[0:11] That's your [ __ ]

[0:40] » [laughter]

[0:45] » I guess my >> there's no picture. Well, the picture is

[0:50] on the side. So, it is being recorded. >> Yeah.

[0:55] » In a small. >> Yeah. But it will be available. Say

[1:00] » yes, exactly. It's recording Deb.

[1:05] That's why you see TG. >> Oh, it's Deb.

[1:07] » Yeah. Debut. Wait. >> So, can you make it so that someone else

[1:10] is speaking that's here? >> It's going to be a bit hard.

[1:16] » Yeah. >> For tonight, I guess. So good. Well, I

[1:19] appreciate the the attempt at problem solving. I think we'll we'll go ahead

[1:23] with this right now. Uh if the rest of council I think is is in agreement,

[1:28] we'll move ahead. If that changes throughout this process

[1:32] at any point in time and you feel uncomfortable about addressing a certain

[1:36] we can maybe you know move to defer a certain item or something like that if

[1:40] that's an option. So we are moving to item number nine delegations petitions.

[1:45] We have none. Item 10, consent items. All items consent items will be enacted

[1:51] by one motion and majority vote is required for the adoption of the consent

[1:55] items. There will be no separate discussions of these items unless

[1:58] they're requested made prior to the time council votes on the motion. So mo

[2:03] motion to that all items listed under consent items be received as presented.

[2:09] This is moved by councelor Lauren, second by councelor Armstrong. Call by a

[2:13] vote. All in favor, if you could just verbally uh

[2:19] counselor. >> Yes.

[2:21] » Jamie. Yes.

[2:26] » Mark. Yes. Thank you, council members. Appreciate it.

[2:34] » Mr. I can confirm that Deb sees you all and she can hear you well.

[2:38] » Okay. Excellent. Thank you very much. All right.

[3:03] Foreign

[3:46] the council receives a report PD 202632 dated August 31st, 2026 and maintain the

[3:53] current notice period and notification process for minor variance applications

[3:58] and to post notifications on the township website to maximize the public

[4:02] visibility and transparency. Anything to add to that, Mu Bog?

[4:20] council

[4:35] 2000 per year. >> Annually, yes.

[4:40] » Yes. Um through Mr. Mayor annually and that's based on the 10 requests that we

[4:44] receive per year, >> right?

[4:46] » Yeah. >> And and again, that's an estimate. Um,

[4:50] so in terms of staff time that we did looked at or uh registering mail, which

[4:55] was about $15 per um letter sent.

[5:01] » Yeah. And if I if I remember correctly, so you looked at the time the the time

[5:06] frame and the uh and how we uh announce this information, correct?

[5:12] » Uh yes, exactly. So um and yeah the the delay of uh of posting and and just to

[5:18] go to come back to the dollar amount um that would have a major impact on the

[5:23] user fee uh for those type of requests. Thank you. And then one last piece is we

[5:30] are adding in terms of service level is we are going to now be posting it to the

[5:35] website as well as we were not correct. >> Correct. Yes. Sorry, that's yeah, we're

[5:40] maintaining the the delay the 10 days and yeah, we would be adding those uh

[5:45] notice on the website as well. >> Thank you. Any further questions,

[5:50] members of council? Council. >> Yeah, I'd like to call this item up so I

[5:53] can

[5:57] pull it.

[6:12] The council receives to report CSASFS 2026-9 dated August 31st, 2026 regarding

[6:20] the recreation complex financing strategy and debt diversification and

[6:24] that council approved the following proposed debt diversification strategy

[6:27] for approximately $70 million in long-term financing requirement. 17.5

[6:33] million on a five 5-year term with a 30-year amortization. 24.5 million on a

[6:39] 10-year term with a 30year amortization. 28 million on a 30-year term with a

[6:45] 30-year amortization. And then council authorized administration to enter into

[6:50] a preown preflow, pardon me, loan agreement with infrastructure Ontario

[6:54] for the financing of the recreation complex in the amount of 17.5 million as

[6:59] proposed in the attach bylaw for 2026. The debt servicing cost will be funded

[7:04] from the recreation complex reserve. The proposed financing sources for the

[7:09] recreation conflicts debt for 2027 and after will be presented to council as

[7:15] part of the 2027 budget and that council authorize administration to uh continue

[7:21] discussion with infrastructure on Infrastructure Ontario regarding

[7:24] additional prefancing opportunities for the remaining 10-year

[7:30] and 30-year debt requirements should market conditions remain favorable. So

[7:35] before we get into the report, I want to acknowledge um the governance questions.

[7:41] So admin recommended 3.67 rate uh because of the financial risk of waiting

[7:48] uh to the next council meeting. So this did not bind us outside of a potential

[7:54] uh penalty. Um but at no point was there a decision made for the entire debenture

[8:00] at this stage. So it was just to guarantee the rate. Uh and so this was a

[8:05] recommendation that came from council. It was on a timeline and the rates were

[8:09] going up. So it was a riskmanagement decision between rates continuing to

[8:14] increase or locking in that rate that favorable rate um at this stage. Um but

[8:20] it doesn't bind us more than a potential penalty at this council does not agree

[8:26] with that. And the plan uh Met was the plan that we had presented or that

[8:32] council had approved in terms of the splits and the the directions at our

[8:37] Junior meeting. Correct.

[8:41] » Yes. Yeah. Sorry. Anything else to add? >> Yeah.

[8:50] Before council considers the recommendation and shares its views, I

[8:54] would like to briefly outline the key factors that led administration to this

[8:59] recommendation. Administration is recommending a diversified financing

[9:04] strategy for the red complex that combines 5-year, 10 year, and 30-year

[9:08] death terms. The objective is to balance the opportunity presented by today's

[9:14] lower short and medium-term interest rate with the long-term stability that

[9:19] taxpayer expect for the project of this size. Current infrastructure Ontario

[9:25] rates provide an opportunity to achieve meaningful interest savings by financing

[9:30] a portion of the project using a shorter term rather than placing the entire

[9:35] borrowing requirement into a single 30-year debenture. Based on on current

[9:41] rates, the recommended approach is expected to generate approximately three

[9:46] 2.3 million in net interest savings during the first 5 years while

[9:52] maintaining a significant portion of the debt and long-term fixed finance. It is

[9:57] also important to understand the timing requirement associated with

[10:01] Infrastructure Ontario preflow financing program. The process to secure this type

[10:08] of financing typically takes 6 to 8 weeks and the interest rate must be

[10:13] locked in before council considers the final debenture bylaw. As a result,

[10:19] administration must secure federal rates in advance in order to preserve these

[10:24] financing opportunities. Notably, the recommended strategy

[10:29] represent a balanced and prudent approach. It spreads refinancing risk

[10:34] across multiple maturity dates rather than exposing the full 70 million debt

[10:40] to a single renewal period. Helps protect taxpay

[10:45] taxpayers from future interest rate volatility and provides the township

[10:50] with greater financial flexibility while capturing meaningful interest savings.

[10:56] Thank you.

[11:07] rent mortgage timeline.

[11:29] Okay, I see. I'll see you. >> So, just updating what you said or

[11:34] clarifying you said. So, the total stadium is 2.37, but that's not over the

[11:40] first five years. It's 1.27 over the first five because the first one is only

[11:45] a 5year picture. The other 1.1 is over a 10-year period. The first five plus the

[11:51] next five. Correct? Based on what this says,

[11:55] » the 1.1 is the savings on the 10year term but for the first 5 years. So if we

[12:02] would lock this loan, we would save 2.2 million in the 10 year. But because my

[12:10] analysis was on the 5-year, I wanted to show how much we would would be savings

[12:16] and interest rate in the first five. Okay. So, there's an additional million

[12:22] dollar savings on the second debenture. That is a 10-year debenture.

[12:27] » Yes. >> Okay. So, now you're talking $3.3

[12:31] million in saving, almost 3.4 million in savings. And then what also isn't isn't

[12:37] known is a savings on that original five-year deenture when you have to

[12:43] renew to get to the 10 year to get to the 10ear mark. Depending on what the

[12:48] interest rates are at that point in time could be another additional savings over

[12:52] a 5year period. If we're looking at the numbers probably another million dollars

[12:56] of savings rather than going to the full 30-year

[13:00] at 5.1. Correct. >> Correct. So that's almost a $5 million

[13:05] savings of interest over the first 10 years by diversifying.

[13:10] » Yes. If you look for the 10 years. Yeah. >> Thank you. Thank you, Councelor.

[13:14] Councelor. >> Yeah. I I'm quite willing to go along

[13:18] with this. Um the um the short-term interest rates will have to explode for

[13:24] us to lose some money on this. If it go if they go up significantly, we may not

[13:31] gain the actual uh uh the largest potential savings, but we'll still gain

[13:38] uh some savings on the interest over the uh uh total lifespan of this uh mortgage

[13:44] if you want to put it that way. I think it's prudent and go ahead.

[13:48] » Thank you. Any other comments? Well, I said it before the meeting

[13:53] started, but I just want to thank staff and should add an image I think [snorts]

[13:57] for the detail that was presented. It it was uh uh complete and gave a a great

[14:04] picture across the board of what the options were. So, I'm grateful for the

[14:08] for the level of detail that was provided here. It made the decision easy

[14:12] for me. Any other comments on this item?

[14:17] Okay, [clears throat] moving to item.

[14:51] Now it's a simple amendment to the user fee and char um we charge we it used to

[14:59] be $100 uh the price to purchase these this equipment went up to 140 rather

[15:06] than increasing our our fee to 140 we decided to just mark it as cost recovery

[15:10] that we don't need to come back to council every time every time the cost

[15:13] increases. Um we'll we'll continue operating and just invoicing what our

[15:18] actual costs are. That's it. If there's any questions that

[15:22] sense reason and an efficient way of doing it for sure any questions or

[15:26] comments for members of council. Excellent. Thank you. We are moving to

[15:30] item B that council receives report ecobat 2026-10 dated August 31st 2026

[15:37] and approve the use of the advisory committee budgets to finance the cost of

[15:42] coupons distributed as part of the BB 2026 public engagement activities. The

[15:47] reimbursement of coupons costs incurred by the participating groups are as

[15:52] follows. Accessibility advisory committee $140 team advisory committee

[15:56] $160. healthcare task force $35 for a total expenditure of $65.

[16:03] And further that council authorized the use of advisory committee budget funding

[16:08] to reimburse the healthcare advisory force force despite it not being an

[16:13] advisory committee due to the important role in the community engagement and the

[16:17] absence of a dedicated operating budget.

[16:24] council.

[16:32] Seeing none, we move to item F.

[16:38] All right. Update on construction in the municipality preferable report is 2026.

[17:17] So we understand there's lots of public frustration there towards ongoing work

[17:22] especially when there's delays and when their scope of work changes throughout

[17:26] the construction project.

[17:47] The Route 300 corridor, the intersection of Sang Yong and 300 constructions going

[17:53] is going as planned and we're still planning the re door the official

[17:58] opening of the roundabout later in October.

[18:02] So that's and that that part of the work is being done uh in coordination with

[18:08] you the United counties of PR husband Russell the other intersection along 300

[18:13] will all be completed in 2027 intersection

[18:31] construction

[18:34] The current section will is planned to be reopened to the traffic uh by

[18:40] September 18.

[18:52] Um work to still be done in that portion. um complete the underground

[18:57] infrastructure. Uh the paving utility relocation

[19:02] uh the municipal parking lot will be completely rehabilitated

[19:07] in 2027.

[19:29] Just one quick question. You said the September 18th for Nazam or is currently

[19:33] being between St. Kier and there >> Yes, that's correct.

[19:37] » And is that both lanes will be open by September 18th?

[19:40] » Yeah. To fully reopen. Yes. >> Will it be open one lane at a time or

[19:45] » at this time the projection is to reopen uh both lanes. Uh that being said, uh

[19:52] some like sidewalk or utility relocation may call for lane closures at time for

[19:58] those parts of the work. >> And just a clarification for council's

[20:02] benefit. So when we talk about the parking, it's the parking right by the

[20:06] entrance to the trail. So that parking will be redone, but that's not only

[20:10] exterior. The trail that movement of the bicycle trail will be done this year.

[20:16] Yeah, that's uh that's our plan currently to relocate to to implement

[20:22] the new uh path behind the and to have to redo the parking lot next

[20:30] year. >> In terms of

[20:44] entrepreneurs Foreign

[20:56] speech. Foreign speech.

[21:14] the the limiting circulation where it's one

[21:20] direction circulation or anything while they're doing those needs.

[21:24] » Um possibly yes there may be the disruption or lane alternance while

[21:29] those specific works are being completed.

[21:32] » No longer closing. >> No longer closing. It will be just

[21:35] temporary or using flagman or maybe a street light for short short period of

[21:40] time. >> Thank you. Questions now. Thank you.

[22:01] with that. The first lift of paving of is also planned.

[22:06] LaM was on our paving schedule for this year. So since we need to do written, we

[22:14] thought it would be a better product that once we put [clears throat] the

[22:17] final lift next year, we'll be able to finalize LAMA at the same time to have a

[22:22] better product at the end. Can you clarify first?

[22:44] Uh so for that brings me to the the next step for this construction season. Um

[22:52] we're targeting September 21st to move the excavation

[22:56] from S Pre to D.

[23:02] Uh the goal of that of that segment is to complete the water main replacement

[23:06] and the replacement of the storm sewer uh for that uh that stretch. To complete

[23:12] the work uh we are planning to fully close the road again for that segment.

[23:18] Um so this to mirror the approach that we've took over the last couple of

[23:23] months on the um the detours will be by route 300 and

[23:30] 400.

[23:34] So that's from on St. Pier from D. Is that what you said? On from St. Pia.

[23:45] » Yeah. >> To D. So that's our the next stretch of

[23:48] road that we'll be really that we'll be working on.

[23:51] » Which way is D? >> D.

[23:54] where the

[23:58] » Oh, >> so we'll be closing that section.

[24:03] » That section. Yes. So, we'll apply the same um uh the same thing that we've

[24:09] just done where the Nutam will now be a dead end. So you'll be able to access

[24:15] NRAAM from the west until like as the the construction progress then you'll

[24:23] have two dead ends moving towards the the man.

[24:27] » Yes. So

[24:31] for how long? >> Um that will bring us to the end of the

[24:35] construction season. So in octo uh at late October

[24:40] » end of October beginning we'll say. [clears throat] Yeah, we'll Yeah, we'll

[24:44] be able to Yeah. >> or month and a half.

[24:46] » Month and a half. >> And

[24:50] if you didn't close both lanes, what would happen?

[24:54] » Um that's adding time. And for the construction or um to be able to

[25:00] maximize your time installing both infrastructure and to protect your

[25:05] embbridge or gas line, the best construction pattern is to go and

[25:09] install everything at once to do your road your road box or your to put your

[25:14] gravel everything in the same trench.

[25:22] But when the when the contract was given was that what was was that what was

[25:26] asked and bid on? >> Yes. Um so the contract um at that time

[25:33] when the contract was issued and bid on one lane had to remove remain open at

[25:40] that time we didn't not have any requirement for manbridge to protect

[25:44] their gas lane. So that was a a requirement that was added after the

[25:50] fact >> and the only way to do that is to close

[25:53] both lanes. >> Well, that's one way to do it.

[25:56] » The other way >> um I would need to ask the contractor,

[26:00] but that's like the most efficient way to protect and to build your road all at

[26:05] once that way. >> Yeah, please go ahead.

[26:09] » So it's the most efficient way for the

[26:14] contractor But what we're residents, what we're

[26:18] businesses, and you know, we're not saving any money to the to the to the

[26:24] contract. Correct. By having closed both,

[26:28] » we're not saving as per sale on the contract, but we're min we're on the

[26:33] flip side, we're not adding costs uh for those extra requirement for

[26:39] Enbridge. We're able to do some sort of an offset as well.

[26:44] So there so you're saying there is a a cost savings to what they're doing

[26:50] because we were last time I asked the question you said there were no cost

[26:54] savings but they're now see that's the first time I hear about embbridge being

[26:59] a require being an issue and that was a requirement that was added to the

[27:03] contract. So what what what does that cost look like? What are we save like

[27:08] what are we saving there? I I'll to give the council the the appropriate answer,

[27:13] the correct answer. I'll have to come back. I'll have to to ask the team to

[27:17] give me and to review all the figures. >> I just like to know what the numbers

[27:20] are. And at the end of the day, it might have been the right decision, but I

[27:24] don't know if I don't have the numbers, right? And how that how that's impacting

[27:28] everybody. And now we're moving to another section and we're going to

[27:30] impact those businesses and the residents. So, I just want to make sure

[27:35] we're doing the right thing. Pastor, sorry.

[27:43] There are a good number of businesses down there, even more than what there

[27:46] were uh in the section from uh St. Pia to Ble and um

[27:55] they're going to suffer a fair bit. Not only that, we're going to have the

[28:01] uh the question about uh uh about people detouring through a substantial

[28:08] residential area that has narrow streets and uh it in fact has

[28:15] several narrow streets and extra ways in and out of that area. So, it would be

[28:21] hard at all, perhaps impossible to uh block through traffic somewhere in that

[28:30] uh area. I mean, if it wasn't in the contract,

[28:37] keeping one lane open, I think, is is the only

[28:42] reasonable way of getting this done, balancing the needs of our residents and

[28:48] the businesses in that section. That that's just

[28:54] just the way it is. I mean, I I've seen sections like that in Ottawa where they

[28:58] where they've done that, but Ottawa has so many side streets coming into the

[29:03] area that allows businesses to stay open. Parking is available conveniently

[29:09] to the businesses, etc. That's just not happening here. And uh

[29:17] you know, I I got to have this uh section at least with one lane open.

[29:23] » Thank you, counselor. Certain

[29:32] » um does procedurally does that require a motion from a council member or is that

[29:38] » I I'm just wondering where the direction of this conversation is going especially

[29:42] if it's >> if if council is coming forward and

[29:45] looking to propose solutions. >> Yeah.

[29:49] require a lot of expertise and a lot of information, a lot of financial

[29:52] background. >> So, at this stage, I think we're still

[29:56] discussing the update. Um, councelor Lauren

[30:02] and Councelor Armstrong have kind of explained their position and so I'm just

[30:06] listening to the table at this stage and um see where it goes, but eventually me

[30:13] direction to step.

[30:16] So, I just I just want to be sure because this was a fourpart update. Our

[30:21] is finished going through the four parts of us. I think there's other aspects to

[30:24] it. >> We'll save my comments and questions

[30:27] until >> Okay.

[30:30] Okay. So, see where we're at so far, but we'll keep going then

[30:37] detours. If we proceed with full road closure, route 300 and 400 will be

[30:43] maintained as our primary detour. Uh as in terms of the cut through through the

[30:49] subdivision, we're fully aware uh that was used in the in April. So therefore,

[30:56] we'll we would be implementing a no exit or essentially blocking off that

[31:01] subdivision. So resident that are using that bypass to

[31:07] get to plac more quicker could not go through.

[31:13] So we'll have more signs and we'll be able to to limit or to stop people from

[31:20] just bypassing through the subdivision. So essentially punishing the residents

[31:27] that are already there being limited to building as well the exit full 300.

[31:33] » Yeah. If we if we take that uh that approach that you're you want to we're

[31:39] listening to the resident not diverting traffic to their subdivision.

[31:45] the the flip the flip side would be uh like the people on Zing and Voyage live

[31:50] through the summer and those resident would would need to go around to go to

[31:55] the east >> much bigger much bigger residents a lot

[31:59] » yeah but I'm just using that example in term of uh what the approach or what

[32:04] what it would look like >> okay so that's that's part of okay let's

[32:08] keep going

[32:12] » um so Um since we're now in that phase where we

[32:17] know it's uh it's it's we we have a better understanding of when

[32:21] construction would change uh letters and communication would occur this week

[32:28] uh to the to the people now affected on that uh remaining segment

[32:36] and and for NRAAM we also started construction of of our phase three which

[32:43] is starting at the water reservoir near the dog park. Uh the installation of

[32:47] that water man is progressing quickly. Uh we're now uh we will start along

[32:53] Natraam all the way to the roundabout which was already planned this year. Uh

[32:58] so that work will start uh in the next uh like any time now.

[33:02] » Mr. [ __ ] just to clarify on that particular work are we closing any

[33:06] roads? There's going to be um lane closures while they're working uh along

[33:12] Natraadam and there's going to be a few days where we're into the roundabout

[33:16] that we will have to close uh one leg of the roundabout

[33:22] direction eastbound. >> Just a couple of days.

[33:25] » Yes. We don't have this the exact days yet. Uh but those will be announced uh

[33:30] when we when we're getting closer. And and you did mention we had a resident

[33:34] reach out wondering why we're spraying everything in blue. And so those

[33:39] residents that will now have potentially water going through have been reached

[33:44] out to. >> Yes. The staff was were coordinating

[33:48] with those uh home property owners since water manu is now available for them if

[33:54] they want us water service. >> Questions, comments on this?

[34:01] Yeah. The uh the first thing is u will those residents

[34:06] » [clears throat] >> uh that are now able to connect be uh

[34:10] paying the flat rate for water use once it's available to

[34:15] » all those details will be discussed with those property owners. Yeah.

[34:19] » Is a typical >> Yeah. typical procedure like we've done

[34:22] uh elsewhere. >> Let's move on.

[34:27] Okay. Proceed. Uh, next project, the uh, re the revamp of the Amber Water Tower,

[34:36] the revised time schedule uh, to put the tower back online. We're now looking at

[34:40] the end of September

[34:44] » to be done at August was officially.

[34:48] » Uh, yeah. Our last update was end of August. Um last week or last Friday we

[34:54] received the updated schedule uh following a meeting with our with the

[34:58] contractor. Um we so we therefore we need to maintain

[35:03] the restriction until it's safe or until the water's online and it's safe to

[35:08] remove those restriction. Um the work to be completed uh did take more time and

[35:14] it's more extensive than anticipated at first.

[35:19] zero communications plan >> uh first thing tomorrow morning. Um we

[35:23] knew that we had this meeting tonight so to give update to council and um the

[35:30] following updates will follow to resident first thing in the morning.

[35:33] » Questions, comments members of council on this item. Council

[35:36] » Laurier

[35:39] the first update on the roundabouts at 300 and sing. You said October. Is that

[35:46] beginning of October, end of October versus the anticipated?

[35:52] » I spoke with the counties this morning and they're looking at the end of the of

[35:57] October.

[36:00] » Armstrong.

[36:03] » Yeah. Um, residents of Ember have now gone through a year with reduced water

[36:10] services, things they could do, watering their lawns, etc.

[36:14] And um I'm if uh if necessary, I'll put a motion to uh

[36:23] ask that the residents of Ottawa get the residents of Denver get a one-time uh

[36:28] rebate uh for their reduced services that they've received uh [clears throat]

[36:33] in this past year compared to the residents that are on the uh Russell and

[36:40] Mariamville water towers. Um the weather has cooperated for the most

[36:46] part of this year. So we haven't been watering our lawns etc. But that that's

[36:51] uh that ignores the fact that the uh the

[36:56] service wasn't available and the the uh uh full service was paid for by the

[37:01] residents. I would ask that the staff look at uh showing us what sort of a

[37:09] rebate would be required for them so that council can have a look in the

[37:14] future at uh posting a rebate for those residents that are serviced by the ember

[37:20] water tower. So my question was about water is a use for a fee and so if I use

[37:26] less water I'm paying less already. Correct.

[37:29] » That's correct. And so technically you're you're only paying for what you

[37:33] use. So if you have used less, you are paying less this year. And so I'm not

[37:39] sure exactly what it cost just to just to be sure we're on the same page.

[37:44] » Yeah. But remember that uh for example in my use most of my water bill is the

[37:50] fixed rate that is the basis of things not the consumption rate. So um okay

[37:59] that's the the rate that I was uh looking at not the lower consumption

[38:03] everybody in the municipality has had the the same lower water consumption you

[38:07] just haven't done your lawn etc uh it should

[38:12] » thank you very much so um that fixed rate Mr. vote on to make

[38:18] sure that I understand correctly. If we were to lower it for the ember

[38:21] residents, what is the impact on on the rest of the users?

[38:29] » Um just thinking quickly here that the main impact would be our transfer to

[38:34] asset replacement reserve. >> Yes. So it would impact that or the

[38:39] other the rest of the residence would be offsetting

[38:43] » shortfall at some point in time. Someone has to pay for it. It's not money that's

[38:48] that's that's disappeared. It's still expenses that we need to collect. Um and

[38:53] so although it may be a good idea, it just I want to make sure that it's on

[38:57] the same page with that. And >> the other thing I would add in part of

[39:01] that consideration, we'll have to do Russell Tower in the short term.

[39:07] So if we apply that type of logic like we'll have to consider that as well. And

[39:11] I I think I think it's also fair to point out that yes, the service has been

[39:16] reduced, but the the flexibility that was added in May, I think or June where

[39:21] where beyond day you could still use more water and so on for pools and

[39:27] so on. I think overall it was much better than what we had started with.

[39:32] And as much as I hate adding another month to it, um that's a different

[39:37] story. But um I'm not sure I would support uh reducing any costs at this

[39:42] stage, but I leave that up to council to go through council.

[39:50] Maybe, and again, I'm not going to speak for councelor Armstrong. We can put an

[39:54] amendment on the table any time, but maybe if the fact that the Russell Tower

[39:59] is going to be done in the shorter term or the longer term that we

[40:04] [clears throat] wait until they're both complete and then look at seeing where

[40:09] we are and what we can do and if there are options cuz obviously, you know,

[40:15] looking at this construction, that construction is probably going to be

[40:19] longer than expected originally and therefore similar types of um

[40:24] limitations might be there. Maybe it's a global one-time reduction and what would

[40:29] that look like from a budgetary perspective and maybe it's not this

[40:33] year, but maybe it's two years down the road or a year and a half down the road,

[40:37] but maintain it on the radar so that it comes to the budget at a certain time.

[40:42] Uh [clears throat] maybe that's the way to do it. I I don't know. But again, if

[40:46] council arm wants to put on the table, then the council will look at it or the

[40:51] next council will look at it or whoever will look at it. But um I

[40:54] [clears throat] think that, you know, doing it now for one and and then

[40:58] waiting and doing it again for the other, there may be discrepancies there

[41:02] and why did they get this and why did they get that and maybe it's a global

[41:06] global view that we need to do um further down the road, but that's just

[41:11] one opinion. So, >> thank you. Any other questions or

[41:14] comments on that particular aspect of it?

[41:18] Anything else to add? >> And the last uh project update uh I've

[41:25] already touched on La Pam that will be completed September under the NATAM

[41:30] contract, but everything else uh in paving was is now completed. There's

[41:36] deficiencies to be fixed. Uh staff is now working with the contractor to get

[41:40] those fixed, but all roads in our paving schedule for this summer is now

[41:45] completed. >> Yeah, I've got a few questions now

[41:49] globally. Uh in terms of the so phase two now is is uh

[41:56] based on what you're saying it's going to be closed for six weeks. What is um

[42:01] the prognosis for phase three um for next year we're going to be doing the

[42:06] same thing on the is that is that stand to reason that because it's the same

[42:12] road and the same gas line sold >> um

[42:17] I'll come back to council with an update on that other phase I don't want to

[42:23] without having the proper discussion with the contractor I don't want uh

[42:29] kind of anticipate or just throw ideas here at this stage. I want to make sure

[42:35] that I do provide the best and complete as completed info as possible. Um I want

[42:43] to learn from the mistake that I've done last March where we tried to provide the

[42:48] best info as possible. Uh embridge and other variables were still missing. Um,

[42:55] so yeah, I want to make I want to be in a position where I can give the full

[42:58] picture and not leaving everything out or some variables out.

[43:04] » Thank you, Counc. >> Just for clarification on that last one

[43:08] is that was it in March that the go

[43:14] » open house. We had an open house in March where we explained to the

[43:18] residents of how this is going to move forward, what are some challenges and so

[43:22] on. And then when we closed the current part

[43:28] of me that was not expected and there was discussion because it is the most

[43:33] narrow part of but there was some logic to that argument of the efficiency and

[43:39] so on and now we have this and the natural gas being consideration but I

[43:45] still struggle with the point and and much to what councelor Dorren spoke to

[43:49] was that if this is a benefit for the community to to suffer uh and I know

[43:55] it's not major suffering but but for the businesses there it definitely is if

[44:01] there is a benefit I don't see that benefit right now we talk about

[44:04] efficiency we talk about uh all kinds of things but 100% I can guarantee you that

[44:10] any contractor would say it's definitely more efficient if there's no more

[44:14] traffic and so I I wouldn't expect a contractor to ask for any less I would I

[44:19] would support the direction that councelor Armstrong point where where we

[44:24] just say no, we want that one lane open and what does that mean?

[44:32] Yeah. And and so she go, well, at this stage because we're two weeks, three

[44:38] weeks away from the 21st, right? um you know there's timeline timing

[44:44] requirements here in terms of you know what direction does council give and and

[44:48] where are we going and does that slow us down in terms of notifications and so on

[44:53] so um what do you propose how do you propose m

[44:59] if we want to move in if council wants to move in that direction and I'm not

[45:03] sure that council does I I kind of just summarizing at this stage but I'm just

[45:08] trying to make sure council has the best poss possible information before any

[45:12] actions required. >> Well, I guess I can start by saying that

[45:15] we will still um advise our resident businesses that construction will be

[45:22] coming in 3 weeks uh with giving out options potentially with advising

[45:29] further uh communication coming along. Um in the next two weeks um depending of

[45:36] direction of council I can come back to council with u either further

[45:42] information to assess the decision or options.

[45:48] » Okay. And then my last point is the uh closure of access routes for uh the

[45:54] neighborhoods around. So in April we did not do that and we managed through

[46:01] traffic calming measures um to ensure that the traffic was reduced and so on

[46:07] and during that time it was a bypass and and even though we pushed people away

[46:12] from it I mean it's like water they'll go to the simplest route and I get that.

[46:17] Uh my concern is the existing residents it would start blocking their uh way to

[46:22] leave the the community u especially with u at this stage for the whole month

[46:28] there is no issues with St. Pak or um or San Die right in terms of going to

[46:35] Ottawa. >> That's correct.

[46:37] » Yeah. So, I mean that it's not too bad, but I'm not I'm not sure I'm 100%

[46:43] comfortable blocking current residents. So, I leave them again for a council to

[46:49] discuss this. You know, I'd love to to hear your thoughts on that. So, two

[46:54] things. What kind of direction are we giving staff in terms of uh of u the uh

[47:01] the requirement or wanting what we want in terms of the one way or definitely

[47:05] demonstrate what closing b how does it benefit the community and two um those

[47:12] closures do we want to block those access routes so there is no bypass or

[47:17] or do we want it the way it was in April so I'll just open that up to council

[47:22] council Lauren Um just a question where from from what

[47:27] point on other dam are we pointing them to a detour?

[47:32] So coming going eastbound on the dam passing town hall at what point will

[47:38] there be a sign that says detour or will there be one before they get here?

[47:44] » So you'll be will be advising motorists that at St. Andre there's a detour in

[47:51] place. You're now entering a dead end zone.

[47:54] You'll have the same reminder near Tim Morton

[47:58] that past that point, past all those commercial plaza, it's now a dead end.

[48:03] And you'll have the same reminders at Prad

[48:07] and Roadblock. >> Will we have a sign?

[48:12] » Yeah, go ahead. >> Will we have a sign there that says town

[48:15] hall is still open? >> Because

[48:18] » we will have a sign that said businesses are open. Okay. But so this will be this

[48:24] will be like this until the end of October. We have this room as the only

[48:30] location for voters to come and and get do their voting here if they needed to

[48:36] or fix things with their with their um ballots or whatnot. And if that is

[48:43] leading somebody away from here, then I'm concerned that people are going

[48:48] to not come and they and then ultimately they're not able to vote. So I should I

[48:54] have a concern there with that. So >> fair.

[49:02] » Where else we going? Councelor Armstrong.

[49:05] In this next section, where will residents of the subdivision

[49:12] actually have access to the subdivision and where will they be blocked off?

[49:16] There there are three routes in, one from uh St. Pia and two from Nadan.

[49:23] Uh but where will those uh roadblocks be?

[49:27] » Are we able to uh show up on screen so that you can demonstrate that?

[49:45] Is it in your report that I'm talking Google Maps?

[49:51] » I'm trying. Give me one sec.

[49:59] » I'm being specific. >> [laughter]

[50:06] » Hey, which address?

[50:36] in case. >> No, I come in yet.

[50:42] » Stop sharing.

[50:51] She said what's the cold?

[51:01] » Mhm. >> Zoom in a bit.

[51:15] » You zoom out. So the weakness from

[51:25] » switch.

[51:29] » Perfect. >> Okay.

[51:30] » All right. >> So where the little point is that's from

[51:36] that.

[51:41] » Yeah, it's very small. where the little point is, you see

[51:46] that's uh that's Pro. >> Yeah.

[51:50] » Then you have going eastward as to the right on the map along

[51:55] you'll see uh doain which is another access to the

[52:00] subdivision and finally the we have the other one at

[52:05] Olympic which is from St. Pierre.

[52:11] It was

[52:16] [clears throat]

[52:31] if we are to do a hard block with barricades, it would be here at So the

[52:37] entire subdivision would need to use that and then

[52:40] » [clears throat] >> Okay. So, understanding that residents

[52:43] that want to take a shortcut, they go, I'll just go through there or they'll be

[52:47] back in all be creating even more traffic for the first week or

[52:52] » for the first few days like Yeah. >> Yeah. Like we had and

[53:00] Yeah. So, um any prop any recommendation for staff

[53:05] in terms of direction? I would like to direct staff to to um to say that

[53:11] council does not want full closure and [clears throat] what does that involve

[53:16] um and to try to understand, you know, the cost versus the benefit of closing.

[53:23] We need to I I would like this council to have and for our residents to have,

[53:28] you know, when they ask us to be able to say the reason this is closed is it

[53:34] would cost this much more. It wasn't planned because we have this line, the

[53:39] gas line going through so additional costs and so on.

[53:42] » Time. Absolutely. Yeah, >> Armstrong.

[53:47] » I agree. For the members of council on this

[53:51] particular aspect. Yeah. Counc,

[53:57] I want more information. I don't necessarily foresee that I'm for or

[54:01] against one lane because I don't know any

[54:07] consequences. >> I don't what if that means if if one

[54:13] lane means that folks there and and they see reduced business until next June.

[54:20] » Well, so they they will come back with time. Yeah.

[54:22] » So they will come back with time and I think that's that's the idea is to

[54:25] really be able to me to have a full measure of either or as a instead of

[54:31] being told we don't have a choice. >> As a research question if I were a

[54:36] business I think part of that communication and I wonder if that's out

[54:40] there it's when when you do a full closure versus for a certain amount of

[54:45] time versus a a one lane closure. But what has a a harsher impact on the

[54:52] businesses in terms of regaining the traffic that they would have prior to

[54:57] foreclosure um versus the inconvenience of likely

[55:01] having a longer term um construction zone that they're operating within

[55:06] things like that that I think would be good for us to add as well. Um,

[55:12] from the ecode perspective, I I have several questions that I can

[55:18] comment if you are related to this particular right now or

[55:24] » I haven't given any comments or questions since the report began. So,

[55:30] » okay. >> I can try to say

[55:37] » I'd like to know on as these changes have come since March, how the

[55:42] engagement policy, the public engagement policy has been utilized to determine

[55:48] and inform staff about the requirement for another openings

[55:54] at any point when these changes were made. And if no, why not?

[56:00] » I think that question is more directed

[56:05] overall policy.

[56:09] » Uh well, regarding the policy itself, I I won't touch the policy itself. I'll

[56:15] just speak to the the the different efforts that were were undertaken

[56:18] throughout this process. as a as a plan or as a construction scope was adjusted.

[56:25] Uh we haven't taken uh a lot of intensive or

[56:31] more like a different approach as far as our consultations with the impacted

[56:36] residents and impacted businesses businesses, excuse me. Um, I'll let

[56:43] speak to this if if you want to add anything, but our code officer does

[56:48] regularly meet with all the businesses that are

[56:51] impacted uh for the construction. [clears throat]

[56:55] Um and uh just to keep a close uh a close pulse on how things are going,

[57:00] what the different challenges are um what we can do to to support and uh the

[57:06] plans to continue doing that proactively as well for this upcoming phase.

[57:18] from

[57:23] access

[57:43] [clears throat]

[57:46] to level West.

[58:13] You see the the contactctor.

[58:26] That doesn't answer my question, but I appreciate the detailed overview of the

[58:30] efforts and the problem solving that's going into this. Um,

[58:35] I'm always, you know, there's a lot of lessons to be learned from this, I

[58:39] believe, and especially as we approach a phase three

[58:44] next year. I just want to understand um when our open house is called for. Is

[58:50] an open house called for next week for example because this feels like an open

[58:54] house right now with two members in the public.

[58:58] We don't have any visuals in front of us for us to be able to really see what's

[59:02] being proposed. Um, I would see value in in uh, you know,

[59:09] being having been here in March and seen the value of that meeting, albeit that

[59:16] it sounds like a lot of that information changed.

[59:19] Um there was a lot of interest from the public attending that and there were

[59:25] moments in that meeting where folks were very concerned

[59:29] and there were moments in that meeting where folks were applauding because they

[59:32] were so excited about what would come to notify them on the other end of this

[59:36] project. And I want to make sure that you know and we as councilor it's our

[59:40] job to make sure that we're not losing the plot. This is a huge inconvenience,

[59:44] but we're also not telling the story of what's going to happen to them in a few

[59:49] years time where it's going to be completely transformed, much more

[59:53] walkable, much more village ccentric, communityfriendly.

[59:58] Um, so again, I just I I'll leave it to

[1:00:03] administration to to ponder on whether an open house would be valuable. I'm

[1:00:07] saying that the one that I attended in March was incredibly valuable. Um, of

[1:00:11] course having accurate information is essential

[1:00:15] on on these reports. One of the things that I'm struggling with as we go

[1:00:19] through these reports, I'm being told what what's going to happen, but it's

[1:00:23] from a very technical perspective, which I can appreciate.

[1:00:28] I don't know the construction world. I I'm imagining these projects. Again, not

[1:00:33] having a visual a visual is a challenge tonight. But in the future reports like

[1:00:39] this that are coming, it would be helpful to understand what does this

[1:00:44] mean for the average resident and business like you're going to have your

[1:00:48] sidewalk closed for a month or you're going to um notice likely detour traffic

[1:00:56] coming through your community. I think it would be valuable to present

[1:01:00] these reports in a way that centers the actual experience of businesses. What

[1:01:06] data do we have on what impact is this likely to have on your business? Um,

[1:01:11] given research in the field, we know that when you, you know, like this is

[1:01:16] the data, the information that we need as a council. Um again the technical is

[1:01:22] so important from the fiduciary aspect the uh you know we're looking at the

[1:01:28] financials the efficiencies but we need to be balancing that with

[1:01:33] actual lived experience of residents and businesses through this and I just feel

[1:01:38] like we could pivot and that could be a lesson from this is pivoting those

[1:01:42] reports um at least or adding sections to them that really spell out for us

[1:01:47] what this means for people and I'm referring to like I'm giving you

[1:01:52] examples like this because I didn't know I didn't know them that a little old

[1:01:58] lady would lose access to her driveway and not be able to get her new blinds

[1:02:03] delivered and not be able to walk down the street to her her her daughter's

[1:02:08] house for example. I didn't know that. Um

[1:02:12] I have I have a couple more questions on the

[1:02:16] other sections. The other uh well I guess one question that I I think has to

[1:02:21] be asked is how has emergency services been consulted on these different

[1:02:25] options and um with the information that administration is bringing tonight uh

[1:02:31] those potential options have those been vetted especially for response time

[1:02:36] um if Olympic were to be completely blocked that adds a huge detour for fire

[1:02:41] services from from 300. So that's one question I I'll ask directly.

[1:02:47] » Okay, I'll go with that answer. >> Yeah. So when when our plan are

[1:02:51] established, we do communicate with our fire department so they can adjust on

[1:02:55] their end the routes and uh how to react route to address calls coming from

[1:03:01] different locations. >> In terms of the ambulance service,

[1:03:04] » yeah, they're they're also circulated on our uh when there's road closure. So

[1:03:09] that way on their end they can uh shuffle or address uh what's needed

[1:03:16] they're all like all emergency services are part of that distribution

[1:03:20] » and if I remember correctly correctly if I'm wrong but anytime we're doing

[1:03:25] something like that all the departments are down by as opposed to in the past

[1:03:31] coordination department >> and all buildings are always accessible

[1:03:34] at all time

[1:03:38] is sorry just a nuance on that. Does that refer to my comment about driveways

[1:03:43] being inaccessible or is that related to the emergency

[1:03:47] services >> for for emergencies? And for driveways,

[1:03:51] yes, there's always a period of time where residential driveway would be

[1:03:57] don't that the resident don't have access when the trench or when you're

[1:04:02] when the hole is right in front of that driveway. Yeah. There's period of time

[1:04:06] where it's not accessible. residents are advised that a sign alternate parking is

[1:04:11] is >> provided or or information shared. Yeah,

[1:04:16] » it's never going to be clean because that's not one they have to go there.

[1:04:20] They have to do that. But it's the angle, it's the perspective that I think

[1:04:26] um getting into this multi-phase project,

[1:04:31] it just would have supported our decision- making to have the perspective

[1:04:35] of and and potential impacts detailed in that way. Um

[1:04:44] C. >> Yeah, I just have two more questions.

[1:04:46] » Yeah. I know I just want to I just want a clarification because I I think where

[1:04:50] you're going I like where you're going in the sense of you know we get the

[1:04:54] technical reports and everything else we get the reports of impacts from other

[1:04:57] departments you know you you know they check that it's good but what happens

[1:05:02] from a resident's perspective and I don't think we don't have that now we

[1:05:07] experience it from a council perspective when we get calls and so on but maybe

[1:05:11] that's something that we start adding into these things that have major impact

[1:05:17] on on construction. So even if we're talking about a paving project down the

[1:05:21] town or something like that, what does that mean for the residents there? If

[1:05:25] it's a threeh hour or a six, you know, one day issue or just so that we take

[1:05:30] them to Amazon. What's your >> Yeah, I'll give you the example of a

[1:05:34] business that has laid off four of their employees because of this construction.

[1:05:39] And um I understand things have changed between now and March, but perhaps there

[1:05:45] could have been information shared with council and with that business in the in

[1:05:50] June that could have directed their hiring decisions that could have

[1:05:54] supported, you know, you know, when we see this sort of construction, this is

[1:05:58] the the range of potential impact on your type of business. Like to me, that

[1:06:04] would be a a pretty value add ecodev uh supporting guidance.

[1:06:13] Um if I may, just two other kind of random

[1:06:17] questions. The first one is the parking lot. Uh there was last time I was down

[1:06:21] there, there was partial blocking of that parking lot. I think I'm not sure

[1:06:25] if they were storing something there. It was staging. So, is that expected to

[1:06:30] continue to be blocked for much longer? Is that already open?

[1:06:34] uh will be utilized portion of it until we're done on the east end. Yes.

[1:06:40] » And the other question that I had was uh [snorts] at the beginning of the report

[1:06:47] mentioned roundabouts along 300 next year.

[1:06:53] We have those. We'll have the phase I think still coming to St. Yong this

[1:06:59] section next year and we'll have the sing uh

[1:07:07] the overpass work that's going to happen next year as well. Um

[1:07:12] I guess two twoprong question. The first question is, are there any immediate

[1:07:17] concerns that the administration has about those things happening all in

[1:07:20] tandem for circulation or is there

[1:07:26] are there any hard stop concerns about all of those things happening at the

[1:07:30] same time or are there workarounds and detours? Well, we'll be able to manage

[1:07:35] with all those construction planned in the in our

[1:07:39] » 300 is going through a lot of construction and this section of North

[1:07:42] Dam is going through a lot of construction.

[1:07:45] That's two main arteries for people to get west

[1:07:50] » and uh >> that would be very difficult to

[1:07:52] » Yeah. And then that one's closed anyway. So

[1:07:56] » San was going to completely be paid next year as well,

[1:08:00] » right? >> That's why they did the call. So that

[1:08:03] will also be that >> but the flip side will be underutilized

[1:08:10] next year since you won't be you'll be able to go only towards Montreal

[1:08:16] um heading north on Sangon. So we'll see way more traffic using

[1:08:22] towards Russell and >> which at the same time we'll be working

[1:08:25] on two intersections with lights being >> um for that's designed for next year.

[1:08:33] Yes,

[1:08:36] » lots of conversations for the community, lots of information that people are

[1:08:40] going to be seeking. And I know that we're also uh council has

[1:08:46] uh planned to invest in town halls next year as well. So, I know open houses are

[1:08:51] usually a little bit focused on certain areas, but I I'm seeing an increased

[1:08:57] need for more information, more engagement, um, and not just

[1:09:02] specifically for for pockets, but for folks to really uh, and of course taking

[1:09:09] that lesson learned that we need to have the the clearest, most certain

[1:09:14] information when that comes. announce

[1:09:22] » I'm just looking forward to seeing I mean we're going to have a difficult

[1:09:25] decision but I I would like to see more information and for us to at least have

[1:09:30] explored what are the different impacts what is the worst least worst option of

[1:09:36] of doing a full l uh a full road closure as the administration's um

[1:09:43] going in that direction or alternating

[1:09:47] Yeah. So, so I'll

[1:09:51] based on what we said earlier on, we're expecting this to come back to council

[1:09:55] with with options and and cost and benefit of

[1:10:01] those options. Um [clears throat] either the one lane

[1:10:05] or the full closure. And then the other aspect in terms of those three access

[1:10:11] points to that community to that to that section, do we actually close or not?

[1:10:18] I'm still not comfortable closing it, but

[1:10:22] because we had we had it in April for that time frame and uh yes, there were

[1:10:26] challenges with that, but I think we had gotten to the to a place where people

[1:10:30] knew it was temporary. But again, that'll be something that council will

[1:10:34] lean on at the next meeting. Is that a fair interpretation, Card? But just make

[1:10:41] one request if council could be um could receive an official briefing on this by

[1:10:50] email. Um because we're going to be um in the community talking to residents

[1:10:54] enforcement the next couple weeks and I want to know um what the what the best

[1:11:00] clearest most helpful message would be for residents uh during this time of

[1:11:04] uncertainty having with us not having made any specific decision.

[1:11:10] Well, the the current status and uh the direction that's coming back in two

[1:11:15] weeks. Is that what you're like? You're looking for a briefing of that or a

[1:11:18] briefing after we've had that discussion in two weeks.

[1:11:22] » I just like I guess what I would like to know is what is the information that's

[1:11:25] going to be shared with residents and businesses? The administration talked

[1:11:28] about >> immediate communication. So, I'd like to

[1:11:32] also receive that so that I know what the the official word is.

[1:11:38] So, so essentially I can res the the information I provided tonight I can

[1:11:42] resume it in an email to council members.

[1:11:46] » Yeah.

[1:11:51] » Thank you. Um, anything else to add on this counselor?

[1:11:56] Well,

[1:11:59] » I just want to go back to uh comment that was made about when you

[1:12:05] added the the notion of the traffic lights in muscle

[1:12:10] and I believe Mr. Roman answer was that it would be the design plan that would

[1:12:16] take next year. So, I just need a little clarification on that. I know it's not

[1:12:22] part of the main report, but because it was said,

[1:12:25] um, I know that they've painted out the

[1:12:30] intersections, both of them, right now, there's all kinds of I I imagine, well,

[1:12:35] I understood that they might be coming to do some of that painting work to find

[1:12:40] all the lines, and that's what has happened at both intersections.

[1:12:45] So I thought that that was the design uh element of this fall but that there

[1:12:49] would be construction next year and so am I right in understanding with what

[1:12:56] you just said Mr. Bog that it'll still be in the design phase

[1:13:01] for next year with no construction Mr. Mayor Mr. Bog

[1:13:06] Mr. I'll start by saying it's a county road and or the the project it's led by

[1:13:12] the counties. Uh so from the last update I received they were hiring the

[1:13:17] consultant uh late this year completing the design and award tender next year.

[1:13:24] That was my understanding for construction in 2028.

[1:13:28] Again not being the lead or not responsible for that project. that would

[1:13:32] revalidate all that information with the counties.

[1:13:36] » Can we uh can we get that as a followup then?

[1:13:39] » We can do that. Thank you. >> As part of that followup, they if they

[1:13:45] do confirm that it's design in 2027 and construction 2028

[1:13:51] when that time frame moved cuz I've always been under the the I guess

[1:13:58] assumption that it was construction 2027.

[1:14:04] That was always the the time frame. So, I'd like to understand when when

[1:14:10] counties made a decision to move it to 2028

[1:14:14] because I know that council members have been asked about that on multiple

[1:14:18] occasions in the community and I think for the most probably all given the same

[1:14:24] next year 2027 it's going to be those lights are going in and you hear oh

[1:14:29] thank goodness that's great I can't wait just like the the lights at 80 that time

[1:14:35] frame kept moving and moving and moving and moving at the moment. I just want to

[1:14:38] understand why when and why that would have moved from originally

[1:14:45] and I do fully appreciate this your project. Thank you councelor Le.

[1:14:52] Yeah, I just want to echo councelor Mo comment and I you know I appreciate it's

[1:14:57] not our admin that's in charge of this project but I also won't share my

[1:15:03] frustration. I mean, it was when I came to council four years ago that we talked

[1:15:08] about um the rehabilitation, the needed rehabilitation of the sidewalks there

[1:15:14] and more important or more specifically the interlock and the tree stumps that

[1:15:19] are stuck in there. And then it became over time the fact that well since

[1:15:25] they're going to be putting in intersections and uh you know we

[1:15:28] wouldn't consider doing any of that work. uh in fact I remember it was it

[1:15:33] was expected to be 2026 and the reason or 2027

[1:15:40] 2026 but because of so many projects going on between the two villages that

[1:15:45] it didn't it just wouldn't happen with the counties that they could do ember

[1:15:49] and our intersections at the same time. So my understanding was 2026. I just

[1:15:55] want to you know so that's now five four or five

[1:15:59] years of waiting for the interlock to be rehabilitated for the sake of

[1:16:04] accessibility and pedestrians. And I know I've been made to understand that

[1:16:08] it's not part of the essential or the uh critical pathway which is the concrete

[1:16:16] sidewalk itself. But it's still all connected. people move over to one side

[1:16:21] to let others pass on the concrete. So I just a bit frustrated because it's

[1:16:26] something I brought for the budget four years ago but

[1:16:30] and again I don't blame staff but yeah just to clarify I

[1:16:39] put you on the spot there that money set aside for thatation

[1:16:44] it's there for when we eventually get there right the sidewalks

[1:16:52] » well that would be part of our um asset replacement reserves that would fund

[1:16:57] those those replacement of assets. >> Well, it would be part of the

[1:17:07] » Okay. So, um are we comfortable ming

[1:17:14] the direction from this council on this item?

[1:17:20] Thank you. Okay, let's tap challenge. The next one's going to be very

[1:17:24] challenging. The council receives report ISPW2026-2

[1:17:29] dated August 31st, 2026 and adopt the name Kin Club Drive and Alliance Street

[1:17:34] for the two street segments.

[1:17:45] Perfect.

[1:17:57] Community grants item.

[1:18:20] Thank you, Mr. Mayor, Mr. Council. No, I think that the report speaks for itself.

[1:18:25] Um, Miss F is already uh contributing uh almost $2,500 worth in sat time and

[1:18:33] trucks and road closures. So, we thought that, you know, it was a good

[1:18:38] contribution. >> Yeah. See, I guess my next casual

[1:18:43] » that income $2,500. Is that tracked anywhere against the budget or is that

[1:18:48] simply just a figure that we're that we're

[1:18:54] putting in the report? We usually track the end time, but

[1:18:58] » uh we're not tracking this in the budget. Uh that's all to say.

[1:19:04] » Anything else on this item? Thank you. Uh item I that the council receives

[1:19:12] report CSL2026-8 dated August 31st 2026 and approve the

[1:19:18] proposed bylaw to appoint a roster of five members to the 2026 23 compliance

[1:19:24] audit committee for municipal election anything to add

[1:19:32] » no Mr. We are just going to say that we need to approve this before uh October.

[1:19:37] So all municies and the counties are doing this uh at their present meetings.

[1:19:43] » We have three returning members and two new applicants and uh all

[1:19:48] municipalities. Correct?

[1:19:52] » Questions, comments, members of council moving forward. Uh item J. Please note

[1:19:58] that certain bylaws not requiring administrative reports, including but

[1:20:01] not limited to bylaws to exempt certain lands from law control and committee

[1:20:06] appointment bylaws will appear exclusively under item 16 bylaws rather

[1:20:10] than under item 11 reports from departments and council committees.

[1:20:16] We move to item 12, reports from investigator Robinsman. We have none.

[1:20:20] Item 13, notice of motion. We have none. Item 14,

[1:20:25] questions on meeting of the day. Anybody questions? Questions? No.

[1:20:32] There is nobody in the room and so I will not read the disclosure.

[1:20:41] Item 15. Um, so I think we have item 11B. Is that correct?

[1:20:49] » Yes. So motion that council approve all

[1:20:52] recommendations listed on the agenda item under item 11 reports from

[1:20:56] departments and council committees. Move and second put this on the table. Moved

[1:21:00] by councelor Lauren seconded by councelor Deacon. Questions, comments

[1:21:04] and removal of items. So 11B to be removed.

[1:21:09] Uh item counced by councelor Armstrong. All in favor to remove 11B.

[1:21:18] So we passed. Um and so um um um sorry um okay so call for the vote

[1:21:29] for all items listed under 11 as amended. All in favor

[1:21:35] and pass. All right. Go back to 11B.

[1:21:53] The council receives report PD 202632 date of August 31st 2026 and maintain

[1:21:58] the current notice period and notification process for minor bearances

[1:22:02] and applications sorry minor bearance applications and post notifications on

[1:22:07] the township website to maximize the public vis visibility and transparency.

[1:22:12] See move second to put it on the table by councelor Lauren. Second by councelor

[1:22:17] const questions comments or amendments councelor

[1:22:22] going to put an amendment on the table sort of one piece of it and hope that we

[1:22:28] can look at another or the next council will look at it uh maybe two years in or

[1:22:35] once people complain. So my amendment would be that we move our we move the

[1:22:41] township's minimum standard from 10 days to 15 days not deliberation.

[1:22:47] So I have a mover uh to move to 15 days from 10 days. Do I

[1:22:53] have a seconder on that amendment?

[1:22:59] No second on the amendment. I'll second the amendment to uh discuss

[1:23:05] the item. Yes, sir. Lori.

[1:23:09] » Yes. I'm just wondering the cost aspect that we talked about was was on the

[1:23:14] delivery of the um either register mail or in person. Correct.

[1:23:23] » Mr. Boff, >> uh yes, the the the extra cost would be

[1:23:26] on the delivery portion of of the changes of the level of service. So

[1:23:31] there would be no cost to the township to make a decision to send things out 5

[1:23:36] days soon. >> There is a challenge in terms of uh in

[1:23:40] the report if I remember correctly in this year please clarify but in

[1:23:45] extending it to a 15 day there was an impact uh from both the proponents

[1:23:51] perspective and from the process perspective. Correct.

[1:23:54] » Exactly. There's that that portion on in the report for implication. So all the

[1:23:59] timing exactly from the for for the and for when the meetings are planned as

[1:24:05] well. >> Yeah. So and that's because of having

[1:24:08] the planning meeting once a month. Correct.

[1:24:11] » Correct. And we're also um we're now we're now above what the act is asking

[1:24:18] for. >> Yeah. So the act requires 10 days.

[1:24:22] So this one >> and and also the only person that can uh

[1:24:27] do an appeal based on the timing of the notice sent out it's the applicant

[1:24:31] himself. Just uh I think it's an [clears throat] important piece for

[1:24:36] council to >> Yeah. Can you just clarify?

[1:24:41] Can you just clarify? So so the applicant themselves are the only person

[1:24:45] that can appeal. So adding 5 days for potentially residents that do not see it

[1:24:50] has no impact on the next residence is what you're explain.

[1:24:52] » Exactly. So the the resident that feel that they didn't have enough time to

[1:24:57] receive the notice cannot appeal on that specific matter on the regardless of the

[1:25:03] amount of >> they can they can appeal that like but

[1:25:05] just not the component of the notice sent out.

[1:25:12] » Yeah. So, if I'm a resident, there's something going on down across the

[1:25:16] street from me and we send stuff out under the minimum guideline

[1:25:24] of the act. Minimum gu of the act doesn't mean we have to follow the

[1:25:30] minimum guideline. We could go a greater time frame. But now, I'm a resident and

[1:25:36] I don't get the notification until the report comes out on the Friday. So late

[1:25:42] Friday afternoon and the meetings on Monday,

[1:25:45] township offices are closed until Monday morning and I can't get any information

[1:25:50] other than what's on the memo, which is not very much information.

[1:25:55] How is that person supposed to be able to come to the meeting and make

[1:26:00] objections to or plead their case to the committee

[1:26:06] and ask someone who sits on that committee to then hear them? knowing

[1:26:11] that if we go ahead and approve it, they have no appeal process at all, which

[1:26:19] ultimately leads them to believe that the whole process was a sham and they

[1:26:24] have no say in it. Why do we even send out notifications?

[1:26:28] So I believe that to ensure that they get

[1:26:32] the information well before the meeting date that we should be going a little

[1:26:39] bit beyond the timing of the minimum standard that the act provides and go to

[1:26:46] 15 days. And if we need to change the timing of meetings then we change the

[1:26:51] timing of meetings. Right? There are minor variances.

[1:26:57] I'm asking to change the the timing for for every single type of zoning and and

[1:27:03] um what's it called? Uh not separations but uh severances

[1:27:09] severances like things like that. I'm asking for the minor variances.

[1:27:15] So, I I believe that we should at least give them a 15-day notice

[1:27:22] so that we send it out in time so that people receive it in a reasonable time

[1:27:28] and the most recent ones people receive them on the Friday before the meeting.

[1:27:34] So, just that's my point. >> Thank you, counselor. I have cash for

[1:27:38] the loan not just with the board cash for the long time I made and I just have

[1:27:42] a question in terms of if I receive this on Friday this notice with the added

[1:27:47] information on the website that we discussed am I going to be able to have

[1:27:52] all the information I need for the Monday meeting CM

[1:27:58] » yes yes we will >> because now we will have all the details

[1:28:01] on this correct >> so that's an an added uh information

[1:28:05] source >> I just want to clarif council.

[1:28:08] » So that's my point too. I mean I take counselor Lawrence's point. I was at

[1:28:13] these meetings with him. There was some animated discussion. But the other flip

[1:28:19] side of this is we're talking about the proponent as well. The residents

[1:28:23] certainly have to have a decent bit of time in which to become

[1:28:29] acquainted with the material. And I think you know driving people to the

[1:28:33] website especially the new design website this is all for good purpose and

[1:28:39] and for for reasons of efficiency. I think we just need to communicate that

[1:28:45] well that now that feature will be available to them and they'll have that

[1:28:49] information a little sooner than was the case more recently when they got it a

[1:28:54] little later. But I'm I'm thinking of the proponent as well that you know why

[1:28:59] should they have to wait or have to skip a meeting because

[1:29:03] uh you know we needed to get that information out a few days sooner

[1:29:08] because of a weekend coming. If I think if we have it on the website and the

[1:29:13] information's complete is why I would support the support staff's

[1:29:18] recommendations.

[1:29:25] Uh um

[1:29:29] if a proponent puts in or makes an application today the 31st of August for

[1:29:36] a minor variance uh that means that

[1:29:41] we have to have the minor variance heard within 30 days. So that would be the the

[1:29:48] 30th of uh September. Um

[1:29:55] we send out notice so that a uh a resident gets the notice. Do they rece

[1:30:01] have to receive the notice 10 days prior to the meeting or do they have do we

[1:30:08] have to send the notice 10 days prior to the meeting?

[1:30:15] » Uh we need to send a notice the with the 10 within the 10 in that 10 days. So we

[1:30:21] send the notice within 10 days of the meeting

[1:30:25] » of the meeting. Um

[1:30:29] why not 15? What I mean I I mean so so we send a no

[1:30:35] 5 days earlier. We put it on our website 5 days earlier. Whatever it goes on the

[1:30:40] website. That's the the means that we're going to use and it's it's the lawful

[1:30:44] needs. So we put it out 5 days earlier. It's the applicant that has to have a

[1:30:50] complete application before the process starts by if I re uh remember correctly

[1:30:57] and if the applicant application is deficient then the time doesn't start

[1:31:02] until the application is is fully received. So we give 15 days notice.

[1:31:08] Um I'm not sure why that doesn't uh simply be easier for everybody.

[1:31:16] I think in the report clarify please but it does have a domino effect on when the

[1:31:25] when they would appear at the planning open.

[1:31:31] » Well, I was going to mention the exact same thing. I think it's fairly clear in

[1:31:34] our like the impact that those extra days could have and the our

[1:31:40] recommendations to maintain the 10 days follow the act. Um, and we need to keep

[1:31:45] in mind it's it's a minor variance because it's minor in nature.

[1:31:53] So that's that's the whole idea as well behind the that context.

[1:31:57] » Thank you, councelor. >> Yes. To to the administration and to

[1:32:02] planning department, it's minor in nature

[1:32:06] to the residents that it's affecting potentially. It's not minor nature. So

[1:32:13] just because it's called minor variance doesn't mean it's a small impact. There

[1:32:18] are multiple impacts to the requests that come through and in fact in the

[1:32:22] most recent circumstances there were three very significant components to

[1:32:28] each one of the minor variance requests that to me each one of them individually

[1:32:34] ought to have been a separate minor variance and we combine the three of

[1:32:38] them into one minor variance. So to the resident that lives across the street

[1:32:43] down the down the down the way the next door neighbor it's not minors and them

[1:32:48] and I get it but if if if we're talking about if I put an application in on

[1:32:55] September 1st and the meeting for the planning committee is September

[1:33:04] 20th and I and and that meeting has to happen

[1:33:08] within 30 days of me submitting my request. Then that meeting on September

[1:33:13] 20th is the meeting I'm shooting for, which means a sign has to be created and

[1:33:19] put up no later than 10 days prior to. So by September 10th, they have to put a

[1:33:24] sign up on their property. Unless I'm missing something, please tell me when

[1:33:28] I'm wrong. They have to put a sign up on their lawn and staff at that point on

[1:33:33] the on the 10th will send out that notification.

[1:33:39] What's the difference in resending on the 5th other than drafting it? It has

[1:33:44] no difference in the timing of when that meeting will happen. The only difference

[1:33:49] that I that I could see is if they come in and put their application in on

[1:33:54] September 10th, they can never get to the September 20th meeting. And

[1:33:58] therefore, we would have to wait till either have an early planning meeting in

[1:34:04] October or they would have to wait until the planning meeting in October, which

[1:34:08] would be late October. >> I think that was the point the

[1:34:13] » but that means they came in later anyway. They would have missed the

[1:34:15] meeting. So, in the circumstance where they're they delayed coming in to get it

[1:34:21] in time for the meeting, that's on the proponent.

[1:34:26] We, you know, and and I I get it. We want to make sure we're satisfying both

[1:34:30] sides, but remember, the proponent is the only one that is able to object to

[1:34:36] any decision that is made, not the people in the room, not the people that

[1:34:41] are that may be deemed to have been affected. And all I'm trying to do is

[1:34:46] make is make sure people get that notice in advance so they have enough time to

[1:34:52] review it and make proper comment to it. Whether the comment changes the

[1:34:57] decision, probably not in most cases, but at least they've had the ability to

[1:35:02] see it in advance and do it. And if we don't if we don't vote in favor of the

[1:35:08] 15 days, I make another amendment that we actually do the uh registered service

[1:35:14] and or personal service if there's only one or two.

[1:35:19] » Quick question pertaining to the amendment. You know, why not 20 days?

[1:35:23] Then that would be even better. What's the rationale for 50

[1:35:31] » that it's greater than 10 and will allow it will allow for any delays in mailing

[1:35:38] because we mail them regular mail and with 10 days if it's a Friday you got

[1:35:43] the weekend you got the second weekend that counts in there so there's maybe

[1:35:48] the delivery gets delayed and that person never gets it on time so or there

[1:35:53] could be a holiday in there so I'm just concerned that that people are and this

[1:35:57] isn't the first time that it's not just because it's the first time this

[1:36:01] happened. There's been many times that this has happened in my 18 years sitting

[1:36:06] on the planning committee that people have complained that they don't get

[1:36:09] things in time and we always send them out within 10 days. So all I'm all I'm

[1:36:15] saying is let's give it an extra 5 days. Could it be 20 days? Yeah, it could be

[1:36:20] 20 days. I'm saying just give us give another

[1:36:24] five days so that the mail can do its job and get it to the member or the

[1:36:29] member get it to the resident in enough time for them to actually make a phone

[1:36:34] call if they need to see somebody or talk to somebody about it or come into

[1:36:38] the township office. That's all I'm asking.

[1:36:41] » Okay. Thank you, Councelor Lolo, then councelor then.

[1:36:46] » I'm going to respectfully disagree with councelor B. So, I've seen this twice in

[1:36:51] four years on council on the planning advisory committee. I think it's twice

[1:36:56] now that I've seen this. Uh the only better than

[1:37:01] adding five days on for mailing out purposes is putting it on the website.

[1:37:06] That's a lot faster than going through the mail out process. I mean, they'll

[1:37:11] have to do that for sure in any case, but they'll have the website now as a a

[1:37:17] new feature with the detail and that's uh that's instantaneous.

[1:37:22] Um, as I understand it, there's a sign that goes on the property as well. Am I

[1:37:27] not correct? So, the sign is there, too. And as long as I mean, we've had some

[1:37:32] issues with uh the signage maybe not being properly uh located on the site.

[1:37:40] Um but uh when that's been made uh known to staff that changes or the remediation

[1:37:49] work was done so there's a sign and there's a website and it can go up

[1:37:55] quickly and I think they go a long way to uh allowing us just to follow the

[1:38:01] policy so that they you know and to to look at the dates while we could play

[1:38:07] around with different dates in some cases it works out well in other cases

[1:38:10] it still doesn't work out well depending on what time of the month it is or

[1:38:14] whether there's a holiday or something in place. So again with the sign with

[1:38:19] the website with the detailed information I'm good with the way it it

[1:38:24] stands now. Thank you. Cros

[1:38:29] just clarify something for me and we go back to the um uh the administrative

[1:38:35] window example that's in your report. I don't know if they want to put that on

[1:38:39] the screen, but um uh figure to the administrative window. So, Monday,

[1:38:45] September 21st, there is a committee of adjustment hearing.

[1:39:05] » Okay. Right there. >> Okay. So currently Monday the 21st of

[1:39:09] September there is a committee of adjustment hearing and there's another

[1:39:14] one on the 19th of October. This 30-day window we're talking about

[1:39:21] or if somebody comes in and submits a completed application on say Monday the

[1:39:31] 5th of October. Do we have 30 days to hear that

[1:39:36] application or

[1:39:41] uh because it's there's not much time to get it in on the 19th 14 days and that

[1:39:49] would mean that the next hearing would be if there's 30 days requirement we

[1:39:54] would be required to hold a uh committee of adjustments hearing mid November

[1:40:02] the 30-day piece Uh I think in the report it talks about making a decision

[1:40:06] but I think the 30-day timeline was to have the hearing and the committee after

[1:40:12] that can reserve their decision. So I think the 30 days to have that

[1:40:16] hearing correct then Mr.

[1:40:20] » Yeah that's my understanding >> that answer your question. So how do we

[1:40:25] accommodate that if do we add committee of adjustment meetings uh to meet the uh

[1:40:32] the date that the applicant just happens to walk in and submit his completed

[1:40:36] application. So with the 10day we don't have the issue by increasing it to the

[1:40:41] 15 day then we presumably mean to meet that requirement using your example

[1:40:48] we would be challenged in meeting that requirement correct that was the point

[1:40:53] of the report. Yeah, exactly. >> So, if he comes in on the 5th, we have

[1:40:57] to hold a committee of adjustment meeting on the 19th.

[1:41:01] We'll plan an additional committee of adjustment meeting.

[1:41:05] » We go with 15 days if he comes in on the 5th.

[1:41:08] » No, no, no. He he doesn't matter what the the notice is. If a submitted

[1:41:14] application complete comes in on the 5th,

[1:41:19] » it has to be addressed. >> It has to be addressed within 30 days.

[1:41:22] » That's correct. So we have to add an additional

[1:41:26] » additional meeting somewhere in between those dates

[1:41:31] » and it could never be on the 19th in that scenario. If he comes in on the 5th

[1:41:35] » it would be it would be on the 19th because we have calendar.

[1:41:39] » Well it says that's when the planning meeting would be

[1:41:44] right or the committee of adjustments meeting. So if somebody came in on the

[1:41:48] 5th and put in an application in, they wouldn't be heard until nove

[1:41:52] » they wouldn't be heard until the November meeting.

[1:41:55] » Correct. >> Yeah, that's correct.

[1:41:57] » So what's the delay in and and what's the issue of setting up 15 days before?

[1:42:02] » There's there's also the component we're adding

[1:42:05] more time frame for the applicant when it's a minor variance.

[1:42:09] » It has it [clears throat] has nothing to do with the with the applicant. It's our

[1:42:12] internal process for us to send out the notification. and we send it out 5 days

[1:42:17] earlier. Unless you tell me there's a there's a reason why we can't print the

[1:42:20] notices off and mail them out 5 days earlier. I I don't see the the staff

[1:42:26] issue

[1:42:29] and there's that's one piece. >> Well, it just changes everything and

[1:42:33] you're adding Why would we add more time when the act act ask for 10?

[1:42:38] » There could be a that could be a requirement by the committee. That's

[1:42:41] that's a fair that's that's council's ability to do that. But that's not a qu.

[1:42:46] The question here is whether it has an impact on the process. Does it improve

[1:42:50] it materially or does it not improve it in

[1:42:55] there's a there's an error in the timing you're

[1:43:01] because if you're saying that the the date of October 2nd is the date

[1:43:07] notice is issued for the October meeting and that's the 10day wait 10day window.

[1:43:14] How is the fourth 15 days in red?

[1:43:20] It would be the 25th under that scenario, not the fourth.

[1:43:29] » Yeah, go ahead. >> It's just very basic. Does that is it

[1:43:32] because it's 10 business days because

[1:43:40] that example it's to show the 15 That's showing 50.

[1:43:44] » Oh, that's showing the impact.

[1:43:51] » Yeah, I haven't really weighed in on this yet. What I want to say is that I

[1:43:55] think that some really, well, I've gained a lot of

[1:44:00] insight tonight on some of the challenges that are facing residents who

[1:44:03] are having minor variances, including potentially several minor variances on

[1:44:08] the same neighboring property. Um, and I'm also taking the staff's

[1:44:17] recommendation and it seems like we're all going in the direction of improving

[1:44:22] this. And I do believe that as a at a minimum putting this information on the

[1:44:27] website so that folks can access it as soon as they are notified and without,

[1:44:33] you know, getting those extra questions that they may have or details that they

[1:44:36] want to see that those be available online. I do see that as an improvement.

[1:44:41] Um I don't see tonight a full rationale and

[1:44:46] I see actually to the contrary staff saying that this is not a recommended

[1:44:51] approach to go all in on on increasing it to a 15-day. I'm comfortable with um

[1:44:57] iterative improvement improving in this way continuing to listen and monitor how

[1:45:03] that online notice serves people or doesn't.

[1:45:07] Final words, councelor Laur? >> Yeah, I

[1:45:11] I find that again I find this this figure too misleading

[1:45:17] and I want to make sure we we're all on the same understanding because when we

[1:45:22] say 10day notice period, can you put it on the 2nd of October?

[1:45:27] Do you say that's a 10-day notice period for the October 19th meeting?

[1:45:33] Then that's actually 10 business day notice.

[1:45:39] » M. So just to clarify that this example is

[1:45:43] really to show that 15-day notice period. The reason the four is in red is

[1:45:48] is because it's a Sunday. We would have to send them out on the second to to

[1:45:52] respect that 15 day. It's not 15. It's not 15 business days. It's 15 calendar

[1:45:56] days. So, where's the 10? So, when when would the 108 notice go up in this

[1:46:02] scenario? >> I thought I was trying to show that. I

[1:46:06] thought I was trying to show the both the differences between the two.

[1:46:10] » The 10 day would be the nine. >> Mhm.

[1:46:16] » So, a week before. So, it's business days.

[1:46:20] » Oh, it's 19 - 10 is okay. So, so Okay. So then so it wasn't

[1:46:28] clear then in the in the in the uh legend amendments.

[1:46:32] » So that's fine. Let's just vote on it and we'll go from there and I'll make

[1:46:36] another amendment and make sure it doesn't go through.

[1:46:38] » Thank you. Sir, we have an amendment on the table to change from 10 to 15 days

[1:46:43] correctly. >> Madam Kan, that's correct. And uh

[1:46:47] councelor is asking for a registered vote. So call for the vote. Uh councelor

[1:46:52] Armstrong. >> Yes. Pastor Lauren,

[1:46:56] » yes. >> Pastor Lean,

[1:46:58] » no. >> Pastor Lawren,

[1:47:00] » no. >> Myself, no as well.

[1:47:07] » Lauren, amendments. >> Amendments

[1:47:11] that uh that we send the notice the notices uh the 10day notices by

[1:47:16] registered mail. >> Okay. Do I have a secondary on that

[1:47:20] amendment?

[1:47:24] There is no second on that if

[1:47:30] vote on the non- amended resolution as it was.

[1:47:38] Yeah. Call for the vote on the um on the motion as it was presented originally.

[1:47:45] Councelor Lauren is asking for a registered vote. Councelor Armstrong.

[1:47:49] » Yes. >> Councelor Lauren.

[1:47:51] » No. Councelor Degan. >> Yes.

[1:47:55] » Councelor Leon. >> Yes.

[1:47:57] » Myself. Yes. Thank you. Moving to item 16,

[1:48:04] bylaws. Motion that C council approve bylaws

[1:48:08] 2026-87 to 2026-92

[1:48:12] exclusively for first, second, and third meeting as listed on the agenda. This is

[1:48:17] moved by councelor Lauren, seconded by councelor.

[1:48:22] Call for the vote. All in favor and all members are in favor. Thank you.

[1:48:31] 17 new business reports. We have none. 18 public consultations hearing. So we

[1:48:37] have none. We go to item 19 presented by council members.

[1:48:45] Uh we'll take a break before the uh close session. So we'll keep rolling on

[1:48:49] that. Was a counselor comfortable with that? Perfect. So um item 19

[1:48:57] um counc timeline for red complex.

[1:49:03] » Thank you. It's been a few months and folks are still watching the uh the

[1:49:08] construction taking place at the complex. much anticipation, especially

[1:49:13] I'm hearing from ICE users who are wondering when they're going to be able

[1:49:17] to hit the ice and the new three pads that will be at that complex. So, I was

[1:49:22] wanted to take the opportunity as we're coming back from the summer break to ask

[1:49:25] if there are updates on the timing for the rec complex opening uh and as well

[1:49:31] an update on when uh folks who have expressed interest in ICE will begin to

[1:49:35] hear back. >> Thank you uh Madame Nita. Let's just see

[1:49:40] yours today. What is yours?

[1:49:42] » Thank you, Mr. Ray. Council. Um, so for the timeline, the last update that I

[1:49:48] received was the same one that I shared with council back in June. That was the

[1:49:54] July 31st report and it was still on November 5th. That's for the occupancy.

[1:50:00] Um so I will be receiving probably sometime next week uh the August report

[1:50:06] and I was also planning to make an update uh for the operational and

[1:50:11] construction uh both reports in uh September to council. So if there's any

[1:50:16] changes those uh will be presented at that time. Um as for the uh regular ice

[1:50:23] users, they've all been advised uh like we had mentioned in our report in June

[1:50:29] uh that regular ice users would get the same hours uh for the period of January

[1:50:35] to April. Uh for the third ICE uh we would uh start uh jotting down a mockup

[1:50:42] schedule with all the requests that we have received prior to June 30th of this

[1:50:48] year. So with this uh mockup schedule uh the uh recreation complex uh manager

[1:50:55] will be uh contacting uh these people that show an interest

[1:51:01] uh and those are for the new users um and then if there's any uh temp time

[1:51:08] left then we will go back to the regular users. uh but this will not be done uh

[1:51:14] prior to when we have a a very good idea of when we are opening obviously because

[1:51:20] we do not want to mislead people. So if they have some ice time in January,

[1:51:25] let's say we don't want anybody to lose ice time. If they have secure ice time

[1:51:29] somewhere and uh let's say in October then we're not too sure they p they push

[1:51:36] the date. So we want to make sure uh so that we don't disappoint anybody. So

[1:51:41] this will be done later this fall like we had mentioned in our June report.

[1:51:46] » Thank you. Counc >> just a point of clarification. So, did

[1:51:51] you mention that there was a report on July 31st regarding over time?

[1:51:56] » That that's a that's a report that we received from the general contractor,

[1:52:00] but obviously I did not make any update with council because we had no meetings.

[1:52:05] Uh, but it's still the same. It was still the same thing.

[1:52:08] » Yes, it was provided. >> Yeah. Thank you. And then, uh, if I

[1:52:14] understand correctly, um, potential new users are being advised that they would

[1:52:21] that they would be planning to hit the >> they will be advised if they did make a

[1:52:26] request of ice time. Right now we're working on a mockup schedule for the

[1:52:31] third vice pad. So as soon as this is all completed uh but I can now be

[1:52:36] contacting uh these users >> for January

[1:52:40] » for January. Let's see.

[1:52:42] » Thank you. Moving to 19 beat funding for the auto

[1:52:48] in the country festival. I was in touch. I was reached out to by

[1:52:54] one of the organizers of the autumn in the country festival. You said autumn in

[1:52:58] the city festival.

[1:53:03] [laughter] >> It brings to mind certain songs. Um so

[1:53:07] uh the organizers have reached out. Um they were seeking funding support from

[1:53:14] various funders this year and uh they uh have come uh to say that they need

[1:53:21] funding from um the township and my understanding is that they did apply for

[1:53:27] one of the grants. How however it hasn't gone through yet. And so I believe uh

[1:53:31] you know this is a long-standing festival. The organizers are well known

[1:53:35] in our community. They're small business owners. they've proven [snorts]

[1:53:39] uh their organizing abilities and their uh accountability and responsibility

[1:53:43] with funds of this nature before. And so I believe it's in the spirit uh my my

[1:53:48] spirit and I hope the spirit of the council um that we won't delay this uh

[1:53:53] decision further as uh as the event is happening on September

[1:53:59] 19th and 20th weekend 18th to 20th. Um, so to ensure that they see Township

[1:54:06] coming through as a partner in this event that draws a lot of economic

[1:54:11] benefit, a lot of circulation and tourism in our community. I'd like to

[1:54:15] ask for council support to approve a $2,000 grant uh for the honoring the

[1:54:21] country festival uh saw

[1:54:25] tonight u just to expediate that process.

[1:54:29] » Thank you, councelor Degan. Has this request come in already?

[1:54:34] » No. M. Thank you, Mr. Members of Council. No. Um, there was a quite an

[1:54:40] important change in the budget in the last week or so. So, we had requested

[1:54:44] some extra information uh to the organizer. Uh, we were tempting to try

[1:54:50] to talk today. It didn't happen. So, we'll try again tomorrow to see why the

[1:54:56] budget had changed quite drastically. Um, so that's why it was supposed to be

[1:55:00] brought tonight, but because of that important change, uh, we we needed some

[1:55:06] questions answered

[1:55:11] » approved in the past. >> Last year, I believe uh there was a

[1:55:16] small grant cuz I think last year was their first year in our park because

[1:55:20] this it's happening in the McDougall park. Um, so last year I think we gave

[1:55:24] them a smaller amount of money. uh this year it's it's it's a bigger event that

[1:55:29] grant

[1:55:33] » the council and comments on this this request for council counc

[1:55:38] » do we have another we do have another council be for the uh on the 14th is

[1:55:44] that correct >> yeah we still have coun

[1:55:52] » my understanding is that the original application went in in January So, this

[1:55:56] has been uh and I do understand that there was a significant change in early

[1:56:01] August related to the budget. I'm trying to put, you know, I don't really want to

[1:56:06] get into the grants policy too much on this because I'm really trying to

[1:56:11] prioritize the spirit of partnership and collaboration with long-standing

[1:56:16] community volunteer organizers over um what I see as a a small a minor

[1:56:23] detail in the way that the policy is applied. And I don't want that to get in

[1:56:27] the way of of this really important support. And you know, just to give an

[1:56:31] example, if I was having an event and I needed $2,000 for hot dogs, it would

[1:56:37] make a huge difference to know that I had that $2,000 for hot dogs 2 weeks in

[1:56:42] advance versus 3 days in advance. Um, so again, I asked for council support. Uh,

[1:56:48] these are trusted uh this is a trusted like decades long organization providing

[1:56:54] this this Keystone arts venue in our community.

[1:56:58] » Councelor That was that was going to be my point

[1:57:03] is you know while we do have a meeting few days before it's difficult to to

[1:57:08] plan for something when you don't know in advance enough in advance and um I

[1:57:14] think it I think there was a from my understanding um is that there was

[1:57:20] additional money that fell through so they had to re redo their entire thought

[1:57:24] process on the on the event and required some councils

[1:57:29] uh the township's contribution helped them move forward with the event. So,

[1:57:34] I'm comfortable making a decision as long as we have enough money in the in

[1:57:39] the budget to support the $2,000 uh cash donation.

[1:57:45] » And that brings up a really important point. The the budget that was changed

[1:57:49] was reduced significantly and not increased. their budget or

[1:57:54] » their budget >> and the request to to township was

[1:57:57] reduced significantly not increased >> and then last year doing an amount was

[1:58:05] okay we have a disagreement >> um well I don't want to disagree with

[1:58:09] councel beacon but I just want to make maybe precision when they started way

[1:58:14] back at the end of January when we received the original uh request was

[1:58:19] $20,000 and then uh beginning of August They

[1:58:22] sent us a revised budget of $6,200. So $6,200

[1:58:29] and then about a week ago they came back with another one for $12,000.

[1:58:36] That that's why we were requesting some answers uh as for why did the budget

[1:58:42] dump.

[1:58:47] So, I just wanted to mad um laid it out accurately there. I just

[1:58:53] wanted to clarify because the comments before seemed to indicate that there

[1:58:56] were a lot of delays on on side, but we released our agendas on Wednesday and

[1:59:01] then on Wednesday morning we learned at the budget level. So, that's kind of why

[1:59:04] it didn't make it to this uh to this agenda. Um when it does jump from 6,000

[1:59:09] to 13 or 12,000 uh we do have to ask questions and kind of understand what's

[1:59:14] changed. Could I uh ask what was given last year?

[1:59:19] » I would have to double check because I'm not even sure if we did have a grant

[1:59:23] request. I don't think so because they were able to um everything was done in

[1:59:29] the park. There was no cost. Uh this year I think they're uh there's lots

[1:59:34] more um activities uh that they're doing like they're having a bar um at the on

[1:59:40] the society uh property and so there's expenses more

[1:59:46] expenses for them.

[1:59:52] Okay. Um, councelor Lauren and councelor Nathan,

[1:59:57] » could we maybe say something to the effect that there um is there did their

[2:00:03] ask go from 6200 township to 12,000 or did there was there ask still $2,000?

[2:00:11] My understanding is the ask is 2,000. >> Thank you, Mr. Mayor. Council, it went

[2:00:17] from 1,700 to 2,000. That's for That's from

[2:00:25] » I'm confused. >> I'm sorry.

[2:00:28] » From 17 to 2000 was their ask and their budget went from

[2:00:34] » 6200 to 12,000 their budget.

[2:00:38] » Yes. >> Yes.

[2:00:41] » Yes. You go ahead. That's

[2:00:46] » Yeah. Thank you, Mr. Mayor. So, I just wanted to add more context as well.

[2:00:49] reason the budget did go up I believe and and I'm talking correctly if I'm

[2:00:52] wrong they they got some positive responses from their grant applications

[2:00:56] with I believe I don't know if it's both the federal and the provincial

[2:00:59] government but it's at the at the tier government level uh which which led to

[2:01:04] them increasing their budget and increasing the request from as well from

[2:01:08] 1700 to

[2:01:13] » thank you Mr. Mayor members of council so I do confirm what Mr. saying um so

[2:01:18] they did receive confirmation of the uh believe municipal no federal grant they

[2:01:26] had received the Ontario one. So and this is why we were holding on bringing

[2:01:31] this to council because we had agreed with the gentleman uh because he in May

[2:01:36] we had a discussion with him and was not too sure if he'd be getting those uh

[2:01:40] grants. He had made $15,000 worth of grant requests. Um and we were

[2:01:47] kind of worried because his budget was 20,000 at the time. So we were worried

[2:01:51] that if he not he was not getting those grants, how would he manage to have his

[2:01:57] event since 15,000 out of 20 was from municip uh federal and provincial

[2:02:03] grants. Finally, he did receive uh something from arts council that's

[2:02:08] provincial. And then two weeks ago, he received is federal uh but only 7,000.

[2:02:14] So instead of just leaving the budget like that, he increased all his expenses

[2:02:19] to balance it off to $12,000.

[2:02:25] » So Lauren, >> so would we have approved, 1700?

[2:02:28] » I'm sorry. >> Would we have approved the 1,700?

[2:02:32] » I'm not sure. >> If your budget hadn't changed,

[2:02:35] » we would we were thinking of bringing a recommendation for a,000

[2:02:40] » per thousand. >> Yeah.

[2:02:41] » Okay. And I'm going to say I'm going to I'm going to suggest we go we we approve

[2:02:45] a $1,700 U amount for for the for their request.

[2:02:50] » Is that do we have that in the budget still?

[2:03:01] » So right now in the in uh in add 2400 left. So, if we approve 17, the last 17

[2:03:10] left for the rest of the year, and we have $950 in

[2:03:14] » the last

[2:03:20] [clears throat]

[2:03:26] counc

[2:03:31] on $2,000 and I especially

[2:03:37] appreciating that one of the reasons why this is so complicated is because we

[2:03:40] have organizers who are committed to filling out grant applications and

[2:03:45] seeking funding and trying to put on an even larger event than they otherwise

[2:03:51] would be able to. Um, so again, I I ask council uh to support the $2,000

[2:03:58] donation to support this event and then we decided tonight before um before the

[2:04:04] uh before the event is too close for them to actually use those funds.

[2:04:08] » Okay. So I have a 2,000 on the table

[2:04:14] rested council. It's not an option. Rest of council.

[2:04:18] » Do we need a resolution or direction? Mr. Mayor, if we pass a resolution,

[2:04:25] which probably she needs, uh, we'll need to suspend removals first. If not, the

[2:04:30] resolution. >> Is it okay? Pass. Council vegan. Is it

[2:04:34] okay if the direction of council is to support it and to have it come back to

[2:04:40] us at the next meeting for for resolution, but knowing that council has

[2:04:45] agreed to the 2,000? the council does agree to the 2,000. Does that is that

[2:04:50] enough for the for the committee to to move forward with that understanding

[2:04:55] that the money is available but we have to procedurally only bring it back at

[2:04:59] the next meeting and that'll give staff time to bring that report back to us for

[2:05:04] us to and it can go into the consent items at the in session at 6 or 10 and

[2:05:10] that will there at least we give a resolution but we give the direction

[2:05:18] gives the group serve to be that data. >> We gave direction to administration to

[2:05:24] approve the $2,000 grant. That's

[2:05:27] » how consent is.

[2:05:36] I appreciate council's um recommendation or suggestion. I do think however it

[2:05:42] would probably be simpler and and there would be a better guarantee for the for

[2:05:47] the organization if it's a if it's kind of adopted by by vote tonight and it

[2:05:51] would also eliminate the need to to create additional

[2:05:55] reports to council and so I I just feel like on both sides it would be if if if

[2:06:00] it's council's decision to move forward to 2017 or just to have

[2:06:05] » a motion to suspend procedure on the side by councelor Degan second by

[2:06:10] councelor Lauren. Call for the vote to suspend those of procedure on this item.

[2:06:14] All in favor and pass. Those of [clears throat] procedure are

[2:06:18] suspended on this and therefore we are seeking a resolution to accept the

[2:06:23] $2,000 for this group. At this stage and that is moved by councelor Degan, second

[2:06:29] by counselor Leone. I'll call further votes on agreement

[2:06:36] 2000 for the ad hoc grants at this stage. All in favor

[2:06:42] and pass.

[2:06:48] Sure. All members of council. Yeah. Yeah. We have information.

[2:06:53] All members of council for the video record. No, the audio

[2:07:00] record. All right.

[2:07:03] And now we move to item 20, announcements, right?

[2:07:07] » Oh, you had one more. Yes, you did. Yes, you did. Uh, counselor Beacon, go ahead.

[2:07:13] And that was for the truth and reconciliation exceptions.

[2:07:16] » Oh, that's great. >> Thanks. So, um, back before the summer

[2:07:22] holidays, council approved for the, uh, survivors slide to be raised from

[2:07:29] the week of October 28, uh, for truth and national week of truth

[2:07:35] and reconciliation. >> Thank you. September. So on that form it

[2:07:42] did not indicate that there would be any sort of formal ceremony along with the

[2:07:46] flag raising. Since that time members of the diversity, equity and inclusion

[2:07:51] committee who have uh first nations in mate background have expressed a wish to

[2:07:56] gather a small group of people at a flag um either uh as it's being raised or

[2:08:03] shortly thereafter to perform a brief smudging ceremony. Um, so there would be

[2:08:09] a a main seed man and an inward woman perhaps saying a few words, but mostly

[2:08:15] it would be as much a ceremony for folks to proceed into the into the week of

[2:08:20] learning and um, learning and reflecting and acting on the 94 calls to action in

[2:08:27] a good way. Uh, so the I wanted to bring this up today for two reasons. first to

[2:08:33] inform council um that I have been advised by the clerk's office that it's

[2:08:38] okay to not return that this is a minor change and that is not required to

[2:08:44] return with another application to indicate a ceremony with the flag

[2:08:50] raising. This would require no staff time uh no podium, no AV set up, no

[2:08:56] chairs being put out. it would simply be a small group standing at the flag for a

[2:09:00] brief amount of time. Um and then the second part of that would be that uh as

[2:09:07] the the timing of this matching ceremony is not yet determined. But uh the

[2:09:12] organizers uh from the diversity committee who want to do this ceremony

[2:09:17] have expressed that uh depending on how it suits people's schedules that

[2:09:23] township staff as well as members of the council would be invited to attend and

[2:09:27] participate as well. Well, for now that's forformational

[2:09:31] purposes. But if uh if council wishes to discuss, I can inform those folks and

[2:09:38] proceed according to council's wish in terms of the procedural aspects.

[2:09:44] » Thank you. Questions, comments, members of council on this item. I just want to

[2:09:48] make sure that we're following all protocols around it

[2:09:56] » and uh and just saying to have

[2:10:03] another

[2:10:10] direction

[2:10:13] for me.

[2:10:18] Yes, Mr. Re. So, usually there's the date of the flag. So, we have that

[2:10:22] September 28th. Uh what time would it be? And uh usually someone brings the

[2:10:29] flag because we need someone from the public safety enforcement for the flag.

[2:10:34] Yes. So, we do need that. >> Yeah.

[2:10:37] » Yeah. The initial preference was early in the morning on the so I can follow up

[2:10:43] with staff and make sure that we're in touch with the organizers of the cere.

[2:11:04] » Okay, moving to item 20 announcements. So just uh briefly say

[2:11:11] it's good to be back at around the table of council following our summer break.

[2:11:26] projects across the community. We also know this road created a lot of

[2:11:30] disruption over the summer. Road closures, detours, constructions are

[2:11:34] never easy for residents and local businesses. Um, but I do want to thank u

[2:11:40] everyone for their patience. Uh, these are important works that uh, you know,

[2:11:45] and investments that are being made in our community for the long-term

[2:11:48] viability of this particular community. Uh we're also very active this summer

[2:11:54] and members of council were very active in different uh aspects whether it was

[2:11:59] the meet me whether whether it was different festivals, sporting activities

[2:12:04] uh community events. Uh big thanks to all the staff that uh that managed all

[2:12:10] of those events. Uh just recently we had our openups for the seniors which I

[2:12:15] think was a great success. So a big thank you to the staff for uh for

[2:12:19] organizing and to the uh to the committee as well. I think that was a

[2:12:24] great success and uh that kind of engagement you know shows a lot of

[2:12:28] promise on something that we as a as a as a council and with staff you know put

[2:12:35] in our strategic plan when we first started several years ago. So really

[2:12:38] happy to see this move forward. Um we're also entering uh the period of municipal

[2:12:45] elections. So over the coming week residents will have the opportunity to

[2:12:48] hear in front of the candidates singing and represent them on council. So I

[2:12:52] encourage residents to stay engaged, ask questions and

[2:13:04] will repeat this message in every meeting on the importance of vote. Um,

[2:13:11] as a council, our responsibilities continue as we demonstrated tonight, but

[2:13:16] there's a lot of still a lot of important work left for us to focus on.

[2:13:20] Um, and with a focus of serving our residents and governing responsibly.

[2:13:26] Um, a few events coming up quickly. Uh, from September 9th to the 11th, I'll be

[2:13:31] attending Ontario East Municipal Conference in Ottawa. um where um his

[2:13:37] colleagues from Eastern Ontario will be meeting to discuss economic development,

[2:13:41] infrastructures, infrastructure and other priorities affecting our

[2:13:45] communities

[2:13:50] for the region. There's a golf tournament there and then

[2:13:54] not finishing that golf tournament but moving to the Amber Redf Fest which is

[2:13:58] the second year that they will be doing it on the

[2:14:03] um yes they will be blogging

[2:14:08] but two great opportunities to support local organizations. Uh so again it's a

[2:14:15] pleasure to be back pleasure to be sitting on the same table with all of

[2:14:18] you as well and having good healthy debates um for our community

[2:14:24] did uh we have a something to add

[2:14:30] a few announcements. Okay, you'll indulge me.

[2:14:35] Um, I just wanted to make the point that in tonight's agenda, there was um the

[2:14:41] minutes of the accessibility and seniors advisory committee meeting. And in

[2:14:47] there, you may have noted if you read them, that we acknowledge the passing of

[2:14:51] an accessibility advocate in the township and recognize the individual's

[2:14:56] contributions. I just want to put a name to that description. The person we were

[2:15:01] talking about was Brian Young. And Brian was a not a member of our accessibility

[2:15:09] advisory committee, but always close by and sending in emails with advice. And

[2:15:15] uh he passed away sadly uh from a a debilitating muscular

[2:15:21] disease. He was a I didn't know he was a emergency room surgeon in Cornwall for

[2:15:28] most of his career until this disease got a hold of him and uh sort of

[2:15:34] degenerative muscular disease. So he was in a wheelchair. So he was a huge asset

[2:15:40] to our committee and I just wanted to give a shout out to Brian Young and his

[2:15:44] family. Brian uh did a lot of work in helping to inform us on policy and of

[2:15:52] course we all miss him. Uh item two is uh maybe along the same lines as I want

[2:15:58] to thank you Mr. Mayor for coming out to our accessibility advisory committee

[2:16:03] meeting. our last meeting, you had wanted to come and recognize uh the

[2:16:08] committee members with a personalized letter for each of them and a medallion

[2:16:14] and caught all of them offguard. Uh it was a real treat to have the mayor with

[2:16:20] us all at the table and I must tell you that after you left um you know they

[2:16:26] spoke very highly of you for the next 15 minutes or so. Um but it was a great

[2:16:31] initiative. I want to thank you very much for taking that initiative to, you

[2:16:36] know, coming out in person and and shaking hands and giving them those

[2:16:41] letters. I can tell you it meant a lot to them. It certainly meant a lot to me.

[2:16:46] And last but not least, I want to take the opportunity tonight to congratulate

[2:16:52] our mayor for being acclaimed to his position. I think it's a wonderful uh

[2:16:58] result. Um, I couldn't be happier. I think you've done a great job leading uh

[2:17:06] council these last two and a half years or so. So, I just want to take a moment

[2:17:11] to congratulate you. Uh, fact that no one decided to run against you, I think

[2:17:16] speaks highly to uh, you know, your your leadership and and your example in the

[2:17:23] community. So, congratulations to you. Thanks. Thank you, counselor. said

[2:17:27] definitely bittersweet very actively

[2:17:32] taking on the responsibility of having four years. Thank you so much. I

[2:17:36] appreciate kind words. Any other uh casual?

[2:17:41] » I just want to expand on your mention of the uh uh [clears throat] seniors open

[2:17:46] house. Um it was a great success and um I'm it was really noisy. My ears were

[2:17:53] ringing after after the event when I left and I was near the door so I wasn't

[2:17:58] in the middle of all of the stuff. But uh I'd like to thank the committee

[2:18:04] members uh Ken Elaang Betta who were uh uh helped out and make this so so great.

[2:18:12] Um, and the staff, Sebastian, Addex, and all of the other staff members who were

[2:18:19] there to to make it and the ones that manned all those little uh exhibition

[2:18:25] because I gathered that was also a success. Got a lot of people signed up

[2:18:29] for uh various uh notices or whatever. Finally, the volunteers

[2:18:35] um I don't think it really would have went went very well if we didn't have

[2:18:39] the volunteers and they worked well. They worked hard and um some of them

[2:18:44] were there to get their uh their hours. Well, they earned their hours while they

[2:18:48] were there. Okay. So, thank for those of you who know all the volunteers because

[2:18:52] I don't know them all. Please thank them because appreciate.

[2:18:57] » Excellent. And that just you know between that meet me I think uh it's

[2:19:02] great to see those staff kiosks where you know they're providing access to

[2:19:07] residents by and whether it was the library as well or the different

[2:19:12] departments you can tell there was really good engagement from the

[2:19:16] community and and uh you know this is becoming a something now that that I

[2:19:21] think it's being is definitely really appreciated by the community so much for

[2:19:26] the initiatives to making sure that we continue going down that path that

[2:19:30] loving engagement that are that we're seeing with with these kind of tools

[2:19:34] that were kudos.

[2:19:39] Next time the council meets, there will be the Terry Fox light flying outside of

[2:19:44] the town hall. And I wanted to thank community members uh especially Don Aels

[2:19:49] who needs the organizing the Terry Fox walk and run and ride here in in our

[2:19:55] township which will take place this year on September 20th. Um, but

[2:19:59] [clears throat] I also wanted to take the opportunity to recognize um just how

[2:20:05] supported Donna felt while uh organizing this flag raising as well as other u

[2:20:11] logistics related to the run and she specifically was thinking Jose did feel

[2:20:19] she she kind of wasn't sure exactly on the name and I took it I guess um but I

[2:20:25] just want to um acknowledge personally uh that she that Jose was acknowledged

[2:20:31] by that group and that they were over the moon about the support that they've

[2:20:34] received from township staff and uh hope everyone's able to uh appreciate that

[2:20:40] flag flying for the first time I believe here at town hall on September 14th.

[2:20:46] And I would just add to that that there was some challenging challenges with all

[2:20:51] the remodeling of the bike trail and the uh and the parking in terms of flying

[2:20:56] their banner putting up their banner at that area and township was supported and

[2:21:01] the banner will be flying will be placed in front of the town hall for the

[2:21:06] duration. So that should become correct. >> Oh yeah that's correct.

[2:21:13] So, um, it definitely demonstrates the pride in this in this work for Boston.

[2:21:22] So, glad to see it. And I believe Cindy still

[2:21:27] » I believe so, but she was always on my side.

[2:21:32] » Yeah, I'm happy to name Connie Johnson involved, Danielle,

[2:21:37] others because they come from both ends of the trail. So, there's lots of

[2:21:41] volunteers coming in. So that makes a wonderful team.

[2:21:44] » Awesome. Thank you very much. Any other announcements? No. All right. So section

[2:21:50] 21 um from strategic discussion. We have none. And uh item 22 uh close session.

[2:21:58] So pursuant to section 239 23 and 3.1 of the municipal act 2001. It's 2001

[2:22:05] chapter 25. Motion to move into close session at the hour of 9:41

[2:22:12] PM to address matters pertaining to section 239 in the municipal act 2001

[2:22:18] 2001 chapter 25 to consider matters relating to one

[2:22:23] land purchase intersection Route 300 St. Toma report CS2026-9

[2:22:30] S2C the proposed or vending acquisition or

[2:22:33] disposition of land by the municipality or local board and S2K a position plan

[2:22:39] procedure criteria instruction to be applied to any negotiation carried on or

[2:22:45] behalf be carried on or behalf of the municipality or local board.

[2:22:50] two to update on current litigation. Russell Lagoon report CS2026-20

[2:22:56] S2E litigation or potential litigation including matters before administrative

[2:23:01] drug renewals affecting the municipality or local board and S2F advice that is

[2:23:06] subject to solicitor client privilege including communication necessary for

[2:23:10] that purpose. Three, update on the development charges reduction program.

[2:23:15] Verbal report S2H information explicitly supplied in confidence to the

[2:23:20] municipality or local board by Canada or uh a province or a territory or crown

[2:23:26] agency of any of them. And four, close session minutes of the regular council

[2:23:32] meeting. Sorry. Close session minutes of the regular council meeting held on June

[2:23:36] 22nd, 2026 and special council meeting held on June 16th, 2026.

[2:23:43] Um, and yeah, this pardon July 16th, and this is moved by Council

[2:23:54] Lawren, seconded by Councelor Armstrong, call for the vote to go into close

[2:23:57] session. All in favor? All members of council are favor. We'll move at close.

[2:24:03] We'll take a 1000 or five minutes. >> Yeah.

[2:24:06] » Yeah.

Regular Council Meeting - 2026-08-31

Transcript