[4:10] We'll call her meeting to order at 7 p. m.

[4:13] Welcome everyone. Bienvenue tout le monde. Donicipality of Mark State

[4:20] Warren wishes to recognise the ancestral lands of the Robinson

[4:23] here on territory. We respectfully acknowledge the communities of a

[4:27] tight nicheing and Nishamek and want to see on whose

[4:31] original territory we gather today. We wish to thank and

[4:35] honour the people, families and elders of these communities who

[4:40] have made this their homeland and who's enduring presence is

[4:43] felt to this day. I'm going to ask Council as

[4:48] well as the public to either turn your phones off

[4:51] or put your phones on mute. With that said, can

[4:57] I have somebody officially open the meeting. Councillor Boland and

[5:02] a secondary. Councillor Evans, all in favor. Carried. Thank you.

[5:12] Do we have nothing on addendum. Item number five, approval

[5:16] of the agenda. Now there is one item to change.

[5:23] We're just waiting on, so 13 point D for Tender.

[5:29] TMW 202604 Winter San. We're still awaiting the Tenders. So

[5:38] that is going to be brought back up at the

[5:39] next meeting on September 21st. So we'll remove that. With

[5:45] that said, can I get a mover to prove the

[5:50] agenda with the amendments as presented. Councillor Boland, a seconder.

[5:57] Deputy. All in favor. Carried. Thank you. Is there any

[6:03] disclosure between your interests or general nature thereof. Hearing none,

[6:11] we'll go on to item number seven consent agenda. Does

[6:16] anyone have anything they would like remove from the consent

[6:18] agenda. Does anyone have anything they'd like to remove from

[6:23] the consent agenda. And a third time does anyone have

[6:27] anything to remove from the consent agenda. Hearing none, can

[6:32] I get a mover. Except Councillor Boland and a seconder,

[6:37] Councillor Fidapie? All in favor. Carried. Thank you. Next Satum,

[6:46] we have number eight petitions and delegations. We have none

[6:50] tonight. So we'll go into public inquiries. Aries or any

[6:55] public inquiries, if so, will last you to come forward,

[7:00] state your name. Your address and your question to council.

[7:28] More is turco. GP road. And question, you'll be looking

[7:34] at something later on tonight on surplus municipal fill. And

[7:42] my question is. Roads are generally considered an asset in

[7:46] the municipality. And if we remove fill from a road,

[7:53] it's still considered an asset. And I'm wondering why that

[7:59] would not be sold under Gov Deals just like everything

[8:02] else. So that is certainly a good question. Mr.

[8:10] Zurko. It's all surplus should either be, I believe, as

[8:16] you mentioned. Either on Gov Deals or through the municipality.

[8:24] Now it has been brought up and will be discussed

[8:28] later in the meeting on the best measure that Council

[8:35] will take such as Govdios. To proceed with that moving

[8:41] forward in the future. Okay, thank you very much. You're

[8:47] welcome. Are there any other questions or comments.

[8:58] Hearing none, we will go on two item number 10.

[9:02] Reports from committees municipal officers department heads. We have 10.

[9:07] 8A. SEBS Report. And tonight we have Connor in place

[9:15] of. NGA. So Council at this time, um, Congresspeak and

[9:23] I'll just ask Councillor Reeserhan if the questions or comments.

[9:29] Thank you. Uh, through you, Mr. Mayor. So the quarterly

[9:34] report, uh, was developed to update council on the initiatives

[9:37] and activities of the Biola Department. So this is the

[9:40] quarterly report for Q2 of 2026. Just some key highlights

[9:44] from Q2. So animal control complaints continue to make up

[9:47] the majority of complaints that we receive. Uh, of these

[9:50] complaints, uh, dog off leash are running at large complaints,

[9:54] uh, make up the majority of those complaints followed by,

[9:57] um, medicine harass complaints. Animal control complaints are further used

[10:02] to aid in licensing enforcement as whenever we identify on

[10:07] licensed dogs in any of these complaints. We will use

[10:09] that to pursue licensing enforcement towards dog owners. Clean yard

[10:14] and property standards complaints continue to make up a large

[10:17] portion of complaints. Um, proactive parking enforcement was completed in

[10:21] problem areas this quarter with a focus on education warnings

[10:24] and voluntary compliance. For training and conferences, the junior Emily

[10:29] O Senior Emilyo in building Bylark attended the MRF geosystems

[10:33] workshop and presentation in the city of Sudbury. Then at

[10:38] the bottom of our report, you can see our stats

[10:40] for Q2. Thank you, Gardner. Can I get a mover

[10:51] except the report. As presented Councillor Evans and Councillor Bolin?

[10:59] Are there any questions or comments. I would like to

[11:03] see, um, Connor 2 to yourself, Andrea. I like the

[11:07] way that this was presented to us. It's, uh, I

[11:12] think it's a better designed the way the graphics are

[11:17] and more easily understandable for everyone in general. So. Good

[11:22] job. Any other comments or questions. Deputy. If I could

[11:30] suggest to maybe I can't, but I would like to

[11:33] know through the AMPS penalties issue in 2026, we're at

[11:37] 14. It would be prudent and probably to justify our

[11:43] bylaw and our is to quantify the amount of money

[11:46] that the municipality has received in return. And maybe I'm

[11:51] not asking in the future perhaps we could highlight, um,

[11:55] because for us, sitting around this table, we understand what

[11:58] AMPS is and what's the purpose. But for people at

[12:01] home and people in the community, you know, there's always

[12:04] quick people on the keyboard that are saying, oh, we

[12:06] pay all this money for By - Lawn. What do

[12:08] they do for us? So I think that it would

[12:11] be prudent, and maybe not. Maybe this is just my

[12:14] opinion is that we see that there's been 14 amps

[12:17] penalties. So if we could see the money that was

[12:20] paid back into the municipality, it would help justify our

[12:24] services and what we're paying in providing that service to

[12:29] the community as well. Just food for thought. Thank you.

[12:32] Thank you, Deputy. Did you want to comment on that,

[12:35] Connor? Yes, it's through you, Mr. Mayor. So, uh, with

[12:38] respect to that, uh, our e - ticketing software that

[12:41] we've been implementing, uh, with MRF Geosystems, uh, they're adding

[12:45] functionality to be able to run reporting on finances for

[12:48] amps. So that is going to be coming in the

[12:50] future. And we may be able to include that in

[12:52] future reports. Okay. Thank you, Connor. Are there any other

[12:58] questions. All in favor. Carried. Thank you. We'll go on

[13:07] to 10 point B. The suburbs planning board report. Go

[13:12] ahead, Mac. Thank you, Mayor 3U through Council. You have

[13:17] in front of you and the Council package the minutes,

[13:21] um, from the last two planning meetings. So the resolution

[13:28] is Resolve that Council accept the sub - reast planning

[13:30] board minutes for May 7th, 2026 and June 11th, 2026.

[13:38] Massimo, can I get a mover in a second. Deputy

[13:43] and Councillor Evans. Are there any questions or comments. All

[13:50] in favor. Carried. Thank you. Number 11 routine management reports

[13:58] 11. 8 CO Report Mac. Thank you Mayor through you,

[14:04] through council. Um, in the, um, public package and your

[14:08] package, you have the COO Report. I won't read the

[14:11] nine page report. Um, but I just want to highlight

[14:16] the kind of the sections. Um, obviously, you know, we're

[14:20] looking at the overall, and I would encourage people to

[14:23] read. And if Council has any questions tonight, I'll be

[14:25] more than happy to answer them. Basically, we're looking at

[14:28] the overall municipal update, what staff are focused on in

[14:32] a short term right now. Um, also, uh, the second

[14:35] element in the report talks about the fiscal accountability and

[14:39] the budget 2027 preparation to management. So yes, we already,

[14:44] it's the management team. We're starting to brainstorm on the

[14:48] budget for 2027 already. Also, uh, part of the report,

[14:53] um, it talks about the governance, the bylaws, uh, and

[14:57] also the residents complaint services that were improving on the

[15:01] software package. Obviously the report too, a lot about the

[15:05] municipal election. Um, so we'll have more about that at

[15:08] the, later in the, um, in the Council Agenda. The

[15:12] fourth element of the report also talks about the HR

[15:15] and the organisation. So the staffing that we're hired and

[15:19] how we're moving towards more of the recruitment aspect and

[15:23] also looking at more of the, um, performance appraisals looking

[15:27] at some of the policies, the personnel policies for staff.

[15:31] Um, so that's something that we're really actively pursuing to

[15:34] make sure that's in place. The fifth element here in

[15:36] the report talks about our major community capital projects. So

[15:40] I encourage people to look at all the projects that

[15:43] were in the works. And also, uh, in the report,

[15:46] there's also a section on the public works and infrastructure.

[15:48] So the number of products, uh, projects that the public

[15:52] works team, um, and Ronnie have been, um, actively involved.

[15:58] And then the other aspect of the, um, is also

[16:00] the recreational mucival facilities that were evaluating. So that's part

[16:03] of the report. The playground and community is also in

[16:07] the report. And number nine on the report also talks

[16:09] about our fire and emergency services. So we have a

[16:12] lot of important work that our volunteer firefighters are doing.

[16:17] Um, and, uh, also, uh, section here on the, uh,

[16:23] strategic plan, the Council proved and the community has been

[16:26] engaged. The 10 - year plan will have an interim

[16:30] report to provide to Council and to the public for

[16:33] more public input on the September 21st Council meeting. So

[16:38] a lot of these priorities are listed here for the

[16:41] September and fall 2026 leading up to to next year.

[16:45] So asking council, uh, if the questions to accept the

[16:49] SEAL report as written. Massima. Can you get a mover

[16:54] in a seconder. Deputy and Council Boland. Are there any

[17:00] questions or comments. Councillor Evans. Thank you, Mr. Mayor. Fuku

[17:06] just asked the CEO to just cover for briefly what

[17:09] is the organisational focus at the moment. If you could

[17:12] just give us some highlights of what's actually happening. I

[17:15] think that's very important. And we don't like to know.

[17:18] Thank you. Thank you, Mac. Thank you for the question.

[17:23] Um, essentially, uh, as has been indicated for the past

[17:28] few months, uh, with councils direction, um, a lot of

[17:32] they work that's been done is one is to stabilize,

[17:36] uh, the financial aspects. So obviously we've done the, uh,

[17:39] the audit reports. 23, 24, 25 also finalised the 2026

[17:44] budget, but also is migrating the entire, uh, accounting system,

[17:50] uh, payroll system taxes utilities, uh, into one software program

[17:55] instead of having four independent softwares, uh, programs are doing

[17:59] the migration to be ready for early January. So the

[18:03] financial aspect has been a big part of that. Um,

[18:06] and obviously right now this fall, the municipal elections taking

[18:11] up a lot of our time to get the, uh,

[18:13] the voters list getting the address, getting the database, getting

[18:17] the, um, some of the rules and regulations around, um,

[18:21] and we'll talk a bit about that later on. Uh,

[18:23] the other aspect that staff has been working as I

[18:26] indicated earlier, um, is a lot of, um, policies and

[18:30] procedures around staffing. Um, so the performance appraisals getting a

[18:35] lot of the policies, uh, for harassment, um, so a

[18:39] lot of the, um, the workplace and getting a lot

[18:42] of the, uh, the elements within, uh, having team meetings,

[18:47] um, having communication between the departments, um, so that's been

[18:50] something that's been actively going. And then the other part,

[18:54] uh, you know, the major projects on the go, so,

[18:57] so as indicated, uh, in previous Council meetings, we have

[19:01] the Off daycare in Warren. You could see driving by

[19:04] Warren. You could see the renovation of the building. We

[19:07] have the St. Thomas school where Pam and the library

[19:11] just moved in. I mean, it's been a difficult transition

[19:13] because of construction. And the library kept running. Um, but

[19:18] there's going to be the libraries brand new there. And

[19:20] there's also another daycare going in Warren. And then obviously

[19:25] here in Mark Steer, we're trying to get the, uh,

[19:27] the, uh, the community Mark State Community Centre up and

[19:31] writing. Not to mention the Leafting Bridge and some of

[19:35] the other community projects. So, so a nutshell. I mean,

[19:39] that's been some of the, uh, project priorities. And it's

[19:42] trying to look at getting the municipality, a stabilized, to,

[19:46] to look at growth and housing and, you know, cause

[19:50] we are bedroom community between submarine north base. So a

[19:54] lot of the work that's been ongoing. And we're almost

[19:56] full complement of staff. So that makes a huge difference

[20:00] so that we could get the tax ups and running

[20:04] and, uh, the arreers that was identified in the audit

[20:07] report about our Council Receivables being, um, neglected, we'll say.

[20:15] So that's been something that has been up to par

[20:18] now. Okay. Mercy Mark. Hi, there are any other questions

[20:23] or comments. All in favor. Carried. Thank you. Item number

[20:33] 12. Correspondence. There's no correspondence tonight for council. So we'll

[20:39] go under 13. New business, 13. A. Plan. Renew one

[20:46] year plan and ma'get you to speak on that, please.

[20:49] Thank you, Mayor, through youth, your council. You remember last

[20:53] fall. We approved a five year plan for accessibility with

[20:57] the municipality. Uh, that is legislated by law by the

[21:01] provincial government. Um, and part of that legislation is also

[21:04] to bring this plan forward every year, uh, to council.

[21:08] Um, for, for approval. So essentially what you have in

[21:11] front of you tonight and what was in the Council

[21:14] package for the public is the, uh, the accessibility, um,

[21:20] plan for the municipality. Um, that will be brought forward

[21:23] every year to council. So there is a resolution, if

[21:27] I may rate it. Go ahead, Mac. So thank you,

[21:29] Mr. Mayor. Be resolved at Council to accept the presented

[21:32] 2026 Accessibility Plan. Can I get a mover in the

[21:37] second, please. Councillor Boland and Deputy. Are there any questions

[21:42] or comments. Deputy. And dear to my heart is the

[21:50] OED. So identifying problem areas in our community. What would

[21:55] be the process to ensure that we're moving forward, i.

[21:58] e. like in the arena. Um, making sure that the

[22:02] washrooms have proper lighting and push bars and stuff. Like,

[22:05] so please explain, um, through the chair, um, how do

[22:10] we track what needs to be done? Because I see

[22:12] that we have a five year plan and I appreciate

[22:14] that money's limited. Um, and I totally respect that. But

[22:19] at the end of the day, we still have to

[22:20] be prudent and move forward. So what it would be

[22:23] the process for us to identify or who identifies the

[22:27] needs. Thank you. Thank you, Deputy, Mark. Thank you. No,

[22:32] very good question. Um, obviously part of the planning is

[22:36] an over our plan. But I would encourage council, residents.

[22:40] If there's any room for improvement, um, please, um, please

[22:44] put in the, um, on the residence, uh, complaint and

[22:50] service. This is more of a service request. It's on

[22:53] our website. It's if you click on our website right

[22:56] now, you'll see on the right hand corner, top corner,

[23:00] you'll see the service, um, so please log in the

[23:04] type of accessibility that you feel is needed. And that

[23:09] is a way to track it. Because if not, then

[23:12] we go back to where we were in the past,

[23:15] what I called posted note management, uh, so you get

[23:18] a call, you put a posted note. And that doesn't

[23:21] work really well. Um, so we need to track this

[23:24] information, um, and I know it's the system is not

[23:29] perfect as I indicated last year. We could, you know,

[23:32] we, we can't afford at 60, 000 dollar ticketing system

[23:36] like other municipalities do. So this is, uh, was an

[23:38] in - house system. We're improving it. And, but we

[23:42] are logging the information so that we could capture that

[23:45] info. So this would be a good example in an

[23:47] area to do so. But our info email or my

[23:51] email directly. Okay. Thank you, Mac. Councillor Boland, you are

[23:56] next. Uh, thank you, Mr. Mayor and to what deputy

[24:00] had asked about one of the things that, uh, Mark

[24:02] and I had spoken about and had been around for

[24:05] an Ottawa is that there is a large component of,

[24:10] of, uh, accessibility funding and assistance for smaller municipalities through

[24:14] AMO and through some of the other governmental agencies. And

[24:18] whether or not that requires a motion for us to

[24:20] reach out to them or just, um, just a push

[24:24] from council to, to add more to our CAOs already

[24:27] heaping desk. But there are, uh, programs and money through

[24:31] the provincial government and a little bit through the federals,

[24:34] um, with regard to sport stuff, but there's definitely with

[24:36] the provincial, uh, especially for even doing the audit where

[24:40] we wouldn't necessarily have to put a lot of our

[24:42] own time into it. There's an availability there. So if

[24:45] we can reach out to them, cool. Okay. Thank you.

[24:51] Thank you, Councillor Boland. No, we don't need a motion

[24:54] for to do that, certainly. We have our CEO that

[25:01] certainly will be looking into that. Uh, Ronnie, you had

[25:04] your hand up. Go ahead. Just a little point moving

[25:07] forward. So as far as, uh, the AOD goes one

[25:11] of the best things we can do moving forward is

[25:13] policy for our new projects, anything new. We build or

[25:17] renovate. Make that, uh, basically a requirement in the tender.

[25:21] Most of the stuff is well documented. It's kind of

[25:23] hard to fix something, but if you're going to renovate

[25:25] a bathroom, renovate it according to AODA. Yep. Thank you,

[25:32] Ronnie. Are there any other questions. All in favor. Carried.

[25:40] Thank you. 13 point B Senior Community Grant. Program Mac.

[25:48] Please. Thank you, Mr. Mayor. And in your package, um,

[25:52] it outlines here that we just received from the Minister

[25:57] of Seniors in Accessibility. A 23, 800 dollar grant to

[26:03] support our seniors. So we are reaching out to organisations.

[26:10] We do have a committee that was part of SALC.

[26:14] Um, so now we're trying to expand the committee. We're

[26:17] looking at the library. We're looking at services that are

[26:21] not just for seniors, but also interdegenerational. So, so we're

[26:24] looking at how do we involve youth and seniors? Um,

[26:28] so this grant is bridging that gap. So, so it's

[26:31] different than, um, the SALC, but, um, but it's linked

[26:35] together. So good news. Okay. Yeah. That is good news.

[26:40] Certainly. With that said, then we'll move on now to

[26:47] 13 point C, Tender TMW 2026 - 03 supply of

[26:55] road salt. I'll pass this on, Mr. Mayor, to Ronnie

[27:02] and some of the numbers. And you all off that's

[27:04] in your packages. Go ahead, Ronnie. Thank you, Mr. Mayor.

[27:10] Uh, so we put out a tender for road salt.

[27:12] This is one of our annual tenders for material for

[27:14] our winter controls. Um, annually, we usually purchase 200 tons

[27:19] of road salt, according to the Ontario Provincial Specification 2502.

[27:28] The salt is being delivered to the Markstaminess Poulard under

[27:31] the cover dome that allows us to keep it dry

[27:33] and keeps it from getting washed away by the rain

[27:37] until we're ready to use it or mix it into

[27:38] the piles. Um, the, uh, the tender closed August 5th

[27:44] at four o'clock. We had total sand salt budget for

[27:49] the year set at 130, 000. For the salt we

[27:53] received three bids, uh, we had Windsor salt, Ed Zegan

[27:58] and sons and compass minerals Canada Corp. The low bid

[28:02] came in from compass minerals Canada that has been our

[28:06] supplier for the past few years. We had Windsor Salt

[28:08] last year. They came in just slightly lower. Uh, so

[28:12] that you recommendation in front of you is that we

[28:14] passed the salt contract to compass minerals Canada in the

[28:18] value of 29, 144 dollars plus the EHST. Thank you,

[28:24] Ronnie. Mark, would you read out the resolution, please? You

[28:30] resolve that Council awarde Tender 2026 - 3 for the

[28:33] supply and road salt to compassment minerals Canada Corporation in

[28:38] the value of 29, 144 plus HSC. And that the

[28:44] COB authorized to execute the necessary agreement and related documents.

[28:51] The smock, can I have a mover in the seconder?

[28:53] Councillor Boland, a seconder. Councillor Fidapi. Are there any questions

[28:58] or comments? Councillor Boland. Thanks, Mr. Mayor, just to Ronnie.

[29:03] Do they have assuming that part of the bid they

[29:06] would have given the delivery schedule? Are we looking at

[29:10] hopefully getting the salt. The majority of it before, uh,

[29:15] it actually hits salt season time. So we don't have

[29:17] any delays later on with the last of the loads.

[29:21] Go ahead, Ronnie. Absolutely. Um, generally with the salt delivery

[29:25] schedule hasn't been a big problem. They're getting ready to

[29:28] go within a week or two usually. Okay. Thank you.

[29:34] Are there any other questions. Councillor Evans. Through you, Mr.

[29:38] Mayor, just to note there is an error in it.

[29:41] It says it's budgeted for this and the salt tender.

[29:44] So just for clarity, that's a sand and salt tender

[29:47] combined for the 130. Thank you. Thank you for pointing

[29:51] that out, Councillor. Are there any other questions or comments.

[29:59] All in favor. Carried. Thank you. Next, we're going to

[30:08] move on to 13. E Tender TWTMW 2026 - 12.

[30:16] Gravel application, Brani. Thank you, Mr. Mayor. Just pulling. It

[30:23] up here. So the gravel application, this is an item

[30:30] that runs through our capital budget. Part of the funds

[30:34] come, or the funds for this do come through, I

[30:36] believe our gas tax fund. We had budgeted for 60,

[30:43] 000 dollars worth of salt. So we were looking at

[30:48] around a thousand to a thousand five hundred tons of

[30:51] quarry sourced material. Um, and then we were looking basically

[30:57] at, uh, taking care of a few roads. And then

[31:00] contributing to municipal stockpile at the garages to allow for

[31:05] fixes. Um, we had received three tenders. And in terms

[31:11] of the value, um, I'll refer to Mark on that.

[31:14] He's got the updated copy. I did make an error

[31:17] on one of the proponents I double added their HST.

[31:22] Okay. Go ahead, Mac. Thank you. And, and, uh, all

[31:26] the members council here, you have the corrected number, um,

[31:30] as Ronnie indicated, uh, there was a, uh, HST added

[31:34] to it. So essentially, um, the recommendation tonight for the

[31:38] gravel application, um, is that, um, there was Bane group

[31:43] at 34, 267. There was Ed Segayan Suns at 38,

[31:48] 493. And there was a GPI interpeeving at 64, 733.

[31:54] So the recommendation tonight, um, is to go, uh, the

[31:58] Councillor award the gravel tender to make bang group ink

[32:02] of the value of 34, 267 dollars and 50 cents.

[32:08] Merci Mark. Can I get a mover in a second,

[32:11] please? Deputy and Councillor Boland. Are there any questions or

[32:16] comments. Council Rabbitz. Thank you, Mr. Mayor. Um, there's a

[32:22] purchasing, a range there from 1000 to 1500 tons. Are

[32:27] all these quotes, first of all, based on the same

[32:31] amount of tonnage. And also which tonnage are these quotes

[32:34] based on. Ronnie. Going to get that one back open.

[32:45] So the, um, the tenders did come in. The tonnage

[32:50] was identical. It was for the higher amount listed. We

[32:53] do have material rates for those two. Should we need

[32:55] to adjust back and forth. Um. I don't know that

[33:00] it's part of this tender brief, but, uh, we do

[33:04] have those values as well. Okay. Cat servants. You good.

[33:13] Okay. All right. I thought you're going to ask a

[33:17] question. Any other questions. All in favor. Carried. Thank you.

[33:28] Next item 13 point F. Sale and delivery of surplus

[33:32] fell. Mac, do you want to speak on that, please?

[33:37] Thank you. Thank you Mayor through you through Council members.

[33:44] Um, this is, we have a kind of surplus of

[33:48] soil that's left over from the mark stay street project

[33:53] a few years ago at the, um. Garage depot here.

[34:00] And, um, what we had started to do this fall

[34:03] is some residents, um, wanted to have some of this

[34:08] fill to bring to lots or, and, you know, with

[34:12] a cost to it. And, uh, it gets a bit

[34:15] complicated with liability issues and our staff. And so basically

[34:21] the, uh, the resolution that you have in front of

[34:25] you tonight, Council is to do an RFP on this,

[34:29] um. Land. Um, so on the soil so that someone

[34:32] could pick it up. There was a comment earlier about

[34:35] Gov deals. But essentially what we're going to do is,

[34:38] uh, and I'll read the resolution. Mr. Mayor and then

[34:41] Councillor could debate and decide if that's the, you have

[34:44] knew that Council wants to, to pursue. Be resolved at

[34:47] Councillor receive the COO Report regarding surplus municipal fill. And

[34:54] be further resolved at Council confirm that further deliveries of

[34:57] municipal field to private properties be suspended and be resolved

[35:02] that administration be directed to prepare requests for proposal RFP

[35:07] for the disposal of access soil remaining from the mark

[35:10] state revitalization project. Merci, Marc. Can you

[35:20] get a mover in a seconder to begin? Deputy and

[35:23] Councillor Boland. So just before we go into this, I

[35:28] think it's, it's extremely important that when we have something

[35:32] like this that we not only notify certainly the public,

[35:40] if we as the municipality are going to sell any

[35:44] surplus, fill, that should be available to, to our public,

[35:50] we have different, different avenues, sorry, that we can take,

[35:54] um, was brought up earlier on government Gov deals. That's

[35:58] one certainly we have our website, which we can, we

[36:03] can put that up for, if we were to take

[36:05] that, that road that we are putting it up under

[36:08] municipality. And we certainly got to think of the liabilities

[36:14] and not having our own staff involved with pickup and

[36:20] stuff like that. Uh, so there's many different things there.

[36:28] It's very important that to protect not only our staff,

[36:33] but also residents as well. So if everything were to

[36:37] happen. We have to give the opportunity to, to others

[36:42] as well. Councillor Boland. Thanks, Mr. Mayor. Um, I think

[36:47] it's incredibly important that we find a way to, um,

[36:53] dispose of access materials in this case, this specific. It's

[36:58] a type of overburden. That's not particularly useful for road

[37:01] building, but it is useful for other people. And I

[37:03] think one of the big issues with what's happened here

[37:06] is that not everyone was made aware that this was

[37:09] a possibility that they could get the fill. And then

[37:11] so there have been like, I've received some comments from

[37:15] members of the public saying, Oh, how come, you know,

[37:17] it wasn't made public. And moving forward, that's what one

[37:21] of the things this policy will definitely address is an

[37:24] equalized playing field of who knows when it's available and

[37:29] that everyone is available has an option to it. It's

[37:32] sort of the way that the city of Sudbury sells

[37:34] their compost when they have it available. It's listed. That

[37:39] kind of thing. And I also very much agree that

[37:41] we do not want to have our employees be either

[37:45] tasked with loading someone's vehicle. Cause boy, that would, that's

[37:50] just not a good time if something happens, you know,

[37:53] and no fault of anyone's individually, but then there's liability

[37:56] issues and we want to make sure whatever we do

[37:58] sell. Um, we're not moving some kind of contaminant to

[38:03] be somebody else's problem. And as a deputy is often

[38:08] right in the dressing environmental liability is a really long

[38:11] term thing that we need to be aware of. So

[38:13] I like this. I think that we need to make

[38:17] sure that it, once we do it, it applies to

[38:21] all municipality or all municipal like excess fill going forward.

[38:26] Um, we don't want to end up with a patchwork

[38:29] of situations where in warrant, it's done this way and

[38:33] Hager. It's done this way. And RH's this. It needs

[38:35] to be something that is applicable across the entirety. That's

[38:39] my thoughts. Thanks. Thanks Councillor Boland Councillor for that P.

[38:46] Just a couple of points. Cause you mentioned Warren Hager,

[38:49] brother. If the construction company do in work in Hager,

[38:56] are they obligated. To bring the soil to our property.

[39:01] Like if they're doing road work on our municipal roads,

[39:04] an outside contractor. Can they just bring it around the

[39:08] corner to the neighbor's place who's got an empty lot?

[39:10] Or is it part of the contract that it has

[39:11] to come back to municipality? Ronnie, you can answer that.

[39:16] I'm going to cue in on that as well. That

[39:20] should be in with any tender. To whatever we're kind

[39:25] of project that we award that that'd be in there.

[39:30] So Ronnie, please go ahead. So a new piece of

[39:33] legislation that came out about two years ago is the

[39:36] excess soils regulation, which means that we are responsible for

[39:39] the material we remove from the roads. Um, and that

[39:43] comes with a few very critical, I guess, limitations. Um,

[39:49] the one big one is all that material needs to

[39:54] be tracked. So if, uh, we allow a contractor, go

[39:57] push it around the corner, give it to residence. Every

[40:01] bit of material, as long as it's over, uh, the

[40:04] threshold, I believe there's a limit around 2000 cubic yards

[40:12] is considered a small project. So if we go do

[40:14] a ditch and Joe blow around the corner wants it.

[40:19] Cheapest thing for us to do is to drop it

[40:21] there as Bo's the haul at across the municipality. So

[40:24] they want to allow that sort of stuff. But at

[40:26] the same point, they want to consider it might be

[40:30] salt contaminated. Anything on the side of the roads is,

[40:33] which basically rules out any farm properties. It rules out

[40:37] certain distance from the lakes. Now the stuff we have

[40:39] at the pit has been tested. We know it is

[40:41] salt contaminated. We have specific rules around that. So we

[40:45] can use it for land fill for our landfill. We're

[40:51] not allowed to dispose of it in our landfill. That

[40:53] is not considered a beneficial use for the municipality. And

[40:56] it is against the regulation. Um, you can use it

[41:00] as pit recovery, whether it's our pit, whether it's somebody

[41:03] else's pit, you can use it for residential building as

[41:06] long as they're back from the set point. So it

[41:09] basically adds a lot of regulations around what we do

[41:12] with that material. So in short, stewardship, yep. Where that

[41:19] material goes, how we take care of it. Um, the

[41:23] few little tricks we can use. The big thing is

[41:26] if it is, has a beneficial purpose in our municipality.

[41:31] For our municipal property. That's where we want to keep

[41:34] it. When we deal with something like the excess that

[41:37] we got out of the Marks Day streets, we basically

[41:41] stored it till we could kind of figure out what

[41:43] to do with it. A lot of that's being used

[41:45] for cover for the landfill, but it's more than we

[41:48] can take for the landfill and it is mucking up

[41:50] the yard there. I did instruct the crew too that

[41:53] it can be used for some of it basically reclamation

[41:57] of the pit surfaces where we're finished. Um, but as

[42:01] far as uses go, there's not a lot of use

[42:03] for a lot of dirt. Is where we're running into.

[42:08] Okay. Thank you, Ronnie. Thank you. Deputy.

[42:19] We're not in business to provide soil or services. We're

[42:23] limited in staff. Our people need to be doing our

[42:25] work. Um, and why I feel the RFP or perhaps

[42:31] Gob deal is the easiest way for us to take

[42:33] care of the excess soil. Um, we definitely don't want

[42:37] to be selling material. And then it's contaminated and we're

[42:41] backfielding it. And the well it's going to get contaminated.

[42:44] If the salt content, we all know that, uh, on

[42:47] our roads, we put salt in the wintertime. We know

[42:49] that, uh, there's oil spills. There's all kinds of stuff.

[42:52] So we have to be prudent. We have learned through

[42:55] the fire department that we couldn't train on private property

[42:58] anymore because it came back to bite us and we

[43:01] ended up paying a large bill. So in my personal

[43:06] opinion, um, we don't want people on our property going

[43:10] and being self - serving and taking things. We don't

[43:12] want to be responsible for vehicles coming into our yard

[43:16] because things disappear. We don't want, so I think it

[43:19] would be prudent on our part. This caused a lot

[43:23] of chaos for me. Um, and I still have some

[43:27] serious concerns about what transpired. I think the easiest way

[43:31] would be to put an RFP out there. The person

[43:34] putting into tender, I would suggest come and take the

[43:38] material on off times. So our employees would be impacted.

[43:42] Are the fire department because the fire department go there

[43:44] and use hydrants there. So, you know, the easiest, we

[43:48] need to kiss it, keep it simple. Um, put an

[43:51] RFP out. We set the terms in the logistics. They

[43:54] come. They come in with their equipment. They come in

[43:56] with the trucks in two days, everything's gone. We don't

[43:59] have to do no more tracking. We have a concept.

[44:02] We have a contract. We make the revenue that way.

[44:05] It's done. So that's my suggestion. We need to use

[44:10] our manpower or our employees. I hate that term manpower.

[44:15] Sorry. Um, I think that we need to be prudent

[44:17] and make sure that our employees are getting ready for

[44:19] winter control. We have a lot of work that needs

[44:22] to be done prior to winter. We need to focus

[44:24] on that. We appreciate their efforts. But that extra material

[44:29] because of the grant we got. We can also recover

[44:33] some of the expenses by putting an RFP. Or I

[44:37] don't know how it would implicate for deals, um, because

[44:40] we surely don't want to be taking that material anywhere.

[44:44] But I think that's the most prudent step would be

[44:48] to put an RFP out. And hopefully we can have

[44:50] that gone before frost or winter. Thank you. Thank you,

[44:55] deputy Rodney. Just a comment on Rochelle. Honestly, she's spot

[45:00] on with Gov Deals. It's basically Ana's is where is

[45:03] and the problem you run into is now they're picking

[45:05] at the material and personal vehicle and buckets. I think

[45:08] the RFP is probably the best way to handle this

[45:12] volume of material because it allows us to set some

[45:15] hard boundaries on what is acceptable. Um, and basically prevents

[45:20] some of these smaller things that we don't want to

[45:23] tolerate. Okay. Thank you. Just one thing with the RFP.

[45:31] It would be have to be, um, I guess a

[45:34] lengthy contract or a time - based contract because they

[45:36] get rid of this. And then next year we have

[45:38] another project that we put out on our RFP. Or

[45:41] does that company get it for two years, three years,

[45:43] five years. First dibs type of deal. It's a good

[45:49] question. Councillor Fidepi. Ronnie, go ahead. I think as far

[45:54] as the RFP goes, this needs to be stipulated, defined

[45:59] quantity, defined timeline. Um, I think going forward, we do

[46:04] need to work on our policy a little bit. I

[46:06] know doing an RFP for our below. Requirements is going

[46:12] to get a little bit onerous, especially because they will

[46:14] do, you know, here's a hundred feet of ditching a

[46:18] hundred feet of ditching there. So that gets a little

[46:19] bit onerous. I know our past policy on that was

[46:22] very, very loose. It's basically somebody come up and, Hey,

[46:26] I could use that fill. And that's kind of what

[46:28] we want to avoid. We want to make sure that

[46:30] everything is properly tracked. And then of course, if there

[46:34] is fill available to someone along the route that everybody

[46:39] has equal opportunity at it. And at the same point,

[46:42] if it's across town, we absolutely don't want to deal

[46:45] with that. Um, if we ever get to the point

[46:48] of storing any of it at our facilities, um, I

[46:57] think the big goal here is again in keeping with

[47:00] the legislation. It needs to make sense. It needs to

[47:03] be tracked. It needs to ideally be a municipal beneficial

[47:08] use. So if we can use it ourselves on our

[47:10] own property, that's where we'd like to see it. And

[47:12] of course when we start getting personal people involved, it

[47:15] starts getting messy. Okay. Thank you, Ronnie. Any other questions

[47:26] Councillor Everens. Three, Mr. Mayor, we may be assigning too

[47:30] much value to this material. Um, it's not of that

[47:33] much value. If we put it up on Gov deals,

[47:36] it's going to be a very small radius where the

[47:38] transportation costs are going to exceed the value of the

[47:41] goods. So sometimes this is just a matter of we

[47:44] have to quickly dispose of material that's in our way.

[47:49] Um, making it two cumbersome process and taking up too

[47:52] much time to deal with material that may not have

[47:54] very much value. I don't think the productive use of

[47:57] time necessarily. So I think we really have to look

[48:00] at what material we're dealing with here and deal with

[48:02] it appropriately. Thank you. Thank you Councillor Evans. Ronnie. I

[48:09] just wanted to let you know I did try to

[48:11] run a few numbers on that. Basically contaminated fill salt

[48:16] contaminated fill has little to no value. In fact, if

[48:20] you're anywhere south of Barry, it'll cost you between four

[48:22] to 15 dollars per tonight. So I think we are

[48:29] at least fortunate enough that some people in our area

[48:31] have a use for that material. Um, but definitely we

[48:35] don't want to place too much value on it because

[48:39] again, we could be in a much worse scenario for

[48:41] that. Okay. Thank you, Ronnie. Deputy. Was said twice in

[48:49] the last two conversations. Salt contaminated soil. We can't be

[48:53] selling that. So we know that one area where they

[48:57] got the material. Could. If it's salt contaminated, have an

[49:01] impact. On their wells. So we have to be mindful

[49:05] as well is, um, maybe there's no, a lot of

[49:09] costs to it, but there might be a bigger cost

[49:11] if we sell it. And then we pose problems and

[49:14] construction. So, um, I know what I paid for a

[49:18] load of a and material is not cheap. And I

[49:21] know trucking's not cheap because it costs to fuel at

[49:24] 238 a litre. Um, but at the end of the

[49:27] day, then is it prudent upon ourselves to find a

[49:29] place and just keep pushing our material. I think that

[49:37] providing material to private properties is the whole can of

[49:42] worms we don't want to go into. Even when you're

[49:45] ditching and the neighbour wants material, he wants it today.

[49:48] But when you squish the culvert and you damage the

[49:51] lawn, then he wants that fix as well. So we're

[49:54] not in business of selling material. Thank you. Okay. Thank

[50:00] you, Deputy. Any other questions. All in favor. Carried. Thank

[50:10] you. Next item 13 point G Tender 2026 - 15

[50:19] worn arena canteen. Mac. Yeah. This item is just simply

[50:25] to inform Council and the public that there's a tender

[50:28] out for the warrant arena canteen. And the due date

[50:34] will be September 18th. So we resolve that Council authorizes

[50:38] staff to proceed with the preparation and ensuance of a

[50:41] tender 2026 - 15 for the Warren Arena Canteen in

[50:47] accordance with the municipal procurement policy and approved budget. And

[50:51] that STAB be authorized to evaluate the submissions related, received

[50:56] and report back to Council with a recommendation for award.

[51:02] Ms. Smack. I got to move her into seconder. Councillor

[51:06] Boland Councillor Fedipi. Are there any questions or comments. Deputy

[51:12] and end Councillor Boland. Sorry. Just when I was proofreading,

[51:18] it says 2 million dollar commercial general liability insurance. I

[51:22] thought we had said everybody would have 5 million. Thank

[51:25] you. Okay. We were looking to that. I'm not, I'll

[51:32] be honest, I'm not a hundred percent SERP was two

[51:34] or five. So we'll have Mac look into that. Thank

[51:37] you for bringing that up. Councillor Boland. Uh, thanks Mr.

[51:42] Rare. I would just like to ask that the, we

[51:46] actually post, um, written copies of this in the arena.

[51:52] Because I know in the past, we've had some people

[51:54] say I didn't know. That there was a proposal out

[51:57] because not everybody has access or timely access to the

[52:00] website. So I would think that moving forward, if we're

[52:03] going to offer a tender in a municipally owned op

[52:07] building that we post the tender, that it's available in

[52:10] that building so that anyone who goes into it has

[52:14] at least one chance of seeing it if they don't

[52:16] go otherwise online. Just as a. Way of letting people

[52:21] know. Okay. Thank you, Councillor. Are there any other questions

[52:28] or comments. All in favor. Carried. Thank you.

[52:40] Item number 14. I'm finished business 14. 8 circular material

[52:45] agreement. 14. 8. 1. The Bylaw 2026 - 58 Tenterned

[52:52] Agreement with circular materials. Smock. Thank you, Mayor. Through youth,

[52:58] your council. Remember two meetings ago. We had an agreement

[53:02] with council and council had recommended that we go back

[53:06] to circular material to relook at some of the costing.

[53:11] So we were able to get additional dollars. Um, from

[53:17] the company for the materials, so tonight what we're doing

[53:22] is bringing the agreement, which is tight sensitive to get

[53:26] this done this year. I think we're probably one of

[53:29] the last municipalities to be doing this. Um, so we're

[53:33] bringing it back forward to council. Um, so the, as

[53:37] a bylaw, uh, to approve the agreement, um, so it'd

[53:42] be resolved that by law 2026 - 58, being a

[53:47] Byla to entrance in agreement with circular materials be read

[53:50] a first and second time. Mrs. Mark, can I have

[53:55] a mover in a seconder for the first and second

[53:57] reading Councillor Boland Councillor Evans. All in favor. Carried. Thank

[54:04] you. Can I have a mover in a seconder for

[54:07] a third reading. Councillor Boland. Secondary. Deputy. Are there any

[54:15] questions or comments? Councillor Boland. Uh, thanks, Mr. Mayor, through

[54:21] you to our CAO. Do we have, um, an estimate

[54:25] from circular materials on once we sign when the blue

[54:29] boxes will be distributed? Do we know? Because there has

[54:33] been some talk amongst the community. I'm not sure that

[54:35] everyone is fully aware that circular materials is the company

[54:39] that is also doing the recycling for the community. And

[54:43] so when the government made the legislative changes, we as

[54:47] the municipality don't have the authority to control or direct

[54:50] residential blue box. That circular material. So have they given

[54:54] us, um, an updated timeline for when the blue boxes

[54:57] will be coming around. Thanks. Back to unanswered that Ronnie,

[55:02] go ahead, Ronnie. So I have been in touch with

[55:05] circular materials and that kind of plays into their education

[55:09] campaign. They're looking at about 90 days prior to start

[55:12] a Recycling to start rolling that out. Um, that would

[55:17] mean, uh, they'd give us all the information in terms

[55:20] of the distribution of the boxes. They do have, uh,

[55:22] address lists. So they know how many residences we do

[55:25] have in the municipality. And then of course, we'll have

[55:29] some to pick up for the few residences if they

[55:32] didn't manage to get to them. Um, that, uh, that

[55:36] should be rolling out shortly. Now they have been saying

[55:39] that the other, uh, agreement that we're working on could

[55:41] kind of slow things down, hold things up on that

[55:43] as well. Um. But we should be hearing about those

[55:48] items very soon. Any ref deed, uh, Ronnie, can you

[55:56] see a month or two, just a general idea for.

[56:00] So the goal live date for pickup is November 16th.

[56:04] I would imagine that the boxes need to be handed

[56:07] out roughly two weeks before that. So end of October.

[56:11] Okay. So roughly the end of October. Is there any

[56:17] other questions or comments. Councillor Evans. Go ahead. You Mr.

[56:22] Mayor. For clarity, the bylaw before us only pertains to

[56:25] the depot, not recycling in general, correct? Okay. So that

[56:30] is a depot. And that is used for people who

[56:33] do not have recycling pickup, which is a minimal number

[56:36] of houses is what this particular bylaws for. Thank you.

[56:40] Thank you, Councillor Everns. Councillor FedE.

[56:51] Article two. Subsection 2. 1. It says the contractor. And

[56:57] if I read the contract, we are the contractor. It

[57:02] says we shall retain responsibility for and control of the

[57:05] blue box material.

[57:17] So GFL is referred to as a contractor, Ms. Okay.

[57:22] Thank you. Thank you. Are there any other questions. All

[57:29] in favor. Carried. Thank you. Next item 14 point B

[57:36] at Bedsman Reports June 24th, 2025. Mach. This is the

[57:44] report for June 24th, 2025 is in the public package.

[57:49] Um, so I'll Council and Public could see the report.

[57:52] Um, so tonight it's basically just to get a resolution

[57:55] for Council. And the report will be also added to

[58:00] our website for the public to Review. So we'll resolve

[58:03] that Council receives the Adminsman Report of Ontario date at

[58:07] June 24th, 2025 regarding the investigation of the municipality of

[58:13] Mark State Warren. And to be further resolved that the

[58:15] Obinsman's Report be made available to the public and posted

[58:19] on the municipalities website. Merci Mac. Can I get a

[58:23] mover in the seconder. Councillor Boland and Deputy Mayor. Are

[58:30] there any questions or comments. Councillor Evans. I'd just like

[58:35] to point out that all the recommendations I believe have

[58:37] been acted upon and implemented BIOS actually in advance of

[58:41] receiving the report. Thank you. Thank you. Yes. That is

[58:46] true Councillor Evans. Are there any other questions or comments.

[58:53] All in favor. Carried. Thank you. Item 14 point C

[59:01] Leaf Tank Bridge. Mac. Thank you Mayor. Um, to Council,

[59:07] you remember that, uh, we had an RFP for leathing

[59:11] bridge. Uh, the Dupuis Culvert and the, um, Culvert. And

[59:18] the bid that came to Council a month ago or

[59:22] so, uh, was close to six million dollars for those

[59:26] three items, which was, you know, really, um, excessive value.

[59:35] Um, so council decided just to award the Leafting Bridge

[59:40] portion of that RFP. So, um, so RV Anderson went

[59:46] back to the three companies. Um, because the amounts that

[59:49] were in there were for the leasing bridge, for example,

[59:53] part one was just for the bridge, but it was

[59:55] a part of a global six million dollar bid. So

[1:00:01] RV Anderson went back to the three companies and asked

[1:00:04] them to re - scope the RFP. The work just

[1:00:11] for the bridge itself. Um, so now tonight what you

[1:00:14] have in front of you, um, is the recommendation that,

[1:00:19] um, that we award the leafting bridge to the following

[1:00:25] company. Um, and then also because of the process to

[1:00:29] re - send the other two motions that we had

[1:00:32] prior because they were part of that six million dollar

[1:00:35] ask. So I'll read the resolution and then you could

[1:00:38] debate and decide how to move forward. But it'd be

[1:00:41] resolved. That council award tender TMW 2026 - 08 for

[1:00:49] the replacement of Leaf - think road bridge to JDB

[1:00:53] contractors. Uh, which is terror north, adjusted price for part

[1:00:58] A, leafting bridge replacement, a 1. 9, 0, 776, 390

[1:01:06] dollars in 20 cents. And that council rescind the previous

[1:01:10] resolutions number 2026 SCM - 071. Dated August 10th, 2026,

[1:01:20] and 2026 SCM - 086, dated August 20th, 2026. Thank.

[1:01:29] You. Thank you, Mac. Can I get a mover in

[1:01:32] a second, Dare, please? Councillor Boland, the seconder. Councillor Fidap

[1:01:40] Ye. Questions, um, so for the rescinding had you spoken

[1:01:48] to the previous company, um, and was there any issues

[1:01:51] to that? Cause we want to make sure that that

[1:01:54] wouldn't come back. We know that the original Tinder was

[1:01:58] for the three together, but because of the high amounts

[1:02:02] of over six million, we know that. We as council

[1:02:07] could not afford that and add to prioritize the most

[1:02:10] important things at the time for that. And, uh, with

[1:02:15] that said, um, that's why we're at this issue right

[1:02:21] now to just to focus on leaf stink bridge. And

[1:02:27] I just want to be sure on the resending. Please

[1:02:30] and thank you. Thank you for the question. Yes, that's

[1:02:34] why, um, it took a bit more time because, uh,

[1:02:37] RV Anderson, uh, ReScope, the, uh, bridge only, part A

[1:02:42] with leaf dink and then submitted it to the three

[1:02:45] companies for them to rebid, um, so that way it's

[1:02:50] a fair process. Uh, the three companies had an opportunity

[1:02:53] to rebid just the, uh, the bridge itself. Gabe, thank

[1:02:58] you. Are there any other questions or comments. Call in

[1:03:04] favor. Carried. Thank you. All right. Next is 14 point

[1:03:12] D elections 2026. Telephone and internet voting. Mac. Thank you,

[1:03:21] Mayor. Three council. So in the in the package here,

[1:03:24] we added, um, how electors can vote. As we know,

[1:03:29] the, um, system, uh, that municipality of Mark State wrong

[1:03:34] through council had approved last fall to do internet and

[1:03:39] telephone voting. Um, so in the package here, there is

[1:03:42] a, um, a process. Also, um, on our website, I

[1:03:47] want to thank the staff for doing a lot of

[1:03:48] the updates to our website today. Um, we did add,

[1:03:53] um, on the website, uh, the process, uh, to vote.

[1:03:58] Um, and it was also shared with all the 15

[1:04:00] candidates. Um, basically, um, with the municipalities 2026 election, you

[1:04:08] have the opportunity roughly the first, we'll set about the

[1:04:15] 14th ish of October. Residents, um, that indicates their pin

[1:04:22] number. Um, and the dates that they can vote, um,

[1:04:25] and those dates have been added on our website. So

[1:04:27] I'd encourage people to go to our website and click

[1:04:30] on vote. Um, it's, it's right there. And so basically,

[1:04:33] uh, individuals, uh, we'll be able to vote on, on,

[1:04:38] online with their PIN number. And also, if they don't

[1:04:41] have access to the internet, uh, they could also call

[1:04:44] in with their PIN number. They believe the vote Monday,

[1:04:48] October 19 20th, all week, not on the weekend, not

[1:04:55] the 25th and 26th and 25th. So they'll be able

[1:05:02] to vote from home, um, for those dates, uh, and

[1:05:06] obviously they'll still be able to vote up until 8

[1:05:10] PM on, on Election Day of October 26. In addition

[1:05:15] to that, you'll see on the website and we'll share

[1:05:19] it to all the candidates also is the in -

[1:05:22] person voting. Um, so people can't come in to the

[1:05:26] office here. Um, and could also go to the, uh,

[1:05:31] warren library. To vote. And those are the same dates,

[1:05:37] um, October 19th to the 23rd, um, from 9 a.

[1:05:42] m. to 4 p. m. So they'll be able to

[1:05:44] vote in person at the office here in Mark State

[1:05:47] and at the library. And also be able to vote

[1:05:50] in person on October 26. Um, from 9 a. m.

[1:05:55] to 8 p. m. So the additional, uh, times, um,

[1:05:59] so hopefully that'll increase the, uh, the voting percentage because

[1:06:03] the last election, it was very, very, very, very low.

[1:06:08] So, um, so that's the process. And the last, uh,

[1:06:12] piece through marriage council to announce the public that will

[1:06:17] be submitting a poster on our website. So again, I

[1:06:20] ask people to look at our website and Facebook. That

[1:06:23] will be a municipal debate for Councillors, uh, Tuesday, October

[1:06:27] 13th. At 7 p. m. And there will be a

[1:06:31] Merrill candidate debate Thursday, October 15th at 7 p. m.

[1:06:37] So that, um, will be also posted on our page

[1:06:43] this week. The debates are hosted by the subree, East

[1:06:49] Chamber of Commerce, like they did last time. Um, but,

[1:06:53] uh, but with Jill Adamud as the executive director, but

[1:06:57] also it'll be moderated by Mark Gilenti. He's the managing

[1:07:02] editor of Subreed. com. So he will be also, um,

[1:07:06] moderating both, um, both debates. Um, and they're all Basil

[1:07:11] will be an opportunity for the residents prior to ask

[1:07:14] their questions. Um, through a online website. And at the

[1:07:20] debate itself. So the format, I don't have the format

[1:07:23] that will be subree, the sub - chamber of commerce

[1:07:27] that will sub - reast Chamber of Commerce. We'll do

[1:07:29] the format. More information will come. Okay. Thank you, Mac,

[1:07:36] for that. And I just wanted to add that, um,

[1:07:41] Jill is also doing all of said breest municipality. So

[1:07:45] Kallarni, French River, St. Charles and Mark State Warren. With

[1:07:53] that said, we'll go into item number 15 now. Okay.

[1:08:01] There's no resolution, but does anybody have questions. Go ahead,

[1:08:06] Deputy. Perhaps, uh, at the next regular council meeting, we

[1:08:10] could explain how the phone. So I'm having a lot

[1:08:13] of people asking me about the phone. How do we

[1:08:15] know it's confidential? How do we, so maybe, and I'm

[1:08:17] not putting you on the spot now, Mr. CAO, perhaps

[1:08:20] we can have a little bit of a conversation at

[1:08:23] our next meeting identifying, just to ensure the people understand

[1:08:26] confidentiality. Because we want people to come out and vote.

[1:08:30] We want them to come and let their voice be

[1:08:33] heard. Many have approached me and said, Oh, I can

[1:08:36] do it on the phone. How do I know it's

[1:08:38] secure? So maybe we can enlighten that, please and thank

[1:08:41] you. Thank you, Deputy. Are there any other questions. I'd

[1:08:47] just like that. Councillor Fidapia, go ahead. I just like

[1:08:50] to add. Can we also put on our website. Before

[1:08:53] people start calling in to see what's going on? Go

[1:08:55] to register to vote oan. ca to make sure they're

[1:08:58] on the list. Because we have everything here to contact

[1:09:01] our office. But if they're not on the list, then

[1:09:04] you have to go through all the loopholes. To find

[1:09:06] out what's going on. Okay. Go ahead, Mark. Thank you,

[1:09:11] Councillor. Yeah. So, so the, the, the voting list is,

[1:09:17] um, right now, um, we'll say closed. Because they're getting

[1:09:21] the pin numbers. They're getting so, so then, but they

[1:09:29] could call the office, um, and then we could add

[1:09:32] them, um, on, on the voters list. If they're not

[1:09:35] there. So, so if anybody is, cause I know the

[1:09:39] candidates have already received the voting list. If there's any

[1:09:45] clarification, and that's happening even today, we've had some calls

[1:09:48] today. We could then, uh, they have to call us,

[1:09:51] um, don't go to voters, Ontario, uh, that is closed

[1:09:55] now. Um, you call the office and then we'll verify

[1:09:59] if you're on the list. And it's important to do

[1:10:01] that as quickly as possible because then you'll get, uh,

[1:10:05] your pin number. Um, October 10th - ish will be

[1:10:10] the mailing date of the pin numbers. Again, if you

[1:10:12] don't get a ballot, you don't get, you could still

[1:10:17] call us and we could issue ballots from, from, from

[1:10:19] the office here. Um, so we'll be able to do

[1:10:21] that. Okay. Thank you, Councillor. Any other questions. No. Okay.

[1:10:31] So we'll move on then to Bylaws now, 15. 15.

[1:10:34] A bylaw 2026 - 56 to establish service charges and

[1:10:39] fees. Smack. Thank you, Mayor and Council. What you have

[1:10:46] in front of you and what General Public has also

[1:10:49] in their package, um, is an updated fees. And service

[1:10:54] charge by law, 2026 - 58. I'll just, I'm not

[1:11:00] going to go through every, every line. Um, but what

[1:11:02] we've added in your package is, um, all of the

[1:11:06] changes are highlighted in yellow. Um, so this bylaw was,

[1:11:12] um, 2024. Um, so basically the gist of it here

[1:11:17] is we made some minor changes to some of the

[1:11:19] fees. Um, that we're charging residents. Um, we also added

[1:11:24] some of the fees that are charged from the fire

[1:11:27] department. Uh, that wasn't captured in previous Bylaws. So now

[1:11:31] that's been put in place here. Um, we've also, um,

[1:11:35] on schedule A added, um, we're receiving some calls for

[1:11:40] marriage licences. Um, we weren't able to offer that service.

[1:11:44] Um, and, uh, even Westnip is seeing has asked us

[1:11:47] to help them out because they get calls. It's only

[1:11:49] subbrie and West hippiesing. So we're adding this service now

[1:11:53] that residents could get their, you know, if this is

[1:11:56] approved, you get their marriage license and actually be married

[1:11:59] at the Council chambers. Um, so that'll be a service

[1:12:02] that, uh, that'll be offered. And it'll be the clerk

[1:12:07] and the clerk that will be, uh, able to perform

[1:12:11] the ceremony. It's a quick training for it, but it's

[1:12:14] not an extensive. And then there's fees involved in that.

[1:12:17] So, so that has been added to the, um, to

[1:12:20] the, uh, the bylaw. Um, the fire department's been added.

[1:12:25] Also, the change here, the fees that have been increased

[1:12:28] on the cemetery component, um, as indicated before, um, the

[1:12:34] new provincial regulations that are coming on board very shortly,

[1:12:38] that all municipalities will have to audit through cemetery. Which

[1:12:42] is going to be a 20, 000 dollar added cost

[1:12:46] to us, which is right now we don't make that

[1:12:52] in a year. Um, so we're, uh, we must increase

[1:12:55] some of the fees on the cemetery component. And also

[1:12:59] the last component on schedule I, uh, you, where you

[1:13:03] see most of the changes, uh, in this bylaw is

[1:13:06] related to the arena. Um, and, um, so you'll see

[1:13:10] here that we've, um, we're proposing to council is to

[1:13:15] keep the fees, um, for residents, uh, low. But then

[1:13:21] any resident outside the municipality that wants to rent the

[1:13:25] eyes that want to rent the hall. The fees have

[1:13:27] now increased more comparable to what other neighbouring municipalities are

[1:13:33] offering. Um, so you'll see some substantial jumps in that

[1:13:36] area. So, um, so we're recommending that council approve this

[1:13:43] bylaw. Um, and I'll just read the resolution, Mayor, they

[1:13:47] could debate that the resolution by law. Be resolve that

[1:13:52] by allow 2026 - 56 being a Biolaw to establish

[1:13:56] service charges and fees be read a first and second

[1:14:00] time. Thank you, Mark. Can I get a mover for

[1:14:03] the first and second reading, please? Councillor Boland and a

[1:14:07] seconder. Deputy. All in favor of the first and second

[1:14:13] reading. Carried. Thank you. Can I get a mover in

[1:14:18] a seconder for the third reading. Councillor Boland seconder. Councillor

[1:14:25] FedEpe. Are there any questions or comments. Councillor for FE.

[1:14:33] Just one question for the marriage license. You say in

[1:14:37] Councillor, I don't need one. You said in Council Chambers

[1:14:40] are after Council Hours. If somebody once get married out

[1:14:43] at the outdooring. Is she a free agent or does

[1:14:46] she belong to us. Mac, go ahead. So right now

[1:14:53] we're proposing just in council chambers. We'll look at exploring

[1:14:59] that later on for other venues. Um, right now, Westnip

[1:15:03] is seeing the clerk does travel. But in this proposed

[1:15:08] by - law, it's just here. Uh, we don't have

[1:15:12] the resources or staff to start. Travelling all over. Okay.

[1:15:16] Thank you. Thank you. There are any other questions or

[1:15:21] comments. Deputy. So in landfill, the annual business fee, the

[1:15:29] annual contractor fee, um, we had changed some of that

[1:15:33] language, um, so I'm sorry. I didn't have time to

[1:15:38] research right now, but I have a concern that we're

[1:15:40] not saying, um, in this landfill, you know, non -

[1:15:45] residents. So we have to be specific in saying these

[1:15:47] people have to be residents because we sure don't want

[1:15:50] someone from another municipality coming with a triaxle for 150

[1:15:54] dollars dumping their load in the dump. So I'm just

[1:16:00] not comfortable, sorry, at this point in time to vote

[1:16:04] on something that, uh, don't see clear in black and

[1:16:07] white. So Councillor, remember we had conversations, sorry, through the

[1:16:11] chair, um, we had talked about non - residents not

[1:16:15] being able to use our dump. So I don't know

[1:16:18] that this reflects that. Thank you. Okay. Thank you for

[1:16:23] bringing that up. Deputy, uh, two things on that is,

[1:16:31] um. I know we had went over that in the

[1:16:35] past. For Landfield for just municipal, uh, taxpayers and people

[1:16:41] living in the municipality using the landfill. So if it's

[1:16:46] already in effect, which it is, we can either document

[1:16:51] it on there itself. Or Rodney, do you have another

[1:16:56] way that it's set up to make it clear so

[1:17:01] that there's no questions regarding that. Go ahead. I think

[1:17:10] I agree with, uh, with Deputy Mayor, I'd like to

[1:17:13] see the Empire category of landfill indicate for residents only.

[1:17:20] Um, I also think this one does deserve a policy

[1:17:23] document to go along with it so that we can

[1:17:27] determine, I mean, 200 dollars a year for a contractor

[1:17:30] to use our dump. And then what brings tandum dump

[1:17:34] truck every day, every week. No, that gives them the,

[1:17:37] uh, the access card and that's it. Some of that

[1:17:41] isn't clear in here as well. Okay. Thank you. Mac,

[1:17:44] go ahead. So what we could do, um, if, if

[1:17:49] council, uh, approves, we could add on the schedule G

[1:17:53] for residents only. And then we'll come back to council

[1:17:56] with, um, more of a clearer policy on, on outside.

[1:18:01] So I would hate to delay the whole By -

[1:18:04] law. But I will commit to coming back to Council

[1:18:07] to focus on, uh, but this, these fees, for residents

[1:18:12] only. Okay. Hi there, any other questions or comments. Councillor

[1:18:20] Fadapi, go ahead. So when you say, it's understood that

[1:18:25] it's residents only, but to come back to the contractors.

[1:18:29] Can we define its 200 dollar permit plus you're paying

[1:18:34] for every dump. It's not 200 dollars. Cartridge for the

[1:18:38] year. Okay. Thank you. Thank you, Councillor. Any other questions.

[1:18:46] Deputy. So in reviewing the environmental services, could we maybe

[1:18:55] look at, um, cause we also know that we have

[1:18:58] a local contractor that comes and does the schools and

[1:19:01] then comes. And I know that I question that years

[1:19:05] ago. Um, how do we know the truck comes in

[1:19:08] empty and EMTs the schools. And he goes and dumps

[1:19:10] in our landfill. So I think there should be a

[1:19:13] user FIFA for that as well. So if we're visiting,

[1:19:15] please note that in my personal opinion, I think we

[1:19:19] need to address that in here as well. Thank you.

[1:19:24] Okay. Thank you, Deputy. Summaka get you with staff to

[1:19:28] come back. On that. With those changes. Yeah. Go ahead,

[1:19:38] Mark. Can I just clarify, cause we read the first

[1:19:45] and second reading, um, if we read the third, um,

[1:19:49] and pass this by law, then a committing to bringing

[1:19:52] back a revised schedule. So yes. Okay. So we resolve

[1:19:57] that council. It be resolved that By - a -

[1:19:59] law 2026 - 56 be read at third. Time and

[1:20:03] finally passed. Yes. And we had to move her in

[1:20:06] the seconder on that and questions. All in favor with

[1:20:12] changes carried. Thank you. 15 point B by 2026 -

[1:20:21] 56 to confirm proceedings. Smock. Be resolve at By -

[1:20:27] Law 2026 - 57 being a Biolaut to confirm proceedings.

[1:20:32] Be read a first and second time. Can I have

[1:20:36] a mover in a secondary for the first and second

[1:20:38] reading? Deputy and Councillor Evans. All in favor. Carried. Thank

[1:20:45] you. Can I get a mover in a seconder for

[1:20:48] the third reading. Councillor Boland and Councillor Fi. Are there

[1:20:53] any questions. I'll in favor. Carried. Thank you. Next item

[1:21:00] is 16 motions. 16. 8. Attendance by management to regular

[1:21:08] council meetings. Councillor. p. Go ahead. I'm bringing this motion

[1:21:14] forward because I find that our meetings drag on when

[1:21:18] we have everybody here. Thanks for coming. But I propose

[1:21:25] that we alternate if Jesse is not needed. Like today

[1:21:28] she wasn't needed. She's not here. She takes her time

[1:21:31] off. We have public works here because we have public

[1:21:34] work issue. So if we can alternate, it would give

[1:21:37] the department heads at least one month between meanings to

[1:21:40] get the answers we're looking for and to do all

[1:21:42] the research instead of trying to jam everything in every

[1:21:45] second week. Thank you. Keith, thank you Councillor for IPE.

[1:21:50] We have a motion. We have a seconder. Councillor Evans.

[1:21:56] Are there any questions or comments. My question actually to

[1:22:02] you, Councillor Frappier is just, and we'll have to, I

[1:22:04] think we should look at how we're well approached. Cause

[1:22:08] if we have a manager not here, which understandable, uh,

[1:22:13] be able to answer questions. So example Jacinthe, you mentioned,

[1:22:18] um, if it's a financial question, I guess we can

[1:22:21] direct it through our CEO to get an answer. We

[1:22:25] won't get the answer that night though. That's the only

[1:22:27] thing. Yeah, exactly. But, and that's why, like right now,

[1:22:33] if I ask Ronnie a specific question and he has

[1:22:36] to do the research for the answer. We can direct

[1:22:39] it through our CAO. He can relay it. And then

[1:22:43] at the next meeting, it becomes the issue where we

[1:22:46] can actually discuss it in the manager's have the time

[1:22:50] to do the research. Okay. Are there any other questions

[1:22:55] or comments. All in favor. Carried. Thank you. Item number

[1:23:03] 16 point B. Attendance at zoning meetings. Submitted by Councillor

[1:23:08] Boland. Councillor Boland. Uh, thank you. I'm bringing this forward

[1:23:12] just because we had a zoning meeting a while back

[1:23:17] where there was an issue that was brought up, uh,

[1:23:20] regarding a comment that had been made by public works.

[1:23:22] But our public works manager who is not normally required

[1:23:26] to attend. Wasn't not in attendance. Um, and the way

[1:23:32] I've written this and the purpose of this is just

[1:23:34] going forward if say Fire Chief has a comment. Regarding

[1:23:39] his owning application. That Fire Chief is either available virtually

[1:23:44] or in person to answer whatever questions council may have

[1:23:48] or the public may have about their comment. Same thing

[1:23:51] if, if Rhodes has a comment to be made or

[1:23:55] any other department as a comment to be made about

[1:23:57] an application, that they're present to explain what their comment

[1:24:00] is just so we don't end up going back and

[1:24:02] forth and delaying somebody's build potentially. Okay. Thank you, Councillor.

[1:24:08] We have a motion. Do we have a seconder. Councillor

[1:24:14] Finapi. Are there any questions or comments? Go ahead, Mach.

[1:24:20] Thank you. Um, yeah, so I would ask council to

[1:24:25] give me a bit of time to research. Um, some

[1:24:28] of these elements here, because the individuals that the planner

[1:24:34] outlines and his list of what he'd asked. So if

[1:24:38] before it's approved tonight, just ask to give me a

[1:24:41] bit of time to research a come back to the

[1:24:42] next council meeting. Okay. Massimo Headcaster Boland. Uh, thanks. Um,

[1:24:52] it, it only references our own municipal employees. So the

[1:24:57] only people who could make comments per the, uh, per

[1:25:02] the planning board application are say you roads foreman fire

[1:25:08] chief bylaw building in Bylaw. That's it. Everyone else doesn't

[1:25:12] apply that we have control over. This is just saying

[1:25:15] that if we have an employee or someone who reports

[1:25:18] to the municipality and they have the authority per the

[1:25:22] planning application to have made a comment such as Fire

[1:25:26] Chief Rhodes Foreman about ditches or fire separation, whatever that

[1:25:30] they are present to answer that, this has absolutely no,

[1:25:34] like we don't have the authority to compel somebody who

[1:25:36] doesn't work for us to be here. This is just

[1:25:39] so that we streamline the process for applicants in our

[1:25:42] own municipality. Okay. Thank you, Mac. Go ahead, Mark. Yeah.

[1:25:52] I understand that point. Um, but we just approve of

[1:25:55] motion to have not the have the managers here every

[1:25:58] week. Um, so now, so that's what I'm asking. Just

[1:26:02] give me a bit of time to research, to talk

[1:26:04] to, uh, to your self, Councillor Boroland and to understand

[1:26:07] a bit more. Um, the process with planning, um, because

[1:26:11] they do get that, uh, the detail and there is,

[1:26:16] you know, Matt does that work. So I just want

[1:26:18] to make sure that we're not asking a staff to

[1:26:21] be here just in case you have a question on

[1:26:24] the Piling application that they've already answered to the planner.

[1:26:27] So I just want to make sure, um, I, I

[1:26:31] bring back, uh, the proper research before this, uh, this

[1:26:37] moves forward. That's all. Right. And yeah, okay. Go ahead,

[1:26:45] Councillor Evans. I see your hand. Would it be, would

[1:26:49] it work if we could request their presence in advance

[1:26:52] of. So now if somebody makes a comment, they don't

[1:26:57] necessarily have to show up unless someone on council requests

[1:27:01] that they explain their. Observations or criticism or whatever on

[1:27:09] the. I think whatever way would be keeping it simple.

[1:27:19] If there is an issue that comes up. Then yes,

[1:27:24] should be addressed. Then that would be noted by Matt

[1:27:33] and then provided to, uh, we as council in our,

[1:27:37] in our package when we receive it for that meeting

[1:27:40] and the package that's provided to public. Uh, and then

[1:27:45] at that time I would suggest strongly suggest, okay, if

[1:27:48] there's concerns or whatnot by, we'll save for public works

[1:27:54] issue. Than to ask, to have public works available at

[1:28:01] the meeting virtually. So it's kind of going in with

[1:28:05] both what you're motioning Councillor Boland and also what Councillor

[1:28:12] Evans is also suggesting. Can we admit it to that

[1:28:17] effect. Or shall we sit on it and bring it

[1:28:26] back to next meeting. Council's decision. Councillor Boland. Well, if

[1:28:35] CAO is able to make a somewhat commitment that next

[1:28:39] meeting, they'll have a little bit more information. We can

[1:28:41] simply defer it. That's not a big deal. We don't

[1:28:43] need to argue over words. In a few weeks. We'll

[1:28:46] be back. Okay. So we had an acceptance on the

[1:28:50] motion and the seconder and that'll be brought back. It's

[1:28:54] deferred to next meeting with corrections. Okay. Thank you, Councillor

[1:29:01] Boland. Announcement saying inquiries. So I'm going to announce that

[1:29:07] this weekend is going to be the WarNAGO Cultural Fair.

[1:29:12] It's starting Friday night. In the agriculture fairgrounds. It'll be

[1:29:21] Friday and Saturday. So Friday night, I know that the

[1:29:25] main event there will be the truck pulls. Saturday, some

[1:29:30] of the big things that are happening yearly you have

[1:29:33] your horse races. Uh, your animal, your animal displays activities

[1:29:39] for people of all ages. I did also see that

[1:29:43] there's farmers races for the kids there. There's going to

[1:29:49] be a lot of vendors. Um, a lot of activities.

[1:29:54] So I strongly encourage everyone if you get the opportunity

[1:29:59] to come on out. The Warren Agriculture Fair has been

[1:30:03] going on for over a hundred years. I don't have

[1:30:07] the exact year. Perhaps, uh, Mr. Tzirko might. But it's

[1:30:13] well over a hundred years. That's been going on. So

[1:30:16] please everyone who gets a chance. Are there any other

[1:30:22] announcements. Or inquiries. Okay. Hearing none. So at this time,

[1:30:31] um, we're going to be going into close before we

[1:30:33] go into Closed. I'm just going to read out. We

[1:30:37] will be going into close for a couple of issues.

[1:30:40] One is labour relations or an employee negotiation. And that's

[1:30:44] the collective agreement with the Fire Department. And then the

[1:30:48] second matter is administration tribunals for agreement with efficiency capital.

[1:30:59] With that said, can I have a mover go into

[1:31:02] closed at 827. Deputy and Councillor Bolin. All in favor.

[1:31:10] Carried. Thank you. I'm going to ask the public to

[1:31:12] step out when we are done close. We'll come back

[1:31:17] and open the door. Thank you.

[1:35:50] All right, can I get a mover, go back into

[1:35:52] open at 9. 56, please. Councillor Boland and Councillor Fire.

[1:36:01] All in favor. Carried. Thank you. So just some reporting

[1:36:09] from the closed session. So the discussion collective agreement with

[1:36:15] Fire Department. And the second item was discussion on agreement

[1:36:20] with officially efficiency capital. Sorry about that. And both items

[1:36:28] will be brought back for the future. With that said,

[1:36:35] can I have a mover and a secondary to close

[1:36:39] the meeting at 857. God, sir Frappie and Councillor Boland.

[1:36:47] All in favor. Carried meeting adjourned.

Regular Council Meeting

Agenda

Transcript