[0:06] Okay, we are on and we are recording.

[0:08] >> All right, welcome to the planning

[0:10] commission meeting January 5th, 2026.

[0:14] And let's begin with the pledge of

[0:15] allegiance.

[0:23] Pledge allegiance to the flag of the

[0:25] United States of America and to the

[0:28] republic for which it stands. One nation

[0:31] under God, indivisible, with liberty and

[0:34] justice for all. Thank you everyone.

[0:41] » Roll call of the commissioners starting

[0:43] my left. If you'll just pick your name

[0:46] so that it's on the record

[0:48] here, Jefferson here.

[0:53] your chair.

[0:56] Well, thank you very much. And we did

[0:58] get a resignation notice from

[15:54] than a change require a conditional use

[15:56] permit. However, I staff does

[15:59] acknowledge that the mineral development

[16:00] code does not exclusively address this

[16:02] scenario. As a result, the planning

[16:05] commission retains full discretion to

[16:07] determine whether a conditional use

[16:08] permit is required. If the planning

[16:11] commission determines that the proposal

[16:13] constitutes a change in use under the

[16:15] section 2501,

[16:17] the applicant may be required to return

[16:19] for a formal conditional use permit

[16:21] here.

[16:23] um the recommended conditions of

[16:26] approval and these will uh end my staff

[16:31] review and then we will give the

[16:33] applicants an opportunity to come on up

[16:34] after this um and then planning

[16:37] commissioners can ask questions

[16:40] following those steps. So we'll wait

[16:42] until the applicant speaks before your

[16:43] questions.

[16:45] So recommended conditions of approval

[16:47] are one it needs to be um consistent

[16:49] with approved plans. The development

[16:51] should be constructed in substantial

[16:52] conformance with the approved site

[16:54] design review application narrative and

[16:56] plans on file with the city um except as

[16:59] modified by these conditions of approval

[17:02] compliance with other regulations. The

[17:03] applicant must ensure that they comply

[17:05] with all applicable federal, state,

[17:07] county fire district and city

[17:09] regulations including Benton County

[17:11] building permits and inspections from

[17:13] the time that it begins construction

[17:15] until the time they get their

[17:16] certificate of occupancy. Fire access

[17:19] and turnaround. Prior to issuance of a

[17:20] building permit, the applicant shall

[17:22] submit a fire access and circulation

[17:24] plan for review and approval by the fire

[17:27] chief which demonstrates compliance with

[17:29] fire district requirements, including

[17:31] any apparatus, access, turnaround,

[17:33] ingress or egress requirements that we

[17:35] may imposed.

[17:38] Fire sprinkler and life safety review.

[17:41] The applicant shall coordinate with the

[17:43] fire chief to determine fire sprinkler

[17:45] alarm and life safety requirements.

[17:47] Written confirmation of fire district

[17:49] approval shall be provided prior to

[17:51] issuance of of a building permit and I

[17:53] will assist and coordinate in that

[17:55] process. Water service verification.

[17:58] Prior to issuance of a building permit,

[18:00] the applicant shall verify the location,

[18:02] condition, and capacity of existing

[18:04] water service lines serving the site.

[18:08] If existing facilities are inadequate to

[18:11] search a proposed commercial building,

[18:13] upgrades or extensions shall be required

[18:15] at the applicant's expense from the

[18:17] point of the city's um make city

[18:21] engineer of record review of the water.

[18:24] All proposed water system connections,

[18:25] upgrades or modifications will need to

[18:28] be reviewed and approved by the city

[18:30] engineer of record prior to building

[18:32] permit issuance. And for the record, I

[18:35] think you all know this likely, but the

[18:38] building department at the county looks

[18:40] at these one by one and they have a

[18:41] checklist. So, they follow all of our

[18:43] conditions before they allow steps to

[18:46] move forward with the applicant. Um,

[18:49] metering and backflow, water meters and

[18:51] back flow prevention devices um as

[18:53] required by the city of standard uh city

[18:55] standards and the engineered record.

[18:58] Sewer service verification. Prior to the

[19:00] issuance of a building permit, the

[19:01] applicant shall verify the location,

[19:03] capacity, and condition of existing

[19:05] sanitary sewer laterals serving the

[19:07] site. The city engineer review uh

[19:10] engineer record review of the sewer. Any

[19:12] new or modified sewer connections shall

[19:14] be reviewed and approved by the city's

[19:16] engineer record prior to building permit

[19:18] issuance.

[19:19] Sewer capacity and compliance. If

[19:22] deficiency are deficiencies are

[19:24] identified in the existing sewer system,

[19:26] the applicant shall construct necessary

[19:28] improvements at their expense to object

[19:30] to the engineered directly approvement.

[19:33] The required storm water management plan

[19:36] is that the applicant shall submit a

[19:37] detailed storm water management plan

[19:39] that is prepared by a qualified

[19:40] professional demonstrating compliance

[19:42] with the city standards and applicable

[19:44] state requirements. The engineer of

[19:47] record will review that storm water plan

[19:49] and ensure that it is uh approved of

[19:52] course um prior to issuance of a

[19:54] building permit.

[19:56] The timing of the storm water approval, shall be

[19:59] obtained prior to issuance of a buon

[20:01] county building permit. Notwithstanding

[20:03] that building permits are administered

[20:05] of course by the county. Um

[20:09] final parking layout.

[20:13] Yes. Final parking ban. Prior to

[20:14] issuance of a building permit, the

[20:16] applicant shall submit a final parking

[20:18] and circulation plan that demonstrates

[20:20] compliance with Monroe's applicable

[20:23] code. Striping and signage, all parking

[20:26] spaces, accessible parking and internal

[20:28] circulation uh shall be striped and

[20:31] signed prior to issuance of a

[20:33] certificate of occupancy before they get

[20:34] their CO. Um survey verification must be

[20:38] completed

[20:39] prior to the building issuance. The

[20:41] applicant shall provide a survey or

[20:43] equivalent documentation acceptable to

[20:45] the city that verifies the property

[20:47] boundaries, the structure location

[20:49] including the existing residential

[20:51] structure setbacks and build building

[20:53] footprints. Coordination with public

[20:55] works, uh any work within the public

[20:58] rightway shall require separate Benton

[21:00] County public works approval and

[21:02] applicable permits prior to

[21:04] construction.

[21:08] Any damage to the city utilities or

[21:11] facilities caused by construction shall

[21:12] be repaired at the applicant expense.

[21:15] And finally, preoccupancy verification.

[21:18] Prior to that CFO, the applicant shall

[21:21] demonstrate compliance with all

[21:23] applicable conditions of approval,

[21:25] including fire, water, sewer, storm

[21:28] water, and parking requirements. Now,

[21:30] we'll go ahead and talk about the

[21:32] motions before you uh after we give the

[21:35] applicant an opportunity to come on up

[21:37] and speak and then you have the

[21:38] opportunity to ask some questions

[21:40] following that of both the applicant but

[21:41] myself a staff. So, and you all are

[21:43] ready feel free to come on up.

[21:48] Whoever

[22:01] » you're the

[22:01] >> I'm the applicant. Okay.

[22:04] >> I'm Janice Cook with South Baton Food

[22:06] Pantry

[22:08] and I'm not sure where to begin on all

[22:10] of that. So, um it as far as what you

[22:13] need to know, you've seen on the paper.

[22:14] Um, and I did have some questions

[22:17] though, uh, if that's if that's

[22:19] appropriate on the last two or um, the

[22:21] ones before on 20

[22:26] or maybe it was number 16. Um, the is

[22:32] there um, so I don't know what the code

[22:34] is for the Monroe area or the county

[22:36] area for striping and things like that.

[22:38] Will that parking lot need to be um

[22:41] paved or because it would be hard to put

[22:44] stripes on rocks right now. So that's

[22:47] one of the questions I had.

[22:48] >> Yes. So it's a gravel.

[22:50] >> Yeah.

[22:51] >> We will be able to work with you on

[22:53] that. That will be a city engineer of

[22:55] record decision and I absolutely support

[22:58] I think what you're looking to do which

[22:59] is try to keep it um inexpensive uh and

[23:03] reasonable and feasible. we can meet

[23:04] code and keep you not paid that would be

[23:07] really great. Um I can't speak to that

[23:09] at this moment but I I do think that we

[23:11] have a path there.

[23:12] >> Okay.

[23:14] And so I guess I can introduce MC Square

[23:16] the model the construction company and

[23:20] um have them um also fill in the blanks

[23:23] for me.

[23:25] >> Well, my name is Jerry Hileman. I'm

[23:27] owner of uh The Fix It Man. And I'm Mike

[23:31] McCusker, owner of MC Squared

[23:33] Remodeling. And

[23:34] >> so we're both general contractors

[23:36] licensed and bonded with the state for

[23:39] residential and small commercial. And

[23:41] we're both going to be working together

[23:43] and with Janice over this. We started

[23:45] talking with Janice a year and a half

[23:47] ago.

[23:49] >> Um and so it's kind of cool to be here

[23:51] just be speaking with you at this point.

[23:55] Um, so I mean I don't know did should we

[24:00] give any other information other than

[24:01] what you've presented so far?

[24:03] >> If there's information that you feel is

[24:05] valuable and important for the planning

[24:06] commission to know as a component this

[24:08] hearing, feel free to provide it. If you

[24:10] think that we've buttoned most of that

[24:11] up at this time and you want to wait for

[24:13] questions, that's up to you. I would say

[24:14] the only thing I'd throw in is uh we do

[24:17] have to have it redone because we

[24:18] already met with Benton County permit

[24:22] folks three or four months ago, but

[24:25] maybe a year ago we did have your local

[24:28] fire chief give us the okay on the

[24:30] project as is and including the existing

[24:33] turnarounds. Um he did want sprinklers

[24:36] installed which we do have you know in

[24:38] the budget and in the plans for the new

[24:40] building. Um, but because it's older

[24:42] than 6 months, county wants wants him to

[24:46] fill that paperwork out again. But we

[24:47] did already receive his preliminary

[24:50] approval about a year ago when we first

[24:52] started trying to move forward with

[24:54] things.

[24:56] And just one thing to add, um, you know,

[25:00] there's a lot of discussion in there

[25:01] about storm water and potable water and

[25:04] things of that nature, and they're all

[25:05] going to be well, except with the

[25:08] potential of the electrical, they're all

[25:11] going to be new, um, you know, uh,

[25:15] services hopefully, you know, just

[25:18] attaching to existing services

[25:20] underneath Orchard Street is what we're

[25:22] hoping happens. What might happen with

[25:24] the electrical is there might be an

[25:27] existing service that was added as part

[25:31] of a work done a year or two ago for the

[25:34] church that is just waiting there for

[25:36] the new food pantry to tap into

[25:39] basically.

[25:41] >> Right.

[25:45] » You're ready. You can let it.

[25:46] >> All right. I we can answer any

[25:48] questions. Hopefully you have any. Your

[25:51] questions can be directed at either the

[25:52] applicant or myself.

[25:55] >> So, as far as access, handicap access

[25:58] and stuff to the facility, um, is that

[26:01] going to be I mean, I'm is there going

[26:03] to be a concrete or is it paved in some

[26:06] way so that people get in and out of

[26:07] there? It it's my hope that uh once we

[26:10] get things going that this will probably

[26:12] be a separate issue, but I really want

[26:14] to have sidewalk from the main sidewalk

[26:17] all the way to the new food pantry so

[26:19] that people that have challenges and

[26:22] have wheelchair or mobile uh mobility

[26:25] issues will be able to have access.

[26:28] That is in in in my plans in my head,

[26:31] but it'll be on paper at some point.

[26:35] >> One one other question too. So with are

[26:38] you planning on expanding the the number

[26:39] of people that you provide services to

[26:41] or going outside the Monroe area or or

[26:44] is that is there a a goal with this?

[26:47] >> So we already serve people from all over

[26:50] from Lane Lynn and Benton counties and

[26:53] so we because the food pantry is not

[26:55] obligated to be within a certain uh uh delineated area we are um required to

[27:03] be open for anybody. So, we already

[27:05] serve a great deal of people that um you

[27:10] know, we would love to see see more

[27:11] Monrovians be able to come and and be

[27:14] part of that. And hopefully with this

[27:16] new construction, they'll see that

[27:17] that's happening. But we we already this

[27:21] year alone, if you look at the numbers

[27:23] that we served, um and that would be

[27:26] just people in all together and families

[27:29] um we've already served over 10,000

[27:31] people this year.

[27:33] >> Thank you. So just also to clarify the

[27:36] you you're kind of busting at the seams

[27:38] depending on

[27:41] >> and so this is helping to right side

[27:44] your capacity for what you're doing.

[27:46] >> That's correct. And we also have um two

[27:48] programs three three programs running in

[27:50] that food pantry. So we um have our

[27:52] South Benton County Gleaners program in

[27:54] there which is a different nonprofit

[27:56] that's using our site and renting that.

[27:58] And then we also serve seniors and we

[28:00] have a snack pack program with the grade

[28:02] school. And so we're trying we're

[28:03] running all of those uh programs within

[28:06] that building and it's way way too

[28:08] small.

[28:10] >> Yeah. My my only the only purpose of my

[28:12] question just is it going to increase

[28:14] vehicle traffic and so on so forth in

[28:16] the in that neighborhood and in that

[28:17] area. That was my only question.

[28:19] >> I think that the what you see now is is

[28:22] definitely what you get and if it

[28:24] increases that's because the need

[28:25] increased.

[28:26] >> Okay.

[28:28] Janice, the facilities that are there

[28:29] now that you're using, where do those

[28:32] date where do those date

[28:34] >> the facilities?

[28:36] >> So the the garage that we're currently

[28:39] in was the parking garage for the the

[28:43] people that the parsonage um and the

[28:46] lady that um was the pastor of that

[28:48] church at that time in the in late 1980s

[28:50] just started that food pantry out of her

[28:52] house and then moved it to the garage

[28:54] and that's where it's been ever since.

[28:56] Um and the food pantry became a

[28:58] nonprofit and um and rented from the uh

[29:02] from the Monroe United Methodist Church

[29:04] in 2013 when we became our own nonprofit

[29:08] and then we bought um the property in in

[29:10] 2022 and so now it belongs to the South

[29:13] Mountain Food Pantry.

[29:18] » The uh

[29:20] the parcel right behind your area is the

[29:24] community garden.

[29:27] Is that correct?

[29:28] >> The parcel next to us.

[29:29] >> Let's send it back there.

[29:31] >> The sharing gardens.

[29:32] is next to us. Yes.

[29:34] Yeah.

[29:36] >> Do they used the parking lot to get to

[29:38] their facility?

[29:39] >> Yes.

[29:40] >> Do they have an easement?

[29:42] >> They do not have an easement on paper.

[29:45] Um my biggest concern is um doing a

[29:49] permanent easement like that if that um

[29:51] with them in their the age bracket that

[29:54] they're at and and you know life happens

[29:57] um if that property was bought by a

[29:59] developer I would not really like to

[30:01] have that happen but that's my opinion

[30:04] and so I have I'm looking out for the

[30:07] future as well and so I would like to

[30:09] just remain as it is

[30:12] >> but there is a way for them to get they

[30:15] can get there. Um, and if you look at

[30:17] the old um maps and things like that, it

[30:20] was my understanding that the greenway

[30:23] that is um by the um parking lot could

[30:26] be a road if it if it turns out we have

[30:28] to do something different in the future,

[30:30] but I don't envision that happening.

[30:34] >> Um, what about curb or sidewalk?

[30:39] >> This is not a subdivision or a partition

[30:42] of land. The applicant has no

[30:44] requirement to make any improvements to

[30:46] the right of way.

[30:48] >> Okay.

[30:50] >> So, they don't have the requirement to

[30:51] build curves for their sidewalk. They're

[30:53] absolutely welcome to do that. And if

[30:55] your sidewalk ties in to our existing

[30:57] sidewalk, which I think I hear that it

[30:59] will, um, that would be very much

[31:01] appreciated.

[31:01] >> Yeah.

[31:02] >> Is the county going to require a patron?

[31:05] >> They may. The county may give you their

[31:06] own requirements and I'm sure that

[31:08] you're well aware of that because it's

[31:09] Portric Street is a county facility.

[31:11] They may throw other things at you that

[31:12] extend these conditions beyond our

[31:14] patri.

[31:16] >> So the sprinkler system you guys are

[31:17] putting in.

[31:19] >> Not We have a subcontractor. Yes,

[31:21] >> you have a subcontractor.

[31:22] >> Yeah.

[31:22] >> Uh what kind of water uh flow are you

[31:25] doing? The the pipes that go there now,

[31:28] is that going to be enough to to buy in

[31:30] case of the buyer?

[31:32] >> I'm I honestly I can't speak to that.

[31:35] I'd have to have them consult. It's

[31:37] rainbow sprinklers. I think they're at

[31:39] 11. And um the way that will work is

[31:43] that their contractor will provide uh

[31:46] flow calculations. Those flow

[31:48] calculations will be provided to the

[31:50] city engineer of record who will look at

[31:52] the capacity available at your sign off

[31:55] or state that they need to be upsizing.

[31:59] >> Right. I'm just kind of learning from

[32:02] this. Yes. And if upsizment is required,

[32:04] there's possibility of discussing

[32:07] additional uh system development

[32:09] charges. And I'm sure you're aware of

[32:10] that. You deal with that in other places

[32:11] as well. But we hope and we think at

[32:13] this time that you'll be able to stay

[32:15] with what you currently have. Um that is

[32:18] why we have the engineers though

[32:19] speaking engineers one another so that

[32:21] they can confirm those things.

[32:23] >> The backflow valves that is required.

[32:27] >> How long have those been required?

[32:29] >> I don't know.

[32:30] >> Really long time.

[32:33] like many decades.

[32:35] >> Not for the city there.

[32:37] >> Well, I would know about

[32:39] >> fire code, you know. So, that's national

[32:42] international and those things are are

[32:45] stated in their code and of course given

[32:47] down to local governments to comply

[32:49] with. So, even though it may not be

[32:51] expressly stated in our code, they are

[32:53] required.

[32:54] >> I'm just learning.

[32:55] >> I'm glad you're asking.

[32:56] >> Which side of the meter is is that on

[32:59] >> for the backlo requirement? Mhm.

[33:01] >> Uh typically my understanding is that

[33:03] would be on the applicant side but again

[33:05] that would be the engineer of record who

[33:06] gives that determination

[33:08] >> and this is required for Alvin too

[33:11] >> typically especially if it's multif

[33:12] family but those requirements are stated

[33:15] within our design standards. We have a

[33:18] very thick packet of design standards

[33:20] that are actually quite old. Um but our

[33:22] engineer of record is it's his

[33:24] responsibility to interpret those and

[33:26] ensure that the applicant is meeting

[33:27] them.

[33:29] >> Well yeah. Okay. Number 16 on the

[33:31] requirements was uh striping and signage

[33:34] and I I heard you comment on that and I

[33:37] know it's a gravel parking lot.

[33:40] How are you going to work with that?

[33:41] >> This commission and I'll be fully

[33:43] compared with you. This commission has

[33:45] the authority to require that. My my

[33:47] goal would be to try to work with them

[33:49] and determine if there is some way that

[33:51] we can find uh path forward. Again,

[33:54] being fully transparent here, it's

[33:56] highly likely that we'll require

[33:57] baiting, but I don't want to state that

[33:59] at this time. We'll go through that.

[34:01] We'll go through those steps with our

[34:03] record.

[34:04] >> Our parking blocks uh

[34:07] that would kind of make it so that's a

[34:10] space, but then to put stripes on there

[34:12] is ridiculous.

[34:13] >> Well, you do see stripes in gravel

[34:15] parking lots. You're absolutely right,

[34:16] though, that they typically migrate and

[34:19] go away and you have to continuously

[34:21] stripe over time. Um, it can also be

[34:23] very challenging with cars coming in and

[34:24] out. Uh, there could be damage to the

[34:26] site. You'd have to continuously bring

[34:28] in rock over time. My personal view and

[34:31] my preference would be for the site to

[34:33] be paved. I recognize that this is a

[34:35] nonprofit organization, so I want to

[34:36] work with you to the best we can that we

[34:38] can, but two things, it may ultimately

[34:40] be required and I strongly recommend it

[34:42] anyway, but this commission also has the

[34:45] ability to require.

[34:47] >> So, I have a question along those lines

[34:49] then. I know that the neighbors um will not likely like to have that

[34:56] paid. We've already had that discussion

[34:58] and so um that might be something we

[35:02] might have to work with

[35:04] for future reference.

[35:06] >> Absolutely. So, so that everybody is

[35:08] aware there there's a 14-day appeal

[35:10] period during which anybody could write

[35:12] a written appeal um the following a

[35:15] notice of decision providing that it

[35:17] were favorable. That would be the

[35:18] opportunity and the time in which

[35:20] somebody could raise that consent.

[35:21] >> Okay.

[35:22] >> I think the only reason anybody's even

[35:25] looking at paving is a is an issue is

[35:28] because of safety hazards for

[35:31] patrons and people coming in out of

[35:32] there. I think that's the that is the

[35:34] real reason. I I think that that's you

[35:37] know I I as long as it's maintained well

[35:40] and everything I don't have a problem

[35:41] especially in our climate

[35:44] but um

[35:44] >> you're absolutely right sir the applic

[35:46] the reasons for it would be for public

[35:50] safety um and also aesthetics the

[35:53] reasons potentially to support not

[35:56] paving it would be storm water

[35:58] infiltration

[36:01] >> yeah

[36:03] I get the sense that there are perhaps a

[36:07] range of options to pursue while it's

[36:09] not necessarily asis or paid like there I've seen a lot of different

[36:15] solutions out there in terms of

[36:18] parking areas that can be permeable and

[36:20] also still have stuff embedded in it so

[36:23] that it can provide some guidance of the striping and the like. So, as long

[36:28] as we're meeting the letter of the code,

[36:30] and I think that there's plenty of room

[36:32] here to work out there.

[36:35] >> I have a quick question for you, TJ. Uh,

[36:37] number 18 here, the survey of with the

[36:43] property boundaries and the structure

[36:45] locations. Is that not already included

[36:47] in the packet here?

[36:48] >> It's not a full survey. They did do this

[36:50] basically, it's a back of the envelope,

[36:52] pretty darn close to accurate where the

[36:55] building location, the footprint is

[36:56] going to be. What we would like to see,

[36:58] and I'm not requiring that you have a

[36:59] survey or go and do this, although it is

[37:01] recommended, um it could be a um an

[37:04] equivalent professional who can provide

[37:06] the documentation that is acceptable to

[37:08] the city that verifies those property

[37:10] boundaries. And we'll absolutely have a

[37:12] team meeting or meeting with you and the

[37:14] city engineer record so you can

[37:16] understand exactly what they're looking

[37:17] for. We just want to make sure that what

[37:19] you're telling us you're putting is what

[37:20] you're ultimately going to put on the

[37:22] record.

[37:23] And just um for your knowledge, we did

[37:26] have a survey done before we bought the

[37:28] place. So um there should be a survey

[37:30] some place that is documented in Benton

[37:33] County.

[37:33] >> Well, the the survey would specifically

[37:35] include the building footprints

[37:37] >> that are dulling on the ground. Okay.

[37:39] >> After removing the the existing stuff,

[37:43] >> I have a question for you. So, so under

[37:45] the uh staff analysis and conditional

[37:47] dues under under section 2.500

[37:51] um does this um does is this a change in

[37:56] lot area by increasing the size of

[37:58] building?

[37:59] >> No. Uh

[38:00] >> so the so the structure itself doesn't

[38:02] decrease the lot area.

[38:04] >> So that the lot is still exactly what it

[38:06] is currently.

[38:08] >> I didn't know if that was open land or

[38:10] >> That's a good point. Yeah.

[38:11] >> Yeah. kind we're kind of jumping to

[38:14] questions to you. Um I have a couple

[38:15] there, but I just want you people

[38:17] already asked some great questions about

[38:19] conditional for approval. Um is there

[38:22] anything else in there? I mean there's a

[38:24] lot of flexibility in there to work on,

[38:26] but for you and the contractor, anything

[38:27] else jump out that that might raise now

[38:31] or other people understood

[38:34] fall in line you're already thinking?

[38:36] I I mean for me and Jerry can talk from

[38:39] his side for me parking lot signage

[38:42] striping that was all kind of a new you

[38:45] know we weren't looking at that at all.

[38:48] Um, and then sort of the storm water

[38:50] plan would be, I mean, obviously we're

[38:53] going to put, you know, gutters on the

[38:54] new roof and all that, but as far as a a

[38:57] detailed plan, yeah, we'll have to uh

[38:59] get something that'll meet your

[39:00] requirements there,

[39:02] >> which is understood, not even surprising

[39:05] in

[39:07] concern at this point.

[39:09] >> No, not at this point, but who knows

[39:10] when what the current infrastructure

[39:14] will look like under Orchard. I mean,

[39:17] and kind of thinking what Janice is

[39:19] probably thinking, she now we have a

[39:21] parking lot that we're paving and now

[39:22] we're adding, you know, more and more

[39:24] costs. And it to be honest, I mean, I

[39:26] don't know.

[39:27] My view is this is becoming pretty

[39:30] expensive from what we've been, you

[39:33] know, getting for feedback on costs from

[39:35] all the various subcontractors. And so

[39:39] I'm I guess I'm a little concerned for

[39:42] the project even just adding the cost of

[39:45] paving that gravel area in there. Who

[39:48] knows how much that is another 20 30

[39:50] 40,000. I mean yeah. So

[39:53] >> yeah, that was that was kind of my

[39:55] original push about the handicap space.

[39:56] I mean I maybe one designated handicap

[40:00] space had a concrete pad and a concrete

[40:03] walkway. just I don't know what the

[40:04] county is going to require as far as uh

[40:07] handicap access. You know, I don't know

[40:09] what they're and a lot of it's going to

[40:10] end up in the county. They're just going

[40:12] to be out of our hand.

[40:13] >> Well, this this as far this as far as

[40:14] that goes is all us and we get to

[40:16] determine parking spaces, quantity of

[40:18] parking spaces and type of parking

[40:20] spaces. I'm very happy with having one

[40:23] um handicap parking space. I would like

[40:25] to consult with the engineer record.

[40:26] Again, we'll have a meeting with the

[40:28] applicant and the engineer director as

[40:30] well as the fire chief and the um uh

[40:33] sheriff all together in one meeting. We

[40:35] have a monthly development review

[40:37] committee meeting that I've stood up and

[40:39] established. Our first one is coming up

[40:40] on the 12th. I'll probably schedule you

[40:42] guys the following month so you have

[40:43] some time to digest all of this. But

[40:45] that'll be your opportunity to ask all

[40:46] these questions. It will be the engineer

[40:48] of records opportunity to review the

[40:49] applicable code with respect to this

[40:52] application and come to that meeting

[40:55] prepared to provide the applicant with

[40:57] any news that they unfortunately have to

[40:59] deliver or green lights to go ahead with

[41:01] certain conditions. Um I'm simply

[41:04] providing the land use requirements from

[41:06] here and then I'll rely on those experts

[41:07] moving forward.

[41:09] >> And there is handicap designation where

[41:11] >> so originally yeah it's hard to see it

[41:13] now in the very front of the building.

[41:16] Um uh on on the Orchard Street there was

[41:18] a a this whole section that was painted

[41:20] blue. Um I don't believe it had a sign,

[41:23] but you know if that's what I need to

[41:25] do, I'll do that. Um there and there was

[41:28] a um there is a little pad apron that

[41:31] comes out um from the sidewalk to the

[41:35] gravel that could easily be designated

[41:38] as real accessible.

[41:41] >> A couple questions. Um, when we talk

[41:43] about water and sewer capacity, that's

[41:46] onsite, not the city of water and sewer

[41:49] capacity. There's not a review of what

[41:50] the city has in the street. It's more of

[41:54] onsite

[41:56] size of the the size of the

[41:58] >> Yes. And and let me follow that. So,

[42:01] yes, that's absolutely true. if the

[42:03] recurrent

[42:05] um sizing of the line coming from our

[42:07] main to the site is sufficient to

[42:10] satisfy this development project. If it

[42:13] is not big enough, let's say that they

[42:15] have a 1 in and that they need a one and

[42:18] a half inch that case they would simply

[42:22] have to tap into our line. We would give

[42:24] approval for them to do that and as a

[42:26] result we would charge them an increment

[42:29] of the system development charge in

[42:32] order to account for the additional flow

[42:35] that they will be using on that site. So

[42:38] you're absolutely right unless it

[42:40] requires more than what they currently

[42:42] are using charge support

[42:45] >> and then the county can't depending what

[42:48] this group decides about the conditional

[42:50] use question the county is not able to

[42:53] question that or modify that

[42:56] >> absolutely correct uh land use 100% uh

[43:00] the city's perview you get to determine

[43:02] as the planning commission what

[43:04] conditions are required my job as staff

[43:06] is to provide to with my expert

[43:09] interpretation of this that you all are

[43:10] the decision makers.

[43:14] >> I think my only thing would just be at

[43:15] least one antic designated antic parking

[43:18] space and a safe address to facility.

[43:21] That would be my only I don't I don't I

[43:24] don't think having a gravel parking lot

[43:25] should be an issue.

[43:28] personal opinion. I think that

[43:34] with given our weather and things like

[43:35] that, it would better to have some

[43:36] absorption in the parking lot instead of

[43:38] runoff increasing our store capacity.

[43:40] >> So, Chair Cerson, what I'm hearing is

[43:42] that we would like to see a handicap

[43:44] parking space, but you will leave it to

[43:46] the engine record to determine what the

[43:48] minimum requirements are.

[43:49] >> Right. Right. Yeah. I don't think we're

[43:51] not qualified to make that decision, but

[43:53] we want you to be successful. We want

[43:55] this this is not a we got you. We want to make sure you're

[43:59] >> there aren't any hurdles in your way

[44:00] that that we're going to also we

[44:02] represent the the citizens too and then

[44:05] >> we want to make sure they're safe and

[44:06] that what's happening on this property

[44:08] continues to be a benefit to them and to

[44:10] their and all of a sudden become a

[44:13] you know a news to them basically. No,

[44:16] >> I'd like to second what what he says too

[44:18] actually. That was an excellent point

[44:20] which is the city right now is uh

[44:23] already facing some challenges regarding

[44:26] storm water. And so um I think it makes

[44:28] total sense to leave it as a as a

[44:31] permeable surface for now and then maybe

[44:34] down the road when we have resolved that

[44:36] we could then discuss that as a

[44:38] potential additional project down road.

[44:41] But I think it's as long as there's some

[44:45] access there, it's I think there's a

[44:47] good reason not to do it.

[44:49] >> So you all understand what that means.

[44:50] You look at permeable and impermeable

[44:53] surface area and as you get rid of

[44:56] permeable surface area. This requires

[44:58] expensive engineers to come in and find

[45:00] places for those things to be contained

[45:02] as you all learned in our last hearing,

[45:04] right? So the more we restrict permeable

[45:08] surface, the more they have to figure

[45:10] out where that additional storm water is

[45:12] going to go. Um this building footprint

[45:14] is slightly larger than is this existing

[45:16] footprint and so there is going to be

[45:18] more impermanmeable surface just as a

[45:21] result of the development. So I think

[45:22] what you're saying makes a lot of sense

[45:24] and as long as we can find room within

[45:26] the design standards to make it work,

[45:28] we're in a good shape.

[45:31] I want to echo Fred's comments that um

[45:35] South Bas serves

[45:38] a demonstrated need in this community

[45:40] and I want to do everything we can to

[45:43] make it as successful with as few

[45:46] roadblocks as possible. So to that end I

[45:50] concur with you.

[45:52] >> There is a what three foot uh chrome

[45:55] drain pipe in front of that building.

[45:57] >> I don't know.

[45:58] >> I believe so. um

[46:00] >> goes all the way from the very top of

[46:03] 10th Street

[46:05] all the way down to somewhere.

[46:08] >> You're very likely right. My

[46:09] inexperience with the community is just

[46:10] why I don't know, but that's something

[46:12] that we last a little concerned about.

[46:13] >> That's fine. But, you know, it's

[46:14] something to be kept in later.

[46:16] >> Yeah, absolutely. We do. So, we do have

[46:18] a place for storm water conveyance

[46:19] across all of our main roads. Where it's

[46:21] located or how big it is, that I can't

[46:22] speak to, but we absolutely do have

[46:23] storm water facility available. The

[46:26] other thing I have is u delivery of you

[46:31] get deliveries constantly or twice a

[46:34] week or

[46:34] >> once a week.

[46:36] >> and I I know I notice on your drawing

[46:38] here you're putting in a roller filter

[46:41] which is great.

[46:42] >> We changed that

[46:43] >> actually.

[46:44] >> Yeah, that's been changed to

[46:47] >> Well, because Janice had said there

[46:49] really wasn't a need for them to

[46:50] actually, you know, drive into the new

[46:52] building. I currently have a rollup door

[46:54] and it doesn't get used for that purpose

[46:57] because of the grade of the con of the

[46:59] rocks and to the to the concrete. It's

[47:02] too steep and when they put the the

[47:05] trailer down, they have to really back

[47:07] it up. And it doesn't make any sense to

[47:09] go any further than that. And currently

[47:11] with the way the building is designed

[47:13] and being used, there's just no way for

[47:15] them to use it the way it was intended.

[47:17] So it it didn't seem

[47:21] as as a good idea to do that at this

[47:24] point in time.

[47:25] >> So your delivery door will be your main

[47:28] >> it'll be two no

[47:29] >> there'll be two entry door an entry and

[47:31] an exit door for for customers people.

[47:34] Um and then there'll be two double

[47:36] commercial doors in place of the rollup

[47:38] garage door.

[47:39] >> Gotcha. And you're going to put a pad

[47:41] out in front of that.

[47:42] >> Yeah.

[47:44] >> Okay. So they're pallet jacking and

[47:46] stuff down in there.

[47:47] >> Yes.

[47:49] >> A new adventure.

[47:50] >> Yeah.

[47:52] >> Can I ask clarifying question? Will

[47:53] there be any increase in the volume of?

[47:57] >> Um not to my knowledge. It'll just be

[47:59] once a week.

[48:07] » Does anybody have any questions,

[48:08] comments, concerns?

[48:12] >> Do we have any motions? Well, I will go

[48:13] ahead and provide the motion options for

[48:15] you. Is there anything further that

[48:17] either the applicant or any of the

[48:18] planning commissioners would like to

[48:20] raise before moving forward?

[48:24] » They're already doing business out of

[48:26] the one building they got. It's just uh

[48:28] make it more efficient.

[48:31] >> And a bathroom,

[48:33] >> bathroom, a waiting area. People have to

[48:35] stand outside right now. So, you know,

[48:38] this is going to be a big change for

[48:39] everybody.

[48:39] >> Goldplated toilets. Yes.

[48:45] » Cut down a water.

[48:50] » So here you have in front of you two

[48:51] motions which stand as a script for

[48:53] whoever gets to the couch first and

[48:55] wants to make the motion. There are two

[48:57] options. One is approval to approve the

[48:59] site design review with no conditional

[49:01] use requirement.

[49:03] >> Option two is denial to deny the site

[49:06] design review for specific reasons on

[49:09] the record.

[49:11] Do we have that handicap provision on on

[49:13] the screen?

[49:14] >> And you can include that I add to the

[49:17] conditions of approval. We don't have to

[49:19] make a new one. We can add the parking

[49:21] conditions of approval that you are

[49:23] requiring a handicap parking space. And

[49:25] if you check that on the end of your um

[49:30] sentence there what you read, I will

[49:32] include that in the notice of position.

[49:35] >> Just make sure it's included with the

[49:36] engineer review.

[49:38] typically so

[49:39] >> but because I do not have direct

[49:41] knowledge of the design standards and

[49:43] you feel you want to rather make certain

[49:45] you can do

[49:51] » okay

[49:55] » I move the planning commission approve

[49:57] the site design review application for

[49:59] the southbase food pantry development

[50:01] based on the findings of fact and

[50:03] conclusions contained in the staff

[50:04] report and subject to the conditions of

[50:07] approval

[50:10] And in making this decision, the

[50:12] commission finds that the proposal

[50:13] constitutes a continuation and

[50:15] modernization of an existing

[50:17] institutional nonprofit and does not

[50:20] require conditional use permit under its

[50:22] legal development code.

[50:24] >> Finally, Parkinson

[50:26] >> um I thought we agreed

[50:29] >> but I thought we said we're going to

[50:30] leave that to the you want to add that

[50:32] >> handicap. One handicapped hand

[50:34] >> and add one handicapped

[50:36] designated handicapped cartoon

[50:40] >> space in the cartoon.

[50:42] >> Everybody got that?

[50:44] >> I would like to walk 15.

[50:50] » You read that so well.

[50:53] >> Did a great job.

[50:56] The motion. We have a first and a

[50:58] second. All in favor? I. Any opposition?

[51:06] » Congratulations.

[51:13] I have no idea.

[51:15] >> Start tomorrow.

[51:23] » Hopefully they'll be

[51:24] >> Well, they felt that once we had all

[51:27] their forms and teeth do all that that

[51:30] they

[51:31] be as quick as two weeks.

[51:34] >> That'd be great

[51:35] >> at this time of year,

[51:37] >> right?

[51:38] >> So,

[51:42] no,

[51:43] we're not even

[51:47] I mean, at least from the far end, we're

[51:50] hoping

[51:52] to

[51:54] >> spring. Well, midFebruary would be to

[51:57] start demo and end up in the first

[52:01] meeting. So,

[52:02] >> we're hoping,

[52:07] » right? Sure. So, I had a question here

[52:10] from um Commissioner Gdanis and I wanted

[52:12] to go ahead and comment on this. This

[52:14] brings us back to what I mentioned

[52:15] briefly earlier while going with the

[52:17] staff report. So, what I have

[52:19] implemented is a monthly development

[52:22] review committee. This is intended to

[52:25] bring all of the subject matter experts

[52:27] and the individuals who must sign off on

[52:29] major projects. So, I'm not going to be

[52:31] bringing residential units, even

[52:33] duplexes before the DRC as I call it.

[52:37] It'll be three units or above and all

[52:39] commercial projects. And the goal is

[52:41] following approval by the planning

[52:44] commission and maybe sometimes

[52:45] beforehand if it's a complex product. Um

[52:48] what will happen is the fire chief,

[52:51] myself, our engineer of record as well

[52:53] as uh the sheriff for the county will

[52:57] discuss any concerns that come to mind

[53:00] for them. This way there are no curve

[53:02] balls to the applicant. there's

[53:03] something that's going to be required,

[53:05] like for example, a paid parking lot.

[53:07] Um, if the applicant is well aware of

[53:08] that long before they break ground and

[53:10] they have a performer in front of them

[53:12] with a certain budget they're working on

[53:13] and then they get hit with it before the

[53:15] certificate of occupancy and they really

[53:16] have no choice but to pay for those

[53:18] things. It's best to be able to tell

[53:20] everybody ahead of uh ahead of time what

[53:23] the rules of the game are are going to

[53:25] be. Um, so this month we'll be talking

[53:27] about a couple of projects with the BRC

[53:30] and I hope that next month and I'll be

[53:31] in touch with y'all um to schedule that

[53:33] time that we could put this project in

[53:35] front of the BRC for any final

[53:37] requirements that be required at the

[53:39] brand new.

[53:40] >> Yeah, thank you for doing that.

[53:42] >> Yeah, absolutely. It's common in larger

[53:44] jurisdictions and it's something that I

[53:46] think is really valuable.

[53:49] >> So Tom, uh, next meeting we have any uh,

[53:52] we're going to do a work session or what

[53:53] are we going to do next? Uh at our next

[53:56] meeting we have a partition request um

[54:00] for the Wilbur Ellis site. We're also

[54:03] going to be fitting in a little bit of

[54:05] time for our uh for a little more work

[54:08] session related items.

[54:10] >> Okay. So that partition that dividing

[54:13] what the truck parking and stuff is

[54:17] because that this is pursuant to

[54:19] selling.

[54:21] I don't know what the applicants in

[54:23] this.

[54:25] >> We will find out.

[54:27] >> Are we on the other yet?

[54:29] >> What's that?

[54:30] >> Are we on the other yet?

[54:33] >> Go ahead. Go ahead.

[54:35] >> I got about four things.

[54:44] » What Whatever happened to zoning on

[54:46] Commercial Street?

[54:50] I think you're probably talking about

[54:52] GRA GR3s. No, that was commercial.

[54:55] >> Commercial. We're gonna rezone

[54:58] commercial street commercial. Is that

[55:00] >> Yeah, because it fits.

[55:02] >> Was that the reason?

[55:04] >> No, it was that we have so much

[55:05] commercial along that stretch.

[55:07] >> Okay. This is news to me. So, thank you

[55:09] for letting me know about it. Like many

[55:11] of other our other reasons,

[55:12] >> but give me time.

[55:14] >> Just letting me know that that was

[55:15] something that you all did. It clearly

[55:17] was one of those things that didn't make

[55:19] it to the to the state because I don't

[55:20] see in the list of things that you

[55:22] started.

[55:22] >> Sure.

[55:23] >> And it certainly wasn't finalized

[55:24] because none of our

[55:25] >> I don't think pardon me. Apologies. I

[55:28] don't think it got finalized. I don't

[55:30] think council approved it.

[55:32] >> Oh, the city council didn't.

[55:34] >> As far as I know,

[55:35] >> I think it did get out of get through

[55:37] this commission.

[55:38] >> I think it was just

[55:39] >> it was basically from 6 to 7 is where

[55:42] they were going to

[55:45] there. We have the fire department

[55:46] there. We have a property across the

[55:49] street. There was just

[55:51] >> What I can do is I will look through our

[55:53] record digital and I can search easily

[55:56] enough through that folder and just pull

[55:59] out when and what was discussed.

[56:01] >> Well, it's 5th to 7th.

[56:03] >> 5th

[56:05] >> because you got Monroe telephone, you

[56:06] got Mart, you got Christmas Junction.

[56:10] Just it just fits.

[56:10] >> I assume somebody put together mapping

[56:13] for you.

[56:15] Yeah, we had we had quite a bunch of

[56:17] conversations about it. So,

[56:19] >> okay, I will look into it, find out

[56:20] where we left off in fairly,

[56:23] >> but I think the point is a lot of those

[56:25] resoning tech things we voted on never

[56:28] were finalized, never move forward. So,

[56:31] the chance we need to do that,

[56:32] >> right?

[56:33] >> We've got a lot to bring back and forth.

[56:34] >> He's been here for quite a while now.

[56:36] So,

[56:38] >> like the parallel parking on dragon that

[56:40] never got addressed.

[56:42] >> What is that? Oh yeah,

[56:43] >> the parallel parking on Dragon Drive has

[56:44] never been fixed.

[56:46] >> Hey, that's on my list. That's a safety

[56:48] issue.

[56:49] >> Safety issue we identified two years ago

[56:51] and and it never got and we promised the

[56:54] Catholic Church that we would do it so

[56:55] that our sidewalk wouldn't get room that

[56:57] they did and then we never followed

[56:59] through.

[56:59] >> No, we're that's adjacent to the school

[57:02] district. Is that right?

[57:02] >> Right.

[57:03] >> Yeah. No, we're good on that. We're

[57:04] actually working directly with middle

[57:06] school on that project. Those blocks

[57:08] have been are ready to be purchased. is

[57:10] not going to purchase them without them

[57:12] giving us their go-ahhead and what they

[57:13] want. Getting in front of them has

[57:15] proved a little more challenging, but I

[57:16] think now that we're past the holidays,

[57:17] Mark's already ready to get us

[57:19] >> Well, we we want parallel parking there

[57:21] because right now they back out into

[57:23] >> I know. And so we'll put the the border

[57:25] the the blocks there which prevent them

[57:28] from parking that way. actually doesn't

[57:30] leave enough room.

[57:32] Yeah,

[57:33] >> that one

[57:36] >> already.

[57:39] >> Uh, city hall remodel.

[57:42] >> How how's that coming along? And I don't

[57:44] know if the everybody knows about what

[57:47] you guys are planning or

[57:49] >> so city hall, you say remodeling, but

[57:51] I'll I'll correct that slightly. It's

[57:52] really going to be um a redevelopment of

[57:55] city hall. Um, as you all know, uh, our

[57:58] engineer of record did a full analysis

[58:01] of the structural integrity of that

[58:03] building. It's built with a terracotta

[58:05] blocks which, uh, have no seismicist.

[58:10] >> No, they can't withhold any seismic

[58:12] force at all. And it's likely we don't

[58:15] have fill cells down those or rebar. Um

[58:18] there's the option of throwing a bunch

[58:20] of money and never really getting the

[58:21] current building code or um moving

[58:24] forward with a new city hall. There's a

[58:26] time frame of three to five years to

[58:27] complete that. City council is working

[58:29] through that now. So that's something

[58:31] that is in chair um on their laps. You

[58:35] all will hear about that when an

[58:36] application comes forward, but we will

[58:38] be looking to fund that project over the

[58:41] next couple of weeks. I brought this up

[58:43] at the fireboard meeting and they are

[58:46] willing to work with the city on an

[58:48] emergency

[58:50] preparedness

[58:52] part of the building.

[58:53] >> Yeah. So I reached out to Chris Barnes.

[58:56] Um so one of the things I proposed to

[58:58] the council is that we build an

[59:00] emergency operation center. What that

[59:02] does, it allows us to tap into many more

[59:05] streams of revenues from the federal and

[59:06] state government. It also allows us to

[59:08] operationalize the facilities. It's not

[59:10] just for city services, but also for

[59:13] emergency services, for volunteer

[59:15] emergency operation, emergency volunteer

[59:17] core operations. Uh, and it's also a

[59:19] place for the state and the federal

[59:20] government to come where they need to

[59:22] dispatch and have a central command

[59:24] location. Um, there's a lot of uh

[59:27] potential to build something that has a

[59:30] lot less impact on the city and provides

[59:32] a huge benefit for South County. We

[59:34] don't have DOC right now.

[59:37] Well done.

[59:38] >> The as you know the the fire department

[59:40] received some grant funding to do some

[59:42] seismic improvements to their structure.

[59:44] Uh that's going to go ahead and they're

[59:46] going to continue doing that but there

[59:47] may be a possibility that we can slide

[59:50] into their process and and work

[59:51] alongside them.

[59:55] » Excellent. um 7th Street

[59:59] um from Main Street all the way back to

[1:00:03] where um

[1:00:05] Seventh turns to 8th.

[1:00:08] Okay.

[1:00:09] >> Pass Kelly and all that. Well, the city

[1:00:12] paved

[1:00:14] a portion of the road, but then they

[1:00:16] left six or seven feet not paved. You

[1:00:20] got curbs or sidewalk on some of it, but

[1:00:24] then you've got a planter box in the s

[1:00:27] in the road,

[1:00:28] >> right? I noticed some of the houses sort

[1:00:30] of like took over, right?

[1:00:32] >> Well, they're right almost in the street

[1:00:34] >> just went ahead just took over that

[1:00:36] area.

[1:00:36] >> Happens a lot. kind of like a hostile

[1:00:38] takeover.

[1:00:41] >> But when uh when we get uh asphalt and

[1:00:45] stuff down here, it' be behooved the

[1:00:47] city to go ahead and finish that out

[1:00:50] >> connecting up with the when the

[1:00:52] development uh handshake with the

[1:00:55] developments and sort of

[1:00:57] >> I completely agree with you. Um so as we

[1:00:59] come into budget season this coming

[1:01:00] year, that is one of the projects that

[1:01:02] we're going to be working closely with

[1:01:04] the budget committee on. There are

[1:01:05] several things that I'd like to

[1:01:06] accomplish in this next year that are

[1:01:08] reasonable and feasible given some of

[1:01:09] the other development that we see going

[1:01:11] on. It makes a lot of sense. There are

[1:01:13] other things that we're going to

[1:01:14] structure into a capital improvement

[1:01:15] plan and put on a five or 10 year

[1:01:17] schedule. Um the low hanging fruit and

[1:01:19] the things that make sense now are the

[1:01:21] ones that I want to bring off the shelf

[1:01:22] dust off. That is absolutely

[1:01:25] >> good.

[1:01:27] Comprehensive plan

[1:01:28] >> comprehensive. So

[1:01:31] >> I did. Okay.

[1:01:32] >> Yes. One was one was taken by the

[1:01:37] comprehensive plan. Are we going to

[1:01:39] update that soon or

[1:01:41] >> as you need to

[1:01:43] >> as you know there was a comprehensive

[1:01:45] planning process that was completed in

[1:01:47] 2019 that was largely led by um a rare

[1:01:51] participant and some folks from the

[1:01:53] state that participated intermittently.

[1:01:55] There wasn't

[1:01:57] an individual from beginning to end that

[1:02:00] sewed all of the pieces together and

[1:02:02] included things like our parks master

[1:02:04] plan, our overlays, thinking about

[1:02:07] economic development. Those things

[1:02:08] didn't necessarily happen and it's okay.

[1:02:12] But the real challenge here is that they

[1:02:13] never finalized the plan and submitted

[1:02:15] it to the state for acknowledgement.

[1:02:17] there's a post acknowledgement plan

[1:02:19] amendment requiring and so they

[1:02:21] initiated it and it was finalized it

[1:02:23] which means that our current

[1:02:24] comprehensive plan uh it isn't valid if

[1:02:28] somebody if we were to pass anything

[1:02:30] based on our current comprehensive plan

[1:02:31] it could be appealed which is the reason

[1:02:33] I had to come before you during our last

[1:02:35] session uh with the GR zone that should

[1:02:38] have been a GRB for that development

[1:02:40] it's all coming back to those same

[1:02:41] things my view is rather than just

[1:02:44] formalizing the existing 2019

[1:02:46] comprehensive I'd very much prefer to

[1:02:48] include this as a component of the

[1:02:50] envisional process that I've started

[1:02:51] with council and you all I'd like to see

[1:02:53] moving forward throughout the rest of

[1:02:55] this year. We'll have town halls this

[1:02:56] year. We also have a lot of other things

[1:02:58] going on like the 1135 project which

[1:03:00] ties into some multimodal access

[1:03:02] projects that we have things like

[1:03:03] getting a bridge going across there that

[1:03:06] could absolutely change the nature and

[1:03:08] intent of our comprehensive plan. My

[1:03:10] view is that we stick with what we have

[1:03:12] at the moment. We are not in such a

[1:03:13] situation where the prior comprehensive

[1:03:16] plan encumbers us in any way. Um if we

[1:03:20] change the comprehensive plan from the

[1:03:21] 2019 version probably wouldn't change

[1:03:23] significantly. Probably half or less,

[1:03:26] right? It might just be 20% of that. But

[1:03:29] I do think that rather than just

[1:03:31] formalizing it now and saying we're

[1:03:32] done, we should probably revisit.

[1:03:35] >> Well, I'd like to see a date to complete

[1:03:37] it so we can turn it into the city or

[1:03:40] the state.

[1:03:41] >> That's fair. Yeah, we we need to drop

[1:03:43] the completion date. We we're we've

[1:03:46] kicked the cans down the road way too

[1:03:48] long. So this time

[1:03:50] >> June, July, August, whatever, that's

[1:03:52] what we're going to have done.

[1:03:54] >> I want to temper your expectations just

[1:03:56] like um so we're talking about a pretty

[1:03:59] significant process. We are uh there's

[1:04:03] some news that I I I encourage you all

[1:04:05] to attend attend the work session coming

[1:04:07] up because there are some big things

[1:04:09] coming up in the next several weeks that

[1:04:11] we'll discuss at that meeting which

[1:04:13] dovetail right into this but I think

[1:04:16] that if you had the comprehensive plan

[1:04:18] completed at the end of the year the

[1:04:21] final quarter of this year that is a

[1:04:23] reasonable timeline and if we beat that

[1:04:26] then it's possible

[1:04:29] but I I would I would encourage you to

[1:04:31] target that date. I'm very open to your

[1:04:34] recommendations um and enforce this a

[1:04:37] little before.

[1:04:39] >> Maybe in our next work session we could

[1:04:41] take a look at what it's going to

[1:04:42] require to get that done.

[1:04:43] >> Absolutely. I think it might be good to

[1:04:45] scope out what the work entails because

[1:04:47] we did that a little bit but there the

[1:04:49] last comprehension plans took 12 months.

[1:04:54] >> Yeah. more than that. It took as long as

[1:04:56] the the rare students here they worked

[1:04:58] on that nontop

[1:05:01] break it all down and assign it's not

[1:05:04] just the bang doing it so it's a fairly

[1:05:07] comprehensive process. There are pieces

[1:05:09] in that comp plan that if you just read

[1:05:11] through it's like this read it's great

[1:05:12] this makes a lot of sense but if you

[1:05:14] look at it from a practitioner or

[1:05:15] subject matter expert you start to

[1:05:17] realize that there's some pieces that

[1:05:19] were more theoretical and academic maybe

[1:05:22] than they were practical and I'd like to

[1:05:24] present those to the commission for an

[1:05:26] opportunity to fix them.

[1:05:28] >> Were the overlays finalized?

[1:05:32] >> No. None of none of anything in the

[1:05:33] comprehensive plan was finalized. This

[1:05:35] is separate plan.

[1:05:40] » What you mean the repres? Yeah. There

[1:05:43] were two of them,

[1:05:44] >> right?

[1:05:44] >> No. So, I can see on the state's

[1:05:46] website, and I could actually pull that

[1:05:48] up for you guys if you wanted to. It was

[1:05:50] not tonight at the word session. Um,

[1:05:52] there is a list of all the things that

[1:05:53] we initiated and never finalized.

[1:05:55] There's like 10 items going back to

[1:05:58] 2017.

[1:06:00] And those are all things that the

[1:06:02] comprehensive plan is one of them that

[1:06:04] needs to be submitted so that the state

[1:06:05] finalizes

[1:06:08] like a weekly.

[1:06:09] >> So we dropped the ball or did the state

[1:06:11] dropped the ball?

[1:06:12] >> The city dropped the ball. And I think

[1:06:14] there's just a lot of folks that didn't

[1:06:16] know what to do.

[1:06:18] >> None of these are really at final

[1:06:20] status. So internally, we just never got

[1:06:23] to a point we're ready to submit to the

[1:06:25] state. It's not like we have a full

[1:06:26] package that is proofed and ready to go

[1:06:29] and that just needed to get put on the

[1:06:30] finish line. We're a good distance.

[1:06:32] >> We didn't drop the ball. We didn't even

[1:06:34] make the ball. We didn't even grab the

[1:06:36] ball.

[1:06:37] >> We did.

[1:06:38] >> We we we made it. We were under

[1:06:44] that line. I know enough about football

[1:06:45] to know the long skinny one, but I know

[1:06:46] there's like two lines before the goal

[1:06:48] and that's kind of where we are.

[1:06:51] >> We we did a lot of the work. just a

[1:06:53] final step violating those with the

[1:06:56] state what's lacking. What What do you

[1:06:59] think about even just making like

[1:07:02] assigning like a like a strike force

[1:07:04] test or something to this particular

[1:07:07] thing and just they meet every week with

[1:07:11] the status and just keep

[1:07:13] >> you know what I mean like just keep

[1:07:14] hammering it.

[1:07:15] >> So I really want to encourage you to

[1:07:17] come to the next work session.

[1:07:18] >> Okay. Um, and there is also going to

[1:07:21] I've been working a lot in the

[1:07:22] background over the last several months

[1:07:24] getting all these pieces put together,

[1:07:25] working with our state partners,

[1:07:27] coordinating people that typically don't

[1:07:29] coordinate. Um, getting them all into

[1:07:31] the same room and into the same head

[1:07:32] space. Uh, at the work session, we'll be

[1:07:34] discussing some of the events coming

[1:07:36] forward which are going to really take

[1:07:37] this stuff into

[1:07:39] >> both.

[1:07:40] >> Uh, yes, that's right. One meeting from

[1:07:41] today. The agenda actually is up. So um

[1:07:45] if not I I can absolutely tell you now

[1:07:47] what's on the agenda is a discussion um

[1:07:50] with the regional solution team that's a

[1:07:52] kickoff that includes all of the uh lead

[1:07:54] representatives for our region from

[1:07:58] department of land conservation and

[1:07:59] development um from economic development

[1:08:02] so business of Oregon it includes DEEQ

[1:08:05] it's going to include folks that work

[1:08:06] with OA uh really all of the key

[1:08:09] agencies the goal is to talk to them

[1:08:11] about what our challenges are which ones

[1:08:13] are going to require money and which

[1:08:14] ones we're going to ask for letters of

[1:08:15] support when we go to the legislature.

[1:08:17] We're going to be presenting to them the

[1:08:19] funding tools that we want to go after

[1:08:21] so that they know what our strategy is.

[1:08:23] We'll be listening very intently about

[1:08:25] ways that they believe they can plug

[1:08:26] into that process and support us,

[1:08:28] whether it's through technical

[1:08:29] assistance or through funding. Following

[1:08:31] that, I will be working with city

[1:08:33] council to have uh work session, not

[1:08:36] work sessions, but town halls every

[1:08:38] quarter, which is what we've talked

[1:08:39] about quite a bit up until this point in

[1:08:41] time. And those will help lead us

[1:08:43] towards completing a lot of these uh

[1:08:45] things that need to get finalized with

[1:08:47] date certain attached to

[1:08:52] you mentioned February 12th. Is it the

[1:08:54] 12th or 17th that week?

[1:08:56] >> January.

[1:08:57] >> Oh, January of next week.

[1:08:59] >> Sorry. So, thanks.

[1:09:00] >> Oh, John, you're your we'll talk about

[1:09:03] this next morning. No, I mean there's

[1:09:06] Well, I mean the dates, but there is

[1:09:08] something on the 12th. That's another

[1:09:11] work session.

[1:09:13] >> We're doing

[1:09:13] >> Yeah, work session on the 12th, city

[1:09:15] council meeting on the 19th.

[1:09:16] >> Okay, got

[1:09:17] >> session for planning commission.

[1:09:21] >> No, uh planning commission work session.

[1:09:23] I bring this up because what I don't

[1:09:25] want to do is steal the funders from

[1:09:26] city council when they get to hear about

[1:09:27] all the cool stuff that you guys are

[1:09:29] digging into right now. Um you'll you'll

[1:09:32] hear about all this when I have the

[1:09:33] opportunity to talk to city council and

[1:09:34] get their guidance.

[1:09:36] >> So there's a work session for city

[1:09:37] council next Monday to which we are

[1:09:39] invited.

[1:09:40] >> Yeah, everybody's always invited. Yes,

[1:09:41] absolutely.

[1:09:43] >> It's not on my

[1:09:43] >> You just can't sit over here.

[1:09:45] >> Yeah. Used to come.

[1:09:51] » Are you have a cushion chair?

[1:09:52] >> There you go.

[1:09:53] >> That was your question.

[1:09:54] >> I have fourth one now. Oh, the the road

[1:09:58] up to the water tank,

[1:10:01] our million gallon water tank is

[1:10:03] starting to dilapidate, fall apart, get

[1:10:06] washed out. And I would suggest the city

[1:10:10] be uh talking to the county and

[1:10:14] maintenance and see what can be done

[1:10:16] about it because it's starting to fall

[1:10:18] apart pretty good.

[1:10:19] >> Thanks for letting me know about this,

[1:10:20] Tim. Mhm.

[1:10:22] >> What if they want to pave it and take

[1:10:23] out that little gate and go all shaded

[1:10:25] out

[1:10:28] >> by the fire department?

[1:10:30] >> It's a fire road.

[1:10:34] >> So, I'll be with the county. The county

[1:10:35] is also involved in that development

[1:10:36] review committee. So, I have direct

[1:10:38] communication with those folks at least

[1:10:40] once a month, if not intermittently.

[1:10:43] I'll take care of that.

[1:10:44] >> Well, that's a life's blood in this

[1:10:45] city, right?

[1:10:46] >> You're not getting that issu. Thank you.

[1:10:49] >> All right. I'm done. If Tim's done, then

[1:10:51] I think we're done.

[1:10:53] >> All right. Thank you everybody for

[1:10:54] attending. Appreciate you.

[1:10:57] >> Thanks.

2026 January 5, Planning Commission

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