[0:02] Good afternoon everyone and uh welcome to the community advisory committee. It's Tuesday,

[0:08] August the 25th, and I'm calling the meeting to order at 5:00 p.m. Thank you for joining us.

[0:15] Before we begin, I just want to uh provide a few friendly reminders. Assisted living

[0:22] uh listening devices are available for anyone who may need one during tonight's meeting. Please see

[0:27] the deputy clerk who can help you sign one out and get set up. And we please ask that the devices

[0:33] be returned at the end of the meeting or before you leave so that they can be collected and made

[0:39] available for future use. Please also note that the washrooms are located down the hall to the

[0:44] left. And in the event of an emergency, residents are asked to exit in an orderly fashion using the

[0:51] stairs located outside of council chambers. Should the staircase become unavailable, residents will

[0:56] be asked to proceed down the fire escape located at the back of council chambers and if assistance

[1:02] is available, please ask. Moving on to the second item, our land acknowledgement. The municipality

[1:08] of Port Hope exists on the lands of the Mishagic Anishnabic traditional territory covered by the

[1:14] Williams treaties. We honor and recognize first peoples as rights holders and stewards of the

[1:18] lands and waters on which we have the privilege to live, work and play, including the Ganesca forest

[1:24] and river. We pay respect to elders past, present, and emerging. We commit to actions towards truth

[1:30] and reconciliation by recognizing the United Nations Declaration on the Rights of Indigenous

[1:36] Peoples, strengthening ties with First Nations, Nate, and Inuit peoples, especially those who

[1:41] make their home in Port Hope, and learning from indigenous ways of knowing and being. We do so by

[1:47] recognizing the past and working towards a shared future. So, in terms of moving on uh for today's

[1:54] agenda, I just have a few opening remarks. I want to welcome you to the first formal meeting of the

[2:00] municipalities community advisory committee for the PHAI. Our purpose is to provide a structured

[2:07] transparent forum for community concerns and perspectives to inform ongoing dialogue with

[2:13] the organizations responsible for the project and oversight. We thank residents, property owners,

[2:19] and community representatives for participating in this process. Your lived experience, questions,

[2:25] and observations are important to ensuring that the impacts of this work are understood in

[2:31] practical terms, in local terms. We recognize that many members of the community have already been

[2:38] engaged in this project for many, many years, and we appreciate the time and the commitment involved

[2:44] in continuing the engagement. The committee's role is to ensure that community concerns are clearly

[2:50] identified, appropriately elevated, tracked, and reported back to the public. It does not replace

[2:57] the responsibility or authorities of the ACL, CNL, CNC, council, or other project partners.

[3:05] Nor can it direct regulatory or project decisions. Its value is in supporting a reliable process for

[3:12] dialogue, accountability, and follow through. Although the partners have different mandates,

[3:18] we are guided by common values. Protecting people in the environment, respecting the community,

[3:23] being transparent about information and decisions, listening carefully to concerns, and working

[3:28] towards practical evidence informed solutions. We share responsibility to be clear about the

[3:34] commitments, timelines, accountabilities, and next steps. Tonight, our focus is on establishing

[3:41] how we will work together, selecting a chair, setting a meeting schedule, considering mechanisms

[3:47] for resident input, reviewing key issues and commitments arising from recent leaders meetings,

[3:54] and we will aim for respectful fact-based solutionsoriented discussion with clear

[4:00] follow-up where answers are not immediately available. I'm just going to ask the clerk if

[4:06] there are any other notes that she would like to share at this point. Thank you very much,

[4:12] Madame Mayor. Uh, you have outlined the purpose of tonight's meeting, so I want to thank you for

[4:16] that. I do want to set a basis for procedure and remind members of council as well as members of

[4:22] the public that this is a meeting of the community advisory committee. Although the CAC consists of

[4:28] council members, this is not a meeting of council. As such, I want to remind everyone that tonight uh

[4:36] with typically with what happens with an advisory committee is that it does not have the authority

[4:40] to direct staff. The CAC can also not direct council. The CAC can make recommendations to

[4:48] council which would need to be passed through our regular processes of reviewing the CAC minutes at

[4:52] a council meeting should council determine another um another avenue for doing so. Okay. Now, I do

[4:59] also want to note that we are coming to a close of this council's term. The final council meeting for

[5:04] this council is on September 15th. I also want to uh remind everyone that the CAC can direct itself.

[5:12] They it can also direct members of the CAC which are members of council and in order to forward

[5:18] any actions as necessary. You will note actually on tonight's agenda that there are some motions

[5:24] uh for CAC's consideration that include this language. I also want to remind that the CAC that

[5:31] council has directed a review of the CAC terms of reference within 6 months that was passed in July.

[5:39] I would also like to remind the CAC as well as members of the public to reiterate that

[5:44] the dis discussion tonight should be centered around the mandate of the CAC which is related

[5:49] to the collective issues of the municipality as a whole as well as projectwide effects and is not

[5:55] centered around individual properties. For ease of reference, we have printed out copies of the

[6:00] terms of reference of the CAC. They are available um near the front of the of council chambers. So,

[6:06] thank you very much, Madame Mayor. Thank you. Um just before we move on then are there any uh

[6:15] pecunary interests that anybody needs to disclose? Seeing none the we'll move on to the approval of

[6:22] minutes as this is the first meeting of the CAC. There are no previous minutes to approve and there

[6:28] are no delegations on the agenda this evening. We do have a number of pieces of correspondence.

[6:35] 6.1 John Carpenter regarding questions, concerns related to the PHAI as criteria change. Uh do

[6:43] committee members have any questions or comments regarding this item of correspondence? Seeing

[6:50] none, the recommended motion is to receive for information. So can I get a mover and seconder for

[6:55] that? Moved by councelor Les, seconded by council Daryl. All in favor? And that is passed. Moving

[7:05] on to 6.2, John Cipher regarding my property repair from CNL. Does anybody have any questions

[7:13] or comments regarding this correspondence? Okay, seeing none, the recommended motion again is to

[7:20] receive this for information. Can I get a mover in seconder for that? Moved by councelor Mink,

[7:25] seconded by councelor Clare. All in favor? That is passed. Uh last item of correspondent 6.3 Richard

[7:34] Lane regarding pharmacy public trees and river path destruction. Does anybody have any questions

[7:40] or comments regarding this? Yes. Um councelor Le and then councelor CLA. Yes. Well, at the um the

[7:46] meeting that was held last week, the open house at the library, one of the first questions that

[7:52] was addressed um was uh is this true? Is there going to be destruction of these trees along

[8:00] that path? Part of the path is owned by the municipality. So the municipality will have to

[8:06] make a decision on that part based on whether it's a health and safety issue or there is no issue. So

[8:14] the municipality will control that part of it. The other part it's private property. They'll

[8:20] have to make that decision. it probably won't be any decisions made until the new council comes

[8:27] into effect. And that came from CNL PHA. Thank you for that, Councelor Les. Councelor Clare,

[8:38] I was wondering if it's in order during a CAC meeting to ask invite a member of staff to

[8:43] comment on something. I know I've had some uh conversation already with Lauren Wingham Smith

[8:48] about this that I thought was very helpful. So, if you wouldn't Yeah, thank you for that. Uh,

[8:55] so just to clarify what it means for the municipality to consider remediation on its

[9:00] own property. So we go through several different uh considerations um when we are determining

[9:07] whether or not remediation will go forward on a property. It's not just the information that's

[9:11] provided to us by CNL that there is remediation to occur. We do have discussions with them about the

[9:18] extent and this area in particular. What residents were seeing out in the public uh space was part of

[9:26] the process. We were asking for uh CNL to lay out what the full remediation would be because we were

[9:33] considering special circumstance in this area and we wanted to determine how far we would be doing

[9:39] the remediation and what would be impacted and then sort of move things back and see what the

[9:44] different impacts would be. The goal for us is really to remove any contamination that might be

[9:50] a future burden on us and on residents in the community. That would be for if we were doing

[9:56] any work on the trail system itself. We don't have any expectations that we're going down

[10:01] into the trails. So those types of considerations would be made that we would not be impacting down

[10:06] towards the river. It would be more where there is infrastructure that exists for the municipality.

[10:11] So hopefully that pre uh provides some clarity. Um councelor Claire was there anything further?

[10:20] Okay. Uh thank you very much for that and thank you very much for the other uh information that

[10:25] was brought forward. Does anybody have any other comments on this one? Okay, so we're going to move

[10:31] with the motion to accept this for information again. Can I get a mover and seconder? Moved by

[10:36] the deputy mayor, seconded by councelor Atridge. All in favor? And that is passed. Moving on to

[10:43] item number seven, items for consideration 7.1 selection of the chair. going to ask the clerk to

[10:50] introduce this item, please. Thank you very much, Madame Mayor. Uh, so there is a recommended motion

[10:57] on the agenda tonight for your consideration. As the term of this council is coming to an end,

[11:02] staff do recommend that the chair of the CAC be chosen from the incoming council. As such,

[11:06] we've provided a motion for your consideration to uh direct the CAC to choose a chair uh at the at

[11:13] the next at the next meeting. And of course it's it's subject to the CAC's uh ruling.

[11:22] Okay. Um thank you for that. And uh how do folks around the table feel about that? Um

[11:30] deputy mayor. Yeah, thank you. Um you know, so my original thought was that I figured that the

[11:36] CAC should be chaired by either the mayor or the deputy mayor incoming of course. Um,

[11:41] and to me with the uh with the deputy mayor role, we have talked about it in the past about buffing

[11:46] up uh the potential for the deputy mayor role and I figured that would be another one very

[11:50] similar to chairing the um the budget process as well. It just adds to that role. So that

[11:57] was my thought on it. Um but also I do feel that the next council who's going to be dealing with

[12:03] uh this they they should have that opportunity to make that decision themselves. Thank you.

[12:08] Any other comments around the table? Councelor Clare? I actually I agree with the first part

[12:16] of what you said uh councelor Adam around um adding this to the deputy mayor's uh docket

[12:20] and of course I think per the clerk's advice uh we can't make that decision but if we felt that

[12:26] that was appropriate we could certainly as a CIC make that recommendation to the next council. So,

[12:32] circling back, um, deputy mayor, would you like to put, uh, can can the deputy mayor

[12:39] put that motion for consideration as opposed to accepting the one that's in front of us?

[12:46] I appreciate that. As long as the clerk has some wording there. We will give one moment,

[12:51] please. And and while actually the uh the clerk is attending to that, I do want to note that

[12:57] we have representatives from ACL and CNL today with us as observers in the audience um because

[13:05] they're here to listen to what the community is going to be sharing. So I do want to note that

[13:14] council make while we're waiting for this motion, can we make comments regarding the motion?

[13:21] Absolutely. So, um my thoughts on that, I don't know if how many recall

[13:26] um last beginning of this term, we had quite a long uh period before we decided the deputy

[13:32] mayor process and who that person would be. And looking at if I scroll down on the agenda,

[13:37] the first meeting is uh September, sorry, January 14th. So, just keep in mind that's assuming,

[13:44] I guess, that we're going to choose the deputy mayor on our inaugural meeting potentially

[13:48] um so that they could take the role to chair the meeting on January 14th. And if we give

[13:54] that direction, whereas if we leave it open, we have options or the new council has options.

[14:08] deputy mayor. Um just just to highlight that we haven't approved what the meeting schedule is yet,

[14:14] but I do completely agree with you that we we don't know who's going to be in

[14:18] the role at the time. So, thank you. I mean, the other the other possibility

[14:22] is even if this does move on to the responsibility of the deputy mayor,

[14:27] there's always the possibility that uh it's continued to be chaired by the mayor until a

[14:32] deputy mayor is is chosen. So there might have to be a little bit of a transition.

[14:40] Councelor Les. Yeah. The only um thought I have is that sometimes the deputy mayor is

[14:48] chosen on a popularity contest point of view as opposed to is that person the most competent to

[14:55] lead something of this magnitude. So I think we have to bear that in mind too

[15:00] that we just don't automatically assume it's going to be a deputy mayor responsibility.

[15:08] So I guess um circling back to the discussion um you know you you brought forward this motion and

[15:16] councelor Clara you were also in favor of this direction. Is this is this something

[15:21] that you're you're absolutely wedded to or are you open to leaving it as per

[15:27] the clerk's recommendation for the next term of council to determine? Uh yeah,

[15:34] I'm completely open. It doesn't we don't even know who's going to be at this table at that point. So,

[15:39] I'm open with just leaving it and with the clerk's recommendation if that is what everybody wants.

[15:46] I think it can though be reflected in the notes that there was a discussion about this potentially

[15:51] being uh the role for the deputy mayor. Is that is that satisfactory to you? Okay. So then we will

[15:58] we will proceed all that work for not um uh no that's okay. The recommended motion is listed on

[16:06] the agenda and so can I get a mover and seconder to that? Moved by councelor Minkx, seconded by

[16:12] uh councelor Atridge. All in favor? And that is passed. Okay. Uh moving on then to 7.2. Um and

[16:21] this is just an overview of of something that has been talked about at this council table

[16:28] which was the high level leadership meeting that occurred on July the 20th. And this is just a way

[16:35] of grounding I think some of the conversation that may happen today. So, just as a reminder,

[16:40] on Monday, July the 20th, um, presidents and CEOs and senior representatives from,

[16:47] um, the Atomic Energy of Canada Limited, that's ACL, Canadian Nuclear Safety Commission, CNC,

[16:54] Canadian Nuclear Laboratory, CNL, and a number of representatives from provincial and federal

[17:01] government stakeholders, including our local MPP, um, David Pacini. convened uh in a meeting where

[17:10] the municipality emphasized that residents need clarity, accountability and confidence in how PHA

[17:18] PH AI related matters are made. The municipality called for coordination among project partners,

[17:27] clearly defined responsibilities, transparent communication, and measurable progress on

[17:32] outstanding issues. And that discussion focused on four priority areas. The first cleanup criteria

[17:42] and the focus was to finalize clear cleanup standards and provide durable assurances once

[17:48] a property is deemed complete. The second was around contamination records and lender concerns

[17:55] to address the barriers that contamination records may create for property owners and buyers.

[18:02] The third key issue was compliance letters and homeowner asurances in order to clarify

[18:09] the purpose, scope, and long-term reliability of compliance letters and other homeowner asurances.

[18:15] And finally, municipality infrastructure impacts. And this is really speaking about the fact that

[18:22] there has been long-term impact on infrastructure on the roadway systems and the fact that the

[18:30] project has far exceeded its original timelines doubled in cost and yet that has not always been

[18:38] reflected back in the return to the community. So these were the the points of discussion that were

[18:45] raised at that meeting and at that meeting the commitment was that before the end of the year

[18:53] that there would be clear response to all of these issues and as I understand it all of the

[19:01] entities are working through these issues and working on a coordinated response to present to

[19:08] the municipality. Um but I can also update that in terms of point number four which is around

[19:16] uh what I would call the legacy funding owed to the municipality that that has elevated uh through

[19:23] uh to the highest levels of the province and now to the federal government and I'm awaiting a

[19:30] response on that uh or at least an update on that by the end of the week and hopefully we'll have

[19:37] some more concrete news on legacy funding moving forward from the PHI project for the community. So

[19:45] I wanted just to anchor some of the conversations that will happen there with reminding folks that

[19:51] uh this is what what happened and that we are waiting for those further outcomes uh from that

[20:00] uh discussion. So, I know we've discussed this at the at the table previously, but does anybody

[20:06] have any uh questions about this uh before we move forward to the meeting this evening?

[20:16] Councelor Les, you made a statement that clear response by end of year. Mhm.

[20:24] Will that give the residents enough time to make a decision as to whether they want

[20:32] to get their property cleaned or not cleaned? Because they could come together very closely

[20:37] together and you'd run out of time. Well, I think therein lies the conundrum of the entire project.

[20:43] um that in terms of the timelines I think that we put as much pressure on the situation at

[20:49] that meeting as po as possible and I do know that it's the first time that all of the entities are

[20:56] working together on a response and you know we can just keep the pressure on and uh that they're very

[21:03] well aware of the timelines and the pressures on residents and so um the weekly check-ins

[21:11] on this are are happening and I trust that we'll have responses in the earliest time possible and

[21:19] they don't necessarily all have to come at the same time. So, we will keep tracking that and

[21:25] keep reporting back on it. Councelor Claire, yeah, I have a question around continuity uh

[21:32] and I guess and potential transition plans. Um, obviously, you know, we're all very conscious of

[21:38] who who might be here when those responses come in. And I just wanted to confirm the CEO, you

[21:42] were in that meeting along with the mayor. Yeah. Through your chair. Yes, I was. Yeah. Okay. Um,

[21:48] and on the staff side, sort of outside of the CEO, where where does this file in terms of the

[21:54] followup on these uh outcomes rest? Through your chair, through you, chair. um ultimately me as CEO

[22:01] but uh with the new director Mike Por on board uh director of corporate initiatives working

[22:06] with the environmental services staff there will all be in the loop on u the path forward

[22:12] moving forward to to vet it to make sure it's the right path forward that we can advise CAC and we

[22:16] can advise council making sure is the right path forward for the best interest of the community.

[22:23] Okay, thank you. So um at this uh councelor Les Yeah. May I uh reference

[22:31] uh some of the correspondence in my next question?

[22:38] Okay. So, the crux of the matter is uh to me in Mr. Carpenters's letter uh point five,

[22:45] what does council plan to put in place to protect residents from having their property insurance

[22:50] canled or financial lenders deny mortgages? and number 11 much long and I'm not skipping over

[22:58] the other ones because they're just as important but what are residents supposed to do if they are

[23:02] unable to secure mortgages on their property. So this is the crux of the matter that we're dealing

[23:08] with. Absolutely. And that was the crux of the conversation at that meeting as well. So that

[23:13] was definitely raised and um we have to find a path forward quickly and responses quickly and I

[23:21] think again we can we can note that particular point again with the information that's being

[23:27] collected today. Councelor Atridge. Yeah. I guess where my concerns mostly come from is

[23:33] uh financially for the residents that are are going to have their properties cleaned up. I know

[23:38] a lot of the questions that come forward from residents are, you know, am I going to have to

[23:42] take care of the bill? am I going to be, you know, out of pocket on this? And I know that we've had

[23:46] some conversations about legacy funds and I am concerned about the continuity that moves forward

[23:51] uh to make sure that those legacy funds, if they are under, uh under conversation,

[23:56] move forward. Um is that something that you think that we'd be able to have in place before this

[24:01] council is finished or or do you have any sense of timeline on that? because I feel of all of

[24:06] the stuff that we're trying to land, we want to make sure that we are backstopping our residents

[24:11] um before this council dissolves. Well, I think the good news is that the update I received

[24:17] um this morning was that there would be some kind of followup on this point by the end of the week.

[24:23] What shape or form that takes is yet to be uh determined. Um so as soon as that comes forward,

[24:30] of course, it will be shared. Yes. Uh, and what format would that be shared? Well, that would

[24:37] be up to the uh to the CEO and relevant staff and to the CEO. What format would that be shared? Uh,

[24:47] I think it depends on the format that it actually comes to us because it might be a

[24:50] confidential agreement. It might be a, you know, a note to council. Um, we don't know what that

[24:56] would look like. if it comes with a sort of an agreement that needs to be in play with that. Um

[25:01] I'm not too sure at this point in time. Um as whatever we can do to make it as public

[25:06] and transparent as possible, that is the goal. It would be a huge win for this community and

[25:10] we would want the community to know. So we will be as trans transparent as we're allowed to be.

[25:18] Okay. So at this point um we are going to move on to the next point of conversation 7.3 the

[25:28] overview discussion regarding mechanisms for residents to provide comments and concerns to

[25:34] the CAC and I'm going to ask staff to introduce this item. Thank you through you chair. uh you

[25:42] know as we we we are trying to put the agenda together. We're trying to figure out the best

[25:46] the best approach for the agenda, what we want to include in this inaugural meeting. This is a

[25:50] lot of information gathering at this meeting. Uh we wanted to make it sure that it was meaningful,

[25:55] constructive and we were able to capture the comments of residents. Um as staff we

[26:00] talked about this at length. What is the best model? So we wanted to do something innovative.

[26:05] innovative in the sense it's innovative for you know typical for a council the proposal that we're

[26:10] putting forward and I apologize for this is a a conception that came in last night and we've been

[26:15] scrambling today to try and pull this together. Um we're trying to create a communitydriven wholesome

[26:20] engagement conversation. There's a lot of residents here tonight. We want everyone's

[26:24] voices to be heard. We want to make sure we capture it properly. We want to have wholesome

[26:28] discussion on it and we want to create dialogue amongst community residents amongst themselves.

[26:34] um something that's transparent, something that can have all voices heard. Um and not just those

[26:40] that are afraid to walk up to and missing those that are afraid to walk up up to the podium. Um

[26:46] and something that we can track, a living document that we can move forward with to build data and

[26:50] have a a wholesome log of every cons concern and and issue that residents are facing. So what we're

[26:57] proposing tonight is a is a breakout group model. Um, we're going to make if if council agrees,

[27:03] our committee kaka agrees, we're uh going to make uh the residents work a little bit tonight. Um,

[27:08] we are proposing breakout groups, small groups of maybe four or five, six or seven people each.

[27:13] Looks like there's about 30 people here. Um, they they will break out into sessions. We have

[27:19] um uh post-it note boards, uh, flip charts where the groups can break out and have conversations

[27:25] amongst themselves. And we have proposed two questions that need to we would like to address.

[27:30] Uh first of all, what needs to be addressed that was not captured in that meeting of high

[27:35] level senior officials? What do they think was not missed that could be addressed going forward? And

[27:40] what are some suggested mechanisms that the public that would like to see to communicate to the CAC?

[27:46] What is that mechanism? What is that tool that we can do? This breakout model group is one mechanism

[27:51] uh that we would like to pilot tonight. Um, so it's a huge opportunity for us to because

[27:56] they will all be logged. All these issues will be tracked. Staff can take them away, compile them,

[28:01] sort them um, by topic or whatever. Um, I think it's a great way of tracking it. It will be a

[28:07] living document. We will be posting it. We can post it on the website so it's available

[28:11] to everyone. Um, and and most importantly, it's for data and making sure we're tracking all these

[28:16] all these issues and concerns and making sure they're being addressed going forward. So um

[28:21] the suggestion is as well that each group breakout group assign a spoke spokesperson write down the

[28:27] questions and summarize those and come back to count come back to the CAC after 20 or 30 minutes

[28:33] of deliberation and present the top two or three priorities. The rest won't be forgotten. they will

[28:40] be tracked but so that we can have a discussion here and have council weigh or sorry I'm calling

[28:45] you council but you're kac um you know have that discussion because we really think it's important

[28:50] we're trying to make this a communitydriven initiative approach so um council is more

[28:57] than happy to rotate through the groups and listen participate as you wish in various groups

[29:01] um it we call it an innovative model because it is sort of innovative for a sort of a council

[29:05] committee type group we do this in in in regular sessions And with staff, we do this quite a bit.

[29:10] It's very effective. Everyone's voice gets heard, especially to those are fearful of walking up to

[29:15] the podium. So, I put it to the CAC if there's we are prepared from a staffing perspective. We have

[29:21] all the tools and ready to go. Um, if anyone's uh any objections to this approach tonight,

[29:29] I have a question. um you you outlined two questions that you would like to put to the to

[29:35] the public that they could talk about during this breakout and I would suggest that we don't direct

[29:41] that that really it's just open-ended for for that group discussion to generate whatever issues

[29:48] or concerns are on their minds. Um not not to be prescriptive about that and and fair enough. uh it

[29:56] was to try and focus you the conversation a bit um to raise it. Um we are really interested to hear

[30:03] the community's feedback on different mechanisms too as well if that could be considered broader

[30:08] issues that do they feel haven't been addressed and then if there is some pro uh other mechanism

[30:12] for communication back to the CAC. So um I leave it to CAC if anyone has had any objections we can

[30:18] break out into sessions. We could probably do three breakout groups here one in the hallway

[30:23] um if that's the CAC's wish to move forward. Councelor Les. Yeah. But then and agree with

[30:29] you. Um but one thing that the audience should understand is that CAC is advisory. It is not

[30:38] council. And the reason for that is we have a mandate as the advisory committee that we can

[30:45] bring on residents and external experts. So that's why we can't act as council on CAC. Okay? Because

[30:56] it'll be a compendium of not only us but you and maybe outside uh interests and again they're not

[31:05] council. So they would appeal to council if that makes sense. Council Claire. Um thank you. Um I'm

[31:15] always a fan of conversation circles so happy to participate in that. Uh I am just going to comment

[31:20] I don't see a huge amount of enthusiasm in the audience but I think we're not uh this is maybe

[31:27] unexpected uh in terms of a format but I will also say I think I'll speak for myself but I think I

[31:34] speak for others who are here as well that I think I will leave disappointed today if all we do is

[31:39] capture more information because I think we've been hearing from community through other forums

[31:45] and other formats a lot and I'd really like uh not to move on from this agenda item without having a

[31:50] conversation about how we might want to take some action with recommendations as the CAC while we're

[31:57] still at this table to to yeah sorry through each that that is exactly what we would hope when we

[32:04] come when the each breakup group comes back with their high level uh issues uh then it's it's CAC's

[32:10] opportunity to discuss you know possible solutions moving forward things that we need to send to

[32:14] other agencies questions to other agencies that is the the spur of the conversations, starting of the

[32:20] conversation. That's exactly what we envisioned. And I I and I I do agree um councelor Clare that

[32:27] there's been a lot of discussion and information gathering and that was really at the heart of

[32:31] the meeting that was had earlier this year, but there's always new information that comes

[32:36] forward. We want to make sure obviously that we don't miss out on hearing something that needs

[32:42] to be heard. But of course, listening without action is like the sound of one hand clapping.

[32:48] So I think that uh that's another very good point. Any other thoughts or comments, deputy mayor? Oh,

[32:55] okay. Okay. To back to the CEO. So just just one reminder. I think the the clerk said said

[33:01] this as well. This is not property specific. This is not the the purpose of CAC to go into property

[33:06] specific. Those will be taken online separately. This is the broader issues of the PHAI cleanup.

[33:13] So at this point then um are you going to is staff going to lead us through how this

[33:19] is going to to be organized? Sure. We can we can go number everyone 1 2 3 4 5 or or

[33:25] you can self-break up into groups. I would I would suggest one over here, one at the back,

[33:30] one on the side and in the hallway. We have all the uh markers and um flip charts available

[33:37] and we can help facilitate making sure that a spokesperson um is created for each group and

[33:44] we're suggesting 20 minutes to 30 minutes. Council or CAC uh any suggested time frame that you think

[33:50] would be for a wholesome discussion? Okay. Um 20 20. Okay. if and we can extend that if we feel

[34:00] there's a lot of dialogue going on if that's okay with the chair and and just to be clear so that

[34:05] that um I understand it and everybody understands it that after the discussion happens amongst the

[34:12] group so there'll be somebody from each group that's reporting back directly to council on

[34:18] the issues sorry to the CAC on on the issues and everything is going to be captured that's

[34:25] presented as well as whatever is written on the boards and created a document that then

[34:30] will be tracked. Correct. On all the issues. Exactly. A living document to carry forward

[34:35] making sure we're capturing everything. Thanks for summarizing it. Okay, we'll turn it over to staff.

[34:45] So for for those of us who are joining us online, we will be going into recess for about the next

[34:50] 20 to 25 minutes as we we uh complete this exercise and then following that uh we will

[34:55] reconvene as as the CAC to outline some of the the issues that were discussed. Thank you.

[35:06] Okay, I guess we we'll get started. Uh we'll start off with group I numbered the groups. So,

[35:10] we're going to start off with group number one over here on this side of the uh of the floor. If

[35:16] you could be concise and uh hopefully uh you know prioritize your top two or three items. As I said,

[35:23] the other items will not be lost. They will be tracked and logged. Uh if you have a general

[35:28] theme, bring that bring that theme forward and the CAC can decide if they want to deliver it after

[35:33] each group or wait till all the groups are done. Um thank you for that. Uh just one point is that

[35:42] there were some really great handwriting things happening but uh just in case if each group can

[35:48] also put the name and uh contact information of who took the notes just in case there's something

[35:54] that isn't perfectly legible. Thank you chair. That's a great suggestion. Uh and just putting

[36:00] number one on your or your group number one two three four on top. That will help us as well.

[36:08] Group number one. Yeah, we we can get it afterwards. We can get it afterwards. We can

[36:14] get it afterwards. Hello. Okay. Um, so our first question is is will residents have the opportunity

[36:25] to actually sit on the CAC and be actual participants of this community advisory committee?

[36:33] Um, we have concerns fundamental structure of the CAC, lack of community involvement,

[36:40] uh, direct and lack of community involvement, lack of transparency,

[36:44] and what is the relationship between the community, MPH staff, CNL, PHAI, and the CAC. Uh,

[36:53] we have rec concerns regarding the tree bylaw. Current bylaw has not protected any trees.

[37:00] advocate for health monitoring of residents, renumeration for residents from beginning

[37:06] uh to completion, legal help and advocacy, misinformation on health risks, and we've

[37:13] only scratched the surface. There's still many more things, but this is kind of just what we

[37:18] could come up with within the 20 minutes. Um also um it recommendation of staff make reports

[37:30] uh on MH property to then bring to council for approval. Um and

[37:38] that is it. Thank you very much. And of course all that's going to be taken away and given over

[37:48] to the clerk. Okay. And did you wanted contact information on this as well? Just in case there

[37:53] was something that wasn't legible. We don't want to miss anything that you had talked about or

[37:58] summarized. So through your chair, I know if you would like to wait till the end at the, you know,

[38:06] to have conversations or would you like to do it group by group? That's up to the CAC. Um,

[38:11] looking around any preferences to waiting until the end. I I would suggest waiting till the end

[38:16] because I suspect there's probably a similar theme across them and not have this the same

[38:21] discussion over. Okay, group number two at the back there. Lots of handwriting going on there.

[38:35] Hello. Thank you. Um we have a number of things, but we asterisk those that

[38:39] are most important to us. I'm going to have to kind of do a strange twisty thing. So,

[38:44] please please forgive me for not looking at Can we bring those forward for you to help you? Can we

[38:49] um Well, no. Okay. Um one thing was residents on the CAC. Okay. So, that's very very important.

[38:57] Um, another is reporting um, the CAC reporting back to residents um,

[39:04] in a timely fashion and detail as opposed to a a general say listing of the minutes and so on. So,

[39:12] what has the CAC talked about? What decisions have been made? How will that impact the residents?

[39:20] Um, another one that I think we all agreed that we could uh use was an independent audit of

[39:28] the process by the auditor general. So, there's $2.6 billion dollar that is at least half spent,

[39:39] probably more. Um, it gets bigger and bigger and bigger. I'm really surprised that there hasn't

[39:45] been we are surprised that there hasn't been some kind of independent audit of the process because

[39:50] that is a good chunk of our money. Um don't have the CAC and cancel chambers. This is too formal

[40:01] for the kinds of conversations that we are going to have to have. Um, and we love all of the staff,

[40:10] but all of the staff probably don't have to participate in future meetings because

[40:16] I think it should be handled a bit more like the other advisory meetings. And I and we get that

[40:23] this was the the first time and so on and so forth and uh required the the formality. Um,

[40:36] the CAC will need experts, real estate, mortgage, legal that they can consult

[40:45] with that are probably external to Port Hope, not having been through the process myself,

[40:52] but I understand that it's pretty darn difficult to get independent legal representation.

[40:59] ation import hope. Similarly, the CAC we feel should ensure that residents

[41:06] have access to the experts they need to get through the process.

[41:27] Oh, okay. Communication between CNL, Bird and all other subcontractors seems to be lacking and

[41:33] that may be one of the issues that uh result in timeline miscommunication, lack of communication.

[41:44] Thank you. Excellent. um appreciate all those uh points of feedback and uh innovation.

[41:56] Hello. Uh first I want to start with uh this was kind of fun. I really enjoyed meeting everybody

[42:02] and like it's good to see everybody work together. I'm going to skip the ones that were double taken

[42:06] here. Uh CNN my property online for you can go and check. Uh we wanted to make sure that homes that

[42:13] didn't have remediation but still had problems were on there. Uh because we'd like to see a

[42:18] timeline uh like a countdown. Everybody in town would would be a lot happier to see 33 43 23 and

[42:27] then when we get to the 10 and this will be over. I think that brings positivity to our community in

[42:33] a in a a new way for us to all look at it. Right. Hay season's in the fall. It comes to an end.

[42:39] We all get excited for that. Um, communication. If people do have issues, a lot of people work

[42:46] six days a week these days, 12 hours a day. Uh, so they can get all this without showing

[42:53] up. There's got to be somewhere where they can pump this in. And if they do need to come in,

[42:57] well, it's better to do it once than four or five times if they have to miss things. Uh, and the

[43:05] rest of these fine folks already have. Thank you. Thank you for that and um thank you uh for the

[43:12] feedback because we don't often hear the word fun in council chambers. So when you can be productive

[43:19] and actually meet your neighbors and enjoy the process of that, that's that's positive. Okay,

[43:29] I'm dry and dull compared to that, but our group wasn't. Um I think it's just important

[43:35] to reiterate the consistent Oh, sorry. up. Sorry, I'm not loud enough. Um, so I think it's important

[43:41] to just reiterate uh some of the consistencies that came up. The first and foremost one was

[43:47] the structure of the CAC being uh initially now structured as the council only and not

[43:53] having non-elected uh representation in that is uh of major concern and ultimately a foundational

[44:00] problem. Um and the representation and consist and the composition of that should include a

[44:08] broad base of expertise and experience and a lot more members of the community because it obviously

[44:14] affects more of us than are than are just in this room. Um did I capture structure? All right. Next.

[44:23] um necessary of participation of the government and the decision makers in the process so that we

[44:29] actually have direct and immediate access to the information that we're talking about and we're

[44:34] not just pulling from hearsay or information that we don't actually have access to but the

[44:40] CAC is charged with making decisions on and rep and recommendations on that are then brought to

[44:48] council and the municipal staff so that high level participation is needed even at the CAC level. Um

[44:56] there's pros and cons voiced on that whether a resident like a resident actually wants to make

[45:03] honest and open opinions when their elected uh official is right in front of them or not.

[45:10] Um the it the other one is actually that CAC does have a su successful way of engaging with

[45:20] more members of the community. We just had an example of someone having fun at this. So

[45:24] there's ways of actually stimulating and doing that and not necessarily in this venue as well.

[45:32] um that the ultimately whatever however the CAC is constituted that its actions result

[45:41] ends up with results in a timely manner and we talked about the timelines for meetings which

[45:49] did not seem realistic in terms of the amount of information uh and the ability to contribute

[45:55] effectively to make recommendations to the CIC and have actually anything happen in a timely manner.

[46:02] um relative to um the overall project timeline. Did I get time? Okay. Okay. Um the that relates

[46:14] then to the information access. So how do we get that from PHAI and CNL as particip as participants

[46:22] in the process? There's bucket loads of information out there. How do we get it and know

[46:26] what we're going to be contributing to as part of the discussions? A lot of the question tonight is

[46:34] um tell us what you want to what you want to talk about, what you want to hear. Um but actually

[46:40] there's been a lot of communications on that already. It would be useful for the municipality

[46:45] to actually um bring that information aggregate all together. So as participants we can actually

[46:52] review that and instead of repeating things we can actually take a process more direct.

[47:01] um

[47:04] process uh CAC um an actionable would be the CAC actually rep uh speaking to council to say uh

[47:15] establish both a funding model um and a structure by which the residents can actually have direct

[47:23] and immediate access to the expertise of uh legal, financial, engineering um arborists, anything that

[47:32] as a resident receives a report, they're actually have a resource, professional resource that they

[47:37] can speak with that isn't necessarily reliant just on the information that is being delivered

[47:43] by PHAI to the resident themselves. That includes financial assistance to make all those things

[47:50] happen because that uh financial responsibility is real. So there needs to be that funding model. uh

[47:58] and overall this project is starting now in 2026 when the whole system started in beyond 1980 and

[48:08] the 2001. Um so the CAC has to be uh um definitive in where they can take action and actually have

[48:19] uh an impact with the project overall. Any other comments? We seem good. Thank you. Thank you for

[48:28] that. And uh just on the third last point, uh Mark, I think the CEO may want to comment

[48:35] because I know it's something that you touched on earlier today, but maybe it's worth repeating how

[48:40] this information is going to be compiled and used. Yeah, thank you, Chair. That's that's a good point

[48:44] because I wanted to reiterate that. Uh thanks for the opportunity. The the this is the reason we

[48:49] wanted the written document. So now we can create the living document. The broader summation of all

[48:54] of this staff will transpose this into some sort of you know digital format. Um you know try and

[49:00] categorize it based on theme so it's always been captured. It will be there. It'll be available.

[49:05] It'll be publicly available on the website. Uh so that we can refer back to it every time. So Mark,

[49:10] as you said, you don't have to keep repeating the same thing over and over and over again.

[49:14] It's going to be captured. So that's the intent and that it gives us a big really good baseline

[49:18] for data capture and really understanding what we've accomplished, what the CAC has accomplished,

[49:23] what we still need to work at, who needs to be involved, who are the stakeholders that need to

[49:27] be engaged. So that's the intent of that. We are we will be creating that. And I'm just going to

[49:33] follow up and say uh when can residents expect to see the summation of the notes from today's

[49:40] meeting? I think it's a function of how well we read their handwriting. Um, but we will I I would

[49:47] say it's going to be a couple weeks we will go back and look at the transcript of this of this

[49:51] meeting as well to make sure we I think there was might have been some additional comments added

[49:55] so we don't want to miss those as well. Um, so I would I would suggest a couple weeks. I'm looking

[50:00] at the clerk too and staff. Couple of weeks. Yeah. Council Claire. Okay. So that takes me to back to

[50:09] a procedural question just in terms of where we go next in terms of our discussion. So, we're

[50:13] sort of this is new and it's sitting somewhere in between our procedural bylaw that governs how

[50:18] we do things as council and the committee bylaw which governs how advisory committees work. So,

[50:24] we've passed the we've passed the deadline for our normal normal procedures as member

[50:30] of council to get things on the agenda for our last council cycle being notice of motion. So,

[50:35] if we were to pass a resolution as a CAC making a recommendation to council,

[50:41] would we then be following the committee bylaw in which case it would become a memo that could be

[50:46] added to the agenda for our September cycle? Uh, my recommendation uh, councelor Holloway

[50:53] Woodwani would be for you to lift the minutes of this meeting from the September 15th agenda which

[50:59] was which is when it was going to be provided for council's uh, review and receive for information.

[51:04] And at that time a council member would have the option to make motions based on on what was noted

[51:10] in the minutes that those minutes would be would be like like other advisory committee minutes more

[51:15] uh involved. You know t typically uh advisory committee minutes are considered working minutes.

[51:20] So they do have a bit more detail and I think that that is also the desire of many of the community

[51:25] members here to have more detail in those minutes and we will we will certainly endeavor to to meet

[51:30] that uh meet that goal. And then at that time you could uh you could move forward with that. And

[51:36] the other thing I do want to again remind you uh council is that you know there is that you

[51:40] are absolutely right. This is a situation where the CAC is between the committee bylaw and also

[51:49] um you know and also council right council because so so one of the things that council

[51:54] has done has has asked to review the CAC uh terms of reference within 6 months and even

[52:01] as we've been working through it you know we've we've identified opportunities and things that

[52:04] we could be looking at as part of that review this would certainly be something that we'd be

[52:09] we'd be looking at and bringing back to council for their consideration as well. But I hope that

[52:13] I've answered your first question in that. Just as a followup because usually our minutes are not

[52:20] added to the agenda that quickly. So usually like if it was a committee meeting, they would first

[52:25] come back to the committee for approval before being on the agenda. But if you're saying that

[52:29] these minutes will be on the agenda for September. Yes. And I guess the only question I have sort of

[52:34] for our council for other council members is then that would mean any decisions that we make would

[52:39] be made on the spot at council. There wouldn't be that same dual meeting consideration with further

[52:45] opportunity for community to engage with us uh between committee of the whole and council. Okay.

[52:53] So in terms of process then just to follow up on that if uh we have this conversation at the

[52:59] council table that after seeing the the minutes um that there are some urgent issues that need to be

[53:07] brought forward um that might be an opportunity for us to talk about ahead of time suspending

[53:13] the rules for consideration of certain action items that are a priority and the fact that

[53:18] we're having this conversation here today I think um allows that preparation and that reflection.

[53:28] Okay. Um, thank you to everybody who uh participated and um I like the idea of these

[53:37] things not happening in town hall and finding alternative places for more of these conversations

[53:44] uh to happen. Did you have something else, councelor Claire, or is that just I had understood

[53:49] that we were going to have a discussion at this table about what we've heard at this point in the

[53:53] meeting? Yeah. No, absolutely. Um, I did want to I did want to ask whether or not as part of the

[54:00] discussion that we should also be uh including because it seems like that came up in some of

[54:07] the discussions I heard, the meeting schedule and whether or not that needs to be altered. and

[54:14] um whether it people might think that this is just too sparse of a meeting schedule based on

[54:21] the conversation. So can we can we include that in the conversations and reflections we're having at

[54:26] the table to the clerk? Uh madame mayor that that is that is your discretion if that is a

[54:31] discussion that you do want to have uh during item 7.3. 7.4 does specifically look at the

[54:37] schedule and consideration of the schedule. So my recommendation would be that might be a more

[54:41] appropriate uh time to have that discussion. We have provided a recommended motion uh for

[54:46] council's for CAC's consideration. It is the prerogative of CAC to change that meeting schedule

[54:51] and uh and I'm just bringing it up because it is the next item, but it did come up in some of the

[54:57] conversations. So the fact that we can talk about it uh holistically, I think is a good idea. Okay,

[55:02] let's uh turn it over to everyone for comments and reflections. Councelor Daryl. Um yeah,

[55:09] after listening to everyone and um I had the I said from the start, I think that you can't have

[55:13] a community advisory committee without community. So I think that should be the next step. Um and

[55:19] um it jumps out to me is is we're going to talk about the meeting schedule. I think

[55:23] that quarterly meetings doesn't inspire a lot of competence from the community. So I think

[55:27] at the minimum it should be bimonthly or monthly would be would be my recommendation. Thank you,

[55:34] Councelor Gerald. Um I'm just going to go around. Deputy mayor.

[55:43] Thank you. Yeah. So um very similar to what councelor Toms was just saying is that I agree and

[55:48] I thought this before too. That's why it suggested maybe even if we have a subcommittee that was

[55:53] basically made up of all residents to make sure that residents are getting their voice in on that.

[55:58] So, I think we do need to discuss this a little bit more about will residents be able to sit on

[56:02] the CAC or some way get more involved into it. Um, I completely agree that the uh the schedule

[56:09] quarterly won't be enough. Let's be honest. Uh I think we've all kind of heard that from

[56:14] uh the community already and well I'd like to hear what the rest of the committee thinks but

[56:19] I think that we should bring it down probably monthly at least for the start and then if uh

[56:25] if we progress and we don't have as much coming up on those agendas we have the opportunity to change

[56:29] it up to being every other month maybe quarterly eventually as the project changes but at least at

[56:35] the start I think we need our monthly. That's good for now. Thank you councelor Mink. Thank you. So,

[56:41] thank you for all the comments. I think that that they were fantastic and it's definitely

[56:45] um sort of what I've been hearing as well just in general from the public. I agree um about the

[56:51] the meetings. Um I think in order for this to have momentum and to keep going, we need to have those

[56:56] discussions and council needs to have those that information brought back on a regular basis. So,

[57:01] I think monthly is absolutely um important. And I guess a question that I would have as all our

[57:07] committees, it is also at the discretion of the chair of the committee. So if they found

[57:10] out that you know there was no reason to have a meeting one particular month that that that

[57:15] would be their discretion. Um I I do think uh having the community participate I think this

[57:23] causes confusion when council is up here and the community has to be reminded that this isn't a

[57:28] council meeting and that we can't talk about certain things right now. We have to wait for

[57:32] another week to talk about what we've sort of talked about. I think that's very confusing and

[57:36] I think having a the community on this committee where they can actually discuss openly will will

[57:42] become much more um open dialogue than what we may have here. Um I also think when it comes

[57:48] time for us to decide the time of the meetings I think saying 5:00 in the council chambers is

[57:53] something that uh should be established once the committee itself is selected if we're deciding

[57:58] that we're going to go with the community. five o'clock um leaves a lot of people out who work

[58:02] um but we don't know who's going to participate at this time if we decide to go beyond ourselves.

[58:07] So I think at this point we just leave that open. Thank you councelor man. I'm going to go to that

[58:13] end and make my way counselor le without repeating everybody's uh thoughts. Uh, I think we're going

[58:18] to need some money to um work with as we bring on uh outside help to the CEO. Uh, thank you.

[58:30] I did I did want to make a comment. I heard from councelor Toms and and and deputy mayor. Um, there

[58:36] is budget considerations that need to like this is extra staff time now. Monthly meetings are fairly

[58:41] aggressive on top of all the council meetings. Um, that would be a negotiation with ACCL. there is a

[58:47] legal agreement that there is some funding for CAC through the ACL original agreement um the we need

[58:53] to have those conversations and negotiations with ACL. So just be mindful the more meetings more

[58:58] staff time more budget costs but we need to figure out how to uh to land that. I think counselor mink

[59:04] and my shoulder saying can I ask a question on this point? So councelor mink go ahead. Thank you.

[59:09] In the legal agreement is there a required number of staff like I'm seeing a lot of staff around the

[59:14] table here in this room today. Does all staff have to be there or? No. So through through through

[59:18] you, chair. No, this is the inaugural meeting. I asked most of my senior leadership team to be here

[59:23] to hear this. It's such an important project for this municipality that I wanted to be here at the

[59:27] inaugural meeting. No, it would not be this many. And I'm sure they're thanking me behind me, but uh

[59:32] I really wanted them to be here to listen to what council had to say, hear what the residents say

[59:36] to get the overarching, you know, sentiment that was coming out of this meeting. So no, it won't be

[59:41] all staff included going forward. Uh I did hear one comment as well um about not doing it's too

[59:47] formal in council chambers. Unfortunately, we're system driven. We need to use the AV systems. We

[59:52] have external participants. ACL is online. Uh so I'm not sure that we have another venue that could

[59:57] accommodate that. So that's too bad. Um councelor Atridge. Right. Thank you. Um I really valued the

[1:00:07] the conversations and and going through. So thank you to everyone who participated in that. Um,

[1:00:13] I I agree with the the sentiment. I I this needs to be a resident uh driven uh communitydriven

[1:00:18] council. We shouldn't be doing it. All of our advisory committees like we may have a a council

[1:00:24] member sit in on it. We'll have a staff member sitting in on it, but it has to be primarily

[1:00:28] residents who are there. Um I really like the ideas of having experts on it. We do this again,

[1:00:34] we do this often on other committees, certainly in planning. We have expert planners who are there

[1:00:38] uh to advise people. So, uh, I love the idea that we can have, uh, a budget to this so that

[1:00:44] we could have legal advice there. We can have real estate advice there. The arborist, someone

[1:00:48] mentioned the arborist. I thought that was really clever. But, you know, the the residents will need

[1:00:52] to have some expertise that they can tap into. Um, and so I think that's really valuable. Uh,

[1:00:57] the other thing that I heard which I want to make sure we're capturing is around that communication.

[1:01:02] So, we will need to have some sort of flow of communication between CNL, Bird, CAC, staff,

[1:01:08] council. how does this all flow so that the advice of this count of this committee makes its way to

[1:01:16] council for consideration just like any of our other advisory committee. So I was really happy to

[1:01:20] see or hear I guess uh that come forward. Um, and the other one that, um, caught my ear was around,

[1:01:27] you know, uh, what's the holistic, you know, all the homes should be on there, so I should be able

[1:01:32] to go on and punch my address in and it comes up as NA cuz mine's clean, right? Or or something

[1:01:37] along that line so that we have a we have a wholesome picture of that. Um, so anyways, some

[1:01:42] really great ideas and I'm glad that we capture those. I'm sure there's a lot more in there. Uh,

[1:01:46] I look forward to seeing it all come forward, but uh, this was a really great start. So, thank you,

[1:01:51] Councelor Claire. Uh, thank you. Yeah, I just want I want to echo something that you said about the

[1:01:56] experts uh at the table on the CAC. That is how we structure our terms of reference for

[1:02:00] other advisory committees where we list specific skills and experience that are relevant. And I

[1:02:06] think that's a great idea. But I do think that that is distinct from what I think residents are

[1:02:12] also asking for, which is access to experts who can advise them on their personal properties. and

[1:02:18] no volunteer member from this community sitting on an advisory is going to provide professional

[1:02:23] advice in that capacity. So, I think we're talking about two different distinct bodies. Um,

[1:02:28] and I think we've heard that ask not only tonight, but we've heard that one consistently from this

[1:02:34] podium. I've heard it consistently in backyards and kitchen tables for years that people feel

[1:02:39] like they're not equipped uh and they don't have support to understand the contracts they're being

[1:02:45] asked to sign to review the reports that they're they're being given. And I did I've I know I've

[1:02:49] pointed it out before in conversation that as the municipality, we gave oursel that gift. We had a

[1:02:55] third party review panel that provided that review and assurance to us to help us in making decisions

[1:03:01] about our properties. And I think that's something that I'm I've got a resolution prepared for

[1:03:06] tonight. I think we should recommend to council that council consider directing staff to begin

[1:03:12] negotiations on establishing that. Thank you, councelor Claire. Uh and uh just I think everybody

[1:03:19] has has really captured uh a lot of the the ideas that I definitely heard around the table. I think

[1:03:26] the one other uh in the sorry in the group discussions the one thing that I did hear that

[1:03:31] we we haven't talked about at the table is the need to have access um not just to those experts

[1:03:37] that can have with help with legal opinions but actually having those representatives from the

[1:03:44] bodies that are actually the decision makers on some of these files come directly and interface

[1:03:52] with the CAC on a regular basis so that members of the CAC understand where the decision-m points are

[1:04:00] and where the decision makers lie on many of these issues because you know come back to the fact that

[1:04:09] uh we can listen as a council but many of these decisions many of these pain points lie with

[1:04:15] bodies that are outside of this municipality and I think having that direct interface with the

[1:04:21] CAC with those representatives of those bodies that are involved in this project would be very

[1:04:28] important in terms of the process as well. So I think there are there are um I've I've heard

[1:04:35] that there's structural issues with with the CAC as it stands. There's timelines that need to be

[1:04:42] um changed and appreciating the the budget considerations for this. But given the priority

[1:04:49] that this project is for the community, I think we've talked about the composition of the CAC

[1:04:56] uh not just residents but also having the right competencies like you would have in

[1:05:01] any other committee or arguably board so that that technical expertise is is there is is very

[1:05:09] important. And then just um the action piece, you know, going back, it's great that this document

[1:05:16] is going to be put together, but can it be set up in a way where it's like a data tracking system

[1:05:21] like we have put forward for council motions where we can actually see progress over time,

[1:05:26] roles and responsibilities, who's responsible for each of these so that there is that transparency

[1:05:33] and accountability. Any other thoughts or comments from around the table? Okay, councelor uh clear.

[1:05:42] Yeah, I'll I do have that resolution, but I will also just say for your uh information,

[1:05:47] mayor, and and everyone else, uh following your high level meeting, I can report that we did get

[1:05:52] a offer from uh the ministry of environment to come and speak with the environmental advisory

[1:05:57] committee about the PHAI. So, that's a a good tangible result that did uh come forward. And

[1:06:03] actually, thank you for reminding me because we also have the CNC for the first time coming

[1:06:08] to council to delegate after that meeting. Um, so the the resolution that I brought uh I would

[1:06:16] like to bring forward for our consideration is that the CAC recommend that council consider

[1:06:23] directing staff to initiate discussions with AECL, CN and CNL regarding the establishment

[1:06:29] of an independent panel of qualified experts to assist property owners in understanding documents

[1:06:35] and agreements related to their properties under the PHAI. and that staff report. I guess that part

[1:06:41] could be left for council to add and that the CAC recommends that council ask staff to report

[1:06:47] back on those discussions including proposed scope, governance, independence and funding.

[1:06:53] I'm looking at the clerk for how do you word the yeah as you're providing the word wording on this

[1:07:03] um I do have a question just based on timelines process in in budgets and whether or not um the

[1:07:11] the panel of experts uh would you be comfortable in starting with actually having external legal

[1:07:19] um as as the starting place and then moving moving on with others as the budget gets negotiated for

[1:07:27] those other experts because at least in my as I was circulating around the issue of getting

[1:07:33] independent legal good independent legal advice in a timely fashion seems to be one of the key

[1:07:40] priorities. Yep. Sure. Are you offering a friendly amendment or Okay. Uh yes. It's more of um it's

[1:07:52] not a friendly amendment to the to the overall vision. It's just talking about the stepping

[1:07:57] stones starting with the most urgent matter. And uh to the clerk, I'm happy to do that. We don't

[1:08:04] need an actual amendment because we haven't moved and seconded it yet. Could we just add

[1:08:09] at the end of that first clause be starting with legal advice or a legal adviser? Yeah.

[1:08:20] Yeah.

[1:08:39] So, councelor Holloway Wadwani. So, so what is um is there so what was the amendment? Sorry.

[1:08:46] What was a change you wanted to to have here? Uh, per the mayor's recommendation,

[1:08:51] if we agree that legal advice is the most pressing, then could we just add like a

[1:08:56] after Port Hope Area Initiative, prioritizing legal legal advisor or something to that effect?

[1:09:05] Can we just make sure it says prioritizing independent external legal advice? Sure.

[1:09:18] and not paid for by us.

[1:09:38] And obviously it goes without saying that we want

[1:09:40] to make sure that that external legal advice has the appropriate expertise.

[1:10:03] Okay. So, we um

[1:10:08] councelor Claire is is moving and um I see the deputy mayor as um seconding. Any further

[1:10:15] discussion on this? Okay. All in favor? and that's passed. Okay. Um, moving on to the establishment

[1:10:27] of the the meeting schedule. Um, I'm also uh wanting somebody to put an alternative motion

[1:10:35] forward based on the discussion we had. And so I heard first from councelor Daryl that he

[1:10:41] was wanting um some monthly meetings and just because the order the deputy mayor was also

[1:10:46] in favor of that. So would you like to put an alternative motion for it? Sure, I would. Yeah,

[1:10:52] it's like hopefully Shushma can word that. I don't have I don't have anything prepared. Sorry.

[1:11:02] Uh is it is it council's intention to set the meeting schedule including specific

[1:11:06] dates tonight or would you like to just uh set a schedule for having monthly meetings perhaps

[1:11:13] uh noting the first meeting of the new CAC being a certain date and then at

[1:11:19] that meeting the clerk can bring forward the full meeting schedule noting the fact

[1:11:24] that it would be monthly meetings. That may be I think the easiest way to do it. Yeah.

[1:11:29] So, as as the mover and seconder are talking about it, I think January, in my opinion,

[1:11:35] is way too late. Um, just something to put to you, but you guys are moving in seconding. So,

[1:11:45] sorry, Councelor Claire. Yeah. Um, I'm the I'm sorry, the clerk's trying to type,

[1:11:49] but I'm also going to ask you a question. Um, procedurally,

[1:11:53] right, this is not a body that directs staff or directs money or anything like that. So there is

[1:11:58] no restriction on us continuing to meet as a CAC through to October. Is that correct?

[1:12:10] Presumably as an advisory committee the other advisory committees are

[1:12:14] meeting in September and October. Um could we also meet and provide

[1:12:20] recommendations to the next council? Um but that way we don't skip a beat.

[1:12:28] the challenge. There's a couple of things I think to consider. One is that currently

[1:12:33] from an administrative perspective, it is the clerk's office that supports the CAC.

[1:12:37] The clerk's office is going to be extremely busy administrating the municipal election. That will

[1:12:42] be my my team's first priority. So, we will not be available between uh September after September

[1:12:48] 15th up to October 26 to help support any sort of meetings taking place. So that's the first

[1:12:55] piece. Typically what we do with our advisory committees also is we do recommend that they do

[1:13:00] not meet during this time. However, given the fact that they are not supported by the clerk's office,

[1:13:05] they are able to do so just because they do have that external support.

[1:13:08] At this point, the clerk's office will not be able to support uh it is the it is the

[1:13:12] will of the CAC if they choose to meet, but unfortunately we will not be able to support

[1:13:16] you from an administrative perspective and that could result in some problems I think

[1:13:21] in terms of meeting times and dates. Yeah. Yeah. And AD systems etc. Yeah.

[1:13:31] So I guess the question then in terms of process moving forward because we we've heard very clearly

[1:13:37] around the table today that there needs to be a different composition for the CAC. So, you know, I

[1:13:45] I wonder, you know, the merits of continuing to me as this body as opposed to trying to move forward

[1:13:52] with trying to put some terms of reference, you know, out if that's the will of council to get

[1:14:00] an alternative um structure and process moving forward as quickly as possible. Council Claire.

[1:14:08] Yeah, I I appreciate all that. I think where I'm coming from, just so you you you can appreciate

[1:14:14] my comment, is, you know, some of us have been working on this and and many people at this table,

[1:14:19] I think, have been working on this for 4 years since we've been at this table. We've been in

[1:14:22] people's homes. We've been in their backyards. We've been listening and we've been waiting and

[1:14:27] waiting for this moment to come. And it just seems like it's a lot for not uh for the residents who

[1:14:35] have taken the time to speak with their council. um if we don't have an opportunity to advance that

[1:14:42] work as much as we can while we're still here. Um it depending on who's at the table, it could

[1:14:48] be starting over uh for a lot of those residents. So I I'm trying to balance that. I appreciate its

[1:14:54] time crunch and it's campaign season, election, and all that. But at the same time, I don't want

[1:14:58] to lose that knowledge and that opportunity to to make right by what we've been hearing. Okay. So,

[1:15:07] uh, I'm I'm going to circle back to the end of the table to see what what, um, where we're going with

[1:15:14] with the mover and seconder on this issue. Um, I'm comfortable with going with January for the fact

[1:15:25] of everything the clerk has stated. I think trying to have one in December, the three or four weeks,

[1:15:30] I don't think makes that big of an impact. So, I'd be comfortable with setting the first meeting.

[1:15:34] I think it's January 14th, and then a monthly schedule following following that meeting. So,

[1:15:41] that that brings me back to I think concerns where that's a real gap in in time. And so, uh

[1:15:49] I I think that's way too long to wait for whatever is going to happen in in January. So going back to

[1:15:57] to the clerk and to the CEO, how can we ensure that there is a process where this momentum and

[1:16:07] these issues are not sitting for another number of months? So through you chair, you know, just

[1:16:14] conferring with the clerk here, uh yes, the the legal and legislative services will be busy with

[1:16:19] the election up till the 26th. Inauguration is on November 17th. there is a very small window where

[1:16:26] this is council is still this council in play. Uh we could it'll be a function of you know trying

[1:16:33] to pull that together from a staff perspective. Clerks will have a little bit more time to support

[1:16:37] the administration of the meeting. Uh staff would have to try to pull together agendas and you know

[1:16:43] you know get it all together essentially right we're going to get the tracking list done but what

[1:16:47] does that agenda look like? uh hopefully would have more wholesome information to bring back on

[1:16:53] discussions with the different governing bodies. Um can I just ask a procedural question? Could we

[1:17:00] do a CAC meeting on September 15th as the same just like a before our council meeting or after

[1:17:07] our council meeting just continuing on with who's here as we move through a potential transition

[1:17:16] to a different governance structure. My only hesitation would be what new information is going

[1:17:21] to transpire in the next two weeks. Like other than maybe an update from something I I'm not too

[1:17:27] sure what how much use of good time that would be. That'd be my only hesitation. And that wouldn't be

[1:17:32] an opportunity to review the report that has come out of this meeting and some of the the items.

[1:17:43] It would be on the council, but I'm just saying that it might be an opportunity to have a more

[1:17:48] wholesome discussion. I'm I am responding to your need to keep moving forward with the momentum and

[1:17:54] with the process. Council Clair, I like where the CIO is going on that I know it's kind not

[1:18:03] grudgingly, but I know it would be tricky, but there is that window where we're no longer the

[1:18:08] election is done. We are still the sitting council. we wouldn't be making any decisions,

[1:18:14] right? We would just be making recommendations for the incoming council's consideration in

[1:18:19] their first council cycle. I I like that if it's feasible for an early November,

[1:18:26] like a November before between election and inauguration. That is that is a window. Um I

[1:18:33] would like though if that's the way that we're going is that for the council member u meeting

[1:18:40] in September that we do have a very wholesome discussion about the report and potential next

[1:18:47] steps that can keep things going. Yes. Back to the CA. I I think that you know the commitment

[1:18:52] is to turn that tracker and have it ready. I mean mindful it's we we also try and post that a week

[1:18:59] before the agenda or you know the Thursday before the Tuesday meeting. Uh if you will give us some

[1:19:04] grace we may not have it on the Thursday. It may not come out till the Friday or the Monday. Well

[1:19:09] I we'll have to confer with staff. I'm just speaking on behalf of at this point in time.

[1:19:13] Um and at that point in time as the clerk said you could pull the minutes and have that conversation

[1:19:18] at that point in time. Okay. So going back to the motion that we have in front of us around um

[1:19:26] around the meetings um how do we want to proceed forward with the mover and seconder on this?

[1:19:39] Okay we go then with the date in November and then a monthly meeting schedule to start in 27.

[1:19:49] That's a very succinct and good summary.

[1:20:36] Okay, we're going to have a look at the the motion up and uh just

[1:20:41] turning it over to the mover in seconder. Uh are you comfortable with the wording?

[1:21:01] Okay, that looks good. And we will continue having conversations though before that. Um,

[1:21:07] so we have a mover and seconder. All in favor? And that is passed.

[1:21:14] Okay, moving on to the the last item in in front of us today and that's the public comment and

[1:21:21] um question period. Any questions and comments from committee members before we move on to

[1:21:29] getting any final questions or comments from the public? We'll turn it over to the public.

[1:21:43] Hi Sarah Skullp. Through your whole discussion, there was no discussion about when and how to have

[1:21:50] community members on this committee. So, you're going forward and trying to put together monthly

[1:21:59] schedules, but when is the conversation going to come about about how you engage and attract

[1:22:09] community members to be on this committee? You may choose not to, but I think that was the loudest

[1:22:14] voice you heard tonight was that there should be community members, and you've not discussed that

[1:22:20] once. I think that um maybe it was implicitly understood that everything that was coming back

[1:22:27] from the conversation is going to go into that document with a tracker and that at that September

[1:22:33] 15th meeting we are all prepared to suspend the rules in order to put forward recommendations and

[1:22:39] given that you're absolutely right about this point. I have no doubt that that's

[1:22:43] going to be coming forward at the September 15th meeting to allow for enough time for when those

[1:22:48] meetings start in January to have the right composition. Okay. So my other comment is I

[1:22:54] hope that happens and I hope that if according to the CEO these meetings have to happen here.

[1:23:01] I hope that you will uh encourage roundtable discussions not in those chairs but out here and

[1:23:10] I hope that other members of the public can take part in these meetings or attend them. Thank you.

[1:23:16] Thank you very much and thank you for the feedback on this and uh you know it was a different process

[1:23:22] but um I think after everybody warmed up it actually went really well and it um I think

[1:23:27] it's a great model for moving forward on this on this issue. Any further questions or comments?

[1:23:36] Yes, Jim Skull Thorp, 1685 Willow Beach Road. because we're talking about this issue today and

[1:23:42] getting people involved. It goes back to um 1980 1984 when Citizens for Responsible Nuclear Waste

[1:23:53] Disposal formed because Elorado Nuclear was being sold to Kamico, a private corporation. And we,

[1:24:01] the citizens of the municipality of Hope Township and Port Hope, were really concerned about who

[1:24:07] was going to take on the responsibility of the waste. And our organization was able to persuade

[1:24:15] the federal government to take responsible responsibility for this low-level nuclear waste,

[1:24:22] which was a huge challenge for a small group to do that. And since then, we've had a sighting

[1:24:31] task force to look for where this waste could go. That was the first federal sighting task force

[1:24:37] that the Canadian government had ever set up. From there, it was decided that the municipalities of

[1:24:44] Hope Township and Port Hope would accept the waste. That's where our $10 million for each

[1:24:50] of our communities came from. From there, we set up community meetings to look at how much

[1:24:58] waste was in our communities and to how clean or to background were going to clean it up. So,

[1:25:07] there were citizens sitting around tables, hundreds of citizens within this community in

[1:25:12] the '9s sat and made those decisions. Then it was silent for years. Nothing happened. The federal

[1:25:24] government finally put a program together and we started cleaning the waste up. It has doubled or

[1:25:32] tripled the amount of waste that was originally thought was in our communities and it has become

[1:25:40] a multi-billion dollar project. I don't believe since that project started since we got letters

[1:25:52] from our prime minister, letters from the ministry of minds and engineering and the minister of minds

[1:25:58] and engineering coming to our community. I don't think we've had a federal minister or

[1:26:06] the prime minister involved in this project. And I think we need to get our federal government and

[1:26:14] our federal members of parliament working for us because that's where it all started. And now we're

[1:26:22] dealing with all these different organizations that are under the ministries. But I don't think

[1:26:29] our ministers are doing anything. And so we need to get the federal government working for us and

[1:26:37] we need our MPs working for us. Today I drove up Marsh Road with a friend of mine. And he said,

[1:26:45] "Who lives there?" I said, "That was a friend of mine that went to one room school. He died

[1:26:50] of brain cancer." He said, "Well, who lives over there?" I said, "That whole family has

[1:26:54] died of cancer." I went to a one room schoolhouse in Port Britain. There were 13 kids in our class

[1:27:03] and I can tell you five or six of those people, my classmates, died of cancer and there were 13

[1:27:14] of us in that school. And that's why I stood up as chair of responsible nuclear waste disposal and

[1:27:24] said we need to do something in our community. And I applaud everybody for doing something,

[1:27:33] but I get so upset when somebody says there's no health problems in this community when I can

[1:27:38] give you the names of five children in a one room schoolhouse. I want to empathize with what you're

[1:27:44] saying, but we know you know what I know. I just want everybody to know where this started from

[1:27:52] and where it's going. And it is out of control. I don't think anybody knows what's happening.

[1:27:59] Thank you. Thank you for Thank you for coming. Thank you for sharing that history. I couldn't

[1:28:03] agree more that Canada and the federal government need to be more actively involved

[1:28:09] on this file right now. And there there is now re-engagement at that level, but more pressure

[1:28:16] has to be put on. And look, everybody can write to the member of parliament here.

[1:28:23] Everybody can write to the member of parliament and express that same

[1:28:28] sentiment. That is their role, right? As as one example and you know the rest of

[1:28:35] it we're we're we're recording and we're taking back. So thank you. Any final comments? Um yes.

[1:28:46] Thank you. Uh FYmore. Um, following up on what Jim has said, uh, in the Portoberry

[1:28:53] Initiative annual compliance report of 2023, which was submitted to the CNSC,

[1:29:01] a quote is radiation doses to the workers remained ALA that is as low as reasonably achievable taking

[1:29:10] into account social and economic factors. Open door and estimated doses to the public remain

[1:29:20] low. Not zero. Low. Doses to workers and the public were minimal. Not zero.

[1:29:32] So I would ask you because this is urgent to ask CNL and AECL to stop telling the people

[1:29:41] of Port Hope that there is no health risk here. It flies in the face of their own documents and

[1:29:50] we would have evidence, science, medicine that says it isn't low. But let's just take them at

[1:29:57] their word and it is the opposite of what the public is being told. Thank you. Thank you, F.

[1:30:10] Um, I actually just want to make note that we do have PHAI representatives here, which is actually

[1:30:17] a great example of having the people that are part of the project involved in the conversation. Um,

[1:30:23] I would actually um uh hesitate or don't I don't actually hesitate but I have to put you

[1:30:28] on the spot in terms of a question in terms of in terms of participating in the CCAC in information

[1:30:35] distribution and facilitating the community representatives to understand the details the

[1:30:42] scope and the timelines. How can you participate in that with us with the CAC? Would you be would

[1:30:50] it be fair to ask you that question or would you care to get it back to the CAC at a later

[1:30:55] time? So, it's a fair question. So, sorry. Can I I just procedurally I'm just I see a hand up. So,

[1:31:04] so yeah, the the just noted as the mayor noted in the in the beginning um CNL representation

[1:31:10] is here. AeCL is actually online as well listening to all this and taking this all away.

[1:31:15] their their intent tonight was observer um not for commentary. They wanted to be able

[1:31:20] to take it back. There is conversation that we need to have at council or at CAC. Where

[1:31:25] where is the most appropriate place for CNL to come and do their quarterly updates and

[1:31:29] presentations? Is it to the CAC? Is it to council? Those are further discussions that

[1:31:33] we would need to have. But I think tonight the intent was, you know, not not but CNL. It was

[1:31:38] more of a sit down and listen right now. Thank you for your presence. Mike said for

[1:31:49] Hi Cameron Greenport hope um I want to thank uh you for putting this committee together and thank

[1:31:56] uh some of the comments that were made. Claire saying it's time to take action now. Todd

[1:32:01] saying we need to backs stop our residents. Less speaking to the immediate need to get information

[1:32:06] about financing, mortgages, etc. These are all things that need to be done. Unfortunately,

[1:32:11] this committee is starting years too late and its absence has cost many time, money,

[1:32:15] and frustration. Uh, the legal agreement mandated a community advisory committee to

[1:32:20] protect homeowners. So, I'll be asking you to take action tonight and to start backstopping

[1:32:24] residents. I want to ask your assistance for one costly situation that I'm currently going through

[1:32:30] and I know others are dealing with as well, others that are in the room here tonight. Unfortunately,

[1:32:35] as this is not a process that I've ever dealt with and there was no community advisory committee to

[1:32:39] advise us about the process, I missed the fact that taking a payment in L payout to have our

[1:32:44] property restored by ourselves meant we would be subject to a massive water bill in order to

[1:32:49] keep newly installed saw alive. PHAI despite often asserting to this council that residents are their

[1:32:57] customers in order to have you believe that they are working on behalf of residents failed to work

[1:33:02] on our behalf by bringing the cost of watering new sod to our attention when discussing the payment

[1:33:07] in lie. Right now I'm running up my residential water meter and will be expected to pay the bill

[1:33:12] to get the sod to grow roots despite the cleanup apparently being at no cost to the homeowner.

[1:33:19] Worse, the municipality is charging $5.29 per cubic meter in sewer fees for water that is going

[1:33:26] directly into the sod, none of which that is going into the sewer. I would like to have this issue

[1:33:31] addressed. Uh, will the committee members making up this new committee table a motion or ask staff

[1:33:36] to wave water andor sewage costs for homeowners restoring their properties for this at no cost

[1:33:43] project? Or is it the position of this committee that Port Hope residents should pay for this part

[1:33:48] of the restoration out of pocket? And will the municipality have the PHI honor their commitment

[1:33:54] for the project to be at no cost to the homeowner by having PHI compensating homeowners for the cost

[1:33:59] of watering the newly laid sod. Failing to do the above can only lead residents like myself

[1:34:05] to believe that the municipality is quietly and purposefully choosing to benefit from a windfall

[1:34:11] so egregious that you're charging homeowners affected by the cleanup $529 cents in sewer costs

[1:34:16] for water that is used on new sod never touching a sewer. And the PHAI is saving money by choosing

[1:34:23] to avoid any conversation with homeowners about the cost of watering newly laid sod and therefore

[1:34:28] avoiding compensation for homeowners doing their own restoration. This is certainly something that

[1:34:33] PHI is aware of and is purposefully avoiding. Thank you, Cameron. And was that reflected in

[1:34:40] the in the general notes that were collected by your group this issue? Uh, no. Was it was it did

[1:34:48] it come up? No. No. Okay. Okay. Because I I do believe that one of the things that we had we

[1:34:55] had talked about at the at the very beginning is that this at least launching meeting was not about

[1:35:02] any individual properties which is why I want to make sure that this got reflected somewhere

[1:35:07] in the notes that that were taken. This is my individual property I'm talking about but it's

[1:35:11] a general problem that others in the room. Yeah. And that's why I'm asking it's really important

[1:35:15] that that was documented in the group discussions because that will also be reflected. Okay. In the

[1:35:21] document that comes forward for action. Okay. I'll be asking someone from the committee to take on

[1:35:26] this tonight. So, it's I thought it would be more uh um beneficial to do it right now. Uh PHI is

[1:35:37] saving money by choosing to avoid any conversation with homeowners about the cost of watering the

[1:35:41] sod. I would suggest that the choice of PHI and the municipality to deliberately, apparently

[1:35:46] deliberately benefit financially from this issue is unconscionable. The core mandate of the Port

[1:35:52] Hope area initiative states that the cleanup project is supposed to be at no cost to local

[1:35:55] homeowners. I see the town making money. I see PHI saving money and I see homeowners losing money

[1:36:02] on this issue. Will one or more of you on this committee take the lead with staff and/or PHAI

[1:36:09] in resolving this issue so that homeowners are not on the hook for large water bills in order for new

[1:36:14] sod to take root and live up to the commitment to homeowners that the cleanup will be at no cost to

[1:36:19] them. Thank you. And I want to make sure that this um this point is recorded uh in the minutes that

[1:36:27] will come forward to the document that this council will be considering September 15th.

[1:36:34] any any responses on this? Yeah, I I understand the question. So, I'm I'm I'm looking to uh

[1:36:42] council members uh sorry, CAC members uh for their responses. Uh councelor Atridge. Uh yeah, thank

[1:36:52] you very much. I I actually think it's a really um important and and interesting um discussion

[1:36:58] because it would not be one that would ever have crossed my mind that yeah, you know, when sod goes

[1:37:03] down or gardens go down so on there's going to be a water bill that's attached to it and and

[1:37:07] I think it's a uh it's definitely going to be an out-of- pocket expense and to your point they're

[1:37:12] not meant to be out of pocket expenses and and so we've talked about you know how do we backs

[1:37:17] stop financially and and so on. So, you know, I would suggest uh to committee members that this

[1:37:22] becomes one of those agenda items. I know what uh what you're asking is that one of us picks it up,

[1:37:26] but it's it's a committee issue. So, I think it just needs to become one of the agenda items

[1:37:30] that we're investigating because it needs to be resolved across the municipality. Like,

[1:37:35] you're not obviously the only homeowner that would have experienced something like this. So, we need

[1:37:38] to figure out what the solution to this and is, whether it's uh you know, putting a a rate card

[1:37:43] together on sod how much that money costs based on sod and water or whatever. I'm it's not for

[1:37:49] for me to spitball the answer uh off the top of my head, but I think uh you know I'd put it to other

[1:37:55] committee members that this becomes an agenda item uh for the CAC that we we make sure that

[1:37:59] we resolve this and because it's it's definitely something that's going to be felt by the resident.

[1:38:04] So thank you for bringing it forward. Any um yes councelor Mink. So, so because this is new,

[1:38:12] um a question process or procedural question I would have is so this is coming to count to C's

[1:38:19] attention uh which should come to council's attention. So, what what is the procedure

[1:38:25] for council to make any direction regarding this matter? Yeah, Madame Mayor Madame Mayor through

[1:38:33] you to councelor Mink. The minutes of the of this meeting will be posted to the agenda on September

[1:38:39] 15th. And at that time, uh, council members have the option to lift the minutes and then make a

[1:38:44] motion based on on what is contained in those minutes. And as the mayor has noted earlier, uh,

[1:38:49] you know, all of the all of the note well, not in as much detail, I think, but a synopsis of what is

[1:38:55] discussed at uh at the during the public comment period will be provided in the in the in the

[1:39:01] minutes for your consideration. And I would ask you Cameron to provide what you have in writing

[1:39:06] to us just so we can ensure that it's captured correctly. Okay. Yeah. And just to reiterate,

[1:39:12] we have had a discussion around this table that that document and all of the issues and items

[1:39:18] that came up in the conversation and obviously at the podium will be up for discussion by council.

[1:39:24] And the agreement was that we would be prepared to suspend the rules because we're talking about

[1:39:28] that ahead of time to make sure that we continue to action on the things that are most important at

[1:39:34] least in the first instance. Um so uh I appreciate that this is an issue that's important to me and

[1:39:42] issue that's important to many others and that the committee is just starting. Um but as I say the

[1:39:47] uh the this the committee was included in the 2001 legal agreement. It's decades late. Um,

[1:39:54] so it's it's time is of the essence now. So I would hope that what I'm bringing forward to

[1:40:00] you tonight is the first there's there's many many many many issues that have to be addressed because

[1:40:05] we none none of them have been addressed till now. So I would ask that this committee show initiative

[1:40:10] tonight and show that they're uh ready and prepared to take action by taking this on. Can you

[1:40:16] tell me can you table a motion on September 15th and what would happen with that motion? What could

[1:40:21] happen? what that process would be. I'm going to um I'm going to ask the clerk to just procedurally

[1:40:29] talk about what that would mean um procedurally. Um thank you very much, Madame Mayor, and I I will

[1:40:37] do my best to answer this question. Okay. Uh so so it is a bit of a unique situation because the term

[1:40:44] of this council is coming to a close. The final meeting of this council term is September 15th.

[1:40:49] So any motion that is passed by this council on September 15th of course if it can be actioned by

[1:40:56] staff it will be it depends on on the motion right uh however if there is work that needs to be done

[1:41:03] other decisions that need to be made arising out of that motion it will be the new term of council

[1:41:08] that makes those decisions right there will be a new CAC start um after November 17th there

[1:41:15] will be a new CAC right so some of these things will will may move forward after September 15th

[1:41:23] uh depending on what the motions are, but ultimately future decisions of the CAC will

[1:41:28] be made by the new term of council, the 2026 2030 term of council. Madame Mayor, I hope

[1:41:34] that answers the question. But just going back to what we had discussed about the September meeting,

[1:41:40] there there is still leeway for this council to make decisions on key issues. It doesn't not have

[1:41:49] to be punted to a next council. Okay. Council Claire. Yeah. I'd like to respond to to your

[1:41:58] request because obviously I did bring forward a motion that we did pass tonight. Um but that one

[1:42:04] for me uh is a little bit different than what you're asking because it's one that I've heard

[1:42:08] consistently over many years from many many many many residents. So for me I was ready the water

[1:42:14] issue. No, the one uh the the resolution that I did bring forward about that third-party uh

[1:42:20] expert panel. Um this is the first time that I'm hearing about this issue. Uh so I would need time

[1:42:27] to look at what are our rate our current rates, how much does it cost? Like I need to understand

[1:42:32] the scale and scope of what you're uh bringing forward. So for me, it's just not something that

[1:42:37] I can action on the spot. Um but certainly open to to looking into that and I will do some homework

[1:42:43] before it comes back in September. So it sounds like it will be on the table on September 15th.

[1:42:49] Okay. So the the committee has time to take action and discussions by September 15th. And there sorry

[1:42:54] there could be a table motion to say for example to wave the sewer rates for homeowners that are

[1:43:01] having new sod laid uh as part of the cleanup. I think as the the clerk has outlined, it depends

[1:43:09] on the scope of what that means financially because there are limitations on the kind

[1:43:15] of policy that this council can pass during lame duck period. Okay. From a financial perspective,

[1:43:25] but waving uh sewer rates, for example, is something that would be in the uh power of

[1:43:29] the council and staff. It just depends on what we're talking about in terms of overall cost,

[1:43:34] which is I going back to councelor Claire's point is that we all need some time to look into this

[1:43:39] in a bit more detail so that we know what the financial implications are and to make sure

[1:43:45] that that's something that can be done within the parameters of the power that we currently have.

[1:43:50] regardless of the financial implications and what they are, if they're ownorous on the town, do they

[1:43:55] do do does the CAC believe that the homeowner should be on uh the hook for what is supposed to

[1:44:02] be an at no cost project? I think what we've said is this is a priority that will be coming forward

[1:44:08] at the September 15th meeting. It will be part of the deliberations and there are limitations

[1:44:13] on what can be passed at that meeting from a financial perspective and until the homework

[1:44:18] is done to find out more about what the financial implications are we can't responsibly here say to

[1:44:26] you yes or no because there's still some work to be done but I think you have a commitment that

[1:44:33] this is going to come forward in the report that's being compiled and you've heard from councelor

[1:44:38] cla a commitment of looking into this further and I'm sure others will be uh doing the same kind of

[1:44:45] work. Just be I'm just hoping that I'm not hearing that if it's too costly for the town, we won't do

[1:44:50] it. Um when Well, I'm going to turn it over to the CEO just to to be more precise about this.

[1:44:56] Uh there's broader ramifications to, you know, waving water fees. The the the water rates are set

[1:45:02] to meet uh you know, future costs. the this will come up in the discussion of council if there is

[1:45:09] a waiver of fees that cost still has to be picked up and will be distributed across the the balance

[1:45:13] of the rate payers so which needs a conversation of council they can't just be wait reduce the

[1:45:17] rates for these people I I think the conversation needs to happen with the ACCL and CNL and funding

[1:45:23] and making sure the project comes out costneutral for the residents you Cameron and I'll just point

[1:45:30] out finally Adam may have had a question but uh um just I believe the Victoria Street reconstruction

[1:45:38] um people are getting water and the only cost right now is the um s the distribution of the

[1:45:46] water to the home. There's no cost for the water, no cost for the usage or the sewer.

[1:45:51] So there is precedent in doing this. I don't know if that distribution of costs around the

[1:45:55] town came up in that conversation or or what does did you want to Okay. Okay. Thank you. Other is

[1:46:04] present. Thank you. Okay. Uh any further comments? Yes, Ed, don't forget to take your earpiece out.

[1:46:18] Thank you. Uh I just had a a question and maybe I can't even ask it because we did kind of

[1:46:25] discuss it a little bit. Um uh my question was on privacy. Um, and I know things have come up about

[1:46:34] um I'm I'm not sure how how people would address a problem to the CAC in what manner they would

[1:46:43] bring up a problem. Who would like if if if I had an issue, who would I get in touch with?

[1:46:52] I'm sure you're probably going to figure this out on your when you figure the the schedule out. But

[1:46:58] um how does one if you have a problem address the CAC? Um then the the next question is okay is is

[1:47:08] somebody's name going to come up in a discussion in a open thing like this or does somebody get in

[1:47:16] touch with you privately? Do I make an appointment um at the front desk of the town hall that I want

[1:47:25] like I don't understand the privacy thing. We had a a thing with the the letters that came in today.

[1:47:32] Um or that the correspondence at the beginning of the meeting. Um they weren't read. Is that

[1:47:40] because of privacy or or I don't I don't know why they weren't read. a point was made um out

[1:47:47] of one of the letters at one point. So I'm just I'm just curious how the system would work. Um

[1:47:55] thank thank you for that. Uh so the letters are posted right as part of the agenda. Um, however,

[1:48:01] I think you bring up a very important issue about privacy and there could be many members of the

[1:48:07] public that don't want information about their properties shared with anybody else in the public.

[1:48:15] And so I think there's uh some more work that needs to be done to put some appropriate guard

[1:48:20] rails around that so that people are comfortable reaching out, finding out but ensuring that

[1:48:27] um that that privacy will be protected and that they will remain confidential through the process

[1:48:33] if if that is their wish and their intent. But thank you for bringing that up Ed. It's

[1:48:38] a a really important point. Thank you. Okay. Well, thank you very much again for everybody

[1:48:45] being here in attendance this evening. Um, the date of the next advisory committee meeting is

[1:48:53] uh contingent on council decision on 7.4 which we now know is going to be in um November. And if

[1:49:02] we can just get that exact date. Um, madam clerk, madame mayor, I think we will need to confer also

[1:49:12] with the AECL to determine when their availability is and we will advertise that uh we will advertise

[1:49:19] that date once we have that. Okay. So just just to be clear about that for public record. Thank

[1:49:24] you. So at this point then um this concludes our business to be covered on today's agenda.

[1:49:30] We've reached the end of the agenda 7:16 and I'm in a position to adjourn. Thank you very much.

Community Advisory Committee - CAC

Transcript