:19] they want us to act on it. I agree with the fact it's a lot of money to spend to

[29:23] figure out what we kind of already know they're going to say.

[29:26] The only other thing I have is I just want to remind everyone fall cleanup is

[29:31] October 14th and 15th. I'll try to bring up the next meeting also, but that's

[29:36] coming up here in a few weeks. So that's all I have.

[29:41] Jenny, do you have anything?

[29:45] » Yes. I need to seek for approval to move

[29:50] forward with the selling of the old truck since we've kind of we're trying

[29:56] to figure out the correct procedures. Now we kind of have that all figured out

[29:59] and hey, that's the the dollar is $1,000. So bring that I guess. But as

[30:10] cost us money to sit in there. So on a tire $500 tire just to sell.

[30:16] » So are are you want to sell it on go deals or

[30:20] » Okay. I was told that's the way we have to do.

[30:24] » Well, you're allowed to do seal bid or or put it in like an auction somewhere,

[30:29] but gun deals is probably the most efficient. It's kind of the simplest.

[30:33] » Yeah. All the other items are

[30:39] asking for council to move forward with that. We have to pass by motion.

[30:53] » Well, council would take a vote tonight to approve. We've already passed our our

[30:56] annual gov deals resolution to allow for things to happen on gov deal. I was in

[31:02] my head that for approval of the sale, that's by ordinance. But

[31:07] » I think it's anything over $1,000 has to be approved by council.

[31:10] » Well, it has to be approved by council. What I'm saying is I'm trying to figure

[31:13] out I'm trying to remember if it needs an ordinance or just a simple approval.

[31:15] So for tonight, you can just do it by motion if you want, but if we need an

[31:19] ordinance, I'll have it. Second,

[31:26] » yes. Matt Armstrong, >> yes.

[31:28] » Bill Huffman, >> yes.

[31:30] » Yes. There we go. Thank you. Uh, Chief

[31:35] Corell. >> Uh, yes. Um, last meeting I had asked

[31:40] for approval to bring some sick time over for a new full-time employee. Uh,

[31:47] knowing how long he was employed in his previous job, I thought he was going to

[31:50] have less sick time than he has. So I want to bring it back to you because it

[31:54] was a lot more than I thought because his previous job allowed roll over from

[31:58] the job before that that I did not know about. So he actually had 198 hours way

[32:05] more than I thought. So I would maybe just ask you to revisit to be fair to

[32:11] give maybe a percentage of that like 33% or 25% or something like that if that be

[32:17] fair. I didn't expect it to be that I wanted to bring it back to you.

[32:22] Um 33% would be 65 hours. 25% would be approximately 49.

[32:33] » I would say 25 sounds more light. That's over a week.

[32:37] » Yeah. No, I understand

[32:41] that a motion. I would move that we uh authorize to uh pay this patrolman 25%

[32:48] of what he had requested for his sick leave.

[32:52] » Just to be clear for the record, by pay you mean allow him to bring over that

[32:56] much from his previous >> Yes. Yes.

[33:02] » Sorry. >> Bill Huffman.

[33:04] » Yes. >> Tom Young.

[33:05] » Yes. >> Matt Armstrong.

[33:06] » Yes. >> Yes.

[33:08] » Cory. >> Yes.

[33:12] Thank you. >> Moving on to legislation

[33:17] » or December 30, 2026, an ordinance amending the boundaries of the village

[33:21] of Loud Architectural Review District. This is the second reading.

[33:29] » Hearing no action, no other legislation there.

[33:32] » Okay. Uh next we'll move on to old business. Do you have any old business?

[33:36] Councilman Armstrong? >> No, you're councilman. No, your honor.

[33:40] » Council Bener. >> Yes, your honor.

[33:42] » Councilman Huffman. >> Yes, your honor. I was at the country

[33:45] market the other day and ran into Taylor from the motel

[33:49] » and he wondered where we were at on his situation.

[33:53] » Garrett, do you have >> any update on that? Yeah. So, I reached

[33:57] out to the engineer reviews and they're working on giving us uh basically doing

[34:02] a capacity study to determine how much capacity we have in that area. So,

[34:09] they're going to essentially review the lines and everything that ties into that

[34:14] and kind of see how much capacity we have available to us. Uh they kind of

[34:19] said that's step one in determining essentially how much we can handle and

[34:23] then once we get that done, we'll move on to the next step. So that's what

[34:26] they're working on currently. So I think probably within the next probably before

[34:30] the next council meeting, I'll have an idea of kind of what we're looking at

[34:33] there, what what capacity we're at with that particular area.

[34:38] » And they're going to figure what the what the maximum capacity is from all

[34:42] the places that that comes from then, too.

[34:44] » Correct. Y >> okay.

[34:48] » Anything else? >> I'll let him know. No, that's all your

[34:50] art. >> Okay, Councilman Lumpy.

[34:52] » No, you're not. >> All right. Moving on to new business. We

[34:56] have a street closure request from the Chamber of Commerce for the Halloween

[35:00] parade. >> I'll make a motion that we uh allow the

[35:05] Halloween parade to proceed. >> Second.

[35:10] » Bill [snorts] Huffman. >> Yes.

[35:11] » Armstrong. >> Yes.

[35:12] » Tom Young. >> Yes.

[35:14] » Yes. >> Yes.

[35:17] » Okay. Do we have any business? >> No, your honor.

[35:20] » Councilman Young. >> Councilman Binger.

[35:22] » No, your honor. Casman Huffman. >> No, your honor.

[35:24] » Casy. >> No, your honor.

[35:26] » Okay. All right. We are >> [snorts]

[35:30] » um I Yeah, I want to bring up one thing um in new business, but it's kind of

[35:35] old, I guess. I just want to thank the American Legion um for the memorial they

[35:40] put on September 11th in Central Park. Uh the color guard was there doing a

[35:46] presentation. Jeff Marada, their commander, spoke and

[35:51] we had a really nice turnout, including a lot of students from, I believe, our

[35:56] BUD school and two bus loads of um students came in from the high school

[36:02] and our fire department was very [clears throat] humbled, I think, that

[36:06] day by the outpouring um of the people who attended. All the kids went through

[36:12] and shook their hands and fists and so forth. Parisville came over and we also

[36:17] have a police department present. So I just want to thank everybody involved.

[36:23] [snorts] Uh next we are going to move on to the

[36:26] claims ordinance. >> Second.

[36:30] » Tom Young. >> Yes.

[36:32] » Bill Huffman. >> Yes.

[36:33] » Matt Armstrong. >> Yes.

[36:36] » Ber. >> Yes.

[36:37] » Cory Monkey. [snorts] >> Yes.

[36:39] » All right. And tonight I need um approval from council to move into

[36:44] executive session to consider the appointment of a public official.

[36:49] » I make a motion to go into executive session for consideration of a public

[36:54] official. Second, >> yes.

[36:57] » Bill Huffman, >> yes.

[36:58] » Matt Armstrong, >> yes.

[36:59] » Tom Young, yes. Lumpy, >> yes.

Village Council - Sep 21 2026

Transcript