Board of Trustees Regular Meeting

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Agenda

[0:05] Call to Order
[0:23] Pledge of Allegiance
[1:18] Minutes of Sep 11, 2017 7:00 PM
[1:36] Public Commentary
[6:11] 17-09-42 : Change to the Standing Committees of the Village Board
[8:18] 17-09-61 : BIG Grant - Ivanhoe Shoppes, 781 South Midlothian Road
[9:10] Maple Hill Subdivision
[12:26] 17-09-62 : Resolution Adopting the 2017 Lake County All Natural Hazards Mitigation Plan
[13:03] AT&T Separated Bills for Approval
[13:49] Governing Body Bill Approval September 25, 2017
[15:19] Public Safety Committee (Rekus, Semple, Abernathy)
[17:27] Communication and Marketing Committee (Meier, Black, Russell)
[18:05] 2017 Street & Infrastructure Construction Change Order #1
[23:00] Motion to recess into Executive Session to discuss land acquisition or sale of property pursuant to 5 ILCS 120, Section 2(C)(5) and minutes pursuant to 5 ILCS 120, Section 2 (c)(21).

Transcript

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[0:03] All right, let's call this village board meeting to order. This is number 3,150. It's September 25, 2017.
[0:11] Kirk, would you please call the roll?
[0:13] Abernethy.
[0:14] President.
[0:14] Black.
[0:15] Here.
[0:15] Meyer.
[0:16] Here.
[0:17] Ricas.
[0:17] Here.
[0:17] Russell.
[0:18] Here.
[0:18] Simple.
[0:19] Present.
[0:20] Very good. Would all those able please rise and join me in the Pledge of Allegiance?
[0:26] I pledge allegiance
[0:29] to America and to the republic for which it stands, one nation under God,
[0:36] indivisible, with liberty and justice for all.
[0:43] All right, welcome everyone here live, watching online.
[0:46] If you are able, little bit of technical difficulties
[0:49] we understand, but then this is also obviously
[0:51] being recorded, so thank you for watching.
[0:54] Tonight we have a very short agenda.
[0:57] It features a business incentive grant request
[1:01] and then paying some bills and a few other things.
[1:05] Also like to welcome Battalion Chief Romberger
[1:07] here, subbing in, welcome. And with that, let's go to approval of minutes. I need a motion
[1:13] please to approve the Board of Trustees regular meeting minutes from September 11th, 2017.
[1:20] So moved. Motion by Rekus, second by Trustee Abernathy.
[1:24] Any discussion? Clerk, please call the roll.
[1:27] Rekus. Yes.
[1:28] Abernathy. Yes.
[1:29] Black. Yes.
[1:30] Meyer. Yes.
[1:31] Russell. Yes.
[1:32] Semple. Yes.
[1:34] Very good. That takes us to public commentary. Is anyone present tonight that wishes
[1:37] to address the village board?
[1:52] He should have abstained.
[1:54] So do we change his vote?
[1:56] Yes, I need you to change your vote.
[1:57] Okay.
[1:59] Recall it.
[2:01] Okay.
[2:02] All right, so we'll have the clerk recall that approval of minutes motion.
[2:10] Motion by Abernathy.
[2:11] Second.
[2:12] Second by Trustee Black.
[2:14] Discussion?
[2:15] Clerk, please call the roll.
[2:17] Abernathy, Black.
[2:18] Yes.
[2:19] Semple.
[2:19] Russell.
[2:20] So, Meijer?
[2:21] Yes.
[2:22] Rikus?
[2:23] Present.
[2:27] Is that OK?
[2:28] OK.
[2:28] Very good.
[2:29] Next up, public commentaries, anyone
[2:30] present that wishes to address the village board?
[2:35] What now?
[2:36] What now?
[2:39] OK, so we just recalled that one motion.
[2:41] Don't we now need to motion again a new motion
[2:46] to approve the minutes with trust?
[2:48] I thought we just called the same motion a second time.
[2:50] The same motion.
[2:51] OK.
[2:54] I know.
[2:55] I know.
[2:56] But they thought I said recall it, meaning take it back.
[3:00] That's what you said.
[3:01] You recall it.
[3:01] I should have said redo it.
[3:03] We redid it.
[3:05] We redid it.
[3:05] Okay.
[3:07] All right.
[3:08] Public commentary, anyone?
[3:10] Okay.
[3:11] Okay.
[3:12] Very good.
[3:13] No one's here for public commentary that wishes to address the board.
[3:16] All right.
[3:17] We'll close the floor and go to, there's no public hearings.
[3:19] Under my report, there's a few items.
[3:22] Let's go to the mayoral proclamation. This is a mayoral proclamation making October 2017
[3:33] Domestic Violence Awareness Month. I'll read this in full.
[3:36] Whereas violence against women and children continues to become a more prevalent problem.
[3:42] And whereas the problems of domestic violence are not confined to any group of people
[3:47] but cross all economic, gender, racial and societal barriers and are supported by societal
[3:54] indifference.
[3:55] And whereas the crime of domestic violence violates an individual's privacy, dignity,
[4:02] security and humanity through the systematic use of physical, emotional, sexual, psychological
[4:09] and economic control and or abuse.
[4:12] and whereas the impact of domestic violence is wide-ranging, directly affecting families
[4:18] and society as a whole, and whereas it is battered women themselves who have been at the forefront
[4:24] of efforts to bring peace and equity to the home, and whereas it is fitting to set aside
[4:30] a special time to bring this issue to the attention of all residents of the village
[4:35] of Mundelein so they can become better informed and involved in programs to eliminate this
[4:40] epidemic from our society. Now therefore, I, Steve Lentz, Mayor of the Village of
[4:45] Montaline, do hereby proclaim the month of October as Domestic Violence Awareness
[4:50] Month and encourage all citizens to join forces with victim service providers,
[4:56] criminal justice officials, and concerned citizens across the country to
[5:00] raise the public awareness of domestic violence issues. Proclaim signed and
[5:05] sealed this 25th day of September.
[5:08] You know, I remember when our police department had the simulator, and it's this large, huge
[5:17] screen simulation device where you kind of immerse yourself into a scene, and it's a
[5:25] training device that the police use, and several departments have a piece of ownership
[5:31] of this pretty expensive piece of technology.
[5:34] And we went and we were invited to go in and use this and the most difficult and uncomfortable
[5:39] and challenging scenarios were the domestic violence and domestic abuse scenarios in my
[5:46] opinion.
[5:47] It was very uncomfortable and difficult and my heart goes out and of course the victims
[5:52] of domestic violence we want to be very aware but also our officers and officers all across
[5:57] the country.
[5:58] This is one of the most difficult calls that they can make and so let's just make
[6:03] October, the Domestic Violence Awareness Month, and be aware and talk about it at least once
[6:08] during the month with a friend.
[6:10] Okay, that takes us to item B, change to the standing committees of the Village Board.
[6:17] I think the packet that the staff produced, John Lombato's piece to the board really
[6:25] spelled this out real well.
[6:27] I would ask for a motion please to pass an ordinance amending ordinance number 65 dash 7 dash 24
[6:34] Establishing rules of order for the board of trustees of the village of Mundelein Lake County, Illinois
[6:40] some of
[6:41] motion by trustee Meyer
[6:44] Second second by trustee black any discussion. Yeah, I have a question. Thank you mayor. Can someone explain the
[6:52] parameters of what the building committee would, the responsibilities would be what exactly
[6:59] are the parameters of what they do.
[7:02] Okay.
[7:09] I believe the thought would be that right now, the building department is kind of under
[7:14] community development.
[7:15] In years past, it was the permits committee that once community development was formed,
[7:20] we were under the auspices of community development.
[7:22] Now we separate ourselves again from community development and there's community development
[7:25] building that the building committee would take on things like the permit fees
[7:31] increases changes with our agreements with affordable housing corporation
[7:37] similar things you've seen last couple months and then also bringing forward
[7:41] public education for you know some code enforcement issues generally
[7:46] things happening in the village you know when you change your batteries you
[7:50] smoke detectors and things like that. Okay thank you very much. You know what
[7:57] Okay, please call the roll.
[7:59] Mayor?
[8:00] Yes.
[8:01] Black?
[8:02] Yes.
[8:02] Russell?
[8:03] Yes.
[8:03] Abernathy?
[8:04] Yes.
[8:04] Simple?
[8:05] Yes.
[8:05] Ricas?
[8:06] Yes.
[8:06] Motion carries.
[8:08] That takes us to trustee reports, item A, Community and Economic Development Committee,
[8:13] Trustee Abernathy.
[8:14] Thank you, Mr. Mayor.
[8:15] The first motion I have this evening is for a big grant for the Ivanhoe Shops at
[8:20] 781 South Midlothian Road.
[8:22] I have a motion to adopt a resolution approving a business incentive grant for a sign replacement at Ivanhoe shops
[8:30] In an amount not to exceed $5,000
[8:37] Can you read the address? Oh, I did when I okay
[8:42] 780 okay at Ivanhoe shops 781 South Midlothian Road, Mundelein, Illinois in an amount not to exceed $5,000
[8:49] We have a motion to address the Abernathy
[8:52] Seconded by Trustee Russell. Discussion?
[8:56] Okay, clerk please call the roll.
[8:58] Abernathy?
[8:59] Russell?
[8:59] Yes.
[9:00] Simple?
[9:00] Yes.
[9:01] Black?
[9:01] Yes.
[9:02] Rikus?
[9:02] Yes.
[9:03] Meyer?
[9:03] Yes.
[9:04] Motion carries.
[9:05] Yes, and Mr. Mayor, this evening I would like to pull
[9:10] items two through 11 from the agenda.
[9:14] We need to, I'd like to make a motion
[9:17] to pull those from the agenda.
[9:19] we're going to need to have further discussions.
[9:23] Yeah, I think we're approximately one meeting away
[9:26] from just clarifying two items that I spoke to staff about
[9:31] earlier, as well as Trustee Abernathy.
[9:34] And so we are definitely looking at bringing this back
[9:38] in two weeks at the next meeting.
[9:40] But we just needed to take a little more time,
[9:43] clarify a few things, and tie those up.
[9:46] I just want you to also, with Trustee Ricas, we had a conversation since we are part of
[9:50] the negotiating team for this, that we both felt that that was important.
[9:56] Okay.
[9:59] We need a second.
[10:00] Then I have a motion by Abernethy.
[10:02] I'll second it.
[10:03] Second by Trustee Ricas.
[10:05] Any other discussion on this?
[10:08] Okay.
[10:08] Clerk, please call the roll.
[10:10] Abernethy.
[10:10] Yes.
[10:11] Ricas.
[10:11] Russell.
[10:12] Yes.
[10:13] Meyer.
[10:13] Yes.
[10:14] Simple.
[10:15] Yes.
[10:15] Black.
[10:15] Yes.
[10:16] Motion carries.
[10:17] Okay.
[10:18] So I just have a couple of things.
[10:20] We have a new business called Prime Beef Incorporated at 416 Morris Avenue and it is a meat market.
[10:27] They have a variety of meat, seafood and assortment of groceries in bulk.
[10:32] So that will be exciting.
[10:35] And then we also have the Munderland Arts Commission invites residents to attend
[10:39] their 10 minute play presentations.
[10:41] The winning plays from the recent 10-minute play competition will be performed at a public event starting at 7 p.m.
[10:49] on September 28th at the Mondaline Village Hall.
[10:53] Included will be the three winners of the contest.
[10:56] The event is open to the public.
[10:58] But due to some mature content and language, the play performances are not recommended for children.
[11:05] Fall Leaf Collection is going to be starting soon.
[11:08] That's from October 16th through December 8th.
[11:10] however all leaves should be at the curb side no later than November 26. Please
[11:16] remember to rake your leaves to the back of the curb and not into the street. The
[11:22] University of St. Mary the Lake Seminary and old number one committee are
[11:26] presenting an Americana music concert on Sunday October 15th at 2 p.m. This is an
[11:32] afternoon of theater organ music on the mighty Worlitzer Theater organ in
[11:37] the Cardinal Mundelein Auditorium. The program will include the Mundelein High School Jazz
[11:42] Ensemble and the Santa Maria del Papelo Handball Ringers. Tickets are $20. The honored guest
[11:49] at the concert is the most reverent Cardinal Coupage. Please call Village Hall for more
[11:54] information. And that is all I have for you this evening.
[11:59] I think that that's going to be sold out with the Cardinal being there.
[12:03] Yeah, it pretty much it's all already if you if you there's a few tickets left if you don't get them within the next day
[12:11] Unfortunately, I don't know that you will be getting them. It was beautiful last year. I was that it was amazing. So
[12:20] Okay, thank you next up public works committee trustee Russell. Thank you mr. Mayor
[12:25] We only have one motion tonight like to make a motion to adopt resolution
[12:32] Adopting the 2017 Lake County All-Natural Hazards Mitigation Plan.
[12:38] Motion by Trustee Russell, second by Trustee Abernathy.
[12:41] Any discussion on this?
[12:44] Okay.
[12:44] Clerk, please call the roll.
[12:45] Russell?
[12:46] Yes.
[12:47] Abernathy?
[12:47] Yes.
[12:48] Rekus?
[12:48] Yes.
[12:49] Simple?
[12:49] Yes.
[12:49] Black?
[12:50] Yes.
[12:50] Meyer?
[12:51] Yes.
[12:52] Motion carries.
[12:55] Adam, you're good?
[12:56] Good.
[12:57] Mr. Mayor, that's all we have for tonight.
[12:59] Thank you very much.
[13:00] Next up, Finance Committee.
[13:01] Trustee Semple.
[13:02] Yes, Mr. Mayor, we have two items this evening.
[13:06] Our first item is an AT&T-separated bill for approval in the amount of $1,790.19, dated
[13:19] I did 925.17 and I'd like a motion to make that payment that has been extracted from
[13:26] the overall body of bills as submitted this evening.
[13:32] Okay.
[13:33] Motion by Trustee Semple.
[13:34] Second.
[13:34] Second by Trustee Abernathy.
[13:36] Any discussion?
[13:37] Clerk, please call the roll.
[13:38] Semple.
[13:39] Yes.
[13:40] Abernathy.
[13:40] Yes.
[13:41] Meier.
[13:42] Yes.
[13:42] Black.
[13:43] I'm sorry.
[13:43] I'm staying.
[13:44] Black.
[13:45] Yes.
[13:46] Rekus?
[13:46] Yes.
[13:47] Russell?
[13:48] Yes.
[13:48] Motion carries.
[13:50] Second and final motion for this evening is to pay our bills.
[13:55] With that in mind, I'd like to make a motion to approve the payment of bills as indicated
[14:00] in the governing body report for the period between September 12, 2017, ending September
[14:08] September 25, 2017, in the amount of $1,973,506.44 as submitted in your Board Packets this evening.
[14:21] All right. Motion by Trustee Semple. Second. Second by Trustee Abernathy. Any discussion?
[14:26] Yes, Mr. Mayor. I just wanted to bring up to everybody's attention. Of course, one point, almost $2 million is a big bill payment month.
[14:36] And for everybody's benefit, $426,000 is for Schroeder asphalt, which I believe is pretty
[14:46] self-explanatory, and $280,000 is for Glenbrook excavating.
[14:54] So I believe that is somewhat explanatory as well.
[14:57] So, bottom line is we're paying.
[15:00] A good chunk of our road improvements. More to come. Thank you.
[15:04] Very good. Anyone else? Okay. Clerk, please call the roll.
[15:11] Simple.
[15:12] Yes.
[15:13] Abernethy.
[15:13] Yes.
[15:14] Meyer.
[15:15] Yes.
[15:15] Rikus.
[15:16] Yes.
[15:16] Russell.
[15:17] Yes.
[15:17] Black.
[15:18] Yes.
[15:18] Motion carries.
[15:19] That's it, Mr. Mayor.
[15:20] All right. Next up, Public Safety Committee. Trustee Rikus.
[15:23] Thank you, Mr. Mayor. I have no motions this evening, but I'd like to call upon Chief Eric
[15:28] to see if there's any information he can share with us about events or activities.
[15:33] I would just mention we had amazing monoline since it was canceled in May this last weekend.
[15:39] It was a good turnout with 76 volunteers, about 50 jobs.
[15:42] We were able to get in and out prior to the heat hitting us, so that was helpful.
[15:46] We had no issues at monoline homecoming other than one vehicle accident,
[15:51] and Carmel's homecoming is October 6th.
[15:54] We also did not have any complaints about their new fireworks that they had during the game,
[16:00] so I think the pre-advertisement of that was helpful for the residents there.
[16:05] And as I mentioned earlier, our body-warrant cameras are now on all officers out on the street
[16:09] and are being utilized. That's all I have. Thanks.
[16:13] Thank you very much. Let me put Italian Chief Romberger on the spot here
[16:17] and ask him if he has anything, and if not, we all were able to look at the new piece of equipment
[16:22] outside. Maybe you can give us just a brief description of what we saw.
[16:26] Other than the new engine, there's nothing to report from the fire department at this time.
[16:31] The new engine is a Pierce. It's a 750 gallon
[16:34] fire truck that pumps 1500 gallons a minute.
[16:39] You'll notice that there's a new color scheme that we're going to.
[16:42] We're doing the black over red now, kind of more like the look of
[16:46] Chicago where we're going to transition, start transitioning all the other
[16:51] firetrucks over to that same look. But other than that, that'll be our first run
[16:57] firetruck out of our station one off of Bologna. It carries all the essential
[17:02] equipment, extrication equipment if you noticed on the front
[17:05] bumper. It's got a big cabinet on the front bumper and that's where the
[17:09] jaws of life are and all of our extrication equipment is. So it's designed
[17:13] to hold four firefighters and all the necessary equipment in order to fight
[17:17] fires and do the necessary rescue that we need.
[17:21] All right, thank you very much for that report.
[17:23] That's all of my effort, Mr. Mayor.
[17:24] OK, next up, Communication and Marketing Committee.
[17:27] Trustee Meyer, of course, this will next time
[17:31] be the Building Committee.
[17:32] This is her last report.
[17:33] This is her last report.
[17:35] And there is nothing to report on communication and marketing,
[17:40] looking forward to the new Building Department Committee
[17:42] because they're putting in quite a few new policies
[17:45] and procedures, and it's a real exciting time in the building department.
[17:52] Okay.
[17:53] That it? Thank you.
[17:55] Okay. Next up, Transportation and Infrastructure Committee, Trustee Black.
[17:59] Thank you, Mr. Mayor.
[18:00] There is one motion to be made here, the 2017 Street and Infrastructure
[18:05] of Construction Change Order No. 1, a motion to approve and
[18:09] authorize Villager and Inner Design Change Order No. 1 to the 2017 Street
[18:13] and infrastructure project in the amount of $473,647.25 for additional improvements
[18:20] to Edgemont Street and issue a purchase order in the same amount to Glenbrook Excavating
[18:25] Concrete.
[18:26] We have a motion by Trustee Black.
[18:29] Second by Trustee Russell discussion.
[18:32] I have a question.
[18:35] In one of the recent meetings approved a engineering study for the flooding that
[18:41] we had downtown.
[18:43] And this, as I read it, is Modernized Storm Sewer Collection Edition.
[18:50] Is this in any way related to the incidents that we had there?
[18:56] Will this alleviate any of that?
[18:59] Or, conversely, is it premature to do this work before we have that study?
[19:08] No, to all of those.
[19:11] So it's not relevant to where we're investigating.
[19:15] The western slope subdivision is outside the scope of what this is proposing to do,
[19:21] which is complete some of the work that is part of the Loch Lomond subdivision,
[19:24] which, relatively speaking, this area was not severely impacted by the storm.
[19:31] We didn't have severe flooding issues.
[19:34] We had basement backups in Loch Lomond.
[19:36] And in this particular area, it wasn't a massive amount of those types of issues, but we had
[19:44] this as part of the original scope for the work for the road program this year.
[19:50] It was designed back in the winter of last year.
[19:54] When we got closer to contract time, we recognized our budget constraints and dialed it back
[19:58] a little bit.
[19:59] So we pulled this off of that plant set as we got into the – we did receive
[20:03] favorable bits.
[20:04] So we're putting it back on the agenda for the board to consider right now. Okay. Thank you, Mr.
[20:09] Rare. Well, I'd like to add was Adam wasn't it a surface runoff
[20:14] issue that was identified
[20:18] From the July rains as opposed to a flooding type of situation. Correct. There is there
[20:23] There's consistently through lock low and there's been that problem because of the the cross section of the roadway
[20:29] So that the urban ditch so to speak in that area isn't
[20:32] Functioning very well throughout the subdivision, which is why we've come in to try and modernize the infrastructure in there
[20:40] So the folks there have gotten the utilities put in on one side of the road
[20:45] I believe and then this is just going to be doing the rest of the road and putting curbs and gutters on new street
[20:49] Correct. We we were in there doing the water main only
[20:55] As part of the road program this year and we weren't going to do the reconstruction of edge
[20:59] But now with the available funding we do have, we've thought better of that, and to get some efficiency, some cost efficiencies, we're going to try and include it this year.
[21:08] Okay.
[21:09] Great. Anyone else?
[21:11] Clerk, please call the roll.
[21:13] Black.
[21:14] Yes.
[21:14] Russell.
[21:15] Yes.
[21:16] Rikas.
[21:16] Yes.
[21:17] Meyer.
[21:18] Yes.
[21:19] Abernethy.
[21:19] Yes.
[21:20] Semple.
[21:21] Yes.
[21:22] Motion carries.
[21:23] Nothing further, Mr. Mayor.
[21:24] All right.
[21:24] Other reports, comments, questions, any other trustees?
[21:29] Nope, let's go to scheduled business.
[21:31] There's two items on the omnibus vote list.
[21:33] Does any trustee wish to pull items one or two?
[21:38] Nope, okay.
[21:39] Then I need a motion please to pass the omnibus vote list.
[21:43] Motion by Aberneth.
[21:44] Second.
[21:45] Second by trustee Black.
[21:46] Discussion?
[21:47] Clerk, please call the roll.
[21:49] Abernethy.
[21:50] Black.
[21:51] Yes.
[21:51] Semple.
[21:53] Yes.
[21:53] Mayor.
[21:54] Yes.
[21:55] Rekus.
[21:55] Yes.
[21:56] Motion carries.
[21:57] That takes us to Village Staff Reports.
[21:59] Mr. Lobado is not here tonight with us.
[22:02] So Mr. Vanopoulos, anything?
[22:06] No report tonight.
[22:07] Okay.
[22:08] Village Attorney, Mr. Marino.
[22:10] No report, Mayor, but there is a need for an executive session on two items.
[22:17] land acquisition or sale of property, and review of executive session minutes.
[22:35] Very good. A village clerk?
[22:37] No report.
[22:38] Okay. All right. So I want to thank everyone for watching the recording.
[22:43] And if I don't, did they ever get live?
[22:45] Just now.
[22:46] Just now.
[22:48] Well, welcome.
[22:49] We're not live, but just here.
[22:50] Oh, we're not live? Okay.
[22:52] All right. Well, thanks for joining us anyway.
[22:56] Anyway we're getting set to recess into executive session but thanks for being here tonight with
[23:01] us and we'll be back in two weeks for another board meeting.
[23:05] So I need a motion please to recess into executive session to discuss land acquisition or sale
[23:11] of property pursuant to five ILCS 120 section 2C5 and the review of executive session
[23:20] minutes pursuant to 5 ILCS 120 Section 2 C 21. Motion by Abernethy? Seconded.
[23:29] Seconded by Trustee Semple. Discussion? Clerk, please call the roll.
[23:34] Abernethy, Semple, Black, Meyer, Rikus, Russell. Motion carries. Thank you very much everyone.