[0:29] All right, let's come to order.

[0:31] Already seems pretty orderly, but I'll hit the gavel here anyway.

[0:37] This is the special, special called meeting of the Board of Commissioners for—

[0:44] of the City of Oak Hill for August 19th, 2026. And we will begin with

[0:51] 2026. And we will begin with introductions.

[0:52] We have all the commissioners here, so we've got quorum.

[0:57] Let's begin with introductions.

[1:00] I'm Marshall Albritton, the city attorney.

[1:04] Joy O'Dell, Commissioner.

[1:05] David DeMarco, Commissioner.

[1:07] Dale Grimes, Mayor.

[1:09] Winston Evans, Commissioner.

[1:11] Scott Price, Commissioner.

[1:13] Steve Collie, City Manager.

[1:15] Desiree Lohr, City Recorder. Okay, that's it.

[1:18] All right, all right,

[1:20] please join me in the Pledge of Allegiance.

[1:23] I pledge allegiance to the flag of the United States of

[1:29] America, And to the Republic for which it stands,

[1:33] one nation under God, indivisible,

[1:37] with liberty and justice for all.

[1:40] All right, thank you.

[1:42] Um, all right, Steve,

[1:45] you have a next item is a presentation to

[1:50] commissioners.

[1:52] We have some presentations we want to do, and the first one is, um, uh,

[1:57] a joint House Joint Resolution, and I'm going to read this,

[2:01] and I would like for the commissioners to stand because this is for the

[2:06] commissioners of the City of Oak Hill. So if you'll stand, I will read this.

[2:12] So bear with me. There are some 14-letter words in here, so I'm going to do my best.

[2:18] So if you all will stand, please. Yes, all of you stand, please.

[2:23] Oh.

[2:25] I don't want to.

[2:26] Okay.

[2:26] All right. State of Tennessee House of Representatives House Joint Resolution

[2:32] Representatives House Joint Resolution Number

[2:33] 1229 by Representative Hemmer and Senator Campbell.

[2:37] A resolution to honor the City of Oak Hill's 4th of July celebration during

[2:43] America's semi-quincentennial.

[2:45] Whereas July 4th, 2026 marks the 250th anniversary or semi-quincentennial of the

[2:51] adoption of the Declaration of Independence by the Second Continental

[2:56] Independence by the Second Continental Congress in

[2:57] Philadelphia in 1776, signifying the founding of the United States of America,

[3:03] and whereas throughout 2 and a half centuries the American people have

[3:09] centuries the American people have continued

[3:10] striving to form a more perfect union,

[3:13] advancing the promise of liberty through sacrifice, service, civic participation,

[3:19] and commitment to constitutional principles.

[3:22] And whereas the state of Tennessee and its citizens have contributed immeasurably to

[3:29] the strength, character, defense,

[3:31] prosperity of the United States through their leadership, innovation,

[3:37] military service, and dedication to community and country.

[3:41] And whereas the celebration will include a parade, a picnic,

[3:46] and various family fun and games for the entire community.

[3:51] Whereas the semi-quincentennial offers a historic opportunity for the reflection,

[3:57] gratitude, education,

[3:58] and renewed commitment of the ideas upon which this nation was founded,

[4:04] be it resolved by those—

[4:06] by the House of Representatives of the 114th General Assembly of the State of

[4:12] Tennessee, the Senate concurring,

[4:14] That we honor the City of Oak Hill's 4th of July celebration during America's

[4:20] semi-quincentennial, extending our best wishes to host Robert Deal,

[4:26] the commissioners, and the good people of the City of Oak Hill for a festive

[4:32] memorial event. Adopted April 6th, 2026.

[4:35] Signed by Speaker of the House Cameron Sexton, Speaker of the Senate Randy

[4:41] Sexton, Speaker of the Senate Randy McNally,

[4:41] and the Honorable Governor Lee.

[4:44] And so I will present this to the commissioners if you all will gather for a

[4:50] photograph.

[4:50] Where are we going to gather?

[4:55] You guys gathered by the flag?

[4:57] Okay, yeah, so if you guys can kind of just kind of

[5:02] form a semicircle there.

[5:04] Yeah, here we go.

[5:06] Let me, uh, yeah, I'll slide right in here.

[5:10] All right, all right, so you guys get a hold of that.

[5:15] Everybody in?

[5:16] Everybody looks good.

[5:20] All right, congratulations.

[5:23] We will place this in an honorable position

[5:27] here in the hall.

[5:28] All right, very good. Thank you.

[5:31] We should also thank the people who— Robert Deal, I'm glad he was mentioned,

[5:36] and others who have organized that this year and in years past,

[5:41] and the neighbors who live around Stonewall Drive and Clendenin, et cetera.

[5:46] Mr. Mayor?

[5:49] Yes, sir.

[5:49] In the spirit of reciprocity,

[5:53] maybe we should do a resolution congratulating the General

[5:59] Assembly on the $1.2 billion Wow,

[6:02] that's pretty impressive. Is that billion with a B?

[6:08] With a B.

[6:08] All right. Now—

[6:14] And you have 2 presentations there.

[6:16] Okay.

[6:17] And now I have 2 presentations to make here.

[6:22] And this is to our 2 outgoing commissioners.

[6:26] We did have an election and we have 2 new commissioners who are going to

[6:34] be joining us at our— later this month at the August 20th,

[6:40] whatever the day is, 25th meeting,

[6:43] which is when these 2 commissioners' terms will end.

[6:48] And I think I'll I'll start with Ms.

[6:52] O'Dell, Commissioner O'Dell,

[6:55] who has served on the Commission for 6 years,

[7:00] having agreed to be drafted and appointed to the Commission in 2020 to

[7:07] fill an unexpired term,

[7:09] and then in agreeing to run again or run in 2022 to serve a complete

[7:16] term. I want to personally thank Joy for being our timekeeper, not by—

[7:23] not so much by saying anything,

[7:27] but by her expressions and her looks and her glancing up at the clock.

[7:34] And we will miss that. Oh, I'm sure.

[7:38] I will.

[7:41] Yeah, right. But you,

[7:42] you have been a trooper and you've been a vital part of the Commission for these 6

[7:48] years. So I want to thank you very much.

[7:51] And, and with that, I'd like to present to you this certificate which says to— wait,

[7:57] that's the wrong one. This is to— A certificate of appreciation. Appreciation.

[8:03] Joy O'Dell, Commissioner, August 25, 2020 to August 25, 2026. Ironically.

[8:08] In recognition of your selfless service to the Board of Commissioners and the City

[8:14] of Oak Hill, your dedication, professionalism, high standards,

[8:19] and spirits reflect greatly upon you.

[8:22] Your hard work is essential to providing first-class safety and service to the

[8:27] residents of Oak Hill.

[8:29] The City of Oak Hill is proud and honored for your years of service and commitment.

[8:35] Signed by the City Manager and by me.

[8:38] Thank you.

[8:40] And we also have a parting gift, and it's almost simulated Irish crystal.

[8:45] And it says, to Joy O'Dell, Commissioner,

[8:48] in grateful recognition of your service on the Board of Commissioners, August 25th,

[8:55] 2020. to August 25th, 2026.

[8:57] Your leadership, integrity,

[8:59] steadfast dedication have made a lasting impact on our community.

[9:04] And here's a— here's an oak tree for you.

[9:07] That's gorgeous. Thank you.

[9:10] All right, and the second certificate here is for Commissioner Scott Price.

[9:17] Commissioner Price also was drafted to run, and he agreed to run,

[9:24] and he ran well and won 4 years ago and has been a source of a great deal of

[9:31] wisdom over the course of these last 4 years.

[9:36] I don't know if anyone else is going to have quotes from James Madison or from

[9:44] Cotton Mather or the Bible or whoever else you bring forward to sprinkle

[9:51] throughout our proceedings.

[9:54] But we'll miss that as well,

[9:56] and we'll miss you as we'll miss Commissioner O'Dell.

[10:02] So I want to thank you very much for your service,

[10:07] and so I do have this certificate as well.

[10:11] Mr. Mayor, I think we're forgetting something.

[10:14] I think we should remember the The prior service by Commissioner Price at the

[10:19] Planning Commission for many years in previous years,

[10:23] and I forget how many years it is.

[10:26] You remember?

[10:29] 16. That's 22 years— 20 years of service, 2 decades.

[10:36] Thank you.

[10:36] It's an honor.

[10:37] Okay.

[10:38] And we have a parting gift also. This is for Scott Price, Commissioner.

[10:43] In grateful recognition of your service on the Board of Commissioners from August

[10:48] 23rd, 2022, August 25th, 2026, your leadership, integrity,

[10:52] and steadfast dedication have made a lasting impact on our community.

[10:56] And, and thank you for all your Madison quotes.

[10:59] Thank you.

[11:00] Thank you.

[11:07] And he finished my Madison Quadrant, if you might remember.

[11:12] All right, very good. So the next item on the agenda will be public comments.

[11:18] And so if anyone wishes to come forward and make any public comments,

[11:24] the podium is there.

[11:26] And I ask you to come forward and state your name and your Your address.

[11:32] And as you know, we do have the, the ordinance—

[11:36] the fence ordinance is up for second reading and final passage today, or

[11:42] reading and final passage today, or adoption,

[11:42] I guess. And, um, so if you have comments on that,

[11:46] even though we had a public hearing at the last meeting, um, this,

[11:52] this gives you another time to say any last words that you want to before this—

[11:59] the commissioners consider this on final passage. So anyone have any comments?

[12:05] I do, but I'm signing the roll.

[12:14] I'm Flynn Doyle. My address is 3545 Pleasant Valley Road.

[12:17] First, I want to start off by thanking Joy and Scott for their service.

[12:22] I have served on I've been on commissions before, and I know how much time it takes.

[12:27] But it also goes without saying, thank you to the rest of y'all who are still on,

[12:32] because I know that's still dedication and what all that means.

[12:35] Speaking in opposition to anything makes it feel like it's contentious.

[12:40] This isn't contentious,

[12:41] because I know everybody that serves on the commission has the heart of Oak Hill—

[12:46] that's why they're here serving— and the protection of Oak Hill in mind.

[12:50] Thank you.

[12:51] With that being said,

[12:53] and I do appreciate I have expressed some concerns via email and have been unable to

[12:58] attend other meetings, and I apologize for coming late to the table, you might say.

[13:04] But the responses that I have given were appreciated.

[13:07] But I still have one issue that remains,

[13:10] because I do think some things were taken into consideration in the last and some

[13:15] changes made.

[13:16] Yes.

[13:17] And may have been during a public hearing understood better,

[13:21] but not having participated in those, I apologize,

[13:25] of prohibiting fences in the front yards of districts, some districts,

[13:30] but not all districts.

[13:31] And living in a district that a front yard fence is prohibited,

[13:35] those yards are smaller,

[13:37] could drive a need for a family to need a fence in a front yard to participate Fully

[13:42] with their kids or their animals,

[13:45] protecting them from the street and those kind of things.

[13:48] And so it seems to me that a consideration should be given for those smaller lots in

[13:54] those zones who might have those issues.

[13:57] I know it seems that part of the issues that were driven was by a large privacy

[14:02] fence that created a safety hazard in a shared driveway.

[14:06] That was clearly Taken care of in here.

[14:08] But it seems to me fences that are being allowed in other parts of the city

[14:13] allowed in other parts of the city wouldn't

[14:14] create those kind of problems because y'all have done such a good job of

[14:19] y'all have done such a good job of drafting

[14:19] this legislation. So I don't know.

[14:22] I guess I would challenge y'all to reconsider the exclusion.

[14:26] And this is coming from a homeowner who has a fence, who has—

[14:30] didn't fence his front yard, but strongly considered that.

[14:34] Thank you.

[14:35] For the need of grandchildren and dogs that might allow me to better fully

[14:40] that might allow me to better fully utilize

[14:40] my yard. And with a nonconforming lot that I have,

[14:43] makes me basically have an English garden style backyard,

[14:47] which was a big part of my consideration.

[14:49] I think we also need to always consider when we're passing laws that it creates an

[14:54] undue burden to try to get variances from homeowners to try to justify why they need

[14:59] what they need. When they've been longtime homeowners.

[15:03] And it also creates an undue burden, I think,

[15:06] on these boards and on the city itself to try to deal with all those kind of things.

[15:11] So I think in passing any legislation,

[15:13] we should always be trying to figure out ways to not have to encourage people to go

[15:18] get variances to accomplish and live a full life here in the city of Oak Hill

[15:23] full life here in the city of Oak Hill with

[15:23] their families in different stages of their life. So I just appreciate that.

[15:28] I want that to be taken into consideration.

[15:31] I know I'm late to the game and I apologize.

[15:33] Okay.

[15:35] Thank you for your comments.

[15:37] Anyone else like to make a public comment on the fence or anything else?

[15:41] Good afternoon. My name is Tanisha Hartlove and I reside at 5215 Franklin

[15:46] Hartlove and I reside at 5215 Franklin Pike.

[15:47] And I am very, very new to the neighborhood.

[15:50] I'm sorry, I didn't realize the protocol when I spoke out. Just a second ago.

[15:55] I have not completely read through the ordinance, so if I speak,

[15:59] I may need some points of clarification.

[16:02] But I will tell you, the thing that drew me to Oak Hill, of course,

[16:06] was the beauty of the trees and of the lots and of being close to the city.

[16:11] What I didn't know and what I never wanted was to live in a subdivision,

[16:16] and so I didn't want to move to an area of town in Davidson County that would be

[16:22] treated like a subdivision. Of course, I know there has to be rules and

[16:27] know there has to be rules and regulations.

[16:27] I'm an attorney of 24-plus years, and there has to be rules and regulations.

[16:33] We don't want 20-foot fences.

[16:35] But I do think that there is some beauty in having some individuality amongst the

[16:40] landscapes that everyone has.

[16:42] My husband and I are in the process right now And we have been permitted,

[16:47] thank goodness, but we have not finished our fix. And it staggers and stair-steps.

[16:53] And in some areas, we've been told that we're going to have to remove some of

[16:58] we're going to have to remove some of those

[16:58] areas so that it comes into compliance with being at least under 6 feet.

[17:03] I wish that we had known sooner about this ordinance.

[17:07] I think we will be okay since we're grandfathered in,

[17:10] since we do have the permit as of today.

[17:13] Thank you.

[17:14] But there are some newcomers to the area, and they're not coming like me.

[17:18] I'm not coming to make trouble, but I did not move to a suburb.

[17:22] I didn't move to a place that has a homeowners association because I did want

[17:26] homeowners association because I did want a

[17:26] little bit of autonomy to create the type of home that I want to live in.

[17:31] And so I would hope that that would be considered.

[17:33] I don't know if this has already been asked and answered or debated ad nauseam,

[17:38] but that is an issue that—

[17:40] Thank you.

[17:40] is important to me. Also, hearing the last presenter's— what he had to say,

[17:45] I think it is important that, yes, trees and our canopy is important, but for me,

[17:51] people are also important.

[17:53] And our pets are an extension of our family, and they are important.

[17:58] And so if we are going to treat certain homes a certain way,

[18:02] we should treat all homes that same way.

[18:04] I think that there is I think that there is a need for the fronts of yards to be

[18:10] fenced in if you have children, especially small children, or if you have animals.

[18:16] And so I would hope that that also would be taken into consideration today,

[18:21] that that be allowed for everyone regardless of where you reside to be able

[18:26] regardless of where you reside to be able to have

[18:27] a front fence. For me, consistency across the board is key.

[18:31] Thank you.

[18:32] Because we never want to be in the position again to treat some people

[18:36] position again to treat some people certain ways

[18:37] and other people another way. Thank you.

[18:39] Thank you for your comments.

[18:43] Other commenters? Anyone wish to come

[18:48] forward?

[18:49] All right.

[18:58] Mayor Coles.

[18:59] Ron Coles, live at 1045 Gateway Lane,

[19:02] and like to say thanks again to Commissioner O'Dell,

[19:05] Commissioner Price for their service, and to all y'all really.

[19:09] And I know you've been working on, you know, the fence ordinance for months,

[19:14] and there's been a lot of public input,

[19:17] and appreciate you listening to all these different concerns and then doing what's

[19:22] in the best interest of the city as a whole.

[19:25] And my good friend Flynn there, I mean,

[19:28] we live in a society today where sometimes people can't disagree without, you know,

[19:33] really feeling opposed.

[19:35] So if I disagree, I respect y'all's opinions,

[19:38] but have a different opinion on the fences.

[19:41] The zones A, B, and C are the smaller lots, and D, E, and F are larger,

[19:45] and generally along Franklin Road and some on Times.

[19:49] Yes.

[19:51] So anyway, I agree with the— what you have drafted, what passed on first reading.

[19:56] I think you've done a wonderful job trying to get community consensus,

[20:01] which doesn't mean unanimity, it means consensus.

[20:04] So thank you, and I hope you'll pass what you've got drafted.

[20:08] And if people do have exceptions,

[20:10] you can go to the Board of Zoning Appeals for those special exceptions.

[20:15] Thank you.

[20:15] with the hardship. But hope you'll pass what you've got on second reading,

[20:19] and thanks again very much for, for what you've done. Thanks.

[20:23] Thank you for those comments.

[20:28] All right, not to be redundant, but to be redundant, I'm Trevor Howell,

[20:35] reside at 4721 Suwannee Road.

[20:38] Oak Hill, Tennessee, and I am not on the fence with respect to this issue.

[20:45] I thought a little humor may be called for.

[20:49] Can we quote you on that?

[20:50] Yes, please do, in the Greenhills newspaper.

[20:54] But I am speaking here right now at this podium in affirmation for what you have

[21:01] done as a Commission.

[21:03] To reiterate what Ron said just a few minutes ago, You've done an expert job.

[21:10] You've done way beyond what's called of you in study and in research to hopefully

[21:18] answer not everybody's desires, but generally the community.

[21:23] And we've seen a lot of people come out here, uh,

[21:27] in favor of this adoption of this second reading of the first reading,

[21:34] and I too concur with the motion to adopt this second reading of this ordinance as

[21:41] a law in the City of Oak Hill.

[21:44] And thank you so much for all of your earnest and hard work.

[21:49] Thank you for those comments. Anyone else wish to comment?

[22:00] All right.

[22:02] I see no one else coming forward, so there's your chance.

[22:07] Uh, all right, so we'll, we'll close the public comments.

[22:12] Um, and the next item of business is to consider for adoption on second reading

[22:19] Ordinance 2026-05, an ordinance of the City of Oak Hill, Tennessee,

[22:24] amending the Municipal Code, Chapter 14, Zoning and Land Use Control,

[22:30] Section 14-123, Walls, Gatehouses, Entry Monuments, and Gates.

[22:36] So that is the next item. Is there a motion to approve that on second reading?

[22:42] So moved.

[22:43] All right. Is there a second?

[22:49] Second by Evans.

[22:53] Okay.

[22:53] All right, let's have any discussion. Anybody wish to discuss?

[22:57] I, I would like to— this is O'Dell,

[22:59] and I would like to say that this is not a perfect document,

[23:03] but we have been working on it for a year and a half,

[23:06] and we've had such great communications with the neighbors who have come and

[23:11] expressed their concerns.

[23:13] And while this is not perfect, this is I think that's a good compromise.

[23:17] And if it needs to be tweaked later on,

[23:20] there's a new Commission coming in and I hope they will do so.

[23:24] Okay. Thank you for that. Anyone else?

[23:29] Commissioner DeMarco.

[23:30] Yeah, I will say the original draft allowed fences in the front yard and we

[23:37] had an overwhelming response against that, against fences in the front yard.

[23:44] And we had hundreds of responses.

[23:47] I think there was a petition with over— was it 100 or 200 signatures on it?

[23:54] And then just a ton of people stated they were against them.

[24:00] And most of those people, when asked,

[24:03] said they were okay with the ones along Franklin Road that were open and on

[24:10] the larger lots. So we made those changes. All right. Anything else? No.

[24:17] Okay. All right. Commissioner DeMarco and Commissioner

[24:22] Price, do you have anything to say? Commissioner Evans?

[24:27] I think Commissioner DeMarco and Commissioner O'Dell have already said what

[24:33] Commissioner O'Dell have already said what needs to

[24:34] I think there's one thing that has to be said, which is it's a good compromise.

[24:40] And we have different opinions on many things,

[24:43] but I think it's a reasonable compromise.

[24:46] We can't make— unfortunately, we can't make everybody happy.

[24:51] And so we have to do something to preserve the character of this community.

[24:57] And I think it's for the better of the overall common good that we arrive and All

[25:03] right.

[25:08] Thank you. Anybody, anything else? Well, this is Grimes.

[25:13] I will— first of all, I want to say I agree with my fellow Commissioners here,

[25:19] and believe me, this is a compromise.

[25:23] This has been through so many iterations and so many different versions.

[25:29] And we've had so many meetings at which, you know,

[25:33] I think this has probably stirred—

[25:36] this has probably been one of the most commented on pieces of legislation that

[25:43] commented on pieces of legislation that we've

[25:43] had in the last 6 years. And, you know, and I understand that.

[25:49] And at the same time, I hear what Mr. Doyle said.

[25:53] Yes.

[25:53] And I can understand that point of view as well.

[25:57] And, you know, of course,

[25:59] you do have recourse if you need to build a fence in the front yard immediately.

[26:04] Our first house in Oak Hill had what probably would not be allowed anymore.

[26:10] It was a split rail fence that during our 13 years of living—

[26:14] that just went along the very front along the street.

[26:19] Yes.

[26:19] Over that period of time, it mostly fell down.

[26:23] And I think that's probably from my sons playing on it.

[26:28] It didn't keep them in very well, I'll say that.

[26:31] But I think that, you know,

[26:34] maybe it would be worth some future meeting to consider whether smaller lots,

[26:40] you know, A, B and C are very different.

[26:43] A is a quarter acre, B is a half acre, and C is 1 acre.

[26:48] And most of the lots in Oak Hill are 1 acre.

[26:51] So that— and it was mainly perhaps the people in the 1 acres, but not entirely.

[26:58] I think there were people from other smaller lots who were also saying that

[27:04] smaller lots who were also saying that they did

[27:05] not want to have fences in the front yard. So we have done the best we could.

[27:11] I need to thank Commissioner Evans for starting us out on this process.

[27:17] this and, and having the pen to make revisions throughout.

[27:22] And I'm in favor of this, of this ordinance, and we'll be voting in favor.

[27:28] So anybody else have anything else? All right, shall we move the question?

[27:34] We're ready to vote? Anybody? Okay.

[27:37] All right.

[27:38] All in favor of passing or adopting on second reading Ordinance 2026-05,

[27:44] an ordinance of the City of Oak Hill, Tennessee, amending the Municipal Code,

[27:50] Chapter 14, Zoning and Land Use Control, Section 14-123, Walls, Gatehouses,

[27:55] Entry Monuments and Gates?

[27:57] Mr. Mayor?

[27:59] Yes, sir.

[27:59] And we need to do a roll call vote so we can get names and votes.

[28:04] Oh, okay.

[28:05] Oh, that's right.

[28:06] Yeah, okay. Yeah, um, okay. Yeah, um, all right, so we'll begin.

[28:14] Commissioner O'Dell, aye.

[28:17] DeMarco, aye.

[28:19] Grimes, aye.

[28:20] Evans, aye.

[28:22] Price, nay.

[28:23] All right, so we have 4 to 1 and the ordinance is adopted.

[28:28] And will become part of our Code of Ordinances.

[28:32] And I thank everybody who came today, everybody who came at past meetings.

[28:37] All of the input has been very helpful.

[28:40] And, you know, we've— as a lawyer,

[28:43] I've been told for years that if you come to a settlement that neither party is

[28:49] happy with, then you've probably got a good settlement.

[28:54] I don't know if that really holds true, but Uh, that's kind of where we are,

[29:00] and I hope that there's enough in here that people like, uh, that everybody

[29:06] that people like, uh, that everybody likes,

[29:06] that, uh, that they'll be satisfied with this for a while. So thank you.

[29:12] Um, and the next item on the agenda, uh,

[29:15] is the annual evaluation and performance review of the city manager.

[29:20] Um, so now this is This is one of those tricky things here that we have to do in

[29:27] public, which is, to my mind, completely absurd. But that's the law in Tennessee.

[29:33] It's not the law in other states, just so you know,

[29:37] that have their own Sunshine Laws.

[29:40] But maybe that's the piece of legislation I ought to write.

[29:45] That's right. TML is looking for suggestions.

[29:49] Yeah, yeah, let's amend that.

[29:50] I'll help you write that one.

[29:52] Okay.

[29:53] Yeah.

[29:54] Um, so, um, Steve, did you get your review?

[29:59] I did. I had— I got it.

[30:00] Okay, good. I want to make sure, and, and all the commissioners, you guys—

[30:06] the process here was that, um, the, um, someone from the, um,

[30:11] MTAS organization over at UT provided us with a form with questions to answer in

[30:17] just checkmark form, whether somebody is— needs improvement,

[30:22] whether they're performing to expectations,

[30:25] or whether they're exceeding expectations,

[30:29] which I know we've all seen that kind of form.

[30:32] And then there were also narrative questions to be answered as a—

[30:38] in Yes.

[30:39] So all the Commissioners filled those out.

[30:43] We sent them individually back to the person at MTAS who compiled those for us

[30:50] person at MTAS who compiled those for us and

[30:50] then sent them back to me to put them in final form, I guess.

[30:55] And I can't say that I'm totally satisfied with the final product.

[31:01] I'm not familiar with the form or the particular process,

[31:06] but I am satisfied that it's come out with a good result.

[31:11] And you've seen it, all the Commissioners have seen it.

[31:16] No one has made any comments to me about what ultimately came from the tabulation.

[31:24] And so I think that in my, in my view, it's a good review.

[31:29] I will say for the record, there was absolutely nothing that was,

[31:34] that needed improvement. So no, no needs improvement.

[31:39] There was a— there were some people who gave exceeds expectations on things that

[31:46] others said meets expectations.

[31:49] And, you know, that's just like any kind of evaluation in the employment place.

[31:56] I've done that for years with associates in law firms and in my law firm,

[32:02] and I know that there are hard graders and there are easy graders.

[32:08] And so, you know, since we don't have anything to go by except our own— well,

[32:15] that's what we think, that's what I think— and we can't talk about it,

[32:21] and Except right here.

[32:25] So highly subjective.

[32:26] It's very subjective. It's very subjective.

[32:29] So I think that, you know, what I would say, Steve,

[32:33] is that regardless of all those questions,

[32:36] and none of them really specifically asked about, to my mind,

[32:41] the things that you exceeded doubly and triply on this last year,

[32:46] and that would be primarily Dealing with the ice storm and the aftermath and the

[32:52] cleanup and all of that, Steve was an integral part of everything that was done,

[32:58] directing everything that was going on in Oak Hill,

[33:02] except what NES was doing or not doing.

[33:05] But anyway, Steve, it's, it's been a, it's been a tough year. It's been a big year.

[33:11] We We had good financial results,

[33:14] but we also had to borrow a lot of money from our savings account to pay for that

[33:20] cleanup, but that's just what it cost.

[33:23] And I just want to tell you that I appreciate what you have done this year

[33:29] appreciate what you have done this year and in

[33:29] years past, and you do an excellent job.

[33:32] I will continue to strive in my process of mediocrity in order to find success.

[33:42] I don't think that applies at all.

[33:46] I've been working on that a little bit.

[33:49] Does anyone else wish to say anything?

[33:53] I think I speak for the Commission in what I

[33:58] just said.

[33:59] You do.

[34:00] Yes, I don't think that any city manager in the No one in the history of Oak Hill

[34:05] has had to deal with the magnitude of issues he has.

[34:09] The pandemic funds that we used for stormwater improvement was $2 million.

[34:13] We have a normal budget of about $3 million,

[34:16] and then we had $2 million of stormwater improvements from pandemic money.

[34:21] Much of that was wrapped— well, I guess all of it was wrapped up this past year,

[34:26] but most of it was done in this past year.

[34:29] Yeah.

[34:29] It was numerous projects. It took a lot of management.

[34:33] And then the $3 million— what's the final number on that?

[34:36] $3.5 million.

[34:38] $3.5 million. So, you know, that's more than double the budget, those 2 items.

[34:45] And it's just while managing everything else very well.

[34:50] Citizens' comments, complaints, and, you know, all the zoning issues,

[34:56] All the permits, highest rate of permits ever, I think, certainly in dollars.

[35:03] You know, so he's just— and he's managed it all very well.

[35:09] All right. Anybody else have anything?

[35:15] Thank you.

[35:18] Okay. So it remains for us now to provide a percentage for the bonus.

[35:25] And let's see, actually, I did not bring any extra paper here with me.

[35:31] I guess I can tear a page out.

[35:33] But if everybody can just write on their— on a piece of paper and hand it to me,

[35:40] the percentage.

[35:42] And that—

[35:42] oh, good. Desiree, always on top of things.

[35:46] Always, always here.

[35:48] Thank you, Mr. President.

[35:49] What's the range of—

[35:52] The range is 10% to 18%.

[35:54] Yeah, those sheets of paper will not accept anything but an 18.

[36:01] That's why we had these— that's why we handed those out to you.

[36:08] But they don't— it's not written on there yet. And, and Oh, okay, thank you.

[36:14] Um, and, um, we, uh, also, Steve,

[36:17] none of this is going to affect the budget because the budget has the maximum

[36:23] already built into it. So if we do less than the maximum, then that just—

[36:30] that's just—

[36:30] it just comes out of the fund balance. Yeah, yeah. So, so, okay.

[36:35] Is that F-U-N or F-U-N?

[36:40] Thank you. All right.

[36:44] Now, who is— well, that looks good.

[36:51] Okay. All right. David,

[36:56] these are only double-digit numbers,

[37:03] so you'd think I could do it in my

[37:10] head, but I'm afraid to.

[37:15] Why don't you have David do it?

[37:16] David can put it in a spreadsheet over there.

[37:18] Yeah, we don't need a spreadsheet.

[37:23] We don't need that. Here,

[37:27] we'll just do this real quickly.

[37:32] So You know, like in Conclave,

[37:37] we could have had y'all each come up one at a

[37:44] time and put it in a gold basin or something

[37:51] here.

[37:51] Got it smoking upstairs.

[37:58] No way. I mean, I can't even do this. Let's just spread these out.

[38:27] Okay.

[38:30] All right. It comes out to 17%.

[38:32] Okay.

[38:35] So I think someone should move to make that the number and second,

[38:39] and then everybody vote, because that would be the public decision.

[38:42] Very good.

[38:45] Very good.

[38:46] Is there a motion to To approve the consensus here of 17%.

[38:50] DeMarco— oh, Price moved first. I'll move to second.

[38:56] All right.

[38:57] Price moved and DeMarco seconds.

[39:00] All in favor, please say aye.

[39:03] And we'll begin down there.

[39:06] Aye.

[39:07] Aye.

[39:08] Aye.

[39:09] Grimes.

[39:13] Aye.

[39:13] Aye. Evans.

[39:14] Aye.

[39:15] Price.

[39:15] All right, thank you very much and congratulations on a great year.

[39:21] Thank you. Appreciate all the support.

[39:23] It was an unusual year.

[39:26] It would have been unusual if we didn't have the reserves to fall back on.

[39:30] We would have been still picking up debris.

[39:33] Worse than unusual.

[39:34] We would have been out there picking it up.

[39:36] That's right. We wouldn't, we wouldn't be having a special meeting.

[39:40] We'd be having a volunteer pickup.

[39:42] Those reserves, they are critical.

[39:45] Reserves are critical to the City of Oak Hill,

[39:48] and we've got to replenish what we took out.

[39:52] So, all right, that concludes the business that's on the agenda.

[39:57] Does anybody have anything else for the good of the body here?

[40:02] And seeing none, we are adjourned. Wait a minute. What? What am I forgetting?

[40:09] That we have several items for discussion.

[40:14] That's the workshop.

[40:16] That's the workshop. Oh, okay. Right, right, right.

[40:19] This is a special called board meeting that is now adjourned. You're right.

[40:24] All right.

[40:25] Thank you, everybody, for coming.

[40:38] Hope you enjoy living in Oak Hill.

[40:41] Welcome.

[40:42] All right, let's see, um,

[40:47] we can go straight into the

[40:52] meeting.

[40:54] You'll take a— you'll take a 5 minutes?

[40:55] We can take 5

Board of Commissioners Special Called

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