[0:00] All right.

[0:05] » No.

[0:19] » I pledge allegiance to the flag of the United States of America, and to the

[0:24] republic for which it stands, one nation under God, indivisible, with liberty and

[0:31] justice for all.

[0:34] All right, I'll call the park meeting to order.

[0:37] Um roll call. We have John Kincaid.

[0:40] » Here. >> Eileen Farmer.

[0:42] » Here. >> Jennifer Ridge.

[0:45] » Here. >> John Goldsbury, here. And Zach

[0:48] Kitchener. >> Here.

[0:50] » All right. Uh I guess go ahead and review the

[0:53] August minutes. >> I have the minutes here from August 3rd,

[0:57] 2020. So, I'll need a I'll need a motion to

[1:00] approve those minutes. >> I'll make a motion to

[1:04] I'll second.

[1:08] » All in favor? I.

[1:11] » I. >> Anyone opposed?

[1:14] Motion passes to approve the August 3rd minutes.

[1:20] All right. Uh upcoming events, nothing super

[1:23] pressing. Uh we do have the trick-or-treat trail, that will be

[1:26] Sunday, October 25th, from 12:00 to 2:00 p.m.

[1:30] Uh Jesse has sent out that information to the

[1:34] uh previous booth registrants.

[1:37] Um and has also gotten in touch with food trucks. So,

[1:42] um yeah, should be a good event like usual.

[1:45] As far as projects go at the park, uh we are fall sports are in full swing.

[1:51] Um we did have a remote go out on the football and

[1:55] soccer scoreboard, so I got a new one ordered there. And kind of maybe

[2:00] possible to try to repair the other remote. Um it would be handy to have two

[2:04] just so that soccer and football can both have their own storage.

[2:08] » It was working tonight. >> Yeah, it was I think it was uh Tuesday

[2:11] last week I got it got the new one in got it programmed, so.

[2:16] Um yeah, seems to be working so far. Uh sports lighting, so um that's kind of

[2:21] on the back burner for the moment, but we'll be getting um specs together for

[2:24] that to hopefully get that out here before

[2:27] the end of the year and then once we select a contractor

[2:32] hopefully with they can start the work maybe about February March time frame

[2:36] for the Jay Cutler football / soccer field.

[2:41] Um robotic mower, so I did hit a little bit of a snag

[2:45] um with the FJ Dynamics mower. Um

[2:50] initially there was an issue where the vendor

[2:54] wanted me repaid which we cannot do. Um and then after ironing all those

[2:59] details out um spoke with them further and I guess they had decided to go away

[3:04] from that brand they'd been having some technical difficulties with uh installs.

[3:10] So, that's good to know that information we got to bullet there.

[3:14] Um however, did reach out to some other vendors that carry uh different brands

[3:21] and uh think I've got two the the Crest

[3:25] KR236S and the KR237. Um

[3:29] both of those mowers are rated the one's rated at six acres and one's rated at

[3:33] seven. And the 237

[3:37] uh is more of a I guess you'd call it like a fairway mower

[3:41] um which would be better suited for the for the Bermuda grass.

[3:44] So, starting out you know, we'll we'll put it on the football field and the

[3:49] infield skirts of the baseball diamond. Um

[3:52] with the goal of transitioning at least the sports fields over to Bermuda in the

[3:57] next few years. Um,

[4:00] the 236S is more suited for an intermediate height, so 2 to 3 and 1/2

[4:06] inches roughly. Um, my plan there is in the in the

[4:09] meantime it can it can run on the fescue sports fields as well as the open lots.

[4:14] Uh, potentially the common areas um, once I feel like it can can handle

[4:18] the weediness of those areas. Um, and we did get we are going to get a

[4:23] fairway kit for that as well. So, basically it's just a bushing you attach

[4:27] to the cutting deck that allows it to bring the mowing height down further.

[4:31] That way if we have an issue with 237 for some reason it would go down and

[4:34] need to be maintained, worked on, um, we could still mow the Bermuda grass

[4:38] with the 236S. Um, and then in the future hopefully as we transition the

[4:42] park all the way over to Bermuda, both mowers will just run full full

[4:46] speed ahead all over the park. So, um,

[4:50] » So, you're looking to buy two of them? >> Yes, and with the mapping cart and

[4:55] shipping, um, it comes in at

[4:59] it's about 27, 28, uh, but the council already approved 25,000 um,

[5:06] from seed it

[5:09] for that mower. And then we I figured we'll just pull the rest out of

[5:12] donation. Um,

[5:15] and we are able to get the Sourcewell discount on that. So, uh, we don't have

[5:18] to worry about going through the bid process.

[5:22] Uh, so that'll save us about 10% uh, compared to list.

[5:26] So, um, I think everything is pretty well in a row. We've got them in the

[5:30] vendors as they're in the as a vendor in the system.

[5:33] And uh,

[5:36] my hope is about the 1st of October we should have those.

[5:40] So, they're going to get them out of box for

[5:43] us and make sure, you know, firmware is updated and all that stuff before they

[5:46] ship just to eliminate any pain points on our part and then

[5:49] we'll we'll get the mapping and just kind of feeling them out, which

[5:53] it'll be a good time of year for it, it'll be a little bit slower. So.

[5:56] Um look forward to that. >> So what what is Green Sight Ag?

[6:01] » So basically they're just a a vendor, a dealer.

[6:04] Um Cress is

[6:06] » Cress is the brand. >> Yes, Cress is the brand.

[6:08] » Yeah, I obviously can't name the two companies then.

[6:10] » Yeah, and really the way these kind of work is they end up kind of being

[6:13] distributors in a way. They provide support, but most of it's most of the

[6:17] sales and stuff is online and they they direct ship it to you. Um

[6:21] the brick and mortar thing's kind of going away.

[6:24] So. Um yeah, that's where we're at on that.

[6:28] And then the Community Crossings grant did open up on the 1st of September. I

[6:32] spoke with Clint Rose and uh I'm going to try to dig into the portal and start

[6:37] that application process. There'll be some technical questions and things

[6:41] um that I'm sure that he'd be more than happy to provide some support for.

[6:45] Uh he did say that it is important that we apply though rather than the

[6:49] engineering firm. He said that the state has had issues in the past

[6:53] where engineering firm puts in the application, municipality comes back and

[6:57] says, "Oh, oh, oh, we didn't want all that in there. We only wanted some of

[7:00] it." So to try to eliminate that confusion and those issues, Clint

[7:04] recommended that that we do the application online

[7:07] and just consult him with any technical questions we may have.

[7:11] Um it seems pretty cut and dry. I don't

[7:13] think they're necessarily looking for 100% engineered. They're looking for,

[7:17] you know, 50% engineered with some concepts. They'll award project and then

[7:21] basically from there the intent is that that project will hit the ground running

[7:26] first thing in the spring. So.

[7:29] I haven't heard anything back on the DNR grant. Um

[7:34] may give it a couple more weeks and then maybe just try to follow up with Carmen

[7:37] Jackson just to see where they're at in the process. I don't

[7:40] want to push on them too much cuz I know they were down to two full-time staff um

[7:44] when I called before we applied.

[7:48] » What is the the timeline? Like when when do they

[7:51] make that announcement? I forget. >> So, traditionally, they have it done by

[7:56] the end of October. The latest that they've had it

[8:00] the the state selection at least be was was the end of December.

[8:04] They like to kind of have their short short list for

[8:08] the state selection by like the end of October so that you have time to start

[8:12] doing your preliminaries on the federal side.

[8:14] Cuz once the state committee selects you and pushes you through, then you have to

[8:19] go through all the federal reviews, whether that's environmental, cultural,

[8:21] historical, you know, flood hazard, all these

[8:25] things, procurement, just to make sure that you have your

[8:28] ducks in a row because really our federal application needs to be

[8:32] finalized, I believe, by the beginning of March.

[8:37] And then basically, as long as we have all of our stuff in and we hit the first

[8:41] federal window, they should have a decision to us, I

[8:44] think, by May. Mid-May.

[8:48] If we miss the first funding window with the feds,

[8:51] then they'll push us to the second window, and then we may not hear

[8:54] anything until like September. So,

[9:00] yeah, definitely want to make sure we got our ducks in a row, assuming that

[9:04] we're part of the state selection. Um

[9:07] but we'll just kind of see how that goes.

[9:11] So. Any other questions on that?

[9:15] Okay. Um as far as community center projects,

[9:21] um didn't really gain a whole lot of ground

[9:25] on the community center sign. Um

[9:29] had a few other things come up at the community center I've been working on

[9:32] uh in what little spare time I have.

[9:35] So, um yeah, it's hard to see if I can get

[9:38] Jesse to follow up with them on a on a maybe a redesign of the the signage for

[9:42] the the building itself. Um,

[9:46] we're in the process of reorganizing the janitor and the storage closets.

[9:50] A few years back, we had gotten all of our janitor supplies into

[9:53] there used to be a restroom, um, and a smaller room kind of behind the the

[9:57] weight room. Um, we remodeled all that, took the the

[10:01] restroom out, uh, put a mop sink in, and hand washing sink,

[10:07] and then we, uh, put in some racking for toiletries, cleaning supplies, all those

[10:11] things. So, it's all in one place. So, then basically every winter, I go in

[10:15] and take stock, look at last year's order, and I can just make an order.

[10:19] Um, if for some reason we run short on something, I can just walk back there

[10:22] real quick and get get a tally. Um,

[10:27] the plan is to tear out, uh, there is a small base cabinet there with a

[10:31] countertop. The plan is to tear that out, and then

[10:34] all our like power tool storage and small supplies and stuff we can also put

[10:39] in there. And then that would free up the closet in the kitchen for other

[10:43] purposes, you know. We decided to start doing

[10:46] more informal programming, we'd be able to have like board games,

[10:50] um, game consoles, whatever we may may want

[10:54] to pursue. Um, we can store that type of stuff in

[10:57] there. So. The door knob conversion project, I did

[11:01] get a quote another quote from Lansing. Um,

[11:07] they're out of Evansville, and so basically what this quote

[11:11] in entails is because some of the door knobs

[11:18] and handles have already been converted previously over the years,

[11:22] some of them are not Schlage brand, some of them are not the right hardware to be

[11:28] able to just drop in a new commercial cylinder.

[11:32] So, basically they would have to go in and redesign the entire

[11:37] lock system in the community center. And basically what that entails is you have

[11:42] your master set they can get into any room in the building.

[11:45] And then from there we would you know, we've already kind of gone through this

[11:49] process of which doors would be staff access, which

[11:53] doors would be like long long-term rental like Ian and Rachel's rooms,

[11:56] which doors would be just for short-term daily rentals like the double doors in

[12:01] the front, the kitchen um the kitchen doors

[12:05] um the table closet or yeah, the table and chair closet. So, that whenever

[12:10] people are using the facility we give them that single key and they can can

[12:14] access whatever interior doors they need to access.

[12:18] So, with with that in mind if we were to do

[12:21] a full overhaul um they put sales tax on here which doesn't

[12:26] apply to us. You're looking at about $6,500.

[12:30] Um

[12:32] which we don't really have budgeted and it would take a pretty decent chunk out

[12:35] of next year's budget. Um I could also I know John Goldsbury

[12:41] brought up at one point looking into electronic locks and fobs for the door

[12:46] systems. Um I could get with Brian

[12:49] and just see from a hardware perspective what that's going to cost. I mean

[12:53] obviously there's probably some savings because I can run the cable. I can help

[12:56] Brian install the hardware and basically he's just got to get the system to talk

[13:00] to communicate with itself. Um

[13:03] the nice thing about an electronic system

[13:06] you know, somebody leaves you just deactivate the fob get a new fob. You

[13:11] can in in the same way you can remotely program every fob reader

[13:16] to specific fobs allow access or disallow access. So,

[13:22] Um >> You should be able to track who's going

[13:24] in and what door at which specific date. >> That's that's the other piece of it that

[13:28] I really like with a physical key. You can't ever really tell. I mean, you

[13:32] can review the camera system, but unless you're just watching it all the time,

[13:35] you'll never know who was in what rooms. >> What happens if the electricity goes

[13:38] out? How do you get in the rooms?

[13:41] » So, with most of the time and and Brian's kind of started favoring the

[13:45] mechanical latches um

[13:48] with the remote release. The first door that was put in on the

[13:52] fitness center side was electromagnetic. And the problem with that is whenever we

[13:56] would lose power, for safety reasons, that electromagnet has to release.

[14:02] That way people can get out of the building.

[14:04] Normally, when you have power, there's a photo eye that detects motion and then

[14:08] it automatically unlatches the door from the inside.

[14:11] But if if you had power go out and you

[14:15] didn't have the electromagnet set to automatic

[14:18] detent, it would keep the door closed and then in a fire situation, that's a

[14:22] major issue. Um

[14:25] and really what we ended up having to do in the past when we would lose power is

[14:27] I'd have to go up there and manually lock the door myself.

[14:30] Um with these mechanical latches, wouldn't

[14:34] really be an issue. It would still function as a normal door.

[14:38] So, it's not then necessary that we would throw the keys away. We would

[14:41] still keep We would retain the keys in case we ever would need to get into a

[14:44] room and there was no power. Um but by and large the mechanical latch

[14:51] would serve normal circumstances. Um a lot of people want to know what's

[14:57] with the fobs. Um

[15:00] Does that answer your question? >> Yeah, I was just curious like

[15:03] if for some reason the fob malfunctioned, could you still get into

[15:07] the room if you needed to? >> Yeah. And we like the the double doors,

[15:12] those are mechanical latch now. And so, even if you don't have a fob with you

[15:17] and no way to access the facility with the fob reader, if you have a physical

[15:21] key, you can still get in the building, though.

[15:24] So. >> Um I think the fobs would be better for

[15:28] you all around because then you could unlock doors remotely, too, probably, I

[15:33] would assume. >> Yeah.

[15:35] I I I have that capability now. >> And it smooths out the issues cuz it's

[15:38] unlocked at 4:00. You don't have to be there.

[15:41] » Yeah, I I can do that now. I've got a little app on my phone. I can just click

[15:45] on it, log in with my credentials, and I can press whatever door that I want to

[15:48] unlatch. So, and I would think Brian I mean, it's

[15:51] a home aid system, but Brian would probably be able to have a door diagram

[15:54] with numbers, too, on that same page, and then I can just

[15:57] pick a door number and click a button and it unlatches, so.

[16:03] Yeah, I'll get with him and see just what the cost might be on that.

[16:07] Um I guess the nice thing is there's an

[16:10] expense, but once it's done, it's done. In the future, you don't have to mess

[16:13] with making sure you got a blank for all these doors, and where's the blanks

[16:16] kept. >> And you're going to lose you need to

[16:20] have to get them re-keyed >> And that was one thing, too, in talking

[16:25] to Lansing, you know, there's It sounds like there's four or five different

[16:28] grades of of lock and key sets. You know, obviously, your basic is going

[16:33] to be just a residential and then a basic commercial where you can just go

[16:37] to the hardware store and get a duplicate made.

[16:39] And there's higher levels that basically dictate where you have to

[16:43] go to get a new key made. You can't just run down to the hardware

[16:47] store and get a new key cut. You may have to go to an actual locksmith or

[16:50] send it back into the dealer and have them cut you a new set of keys.

[16:55] So, which in some ways is good, some ways not so good.

[17:00] So, if that's all right with you guys, I'll

[17:03] I'll try to work with Brian. It probably won't be a a very quick process. It'll

[17:06] probably be more of a wintertime project.

[17:08] Um but again, we don't really have it

[17:12] budgeted, so worst case, Um, we can maybe look at it for '28, or we

[17:18] can maybe talk to the council if it's not too salty and just see if they would

[17:21] be willing to help us out a little bit, maybe split the cost. We could take some

[17:25] out of our budget and see if they can give us the rest out of the key building

[17:27] or rainy day.

[17:31] So.

[17:34] Um, anything else on that? Okay.

[17:38] Uh, equipment. So, I did also attach uh, preventive maintenance estimates. So,

[17:42] basically uh, twice a year we have Fitness and Exercise Solutions come

[17:46] down, look at the machines and take a look at things that need to

[17:50] be replaced sooner rather than later. It doesn't necessarily mean that the

[17:54] machines are malfunctioning, it just means they can detect wear as they do

[17:57] their PMs. And this is going to need to be replaced

[18:00] whether that's a cable, whether that's a treadmill belt.

[18:03] Um, you know, it's hard to believe those treadmills are getting to be 5 years old

[18:07] already.

[18:09] » How are they holding up? >> Good, for the most part. I mean, we've

[18:12] got some, you know, a couple belts need to be replaced. Um,

[18:16] but otherwise, I mean, it seems to be working fine.

[18:19] Yeah, I I I think so. Um,

[18:22] nothing nothing crazy. Um,

[18:26] the Stairmaster seems to be doing well, no issues there.

[18:30] Um, and otherwise, it's mostly just the cable machines, I think. So.

[18:35] And this this this estimate includes labor. So.

[18:39] Um, it's on our budget and so I went ahead and just told them to to go ahead

[18:42] with it. So, I've got Brian um, to now to coordinate

[18:46] with their staff um, to arrange when they're going to be

[18:49] able to do it. So.

[18:53] Yeah, that's just pretty much it on that front.

[18:57] The uh, one other item I wanted to start

[19:00] looking at is window replacement and potentially the vestibule door

[19:04] replacement. So, we initially I believe it was back in '21 or '22 and

[19:09] looked at replacing the windows and felt like

[19:14] insulating the building, upgrading the HVAC system was a little more critical.

[19:18] Um at this point I think we've done pretty

[19:22] much everything we can do from a building efficiency standpoint with the

[19:25] exception of the windows. So these are what we currently have

[19:29] obviously original uh from 1978. They're a casement window

[19:33] so basically they're with a hand crank on each side of the window and basically

[19:38] the door folds out. The problem with that is a lot of the

[19:42] latches are broken, the frames are wooden

[19:46] on the inside and so you start have air gaps and air

[19:49] leaks, not properly sealing and latching. Um

[19:53] and they're single pane windows. Just not very efficient.

[19:56] So I did reach out to Kaish Glass. Um they I felt like they did a really good

[20:01] job with the overhead window at the community center um above the double

[20:04] doors a couple years ago and uh they sent a

[20:07] gentleman down today and we kind of looked over it. Uh and he was going to

[20:10] shoot me a price for uh double pane low-e window which basically means um

[20:17] it's going to there's there's an air pocket in there that's going to help

[20:20] insulate the window and then also it's going to reduce the amount of light that

[20:25] penetrates through the window which will help us with our summer cooling.

[20:29] Um and he was going to make sure that the quote would match the type of glass

[20:35] that they had in the overhead windows so that from the exterior when you're

[20:38] looking at it the building looks uniform.

[20:42] Um and then I was going to have him quote

[20:44] separately the vestibule doors. Um

[20:47] basically the same deal, the exterior doors are a single pane glass um and

[20:52] then just got some age on them. And

[20:55] he felt like that would be

[21:00] a reasonable step would be to also replace those doors just to get double

[21:03] pane glass, get the seals back up to snuff.

[21:07] Um You know, I I

[21:10] The windows are probably a little more critical. At least with the vestibule,

[21:13] you have an interior glass door that kind of helps keep that warm or cold air

[21:16] in the vestibule. But, whenever you're going in and out, you're still going to

[21:20] let some of it in, you know. Um

[21:24] So, I guess we'll see where they come in on a price on that front.

[21:30] He did take a look at the back door, which is different. It's a The back

[21:32] double doors on the building are like a solid metal door

[21:36] um with a I can't remember the technical

[21:38] term, but there's a divider in the middle. And then there's just a glass

[21:41] window in each. And he felt like the seals were good there. We weren't

[21:44] getting a whole lot of air penetrating in or out.

[21:47] Um And he did ask on the front double doors

[21:52] if we wanted to go to a similar style having that divider in

[21:57] the middle so that we get a complete air seal.

[21:59] Um cuz right now, basically, you have the doors, but then there's a felt strip

[22:04] that's supposed to go in between to kind of insulate and block the air movement.

[22:08] Um I just had the door The doors are so

[22:10] old. I haven't been able to find a felt piece that fits.

[22:15] Um So, and you can definitely feel the difference when you're standing in that

[22:18] vestibule. Um

[22:20] whether it's summer or winter, so.

[22:24] I would imagine, I mean I would think the window replacement's

[22:28] probably going to come in somewhere around 20 to 30 thousand dollars. And

[22:32] that's to replace 20 windows. Um that's them tearing out and disposing

[22:36] the old, putting the new in. The vestibules, I really don't have any

[22:39] idea. I mean, I I venture to say it's probably going to be

[22:44] I would think another 15,000 to do the two There's two double doors

[22:48] and then a single. Um

[22:51] Plus all the window glass adjacent to those.

[22:55] » all the doors and windows are the originals, right?

[22:57] » Yep. >> Yeah.

[22:59] » 50 years old. >> Yeah, I think they're past due.

[23:02] » Yeah, I think so.

[23:05] » And I think it makes sense after our last one with the HVAC

[23:09] hopefully the town will see too that it's important

[23:12] to get that done. >> It is kind of the last piece of the

[23:15] puzzle and I know even the conversations I had with B&G when we replaced those

[23:18] HVAC units, you know, that this the units were were sized

[23:24] plenty big enough, but they did say replacing the windows will definitely

[23:29] help take some of the load off of those and hopefully that'll help last longer

[23:32] as well. So.

[23:36] Just some budgetary stuff that we can be thinking about in the future.

[23:40] The only other thing I have at the community center

[23:43] um so we've talked about food truck ordinance at the park or well at any

[23:48] town facility. Um and then we've talked about

[23:52] the player fees last month. Um and then the only other thing that I

[23:58] kind of wanted to discuss was the the fees at the community center.

[24:02] So, you know, obviously with these budget constraints coming our way, I do

[24:07] think we should probably at least revisit

[24:11] the gym membership fees, possibly the the long-term rental fees.

[24:19] As far as the large room is considered, whether it's hourly or daily rental, I

[24:24] don't think we're really at a point to raise those rates. We're finally

[24:30] starting to get some traction and some use and I would hate to see us raise the

[24:34] rates and then people be like, "Well, I can't afford that."

[24:37] Um

[24:40] I think the gym memberships are probably a logical place to start just because we

[24:44] do have a lot of ongoing maintenance with the equipment and things.

[24:49] » Can you rattle off the membership rates right now for gym?

[24:52] » Yeah, yeah. So, uh obviously, you know, our town personnel is a dollar a year.

[24:58] If they have a an immediate family member living in the house, it's $10 a

[25:02] month for that family member. The student and senior membership is 15

[25:08] a month.

[25:12] The adult monthly is $20.

[25:18] We do have a fob fee that's the one time when they sign up

[25:22] $20 as long as they don't lose the fob or

[25:26] lapse their membership for over more than a year.

[25:30] And then we do offer a discounted annual membership for adults. Basically, they

[25:35] get one month free. So I think that is up coming out to 220 a year for adult

[25:39] annual membership.

[25:58] » Do we do an annual discount for students?

[26:02] » No, we didn't just because the we already discounted it $5 a month.

[26:07] Um

[26:10] » Student is that 2 years ago we redid that?

[26:14] » I thought last year. >> either I think it was 2 years ago.

[26:17] Yeah. >> What are your What kind of increases are

[26:20] you thinking? >> So I was thinking

[26:24] $5 a month for the the student and senior and then $5 a month for the

[26:29] adult. Um

[26:33] So right now we're generating about 25,000 a year in fitness center

[26:38] memberships. Our annual budget is about 112.

[26:45] And then the room rentals we generate about a another 8 to 10,000

[26:50] long and short term rentals. So

[26:55] uh, the larger room is 15 an hour during the week,

[27:00] 30 an hour Friday through Sunday, and then in either case it's $150 for

[27:05] the day.

[27:13] And then the room that the Community Foundation rents is, I believe, is 450 a

[27:17] month. And then the two smaller offices 220 and

[27:22] 200. a month.

[27:28] » So, and so this is 220? >> Yep.

[27:30] » And then we don't really use that room. >> No.

[27:33] » It's just storage, right? >> Just storage.

[27:34] » We >> We had had a potential renter and the

[27:38] council had asked me two or three years ago, whenever, I can't remember the last

[27:41] time they were entertaining the town manager, to leave that space unoccupied

[27:46] for an office. Um, nothing ever came of that, so

[27:49] » There we are.

[28:05] » I don't know what your all's thoughts are, if you have any.

[28:11] » I don't see an issue with increasing.

[28:19] » I personally I feel like our gym membership rates are very reasonable.

[28:23] Um, especially considering you get 24-hour access, you know, the staff does

[28:28] a very good job of keeping things clean, keeping things maintained.

[28:32] Um, is it a YMCA? No, but the YMCA also has

[28:37] other sources of money that help support it, so.

[28:42] Yeah, monthly and then they also have an annual membership fee as well, I

[28:45] believe. >> had a YMCA membership in a long time,

[28:48] but I think we were paying almost double.

[28:50] I think it's 50 or 60 bucks. >> Yeah. I mean, it was paid by our health

[28:55] insurance sometimes, but >> Yeah.

[28:57] » it was a lot.

[29:00] » And I think most people would understand.

[29:03] Um

[29:05] And again, not that it's going to make a ton of revenue, but every little bit

[29:09] helps. >> Mhm.

[29:11] » Um you know, especially I I don't I don't

[29:14] know what the future holds. Um

[29:20] Every every financial decision we can make that moves us a little closer

[29:28] to not having to ask the council for more money

[29:31] is is always a good thing. >> On the water side,

[29:35] what do we see the most? Are people renting it hourly or people renting it

[29:39] by the day? >> I would say hourly.

[29:42] Um we've had Well, Amy Sims and Eric uh Elliott have

[29:48] been our biggest hourly rentals. They do usually two to three hours a week each.

[29:53] Um which has been good for them. It's been good for us just to get the

[29:56] facility used and get people in. It's actually even helped us

[29:59] uh with memberships a little bit. >> Yeah.

[30:01] » Um people get in and see the facility and

[30:04] um you know, the the the daily rentals seem to occur more on

[30:08] the weekends, obviously. You have some birth- small birthday parties,

[30:11] graduation parties, uh

[30:14] baby showers. You know, and we know that. It's not a wedding facility. Um

[30:19] it's just too small. Um

[30:23] you know, and I feel like for the most part those rates are are are also

[30:27] reasonable. I don't know what it costs to to rent

[30:30] the rec center if that's considered a perk of living in Holiday Village.

[30:34] » Yeah. Residents get it for $75 an hour. >> For the day or

[30:39] » Yeah, for the day. >> Yeah.

[30:40] » And now, it's 150, for non-residents.

[30:43] » yeah. >> So, we're a pretty well in line with

[30:45] that. >> they came up with

[30:47] our rate. >> With that rate?

[30:48] » Yeah, a few years ago. Oh, 3 or 4 years ago,

[30:52] we we did that. >> And I'm not sure if it's just like

[30:54] Target's going to go up. >> I have the Rex Center

[31:02] I want to say it's like 80 a day or something for cuz you have to be a

[31:07] HOA resident, I think. I mean, you can

[31:10] the the host has to be an HOA resident. >> Yeah, he did.

[31:15] Um

[31:22] » I think we're reasonable, though. >> I think so.

[31:24] » Yeah, you too. I mean, nobody's really complained about the weekend rate being

[31:27] double the weekday rate. >> What's the What's the biggest thing

[31:31] for people that call in and want to rent the large room? What's the biggest

[31:34] hangup? Is it insurance?

[31:37] » It's still still insurance to a point. I mean, we we do a little bit of the the

[31:41] risk assessment on our end. >> Rex Center, it's 175.

[31:45] » For the day? Okay, so >> For non-residents.

[31:49] » So, we're not I mean, totally out of line.

[31:52] Um yeah, I mean, insurance, you know, for

[31:54] the most part, though, people are pretty understanding. Um

[31:57] you know, it hasn't been a major issue. I don't think we've lost anybody over

[32:01] it. >> Okay.

[32:03] » Um

[32:07] Yeah. And there, you know, again, we wouldn't

[32:11] have to anybody, but

[32:16] my biggest apprehension raising that rate is

[32:22] it is a taxpayer-funded amenity. And people that don't we don't have to

[32:27] go above and beyond for that. >> Right.

[32:28] » You know what I mean? It's not like the the the gym, where

[32:32] you still got to maintain treadmills, you still got to replace equipment,

[32:34] pads, and everything else. >> Mhm.

[32:37] » You know, I don't want to say I lose a little bit

[32:39] of sympathy, but I would say that half of our members probably aren't

[32:44] St. Cloud residents. >> Yeah.

[32:46] » Um And then even on the rental side, you

[32:50] know, Rachel and Ann have both been very good

[32:53] renters and I would ask if we were going to raise

[32:57] the rates, it probably doesn't need to be more than 5 or 10%.

[33:02] You know, they're very accommodating when we have

[33:05] issues. Um

[33:07] they're easy to work with. They pay their bill on time. They get their

[33:11] documentation to me. And And really, they're both in their

[33:14] own way kind of serving a public good, you know, Ann is just part-time at what

[33:18] she does. It's not like she's there all day every day. And Rachel at the

[33:21] Community Foundation, you know, they're they're they're they've helped us.

[33:24] They're helping other people. Um So, that's kind of where I stand on

[33:29] that. I mean, if we were to raise their rates 10%,

[33:33] you're talking

[33:36] another $800 a year, $1,000 a year. I mean, it's not

[33:41] » You're going to You're going to lose that

[33:43] if they decide to go elsewhere. >> Yeah.

[33:46] » And then you got to find somebody else to put

[33:50] » So, they're almost just >> They're nice to have for consistency.

[33:53] » Yeah. >> Because it's you know what I'm talking

[33:55] about. >> I mean, it does help. It pay you know,

[33:57] pays the electricity for the year. >> Yeah.

[34:01] The memberships are what's going to push you away.

[34:03] » I think that I think you're right in thinking there because

[34:06] and to be honest with you, they're cheap for

[34:09] their assets solely. >> Yeah.

[34:15] So, do you feel like the five I mean, I don't I think five is sufficient. I

[34:19] don't think that 10 is necessary. >> No, I think five is

[34:23] » I think five is good.

[34:26] So, you go to 25,

[34:30] uh

[34:33] » about $300 a year. >> For the the discounted annual adult?

[34:36] » I think we would do the same, just take a month off. So, instead of

[34:41] 300, it would just be 275.

[34:57] » Do you need a motion for that? >> Yes, I believe we'll need a motion to

[35:00] recommend amending the fees ordinance as follows.

[35:06] A senior student membership, monthly membership,

[35:10] $20 a month.

[35:14] » And we're talking January 1? >> Yeah.

[35:18] » All right, I'll make a motion starting January 1 that the senior student senior

[35:22] membership goes to $20 a month, the adult membership goes to $25 a month.

[35:28] » And then the adult annual goes to 275. >> And then the adult annual 275.

[35:33] » I'll second that.

[35:35] » All in favor? Aye.

[35:38] Anyone opposed? Motion passes to increase the membership

[35:43] fees on January 1st.

[35:52] Great sign is actually 195. Wow.

[35:57] That's four members. Huge.

[36:00] » Yeah.

[36:03] So, we're 195.70 to be exact.

[36:07] » That was 800, too. >> I'll forget about

[36:09] » Yeah, I mean, really, I would say ours is

[36:11] » I think ours is >> I think ours is bigger. I mean, we don't

[36:13] have the kitchen and stuff, but

[36:18] » You got to look at all that algae.

[36:24] » We could Yeah, we could dive into a whole uh

[36:28] whole discussion. Um I think that's all I've got unless

[36:32] somebody else has anything to add.

[36:36] Yeah. Yeah, April texted me and I said, "Well,

[36:40] somebody probably flushed something they shouldn't have again." So, we'll see

[36:42] what tomorrow brings. We'll see how lucky we get.

[36:44] » What did you say what was that again? >> Yeah, it's coming

[36:47] » I saw I saw you had a sign on the board like within the past month. What what

[36:51] was the issue there? >> There was an applicator in the

[36:56] » So, it's still happening quite often. >> I understand.

[37:00] » No matter what Yeah, you can't you can't teach people how to read.

[37:04] » We don't We don't have an alternative fix to make it better or

[37:08] » We've tried grinder pumps, we've tried solids pumps, we've tried everything. Um

[37:13] really the again And this is probably something we're

[37:17] going to need to revisit because I don't see

[37:21] from a financial perspective, I don't see us

[37:26] putting the money up anytime soon for a million-dollar restroom and concession.

[37:31] I think we probably need to revisit and push on

[37:35] the council a little bit to go to a duplex grinder system that has two

[37:40] properly sized basins and an alarm so that when one pump goes

[37:45] down, you still have a backup pump and you'd know that something is wrong.

[37:49] The problem with the existing system is we have a basin that's too small

[37:54] that's fed by another basin that's too small

[37:57] with only one pump that feeds up to the the uh it has to

[38:03] basically push the stuff up the road to gravity.

[38:06] And then once it hits the road, then it it gravity's to the lift station going

[38:11] toward uh Ojai Road.

[38:14] So, when that pump goes down, both field one and field two restrooms are

[38:19] inoperable. >> Do you have data on like how frequently

[38:23] this is happening? Because it's happening pretty frequently.

[38:26] » So, this is the second time this year. Well, third time, excuse me.

[38:31] » What's the what's the cost each time? >> So,

[38:34] » what I brought to the town council because that's

[38:38] that's it's gross to me. >> Yeah.

[38:40] » Like it smells really bad down there. >> Well, in the end, I will say now that

[38:44] we're not doing any tournaments anymore, typically I try to push it to a weekday

[38:48] for the repair so that I can call the town guys, they can come pump the pit

[38:52] out, and then I can look at what's going on.

[38:54] Whenever we're doing the tournaments, you're looking at $3 to $5,000 every

[38:58] time because you're calling somebody out on a weekend, and usually the only

[39:02] people I could find were out at Floyds Knobs.

[39:04] So, they're coming down on a weekend to pump the pit out, pull pump out, take

[39:09] it back to their shop, repair it, bring another pump down.

[39:14] And but even then, with where we're at now,

[39:19] we've still got to call the town guys. Luckily, they don't charge us for it,

[39:22] but they got to come pump it out. If I'm lucky,

[39:25] I disconnect the pump, make sure nothing clogged or clogged up

[39:29] in the impeller, that check valve isn't stuck,

[39:32] and within, you know, maybe 3 hours, 4 hours, I've got it back up and running.

[39:38] » Would it be cheaper until we are able to upgrade our system

[39:41] just to close the restrooms and rent a couple of porta potties during these

[39:46] busy parts of the season? >> Yeah, like rec soccer starting, yeah,

[39:50] football down there. You got all these things happening right

[39:52] » And then we can just keep the restrooms locked, and then

[40:00] This like when cuz we were at a soccer game, and we saw I saw them putting the

[40:04] signs up, and then I smelled it. >> Yeah.

[40:07] » But like there was middle school soccer going on. We were game one, so now all

[40:12] the restrooms are closed for game two. For game two. And then like soccer

[40:17] practice was happening. I don't know if football practice was happening, but

[40:21] that's a lot of people down there and they can use the bathroom up by Ashburn,

[40:24] but like for how long?

[40:27] You know? >> We've we've been pretty fortunate. I

[40:30] mean, even when we've ran into that instance with tournaments,

[40:34] that restroom has bought me enough time to get port-a-potties in the next day,

[40:38] but I will say there was one tournament where

[40:41] it's all a lot of use and we had we had to make sure that we cleaned that

[40:45] pit out and make sure cuz it was just full of toilet paper.

[40:50] It is. >> have to do that. How much money do we

[40:52] have to ask for to get it up to par? Do you know what I mean?

[40:58] Like >> Probably about 60 to 70,000.

[41:01] Time you do the demo, and then these other basins are going to

[41:04] have to be replaced. >> so back to the other question,

[41:07] three times a year, what's the cost each time or for the year are we talking?

[41:12] » If I do the work, if I do the work, probably three to

[41:15] five. >> What happens if you got to call Floyd?

[41:21] » Probably if it happens more than once, you're north of $5,000. You're looking

[41:25] at six or seven. >> It's still a big It's still a big big

[41:30] difference from 60 to 70,000. >> And it's frequently enough that

[41:33] honestly, I just started buying extra pumps when I go to Menards

[41:37] cuz it's cheaper to burn up a $400 Menards pump than it is to burn up a

[41:40] $2,000 >> So, back to Jennifer's question, the

[41:45] trailer of port-a-potties that you had two years ago,

[41:49] what's the cost of that? >> So,

[41:54] I can't remember that number off the top of my head. From the perspective of like

[41:59] through the winter, we do a month-to-month rental.

[42:02] And per unit, it's $84 to get weekly service

[42:07] for each unit. So, it's comes out to be like $170.

[42:13] So,

[42:17] to do it right, you probably need at least four units for rec play.

[42:23] So, then you're looking at three to $400 a month for two or three months.

[42:29] So, yeah. I mean, $1,200 in the fall, probably $1,200 in the spring.

[42:34] » So, it'd be a wash. >> Probably.

[42:37] Probably. And then you get the

[42:41] the and I get it, you know, when I go to a park, I don't expect to see

[42:45] porta-potties. >> Right.

[42:47] Well, >> I mean, most of the soccer games that we

[42:49] go to, there are. >> If you look at it, it's a wash on the

[42:52] financial side, and when we are operating, you got to send your center

[42:55] everything else too. So, >> Yeah.

[42:59] So, I guess that's that's probably the next thing. I mean, I'm hopeful

[43:03] through this this playground process that by going the bot route, we come in

[43:09] under the budget. >> It makes it easier.

[43:12] » If there's like $100,000 there, okay, Council, look, we came in under budget.

[43:17] We need to address this because not only have we been talking about it for 6

[43:21] years, they were talking about it for 5 or 10 years before us.

[43:24] » Well, it's like crazy. This is just I mean, there's so many people down

[43:30] there, and they're trying to go to the bathroom, and they can't.

[43:33] » So, would it build that into the playground project as a whole?

[43:37] Like just >> It does fit in with the grant, probably

[43:41] not. But again, I'm confident that we can probably find $100,000.

[43:47] I think we can. Um

[43:50] the bad part is the timing of it. Now,

[43:54] that being said, we're still not

[44:00] the budget isn't ratified for '27. So, I could come to the Council,

[44:05] I could bring up a change, and see if they would be willing to maybe use some

[44:09] general fund or some rainy day that they're going to appropriate to try to

[44:12] fast track this thing and maybe get it done over the winter.

[44:16] All the bathrooms are down anyway. >> Yeah, because it's I mean

[44:20] it's not a good look. >> Yeah.

[44:22] » Of course. Yeah. >> And again

[44:24] » I mean you have to like a jumpy leap over it to get out of the

[44:28] soccer field area. >> And it's also, you know, five grand or

[44:32] whatever ballpark, but it's also costing a lot of time that you can't do other

[44:35] things with it. >> Right. Yeah.

[44:37] » I'll be honest with you. When I got that text this evening, I was a little

[44:39] disappointed. >> I know.

[44:40] » It's probably costing us 10 to 15 by the time it's done.

[44:43] » I mean even if the town town employees aren't charging us for it, that's I mean

[44:48] there's what the town is still paying them to do some do that instead of

[44:52] something else, you >> Yep.

[44:56] » I mean I feel like the bathroom situation is like a basic need.

[45:00] It should be. >> Yeah, it's right up there with lighting.

[45:04] I agree. Probably more important than lighting.

[45:06] » I want a playground, but also I like standing in the bathroom and

[45:11] maybe shower. >> Yeah.

[45:13] » Well, it's I mean yeah, you have the sewage running through and then there's

[45:16] really walking through and stuff.

[45:20] Yeah, but there were some girls who put some nice little signs under cones that

[45:24] said stay away. And I'm like here walking your toddler. So I'm like yeah,

[45:29] let's

[45:32] » So I mean it's like actual placards above the toilets in the women's

[45:36] dressing room. >> And the men's too.

[45:38] » Yep, every every one. There's sanitary trash cans in every stall. I mean we

[45:42] yeah, I guess maybe we need to make I mean social media's in vogue. I guess we

[45:46] need to make a do not flush Tik Tok.

[45:51] » I just Sometimes I >> Empty your pockets before you go in.

[45:55] » I I will never understand this situation

[45:59] because it's It's basic hygiene 101. Like you were taught

[46:03] those things. >> I think that's the most frustrating

[46:06] piece of it. You know, a couple years ago

[46:11] A couple years ago, you know, well, even like when we started, there were no

[46:14] sanitary trash cans in the stalls. So, I can kind of give people some grace.

[46:19] But, whenever time and again, I have pulled

[46:22] applicators, soiled underwear, soiled shorts, I've

[46:27] pulled all kinds of stuff out of pumping pillars. And it's like, we have a trash

[46:31] can. You don't even have to embarrass yourself by putting it in a trash can by

[46:35] the sink or putting it in a trash can outside. It's in the stall.

[46:40] » You should put it in the trash can. Like, how?

[46:45] » It's it's beyond frustrating and there's just I I don't know of any fix. And And

[46:49] granted, yes, it looks bad. >> to go to medical scan access to the

[46:53] stalls. >> Well, you know, the thought crossed The

[46:56] thought crossed my mind today, I wonder if there's like a

[47:00] smart flush toilet that like detects a blockage or an foreign object and then

[47:05] it like puts a timestamp on it and then when a pump goes down, you can like

[47:09] pinpoint when it happened, who was in the bathroom.

[47:13] And then we we resort to a public shaming campaign.

[47:17] » And then he proceeded to put his daughter through his toys in the toilet.

[47:22] » To be honest with you though, I've never had that happen. I've seen plastic mini

[47:25] liquor bottles, I've seen elastic waistbands from underwear and shorts.

[47:28] » His mom was probably screaming at him pulling it out of the

[47:32] » Yeah. >> We've never done that in public.

[47:33] » It's just >> Just that.

[47:35] » It's beyond frustrating. But, I guess that's one thing I kind of

[47:40] take solace in is like So, Newberg does these tournaments, they

[47:44] have a duplex system of backups. And on the heavy traffic weekends, you get

[47:48] enough idiots in one place and they had a weekend where both our pumps went

[47:52] down. >> Yeah.

[47:54] » Yeah, you know what I mean? Like, you just can't, unfortunately, you can't fix

[47:57] stupid. >> Mhm.

[48:00] Yeah. >> You can't. And I mean, when you get more

[48:02] people in there, it's more likely, but still.

[48:06] » Yeah.

[48:08] Um it's uh At least with the alarm system and a and

[48:13] a duplex home with two basins that are much larger than

[48:18] what we have, for most things, it's going to buy us time and we will still

[48:22] be able to operate. >> We have an alarm system in the

[48:25] apartment, when that thing goes off, we all know to

[48:28] » All hands on deck. >> Yeah.

[48:30] » Yeah. And I'm sure with today's technology,

[48:33] there's probably an app and I can get an alarm on my phone.

[48:39] So.

[48:42] I guess I'll I'll bring it up with Jane and I can go

[48:45] back through. I know we did have Midwestern kind of preliminary one a

[48:49] couple years ago and I think at that time it was like 60 or 70,000.

[48:53] So, I'm sure it's gone up a little bit. >> or a grand one, you know.

[48:57] » And in working with them on the location, I mean, we're kind of hemmed

[49:00] in from that perspective because the way that that

[49:03] part was built, there's a basin where the toilets on

[49:07] field two gravity to the basin. There's a little bit of fall from that pipe

[49:12] over that basin to the other basin.

[49:16] So, basically, when it that pit fills up, it just gravity's

[49:20] to the other one. There's no pump in there.

[49:23] Um

[49:27] Yeah, I don't really know how we can remedy that.

[49:29] » Do we have commercial grade toilets in this

[49:32] » Yeah. Yeah, and it's really not so much the

[49:36] toilets, it's more again,

[49:40] you're blocking an impeller up. Like, it was just something as simple as the

[49:44] applicator had like gotten hit by the impeller, it ballooned out and then it

[49:47] got stuck like wedged at an angle in the impeller and it like the pump was still

[49:51] trying to run and the impeller couldn't do anything.

[49:57] That's really That's really how it happens. It doesn't matter if it's a

[49:59] waistband or a piece of plastic. If it's big enough and it's awkward shaped

[50:03] enough, it can't pull it through.

[50:10] » Is there any sort of And maybe this doesn't make sense. I'm

[50:15] just asking a question. Like some kind of screen or cap around the impeller so

[50:19] it doesn't get tangled?

[50:24] You know what I'm saying? Some kind of mesh or something.

[50:26] Or would that cause a blockage down the road?

[50:28] » Well, I think the problem that you run into is like that pump is trying to suck

[50:34] water from the bottom of the basin through.

[50:36] » So then it could create a wall basically.

[50:38] » You could end up with a whole lot of debris

[50:40] » Yeah. >> pulled up against that screen. I mean,

[50:42] I'm sure it could probably help, but then as you

[50:46] get more and more debris on that screen, its ability to pump is reduced.

[50:50] » reduced. And its ability to pump is reduced.

[50:52] » Yeah.

[50:55] Um Yeah, no easy answers.

[51:01] That is an episode of Dirty Jobs though. I need to call Mike Rowe.

[51:04] » Yeah. >> Thank god I have the guys to come pump

[51:08] it because there's been weekends where they haven't been there.

[51:11] I can't get a hold of Aspire and I'm like 32 gallon trash cans trying to use

[51:15] a sump pump and get the pit down so I can work on it.

[51:21] And it's like 95 degrees. It's a wonderful place to be.

[51:24] » That'd be awesome.

[51:31] » Yeah, absolutely. >> Don't call the park board. We're on your

[51:34] side. >> No.

[51:36] Absolutely not. Don't call them.

[51:43] » I'll bring you a water.

[51:48] » I should probably start wearing a respirator in this office.

[51:51] » All right. We got to do three vouchers.

[51:53] » Yeah.

[52:14] » So, we have vouchers for the park and rec department. It looks like those are

[52:20] in the amount of $5,013.12. So, I will make the motion to approve

[52:24] the park and rec vouchers

[52:29] for $5,013.12. >> I'll second.

[52:33] » All in favor? >> Aye.

[52:36] » Anyone opposed? Motion passes to approve voucher for

[52:41] park and rec at $5,013.12.

[52:48] » I will also make a motion to approve the Santa Claus Community Center vouchers in

[52:52] the amount of $4,702.68.

[53:00] » I second.

[53:02] » All in favor? Aye.

[53:05] Anyone opposed? Motion passes to approve the Santa Claus

[53:10] Community Center vouchers for $4,702.68.

[53:25] Hope you all had a good meeting.

[53:32] We good. Good. See if I can sign

[53:37] Oh, sorry.

[53:43] Good.

[53:54] » Our next meeting is October 5th at 7:00 p.m.

[54:00] » All right. I guess we need a motion.

[54:02] » I'll make a motion to adjourn meeting at 7:54 p.m.

[54:09] » All right. >> Motion.

[54:10] » All right. Meeting is adjourned.

[54:19] You're good.

Town of Santa Claus - Park Board 9-9-26

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