[0:08] thank you

[0:10] order the Tuesday December 1st and only

[0:13] December meeting

[0:14] at the Monmouth city council and SLS for

[0:16] rotol please counselor Kerry here

[0:19] councilor Guthrie or Melvin full of

[0:21] cookies counselor Johnson that was a

[0:24] good answer

[0:26] here counselor Milligan here councilor

[0:29] Schaefer those cookies are from Phyllis

[0:31] and I'm here thank you healthier

[0:32] supernangel here mayor Oberst here all

[0:36] right for the bike salute please

[0:44] of the United States of America and to

[0:47] the Republic for which it stands one

[0:49] nation under God indivisible with

[0:52] liberty and justice for all

[0:59] are they cool

[1:01] the first Saturday night's consent

[1:03] calendar consisting of the minutes from

[1:05] the council meeting and work session of

[1:06] November 17th I could have a motion to

[1:08] approve those two sets of minutes move

[1:10] approval of both second move and seconded in favor

[1:14] all right I suppose okay so this is one

[1:18] that I always enjoy we have your years

[1:20] of service Awards to give tonight and

[1:23] there are 16 folks to award tonight I

[1:25] don't think quite everybody's here but

[1:27] most people are

[1:29] and um

[1:38] so in order to

[1:40] make this

[1:43] a scene with the process is possible

[1:45] what I like to do is I'll call names if

[1:48] you can start up here I'll go ahead and

[1:49] start reading and if you could kind of

[1:52] join me right here and then I've got

[1:53] treats up here for everybody and uh I'll

[1:56] hand those out and we'll work our way

[1:57] through these

[1:58] um it's always nice to give these Awards

[2:01] and the recognizing the time that folks

[2:04] have put in with this city uh working to

[2:07] make Monument a better place so I'll

[2:09] like to start with Melissa McGill

[2:11] for the five-year service award Melissa

[2:14] started working at the library on April

[2:17] 1st 2010 started as a library assistant

[2:19] one

[2:20] she spent most of her first five years

[2:22] at the library working at the

[2:23] circulation desk assisting patrons with

[2:25] checkout preparing monthly activity

[2:27] calendar coordinating house calls

[2:28] Homebound Program

[2:30] and using her innate creativity to

[2:32] design and decorate the large bulletin

[2:34] board in the children's section of the

[2:35] library recently Melissa was promoted to

[2:38] library assistant too her new duties

[2:40] have her ordering and processing

[2:42] libraries newspapers and magazines

[2:44] ordering and processing music CDs doing

[2:46] some cataloging and still working at the

[2:48] checkout desk Melissa is a friendly face

[2:50] for our patrons and she's always willing

[2:52] to take on new challenges or to help out

[2:54] when needed we're thankful that we've

[2:56] had Melissa as part of a great Library

[2:57] team for five years congratulations

[3:09] I don't think we have room up here for

[3:11] everybody

[3:12] officer Justin Reynolds

[3:17] five years of service for Justin Justin

[3:19] began working for the Monmouth Police

[3:21] Department on September 13 2010. he grew

[3:23] up in the Monmouth Independence area and

[3:25] therefore it was a natural fit I mean he

[3:27] made his decision to Serve and Protect

[3:29] the community his family and friends

[3:30] live in he's a Central High graduate and

[3:32] also holds an associate's degree from

[3:34] Mount Hood Community College Officer

[3:36] Reynolds is a very dedicated patrol

[3:38] officer and has spent most of his career

[3:39] working swing and graveyard shift many

[3:42] words can be used to describe Justin

[3:43] positive eager to learn passionate and

[3:46] compassionate are just a few Justin has

[3:48] a strong desire to help people and is

[3:50] always willing to spend extra time

[3:51] trying to get to the root of a problem

[3:53] in his short career Justin has been

[3:55] recognized and has received the

[3:56] Department's top survival skills award

[3:58] in both 2012 and 14.

[4:01] he and his wife live in the area with

[4:03] their three children and they're

[4:04] graciously serving as foster parents for

[4:06] two young infants thanks for five years

[4:07] of dedication and service to the city of

[4:09] Monmouth

[4:15] all right

[4:22] David Salinas

[4:24] David joined the city of Monmouth public

[4:26] works department as a utility technician

[4:29] in September of 2010 and continue

[4:30] serving in that position prior to

[4:33] joining the city David worked locally as

[4:34] a plumber he's a HomeTown boy having

[4:36] grown up here in Polk County and

[4:38] attended Central High

[4:39] David's skills and talents are greatly

[4:41] appreciated in the operations and

[4:42] maintenance of the city's Water and

[4:43] Wastewater systems as well as streets

[4:45] storm water system and parts maintenance

[4:47] David's Plumbing experience is a valued

[4:49] asset to our Public Works crew skill set

[4:53] David always keeps the crew on their

[4:55] toes with his quick wit and cheerful

[4:56] personality

[4:57] David and his wife Heather celebrated

[4:59] the birth of their first child Landon

[5:01] this summer congratulations and yes

[5:03] David is one proud papa congratulations

[5:05] David on your five years of faithful

[5:07] service to the citizens and community of

[5:08] Monga

[5:15] and then um we have Russ Downer who's

[5:18] not here but I wanted to read his uh

[5:20] citation anyway Russ Downer began his

[5:23] career with Monmouth Power and Light in

[5:24] January of 2010 coming to us as a

[5:27] lineman from for Consumers power and

[5:29] after an imprinted

[5:30] sorry an apprenticeship in construction

[5:34] through IBEW he currently lives in

[5:36] Albany where he has raised three

[5:38] children since his career with Power and

[5:40] Light he's moved from lineman Lyman

[5:42] foreman and then servicemen a position

[5:43] he still holds if you see a bucket truck

[5:45] in Monmouth with Monmouth power and

[5:47] light on the side chances are that would

[5:48] be Russ

[5:49] is also a current member of the city

[5:52] Safety Committee is known not only for a

[5:53] sense of humor but also for his

[5:55] outstanding service and commitment to

[5:56] the residents of Monmouth thank you Russ

[5:58] for your five years of dedication and

[6:00] hard work for the city and as Citizens

[6:01] are appreciated

[6:07] and then we turn to the 10-year Awards

[6:09] and the first one at the top is Phyllis

[6:12] Bowman

[6:13] Phyllis Bowman's first work experience

[6:15] with the city

[6:17] was as an oce work study student she

[6:19] later served 18 months in the police

[6:21] department as a dispatchers after

[6:23] several years in the private sector she

[6:24] returned to the city as planning

[6:26] secretary in early 2006.

[6:28] after a short period of time she took

[6:30] over the responsibilities of the city

[6:32] recorder position and was formally

[6:33] appointed later that year over the past

[6:35] nine years golis has effectively

[6:36] performed the ongoing duties of her

[6:38] position while bringing order to the

[6:40] many many files and documents the city

[6:42] is required to keep she recently

[6:44] spearheaded a long overdue

[6:46] recodification of mindless ordinances

[6:48] and absolutely Herculean task philos

[6:51] also takes care of public relations for

[6:52] the city including preparing the monthly

[6:54] Community notes and maintaining the

[6:56] city's Facebook page she is active in

[6:59] the Oregon Association of Municipal

[7:00] recorders and is serving as the Region 3

[7:04] director and on several committees

[7:05] Phyllis has achieved the designation of

[7:08] Master municipal clerk which requires

[7:10] several hundred hours of Education

[7:12] volunteering and work-related tasks the

[7:14] city of Monmouth has been well served by

[7:16] phyllis's workers recorded over the last

[7:18] 10 years and thank you fellas

[7:24] foreign

[7:26] next up is Mark dunmeyer from the

[7:28] finance department

[7:31] our finance director Mark was hired as

[7:33] the city accountant on October 25th 2005

[7:36] prior to his employment with the city he

[7:38] worked in public accounting and various

[7:40] technical management positions in

[7:43] January 2007 he was promoted to finance

[7:45] director he oversees the department that

[7:47] has a heavy flow of customers service

[7:48] levels are continuously adjusted to

[7:50] maintain excellent customer service Mark

[7:52] always receives High marks for his

[7:54] preparation of the annual City budget as

[7:56] hard work year-round also results in

[7:58] very high quality audits during his 10

[8:01] years Finance director Mark I guided the

[8:03] city through two separate finance and

[8:04] billing software conversions and has

[8:06] worked to continuously improve the

[8:08] Department's operations and Reporting he

[8:10] and his wife are 18-year residents of

[8:12] Monmouth and have three children two of

[8:14] whom are Central High graduates last was

[8:17] still working on it I guess

[8:20] right and as time off he enjoys spending

[8:23] time with his family working on cars and

[8:25] converting and editing Home Videos

[8:26] thanks for minding the books for 10

[8:28] years Mark appreciate it

[8:33] it's also his birthday it's his birthday happy birthday to you mark

[8:40] thank you

[8:42] maybe we'll sing you later Bill Gates

[8:49] not here

[8:50] no okay they use a journeyman lineman

[8:54] since 1985 and a former member of our

[8:55] City Safety Committee he's been a loyal

[8:58] employee from Ramen power and life's

[8:59] life since 2005. he came to us from

[9:02] Consumers power and Alignment

[9:04] apprenticeship through IBEW in Arizona

[9:06] bill and his family settled in Corvallis

[9:09] where they've been living for 23 years

[9:11] he's a dedicated employee and helpful

[9:13] co-worker who's willing to step up and

[9:15] provide his assistance wherever it's

[9:16] needed Bill we thank you for a decade of

[9:18] loyalty and commitment to the city of

[9:20] Monmouth and its citizens

[9:28] Sergeant Isaiah Haynes began working for

[9:30] the Monmouth Police Department in

[9:31] October of 2005 after graduating that

[9:34] year with a bachelor's degree from

[9:36] Western Oregon University and that

[9:38] degree was in social science he has

[9:40] worked as both a patrol officer and as a

[9:42] patrol sergeant and currently served as

[9:44] it serves as the night ship yeah night

[9:47] shift supervisor Sergeant Haynes has

[9:50] been recognized for his outstanding work

[9:52] several times over the past 10 years for

[9:54] example he won the survival skills award

[9:56] twice was named officer of the year in

[9:58] 2007 and was awarded the Monmouth and

[10:01] Oregon Peace Officers Association

[10:03] life-saving award Sergeant Haynes is a

[10:05] natural leader is well respected by the

[10:07] officers he supervises he's taken on

[10:09] numerous complex assignments and always

[10:11] works hard until they're completed this

[10:13] past year Sergeant Haynes dedicated

[10:15] several hours of his time and played a

[10:17] key role in assisting the architect and

[10:19] contractor on the Monmouth Police

[10:20] Station project the city of Monmouth and

[10:23] his citizens are very fortunate to have

[10:24] had his service for a decade and we look

[10:26] forward to many more years of Sergeant

[10:28] Haynes proudly serving his community

[10:34] thank you

[10:36] and then also from the police department

[10:39] circumventors

[10:42] Sergeant Matt Allison began began

[10:44] working for the Monmouth Police

[10:45] Department in April of 2005. he's a

[10:48] graduate of Western Oregon University

[10:50] holding a degree in community crime

[10:52] prevention during the past 10 years Matt

[10:54] has worked as a patrol officer as a

[10:56] detective an investigator with the Polk

[10:57] County interagency Narcotics Team and as

[11:00] a patrol Sergeant Mass currently

[11:02] supervising Patrol officers on day

[11:04] shifts Sergeant Olson has repeatedly

[11:06] been recognized for his outstanding work

[11:08] several times over the last 10 years his

[11:10] Awards include two-time officer of the

[11:13] year a Monmouth and Oregon Peace

[11:15] Officers Association life-saving award

[11:16] and the survival skill award not once

[11:19] not twice but four times

[11:22] last year Sergeant Olsen was

[11:24] instrumental in helping start a pilot

[11:25] program in Independence Elementary

[11:27] School called police Mentor program

[11:29] he along with several officers in

[11:31] Monmouth and Independence are now

[11:33] implementing the mentor program at

[11:35] Monmouth Elementary and Ash Creek

[11:37] Elementary Schools the city of Monmouth

[11:40] and its citizens are very fortunate to

[11:41] have enjoyed Matt's services for the

[11:43] last 10 years

[11:53] and turning to the 15-year Awards

[11:56] Terry Gibson

[11:59] Terry began working for the city of

[12:01] Monmouth public works department as a

[12:03] utility technician August 2000.1

[12:07] I don't play honest a position he

[12:10] currently holds Terry grew up in the

[12:12] Monmouth area and his familiarity with

[12:13] our city constantly pays dividends Terry

[12:16] holds an Oregon level one Wastewater

[12:17] collection certification has assisted

[12:19] with operations and maintenance of both

[12:21] the city water and wastewater systems as

[12:24] well as streets storm water systems and

[12:26] Parks maintenance in addition to

[12:27] spending time with his wife June and Son

[12:29] Travis who's currently attending college

[12:30] Terry enjoys fishing boating and

[12:32] involvement at church Terry's someone

[12:34] you can depend on to complete any job

[12:36] he's given and to do it well

[12:37] congratulations on 15 years of faithful

[12:39] service to the Citizens Community

[12:45] as certificate for you

[12:48] and you'll never lose that one on the

[12:51] job

[12:51] but most importantly

[12:54] oh wow

[12:56] yeah your very own loader

[13:00] officer Mike Hamilton

[13:06] for the Monmouth Police Department on

[13:08] July 1st 2000. he graduated from Western

[13:11] Oregon University in 1998 with a

[13:13] bachelor's degree in law enforcement his

[13:15] minor in Spanish has been a real asset

[13:17] is he is the only bilingual officer for

[13:19] the Department

[13:20] during his 15 years of service Mike has

[13:22] worked as a patrol officer as a uniform

[13:24] detective and served for a period of

[13:25] time as an investigator on the Polk

[13:27] County interagency Narcotics Team

[13:29] in 2008 officer Hamilton received the

[13:32] Monmouth Police Department's officer of

[13:33] the year award in large part due to an

[13:35] in-depth and successful burglary and

[13:37] sexual assault investigation Mike is a

[13:40] dedicated and valuable employee he

[13:42] currently is serving as one of the

[13:43] Department's field training officers and

[13:46] as the Department's Reserve officer

[13:47] coordinator Mike is instrumental in

[13:49] helping train new officers and Reserve

[13:51] officers the city of Monmouth have been

[13:53] well served by having Mike on board for

[13:54] 15 years thanks for your service

[14:06] sticky music

[14:10] on July 1st 2000 Vicki music joined the

[14:13] city of Monmouth office staff as an

[14:15] account Clerk having worked in the

[14:17] banking industry for several years Vicki

[14:19] brought extensive customer service

[14:20] experience to her job her primary focus

[14:23] is to provide assistance to the

[14:24] thousands of customers that come to City

[14:26] Hall each year

[14:27] she also processes most of the thousands

[14:30] of payments received by mail and through

[14:32] the Dropbox each month as longtime

[14:34] residents of Monmouth Vicki and her

[14:36] husband Mark are very committed to our

[14:37] community she and Mark have three sons

[14:39] and she now enjoys being grandmother to

[14:41] three beautiful granddaughters aged 246.

[14:45] she is a compassionate dedicated

[14:46] hard-working individual who loves to

[14:48] laugh her co-workers really appreciate

[14:50] the great attitude and work that work

[14:52] ethic she brings to her job each day and

[14:54] Monmouth citizens have benefited from

[14:56] her 15 years of service

[15:06] thank you

[15:09] um we have one other 15-year service

[15:10] someone who's not here tonight when D

[15:13] Larson she started working at the

[15:15] library in 2000 as a circulation Clerk

[15:18] left briefly to work for the Dallas

[15:20] Public Library and returned when the

[15:21] position became available at the

[15:23] Monmouth Library Dee is responsible for

[15:25] getting new books and media cataloged

[15:27] and process to be Shelf ready

[15:29] she changes the attractive new book

[15:31] display weekly allowing patrons to see

[15:34] what new titles are available perhaps

[15:35] her most critical duty is her

[15:37] coordination of the library's 55 or so

[15:39] volunteers making sure we have people to

[15:42] help process new items show old items

[15:44] and pull items that have been requested

[15:46] by patrons we appreciate these work to

[15:48] make new items available in a very

[15:50] timely manner and her efforts in the

[15:51] care and keeping of our valuable

[15:53] volunteers Monmouth Library patrons

[15:55] appreciate these 15 years of service

[15:57] foreign

[16:04] year Service Awards two folks who are

[16:07] here and one who's not and as I was

[16:10] um working through these these were all

[16:11] written by uh these folks bosses

[16:13] department heads and so on and

[16:16] um but as I read through these and I got

[16:19] to these 20 year ones I was thinking you

[16:20] know nowadays it's kind of unusual for

[16:22] somebody to have the same job for 20

[16:24] years so many people turn over so

[16:25] quickly in so many places so these

[16:28] 20-year Awards and I'd like to start

[16:30] with Mark Landau

[16:36] marked again working for the city of

[16:38] Monmouth as a part-time summer hire in

[16:40] the summer of 1995. three months later

[16:42] he was hired full-time as a utility

[16:44] technician he currently holds the

[16:45] position of Foreman in addition to his

[16:47] employment as a utility technician

[16:49] Marcus also served as interim operations

[16:52] manager on two different occasions Mark

[16:54] holds level two certifications in both

[16:56] Wastewater Collections and water

[16:58] distribution in addition to level one

[17:00] certifications in water treatment and

[17:02] wastewater treatment so you've got the

[17:04] water coming and going don't you yeah

[17:06] Marcus served three terms as the section

[17:08] president and and the Oregon Area

[17:10] Regional director for Pacific Northwest

[17:12] Clean Water Services Association

[17:15] Mark's outside priorities and interests

[17:17] in addition to his wife Annie son Parker

[17:19] and daughter Brenna include an interest

[17:21] in restoring and rebuilding 1967-72

[17:23] Chevy and GMC trucks

[17:26] Mark's many talents broad experience

[17:28] excellent customer relations and

[17:29] personable friendly personality have

[17:31] made him a tremendous asset to the city

[17:32] of Monmouth for the last 20 years

[17:44] now Howard Feldman from the library was

[17:47] unable to be here tonight Howard got his

[17:48] start at Monmouth Public Library by

[17:50] volunteering while he was a student at

[17:52] Western

[17:53] a few years later Howard went back to

[17:55] school to receive his masters of Library

[17:56] science degree he joined the staff in

[17:58] 1995 and has been making a positive

[18:00] impact on the library ever since

[18:03] Howard helps patrons find information

[18:04] troubleshoots computer issues and is our

[18:07] in-house I.T Department answering

[18:09] questions installing software

[18:10] troubleshooting cranky computers etc

[18:12] among his many other duties Howard takes

[18:15] care of the monthly and weekly work

[18:16] schedules compiles the materials orders

[18:18] monitors the entire ordering process and

[18:21] completes the annual State Library

[18:22] statistical report Howard is a quiet

[18:25] calm and reassuring presence in the

[18:27] library and were better for his 20 years

[18:28] of service to this community

[18:34] and last but not least Russ Cooper

[18:41] Russ started his career with the city of

[18:44] Monmouth as a summer summer temporary

[18:46] employee while attending college at

[18:48] Western Oregon University there seems to

[18:50] be a theme in these the number of folks

[18:51] who come to us from Western is amazing

[18:53] through hard work and a commitment to

[18:55] mastering the various trades of Public

[18:56] Works Russ worked his way up through the

[18:58] ranks to operations manager in 2004 Russ

[19:01] filled in as interim Public Works

[19:03] director following the retirement the

[19:04] previous director ultimately being hired

[19:06] to fill that position permanently as one

[19:09] example of the value Russ has brought to

[19:11] his position he's worked very hard

[19:12] updating departmental operating policies

[19:14] and manuals in order to facilitate and

[19:16] streamline Public Works operations the

[19:18] depth and breadth of his talents have

[19:19] been recognized by his peers Russ has

[19:22] been elected vice president of Oregon

[19:23] Association of water utilities Russ is a

[19:26] dedicated city of Monmouth employee who

[19:28] works hard and is not afraid to take on

[19:29] new challenges his experienced

[19:31] management skills and positive attitude

[19:33] should start the city well into the

[19:35] future rest has been described by

[19:37] co-workers as the heart of the Public

[19:38] Works Team Mom within its citizens have

[19:40] been well served by Russ's 20 years of

[19:42] service to the city thanks

[19:47] foreign

[20:11] with all those words having come out so

[20:13] my mayor's report is I haven't really

[20:15] done anything for the last two weeks to

[20:17] service the city so that was quick and

[20:18] easy

[20:19] reports from Council Representatives the

[20:21] boards and commissions councilor Nagel

[20:23] thank you uh I'm a senior Advisory Board

[20:26] met on the 24th of November they have a

[20:30] breakfast coming up this Saturday that's

[20:32] from 8 30 to 10 30.

[20:34] um I believe the goal is to publish the

[20:37] bid for the facility this week called

[20:40] play if all goes well with a bid opening

[20:43] then scheduled for December 30th

[20:46] and

[20:48] let's see

[20:50] they're having some issues with the PA

[20:52] system so they're going to actually

[20:53] spend some money after the upgrade some

[20:55] of the friends dollars boards money to

[20:58] do an upgrade but they're going to wait

[21:00] until after the facility uh process is

[21:03] completed and they're not going to meet

[21:04] in December so their next meeting is

[21:06] scheduled for January 26th

[21:09] thank you councilman elegant arts and

[21:13] culture did not meet in November they

[21:15] assured me they will be meeting in

[21:17] December on the 10th

[21:19] so I'll be at that meeting so how are we

[21:21] on numbers at parks and culture we have

[21:24] people there or do we need yeah well we

[21:26] could use a couple more but we do we can

[21:28] use a couple more if anybody has an

[21:30] interesting

[21:31] yeah thanks Steve councilor Johnson yeah

[21:36] we met uh Planning Commission Matt this

[21:38] month and it was a work session to begin

[21:40] with and then we also discussed uh

[21:43] chickens again this is on a for a PUD I

[21:47] think it is or anyhow and how many per

[21:50] square foot and was discussed pretty Lively at the meeting and we'll

[21:55] be back for some more research and some

[21:56] more information so hopefully at the

[21:58] next meeting we'll be able to whether

[22:00] the next month be able to figure out how

[22:02] many chickens can be over there since

[22:04] it's a bigger area than a normal city

[22:06] law right and we're talking about

[22:07] Edwards Edition and their request to

[22:09] have a sort of group chicken keeping

[22:12] instead Community right okay very good

[22:15] anything else

[22:17] councilor Perry

[22:19] uh Mr Mayor members of the council the

[22:21] mynet board

[22:23] met uh for the first time did not meet

[22:26] in October but met on November 19th uh

[22:29] at volunteer hall right here

[22:32] and uh Greg Ellis was sort of back in

[22:36] the saddle and uh you know he'd been on

[22:38] the my net board and city manager at

[22:40] Independence for some time and it was

[22:42] good to have him

[22:45] um we also got a very interesting report

[22:47] from our new it manager Brian Thurman

[22:50] and Brian is a quite a sharp fellow and

[22:54] was involved with some of the security

[22:56] audits that we had that was conducted uh

[22:59] oh like a year ago I guess but anyway

[23:03] he's uh he is going to be really a

[23:06] valuable asset to us

[23:09] there's been some discussion in in a

[23:12] report from Dawn and then and then we

[23:14] discussed uh sort of at the tertiary

[23:16] level uh ways to expand the the revenue

[23:20] potential for my net uh you all have

[23:23] read the sort of the recalibration of

[23:25] the number of addresses that are

[23:28] actually available on the penetration

[23:30] percentage and so on uh and it became

[23:33] clear that we need to find a new Revenue

[23:35] stream new revenue streams and so there

[23:39] was some discussion on that uh this the

[23:43] finance committee is working on some of

[23:44] the impacts Financial impacts

[23:47] um of expanding our footprint of

[23:49] developing a data center

[23:52] um and then as well as the purchase

[23:53] service model which yet is yet to be

[23:57] sort of hashed out

[24:00] um they did identify that uh uh what the

[24:05] and reported

[24:07] um and I think I almost maybe in the

[24:09] scotch sport I'm not sure but but

[24:11] monmouth's a portion of the debt service

[24:15] for the period ending uh December 1.

[24:20] um will be 409 thousand dollars and I'm

[24:24] not sure if that hit on our projections

[24:25] but I'm assuming it's about what

[24:28] um what we'd anticipated so there's plenty of work to be done I I'm

[24:34] really pretty excited about some of the

[24:35] new people that we had we did have a

[24:37] conversation about the marketing we did

[24:40] a conversation about some of the

[24:42] channels channels that are provided and

[24:45] have been eliminated uh providers are

[24:49] jacking prices fairly dramatically in

[24:51] some instances for for reasons that are

[24:54] unclear but but they nonetheless are so

[24:59] um I I think we're getting closer to a

[25:02] more finite discussion on on increasing

[25:05] our revenue revenue sources uh which

[25:08] would make us much more fiscally uh

[25:09] sound we will meet in December I don't

[25:12] have that date right in front of me but

[25:14] it's I think the third Thursday

[25:17] in December so

[25:20] and that concludes my report for any

[25:22] questions or thanks Tony John did you

[25:26] say that um

[25:28] Brian Thurman's on the border is he a

[25:30] he's a new employee new employee I'm

[25:32] sorry and he's our information

[25:34] technology uh Personnel we had a we had

[25:37] a turnover in that position okay and

[25:39] Brian has filled in with that and uh

[25:42] I've got a lot of ideas a lot of energy

[25:43] sharp guy evidence technician any uh

[25:47] Community announcements tonight

[25:50] I have one

[25:52] Friday

[25:53] we have a parade in town

[25:55] we like one of the tallest living

[25:58] holiday trees in North America and that

[26:01] will be on campus at Western parade

[26:03] starts at six the trees should turn on

[26:06] around 6 30. this will be the first time

[26:08] president Fuller has had the honor of

[26:12] helping put that switch so I'm looking

[26:14] forward to that and then I'll post a

[26:16] turnout for that

[26:17] anybody else

[26:19] you say will be on campus yeah

[26:26] city manager report just a couple items

[26:29] a little bit of development Activity The

[26:31] Stadium Apartments apparently they're

[26:32] actually starting to work again that's

[26:33] what's been kind of fallow for the whole

[26:35] summer but they're they're getting back

[26:36] on that uh mistletoe subdivision that's

[26:38] our new subdivision out very west of

[26:40] town

[26:42] um we're doing something different on

[26:43] that project typically you get all your

[26:45] improvements done then you get your

[26:46] final plot done you can sell Lots with

[26:49] the weather we it was iffy on getting

[26:51] good Paving done so for the first time

[26:53] ever we're actually going to hold the

[26:55] final lift until the spring and start

[26:57] working out some agreements with them so

[26:59] we can let them move forward but then we

[27:01] get a good product at the end so it's

[27:03] something that you know protects our

[27:04] need to maintain the streets in the

[27:06] proper manner for our citizens but then

[27:07] it shows flexibility towards the

[27:09] developer once that get going selling

[27:10] lot so that was a good move all around

[27:12] finalized it

[27:14] um Chuck Thurman and I met with Senator

[27:16] Winters talk about electrical issues

[27:19] electrical industry issues

[27:21] kind of the ongoing us getting drug into

[27:23] a lot of other things that we don't need

[27:24] to be bothered with but that tends to be

[27:27] kind of what's going on at the moment so

[27:28] we had a good discussion with her

[27:30] um a different one did anybody know

[27:32] about these Zimbabwean Music Festival we

[27:34] had last year I discovered it as I

[27:37] walked through campus but that was about

[27:38] it yeah I didn't get advertised a whole

[27:40] bunch I think they were maybe this first

[27:41] time time on site but they um I actually

[27:44] had a discussion with the president kind

[27:45] of working through Steve had a

[27:46] connection floating into him at a good

[27:48] discussion with the president they're

[27:49] coming back in 2016. so we're talking

[27:51] about ways that we can enhance it get

[27:53] the word out better help them out with

[27:54] sponsorship if they can make it work

[27:56] potentially this might become their home

[27:58] base they tend to rotate around the

[28:00] western states and they've been in

[28:01] Corvallis a couple times Portland and

[28:04] California Idaho but um if this kind of

[28:07] works out here so we're hoping we can

[28:08] work with them and get a team put

[28:09] together we can really promote that and

[28:11] make that into a real event to actually

[28:13] be here they get people actually from

[28:15] Zimbabwe I mean people are coming in

[28:17] from around the country but they

[28:18] actually do get artists accustomed to

[28:19] buffering and what time of each summer

[28:22] is that right yes we will have in the

[28:24] amphitheater right now it was in the

[28:26] mid-august yeah so um

[28:31] very good very good

[28:34] is it that's it okay thank you any

[28:36] commit uh any citizen comments tonight

[28:39] hey I'm seeing none we have a one item

[28:41] business agenda tonight and that is yeah

[28:43] sorry

[28:45] yeah and folks those of you who came for

[28:48] years of service I will not take

[28:50] exception if you decide to slip out now

[28:52] okay

[28:54] I won't take it against you we'll hold

[28:57] it against well okay Dunmar you have to

[29:00] stay

[29:04] like you don't do enough hours already

[29:07] right man

[29:08] no I was yeah thanks well good I was

[29:12] thinking wow

[29:16] okay Starting Over Again one item

[29:19] business agenda and that is our solid

[29:20] weight rate adjustment and then if you

[29:22] all want to come up and uh name and city

[29:26] for the record

[29:28] they do some background instrument if I

[29:29] could yeah yeah absolutely just kind of

[29:32] the basic on the agenda we got a rate

[29:33] adjustment requested it's an eight

[29:35] percent rate increase uh we restructured

[29:37] rates as you remember along with

[29:39] services in 2009

[29:41] um we did a great adjustment 2009 I'm

[29:44] sorry 2012.

[29:46] um big drivers at the time or tipping

[29:48] fees of the landfill they keep popping

[29:50] those up although we had good words to

[29:52] actually negotiate so hopefully hold

[29:53] that for at least a little bit but those

[29:55] out pretty well on the insurance repairs

[29:58] and maintenance not just different

[29:59] salaries and so they're they're actually

[30:02] current basically not making money

[30:04] they're not losing money but not really

[30:05] thinking so

[30:07] um they requested the increase you did

[30:08] have a member in your packet that has

[30:10] some more details and then Aston

[30:12] dentists are here if you have any

[30:13] questions and go ahead thank you I'm

[30:15] Estelle Harlan uh Solid Waste Management

[30:17] Consultant

[30:19] f1952 Northeast Spindrift Court Lincoln

[30:21] City Oregon and I've been a long time uh

[30:25] solid ice Management Consultant for

[30:26] Brands and as your city manager just

[30:29] told you we were here in 2009 a bit of

[30:32] history that was in the packet but I

[30:34] think it's important for you to

[30:36] understand that this company has done

[30:38] its best to just stay efficient and

[30:40] effective and has not been in here every

[30:43] year looking for a rate increase so in

[30:46] 2009 they did do program only that was

[30:50] carts the automating carts that was

[30:52] probably the most life-changing for both

[30:54] the community and of our operations for

[30:57] Brands because they were able to get yes

[30:59] the recycling the yard debris and the

[31:02] solid waste program but there was

[31:05] nothing in that year for overall

[31:07] increases it was programs only the the

[31:10] previous last increase was in 2005. so

[31:14] as your city manager said in in 2012 a

[31:18] seven year span there we did come back

[31:20] in then for uh an overall increase for

[31:24] per for

[31:25] operations we were the the 3.78 cents

[31:31] that was uh approved affected February 1

[31:33] 2013 was entirely for the commercial

[31:36] cart recycling program and again that

[31:38] was not for overall operations so that

[31:41] brings us to the status that

[31:43] um that I

[31:46] put in the summary that I itemized in

[31:48] the summary when we were last here for

[31:50] and we were looking at year-end 2012

[31:54] income and expense statements they were

[31:57] at a

[31:58] 0.02 operating margin that's essentially

[32:02] zero and

[32:04] in our pro forma 2016 Year we're at 0.03

[32:08] so we're at essentially back to zero

[32:11] again

[32:13] um the between year and 2012 and 2016

[32:17] Revenue did increase by 9.7 percent but

[32:22] costs increased by 9.6 percent therefore

[32:25] zero that that put us and the the

[32:28] driving factors that uh that did affect

[32:32] the cost

[32:33] uh well one reason why we're a little

[32:37] bit higher in pro forma a little bit

[32:39] more positive than pro forma 2016 than

[32:43] in uh actually you're in 2015 is that

[32:47] we've calculated considerably less

[32:50] depreciation in interest in 2016. they

[32:53] cannot afford to get the new truck that

[32:54] they need to get until they get into a

[32:56] better cash flow position and so

[32:58] depreciation has dropped and that is not

[33:01] a good position a good business position

[33:03] to be in but it has impacted the bottom

[33:06] line

[33:08] uh disposal went up 19 in uh through

[33:13] actual 2015 but we are glad that that

[33:17] we've been able to negotiate a new

[33:18] contract uh Dennis worked very hard with

[33:21] the facility and they're going to be a

[33:24] hold for a year or two uh so that's very

[33:28] good that's very good news because it

[33:29] every year it was going up prior to this

[33:32] new contract and then we've outlined the

[33:35] increases in health insurance General

[33:37] Insurance repairs and maintenance and

[33:39] salaries so to bring their operating

[33:41] margin to a position that reflects a

[33:43] good business policy we are asking for

[33:46] the across the board eight percent that

[33:49] would uh for the most commonly used

[33:51] receptacle which is the 35 gallon cart

[33:54] that would be 1.44 cents per month

[33:59] that's what it would equate to and there

[34:02] is a rate schedule attached that you can

[34:04] see the current rates and the proposed

[34:06] rates if you if you grant this request

[34:09] it's

[34:10] um when you compare it to the CPI over

[34:13] that period of time it almost equals the

[34:15] CPI however we have had costs that have

[34:18] increased greater than the CPI one of

[34:21] the things that's helped is to hold it

[34:22] has been that fuel costs have not

[34:24] increased as rapidly as they were

[34:28] I think one of the most telling things

[34:30] is is the the last the second handout

[34:34] that was in my packet and that is the

[34:37] comparative rate summary and if you look

[34:40] at that they are if if you approve these

[34:43] rates

[34:45] you will be in the very

[34:48] low end of the middle uh of the race if

[34:52] you look just at the cards if you look

[34:54] at the commercial it's the very very low

[34:57] end of rates compared to surrounding

[35:02] cities and what that means is that

[35:05] you're closer to cost of service in

[35:08] Monmouth than some of these other cities

[35:10] that have a

[35:12] subsidy flowing from commercial

[35:15] to residential we've tried hard to to

[35:18] Target programs that's why when we came

[35:21] in here and put in carts we didn't just

[35:23] spread the cost across everything that

[35:26] would have lowered the amount we had to

[35:28] if we if we had spread it across

[35:31] everything it would have lowered the

[35:33] amount that we would have had to have

[35:35] charged for the cards but it wouldn't

[35:37] have been cost of service

[35:39] and so we have tried to keep closer to

[35:41] cost of service here in city of Monmouth

[35:43] and City of Independence and they've

[35:46] also done that in Polk County and so

[35:49] um so they are are low on on

[35:53] um not the lowest but low on on cards

[35:57] but if you look at the subsidy flow

[36:00] there are there are cards are

[36:01] exceptionally reasonable because they

[36:04] don't have the sub the commercial that

[36:06] some of these other cities particularly

[36:08] if you look at Corvallis the first one

[36:09] on there they're able to hold their card

[36:11] rates quite low because they've got

[36:13] quite High commercial

[36:14] and so we believe this request is

[36:17] reasonable and we would respectfully ask

[36:19] that that it be approved eight percent

[36:22] across the board effective January 1

[36:24] 2016.

[36:26] if you have questions we're here to

[36:28] answer them

[36:33] by uh backing off your replacement costs

[36:37] what is going to be repair costs on your

[36:39] equipment is it going to go up eight to

[36:41] ten percent uh

[36:44] probably it went up it went up in this

[36:47] period of time 27.3 and I think one of

[36:50] the things it's telling is whenever you

[36:51] back off of depreciation you're going to

[36:54] pick up repair and maintenance and

[36:55] that's exactly what we're seeing here

[36:57] okay

[36:58] we can't you know we can't forge it

[37:00] that's when the next motor is going to

[37:02] blow or what's going to happen

[37:09] I don't know I don't we don't keep track

[37:11] of the hours the miles is curious is

[37:15] ours

[37:17] about every

[37:18] two and a half months we do 250 hours

[37:22] and not only know that just because

[37:24] that's when I schedule the maintenance

[37:26] okay I was just curious just popped into

[37:29] my head I wonder how many miles

[37:31] although you know we bought a

[37:35] um

[37:36] a Dropbox truck a 95 n95 and we got rid

[37:41] of when we got rid of it here um

[37:43] in 2006 we had 405 000 miles on it wow

[37:49] and had 2500 on it while I picked up

[37:51] before wow so yeah

[37:55] okay

[37:57] lots of stop and go drives yes the

[38:00] ultimate stop to go anybody over here

[38:01] with any questions

[38:02] currently what is the fleet status is it

[38:05] just one rig that's going bad or I mean

[38:08] how many new Uber rigs where are we at

[38:10] they're all getting up there

[38:12] um when we jumped into this cart service

[38:16] we only we could only get so much money

[38:20] between buying the cars the trucks I

[38:23] only bought three automated we got three

[38:25] low dolls they're semi-automated but you

[38:28] still got to get out and hook the carts

[38:30] to the truck to dump them uh that's what

[38:32] I'm hoping for is to get another

[38:34] automated truck would make it more

[38:36] efficient

[38:37] uh it's safer for the driver

[38:41] most of our trucks are in pretty good

[38:43] shape

[38:44] if we get at least one more automated

[38:46] but you know automated trucks are

[38:49] getting more and more expensive

[38:51] because there are probably another 50

[38:53] 000 more than what I bought say back in

[38:56] 2010.

[39:00] I'm also curious in 2009 when

[39:02] um the last raid adjustment happened

[39:04] with and you said it was just focused on

[39:06] the carts alone you know

[39:08] um

[39:09] I'm curious maybe you guys might be able

[39:12] to answer this for me

[39:13] um how are those cards are the the cards

[39:15] purchased was that Brands purchases or

[39:18] is that citizens Merchants no we

[39:20] purchased them in calculated we what we

[39:23] did was we we depreciated the carts over

[39:26] seven years and and uh took just simple

[39:30] math divided the cost by seven

[39:34] and and plugged that into the the

[39:36] service cost

[39:38] that the program comes so that's what

[39:40] the rates were at that time

[39:45] I'm also interested in any programs you

[39:48] guys are currently

[39:50] um doing or thinking about doing in the

[39:53] future near future hopefully to

[39:56] be more environmental friendly is there

[39:59] any options there or where you guys can

[40:02] up to you know recycling of products

[40:07] and where is where are you at on that I

[40:09] know that's a priority in in this you

[40:12] know it is a priority and and you're if I all that all that Dennis uh

[40:19] follow up if he has some some more

[40:22] information but but where we're seeing

[40:25] as an industry

[40:27] is that uh the materials recovery the sales the material sales has tanked

[40:36] so uh that's not a technical word but

[40:38] it's gone down so drastically

[40:41] that some some jurisdictions are some

[40:44] companies and some jurisdictions are

[40:46] actually looking for

[40:48] um plugging in about a 30 loss this year

[40:51] over uh over last year on on material

[40:55] sales in the best of years and I've

[40:59] tracked this now for so

[41:02] this is selling the selling selling the materials that have been

[41:08] separated sore separated

[41:10] it only covers about 10 the sale only

[41:13] covers about 10 percent of the cost of

[41:16] picking it up

[41:17] so back in 1983 when Oregon had the

[41:22] opportunity to recycle act and I was

[41:25] actually part of writing the regulations

[41:27] for that with the Department of

[41:29] Environmental Quality

[41:31] and and it was the decision of this

[41:33] state at that time and it's actually

[41:35] part of the statute that we will pay a

[41:38] premium

[41:39] to do recycling so we know that it's not

[41:43] going to cover the cost

[41:44] and that if there there are

[41:47] jurisdictions particularly on the East

[41:49] Coast where they it's a subscription and

[41:52] you can choose in or out and and they

[41:54] have about a 10 maybe participation rate

[41:57] whereas whereas we have probably closer

[42:00] to 40 here in this County

[42:02] and so you're you're doing really really

[42:05] well there's and unless you get into uh

[42:09] something like recovery of food waste

[42:12] there's not much more to go I mean that

[42:16] commercial recycling program was a big

[42:18] step to get the to get the material from

[42:21] the commercial

[42:23] it's hard to it's hard to go after that

[42:26] last bit of

[42:28] because it's just so expensive

[42:35] and not more than what not more than

[42:37] what oh being the food waster he

[42:39] actually hasn't you know the college

[42:40] does it he has everyone else does that

[42:43] he has so he has this kind of a pilot

[42:45] that he has working with them but even

[42:47] City of Salem

[42:49] uh on the commercial is essentially a

[42:53] still a pilot because it's just so I

[42:55] mean they're they're doing it in the

[42:57] residential picking it up with a yard

[42:58] debris but it's

[43:01] they're not getting huge amounts and

[43:05] it's just so expensive the disposal is

[43:07] so much more expensive if you take it as

[43:09] mixed with food

[43:11] the yard agreements with food

[43:15] any other questions yeah I'm going to

[43:18] come home um

[43:21] in back in the comparative rate summary

[43:24] the back page again of our of our report

[43:27] and there's a pretty long list of cities

[43:30] there

[43:32] and

[43:33] um how many of the how many of the the

[43:36] outfits that service those communities

[43:40] are similar to Brands meaning you know

[43:43] sort of Hometown homegrown non you know

[43:47] Waste Management Incorporated Allied so

[43:51] I can I can tell you Corvallis and

[43:53] Dallas are are both Republic companies

[43:56] yeah corporate call them corporate well

[43:59] they're they're International companies

[44:00] yeah

[44:01] okay but they but they run out of uh you

[44:05] know I've represented them for years

[44:06] they they

[44:08] um run out of Divisions and and they

[44:10] actually run so it's very locally

[44:13] controlled it's not run out of some some

[44:16] other state

[44:18] um uh McMinnville is local

[44:23] um Salem Marion County uh and Salem Polk

[44:27] County those are a combination Republic

[44:30] is in there but there are most of them

[44:33] in there are are companies similar to

[44:35] brands

[44:38] uh there are some of them on I know I'm

[44:41] uh working with one company that's uh

[44:43] right now working on a rate increase

[44:46] with Polk County we'll be in there next

[44:48] week with the Board of Commissioners and

[44:51] I'm I'm working with the third

[44:52] generation of that company so so it's

[44:55] been family-owned

[44:57] um

[44:58] Silverton Stayton and Woodburn are all

[45:00] Republic companies but when I say

[45:02] Corvallis Dallas Silverton State and

[45:04] Woodburn they all started these

[45:07] companies started with Rich brentano who

[45:10] was if you know you remember rich

[45:12] brentano and I used to go around to his

[45:14] 11 cities you know and I take it I'd get

[45:19] in this pickup truck and we'd go out

[45:20] through the hot fields and we'd be in

[45:21] Jervis or wherever and and so these companies were all homegrown and

[45:29] they're still really very locally

[45:32] managed

[45:34] and they have to they have to work out

[45:38] on a composite in Salem in and uh and

[45:41] Marion County they have to work on a

[45:43] composite that they can't go jump out

[45:46] ahead of companies like brands

[45:50] I don't understand what that means that they uh

[45:56] they can't be going to corporate and

[45:58] doing things to their corporate and be

[46:00] doing things that uh would be harmful to

[46:04] the smaller companies

[46:06] and yet the smaller companies have to

[46:08] keep up

[46:10] so so it there's there's this tension

[46:13] that is in those in those instances it's

[46:16] really very good for the consumer

[46:17] because the big is making small keep up

[46:20] but big is also is also having to keep

[46:23] that local presence and not just get lost somewhere in

[46:28] Arizona can I follow up one question

[46:30] with what you're saying

[46:31] um because our franchise agreement says

[46:33] that another company can't Market in our

[46:36] city limits they can't solicit a product

[46:39] they can't do any of those things is

[46:40] when you say similar in other

[46:41] communities is that the same yes same

[46:44] standard yes in every one of these

[46:48] well I I asked for that and I suspected

[46:51] that information and I asked for it

[46:53] because

[46:54] you know I think that it's in our best

[46:57] interest that we keep Brands Bob and and

[47:00] we keep Brands

[47:03] um

[47:03] you know so if Republic were to come in

[47:07] and say what do you think we got a deal

[47:09] for you you know even with all due

[47:12] respect to the local control we we

[47:15] prefer a real truly local control and so I I think it's in our best

[47:20] interest to to do everything we can to

[47:23] assist

[47:25] um

[47:27] uh the the profitability and viability

[47:30] and and uh you know of Brandt's Sanitary

[47:33] Service and I've got a couple of other

[47:36] questions a little more substantive

[47:38] um

[47:40] the

[47:41] um I wasn't quite clear on on your

[47:46] um explanation of the expenses or the

[47:49] cost related to recycled you know the Solid Waste Recovery or whatever

[47:55] industry terms that they use

[47:59] um my I mean I you know we it appears

[48:03] that we we charge in round number 75

[48:06] percent you know for the recycling

[48:09] versus what we charge for the garbage uh

[48:13] I mean I'm

[48:14] maybe I'm missing no uh you know the the

[48:20] garbage the garbage is the the greatest

[48:25] preponderance of of this uh so on a on a

[48:30] 17

[48:32] um

[48:34] or a 20 20 or 22.19 I haven't broken it

[48:38] out lately as to uh

[48:42] the solid waste versus the recycling but

[48:44] it's it's almost the flip it's almost

[48:47] the reverse that it's more closer to 75

[48:50] is or well over 50 is solid waste

[48:54] and it and it was more closer to 75

[48:57] percent even 80 percent garbage and and

[49:00] the other uh recycling before we put

[49:02] yard debris in there that's why it

[49:03] brings it up closer to 50 percent

[49:05] probably now with the argue there well

[49:08] the the one the reason

[49:10] the one I'm looking at

[49:12] um is which I believe what probably what

[49:15] we have you know is I'm looking at the

[49:18] one time a week for the I'm assuming

[49:21] that that's

[49:23] garbage and then then

[49:26] um

[49:27] well it's hard to pull out it's all good

[49:29] it's all all the recycling has to be

[49:32] within the garbage rate that is that is

[49:34] uh Oregon policy state of Oregon policy

[49:38] you you charge one rate for garbage

[49:42] Recycling and yard debris and so this

[49:45] rate of twenty dollars and fifty five

[49:48] cents currently 22.19 proposed is for

[49:52] all three services I see that that I I

[49:55] misunderstood that yeah that's for all

[49:57] three services I I uh okay

[50:00] so where it says up above it includes

[50:03] one a cart for solid waste two a cart

[50:07] for every other week mixed Recycling and

[50:09] three a cart for every other week you

[50:12] already so that rate is all inclusive

[50:14] yeah okay

[50:16] that makes that makes sense now as we as

[50:21] we we've talked about when you were here

[50:22] in 2012 there was a considerable

[50:24] discussion about and Scott mentioned it

[50:27] the the cost of disposal tipping fees

[50:30] now those are that go into the landfill

[50:33] is that correct

[50:35] now is that

[50:37] I'm trying to get a get a sense because I'm trying to find a way to tie

[50:42] eight percent of the information we have

[50:44] here now certainly it increases in order

[50:47] but I'm trying to figure out how eight

[50:48] percent how we get there

[50:50] um so as you as we recycle more

[50:54] than it seems to me that we have less

[50:58] tipping fees

[51:02] then we still have expenses you know on

[51:06] the disposal of the other but I'm not

[51:09] sure how that breaks out yeah that would

[51:12] be true if um if people were not now

[51:17] disposing more

[51:18] and and that's unfortunately what we're

[51:20] finding Statewide is that we're

[51:23] recycling more but we're still disposing

[51:24] more

[51:25] and and so so we don't find the tons

[51:29] going down on the solid waste side

[51:31] dramatically

[51:33] because we're a throwaway Society

[51:36] I mean I'm the aren't you now selling

[51:39] that

[51:40] product for some type of return the

[51:45] recyclable product on a loss overall at

[51:48] a loss overall and

[51:51] some of it

[51:52] oh you're paying for you to get rid of

[51:54] them

[51:56] if it's garbage I mean that's 100 we're

[51:59] paying to get rid of what of what folks

[52:02] would hope we

[52:04] uh

[52:09] we can get we can still get revenue on

[52:11] the cardboard and paper not like we were

[52:14] no but the Plastics the glass you know

[52:17] all of that is and and there's so much

[52:19] of that

[52:20] because it's time to have the whole of a

[52:23] glass we take the formula now so that

[52:25] you know you're looking at a four-hour

[52:26] trip up and back truck getting three

[52:29] miles per gallon

[52:31] um we're transporting that you said yeah

[52:34] um and we're going up there for 19 a ton

[52:37] yeah

[52:39] and um so and you can only hold so much

[52:42] up there yeah you get above nine tons

[52:44] and now you're looking at a ticket if

[52:46] you get caught so yeah so much yeah

[52:52] it sounds like we're going up one spot

[52:55] sounds like you need to buy a rail car

[52:56] coming down yeah I wish

[53:01] um

[53:03] one of the things that that is noted

[53:10] here in terms of the cost drivers

[53:12] um that are that are you know ratcheting

[53:16] that up

[53:17] um

[53:27] you know we we note the the

[53:30] health insurance that goes to employees

[53:33] uh we got we got a large percentages on

[53:36] all of those across across there I have

[53:40] no idea what the actual I mean I know

[53:42] what the percentage is of an increase

[53:43] but is that a small number or is that a

[53:46] large number

[53:47] what the impact of that the ones that I

[53:49] gave you were the large numbers because

[53:51] we have uh your your city manager

[53:54] actually has the income and expense

[53:56] statement that it has all of the numbers

[53:59] the confidential and it is a

[54:02] confidential document

[54:03] the only ones I gave you that were the

[54:07] larger numbers

[54:09] um some of the small numbers went up or

[54:11] down the but to get back to your why

[54:14] eight percent the when you look at at

[54:17] the the

[54:19] uh ones that went up the ones that went

[54:23] down uh fuel went down of course so uh

[54:27] the bottom line is

[54:29] they went up overall 9.6 percent and we

[54:34] had Revenue increases over the over the

[54:36] period between 2012 and 2016 of 9.7

[54:39] percent putting this back in the zero

[54:41] position and uh we have always targeted

[54:45] for eight percent in this city for eight

[54:49] percent return it's a it's a one shot in

[54:51] time as soon as as soon as we get it it

[54:53] starts to go down again but it is a it

[54:56] is a one shot in time now just to your

[55:00] East to the East and all of Salem and

[55:03] Marion County Target to 10 percent

[55:06] so you are actually are actually

[55:09] providing a little lower return I mean

[55:12] we're targeting a little lower return

[55:14] throughout Polk County Polk County is

[55:15] the same way in Independence

[55:17] so if I could ask your question in a

[55:20] slightly different way to look at that

[55:21] Trend down at the bottom of health

[55:23] insurance General insurance and so on

[55:25] well those percentages are high that's a

[55:27] small piece of the overall expenses

[55:29] facing the company those categories

[55:31] there are other expenses that are uh

[55:34] more on flat out dollar terms bigger

[55:37] chunk of the big picture actually these

[55:38] were the biggest these were the biggest

[55:40] flat out dollar ones these I I did not

[55:42] put the ones that were small dollar

[55:45] amounts I didn't I didn't put in this

[55:47] list these uh I the probably the

[55:51] exception to that would be health

[55:53] insurance is not one of the biggest

[55:56] amounts uh the two insurances are not

[55:59] but but big is disposal 19

[56:04] repairs and maintenance that's big

[56:09] let me just check in real quick and uh

[56:12] Steve or Royal uh Darren marshalling Bay

[56:16] we're getting two folks okay I'm fine

[56:19] okay John you have anything else or are

[56:22] we ready to

[56:23] uh no I I uh I yeah I I was I would like to have

[56:32] um

[56:33] I mean it would be it would go down much

[56:36] easier for me if I had a little a little

[56:39] more sense of of

[56:41] um you know what the dollar impacts are

[56:44] I mean we're dealing with percentages

[56:46] yeah yeah and and I get that that's that

[56:50] that's confidential and and believe me I

[56:52] want to go back to what I said the first

[56:54] time in my mind it's important and

[56:56] essential that that we do all we can to

[56:59] make Brands

[57:01] um financially solid and and fiscally

[57:04] solved so they it can remain as it as it

[57:07] is because I think I don't know anybody

[57:08] that's not happened to the service uh

[57:10] however you know to use the former

[57:14] councilman's term we need to do our due

[57:16] diligence on behalf of our rate payer

[57:19] uh and and to not

[57:22] you know I I I I I think you get detail

[57:26] on this I I think we owe that to our

[57:28] rate payers and uh and again I'm I'm all

[57:31] for it I'm just I'm just and we did give

[57:34] the great detail to the city and so it

[57:37] is available if you would like to

[57:39] just can't take it home yeah no I I mean

[57:42] I and I understand why that proprietary

[57:44] information but but it would it would

[57:46] make uh it would make things easier

[57:49] yeah I I would I would like to follow up

[57:52] with John

[57:53] um uh I I just I'm finding it extremely

[57:56] difficult to figure out why why the

[57:59] eight percent has to be across the board

[58:00] it seems like

[58:02] um just from The Limited information I

[58:04] have I haven't been able to get into uh

[58:06] Scott's office to look at the detailed

[58:08] information but I just can't figure out

[58:11] from the information provided

[58:13] how

[58:15] you came to eight percent just I'm not

[58:17] going to repeat what John said but I do

[58:19] Express concern over that

[58:22] um and I'm going to go against the the

[58:23] you know the green here

[58:25] um I'm all for competition and I think

[58:30] uh conversation could be had

[58:33] um to

[58:34] spur more Innovation

[58:38] um lower rates potentially because I

[58:40] mean just with the information provided

[58:42] I'm looking at Salem providing

[58:45] are getting a five percent or paying a

[58:47] five percent franchise fee lower cost um

[58:50] close across the board and they're

[58:52] getting yard debris weekly

[58:54] and you said they're targeting a 10

[58:56] return and we're only targeting an eight

[58:58] percent return that that's interesting

[59:00] me but competition to me is interesting

[59:03] I'm all for having Brands they fantastic

[59:05] Service never had ever had a problem but

[59:09] it's interesting me that we would

[59:12] as a city

[59:14] I know we have forever but

[59:17] you know support or prop up a company a

[59:21] private company

[59:22] um

[59:24] and it's hard for me to find that

[59:27] anywhere else and I know that's common

[59:29] practice but

[59:31] it seems when there is competition that

[59:34] Innovation happens you lower prices and

[59:36] all those good things so and that might

[59:39] be a different decision but I would I'm

[59:41] really concerned about what the eight

[59:42] percent really is coming from so the

[59:44] eight percent is trying to bring it back

[59:46] up to the top

[59:48] understand that but the numbers that we

[59:50] got it doesn't it doesn't add up so

[59:53] you're right those don't the ones I gave

[59:55] to the city manager do

[59:57] uh but so but but the uh for the City of

[1:00:02] Salem

[1:00:03] um

[1:00:05] we're starting the rate review that

[1:00:07] grants have a June 30th here in City of

[1:00:11] Salem all the companies there have a

[1:00:13] December 31 year end so we are assuming

[1:00:17] that this year we will be going back I

[1:00:21] mean these rates are we're assuming are

[1:00:23] going to change some of them at least in

[1:00:25] City of Salem and so you're you're

[1:00:28] seeing the tag end of of

[1:00:31] what's there now

[1:00:33] so so can I interject something to help

[1:00:36] you out Jesse

[1:00:37] yes you can because I was here when we

[1:00:41] first started talking about

[1:00:44] um trying to do the joint

[1:00:45] um

[1:00:46] similar franchise between Monmouth and

[1:00:48] independence with rhinos that was in

[1:00:50] 2009 recording and

[1:00:54] we looked at some outside vendors not

[1:00:57] cost effective for us as a community

[1:00:59] the fact that they're coming back now

[1:01:03] from 2009

[1:01:05] to 2015 and only asking for an eight

[1:01:07] percent is pretty phenomenal

[1:01:10] phenomenally small enough I think it's

[1:01:13] 12 to 15 but so two eight percent this

[1:01:15] would be the second eight percent yeah

[1:01:17] and I'm looking still and yeah just me

[1:01:19] just from the basic Services I'm getting

[1:01:21] which is once once a week for garbage

[1:01:24] every other week for the other two I'm

[1:01:27] looking at the close to 60 about 60 a

[1:01:29] year no you're not they're looking at a

[1:01:32] raise of uh from 2055 to 2219 a month

[1:01:38] a dollar forty five a month for 12.

[1:01:41] this is your top line right here Jesse

[1:01:44] one time a week 35 gallon can unless you

[1:01:47] use a great place to see the recycling

[1:01:49] and recycling

[1:01:51] that's that's if you have two recycling

[1:01:54] Keys two yard debris cans

[1:02:00] that makes sense does that make you feel

[1:02:01] better thank you yeah

[1:02:08] I know I've read the back sheet too I

[1:02:10] mean what I came out with Jesse was

[1:02:12] 17.28 per year for the average customer

[1:02:16] um taking a 35 gallon can once a week

[1:02:19] and Recycling and garbage debris

[1:02:20] alternating

[1:02:23] so did that feel better I don't need to

[1:02:27] feel better no I'm saying does that feel

[1:02:29] better I feel better

[1:02:31] um we always go down this road where you

[1:02:33] guys try to make me feel better I have

[1:02:34] questions it's like no that's right and

[1:02:36] um

[1:02:37] I don't know how anybody here can take

[1:02:40] these numbers and quantify where the

[1:02:42] eight percent is coming from but

[1:02:45] um I'm full support if with Council if

[1:02:47] that's their choice but once again I

[1:02:50] struggle supporting Private Business

[1:02:52] from a

[1:02:53] public municipality sampling but no

[1:02:56] we're not well we're not there's a

[1:02:58] ratepayer fees these are not city taxes

[1:03:01] City gets seven percent of every bit of

[1:03:04] it yeah we actually make money out there

[1:03:06] so so uh just when I grew up in Kentucky

[1:03:08] we had city garbage service which is way

[1:03:12] more expensive than this

[1:03:14] because the expenses for city employees

[1:03:16] were much higher than for private

[1:03:18] employees

[1:03:19] and it was a shock to me to come to

[1:03:21] Oregon and find like when I first moved

[1:03:23] to Eugene you went with the Yellow Pages

[1:03:25] and you picked the garbage company

[1:03:27] you know that that was unheard of I

[1:03:30] couldn't imagine such a system so this

[1:03:32] has been uh and you know I was always a

[1:03:36] little amazed at Supply your own garbage

[1:03:37] can uh recycling in a yellow tub and

[1:03:42] that was it and when we started this

[1:03:46] discussion in 2009 about completely

[1:03:48] overhauling how we pick up garbage and

[1:03:51] recyclables in the yard debris adding

[1:03:53] yard debris in this community and I had

[1:03:55] just a little bit of we talked to the

[1:03:57] citizens we took a poll you know we

[1:03:59] we've got really good feedback from

[1:04:01] citizens in both cities uh Independence

[1:04:03] was maybe just a little bit more

[1:04:04] resistant until we added in addition to

[1:04:07] weekly or monthly you could get every

[1:04:09] other week garbage service and that gave

[1:04:11] retirees an option that was actually

[1:04:14] cheaper than what they were paying for

[1:04:15] weekly and all of a sudden everybody was

[1:04:17] on board we still had people saying I

[1:04:19] missed the old system but I'll guarantee

[1:04:21] you if you went to people in this

[1:04:22] community and said you can give your

[1:04:24] wheeled garbage can back you you go buy

[1:04:26] your own can now I don't think

[1:04:28] I don't know where you're going with

[1:04:29] that but right yeah I'm just I'm tickled

[1:04:31] with this system and and I think France

[1:04:33] has done a great job coming across the

[1:04:36] I think they've done a great job putting

[1:04:38] a a real alteration in just six years

[1:04:42] and how we take care of followers to

[1:04:44] this community so I would agree with

[1:04:46] that yeah today's question is okay with

[1:04:48] Independence um I notice it's pretty

[1:04:50] much across the board same rates and

[1:04:53] you're asking for the same exactly the

[1:04:55] same we basically have the same

[1:04:58] thanks Sean yeah yeah and that was

[1:05:01] another thing that we came to between

[1:05:02] the two cities when we moved this

[1:05:04] direction so there's uh as Steve

[1:05:07] indicated that was a bit of a were there

[1:05:10] so uh this will be resolution 1808 oh

[1:05:14] I'm sorry

[1:05:16] I don't see that finger up yeah I have

[1:05:20] to I asked one more question okay and

[1:05:22] John brought this up and you've been

[1:05:23] asking what's the Tipping cost isn't it

[1:05:26] the same for yard debris as it is for

[1:05:28] garbage or is it pretty close what's the

[1:05:30] difference

[1:05:34] for garbage

[1:05:36] yeah that's 39 or 10.

[1:05:39] yeah I'm just trying to go for the basic

[1:05:41] because it isn't free we have to pay for

[1:05:43] it to dip it they keep changing it so it's a I I

[1:05:51] have I have I don't know what the new

[1:05:53] one is okay well because I used to

[1:05:55] recycle it's less building yeah they

[1:05:57] don't recycle anymore that recycling

[1:05:58] North went away didn't it down there at

[1:06:00] Corvallis the campaign

[1:06:03] it's just not there for you need to go

[1:06:06] to anymore yeah you got to go to the

[1:06:08] dump because of um

[1:06:11] and they got a bunch of product over

[1:06:14] there that wasn't

[1:06:15] um they had all in all off because it

[1:06:17] was contaminated they actually got a big

[1:06:19] fine for me here but we pay a ticket

[1:06:22] that should have been chipped up but we

[1:06:25] pay a tipping fee for that recycling

[1:06:27] down there don't we yes yep yes okay

[1:06:29] it's less than garbage it's less than 39

[1:06:32] but I don't know exact current I'm ready

[1:06:35] I know what food waste is that went on

[1:06:37] up to 65 a time yeah they charge more

[1:06:42] for it is

[1:06:44] food waste has to be impounded

[1:06:47] they have to treat it I mean it has to

[1:06:49] be cared for so carefully yeah

[1:06:54] I move approval of resolution 1808 which

[1:06:56] would adjust Solid Waste rates emergency

[1:07:03] counselor Kerry

[1:07:06] well I I really feel like we're

[1:07:10] short on information on on the detail

[1:07:12] thing and I know it's been provided but

[1:07:17] um

[1:07:21] and I'm and I'm I'm not a lot to me it

[1:07:24] would be why well I'll just quit

[1:07:26] um I'll I'll say I

[1:07:29] the details I want to push are

[1:07:31] insignificant

[1:07:32] counselor silbernagel aye councilor

[1:07:35] Milligan aye

[1:07:37] counselor Guthrie aye Pastor Johnson

[1:07:40] aye councilor Shaffer

[1:07:42] aye and with that eight percent increase

[1:07:45] thank you very much

[1:07:53] I said the wrong thing thank you okay

[1:07:55] and

[1:07:56] um that brings us to the end of our

[1:07:57] business agenda any Council comments

[1:08:00] tonight

[1:08:02] I just wanted

[1:08:04] say a shout out to all the employees

[1:08:06] it's impressive all the years that I've

[1:08:08] been here at the diocese for these this

[1:08:10] is the largest number and it's the

[1:08:12] largest cumulative total of years of

[1:08:15] employees it's just phenomenal there's a

[1:08:18] couple of the

[1:08:19] employees that got 20-year recognition

[1:08:22] that I said are probably young enough to

[1:08:25] make it to 40 if they choose to all

[1:08:28] right I mean yes we've got an impressive

[1:08:31] crew

[1:08:32] yeah yeah

[1:08:33] that was the challenge reading all those

[1:08:36] and I would appreciate y'all

[1:08:39] give me time to get through this is hard

[1:08:43] um so we do have a an executive session

[1:08:45] tonight

[1:08:46] um if there are no other Council

[1:08:47] comments I would read the executive

[1:08:49] session script

[1:08:50] which reads the city council will now

[1:08:52] meet an executive session for the

[1:08:54] purpose of discussing performance

[1:08:55] evaluation of public officers and

[1:08:56] employees the executive session has held

[1:08:58] percentage RS

[1:09:00] 192.6602 I performance evaluation of

[1:09:03] public officers and employees which

[1:09:04] allows the council the median executive

[1:09:05] session representatives of the news

[1:09:07] media and designated staff or other

[1:09:09] person shall be allowed to attend the

[1:09:10] executive session all other members of

[1:09:12] the audience are asked to leave the room

[1:09:14] representatives of the news media are

[1:09:16] specifically directed not to report on

[1:09:17] any of the deliberations during the

[1:09:19] executive session except the state of

[1:09:21] the general subject of the session is

[1:09:22] previously announced no decision may be

[1:09:24] made in executive session at the end of

[1:09:26] the executive session we will return to

[1:09:27] open session and welcome the audience

[1:09:29] back into the room it's not anticipated

[1:09:31] that action will be taken this evening

[1:09:32] after returning from executive session

[1:09:34] and we do have

[1:09:36] a council work session so I'd ask at

[1:09:39] this point for a motion to adjourn the

[1:09:41] meeting to work session and return to

[1:09:44] the meeting after that work session for

[1:09:46] the executive session okay

[1:10:01] foreign

Monmouth City Council December 1, 2015

Transcript