[0:00] Is starting at 3.30. Zoom is available on the Towns Web site. You can zoom in via the phone or our web and our web and

[0:10] our ID. Recording notice as required by the open meeting law, the district is video taping this

[0:17] meeting. Anyone at else attending to video or audio tape this meeting must inform the chair.

[0:25] The committee may take official action,

[0:27] including votes on any item listed on this agenda.

[0:32] Calling the meeting to order.

[0:35] Members of the public may speak for a minimum of three minutes

[0:38] at the chair's discretion on matters not on the agenda.

[0:41] Under the open meeting law, the committee may can reply

[0:44] but may add items to the future agenda.

[0:47] Do we have any citizen speak?

[0:56] A little hand.

[0:57] No hands.

[0:59] Hi, Lynn.

[1:01] No hands raised on Zoom.

[1:02] Okay, thank you. I'm going to go right into priority business and then it's the end of your financials FY26.

[1:13] Okay. Well, thank you for having me here today. I give the commission. Oh, there I am. Wow. Yes.

[1:22] Okay, so much for my soft voice. Anyway, so thank you.

[1:27] What I have provided for the committee today is a final report as of June 30th, 2026.

[1:37] We're still kind of in period 13, which is the year-end closed for all of the communities in Nossip.

[1:45] But for Orleans, we have since the last time I was here.

[1:50] We have looked at all of your encumbrances,

[1:54] had received all of our last bills,

[1:56] and we are ready to close out the financial statements

[2:00] as of year-end.

[2:02] So in your packet is a memo, a report directly out

[2:07] of the current software, and then a worksheet

[2:10] that details all of the transactions for the year,

[2:17] by desi function code, which is that blue line.

[2:20] That's the desi function code that we refer to,

[2:23] which is also how we put together our fabulous end

[2:25] of your report to the state.

[2:29] So, you can see right from the beginning,

[2:32] which is every transaction that you approved

[2:35] for the FY26 budget, any transfers that we made,

[2:40] what we had expanded year to date,

[2:42] the incumbrances and then what was the available budget balance at the end of FY26.

[2:49] So after doing all of that, I'm going to direct you to the last page of this gigantic spreadsheet,

[3:00] which shows that we ended up with a position of just under $70,000 in the negative,

[3:11] which we had anticipated probably a little bit less than what we had anticipated was going to be.

[3:17] However, we knew that we had offsets available to address this issue.

[3:23] So in the bottom left corner, we have the yellow box which shows the available funding.

[3:29] We have extraordinary relief from the state of $15,000 and we had made the town had done

[3:39] a transfer from the SpecialEdit Stabilization Fund of $138,000.

[3:47] So, below that, you're going to see that we had those available for offsets.

[3:53] So, I tried to do a little chart to show that we ended the year with the negative 69-836.

[4:01] In that, I would also like to say, is we had prepaid some instructional hardware because we knew we had funding available of 27,196.

[4:16] So it wasn't, it was even a little less negative than that.

[4:20] So that includes the other instructional hardware.

[4:23] We applied offsets of the 123,000 that we had available.

[4:30] That includes the hardware and the 15,000 extraordinary relief.

[4:37] And on each line I identified up in the actual work sheet where we applied the stabilization fund to leaving us with 53,183 available.

[4:53] Right now we are working with the town. We reconcile at the end of the year and we have

[4:58] reconciling items between the town of Orleans and the district of 21,550. I did not account

[5:07] for that money to prepay anything at this time. We are still working back and forth with the

[5:12] town accountant on who needs to make an adjusting entry. Right now we have available 31,633 dollars

[5:20] pre-pay and our recommendation is that you go ahead and pre-pay some

[5:25] tuition for next year with that 31,000. I want to also highlight down to

[5:32] the right when we talked about the Special Ed Stabilization Fund. I gave you

[5:36] the accounts that we used, the Special Education Stabilization Monkeys for

[5:43] already and that still leaves us with about just under 30,000 available for

[5:49] some summer funding, summer programming for special ed and transportation.

[5:56] In the event that the reconciling items, as soon as we hear, are in the favor of the schools.

[6:05] We will use that additional 21,550 and apply that towards the additional pre-paying of transportation costs.

[6:12] we have room for either one

[6:19] questions that I can answer. Yes, Ron?

[6:24] I do. Thank you. I don't think we're going to solve it today, but I would like to know

[6:31] what is the definition of the extraordinary maintenance line item?

[6:36] So the extraordinary relief item is so normally we have circuit breaker funding from the state

[6:44] which we get a percentage of special education costs over and above.

[6:51] Well, this line item says, can you give for the line number?

[6:55] Yeah, is it a 143 hundred extraordinary maintenance?

[7:00] Oh, I'm sorry, extraordinary maintenance. I apologize.

[7:03] Let's me look.

[7:08] If the actual function code is 4300,

[7:11] or the the dusty code, or the line item, the account number.

[7:16] is a 3300 is the

[7:18] Dessie number but it's

[7:22] 305A is that right, Ron?

[7:24] I'm assuming 305A.

[7:28] Where I see and there's nothing.

[7:30] There's nothing in that line. Right? There's nothing in that line.

[7:35] Well, the 4,300. So originally started at 25,000. And so the reason I bring that up is I've done a lot of repairs to the school.

[7:48] I said, well, the town style lot of repairs, and I paid for it out of building and facilities.

[7:54] And I was in the assumption that there was a specific money set aside for repairs, but I never saw that really come to fruition, so it's been coming out of my own facilities, and I just wonder, because when you look at total maintenance, I started and here's somewhere, it's like $13,000 for the school for a year, and that's never going to care the things that pop up along the way.

[8:22] And then there's capital cost to you, right?

[8:26] There's a separate capital budget that's not here.

[8:28] This is the operating budget for it.

[8:30] Thinking like big ticket items, we've probably done $30,000

[8:35] with a roof and repairs in the last year.

[8:38] I have a bill sitting on my desk right now for $7600

[8:42] for repairs to the fire alarm system.

[8:46] We did a full test on it.

[8:47] last week and now I have repairs and at some point we need to figure out how much money

[8:56] account should be setting aside versus how much the school is setting aside to pay for

[9:01] those pop-up items. We have seven toilets to fix between now and the start of the school.

[9:10] We also had other maintenance other items crop up due to the regionalization study.

[9:16] We added a CO detector for $3,000 or so into the kitchen.

[9:22] We're putting check-thousand, the water system, which will probably cost us a well over 10,000.

[9:33] A couple of other things in there, but so there are items that we're unexpected.

[9:37] They have now, you know, we're fulfilling.

[9:40] So at some point, out today, but just need to...

[9:44] Yeah.

[9:44] My problem.

[9:45] Plan, yeah.

[9:46] Can people work?

[9:47] Yeah, I mean, I think that not for a discussion today because we don't have it on, we're just trying to settle 26 but it's definitely a conversation that we need to have to, you know, and, you know, get it with the lane here, you know, I don't know, you know, get a true picture of what's going on there and what's been spent there so that we're doing it correctly for sure.

[10:13] You know, just one thing, not trying to say what we did for a status, but one item that is probably by

[10:23] Temerall said down about $60,000 of sprinkler repairs to the K-2 wing, which has come out of my, I see my fund, the fund that I control, building

[10:33] facilities. So those, to me, that's an extraordinary maintenance item that has to be done.

[10:42] So we're not looking to do a lot of cosmetic improvements or things that, you know, these

[10:49] are like real nuts and bolts, old-related issues that we're addressing. Well, definitely have to

[11:03] We need to formally ask for those reports, get those, get that information, and then get it to the right people, so that works.

[11:13] So would that have been the line item that those expenditures would have come out of?

[11:19] I'm not sure.

[11:19] So I'm going to look up the actual definition of extraordinary maintenance by Dessie's terms.

[11:24] But I do think, and I've found this to be a challenge everywhere, is to make sure that we all clearly define what is defined as capital that's responsible for

[11:33] for the schools and maintenance and what that definition is but split between the town and the school district.

[11:40] I'm not going to pretend I know that exactly right now but I think that's something we can explore

[11:44] especially as we're going to build those reports for the FY28 process.

[11:49] Yeah, I do.

[11:51] Thank you very much.

[11:54] Does anyone else have any other questions regarding this?

[12:01] So we don't need a pre-purchase vote anymore because of how it all came together.

[12:09] You don't need a transportation, a transfer vote, but you do, I would like the support

[12:17] of the committee on going ahead with pre-paying the 31,000 of tuition.

[12:23] I think that is always a smart thing to do.

[12:26] You're comfortable with that.

[12:27] Does anyone else have any questions or under, do you understand the, okay, so then I am looking for a vote to accept a motion to accept the pre-payment recommendation.

[12:44] No, a motion to pre-pay, is it the tuition?

[12:52] for FY27, your pre-paying, yes, special education tuition for FY27.

[13:02] Can I have a second?

[13:04] A second.

[13:06] Any discussion?

[13:07] Just a question.

[13:08] So is that the 31, 6, 3, 3?

[13:11] Yes.

[13:19] Can I take a vote on that?

[13:21] All in favor?

[13:23] Do you have any questions?

[13:26] Kathy McRoy yes.

[13:27] I run Collins.

[13:29] Yes.

[13:30] Okay, great.

[13:30] So approved, thank you very much.

[13:35] I've been lucky enough to spend some quality time with Beth

[13:39] and we are very lucky with the financial team

[13:44] that we have at Central Office.

[13:47] And the attention to detail and this memo

[13:51] is just a snapshot of what Beth is going to offer us

[13:55] and we are very fortunate to have her.

[13:57] Thank you.

[13:58] Thank you.

[13:59] Any other questions at the end of the 26?

[14:03] Okay, so just the last thing I wanted to bring up to you guys is on this is our school committee meeting calendar.

[14:11] Now, I had sent this out to you earlier and in hopes that we would have our meetings later on in the day.

[14:22] When Jen had reached out, the town had that slot open and I think there are some other committees.

[14:31] Something happened and we need to go back to our 330, the time that has been.

[14:36] So this is a schedule with a 330 start.

[14:40] And we just have one day this may 10th day needs to be changed, but Jen knows that so that's going to get changed.

[14:47] But does anyone have any questions about the school committee meeting calendar?

[14:56] So it'll be here, 330, you know, it kind of varies some week.

[15:00] But it's pretty consistent with our regular 330 meetings, joint and union 54s there, and, you know, all the committee members are here. So you can see all the other meetings, too.

[15:16] Any questions about that?

[15:19] That's it. Nobody says maidsuit on this. What? It says maidsuit.

[15:25] She has it, maidsuit.

[15:26] Oh, gold color.

[15:28] Maybe it was changed.

[15:29] Yeah, it was a sheet and a tooth.

[15:31] It's supposed to be supposed to.

[15:33] It was, it's going to be a tense wrong, right?

[15:35] Yes.

[15:36] It's already been changed.

[15:37] Oh, it's already been changed.

[15:38] So that's actually in the online.

[15:40] So online is correct.

[15:42] I was correct.

[15:43] So that would be May 3rd.

[15:45] It's been changed.

[15:46] So the first week of May, everything else is about the second week.

[15:51] Um, thank you for that.

[15:54] So just the last thing is next meeting date.

[15:57] So, I had spoken to you guys, sorry about not being honest, I had spoken to you guys about having a retreat and with this meeting getting pushed later through that an error of posting.

[16:13] I wasn't sure how people are still feeling like that, you know, it's just a couple weeks of summer left and I wasn't sure how our next meeting for us is not until September 14.

[16:23] so we could still do, we don't have to do it in August, we could do it in those first

[16:28] two weeks of September, but it would just be nice to get together, you know, wrap up any

[16:35] questions about 26 processes, processes, or procedurally, and then just a couple of other, you

[16:43] know, you know, with the school committee handbook, talking about, you know, just, you know,

[16:50] of restarting this new year on the same foot.

[16:54] So does anyone have any thoughts about that?

[16:57] Meaning that first week or second week of September

[17:00] or me trying to put it in the last week of August

[17:05] I was just trying to be, you know,

[17:08] thoughtful of everyone's time.

[17:10] Does anyone have any feelings about that?

[17:14] It depends on the day.

[17:16] Yeah.

[17:17] It's busy from here until.

[17:19] Yeah, remember?

[17:25] I don't have any kids in the system anymore, so I'm available anytime that works for someone who does.

[17:32] What about you, Ron? How's your schedule?

[17:34] I work every day, so.

[17:36] Right.

[17:38] So one and I look at some dates and then throw it out to you guys.

[17:43] It doesn't have to be some long meeting, but I think it would be nice if we just got together.

[17:51] Just talked about the incoming year.

[17:53] Is this a posted meeting that's going to be televised or is it?

[18:00] It is not, it is a posted meeting, but it's not televised.

[18:03] But people can go. People can come to our retreat. It's a great time.

[18:11] I've never had a retreat.

[18:12] I've actually never been to anything that's a good idea.

[18:15] I think you're just talking about all the different things and we're going and a lot

[18:21] of activity is going to happen real quick with other facilities and the whole operation.

[18:31] So one of the nice thing you guys have some dates and then we can figure it out from there.

[18:35] All right.

[18:36] That's it.

[18:37] I don't have anything else.

[18:39] It's a wrap.

[18:40] 15 minutes, I sure.

[18:41] It's outstanding.

[18:43] Oh, look, it's genuine.

[18:44] Oh, right.

[18:44] Does anyone want to call her land of this meeting?

[18:49] Make a motion.

[18:51] To adjourn adjourn.

[18:52] On the meeting.

[18:53] Second.

[18:54] All in favor.

[18:55] Me!

Orleans School Committee

Transcript