[0:00] All right. I'm going to go ahead and call this meeting to order at 401, Madam Clerk, would you please call roll. Yes, commission our de-drick. Or council member.

[0:14] Council member de-drick. Here. Council member, dynas. Here. Council member, temple. Here. And, Acting Mayor, Carwin. Here, yes, of course.

[0:26] All right, so let us do our flag solicit, Commissioner Diedrich, would you please lead us in the flag solicit?

[0:35] Do it in your Commissioner's voice, and

[0:56] of course, he's a council member, we all know that.

[1:00] All right, so here we are on a special meeting for the discussion of fiscal year 2627,

[1:06] capital improvement program, mid-cycle budget review, we're very excited for this.

[1:12] So could I please ask a director Hickey to introduce the item?

[1:20] Yes, so good afternoon.

[1:22] Acting Mayor, members of the Council, city staff, members of the public.

[1:27] It's my pleasure to be here tonight to introduce the mid-cycle review of the CIP program.

[1:33] And so as the council knows, we adopted a two-year budget last June, which covered fiscal year 2526.

[1:41] We're now in the process of updating the second year of the budget, which is fiscal year 2627.

[1:48] And so, departments have been working diligently, putting their requests together.

[1:52] We've been meeting with the departments with the executive office.

[1:55] And so part of that process, too, is to come back to the council with some proposed updates for

[2:01] the CIP part of the budget, part of the cycle.

[2:05] And so the CIP program actively currently has 69 active projects.

[2:12] There was $14.3 million in the original budget that was adopted by the council last year.

[2:19] That was for nine projects for fiscal year 2627.

[2:24] And so Nick is going to walk us through the proposed updates, but just kind of a spoiler alert.

[2:29] We're looking for $5.7 million of additional funding for six projects.

[2:36] Five of those projects are existing projects that we're just asking for additional money for.

[2:41] The sixth project is a new project, but it's sort of connected to an existing project that will help bring that project to completion.

[2:52] So with that, I will turn it over to Nick and he can walk us through the workshop.

[2:57] Thank you.

[2:59] Thank you, Travis.

[3:01] Good afternoon, Acting Mayor and Carlin and Council Members, Nick Fiddler, Public Works Director for the City.

[3:08] Tonight, we will be going through as Travis indicated the fiscal year 26, 27 mid-cycle budget presentation if I can have that brought it.

[3:21] This little chart is showing us where we're at today, April 15, 2026.

[3:27] We're doing our CIP community workshop.

[3:28] After today, we will be moving into our May 7th, 2026 CIP budget to quality of life oversight committee and the May 20th back to the council for our main budget workshop,

[3:42] May 27th, CIP budget to planning commission and then June 3rd, if all goes well, we'll be working again, CIP public hearing and budget adoption process.

[3:54] So a lot of little steps to get through, but we're excited to get there.

[3:59] So this is a slide you've seen recently, just a couple of months ago we went through the,

[4:04] what the active projects that we've been working on in our CIP program as Travis has mentioned.

[4:11] We have 69 projects.

[4:13] 13 are in the transportation.

[4:16] We do have one on hold, the Bailey Park Boulevard.

[4:19] We have seven projects in our pavement management program and four in our traffic signals, three in drainage, ten active projects in our public facilities with one on hold, the above ground fuel station, and then three in our studies and then moving on to the next page as they continue to grow.

[4:40] We have 12 projects in our street improvements, 13 in our parks, recreation and trails, and two in our IT.

[4:52] Right now we have 41 projects that are in the planning to design phase 16 projects that are in construction with 10 being completed and the two that I had mentioned that are on hold.

[5:03] So,

[5:07] this is the, Travis has mentioned we had had a previously adopted a budget of 14.2 million for various projects within the 26, 27 as he had stated, we are in the second, or moving into our second year of a two year cycle, the projects listed above were what were previously approved today, we're going to be looking at some additional projects or additional projects and additional funding to existing projects.

[5:35] Well,

[5:39] this is where we get into where we're requesting the $5.7 million that Travis gave the spoiler to.

[5:47] As you can see, we have a total of $99.7 million in active capital improvement projects through fiscal year 2526.

[5:59] A lot of that is carryover.

[6:01] We did not approve appropriate $99 million in fiscal year 2526.

[6:07] But this accounts for some of the larger projects that we're working on, for instance, the Bradley Road Bridge, which is a roughly $20 million project, and a lot of the bigger projects that were continue to accumulate monies for to go through construction.

[6:22] So, the previous page showed the 2627 adopted.

[6:28] This is just broken down into category.

[6:31] You can see the 14.26 million, again, at this location.

[6:35] And then what we're requesting at fiscal year 2627,

[6:39] mid-cycle budget request is 5.7 million,

[6:43] 2.5 million being in the pavement management program,

[6:47] and 3.2 million in the parks,

[6:50] registration and trails program, and if you add all this together, we're now looking at a $119 million capital improvement program to continue to build the infrastructure within our community and maintain our community infrastructure.

[7:06] So,

[7:10] the first projects we'll be looking at are pavement management program.

[7:14] The two little slides on either side are what are proposed for the fiscal year 627.

[7:22] The projects in the purple on the left hand side are Cape Sill, Slurry Sill projects.

[7:29] Those are both off of Holland, one on the left hand side is the northwest corner of Holland and

[7:37] Bradley and the one on the right hand side is Holland Road, just east of Menophe.

[7:43] And then we're looking at on the right hand side of the screen is Bradley Road and that

[7:48] is from our proposed Bradley Road bridge crossing all the way up to Cherry Hills to kind

[7:55] of help complete that improvements for the project as we're continuing to complete out the bridge

[8:03] over the Salt Creek Trail.

[8:05] And those, again, those have already been approved, those were in the original 2627 budget request.

[8:13] So moving into the 267 budget request, we're looking at 1.5 million for slurry sales.

[8:22] And 1.4 million will be coming from a quality of life and 60,000 out of measure A. And then

[8:31] And if we look on the right-hand side of the screen, we're looking at local roads,

[8:34] AC resurfacing program.

[8:37] We have a combination of a million dollars out of various funding sources from gas tax

[8:43] measure A and RMRA, which is the SB1 gas tax.

[8:48] If you guys remember, we just had our PMP program not too long ago to update as we were going

[8:54] through that the program indicated that we should be spending about $10.6 million to maintain a PCI of 75.

[9:04] Historically, we've been programming about $4 million towards that program.

[9:11] This request is to help us get closer to that $10.6 million, but just know that the $6 million isn't everything that we're providing for

[9:21] maintenance, payment management, as you guys are aware we have a lot of development that in our community that does also provide some efforts to improve the quality of our payments.

[9:35] Whenever a tract comes in, they are also resurfacing or reconstructing roadways.

[9:41] is a lot of our bigger CIP projects, the roadway improvements, for instance, the Holland Road over crossing that project added a significant amount of pavement rehab.

[9:53] If you take the sections of Holland Road that we reded from hand over to analog and then the sections from Holland back to the freeway.

[10:06] Okay, so those type of projects we still are also improving existing infrastructure so that does help us bridge that gap to the 10.6 million, but the overall goal is to continue to try to build up and maintain that 75% and by doing that we're requesting the additional $2.5 million this fiscal year to bring a total of $6 million to the program.

[10:34] just dedicated purely to pavement management.

[10:42] So a one key note would like to point out, we are proposing 1.4 million of quality of life revenues.

[10:50] That is why we do have to go to the quality of life measure committee coming up.

[10:57] But also we may need to revisit those figures as the year in closes out to ensure that the revenue was still there.

[11:06] If the revenues are not there, we will look to replace that funding with a different source.

[11:16] So these are three existing projects that our community services division are proposing to add additional funding to the Gail Web Breast Room.

[11:27] You can see that already approved to date is 550,000 out of various funding sources.

[11:33] is we are requesting $86,152 out of our diff parks for various.

[11:41] This will help complete that project, the way to add a little bit more sewer infrastructure

[11:46] that needed to go into that project so that that will help us put in the permanent sewer system

[11:52] that way we can have a fully functional restroom, it would not be a septic tank type system.

[12:01] And then for the CIP, 2416, 12-value nature park, this is to complete the 12-value nature park construction.

[12:11] We're asking for an additional $2 million.

[12:14] You can see that we've already had program $1.5 million, $750,000 of that being a grant, roughly 50,000 in parks and

[12:31] is from the quimbee, so that will bring that project total up to $3.5 million and that is anticipated what is needed to complete that project in construction.

[12:43] And then another park space improvement, this is for the Sun City, green space construction.

[12:50] You could see that we had roughly $687,000, a combination of quimbee and grant funds.

[12:58] And we're requesting a million dollars out of our Diff Park city wide program to bring that project up to

[13:05] 1.6 almost 1.7 million dollars. And again, that was is what is anticipated to be necessary to complete the construction of that project as well.

[13:16] And then lastly, we do have a new request. This was to help facilitate a lot of the new development that's going around our

[13:24] our Central Park, you're familiar with the Central Park Amphitheater Project.

[13:34] This will help enhance that project by improving the lawn and seating area around the amphitheater to create more of a visual and

[13:46] an audio experience. Right now it kind of the grass turf area flattens out as you get

[13:52] further away from the amphitheater. It makes it harder for the people in the back of

[13:57] the crowd to see and hear the program. So what we're proposing is to create a little

[14:02] bit more of a slightly elevated turf area to give the people that are in the back of the

[14:08] audience the ability to see over the people in the front and just help complete that overall

[14:13] sound. And also to complete the overall project, the whole area itself. We have a lot of investment

[14:21] within this area. We just completed the Civic Center parking lot which will support events and

[14:27] venues for the amphitheater. We're almost complete with the pedestrian bridge crossing which will help

[14:33] integrate the commercial areas to the east of Han and to the west of Han to gather into the

[14:43] amphitheater space so it was this request we're asking for $150,000 to make some landscape

[14:50] enhancements which will also include some trees for shade and help sound for the adjacent

[14:57] neighbors and visibility to the adjacent neighbors.

[15:00] Just to make an overall better atmosphere for that entire project or that whole area. Just to go back for the recap of the funding requests. So we're looking at the pavement management program of a total of 2.5 million broken up on the right-hand side of all the different funding sources and the same thing, again, for the parks, trails, and recreation.

[15:29] for a total of 5.7, $36 million with the only one project being the Central Park lawn seating and landscape improvements.

[15:43] And I forgot to mention that was Quimby funds that were proposing for that project.

[15:49] So recommended action is to review the Capital Improvement Program fiscal year 26, 27 mid-cycle budget review presentation and provide feedback to staff.

[16:00] So with that, I would open it up for questions and comments.

[16:07] Thank you, Director Fiddler.

[16:09] Well, now is the time when we can ask questions of staff before we get into discussion of it.

[16:14] So council members, do we have any questions for staff on the technical aspect of things or

[16:19] the governmental aspect of things?

[16:21] A

[16:24] couple of things, Nick, you have one of the payment management program,

[16:32] the manufacturing road resurfacing from Simpson to McCall is under construction.

[16:37] Where is, but I drove that today, I didn't see it, it is complete where there should have been a little

[16:44] asterisk next to it that's substantially complete.

[16:47] It's just finally now at the construction document.

[16:50] Okay, yeah, you're right, it's it's it's dying it's we just have to work through the whole notice a completion filing process before we actually take it off the list.

[16:59] But Simpson goes your time from Simpson all the way back to my call is that when you're looking at Simpson call my Simpson starts there was nothing that was done.

[17:11] And between what Antelope and Simpson, I thought that was it further, right?

[17:20] It actually went to Aldergate to make call.

[17:25] Yeah, we extended the limits with additional funding.

[17:28] And just out of my sense of curiosity then, McCall widening as soon as out to bid.

[17:33] What are the bids due back?

[17:35] We actually received them last week.

[17:36] So we are working, working to put that on the council agenda.

[17:43] Perfect. Thank you. That was the right answer.

[17:45] Yeah. Thank you. Questions on this side?

[17:49] I've got a few.

[17:52] Looking at slide number seven, this, specifically the Bradley Project in conjunction with the bridge.

[18:03] Obviously, we're waiting until the bridge project is complete until that begins.

[18:07] How soon after, is it acceptance of the project that we're going to wait on from City Council?

[18:14] Is it once they pull the tractors away or we're going to start rolling on which the connection between those two?

[18:21] So the bridge will actually be done in October.

[18:26] This project still needs to go through design, so it will not go into construction probably until spring or summer of next year.

[18:36] Why do we need to wait for design, why can't the design be done now?

[18:41] It's not a project yet until July 1st, it becomes a project in our CIP program.

[18:49] So we typically start once they are entered into our CIP program.

[18:55] Plus it's a staffing level, just for us to get it out to construction.

[19:01] and we're currently working on 25-26 projects and then we'll move into 26-27.

[19:09] So what is the, if all goes according to plan based on this program, what is the anticipated

[19:15] timeline of the start of that project, if all goes perfectly?

[19:19] If all goes perfectly, we'll be looking at April, May of next year to start the resurfacing,

[19:24] if there's no significant challenges.

[19:28] So you're saying it would go, it would become a project July of this year and that's what we can start design and bids for the, we have to start with a bid for the design.

[19:37] More than likely that will be done in house, but good.

[19:41] Yeah, so it projects like that we typically do in house.

[19:45] All right, so April or May of 27 is when the dream start time is.

[19:53] And any idea of a project of this magnitude, how long it would take to complete?

[19:58] It's maybe like one and a half to two month process.

[20:03] It's a pretty straightforward, unless there's a lot of ADA ramp modifications, those sometimes slow the project down.

[20:12] And the number one question I'm going to get is, will Bradley Road remain open while that's happening?

[20:18] Yes.

[20:19] Okay, so we're not going to open the bridge and then close Bradley the rest of the way.

[20:23] No, it will remain open, we will do in phases.

[20:28] Okay, great, and so moving down into my questions, the above ground fuel station is on hold, why is that on hold?

[20:39] So we started working through that process and started working with potential vendors to install a tank system.

[20:51] We're also, the only, we were looking at primarily, it was originally supposed to be at our fleet PD facility.

[21:01] As you are well aware, we do not own that facility.

[21:05] So, we went through and we looked at, okay, can we pick it back off of something what EMWD was working on?

[21:13] we talked to them about getting some plans because they were actually going through a similar

[21:19] fuel station. However, the amount of environmental work and the site work that we required to

[21:27] install a facility like that on a least property would be very costly and we don't have a permanent

[21:36] site yet. So ideally, we would like to put it at the future PD slash mock facility because

[21:45] that's where most, the least department is the one that uses the most fuel and same

[21:51] with the mock.

[21:52] That's intersection of Bradley and Cherry Hills.

[21:55] Yeah.

[21:56] Correct. That would, that would be the ideal location. There's, it became very complicated

[22:02] when you're trying to put an infrastructure like that on least property.

[22:05] So the on hold is because we're looking for a location, because right now we're paying just retail pump prices for gas for all of our fleets.

[22:15] Correct.

[22:17] And is there any creative thinking going on about a way to get a fleet pricing or anything like that because that's just an insane amount of money?

[22:28] It is, there are different fuel networks, but there's limited fueling stations in our area.

[22:38] Well, circle case, sell us a pump?

[22:40] Yeah, I know.

[22:41] That would be really nice.

[22:44] Yeah, we can explore different types of fueling networks.

[22:50] I would really like, because we're looking at five or more years down the road before that's

[22:55] possibility if that's the intended location, and if we're paying, I mean, we're probably paying 20% more for gas than we should be, and expanding the vehicles and all that other stuff.

[23:05] So I'd appreciate if somebody could do some research into what an option would be to maybe bridge that gap.

[23:12] Let's see, specifically, we're talking about road improvements and things like that.

[23:16] We had talked about, and we had funded a sidewalk, the missing link sidewalk on bar net outside the club, has that been completed?

[23:23] We are designing it right now.

[23:25] We've had, as you may be aware, we lost a lot of staff in our CIP program.

[23:30] So I'm actually utilizing staff in my land development engineering to help facilitate

[23:35] that.

[23:36] And yes, the design is getting very close to completion that we can put it off the bed.

[23:43] How many people is fully staffed for you and how many do you have?

[23:48] In my CIP program?

[23:50] Right.

[23:51] Fully staffed as six, and I have three.

[23:57] And is there anything that you need from us to help that?

[24:00] Because public works seem to be the number one concern for folks, roads, and all of those kinds of things.

[24:06] All the stuff that you do that's in here is the number one thing that we hear about from the city.

[24:11] So, there's no people, is there no people?

[24:16] I have recruiting, yeah, I've been recruiting for months.

[24:20] We actually had a very good recruitment process going right now, because we do have one vacant position, and I did have four very good candidates.

[24:31] We've been recruiting for Carlos's position since October, and we've been through negotiations a couple times and could not meet on salary.

[24:46] engineering is a very high demand. So we're working, it seems like the tides are kind of shifting because we're starting to get more applications.

[25:00] It's just a challenging area, especially traffic engineers. They're like gold right now. If you can get a whole of a traffic engineer,

[25:14] So on the payment management program list, the additional funding you're asking for for the

[25:21] slow-receal program, what is the reason that we're asking for more money of that now if

[25:27] we can't get to everything yet, why are we needing more money to fund it?

[25:30] We typically get through it every fiscal year.

[25:34] There is a process because some of the slow-receals take a little bit longer because we go

[25:38] go in and do a crack seal first then we let it cure out a little bit and then put it out

[25:43] to construction. But we try to go through our payment management program each year. One

[25:51] that's kind of been delayed is the analogue road but that's because we added additional

[25:56] segment to it originally went from Holland to Newport but we through the council we got

[26:05] additional funding that we can take it all the way up to Alder Gate. That way we can make

[26:09] some improvements at the intersection of Newport and Antelope and do all the restriping to make

[26:16] that intersection better. So that project is almost complete with design, but that's the only one

[26:24] that has kind of fill out that cycle that's an older project. So when this thing becomes crystallized,

[26:34] Is it, would it be possible to publish a schedule of the project or at least the order in which the projects are going to be done even if we don't have dates so the public can know that their section of road has been selected and at what point it's going to be done?

[26:54] Yeah, we would, with the best we can, obviously we have a lot of things that are outside of our control because we have to coordinate with utility companies to come in and do adjustments or if they say that they want to replace a line before we come in and do work or even just for us to come in and resurface, they have to lower their facilities and then bring them back up.

[27:20] So there's a lot a lot of little nuances that we work for that work through that aren't exactly all in our control

[27:27] Will there be at least a list of the projects that are going to be done during the fiscal year?

[27:32] Yes, okay

[27:33] Yeah, we have that yeah because you said you go through the you can get through most of them

[27:36] Yeah, you might have to shuffle around timing and order and things like that

[27:39] But will there be a place on our city website that you can go here are the projects that are going to be done in the next fiscal year

[27:44] Yes, we can do that. Oh, so that doesn't exist now, but it can be done

[27:48] No, we have our CIP program, but we can, which shows what streets there are, but we can try to put it, you know, summer or fall or whatever, give them a range.

[27:59] That'd be great because right now it seems very abstract to folks and people who live on one side of town aren't monitoring what's going on on the other side of town.

[28:07] So people who live on Antelope are saying nothing's being done with the roads in the meantime, all of this stuff's being done over by Bradley Road and they don't see it.

[28:15] And that's where all of our resources are going.

[28:17] So if there's something that the public can see to track our progress in some degree,

[28:22] I think that would really be instructive.

[28:24] Yep, I appreciate that.

[28:26] All right, any other questions for staff before we move on?

[28:30] Nope, all right, Madam Clerk, are there any requests to speak or has any correspondence been received?

[28:36] None this evening.

[28:37] All right, does the council have any comments on anything you'd like to discuss at this point?

[28:43] This is a discussion item, there's no vote required here or anything, it's more instructional.

[28:50] One thing that Maristrada asked me to ask you was, where does the Quail Valley Sidewalk project fit into this?

[29:02] I didn't see that on here.

[29:04] We do not currently have a project for the Quail Valley Sidewalks.

[29:08] I thought it had been added to the CIP list.

[29:10] It might have been a level four or something like that.

[29:12] Yeah, so it doesn't fall into the funded section.

[29:16] It falls into the overall CIP program, but these are only projects that have been funded.

[29:22] So level four does not have, it hasn't been included into the funded portion.

[29:32] So it's a level four, it's still, it's on the list, but it doesn't have a funding associated with it.

[29:38] So, and I notice that the projects here, we're not here today to reorganize and reorder projects when is that meeting?

[29:47] That will become the next go around when we come through our next budget cycle.

[29:55] So, what is the anticipated date of that?

[30:00] I see June 3rd is the CFP public hearing and budget adoption. Is that when that would be? No, this is next year. Okay, so the June of 27 is when we have that re-ordering? That would probably start in April of 27.

[30:22] All right. And I know you're probably monitoring that as well. We could talk about that at that workshop. But one other thing I wanted to bring up in this sort of dovetails

[30:29] into an item that we have on tonight's full agenda, which is the ADA compliance.

[30:39] And specifically, we're going to be getting to a discussion.

[30:43] I don't want to get over my skis here, but we're going to be getting to a discussion of ADA compliance and

[30:49] things we need to do to bring the city up to ADA and things like that.

[30:52] There was one section in there where it said the city facilities.

[30:55] There is an anticipated $1.5 million expense for bringing our, the buildings that we own up to speed with regard to

[31:07] accessibility into the buildings and bathrooms and things like that.

[31:13] How do we get that onto the funding list from the report so we can actually start doing that?

[31:21] Because we have the money to do that now, and as you know, this is a pretty important issue to me.

[31:26] So I want to advocate to make sure, especially in Sun City and things like that.

[31:30] So it seems like a very, it's our stuff, it's our buildings, and we have the money to do it.

[31:36] Does that something that needs to get added to CIP?

[31:40] Yes and no.

[31:41] So we do, for instance, Fire Station 76, right, we're in the middle of a remodel.

[31:47] Those bathrooms that were there were outdated, so now the remodel is bringing those restrooms up to current standards and they're living quarters up to current standards.

[31:58] So we do, as we, through the CIP, some of those projects are added, we can add in funds for specific projects like AMR, AMR Park, that's got quite a bit of improvements that would be necessary to bring that.

[32:14] That one would probably be some component of a CIP program.

[32:19] Other parts of the components would be that we do some of the work through our own regular maintenance activities.

[32:25] Now that we know where there are some of our crews between my crews and

[32:30] community services crews can make some of the corrections as part of our operating budgets.

[32:36] But yes, you're correct, we could add some of these programs into our CIP as we continue to develop the CIP program.

[32:44] All right, so I know that that specific ask is not on this agenda item but I'm going to give you a heads up that when we get to it on the consent calendar, I'm going to be pulling it from the consent calendar tonight so we can have a discussion about that so whoever is on that I don't know if that's briser whomever is can be ready to discuss that.

[33:02] All right, anything else? That was a good discussion right there.

[33:08] So if we don't have any further discussion, any further questions, we are adjourned at 434.

[33:15] Thank you.

Menifee Special City Council Meeting - April 15, 2026

Agenda

Transcript