[0:20] All right, good afternoon. If we everyone can find their way to the seats, we'll get this meeting started.

[0:50] Bear with me one moment of mapping technical difficulties.

[1:13] Okay, we're going to start the August 10th, 2026 meeting. It is now 432. All right. If I'm going to do a roll call to introduce the members up here, Mike Belzar. Good afternoon, everyone.

[1:31] Genie Forrester, Lynn Layton, Jim Gregwar, my name is Steve Aiken, to my right we have

[1:41] Robert Carpenter, Rachel Duffman, all right will please join me in the Pledge of Allegiance.

[2:05] All

[2:17] right so at this time we're going to be having a public hearing, this is the second

[2:21] public hearing on the walk you on damn project. Oh, no, sorry. It's gonna be

[2:28] short-term rental licensing amendments. I apologize.

[2:46] All right, so at this time

[2:50] I'm gonna open up a public hearing at 433.

[2:56] I open the duly noted public

[2:58] I look here in 433 pursuant to RSA 41-9-A, relating to the amendment to the short-term rental regulation and fees.

[3:10] Angela, would you like to read the summary, or would you like I?

[3:16] I don't mind doing it.

[3:17] Thank you, Chairman, members of the board.

[3:19] Angela LeBrec, can you hear me okay?

[3:22] Okay, and so the summary is the amendments include removing the plot plan and

[3:27] the New Hampshire meals and rooms tax license number requirements from the short-term rental

[3:32] license application and adding an owner's in residence fee to an additional fee that's

[3:42] separate and different than the $400 fee for the owner's in residence.

[3:48] Would you like me to just highlight some of the pieces from our workshop last month.

[3:56] And then you'll open it to the public.

[4:00] Okay.

[4:01] So, at our last meeting, we reviewed what has happened up to date with the short-term

[4:08] renting license requirement that was established and our experience in working through the application.

[4:17] And so, it was recommended by the committee, the short-term rental committee, that reconvened,

[4:24] that a couple of items be removed from the application checklist just to make the application process a little smoother.

[4:32] So the first item is a plot plan and this is basically because any plot plan provided by or created by an applicant

[4:41] doesn't really give us more information than we can't already find.

[4:46] So that's probably a burden that we don't need to place on the applicant because really any information they're giving us,

[4:52] I feel like is already discoverable in our files or in our assessing data.

[4:57] And second would be the Meals and Rooms Tax License Number issued by the New Hampshire

[5:01] Department of Revenue Administration.

[5:04] And this doesn't absolve anyone from having to pay those taxes or get that tax license

[5:09] number.

[5:10] It's just, this is an item that we don't enforce.

[5:13] And it's not a number that's issued to every single unique property being rented.

[5:18] It's issued to the rental company managing the rentals, so Airbnb gets their own number

[5:24] and they may have 25 properties in Meredith and so that would really just be the exact

[5:29] same number being entered over and over into the various licenses.

[5:35] So those are the two amendments to the checklist and the last amendment would be having a different

[5:42] fee for the owners in residence and that would be the people who are short term renting

[5:47] and live on the property or reside on the property when the renting is occurring.

[5:53] And so that would be in part due to the fee originally being based on the average

[6:00] nightly rental of short-term rentals in Meredith.

[6:05] So that widely ranges.

[6:08] And $400 was where the select board and the committee, well the committee

[6:13] then the select board landed.

[6:15] the average nightly rate is higher than that, but it was a range that was

[6:19] recommended and $400 is where we landed. The $200 would be for the owners in

[6:26] residence. They rent for a far, far less amount than an entire home. That and the

[6:35] compliance issues that may go along with a short-term rental probably are

[6:41] don't exist just because the owners are residing there already controlling the

[6:46] noise in the parking situation and the trash. That's all I have I can answer

[6:51] questions or if anybody from the public has questions. Thank you Angela. So at

[6:58] this time we'll open it to the public to speak if you'd like to come up please

[7:01] state your name and where you live and we have plenty of individuals here that

[7:08] I can answer questions for you.

[8:05] Anyway, so just that we don't have any kind of a negative impact on the town.

[8:11] Our guests do come and spend money at the restaurants and shop and everything.

[8:15] But parking is below our house off the street.

[8:20] We have a well.

[8:22] They may take a shower, but that's about it.

[8:25] So there is a significant difference between what we do and

[8:29] someone who's renting out an entire home and is an absentee home owner, so I just wanted

[8:34] to leave you with that. Thank you.

[8:39] Thank you.

[8:43] Scott Rosenthal, Carlton

[8:45] Road, Meredith. Question on the two-hour response time. How is that determined?

[8:56] And a follow-up? Is that going to be self-certified or is somebody actually when you review the

[9:02] application going to check it.

[9:08] Thank you. That's a good question. So a two-hour response

[9:12] time, basically the application requires information as to where the emergency response person

[9:20] is coming from and I just Google map it to see if it's within two hours. Most of the time

[9:28] it's a local rental agency.

[9:32] And just so you know from three Carlton

[9:34] road to Fenway Park is an hour and fifty on nine minutes.

[9:41] I have a suggestion.

[9:43] Sarah can you move the microphone to your mouth please.

[9:45] Thank you.

[9:46] I have a suggestion.

[9:48] Last year when this first came up, Chief Jones was talking about knockboxes.

[9:59] What about giving someone who installs or has installed the knockbox one year off

[10:08] from their rent or from the fee to encourage them?

[10:16] That's it.

[10:19] Okay. Thank you. Anyone want to?

[10:26] Okay. Thank you for that.

[10:28] Nope.

[10:29] Nope. Chief Jones.

[10:32] Chief Ken Jones, Meredith Flyer.

[10:35] I just answered that.

[10:35] that the price of nox boxes has drastically increased,

[10:40] I can tell you, a homeowner's nox box, small nox boxes,

[10:45] a little over 500 bucks, I believe at this time,

[10:48] that comes from California where they're located,

[10:52] and then seeing what a nox box is,

[10:54] all nox boxes throughout this community,

[10:56] a key to like to one emergency key in which we have,

[11:00] so we can get in making,

[11:02] and create a residential commercial building without doing damage if there is a nox box located there.

[11:10] So we like to have them on obviously all commercial property possible residential homes

[11:16] that have monitored fire alarms.

[11:22] And we also discussed it in our department.

[11:25] and I believe he ever brought it to committee about having these also on on short-term rentals, so if something happens, we can get into them and make entry.

[11:37] That's what they use for if anybody's not aware.

[11:42] Thank you, Chief. I believe there is someone else looking to come up.

[12:01] I just have a question. I read that there were 150 property owners that are active,

[12:09] of listeners, not listeners, listings, but only 41 licenses have been issued and that you're

[12:18] going to resend out reminders, you're supposed to apply for a license.

[12:23] And that out of the 41 that you are licensed only for are owner and residents.

[12:31] So the majority, it sounds to me like correct me from wrong.

[12:33] The majority are people that don't reside in the home.

[12:37] correct am I yeah okay of which I'm not a fan of but I was wondering so does

[12:48] that mean since only 41 licenses were issued that there's over a hundred

[12:53] people that are doing Airbnb that are not licensed is that what that means so

[13:00] they haven't been inspected by the fire department or anybody I don't know where

[13:06] where they are in the process of their licensing.

[13:09] How did you get that number of 150 active listings?

[13:14] Where did that come from?

[13:16] Angela,

[13:19] the woman behind you will have the answer.

[13:21] Yes, that's why I asked the question.

[13:25] So we have short-term rental software that tracks

[13:29] all of our short-term rental properties.

[13:32] And so I actually issued a few more licenses today.

[13:35] So maybe we're up to 44 and so 150 is in a approximation from our from our total license

[13:46] I mean total short terminals. That's a combination of my software saying this is how many are unlicensed and this is how many are licensed

[13:55] But how do you know they exist?

[13:58] because it scrubs hundreds of websites every day and adds the ones that come on and takes the ones that have come off.

[14:07] So you personally go to Airbnb?

[14:09] No, not personally, software scrapes all of it.

[14:12] I don't know.

[14:13] So the software scrapes all of these websites and identifies all the properties in 03253.

[14:22] Correct.

[14:22] But they're not licensed, and only 41 are licensed.

[14:26] Correct, and so as soon as these amendments get, well, initially only one letter went out, and

[14:34] we gave time for properties to get their special exceptions.

[14:37] Because what happened is we had a high call volume of people saying, I got this letter, I guess I need to do this licensing, and

[14:46] I said, okay, do you have your special exception yet?

[14:49] the farm majority said no, that's at least a month process.

[14:52] Why did they need a special exception?

[14:54] It's a land use approval with the zoning board of adjustment.

[14:57] Any short-term rental requires inspection?

[15:00] Special exception. Unless they've been grandfather. And the ones that had special exceptions. I was just curious if it seemed like over a hundred properties that are doing. Ma'am, can you use this? Can you use the speaker? The microphone, please? Thank you. We're recording this. And so it goes right to the recording.

[15:26] So, yes. So it's, it's a little disturbing to me as

[15:29] property owner that there are over a hundred out there that haven't been

[15:34] inspected by the fire department. Yeah so anyway and as far as the tax the

[15:44] town not requiring the license for the meals rental tax. You're like out of it

[15:55] you say listen the state is responsible for that to collecting that

[15:59] property owners are supposed to be honest and do it, but sometimes that doesn't

[16:06] happen. For example, an electrician, it's my understanding, needs a license in

[16:12] order to do electrical work in a property and that the building inspector would

[16:19] actually look at the license and say, okay, this guy's licensed to be your electrical

[16:24] work I approve, but it seems to me that we should require the meals and rental tax.

[16:34] So, ma'am?

[16:35] Yes.

[16:36] Any one that uses one of the normal groups like an Airbnb or a VRBO, it's part of your

[16:43] package that's already taken care of.

[16:45] So they do that.

[16:46] I understand that.

[16:47] But how do we know how many there?

[16:49] Do we actually keep track of that?

[16:51] No.

[16:52] No.

[16:52] We don't and this it's not a requirement of ours.

[16:55] Right.

[16:56] You just decided.

[16:57] Yeah, it's not.

[16:58] Yeah, we're not our job.

[17:00] Not our job.

[17:01] Okay.

[17:01] All right.

[17:02] Thank you.

[17:04] Thank you.

[17:10] Is there anyone else that would like to come up and speak?

[17:17] Okay.

[17:18] Nope.

[17:19] I'm going to close out the public hearing there with me one second.

[17:26] All right.

[17:27] Seeing no more public wishing to speak.

[17:29] I close the public hearing relating to the suggested amendments to the short term rental

[17:33] policy at 447. Now I'd like a motion.

[17:43] Mr. Chairman, I move that the Meredith Select Board adopt the amendments to the short-term

[17:49] rental regulation and fee as recommended by the short-term rental committee.

[17:56] Can I have a second?

[18:01] I'll second it.

[18:02] Thank you, Mike. Any discussion?

[18:09] I guess all those in favor say aye.

[18:11] Aye.

[18:13] All right,

[18:26] now we're going to go on to item two, which is discussion of our minutes page eight in the packets.

[18:41] Next time.

[18:48] All right,

[18:55] so it looks like we have to discuss the minutes of July 27, 2026, and then the non-public for July 27, 2026.

[19:09] I believe there should be two sets of non-public minutes and we receive neither in our pockets.

[19:17] That's correct. We'll be moved to the next meeting.

[19:28] Mr. Chairman, I'll make a motion to accept the or to approve the minutes of July 27, 2026 Slack Board Meeting.

[19:37] Can I have a second?

[19:39] I'll second.

[19:40] All right. Any discussion on those?

[19:43] Well Rachel cleared up a bunch of my questions before the meeting. Thank you very much, Rachel.

[19:48] And the only one I have is 741. It was under, I was like, what is the word skeed? I think it came out there.

[19:58] Robert Carpenter will.

[20:00] Stead.

[20:03] Stead.

[20:04] Stead.

[20:05] It just didn't sound right to me. That's all.

[20:10] It's. It is. Is it? Okay. That's right. Okay. So no adjustment on that.

[20:19] Mr. Chairman, I have a few. Okay. Under the item, agenda item three, workshops, page

[20:29] 9.74. So in the first instance, they have the spelling of Mr. Levine's name correct, but

[20:37] but then throughout his name is, unless it's somebody different, the name is spelled

[20:42] incorrectly. So I would just ask if you go through Spellcheck and fix that.

[20:49] Yeah, it's the L-A-V-I-G-N-E.

[21:09] Page 58 of 105.

[21:15] Are those still the minutes?

[21:20] What was the page number?

[21:21] 508 of 105 because there's no there are no line numbers.

[21:30] No, I guess that they're not minutes.

[21:33] They're not the minutes there. This has to do with the Wood of Saki River Basin program.

[21:40] There's just some language missing so that's all I have from the minutes.

[21:46] Okay, thank you.

[21:47] I'm going to get a second as amended or with those amendments, I just wanted to ask on line

[21:55] 683 it said administrative correction but there isn't anything there.

[22:00] I wasn't sure about that.

[22:38] Okay, now can I get a second with the amendment?

[22:44] on your agenda.

[22:44] All right, thank you.

[22:47] All right, all those to approve that.

[22:52] Hi, hi, hi, you guys have it.

[22:55] All right, now we'll do the July 27, 26 non-public other

[23:01] ununidentified.

[23:01] Yeah, all right, well good we're good at that.

[23:08] Okay, let

[23:18] me get to the beginning of this.

[23:20] All right,

[23:28] at this time we're going to have a,

[23:29] This will be a public update from the Hampshire Hospital. He's holding

[23:35] Wachewon Dam, who's the Wachewon Dam owner of Project Managers on Lake

[23:39] Wachewon Dam. I let works repair. This is the second meeting that we've had on

[23:46] this and it's a follow-up. So I will let you guys take over.

[23:53] Thank you, Mr.

[23:54] Chairman, members of the board, members of the public. My name's Ari Polyck, I'm

[23:58] with the law firm of Gallagher,

[23:59] Callahan and Garth Trell from Concord, Manhattan.

[24:03] And with me today is Paul Becht of HL Turner.

[24:06] You will recall that last time we were here in July,

[24:10] I was accompanied by John Levine

[24:11] and summer schedules being what they are.

[24:14] Today you get Paul, but I can assure you,

[24:17] you know, as all there is to know.

[24:20] Just by way of summary, and it's the same presentation,

[24:23] and frankly as last time, my client, Hampshire Hospitality Holdings purchased the property

[24:32] in its current condition with the mill works through the center of the property.

[24:37] And shortly after closing received a letter of deficiency from the New Hampshire Department

[24:42] of Environmental Services, Dam Burrow.

[24:45] And that letter laid out a series of items that needed attention in order to solidify the

[24:52] dam works and make sure that things were in proper working order and to remain safe.

[24:59] We then partnered with H.L. Turner to do an investigation in an engineering assessment

[25:05] of that property and the mill works and were even directed by the state to a grant availability

[25:16] through FEMA, Federal Emergency Management Administration, and were successful in obtaining

[25:21] one of the requirements of the grant was that we partner with a non-profit or municipal actor to administer the grant and the town was gracious to accept that role.

[25:35] The town has also been gracious to accept a role in storing long lead time materials at the town transfer station site and has been a willing participant in significant number of meetings, coordination efforts.

[25:50] and public notifications relating to the upcoming project.

[25:55] Paul's going to work through the slides the same as last time, but keep it short because

[25:59] I see a number of familiar faces and I think just by way of further explanation we have

[26:06] something of a project within the project.

[26:09] The project is a multi-year effort, multiple phases, multiple pieces of an overall redesign

[26:15] of the dam works and water outlet for Lake Wacuon and the project within is essentially

[26:24] making sure that what's there today can survive the duration of the project and won't fail

[26:29] us during the project.

[26:31] And so we have a series of interim steps that have now largely been taken but also at the

[26:37] direction of the dam bureau to make sure that things are stable as the majority of the

[26:42] a true project unfolds over the next couple of years.

[26:46] So I'm going to ask Paul to come up and walk you through the slides quickly and then

[26:49] we'll both be available for any questions.

[26:51] Thank you.

[26:54] Thanks, Ari.

[26:56] Members of the board, thank you for inviting me tonight to speak on this project and members

[27:01] of the public.

[27:02] Thanks for showing up and listening.

[27:05] First of all, this is probably the most complex project I've ever worked on.

[27:10] It's not an easy one.

[27:12] I'm a structural engineer by trade.

[27:15] I'm a project manager for this particular project.

[27:18] And the official name is the Lake Walking On Dam Outlet Works Repair Project.

[27:27] We have, let me see if I can do this.

[27:34] What are the next ones?

[27:34] So we have several partners working with us.

[27:37] I already mentioned the town.

[27:39] Town was gracious enough to work with us to get the FEMA grant administered.

[27:44] We also have our client hampshire hospitality holding group out of Rhode Island.

[27:53] We're working closely with them and Weston and Samson who have brought on to do a lot

[27:58] of the landscape work that's going to be needed around the lower falls area and also up

[28:03] in the parking lot by the upper parking lot where the surge tank is now.

[28:10] So apparently the slide thing isn't working so we're up it.

[28:15] So as everyone probably knows hopefully you do know by now that water flows

[28:19] continuously from walkie one lake to Lake Winoposaki.

[28:24] There's no way to stop the water. It just runs every day continually.

[28:29] It runs through the canal up beyond Main Street under Frog Rock tab and

[28:35] And under Main Street, under that red building you see there, across the parking lot into

[28:41] that surge tank.

[28:42] We call it a surge tank, but the proper name for it is really a regulating tank.

[28:47] And what that tank does essentially is regulates the level of walking one lake through those

[28:54] flashboards on the left.

[28:57] Those boards can be set to regulate the level of the lake.

[29:00] it spills over those flashboards into the flume and down the falls that you see at

[29:06] the base right there next to Giuseppe's restaurant. So the project basically is

[29:15] three phases. We're going to go out to bid this September for phases one and

[29:22] two. Phase one is the lower falls area which will take us from the bottom of the

[29:26] falls up to the top of the falls.

[29:28] It will include rebuilding the flume itself,

[29:33] the wall of the flume on the left side

[29:36] as you're facing downstream.

[29:38] It will involve a lot of landscape work

[29:40] between the falls and Giuseppe's restaurant

[29:43] and it will include a new patio at the base for Giuseppe's

[29:47] restaurant.

[29:49] Phase two, which will be done simultaneously with Phase

[29:53] One is in the upper parking lot area where we will replace the old existing.

[30:04] And I can talk about that a little bit later. We're going to replace all that. You see the red line there, which designates the old pipe that runs underneath 62 Main Street across the parking lot into the search tank. That's the existing, which is way beyond a chooseful life. That's all going away. And the green line designates the new pipe, which will run from Main Street at the corner.

[30:29] of Maine and Dover across just a little bit of the edge of 62 Maine and then across the

[30:37] park a lot into the new green regulating tank where it will enter into the falls as it

[30:43] does now.

[30:45] So what happened about a couple of weeks ago, maybe beginning of June, late May, we've

[30:53] been doing a lot of constant monitoring of this regulating tank or surge tank and we've

[30:59] noticed a lot of deterioration and of late, it started to get more rapid.

[31:06] And as a result, the dam bureau can involve inspections we had, and it was determined at that time that the tank was really in deplorable condition and something catastrophic could happen.

[31:20] We needed to take measures, so at that time the dam bureau issued what they called an emergency order, a letter of deficiency.

[31:27] and gave us six tasks, five tasks that we had to accomplish by the end of July.

[31:33] Those tasks included a monitoring system on the tank, so we could monitor what was going on.

[31:39] If any movement was detected, we could get an early warning signal through our phone or on a website.

[31:48] We had to install a plate in the existing search tank,

[31:52] where the old penstock that fed the old hydroelectric turbine in the mill, where that

[31:58] exited the search tank.

[32:00] We had to put a plate in front of that to block that, to reinforce that.

[32:05] And we had to provide a means to stop the water so it should something catastrophic happen.

[32:11] And that means to stop the water isn't that little white building in the middle of the

[32:15] parking lot called the gate house.

[32:17] And what we did in there was we installed a gate that will lower down in case of an emergency.

[32:23] We can go in there and lower that gate down and stop the flow of water.

[32:27] Now, we can't stop it forever because it keeps coming.

[32:30] But it will allow us to assess the situation that goes on at the surge tank.

[32:34] We are really confident at this point that we don't expect anything catastrophic to happen.

[32:43] We have the monitoring system in place.

[32:45] We have five people that will receive text alerts or warnings on their phones or by email.

[32:53] And those five people include the chief of police, chief hopper, Robert Carpenter from the town,

[32:59] myself, Tim Mahshan from Mill Falls, and Jim Weber from the dam bureau.

[33:05] So we are on a early alert system if anything should happen.

[33:11] So those are basically phases one and two of the project, all of that work will be done in phase three which we hope to get started maybe late fall of 27, but most likely it's going to be completed in the spring of 28 and that phase three work is in the canal, just above frog rock tab and right alongside three high street.

[33:37] We intend to extend the existing culvert, which is a box culvert underneath Frog Rock

[33:43] Tavern, and run it up alongside Three High Street for another 40 feet or so, put a whole

[33:50] new trash rack structure in there.

[33:53] And the reason for extending that culvert is to take care of the deteriorating condition

[33:59] of that canal wall.

[34:00] If anyone has looked at that recently, some of the stones are kind of shifting and moving.

[34:05] And we don't want to create a situation where all of a sudden that wall where to go and now three high street is in jeopardy of undermining its foundation so we need to take care of that sooner than later.

[34:20] So that's in a nutshell what we're trying to do, what we're trying to accomplish over the next year and a half, two years.

[34:25] If anyone has any question, I know you've mostly heard all this two weeks ago, but if you have any questions, fire away.

[34:37] If there are any questions from the audience,

[34:41] please come up to the microphone and state your name and your address for us, please.

[34:53] What is the censoring system that you're using to monitor if there's a breach of the dam?

[35:00] Is it a laser sensor or what's being used?

[35:07] They're actually cracked monitors and there's two different types.

[35:12] It's a thin wire that if there's a movement detected that wire will stretch a little bit and all of these sensors.

[35:19] And you could go look at the search tank, and you can see them on there, but they send

[35:23] the signal sort of like to a modem.

[35:26] And the modem, it's all wireless, it feeds like a hotspot via a cell phone.

[35:32] So it feeds a web page that's administered by the survey company that we hired to install

[35:36] the system.

[35:38] So these two sensors are like a piano wire, potentially I'm going to piano wire, so should that stretch

[35:45] If the thing were to move, we would get a signal.

[35:49] And we've set, we pre-set two distinct levels for movement to send out these alarms and alerts.

[35:57] And those are a quarter of inch, if we get a quarter of inch of movement, we get an alert.

[36:01] If it's three-eighths, we get an alarm.

[36:06] So these are applied on all the crack faces that you've observed, the damage on?

[36:11] We have five, total.

[36:12] Five.

[36:20] Excuse me.

[36:21] Donna Murphy.

[36:24] I just wanted to know, who's watching the canal gauge?

[36:28] Who's watching how low the lake is going?

[36:34] So I checked today with Tim Maschan, who works at Mill Falls.

[36:38] He's the engineer at Mill Falls.

[36:41] And I said Tim, what's the level of walk-in on lake?

[36:43] He said, well, right now, we're between eight and nine inches below normal summer level.

[36:48] Now, I mentioned back in June, we were issued an order by the Stamburo

[36:52] an emergency LOD order.

[36:55] And in that order, item one was that

[36:58] walking one lake was to be drawn down

[37:00] six inches below normal summer level.

[37:03] Okay, we're with nine inches.

[37:05] Why the extra three inches?

[37:07] Well, if you look at the falls right now,

[37:10] you'll see highly any water coming down.

[37:12] There's just a trickle.

[37:14] So all the boards are in place.

[37:16] The reason it's dropped another three

[37:18] is basically due to Mother Nature,

[37:21] to the fact that it hasn't supplied any rainfall

[37:23] and we've had a lot of evaporation due to the warm weather.

[37:26] So that's the reason for the extra three inches.

[37:28] But we do watch it.

[37:31] We hope by keeping the boards in it

[37:33] with a little rain that will get it back

[37:36] to at least to the six inch.

[37:42] My next question would be when the canal is being worked on,

[37:49] how is the water not going to go over the falls?

[37:53] How will you keep more water from being expelled from the lake as you're working on the

[38:00] different phases of the project?

[38:03] Is there going to be something blocking the canal that the water can't come through

[38:09] until the phase is done or just wondering if you like it, it's fine.

[38:14] Okay, that would be great.

[38:16] So that's probably the most complicated part of this project is what do you do with the water?

[38:21] How do you do the work and move the water?

[38:25] So for phases one and two, what we plan to do is where you see that white gate house

[38:31] in the middle of the parking lot.

[38:34] We plan to install a pair of pipes called siphon pipes and I believe Mr. Levine may have

[38:40] spoke about this two weeks ago, but basically those will take the water from that gate house

[38:46] As it flows down through the canal and through that red pipe, it'll take the water from that gate house.

[38:54] And in those pipes, they'll run across the ground, across the parking lot, down the hill, between Giuseppe's and the falls.

[39:00] And they will empty out at the base of the falls.

[39:03] That means, well, that bypasses in place.

[39:06] We can work on the falls. There'll be no water coming down.

[39:09] We can work on the surge tank, building the new surge tank.

[39:14] and put in all the piping all the way that green piping you see all the way up to Main Street.

[39:19] We can do all that work while that bypass is in place.

[39:24] Then when that work is complete we will do the tie in at Main Street

[39:29] right at the corner of Dover and Main and that will initiate flow into our new system

[39:34] and the bypass will no longer be needed.

[39:38] Now the other tricky part comes well how do you do the work in the canal?

[39:41] well what we intend to do there is create a coffer dam in the canal to stop the

[39:47] flow and then either pump or create another siphon around the canal alongside

[39:55] frog rock tavern across Main Street and into we have a manhole that we're

[40:03] putting into that green pipe will dump it in there so that'll bypass the water

[40:07] around that area while we work the canal, so that's how we plan to do it.

[40:17] The water will continue to empty out of working one by bypasses in different ways, so it's

[40:23] not going to, you're not going to, okay, but it's not going to go too low either.

[40:32] We can't, Paul, you have to speak into the microphone because we are recording this, thank

[40:35] you.

[40:35] So, you do have the fall dry down.

[40:40] So we will do the fall dry down as planned, but that's as low as we plan to take it,

[40:47] because the water will keep coming through, and there's no plans to go below that any

[40:54] lower than that.

[41:01] This question is the actual when the project's done, the water that is flowing over the

[41:10] falls, is that like on a loop of some kind or is that actually going to be the same, we're

[41:18] still doing the same thing with the falls and the boards and all that will be the same?

[41:24] No,

[41:26] it'll be, yes we'll have a new tank to regulate flow but instead of boards we're using

[41:33] stainless steel gates with electric operators so it's going to be a much easier way of operating

[41:41] the system.

[41:49] Alright, do we have any other questions?

[42:04] Mr. Chairman, members of the board, Ed Tuadal, Neto Rube.

[42:08] Thank you for your explanation.

[42:12] You mentioned earlier a project within our project. Was that the bypass

[42:15] that you just explained or is there something else that's going on?

[42:20] Okay. And then earlier you said that

[42:24] the wire covers on the cracks in the existing

[42:30] tank, goes to scents alerts or warnings or whatever, which are different to five different

[42:36] people, so on and so forth. I guess my question is, as we talk about, you're talking about

[42:45] the potential of a catastrophic failure, that's why one of those messages is going to chief

[42:50] Harper. Beyond that, if we're talking about a catastrophic failure, is there a communication

[42:58] plan in place to alert residents or workers or employees or basically human

[43:04] beings in the local area. I mean if you say it's a warning something like

[43:09] there's a big ship something that's about to happen that that's what comes

[43:13] to mind or maybe I'm overbowing it and that's not something that we're worried

[43:17] about.

[43:20] So we do have a plan it's called an emergency action plan that we've

[43:25] drafted and all of the folks that are in the mill falls area the shop

[43:30] the restaurants have all been, you know, they've been shown this plan, aware of

[43:41] this plan, and so there's certain, you know, things that need to be done as

[43:46] soon as a catastrophic failure should occur, but bear in mind, once the water

[44:00] going to be difficult to deal with that after, you know, after math.

[44:05] So I guess what I'm really worried about, you know, if we're talking about a catastrophic

[44:10] low percentage chance of happening, but high effect, all of a sudden we're talking about

[44:16] all this concrete from this regulatory box, potentially rolling down the hill, you potentially

[44:22] have collapse of buildings, like, what is the worst case scenario in the event of this catastrophic

[44:33] That's difficult. I think it would be a water situation and water carrying debris with

[44:40] it. I think people, Giuseppe's in the patio area would be affected by, you know, the

[44:45] water coming down the hill. Anyone walking along the bridge would be affected. But bear

[44:50] in mind, you know, we have taken a lot of strong measures in the last couple of weeks to mitigate

[44:56] any of that stuff from happening. If you walk

[45:00] We're out there and look at the tank now. You'll see there's banding that's been put around it back in May. We added some steel stanchions in front of the stop logs because we were fearful that on one side where the concrete was breaking away that those stop logs may push out so we've taken steps to mitigate that. We have the crack monitors in place. We put the steel panel in in front of the plug. So I think we have a high level of confidence that we're not going to see a catastrophic failure.

[45:29] but we have to plan for something.

[45:32] You know, even if it's like a half a percent,

[45:35] a chance that it could happen, we have to plan for it.

[45:39] But I think we've taken all the right steps to mitigate it.

[45:43] So, I feel pretty confident that it's not going to happen.

[45:47] So, just to verify, we'd have to go back,

[45:49] get back our nine inches to the lake level it was in the spring,

[45:53] plus, you know, another nine to 12 inches higher than that,

[45:57] which the lake can handle.

[45:58] So we'd have to have over 20 inches of water until we start talking about snow and ice getting in there from

[46:04] Right, so we get 20 inches of rain. I think Meredith Bay is going to have issues

[46:09] All of a sudden, like you don't need 20 inches of rain to fall on the lake to get it into the cracks on the pavement

[46:15] That's why we're taking care of this. No, it's it's good

[46:18] just rather

[46:21] Get out in the open that we have a plan for it and then the second question like getting away from this

[46:27] this horrible scenario. What do we think the effect on normal day-to-day operations in

[46:35] Meredith from the bypasses that you mentioned? I assume that they're, you're not obviously

[46:41] not going to put them over the middle of the road or something like that, but you'll have to

[46:45] try extra something. Well, we might. Okay, so that's a good question.

[46:52] Parking is a premium in Meredith.

[46:54] I found that out, the many trips have come up here the last few weeks, but this time

[46:59] the year is difficult, a lot of tourists in town.

[47:02] So this project, we're planning to start after Columbus Day in early November and work

[47:09] a lot of the time will be during the off hours of tourism which would be from November 1st

[47:15] right up until Memorial Day.

[47:17] But there will be impacts, there will be impacts to parking, especially in the upper parking lot where the shops are, that parking lot will be pretty much closed down.

[47:31] There'll be some impact to Main Street, but we think that Main Street we believe that can be still kept open for traffic.

[47:43] they'll just be some impact when we do the tie-in at the corner of the over in

[47:48] Maine. So we don't expect any street closures, we do expect parking lot

[47:53] closures, the lower falls area, the lot that serves the shops at the corner of

[48:02] Main Street and Route 3, that parking lot there, part of that will probably be

[48:07] taken for construction use. So it's basically the impact will be parking mostly. And then

[48:14] foot traffic around the lower falls will be affected because a lot of that area is going

[48:18] to be cordoned off for construction activities. So that's that's I'll put you on the spots

[48:27] or thank you for your time in the clear answer.

[48:33] Do we have any other questions? Please come

[48:35] up to the microphone and state your name.

[48:47] Ma'am.

[48:48] We have a gentleman that was ahead of you.

[48:56] Henry Lysinski.

[48:58] Eight water.

[48:59] All right.

[48:59] So I can see the red and the green.

[49:02] There's pale blue under main street.

[49:06] Is that not as bad of this repair?

[49:08] Because you got phase one, two.

[49:10] A gap.

[49:11] Phase three.

[49:12] I'll come.

[49:13] There's nothing between phase two and phase three.

[49:15] Could you advance, Robert? Could you advance a couple slides to phase this phase one, phase

[49:23] two. Okay. Well, back up right there. So go ahead. So, in other words, is the pale blue

[49:32] section not as bad as this repair as the red sections? So to answer your question, it's not

[49:41] is bad because we had divers in here a couple years ago we did an in-depth inspection of the area

[49:47] underneath frog rock. So to the right of that slide is frog rock tavern and that section from

[49:55] frog rock across Main Street is in good condition and doesn't have to be touched. The green is what you see

[50:05] be going from frog rock to have an upstream and that's where the new box cover will be added.

[50:12] But the simple answer to your question is it's in good shape and it doesn't have to be

[50:17] repaired.

[50:24] Re-value.

[50:25] Representing the Merrick Lines Club in our duck race.

[50:28] You have a rendition of what that upper parking lot is going to look like when you're done

[50:33] and how much paving will be on there with the oil and upper meal falls off the over.

[50:45] Yeah.

[50:48] So the new search tank in green will take up about three spaces, but once we've

[50:56] done everything will be like it is now except you'll be less three spaces and where that

[51:03] red square in the upper right-hand corner is, that's the old search tank, regulating tank.

[51:09] that'll be it's not going to be parking but it'll be like a little sitting area

[51:14] and it'll be landscaped in there. So basically we'll lose in three parking spaces but

[51:22] everything else will be the same.

[51:28] Okay, any other questions?

[51:32] All right, seeing no

[51:34] one else? Oh, I'm sorry, let's write Lynn has a question right here. When do you

[51:38] anticipate the bids going out for the third phase.

[51:45] Let me think.

[51:48] Probably December.

[51:51] You caught me off guard there. I don't know.

[51:54] So yeah, the first two phases will be September of this year coming up soon.

[52:00] And I think it'll probably be probably in the spring.

[52:08] Maybe early summer so they can do that work in the fall.

[52:11] So it will probably be spring of summer of 27.

[52:24] Any other questions from the board?

[52:29] Okay.

[52:30] Paul, thank you very much.

[52:34] Thank you guys.

[52:36] Thank you.

[52:40] All right.

[52:41] At this time, we'll continue on.

[52:42] We now have Chief Jones for the Stuart's ambulance contract.

[52:52] Thank you, Mr. Chairman, board members.

[52:55] Within the last few months, I believe we started late last fall.

[52:59] early winter. The Interminisable Committee began looking at the contract for

[53:05] Stuart's ambulance as it was expiring June 30th of this year. And as you know at

[53:14] this point we do not have a signed contract. We have done two 30 days

[53:19] extensions since then. There are a couple of communities I believe that have

[53:24] signed a contract but we look through the contract and there was

[53:29] There's several discussions, obviously, on ambulance service, whereas heading.

[53:33] What the proposed possible night man's to the ambulance service, a service with legislation that is happening.

[53:42] Insurance companies are certainly trying to restrict the paybacks for

[53:48] ambulance costs and that went into a discussion on the contingency fund that is placed in the area that we should push it up and

[53:57] not. And what term of contract should we be signing? And giving that the last

[54:04] couple of contracts here in merit, I believe we're five year term contracts as

[54:07] well. And we stayed on that focus along with the other municipalities and felt

[54:14] that if we received the five year contract, it was to have benefited at this

[54:18] time.

[54:21] So you basically believe that the contract in front of you is

[54:29] basically the

[54:30] same with a few changes and manager Milner did submit it to our attorney.

[54:37] Attorney sent back a few recommendations and those were adopted and put forth in the contract.

[54:50] Chief, what's the increase from last year?

[54:54] The increase in 2027, I do not have.

[54:58] that's not out right now we are paying in 2026 for $406,000, $805,000.

[55:10] That was our cost for 26.

[55:24] You got it?

[55:35] I believe that figures out our cost to the other three towns we pay roughly 63% I believe.

[55:43] Do you have a question?

[55:45] It was just followed up to yours so you said you didn't know what the new contract price was going to know that has not been established with 27 yet.

[55:58] Because Section 6A has a number but that's just the current number we're using through next year for next July, correct?

[56:06] Right. Okay.

[56:11] I believe we have asked to receive that by November 30th. I believe it's writing in here for that.

[56:16] Okay.

[56:24] Any questions from the board?

[56:32] I just, I'll just send it is by not going out to bed for different services.

[56:38] Anybody has that in mind? I think that's the right choice. A neighboring community along the

[56:43] Rachel Lake region area here to that a year and a half, two years ago. And they're paying for it now.

[56:52] Okay. By going out to bed. And I know the wish of the board right now is not

[56:58] want to do a fire EMS service here within this community.

[57:03] So I think this is the right step forward.

[57:10] Thank you, Chief.

[57:21] I guess I could ask anyone had a question on that.

[57:25] All right, I'll take that as a note.

[57:30] OK, now we're going to go into our agenda items for business.

[57:34] Our first one will be the Winant Pusaki River Basin Program

[57:37] Transition Legislation.

[57:58] Here today has got the possibility of transitioning

[58:00] from Winant Pusaki River Basin Program

[58:02] to a regional wastewater authority.

[58:05] As we've been exploring this important opportunity,

[58:08] our goals to better understand the potential benefits,

[58:11] challenges, governance structure,

[58:12] and long-term implications, such a transition

[58:15] could have for the member communities

[58:17] and the wastewater infrastructure that serves our region.

[58:21] To help guide this discussion,

[58:22] I'd like to introduce Wes Anderson,

[58:24] Chair of the Winner-Psyched Rivers Waste Program

[58:26] and Advisory Board, the extensive knowledge

[58:29] of the program, history, operations,

[58:31] and future challenges has made him a valid resource for member communities as chair West continues to provide thoughtful leadership, strategic guidance, as the WRBP evaluates opportunities to strengthen regional wastewater services for the future.

[58:48] As we begin the process of developing a committee to study the potential transitions of the WRBP to a regional wastewater authority,

[58:56] West is here to answer any questions you may have, provide historical perspective, and help facilitate informed discussions regarding the opportunities,

[59:05] challenges and benefits associated with this important initiative.

[59:09] Please join me in welcoming West Anderson.

[59:19] So, I am Wes Anderson, Chair of the Winner of the Software Advice and Program, and I'm

[59:24] also a project manager for the City of LaCoya.

[59:27] We started the effort back in 2018 to work through the process of how could we get better.

[59:35] We have all the support we needed, and we were having some pushback from the Department of

[59:41] Environmental Services.

[59:42] Over the last year or so, they've had problems managing the program such that we're in the

[59:49] vicinity of about $1 million wasteful spending.

[59:53] In meetings with the commissioner and the staff, basically it was determined that with the

[59:58] current situation but

[1:00:07] So, there are now supporting us in our effort to convert from a Department of Environmental Services program. It's 100% funded by us to a regional municipal waste water authority that would also be 100% funded by us. They assisted us in actually in the November timeframe, getting it into the legislature.

[1:00:29] legislation as an amendment to create this study commission and the whole purpose of the study commission is identify those areas

[1:00:35] Where there may be issues in regards to executing the transition and most of the ones we've looked at so far

[1:00:43] I deal with the personnel the bonding that the state has already executed how do we transfer that and then the actual transition face itself

[1:00:52] Right now we anticipate that some time in the next

[1:00:57] Next month, the study commission will be formed and will start the process for it.

[1:01:04] And by the legislation, that commission has to finish its work by the end of October

[1:01:08] with a report to get to the legislature on the 1st of November.

[1:01:13] So it is fast.

[1:01:16] And that really, the object of that is really what they concerned about and how they want

[1:01:21] to do it.

[1:01:22] The reason why we're pushing it is to get rid of the wasteful spending, but we also

[1:01:27] was a study back in 2015 said by going away from a state-run system to a regional system,

[1:01:34] we could be saving between 5% and 15% annually and managing the cost of the program.

[1:01:40] So that's really why we're pushing it and to help with the transmission or transition,

[1:01:47] I should say, the state included in that legislation that created the study commission

[1:01:53] an executive director position that's unclassified.

[1:01:57] So basically that put a closer to the salary range of someone we need to actually be able

[1:02:01] to run the program and transition for being state run to municipal separate wastewater

[1:02:06] authority.

[1:02:07] So between the support that we're getting from the commissioner, what we've seen, the legislature

[1:02:16] the current reps for the City of Laconia are in favor of it.

[1:02:20] We're asking for all the municipalities to go to their legislatures and get support

[1:02:27] of them to help us with this program going forward.

[1:02:32] Right now, Laconia will officially do it or agree to it on August 24th.

[1:02:40] Guildford already has said yes, Belmont has said yes, so we're getting through the process

[1:02:45] of getting all the communities in support of it.

[1:02:47] That way, when we go to the commission,

[1:02:49] we can say all the communities support it.

[1:02:51] And if everything goes right,

[1:02:53] the communities will work with their state reps

[1:02:55] and state senators, so they're on board,

[1:02:57] so it will speed up the process of the actual conversion.

[1:03:01] And we think it'll be about a two-year process

[1:03:03] sorting through everything from gradually taking it

[1:03:07] from the Department of Environmental Services

[1:03:09] to the regional wastewater authority.

[1:03:12] subject to your questions.

[1:03:18] Go ahead.

[1:03:20] Did I understand you correctly that you expect there will be a cost savings?

[1:03:25] Once we get everything transition wise, the sudden that took place in 2015 said we have

[1:03:31] a between a 5 and 15% savings between how the state runs it and how a regional authority

[1:03:37] would run the program.

[1:03:39] Basically, it's the difference between managing as regulators and managing it as an organization

[1:03:46] that's managing risk versus dollars to be able to keep the program running while not

[1:03:51] keeping it up to 100% operating without any chance of being at risk of penalty from EPA.

[1:04:02] Robert, how big a budget item is this off

[1:04:09] the top of my head.

[1:04:10] and it's close to about eight or $900,000.

[1:04:18] I can't tell what your percentage is,

[1:04:20] but of our sewer fee for the City of Oconia,

[1:04:22] 60% of what we collect goes to pay

[1:04:24] for the Wimposaki River Basin Program.

[1:04:28] It is the majority of the sewer budget every year,

[1:04:32] by far.

[1:04:36] This may be an odd question,

[1:04:37] but who owns each town's system?

[1:04:43] Okay, so there's two pieces to it

[1:04:44] and gets a little complicated with one of the lines in Meredith, but Meredith has the collection system that then feeds into the regional collection system that takes it to the plant.

[1:04:56] Now, in some cases, and I want to say six of the municipalities don't quote me, there's either sections of pipe or pump stations where there's a disagreement of who owns what.

[1:05:08] And I'll just say in the Lakonia side of the house because I know that more is when they show us the documents that say they're it's in a

[1:05:15] Lane that they own were more than happy to take it but until they show us

[1:05:21] It's in land that we can actually fix it. We're not really interested in taking it over at this time

[1:05:28] So that's one section. What about the other section? Oh

[1:05:32] I mean, I don't like to say I don't know the others, but yeah on Lakonia side of the house, which is peace

[1:05:38] is I'm going to get technical half-sector paper streets.

[1:05:42] If you know I'm talking about this,

[1:05:44] we don't know who owns it, we have no right to use it.

[1:05:46] Some of the lines go through paper streets.

[1:05:49] So we need to see the documentation

[1:05:51] that they've actually use eminent domain

[1:05:54] or some form to take over and have established right away

[1:05:58] or easement for those systems.

[1:06:01] Would we be opening ourselves to concerns?

[1:06:04] I don't know if we're not a state.

[1:06:06] I don't know from your standpoint,

[1:06:07] but we're going to have to address it one way or the other.

[1:06:10] The issue of what they're going to have to do is part of the transition.

[1:06:13] They're going to have to give us all the documents that say,

[1:06:17] this is the easement that it goes in.

[1:06:20] And so that's going to be part of the check process to make sure

[1:06:22] we have the legality of maintaining the system.

[1:06:25] So what happens if it's fine through community A or B,

[1:06:29] but community C doesn't get the same experience?

[1:06:31] Well, that's a piece we're going to have to work out between the state

[1:06:34] and what will be the transition authority because we'll have to go to the

[1:06:38] property owners to get the proper documentation. Thank you. Yeah.

[1:06:45] Thank you

[1:06:46] us. I know you've been working on this for many many many years. Yes.

[1:06:54] What

[1:06:55] actually are you asking us tonight to agree to? Okay, so we want you to

[1:06:59] support the transition. That's the transition or the commission the

[1:07:03] Can I see that when the commission comes up we want to be able to say to that commission all the municipalities support the transition from the

[1:07:12] deaths to the regional waste water authority. That's what we're asking for one

[1:07:17] And then when the different phases come in we're asking for the support of the the communities again

[1:07:23] when it goes to the legislature as a whole and then when it goes to the governor

[1:07:27] So the governor's got to be able to sign that last legislation that actually executes the transition

[1:07:33] Okay, and so the community, six to eight, I think there are, I just know from past history

[1:07:43] working on this that there's at least one community who's working hard on that one.

[1:07:50] And so what happens if you don't get 100% does that work?

[1:07:54] We are objective.

[1:07:56] Is it going to get 100% but we're recognizing that we may not get one and we're still going

[1:08:00] try pushing it from that standpoint does our current analysis is we only have one that

[1:08:06] may be at risk so you would pretty much they would have you would force them correct

[1:08:14] okay so is the let's say three years from now the regional planning authorities in place

[1:08:24] does every community get the same vote?

[1:08:28] Yes, the intent is, the intent right now is one community, one vote.

[1:08:32] Okay. And you mentioned that the state is having issues with personnel.

[1:08:47] What makes, I don't want to say this, why would we not have the same issue?

[1:08:56] I understand you said unclassified and maybe that would change the amount, but is it just

[1:09:01] one person running this?

[1:09:02] Even the ones who work in the plants and whatever, so they're going to remain the people

[1:09:08] who work.

[1:09:08] The actives for them to move over to us, so we already recognize that we're going to have

[1:09:12] to look at our salary structure and the benefits associated with it, because quite simple is

[1:09:17] after they get them trained up on the desk rules for it, a lot of them will look to other

[1:09:22] in the area who are looking for that skill set

[1:09:25] and are paying for more.

[1:09:26] So we know we're in competition

[1:09:28] with other municipalities who run wastewater treatment

[1:09:31] systems to be able to retain people and hire people.

[1:09:35] And the problem with the state system

[1:09:37] is they don't have that flexibility

[1:09:38] to change grades and pay structures to do that.

[1:09:43] Where is the actual regional on site, I guess, in Franklin?

[1:09:49] Is that where the employees will be?

[1:09:52] The employees right now are in two major locations.

[1:09:56] The people who work the plant are in the Franklin wastewater treatment plant.

[1:10:00] The ones who work the pump stations and the basically the underground systems are actually

[1:10:06] in the pump station that's on Water Street in La Conia, right by the boat launch into

[1:10:12] Winnesclaw.

[1:10:14] And DS is now supportive of this, huh?

[1:10:17] Yes, it is now in support of a vote.

[1:10:19] That's interesting.

[1:10:23] We sent that letter of concern back in November of last year.

[1:10:27] And I will say it got the attention of the senior leadership.

[1:10:31] And they looked into what was going on.

[1:10:32] And they determined they couldn't fix it.

[1:10:36] And does that not scare you that if they can fix it, that we can't?

[1:10:42] Why? It gives us more flexibility for it.

[1:10:44] And the other piece is they're not until I want to say about two months ago they weren't

[1:10:51] really paying that much attention and how to fix it and we keep beating them up for it.

[1:10:55] So now as of today we have finalized review of it.

[1:10:59] We have an interim management improvement plan.

[1:11:02] What are they going to do to ensure they have proper supervision of it to get the management

[1:11:07] structure in place even if it's temporary that makes sure all the projects are going well

[1:11:12] And then all the task orders are written and they're not wasting spending and how they rate their task orders

[1:11:18] So just to reiterate for today all you're looking for because this is a business item

[1:11:24] So you're looking for a vote from us to support the idea of the transition correct

[1:11:32] And then we're waiting to see what comes out of this report in October correct and the reports more of a technical one

[1:11:39] We don't anticipate that there'll be much of a pushback from the legislature.

[1:11:45] It's more of what things that they worried about that we need to make sure we're keeping in the transition plan.

[1:11:55] Anything else?

[1:11:59] I don't have any further questions.

[1:12:02] I actually, I'm sorry, I have one more and this is for, I don't know who put the document together that we received.

[1:12:14] but there appears to be something missing. If you look at page 58 of 105.

[1:12:28] Page 58.

[1:12:29] 58 of 105. They're at the very bottom. They're two bullet points.

[1:12:34] Yeah, it looks like they didn't get page two of it.

[1:12:36] Right.

[1:12:38] If you see a one way, I do it. You would have seen it too.

[1:12:41] Oh, yeah. So, oh, I see.

[1:12:46] And then the next one is the one that we did for the transition meeting that we had with the city managers and the town administrators.

[1:12:55] So is there anything critical that's missing?

[1:12:57] There isn't.

[1:12:59] This was more of a talking points that we gave to the representatives, the board members, so we could use that to talk with people like your select board.

[1:13:16] There's nothing different between this and what's only one that's titled Coneist City Manager starts on page 59.

[1:13:24] That's more of an in-depth one that we use when we had the meeting to go through everything.

[1:13:28] Okay, thanks.

[1:13:33] And the packet does include the letter of concern to the commissioner as well as the recent non-support letter for a project because we weren't concerned they could execute it.

[1:13:43] Thanks, Wes.

[1:13:44] Okay.

[1:13:46] Thank you.

[1:13:46] So

[1:13:54] there is a motion in the packet.

[1:13:58] We haven't discussed this as a group.

[1:14:02] So any conversation?

[1:14:05] Is there any questions from the public?

[1:14:08] That was a good idea.

[1:14:09] Any questions from the public?

[1:14:14] We have Phil here.

[1:14:15] Phil can answer those questions.

[1:14:25] So we either have a motion where we'll have to pass on it and bring it up for a review

[1:14:30] again in two weeks.

[1:14:35] Just real quick, Mr. Chair.

[1:14:36] I think the concern was that they needed this before your next meeting falls after the

[1:14:43] timeline in which they needed this.

[1:14:49] Is that correct Phil?

[1:14:53] So, you only get one bite at this apple.

[1:15:00] Mr. Chair. Yes, Mike. I move that the Meredith Select Board, Meredith, support the transition of the one Pasaki Basin program from the New Hampshire Department of Environmental Services to the Regional Wastewater Authority, owned and managed by the member communities, and authorize the town manager to support the transition with any of the Meredith State representatives, senators, and when it is under consideration by the study.

[1:15:30] commission, the legislature, and the governor.

[1:15:34] Thank you. Can I get a second?

[1:15:35] Second.

[1:15:36] Thank you, Jim. All those in favor?

[1:15:39] Aye.

[1:15:40] All right.

[1:15:40] All right. The eyes have it.

[1:15:43] Thank you very much, Phil, for bringing that in.

[1:15:45] Thank you, West.

[1:15:46] All right. Now we're moving on to Crystal.

[1:15:48] Crystal Elpers from Parks and Rec.

[1:16:03] Good evening.

[1:16:04] I really don't have anything more to add from the workshop,

[1:16:07] but I'm certainly welcome any questions that you may have.

[1:16:10] if you have anything in hopes that you make a motion.

[1:16:20] So I believe the discussion is, there's a couple of options for paying for the balance

[1:16:25] owed for the park, which by the way, every time I go by it's nice to see dozens of

[1:16:31] kids out there.

[1:16:33] It is going very well down there for sure.

[1:16:43] So the plan of it, are we going to talk about the shielding tomorrow at our meeting?

[1:16:53] Yes.

[1:16:53] Okay.

[1:16:54] Yes.

[1:16:54] I just wanted the part about that.

[1:17:22] Do you want me to move?

[1:17:23] Yes.

[1:17:24] Please.

[1:17:25] I move that the mayor to select board authorized the expenditure of 96,343 from the parks

[1:17:32] and Recreation Expendable Trust Fund to fund the remaining costs associated with the installation of Pesquet Park.

[1:17:42] Can I have a second?

[1:17:44] Second.

[1:17:46] All those in favor?

[1:17:47] Aye.

[1:17:48] Aye.

[1:17:49] Those opposed?

[1:17:50] Nobody?

[1:17:51] So the eyes have it?

[1:17:57] Thank you, Crystal.

[1:18:03] Okay.

[1:18:04] Now we have Plano La Breque.

[1:18:06] Somewhere here in the room.

[1:18:08] Private and Class Six Roads Policy.

[1:18:11] Thank

[1:18:16] you Chairman, members of the board, Angela Lebreck from planning and development.

[1:18:21] So at our last meeting we workshopped this item and it is for the purpose of adopting a,

[1:18:32] oh it looks like the top might have got cut off on mine, for the purpose of adopting a

[1:18:39] class 6 and private road road policy and this is for the building of new homes or developing

[1:18:49] on these roads and this was a template handed to us from Attorney Sullivan and his recommendation

[1:18:56] is to adopt this in order to help streamline the process of issuing building permits

[1:19:02] two people on private roads currently if you're on a private road and it has not

[1:19:10] previously been reviewed and approved by the planning board then in order to

[1:19:16] obtain a building permit it will have to go to the planning board for review and

[1:19:20] comment and then go to the select board for approval of that building permit so

[1:19:28] that could be a two-month process, potentially.

[1:19:33] By the time they get on the agenda,

[1:19:36] go to the meeting of the planning board

[1:19:38] and then come here.

[1:19:40] So in order to streamline that, the road policy

[1:19:47] was put together when I met with director Hale and chief

[1:19:55] Jones.

[1:19:57] There was essentially just a couple of sections that weren't templated that we needed to insert

[1:20:02] information into.

[1:20:04] And that would be number one in the policy.

[1:20:08] No building permit shall be granted by the board on a lot which does not have a minimum

[1:20:12] of 50 feet of frontage.

[1:20:15] And so that's our minimum road frontage requirement for subdivisions.

[1:20:18] And so that's why we kept consistent with that and inserted it in there.

[1:20:25] The second would be the number three, the minimum road standard for class six highway

[1:20:30] or unapproved private road used to access a building site under this policy shall have.

[1:20:36] And then it's NFPA chapter 18 requirements of a road having 20 foot width, a vertical clearance

[1:20:46] of 13 and a half feet and at least a certain depth that could hold our emergency apparatus

[1:20:54] in addition to an adequate turning radius at the end or at some point.

[1:21:01] And that would be basically handed to somebody who wanted to build on a private road and if

[1:21:10] they met those requirements then they would come here for their building permit and not have

[1:21:15] to go to the planning board first.

[1:21:20] All right. Thank you.

[1:21:21] Do we have questions?

[1:21:21] Yes, do you have questions?

[1:21:22] I also, there's also Ken and Craig in the audience.

[1:21:29] Oh, he did.

[1:21:31] Oh, he was just there.

[1:21:35] Yeah, he was.

[1:21:37] Have you used that excuse before?

[1:21:41] So I can try to answer any of your questions if you have them.

[1:21:46] I did mention at our workshop there's 111 private roads.

[1:21:50] the far majority have been reviewed and approved in our on a subdivision

[1:21:55] plan recorded at the registry of deeds. So of those 111 we have approximately a

[1:22:01] dozen that were not approved by the planning board. So it's a small fraction. I

[1:22:06] was worried at first when I pulled the list and saw 111 private roads.

[1:22:15] Thank you.

[1:22:15] Okay. You're welcome. So we have a motion.

[1:22:46] Certainly.

[1:22:46] What to Angela, what does that do for us as a board in making decisions?

[1:23:00] Is there some of the? So by statute, it says that here's the different

[1:23:06] circumstances that the town can issue building permits. And there's one that

[1:23:11] basically says if you're on a private road, then you need to consult with the

[1:23:15] planning board and then go get your building permit from the select board, unless you have a road policy.

[1:23:24] So if you set out the road policy and they meet it, it's direct drive here.

[1:23:28] If not, then they have to go to the planning board and the planning board say, well, 18 feet good or not or something like that.

[1:23:34] So this is, we had one recently in the last couple of months.

[1:23:37] It's the first one that's popped up and probably forever.

[1:23:41] We did and that was on because initially I think when Tim met with you guys,

[1:23:47] He said all building permits on private roads should need to go through this process

[1:23:53] So this is a process and then he and I met and I said well if you're back up a few paragraphs at the beginning of the statute

[1:23:59] It says if you have

[1:24:02] If you're on an approved subdivision plat by the planning board. That's one circumstance that you don't need

[1:24:10] To go to the select board

[1:24:14] so

[1:24:15] So we kind of read through it and thought about it some more, and it's not nearly as

[1:24:21] many as he initially thought it was going to be when you guys first met.

[1:24:27] So this would probably be a slim done on?

[1:24:30] Yeah, this is not going to happen a lot.

[1:24:32] Okay.

[1:24:32] Thank you.

[1:24:33] Yeah.

[1:24:45] Please.

[1:24:47] I just wanted to say I'm not excited about this.

[1:24:52] I do, I guess, would like to have a conversation with the attorney just to clarify a few things

[1:24:59] for me.

[1:25:00] So, if we take a vote on this tonight, I wouldn't be supporting it.

[1:25:05] Okay.

[1:25:12] Mr. Chair, I move to approve the policy for building on class six highways or private roads,

[1:25:19] which have not been approved by the planning board.

[1:25:22] All right.

[1:25:23] Can I get a second?

[1:25:23] Oh,

[1:25:30] I'm of the same mindset. I just I think I'd have to have another conversation with

[1:25:38] our attorney. Okay, we have a. So do

[1:25:47] I have a second thing?

[1:25:58] Okay, well then I will request

[1:26:00] that we table this and we will schedule a time with attorney Sullivan.

[1:26:10] Can you withdraw your

[1:26:11] motion please.

[1:26:13] Motion is withdrawn.

[1:26:15] Thank you.

[1:26:17] Okay.

[1:26:18] Next is appointments.

[1:26:20] Town appointments.

[1:26:21] We should have a list in front of us.

[1:26:28] Mr. Chair.

[1:26:29] Yes.

[1:26:30] I can vouch for the zoning board appointments.

[1:26:31] There's two great members there.

[1:26:33] And they think they have their letters.

[1:26:41] Looking for the list.

[1:26:43] Can we make this all in one motion?

[1:26:45] I was going to say can we do this all in one motion?

[1:26:47] Because I think we probably know everybody in here.

[1:26:50] Is that a fair?

[1:26:50] I move the merit select board reappoints the following Dania Whitney planning board Matt slum chuck chuck

[1:26:58] zoning board jack norcott zoning board Paul Dylan conservation commission

[1:27:05] A10 Wolfson

[1:27:08] Sure, I butchered that conservation commission can wet Mackler conservation commission

[1:27:15] Mark Billings, Conservation Commission, Alternate, Ed Twadow,

[1:27:20] the Third Conservation Commission, Alternate, Ralph Pissapia,

[1:27:27] Conservation Commission, Alternate.

[1:27:30] I'll second it. All right. All those are favour?

[1:27:34] Hi.

[1:27:35] Do I have it?

[1:27:42] I think we've come to the town manager's report.

[1:27:47] Sure. So, Judy had put together the town, her town manager report

[1:27:52] highlighted the important parts and so welcome aboard to Olivia Petito for the

[1:27:57] police officer, one of the news newly sworn in officers last week. Shoutouts to

[1:28:02] Jared Wyatt for obtaining his EMT certification. Shoutout to Sawyer Jones for

[1:28:07] obtaining his EMT certification. Lieutenant McLaughlin has attended the second of

[1:28:12] three FBI Leader Trilogy courses. This is their executive leadership institute.

[1:28:17] And congratulations to Meredith PD on Monday, August 3rd, 2026. The

[1:28:21] the Meredith Police Department's work in three new police officers, Officer Richard Orr,

[1:28:25] a veteran certified officer, an officer, a Tyler Stokowski, an officer Olivia Petito,

[1:28:32] both un-certified officers, beginning their law enforcement careers.

[1:28:36] With these additions, the department has reached full staffing for the first time in several

[1:28:39] years.

[1:28:40] Officers Stokowski and Petito will attend the New Hampshire Police Academy, and if all goes

[1:28:43] as planned, are expected to complete their training and be ready for solo patrol duties

[1:28:47] before June, 2027.

[1:28:50] Reaching full staffing is a significant accomplishment for the Department and the town of Meredith.

[1:28:54] The addition of these officers' strengthens our ability to provide quality public safety services while ensuring the Department remains well positioned to meet the needs of our community.

[1:29:04] The Water Filtration Project, we won the appeal and this project will be funded.

[1:29:09] Congratulations to Superintendent Bordeaux.

[1:29:12] Funds will be available in January 2027.

[1:29:14] and they were currently working on a plan with DES to deal with lead time for the replacement

[1:29:18] equipment which takes 12 to 16 weeks and getting the project complete before the 2027

[1:29:24] busy season. For disc golf director Albers and resident Cody Burns, they'll still conducting

[1:29:29] the survey, but wanted you to have the attached information to consider before the next workshop

[1:29:34] at a future meeting. And for the 9-11 Memorial ground breaking for project will happen any

[1:29:40] time and we still don't have the confirmation for the governor fundraising is

[1:29:44] almost at our goal with greater than $38,000 raised to date. WMER was on-site at

[1:29:49] the end of July filming was done and WMER is expected to do a special on 9-11

[1:29:54] projects through the state to err on September 10th ahead of the ceremonies and that

[1:30:00] That was the end of her highlights. You'll see the discol information farther down, farther in the back of the packet.

[1:30:08] All right. Thank you very much. All right. At this time, I'll open it up to visitors or residents for any comments.

[1:30:19] Okay. I'll now go on to select board reports and comments.

[1:30:28] Michael. Thank you, Mr. Chair. Very quick question. Credit card machines. Are those still up and working? I mean, like the dump in the town, we've had the glitches. Are those

[1:30:39] back online or are they online? I'm sure they are. They're online. Craig did

[1:30:45] reach out and say that they're having some issues at the dump and it's been

[1:30:48] off and on. Christina is looking into that to see why they're not working. We

[1:30:53] go through JP Morgan Chase for that part so it's not necessarily a system

[1:30:58] issue as it may be a payment issue on their end, but she's looking into that and

[1:31:01] that reset. Thank you. So it's probably late but I did ask the time manager to see if Craig

[1:31:12] Hale from DBW the director could swing by because we have discussions in some clarify questions

[1:31:18] and I notice he's here tonight so I don't know if maybe he would have a minute to answer a couple of

[1:31:23] my questions.

[1:31:31] Thank you director Hale Craig Hale public works director. Yeah so we've gone along

[1:31:38] We've got a couple of buildings and some properties that, you know, what are we going to do with, and we've had a discussion, Judy's got a thing about space needs, and one of the things is, let's sell the DPW building down on Route 3, and I've noticed on a conversation in the past that that building is kind of vital to your, to your space, and I did sit on the committee for the new DPW building.

[1:32:04] I think it started when I first joined, it took a long time to get to that point, and I think I've talked to Craig a couple of times.

[1:32:11] Nobody knows about phase two that the property was left to add a bigger building to house some of the vehicles, so spaces for Craig and whatnot.

[1:32:22] So I guess one of my questions is, what do you do with that building would make it so that it's vital to you, because it's more than just a sign shop, correct?

[1:32:32] So, the building, the blue building, as we call it, the old police station is,

[1:32:39] vitality of it is our buildings and grounds operation is technically out of that.

[1:32:42] The employees go to the New Highway Garage, the break space locker rooms, all that facility.

[1:32:48] They do have a connex in the back where they store some outside things where we used to have a connex in the blue building.

[1:32:53] and but the blue building is their shop and it also is any supplies that they have anything

[1:33:01] from nuts and bolts, wires, any repair work, the toilets, it's all storage for that.

[1:33:07] Lights for Christmas, it's all stored in there, paints, anything that they need to do maintenance

[1:33:13] wise, battery chargers for all their equipment, it's all different rooms within there and

[1:33:19] And then on the cleaning side, there's a whole closet where we keep toilet paper, where we keep paper towels.

[1:33:26] If they're not kept in town hall, I know it keeps them down in the basement.

[1:33:30] But for supplies for other buildings, all the cleaning supplies come to there.

[1:33:34] And then they get stored in so that when they go out and if they get placed out, it's a place that's warm where things won't freeze because a lot of it's liquid items.

[1:33:45] There's another room that's all specifically for electrical and irrigation that's stored in there.

[1:33:51] And then on top of that, we do have the sign shop.

[1:33:55] I know when we think of sign shop, we think of just the sign templates so you can buy some.

[1:34:00] You can have others definitely make signs.

[1:34:03] But we have so many signs that seem to be specific to the town of Meredith on especially like the new parking.

[1:34:09] like we've changed those signs.

[1:34:12] I don't even know how many times.

[1:34:13] Taken them down, redoing them, putting them up.

[1:34:16] But the other thing that we've done recently

[1:34:18] on the request of the select board

[1:34:20] is we've ledered every vehicle for the town emeritus

[1:34:23] except for any emergency things police and fire.

[1:34:27] So all the departments with the vehicles

[1:34:30] that now have the lettering on the side,

[1:34:31] we did that in-house.

[1:34:32] It would be a huge cost to the town emeritus

[1:34:34] just to complete that.

[1:34:35] So anytime we get a new vehicle, we bring it in.

[1:34:37] And we're able to do those processes out of there.

[1:34:41] And then we have a large amount of, and we are working on going to electronic storage,

[1:34:45] but there's some things that probably wouldn't be able to maps for roads.

[1:34:49] We have some property maps, we have road files, we have driveway permit files.

[1:34:57] Every piece of equipment, which to Monica's credit, we have back to like 1970 of equipment that's,

[1:35:05] But we don't need things like that, but we have a very good filing system.

[1:35:09] Every record that's done is kept solid waste, all the regulations, all that.

[1:35:15] Everyone, everyone of those has its own file cabinet.

[1:35:17] There's a lot of space if you were to go in there and look at it and

[1:35:21] see what's in there.

[1:35:22] There is a meeting space where I sit down quite often with people that come in that might have a set of plans and things.

[1:35:27] So it's a very operational building.

[1:35:30] We do have three empty offices in there, but Monica and I take up two.

[1:35:37] There's a whole front desk area, which we don't have anyone sitting at currently.

[1:35:41] There's another desk next to that.

[1:35:44] But that's all part of that storage area.

[1:35:47] It's a very active building as far as our buildings and grounds.

[1:35:53] They're in and out of there all day long.

[1:35:54] So when they they'll even like a picnic table look if they bring it back to repair it

[1:35:59] They bring it inside they can work on it if they put them staying on it

[1:36:02] Especially in the winter time. It's a warm space. It gives it time to dry before they take it out to sit

[1:36:07] so

[1:36:08] There's just there's a space need with that the highway garage as it exists now

[1:36:12] Doesn't have really any place that can handle all that. It's a very

[1:36:17] Well-thought-out

[1:36:19] Area for the highway department and the mechanics of taking care of the entire town's fleets and

[1:36:24] equipment. So, and then the break area is, I know like some have come in and

[1:36:33] thought it's really big where it is, but if you saw out all the staff in

[1:36:37] there at once, we have 27 roughly. You see people are reading on their laps

[1:36:42] on the outer edges, you know, things like that. We just don't have a big enough

[1:36:45] area for all of them. If they happen to be coming in to take a break on

[1:36:49] site. So, there are some that will go over to the kitchen area of the

[1:36:53] building as well like Sarah with cleaning she'll take a break over there if

[1:36:58] Jen's working in that area or anyone working there they'll take their

[1:37:01] breaks there so it kind of spreads people out a little bit too so does that

[1:37:08] answer more than what I was supposed to say but no it kind of sums up our

[1:37:12] building but then it adds that you have space like three extra offices and I

[1:37:17] think I might even have been you where someone said well why not move

[1:37:20] we're putting them down there and get rid of the NX.

[1:37:23] And to me, that sounds like a pretty good idea

[1:37:25] because that building's been identified as something

[1:37:28] that, you know, it should come down.

[1:37:31] It's been problematic.

[1:37:32] We've had it tested in the past, we're mold.

[1:37:34] And I kind of think that, you know,

[1:37:36] everything on one health is what we want to move to someday.

[1:37:40] And I think we've identified also that trying to

[1:37:44] lose the 12 parking spot.

[1:37:45] The main street's getting more congested.

[1:37:47] It's getting harder for people to get into the town.

[1:37:50] the older people and I'm heading that direction so I'm kind of maybe looking

[1:37:53] out for myself in the future but I mean the parking scenes I mean it was an

[1:37:57] interesting idea and like I said I heard it and it might have even been

[1:38:00] come from you in a conversation but what's your thought as you think I'm gonna get

[1:38:03] into your space and Judy's not here well to talk about when she gets back but it

[1:38:07] seemed like a really good idea to explore and explore hard well I mean I I find

[1:38:15] it's it's difficult to find parking anytime you go to town hall or or they

[1:38:20] A&X parking over at the blue buildings, very easy.

[1:38:25] The worst condition to building we have is the time A&X.

[1:38:28] I don't think anyone's unaware of that.

[1:38:31] It needs a lot of work.

[1:38:32] I've watched since I've been here,

[1:38:34] a lot of it get denied over the years.

[1:38:36] So there's been some things presented

[1:38:37] and it's just went up putting the money to that.

[1:38:40] While we're at the point now that it needs a major rehab.

[1:38:47] So, so I recall back when your the blue building was the police department and I was actually on the committee for the new police department and remember walking through that building the

[1:39:07] court used to be there I think at one point there was a court.

[1:39:11] And so we built the new PD and moved everyone out.

[1:39:17] But I recall there's being some issues about the ground.

[1:39:23] Is everything stable over there, would you say?

[1:39:26] It is.

[1:39:27] It's on a pad.

[1:39:29] But all the years, I actually had my office over there

[1:39:33] because of my direction of looking

[1:39:36] to become the public works director.

[1:39:37] I use my office out of there and to work closely with Mike and Monica to learn and I have never seen any shifting.

[1:39:47] We replace the roof.

[1:39:48] I want to say it was probably four years ago now with a metal roof.

[1:39:54] So what, so Mike, you're thinking about moving, planning, and development, is that what you're saying over to, do they have space of the DPW for that to accommodate that?

[1:40:10] So I definitely thought that through on my head before as well, and it's, it does. I mean, we have three, three offices, the section has an office,

[1:40:19] but he's never there, he utilizes the office over, and it's a heated building at the cemetery, and he's been very rarely, even when he meets people, he meets him at the cemetery.

[1:40:30] And you have been without a front desk person for quite a while now, right?

[1:40:36] Yes.

[1:40:37] Because I recall this board putting money back in the budget so that you would have a person being the largest department in town government with the most divisions,

[1:40:47] Yeah, you don't have a front office person, so if we moved planning and development, there

[1:40:55] could be some efficiencies, I would think, use of the same person, right?

[1:41:04] Yeah, I mean, I will say that our two departments definitely send people back and forth.

[1:41:09] I definitely get a lot of calls or people showing up that they were at planning and development

[1:41:15] first.

[1:41:15] And then we get people that come to us first and then we send them to planning and development.

[1:41:19] So there is a lot of that, but we get that with the water department as well.

[1:41:25] And, but having, for us having someone at the front, it definitely keeps Monica from being interrupted quite often.

[1:41:35] It certainly would help with that having someone there to a face as you walk in versus ring the bell type of thing for someone to come from the back.

[1:41:47] But it has the space, as far as offices go, have to really look at filing, you know, how much filing there is with planning and development.

[1:41:57] And configuring whether or not that same space that the filing cabinets are used could also, but, you know, if I think about it, it's quite a big space.

[1:42:06] we have a drafting table, certainly, I have never used it, I've really never seen it

[1:42:11] used, their space there that that could come out.

[1:42:15] So there's definitely a strong potential for that.

[1:42:20] And the building needs, as far as I'm concerned, for the blue building, it really just needs

[1:42:26] some siding work, whether it gets recited, and then when you look at the town annex, you're

[1:42:33] We're going to get into the structural work.

[1:42:35] As soon as that roof is leaked for a long time, as soon as you start peeling that back, the plywood is going to find rafters eroded one likely or weakened all the way down to the base, that deck front porch looks like it's about ready to crumble right off the building.

[1:42:50] So I just think it's something personally that as a director that should be definitely reviewed to better space needs.

[1:43:02] I've set it in our meetings that my big concern is buildings and grounds and having a workable operation for them.

[1:43:10] I'd hate to see them working out of a few con-exes and just for now until we find out what the final plan is.

[1:43:17] I just think it's better suited, you know, if that's what you guys are asking to, kind of really think that out as far as our needs are.

[1:43:30] Yeah, I do too. Thank you, Craig. I think it's what seriously looking into, you know.

[1:43:37] Thank you very much.

[1:43:41] Mike, you have any other? That's it. All right, Jeannie.

[1:43:53] I received an email from a resident asking about the town reviewing the tourist-train horn

[1:44:06] blowing policy.

[1:44:09] The tourist-train horn blowing policy.

[1:44:15] The noise reverberates off the water and is amplified on the east shore of Merit Bay.

[1:44:21] When it goes by your...

[1:44:23] Yeah.

[1:44:24] And so basically this person and I can forward the email to Judy is asking the town to

[1:44:31] take a look at if there are any regulations or no noise ordinances that would apply.

[1:44:40] So I will, that's, I'm making a request on behalf of the resident and I will send that to Judy.

[1:44:50] I also want to thank Lynn Layton because I know she wouldn't say it herself.

[1:45:00] I think she's been a huge part of raising the money for the 9-11 memorial, which started out as being a $20,000, $25,000 project and I think quickly doubled. And this one, you know, jumped right in and started raising money. And I think you've hit the goal and really appreciate your efforts on that. Thank you. Thank you. Thank you. Thank you very much.

[1:45:29] Lynn,

[1:45:37] can you follow up on that?

[1:45:40] We exceeded.

[1:45:43] So Mike and I attended the Walk You On Watershed meeting

[1:45:48] on August 4.

[1:45:51] The Historical Society event was also

[1:45:54] on the 4th of August.

[1:45:56] And it was so informative about the village of Meredith.

[1:46:01] And we have an important UNI, have an important playground

[1:46:05] meeting tomorrow evening at 5.30 here and just to remind people of cone with a

[1:46:14] cop is on the 18 at town docs 5 to 8 and I forgot one if I could jump back in

[1:46:24] CIP so I'm on the CIP committee Steve I think you're the alternate I know that

[1:46:31] but we're working on some spreadsheets that I've asked the town manager to make sure that this board would have a chance to review at least twice before it goes to CIP.

[1:46:43] I'm feeling like maybe they're running behind. We've asked the manager if we're on schedule and what I would ask is, and I guess it's, I'm asking the CIP committee,

[1:46:59] I want us to consider since Roberts here pushing off that first CIP meeting on the 23rd of

[1:47:12] September to September 30th because I would really not want to have I really don't want to have

[1:47:19] an extra select board meeting and I really want to see the CIP spreadsheets before the first meeting so

[1:47:28] I can work with the board on that, just a quick question on that.

[1:47:32] So, usually, historically speaking, the CIP committee has gotten this sheet, gone through

[1:47:39] the sheet, gone through the planning board, and then to the select board.

[1:47:42] And then this iteration, you're going to the select board first.

[1:47:46] So, just so when I reach out to the committee and let them know what the schedule's going to be,

[1:47:50] so that they feel like their input is being, have some value to it,

[1:47:56] rather than being usurped before they actually get the information.

[1:48:01] Is there some explanation as to why the change in the process?

[1:48:04] So I wouldn't say that they've been usurped.

[1:48:06] I'm not sure I would use that word.

[1:48:09] But the process has changed.

[1:48:11] You know this process has been led by Dave Thorpe,

[1:48:15] who gave us a really excellent presentation.

[1:48:18] And the process has changed.

[1:48:22] It's including financial data.

[1:48:24] It's including kind of financial planning relative to projects which this board has worked really hard on goal setting and

[1:48:32] The master plan and we would like to I would like to and we had asked this before with Judy when she was here

[1:48:39] And there was no pushback at that time

[1:48:41] So I'm not sure why there's pushback now. Okay. I just I think I think it would be who of us as a board to see how this all ties together

[1:48:51] Oh, no. There's no pushback. I just so the CIP committee members are going to ask, you know, why the change in process and so when I have to reply to them

[1:49:00] I just want to give them some kind of understanding or some kind of explanation. But and I appreciate that, but this is a little different because we've

[1:49:09] Incorporated a new piece into it, which we've never done before. Right. We have never done the long-term planning portion. Correct. Yeah.

[1:49:19] I don't think there'll be any issues with pushing the date back, but I'll work with the committee on that.

[1:49:23] Okay. Great. And she we had asked to be able to take a look at it at least twice before then so right that shouldn't be an issue. Okay. Great. Thanks.

[1:49:34] Back to you.

[1:49:38] Johnny. I'm sorry. No. No. It's just this one.

[1:49:43] So while we have the board together, I have to get back to the marital home day parade committee.

[1:49:53] I don't think you're going to be here on the 19th of September.

[1:49:58] That is correct.

[1:50:00] So we should be in that parade.

[1:50:04] Can we use the truck that we use that?

[1:50:07] Absolutely.

[1:50:08] If you want that, it's yours.

[1:50:10] Steve, can you drive that truck?

[1:50:13] Okay.

[1:50:14] Okay.

[1:50:14] And who else is going to be in it?

[1:50:23] So I can fill out the registration for us to be in it.

[1:50:28] Okay.

[1:50:29] Okay.

[1:50:30] Thank you.

[1:50:32] Jim.

[1:50:33] No further comments.

[1:50:35] All right.

[1:50:35] Thank you.

[1:50:36] Steve.

[1:50:37] Sorry.

[1:50:37] One more.

[1:50:38] Yes.

[1:50:39] I have my notes everywhere.

[1:50:42] So August 24th I'd like to see if we could put on the agenda to hear from the 250th committee we had promised to come back to you to talk about the time capsule and the time capsule has been purchased but the committee will be meeting and putting together a proposed plan that we would like to put in front of the board at their next meeting so that if there's any feedback from the board.

[1:51:11] the board or any changes that can be done before old home day.

[1:51:18] Now I'm done, I swear.

[1:51:20] Okay.

[1:51:22] All right.

[1:51:23] And I have, I don't have anything currently to add.

[1:51:26] So with that, I will call the meeting and set up.

[1:51:32] Sorry, I would like to call a non-public.

[1:51:36] Yes, thank you.

[1:51:36] We're going to, we are going to move into a non-public session at this time.

[1:51:43] And I will read it.

[1:51:44] I move the Meredith Select Board, enter into non-public session under RSA 91-A32, colon A.

[1:51:52] We'll dismiss a little promotion or compensation of any public employer that is disciplining

[1:51:56] of any such employee or the investigation of any charges against him, or unless the employee

[1:51:59] effect it has a rate to public meeting, and request that the meeting be open in which case

[1:52:04] your request shall be granted.

[1:52:06] I shall call for a roll call vote.

[1:52:09] Mike.

[1:52:10] Yes.

[1:52:10] Genie.

[1:52:11] Yes.

[1:52:11] Lynn, Jim, myself, yes, we will take a two-minute recess if needed.

Selectboard Meeting

Transcript