[0:01] Uh, consent agenda, everybody look at the minutes. I did, we approved the minutes.

[0:10] 22. A discussion Uh, all in favor. I'm, I'm opposed.

[0:18] Carry. All right, right on to new business. So, we're gonna, I guess we need

[0:26] to review our documents and figure out what we need to submit. And

[0:34] uh then Cora, did we ever find any of the stuff that's in the past?

[0:42] Mm. Oh. There it is. Well, that's not terrible. Oh, that's just from

[0:50] the, um, 10 years ago, no, the officio, the executive officio that that was her.

[1:07] I'm a little late to go through that stuff, isn't it?

[1:17] Those were the notes from the meeting.

[1:26] I guess my question is for archiving purposes. Is it fair to

[1:34] Leave everything behind that we, we had. I mean, this is. My file It's

[1:42] all my copies of everything, the interviews. We, we need those, the interviews from

[1:50] each person. So that's what I've got in here plus you know the tests, all the

[1:58] stuff that we took various chart various charters that we looked at so it would be

[2:04] interesting so the documents that are gonna stay forever are, you know, getting close

[2:08] to that final report you approved some of your minutes and discussions. Um, your

[2:14] motions, your, your boat motions, those probably live forever, and then everything

[2:17] else has a time frame and it gets weighed by the historical society. I, I think the,

[2:23] uh, of Montana, they get away which is more important if they want to keep it because

[2:28] it shows like that at some point life probably working. On a way on a on a time on

[2:35] a time basis so there's there's immortal documents in there and there's some documents

[2:39] with the lifetime some of that some of that's your personal stuff though I mean you're

[2:43] taking tests and on your and the stuff from Montana State all that that's that's

[2:48] not public record. OK, I was just looking at it from the standpoint.

[2:55] 10 years from now, the person who sits right here. Would this be helpful or not helpful?

[3:04] That's all. No. I guess probably not. You're right. Well, I guess the way I looked

[3:10] at it, Pete, is that I, I looked at what we had to look at. And that's why, that's

[3:16] why I put, you know, kind of made the pitch I did about really trying to do a good

[3:22] job on this, this final report to, to basically capture our interviews, the survey,

[3:30] you know, I'm sure, like, I'm sure like we're gonna wanna have a copy of the survey

[3:34] and we're gonna wanna have. You know, but some of the other working papers, nobody,

[3:39] I mean, we didn't have those, and I mean, I, I hear, I hear about the formal, informal,

[3:46] but yeah, I mean, I'm happy if, if you were, we wanna submit. What you have

[3:54] there, I'm not gonna certainly not gonna oppose it. The statute, I don't, I don't

[3:58] have a book like that. The statute says after submission of the final report, the

[4:03] commission shall deposit copies of its minutes and other records, not mine, not Pete's,

[4:11] its minutes and records. I think the minutes and so some of that is, I mean, like

[4:17] notes from our interviews with Ms. Pardini and Ruglis, I thought, and. I did a commission

[4:25] city manager charter comparison. I think he You did the draft appendix of local

[4:33] government review commission public involvement things like that. I think it's really

[4:37] important, but, well, we could include the copies of the interview questions. Yeah,

[4:43] well, as an, as an example, I've got the complete copy of that 9th edition of the

[4:49] Model City Charter. Should that be a part of it or not a part of it? Well, I mean

[4:55] they even put a map of Bozeman in here. I, I, I would bet anything that you put on

[5:00] your agenda would be a must. Like any agendas that you follow meeting to guys, anything

[5:05] you include like your minutes, anything that was in part of the agenda would be great

[5:09] to have, you know, as per agenda in whatever order sending, and then some of the

[5:14] other things you guys talked about. I, I would agree, agree well like your interviews.

[5:21] So, so if the agenda. It's, uh, I mean, Do we have to go back and print copies of

[5:28] all each agenda then because you're keeping it in paper, I guess you have to because

[5:33] it has to be, it has to be a copy has to go to the clerk and recorder here in Lake

[5:40] County. One has to go to the state. Yeah, so we've already. So the state is taken

[5:46] care of. You've, you've done it, yeah. You've sent them minutes and you've sent them

[5:51] agendas. All they, all they wanted was the, the report, the final, and that thing

[5:57] that you sent from Ashley.

[6:01] That that you had highlighted at the bottom said that there had to be two copies

[6:05] of those, right? 2 copies go to the state Department of Montana Department of Administration,

[6:12] and they then they send a copy on to the library, yes, state library, yes, and, uh,

[6:20] and then I also, I sent them, uh, an email of the same report. Um, but,

[6:28] but Cora's right about our minutes and other records go to the county clerk and recorder.

[6:34] So, uh, the, the, the county clerk and recorder probably don't mind, don't, if the

[6:39] city wants to keep that for historical, historical purposes, hysterical, but, but

[6:46] as far as going to what we're gonna file with the clerk and recorder, it seems to

[6:50] me like official actions and minutes and Yeah, agendas, minutes. I, I would say agenda

[6:58] minutes report, the report, the final report. I copy the budget, um. Because

[7:06] I assume, but, but I don't, I don't know copy from Jody of the, I don't know. Nobody's

[7:12] litigated it ever, so maybe not. I don't know. I'm about copy of the newspaper thing

[7:19] ought to be, yeah, yeah. I'm, I'm looking at like a scrap perspective of what's gonna

[7:24] help like you said, what's gonna help people 10 years from now. So does the, does

[7:31] the certificate of publications, do they go? To the clerk and recorder. No.

[7:45] I think they're more more interested in the what you agreed to do in your minutes

[7:50] and time and who you talked to rather than the procedurals of like did you make the

[7:54] timeline. Like you said before, right, most people aren't trying to relitigate this,

[7:59] you know, it's kind of like the will of the people aspect, right? What is, what is

[8:02] the will of the people want?

[8:08] Uh So I will, I will, um, Print out all the minutes. OK.

[8:18] I'm not sure that I think I've got them here, but you probably got, oh, if you have

[8:21] them, that's fine, yeah, I, I. Uh, agenda, minutes, interviews.

[8:29] Let's make a list.

[8:32] I don't, I, I guess what's going, I don't know them. We necessarily, I mean, Cora.

[8:41] Our interviews were basically summarized of the discussion. I, I don't know if we

[8:46] need to copy of all the. Yeah, I mean, but, but if we do, obviously, Pete, Pete appears

[8:52] to have, and so I, I'm not opposed to it. I'm, like I said, I. If somebody wants

[9:00] to ask us for more after they see what we submit, I'm, well, I, I guess I just wanna

[9:07] make sure that we get the stuff, yeah, I agree that legally final report minutes

[9:12] copy of the community survey, I think needs to be in there, the results, yeah, that

[9:17] summary, kind of that summary probably and if we circulated like our summary of.

[9:26] Notes from interviews I guess if we considered it that's part of the process and

[9:31] that would be a commission record I guess.

[9:35] So there's Pardini and Rugless and OK. Frankly, Phil and I didn't keep any minutes

[9:42] or notes for Cora or Ash.

[9:48] Darn. Phil did. Did he? Yeah. Yeah.

[9:53] Well, he didn't submit them to us, I don't think. Yeah, well, let's. Uh, OK, so.

[10:01] Those 4 agenda, minutes, interviews, surveys, and results survey.

[10:09] Survey. I have no questions because I, I did a uh A

[10:17] summary of the survey. OK. Here's my commission city manager charter

[10:25] comparisons. I'll throw that in there just for giggles, if nothing else.

[10:32] It would be nice to have Pete's folder. Yeah, you, if you want it, I think you should

[10:40] have it. It really comes down to if this comes home with me, I'm gonna destroy almost

[10:45] everything in it. Yeah, I, I would say let me keep it. We will put it. In a box

[10:52] with like we have the others and in 10 years it'll be available when I need it before

[10:59] before that because I certainly won't be in this office in 10 years no nor will we.

[11:06] This is our last rodeo too.

[11:12] I'm looking for that front sheet where we have the uh did you get anything from Ashley

[11:17] when you all went to school? When you went to the, the conference or the classes,

[11:24] get a certificate, yeah. We did, yeah, you passed local government study. I'm not

[11:31] sure I printed it. I, I mean online it said I, I did what I did, but it printed.

[11:36] I, you had to print it offline and I could not that.

[11:42] He printed, uh, from offline, though, right? Um-hum. And, yeah, so. I figured, might

[11:48] as well have it. There was no internet when the statute was passed.

[11:54] Mhm

[11:57] So in terms of electronic copies, it said it said doesn't it say make available or

[12:02] something like that. So if they're all, if a bunch of this stuff is listed on the

[12:06] city website. I mean, what would we give them for an electronic reference? City

[12:14] website, huh, city website. OK, see city. OK, that's what I'm thinking that a lot

[12:21] of our records are that's where the agendas and the minutes all live, don't they.

[12:25] So those those will get retained somewhere for for however how long they need to

[12:29] be indefinitely yeah minutes and agendas are never destroyed.

[12:39] Do you keep copies of the video recordings of these minutes or meetings? No, they

[12:46] go to the cloud. So there is a copy, but I think that's on a schedule to be eventually

[12:53] gets determined if I don't, I don't know the scheduled time frame is. I waited so

[12:57] long to do these minutes I had to go back and get the transcript from our hearing,

[13:03] and the weird part of that is you don't know who's talking in there. No, you don't.

[13:07] You have to read us the whole video and match it up with the, the written transcript.

[13:13] And the way they pronounce or spell the names, yeah, it's, I mean it's pretty hilarious,

[13:19] but basically it's anything we communicated with. No, no, it's. So

[13:27] are all the minutes in there then? Should be. Are they? I like it. Keep it. The big

[13:33] question is how much of it do we have to send to the clerk and recorder. Here's,

[13:37] here's the 9th edition of the. Charter that doesn't have to go to the. I mean

[13:45] There's two.

[13:49] Minutes. So do we want to put something like that in there? Yeah, I think we should

[13:53] because when the next in 10 years. What the material that they get they can they

[14:00] can look back and compare it.

[14:04] Whatever you don't want or whatever you don't have to pass on, I will take and I

[14:10] will put it in a box and it will be marked. Where does this box go to the vault to

[14:15] the storage units in the vault, OK.

[14:21] I still, We need to find that so that we know what we make sure that we're on the

[14:28] same page with what we have to give to the clerk and recorder. That's what Ashley

[14:33] sent you. And

[14:38] It's minutes and other records, whatever that means.

[14:44] It's the agendas and the minutes. Well, that'd be all would be.

[14:55] So, I mean, some of the stuff could be, Maybe a little redundant but so yeah.

[15:03] I'm, I mean, I think for filing with here is one thing. Filing with the clerk, that's

[15:09] where I am. I mean, if we, I, I have no problem with putting, yeah, but I mean any

[15:14] of my scribbles or graphs or anything else into a, into a box. I just, yeah, I don't

[15:20] see that that they need to all go in the two copies and all this and that. Well,

[15:26] this is, you know, Adam, Adam Reed's interview with you and I. It's all stapled together.

[15:34] It's just, yeah, OK.

[15:40] What did we read of our predecessors? Some.

[15:45] Not much. What did we get from our predecessors?

[15:50] Yeah, there was only a handful because it was 20 years ago. That was, that's the

[15:54] hard part is there's a good chance you we talked about 10 years, but it's a good

[15:58] chance we won't gonna breathe. Yeah, they might say never mind. See, I've never been

[16:03] able to get my head around why they didn't do anything to the charter 10 years ago

[16:08] because they didn't vote for it, did they? Yeah, they didn't vote for it because

[16:12] I believe they were at that time they thought they felt the original change was significant

[16:16] enough that they didn't want to touch it. Did the vote, did they have a commission

[16:19] even? Yeah, yeah, they did. Yeah, they're not like, so the voters wanted, wanted

[16:25] a look see, but nothing got changed, yeah. And to be fair, we didn't do much then

[16:31] the heck we didn't if we would have made this a dark sky city, then we would have

[16:36] done something.

[16:40] Well, that that is a. I think that's an interesting, I think that's gonna come up,

[16:46] you'll see that in the Supreme Court, Montana Supreme Court cases of cities doing

[16:49] that to get around some of the tall building issues that we were talking about, but

[16:53] the interesting land use issue is gonna come up.

[16:58] Um, but yeah, I mean, ultimately the question is, do you want to change the form

[17:02] of government? And a lot of the answer is the uh manager commission form of government

[17:07] is the charter form of government is the more superior form, but I feel like the

[17:11] citizens still believe in a mayor form of government. They don't understand what

[17:15] the, what it is for the mayor and not. Right, with that regards, and we did not change

[17:20] the form of government. Well, and the stuff here, the way I read it from Ashley is

[17:26] there's a lot of stuff to do if we change things, yeah, but we did change things,

[17:31] yeah, and then, uh, if the study commission shall file two copies of the final report

[17:37] with the department of administration, right, and one which the department shall

[17:41] forward the state. Then a copy of the final report must be certified by the study

[17:48] commission to the municipal or the county records then one is. And

[17:58] I suppose you haven't had a run on people coming in to get copies of the report yet,

[18:03] huh? No. Oh dang it, you know, probably when the, when the mail out, mail out, uh,

[18:08] mail-in ballots come out, then you're probably gonna see some requests. So does,

[18:13] will Tina put, does, does she prepare the local. Kind of what's on the ballot, yeah,

[18:21] so do we, but there's no explanation, but she also has a one of these there. OK,

[18:27] so if anything's gonna be done, she'll do it, you think? Well, I understand it, or

[18:32] yeah, can we give them the wording that we want for the ballot. That's that's where

[18:38] we signed off on that, yeah. So do we meet again to certify the results of the

[18:46] election?

[18:48] I don't think we certify them. We don't, no, we don't certify elections. No, I mean,

[18:55] you guys are pretty much done, but for like the final budget after we pay for elections,

[19:00] Cora, we've satisfied the. are certified Study to you

[19:08] to your city and it's gone to the election office. OK, so that to me that looks like

[19:14] that's uh and then then so uh copy so we it may. Um,

[19:22] prepare copies for public distribution. And then the final report must be available

[19:28] to the electors not later than 30 days prior to the election. That's been on the

[19:32] website for 2 months, so we're good there. Um And then it's copies

[19:40] of the final report may be distributed to the lepers or the residents of the local

[19:45] government or the governments affected. And then after submission of the final report,

[19:50] the commission shall deposit copies of its minutes and other records. With the car.

[19:59] To me, With that

[20:05] I think the only thing we have to do is to Take a copy of the minutes. And

[20:12] Decide what, um I mean, it's so that. Other, other records. Yeah. Yeah. I'd say manage

[20:19] an agenda and let it go. OK. Should I make a call up there and find out if there's

[20:26] something else they want, or? Yeah, I can always ask. Well, let's, let's do that.

[20:30] Let's make a copy of the minutes and a copy of the agendas. And If they want something

[20:37] else, we'll give them something else. Good.

[20:43] So you can do all that off the city website, right? Well, I think I've got, I think

[20:48] I have all the minutes here, um.

[20:53] And the agendas are kind of

[20:59] They should be on the website also. You should be able to find those on your emails,

[21:04] yeah.

[21:09] I mean, I go through here and find them all. They're not in a deal together.

[21:16] This is more of a chronological file, OK.

[21:22] I'm happy to go through and dig that out if you want. You are not like my mother

[21:27] who threw away my baseball card collection because it because it sat there for a

[21:32] year. I've done that to you, sonny. My mom, my mom did that to my

[21:39] brother. Yeah, he threw away what my Mickey Mouse autograph card. Well, it

[21:47] wasn't autographed, but So, would, would any of you guys have a copy of the agendas?

[21:54] I would bet I've got them in here. Yeah, I was gonna say if you would like me to

[21:58] go through this file, I will dig them out and, and I, I, I can just print the minutes

[22:05] off my computer if you want or if you have them, that's fine. I've got them right

[22:09] here. Yeah, OK, cool. I just figured I've just. I don't

[22:15] Great stuff. If you don't mind doing that, Pete, I'm happy to go then we'd have that

[22:22] for the clerk and recorder, OK, um.

[22:27] What are we missing? Didn't the local government review study commission want something

[22:31] too? And that email didn't, didn't Ashley ask for something to be sent to them.

[22:43] Mm, maybe not. Maybe I'm, let me look, remembering something.

[22:49] Uh.

[22:56] No, actually, a copy for their records for Ashley, yeah. And, and, and

[23:03] she has that now, OK.

[23:12] But yeah, most of the stuff if we were to change something.

[23:21] All right. Any other?

[23:26] Well, I, I, Pete, I appreciate you for that. That's it. Like I say, that's a good,

[23:32] that'll be a resource for somebody if they wanna dive into it that deep. So, yeah,

[23:38] I mean, would we have wanted to have something like this? Would this have helped?

[23:42] I don't know. I just don't know the answer to that question.

[23:48] Who knows where they'll be 10 years from now, right? You want my newspaper article?

[23:51] You want my newspapers? Yeah, do you want me to just stop a minute here? There's

[23:57] 2 publications and 1 article about us. Mostly it's Larry all the time. It's always

[24:04] about Larry. It's always about Larry. You didn't get that yet. You didn't understand

[24:10] that.

[24:19] Here, here's my.

[24:22] Chart of comparison. There's my interviews.

[24:28] Pilot

[24:31] You did this. It's probably in there already.

[24:36] And They did this, it's probably in there, isn't it?

[24:42] Sure it is.

[24:45] Yep.

[24:49] I packed light

[25:00] Sure. I think that was Dave's input to me on our First draft of the tentative

[25:08] report about all we've done, the, the list of your involvement, yeah, if

[25:16] you're going to have an October meeting, I would wait until that agenda has come

[25:21] out so that you can include it.

[25:25] Uh-huh. Before you send it. Yeah. Before you send the stuff to the clerk, wait till

[25:30] for the October. Oh, yeah, yeah, yeah. Yeah.

[25:37] Did you guys receive a bill for the the um. The vote print number the ballot, yeah,

[25:45] the ballot. I don't think that's seen one yet. That's what I figured those like your

[25:49] last course of business. Unless if there's a positive vote, but I don't see really

[25:54] a big transition thing or, or, well, then yeah, I should, I should talk to her to

[26:01] see how they bill that. Yeah, just so when you guys, because you, you're you're getting

[26:06] ready to draw close, you've done all your main stuff, and you just got to close your

[26:10] organization. They probably don't have their bill yet from the printer and the computer

[26:14] people yet. It's like yeah. I mean, it might be in, in, in October. Maybe, yeah,

[26:21] the, Federal, the state will probably pay for most of it. It's uh

[26:28] OK, what's up? I'll, uh, I'll make, I'll, I'll call her again about the donor.

[26:36] So we're gonna need. October 13. 13th.

[26:48] That should be ducky. Then do you need to meet again in November? I, I don't know

[26:56] what we'd do. I was thinking about that, but that's after the election. I don't know

[26:59] what, what we have to do. And is there. Why, why don't we not schedule it and if

[27:06] you have to call a meeting, we will. Yeah, yeah. Unless you want to have a party.

[27:11] You mean, you mean for November? Yeah. Well, that, that, that would be something

[27:15] that we'd all go do something.

[27:20] And we'll take her with us. And him just for a second.

[27:29] Yeah, cause that, that, I mean, Either way it goes. I would assume

[27:37] We need some finality of uh there needs to be a transit. I mean, well, so there's

[27:42] no, no transition because it's really just an amendment to the things, you know,

[27:46] contracts, uh, you know, I checked that statute that's true. None of that's affected,

[27:51] so you're theoretically because you're not transitioning the type of government.

[27:54] Thank you. Thank you. You're right. Uh, I have a question though. You know, we, we've

[28:00] never like, and I could do this. We have the red line with, uh, marks through it

[28:07] and all that, but we don't have, should we wait until the election to see if it passes

[28:10] and then I can provide a, this is what it looks like really without the red line,

[28:14] without the red and all the marks or. A clean new copy? Yeah, yeah. Or I could, I'll

[28:19] go ahead and get it ready. Yeah. OK. Would that be the, that'd be the copy that we'd

[28:24] certify as, Correct. Well, we've been approved by the voters.

[28:33] Well, it would, it would be the new, it'd be the new charter, yeah, it's, it just

[28:38] saves somebody from going through and doing that and but so. But I'll do it and then

[28:46] we probably need to actually have some proofreaders, make sure that we got it right.

[28:54] But that's why we could have a November meeting. Just hand that official copy over

[29:00] to the city. So Work is done. There you go.

[29:08] What do we need? I mean, we've, if it's passed, we've already signed the, well, no,

[29:14] what Mark said he would give a complete clean, just a clean copy of it, and what

[29:20] Mark said that we would read through it to make sure that his, yeah, no. Yeah, see,

[29:24] I don't understand that. I just don't know if we need to resign. Do the commissioners

[29:28] have to sign? We can do that in October. Yeah, let's do that in October. I have it

[29:33] ready. This is what it looks like, assuming the voters pass before. That, that'd

[29:38] be good, yeah, city clerk, so then there. And the local government proposed charter

[29:46] ready proposed amended charter. So once it's voted, something's voted, then we come

[29:51] back and sign it, yeah, on our commission. So we'll do that. We'll have the clean

[29:57] copy and looked at before the October meeting is then conditioned on the result of

[30:03] the vote, obviously.

[30:10] Then does that need to get adopted by resolution? Well, I think it's adopted, it

[30:16] just comes into play, right? It's effective once it's passed. Change. Do we then

[30:21] bring it to the city commission? The city commission is eventually gonna have to,

[30:24] this is what was passed, and it'll probably go by resolution. I don't know if it's

[30:27] by resolution or anything. It's just. It's one of those weird things where like it's

[30:31] adopt maybe adopted by a resolution and they sign it like more signing ceremony aspect.

[30:37] I take a look into it, yeah, the election authority does the certification. They

[30:41] do a certification of their however their certification board is to passes and fails

[30:47] that sets that on all the election questions, yeah, and that starts time running

[30:53] for election contests and such things like that. They have to wait till the final

[30:57] certification. And then if you wanna contest the election, you'd have, your time

[31:03] starts running from that day.

[31:07] Have you ever done that, been on a certification board for election authority? I

[31:11] know you've helped with elections, yeah, yeah.

[31:19] All right. Are we

[31:23] So review, you're gonna take and get the red line out, you're gonna get the agendas,

[31:30] we have the minutes, we'll bring those for the October meeting. Um,

[31:37] then, Dave, would you mind just taking a quick look and see if, if there's any handoff

[31:45] thing that we have to do? It seems to me that I don't need anything that really,

[31:50] yeah, I don't think there is just so normally if you change it you can form into

[31:53] a, uh, transfer commission or whatever for to help with the change, make sure everyone's

[31:59] doing what they're supposed to do, but because they're it's just a basic amendment,

[32:03] um, I don't think there's. What you have to do. I'm more concerned with, uh, what

[32:07] does the city commission have to do? Do they have to do anything formal like a resolution

[32:11] adopting the, the voters' approval of the, well, in, in the recommendations they

[32:16] can do whatever they want with the recommendation, yeah, so. But yeah, that I just

[32:21] wanna make sure that procedure is met. I think you guys are good at just finalizing,

[32:26] you know, your documents and, and finalizing that budget aspect of it so there's

[32:30] no outside invoices or whatever. But you have time for that. Yeah, in fact, speaking

[32:36] of billing, I've got, I've got a few bills here for this stuff, and it, uh, comes

[32:42] to with everything with the printing and, uh, that was $290 29052 dollars.

[32:51] I believe. Will, will that just go to you all or would, do we have to approve his

[32:55] bills or would, you'll do it, won't you? I was gonna give it to court, but I wanna

[32:59] make sure that you guys know that fine, yeah. Second. OK, one favor. OK, pass along.

[33:07] OK, thanks. OK, um, so good. We are meeting the 13th, 13th.

[33:15] October 13th. If nothing else, uh, I'll probably comment if you just have any more

[33:22] bills, your invoices if you have anything. Well, I, the only thing would be,

[33:30] um. Is the newspaper is going to For those, um, they, they had

[33:38] one article in it for our.

[33:44] We have put 2 postings and we've had 1 and there's gonna be another one and they

[33:50] said that they would just bill you direct well I mean through us. And the other thing

[33:57] would be, Um, what the election's gonna be, and we, we won't know that. But, but

[34:03] I, I will talk to her anyway, find out. But I'll bet if they don't come out with

[34:07] those things until, I mean, to know what their expenses are, to split it up.

[34:14] Because that's, yeah, it's, uh, at least in Missouri that's the way they did it if

[34:19] you had a big election with the state doing most of it, I mean, you got kind of a

[34:23] free ride on a lot of the stuff, but there was a certain percentage you pay for versus

[34:28] we just had a special election, yeah, yeah, OK.

[34:33] All right, motion to adjourn. So we'll check it or adjourn. Thanks.

Local Government Review Study Commission

Agenda

Transcript