[0:08] We'll call the meeting to order. It's 6:32.

[0:12] Uh we have one absentee. That's Ashley, right? So stand for the pledge.

[0:19] » I aliance to the flag of the United States of America and to the republic

[0:25] for which it stands. One nation under God, indivisible, with liberty and

[0:31] justice for all.

[0:37] » All right. Uh additions to the agenda. Uh D3,

[0:45] uh posting the positions for the open firefighter positions or leadership

[0:49] positions.

[0:54] Make a motion to approve the agenda with the one addition.

[1:00] » Okay. >> And I'll second it.

[1:03] » All right. Motion and second to for the agenda. Any all in favor indicate by

[1:08] saying I. >> I. I.

[1:10] » Any nays? >> Hearing none. We'll move on to the

[1:14] approval paying the bills, October bills.

[1:18] I'll make a motion to approve and pay the October 2025 bills.

[1:26] » I'll second it. >> Okay. Motion a second. Any further

[1:30] discussion? >> Hearing none. All in favor indicate by

[1:34] saying I. >> I.

[1:36] » Any nays? Hearing none. Uh consent agenda.

[1:41] » Hold on for a second, Mark. I'd like the record to show that I abstain from check

[1:46] number 23889.

[1:50] Thank you. >> Thanks, Brad.

[1:53] » All right. Consent agenda approval of Rockville City Council minutes from

[1:57] October 8th. Uh acknowledge the 2025 building permits for October.

[2:03] Acknowledge October 2025 sheriff's report

[2:07] month end reconciliation and special event for road closure on

[2:13] December 6 for the candy cane parade. Looking for a motion on this.

[2:20] » Make a motion to approve the consent agenda as presented.

[2:26] » Second it. >> Second. Okay. Any discussion?

[2:30] Hearing none. All in favor indicate by saying I. I

[2:33] » I any nays? >> Hearing none.

[2:37] » All right. Department of Report. Uh John, you're up.

[2:42] » Sure. My name is Sergeant John Mimi. I'm here for behalf of uh Sean. He gave me

[2:49] uh some of the uh information for October. Um there was 38 contract hours

[2:55] uh that we completed. Uh for October, there's 63

[3:00] calls for service. Um 33 traffic stops uh were was

[3:06] conducted, one speed citation and three now uh valid driver's license citations

[3:13] with portrol. Uh it looks like uh we have utilized 375

[3:20] of the 456 contracted hours. So uh looks like China has a note here that we're on

[3:28] track to hit that mark of 456. Thank you, John.

[3:35] » Any questions for John? >> Nope. Thank you very much.

[3:40] » Keep up the good work. >> Thank you.

[3:43] » All right. Uh Cody for the city engineering.

[3:47] » Good evening, mayor and council. First item on our list is the resolution for

[3:52] the local road improvement program uh grant application. It's basically just

[3:57] authorizing the pursu uh pursuit of the application that needs to be included

[4:01] with our application to um MINDOT. So, we'll need a council action

[4:09] uh to approve that resolution. >> Make a motion to approve resolution

[4:16] 2025-30. Okay.

[4:20] » On the paper it says 33. Is it really 30?

[4:28] It's 33. So let's go with 33, Brian. Okay.

[4:34] » Okay. But the resolution on the packet has said 30. So it is going to be 33.

[4:38] Correct. >> 33. Correct.

[4:39] » Okay. I will second that then.

[4:43] » Okay. Motion in a second. Any further discussion?

[4:47] Hearing none. All in favor indicate by saying I.

[4:50] » I. >> Any nays?

[4:53] Hearing none, go on to the invoice for the second item is that uh cracks 2424

[5:00] crack sealing uh invoice from Aztec that was not received previously uh until

[5:06] just recently. So that was approved back in February 2024 and it's at the bid

[5:11] price of $77,250.

[5:21] Now, I'm assuming, Bobby, you guys in the office verified that this didn't get

[5:27] » paid and Yes. Okay. So, >> I guess I'll make a motion that we

[5:31] approve paying the invoice of $77,250.

[5:38] » And I'll second that. We have a motion and a second. Any further discussion?

[5:44] » Hearing none. All in favor indicate by saying I.

[5:47] » I. I. >> I.

[5:48] » Any nays? Sure. None. Uh, anything else, Cody, at this time?

[5:56] » Nothing. >> Nothing. Okay. Yep. Um, planning

[6:00] commission, Mr. Becker. >> Well, we have a lot of things to cover

[6:04] today. First on your agenda is a qualifying minor subdivision. It's on

[6:09] page 35 and 36 of your packets. Uh, owner is a Jesse uh Johnson. uh 21859

[6:20] County Road 8 uh in Cole Spring with a Cole Spring address.

[6:24] Um planning commission is recommending approval.

[6:33] This was something that was previously brought to the planning commission to

[6:36] ask if they could split off this land and planning commission did give that

[6:40] nod originally. The rest of the land that's uh part of this survey is already

[6:45] in the Minnesota Land Trust. Thank you.

[6:49] » Make a motion to approve. >> I'll second that.

[6:53] » Okay. A motion and a second. Any further discussion?

[6:57] » Hearing none. All indicate by saying I. >> I. Any nays?

[7:02] » Okay. Bill. Secondly, uh approval of the Sticky Hill CUP extension. Uh this is on

[7:09] page 37 of your packets. Um this is basically uh an extension of what they

[7:16] already have for a permit. Um and they did a a presentation to the uh

[7:22] to the planning commission and we're recommending approval.

[7:26] » So the first uh time it was for 3 months. They came back and asked for an

[7:29] additional 3 months plus they've uh as you can see in the picture they squares

[7:34] that's the water tank that has been added to the site plan that's already up

[7:39] there. >> Make a motion to approve.

[7:44] I'll second that. >> Okay. A motion, a second. Any further

[7:48] discussion? Hearing none. All in indicate all in

[7:52] favor indicate by saying I. >> I.

[7:54] » I. >> I. Any naysay?

[7:59] Uh the next is a approval of an interimm use permit for 200 uh Pine Street. This

[8:07] is the uh Sapaniac uh Coast Spring granted

[8:12] um yearly annual uh approval for their permit. Um I did talk to a number of the

[8:19] neighbors and actually one of the neighbors did present a letter to the

[8:23] planning commission uh stating they were fine with this as long as we kept all

[8:28] the restrictions on the permit.

[8:34] We did hold a public hearing at the November 5th planning commission meeting

[8:37] and so anyone was welcome to come forward and speak and no one spoke out

[8:41] against it >> and you had a letter in favor as well.

[8:46] Correct if I remember right. >> I'm sorry. Yeah, we recommend approval.

[8:51] » So I just got a question for clarification. So if you look at page

[8:55] 43, these highlighted areas on this map,

[9:01] is that in reflect to where their con their crushing operation is?

[9:07] Because if you look at page 41, it's on the top of the map is where

[9:12] they're doing all that. It's not in those highlighted areas. I'm just making

[9:16] sure that we're got our eyes dotted and our tees

[9:20] crossed. They explained that they're bringing

[9:23] from uh the pit over to

[9:28] downtown here for crushing. >> Yes, I know that.

[9:30] » Okay. >> I No, that that's not my question. If

[9:33] you look at the the if you look at the map on 41,

[9:39] the highlighted area on 43 does not get back to the top of this map. And that's

[9:44] where they're doing the crushing. That's the only reason I'm questioning it. Not

[9:48] that somebody comes up and says, "Hey, they're in not even where they're

[9:52] supposed to be."

[9:56] So, if we could just get that clarified, that would be great.

[10:00] » Okay. >> Otherwise, um I I make a motion that we

[10:04] approve the IUP for Sopania. >> And if this goes on, this will come back

[10:10] again in a year. >> Yeah. Yeah.

[10:13] I'll second it. Okay. Motion in a second. Any further discussion? Hearing

[10:18] none. All in favor indicate by saying I. >> I.

[10:21] » I. Any naysay? Hearing none. We'll move on to the final

[10:26] flat bill. Next is approval of the final plat uh RLS number 19. This is on page

[10:33] 45 of your packet. Uh this is the Jim and

[10:38] Jackie boy uh area

[10:44] and

[10:53] page 40. If you get to 46, that shows basically

[11:02] the survey of the of RLS9 and what

[11:07] what's presented to the planning commission. The track A is is correct on

[11:12] this. >> Yes, track A is correct.

[11:14] » is correct on this one. >> Uh so the planning commission is

[11:18] recommending approval.

[11:23] » Make a motion to approve.

[11:28] Well, actually though, don't we want to that 46? That's that would be number

[11:33] five, right? >> Well, so we're we're you guys are

[11:38] looking to approve the the whole final plat for RS19 and then there'll be a

[11:44] reszone of tract A. >> Got it. Sorry.

[11:50] » I'll I'll second that. Have >> a motion to second. Any further

[11:53] discussion on this? >> So, what are what are they actually

[11:56] looking to do on the track? Are they just

[12:00] » Yep. So, right now they're looking at um trying to split up the land fairly

[12:06] between the siblings. So, that way if they want to pass it down or you know,

[12:12] so no development at this time. Just looking to split it up fairly between.

[12:16] » So, rather than they each got a name on all of it, this way they each got their

[12:21] own section. >> Yeah. Okay.

[12:25] » Any other discussion? Uh hearing none. All in favor indicate

[12:30] by saying I. >> I.

[12:32] » I. Any nays? Hearing none. We'll move on. Bill

[12:37] getting there.

[12:43] It was there.

[12:51] Um, next is the reszone of track uh,

[12:58] Diaz and David on RLS19. Um, reszone from egg 40 to R1.

[13:04] And this again is Jim and Jackie Boy. Um request came through their

[13:12] sando.

[13:17] » Sorry. >> Actually, is it track A, not track D?

[13:22] » Yes, it is track A is an apple. >> Yeah,

[13:25] » this is the A. I'm sorry. >> Rather than D. And those are the uh four

[13:30] lots.

[13:35] » Make them. And that was approved at the >> I'm sorry. Planning Commission is

[13:39] recommending approval. >> I I make a motion that we followed their

[13:43] approval. >> I'll second that.

[13:46] » A motion and second. Any further discussion?

[13:50] » Hearing none. All in favor indicate by saying I.

[13:53] » I. >> I. Any nays?

[13:57] » All right. And then the last one is uh on you guys.

[14:02] » Yeah. So, uh, Inspectron let us know, uh, that they were going to have a rate

[14:07] increase for 2026. Council then, uh, asked me to go back and get some

[14:11] clarification on what that, um, rate increase involved. And so now it's

[14:16] coming back to council. Um, do you want to approve inspector or, you know, meet

[14:21] a goal for bids for a different building inspector?

[14:26] I think talking to the workshop it kind of explained more what why the reasons

[14:31] for it. So I would u make approval to uh of um inspect's rates increase for 2026.

[14:39] I say we approve it and continue on with them.

[14:42] » I'll second that motion. >> Yep. A motion and a second. And the rate

[14:46] increase to me is all justified. >> Yep. Once I read it how it was justified

[14:50] made more sense to me too. >> All right. We have a motion and a

[14:52] second. Any further discussion on that? All in favor indicate by saying I. I.

[14:59] » Any nays? Hearing none. Bill, you're done.

[15:04] » Thank you, Mr. Julie.

[15:07] » All right. So, um let's see. Let's start with the new boat um is in service. 98%

[15:15] of the staff has been trained on it. Um, anyone wanting to have fish fry raffle

[15:21] tickets for the next year should uh get a hold of the fire personnel Friday,

[15:25] March 20th. Um, that's when the fish le you can um so just that you know that

[15:30] and they're available now. The fish raffle tickets. Um,

[15:36] you can see I can talk well. Um, calls for 20 I'm just going to kind of give

[15:39] you some um comparison for calls in the last three years how they have changed

[15:43] that everyone kind of knows where we're at. um calls for 2023 June 1st 2023 to

[15:49] December 31st of 2023 they had 139 total in 23

[15:55] January did I say June January sorry and then calls in 2024 January 1st 2024 to

[16:03] December 2024 there was 148 calls so we went up you know that in the one year

[16:10] again this year right now um we have calls of 2025 from January 1st of 2025

[16:17] to October 31st 5th of 2025 we have 142 at the end of October 2 months left

[16:26] so we are really jumping and note um approximately 10 to 12 calls given to

[16:32] other departments by mistake on top of that so there was the the one out by

[16:37] Loves that should have went to Rockville it didn't it went to another fire

[16:41] department so and they've done that a couple times to us so Um so if you were

[16:46] to add those on we are over what we did last year. So I mean these guys are on

[16:50] the move on EMR and first respond um reertification has been completed for

[16:56] all staff. Uh FEMA grant from current being worked on that's FA

[17:03] the new fire truck is in motion and concerning being worked on and which we

[17:09] will be um voting on that tonight. um emergency um is currently doing

[17:14] tracking, testing, and inspection and some repairs. So, just so that you guys

[17:18] are aware of that. Um I was at the training on Monday night for um medical.

[17:24] Um and I believe you're doing another one next month too on medical, right?

[17:27] Correct. >> Um very interesting. They did a lot on

[17:30] braces and you know, wound punctures and whatnot and back braces and chair braces

[17:36] and you know, when to heal people on that type situation. So it was very

[17:40] interesting and I think everyone learned something you know I know I did sitting

[17:46] there besides other things. So um that's where we are on those. Um so we're just

[17:52] at the approval of the fire truck purchase contract is what we need to

[17:56] look at next. >> Yeah. So last month council approved to

[18:00] send the letter of intent. Uh and so now we're just asking for approval to sign

[18:06] the purchase contract agreement.

[18:13] Yeah. Nothing's changed on the contract, right? No. That I saw. Okay.

[18:18] » I'll make a motion that we approve. >> I can second.

[18:23] » Have a motion, a second. The only discussion we're going to have is that

[18:27] we are not going to prepay anything on that. So, we're going to sit on the

[18:32] money and wait till >> I think we'll do like what we had talked

[18:35] about before. At least that at least we know that's safe.

[18:38] » Safe. Yeah. So, um, that was the only part I wanted to add to that. Um, so we

[18:43] have a motion, a second. Any other discussion?

[18:46] » No. >> Well, I think just to clarify that we're

[18:48] doing that because we're going to make more money on the interest by sitting on

[18:51] it than what we would have been prepaying for.

[18:53] » Correct. Money market account. Yes. >> And it's a little safer, too, because

[18:57] the other company goes under. Absolutely. We're we aren't going to be

[19:00] out any money. >> Okay. Um

[19:04] motion a second on approving the signature on that contract for Bobby to

[19:09] sign tonight. Um all in favor indicate by saying I.

[19:14] » I. Any nays? >> Hearing none, we'll move on.

[19:20] » Okay. The next item there for the fire department is uh the current relief

[19:25] president Craig Cardi did come to the finance committee. Um the uh amount for

[19:30] the 2024 relief audit was substantially more than previous years. So, uh,

[19:36] finance did have a discussion on this and it looked like kind of 9,000 was the

[19:40] average before. So, finance made the motion in the recommendation that

[19:45] council pay of the amount that is over the 9,000.

[19:50] So, that would be the 4,000 72528.

[19:56] » So, what's the reason that it's gone up so much?

[20:00] They went to a new auditor this year, so they had to do some they had to do a

[20:04] bunch of d more digging uh on paperwork and stuff. Now they've they sent a new

[20:11] I know Craig is logged into the portal. So now they can be able to send stuff

[20:14] over earlier and and avoid some of these fees in the future.

[20:18] » So they'll be documenting every month if I remember correctly.

[20:22] » I believe that is what is happening. Do you know Tim?

[20:26] I think that's what they said is that they're going to be being able to do it

[20:29] monthly now, get things ready that when it comes to the end, they're not going

[20:32] to charge us for all this extra stuff that you know this way if they're

[20:36] missing something each month, they'll be able to jump on top of it quicker.

[20:39] » So, we haven't set up a meeting with parrot to talk to discuss it with them

[20:44] yet. And we do I have reached out to another financial advisor to look at

[20:48] their retirement stuff. They have not returned my call yet, but soon as that

[20:53] happens, then we'll meet with the fire relief group will meet with them and

[20:58] then those guys can vote on that how they want to proceed on that as well.

[21:05] So, we're looking for a motion to pay that 4725.28

[21:11] of portion of the audit.

[21:15] I make a motion to approve to pay the $4,72528

[21:20] of the 2024 relief audit.

[21:28] » I will second it. A motion and a second is presented. Any

[21:33] other discussion? Hearing none. All in favor indicate by

[21:38] saying I. I. >> I. Any nays?

[21:42] hearing none. Okay. Posting some upcoming positions.

[21:52] So, we have two positions expiring at the end of November or December. Do did

[21:57] we confirm it? November. Okay. So,

[22:01] we need the council decision if we're going to post those positions and then

[22:05] when we're going to do the private city or the council meeting with those

[22:11] people, the applicants. And this is for the assistant, first

[22:16] chief, and the secretary.

[22:24] I guess I'll make a motion that we go ahead and post the positions. When do we

[22:29] want to have this back by?

[22:35] » How long do you want to give people time to fill out applications?

[22:39] » You want it back by the next city council meeting so we can make an

[22:42] appointment. Set another date. Is a payroll at the end of each month. Is

[22:46] that the idea as well? >> No, it's just

[22:50] » they do once a year. >> Once a year.

[22:54] » Well, the 30th is a Sunday. Today is the 12th. So, and I don't want to do

[23:00] anything the week of Thanksgiving. >> So,

[23:06] I mean, I would personally I mean, if someone's interested in the positions,

[23:10] they already know they're coming up. I'm going to be honest. Maybe maybe I don't

[23:13] maybe I'm wrong. I would say to give them if you can get it up there by

[23:16] tomorrow, I would say give them a week till the 21st. This way then

[23:21] I don't want to do anything the week of. Do we want to do a special counsel the

[23:24] week before that we're getting it done that first week of December that we're

[23:28] not pushing it off to the second week of December?

[23:30] » That feels like >> that'd be a little too fast.

[23:34] » I I would be worried that there would be some people who weren't up at the fire

[23:36] hall maybe wouldn't even be aware of what was going on.

[23:40] » That would be my only concern.

[23:46] So I mean it what'll happen effective November 30th

[23:51] your position ends correct or whatever the first the first assistant position

[23:55] would technically end so we would be in an interim then without one or you would

[24:00] just carry over until >> you can just extend us for a month don't

[24:03] press yourself do it >> no no I I I agree

[24:06] » he's going to screw up is Judy's >> if I if I leave my position I'm going to

[24:12] get 112th Okay. >> Because it would it would just be

[24:18] prorated. Got it. >> Yeah. Then I would think it would make

[24:21] more sense to go into December a little bit to allow some time.

[24:26] » If if we have the deadline by the 1st of December, is that soon enough or you

[24:30] want to go later or >> I would recommend maybe going like like

[24:35] the 5th would be Friday. That would give three full weeks.

[24:40] » Okay. >> And that would give us the opportunity

[24:42] of the council meeting. We'd be back again on the Wednesday and then we could

[24:45] set a >> Okay, so December 5th will be the

[24:47] deadline. >> And then we could set a date for

[24:51] » um >> set a date for a special council meeting

[24:54] with the with interviews. >> That works for me.

[24:57] » I'll have that in my motion. >> Then I'll second it if you're waiting

[25:02] for one. >> Okay. So

[25:04] » that's why I wanted to know when >> No, no. You want to repeat the motion or

[25:08] » so that we post the the positions for the fire

[25:12] » department, the first assistant and secretary,

[25:15] » and the applications need to be in by December 5th. So, we can proceed and do

[25:22] our due diligence. Does that cover it? That covers it.

[25:27] » Okay. Okay. And a sec. We have a second. >> I'll second.

[25:30] » All right. Motion, a second. Any further discussion

[25:34] » hearing? I just have a quick question. So, if we push it out to the 5th, which

[25:38] I understand where you guys are coming from from this,

[25:41] um, we have a council meeting on the 10th.

[25:44] » Mhm. >> Okay. We wouldn't be able to interview

[25:46] these guys on the 10th. >> No, no, no. Then on the at the next

[25:49] council meeting, you would set a special council meeting just to do those

[25:53] interviews

[25:56] » that I mean I'm just I'm looking at going into the holidays and everything,

[26:00] » you know, because you're going in I mean if it's the 10th and we make it

[26:03] » set that special council meeting for January

[26:05] » January. >> Yeah. I'm just saying because if you

[26:07] guys are trying to get this done, you know, type situation, take that in

[26:10] consideration that, >> you know,

[26:12] » cuz we could do it the the following week or we could do it after Christmas,

[26:16] whatever. We >> And it wouldn't have to be a Wednesday

[26:19] night either. We could do it on a on a another night that's open, too. So,

[26:24] » whatever. >> Tim, when's your next I just just a side

[26:27] note, when's your next training? Is that on the 8th or the 15th? On the

[26:31] » ETH. Okay. >> Till the ETH. Yeah. Is their next

[26:36] training? >> That's actually our monthly meeting.

[26:40] » Yeah, that's the everything's that night. Get the number out of the way all

[26:44] in one night. >> So then maybe it would vote to keep it

[26:49] open through. >> Just keep it open through the 9th.

[26:53] » That's what I mean. That's what I'm That's the other thing I'm starting to

[26:55] look at because I wanted to know when that was suggest

[26:58] » we don't or even do it on the 10th because we could have that information

[27:02] talked about council, right? That would be

[27:05] All we're doing at the council meeting is setting the special council meeting.

[27:09] » So yeah, we'll make it amend it to your motion.

[27:12] » Should we amend it to the 9th or you want to amend it to the 10th?

[27:17] » I would amend it just to the nth that that gives Bobby time to get the

[27:20] applications ready to for us to look at. >> Yeah, I would kind of agree with that.

[27:23] » Or that we know how many we're going to have to interview

[27:27] » on the 9th. >> Yeah. If that gives you enough time to

[27:30] do what you have to do, >> I I'll I'll make my amendment to the

[27:34] ninth. >> Okay.

[27:35] » One last thing. Are we starting that effect of tomorrow or are we waiting to

[27:38] be like Friday or Monday? I'm just trying to be,

[27:41] » you know, because >> I think time. So,

[27:46] » yeah, start it tomorrow right away. >> All right. I just want to make sure.

[27:53] » Okay. So, we have a motion, a second to start it immediately to the 9th. Uh any

[27:58] further discussion hearing? None. All in favor indicate by

[28:02] saying I. >> I.

[28:03] » I. Any names? Okay. All right. Uh Barry.

[28:11] » Hey. Uh we're looking for the approval to purchase a new plow truck to update

[28:16] our single axle to a new single axle. On your council packet, it's page 58

[28:21] through 67. Um, the price for the new truck is

[28:26] $289,281.

[28:30] It was brought to my attention that they shouldn't be charging the tariff of the

[28:33] $1,500, which should bring it down to $287,781.

[28:45] And this has been in the budget that you've been trying to get this fair this

[28:50] end on the by the end of the year we'll cover it and we don't have to pay for

[28:54] the truck until it actually gets here. >> Okay.

[28:56] » And is that going to be kind of like the fire truck where it's going to take a

[28:59] few years to probably going to be at least a full year if not two.

[29:03] » That's kind of where their window is. >> Yeah.

[29:06] » It's just crazy to me that we're still in that kind of lead time for stuff like

[29:10] that. Yeah, >> I feel sorry for guys that buy a new

[29:12] truck and get in a wreck and get a total out. You ain't getting another new one.

[29:17] » Well, I mean, I I did have a a quote from International for basically the

[29:21] same truck and they're telling me January for the truck. But if you can't

[29:24] get utility body or the rest of it until November, it really makes no It really

[29:30] doesn't matter who which truck you buy. >> Yeah. Cuz

[29:32] » cuz all we can do is hang on to the money then, right?

[29:34] » Yeah. >> Yeah. Because the to because even if

[29:36] they build the truck and get it shipped at the freight liner, we still don't pay

[29:39] for the truck until the body gets put on and then shipped to us.

[29:43] » Oh, really? Oh, that's okay. >> So, the plow trucks that we have now.

[29:47] » Mhm. >> Um were they were both of Because we're

[29:51] essentially replacing both at once, right? Because we just have a new plow

[29:54] truck >> two two years ago.

[29:56] » Two years ago. And then this one would probably come online in another two

[29:59] years. >> Were the other Were the other two that

[30:02] far? I mean, my my worry is that we're going to be replacing two again down the

[30:08] road at the same time. >> So, I mean, obviously, we need it. We

[30:12] need to approve it. I'm just I'm looking at trying, you know,

[30:14] » hopefully going to we can put enough aides in our savings so that way, you

[30:18] know, we can plan for that or we can stagger it. You know, we might do like a

[30:22] fiveyear before the one's over if we did like a 15 year versus a 20 year. That

[30:27] way, you do stagger them out a little bit. Yeah. How how old are they? or is

[30:31] it? >> Uh, so the one we're replacing is from

[30:33] 2003. So that' be is that 23 years or 22 years?

[30:38] » Yeah. And the other one, how old is that one replacement?

[30:40] » The brand new truck was last year. And then there's a another one that's a 2004

[30:44] Sterling, but we're keeping that one until it pretty much falls over.

[30:48] » Okay. So that'll be the next one is the 2004 to replace.

[30:51] » Yeah. >> But the one you replaced last year, that

[30:54] replaced the truck that was how old? Burial.

[30:56] » Burial. >> That one replaced a 2006 Sterling.

[30:59] » Okay. So again about 19 years old, >> but the the Sterling, the orange one

[31:07] that we have now, the its replacement would be the one the freight line more

[31:12] than likely that we currently have, right? The new one. We just rotate them

[31:16] in. We wouldn't be buying another third brand new one.

[31:20] » No. So So the new new freight liner we bought two years ago, that'll probably

[31:24] do a 15 to 20 year lifespan. So that's way down the road for budgeting. This

[31:29] one's replacing a 2003 single axle that goes around in town here. Um, and then

[31:35] our other Sterling Tandem that we have. That's u our backup truck and that's

[31:41] what we use for we have some few attachments to it for doing shouldering

[31:45] and stuff. We plan on just keeping that truck for many years hopefully and then

[31:49] maybe in the future replacing it if we budget for it later. So, I wouldn't be

[31:54] looking at replacing that one for probably 5 to 10 years yet. So, because

[31:59] it's not a daily use thing. Okay.

[32:04] » Okay.

[32:08] So, we need a motion. >> I Okay, go ahead. I'm trying to think

[32:14] here. >> You're going to work on that deduction,

[32:17] that $1,500 tariff deduction on there, right Barry?

[32:24] » So, what's the amount again, Barry? Was 287. 287,781

[32:30] houses >> without that without that terra being on

[32:32] there. >> Yeah. Minus 1,500

[32:35] from the original. >> I will make a motion to push purchase

[32:39] the plow truck for the $2,87,781.

[32:47] Um

[32:53] second. >> Okay. Motion and a second and any other

[32:58] discussion on this hearing? None. All in favor indicate by

[33:02] saying I. >> I.

[33:04] » I. Any nays? Okay. Very water. We're going to talk

[33:08] water meters now, huh? >> Yep.

[33:12] Okay. So, on the council packet page 68, uh we're looking at we found oversized

[33:18] meters throughout the town. Um the Zach numbers on the left are actually off. We

[33:24] have seven 1-in meters. We're looking at 9 in and 12, which means we need 16 or

[33:30] sorry, 18 uh gaskets. Uh we only need one more stainless steel 2-in meter. Uh

[33:37] which also needs two gaskets for that. And then we should have the 17 end

[33:41] points already with the meters that we already plotted for or accounted for for

[33:47] the rest of the town. So, we shouldn't have to get that pizza.

[33:50] » We shouldn't shouldn't need that $3,7 or $77.

[33:55] » So, how much more did you say this bill was?

[33:58] » So, it'll be a grand total of $9,930.

[34:04] » Make a motion to approve. >> I'll second that. Motion a second. Any

[34:10] other discussion on this >> hearing? None. All in favor indicate by

[34:14] saying I. I. >> I. Any naysay?

[34:19] Okay. And then the water meter for well number three.

[34:25] » So in the council packet on uh page number 69 uh we have a 6-in water meter

[34:34] uh mag meter for our wellhouse. Um on number three right now our old water

[34:41] meter was just tested and we're at 9% out of a skew or a skew readings. Um

[34:48] we're looking at trying to get drop that down to less than 5%. So that way it

[34:53] helps with our utility billing and water loss at the end of the year that we have

[34:58] to record for the Minnesota Department of Health for requirements.

[35:05] Um, the bill is for that meter would be $4,76.

[35:11] » Make a motion to approve. >> I'll second that.

[35:15] » Have a motion and a second. I just have one question, Barry. We did a drop in up

[35:20] at Lo, right? Then we just buy the core or just the meter.

[35:24] » We can't do that with this meter. Is that correct?

[35:26] » This This one we can't the the housing that's in there is not uh compatible. We

[35:32] already looked into that one. >> Perfect. That's We have a motion, a

[35:36] second. Any other discussion? Hearing none. All in favor indicate by

[35:41] saying I. >> I.

[35:42] » I. Any nays? Hearing none. We'll move on.

[35:49] Okay. Resolution 2025-34. Thank you, Barry.

[35:54] » Yep. Make a motion to approve

[35:58] to roll this over to the tax roles. >> Okay,

[36:03] » I will second that. Motion, a second on the resolution. Um,

[36:08] any other discussion? Hearing none.

[36:13] All in favor indicate by saying I. >> I.

[36:16] » I. Any nays? None.

[36:21] Okay. approval of the harble invoice for the compound. That's a the grinding

[36:27] brush grinding. >> I make a motion that we pay $2,100

[36:32] towards this um herbo um invoice and compost site.

[36:39] » Okay. And I'll second that. Have a motion and second. Any further

[36:43] discussion? Hearing none. All in favor indicate by

[36:48] saying I. I. >> I. Any nays?

[36:52] » Let the record show that I abstain. >> Thank you, Brad.

[36:58] » Okay. >> Thank you guys.

[37:00] » The uh Yeah. Go off, Brad. Thank you for the the support there as well. Okay. The

[37:06] siren service agreement.

[37:12] What do we want to do here? Do we want to

[37:16] So, so we had an incident for the first time. one of our sirens uh when we had a

[37:22] battery explosion. We have not had a preventive maintenance program on these

[37:27] sirens in the past. So, what is before you is a contract uh proposal from DC

[37:36] DSC Communications, otherwise known as Grind Electronics, for an annual fee of

[37:42] 2278 uh without the batteries and then an

[37:47] annual 35.48 with the batteries. Each siren except

[37:51] for the downtown siren has four four batteries and they're looking at a 4year

[37:58] replacement time.

[38:10] » There's a fine line. I will just say that.

[38:14] » Yeah, I'm st I Half of me is going, "Yeah, let's do it." because then we

[38:19] know everything within that siren is being looked at. But like we talked

[38:25] through the workshop is are we going to be nickel and dime latered.

[38:29] So that's where I'm kind of at with it where you know I think it's a great idea

[38:33] because they are older you know that we know that they're getting maintained

[38:38] correctly that we're not waiting for why isn't one working and then we could have

[38:42] ended up having a huge bill to you know repair it. So, I don't know. I'm on a

[38:47] fine line with this one. I I I think we should do it with some slimulations that

[38:52] they just can't everything has to be approved. Anything over and above the

[38:55] inspection, I feel we should have to be approved by the council. Not even

[38:59] putting a dollar amount on it. That will go up to this dollar amount. It just has

[39:02] to be approved. >> So, whose budget would this fall under?

[39:06] Emergency management budget. Your budget. Okay.

[39:09] » Do we have money there? >> I believe so.

[39:14] » Okay. Bill, what do you what do you think? I

[39:17] mean, you're you're out there every every month. You I want I'm asking your

[39:21] opinion as well. >> I agree, Julie. It it's

[39:24] it's it's a fine line and you can come in and have this done and a week later

[39:30] it doesn't work. I mean, this is though a preventive measure.

[39:36] Um I mean, that's same with your car. I

[39:40] mean, you can take it in for oil changes and a week later it's not running. It

[39:44] won't start. You don't know why. I mean, >> well, I you know, I replace my battery

[39:48] in my car when it doesn't work. >> Yeah. You know,

[39:51] » so but this So, we have dead batteries out there now. So, if we sign this

[39:56] agreement, will they change them under this new agreement or is or do we need

[40:00] another quote for that portion of it though?

[40:02] » I would have to ask that question.

[40:07] So if you look on 73, it says managed services under description sirens with

[40:13] battery coverage. Um, so we could definitely reach out to

[40:19] them and ask for, you know, without and and have another quote come back to you

[40:25] guys. >> If you want to table this for

[40:31] » Yeah, that's kind of what I was leading is maybe table it to get a little more

[40:34] information. Would it I mean would it be possible do you think to maybe reach out

[40:38] to Cole Spring Richmond see what they're do with their sirens to see if they go

[40:43] through a service like this or if they just you know if it's not broke don't

[40:47] fix it. I mean, my I I get like what Julie was saying and what Mark was

[40:51] saying earlier that, you know, we don't want an open-ended checkbook, but yet at

[40:55] the same time, if they come back and they say, "Well, you know, you're you're

[40:59] giggama jig to the whatchamacallit needs to be fixed." How are we going to know

[41:02] that it's not and not approve it anyway? So,

[41:08] I mean, I I still feel like it could be a nickel and dime situation even if we

[41:11] are approving it every month because they can come up with whatever they want

[41:14] for fixes that need to be done and and I don't know that we would be able to call

[41:19] them out on it and say, "No, that doesn't need to be fixed for

[41:22] » I guess we'd have to have a lot of it in writing to explain what is definitely

[41:26] wrong." >> Yeah.

[41:27] » I mean, that's the only way of getting around that. that okay, you know, I

[41:31] would think between the five of us and engineer and, you know, other people, we

[41:36] should be able to figure out are they, you know, pulling our leg or are they

[41:39] and it's a legit company. I hope they're not screwing right

[41:43] » people over, you know. Yeah. I I don't know. I like I said, I

[41:47] keep I keep looking at it thinking, "Yeah, let's do it." And then the other

[41:50] end of me saying, "No, don't do it. Don't waste the money." But when you

[41:53] look at how much batteries could cost us if they came out to replace them or we

[41:57] do it ourselves, you're now taking, you know, one of our maintenance guy to now

[42:02] go out. Maybe it is only a half hour job, but it's the idea like you said,

[42:06] you don't know all the mechanicals of of it. How does it work? That's the other

[42:10] part I kind of look at is do we want to put our maintenance people in that

[42:13] situation and then it doesn't work after. Now we have to we paid them an

[42:17] hour to do the work and now we have to call someone in to fix it. So, I mean,

[42:21] so I'm kind of on that, you know, the board that way, too.

[42:26] » No, that's it's all valid points. >> Did they Did they say how many other

[42:30] cities they do this for? >> I didn't ask.

[42:33] » Okay. >> So, can we just can we table it? Maybe

[42:37] ask other communities what they're doing maybe as a second opinion. How does that

[42:42] » I think that's a great fair statement. >> Or if Yeah. or if they do any other

[42:46] cities around us, then we can ask. >> Then we can talk to those cities and ask

[42:49] them what they're doing >> because really the siren

[42:53] really doesn't have to be operable till spring now. Correct. But we need to get

[42:57] the batteries in there at some point. >> Well, they're all working now.

[43:01] » Oh, okay. >> As far as I know.

[43:03] » Okay. >> Do is there any other company that does

[43:06] this type of thing or is this the one that we just have trusted over the

[43:09] years? Well, uh, this this company's pretty reputable and, uh, they do all

[43:15] the EMS in the central Minnesota. >> Okay.

[43:21] Yeah, I agree. Let's I think maybe table getting some more information might be

[43:24] helpful that we can make them more and like you said, they're pretty well.

[43:27] They're all working now. It's spring. >> Yeah. And spring is going to be the time

[43:32] we're going to definitely have to have it.

[43:38] » Okay. Let's let's table this until we get some more information. So, do we

[43:42] need to make a motion for that as well? Okay. Um

[43:48] » I'll make the motion to table it till we get a little more clarification.

[43:53] » Do you want But we didn't put Do we need to put a timeline?

[43:56] » Yeah. Why don't we just say to have it come back to the next council meeting?

[43:58] » Okay. Okay. >> You want to change?

[44:00] » Thank you. Yep. So, I'll make the motion then to table this till next council

[44:04] meeting. Would it would it be beneficial to have a spokesperson come so we could

[44:08] ask these questions? >> I can definitely ask if someone would be

[44:12] willing. >> That wouldn't hurt, Brian. That's a

[44:13] great idea >> because the only thing is I'm reading in

[44:17] here on the last page of this. Not quite. 76

[44:24] where it's saying the the optional battery replacement

[44:29] replaces insufficient inoperable siren backup batteries parts and labor.

[44:35] Then if you it says to look in footnotes one and two. Troubleshooting of repairs

[44:41] excluding excludes repairs to siren motors

[44:47] and speaker assemblies. their their spelling here is they must not

[44:53] have spell checked. Um or electrical work requiring electrician or aerial

[44:58] lift. Diagnostic and troubleshooting to discover and isolate issue to the siren

[45:03] motors or electrical work requiring electrician will be covered within the

[45:08] scope of this agreement. Note two, rental of aerial lifts is not

[45:13] included in this agreement. If an aerial lift is needed for troubleshooting or

[45:18] battery replacement, DSC may invoice customer after approval

[45:24] from customer for such charges. >> So they're saying there's batteries at

[45:28] the bottom and at the top cuz why would you need a lift if the batteries are all

[45:32] the bottom? >> I don't know. You need a lift to get up

[45:35] to the siren if you didn't work on the siren yourself.

[45:43] [Music] And I don't know how far off the ground

[45:46] the batteries are. They're not on the ground.

[45:49] » No, you can reach.

[45:53] » So, I don't know. I just got some questions. So,

[45:57] » yeah, I think just tableabling it and if we can get a spokesperson

[46:01] » here, find out what the other cities are doing around us or who they do service

[46:06] that we can call them and ask them some questions. Um, I think it's better for

[46:11] us all the way around. >> Yeah, we will do that.

[46:14] » Thank you, Bill. >> Thank you.

[46:15] » So, there's a second to Jason's motion. >> I'll second that.

[46:20] » Julie second. Okay. Any further discussion?

[46:24] Hearing none. All in favor indicate by saying I

[46:28] » I any nays? Hearing none. Thank you, Bill, for that.

[46:34] um on the number 15 the other stuff. So I'm going to just I'm making a request

[46:42] per John Lutkins what he talked about. I have I continue to get calls about this

[46:49] stuff monthly. Um I I can't answer any questions because I don't have any

[46:56] answers. Um I've reached out to the state auditor's office, department of

[47:00] admin league. Everybody's ask telling me that I need to go to our legal council

[47:05] and ask some of those questions. So, I do have a a small list of questions that

[47:08] might turn into something else, but I'm asking the council to give me approval

[47:12] to ask ask reach out to the city attorney and ask those questions and I

[47:16] can report back.

[47:20] » Why is it now that the mayor can't go to our attorney on its own?

[47:24] » It's part of the policy. It's our policy, right? It's

[47:27] » been the policy for years. >> Yeah. And why did it get was was there a

[47:31] reason it got switched years ago? Can we change it back?

[47:35] » I think the biggest reason is so that and not that I mean it it happened a

[47:41] little bit. Um so the idea is so we don't get a a a rogue council member or

[47:47] a mayor just constantly calling the attorney direct because every time you

[47:52] call them it's chuch-ing chuching chuch-ing, right? So if there's anything

[47:56] that needs to go through the attorney, it usually goes through the

[48:00] administrator and the administrator has the authority to say yes or no. So

[48:05] that's that's what that was about. That's how it came to be

[48:09] and that's why it was put into place. >> Yeah.

[48:13] » So and it's it's not an interrogation thing. It's more just asked some simple

[48:18] questions why why we did why certain things happened the way they did. that

[48:22] is not it's pretty benign. It just people are asking some questions and

[48:27] want some answers. I'm asking for permission to do it. Um

[48:33] I I'm happy to if I spend an hour with the attorney, I'm happy to pay the bill

[48:38] as well. Um I do not have a problem with that, but I think we owe our citizens

[48:44] some answers. Um, so I'm looking for a motion to approve it

[48:51] or a motion to approve change our policy. Our policy is set. I don't think

[48:57] we need to change that either, but I'm looking for a motion to approve.

[49:06] I'll make a motion to give the mayor for this time only to contact the attorney

[49:14] to be able to answer questions for the citizens.

[49:19] » Yeah, I'll second the motion. Uh, as far as the policy goes, I would we want to

[49:25] amend the policy to read something along the lines of allowing it with council

[49:30] approval? I mean, I guess guess that's what we just did. the way the council or

[49:34] that's the way the policy >> that's what policy does we allowed to

[49:37] approve we're allowed to approve the council thank

[49:41] » or Bobby can authorize that too >> we're already we're already going down

[49:46] this road we already got a motion in a second so

[49:52] » but I I don't I mean I don't think you need to pay that I mean that's should be

[49:56] it >> I mean I I get where Brian's saying you

[50:00] don't need to tap just we don't need road. I I get all that and I want I want

[50:04] to abide by those rules. >> And this is obviously not that because I

[50:08] would agree

[50:11] » there questions being asked that that need answers and

[50:14] » y so we have a motion and a second. Any further discussion?

[50:18] Okay. All in favor indicate by saying I. >> I.

[50:22] » Any nays? I have abstained from the vote.

[50:28] Okay. Thank you. All right.

[50:32] adjourn. >> I make a motion to adjurnn.

[50:35] » Motion to adjurnn. Second. Second. All in favor in place by saying I.

[50:39] » I.

11-12-25 Rockville City Council Meeting

Transcript