[5:00] All right, we'll call this meeting in

[5:02] order. This is the uh regularly

[5:04] scheduled meeting for the budget

[5:05] evaluation team for September 3rd.

[5:09] Uh roll call. It looks like all primary

[5:12] members are here. I noticed the meeting

[5:14] was properly posted on September 2nd.

[5:16] Yeah, I'm still used to you being a

[5:18] primary. [laughter]

[5:20] one.

[5:22] >> All right. Item number one, discussion.

[5:24] [laughter]

[5:27] » Discussion, possible action regarding

[5:28] minutes of August the 1st

[5:32] >> or August 11th, I'm sorry.

[5:34] >> I'll make a motion to approve.

[5:36] >> Okay, got a motion, second to approve.

[5:38] All those in favor say I. I.

[5:40] >> Any opposed? Eyes have it. All right.

[5:44] Item number two, discussion, possible

[5:45] action regarding a financial and

[5:47] operational update from Oklahoma County

[5:48] Detention Center. Is there anybody here

[5:51] to present on that?

[5:53] >> I think they are currently working on

[5:54] the reporting.

[5:57] >> Okay.

[5:59] All right.

[6:01] Looks like no action on item two. Item

[6:04] three, discussion, possible action

[6:05] regarding an update on employee

[6:06] benefits.

[6:20] Good morning. Um this details paid

[6:23] claims our biggest medical prescriptions

[6:26] for the end of August compared to last

[6:28] fiscal year. Um if you remember

[6:32] um July was a big big month. August is

[6:34] turning really down. Medical is up 33%.

[6:38] Last month was up um 44%. So it's

[6:41] getting a little bit better. I hope that

[6:43] trend continues. Last fiscal year we had

[6:44] some high months earlier in the year

[6:46] too. On prescription drugs um we're at

[6:50] 23%.

[6:51] Last month we were at 26%. So it's

[6:53] trending down just a bit. Overall if we

[6:56] look at the net basis paid basis what

[6:58] the actuary looks at for those main

[7:00] spend items, we're at $1.1 million. Last

[7:04] month we're at 2.3. So turning down just

[7:06] a little bit and I'll have some watch

[7:09] list items for you to discuss too when

[7:11] we get to those.

[7:16] » Are you seeing this as a few really

[7:19] large claims right now or do we have

[7:21] >> aggregate? Okay.

[7:22] >> Major consumption of medical services

[7:24] right now. It's all of course all these

[7:27] numbers you see are what our members are

[7:29] spending. We're not paying an insurance

[7:30] company for that. That's the actual cost

[7:32] >> and we have some of the lowest places to

[7:34] go get medical care but our members our

[7:36] average age just to remind you is way

[7:38] higher than most employers and we

[7:40] consume a bunch of medical care. So it's just an aggregate lots of cases and

[7:44] lots of people getting care

[7:48] and the good news is our last check

[7:50] register we received was big 880,000.

[7:53] This one that we're receiving today is

[7:55] about half that. So hopefully that trend

[7:58] continues.

[8:01] This is purely based on what our members

[8:02] spent

[8:04] >> and and a lot of what the members have

[8:06] spent, what we're seeing here is is

[8:08] going to those low costs.

[8:10] >> Yeah.

[8:11] >> Not a lot of outside hospitals that cost

[8:15] a whole bunch. And we we have spine hospital plans, a lot of big spine

[8:19] surgeries. If they went through

[8:20] traditional insurance, we'd be paying

[8:22] 150 160,000. We're paying 80,000 comp.

[8:25] So, we're still saving money, but

[8:26] there's a lot of them, right? And

[8:28] hopefully this is just a just a cycle

[8:31] like we had last year. It'll turn down,

[8:34] but watching it closely.

[8:39] All right,

[8:41] John. The handout that we have here is

[8:43] the exact same as the one scratch,

[8:44] right? No change. We don't need to

[8:47] receive this one.

[8:50] >> It was not attached. Okay.

[8:53] >> Yeah, it was not attached. Okay.

[8:56] I'll make a motion to make it part of

[8:57] the record.

[8:59] >> Second.

[9:00] >> Got a motion, a second to uh

[9:04] make this document part of the record.

[9:06] All those in favor say I.

[9:07] >> I.

[9:07] >> Any opposed? Eyes have it. Is there a

[9:09] motion on the report?

[9:12] >> Motion to receive report.

[9:14] >> Second.

[9:14] >> Got a motion, second to receive Mr.

[9:16] Wilkerson's report. All those in favor

[9:18] say I.

[9:19] >> Any opposed? Eyes have it.

[9:22] [clears throat]

[9:26] All right.

[9:30] Item number four, discussion, possible

[9:31] action regarding any items currently on

[9:33] the BET watch list.

[9:38] » I would uh either [clears throat]

[9:41] once we pass this either leave it open

[9:44] and come back after we add a few things

[9:46] to the watch list. Um I think we need to

[9:50] talk about employees benefits, but we

[9:51] need to get

[9:53] down to John's item.

[9:54] >> Okay.

[10:02] » Is the reserve balance

[10:05] accurate?

[10:06] >> Uh that is what was approved in the

[10:09] spring.

[10:10] >> Are we expecting that it will be revised

[10:13] downward at

[10:15] >> I don't know because I haven't seen the

[10:16] full full list. I mean that's that's

[10:19] just part of unbalance is just part of

[10:21] >> right

[10:22] >> the overall we'll have that next week

[10:26] >> it's likely that it will

[10:27] >> it's likely that it'll be revised down

[10:30] >> correct

[10:34] » and um the finance department will

[10:36] present all of that on the night the

[10:38] meeting on September 9th.

[10:42] » Okay. Um,

[10:45] anything else on any items on here? If

[10:48] not, we'll come back to this item.

[10:51] five, discussion, possible action

[10:53] regarding any items from the county's

[10:55] future forecast tracker.

[10:58] Any items on here anybody wants to

[11:00] discuss.

[11:02] Okay, seeing none.

[11:06] >> Go ahead.

[11:06] >> Did you Did you want to?

[11:07] >> No, not on this item.

[11:08] >> Okay, seeing none, let's move on to item

[11:10] number six.

[11:11] >> Um, if I may, for other departmental

[11:13] items. Um we do have a guest here and it

[11:17] was requested that perhaps maybe the um

[11:20] board would um indulge going down to

[11:22] number 16.

[11:28] » It is the behavioral care center

[11:30] estimate of need since we do have a

[11:32] guest here.

[11:33] >> Okay.

[11:36] » Y

[11:45] So which sheet would so let's pull up

[11:47] the behavioral care center the one

[11:50] that's the BCC.

[11:52] >> Yes.

[11:54] >> Okay. So since our last discussion

[11:56] regarding behavioral care center when we

[11:58] were talking about estimate of needs, we

[11:59] had discussed waiting till September

[12:01] supplemental to allow for um additional

[12:03] questions in regard in regard to food,

[12:07] transportation, security, a lot of you

[12:09] know kind of unknowns especially with

[12:10] our cameras and some of our FFE and so

[12:14] Chris and the commissioner's offices um

[12:16] and our engineers and facilities and MIS

[12:20] all the departments have been working

[12:21] very very hard in order to shore up

[12:23] those details and do the research and to

[12:25] get, you know, quotes in regards to

[12:27] making sure that we've got a um a really

[12:30] solid plan moving forward. And so for

[12:33] the estimate of need, just as a

[12:34] reminder, we created um the fund in

[12:37] order to be able to separate all of the

[12:39] expenditures um that probably would have

[12:42] been absorbed in MIS or facilities or in

[12:44] the general government funded to really

[12:46] understand what the behavioral care

[12:48] center is going to cost for the county.

[12:50] And so that's the reason why we created

[12:51] the plan. And we talked about, you know,

[12:54] what would be the estimate of need for

[12:55] the cost for the county outside of the

[12:57] professional services contract. And so,

[13:00] um, what changes have been made is Keith

[13:04] here? Keith, but Keith, um, through, you

[13:08] know, research and and a lot of

[13:10] discussion both with Keith and Stacy who

[13:12] is here feel that we need seven techs in

[13:15] order to be able to properly handle the

[13:18] maintenance, the HVAC. um maintenance um

[13:20] things that are needed on the county's

[13:22] end in regards to 24 um our service and

[13:27] so seven texts and now remember this is

[13:30] just for six months so this starts

[13:31] January 1st through June 30th um for six

[13:35] months that's you know $280,000 in

[13:38] salaries plus their you know FICA

[13:40] defined contributions and then

[13:42] estimating that they would be family

[13:44] plans for the health premiums at $2,176

[13:48] And so that is what we're estimating

[13:51] just facilities um costs in regards to

[13:53] having those seven techs. The

[13:55] professional services contract Chris

[13:57] pling in with CIOS is here. We'll talk

[13:59] further about that. Um um is currently

[14:03] and we'll discuss further at 2,100

[14:06] 2,146,371.96

[14:11] and of course that is just six months.

[14:13] We'll talk about what all that includes

[14:15] and the other professional services

[14:17] contract contractors was an expense that

[14:20] Keith felt like we needed in order for

[14:22] plumbing for the facility. And so that

[14:24] is um a contract and then of course the

[14:27] six months is left. Then we have the

[14:29] property insurance. So on the property

[14:30] insurance and the estimated need that we

[14:32] have, we had determined that since we're

[14:34] going to have to pay insurance for that

[14:36] property regardless, I went ahead and

[14:38] budgeted that in my 20 or my general

[14:41] government 110 budget. So that has

[14:43] already been accounted for and already

[14:45] is in that fund. And so my suggestion

[14:48] would be and what was suggested and

[14:49] discussed at policy governance on Monday

[14:51] would be just to do a transfer from

[14:53] general government to this fund once we

[14:55] determine that it's going to be funded.

[14:57] So that way um it's it's out it's

[15:00] accounted for in this budget. So we

[15:03] would request a transfer of six months

[15:05] coverage for property um which is

[15:08] $62,390.

[15:10] So this would be EOCC only expenses.

[15:13] This is um including the the insurance

[15:17] that's going to be transferred um in

[15:18] regards to our total cost um cre with

[15:22] the professional services and then and

[15:23] then total with the insurance and

[15:25] everything. Um then we accounted for

[15:28] internet HVAC supplies um for those

[15:31] techs in case they need them lawn and

[15:34] landscape utilities and then these are

[15:36] MIS onetime expenses. So, we made out of

[15:39] $253,450

[15:41] in regards to setting up switches,

[15:43] firewalls, and things that they need for

[15:46] UPS um that would cost um a one time

[15:49] onetime expense for that first six

[15:51] months. And so, that is um what the DOCC

[15:55] expenses are as of today. Do you have

[15:58] any questions about those before we go

[15:59] into the professional services contract?

[16:02] Well, the the onetime expenses that's

[16:05] part of getting the building up and

[16:07] going, is that not budgeted in the

[16:09] construction?

[16:11] >> No.

[16:11] >> Cost?

[16:12] >> No. This so things that are not budgeted

[16:15] in the Clinko contract would be what we

[16:18] need in order to set up our IT or MIS

[16:21] system. So that wiring and switches were

[16:23] not included. Another thing that is not

[16:25] included that we need to discuss in

[16:27] policy and governance is that we have

[16:30] 150 cameras. Um the conduit has been

[16:32] run. We went verified the conduit was

[16:34] large enough so that way we don't have

[16:35] to run additional. Um but we have to

[16:38] purchase the cameras and the contract

[16:40] with Dig in order to install those. So

[16:42] we're estimating that around $210,000.

[16:45] Same type of situation that we got into

[16:47] when with the sheriff's office and

[16:48] emergency management where you or Lo in

[16:52] that in that circumstance had done the

[16:54] construction but then that wasn't

[16:55] accounted for. that is an ARPA eligible

[16:58] expense and the century and I are

[17:00] working really hard in order to close

[17:02] out projects to determine how much funds

[17:04] we have left in order to reallocate

[17:06] between now and December 31st. Um and

[17:08] there's that much you know for sure you

[17:11] know plus more remaining and so we just

[17:13] the commissioners need to have that

[17:14] discussion to see if we just utilize

[17:16] those funds. The challenge is is that we

[17:18] would have to be able to get that

[17:19] installed and done by December 31st. So

[17:22] that or else becomes a capital expense.

[17:24] So that's the reason why I didn't

[17:25] include the two, you know, 210,000. But

[17:28] this is not included. This is more of a maintenance an MIS wiring situation,

[17:33] not something that's handled by foot.

[17:35] >> Well, would if if you can't get the

[17:38] cameras in and installed

[17:40] >> by the end of December deadline, would

[17:43] ARPA money, you wouldn't be able to use

[17:45] ARPA money for the cameras, right?

[17:47] >> Would you not be able to reallocate that

[17:49] to the UPS and the switches?

[17:51] [clears throat] Um, so we'd have to

[17:54] check to see if that is a is an eligible

[17:57] expense, but yes, um, Stacy has done a

[18:00] really really good job in regards to

[18:02] tracking the amount of money that we

[18:03] have for ARPA that's been budgeted, the 40 million and then what we also

[18:08] have earned in interest in regards to

[18:10] make sure that we're utilizing that

[18:12] appropriately. Um, so that way we can

[18:14] complete that project. And so we're having those discussions

[18:17] [clears throat] and that's a very good

[18:18] idea. Um, and we'll make sure we utilize

[18:21] every penny that is given to us for the

[18:22] behavioral care center.

[18:23] >> The cameras were we got a vendor. We

[18:26] just haven't awarded it yet.

[18:27] [clears throat]

[18:28] >> And we just need to locate the funds.

[18:30] But with the close out of benefits,

[18:33] >> close out the close out of the co

[18:36] benefits with the close out of some of

[18:37] the other there's, you know, several for

[18:40] cremation and burials. We should be able

[18:42] to have enough money if the

[18:43] commissioners choose to utilize it in

[18:44] that in that fashion. So, that's the

[18:46] reason why I didn't [clears throat]

[18:47] include it, but that's kind of where

[18:48] we're at. Um, you know, and then we can

[18:51] get into

[18:52] >> I would just verify that with Amy that

[18:55] we can do that because Stacy, I

[18:57] understand that the cameras are are bid

[18:59] and all of that, but for the camera part

[19:02] of the project to be substantially

[19:03] complete to comply with the guidelines

[19:05] of ARPA, you're going to have to have

[19:07] everything else done and then it

[19:08] installed. And I'm just saying in case

[19:10] there's a hiccup to where you can't get

[19:12] the cameras installed by the December

[19:15] 31st deadline,

[19:17] >> then we could utilize those funds for

[19:20] this particular piece and then the money

[19:22] that we would if we were going to

[19:24] allocate $253,000 for this. If we can

[19:27] use ARA for this, then we could ship

[19:29] those funds over to the cameras.

[19:31] >> Absolutely. And you know, we'll get

[19:33] further into um into what the

[19:36] professional services contract looks

[19:37] like, but else that we need to keep in

[19:40] mind and have talked to several other

[19:42] offices keep in mind in regards to the

[19:44] funding of the behavioral care center is

[19:46] that we do have sales tax on the ballot

[19:48] for November um which includes

[19:50] operational expenses for the behavioral

[19:53] care center. And so it may be, you know,

[19:56] best in order to wait until November in

[19:58] order to to see what happens with that

[19:59] and then, you know, have the new

[20:01] commissioner in place so that way we

[20:03] have a really good idea of, you know,

[20:05] what we would have to use for general

[20:06] fund um dollars in order, you know, to

[20:09] possibly offset it if it if it does not

[20:11] pass. And so deferring to November may

[20:13] be an option, but we felt like it was

[20:15] still very important to follow up since

[20:17] we told you we were bringing this to

[20:18] September supplement in order to discuss

[20:20] where we're at, be able to discuss some

[20:22] of the questions. I know that um offices

[20:24] have had about food and transportation,

[20:27] but in regards to funding, you know, it

[20:29] might be most appropriate to wait till

[20:30] November. It also gives us time, Cody,

[20:33] to your point, um in order to utilize

[20:35] make sure we're utilizing AR dollars

[20:37] efficiently, um and maybe offsetting

[20:40] some of this cost between now and

[20:42] December 31st.

[20:44] Great questions. Do you have any others

[20:46] regarding the spreadsheet?

[20:51] None. So, um, Chris Man will explain to

[20:54] you the professional services contract

[20:56] and what this entails. And just leading

[20:59] into that, one of the things that we

[21:00] talked about in policy and governance is

[21:03] rather than um budgeting for um all

[21:06] three pods, which is 60 beds, um what

[21:09] we've done is presented a budget for

[21:11] only one pod for 20 beds. um in and an

[21:16] approach uh to grow as as we know things

[21:19] are what we've coined um that you called

[21:22] and so um we'll go through what that looks like and then I'll share

[21:26] one

[21:27] >> before Chris gets started Cody if I can

[21:30] a couple of questions

[21:33] um

[21:34] go over the anticipated revenues

[21:38] and how that impacts what you're asking

[21:40] the county to cover and then uh several

[21:44] Couple months ago, there was a

[21:45] discussion involving the VA's office and

[21:48] several others about the target

[21:50] population.

[21:52] Have we got that lined out? Do we have

[21:54] firm commitments that this is going to

[21:57] happen?

[22:00] >> Um, well, the the target population is

[22:02] still not been fully defined,

[22:08] so that still needs to be worked out.

[22:11] >> But in terms of it happening, Yeah.

[22:15] It's the decision that's going to

[22:16] happen, but in terms of exactly the

[22:18] scope, that has not been fully worked

[22:21] out yet.

[22:26] » I We're looking at people with

[22:27] misdemeanors if that's in terms of the

[22:30] >> I know who we're looking at. I've been

[22:32] involved in this Yeah.

[22:33] >> quite some time.

[22:35] >> It's one thing to look at people. It's

[22:37] another thing to have a commitment to

[22:38] have the people in the facility. Has all

[22:41] have all those mechanics been worked

[22:43] out? That's all I'm asking.

[22:44] >> No, no, no, no. They're not all.

[22:45] >> So, we still got to work on that.

[22:47] >> Yes, we still have to work.

[22:48] >> Thank you.

[22:51] >> Um, well, that is the the bottom line

[22:54] figure, but uh the projected revenue is

[22:57] 425,000.

[22:59] >> The other budget.

[23:00] >> Oh, yeah. There's another

[23:05] » Yes. So, um,

[23:08] some of this somewhat self-explanatory.

[23:11] I mean, this is the total expense for

[23:13] the, uh, first six months. I will say

[23:16] that almost 800,000 of that is startup

[23:20] costs. So, that wouldn't be sort of what

[23:22] would be the ongoing cost for something

[23:24] like that. I I will say also that when

[23:27] we uh calculated costs, we c we

[23:30] calculated at at the worst case

[23:32] scenario. In other words, what the

[23:34] highest level of costs would be. And

[23:36] then when we calculated revenue, we did

[23:39] it in the most conservative way. So that

[23:42] means there's the largest kind of gap.

[23:44] If you follow me, you know, the highest

[23:46] expenses

[23:47] and then the most conservative revenue.

[23:50] So that way we would be safest in giving

[23:53] you the estimate of of what it is.

[23:56] >> Okay. And then Chris, your revenue, can

[23:58] you kind of break that down? private

[24:00] pay, Medicare, Medicaid. Is it somewhere

[24:02] there?

[24:03] >> Yes, I I have

[24:07] >> Sorry.

[24:12] » Oh, okay. Um so on the pro on revenue,

[24:17] we've got um

[24:19] 248,000

[24:21] for Medicaid. Remember this is three

[24:24] months. So to ends with let me say some

[24:26] other assumptions that we made and that

[24:29] is that occupancy would be at 65%.

[24:34] You know because you're ramping up.

[24:36] >> Um

[24:36] >> is that 65% of one pod or the entire

[24:40] >> that's of one pod for this? So 65 So

[24:43] that's why it's only $248,000

[24:46] for three months. It's at 65% occupancy

[24:49] for

[24:49] >> When you say when you say it's only

[24:50] 248,000

[24:52] you're pointing at something.

[24:53] >> Oh, I'm sorry. I'm looking at well a

[24:54] handout that I have I mean not a handout

[24:56] but a reference that I have but that's

[24:58] part of that's part of the um Thank you.

[25:02] that's part of this. So I'm break I'm

[25:04] breaking this line item out for

[25:06] everybody right now and I'm saying that

[25:08] of that of that 425,000

[25:12] 248,000 of it is Medicaid.

[25:16] Then we have uh about 14,000

[25:20] uh uh private insurance. And then

[25:23] there's medication recovery that's about

[25:25] 20,000. And then we have an opioid

[25:27] abatement grant which is 142,000. And

[25:30] I'm rounding numbers. If you all need

[25:32] specifics, I'm happy to send them out.

[25:34] >> Is that opioid grant is that part of the

[25:38] is that from the county?

[25:39] >> Yes. So yes, that's a grant that I wrote

[25:42] in partnership with CROS for the AG's

[25:46] opioid abatement grant for 2026. Um

[25:48] that's $900,000 over three years. Um the

[25:52] amount that we wrote for for um each

[25:55] year that Creo will receive is $285,715.

[26:00] » So the opioid client I know we had

[26:03] opioid debate that was

[26:05] >> that is not our settlement. Yeah.

[26:07] >> Yeah. So we still have roughly $4

[26:08] million in settlement funds just the

[26:10] county. This is a grant I wrote.

[26:12] >> You wrote a grant for them

[26:14] >> for the agent's office

[26:15] >> for their settlement funds.

[26:17] >> So this is our third third grant. We

[26:19] were just awarded two weeks ago. Um so

[26:21] we're very excited that that they

[26:23] >> is it a county grant though or is it a

[26:25] grant for

[26:26] >> It is a it's a partnership between the

[26:28] county and the AG's office and Credos is

[26:30] the service provider for that grant.

[26:32] >> Okay. And so, um, $285,715

[26:37] is what we would receive, um, each year,

[26:41] uh, for, uh, the services provided by

[26:44] CreoS. And that includes, um, what what

[26:47] we wrote for was startup costs and

[26:49] salaries. And so that's including a

[26:52] quarter of an FTE for a program

[26:54] director, a half FTE for a therapist,

[26:57] two therapists, two half FTEEs for

[27:00] registered nurses, and two have half

[27:02] FTEEs for case managers. And so our

[27:05] purpose of this was trying to offset our

[27:06] startup costs um and especially the

[27:09] costs in the first year so that we

[27:12] excuse me so that way these employees

[27:14] can start you know in January and hire

[27:16] all the necessary employees in order to

[27:18] be able to to operate a drill care

[27:20] center work with uh myself in order on

[27:24] this grant in regards to compliance that

[27:26] is required quarterly um for the the

[27:29] AG's office.

[27:31] >> Question real quick. We received

[27:34] basically a version of this last week.

[27:37] >> Okay. And then a newer version.

[27:40] >> When you talk about FTEEs, the FTEEs

[27:42] went up by four from 46.5 to 50.5.

[27:47] Are the ones that you're referring to

[27:50] the increase? Where is that? Where are

[27:52] those extra four FTEs coming from?

[27:54] >> That's the security

[27:56] >> um in the PNG was decided. Well, it was

[28:00] discussed whether Creo should do the

[28:03] outside security. Um, district one had

[28:06] requested that or if the county should

[28:09] do that and then the decision was that

[28:12] Creo should do it and it should be on

[28:13] the Creo budget and so that was added.

[28:16] Those are the four and it's for FTE

[28:19] because it's 247 365. So you have 12

[28:24] hour shifts, you have the day shift,

[28:26] night shift, front of the week, back of

[28:27] the week. Those are those four extra

[28:29] staff members to do the outside

[28:31] security. There is concern about the

[28:33] security of the grounds. Um so that's

[28:36] that was for

[28:38] >> before we can I ask um what you have on

[28:40] the screen.

[28:43] >> Can I get a copy of that?

[28:45] >> This one is

[28:47] >> No, this is showing a full

[28:50] >> Oh, okay. I'm sorry.

[28:52] >> You have my copy.

[28:55] You got my copy. The full year. Now I

[28:58] understand why you were Thank you for

[29:00] saying

[29:02] there you go. That makes sense. There

[29:03] you go.

[29:05] Anyway, any other questions about the grant and including and just for

[29:10] commentary um the grant is $300,000. The

[29:13] reason why they only received um the

[29:15] $285,750

[29:18] is because $14,285

[29:21] indirect cost for the county. So it

[29:23] offsets my salary. And so each month

[29:26] whenever each Whenever I do the

[29:28] reporting, those funds are actually

[29:30] removed from my salary and benefits and

[29:33] remain in the commissioner's 120 fund

[29:36] and then we'll go back to the general

[29:38] fund at the end of the year. So, um we

[29:41] have three grants with AG's office, two

[29:43] of which that um pay for indirect costs

[29:45] and then because this is only six months

[29:48] and his number of the $142,857.50

[29:52] accounts for just six months of of that

[29:55] year. Jessica, do you have another copy

[29:58] of this?

[30:01] >> And then some of these are the onetime

[30:03] costs,

[30:05] >> I guess, for the

[30:06] >> Thank you.

[30:08] >> Okay, never mind. I see the one time.

[30:10] >> Yes, I I can go through those startup

[30:12] cost.

[30:13] >> Well, I I do have a question on one of

[30:15] them. We got a vehicle on here. What is

[30:16] the vehicle for?

[30:18] >> Uh that is for transportation. So, from

[30:21] the jail to the behavioral care center.

[30:24] Uh you we had a lot of dialogues about

[30:26] how best to address transportation,

[30:29] whether the jail should do it, whether

[30:31] we should do it or we should use ride

[30:33] care. Uh in my conversations with the

[30:36] jail, the jail just said they didn't

[30:38] have the personnel in order to be able

[30:40] to do that. And um the uh the cost for

[30:44] Ryare doing it is about 80 $90,000 more

[30:50] a year if they did it than if Creos did

[30:52] it. So who's who would have ownership of

[30:56] this vehicle? Is it going to be creop or

[30:58] is it going to be the county?

[31:01] >> So we went back and forth in policy and

[31:03] governance and whether or not um there

[31:05] was discussion in the clips in regards

[31:07] to the vehicle. I started putting it in

[31:09] our B CC estimate of need um but he had

[31:13] also included in his um estimate of

[31:16] need. Um after further discussion with

[31:18] the commissioner's um offices, uh we had

[31:21] determined since it was already in his

[31:23] and he's carrying insurance for it, then

[31:25] I could work with the DA's office in

[31:27] order to end that contract list any

[31:30] assets if there was you know a

[31:31] non-renewal um that of what you know

[31:35] would be retained or returned back to

[31:38] the county. But um we had approached it

[31:41] both ways but felt like you know

[31:44] >> well that that's kind of what I was

[31:46] getting at. If we're purchasing assets,

[31:48] then I mean need to definitely run that

[31:51] through the DA's office and make sure

[31:53] that if any of that needs to be

[31:55] recouped, if they were to decide not to

[31:57] continue or the county were uh of the

[32:00] mindset to move to a different vendor

[32:04] >> before the the

[32:06] life expiration of the particular asset,

[32:09] then we need to make sure that those are

[32:11] buttoned up on the front end.

[32:12] >> Yeah. And and listed in in the contract.

[32:15] But um but so moving forward can change

[32:18] between now and and November. But um we

[32:21] have uh left it in their contract and

[32:24] then would address those things stated

[32:27] by by Cody um to make sure that you know

[32:30] those were worked out if the contract

[32:32] was not renewed or if another vendor uh

[32:34] was selected in the future.

[32:36] >> Yeah, we're fine with that. How keep

[32:38] >> and on the watch list you have $400,000

[32:41] for transportation and so you would need

[32:42] to remove that. And so this is just most

[32:44] cost effective way in order for us to be

[32:47] able to provide transportation.

[32:49] not only for those that

[32:52] will be utilizing the services but also

[32:54] food.

[32:55] >> Well, but it's not a difference of

[32:57] 400,000 minus 65,000 though, correct?

[33:00] Because the the 400,000 would have been

[33:03] contemplating an employee expense. I'm

[33:07] assuming that they have part of that

[33:10] transportation expense in another line

[33:12] item in your employees.

[33:13] >> Uh, correct. Yes. Yes.

[33:14] >> How much is that?

[33:16] >> Uh I I'm sorry, sir. I couldn't tell you

[33:17] right off the top of my head.

[33:19] >> Do you know how many FTEEs you have

[33:21] dedicated to?

[33:22] >> I have two FTEs for transport.

[33:24] >> So that would roughly be 100,000

[33:28] somewhere around.

[33:29] >> How often are you going to be doing

[33:30] transport?

[33:31] >> Uh well,

[33:32] >> I mean I know it'll be as needed

[33:34] probably, but how often are you going to

[33:36] be available? Is it a 247?

[33:39] >> Good question. Uh we we will do

[33:41] transport between 7:00 a.m. to 7:00 p.m.

[33:44] We'll use ride care after hours.

[33:46] >> Um

[33:46] >> is that contemplated a cost for ride

[33:49] care in?

[33:49] >> Yes, in the budget it is. It is.

[33:52] >> Okay. So 7A to 7P.

[33:55] >> Yeah. 7 days a week.

[33:57] >> So you'll be able to have two FTEEs

[34:02] cover 7 to 7 days a week, 365 days a

[34:06] year. I know that may sound uh unusual,

[34:08] but not the way we do our shifts. So,

[34:11] you have 12-hour shifts and so a person

[34:13] works um 31 12s and another person works

[34:17] 41 12s and then they they they switch.

[34:20] >> Yeah. But they have vacation, they got

[34:22] sick, they

[34:22] >> Yeah. Then we would back them with

[34:23] somebody else.

[34:24] >> Well, but when you back them with

[34:26] somebody else, there's going to be

[34:27] expenses related to that. Correct.

[34:29] Because then they're going to have to be

[34:30] back.

[34:31] >> Yes. No. Yes. I agree. But I mean, we

[34:33] have the staffing in order to address

[34:36] that without hiring an extra person to

[34:39] do that. You know, we we have a we have

[34:42] a food person there. There there's there

[34:44] are people that we can shift around if

[34:46] that makes sense. So, we could do that.

[34:49] >> I've got your list of FTEEs here that

[34:51] was on your on the old one. So, are

[34:54] these considered facility support?

[34:58] because I don't see that anything on the

[35:00] FTE regarding transportation.

[35:04] >> Um, yeah, there there is there is

[35:10] a recovery coach. I I don't know if we

[35:12] listed them as a transport person.

[35:14] >> You do have a recovery coach.

[35:16] >> Uh, and but there's several in there.

[35:19] I'm sorry, I don't have that.

[35:21] >> It's six in the morning and six in the

[35:22] evening.

[35:25] Yeah, but there there should be more up

[35:27] above. There's going to be some other

[35:29] people there. I'm sorry, I don't have

[35:30] that.

[35:30] >> Oh, you're right. I'm sorry.

[35:32] >> Transport driver recovery coach.

[35:34] >> Okay, there you go.

[35:35] >> Okay, got it.

[35:37] >> Thank you.

[35:37] Commissioner.

[35:42] » Okay. Um,

[35:45] well, I don't know how much detail or

[35:46] how granular. I know there are

[35:48] particular areas that you want questions

[35:49] on. I mean, in terms of revenue, I think

[35:52] I went through all the revenue items

[35:53] there. If you want to know what the

[35:55] startup costs are, again, they're close

[35:57] to 800,000. A lot of that is attributed

[36:00] to uh 472,000 of it is for employees

[36:05] because we have to start them before we

[36:07] actually provide services. So, that's

[36:08] considered a startup cost.

[36:11] >> Sign on bonuses.

[36:13] >> Yeah. Sorry.

[36:14] >> Yeah. So

[36:16] nurses, it's very difficult to get

[36:19] nurses and so you have to you have to do

[36:22] sign on bonuses and then the sign on

[36:24] bonuses are are for the nurses to commit

[36:27] to a certain period of time you know in

[36:30] other words so in order to get these

[36:31] sign on bonuses you have to say I'm

[36:33] going to work here and I'm going to work

[36:35] here for two or more years you know and

[36:38] so it's a very competitive market for

[36:41] nurses

[36:42] >> and it's it's somewhat standard

[36:46] to do that.

[36:48] >> Uh I had a few individual questions on

[36:50] your expenses because I'm comparing them

[36:52] with the last one that

[36:53] >> I received.

[36:54] >> U you have roughly $130,000

[36:59] increase from the last report in

[37:02] information technology and clinical

[37:04] monitoring. So can you explain that one?

[37:06] >> Uh yes. So in uh policy and government

[37:10] there was a discussion uh Dane uh spoke

[37:14] about uh the servers and the

[37:17] uh the racks and all that sort of thing.

[37:19] There was a discussion about you were

[37:22] there as you recall. I'm just um and

[37:25] there was a discussion about

[37:27] was the county going to pay for these

[37:30] items or was it going to end up on this

[37:32] budget? And then the the decision was in

[37:35] that policy and governance to take

[37:40] about about that amount off of um

[37:45] off of the the county ask and move it

[37:48] over to

[37:50] our budget. So, so I just that's what

[37:52] that is.

[37:53] >> Okay.

[37:53] >> It's it's just shifting that from one to

[37:55] the other.

[37:56] >> Yeah. I'm just wanting some explanation.

[37:57] >> Oh, no, no, no. And it's not a one to

[37:59] one because uh when Gain presented it, was over 200. Ours is 190. And that's

[38:05] because um we are trying to phase some

[38:09] of these startup costs. So, we can delay

[38:11] some of the startup costs to year two.

[38:14] So, that's that's why it's not the same

[38:16] amount that Dane uh said he was going to

[38:19] take. when we Paul, do you mind if I ask

[38:22] a follow to what he just said before you

[38:24] carry on? You said that some startup

[38:27] costs may be able to be delayed until

[38:29] year two. If as we're looking at this

[38:32] and we're looking at the expenses and

[38:33] everything and we're say, "Okay, these

[38:35] are ongoing expenses." Uh so when we're

[38:38] thinking about how we're going to be

[38:39] able to fund this into the future, we're

[38:41] not going to have to worry about the

[38:42] onetime costs moving forward. It's just

[38:44] going to be the ongoing. But you just

[38:46] mentioned that there's going to be some

[38:48] potentially startup costs that are

[38:51] shifted into future years.

[38:54] Do you have that? And

[38:56] >> yes, a year two startup cost would be

[38:58] 182,000.

[39:00] So, so um the uh the startup cost for for

[39:08] year one, I mean startup costs are

[39:10] actually 862,000,

[39:11] but then we're taking this opioid money

[39:15] and um

[39:17] okay, thank you. Um

[39:21] and discounting that so you can just see

[39:23] that because this is grant cost

[39:25] [clears throat] setting the cost cost of

[39:26] it. So it's we're saying 791, but it's

[39:29] really 862. So for year two, um again,

[39:33] it's going to be an additional 182. So

[39:36] we didn't couldn't put off that much,

[39:37] but the fact that we're not opening um

[39:41] pod two and three,

[39:43] >> uh there are some things that we could

[39:45] delay, and we just thought it was in the

[39:48] county's interest, and everyone's

[39:50] interest that we uh delay some of these

[39:53] startup costs that weren't necessary.

[39:56] um to to year two rather than putting it

[40:00] all on one.

[40:01] >> Okay. So, how much will the contract be

[40:03] that that you will submit to the BOCC

[40:05] for approval for for the first six

[40:08] months?

[40:08] >> So, the very top

[40:10] >> it'll be the 2.146.

[40:12] >> Yeah.

[40:13] >> Okay. And that's for 6 months for 20

[40:15] beds.

[40:16] >> Yes.

[40:17] >> Okay. So, in just I mean you may not

[40:19] have this yet, but let's say when all 60

[40:21] beds are open, do you have any idea what

[40:23] the annual cost [clears throat] will be?

[40:24] >> Yes.

[40:24] >> 6.7. That's what

[40:28] >> I didn't because this is subject to

[40:30] change once we learn more about you know

[40:33] once we open up the payroll care center

[40:35] and we you know really master the intake

[40:38] process and partnerships and Medicaid

[40:40] and Medicare and that reimbursement and

[40:42] understand it. It's the reason why I

[40:43] didn't provide the the annual because

[40:45] it's subject to change. Um but the

[40:48] estimate of the total expenses for three

[40:51] pods um we showed here at

[40:54] [clears throat] 11,69,9466

[41:00] with an estimated projected revenue of

[41:02] $4,89,678.70.

[41:06] [clears throat] So the estimate of need

[41:08] that would be needed for a full year

[41:11] starting FY28 would be 6,750,267.

[41:17] Um and then like you said those onetime

[41:19] startup costs we had talked about this

[41:22] um before he had um removed some of that

[41:24] and I think you just mentioned it in

[41:26] regards to you know we we're not

[41:27] operating costs we don't need to be

[41:29] outfitting it with computers and

[41:31] >> I didn't think the $2.5 million would be

[41:33] you know times two times three you know

[41:36] just I assume you're obviously going to

[41:38] have some

[41:38] >> I know it's going to be changed.

[41:40] >> Sure.

[41:40] >> Well, can you give me that $11 million

[41:42] number again because I think that's

[41:44] something that we need to be considering

[41:46] moving forward because I mean for 6

[41:50] months we're anticipating $648,000

[41:53] for Medicaid reimbursement. I'm assum

[41:56] assuming that you've extrapolated those

[41:58] numbers out on an annual basis. And I'm

[42:02] just not fully convinced from talking to

[42:05] other people in the medical industry, I

[42:07] know that um Medicaid is u

[42:12] it's not always easy to get reimbursed

[42:14] on that stuff. So, I mean

[42:17] I if we commit to this and we're

[42:21] committing for $6.7 million, we have to

[42:24] understand that we're actually not.

[42:25] We're committing for the 11.6 six and

[42:28] hoping that we get those other revenues

[42:29] back in.

[42:32] >> Again, I I want to say yes, it's very

[42:34] important for us to be uh sober about

[42:37] everything. Um the expenses are um

[42:42] maximized.

[42:43] So that meaning that every single bed is

[42:46] full every single day of the year, which

[42:48] is not going to happen. So that means

[42:51] the max for what we would pay for food,

[42:53] the max we would pay for transportation,

[42:54] the max we would pay for every single

[42:56] thing. And again I I think

[43:02] but I I also want to say that number

[43:03] represents us maxing everything. And

[43:07] then the um the revenue is a

[43:10] conservative revenue. So it's at 55%

[43:13] Medicaid. Um,

[43:16] >> have you looked at other programs

[43:19] similar to this in the United States and

[43:21] compared what their um the revenue that

[43:25] they're getting back in from a Medicaid

[43:27] standpoint to come with to come up with

[43:30] your 55% number that you just mentioned.

[43:32] >> You're the first ones, aren't you?

[43:36] >> We'll be pretty much the first ones that

[43:38] model.

[43:39] >> Uh, well, others have done it. The thing

[43:41] is like Tennessee

[43:43] um they don't bill they're funded

[43:46] they're part of the sheriff's department

[43:48] budget.

[43:49] >> Um and so now there may be other places

[43:53] but those are the people I would talk

[43:55] >> I think Brandon was not including them

[43:58] when he said the only ones because

[44:00] knowing that Nashville doesn't build

[44:03] >> so this is really one of the only ones.

[44:06] I'm just wondering where you came up

[44:07] with the 55%

[44:09] wag

[44:11] if there's no like you know industry

[44:16] number that that you can look at.

[44:18] >> Well, we we tried to project um on uh

[44:23] what the Medicaid population would be

[44:26] based on um the um

[44:31] uh the economic situation that we

[44:33] thought most of the people would be in.

[44:35] What were the known statistics which I

[44:37] can't tell you right in front of you

[44:39] right now what the known statistics

[44:41] would be for for you know because med

[44:44] medicaid is income based and so uh

[44:47] people who tend to be in jail you know

[44:49] what would be the percentage of people

[44:50] who would be at a particular income base

[44:52] that would be eligible for Medicaid uh

[44:56] also um there are certain statistics

[44:59] about uh people who are repeat offenders

[45:02] 27% I know that one um um do have mental

[45:06] health problems and and so on and so

[45:09] they're likely to um qualify for

[45:13] Medicaid. So it's really it's based on

[45:15] statistics. I could prepare something

[45:18] and then send it to you after this.

[45:20] >> Well, breaks that out a little bit

[45:21] better. And and then the other thing,

[45:22] and I don't want to belabor this too too

[45:25] much longer, but um I I know there's

[45:28] been some questions in the past, we're

[45:31] locating the facility

[45:34] just outside the number of feet that we

[45:37] think the requirement is from the jail

[45:39] to behavioral care so that it is not an

[45:42] incarcereral facility so we can build

[45:44] Medicaid. But there's some some question

[45:47] since this hasn't really um been done

[45:52] elsewhere.

[45:54] Are we fairly certain that we're not

[45:56] going to get push back when we actually

[45:59] start submitting stuff to Medicaid even

[46:02] if it's somebody that is eligible?

[46:05] Have do we have any you know any

[46:08] guidance from any type of administration

[46:10] or anything showing that that is

[46:12] something that they are in fact going to

[46:14] be reimbursing on in our particular

[46:17] situation.

[46:18] >> Um well we we see it as analogous to

[46:22] drug court you know so drug court is

[46:25] funded by Medicaid. Um

[46:28] the BCC is not a jail. Okay. Has no

[46:31] license as a jail. It has nothing as a

[46:33] jail. there there are no jail employees

[46:36] in the BCC.

[46:38] Um it is a distinct facility, you know,

[46:42] and it's going to be licensed and

[46:44] certified as a healthc care facility.

[46:47] And so based on that, we can build. I

[46:50] mean, we will have the certification,

[46:52] >> but but that gets to my point earlier,

[46:54] Chris, and I agree with everything you

[46:56] just said.

[46:59] All of that is true only if

[47:02] we have the buy in of the district

[47:05] attorney's office. We have an identified

[47:07] population. There may be some instances

[47:09] where police drop off directly to you in

[47:12] the charges, right? So that kind of like

[47:14] a crisis center or some other way where

[47:16] that's probably cut and dry that you can

[47:18] seek reimbursement if they're eligible.

[47:20] >> But the is that is that part of the

[47:23] program? Well, that was something that

[47:25] we had been talked about in order to

[47:30] alleviate people even being brought into

[47:32] the the judicial process in the first

[47:35] place. But again, I'm not involved in

[47:38] those discussions. I was involved one

[47:40] time.

[47:43] » Um, so I I don't know. But

[47:47] >> no, I I I do want to say the district

[47:49] attorney does want this project to work.

[47:52] Uh so when I and I just want to be clear

[47:55] this what I said earlier is what's being

[47:57] under discussion isn't whether district

[48:00] attorney is going to support the program

[48:03] and that we're going to get people. It's

[48:06] what is the exact target population that

[48:08] hasn't been worked out like at what

[48:10] point does the district attorney feel I

[48:13] want to speak for her but you know she's

[48:15] going to decide this is you know these

[48:19] are the charges this is the level this

[48:20] is what we're going to say people can go

[48:22] to the BCC at that's the part that

[48:25] hasn't been decided but but in terms of

[48:27] her supporting the BCC and creating

[48:30] something that that's definitely there

[48:32] >> but it seems like that part would be

[48:34] extremely important to nail down before

[48:36] we look at budget allocations so we know

[48:40] how many beds we're going to need and

[48:41] all of that. We don't know that until we

[48:45] and when I say we, I'm not necessarily

[48:46] talking around this table. I'm talking

[48:48] about the county in general. We don't

[48:50] know how big or how small this program

[48:53] is going to be until we know exactly

[48:55] what the program is going to be. Maybe

[48:57] I'm missing something, but

[49:01] >> well,

[49:03] everybody, as far as I know, is inre is

[49:06] in agreement about it's for people who

[49:08] have misdemeanors.

[49:10] And so that that's a defined population

[49:12] right there. I I think what's what's under discussion is really the

[49:17] acuity of the person, which is kind of a

[49:20] separate issue. So So you you've got a

[49:22] legal issue and then you got a medical

[49:24] issue.

[49:25] >> You see what I'm saying? What is that

[49:27] Chris? Is that medical issue issue

[49:30] mental or drugreated?

[49:32] >> Um they could be either but the question

[49:35] is whether a person would be under an

[49:37] emergency order of detention or not. Um

[49:40] you know that's

[49:44] the original vision for the BCC was um

[49:48] for people with low acuity mental health

[49:50] conditions and misdemeanors only. But

[49:54] then there's been discussions now about

[49:57] um whether the acuity of the mental

[50:00] health of an individual needed to be

[50:02] higher or not.

[50:04] >> Well, my question discussion,

[50:06] >> forgive me for interrupting, but my

[50:08] question would be if somebody has some

[50:10] mental issue, do they have the capacity

[50:13] to volunteer to be in this program?

[50:21] » Yes. Yes. Yes. I mean, there's a lot of

[50:23] people with mental health challenges who

[50:26] are still considered competent. You

[50:28] know, the

[50:29] >> What's that ruled on by?

[50:32] >> Uh, well, I mean, usually that's not

[50:36] ruled by a doctor unless there there's clear evidence and questions

[50:42] about a person's capacity, which is

[50:44] rare. So, most of the people um that's

[50:48] never questioned. You know, we serve

[50:50] people every day. they have

[50:52] schizophrenia, they're considered

[50:53] competent and so on. The population

[50:57] that's not considered competent is

[50:59] actually fairly small.

[51:00] >> But I guess my question goes to

[51:03] who makes that determination? Is it a

[51:06] sheriff's deputy? Is it Oklahoma City

[51:08] police or whatever that says this person

[51:12] has this issue? How is that evaluated in

[51:15] employers?

[51:16] Is that evaluated in the jail

[51:20] and tell charges? I've heard that the DA

[51:24] is going to have somebody on site and a

[51:27] public defender is going to have

[51:28] somebody on site and this and that. Who

[51:30] makes that determination?

[51:32] >> We will have a therapist. So, in the

[51:34] budget, we have a therapist 247 in the

[51:37] jail. And so part of their role is to

[51:40] assess people for the appropriateness

[51:43] >> coming in over here.

[51:44] >> Oh, I'm sorry, sir.

[51:45] >> As they're coming in over here,

[51:47] >> yes. Yeah. Yeah. So, they're going to be

[51:49] at the detention center. There's four

[51:51] Well, it's going to be one 24/7 365.

[51:54] There'll always be a therapist in the

[51:56] detention center and they are evaluating

[51:59] people to determine if they're

[52:00] appropriate. I will say like when it

[52:03] comes to competency, it's just like um

[52:06] uh when somebody's accused of a crime,

[52:08] you're innocent until proven guilty.

[52:10] You're considered competent until

[52:12] there's really grounds that one's

[52:14] incompetent.

[52:15] >> That all happens before once they come

[52:18] into the sally port before the booking

[52:20] process, they will be assessed.

[52:23] >> Okay. But I'm just saying that somebody

[52:26] is thrilled that they have mental issues

[52:31] possibly incompetent, they can't

[52:33] volunteer.

[52:34] >> Correct.

[52:35] >> So, these are people that are ruled

[52:37] competent and then they can go.

[52:40] >> Correct.

[52:40] >> But they could also opt out. Correct.

[52:43] They could go over there and say, "H, I

[52:45] don't like this. I'm better off over

[52:47] here." Correct.

[52:48] >> Sure. If they don't want to, if they

[52:49] don't want to go through the program at

[52:53] BCC, then yes, they then based on their

[52:56] level of mental acuity, they would be

[52:58] placed in a proper mental health bed in

[53:02] the jail,

[53:03] >> which is what my concern is on Medicaid.

[53:06] I understand that we're trying to thread

[53:08] a needle and it's you're licensed as a

[53:11] healthc care facility, yada yada yada.

[53:13] But my concern is is that we might not

[53:16] have somebody and [clears throat] you

[53:19] know the Medicaid process that says,

[53:21] "Well, yeah, but if they leave here,

[53:24] they don't just get to go home, they're

[53:27] going to go over to the jail, so we're

[53:29] not going to reimburse on that because

[53:31] it's kind of a a quasi facility. It's

[53:34] not just a traditional hospital."

[53:36] >> Lisa, is this something that's on the

[53:38] DA's radar anytime soon to try and nail

[53:43] these questions down? I have not been

[53:46] involved in these discussions. Um that's

[53:48] going to be with the criminal side of

[53:51] the team. You know, I'm civil and so I

[53:53] do know that we have uh assigned ADAs

[53:57] that have been participating in these

[53:59] conversations to get this down. But to

[54:01] say it's a quasi, I would totally

[54:03] disagree that this is a quasi because

[54:05] the entire purpose of this is that they

[54:07] will be signing contracts that basically

[54:09] say we are going to delay. We're not

[54:11] going to charge. There's not going to be

[54:13] any any individual that goes into that

[54:15] behavioral health care center there.

[54:17] There's going to be a clear distinction

[54:19] that they are not incarcerated. They are

[54:22] not there under their against their

[54:24] will. They are not under guard. And so

[54:26] I'd take on Medicare Medicare if they

[54:29] decide that they don't want to pay on

[54:30] that. But the thing is is that right now

[54:33] currently uh mental health departments

[54:35] and mental health facilities face this

[54:37] anyway because if we do get a police

[54:40] officer that picks somebody up on a

[54:42] criminal charge and they take them to a

[54:43] mental health facility

[54:46] there the Medicaid is still paying for

[54:47] those uh individuals if they're

[54:50] committed. Um and Gretchen pointed this

[54:53] out too. you know the the difference

[54:56] between um competency for trial is

[54:59] different than civil commitment. Civil

[55:02] commitment you can be 100% competent.

[55:04] All you have to be is a danger to self

[55:06] and others uh to get to get involuntary

[55:09] commitment. So there are different legal

[55:10] standards but I do think that there is a

[55:13] clear path to make sure that this is

[55:16] this type of facility and that Medicare

[55:19] Medicaid billing can occur. Um and

[55:22] hopefully we have mental health partners

[55:25] and department of mental health. Yeah.

[55:27] >> Can assist with this because really what

[55:29] the county is doing is a great service

[55:31] to the state of Oklahoma and I can't the

[55:33] community of Oklahoma because mental

[55:35] health uh department of mental health

[55:37] state mental health doesn't have a

[55:38] facility like this that that the county

[55:40] is going to be able to step in. One

[55:42] thing that I will make clear though is

[55:44] it will have to behavioral health care

[55:46] centers can and can need can be

[55:48] hospitals. Hospitals mean that there's

[55:51] inpatient. It has to be inpatient. It

[55:53] can't be an outpatient treatment

[55:54] facility. They have to be committed in

[55:56] an inpatient facility for it to qualify

[55:58] as a hospital um to be operated by the

[56:01] county. And I just want to say that.

[56:03] >> So

[56:05] going back to kind of what Cody was

[56:06] talking about, you say there's not a

[56:08] quality, my assumption would be given

[56:10] some of the conversations that I've

[56:12] previously been in once they sign this

[56:14] contract, Joe's going to go there for

[56:16] three days, right? in in of the charges

[56:19] being filed and I'm gonna participate if

[56:21] I I decide well part of this is freedom

[56:24] of movement I think also right in order

[56:26] to be eligible to receive this but let's

[56:28] just say I decided that's it I'm done

[56:31] then Chris your staff would notify the

[56:34] DA's office that Joe had gone home so

[56:37] we're not you're not transporting

[56:39] somebody directly to the jail that

[56:41] that's going to be up to your office

[56:44] >> I I think it's going to be a point where

[56:46] we get notified notified of a breached

[56:49] contract on that

[56:50] >> and then there's a warrant issued

[56:51] >> and then they'll probably

[56:52] >> So there's

[56:53] >> on the criminal side there'll be action

[56:55] taken after the release not before. So,

[56:58] like you said, I think I think that and

[57:01] if that's not been part of the

[57:02] discussions, I can pass that along to

[57:04] Vicki that that should be part of the

[57:07] discussions because the one thing we

[57:08] definitely don't want to do is we don't

[57:10] want to cross over into this being, like

[57:13] you said, the quasi. And so, it's going

[57:16] to take all of those steps and elements

[57:18] to be put in policy to make sure that we

[57:21] are operating the way that we need to be

[57:23] operating. So then to get back to my

[57:26] question about the revenue and Medicaid

[57:27] side and

[57:29] those numbers are based upon what has

[57:32] been talked about with the DA and the in

[57:35] the direction that you all are heading

[57:37] in. Okay. So there's some level of

[57:40] comfort that that number

[57:42] as conservative is it is likely.

[57:46] >> Yeah. That it's in the ballpark. I mean

[57:48] again we wanted we don't know what's

[57:51] going to happen. Okay.

[57:52] >> Right. Um, but it's in our interest to

[57:55] kind of lowball things uh because we

[57:58] don't want to come back to you and say,

[58:00] "Oh gosh, you know, we really kind of

[58:02] went off on the deep end." And so we we

[58:05] tried to be conservative but realistic,

[58:07] not to come back to you and say, "Hey,

[58:08] guess what? We can't get any revenue.

[58:10] >> We got to come back."

[58:11] >> Lisa, I I do I going back to whenever I

[58:14] was in district one and working on this.

[58:16] I completely agree with you in your

[58:18] assessment. My concern is just from what

[58:21] I've heard with Medicaid looking for

[58:24] reasons to deny.

[58:25] >> True.

[58:26] >> I that's what I'm concerned about is

[58:28] that they're going to tr

[58:30] say well this is different than all of

[58:33] these other circumstances out there and

[58:35] so we're going to deny that. That's all

[58:37] my point is. I agree with you that it

[58:39] should qualify, but

[58:40] >> it it should absolutely qualify. And if

[58:42] it makes it in the room, if it makes

[58:45] everybody feel a little bit better, back

[58:47] when we were I was here the last time in

[58:50] my last tour of duty at the VA's office,

[58:52] I had all of those cases with U medical

[58:56] and was going through their billing

[58:58] statements. And there is a Medicaid

[59:01] provision. I'll have to look it up

[59:02] because like I said, this has been, you

[59:04] know, probably going on seven, eight

[59:06] years ago.

[59:08] There was a Medicaid provision that any

[59:10] even a jail person who is in jail, if

[59:14] they are committed to a hospital

[59:16] facility for more than 72 hours and they

[59:18] qualify, Medicaid is supposed to pick up

[59:20] the bill uh uh if they're hospitalized

[59:23] over 72 hours and that's when they are

[59:26] literally incarcerated in the jail and

[59:28] have been moved to the facility for

[59:30] medical treatment. So even in a jail

[59:32] context

[59:34] after three days Medicaid supposed to

[59:37] >> supposed to It's supposed to again like

[59:39] I said like I said I understand exactly

[59:42] what you're talking about. The thing is they're not going to do it in uh

[59:46] voluntarily. Do you know what I mean?

[59:48] We're going to have to submit the

[59:49] paperwork and like I said make sure it's all there and you know that's what

[59:55] we have

[59:56] >> the vendor who's an expert in this. Uh

[1:00:00] that's that's why we we've hired them.

[1:00:03] So, you know, at this point, you're

[1:00:04] right. Uh, it is definitely there's

[1:00:07] always that risk, but at the end of the

[1:00:10] day, if the person qualifies for

[1:00:12] Medicare and Medicaid, that

[1:00:14] reimbursement should happen. And

[1:00:16] [clears throat] the good news is is you

[1:00:18] have the DA's office, if we have to go

[1:00:20] take a lawsuit or go get an, you know,

[1:00:23] declaratory rel we can do that, too. I'm

[1:00:26] not saying that we will have to, but at

[1:00:28] least you're not going to be paying, you

[1:00:31] know, outside council fees if you have

[1:00:33] to go after Medicaid on

[1:00:34] >> So, you're I find it Yes, I I I totally

[1:00:37] support what you're saying. I'm sorry.

[1:00:39] [snorts] Um I find it highly unlikely,

[1:00:42] you know, take the analog of um

[1:00:46] specialty courts. You have people who

[1:00:48] have charges. They are required to go to

[1:00:50] treatment. Medicaid pays that every day

[1:00:53] of the week. you know, I mean, it's a

[1:00:55] totally separate facility and it's

[1:00:58] licensed and run as a mental health.

[1:01:00] There's all the paperwork that backs it

[1:01:02] there. In fact, we'd have a hard time

[1:01:04] proving [clears throat] we were a jail.

[1:01:06] We don't we don't have any of the

[1:01:08] documentation that could prove that we

[1:01:09] were a jail. We'd have all the

[1:01:11] documentation that could prove that we

[1:01:13] are a medical facility. And so, I I just

[1:01:17] don't see

[1:01:19] that being issued. So would I be correct

[1:01:23] in assuming that these numbers represent

[1:01:27] your picture of what the worst case

[1:01:30] scenario would be? In other words, the

[1:01:34] expenses are you're estimating them high

[1:01:37] and you may be estimating your revenues

[1:01:39] lower.

[1:01:40] >> Yes. Yes. Um you know I mean I'm I I

[1:01:45] tried when we were doing the revenue

[1:01:48] did I go to the lowest of the low? No, I

[1:01:50] didn't go to the low, but I didn't go to

[1:01:52] the highest of the high either. 55% was

[1:01:55] a is a pretty modest. And let me say

[1:01:58] this, too. So, again, that's 55% of

[1:02:02] that's not full occupancy either, you

[1:02:05] know. So, so, so the the number is

[1:02:07] smaller and smaller. So, you know, we're

[1:02:09] only projecting 65% occupancy and only

[1:02:13] 55% of those 65% of these beds we would

[1:02:17] get any Medicaid on. And then in year

[1:02:20] two it would be 55% of 85%

[1:02:24] occupancy. You know, so we we try to be

[1:02:26] fairly conservative, but but I like the

[1:02:29] idea that we're doing as we're growing

[1:02:31] and we very much uh endorse the idea of

[1:02:34] starting out with a pod and then that

[1:02:37] the county can have a real view of

[1:02:39] what's coming in and then we can we can

[1:02:42] stage things appropriately.

[1:02:45] >> Jesse, go ahead. Well, I was going to

[1:02:47] say um that 6.7 number that's not the total cost of the center

[1:02:51] of the ride.

[1:02:52] >> I was more so trying to what

[1:02:54] >> that's just that was the 11 something.

[1:02:57] >> Well,

[1:02:57] >> yes.

[1:02:58] >> So, so projected counting cost, we know

[1:03:00] what that total would be

[1:03:02] >> for like a full pod. just um that my my

[1:03:09] projections on that spreadsheet

[1:03:18] » because like the first six months we

[1:03:20] actually need 3.168, right?

[1:03:22] >> Yeah. So this is the first six months.

[1:03:23] So it everything's just doubled for the

[1:03:25] next year. And so I just divided

[1:03:28] everything by two. And so

[1:03:30] >> Okay. Okay. So the 6.7 that you included

[1:03:32] though that was just for professional

[1:03:34] services.

[1:03:35] >> It was 6.7

[1:03:39] » and then

[1:03:40] >> that was just professional services.

[1:03:41] That's preo professional services

[1:03:43] contract and then you would of course

[1:03:45] have the you know BOCC estimate of need

[1:03:48] which would just be that number times

[1:03:50] two.

[1:03:50] >> But you're opening in April.

[1:03:52] >> So we're opening in April

[1:03:55] >> and so

[1:03:55] >> so that's three months April May.

[1:03:58] >> Yeah. Yeah. What's happening sir is um

[1:04:01] in the conversation we have people

[1:04:03] talking about year two and then you have

[1:04:05] people talking about year one

[1:04:06] >> and so that's why people are losing

[1:04:08] where we're at.

[1:04:09] >> Yeah. This is year one. So the 6.7 is

[1:04:11] year two. 11 million is year two.

[1:04:14] >> This is year one which is three

[1:04:15] >> on the BCC.

[1:04:16] >> And what I'm asking so when we're

[1:04:18] sitting in here in we're sitting in here

[1:04:20] in May or or or April of this year till

[1:04:23] coming up. How much will you be asking

[1:04:25] for from the county to run the entire

[1:04:27] program? It won't be 6.7

[1:04:29] >> in May.

[1:04:30] >> Yeah. For FY28 FY28.

[1:04:33] >> Yeah. For FY28.

[1:04:34] >> So,

[1:04:35] >> whatever's on that sheet,

[1:04:37] >> the 6.7

[1:04:38] >> the um

[1:04:40] >> Yeah, that's FY28. So, so we're talking

[1:04:42] about FY28 one year from now. We're

[1:04:44] saying, hey,

[1:04:46] >> what's what do we want?

[1:04:47] >> But that's just your piece. I don't

[1:04:48] know. And all the other stuff.

[1:04:50] >> Yeah. This this would be so if you're

[1:04:52] accounting for this is just six months.

[1:04:54] So it'd be an additional um you know 6

[1:04:57] point you know two

[1:04:59] >> on top of that for the BCC

[1:05:03] >> huh

[1:05:04] >> this is BCC's

[1:05:06] >> no

[1:05:08] double I don't know I'd have to have my

[1:05:10] spreadsheet um so you would account for

[1:05:12] that six.7

[1:05:14] >> plus each cost

[1:05:15] >> plus keep plus these salary costs at

[1:05:18] here's our annual expenses 560 and then

[1:05:22] um

[1:05:23] >> to Jessica because everything in the M1

[1:05:25] line but the credos is the county cost

[1:05:28] that we would double for next year

[1:05:30] consistently.

[1:05:31] >> Thank you Joe.

[1:05:31] >> Okay.

[1:05:32] >> So about 8.9 billion.

[1:05:34] >> Yes. So 2 Yeah.

[1:05:36] >> 2 million of four as well.

[1:05:38] >> The reason I mean I just wanted to you

[1:05:40] know because obviously we can I don't

[1:05:43] just want to look six months down the

[1:05:44] road. I know we have but if we just plan

[1:05:46] for six months down the road then we

[1:05:47] have no ability to pay for it the full

[1:05:50] program going forward. We want to go

[1:05:51] from 20 to 60. Do you see what I'm

[1:05:52] saying?

[1:05:53] >> Wait. Can I bring up something? Uh um

[1:05:56] the county has options. Year two is

[1:05:59] three pods running from day one.

[1:06:03] The county can decide that's not what

[1:06:05] they want to do. Uh we're doing one pod

[1:06:08] in year two. And the county can say, you

[1:06:10] know what, uh we want to delay

[1:06:14] opening pod two and three. You could do

[1:06:18] that. And then and then the number would

[1:06:20] be a lot less.

[1:06:22] >> Yeah. I think it's a bad look to spend

[1:06:24] $50 million on a building and run a

[1:06:26] third of it.

[1:06:26] >> Oh, no. I agree. But I'm just saying,

[1:06:28] you know, if the company's I mean, I'm

[1:06:30] sorry, the county is uncomfortable says,

[1:06:32] you know what, let's delay things a

[1:06:34] little bit. I'd like to see what the

[1:06:35] revenue train looks like because three

[1:06:37] months might not be long enough to see

[1:06:38] where things are going. And so, we like

[1:06:40] to wait a few more months and month

[1:06:43] four, year two, is when we'll think

[1:06:44] about getting caught, too.

[1:06:46] >> Jessica, I I don't know if anybody else

[1:06:48] wants this, but for me, it would be

[1:06:49] helpful um for

[1:06:52] future forecasting in my mind for you to

[1:06:57] get me a number a total number of all

[1:07:00] the Keith stuff, all of everything else

[1:07:02] and cre

[1:07:04] >> for all three pods and then just for the

[1:07:07] one pod for a an FY FY FY to FY bas,

[1:07:13] two pods, three pods.

[1:07:14] >> Yeah. Full year cost.

[1:07:16] with three different options based

[1:07:19] off of pods that we're operating.

[1:07:22] >> Okay.

[1:07:22] >> And Brandon, you know, you you mentioned

[1:07:25] it would look bad to build a $50 million

[1:07:27] facility and only open a third of it.

[1:07:30] >> But that's not up to us. That's up to

[1:07:33] someone else to decide whether or not

[1:07:35] we're going to be able to do that. And

[1:07:37] we need the buy in from the other people

[1:07:38] that have indicated that they will. But

[1:07:41] we need that continued buy in. Well,

[1:07:43] that's that's just making the assumption

[1:07:44] that the customers are going to sign a

[1:07:46] contract when it's presented because

[1:07:48] they built the thing. So,

[1:07:49] >> yeah,

[1:07:50] >> your contract includes the food. You

[1:07:53] guys are have a separate food provider

[1:07:55] that you guys are going to have three

[1:07:57] meals a day, correct?

[1:07:58] >> Yes, sir.

[1:08:00] >> Hot meals.

[1:08:01] >> Uh, yes. So, you're not relying on a

[1:08:04] transport.

[1:08:06] >> Correct. We did find a vendor. I know

[1:08:08] this is of interest of several people

[1:08:09] around the table. Um, so, uh, we're

[1:08:12] contracting with Legacy

[1:08:14] Dining/Perkplace.

[1:08:17] Um, they do do food for, uh, schools

[1:08:21] and, uh, they do do something out at the

[1:08:23] airport. Um, and

[1:08:27] we thought it was the best option for

[1:08:28] the county. Uh, we we looked into

[1:08:32] working something out with the jail. Uh,

[1:08:35] but there were a lot of challenges. uh

[1:08:38] they weren't able to provide transport

[1:08:41] also uh the the schedule in which the

[1:08:44] meals are being cooked. They they cook

[1:08:46] them very early and they serve breakfast

[1:08:49] at 3 in the morning. Something really uh

[1:08:52] and then um their dinner is is always a

[1:08:55] uh it's a sandwich and is given at

[1:08:59] lunchtime.

[1:09:01] um and we we need to meet certain

[1:09:03] dietary standards and uh those would not

[1:09:06] meet the dietary standards. So, so

[1:09:09] that's why we had to um find another

[1:09:12] option. We did have two vendors and we

[1:09:15] just felt like Perk Place uh gave us a a

[1:09:19] good price and they were going to

[1:09:21] deliver um and so that's what we have.

[1:09:24] >> And that's a pass through. It's covered

[1:09:27] under your contract.

[1:09:28] >> Yes, sir. That was part of the contract.

[1:09:30] You looked at a per person cost on that

[1:09:32] one. The jail couldn't do it. Couldn't

[1:09:35] meet the standards that they need. And

[1:09:38] even if they could, that was going to be

[1:09:40] roughly 12 $12.

[1:09:43] >> It was $1525.

[1:09:46] >> Then you looked outside, they went to

[1:09:48] benchmark, which was $30 per person, but

[1:09:52] they settled on

[1:09:54] >> this other one. It's it's 18, which

[1:09:56] includes the delivery.

[1:09:58] >> So I I think If if I heard you correct

[1:10:00] earlier that this is not something that

[1:10:03] we're probably going to even necessarily

[1:10:05] need to decide for September supplement,

[1:10:08] right? This is going to be a

[1:10:09] Novemberish,

[1:10:11] maybe later uh decision. I mean, we'll

[1:10:14] need to hold some money in reserve to be

[1:10:17] able to fund it if we need to. So, I

[1:10:20] think we we still have some time to to

[1:10:22] get some of our questions answered and move forward. I know the the the

[1:10:27] clerk's office had some meetings with

[1:10:29] some of the offices back to back this

[1:10:31] afternoon and this morning. So, um let's

[1:10:34] unless does anybody else have any

[1:10:36] >> just one quick question.

[1:10:37] >> Are are you confident for the purposes

[1:10:39] of us putting something on the watch

[1:10:42] list that your number that you presented

[1:10:45] I know just our side might change some

[1:10:47] but are you confident that the Creo's

[1:10:50] number at the 2146

[1:10:52] 371-96

[1:10:54] is what

[1:10:55] a contract would be.

[1:10:58] >> Yes. Right now that that's that's the

[1:10:59] number unless again we're brought

[1:11:01] something else.

[1:11:03] That that's where it would be.

[1:11:05] >> Do you need the money up front like a

[1:11:08] check written April 1 to cover April or

[1:11:11] you got a bill?

[1:11:12] >> Our understanding was that we would

[1:11:14] invoice the

[1:11:16] >> reimbursement

[1:11:17] >> and it' be on a reimbursement basis

[1:11:21] >> because that that way you could do

[1:11:23] actual certain like because If if you're

[1:11:25] paying us beforehand, you don't actually

[1:11:26] know what the real costs are and you

[1:11:28] would pay us more money perhaps than you pay.

[1:11:32] >> And will those be detailed invoices and

[1:11:35] expenses?

[1:11:36] >> Uh they would be whatever the county

[1:11:38] wants. So if the county says they want

[1:11:40] this level of detail, then that's

[1:11:46] it for you.

[1:11:48] Well, I will I've heard my homework is

[1:11:50] that I'm going to provide a budget um to

[1:11:53] the committee members that outlines what

[1:11:55] our annual expenses including option for

[1:11:58] one two months with the EOCC expenses.

[1:12:03] So, I will provide that.

[1:12:06] >> Did anybody want anything else? Cody, do

[1:12:09] you want any other details?

[1:12:11] >> Um other than what I asked from Jessica,

[1:12:15] not at this time. If I do need anything

[1:12:17] else, I can communicate it to Jessica

[1:12:19] and she can get it over to you. I

[1:12:20] appreciate you asking that.

[1:12:21] >> And we do have the detail that Paul was

[1:12:23] referring to in regards to the number of

[1:12:25] FTEEs and I mean like really broke down

[1:12:27] spreadsheet. It was just a little

[1:12:29] massive in order to to print off and and

[1:12:31] go through here and I'd be happy to send

[1:12:33] that to everybody as well.

[1:12:34] >> Okay.

[1:12:35] >> Thank you, Chris.

[1:12:36] >> Thank you. Hey guys, before we move on

[1:12:39] to the next item, I want to get

[1:12:41] everybody's thoughts here. Erin and I

[1:12:43] have to to bounce out

[1:12:46] The sheriff's office has a a hard

[1:12:48] meeting with the clerk's office.

[1:12:49] District one, I think, has a meeting at

[1:12:51] 11 o'clock and then beyond. So, if you

[1:12:56] guys want to continue on, Christie um

[1:12:59] can run run the meeting or if we want to

[1:13:03] just go ahead and move the rest of the

[1:13:05] agenda items over to our our next week's

[1:13:09] meeting on the 9th. Um I don't know what

[1:13:12] you guys want to do, but I know Aaron

[1:13:13] and I have to

[1:13:16] All I should say,

[1:13:18] >> I'm for

[1:13:19] >> But I will if we recess, sorry.

[1:13:21] >> Okay.

[1:13:22] >> I'm for moving everything over that we

[1:13:23] haven't got to with the exception of

[1:13:25] Let's go back to the watch list real

[1:13:27] quick and update that because if I if I

[1:13:31] was looking at things correctly, the GCC

[1:13:33] for operations for three months is on

[1:13:35] there at three and a half million

[1:13:37] dollars. That's down to less than 3.2.

[1:13:41] Um, and then I think I heard some

[1:13:42] discussion where we'd like to break that

[1:13:44] out on the watch list specific to

[1:13:46] pre-ops contract and then the

[1:13:48] anticipated county costs.

[1:13:49] >> Okay.

[1:13:50] >> Um,

[1:13:52] my math's not great, but I I tried to do

[1:13:54] that based upon what was up there. So,

[1:13:56] and then after that move everything over

[1:13:58] so you you guys can go to your meeting.

[1:14:00] >> So, you're saying change the watch list

[1:14:02] item from 3.545 to 3168?

[1:14:05] >> Yeah. Or actually, Brandon, change the I

[1:14:07] think they they said that the

[1:14:08] transportation cost could come off. Is

[1:14:10] that correct?

[1:14:11] >> Well, it won't be in that number, but

[1:14:12] the transportation cost,

[1:14:13] >> right? So, that'll come off. Remove

[1:14:15] that.

[1:14:15] >> That comes off. And then

[1:14:17] >> and then the behavioral care center.

[1:14:18] What I I would rather do is put BCC creo

[1:14:23] at two uh 2,146 37196

[1:14:28] behavior center county at I have 1

[1:14:31] million 021992

[1:14:35] flat and do it like that. Second

[1:14:38] dispense with this creation

[1:14:44] behavioral care the two behavioral care

[1:14:47] center.

[1:14:48] >> Okay, you got it. You get it. You got

[1:14:49] it.

[1:14:51] >> You got the number.

[1:14:52] >> So, remove transportation change uh BC

[1:14:56] change one to BCC creo at 214637196.

[1:15:01] Yep.

[1:15:01] >> And then add county at 1

[1:15:04] >> uh 21992. Yes.

[1:15:06] >> Yes.

[1:15:06] >> Yeah. Uh

[1:15:08] >> BCC County. Yes.

[1:15:10] >> And then remove the transportation line

[1:15:13] items from the list.

[1:15:14] >> Okay. We got a motion. Do we have a

[1:15:15] second?

[1:15:16] >> Second.

[1:15:16] >> We got a second. All those in favor say

[1:15:18] I.

[1:15:19] >> Any opposed? Eyes have it.

[1:15:20] >> We also need to remove the $1.6 million

[1:15:22] off of uh how much off the future

[1:15:25] forecast tracker for BCC old detention

[1:15:27] center transportation. There's $1.6

[1:15:29] million.

[1:15:29] >> We are jumping around. So, let's finish.

[1:15:32] >> Okay. [laughter] Is there anything else

[1:15:34] on the watch list that we need to take

[1:15:35] care of today?

[1:15:37] >> Yes, I think we need to um at least hear

[1:15:40] item 12.

[1:15:42] Um and then maybe make some decisions on

[1:15:44] employees benefits. We're going to have

[1:15:46] to give them some money pretty quick.

[1:15:49] >> Like having any special budget board

[1:15:51] meeting?

[1:15:51] >> Yes.

[1:15:52] >> Okay.

[1:15:55] Yeah. So if um if you don't mind

[1:16:00] go ahead and and handle that part. Um

[1:16:03] you guys

[1:16:05] we need to move to the next uh the

[1:16:07] future forecast tracker to remove that.

[1:16:10] Is there a a motion to remove that that

[1:16:13] transportation was discussed from the

[1:16:15] future forecast tracker?

[1:16:16] >> So moved there and there's a second. All

[1:16:18] those in favor say I.

[1:16:19] >> I.

[1:16:19] >> Okay. That will be removed. And then

[1:16:23] >> Christie

[1:16:30] So number 12, Christie.

[1:16:32] >> Yes, if we could, we'll leave the watch

[1:16:34] list open and we could go to item 12.

[1:16:39] >> Thanks, guys.

[1:16:49] I know Christy and the county clerk's

[1:16:51] office have been working on this. Last

[1:16:54] fiscal year there's some allocation

[1:16:56] issues and too much money was allocated

[1:16:59] to 4010. Um so from my understanding

[1:17:04] that has to be applied to this year's

[1:17:06] budget. Those overall allocations and

[1:17:08] that would reduce my budget. Currently I

[1:17:09] have 1.7 encumbered and 48,000 available

[1:17:13] in munice. Um so those expenses are

[1:17:16] encumbered. Plus I have some cash build

[1:17:18] pay claims. The treasur's office of

[1:17:20] course um tracks cash. Their number is

[1:17:24] different because of that 1.6 overage

[1:17:26] from last fiscal year. We spent that

[1:17:29] money that $1.6 million um through a

[1:17:32] combination of allocations

[1:17:35] made from the budget board. Um, so as it

[1:17:38] stands, if they take the 1.6 out of this

[1:17:41] fiscal year, that will leave me with

[1:17:44] 573,000

[1:17:46] left until the next budget board. And

[1:17:48] then it takes two weeks for me to pay

[1:17:49] claims after the next budget board. But

[1:17:52] currently, as I stand, I have 1.6 or 1.7

[1:17:55] million encumbered items in 408 cash

[1:17:58] available. So I underestimated that 1.6,

[1:18:01] but it's it's really 1.6. I put 1.2,

[1:18:04] too, but we already have a $1 million

[1:18:06] item on benefits as well. This is just a

[1:18:09] shore up. As a reminder, our budget was

[1:18:11] flat going into this year. So, with this

[1:18:14] thing that happened last fiscal year

[1:18:15] that um takes away $1.6 million from my

[1:18:19] current budget.

[1:18:21] >> Okay, John. So, you're just need to get

[1:18:23] this place on the watch list or you need

[1:18:25] this money in your bank? From my

[1:18:27] understanding, the things that occurred

[1:18:29] last fiscal year on the allocations are

[1:18:31] going to be deducted from my current

[1:18:33] budget. So, it reduces available funds I

[1:18:36] haven't paid things. And we currently

[1:18:37] have 1.7 million.

[1:18:39] >> Does this item allow us to do that?

[1:18:40] >> Well, we could put it on the watch list

[1:18:42] and then go back to the watch list.

[1:18:44] >> Yeah.

[1:18:45] >> Right.

[1:18:46] >> So, okay. So, my hope is to at least

[1:18:49] shore up to 1.6 6 that we're going to

[1:18:52] get reduced by because like I said

[1:18:53] already have 1.7 in

[1:18:57] stuff that's waiting to be paid.

[1:18:59] >> So

[1:19:02] » what you have available in is actually

[1:19:05] different than what's available in cash.

[1:19:07] >> Exactly. And then they found the reason

[1:19:09] because appropriations last year were

[1:19:11] overstated and they on the muna side

[1:19:15] they put too much appropriations in and

[1:19:18] now to correct that they're going to

[1:19:20] have to take appropriations out of my

[1:19:22] account

[1:19:25] out of 4010.

[1:19:28] » So I'll make a motion to put this on the

[1:19:32] watch list.

[1:19:33] >> I will second.

[1:19:35] >> All those in favor? I

[1:19:40] » I should have asked before we voted, but

[1:19:42] this is in addition to the million

[1:19:43] dollars that's on the watch list,

[1:19:45] correct?

[1:19:45] >> Just 1.6 gets me budget even going into

[1:19:48] the year. Just gets me a flat budget.

[1:19:51] Um, currently as we sit because what

[1:19:53] happened last fiscal year is going to

[1:19:54] reduce my budget by 1.6 million.

[1:19:56] >> Okay. I need I need to try to

[1:19:58] understand. Okay. So So the So there was

[1:20:01] 1.6 million that was supposed to run

[1:20:03] your budget last year.

[1:20:04] >> Yeah. It was overstated into my budget.

[1:20:06] >> So your budget last go.

[1:20:09] >> When you say overstated, you mean you had an extra $1.6 million in

[1:20:12] your budget?

[1:20:12] >> That was spent.

[1:20:14] >> Correct. And then now they found that

[1:20:17] issue and to correct that to back that

[1:20:20] back out. It's going to come out of my

[1:20:22] current budget this fiscal year.

[1:20:25] And I I already have so that 1.6 comes

[1:20:28] out, but I have 1.7 encumbered expenses

[1:20:31] right now.

[1:20:32] >> Okay. So if if that happens then it

[1:20:34] makes all my incumbrances negative, all

[1:20:35] my balances negative in 4010.

[1:20:39] >> So the money was in there and then just

[1:20:41] the expenses of the medical program

[1:20:44] exceeded the estimates. So we had the

[1:20:47] 1.6 which is why we didn't have to

[1:20:49] transfer any money at the end of the

[1:20:50] year

[1:20:51] >> because we were 1.6 long

[1:20:52] >> and I carried 339,000

[1:20:55] f you were you were 1.6 long in ununice

[1:20:59] but not 1.6 It's long in cash. Yeah. If you take a snapshot of my budget in

[1:21:04] units, I can go and encumber things

[1:21:06] because I have it have the funds

[1:21:07] available in units, but on the cash side

[1:21:10] it it's it's it doesn't match.

[1:21:12] Obviously, it's 1.6 less on the cash

[1:21:15] side. But ultimately, the 1.6 that was

[1:21:19] overput into your bucket was spent.

[1:21:21] >> Spent absolutely was spent.

[1:21:23] >> So, [clears throat]

[1:21:24] I mean, regardless whether it shows me

[1:21:26] cash, it's the same thing to me. I mean,

[1:21:29] you had $1.6 $6 million in your buck we

[1:21:31] had to spend for medical purposes. So,

[1:21:33] but this year they're trying to whoever

[1:21:36] not they but so it's needs to be removed

[1:21:38] to shore that up from last fiscal year

[1:21:40] from my understanding

[1:21:42] >> matches the cash.

[1:21:42] >> Well, I guess what I'm

[1:21:47] » Okay. So, if but if you were given a

[1:21:50] budget and I mean I'm just trying to

[1:21:52] walk through my mind here. So if you

[1:21:53] were given a budget that you anticipated

[1:21:54] was going to be the right amount, why

[1:21:56] don't we just leave it? Because that's

[1:21:58] what was approved by budget board. How

[1:21:59] do we go and just pluck money out?

[1:22:02] >> It wasn't.

[1:22:02] >> No, this is stuff that wasn't approved

[1:22:04] by, right?

[1:22:04] >> We have instances where

[1:22:07] um money was overappropriated. We have

[1:22:10] instances where dollar amounts were

[1:22:12] appropriated twice.

[1:22:14] More was appropriated in UNUNICE than

[1:22:16] budget board approved.

[1:22:19] >> Okay. So for for FY27 specific,

[1:22:22] >> can I stop you a second? I think just

[1:22:25] because you voted on this and now we're

[1:22:27] having the discussion after the vote.

[1:22:29] Can you go back in and try to at least

[1:22:31] open it back up?

[1:22:32] >> We did

[1:22:32] >> to be the discussion. They voted for it

[1:22:34] and now we're

[1:22:36] >> Well, okay. Perhaps

[1:22:38] saying say that this went on the watch

[1:22:39] list and then you went back to perhaps

[1:22:42] the discussion after the vote. I want

[1:22:44] the discussion before the vote.

[1:22:47] >> We open agenda item number one. voted to

[1:22:49] put it on the watch list. Now we're

[1:22:51] talking about the watch list.

[1:22:52] >> I didn't care that you go back to the

[1:22:54] item of the watch list. I just heard

[1:22:56] discussion start.

[1:22:58] >> I'm just trying I'm just trying to

[1:22:59] clarify this record because it sounds

[1:23:02] like you have questions that may impact

[1:23:04] other people's vote and I just

[1:23:08] >> Okay. I'm I'm confused. I'm confused

[1:23:10] back here what we're doing. So

[1:23:13] >> got a motion to open item number. We

[1:23:17] dispense with item 12 and now you need

[1:23:19] to reopen this up here.

[1:23:20] >> Right. So I have a motion and a second.

[1:23:24] >> Oh f I

[1:23:28] >> I thought it was now.

[1:23:33] » All right.

[1:23:34] >> We're good now.

[1:23:36] >> Thank you, Lisa.

[1:23:37] >> Yeah. Thank you.

[1:23:38] >> Okay. So So for F127 though,

[1:23:45] I'm dense. So I'll admit

[1:23:46] >> so so to shore up FY 2627

[1:23:51] with the actual cash balance since the

[1:23:53] cash since 1.6 million was overspent

[1:23:57] last fiscal year to shore that up 1.6

[1:24:00] has to be reduced from munis as

[1:24:02] available funds to short for that money

[1:24:03] that was spent that was overappropriated

[1:24:06] last fiscal year. Did I say state that

[1:24:09] correctly?

[1:24:11] >> Okay. So

[1:24:12] >> is that a

[1:24:13] >> So but I guess what I'm saying is so and maybe this is what probably where

[1:24:17] you would come in but so if we have the

[1:24:19] money right now in the budget if we know

[1:24:21] how much we're going to collect for the

[1:24:22] year and we know how much we're lapsing

[1:24:24] for the year and all those things why

[1:24:26] don't we just leave the money he was

[1:24:27] given for FY27 in his budget if that's

[1:24:29] what he needs as a budget like why would

[1:24:32] we go back to your bucket

[1:24:34] >> so employees benefits you can only

[1:24:36] appropriate unless there's cash there so

[1:24:39] there were errors made and stuff got

[1:24:41] overappropriated.

[1:24:43] It's it's like your special revenue.

[1:24:44] You're not going to just start using a

[1:24:46] budget

[1:24:47] >> until you have money come in. You cannot

[1:24:50] be there.

[1:24:51] >> You cannot appropriate

[1:24:53] >> in those types of funds without the cash

[1:24:55] fee.

[1:24:55] >> No, I get that. But I mean I mean it's

[1:24:57] not just like special revenue though

[1:24:59] because special revenue or like service

[1:25:01] fee for example that provides service

[1:25:03] but in this case this is general fund

[1:25:05] appropriations going to benefits. This

[1:25:07] isn't money he's generating. He's like

[1:25:08] he's not selling raffle tickets on the

[1:25:10] street. You know, he's got to

[1:25:12] appropriate before he can spend the

[1:25:13] cash,

[1:25:14] >> but the cash has to get moved to the

[1:25:15] fund for it to be appropriate,

[1:25:17] >> right? So that's what I'm asking. So at

[1:25:18] the beginning of the year, John came in

[1:25:20] and he said, I need x amount of money

[1:25:22] for benefits this year out of the

[1:25:23] general fund.

[1:25:25] >> And we said yes and so did budget board.

[1:25:28] >> But now what we're saying is we're

[1:25:29] making another recommendation to budget

[1:25:30] board to pull $1.6 million back just to

[1:25:33] turn the ride around and give them

[1:25:34] another $1.6 million from the watch

[1:25:36] list.

[1:25:37] >> That's You see what I'm saying? I mean,

[1:25:39] because how how can I guess what I'm

[1:25:40] saying is how can somebody go in and

[1:25:42] pluck money for this fiscal year that

[1:25:43] was not approved by the budget board for a mistake that may last fiscal year

[1:25:47] without budget board action?

[1:25:50] We're just willingly yanking money from

[1:25:52] people's accounts without you see what

[1:25:53] I'm saying. The budget board approved

[1:25:54] something very specific,

[1:25:56] >> right?

[1:25:56] >> So, how are we just deciding to pl

[1:25:58] >> But that's not what what got done.

[1:26:00] >> Okay?

[1:26:01] >> There were overappropriations.

[1:26:03] >> I get that. But but you would think that

[1:26:04] the budget board would take under

[1:26:05] action. Okay. based on this mistake or

[1:26:08] based on this data entry error, whatever

[1:26:11] happened, we would have to because the budget book's going to show

[1:26:15] that John got a certain amount of money

[1:26:18] at a I don't know. I I'm just I'm just

[1:26:20] trying to understand in my head. I'm not

[1:26:22] saying that what we're doing is wrong.

[1:26:23] I'm just saying I want John to be whole,

[1:26:25] >> right? I mean, I just I just it just

[1:26:27] seems that

[1:26:29] I mean, it [clears throat] just seems

[1:26:30] like we're taking money from that he's

[1:26:32] already got in the budget budget board

[1:26:33] approved for FY27 regardless of we made

[1:26:36] it FY26 just to turn just turn right

[1:26:38] back around and give it to him.

[1:26:41] I mean, I guess what I'm saying it's

[1:26:43] coming from the same pod and again it's

[1:26:46] right. I mean, we're going to pluck it

[1:26:48] back from general fund. It's going to go

[1:26:50] back in the general fund just for

[1:26:52] >> to go back. We're just we're just

[1:26:54] correcting his appropriation.

[1:26:57] [cough and clears throat]

[1:26:59] >> There's nothing to go back.

[1:27:01] >> Say your help help me try to understand

[1:27:03] this.

[1:27:05] Your budget last year was $5 million,

[1:27:09] right? That's what cash would have been

[1:27:12] was $5 million, but with these errors,

[1:27:16] your budget was 6.6. So when we got to

[1:27:20] the end of last FY, we ended up pulling

[1:27:23] some claims, right? Because there wasn't

[1:27:26] enough cash available. So you didn't

[1:27:28] exceed your budgetary authority last

[1:27:30] year on a cash basis, right?

[1:27:34] >> Yes.

[1:27:34] he did or no, he did not.

[1:27:36] >> No, it was it there was a negative

[1:27:37] amount on June 30th.

[1:27:39] >> There was.

[1:27:40] >> Yeah.

[1:27:41] >> On a cash on the cash,

[1:27:43] >> but not in the fund.

[1:27:44] >> Not in the fund. Right. So if you look

[1:27:46] at mun you could energet

[1:27:48] problem in itself.

[1:27:50] >> Yeah.

[1:27:54] » Okay. So so what's I mean between you

[1:27:57] two. So what's the best method to fix

[1:27:59] this problem that that we're comfortable

[1:28:00] with to make to make all the stuff right

[1:28:02] where we are with the budget board

[1:28:05] approved for the budget? I mean it's is

[1:28:08] it to move it to the the

[1:28:10] >> move 1.24 to this and then turn right

[1:28:12] around take 1.6 back out and give it

[1:28:15] >> it. So, the mechanics on the unit side

[1:28:18] is obviously not our office, but what

[1:28:21] Brooke explained is that things that he

[1:28:23] has encumbered [clears throat] would

[1:28:25] need to be reversed,

[1:28:26] >> which we don't want to do that.

[1:28:27] >> And the um then these adjusting entries

[1:28:32] would lower his appropriations and then

[1:28:34] we would need to fund

[1:28:37] go ahead and fund some more money to put

[1:28:39] in there so he can pay claims this

[1:28:41] month. So, is this and I mean again I'm speaking way above my pay grade

[1:28:46] here. I mean is this not something we

[1:28:47] just handled the journal entry record or

[1:28:50] something like that? Is it something

[1:28:52] >> the cash isn't there?

[1:28:55] >> I guess that's what I'm asking though is

[1:28:57] that I mean how does shuffling numbers

[1:28:59] around on a sheet of paper change the

[1:29:00] cash issue? You still got a certain

[1:29:02] amount of cash?

[1:29:04] [clears throat] I I guess is what I'm

[1:29:05] asking.

[1:29:06] >> I mean there is cash in the fund right

[1:29:08] now but it's not enough to pay the

[1:29:09] claims.

[1:29:11] He doesn't we're trying not to wait to

[1:29:12] budget board. He's already like

[1:29:14] Wednesday they got pulled.

[1:29:16] >> So what we're making so this we're

[1:29:18] making a we'd be making recommendations

[1:29:20] transfer cash not to change his budget

[1:29:23] appropriation and units. It will change

[1:29:26] though right?

[1:29:27] >> Yeah.

[1:29:30] >> Okay.

[1:29:30] >> Because it would have to get

[1:29:31] appropriated because

[1:29:32] >> I mean sorry for question I just want to

[1:29:34] make sure I we need to move the cash but

[1:29:37] then inadvertently that would change his

[1:29:39] budget.

[1:29:40] Right. It would get a

[1:29:42] >> show up as an extra transfer.

[1:29:44] >> That's what I'm saying. Look like a

[1:29:45] supplemental look like supplemental

[1:29:47] increase. I just want to make sure we

[1:29:48] have it. We're sitting here again in

[1:29:50] February and March trying to track these

[1:29:52] things. So,

[1:29:52] >> I mean, I think that was kind of one of

[1:29:54] the

[1:29:54] >> one of the original topics of having

[1:29:56] like a

[1:29:57] >> one of those I don't know if they

[1:29:58] originally dreamt it up, but you know, a

[1:30:00] change form where all these weird things

[1:30:01] that pop up.

[1:30:02] >> Right. Right.

[1:30:04] >> Again, probably would create that.

[1:30:06] >> I want to make sure Wilson is whole. I'm

[1:30:07] just I'm just trying to understand how

[1:30:09] we get there. To me, it seems like

[1:30:12] I mean, if if we're actually

[1:30:14] transferring cash, but it seemed to me

[1:30:16] that we were just transferring another

[1:30:17] drama on a sheet of paper that are just

[1:30:19] useless in reality to have paying bills.

[1:30:22] But if it's if we're transferring actual

[1:30:24] >> the purpose of this is to transfer cash,

[1:30:27] correct?

[1:30:28] >> Okay. [clears throat]

[1:30:30] >> But it will affect other things.

[1:30:32] >> Okay. So when we make this change today,

[1:30:35] and I don't know what John's budget is

[1:30:36] off the top of my head, but let's say

[1:30:37] it's 30 million bucks. His budget for

[1:30:39] F27 is still 30 million bucks.

[1:30:42] >> We're just making changes on the back

[1:30:43] end to shore up something or would that

[1:30:45] budget now be 31.6 million.6.

[1:30:49] » Okay.

[1:30:51] >> But so I guess so that's what I'm asking

[1:30:55] what is of course it's a sophisticated

[1:30:59] wellness guess, but still still that.

[1:31:02] But I mean, you know, so but when when

[1:31:04] he came in and he said, "Okay, this is

[1:31:06] how much money I think I'm going to

[1:31:07] need. This is how much money."

[1:31:10] I mean, that was independent of like

[1:31:11] that last year's stuff, right?

[1:31:14] >> So, say you get a 308 certain deposits

[1:31:17] on it. You kind of go off that amount.

[1:31:18] Okay, this is what revenue I have. And

[1:31:20] some of that was, I think, you know,

[1:31:23] maybe was incorrect. So, that's what

[1:31:25] resulted in 1.6 difference. So that's

[1:31:28] what we're trying to make up

[1:31:28] [clears throat] for that money was spent

[1:31:30] last year wasn't correct and didn't

[1:31:32] match up the cash side.

[1:31:34] >> So So I guess my final question on that

[1:31:36] then if it's $1.6 million that was an

[1:31:38] issue from last year. Is this an

[1:31:40] appropriate use for one time money?

[1:31:42] >> I think so.

[1:31:45] >> Or is it something that would just carry

[1:31:47] on and on and on and on?

[1:31:49] >> I think it would be appropriate.

[1:31:52] We use

[1:31:55] >> one time short team. We use one time

[1:31:58] money for

[1:32:00] >> because it's a one time meeting

[1:32:03] >> make up for that whole last year

[1:32:08] once once once they take out that 1.6

[1:32:11] from my account.

[1:32:17] Okay. But so you don't

[1:32:24] ask. Yeah, I'm good with whatever. I

[1:32:26] just just try to try to sort it out my

[1:32:29] deep brain here.

[1:32:33] » How do we stop this from happening

[1:32:36] moving forward?

[1:32:38] Because we could very well find

[1:32:40] ourselves in the exact same predicament

[1:32:43] >> this time next year as well. Is that

[1:32:46] right? Well, I mean to that point you

[1:32:47] actually said something was question I

[1:32:49] was going to ask after and I don't know

[1:32:50] if it's we need to add other money to

[1:32:52] the watch list or you said there's other

[1:32:54] areas where things have been double in

[1:32:55] numbered things have been

[1:32:57] >> I mean

[1:32:58] >> no just the employee benefits.

[1:33:00] >> Oh okay. I I thought so you you were

[1:33:03] talking about all the references where

[1:33:04] there was I thought you said over

[1:33:06] encumbered or one was under

[1:33:09] >> they were all in them benefits.

[1:33:10] >> Okay.

[1:33:13] [clears throat]

[1:33:18] » [clears throat]

[1:33:18] >> whatever we need to do before making a

[1:33:20] hole. I was just trying to understand

[1:33:21] it.

[1:33:29] » I wonder if

[1:33:35] » John, you would have stuff in

[1:33:37] supplement, right?

[1:33:40] >> Oh, yeah. September supplement. No. Um,

[1:33:43] sitting in your employees benefit

[1:33:45] supplement transfer.

[1:33:46] >> No, the supplement we we ran through the

[1:33:49] first two months.

[1:33:50] >> We

[1:33:52] >> have employer premiums now that we start

[1:33:54] touching,

[1:33:55] >> right?

[1:33:55] >> This next one,

[1:33:57] >> but you have quite a bit there. We can

[1:34:00] >> Yeah. If if if there's cash available,

[1:34:02] we could we could transfer that and

[1:34:04] address this later.

[1:34:06] >> That would be the question. If the cash

[1:34:08] is there,

[1:34:10] >> if you have 1.6 6 million available. We

[1:34:14] can appropriate that for employer

[1:34:15] premiums to fill this gap currently and

[1:34:18] moving forward through September

[1:34:19] supplement come up with a plan to make

[1:34:22] up the difference from that

[1:34:26] and not take it from reserves.

[1:34:30] » Maybe we should use that first.

[1:34:34] [clears throat]

[1:34:36] » You know, if the cash that would be

[1:34:38] probably easier fix than going into

[1:34:43] the watchless money

[1:34:45] >> technically. Either way, I'd have to

[1:34:46] find the cash this time of year. So,

[1:34:51] [clears throat]

[1:34:53] >> we want to just do that.

[1:34:58] » I'd say whatever you are most

[1:35:00] comfortable with

[1:35:01] >> on the treasurer side of things.

[1:35:03] >> I was trying to go the fastest route.

[1:35:05] Sure. So,

[1:35:06] >> so

[1:35:07] >> it would just be a budget board to do

[1:35:09] one of his uh premium

[1:35:12] >> and then just when they do the premiums

[1:35:14] too, it delays me paying anything. Say, we wait till we're here budget

[1:35:18] board. Well, once we transfer the

[1:35:20] premiums this month at budget board,

[1:35:21] then we have to wait till the following

[1:35:23] week at PCC to cut checks, be deposited,

[1:35:26] then the following week, then I can

[1:35:28] start paying claim claims. So, we're a

[1:35:30] month and a week out with that process.

[1:35:33] So we finding early budget board meeting

[1:35:36] to allot some of those premiums into the

[1:35:39] count to cover that.

[1:35:40] >> So we'll be holding claims and people

[1:35:42] will be getting second letter notices

[1:35:44] probably from the building agencies that

[1:35:46] this has been paid. We could run into

[1:35:49] that.

[1:35:50] >> Does that affect our relationship with

[1:35:52] the providers?

[1:35:53] >> It always does.

[1:35:56] >> Perhaps we should track rocks instead of

[1:35:58] journal entries.

[1:36:04] Is that helpful, Keith?

[1:36:06] >> No, but I think everybody's thinking

[1:36:08] that. [clears throat]

[1:36:11] >> Okay. So, currently in onetime money, we

[1:36:13] have um $6,830,156.

[1:36:18] Is that right?

[1:36:19] >> Uh

[1:36:21] yes, that sounds right. Are you going

[1:36:23] off that one time BT?

[1:36:24] >> I'm going off the she provided on se

[1:36:27] August something.

[1:36:29] >> Yeah.

[1:36:30] And we were pretty confident on that

[1:36:32] number. The 6 million830 10556.

[1:36:35] >> Yes.

[1:36:35] >> Okay.

[1:36:36] >> That's the increase. And that that's not

[1:36:37] accounting for any of the $14 million or

[1:36:41] does it?

[1:36:41] >> No. This this is

[1:36:44] >> Yeah, it was none of that. Okay. Um

[1:36:46] >> do we need to be mindful of that?

[1:36:48] >> Yes.

[1:36:52] » I mean, are we going to be in a position

[1:36:53] where we wouldn't have the money to send

[1:36:55] this over?

[1:36:57] I I because I don't at this point I

[1:36:59] don't know what the numbers look like.

[1:37:00] >> I don't think that's reason to step out

[1:37:04] >> because we don't know what the numbers

[1:37:06] look like

[1:37:08] >> is is even though it may cause some

[1:37:12] delay is the safer more accurate route

[1:37:15] actually to do what Christie talked

[1:37:16] about

[1:37:19] >> assuming the cash is there.

[1:37:21] >> Yeah.

[1:37:24] using the employer premium since they're

[1:37:26] part of budgeted funds already.

[1:37:30] » That takes a while. That's the

[1:37:33] >> we'd have to have a special budget for

[1:37:34] timing, but

[1:37:36] the cash [snorts]

[1:37:39] >> I could cover.

[1:37:49] So what's the motion?

[1:37:52] >> So

[1:37:53] >> well it's really

[1:37:54] >> okay. So we have 1.24 million and we've

[1:37:56] got 1 million for employee benefits

[1:37:58] currently on a watch list, right?

[1:38:01] >> So would you you need you don't need 1.6

[1:38:04] for the watch list. You need 1.24

[1:38:07] was my earliest

[1:38:10] 1.6. Okay.

[1:38:11] >> So that's the time it's just a timing

[1:38:13] issue. But you know those two together

[1:38:15] if you have since you have the 1.2 and

[1:38:17] the 1 million are over the 1.6.

[1:38:20] But to make an action to transfer money

[1:38:23] from our budget funds from employer

[1:38:26] premiums, all it takes is a buzz budget

[1:38:28] board item. So I can just pursue that

[1:38:30] instead of doing this at this time. We

[1:38:32] just call a special

[1:38:34] >> and so leave both of your items on the

[1:38:36] watch.

[1:38:37] >> Yeah. Just in case because you know I

[1:38:39] have a flat budget anyways. The first

[1:38:41] two months the claims have been really

[1:38:42] high and they're turning down now but

[1:38:46] probably need some extra funds. You

[1:38:48] know, health insurance goes up, costs go

[1:38:50] up every year.

[1:38:50] >> So, as far as timing goes, I know the

[1:38:52] regularly scheduled budget board is 17.

[1:38:55] Um, what when would you need that?

[1:38:58] >> As soon as possible, maybe next week

[1:38:59] sometime if possible because then I have

[1:39:01] to wait another week for checks to be

[1:39:03] cut deposited. Then another week to pay items.

[1:39:06] >> Okay.

[1:39:08] >> So, I mean, do you need anything from us

[1:39:10] today?

[1:39:12] Just add

[1:39:13] amendment. If you have a budget board on

[1:39:17] Monday afternoon and then it's BCC.

[1:39:21] [clears throat]

[1:39:22] >> Yeah, it's a holiday Monday. So earliest

[1:39:25] depending on scheduling availability

[1:39:27] would be to describe.

[1:39:28] >> Okay. Can you since we since it's not

[1:39:30] going to be a formal recommendation of

[1:39:31] BT, can you can you explain one more

[1:39:33] time what what I need to talk to my

[1:39:35] elected about? So what is it we're

[1:39:37] trying to do?

[1:39:38] >> We're just fronting John some some of

[1:39:40] his funds recommended funds from

[1:39:42] >> budgeted funds. But we just the route we

[1:39:44] decided to go is just a normal procedure

[1:39:46] that he would be doing anyways.

[1:39:48] >> Just every month our budget board asks

[1:39:49] for those budgeted funds because all my

[1:39:52] funds don't get there because cash flow.

[1:39:54] >> So that just a normal process we

[1:39:57] normally do at the budget board ask

[1:39:59] allocation like the jail we've given.

[1:40:01] >> Yeah. No, this is now he's asking for

[1:40:04] money that's in his budget.

[1:40:14] » Oh yeah.

[1:40:22] » 172

[1:40:23] million in premium.

[1:40:26] >> Well, you're confident. I mean, again, I

[1:40:28] don't mind making a motion or something.

[1:40:29] I don't want to affect employees health

[1:40:31] in any way or

[1:40:33] >> I don't want to

[1:40:35] >> take off any providers more than 1.6

[1:40:39] >> but we'll go with 1.6 six

[1:40:43] until next until the recording board is

[1:40:46] the regular appropriations

[1:40:53] saying fill the boot.

[1:40:56] >> John, I would go ahead and do 2 million

[1:40:59] >> because that figure is like 164.

[1:41:01] >> Yeah. So, is that the most appropriate

[1:41:03] thing since we've already got an item on

[1:41:04] the watch list? Can we just say we just

[1:41:05] change the employee benefit number from

[1:41:07] one to three? Is that for or did I mean

[1:41:11] I I understand that we had kind of

[1:41:12] talked about having items specifically

[1:41:14] on we want to change the add something

[1:41:16] to the watch list but there's already an

[1:41:18] item on the watch list.

[1:41:20] >> Is that something just to make it more

[1:41:22] concise to change the number from one to

[1:41:24] three young employee benefits on the

[1:41:26] watch list?

[1:41:26] >> I don't know because that this one that

[1:41:28] we just added the 240 was what the

[1:41:31] agenda item was.

[1:41:32] >> Well, right. I know and I remember I

[1:41:34] remember we had a conversation here

[1:41:35] about you know anything we add the

[1:41:36] future forecast tracker or the watch

[1:41:38] list we need to have an item for. I was

[1:41:40] just saying since this is since this is

[1:41:42] already on the watch list would item

[1:41:45] number four allow us just to discuss

[1:41:48] some plus regarding any items currently

[1:41:49] on the watch list. I would think that would give us a latitude to modify

[1:41:52] any of the things that are currently on

[1:41:54] there. But

[1:41:56] again having two separate line items.

[1:41:59] >> Oh I was just going to add them

[1:42:00] together. Okay. Okay.

[1:42:02] Yeah, I was just going to add the one

[1:42:04] 240 to

[1:42:06] >> Well, I'll make a motion to put on the

[1:42:08] add to change the watch list item

[1:42:10] employee benefits from one to three for

[1:42:13] employee benefits.

[1:42:17] » 1 million to 3 million

[1:42:19] >> total.

[1:42:19] >> Yeah. Total

[1:42:21] >> I'll second that.

[1:42:25] » So really, you're taking the item that

[1:42:27] we just So there's not two items. Okay.

[1:42:30] three millions.

[1:42:30] >> Yeah. So, instead of being

[1:42:32] >> Well, I was going to add them.

[1:42:33] >> Yeah.

[1:42:35] >> Round it up.

[1:42:38] » All right. All in favor?

[1:42:44] » That gives us more realistic picture of

[1:42:46] what we need to do moving forward if he

[1:42:48] needs additional and usually through

[1:42:50] September supplement. That's when

[1:42:52] employee premiums are discussed.

[1:42:53] additional monies are allocated from

[1:42:57] September supplement to make up for the

[1:42:59] flat budget for the year.

[1:43:02] >> I I think it was Mike that asked this

[1:43:05] question

[1:43:08] an answer. How do we prevent this going

[1:43:10] forward?

[1:43:12] >> There needs to be some safeguards in

[1:43:15] this

[1:43:19] some extra checks or

[1:43:26] You don't see them. You don't see actual

[1:43:29] cash.

[1:43:30] >> And I I know how to get to the actual

[1:43:32] number. You just say take actual cash

[1:43:34] deposits that aren't made at the budget

[1:43:36] board yet. There's your there's your

[1:43:38] actual number now. I figured that out,

[1:43:40] but I don't see the actual cash number.

[1:43:41] I'd have to ask the treasur's office. I

[1:43:43] think that needs to be done on a monthly

[1:43:45] basis. Balance cash to make sure all

[1:43:47] appropriations that happened within the

[1:43:49] prior month occurred correctly. cash

[1:43:51] balances minus deposits that haven't

[1:43:53] been accounted for through

[1:43:54] appropriations.

[1:43:56] If that process happens every month, we

[1:43:59] can avoid this situation.

[1:44:09] Anything else, Jim?

[1:44:11] >> Anyone have anything else? Cassie, do

[1:44:14] you need a um do we need some motions to

[1:44:17] move all the other items?

[1:44:20] I think the rest of them.

[1:44:23] >> So, we don't need to make a motion or

[1:44:25] vote on it.

[1:44:26] >> Yes. So, not individually. Yes. Okay.

[1:44:30] >> Do you need me to read up the

[1:44:33] >> The only thing I was going to ask since

[1:44:34] we had a hand up, we we need to pick up

[1:44:36] the the thing today for money or

[1:44:38] >> I think she said it's the same

[1:44:40] >> as what's attached.

[1:44:42] >> Okay.

[1:44:42] >> Yeah. Is that right, Justin? Well, I

[1:44:44] mean, but

[1:44:45] >> that's so

[1:44:47] >> if it's but if if we need the transfer

[1:44:49] to get something started or paid for or

[1:44:51] get away until next week.

[1:44:52] >> The only thing that

[1:44:54] >> Keith talk about your

[1:44:57] >> or the same for 14 jailers

[1:45:00] >> I don't think those are timesensitive

[1:45:02] that we can't address those next week.

[1:45:04] Right.

[1:45:05] >> Well, and just I'm gonna ask a question

[1:45:07] real quick because Ke um so that way I

[1:45:10] know to I can add new items to next

[1:45:14] week. Um Keith,

[1:45:16] >> I think the question is whether

[1:45:17] >> on your on 14 do we need to address that

[1:45:21] now 14

[1:45:23] >> the 15,000 just reimbursing for

[1:45:25] staffing?

[1:45:25] >> I I'm not so worried about the

[1:45:26] reimbursement as much as I am moving

[1:45:29] forward with a KA presence over at the

[1:45:32] jail to continue this kind of uh

[1:45:35] oversight. Uh I think we've achieved

[1:45:37] limited success uh in keeping the

[1:45:40] elevators up and running. they continue

[1:45:42] to fail.

[1:45:44] Ka has been on site Wednesdays and

[1:45:47] Friday mornings and I think that's made

[1:45:49] a difference.

[1:45:51] >> Um,

[1:45:52] >> but but agenda item 14 only deals with

[1:45:55] the $15,000 reimbursement. So, you can

[1:45:57] wait a week on that, right?

[1:45:59] >> If that's what you choose to do, that's

[1:46:00] fine.

[1:46:00] >> But he'd have to wait because budget

[1:46:02] board's not until later in the month

[1:46:04] anyway. And then I can add an additional

[1:46:06] agenda item so we can have further

[1:46:08] discussion regarding what he may need

[1:46:10] moving forward

[1:46:10] >> like go forward and on to the next BT

[1:46:13] meeting. Perfect.

[1:46:14] >> So okay so the special

[1:46:15] >> that was the only thing I was worried

[1:46:16] about is just meeting Pete's needs.

[1:46:18] >> So the special BT we have coming up next

[1:46:20] week that's that's still in plenty of

[1:46:22] time for budget board.

[1:46:23] >> Right. Okay.

[1:46:24] >> Because that's my question.

[1:46:25] >> That's the 9th and then not until the

[1:46:27] 17th. Okay.

[1:46:28] >> And we can add additional agenda items.

[1:46:30] The one that you were referencing is

[1:46:32] just a regular supplemental. Okay. Yeah.

[1:46:34] Sorry, for some reason think that was

[1:46:37] outside.

[1:46:38] >> Okay. Um, I will make a motion that the

[1:46:42] following items be moved to our next

[1:46:44] agenda for 9. Item six,

[1:46:49] 7 through 11,

[1:46:52] 13 through 18.

[1:46:54] >> Do we need 16?

[1:47:03] Come on.

[1:47:05] I can just have it.

[1:47:10] » So 13 through 15 and then 17 and 18.

[1:47:18] » All in favor?

[1:47:23] » And

[1:47:26] all right. Any citizens to address the

[1:47:29] board?

[1:47:32] And then any more comments? No, thank

[1:47:34] you.

[1:47:43] » All right. Motion to adjurnn.

[1:47:46] >> So move.

[1:47:48] >> All in favor?

[1:47:49] >> I second.

[1:47:56] That was

BET Regular Meeting 09/03/2026

Agenda

Transcript