[0:01] All right, we want to welcome everyone out to our board meeting today. It is August 11th at 3.30 p.m. We are in the Paiyuk County Courthouse. We will go ahead and say the, our public statement is here. Jeremy Pearson, Rick Dalton, Theresa Morgan. And I feel like Nisha Dalton and Aaron Jensen are going to be joining us online today.

[0:29] here in this on.

[0:33] Anyway, we'll go ahead and say the Pledge of Allegiance.

[0:36] And then, now, let's look in as I hope you guys.

[0:40] I pledge allegiance to the flag of the United States of America

[0:46] and to the Republic for which it stands,

[0:49] one nation and under God, indivisible,

[0:53] with liberty and justice for all.

[0:55] Our

[1:01] new Heavenly Father, we are thankful we can gather here today as a school board and

[1:05] employees of the school district and community to come together and have our school board meeting.

[1:10] We ask the Heavenly Father that that would please guide us through our discussions today that we can do

[1:19] everything we can to improve our community and improve the education of the students here in our community in Pauyu County.

[1:25] We thank thee for the help that was given us in our community and the protection that

[1:30] that was given us.

[1:31] We ask thee for a special blessing of protection to continue upon our community and our students.

[1:37] And we ask thee to please guide us in all the decisions that we make that would help us do.

[1:45] And we pray for these things in the name of thy son, Jesus Christ. Amen.

[2:18] Yeah, we'll open it up. There's any public comments.

[2:28] Alright, let's get started with our business

[2:30] items, our softball field and construction updates. Dallas, you're going to walk over to

[2:39] some of that? Yeah, if you want me to do that, I'll just give some updates of where we're

[2:42] at. It's been a busy summer, as you all see. We've had a lot of different projects going

[2:49] on throughout the district and it's all coming together and we've made it all happen.

[2:54] As far as the softball field construction progress, we're well underway with the restroom

[3:02] project.

[3:04] If you see out there, the foundations bent forward, they were just pouring the, I think they

[3:11] poured the board day.

[3:12] They have the, they have the restrooms, a lot of the sidewalks bent forward, and then also

[3:17] behind the baseball field, all that cement's bent forward where the bleachers go, all the

[3:23] Fencing has been replaced around the baseball field that was all new poles all the way around the left field all the way around the outfield and then right field down that baseline.

[3:35] And then we replaced all the chain link on the back stop.

[3:39] You'll see out there too. Also, we have a two foot cement wall at the bottom of the backstop for just to make it nicer as well.

[3:48] Better protection for the backstop.

[3:52] And that's about done as far as the baseball field portion there will still be here next

[4:00] little while.

[4:00] David's going to work on the batting cage for the baseball field.

[4:03] And now that the floor is poured for the restrooms, they're going to start laying the block for the

[4:11] restroom.

[4:11] Concession stand there.

[4:14] Any other updates on this in here?

[4:16] No.

[4:16] You talked about the milling, yeah, yeah, yeah, no, yeah, I didn't say that but as we've

[4:23] been doing the parking lots here, they've taken the millings and created a road up around

[4:27] the two ball fields and made that really nice, they'll be rolling and spraying that chemical

[4:34] like an oil, whether you're going to be oiling it this week, was it Thursday, we said Friday,

[4:38] Friday, Friday.

[4:40] So that's going to be a really nice addition to that road up around the fields.

[4:44] I did just receive the text that striping is going to happen on Saturday and out on Thursday.

[4:48] Oh, that's actually better.

[4:51] So, just to let you know, striping is happening on Saturday and out on Thursday.

[4:56] Is there a home-based fucking next Friday?

[4:58] Well, that one.

[5:01] There is...

[5:02] It's this Friday, is it?

[5:03] They're going to oil.

[5:04] This Friday, they're going to oil.

[5:06] Yeah, so the third Valley this Friday, next Friday is...

[5:11] And I just came with this one and it'll be done.

[5:14] So, but that's right in the 21st.

[5:15] Okay.

[5:16] I said no, we'll be doing it in the 21st.

[5:17] That's right.

[5:18] And there was like all the people parked everywhere.

[5:20] But we would just have to block it

[5:21] and people wouldn't be allowed to drive there.

[5:23] Still on the 21st.

[5:25] But it's this Friday that they're going to play.

[5:28] Yeah.

[5:28] So we'll be doing it in the 21st.

[5:30] Yep.

[5:31] Awesome.

[5:33] Also, we paid the alleyway there by the ball field.

[5:37] The baseball field has never been paid.

[5:39] that was part of the softball in the baseball construction so they put a gate on

[5:43] that closes so people are going to know where it is. So we haven't. That's

[5:49] something we could have maybe do. We could have a future we've never really talked

[5:53] about. That's where they delivered all the cleaners and they'll be able to go up

[6:00] on the nice oil around the other way. Because that oil that the milling start right

[6:07] And then the starts at the bottom of the hill, so and then we widen that because we pulled

[6:14] that tree out and put the retaining wall and so we made a whiter.

[6:19] So yeah, if we just put some columns out there in the games that way, then the food trucks

[6:25] can still get through there easily with the help of the time to go through the gate.

[6:31] Yeah.

[6:31] Yeah, I don't think they get in there.

[6:34] The best barn can go.

[6:35] Yeah, we put some millings out by the bus barns when they're going to oil that.

[6:39] But then they also, they had some extra asphalt and they were able to put two full stripes

[6:46] the length of the bus barn on the south side.

[6:53] And so that is, they were able to put two full lengths of asphalt right there and then the

[7:00] millings are right up to that and then they'll spray it with the oil so they're going to have a nice.

[7:05] It's probably been a small three-year gone through.

[7:07] In front of the door.

[7:09] Yep.

[7:11] It's going to be really nice.

[7:13] Yes.

[7:13] Right now we've also on the ball filled with got Rodney Mayo.

[7:17] He's looking at getting us some of that little patting to go around that cement wall under the back.

[7:24] Some of that stuff.

[7:24] It'll say, pie your time to work or something and have a level.

[7:26] We're looking at that.

[7:28] That would be nice.

[7:30] that being said with as far as the construction updates on the softball field

[7:34] restroom slash baseball project it's all kind of hooked together back in the

[7:39] fall when we applied for the grant our overall budget it was approved by the board

[7:42] was 674,000 almost 400 of that thousand when it came from the grant that we got

[7:50] the rural facilities grant but the facilities grant special service district

[7:56] gave us $70,000 and then we were putting about $2,000, $1,000 a district for us to work

[8:02] the project. We have kind of an update of where we're at. Overall in the project, we've

[8:07] added a few things, taken a few things away. Like one of those things I didn't talk about

[8:12] was the old track shed was kind of right in the way of the whole new project and the new

[8:16] ramp and it was always an eye sore. We, that's gone and we got a new little track shed there

[8:21] cardboard type, to the fancy, you know, the baseball field. You have the

[8:27] restroom, all the flat work, all the cement work, and the band cage, those

[8:31] rely on items, the retaining wall that we replace by the baseball field. That's

[8:37] going to be really nice as well. Like I said, the pavement and parking lots, and then

[8:42] we have the the architect fee that from KMA for designing the softball

[8:46] restrooms, and then the bleachers that we purchased. All that together were roughly about

[8:54] 668,000 estimated. We don't know exactly where a few of those things are going to land, so the

[9:01] main thing is, is we want to make sure that we can get everything done, that we want to get done,

[9:05] and if we see things along the way that we want to do while we have our contractor there,

[9:10] bedrock and we want to be able to do so we would we were going to ask the board

[9:15] to extend the budget to $725,000 just to give us some contingency there so

[9:22] that would increase the $50,000 from where it was back in the fall. Any questions

[9:28] or comments about that? We just need a motion.

[9:33] I'll be back.

[9:34] I'll second it.

[9:35] All in favor?

[9:36] Hi.

[9:38] Hi.

[9:41] OK.

[9:42] I'll make motion to be shown.

[9:44] About the 725.

[9:45] I heard Aaron did niche about.

[9:47] Yes.

[9:47] I said I.

[9:48] I mean, air niche about.

[9:53] I think niche is on there.

[9:57] Was that the rig that made the motion?

[9:59] Oh.

[10:00] He says I.

[10:02] OK.

[10:03] We're not.

[10:04] Anticipate.

[10:05] Anticipate.

[10:05] We're going to have to spend that much.

[10:07] We just want a little bit of a buffer so that if there are some things that we're like,

[10:10] Okay, while we haven't here, let's do that and prove both bills at once.

[10:14] Okay, thank you.

[10:17] Okay.

[10:19] Peter, Senator, are you ready?

[10:21] Did you make it through the flood?

[10:23] Oh, my goodness.

[10:24] I can't wait.

[10:24] I'll turn the time over to you before you step again.

[10:27] Oh, my cow.

[10:28] Well, you have to wash your car now.

[10:29] Oh, yeah.

[10:32] We're able to avoid the logs and everything, though.

[10:34] Yeah.

[10:35] My goodness.

[10:36] Yeah, thanks for having me in.

[10:37] I wasn't sure if I was projecting or not,

[10:40] But I might just kind of refer to some slides if that's OK.

[10:44] And I, where's a good place, just right here?

[10:48] Yeah.

[10:49] OK, perfect.

[10:50] All right.

[10:51] Thanks for having me.

[10:54] I obviously knew you get the connection here, right?

[10:58] Where are that situation?

[11:01] Glad to be here.

[11:02] I've learned a lot about Reese's over the past five, six months

[11:06] have come to really kind of appreciate what they do. I appreciate cues in

[11:12] particular and kind of the system that the superintendent straight has built

[11:17] over the last 11 years and honestly it's it's a lot. I had no idea you know how

[11:23] big an extensive that is but I do want to just take a few minutes and kind of

[11:27] highlight some of the things that I feel like cues does for the region and just

[11:33] talk about those some of the challenges and some of the opportunities that

[11:36] kind of exists there. The thing maybe that's maybe most pressing at the moment is the

[11:42] mental health grant. We're working through a big transition there and you have concerned

[11:48] people across the region because of the change with central Utah counseling center stepping

[11:54] back a little bit. In fact, that's what I was on a call just prior to leaving for this

[12:02] meeting, trying to figure out how we put together those pieces, but whether it's a challenge

[12:08] like that or whether it's figuring out a way to provide services at a lower cost to

[12:14] our partner districts, I see so much value in what the Reese's bring.

[12:20] And really that idea of networking collaboration of together we can do more, that's where

[12:28] I think the value of the Reese is.

[12:29] So I feel very fortunate to be able to work at Q's and to have superintendent straight

[12:36] as a close advisor, a close friend, and be unable to bounce questions off him.

[12:42] And I hope my email made sense this morning.

[12:45] Yes.

[12:46] Yes.

[12:47] Yeah.

[12:50] I don't know that we need to go too much more into the Reese's overall, but I will say this

[12:55] as I kind of look at this map of the four races that exist in the state with the Northeast, the Southwest, Central and Southeast, and I look at, on this slide, I put a star by West Desert, I put a star by Pi, and I put a star by Hanksville as those smaller areas,

[13:14] and it's not just smaller districts, but some of those schools that are so, I mean, if you've ever driven to West Desert School, you know what we're talking about.

[13:24] So when we, when something comes up, whether we're on the hill at the Capitol during legislative session or whether we're trying to work through how to use grant funds, that's something that I keep in mind is, is how, how is this service going to be used, how are we going to be able to make sure that it's used at Circleville, at Oscars, and at Pau High?

[13:48] And I think having that mindset and this collaboration, I will say this, that the Q's board

[13:57] is probably as far as Reesa boards go, the most involved across the entire state.

[14:05] And I think that's kind of the envy of the Reesa's in the state.

[14:11] I talked a little bit about the mental health grant.

[14:14] We did just receive a pretty good chunk of our supplies from the State Office of Ed through news.

[14:24] And what's nice is that collaboration is we don't all have to receive that and coordinate that.

[14:31] One particular reason is more focused on arts.

[14:35] We focus a lot on social studies with the endorsement classes partnering with SEDC on that.

[14:42] technology, just to spend a minute on that, we've come to the realization that we had

[14:48] to make a change with the way that technology is kind of delivered and worked with across

[14:55] the region. So we've put significant resources into

[15:00] Upgrading our servers, making sure that it's sustainable across the long haul. Because sometimes your system can be entirely dependent upon a person and their skill set, if that makes sense. And so we're making sure that we're kind of building for the future. Along with that, bringing in additional processing units. We found that our room, there was too much heat being generated. So we brought in an HVAC expert and we're

[15:29] We're working through that.

[15:31] Professional learning, I was doing the stats before I came down and we're about 25% of all

[15:38] the professional learning hours across the state.

[15:41] But one thing I do really want to highlight is local contribution.

[15:46] I think this is where Q's really shines.

[15:51] And that's a direct reflection, not on anyone in my office, but on the board themselves.

[15:58] being willing to say we will match your effort and we'll exceed that even. We're

[16:07] at about 194% of local contribution. The state average is about 164 somewhere

[16:15] in there so we're bringing up kind of pulling the weight for some of the other

[16:20] reasons. So that's nice. I don't know how much time superintendent straight you

[16:27] want me to take or any other services that you want me to kind of go into. I'm

[16:33] most of you're done. I'm going to say something. Okay. Perfect. About my mental health.

[16:37] Probably about my mental health.

[16:41] That's all on the record. I should not say. Yeah go ahead.

[16:46] Well if you're done, when I took the job here, what about a month and we hired you and

[16:55] And within two weeks, Director Peterson

[16:58] was notified that CUCC was going to kind of...

[17:03] So I had no idea that we were going into that situation.

[17:08] And Director Peterson has jumped in.

[17:12] I feel like he's built something better

[17:15] than what we had built previous that we've

[17:17] been doing for the last six years.

[17:19] And the way that he's jumped in and formed MOUs

[17:24] with private providers and the way he's working with representatives from each district,

[17:31] Eric Jessen is our representative that is working with, you know, getting this all worked

[17:38] out.

[17:39] I just commend, I commend you for jumping in in that hard situation and just solving the

[17:48] problem and being able to continue providing services for our kids who have mental and

[17:54] emotional health crisis that need that help.

[17:59] And we have students in Paiyud that are receiving

[18:03] no services from CUCC.

[18:06] They're going to continue with the MOUs

[18:09] that you've set in place with Sandstone and the other

[18:11] organizations, Huntsman Mental Health, those areas.

[18:19] And he jumped in and he did a great job.

[18:22] and coming up with a great solution

[18:26] to continue helping our kids.

[18:29] One area that is really, really good,

[18:33] and Heather found who might want to jump in on this,

[18:37] but Trevor, the school psychologist,

[18:41] he's provided such great service

[18:44] for our special ed services and coming in our district.

[18:49] He works behind the scenes where he's not seen.

[18:51] So, our contribution on that is, I don't know, like $10,000 as a degree, pretty good bargain.

[19:01] And it's a very good bargain for a school psychologist to be coming and doing.

[19:06] There was a history that they were falling behind on their testing and they brought in a person

[19:12] from Provo and they charged them like $2,000 a day.

[19:19] And so the service that Trevor is providing and before that it was Cheryl Burnett, but just

[19:29] thank you for directing the services and coming in and just making things better.

[19:35] Well, thank you for that.

[19:36] One last thing I do want to add.

[19:37] We are providing some training today and tomorrow, TBRI, and you do have some of your educators

[19:44] there.

[19:44] I believe you do yeah it was it was so great to see them so anyway any questions for me Jason will probably have to answer

[19:59] If not, I'd thank you for your time

[20:04] Yeah,

[20:09] exactly

[20:14] go ahead and just jump to Dee really quick,

[20:17] just while we're on the thing at key use.

[20:21] Jason has been asked to serve as the vice chair

[20:26] of the Q's region, and then next year he'll become

[20:31] the president, or the chair, I don't know how,

[20:34] what are the words, the chair, okay.

[20:37] Anyway, he just needs us to approve of him sitting

[20:41] on that and maybe go chair in the next year,

[20:44] Here is the chair.

[20:46] You guys are okay with that.

[20:48] Second hand.

[20:49] All in favor?

[20:50] Aye.

[20:51] Aye.

[20:52] Erin, aye.

[20:53] Anything?

[20:55] All

[20:57] right.

[20:57] We just added to your plate.

[20:58] Good job.

[20:59] All right.

[21:02] Now let's jump back down to our elementary schools.

[21:05] Construction update.

[21:07] Before Dallas starts on that,

[21:11] if I could just maybe give

[21:14] So the ribbon cut and talk about that is just a little bit.

[21:16] Oh yeah, sure.

[21:18] So Principal Lee has worked really hard to put together a ribbon cutting ceremony.

[21:24] He'll give some remarks and we've invited several, you know, VHI's leadership, KMA's leadership,

[21:35] different dignitaries, the Cam Commissioners, mayors, those type, and then the community.

[21:41] he's also arranged for cookies at that event afterwards and so anybody that can

[21:47] make it to the 9 a.m. and then a 4 to 7 o'clock and correct me if I say in this

[21:53] wrong 4 to 7 o'clock will be an open house with a parent night in the gym at six

[22:01] o'clock and we do have three hamburgers and hot dogs that are being donated by

[22:10] I, BHI, they're bringing their food truck,

[22:14] BHI has their own food truck that they'll take around

[22:16] to things and they're gonna provide the hamburgers

[22:19] and hot dogs and then the PTO is going to have

[22:23] an ice cream machine there, correct.

[22:27] And then Teresa and the PTO have organized

[22:32] of like a scavenger hunter, right?

[22:35] The kind of, yeah.

[22:36] Where the students are gonna be able to go around

[22:39] and get a card filled out and then come and get a price just so that they can kind of get a

[22:45] custom to the new building, some things like that. Go to the kitchen, get a signature, go to the

[22:50] library, get a signature, go to the front office, and then at the end they can drop it in the bucket

[22:56] and we'll find some prizes that they can drop for. So there's been a lot of work that has

[23:02] And I just commend Principal Lee for the work that he's put in, and getting that ready, and running that.

[23:12] And he's done a good job with, you know, organizing and getting that going.

[23:18] Once that's done, we can just go to town and school.

[23:21] It's crazy.

[23:23] It's so good.

[23:26] All right, school update.

[23:28] You want to get the update first, then I can talk about that.

[23:31] So update of, we are still playworks.

[23:36] You probably saw the email I sent out to parents and community.

[23:42] We're waiting on a ship date.

[23:45] It's all manufactured, created up.

[23:47] We're just waiting for a ship date for when it's going to arrive from playworks.

[23:52] and the playgrounds, they have, I believe they're done now, they were probably halfway done when I left this afternoon,

[24:03] getting it all rolled out, even down, compacted, and then they're going to start working on getting the basketball play

[24:12] and the pitching, the batting cage put in, and then they'll start getting all that laid out.

[24:24] The plans are going forward that September 1st and September 15th, depending on when a one of Bateland gets done with their University of Utah.

[24:36] Asbestos cleanup, they will come down to sort of a little elementary, and we have, when

[24:45] they're done, demolish is scheduled to begin around the second to third week of October.

[24:52] And just depending on how things happen with the Asbestos removal and all of those things.

[25:01] and the cruiser in there, all the flooring's in, the kitchen, the kitchen, the past inspection,

[25:09] the fire marshal came, we were missing a sign on the door, but it was sitting right there

[25:16] because they were painting the door and they wanted the paint to dry with one of these.

[25:20] So there's a fire sticker on the fire door and then we needed the address on the building,

[25:26] and those things are done.

[25:28] Fire Marshal at 8 a.m., we will meet with him

[25:30] and we will have sign-off for students

[25:32] to occupy the building on Monday.

[25:36] Teacher, he did give permission for teachers

[25:39] to start moving.

[25:41] Teachers are actively moving.

[25:43] The referential company is putting desks, chairs,

[25:48] teacher desks, due to payment,

[25:51] they're in there putting everything together.

[25:53] Crews are walking around.

[25:55] there's blue tape all over and they're getting all the blue tape, whether it's paint or

[26:01] putty and then painting or you know fixing some grout in the bathroom that we've had two different

[26:09] crews come through. The KMA architect went through and did a blue tape where they what they do

[26:16] with that is they put blue tape anywhere they see something that needs to be fixed and they go through

[26:21] every room, all the hallways, the floors, everything, and then we had an

[26:28] engineering blue tape and they went through and they've documented everything in

[26:34] send reports and we're working through those reports right now and then a year

[26:40] down the road after we take occupancy, we will do a walkthrough with BHI and do the

[26:49] same process again, so like if we have some cement that separates, they'll come in

[26:54] and they'll replace that cement. So there's there's processes that we have in

[27:01] place for that you know that year warranty on on pretty much everything but you

[27:11] know hats off to BHI and KMA and all our subcontractors. We weren't supposed to

[27:17] take off and see how it helped January and they have done a quality project and they've

[27:23] worked really hard and you know kudos to the board for you know choosing BHI and KMA for

[27:30] this project and everything.

[27:35] Oskerson, we're right on track, everything, all the sheet rock is hung and mudded, they're

[27:41] 19, they're going to start that the crews will now move from Circleville and go to

[27:50] Oskarstin and they'll get all of that done and they're starting to get the retaining wall

[27:54] in. The storm drain system is all put in. And even with those rains, I've had people

[28:02] people asking, you know, ponds, oh my heavens, that kind of thing.

[28:07] Okay, but we've had people asking about the ponds that are by Circleville, even with

[28:13] all those rains that never has raised up and started bubbling up into the pond.

[28:20] It's been handling, you know, the drainage really, really well.

[28:25] Same thing's going to happen at Oskerson where any storm water will just get diverted

[28:31] it right into those passive systems, and it's coming together really well at Oscars

[28:39] and two.

[28:40] We have a furniture meeting to order the furniture for Oscars and on September 1st with the

[28:46] furniture company, and we'll get that ordered, and we're well on our way.

[28:54] Any questions that I can answer from the board on kind of the construction of data on those

[29:00] types of things?

[29:03] And then here at the asphalt you've been able to see, there is one, both spot where there's some water that's collected, but they're going to come in and put a passive system in and they're going to, they're going to do that.

[29:17] I'm not sure if they're trying to frame, but they're going to come and put in a passive drain system right there so that we won't have a puddle right there.

[29:27] It's on the county side.

[29:28] So, but they're going to come in and they're going to get back, don't they?

[29:33] The last day for show-up this week?

[29:36] I do not know the answer to that.

[29:38] I went to focus on other things when I went to school.

[29:41] I was okay. I thought they were going to come and speak back.

[29:43] I think they are coming this week.

[29:45] Because as it has, the Navy and staff are doing an Oscar show.

[29:49] So, there isn't any Navy right now at all.

[29:51] So, they're not ready for it.

[29:53] They're not ready for it.

[29:56] Yeah, I went by their template base for the digital kind.

[29:59] They do.

[30:00] I have a clear outbound from the front. So the school can start because that whole parking model so full you could hardly turn around. So they have made some adjustments. So that that can happen. So

[30:18] I'm excited. Well, I mean, I'm just going to talk about where we're at with revenues and that.

[30:26] So we wanted to kind of we wanted to go over the elementary school budget with the board.

[30:31] It's been a little bit, well, a few months has been reviewed.

[30:35] You reviewed it not too long ago, but there's been a few updates.

[30:39] We just kind of want to make sure it weighs on the same date.

[30:42] So if you have this sheet right here,

[30:47] you know, a mandatory school construction budget progress.

[30:53] Down at the bottom, we'll just start there with revenues first.

[30:57] We've talked about this a lot.

[30:58] but we got the $18 million from the small school scapegoat grant

[31:03] and we've been holding that for two and a half years now.

[31:07] We had to issue the bond for $5 million to come up with our portion

[31:12] of the matching grant to qualify.

[31:15] And then since we've held that $18 million for two and a half years,

[31:19] we've earned, we've earned as of today, $2.1 million in interest.

[31:25] We're projecting that we're going to probably end

[31:28] end up earning about 2.2 million dollars of interest by the time we're all

[31:31] doing the projects because we're still holding some of that money and it's

[31:35] generating a good amount of interest. And then we had also the $500,000 from the

[31:41] school safety grant that Paul has awarded that we've been able to put toward the

[31:45] project and get a lot of the safety features inside the schools. So that gives us

[31:50] a total of 25 million 700,000 that we've had in revenues just tied directly to the elementary

[31:59] schools.

[32:01] Right now, as you can see, when you take that 25 million 700,000, if you put

[32:08] it in the top part there where the budget is and the technology budget items, that leaves

[32:13] us with everything that we have planned to do up until this point. That leaves us with the

[32:19] contingency left of $109,000.

[32:23] When we started the project, we had a lot larger contingency

[32:26] balance, but we've also chosen to do a few things

[32:29] that we didn't know if we were going to be able to do it

[32:31] at the start of the project.

[32:33] We've been able to add a lot of nice things

[32:36] with the project.

[32:38] That'll be really good for our students.

[32:41] So we wanted to talk today about where

[32:43] we're at with the budget.

[32:44] We want to make sure that we have enough in the budget

[32:48] to be able to finish out the projects and also account for unforeseen things that could

[32:55] happen from now until next August when we finish Oskerson Elementary.

[33:01] And we wanted to go over today over some of the change orders that we've had as well

[33:06] that changes we've had to the budget.

[33:09] Jason has that sheet.

[33:10] So, if you look at the sheet, we've detailed it out and posted this online, the chains

[33:20] orders will go from October of 2025 until, just recently, the last one was 78 of 2026.

[33:34] These are detailed out, an example of one item that we were waiting to see if

[33:40] We would have the funds to be able to do is the generators.

[33:45] And so you're going to see that that has a change order number five, that was very early

[33:51] in the process of with the change orders that we want to do away until we got towards the end

[34:00] of the process to see if there were a lot of change orders with the construction phases

[34:07] that went on.

[34:08] And I compare this to, I've been doing a construction project at home building a deck.

[34:15] And I can't tell you how many times I've had to stop and go to home depot or a large

[34:21] sense ace hardware and buy something that I didn't think I needed but I did need.

[34:28] And so really a change order for people to think about is like when you're doing your own

[34:32] project, it's things that sometimes are unforeseen. An example, the the foundation at

[34:43] Circle Bill Elementary that was found when they were putting the retention ponds in, they

[34:50] needed to tear those out. That wasn't at it cost. So that was a change order from when we

[34:56] had to, you know, to do that. So, the generator comes in at $128,321, and that's for

[35:06] both schools, but those were early on change orders that we were looking at. The rest

[35:13] of these are really kind of small. We did get a credit of $13,000 because we changed the

[35:20] reception desk, and then we did some classroom. We weren't going to put some cubbies at

[35:25] lot of the classrooms and so we received a credit for that and so these are just listed

[35:36] out the parking lot stairs. We wanted to have stairs that came down from the parking

[35:43] lot at Circleville so that people weren't walking on the grass and possibly slipping but we

[35:50] direct them to that sidewalk to come down and then it's marked across.

[35:57] We also, you know, you can look at all these access points and data drops.

[36:03] We added those, there were not some data drops in a couple of rooms,

[36:09] and we, and Paul saw that and we got them added on before, you know,

[36:14] she dropped us on the solid, then we're putting them in the walls.

[36:18] So, you know, things like that.

[36:20] We also made a modification at Bull Circle Bill in Oskerson, and so as you look down through

[36:26] these, you're going to see that when we've done something at Circle Bill, we've typically

[36:30] carried the dog to Oskerson, and also we've put LBT in the art and the music group.

[36:36] That's an example of some change orders we moved up from being in Carbid, because those

[36:41] kids are doing art projects. They're painting, if they drop paint in carpet, it's a lot harder

[36:48] to clean up than if it's on an LBT. It's a wet wipe. So there's things like that as we were

[36:57] going through the project that it just made sense to the architect. We wanted this way instead

[37:03] of this way.

[37:07] And those are detailed out for you. I'll detail a big one that if you go to,

[37:15] this is the additional landscaping playground and build-up gates at Oskerson and at Circle Bill.

[37:25] We're building that second baseball field. There's softball baseball field at Circle Bill. That's going to

[37:32] at both locations, the updates that way are going to be around $794,000.

[37:40] But we waited until we saw that we had the funds to be able to tear out the playground

[37:47] that Circle Bill and put in and do it and put in a new basketball court.

[37:52] So there's things that we waited to see if we had the funding to do so that we were being

[37:58] in judicious with tax payer dollars

[38:00] and I'm making sure that I'm finishing the buildings

[38:05] and getting those where our number one focus

[38:08] was worth the buildings.

[38:10] So, as you look at that, if you have any questions,

[38:14] are there any questions on any specific items?

[38:24] One, another one, a change order,

[38:26] we didn't have this school logo on the gym floor.

[38:31] We push to say, oh, we want the logo on the gym floor.

[38:36] It adds a lot to that gym floor to have, you know, the stallion and the bulldog on

[38:43] those floors.

[38:44] So that wasn't at a cost of about $2,500 per school.

[38:48] So just some things like that.

[38:51] I hope I answered your questions.

[38:55] As Dallas stated, we are sitting right now with around $109,000 of contingency.

[39:05] We would request from the Board to increase that by 300,000.

[39:13] So that if there are any unforeseen change orders that it gives the administration and

[39:19] So who sits on the committee to make, to use that funds for any unforeseen change orders that might be coming?

[39:32] Is that stated properly?

[39:34] Yes, we just asked for that to bump it from just up 300,000 to 26 very total authorized budget.

[39:42] And then also we're just going to motion to approve the change orders that have already passed it.

[39:46] Even though those were with the contingency, we just want the board to be able to approve those.

[39:52] Thank you motion on that.

[39:53] So I guess two separate motions.

[39:55] Yes, we need a motion on the contingency of additional 300,000.

[40:01] I'll take that.

[40:02] I'll second it.

[40:04] Aaron will second it.

[40:05] All in favor.

[40:07] All right.

[40:08] Thank you.

[40:10] And then we need a motion to disapprove the change orders that have occurred since.

[40:16] last October? October? It would have been 10-17 was the first one of 2025. I can make that home.

[40:31] How's that going? All on favor? I'm Eric. And I think Nisha was an I-2. Yes. Okay.

[40:45] It's actually been really fun to just sit in on those meetings and it's just so professional

[40:50] and they just know what they're doing and it's been so fun.

[40:55] All right.

[40:56] Our next one is our preschool tuition.

[40:58] Can we

[41:01] take that one?

[41:02] You got one?

[41:03] No, you?

[41:04] Yeah, we got it.

[41:05] Okay.

[41:05] Go at that time.

[41:06] So, the topic of preschool tuition is something we talked about a little bit throughout the

[41:11] district over the last year kind of started with my conversations with the

[41:17] preschool teachers Lisa and Leanne and about preschool tuition currently in the

[41:23] school district for a student to attend preschool it's $30 a month there are

[41:29] certain students that qualify for spend it don't have to pay the $30 a month but

[41:35] others are required to pay that it becomes really difficult for our preschool

[41:41] teachers to track down parents and collect that payment and sometimes they feel

[41:44] like they're a collection agency and we don't want them to feel like that. We

[41:49] also, I guess I'll just add that off the preschool tuition that we bring in

[41:54] from parents we generate usually somewhere in the ballpark of $4,000 to $5,000 a

[42:00] year in just local revenue from that tuition. If you look at it it's $30 a month

[42:07] He had roughly, I mean, it's nine months of the year, $270 a year for parents.

[42:14] What it's really hard for our teachers is just that collection and feeling like they have

[42:19] to go to parents and collect that and you have some parents that flat out just never pay.

[42:24] But you have others that do and so there's kind of a little bit of injustice throughout the

[42:29] district that way amongst parents and then I'll at least talk about her concerns, but

[42:36] But I do want to just add that we took this to the finance committee and audit committee

[42:42] and it was determined by that committee with the couple of school board members that

[42:46] we have on there that they would like the school board to make that decision.

[42:50] So that's why it's brought onto the school board agenda that was both decided.

[42:55] But Lisa, if you want to add anything that got you here today, if I messed anything up, you

[42:59] tell me how I messed it up.

[43:01] No, that's right.

[43:02] So if they are in special education, we do let them come for free because we are considered

[43:06] a special education preschool because we offer a service and one of the groups we have

[43:11] a problem with a lot is the Hispanic families. It's really hard to get them to pay, but we

[43:16] are providing them a service. We have Ms. Gwen pulling out of the classroom, teaching them

[43:21] English, so although they're not labeled under the special education, they are still receiving

[43:26] services from us to help them further their education. So it would just be nice to say we're

[43:32] offering this service so just because they're not labeled under the

[43:36] special ed department just to clear it all out for everyone because even as

[43:41] a parent who's paid it's hard for me to be like well I paid but I don't they

[43:44] didn't pay so when are they going to get them to pay so just to even the

[43:49] board out more so yeah just chat with Dallas I mean financially it's not going

[43:57] to be a huge burden if the school district picks up that additional money for

[44:02] the funding. So it's an important program.

[44:08] It's cool. Yeah. It's kids. It's a very young

[44:14] A's that enjoy learning. We love learning. It's been letting them go another year. Yeah. So if you guys

[44:26] You guys are okay.

[44:27] I think Erin had a call.

[44:28] Oh, Erin?

[44:29] Yes.

[44:30] Yes.

[44:31] That sounds good.

[44:34] Yeah.

[44:34] Nisha, do you have any thoughts?

[44:38] No, I think that's good.

[44:40] Nisha is on the finance committee where we discussed it.

[44:43] We had quite a long conversation.

[44:44] And Sean has a little...

[44:45] Oh.

[44:46] I'm driving a little longer than you do.

[44:48] I don't know if you were at that meeting, Rick.

[44:50] When we talked about this.

[44:54] I just feel like as far as financially, we're okay to take that off.

[45:02] But also, it's a pretty rough one. We've got our teachers having to do that. Yeah. Yeah, then

[45:08] I'll introduce other employees to the secretary. Yeah. Okay. Well, I think we probably just need

[45:16] a motion to, I guess it needs a motion. Yeah, we need a motion to remove tuition for preschool.

[45:23] I might have a motion.

[45:26] I'll second it. Oh, and there. Aye. Aye, Aaron.

[45:36] So we would just need to

[45:37] to make sure that if anybody has been charged or has already paid that we refunded that.

[45:43] Okay.

[45:44] That will do the same.

[45:45] It's very solid.

[45:46] Yeah.

[45:47] Okay.

[45:50] Thank you.

[45:51] How many preschoolers do you have this year?

[45:54] Um, between my two groups.

[45:56] I will have about 15.

[46:00] We're not dropping too much.

[46:02] I mean, 15 still.

[46:04] You know, more than many family like babies are like showing up to preschool.

[46:11] I would say that 15 preschoolers are going to keep kids.

[46:17] Yeah, they abandon on what you're doing.

[46:20] Yeah, I'm pretty sorry.

[46:23] Okay, let's go on to policy 4-1-1-0.

[46:27] It's reporting student drug possession offenses.

[46:32] So if you look at this policy,

[46:35] We were required to have this policy in place.

[46:39] This was a statute that was placed in the past in the legislature for this next school year.

[46:49] Basically what this does is it requires that any school employee will notify the principal of any drug offense.

[46:57] So it becomes a mandatory reporting, just like child types of use, neglect those types

[47:05] of things.

[47:07] And then the principle with that information will also conduct, will conduct on a contact

[47:16] law enforcement or the agency where the alleged drug possession offense happened.

[47:24] But there are some things here where they have to be referred to juvenile court if this

[47:36] is there, if they've had two prior court positions.

[47:39] So what this does is it puts into, like if we had a youth court and we've been talking

[47:47] with, you know, officer ginseng being hired, that we could start a youth court where some

[47:57] of these things could be seen in youth court like speeding tickets, you know, some types

[48:03] of offenses can be seen, and they then don't get sent to a juvenile court, but if they've

[48:11] had two offenses, it's required that they have to be referred to in a court, so it says some

[48:17] rules that way. The principal or another may conduct an administrative investigation

[48:25] into the offense including the search on school property, so like a walker, a backpack,

[48:33] our principals operate under a lower threshold than a law enforcement officer. They just

[48:42] any reasonable suspicion of law enforcement officer need to probably cause.

[48:47] And those are two different thresholds that have been determined by the Supreme Court.

[48:53] And if the principal does have reasonable suspicion and they do a search, they can invite

[49:02] the SRO to be along with them, but the SRO cannot do the search.

[49:09] the administrator has to, and then they can gather that information and use it for their investigation.

[49:19] They need to, they must not be excessively intrusive, and that means like no strip searches,

[49:30] things like that. A principal doesn't have the right to do that.

[49:34] And so that's defined to me, you know, by rule, Utah Code 53G.

[49:41] Then they are to conduct an investigation,

[49:45] and they can turn any information over to the SRO or law enforcement

[49:49] from their investigation.

[49:52] And the last part of this, immunity for good faith reporting

[49:56] that just means that they're free, they have immunity

[50:02] for any investigation, or if something wasn't found,

[50:08] they have acted in good faith for the well-being

[50:12] of the student, that means they can't,

[50:14] they would be from any civil criminal liability.

[50:18] So that's what this policy puts in place,

[50:24] would change, it would add into the safe school policy.

[50:29] If you read this, Shawna, is there anything you would like added to it as far as what would

[50:34] be beneficial for your siblings?

[50:38] I think it's okay.

[50:39] Yeah.

[50:41] I guess teachers will be training on it to make sure that that would be good and if we're

[50:45] reaching out, I'll put that on the agenda so they're aware of that.

[50:51] This is a brand new policy.

[50:53] This is not an update to an existing policy.

[50:55] Yeah, you

[50:59] guys want to like pass it today?

[51:02] We can suspend it or it feels pretty solid.

[51:10] This hasn't been sent by the policy committee,

[51:14] because I just brought this because it's one of these

[51:17] harder ones that are like the board has to do so.

[51:21] Yeah, we have a kind of effect.

[51:24] I

[51:29] said we'd pass it.

[51:30] I was thinking, yeah, we wanted to make it back for each other.

[51:34] Okay.

[51:34] Something that we have to do.

[51:36] Yeah.

[51:36] Go ahead.

[51:37] Oh, my God.

[51:39] No.

[51:40] We suspect that they're ready.

[51:42] Oh.

[51:43] I'll second that.

[51:44] Aaron will second that.

[51:46] Okay.

[51:47] So in favor?

[51:48] Hi.

[51:49] Hi.

[51:50] Hi.

[51:51] Okay.

[51:54] One more call.

[51:55] See the thing.

[51:56] There's more to help me.

[51:59] one more.

[52:02] Okay, our next one is the archaeology.

[52:08] Archaeology, archaeology, there we go.

[52:13] You didn't see the cold at the end, but anyway, he got back to us just beginning of last week or something.

[52:23] And I don't know if you guys had a chance to kind of talk through it and read through it.

[52:28] Yeah, yeah.

[52:30] The findings were none.

[52:33] Basically, he kind of did some extensive digging.

[52:37] and it sounds like they, you know, see if the dirt was disturbed or not and they didn't

[52:43] think any of that had been disturbed and it was actually an interesting report.

[52:48] When he finally went through it.

[52:49] He did some, he did a lot of research before coming and he's documented that in this

[52:58] report and they have found that they found no disturbance of the ground underneath where

[53:10] to like the court and basically what they did is they halted and dirt, they put on,

[53:14] they leveled it out, they poured the cement.

[53:18] Yeah, there's no digging, no crackings, they found.

[53:24] So if you look right here, I know people can't probably see that are online, but if you

[53:35] picture that second basketball hoop, it's right here, there's a basketball hoop right

[53:42] there.

[53:43] It would be directly south of the main, tall, former play-down that was there.

[53:52] He did a test hole right there that was 10 feet long and about 5 feet deep, and this

[54:01] is where he created his, what the layers were.

[54:07] And as they went through and they did the excavation, they found that everything was

[54:12] pretty much the same layer throughout the entire construction.

[54:16] So it was actually built up and was a never been disturbed, the very top soil part that

[54:25] maybe had been scraped but everything was rigid soil.

[54:32] So and then there's pictures that documented and he commended our excavation crew from

[54:42] some rock, and with just how responsive they were to work with him, he would stop them

[54:52] and he jumped down in the hole and monitor and take pictures and then make observations

[54:59] on his clipboard, and this was a good process for the district to go through, to have the

[55:10] archaeologists there for protections, both for the Native American tribe and for the

[55:18] school district.

[55:20] Yeah.

[55:20] How many days did it go?

[55:21] Four?

[55:22] It went nine days.

[55:24] Nine.

[55:25] He was there nine days?

[55:25] He was there nine days.

[55:27] Yes.

[55:28] Yeah.

[55:31] So.

[55:32] The report will be submitted to the...

[55:34] The report has been submitted to Chris Marrett, the director of the Utah State Preservation

[55:40] office, Shippo, he has sent an email confirming receipt and also commending the board and the

[55:50] district for their their responsiveness and how this was worked out and how we worked with the

[56:02] of how you try it.

[56:06] Very good, yeah.

[56:07] Very good.

[56:07] That's settled.

[56:09] And now, once you accept the report,

[56:11] we will email the report also to the how you try it.

[56:16] That wasn't one of the stipulations or requirements,

[56:19] but we in good faith want to communicate

[56:21] with the how you try the findings for their history also.

[56:29] So you're not emotional with that one as well?

[56:31] Okay, can we get a motion to approve the findings from the archaeologist?

[56:37] We sent off.

[56:41] Sure.

[56:42] Here it is.

[56:44] I'm sorry.

[56:44] Well, my head's tapered at this case.

[56:46] Okay, someone else wanted to.

[56:47] Yeah.

[56:48] Daniel, let's go through it.

[56:49] It made the motion.

[56:50] All set.

[56:50] And Jeremy, seconded.

[56:52] All in favor.

[56:52] Aye.

[56:53] Aye.

[56:55] Aye.

[56:57] Okay.

[56:58] We are down to minutes and vouchers, you guys.

[57:02] Oh, new hires. Oh, minutes and vouchers are next. I'm sorry. You're right. No, you're right.

[57:08] Okay. Can we get a motion to approve the minutes and vouchers?

[57:12] I'm with the motion.

[57:16] I'm sorry.

[57:17] Ellen, favorite? All right.

[57:19] Hi.

[57:20] And then down to our new hires and assignments.

[57:24] Where's that at?

[57:25] Where's that at?

[57:27] I thought it was on the bottom.

[57:29] I don't know, the very very yet right there.

[57:32] There's a lot.

[57:33] On

[57:35] kind of writers.

[57:36] Oh, there's a lot of changes there.

[57:40] There we go.

[57:40] There's a lot of resignations, lots of changes to new hires.

[57:43] OK, we'll just kind of go through them.

[57:46] Shannon Gleeve was hired to be the principal

[57:49] of Oscar and Elementary, Jasmine Hatch,

[57:52] as a substitute.

[57:54] Kellen Price is a cross-country coach.

[57:57] Chantelle Hartman, the BTS music teacher in the district, Celeste Hamm at the

[58:04] CES part-time cook.

[58:09] What does we do all these all together, huh? We don't need to do

[58:11] them all together. Okay, resignation and retirements. We have Steve Holman, which we

[58:18] just want to publicly dispank him for his years of service. He served as his

[58:26] industry teacher, basketball coach, golf coach,

[58:30] busy country, busy teacher,

[58:33] busy teacher, athletic director,

[58:38] Steve just really cares a lot for our students.

[58:41] You can see it, it says he catches them on the halls

[58:43] and ask about their grades and ask them how their life is,

[58:46] and we just say,

[58:47] it's been running, they're gone.

[58:49] It's been running, yeah, that's it.

[58:52] Like kids were like,

[58:54] Hey, before you would say hi, you would say how's your grades?

[58:56] Yeah.

[58:57] So we just wanted to thank Steve for his years of service

[59:00] for the district.

[59:03] Christy Ivy resigned as the BTS music teacher.

[59:08] Abby been the co-mo as a cook at Circleville Elementary School.

[59:14] And Jorkela Miller was aida at the high school.

[59:19] Her professional self.

[59:20] Anyway, we can just get a motion to approve the new hires and

[59:26] resignations and retirements.

[59:29] I'll make that motion.

[59:30] Erin will make that motion.

[59:33] Second.

[59:34] Yes.

[59:35] Second set.

[59:36] I'll look favorite.

[59:37] All right.

[59:38] Aye.

[59:40] Okay.

[59:42] Okay.

[59:43] and information levels.

[59:46] I don't know if anybody talked about the open house.

[59:48] Open house.

[59:51] I'm not going to let everyone's have like a back-to-school

[59:53] my schedule already.

[59:54] We're still waiting for confirmation from...

[1:00:00] Andy is a huge director, but they are planning to do our legislative meeting.

[1:00:08] They're planning on doing that at Circle Bill Elementary. And we'll be able to showcase a little bit, but then also have our legislative meeting there. We're thinking, September, like towards the end of September. I think Ross, when I talked to you, we were thinking like September 2nd.

[1:00:29] And I think it's going to get moved back around the second to third week in September.

[1:00:35] But once that thing gets all worked, I'll text that to you so that we can get on the calendar.

[1:00:40] I felt like when we went to White County last year?

[1:00:42] Yes.

[1:00:43] And then we'll...

[1:00:45] That's in September?

[1:00:46] It's going to be towards the end of September, maybe the first of October.

[1:00:50] It's that he's working with legislators around there, schedule, so that they can...

[1:00:59] Okay.

[1:00:59] Yeah, we'll have to do that.

[1:01:01] Nope, that's all for page 43.

[1:01:03] Okay, please.

[1:01:04] But he'll contact us, and I've already given him Jerry's contact information once we did a date.

[1:01:12] He will call Jerry about some, you know, caterers that are in the area that we want.

[1:01:19] We always try to use a local caterer to give them business.

[1:01:23] Right.

[1:01:23] Okay, so you guys know we are having a retirement lunch in 40 next Friday the 21st at 1230 over in the lunchroom.

[1:01:33] So you can come.

[1:01:35] I think we are getting a clock, right?

[1:01:38] Yeah.

[1:01:39] Around 10 and 1230.

[1:01:41] So kids are there till 12.

[1:01:43] We ship them on a 12 on a half day and then at 1230.

[1:01:46] And Friday the 14th?

[1:01:48] The 21st.

[1:01:49] Oh, the 23rd.

[1:01:50] Yeah.

[1:01:56] Also different.

[1:02:00] Okay, do you need anything else in any other information items?

[1:02:03] I'm trying to be back to school, principals, everything's okay.

[1:02:09] Do you have help with anything?

[1:02:11] Crazy.

[1:02:12] Do you need me to move in?

[1:02:16] Crazy.

[1:02:21] No.

[1:02:22] No.

[1:02:22] Not at all.

[1:02:24] Okay.

[1:02:26] All right.

[1:02:26] We need a motion to dismiss.

[1:02:27] Yes, I'll make a motion wait a minute.

[1:02:34] Okay, all in favor?

[1:02:38] Okay, not too bad for us.

[1:02:43] I like it.

PUBLIC MEETING NOTICE

Transcript