[1:34] Good afternoon. This Township of South Livingston Adjustment Meeting, Tuesday,

[1:40] April the 28th, 2026. Come to order.

[1:44] Members of the public, staff, presenters, and members of the

[1:48] committee, please be advised that meetings are broadcasted and recorded,

[1:52] and made available on the internet. I would ask that all comments,

[1:56] questions, and answers directed through me as the chair. This includes the

[2:00] public, staff, and council and members. Is there any disclosure pecuniary

[2:06] interest of a general nature thereof? None. Please note that minutes. And I

[2:12] will now turn it over to our planner to announce the list of the

[2:17] Thank you, Madam Chair. The Committee of Adjustment is holding a public hearing

[2:20] today in accordance with Section 45 of the Planning Act

[2:23] in order to consider four applications for relief from Bylaw 2009-021

[2:27] being the Comprehensive Zoning Bylaw for the Township of Selwyn.

[2:31] The prescribed notices of public hearing is provided via prepaid first-class mail

[2:34] to all residents within a 60-m radius of the properties subject to the

[2:37] applications as well as by sign posted on the subject properties.

[2:42] The notices were also available on the Township's website.

[2:45] The notice circulation complies with the requirements of the Planning Act.

[2:48] If a person or public body would otherwise have the ability to appeal the

[2:51] decision of the Committee of Adjustment of the Township of Selwyn

[2:54] but does not make oral submissions at a public hearing or make written

[2:57] submissions to the Committee of Adjustment before the Committee

[3:00] gives or refuses to give approval to the application the person or public body is

[3:04] not entitled to appeal the decision of the Ontario Land Tribunal.

[3:08] If a person or public body does not make oral submissions at a public meeting or

[3:11] make written submissions to the Committee of Adjustments sitting at

[3:14] Committee of Adjustment of Township of Selwyn in respect of the proposed

[3:17] variances before the Committee gives or refuses to give approval to the

[3:20] applications the person or public body may not be

[3:22] added as a party to the hearing of an appeal before the Ontario Land Tribunal

[3:26] unless in the opinion of the Tribunal there are reasonable grounds to do so.

[3:30] If you wish to be notified of the decision of the Committee of Adjustment,

[3:33] you must make written submission to the Secretary-Treasurer of the Committee of

[3:35] Adjustment providing your name and address or email address.

[3:39] Uh so, the first application we have before us today is A-03-26.

[3:45] This is for 581 Dollhaven Road. Um the project in this case is

[3:52] um to permit a 63.8 square meter dwelling

[3:57] addition. The relief being requested are to reduce

[4:01] the minimum high water setback from 30 m to 25.5 m to a dwelling,

[4:06] to decrease the minimum required interior side yard setback from 3 m to

[4:09] 1.2 m to a dwelling, and to increase the maximum lot coverage all buildings and

[4:14] structures from 20% to 20.6%. Uh for this application, we have

[4:20] comments of no concern from the autonomy region conservation authority,

[4:24] uh as well as the county uh engineering construction,

[4:28] and uh the um Alderville First Nation has provided

[4:32] comments outlining that the need for an archaeological assessment. Uh this has

[4:37] been included as a recommended condition of approval. I do find that the

[4:41] application meets the four tests of the minor variance, and I recommend the

[4:44] application for approval. Is there anyone here to speak in favor

[4:49] of the application?

[4:52] Like to go to the podium, please give us your name and your address.

[5:01] Uh hi, my name's Leanne Reck at 581 Delhaven. I'm the applicant for

[5:06] um the variance. Uh it would be appreciated if council would consider it

[5:12] for approval. Uh the main reason for it is I have as

[5:17] we all know, there's housing affordability challenges. I have a

[5:20] 32-year-old son who is looking to make the next step in his personal life, and

[5:27] uh we are making this addition to provide him some additional living space

[5:32] with his uh future wife, and I feel it's important for, you know, his uh personal

[5:38] mental well-being as well as his future wife's to have uh some legitimate space

[5:43] within the home of their own. Thank you. Um is there anyone else here that is in

[5:50] favor of this application? Is there anyone here that's against this

[5:56] application? Madam Deputy Clerk, is there anyone that

[6:00] registered online? There's no one else here for this application. All right, I

[6:04] will bring it to committee. Is there any questions with regards to this?

[6:09] Seeing none, we will move on to A 0420.

[6:14] Thank you, Madam Chair. A04-26. This is for 1647 Kinsale Road. This is

[6:19] in regard to um

[6:23] uh an as-constructed boat house, uh 15 square meters.

[6:28] Uh the intent is to uh provide a storage for a personal watercraft.

[6:34] Um the variances being requested are to

[6:38] reduce the minimum interior side yard setback from 5 m to 3 m to a boat house,

[6:42] to increase the number of permitted accessory structures on a lot from three

[6:45] to seven, to increase the maximum accessory structure lot coverage from 5%

[6:50] to 6.6%, and to increase the permitted total lot

[6:53] coverage all buildings and structures from 20% to 25.2%.

[6:58] With regard to this application, the conservation authority has provided

[7:01] comments of no concern. County Engineering and Construction has

[7:05] also provided um comments of no concern. Alderville First Nation uh

[7:10] has provided comments uh um recommending an archaeological

[7:14] assessment. Being that this is an as-built structure, it's not included as

[7:18] a uh recommended uh condition of approval.

[7:22] And we also have some public comments from a from a Jim Bob. Uh I sent these

[7:28] comments to the Committee of Adjustment prior to the meeting. Essentially, I

[7:31] think the the gist of the the comments is that uh this person is concerned with

[7:37] retroactive uh variances being granted uh for an as-constructed building.

[7:43] And he's also concerned about the fact that currently the the boat house the

[7:48] is not finished, so it doesn't have doors facing the water and would

[7:52] therefore, in his opinion, not meet the a definition of a boat house. These will

[7:56] be uh,

[7:58] rectified after variances granted. Um, I think that's essentially the

[8:05] the main points of of his concern. I guess he also

[8:09] somewhat through his comments that he would like to see

[8:12] uh, the the the property owner comply with

[8:16] the zoning bylaw as written with regulations. However, that is the point

[8:20] in variances is to grant relief from on the provisions of the bylaw.

[8:25] Um, I do find that the application meets the

[8:28] four tests of a minor variance and I do recommend this application for approval.

[8:33] She's speaking in favor of the application.

[8:37] Podium, if you'd share your name and address.

[8:43] No, it's already on. It's Amanda Timmermans. Um, I reside at 2037 Drive

[8:48] in Ennismore and I'm here, um, as a planner from DM Wills, uh, representing

[8:54] the applicant or sorry, the owner of the property of the applicant. Um, so to

[8:59] begin, I just wanted to thank Township and our staff for their time and

[9:02] assistance, um, in dealing with the application, um, as well for the report

[9:07] and comments, uh, made to the community. Uh, as as staff indicated, the purpose

[9:12] of the minor variance application is just to permit a boat house on an

[9:16] undersized lot, um, with some, uh, deficiencies in side yard setback and

[9:21] number of accessory structures. Um, the owner wants to, um, the owner purchased

[9:27] this prefabricated structure. Speaking to the the retroactive nature

[9:31] of the application, um, the owner purchased the prefabricated structure

[9:35] based on advice from a builder, um, that a 15 square meter accessory building

[9:39] would no longer require a building permit. Um, however, building permits

[9:42] are still required, um, for boat sheds and boat houses, um, especially for, uh,

[9:47] buildings within the flood hazard. Um, so the building was located within

[9:52] the flood plain, um, so we've been working with ORCA to, um, to ensure that

[9:57] the the boat house is designed in a way that, um, meets the flood plain, uh,

[10:04] policies of the the PPS and, uh, and ORCA. So the owner did receive a notice

[10:08] to comply from the township back in the fall, um, requiring that building

[10:12] permit, so that's why all construction, um,

[10:15] all construction has stopped. And the owner has arranged to install, um, a

[10:20] doorway facing the lake, as well as a, um, marine rail to, um, just make moving

[10:27] the boats in and out of the water easier and to make sure we're in compliance

[10:31] with the ORCA, um, ORCA regulations. Um, I also found that, um, the minor

[10:37] variance meets all four tests. Um,

[10:40] the minor variance from the planning act and, um, I provided a report that that

[10:45] details that that assessment, um, and I'm available for for any questions, um,

[10:51] at the committee meeting. Thank you very much.

[10:54] Is there anyone else here that's in favor of this application?

[11:03] All right. Um,

[11:05] and do you have anything you wish to add to the planner or the, um, consultant's

[11:10] report?

[11:14] Okay, thank you. Is there anyone here to speak against this application?

[11:21] Uh, if you if you could walk to ask your

[11:24] question. Yes. Can I just your name and your number? Could you just name and

[11:27] your number? Your name and your address. >> [laughter]

[11:32] » I'm Pat Young. Um So, you're putting this forward before

[11:38] all the rules are in place, what I'm seeing. Like such as

[11:43] the railroad track built into the building, no door in the back of the

[11:46] building. At what point do you say

[11:50] go? Like I mean

[11:54] things Uh we've gone through a lot, doctor, and

[11:57] it has to stop. So, I just have that question. Not against

[12:01] it, but I just want it done right. That's the problem.

[12:04] Okay. So, are they answering that question?

[12:07] So, basically, before it started, anything over 160 sq ft required a

[12:14] building permit. Whatever building permit you're taking out.

[12:17] So, for this particular application, no. When it started, it was

[12:22] There will be one through through you, Madam Chair. Sorry.

[12:25] Comes through the chair. >> Okay. Yeah, okay. Sorry. Sorry. Sorry.

[12:30] Okay. So, through you, Madam Chair. No, there is no building permit application

[12:33] in this case because it is a boat house and not a utility shed, which

[12:38] will require a building permit. Uh there's an exemption under the

[12:42] building code acting. Our chief building official can elaborate on that. Anything

[12:46] under 10 sq m is all buildings uh meeting certain criteria don't require a

[12:51] permit, but only utility sheds are exempted up to 15 sq m. So, the this is

[12:55] a boat house of more than 10 sq m, so it will need a building permit, and that is

[13:01] a condition of the minor variance. So, there is a building permit, right?

[13:05] There will be one. There isn't one yet, but there will be one needed. Okay. So,

[13:09] then so the building permit will cover, and I'm not saying it's wrong cuz I

[13:14] never looked at it that close, but when it comes to 3 m from the lake, that type

[13:18] of thing, that will be checked at a at certain point.

[13:23] Through you, Madam Chair. So, the the 3 m the 3 m setback reduction is from the

[13:27] side yard property property line, not the waterfront. It can be

[13:31] located right at the the lake edge. Okay. Anything in water would have to

[13:36] get permits from the Trent Severn Waterway. Okay.

[13:38] All right. No, so you're taking that out there. So, all I request is that it's

[13:44] done right. So, I mean That's what we're doing. Okay.

[13:49] Thank you. Thank you. Is there anyone else to speak against

[13:52] this application?

[13:55] Madam Deputy Clerk, has there anyone who registered online? We have no one else

[14:00] here for this application. Thank you very much. I'll bring it to the

[14:02] committee. Are there any questions?

[14:07] No.

[14:09] Not quite a reporter.

[14:13] Um Uh

[14:16] Um Yeah, I'm the civilian here.

[14:20] Uh I wanted to follow up on the one point about the seven structures on the

[14:23] property. Is that like a legacy? Are they built in? Can I have a bit more

[14:27] context about what that looks like um in regards to what is the minimum? Yeah.

[14:32] So So, the maximum number under our current zoning bylaw that was changed in

[14:36] 2022 is three. Prior to that, we didn't have any restrictions on the number of

[14:40] accessory structures on the lot. So, anything prior built prior to 2022

[14:46] is is legal non-conforming. Yeah. But, in order to permit this new one

[14:50] now, cuz it's on top of everything else, it needs this this this relief from the

[14:55] variance. Yeah. And you know, I just want to clarify that regarding the

[14:58] comments too.

[15:04] Madam Deputy Clerk, the next application. Just for the audience, we

[15:09] go through each of them and then we make motion at the end of the law.

[15:13] So, we will now move on to A 05-26.

[15:18] Thank you, Madam Chair. So, the next application, as you said, is A-05-26.

[15:22] This is for 2782 Newcomen. Uh

[15:26] the application in this case is for a new uh approximately 600 square foot

[15:31] boat house. The relief being requested are to reduce

[15:34] the interior side yard setback for a boat house from 5 m to 1.22 m and create

[15:40] increase the maximum permitted lot coverage for accessory structures from

[15:43] 5% to 5.22%. With with this one I have comments of

[15:48] note uh concern. However, a permit from the Otonabee Region Conservation

[15:53] Authority at building permit stage. This is included as a recommended condition.

[15:58] Uh Engineering and Construction

[15:59] Peterborough County has no concern. Uh Alderville First Nation again makes

[16:04] the comment that they're recommending an archaeological assessment and this case

[16:08] it is uh included as a recommended condition of approval.

[16:12] Uh I do find that the application meets the four tests of a minor variance and I

[16:16] recommend the application for approval. Very much.

[16:20] I understand the agent, Holly Richards Connelly, is online. Do you have

[16:23] anything you wish to add? Uh no, not at this time. I'm just here

[16:27] to answer any questions that the committee may have.

[16:30] You're muted.

[16:34] I'm not. Can't hear you.

[16:38] I'm I'm not muted.

[16:44] Just a moment. We're trying to rectify it.

[16:54] Technology playing.

[17:07] Right now, Holly? Yeah, I can hear you.

[17:16] Still can't hear you, but I was kind of reading your lips.

[17:21] » [snorts] [laughter]

[17:22] » Look like you said you had nothing to add to the comments. Is that what you

[17:26] said? That's what I said. Okay. All right. So,

[17:32] yeah, got all kinds of skills here. Um, is there anyone else that's in favor

[17:37] of this application? Is there anyone?

[17:40] You are? Can you go to the podium and just give your name and address?

[17:51] Oh, Madam Mayor and esteemed counselors. Um, my name is

[17:55] Richard Hawkins. I'm the owner of the property.

[17:59] Uh, I got this application in because I'm on the windy side of the lake

[18:05] and tie my boat up to a dock and it rocks back and forth.

[18:11] Uh, I've got nine little grandchildren that

[18:16] count on me to pull my boat on the lake on trips and wait for it. So,

[18:20] um, Holly has um,

[18:24] put the application in for me and I'm hoping to start construction in

[18:30] September if this goes through. Okay, thank you. So, just for your knowledge,

[18:35] this is the Committee of Adjustment. We're not City Council.

[18:39] It's uh, just members of the committee.

[18:41] That's all. Thank you.

[18:43] » Okay. Okay, Mr. Hawkins.

[18:47] Um, um, is there anyone, thank you. Is there

[18:50] anyone here against?

[18:55] And I'll bring it to the committee. Are there any questions?

[19:00] I just want to test the mic. I'm Jeremy. Just give me a second. Hi Holly, can you

[19:05] try to speak? Can you hear me?

[19:08] Okay, thanks. Still not working. I'll let you know in a minute. Okay. So,

[19:12] we'll move on to the next application, please.

[19:15] A Thank you, Madam Chair. Final

[19:18] application today is A06-26. Uh this is for 1965 Pinehurst Avenue.

[19:24] This is in relation to a uh detached garage with a second unit. Um uh being a

[19:32] total of about 1,691 sq ft in footprint area.

[19:36] Um Council may remember we did a zoning

[19:39] bylaw amendment to permit this uh structure back in 2024 through bylaw

[19:45] 2024-057. Uh

[19:48] the proposed structure is uh increased in size a little bit. So, a variance is

[19:54] needed from the site-specific zoning, as well as the original site-specific

[19:59] zoning um

[20:01] uh permitted the uh second unit on the

[20:04] second floor. They're also looking to utilize the the ground floor now for a

[20:08] portion of it. Uh it will remain garage, but

[20:11] they will be using some of it for the second unit. So, there's some variances

[20:15] needed for for that for the from the site-specific zoning. So, specifically

[20:20] we're increasing the maximum permitted second unit dwelling unit area from 129

[20:24] sq m to 185 sq m. And we're expanding the area of the

[20:28] garage permitted for the second unit use to be within the garage, including the

[20:32] ground floor. Uh

[20:34] I have comments of no concern from the Town of Aurora Region Conservation

[20:38] Authority. Uh Alder Filtherson Nation uh again is

[20:42] recommending archaeological assessment and uh County Engineering and

[20:46] Construction has no concern. Um

[20:50] I'll highlight that uh an archaeological assessment was uh prepared in in support

[20:54] of the zoning uh bylaw amendment in 2024.

[20:58] We proceeded based on at that time uh based on the field work having been

[21:03] completed by the archaeologist. However, the full report was not ready yet, but

[21:08] he had essentially said via his letter that there was no archaeological

[21:11] resources on the site on the site and development could proceed. So, I'm just

[21:16] including a condition to that we receive the final report as part of this uh

[21:21] this application. I do find that the application meets the four tests of a

[21:24] minor variance and I recommend the application verbal.

[21:28] Thank you very much. So,

[21:31] motion for this also following Richard Conley have you managed to

[21:36] get her Holly, can you test your mic?

[21:40] Can you hear me?

[21:44] Must be a problem with hearing. No, I'm not muted.

[21:48] No. No. All right, is there anyone else here

[21:53] that is in favor of this application? Is there anyone

[22:00] No.

[22:02] Questions.

[22:06] So, I'm looking for a motion to approve all four of them in favor of today. It's

[22:12] by member Boyko, seconded by member Black. All in favor.

[22:17] That is carried. Thank you very much. Uh we have our committee of adjustment

[22:21] meeting March the 24th minute. That's coming so thank you Henry. Seconded by

[22:28] member Poulos. All in favor. That is carried and motion to adjourn.

[22:33] Our next meeting is May the 26th.

[22:39] It's by counselor It's by member Poulos. I was doing good.

[22:43] » [laughter] >> Seconded by Uh call in favor. That's

[22:47] carried. Thank you. We're done.

[23:02] Hi Breanna, can you hear me?

[23:08] Okay. Okay, we can't hear you. We're going to restart the we're going to

[23:12] restart the meeting and you'll have to join back in see if that helps with

[23:14] sound, okay? Sounds good. Can you hear me or no?

[23:18] I cannot hear you. No. No, okay. Okay.

[24:14] Hi Breanna, can you hear me?

[24:18] I can hear you. Can you hear me? Can hear you. Thank you so much.

[24:22] Excellent.

[25:49] » Council meeting for the Township of Selwyn on April the 28th, 2026.

[25:56] Order. We respectfully acknowledge that we are

[25:59] on the Treaty and traditional territory of the Mississaugas of the Anishinabe.

[26:04] We offer gratitude to First Peoples for their care for and teachings about our

[26:10] Earth and our relation. May we honor those teachings.

[26:15] Please observe a moment of silence so that the Council staff, members of the

[26:19] public, can quietly reflect on our duty to the community that we are trying to

[26:24] serve.

[26:41] If members of the public, staff, presenters, and members of Council,

[26:45] please be advised that meetings are broadcast or recorded and made available

[26:50] on the internet. Is there any declaration pecuniary

[26:54] interest of a general nature thereof? None.

[26:58] We have our minutes of April 14th, 2026. I'll motion to approve them.

[27:06] By Councillor Coolis, seconded by Councillor Boyko. All in favor. That is

[27:11] carried. Is there any discussion out of the minutes?

[27:15] None. We will go to our first delegation,

[27:18] Mr. Richard Steiginga. Welcome.

[27:33] Good afternoon, everyone. Pleasure to be here.

[27:37] I'm here to uh present the

[27:40] um comparative analysis for the

[27:44] municipality uh for the year ended uh December 31st, 2024. Um

[27:50] And this is uh although the draft set of financial

[27:53] statements are also included with the agenda package, I was going to just run

[27:57] through the presentation document that um

[28:01] I believe will be on the screen shortly.

[28:09] All right.

[28:13] All right. Okay. Good. All right.

[28:15] » [clears throat] >> So

[28:16] So yes, I will go through the presentation and

[28:20] presentation slides. Um overall um

[28:25] since I believe it was December when I was here last when we did the 2023

[28:29] review um the 2024 information and and draft

[28:33] financial statements are are due to the point of completion and then this

[28:36] presentation goes through and and highlights some of the the aspects and

[28:40] changes year over year. Um overall um the independent auditor's report is

[28:46] uh the the second document in the package

[28:48] and um what we selected there was uh the what we consider to be the important

[28:53] paragraph and that in our opinion the accompanying consolidated financial

[28:56] statements present fairly in all material respects the financial position

[29:00] of the Township of Selwyn at December 31st and then also of its operations and

[29:04] its cash flows for the year then ended in accordance with Canadian public

[29:08] sector accounting standards. So that is your standard clean unqualified

[29:12] auditors' report. Now keep in mind when this is

[29:15] consolidated the numbers we look at will include the library board as well.

[29:19] And then of course it's in accordance with PSAB which is uh

[29:22] um the required reporting um

[29:26] proceeds financial reporting requirements um as required under the

[29:31] act and under the uh CPA Canada requirements which is different than how

[29:35] you budget so I'll try to highlight some of those differences as we go through.

[29:39] Overall um we do list some of the audit procedures

[29:43] that we do to complete uh the audit to gather our audit evidence to produce the

[29:47] auditors' reports. Um Um and and that that includes uh

[29:51] reviewing council minutes um and that as well to testing information

[29:55] that is within the financial records and as well to looking at the flow of

[29:59] information um how money's moving in and out of the uh Township records and uh

[30:05] and how they get adjusted through journal entries so we look at all of

[30:08] those flows. Overall the audit is uh complete uh

[30:12] pending um uh receiving some signed documentation

[30:16] back um as well as uh council approval of the financial statements.

[30:21] Um overall um

[30:24] the the audit uh did go well. There was no changes from

[30:27] the our initial audit plan. Um there was excellent cooperation from

[30:32] uh your management and staff and then this year there was one change in the

[30:37] PSAB reporting requirements and it's how it

[30:40] how dealing with um the new revenue standard on how you

[30:43] recognize revenue and the the major impact here for the Township

[30:48] was the fact that um the building permits previously you

[30:53] would record a building permit when you actually collected the fee not actually

[30:58] when the building permit work was done. So, of course that does it can

[31:04] extend over a number of years before the permit is actually issued. So, now it

[31:11] within the financial records in the in the financial statements

[31:15] there's just a a deferral of of what is estimated of

[31:19] that permit fee what is still left to be completed.

[31:23] And overall um there's no over the years there's no impact on the

[31:29] Township. You still collect the same amount of money in the same fashion you

[31:33] always had it's just when does it become revenue. So, you so you're not losing

[31:37] out on anything with that change. And then overall too there was one item that

[31:42] we noted back from uh 2022 that was um

[31:47] for about $70,000 that that was a change that needed to be corrected

[31:51] in in 2024 and that that was due to the fact that you made a contribution to the

[31:56] county for work to be done on the causeway and as it was determined this

[32:00] year that that ended up being one of your assets. So, instead of being an

[32:04] expense um

[32:07] it it just got moved from an expense to a capital asset.

[32:10] But that's all that change noted there. Um so, that's just an idea of where

[32:15] things stand from a product perspective and now moving through

[32:19] page five of the slide deck we take a look at some some actual

[32:23] numbers for the Township um and under piece up you break things down

[32:28] between financial assets. So, these are assets that can uh that are either cash

[32:33] or will be turned into cash. Overall it was just a bit of a flip this year

[32:37] between your cash and your investments. Um

[32:41] and as a result, your high interest savings account, which is part of your

[32:44] investments, went up, whereas your bank account went down by a similar amount.

[32:49] But still, in total, they remain fairly consistent. Your accounts receivable

[32:53] went up in 2024, and that's mainly due to the fact that work

[32:58] under your ICIP grant um um

[33:01] related to the work um on on Strickland and the water treatment

[33:05] plants. Um that that was an increase of about $1.1 million

[33:09] year over year, so that that's why your receivables are up to $2.5 million.

[33:16] And then next, you have your taxes receivable.

[33:18] Um they did increase from 2023 to 2024 by about $600,000, but still, as a

[33:26] percentage of the total levy, you're you're still at including penalty and

[33:30] interest, you're still at 8.7%, which is below the low risk set by the province

[33:36] of 10%, so um in all the in all the 5-year history

[33:40] there, you've been below that number. Um so hopefully then

[33:45] moving forward, ideally we'll stay below that number, and uh

[33:49] and as well, too, during the pandemic, certain

[33:52] um avenues to to recover some taxes weren't

[33:55] always available to you, so now they've ideally

[33:59] um will be utilized moving forward. And then as well, too, you sold some

[34:03] inventories um that you have main mainly at your um

[34:08] recreational or arenas to be sold, so that's um

[34:12] that represents your inventory sold for resale. So at the end of the year, you

[34:15] had $29.6 million in financial assets, up from about $27.8 million in in 2023.

[34:23] Um next, we come to who you owe money to, which is your financial liabilities.

[34:28] And um this also increased um

[34:31] mainly due to an increase in your accounts payable

[34:35] related to some to some timing of some some payments as well as, um,

[34:40] um, at the end of the year there was a payable for a for an excavator that

[34:45] that, um, for about 500,000 that wasn't there in the year before.

[34:50] As well as accruals, um, for both the payroll and vacation also increased.

[34:56] Your deferred revenue or your obligatory reserve funds that represents

[35:00] the monies you've collected for development charges and Parkland fees

[35:03] that you just haven't spent yet. So, so you've gotten the money

[35:07] and you get to use it moving forward, but since you haven't spent it in

[35:10] accordance with the requirements, um, it it's reported as a deferred revenue.

[35:16] And then the next line, your deferred revenue other,

[35:19] um, you will see there that the there was an increase from '23 to '24 and

[35:24] within that increase there's about $160,000

[35:27] in building permit revenues that are now deferred, so that's the

[35:31] estimated of the fees that, um, uh, for permits that are still outstanding that

[35:36] you still have to do work on. So, but that was the, uh, change as a result

[35:40] of the change of the accounting system. Overall, um, your long-term debt did

[35:45] decrease and that was there's it's down to about, uh, 222,000 at the end of

[35:49] 2024. And that's the loan for your, uh,

[35:53] um, solar uh, installation in your fit program

[35:57] and, um, by October 3rd of 2026 that that'll

[36:01] be paid off. Your asset retirement obligations, um,

[36:06] is you show in there on one line and and that is a combination from '22 to

[36:11] sorry, 2022 to 2020 of just your landfill liability and then in 2023,

[36:18] um, the asset retirement obligations, um, section came into effect so that it

[36:22] that included more things than just the landfill

[36:25] and at the end of 2024 that that liability stands at the 4.7 million

[36:30] dollars. And that's broken down about 3.3 million

[36:34] dollars for the landfill. And then as well to some asbestos in uh

[36:39] in some concrete piping about 200 200,000 and then the balance

[36:45] gravel pits of the 1. uh 1.4 million. And the only change there was just an

[36:52] appreciation in the

[36:55] landfill costs that uh um to show that the growth in that

[36:58] liability to as we move closer to the closure date.

[37:02] Then your final liability is the actual really determined your employee future

[37:05] benefits of about 1.3 million dollars.

[37:10] So then the last two items on this slide as a retirement obligation and the

[37:15] um long employee future benefits are all items you only factor into your tax rate

[37:20] budget when you think you're going to spend money on. So until then it just

[37:24] and remains as a unfunded deficit. Next slide looks at your

[37:29] net financial assets five-year trend. You can see there with the uh

[37:33] implementation of um the asset retirement obligations in 2023

[37:38] there was a bit of a dip

[37:41] in that um trend there but it did increase again in

[37:44] 2024. And then the following slide gives you

[37:49] the idea of of your non-financial assets. So these these are your tangible

[37:53] capital assets and these are items that you don't normally try to turn into cash

[37:57] which is why they're non-financial. And as well you could see there that

[38:02] uh the net book value of those increased to

[38:04] about 75 million dollars. The next slide just gives you an idea of

[38:09] the type of asset additions you had in 20 25 sorry

[38:14] 2024 which is uh a little over 6.1 million dollars and that includes about

[38:20] 500,000 in contributed capital assets in relation

[38:23] to the sidewalks and the streetlights that you now

[38:26] um uh get to maintain in relation to the

[38:29] causeway, so. And then as well, too, um

[38:33] roadways um being the largest can um

[38:38] um asset addition of and a lot of that does relate to the work on Split Land.

[38:43] And as well, too, the water and sewer um is also in relation to the Split Land

[38:47] work and and the ICIP grant. And then as well, too, you did uh

[38:53] acquire some larger equipment as I mentioned earlier, the the the excavator

[38:57] as as well as um we're

[39:01] purchasing a a a chassis

[39:04] and things and the um uh sidewalk sweeper and things such as

[39:09] that, so in your machinery and equipments.

[39:12] Um your next slide gives you an idea of uh your assets in compared to your

[39:16] amortization. Um in 2023 and 2024 was uh

[39:21] asset additions of were were about $6 million each, whereas your

[39:24] amortization was about $3.3 million in each of those years, which is why the

[39:30] net book value of your assets is going up.

[39:32] And then the next slide is your um accumulated surplus slide and

[39:37] maybe this is the most important slide within the deck. It gives you an idea of

[39:41] um of what makes up your $92 million in

[39:46] accumulated surplus. And you will see right from the very

[39:49] first line that the majority of that is all tied up in

[39:52] your in your capital assets. Um

[39:56] and that line represents your net book value less your

[39:59] um known debt associated with that. That would be your long-term debt, your asset

[40:03] retirement obligations, and your unearned capital.

[40:08] Um your next line shows you the uh um in the past year you you've had some

[40:12] deficits within your within your arenas as you can see there that um

[40:17] between the of them uh um that balance is just down to $25,000

[40:22] at the end of 2024 and and the one in the fire services was uh cleared up in

[40:26] 2024. And then as well, too, um

[40:31] you have your unfunded employee future benefits. As I said, that remains as a

[40:35] as a deficit. And then the next section is the amounts that you can utilize

[40:40] moving forward in your reserve and your reserve funds.

[40:43] You can see there from 23 to 24 24 you were able to increase your reserve

[40:49] and reserve funds by like $540,000. Um so that

[40:54] and so those are those are the amounts you can

[40:57] utilize for both operations and capital. Um and as well, too, is uh

[41:03] um regenerating your capital assets is a is an expensive thing, so

[41:09] it's nice to have some more reserve reserves moving forward so you can

[41:12] utilize that. So Uh next page this is

[41:16] uh reconciliation of the PSAB reported revenues to expenses.

[41:20] And you can see there the budget under a PSAB

[41:25] um um accounting structure gives you almost a

[41:29] $1.89 surplus, which of course when you know when you

[41:32] set your tax rate, it has to be zero. So when you look at the uh reconciliation

[41:37] part of uh on the lower

[41:39] lower part of that slide, it gives you an ideas of

[41:42] of the things that are not um uh

[41:47] even that that were adjustments for PSAB from the original budget to bring it

[41:50] back to zero. And as well, too, with uh transferring

[41:54] any surplus or deficits to reserves at the end of the year, um your operating

[41:58] position does come to zero both in the actuals and the 23 and 24.

[42:04] And then your reserve your revenues and expenses

[42:08] um for the year you will see there for the last 5 years. Um

[42:12] the capital grants each year, you should always uh be generating a surplus and

[42:16] and that's um indicative of the the last 5-year

[42:21] graphs. There will be a point at some point

[42:24] where you don't have a whole lot of capital, but you still have the

[42:27] amortization related to those assets, so it will flip the other way, so when it

[42:31] does, don't be surprised. Um next we come to the actual revenues

[42:36] reported in the financial statements on slide 14.

[42:40] Overall um your actual revenues came in at $24.5 million. Um the budget was

[42:46] $23.6. Keep in mind uh part of that variance is

[42:51] caused by the contributed capital assets with 500,000.

[42:55] In addition um you did you did have a

[42:58] little over $170,000 in in supplementaries that that weren't

[43:02] budgeted, so causing your tax variance there.

[43:05] And as well too um within user fees certain fees um came in

[43:11] higher um than budget for both water and sewer

[43:14] operations and at the landfill. And as well too within the arenas, the revenues

[43:20] were higher than budgeted. Which um

[43:24] uh as we later in the recreation costs,

[43:26] they were higher as well, so both both both of those items worked in in tandem.

[43:31] And then as well too um you utilized all your Canada Canada Community Building

[43:35] Fund or or your gas tax on resurfacing and micro micro-surfacing.

[43:41] And then on slide 15 you will see the uh your expenses, so where where your money

[43:46] went, so these uh you will see that that from

[43:51] your actual expenses were $21.1 million. Compared to a budget of $21.7 million,

[43:58] so there's some various areas um

[44:01] were coming in under budget, although although higher than the previous year.

[44:07] And as well as I mentioned earlier, under wreck and cultural services

[44:11] um some building expenses for the arenas were up, but also the revenues were up

[44:14] as well. And then as well, too, within the

[44:18] planning and development, your uh our community improvement program and uh

[44:23] when you got on the development, we're coming in lower than budget, causing the

[44:26] variance there. You And I guess maybe the one thing you

[44:29] don't see

[44:31] specifically on this page is the here environmental services um

[44:37] when you look at the prior year, there was about a $400,000 reduction in cost

[44:41] for the um im- implementation of the new asset

[44:45] retirement obligation, so but really, if um that wasn't in the 2023 column, you'd

[44:50] be about almost $3.6 million compared to an actual of 3.8 in the current year.

[44:57] And then as well, too, you had some savings in the water and sewer areas,

[45:00] since um those services returned uh to be an

[45:04] in-house service. And then as well, when you go to the

[45:07] following slide, you will see that uh the impact of um

[45:12] the taking the uh water and sewer services

[45:15] in-house caused your salaries and and benefits um to go up year over year, but

[45:19] still below budget. And then as well, too, um

[45:23] within your contracted services that there was a

[45:27] um there there was a credit within there

[45:30] for the asset retirement obligation, so if uh you've added that into the prior

[45:34] year, you would come in at about uh a little over $4.7 million compared to an

[45:39] actual of 4.4 million, so that was just the shift the county provided the water

[45:43] and sewer service. And rents and financial services um does

[45:48] include the accretion

[45:51] cost, so for the growth in the liability for the landfill closures

[45:56] um well, that's about $144,000, that was not included in the budget. But

[46:01] that explains that variance there. We also had $21.1 million in total

[46:06] expenses. And that resulted uh

[46:11] increased revenues and lower expenses, which is why your reserves now.

[46:19] Summary of the how the year finished off for you.

[46:23] Thank you very much. Are there any questions for Richard?

[46:27] Deputy Mayor Buck.

[46:30] Thank you too, Mayor. Um good presentation. I'd like the the

[46:34] layout's pretty easy to understand. If you could just talk in terms of uh where

[46:39] you finished uh expenses uh being under uh revenue by 3.5 million. How we got

[46:45] down to 540 the reserve. I I know there's amortization that's taken out.

[46:49] What what other things impact uh that kind of uh difference in

[46:55] revenue versus expenses to get us to the year 540. Please line that up.

[47:00] Yeah, so so so there are things um with uh

[47:04] things um like the asset asset I'm sorry, depreciation expense as well.

[47:09] Amortization as you mentioned um the the the actual cost that you've

[47:14] incurred to remediate some of um some of the asset retirement um

[47:18] obligation being uh the landfill um

[47:22] and as well too, things such as uh the change in the unfunded uh

[47:26] non-employee future benefits, your contributed capital assets. All of those

[47:30] things are differences um that that get factored into how how the um reserves

[47:36] changed at the end and how your uh

[47:39] ESAB reported revenue and expenses are. So, that a lot of that flows right out

[47:43] of page 12 of this document.

[47:48] Question. Uh thanks for that. Um

[47:53] With respect to uh taxes, um you know, I I know long-term

[47:59] taxes will be recovered with legislation. Sale of property, sale of

[48:03] those sort of things. At what point uh do we write taxes off?

[48:08] Uh bad debts. I don't see any bad in any of

[48:11] the reported that data. Yeah, um piece of the uh Yeah, so we did

[48:15] County Legislative Yeah, so um we do uh when you do the audit, we do take a look

[48:21] at all your properties um that are outstanding

[48:24] and have high balances and then um we can inquire with your staff as to what's

[48:29] happening and and the likelihood of um whether you will will recover all of

[48:33] that through a tax sale. So, um you know, where we kind of where we stood at

[48:37] the end of 2024, there there wasn't any the need to go any higher than than

[48:43] there's a general allowance for doubtful accounts you'd have in your in your

[48:46] general ledger. Um thought that the list of ledger

[48:50] adjustment wasn't needed to go any higher than what was there.

[48:54] Yeah. Thank you.

[48:56] Do you have any other questions? All right, so we're going to turn to

[49:01] Lane to give his presentation because uh in his recommendations to receive and

[49:07] approve what the church all said here. So, Lane.

[49:14] Thank you, Madam Mayor. Um just

[49:17] put my report here.

[49:21] Well, first of all, thank you to uh to Richard for his presentation.

[49:24] Um took a a lot of uh effort

[49:29] from uh the staff and the auditing team and boiled it down into the 15 slides.

[49:34] Um so, thanks very much for that. Um we continue to have a great relationship

[49:38] with Baker Tilly. Uh

[49:41] I think we each understand what our roles are and we go through them uh

[49:46] in an expeditious manner. Um Richard did mention the delays in

[49:51] finalizing the 2024 statement. So, PSAB changes once again

[49:56] with respect to revenue recognition was one of the

[50:00] reasons there. We're working on a detailed narrative to

[50:05] follow through on that. So, I think the 2025 it shouldn't be uh

[50:10] as onerous. Definitely the changing staff and in the

[50:14] building department, financial services department.

[50:17] Uh through some of our staffing succession and things like that. I think

[50:20] that I think that all that

[50:22] Um I think we're we have our 2025 statements

[50:27] our goal is to be able to present to council in the third quarter.

[50:31] I know we're working towards that and

[50:34] I think based on our audit uh date, which is early June this year, we

[50:38] should be able to achieve that. Um

[50:43] and then I think we'll be back on track with the 2026 financial statement. Once

[50:47] that would be after some of us are gone, but we're trying to set it up in such a

[50:51] way that will be the case.

[50:55] It's not ideal that we're talking about 2023 statements, 2024 statements. So,

[51:00] we're lost a little while. Um

[51:03] but some of those PSAB requirements and the

[51:05] other reasons that I provided are the further rationale behind that.

[51:09] Uh I guess another thing just to mention I think it's it's clear to council, but

[51:14] we have a very active capital program here in Saugus.

[51:17] Um so, we do know that there's some

[51:20] municipalities Now, PSAB has changed a little bit, but some municipalities that

[51:23] you know buy a couple trucks a year, have a

[51:26] one major road rebuild. As council saw this year

[51:31] when we presented the our budgets, we're looking at capital programs of five

[51:35] million dollars. So, that takes a long time as well to not only provide the the

[51:42] audit narrative to go along with that. Then the changes to PSAB and and the

[51:47] general capital assets. We then of course the requirement back on the audit

[51:51] team as well. They go through and ensure that all of those audit adjustments

[51:54] particularly to so just a little bit background for council on that. And but

[51:59] once again thanks to you Abeg Utility for the job they did and

[52:02] you know we're working seriously with bringing these statements to council.

[52:11] So we have a recommendation before us to

[52:17] see the information with regards to audited financial statements for the

[52:23] year ended December the 31st 2024 and statements that were presented by

[52:29] Richard be approved and prepared for posting on

[52:33] the Township website. Would like to

[52:37] Councilor Boyko second I get the black on favor and carried. I just have a

[52:43] question. When we put these on the website,

[52:47] some people that would read this would think that a

[52:52] lot of money is

[52:55] there to spend and that isn't the case. So do we put some

[53:01] when we post it on the website give some explanation?

[53:07] I I can't think of a particular phrase that would be on there. We do

[53:13] normally outline of like the required in the P sub and with the P sub statement

[53:18] and I do know that when we present the the budget to council at the very front

[53:23] of the year then you also have the P sub compliance report that goes up with the

[53:28] budget. But definitely whenever I'm involved in

[53:31] any conversations with Great Plains that goes with that.

[53:38] Um so very much.

[53:45] Madam Deputy Clerk, is there any questions that have been brought forward

[53:48] for us today? There's no questions.

[53:53] All right, we'll now move on to the first quarter reports for the work plans

[54:00] and Slavau.

[54:10] Thank you very much, Madam Mayor. So, yes, you have before you the first

[54:14] quarter update.

[54:25] Last year Um, you will note there's a few areas where

[54:29] some items have been taken off for various reasons.

[54:32] Um, those have been updated in the work plan, so I with that, we'll just leave

[54:35] it to you to uh ask any questions that you may have. All right, thank you. So,

[54:40] I think we'll use the same format we've used in the past where we go through

[54:44] each department one by one. If there's a question, please put up your hands. So,

[54:49] first of all, for the Chief Administrative Officer, are there any

[54:52] questions?

[54:55] None. Building and Planning Department, are there any questions?

[55:03] Corporate and Community Services, Clerk's Department, quarter one update,

[55:07] any questions? Last time I checked

[55:12] I have one. Um, we have a separate

[55:16] schedule for the Lakefield downtown fire recovery and I would just ask,

[55:22] um is something relatively new.

[55:27] Who would like to speak to it?

[55:30] Uh, through you, Madam Mayor, could you just repeat that question?

[55:34] Uh, it's to do with the Lakefield downtown fire recovery. We have it's a

[55:39] separate um report that I guess goes through

[55:44] corporate and community services, although there are other departments

[55:49] that are involved in this report. So, we're just asking this is new. Can you

[55:54] just give me an update as to why? Yes, of course. So, this was in regards

[55:59] to um Counselor Henry's motion. Um when we were discussing the Lakefield

[56:06] fire uh downtown recovery marketing plan to draw more folks downtown. Um so, we

[56:12] we did break this one out a little bit separately just to provide some clarity

[56:16] on each of the progress reports. So, we said we would come back quarterly with

[56:19] updates and we thought it would be a good idea to

[56:23] put that into a document similar to the work plan, but break it out separately

[56:28] so that we could go through to identify the different things that were happening

[56:32] within the recovery. Okay. Thank you. Much appreciated.

[56:38] Um financial services. Questions?

[56:43] Fire department.

[56:47] Counselor White.

[56:50] Uh through you, Mayor Mayor Senis. Uh the fire department um is going to be um

[56:56] along with Kim hiring the full-time trainer. I'm wondering how that is

[57:00] coming and when we expect that we would have that full-time trainer in place.

[57:05] Kim. Um so, we are currently in the process

[57:09] of accepting applications. So, the position's been posted until mid-May.

[57:15] Um and then thereafter we look at the resumes, shortlist them, conduct

[57:19] interviews, um

[57:22] check references, and bring somebody on. So, I'm hoping

[57:25] that we would have somebody in place. I'm trying to remember my timeline off

[57:28] the top of my head, but I believe by the end of June, beginning of July

[57:34] all things going as planned. Excellent. Thank you. Yeah.

[57:39] Councillor Coolas. Thank you. Through you. Um

[57:43] it just seems like we have a lot of under monthly calls. We're at 224.

[57:49] Uh which means just seems higher. Uh I just want to

[57:53] make sure that I'm understanding that some

[57:55] It's been a long hard winter. And so I'm wondering if there's any other details

[57:59] you can provide about by December maybe at 224 or maybe I'm misreading it and

[58:03] it's not up.

[58:05] Through Mayor Sanna. So actually it's down.

[58:11] » [laughter] >> So compared to last year uh at this time

[58:16] we took that 120 out for the storm damage. So actually right now

[58:20] » Thank you. to the day we're at 291 calls.

[58:25] So year before we're at 462, same but minus that 112. So again the MPDS

[58:34] program uh through uh that

[58:39] is working very well. So all those uh eyeball calls we get that you know we're

[58:44] really hard on all the guys and the girls that are actually

[58:49] true to the number we're going to that difficulty breathing but then they've

[58:54] got chest pains or radiating pains and yeah a couple of them are one of the

[58:58] ones we needed them. Yeah. So it's it's a the system's working and there's no

[59:03] two ways about it. It's good. But the fire calls are still

[59:07] up there. So not that it's Not the what? Yeah. I was just going to make the

[59:11] comment I have seen a number of uh uh ambulances going places and then it's

[59:17] more followed by fire. Usually fire's there first. It just happens to be out.

[59:20] And I was just curious if it was like um

[59:24] if the system was working. That's what I was going to say. You've already made

[59:26] that comment. So it is good to see them on the ground. Um

[59:29] and I'm glad I won't miss reading the numbers.

[59:32] Thank you. Okay. Um human resources.

[59:42] Library.

[59:47] Oh, Councillor Ford. Uh thank you.

[59:51] Um this kind of goes off of It's been rolling around in my head for a little

[59:54] bit. Uh we got the grant, um which is helping a lot of the seniors programs,

[59:58] and I'm really excited to see that. Um but as Wayne said, this is a grant at

[1:00:03] the capital uh not Sorry, not capital, but it it's money going in that we're

[1:00:07] getting through um not our operations. And the fact that

[1:00:12] although library is technically separate, our parks and recreation

[1:00:15] approach is that we're not doing programs.

[1:00:17] So, I'm just wondering what the outlook is going to look like next year. We like

[1:00:22] we've rolled it out. It looks like it's doing great.

[1:00:25] Um are we expecting to continue these programs

[1:00:28] a full year and into the next work plan next year?

[1:00:32] So, through you. Um the seniors community grant funding um

[1:00:36] but that program ended the end of We didn't see end of April.

[1:00:41] Uh that's when our final report's due. Um definitely we're going to have to

[1:00:44] scale back in terms of some of the programming that we've done. We do have

[1:00:48] that part-time contract with that part-time position now, which I feel is

[1:00:52] a big help. Um so, we do plan to continue

[1:00:56] um programming all three branches. Um right now I think we're looking at tax

[1:01:01] support in Lake Field, the fitness class in Bridle Heath, and then the the craft

[1:01:05] embroidery program in Anne Smart, in addition to some of our programs. So,

[1:01:10] definitely we're going to be able to continue with programming. We will have

[1:01:13] to scale back a tiny bit. Um we don't have the same amount of funds that we

[1:01:18] did before to support the programming. So,

[1:01:21] snacks and whatnot might need to be cut out of some program. I know for the

[1:01:24] fitness class, um we just put up a donation jar and I think we got

[1:01:28] like 30 I think we got like 250 donations just for two classes. So,

[1:01:34] yeah, but the community is very supportive and it's definitely something

[1:01:38] that we'll be able to continue. I have a last follow-up.

[1:01:42] Thank you. I know some um earlier in this term, I had a number of seniors in

[1:01:47] Anna Maria working through community care like there's spaces in the library.

[1:01:50] Right, they were looking to the library. So, I'm really excited to see that we

[1:01:52] got this funding. And uh especially that it's being offered for like the field

[1:01:56] branch for the exercise program and stuff, that's

[1:01:58] I think it's being really much um appreciated. There was comments brought

[1:02:03] to me about um we will donate like we will support this, right? With this. So,

[1:02:07] I do see that support being there. My follow-up question after all that is

[1:02:11] I'm wondering if there's any further partnerships that we could do maybe with

[1:02:14] community care to receive more grants or find other funding um looking ahead

[1:02:19] because this I think these are really important especially for the seniors.

[1:02:24] Yep, through you. Um we do have a really strong working relationship with

[1:02:28] community care with Michelle um and Anna Maria, so definitely yeah, I know that

[1:02:33] we have a couple upcoming programs and things that are are in the works, too.

[1:02:37] So, yeah, it's not a very question to ask to and we'll need more funding

[1:02:41] probably to work together.

[1:02:46] Anything else for library? Move on to the Parks and Rec.

[1:02:51] Questions Councillor Erica. Thank you through Mercenus. Um Parks and

[1:02:55] Recreation Department is certainly busy. This is a long long sheet that Mike has

[1:02:59] has given us here. There's three questions that I have. Um one, uh just

[1:03:03] an update on the Anna Maria Arena floor and what is happening and and how it's

[1:03:07] going and hopefully there's no surprises, but

[1:03:11] what would what would you report? Uh through you, Madam Mayor. Um

[1:03:15] there's no surprises. Um we're not physically as far ahead as I'd like to

[1:03:20] be, but chemically, um, they've all gotten rid of a few issues with getting

[1:03:23] rid of the brine and, uh, and the ammonia. Um, the, uh, um,

[1:03:30] there was a a bit bit bit of a change how we're going to be taking the chiller

[1:03:34] out because that was a major thing that we're going to have to do anyways.

[1:03:38] Um, we'll be taking it out internally, so this will mean re-engineering that

[1:03:41] had to happen. Some civil engineering drawings that had to happen and that is

[1:03:45] unfortunately one of the first things. Um, we are well on schedule and ahead of

[1:03:51] budget. Um, so no concerns, but you know, it's never fast enough. It's like

[1:03:56] getting a renovation in your home. It's not things. It's never going to be

[1:03:59] quickly, uh, started up or, uh, or um, progressing as as fast as as we'd

[1:04:05] like it, but we are still ahead of schedule and on budget, so I'm

[1:04:10] not concerned. We have a site mobilization meeting tomorrow morning,

[1:04:15] um, for the rest cuz right now we've only had Simco, the engineers, and, um,

[1:04:20] and the concrete people in. Um, we'll be, uh, working with more trades

[1:04:25] starting tomorrow. And then, uh, and then things will

[1:04:30] you know, like many things, it it takes a while and then all of a sudden it

[1:04:33] starts just it will really start to go up. The floor breaking up was always in

[1:04:38] the middle of June and we're still on schedule to be ahead of that.

[1:04:42] Excellent, thank you. Ahead of schedule and on budget music to our ears. Um, my

[1:04:47] second question, I could of three, um, I I've noticed the campground, Lakefield

[1:04:52] campground, electrical review. What is the issue that is, um, instigating this

[1:04:56] review? Um,

[1:04:58] with you, Madam Mayor. It's old. Um, it's it's like all of us, 1976 is

[1:05:03] when it was installed. There has been no major overhaul since that time.

[1:05:08] Um, so it's just to make sure that we any known issues or any future planning

[1:05:16] can be done. So, we will be working with a local electrical engineer who's

[1:05:21] extremely well-versed in that area and in

[1:05:25] and especially in calf houses and a lot of work for privates

[1:05:28] um over the last few years and uh to that end, we want to make sure that

[1:05:33] we're proactive and plan out

[1:05:37] anything that might make things more efficient and

[1:05:42] have less. There was a few outages like we all have with with uh with background

[1:05:47] notes and and whatnot. And uh if it's something that can be

[1:05:51] fixed with some new breakers or things like that,

[1:05:55] then we'd like to address by that. Um if it means looking for upgraded service

[1:06:00] side service size because since 1976, all of us have become more accustomed to

[1:06:06] air conditioning TVs

[1:06:10] movies internet and every one of those things take power.

[1:06:14] Um so, it's it's in that same 50 years it's uh it's more than doubled or

[1:06:21] tripled what the capacity for uh for

[1:06:25] uh seasonal is.

[1:06:27] Um so, that that's that's that's what that was all about. And then there is a

[1:06:31] little bit of money in there for the low-hanging fruit, the things that

[1:06:35] we could fix that will just make it safer

[1:06:38] and and more sound in the electrical because I uh

[1:06:42] many years ago in the previous council one of the things that was reviewed was

[1:06:46] possible electrical upgrade. And um

[1:06:51] there was I think $60 to $80,000 at that at that time. And I actually went with a

[1:06:55] possibility with the local contractor. Um so, that that didn't happen.

[1:07:00] Um so, we'll just try to be a little bit more proactive and

[1:07:03] and maybe by making ourselves uh organized and planned. If a grant

[1:07:10] becomes available, then we have shovel ready.

[1:07:13] It's great. Thank you. And my final question for Parks and Rec, um, I

[1:07:17] noticed that, uh, under stick and puck, it was a pilot and it said the pilot is

[1:07:21] complete. I'm not asking necessarily for a report right now, but will there be a

[1:07:25] report coming to council about the stick and puck or whether it should continue,

[1:07:28] whether it should stop, whether it should grow into endless more. Will

[1:07:31] there be a report on that pilot coming to

[1:07:34] council?

[1:07:36] Um, through you, Madam Mayor. Uh, normally in any other non-election year,

[1:07:41] I would say absolutely because timing would be real easy and and so yeah,

[1:07:46] there is there will be information available. Um, and, uh, I'm certainly,

[1:07:51] you know, I haven't spoken with this with, uh, Janice or with the clerk

[1:07:55] department. Um, so I'm not sure when we might be able to work it in there so

[1:08:00] that it isn't affected. Um, generally, I can say it was successful. We uh, if we

[1:08:06] were looking at the numbers, we we made money every week. We had 12 to 18

[1:08:12] people as the high and the low, the median was probably 13 to 14 people. Um,

[1:08:19] but yeah, there's it's certainly if if council wanted to and we wanted to

[1:08:23] lengthen that period, then it is possible that a report could, uh, be

[1:08:29] coming would be would be very long. Um, but, uh, generally speaking, I can I can

[1:08:35] confidently say that it was it was successful. It, you know, we didn't have

[1:08:40] to turn people away. Right. At the same time, it was, uh, it was well

[1:08:44] subscribed, well used and it's certainly well enjoyed. It was

[1:08:48] nobody that came to us and said, "Oh, that's way too expensive." Uh, or that

[1:08:52] this is it's not well run or those sorts of things. You know, that was in a start

[1:08:57] up year where we had a few little or those and and uh,

[1:09:01] it. Which is what the pilot was all about.

[1:09:03] Thank you. Yeah, I I was there um four or five times, I think, and it and

[1:09:07] seemed to be running great and seemed to be well well used by the people who were

[1:09:11] there. So, thank you for that. I'm glad it was a success.

[1:09:15] All right. Are there any other questions for Parks and Rec?

[1:09:19] That's it. Cool. Here you go. John had similar questions,

[1:09:22] so I'm glad you got that out. Thank you for talking [laughter] about that.

[1:09:26] Um I'm curious with uh my question is about the um

[1:09:30] ice allocation uh pilot program. So, my understanding is that there was a

[1:09:34] meeting scheduled. I think it happened last week with the user groups to

[1:09:37] discuss how the pilot went with them before you bring a report back to us.

[1:09:41] I'm curious how that meeting went. Was it well attended? Um are there any flags

[1:09:45] that we should be aware of at this point?

[1:09:48] Um through you, Madam Mayor. Um

[1:09:52] there was no surprises. There were it was very well attended, even though they

[1:09:56] didn't all respond. We planned to have it in the meeting room set side us

[1:10:00] because only seven had responded of the 20.

[1:10:03] 19 showed up. So, um we didn't really get what we thought. Very closely in

[1:10:08] there. Um

[1:10:11] Laura and uh and Amy ran it very very well. We just asked for successes, for

[1:10:17] disappointments, or suggestions. And um we did get a lot of uh

[1:10:24] a lot of feedback um that had similar kind of answer uh over

[1:10:30] and over again. Uh the adult groups were disappointed

[1:10:35] they had to give up the Monday um and put it on a Wednesday. They were assured

[1:10:40] that our um our draft would have something in there that protected

[1:10:47] year over year the number of hours they had because one of the fears was that

[1:10:52] they would lose an hour every every year the way it was written. In the first

[1:10:56] draft, it sounded like it could be bad. You know, first year they asked for the

[1:11:00] 10:00 uh

[1:11:02] time or the early time. Uh and then the next year they asked for the early time

[1:11:06] again and pretty soon the adults have eroded away to 10:00 only. So, there was

[1:11:11] that concern and um uh generally whether it was with the EGH

[1:11:17] A, um the EML A, the LDMH A, uh Lakeville

[1:11:21] College School, there was there was uh only positives.

[1:11:27] It was really the adult groups where we got concerns and uh and

[1:11:32] a feeling that they may that it was very difficult to

[1:11:38] organize a one-night league that where our times changed.

[1:11:42] Uh frankly, I I that surprises me only because I participated in volleyball and

[1:11:48] curling and baseball and you never play the same time every week. Sometimes you

[1:11:53] only play the same day of the week. So, I think you know, just my opinion, that

[1:11:58] might be a bit of a growing pain, but it was certainly brought up. And uh there

[1:12:03] will there won't be a very long report to the council. Um

[1:12:06] but there will be um an update on that because there was

[1:12:11] some feedback and uh and the areas of concerns absolutely

[1:12:16] were the adult groups from uh the Sunday night league in both arenas

[1:12:22] and then the Wednesday night. Um you you will be making a couple

[1:12:26] suggestions which we think will help improve things because we were way

[1:12:30] busier on the 4:00s by having that pause in there. They had to fill the 7:00s and

[1:12:36] fill the 4:00s before you requested to play a 4:00 on a weekday. So, that was

[1:12:41] definitely a very wise decision um council and staff's um part.

[1:12:47] Um we we did didn't have 100% of 7:00 s

[1:12:52] rented. And they would like to see a bit more

[1:12:56] equity amongst the youth groups that they all have at least

[1:13:00] one 10:00 because two did and one did not.

[1:13:05] So, just some things like that. But generally actually it was

[1:13:08] it was no fist fighting. It was no no insults.

[1:13:12] It was all about about hockey in there. I know it was actually very amicable and

[1:13:18] and really quite productive with very few similar

[1:13:23] um points in the class that we which shouldn't surprise council because

[1:13:29] back when we first did this, there was a lot of the same stuff. The adult groups

[1:13:34] do not want to lose their time. They really want to remain as a community

[1:13:38] center that that values those that continue to play in their 30s, 40s, and

[1:13:44] 50s versus you know, just being all about the kids.

[1:13:53] Thank you. I do appreciate it. And I know like I've got a lot of calls

[1:13:56] especially from the adults just feeling not left out of the conversation but not

[1:13:59] really understanding the process and the timing of when

[1:14:02] um they can submit information. I think it's also a piece too where like these

[1:14:07] are still people who are working full-time jobs. Sometimes others are

[1:14:10] after hours. They've got kids in the minor leagues. So, they're they're all

[1:14:13] over the place and it's just feeling like

[1:14:17] in my opinion pushed out when they're trying to support all the different

[1:14:20] facets of life at the arena, right? So, I do appreciate taking the extra time

[1:14:24] and field those questions and then you straight them.

[1:14:27] Um my follow follow up. Here you

[1:14:31] um when that report comes back to us, are we going to get a new draft of the

[1:14:34] policy with the updates that you identified?

[1:14:37] After you, Madam Mayor. First off, I want to respond to the not a question

[1:14:40] but the comment. Um that's certainly one of the reasons why

[1:14:45] we tried to make sure that they realize it, respond lightly.

[1:14:49] We call us always always come to us because the

[1:14:54] doors are open, the lines of communication are open, but if we don't

[1:14:58] hear the question or we don't hear the concern, it's very difficult to address

[1:15:02] it. Um absolutely, there's there's a about

[1:15:08] uh I think a half dozen recommended changes to it that just clarify that

[1:15:13] something as simple as what is a weather-related cancellation. There was

[1:15:17] some questions on that. Uh it was supposed to be addressed in there.

[1:15:21] Anyways, so looking for good verbage used by other municipalities, it just

[1:15:26] clarifies that, you know, cuz this past year we had

[1:15:29] several weather events and unfortunately sometimes the news gets ahead of itself,

[1:15:34] calls it up for a day later, and then it's a nothing. And uh so just those

[1:15:39] sorts of clarifying timing, who you uh you tell to that you don't just call the

[1:15:44] union staff. They'll go, "Yeah, we're not coming to." And that and so those

[1:15:47] sorts of things, but I think it's a little like I'm correctly um there are

[1:15:52] some suggested changes and and it'll be very

[1:15:56] clearly marked what uh what we felt was worked and what we're hearing from and

[1:16:02] and and feeling are good clarifications, good modifications to to the rule.

[1:16:07] Hopefully um taking it off the the pilot category and

[1:16:12] to to full-time play.

[1:16:17] Any other questions regarding to that?

[1:16:21] None. Public Works

[1:16:24] choose.

[1:16:28] Right. And we have the snow and trash

[1:16:33] the four cards for 2025. Looks pretty good.

[1:16:38] Comment on it. Spokane. I'd just like to com-

[1:16:42] compliment the folks who put that together. I think that's a terrific

[1:16:45] document and and that being on the website and

[1:16:49] and uh for people to see. I I think that's a

[1:16:52] terrific summary of of what we do. So, my compliments to who put that together.

[1:17:00] All right. Janice has a recommendation that

[1:17:05] the report goes to the work plan. You see that motion for that.

[1:17:11] That. That's a coolness

[1:17:14] that I Boyd will be here.

[1:17:21] Okay. First quarter financial report.

[1:17:28] Thank you, Madam Mayor. Yes, so provided some comments which I hopefully will um

[1:17:34] augment the report or the financial report you see like um

[1:17:39] still pretty early days, so we've got the community revenue and deficits and

[1:17:44] taxation and things like that which will be showing up more in the second quarter

[1:17:47] report. Um

[1:17:49] but caution always about insurance premiums, so makes it look like some of

[1:17:54] our services higher your overhead accounts are very high at this point in

[1:17:58] the year, but that's because we pay our full premium at the start of the year.

[1:18:03] Uh no surprise that really snow and the quantity of snow that we received have

[1:18:08] that impact so on solar generation for sure.

[1:18:12] Uh just given the slope and things like that, so they get coverage on our on our

[1:18:16] panels. Um so they can't generate. I know we've

[1:18:19] had a couple winters like that and and so it it throws off early production,

[1:18:23] but then if we have strong uh sunlight throughout the uh spring

[1:18:28] summer and fall, then we get back on track.

[1:18:31] Uh winter activities and winter it's uh like there's winter control in our

[1:18:36] financials, so but the big area and um you know we've already got an old bridge

[1:18:42] and snow plowing and snow removal. Thankfully we do have money left over

[1:18:47] for sand and that's typical in a typical winter

[1:18:52] that's what we have in November December not a lot of plowing but more sanding

[1:18:56] and salting so hopefully

[1:18:59] it'll be a calm start to the winter for us.

[1:19:03] But it's likely that when we fill the domes and they're ready with quality

[1:19:07] over budget that that area.

[1:19:11] So as we work through the year then we'll take a

[1:19:14] look and see are there savings in other areas or is that just something that we

[1:19:17] need to prepare for as part of the budgeting process over 2027.

[1:19:24] Are there any questions for Dane?

[1:19:28] Thank you very much counselor. With regards the arena operations is

[1:19:31] everything like for example there's going to be a loss in full ice season.

[1:19:35] Something like that. Um

[1:19:38] Yeah, you know madam mayor yeah definitely but staff took that into

[1:19:41] account when we put the budget together so yeah we we knew that there would be

[1:19:45] no activity at the Innisfil arena and the downstairs area at all. The upstairs

[1:19:50] is still available for rental so there may be some benefit there but yeah we we

[1:19:53] did take that into account when we put the budget together.

[1:19:56] Any other questions for Dane? If not can I have a motion to

[1:20:01] forward

[1:20:05] Um for us

[1:20:10] Yeah there are a number of 10 items I'd like to pull six A

[1:20:17] deal with the one item and it's looking for direction.

[1:20:21] Um but with regards to the rest of them is there anything anyone wants pulled?

[1:20:28] If not I'll make a motion We can

[1:20:31] counselor Lenny and I

[1:20:35] Getting our black paper, carriage and we're going to 6A,

[1:20:42] number one.

[1:20:45] I would ask we received a letter from a resident Darcy 79 Street

[1:20:53] Street and I would ask Adam if you could give us an outline of the steps that

[1:20:59] were taken with regards to this property.

[1:21:09] Sorry. Thanks. Yeah, three Madam Mayor.

[1:21:12] Um 79 Street was sold as careful as we were in 2024

[1:21:18] through some I said funding in the workplace of water main on Circle

[1:21:21] Street. That project carried on through the construction season

[1:21:24] late into 2024, October-ish, they started doing the curb and

[1:21:29] sidewalk and as well as the base course of quarter asphalt. Around that same

[1:21:33] timeline, once the curb and asphalt was completed, they started reshaping all

[1:21:36] the boulevards and then topsoil into November, topsoil and sodded

[1:21:42] all the boulevards notes on Circle Street.

[1:21:45] Um on the same side of Circle Street, there

[1:21:47] are quite a few houses along there that have a fairly steep slope boulevard

[1:21:51] coming down in the roadway. Um we were lucky enough that Accurate's

[1:21:55] was chosen contractor for that project and they worked really well with the

[1:21:58] township and with all the residents. Um while they were reestablishing those

[1:22:02] slopes, they were trying to mitigate the slopes the best they could to manage

[1:22:05] that. Um some of those steep areas, in fact at 79, they had come by and

[1:22:10] sloped that boulevard back over to Maple Tree to reduce the slope

[1:22:15] that was there. Once they completed the initial grading,

[1:22:20] resident came back and even spoke with the foreman on site and requested that

[1:22:24] in around the Maple Tree, he wanted to get rid of the private lawnmower. So,

[1:22:27] last year in that area, we planted them. We called his private lawn mower plan.

[1:22:32] He flattened area to push the top of the slope close to the

[1:22:36] road, which created more of a drainage issue.

[1:22:39] Now, in turn That was completed in late November.

[1:22:43] In June of 2025, the resident exchanged uh voicing concern that the slope on the

[1:22:50] boulevard uh at which point the unit done a couple blocks contractor already

[1:22:56] with the consultant and got back. The resident said we'd

[1:22:59] already be back in place to fix that slope.

[1:23:02] But we weren't about to take time to fix

[1:23:07] It was conveyed to the resident later that year that

[1:23:11] we plan to adjust that slope satisfaction as long as it didn't create

[1:23:15] drainage concerns. He was not at liberty to adjust that slope at all.

[1:23:22] The resident determined that they would mow that

[1:23:26] section of the boulevard. We agreed that we would add it to our

[1:23:29] roadside mowing program of four rounds per year.

[1:23:33] So, in late July and August, they would review that area and that slope

[1:23:37] happened. But so, he did not have any complaints.

[1:23:44] Yeah. That's kind of

[1:23:46] where that whole situation with the best lawn and the whole accountability

[1:23:49] council and obviously that letter

[1:23:54] a little bit of a history uh I'm sorry.

[1:24:07] Councilor Boynton? Um not a question about him,

[1:24:10] excuse me, but a comment. Um yeah, I visited the site a couple of

[1:24:14] times as well. And uh what we have is a situation

[1:24:17] where, as Adam explained, um where the the slope is uh rather steep. It used to

[1:24:23] be um

[1:24:25] uh easily uh mowed um and now it is like this. Um the gentleman that asked Hydro

[1:24:31] One to do it originally when he looked at it in late November, looked and said

[1:24:36] "Looks okay." But then when he tried to mow it in the spring, he realized it was

[1:24:40] not okay. That's That's where this began.

[1:24:43] Um so um we

[1:24:47] we have been asked uh to look at it and uh we have agreed as a

[1:24:52] township that we are going to cut that grass because of the

[1:24:55] the um the the slope that that means that he can't. So, rather than us

[1:25:01] agreeing to cut one section of lawn on Strickland Street, um I think it would

[1:25:06] be easier just to put the slope back where it was

[1:25:10] so the gentleman can can cut his lawn. Um so therefore, I would move a motion

[1:25:15] that staff take necessary actions at 79 Strickland Street to return the gradient

[1:25:21] to the front of the property to its original slope and apply grass seed.

[1:25:25] I'll repeat that if you'd like. Tanya?

[1:25:29] Um you got it? So, that staff take

[1:25:32] necessary actions at 79 Strickland Street to return the gradient at the

[1:25:37] front of the property to its original slope and apply grass seed.

[1:25:42] Um we have a photograph of what it looked like before. So, therefore, we

[1:25:46] can use that photograph to get it back where it was.

[1:25:49] So, I move that motion. Um

[1:25:53] Deputy Mayor Black? Thank you. Through you, uh Mayor. Uh

[1:25:57] I'll second that motion. Um

[1:25:59] sounds like there's been a lot of communication around this. I put my

[1:26:02] productivity hat on and I was at the site. We have Counselor

[1:26:06] Henry was also at the site. Uh Counselor Burko and myself had a meeting

[1:26:10] with CAO and the manager of

[1:26:13] uh of public works on this. There's been many emails going back and

[1:26:17] forth. Um

[1:26:19] a lot of communication. Um

[1:26:22] a lot of not agreeing with what was said, what happened at the time.

[1:26:26] And uh I just think it's it's it's rather than have again the township

[1:26:31] take over additional maintenance work on Strickland, I think in the long run it

[1:26:36] would be um

[1:26:38] more cost-effective to return it to the state that the um

[1:26:43] the resident can mow it himself, and then we don't have to worry about having

[1:26:46] equipment down there to mow that section of Strickland.

[1:26:51] Yeah. You have a comment?

[1:26:54] Mr. Lewis. Here you I just want to make a

[1:26:57] clarification um cuz I only have the letter. I'm not familiar with

[1:27:01] um I'm just looking at the Google right now

[1:27:04] um to compare with the comments. Where is the property line? Like is it

[1:27:09] in the slope or like is I'm just wondering where the property line is

[1:27:13] with the road.

[1:27:16] I'll tell you about it, Mayor. The property line is way back in that slope.

[1:27:20] It's so high. Thank you. And just to be Sorry, just to

[1:27:24] be uh

[1:27:25] There. Um so, when we do the roadside mowing, we are driving down Strickland,

[1:27:29] so to speak. This side anyway, so we we're not going

[1:27:32] at any specific compact. We're already past that.

[1:27:36] Um and just a point of clarification, that area along there the curb is like

[1:27:40] two inches of fall, so we can't restore it to its original content.

[1:27:44] Uh that's not possible. What we like I guess Councilman is asking is

[1:27:49] go back and restore it to the way it was the first time.

[1:27:53] The way it originally was when we first laid That's right. Come back the third

[1:27:56] time and Yeah.

[1:27:58] So, actually um

[1:28:01] I appreciate your motion. I would like to leave

[1:28:06] off for from the amendment that uh we received the correspondence

[1:28:11] first of all. Um and that

[1:28:15] the township assist with regrading the front Mr. Green's property to reinstate

[1:28:22] the more gradual slope to the curb. And I'd like to put a maximum amount of

[1:28:28] money on as to what we would be willing to spend on it.

[1:28:32] I don't want to leave it open because I've heard different numbers from Mr.

[1:28:37] Green. He said, "Oh, he got a quote that cost 600." Now, I've heard him say that

[1:28:44] it could go up to 1,200. No. No. Um if and that's just a suggestion from me. If

[1:28:52] we're going to go down that road, I think it should be a half and uh to

[1:28:58] reinstate it to the more gradual slope to the curb rather than saying what it

[1:29:04] was before because we've just heard from Adam that can't do that because of the

[1:29:08] sidewalk there now. So,

[1:29:13] or um curb there that Yeah.

[1:29:16] wasn't there.

[1:29:24] Things about that.

[1:29:27] Well, um if I could as the mover of the motion,

[1:29:31] um your worship, um other than the cap, I I think it's

[1:29:36] inherent in the motion as I put it that it it the

[1:29:40] the our folks will do the best they can to get it back to the grade that it was

[1:29:44] at before using the photograph that is there. Um they're reasonable people who

[1:29:49] will make reasonable decisions about getting

[1:29:51] it back as as best they can. As as for the cap, no, I I don't think

[1:29:57] that's necessary. Let's get the job done.

[1:30:00] So, you can go finish to how much of a cost?

[1:30:05] How much it will cost?

[1:30:10] Here you. I just want to clarify how much do we think it's going to cost?

[1:30:15] Just curious, this has been rolled around cuz I've never been part of these

[1:30:18] communications.

[1:30:22] Mayor Latta, Mayor. We haven't got an estimate on what but I haven't

[1:30:26] looked at what it cost our forces to bear what we're locked into but I'll

[1:30:31] stop and go back to ourselves and do the work.

[1:30:34] This would be the third time. So at some point there's got to be a long

[1:30:38] run where you know, we go back a third time, complete the work, manage my own

[1:30:41] satisfaction as a resident of the town. So it's just I guess it's just trying to

[1:30:46] establish a some kind of

[1:30:49] bottom dollar or whatever we're going to do. And I think that's where we'll put

[1:30:52] the cap from the cheese once the work is completed.

[1:30:56] Then that's kind of it. It's easy. And honestly, just you can't keep going

[1:31:01] back to the same spot. We need to be fair to all the residents of town.

[1:31:05] You want to you want to go back four times. I mean, resident

[1:31:09] you want to jump in on my back like this.

[1:31:13] Fair cost it. If if I could

[1:31:17] Go on, sir. Go ahead. Oh, sorry. Go ahead.

[1:31:20] Yeah, just be because um Council Collis asked um about this cuz she hadn't

[1:31:25] attend. This is a piece of property that's about 10 ft wide, about 20 ft

[1:31:30] long. So that's all we have.

[1:31:34] Just just follow because um yeah, like my worry is we're going to

[1:31:38] keep coming back and back and back to somebody this. So like if we're going to

[1:31:42] uh say hire someone externally to do it, like we're going to we also need someone

[1:31:46] to come in and say this what it's going to cost, number one, and then someone to

[1:31:48] actually do it, which is both. Number two, actually do the work.

[1:31:51] Um if it's outside of us like that, if I'm thinking it's going to be close to

[1:31:55] five if we're doing external partnerships. Just because no, 5,000. So

[1:32:00] just I know I'm putting a cap at that in my mind.

[1:32:04] But but we keep going back and back. It could get up there and up there. So,

[1:32:07] again, I haven't seen the site and looking from an old Google Doc what it

[1:32:11] or an old Google image of what it used to look like, I've driven up there in

[1:32:14] the last 3 weeks or so for road grading stuff.

[1:32:17] So, like I'm aware of what's up there. But I'm not aware of the conversations

[1:32:21] that have happened that I'm not present to. So, this is why I'm asking.

[1:32:25] Um I'm also quite aware of maintenance fees for property and a lot of law yard

[1:32:30] work. Like I spent a lot of money this weekend just on garden. So, in regards

[1:32:35] to grading and stuff, this is a whole other thing and with external costs, we

[1:32:38] don't know those. So, that's I think a cap is important here.

[1:32:42] I'm more afraid of them coming back again cuz these conversations seem to be

[1:32:45] circular and I just would hate for this to keep going, especially during

[1:32:48] election year cuz you're You've already had conversations with this individual.

[1:32:51] It's going to roll and get dirty. Unintended.

[1:32:56] Deputy Mayor Blood. Thank you, Chair Mary. You know, I I

[1:32:59] think the end result is the resident needs to

[1:33:04] come out and sign off on the final doc. But we're not coming back.

[1:33:08] I think that's simple to do. Uh come out and say that

[1:33:12] that grade works, get on the tractor, yeah, okay, put that that lease on. Sign

[1:33:16] off that, it's done. And then there's no no further reports.

[1:33:22] No.

[1:33:30] Yeah.

[1:33:33] That's right, yeah. Thank you, Chair Mary. Councilor

[1:33:36] Here you go. With the 16 bodies sitting around here,

[1:33:40] money is with not a matter right now, apparently. And

[1:33:44] if the conversations keep on going, we're going to double the expense of

[1:33:47] this. That will um uh be happy to uh support the motion

[1:33:51] moving forward with the document we saw.

[1:33:55] I'm happy. Thank you, Councillor Blood.

[1:34:00] No problem. I think we're going to have a problem with doing myself.

[1:34:03] Sure, I'll get my truck and bring my tractor in.

[1:34:07] Are you offering?

[1:34:10] If that's what it takes to get it done, I guess.

[1:34:16] Yep. Just a second.

[1:34:21] Sorry, I like a friendly amendment there. Going to go that way, like I

[1:34:24] think there needs to be There needs to be clear parameters on both ends. It is

[1:34:28] It is really open and visual. I can tell they're feeling

[1:34:32] um maybe not heard or distressed. They're not happy, right? Um

[1:34:37] I just I think there needs to be some kind of conversation where we're

[1:34:41] seeing like what what we're going to do with the agreement what's going to

[1:34:43] happen. They sign off. Like there has to be

[1:34:46] clear written communication here about exactly being agreed to

[1:34:50] and if you're happy to cuz then you got something to benchmark it to. If you're

[1:34:53] not going to put a cap, I think when you have this first agreement, they're going

[1:34:56] to say we need a cap. Right? I'll leave that out there.

[1:35:04] With your permission, um through um let us therefore see if we can amend this

[1:35:09] motion that a cap of $2,000

[1:35:14] a cap of $2,000 with the homeowner signing off on the

[1:35:20] work done when complete.

[1:35:24] Is that enough of wordage that we know what we're saying?

[1:35:30] Possible. Again, I'm just curious who's going to

[1:35:32] do the work. So, I think that should be written in there so we'll know, but I

[1:35:36] don't know that now. So, my suggestion is the township assist

[1:35:40] with regrading. That doesn't mean that the township's going to do it. They

[1:35:46] could get someone to do it for them. However, I'm concerned how we went up to

[1:35:52] $2,000. Uh the original amount that we have been

[1:35:57] told it was going to cost for both of these retaining walls 600.

[1:36:03] And now we're up to 2,000. This taxpayers' dollars we're spending. Um

[1:36:08] Okay, if I could answer that, then. Madam

[1:36:12] Uh when I made my motion, it says that staff stop taking necessary actions.

[1:36:19] The staff staff's going to do it. Staff's going to take necessary actions.

[1:36:23] Where are the problem? Uh

[1:36:27] put it back to the original slope. Now, my thought

[1:36:32] bring it into state of more gradual slope.

[1:36:35] Okay. So, the staff take necessary actions at 79 Strictler Street to return

[1:36:40] the ingredient to the front of the um

[1:36:45] to return the ingredient at the front of the property to a more gradual slope.

[1:36:51] to curb. Slope to the curb.

[1:36:55] And apply grass seed. Got it. All.

[1:37:02] What cap would you like to see, Madam Mayor?

[1:37:05] 2

[1:37:09] Well, that's That's what I said. What what would you like to see?

[1:37:12] 1,500?

[1:37:15] Well, I I've never heard that and I So, 1,000.

[1:37:21] Cap of 1,000?

[1:37:25] And that the homeowner sign off on the work when complete.

[1:37:45] All All Through your administrative question. Um if it does come back that

[1:37:50] it is more than that, what is our next steps?

[1:37:54] I'm just curious. I just want to make sure we're not literally getting the

[1:37:56] buttons installed. Well, exactly.

[1:38:00] So, that's what it is.

[1:38:03] And I'm sorry, I did complicate that where I could I I'm looking at prices of

[1:38:07] doing stuff for very small jobs, and it's expensive to hire somebody if we

[1:38:10] don't do it ourselves, but we're also taking into consideration your labor,

[1:38:13] getting the machinery there, which isn't there right now. Hold on a sec. So.

[1:38:22] Well, And maybe that's the question you got.

[1:38:24] What's the if uh

[1:38:27] it's over $1,000, what do we do?

[1:38:32] Then staff would need to come back to once ask for the year.

[1:38:36] So, that's why I said 2,000. So, for sure, I think with this, there's

[1:38:41] staff or sorry, council's giving us direction to figure out how this is

[1:38:45] going to be done, to return it to a more gradual flow.

[1:38:49] Um with a with a cap of uh

[1:38:52] $1,000. I too had heard that there was a

[1:38:56] quotation provided last year for $600 for similar work.

[1:39:00] So, I would expect that um um

[1:39:04] maybe it's within that realm of possibility. And so,

[1:39:08] Adam, and again, I agree with the mayor in terms of the need of flexibility in

[1:39:12] terms of how this is going to be done, cuz I'm not sure that using township

[1:39:15] portions is the best way way to do that. Um if it

[1:39:20] couldn't be done for that amount of money, I guess we we'd have to come back

[1:39:23] to to council. Or just or you know, we could use some

[1:39:27] discretion if it's uh 1,100 per house. Right.

[1:39:32] So, because we've gone back and forth and back and forth, so

[1:39:36] So, does it does it read like this now? Through you, Mayor Sams.

[1:39:41] That staff take necessary actions at 79 Strickland Street to return the gradient

[1:39:45] at the front of the property to a gradual slope to the curb and apply

[1:39:50] grass seed to a cap of $1,000 and that the homeowner sign off on work

[1:39:56] when complete.

[1:40:02] Okay.

[1:40:06] I second that.

[1:40:13] All right, I ask

[1:40:35] Okay, counselor Mericoulis.

[1:40:38] Um Now it's in order. Yes.

[1:40:42] Counselor Brian Henry. Yes. Mayor Sherry Senis.

[1:40:47] Deputy Mayor Ron Black. Yes. Counselor John Boyko. Yes.

[1:40:52] It was carried.

[1:40:56] Oh, uh we have the rest of the correspondence that we

[1:41:00] explained. Come on to move that.

[1:41:07] Summary, second of that deputy Well, all in favor.

[1:41:12] Can I see your hands?

[1:41:16] Other, Mayor and Deputy finish. Yes.

[1:41:20] Uh any motions? Motions, do we have any?

[1:41:23] Okay. Motion.

[1:41:28] Uh to you. That's what I got. Joined. It's um I'm looking to bring back the

[1:41:34] idea of um having the conversation of the province

[1:41:38] helps support the ride programs again that we discussed with you um months

[1:41:42] back when we were discussing the budget. We've seen that they are actually

[1:41:45] cutting the funding for that, so there's less opportunity to have those programs

[1:41:48] in our communities. And they are a safety um

[1:41:53] They're really helpful for our safety on these roadways. And

[1:41:57] a question here though is um I'm flagging this as a joint because Council

[1:42:01] Hendry has let me know that he won't be going to AMO, but it is under the new

[1:42:06] flagging that. Um the second piece here is is this something that we could join

[1:42:10] the county with? Cuz a lot of these uh programs actually happen on county

[1:42:14] roads, not on city roads.

[1:42:21] I can leave it. I can leave it that we have a delegation, but we can circle

[1:42:24] back. >> for now, and I'm not sure.

[1:42:27] Yeah. Um

[1:42:29] We'll we'll switch and circle back later.

[1:42:33] I think there's something wrong.

[1:42:46] Yeah, there is.

[1:42:55] Is there anything

[1:43:00] I'm talking way too much today. Um through you, Mike, can we have an update

[1:43:04] on the inclusive playground cuz I hear new dates, and I think we should just

[1:43:08] make it vocal that the park will be not accessible during certain points.

[1:43:13] Another pun intended.

[1:43:17] I'll I'll quote Sorry.

[1:43:22] Um I will uh through you, Madam Mayor, I will quote my mother and say believe

[1:43:27] half of what you hear none of what you hear and half of what you see. Um what

[1:43:31] you've heard is not accurate. It will never be closed down.

[1:43:34] However, the construction site will be limited access to contractors only from

[1:43:40] May the 11th to June the 11th. Uh, Megan is working on some uh social

[1:43:47] media. Um, she's already mailed letters to the 63 people that live within a a

[1:43:53] kilometer proximity of there. Um, so those should be delivered this

[1:43:57] week and the social media messaging will go right after that. Uh, mobilization or

[1:44:04] the earthworks is May the 11th. We will lock the gates at the at the NS road

[1:44:10] entrance so that no one can get hurt. Uh, snow fence along that so that uh the

[1:44:19] pavilion, each grassed area, and existing playground are accessible for

[1:44:24] the entire time.

[1:44:27] And make sure that uh any access um from parking lot and through to the new site,

[1:44:35] which we just probably messed this up, just west of the of the

[1:44:42] the uh existing They're going to go parallel to each other. Um, but one will

[1:44:46] be on the garden side. The new will be on the garden side. So, that's where

[1:44:51] the fence the snow fence will go and contain the whole area so nobody can

[1:44:55] possibly get hurt. Equipment is safe, but we will lock that gate

[1:45:00] the entire time um between the 11th of May and 11th of June

[1:45:06] while the while the work is happening. Uh, we had a very productive

[1:45:10] um construction meeting last week and everybody's on board. We've got their

[1:45:14] stuff together, so.

[1:45:19] Um, one follow-up, Mike. Um, so are I know one of the disc golf kind of goes

[1:45:24] through there. Are we losing we're Like, losing use of like I think

[1:45:27] it's the first hole? Well, I have hole is

[1:45:30] Sorry. Um, disc golf. Like, I'm just trying to think of the area. So, um,

[1:45:34] we're you we're going to be losing use of a couple of holes, I think, for the

[1:45:38] disc golf then. Correct. No, we'll lose one hole. So, yeah, just hole number one

[1:45:43] because it tees off um or discs off from

[1:45:48] uh from the inside that area. So, it will be an eight-hole course for uh for

[1:45:54] about a month. Okay. I just I know every time I'm out there there's people using

[1:45:57] that. So, I just want to make sure they have the proper messaging and everything

[1:45:59] and safety, too, just so they're not screwing around the wrong place.

[1:46:02] » Well, no, I appreciate that uh that reminder because uh I don't think we

[1:46:07] specifically We have three regular leagues that uh that use it. So,

[1:46:12] we'll make sure that the Disc Key Chicks and the I don't know if there are other

[1:46:15] ones are aware of that. Thank you so much and great work. It's really

[1:46:19] appreciated how fast this is all moving through. I know everyone involved is

[1:46:23] like great. Uh the the the neighbors and the the residents who got this going,

[1:46:27] plus the uh various donators and uh corporations,

[1:46:31] but also Optimist and the This is one of the rare times when the Lions,

[1:46:39] the Optimist, Bell Rotary, Peterborough Rotary, and uh I think that

[1:46:45] maybe it all have partnered together for a project putting in greater than the

[1:46:50] minimum of any of those, I think, was $7,000 up to $20,000. So, yeah, this is

[1:46:56] This is the best community one when you talk about the local service groups all

[1:47:01] coming together and saying, "Yep, this is this is more important than what club

[1:47:05] you're with. Let's all work together."

[1:47:08] And it was such a good idea that the city's trying to copy us.

[1:47:15] Okay, so, um Madam Deputy Clerk, can you please read the bylaws?

[1:47:20] Sure. So, we have five law 2026-38, which is to authorize an environmental

[1:47:25] impact agreement with accessibility application B11-13.

[1:47:31] Authorizing bylaw for micro-surfacing. It is bylaw 39.

[1:47:35] Bylaw 40 is to authorize a surface treatment tender agreement with Dufferin

[1:47:40] Construction. We have an authorizing bylaw for the Orchard Community Hall

[1:47:44] transfer switch tender, and that was bylaw 41. And the last one is bylaw

[1:47:49] 2026-42 to adopt the corporate use of

[1:47:54] resource policy during election time. So

[1:48:00] Henry seconded by Councillor Legal on favor, carried. Moved to Glenn votes.

[1:48:07] So Henry seconded by Councillor Legal on favor,

[1:48:11] open to close to the other one.

Committee of Adjustments & Council Meeting - April 28th 2026

Transcript