[0:00] I am thinking about letting it be set up until September 20th for my ACO, um, my ACO.

[0:15] I wanted to know when we were talking for email about to do things to work with the city and I was wondering if there was a place that we could work from in.

[0:29] You can get that one out.

[0:34] Yeah.

[0:37] Someone that's interested, seriously interested in looking into it to actually get an idea.

[0:46] You came up with a plan. I'll talk to you afterwards. We'll talk to that.

[0:51] I was trying to get this to because I'm thinking this is a healing work.

[0:59] I'm trying to get and avoid this and hope on this and not squish them.

[1:05] And I didn't think about trying to protect my face.

[1:09] And I mean, I literally, I would like to know face to face before we answer that.

[1:14] I said it.

[1:22] Good evening. I'd like to call the floor of the public hearing from Monday to November 5th, 2018.

[1:31] On the agenda for the public hearings, we discussed the 2019 budget appropriation for the year ending December 31st, 2019. Mr. Logan.

[1:43] Thank you, sir.

[1:45] Now we're having a public hearing for the proposed 2019 budget for the City of Holly Springs and I'm just going to go through these quickly and then we can take public comment.

[1:54] The proposed budget for the City of Holly Springs General Fund for 2019 is $7,625,000.

[2:02] That does include a 2% cost of living adjustment for employees and it does include three new positions in the police department.

[2:10] So those are three new officers for the operating grant fund.

[2:17] The proposed budget for 2019 is $228,500.

[2:26] And if you will recall, that's a pass-through grant from the Atlanta Regional Commission that goes to focus for job placement and GEDs for at-risk youth.

[2:38] The proposed budget for the Parks and Recreation Fund for 2019 is $483,500.

[2:45] Part of that is debt service for the Cagle family farm in the amount of $358,736.

[2:53] The proposed budget for the Hotel Motel Tax Fund for 2019 is $6,000.

[3:01] The proposed budget for this PLOS-3 fund for 2019 is $200,000.

[3:07] The proposed budget for 2019 for this PLOS-4 budget is $125,000.

[3:14] If you'll recall the PLOS-4 collection ceased after July, excuse me, August was the last 2014 that we got.

[3:24] So going forward we will be receiving PLOS-5 allocations.

[3:29] The proposed budget for PLOS-5 is $3,923,680.

[3:35] Which includes PLOS revenue as well as LMIG and LCI and other grants.

[3:41] And then Town Center Fund, proposed budget for 2019 is $125,000.

[3:49] The debt service fund for 2019 is $358,736.

[3:55] The Parks and Recreation Fund transfers that money for debt service for the Cagle family farm.

[4:01] And our last proposed budget is the stormwater fund for 2019 which is a budget of $335,000.

[4:31] Thank you.

[5:01] Thank you.

[5:08] Thank you.

[5:15] Thank you.

[5:22] Thank you.

[5:29] Thank you.

[5:36] Thank you.

[5:43] Thank you.

[5:51] Thank you.

[6:01] Thank you.

[6:11] Thank you.

[6:31] Anyone else?

[6:34] Do we have a motion to adjourn?

[6:37] Motion.

[6:38] Second.

[6:39] Motion to second.

[6:40] All in favor?

[6:41] Aye.

[6:42] Opposed?

[6:43] We are adjourned.

[6:44] We will move immediately to the city council work session.

[6:49] Please stand for the pledge.

[6:54] I pledge allegiance to the flag of the United States of America.

[6:58] And to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

[7:06] I pledge allegiance to the flag of the United States of America.

[7:11] And to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.

[7:19] I pledge allegiance to the flag of the United States of America.

[7:29] The first item I'd like to address is also a safety issue, like the ridge issue was.

[7:40] And that concerns the sidewalks that are currently being constructed by the builders here in the city.

[7:45] Unfortunately, we're not building our sidewalks to our own development standards.

[7:50] The city has development standards that require the sidewalks to be specifically located and specifically grade on them.

[7:58] It's the great issue that we're most of the time not making.

[8:01] We're in and of with sidewalks that are sloped to the side in excess of what's really a safe way to construct anything to walk on it.

[8:12] All of you know that I've had neat problems in the past. I continue to have them.

[8:16] And it becomes almost impossible to walk on a slope sidewalk.

[8:19] We're talking about sidewalks that are being constructed.

[8:22] This is seven to ten times more slope than your current standards require.

[8:28] Are you talking about some that are built that way or that have settled in that way?

[8:33] Because we do have some that are actually settling that way.

[8:37] No, this is not the joints or anything like that that's going on.

[8:40] This is what's being constructed on new construction, on houses that are getting COs.

[8:45] Because I'm not just doing that. Particularly, I've noticed around the bridge on Six's Road that does that.

[8:52] It was not built that way but it's sunk that way.

[8:56] I think this issue can be addressed with just a little more enforcement of what we've got on the books.

[9:02] I know it's not standard and it's not been done in the past 12 years that it's been done this way.

[9:09] I can see what's been done in harmony and it's been allowed to go on all this time, but it's just not safe.

[9:14] And it's against our own requirements and I'd like to request that we enforce our requirements and make it safer for all the citizens.

[9:21] The other item I have and third is to ask the candidates who are present here tonight and maybe Mrs.

[9:30] get the one that's not to make sure that you remove your signs in a timely manner after this election next week.

[9:37] Thank you.

[9:39] Thank you, Roger.

[9:46] Is this in the new business? Item A discussed in the 2018 proposed budget amendments.

[9:54] Thank you, sir.

[9:55] If you're having your packet, the detailed line item proposed budget for 2018 amended as well as 2019.

[10:03] The proposed budget amendment for 2018, I will just go by summary if that's okay unless you have some additional questions.

[10:10] The proposed amendment to the general fund is an increase in revenues of $1,175,000.

[10:16] Increase in expenditures of the same amount.

[10:20] Operating grant fund, no change. Some of these I've actually changed some line items, but the total didn't change.

[10:25] So that's just for information only, but the line items did change on several of these.

[10:29] Parks and Recreation Fund revenues increased by $7,625.

[10:34] The expenditures changed by the same amount.

[10:37] Hotel Motel Tax Fund, no changes except for line items.

[10:41] Splost 3, no changes except for line items.

[10:44] Splost 4, $394,000 reduction in revenues and $394,000 reduction in expenditures.

[10:53] Splost 5 fund, $1,350,000 increase in revenues and a reduction in the same amount.

[11:01] Town Center fund revenues and increase of $476 in revenues and the same for expenditures.

[11:08] Debt service fund, no changes, and stormwater fund, no changes except for line items.

[11:20] Any questions?

[11:28] Item B, Discussed 2019 Proposed Budget for the Year in December 31st, 2019.

[11:34] Thank you, sir.

[11:35] The general fund proposed budget is $7,625,000.

[11:39] As I mentioned earlier, that does include a 2% cost of living adjustment for all employees.

[11:45] And it also includes the addition of three police officers.

[11:50] The operating grant fund has a proposed budget of $228,500.

[11:55] Parks and Recreation Fund, $483,500.

[12:00] Hotel Motel Tax Fund, $6,000.

[12:02] Splost 3, $200,000.

[12:05] Splost 4, $125,000.

[12:08] Splost 5, $3,923,680.

[12:13] Town Center Fund, $125,000.

[12:16] Debt Service Fund, $358,736.

[12:20] And Stormwater Fund, $335,000.

[12:29] I'm assuming as we're looking at three new hires in this agency that we have also had that with cars?

[12:45] Yes, ma'am.

[12:47] And those are paid as unit through Splost.

[12:49] And that also includes all the additional gear for each one?

[12:54] Yes, ma'am.

[12:56] We're looking at Clive and provided me with that information.

[13:03] So, we're off.

[13:05] I'm jumping ahead, I think, here, but we have the police vehicles and the capital improvement.

[13:11] But there's no money allocated to mobile data terminals.

[13:16] That's not an issue.

[13:18] Can we buy that this year?

[13:20] We bought them for the in anticipation of the extra cars?

[13:24] We do have that projection in the budget.

[13:28] Okay, so that's why it's not in there?

[13:30] Yeah, for any that we don't buy this year, because we have put it in this years in the 2018, it will just roll forward.

[13:36] On the capital project fund budgets, they're up multi-year, so we actually do these for five years.

[13:42] When we add the cars, we have the mobile data terminals.

[13:45] And any that we do need to buy next year, that'll just roll forward, because it is a five-year CIP, basically.

[13:52] Capital improvement plan.

[13:54] Okay.

[14:00] Any other questions or comments?

[14:03] Item C discussed the capital improvement plan for 2019 through 2023.

[14:09] Thank you.

[14:10] As I just indicated, the capital improvement plan is a living document.

[14:14] It is a five-year capital improvement plan for all infrastructure and equipment that the city needs to acquire.

[14:21] And this will run the years 2019 through 2023.

[14:25] And I'll just hit some of the highlights.

[14:27] As Mr. McGyver did mention, there is a provision in here for a new pedestrian bridge on Harmony Lake Drive.

[14:33] And as I understand, the HOA will be participating with us on that bridge.

[14:37] We do have major repairs and resurfacing on Hickory Road.

[14:42] Holly Springs Parkway Project will be completed next year.

[14:47] The LCI pedestrian project, which was supposed to start this year, is going to be pushed back till next year.

[14:52] And that is the sidewalks from LR Tippins to Pinecrest.

[14:57] We have major repair.

[15:00] And we're resurfacing up Palm Street and on Rabbit Hill Road, so those are some of the

[15:04] key things that we're going to do next year with infrastructure. And then, of course, we

[15:08] have equipment and vehicles that are listed below. We are going to make our first annual

[15:13] payment on the new E911 system next year, 2019, and that's at the request of Chucky County.

[15:19] That will be three annual payments. When will we start using it? The digital? I

[15:24] believe it's 2020? So there's still working on it, but 2020 is the last I heard.

[15:49] Any other questions or comments?

[15:54] Item D, discuss the professional services agreement between Genesis Environmental Inc.

[15:58] and the city of Polly Springs. Thank you, sir. You have in your packet a proposal from Genesis

[16:04] Environmental, and this, if you'll recall, there was a 10,000-gallon gasoline tank that

[16:08] was buried on the DDA property. And once that was removed and they did some of the testing

[16:13] of the soils, there were some leakage from that tank and there's some benzene that's

[16:17] in the soil. So the Environmental Protection Division has required that we have two soil

[16:22] borings and some testing for some of the groundwater, and that said, it costs of $4,750, and that

[16:28] will be before we can move forward with that project.

[16:33] Where from the DDA property is it? It's just to the south of Heritage Rooftress,

[16:46] if you're familiar with that area. At the very bottom of the hill, it was on the

[16:51] right. And we're certain that was the only ones?

[16:59] We did a phase one environmental several years ago, and there were three tanks, three buried

[17:03] tanks on that site. Two were propane, and there was no indication that there was anything

[17:09] from those. But the gasoline tank did have some holes in it when they were moved in,

[17:13] and there was a little bit of gasoline in it. So there was indications that it had

[17:17] leaked out over the years. So that's why they're requiring us to do this.

[17:29] Any other questions or comments? Adam E. Discussed recommendation for approval of the request

[17:35] from Baldwin Paving Company, Inc., for an extension of time to complete the Holly

[17:39] Springs Parkway widening project.

[17:41] Thank you, sir. We have received a request from Baldwin to extend the contract until

[17:47] April the 30th. And the reason for that, if you drive down there, you'll notice that

[17:50] Windstream still has lines on the poles that are in place. And those are in the

[17:55] northbound travel lanes. So ER Snell is on site, and they will be finished with the

[18:00] three-barrel culvert probably next week. We can start moving dirt to cover that,

[18:05] but we can't build the travel lanes until Windstream moves his lines. So

[18:09] Windstream, as you can imagine, is in South Georgia and in North Florida and

[18:14] North Carolina working on repairs to some other system in those areas. So they are

[18:19] no longer in the area helping us with this project. So that's kind of where we

[18:24] stand on that issue. I assume we have no time for it. That would be correct.

[18:29] Can we move them for them? They're very close, and there was a meeting

[18:36] that was held with Baldwin and the city engineer so that they could just switch

[18:41] over because all they have to do is move it to the new poles that are there behind.

[18:45] And that's all that they have to do. It shouldn't be a big deal, but it's a matter

[18:49] of getting them here to do it. And there is no way else.

[18:53] We can't do it for them? No. Georgia Power and Cobbiem C actually hired

[19:00] a contractor to move theirs because they have a pack of electric. And theirs

[19:03] was done rather timely. So we can hire a contractor to move theirs? How much would that cost us?

[19:08] I don't know. I'm willing to ask. I mean, I stuck into it.

[19:13] I'll be happy to ask. And if they are willing for us to do so.

[19:17] Yeah, I'll be happy to ask that question. Otherwise, we can accidentally...

[19:23] As you know, we also have an issue with some of their equipment on Hickory Road

[19:35] that we've been waiting for them to move for about a year and a half. And they have been

[19:38] moving it very slowly, but that has not been moved either.

[19:43] Are they really actively moving it? Not consistently.

[19:49] And we have no leverage. I mean, there's nothing we can do?

[19:55] Not that I'm aware of. Every time we do any project where we have to do

[20:00] utility relocations, I mean, this is...

[20:03] Is there anyone left on Hickory Road? Yes.

[20:06] And this is, I mean, Atlanta Gaslight moved, Georgia Power moved, Cobbiem...

[20:11] I mean, everybody's moved. Water's moved.

[20:15] So they're not just using this as a storage area?

[20:20] No, ma'am. No, ma'am.

[20:25] That's where we're at. So I mean, and if you look at the poles,

[20:29] I mean, clearly they can't move the dirt until the poles and the lines come off.

[20:35] But I'll be happy to look into that. I don't have a problem doing that.

[20:38] I'll talk to the city engineer about that.

[20:42] And we'll build them.

[20:44] That's what I was going to say. I think they should be responsible.

[20:49] I mean, in a timely manner.

[20:51] Yeah, we're not asking for anything that shouldn't have already been completed.

[20:58] I'll be happy to broach that topic.

[21:03] Any other questions or comments?

[21:08] I have discussed section 34-74, uses and activities, additional restrictions,

[21:13] restricted hours for garbage services.

[21:17] We've received several complaints in the City of Holly Springs regarding residential garbage pickup

[21:22] being really early in the morning.

[21:24] And we've looked at some other cities in the surrounding area,

[21:28] and we are proposing that we change our ordinance section 34-74, section 9,

[21:34] to read restricted hours for garbage services.

[21:37] A garbage containment device shall not be serviced between the hours of 7 p.m. and 7 a.m. on weekdays

[21:44] and between the hours of 9 p.m. and 9 a.m. on weekend days and federal holidays

[21:49] for residential and commercial customers.

[21:52] The residential is the new part that we've added on that as well as the times.

[21:58] There have been several complaints in some of those subdivisions on the south side of the city

[22:02] regarding pickups that are really early in the morning.

[22:04] You may have seen some significantly before 7 p.m.

[22:08] Residential?

[22:09] Yes.

[22:10] Our guys pick up at like 5 p.m. in the morning.

[22:14] We have actually received some reports before 5 a.m. in the morning.

[22:19] Wow.

[22:20] Yes.

[22:21] So this is a request of citizens in some of our subdivisions regarding really early pickups.

[22:33] Item G, discuss a quote from Sweeping Corporation of America, SDA.

[22:38] You have a proposal in your packet from Sweeping Corporation of America

[22:42] to perform street sweeping services for the City of Holly Springs

[22:46] for six weeks in the amount of $6,675

[22:50] and that includes them providing the driver

[22:53] and they would be doing the wash down and clean out on the DDA property.

[22:58] And this will get us through the belief season that we mentioned earlier

[23:02] because we're clearly not going to have our truck repaired before then.

[23:05] Is it repairable?

[23:07] Maybe, maybe not.

[23:08] The insurance hasn't gotten back with us yet.

[23:10] It actually may be a repairable.

[23:12] I had heard that it was not.

[23:13] I doubt it.

[23:14] I saw it.

[23:15] I'll be honest, I doubt it.

[23:17] Yes.

[23:18] The chassis is okay.

[23:20] The motor looks like it could be okay.

[23:22] Yeah, it is.

[23:23] That's about it?

[23:24] Yeah.

[23:26] That's where we stand.

[23:29] So in six weeks are we going to revisit?

[23:31] Just revisit it?

[23:32] We're going to, yeah, we're going to have to decide after the insurance comes back

[23:36] and whether we're going to replace the truck

[23:38] or if we want to look at leasing going forward

[23:40] and what's the best solution for us.

[23:41] So we'll revisit that issue.

[23:43] We use it here around, not just for fun.

[23:45] We do, but we do it strategically.

[23:49] So we don't just run it just for the sake of running it.

[23:51] We just use it where we need to run it.

[23:53] So we use it to clean up if we have gravel on the roads

[23:56] after a snow or ice event and things like that.

[23:58] So grass clippings leaves.

[24:02] So we should use more this time of the year.

[24:04] This may be an odd question,

[24:06] but does the insurance coverage on this

[24:10] provide for any reimbursement for rent?

[24:17] Reimbursement for rent or?

[24:19] We're going to visit that topic, yes.

[24:22] All right.

[24:23] But in the meantime, we need to have this done.

[24:25] So we needed to move forward.

[24:28] We outsourced a great deal of our outside work.

[24:33] Is that something that could be incorporated into that

[24:37] on a temporary basis?

[24:38] Yes, it could be.

[24:39] Would it be financially advantageous to do so?

[24:42] That's what we're looking at to determine

[24:45] if we need to outsource this permanently going forward.

[24:49] So we will make a determination before we bottom the truck.

[25:01] Any other comments or questions?

[25:04] Adam H. Discuss a resolution declaring certain property

[25:07] for surplus in authorizing its sale or disposal.

[25:11] Thank you, sir.

[25:12] You have a resolution in your packet.

[25:15] We're going to add one 2013 Dodge Charger

[25:18] to the surplus list.

[25:20] That auction is Saturday at Mountain Brook

[25:24] at the school system.

[25:25] We're going to add to that list

[25:27] the VIN number ending in 908.

[25:32] And we are removing from the original list

[25:35] the car with the VIN number 907.

[25:38] And we're going to keep that as a spare car

[25:40] as we need it here on the LOD.

[25:42] And it would be used in the event that we have a breakdown

[25:45] or something for one of the other vehicles.

[25:47] It is in good working order.

[25:51] But we will be selling the others

[25:53] at the auction on Saturday at Mountain Brook.

[26:01] Thank you, sir.

[26:02] Thank you, sir.

[26:07] Hi to my. Discuss a quote

[26:08] from Professional Server Certification Corporation,

[26:10] PSCC.

[26:13] Ms. Nord.

[26:14] Sir.

[26:16] Responsible server.

[26:18] Serving training is a web-based resource

[26:20] for bartenders and servers who serve alcohol.

[26:24] This is an additional resource

[26:26] to ensure that they are in compliance

[26:28] with the city's regulations.

[26:31] We looked at several different options

[26:33] for web-based training.

[26:35] And the price ranged from $5.95 to $30 per student.

[26:41] So the staff recommendation is Professional Server

[26:44] Certification Corporation

[26:46] in an amount of $5.95 per student,

[26:50] which will be billed to the city.

[26:55] And each student will be able

[26:57] to print a certificate,

[26:58] and they will also get a plastic wallet card

[27:00] that they can carry with them.

[27:03] And as the administrator,

[27:05] I'll also be able to confirm

[27:07] that they've completed the training,

[27:10] which is required

[27:11] before they can actually get their

[27:13] server's license or permit.

[27:20] Do other cities do this?

[27:22] Would they track it?

[27:26] I don't know that they do.

[27:27] We didn't research that.

[27:29] We talked to our co-enforcement officer

[27:31] and, of course, city manager.

[27:33] And we just thought this would be a good resource

[27:36] for those servers,

[27:38] since the city requires managers

[27:41] and servers to have the training.

[27:51] Any other questions or comments?

[27:57] Item J, discuss a fee for service proposal

[28:00] from One Source Counseling and Employee Assistance Services, LLC.

[28:04] Yes, sir.

[28:06] This fee for service proposal

[28:08] offers three different services.

[28:10] The first service is

[28:12] Unlimited Critical Incident Stress Management Debriefing,

[28:17] which is designed to give officers time

[28:20] to process difficult scenes or events

[28:23] in a confidential environment

[28:26] with a mental health practitioner.

[28:29] That is offered by One Source at no charge.

[28:34] The second service provides training

[28:37] for peers to manage and support

[28:40] the critical incident debriefings.

[28:44] And Dr. Wesselink would offer

[28:47] she has a two- or a three-day program.

[28:51] And it's at eight hours per day

[28:57] at a rate of $150 per hour.

[29:00] The training topics include identification

[29:03] of troubled employees

[29:05] and how to interface with them,

[29:07] overview of critical incident stress management programs,

[29:11] and specific issues and stresses of policing.

[29:15] And at the first of the year,

[29:18] Dr. Wesselink plans to get the curriculum certified by post

[29:22] that all the law enforcement officers

[29:24] would actually get credit for the training.

[29:27] And the last service is

[29:29] Confidential Counseling for Personal Issues

[29:31] not related to work, such as family issues,

[29:34] financial issues, et cetera.

[29:39] And that cost is $100 per session,

[29:45] and I think she goes up to five sessions.

[29:51] That's not a cost incurred by the officers, correct?

[29:53] That's correct. It would be about the city.

[30:00] Any other questions or comments? Thank you. Item K, discuss archiving social media posts

[30:11] and website pages. Ms. Hoon. You have three quotes for social media archiving. Page Freezers

[30:23] quote includes website archiving as well. Page Freezer meets and exceeds social media

[30:29] archiving requirements as outlined in the state open records act and the freedom of information

[30:34] act. Page Freezer is the only archiving solution to offer web archived format files export capability

[30:42] which is an ISO certified format for digital archives and can be used for digital forensic

[30:48] investigations and legal authentication. No additional software is required for social

[30:54] media or website archiving and for these reasons as well as their pricing and ease of use I recommend

[31:00] Page Freezer for the city social media and website archiving needs. Any questions or comments?

[31:13] Any drawback or concern with them at all? No, ma'am.

[31:26] Anyone else?

[31:29] Hey, ma'am. Thank you.

[31:36] All right, it brings us to reports. Mr. Logan. Mr. Dax.

[31:41] Just an announcement. We do have a hearing scheduled in the life field in zoning case for December 4th.

[31:51] That's on our motion for some reason.

[31:56] That's good. Chief. I want to make everybody aware that Dempsey Chief and his mother did pass away

[32:02] today this afternoon. It was expected. I don't have the details as soon as I get on my way to

[32:08] everybody now. Mr. Anderson. Council. I'd like to say good luck to everyone who's running for office

[32:22] tomorrow when it's been a stressful couple months and you know hats off to all of you for going through that.

[32:30] Except for you, Mr. D. You're not as stressful. I'm not as stressful at the room.

[32:40] Do I have a motion to adjourn? Motion. Second. I have a motion to second all in favor. All right.

[32:47] Post. We are adjourned. I'd like to move immediately into a special called meeting.

[32:53] Call to order at the special called meeting. Item number one to approve or deny the professional

[33:03] services agreement between Genesis Environmental Inc. and the City of Holly Springs in the amount

[33:08] not to exceed $4,750. Motion to approve. Second. I have a motion to second all in favor.

[33:17] I have a motion passes for zero. Item number two approve or deny Baldwin Paving Company Inc's request

[33:26] for an extension of time to complete the Holly Springs Parkway winding project until April 30,

[33:33] 2019. Motion to approve. Second. I have a motion to second all in favor. I have a motion passes for

[33:44] zero. Item number three approve or deny the quote for sweeping corporation of America SCA to provide

[33:51] street sweeping services for approximately 40 miles of curb miles to include mainline and

[33:56] residential streets for six consecutive weeks in an amount not to exceed $6,675. Motion to approve.

[34:04] Second. I have a motion to second all in favor. I have a motion to second all in favor. I have a motion

[34:11] to second. Motion passes for zero. Item number four to approve or deny resolution declaring

[34:19] certain property for surplus and authorizing itself or disposal. Motion to approve. Second.

[34:27] I have a motion to approve in a second.

[34:33] All in favor?

[34:34] Aye.

[34:35] Opposed?

[34:37] Motion passes 4-0.

[34:39] Do I have a motion to adjourn?

[34:41] Motion?

[34:42] Second.

[34:43] Motion to second. All in favor?

[34:45] Aye.

[34:46] Opposed?

[34:47] We are adjourned.

[34:48] Thanks, guys.

[34:49] Dude, you finish all those checks up there.

[34:52] Yeah, Kyle and I got-

City Council Business Meeting

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