[0:05] This is the advisory board meeting. We'll come to order. We get a roll call, please. Chair green. Here. Vice Chair Hesler. Member Garland. Here. Member Jarrett. Member Rio Pelig. Member Handaberg. Yes, here. Members I. Here. Member Mathoyer.

[0:34] We have quorum, correct. We did.

[0:37] We're going to proceed. So if you guys would pledge

[0:45] allegiance to the flag of the United

[0:48] States of America to the Republic for which it stands one nation under God, indivisible

[0:55] with liberty and justice for all.

[1:03] Hopefully you guys have looked over the minutes for February

[1:06] and I'll entertain a motion to prove those minutes.

[1:12] Here's a second.

[1:14] All right.

[1:15] A second.

[1:15] Those favor?

[1:16] Hi.

[1:17] All right.

[1:19] Those opposed?

[1:20] We're going to move quickly through this.

[1:23] Sorry, I'm ready.

[1:26] So we have a petition for regulation of permanent residential lighting.

[1:33] Thank you, Chair.

[1:36] I'm going to hand this off to first let me introduce this really quickly.

[1:41] This was a competition that happened at our last two meetings ago, so the first meeting in February.

[1:49] We have a resident come in with concerns about, I'm going to call it permanent residential lighting that's not permanent.

[2:00] I think most of us are familiar with jelly lights, that type of lights.

[2:05] having an issue with her neighbor with turning the lights on, only on the backside going towards her house, having a flash at all nights at all times of the night.

[2:17] And the council decided to take this on its petition. Council member Myers is here to talk about it.

[2:23] I believe he's also working with Council member Vanderbarte on this. He was only going to hand it off to that.

[2:27] Okay, I'll just do that essentially the same introduction is as negative but the initiation

[2:33] of the petition was through a resident that has informed the town council at our recent

[2:37] meeting about quality of life issues and malicious intent of lighting usage.

[2:43] Neighbor installation of lighting on the house affecting the resident and family and the

[2:49] issue is inappropriate use of lights causing a nuisance situation.

[2:53] So the petition to review and modify code, if necessary, to prevent lighting or nuisance lighting.

[3:02] Now, the one thing is, is in our code presently, we have prohibited being blinking, flashing,

[3:09] moving, revolving, flickering, changing intensity and chase lighting, except lighting for temporary

[3:15] seasonal displays, public safety are required for air traffic safety.

[3:19] So you have that in place. We also have prohibit any lamp or bowl except seasonal displays

[3:27] in landscape ornament lighting, which is visible beyond a property line on which it's located.

[3:34] So the question here would be should we prohibit light pollution, etc., for seasonal displays

[3:40] and landscape ornamental lighting? That's going to be one of the first questions that I would

[3:45] like to get some input on and just I'll just continue through this and so you can discuss it

[3:53] after my thoughts are put after on the table. So the resident and community concerns

[3:58] with increased shoots of accent lighting in residential. Recently, if you look in any community,

[4:05] you'll see that people are putting up these permanent lighting as an architectural type of thing

[4:12] and they're pretty much permanent.

[4:14] Now, we can talk about what permanent is

[4:16] and what it isn't, but that's something else

[4:19] you might want to talk about when you guys discuss it.

[4:23] Some issues relating to what we have to consider

[4:27] is timing, light pollution, light trespass,

[4:30] glare intensity, color, and light movement.

[4:33] So that's the trail and lights and stuff like that.

[4:37] Consideration for rights of residents

[4:39] the celebrate holidays, whether they're religious or national, something you have to put in the

[4:44] consideration here also, I believe.

[4:48] So do we develop waiver criteria and also as we look at this

[4:54] and we look at our code, do we want to develop criteria for residential versus non-residential?

[5:09] So I don't, you know, we did have a chance to look at the videos of the person that had the issue.

[5:19] And for the incentives to me this week, I had a look at them also.

[5:24] And it is fairly obvious that the lighting was put up there maliciously.

[5:30] I mean, they had issues beforehand and then this was the second issue that they ended up having.

[5:35] So it looks as though they're having a neighborhood neighbor conflict so and but but the thing is he went over one time

[5:42] Try to talk to them and after that. It's hard to do it once they

[5:46] Once they elevate it. It's hard for somebody else to go back to that home and try to rectify the situation

[5:52] He did try one time. That's at room

[5:54] Most people would just call the police or do something else. Well, it's just to get back at them

[5:59] So he did try to resolve the issue from what I understand

[6:01] Yes. So is that is that the lighting? Are we talking about in this particular case what's kind of instituted or initiated is the lighting that's around the.

[6:14] around the eaves and the downsides. Essentially, yeah, the eaves that were new from the light

[6:21] and they were not from the light.

[6:22] You give the tinnitus.

[6:26] But the problem was that it was flashing, it was moving, it was doing all kinds of different

[6:32] things, changing all the color lights.

[6:34] I don't know what the intensities are, but the thing is, do we define things?

[6:40] If you looked at the code, I don't know if you had a chance to look at the code itself,

[6:45] but it does have a lot of criteria as far as the criteria we're looking at being the

[6:55] light trespass, the glare, the intensity, color.

[6:58] It's all in there as far as what the requirements are for different zones within the town.

[7:03] Okay, now the thing is when we're talking about zones, we're talking about

[7:08] Like the town core versus rural versus residential and it's all kind of put it in there together now

[7:16] Over in in our downtown here. We have

[7:21] Essentially town core. We have a lot of residential and we do have some businesses there

[7:27] Now that's where do we separate out the residential from the businesses because a lot of times

[7:33] This lighting is based off of lighting signs

[7:36] or doing something like that that involves

[7:39] a business itself.

[7:41] So homes, most like I wouldn't have that.

[7:45] They would have flags that you can

[7:46] find a light up on.

[7:48] I mean, which is should let's shine a light up on.

[7:51] But otherwise, they're under the same criteria

[7:56] as the commercial and retail people.

[7:59] Okay, so I'm going to pass along to Brittany for her thoughts on this and then I think Nick had a once your thoughts that he wanted to go here covered.

[8:12] So I have a little bit of a different viewpoint on this.

[8:16] I think that we have to really consider how big we want government to be.

[8:21] Right. How many ordinances do we need to pass because the neighbors not getting along with the neighbor.

[8:26] I think it starts to get to a point where it just becomes so cumbersome and we become

[8:32] everybody's parents, and that's not what the talent is here to do, right?

[8:36] So we have looked at the other day what like our role or what the definition for harassment

[8:44] is, and it's very much about somebody talking to somebody, how they're talking to somebody

[8:51] calling too much. There's not anything in there that says anything about lighting or anything else.

[8:58] But on the same note, how could you ever write enough definitions for harassment to have or

[9:02] everything that would be harassment, right? So we had talked a little bit about maybe rewriting

[9:08] that piece and allowing council to be able to deem what would be considered harassment.

[9:15] So that our law enforcement could go help take care of this instead of setting an ordinance.

[9:20] The problem with these lights is, they're considered not permanent lighting because of how they're installed and how they're wired in.

[9:28] Everybody has a holiday. We can't dictate when they can and can't use it.

[9:32] It's really hard to set an ordinance around how these lights could be used.

[9:37] So the other thought process on it is to rewrite what we have so that we could consider things harassment voted on by the town council

[9:47] so that our law enforcement could start to get involved because it's not just lights.

[9:50] I think we had talked with the other day maybe somebody is flying a drone across your backyard 24

[9:56] you know just all the time when you're out at night that could be considered harassment at some point.

[10:00] So there's kind of two different clock processes on how is a town we start to handle situations

[10:06] like this.

[10:10] I just add to that too as a matter of we do have something in place already that says

[10:15] of blinking, plashing, moving, et cetera.

[10:18] And that is the situation that we're dealing with here.

[10:21] Do you have a comment on it?

[10:22] Yeah, the one thing I was gonna,

[10:23] I put in the pack at the exemptions.

[10:26] So the multiple things that are exempted right now,

[10:29] you know, are...

[10:30] Or an interliting, low voltage,

[10:31] 12 volt lighting.

[10:32] And that's what a lot of those are.

[10:33] They have a driver that's in, that knocks them down.

[10:36] They're also technically a string of things.

[10:38] Yes.

[10:39] So it's also, it's an example that way.

[10:41] And then you could get away if they are putting

[10:43] different colors for different holidays. And that's been an issue where we're dealing with

[10:48] even in our Metro is that they're afraid to enforce these things because they're afraid to be

[10:53] sued because of people's right to express themselves. So it is an issue. Now the question is if they

[11:01] do not, if they don't abide by some of these things like some of flashing, stopping, blinking,

[11:07] and moving. Technically, it won't matter if it's underneath the exemptions. It's the way

[11:10] Yeah, right. Yeah, the way if the exemptions say as is and 16 16 70 right none of the other stuff matters

[11:16] Whether we can we can move that over into this is not exempt and you know not a lot to have those

[11:22] Um, and the thing is my question is is how do we go about enforcing something like this if we were to find somebody that's

[11:30] violating our code

[11:31] Say where we do anything elsewhere

[11:34] It's a lot harder to to do anything under chapter

[11:37] through six. I do kind of like the way that Council member

[11:41] Vandermark is going. If we ended up putting something under

[11:43] harassment or nuisance or nuisance and took some of this along

[11:50] with what was in there and put it into there, then it would be

[11:52] enforceable by police. It would be easier. Okay. 16 is only

[11:57] code enforcement. Okay. So you're not going to have code

[11:59] enforcement at night. Right. You're not going to have more

[12:01] weekends. Right. Whereas if you did get something into

[12:04] and nuisance, and nuisance, and I think Russia is usually

[12:08] being at least, because the bullsroom could be police.

[12:12] If they're moved under a nuisance harassment,

[12:14] how much with long horsemen have to prove

[12:19] for lack of a phrase intent, like how, what would that be?

[12:23] So if you saw the videos that I had sent to Dan

[12:27] that these people brought in, even with their curtain shut,

[12:31] their living room looks like a disco home.

[12:33] And it's just on the back side that they have the light on because with these lights you can set zones to turn on in certain times.

[12:41] So you can pick what pieces of your house you want to run and they have the back area that's shining against their house on.

[12:49] So, you know, it does get into a point where you have to prove it, but I think when they've

[12:55] come far enough that they come to council, they have videos, they have, it really shows

[13:00] that they're having an issue with, you know, just their state of being and being able to

[13:06] relax, you know, once the sun goes down in their own home.

[13:14] So this is kind of simple, this is hidden valley farms we're talking about.

[13:20] Any lights like that that are put on the perimeter that are, it's all violating the design

[13:26] guidelines for the architecture.

[13:28] So quite off the bat, you know, the size of the light trespassed, the size of the measurement

[13:33] of lumens that are coming into the neighboring house, it doesn't meet the design guidelines.

[13:37] And so, if they're leaving them up permanently, if they're trying to say that there's a seasonal

[13:41] lights, they have to come down 30 days after the holiday, but you can't have perimeter lights

[13:46] going down the edges like you're talking about an easement for the design guidelines for

[13:50] the architecture design requirements. So, I can take care of this. I just need the contact

[13:56] information. Which is sort of a bad number for midnight farms. I've never heard this case.

[14:02] I get all of the violation reports, so I don't believe that they went through our current managing.

[14:09] Those are my next questions. You're like an HOA or a measure of districts, but I think after Rick and I were discussing that through the previous property management.

[14:18] And so I can I can take care of this tomorrow without a problem.

[14:22] And because one will end up happening is if they remain in violation, you know, after after a period of a few weeks or something, it goes into fines.

[14:31] And then what we're doing now, we've had people that have yard issues, you know, and stuff and so it just goes against their property taxes. We're not, you know, it's, it gets pretty heavy, pretty quick.

[14:44] Yeah.

[14:44] I have a question with your each week. I'd like, they just shut them off after that 30 days, but didn't take them down, but didn't use them till your set holiday season, would they still be okay to have?

[14:55] Because it's very much to the side of the world.

[14:57] Getting them up and down really ruins them.

[15:00] So I just wondered if they turned them off as in, because you can't, when they're off, you can't really see them, because they're under the e. You know, that would be for a design review council decision to go see what they are. You know, just I just was curious. Right. Just in that line of questioning. So if, if someone wanted to add those semi-permanent, we'll call road lighting that is not seen, they would just have to go through the design request.

[15:25] Yes.

[15:26] It's a design review council.

[15:28] You would turn in documentation that shows what you're doing and how you're doing it.

[15:32] And it would be compared against the design guidelines for the community.

[15:35] And in this case, there's no way that we'd match the design guidelines.

[15:38] You can't do that.

[15:39] You can't operate.

[15:40] You can't operate.

[15:41] Well, yeah, there's all kinds of, we have all kinds of new situals.

[15:45] I mean, if someone, if it's shining in their light, in their window, I mean, what you

[15:49] do is take a simple video of that and send it in, so violation, it's an issue.

[15:52] And, you know, so going down the path, that's what Metro districts, you know, natureways are

[15:58] therefore, it's protect quality life of the residents. In my opinion, listening to this whole

[16:04] conversation, I think before the town would amend what I think are probably very adequate, you know,

[16:12] nuisance and harassment codes, you should go down the path with the Metro district. Because again,

[16:19] And everything, all contracts, all violation notifications, everything goes across my desk

[16:26] and I have not seen it.

[16:28] So that's the first step.

[16:30] That would be ideal.

[16:32] That's for hidden belly farms, do you know what if it happens and they were doing a case

[16:37] by case.

[16:39] In the end, I mean we probably want to look at the whole town even as far as retail and commercial

[16:45] as far as as residential so that we can get our our lighting code up to speed. If there's anything else we need to look at too.

[16:54] The lighting code that I've read is, you know, you can have 3000 lumens within 20 feet of a property line. That's really bright.

[17:03] That's street light level. And you know, which you consider light trespass. Sure. If you look out your kitchen window, you can see this giant light there.

[17:12] but if it's not necessarily transferring best offense line,

[17:15] it could still be considered nuisance.

[17:17] I mean, we do have dark sky rules.

[17:20] So it shouldn't be clear to see the glare.

[17:23] If people are following the dark sky rules.

[17:25] Yes, and no, because dark sky rules is only for new bill.

[17:29] Right.

[17:30] And that's the thing, too, is that we can't go back to developments

[17:34] and old development plans and try to revise those.

[17:37] You've got to look forward from here.

[17:39] Right. But the thing is a Metro does have the ability to do that. And that, and it gave me a

[17:45] head nod that you guys have first bids that resolving the issue. And then the town will jump

[17:52] in if they need it. Metro districts can always be more strict. Okay. Okay. Yeah, they do.

[17:57] So that kind of could resolve this issue for these folks. Yeah. We still want to make sure that we

[18:03] a little fight as code I think. I agree we probably don't want that much government

[18:09] oversight as to what type of lights we can have outside of the metro type stuff. So

[18:15] nuisance and harassment if we needed a resolution would be a better place for me anyway.

[18:28] I think the way it looks at it now is you know maybe it's worth bringing back to council writing

[18:35] something in our harassment or a nuisance that gives the council the right to

[18:39] dictate that but it really sounds like a lot of these things need to be handled

[18:43] by a metro or an H.O.A. where there is one that has the roles the problem is

[18:48] when there isn't one that can step in right like our H.O.A. roles are very

[18:55] sold they started like 20 years ago when I was built and so it's not up to

[19:00] date with anything, and we wouldn't have a link to stand on, you know, so.

[19:06] So Rick, do you have a group of residents that are actually on your design committee?

[19:12] Yes, you know, okay.

[19:13] All right, so it's actual residents because over in tail hole, we just have a management company

[19:17] actually doing it, and I'm trying to get that into two residents of board members that are on our design review.

[19:23] I mean, you do want management in there too to be able to help these people

[19:27] long as before telling what the codes are that you guys have in place too.

[19:32] Right. One of the other members is our attorney, so they think it just stop us remember we need

[19:37] right? Right okay then. That's it. Yeah. Well it's sort of simplified. I'm

[19:41] streamline it. It really does. All right. All right. I think okay then. All right.

[19:46] What do you guys think about writing something into like the harassment or nuisance

[19:50] to allow town council to help step in if it was needed or warranted for those communities?

[19:57] Yeah, for the communities don't have like an H way or a metro.

[20:02] Have we seen, I haven't seen those. Is there anything do we have those?

[20:07] Yeah, so downtown, no, but I mean, what's actually written on right now?

[20:11] No, no, this is not bringing me in first.

[20:14] Oh, you mean like what's in our actual code for a nuisance?

[20:17] No, I'm saying I'm saying I haven't seen what the actual code is so to add things.

[20:24] So our actual code is for harassment and nuisance, really has to do with speaking and communication

[20:32] email.

[20:33] Shops, kicks, obscene language, obscene gestures, following somebody directly or indirectly

[20:40] initiating communication or directing language by telephone, telephone network, data network,

[20:46] text message, instant message, computer, makes telephone calls causing the telephone to

[20:52] repeatedly makes repeated communications at inconvenient hours, repeatedly

[20:57] tons challenges or communicates in a offensive language. It's really all about

[21:03] communication is all it is. But why does it form a communication?

[21:07] I can say tons, that's repeated tons. That felt like the way that you described

[21:11] those. Is that state law, is that city or that city or city ordinance?

[21:17] So it's me like here you have it right there.

[21:18] So Nick, would we have legal get involved in writing up an additional part of the harassment

[21:24] kind of?

[21:24] Yeah.

[21:25] Because it would need to be a little bit more.

[21:26] The taunt doesn't cover what our police force feels.

[21:29] No, because it says repeatedly insults taunt's challenges or makes communication and it's

[21:34] all about communication and light, I mean, really, it's not going to be considered communication

[21:40] in the legal realm.

[21:41] We just have to talk.

[21:42] They're not using Morris code to tell them to hate him.

[21:45] Right.

[21:46] I mean I would need a definition in the code and then a definition of what Todd is and then they

[21:55] could use it. So there's two ways I could redefinite Todd or we could put something about using

[21:59] white and Todd and definitely then they can go and actually do something about it as a police force.

[22:04] That's not a bad question. There's law enforcement waiting on this at all. Yeah. I've taught

[22:09] him. There's nothing they can do at this point because we don't have definitions and because technically

[22:14] it falls underneath string lights because they're temporary and seasonal. So without changing

[22:20] either the light code to address the seasonal temporary or to go, which is something that

[22:26] Brandy just brought up, which I haven't talked to them about, except for Todd's, because I did

[22:30] today. We have to do harassment or nuisance, which I haven't talked about nuisance. Did this give

[22:37] cheap and law enforcement some legs to stand on and if we wrote something that went into harassment?

[22:44] I don't know if it would go nuisance.

[22:45] I need to talk to them about nuisance.

[22:47] I'll talk about the research.

[22:49] It follows the nuisance.

[22:50] That's true.

[22:51] But you have to have two complaints.

[22:54] Yeah, that's the way the dogs work right now.

[22:56] Yeah, it's how that pays.

[22:57] Can we have?

[22:58] Can we see the video?

[22:59] Can we have a view of mine?

[23:02] This sounds more, I mean, this other than

[23:05] out of compliance with design guidelines,

[23:07] this sounds like a neighborhood spat on.

[23:10] Yeah, it sounds like a nuisance.

[23:11] That's exactly what kind of words.

[23:14] If you do window K and is there, do you know, is there any history between these two neighbors?

[23:21] I have the suspicion of who it is.

[23:23] I think it's on my street.

[23:24] Actually, do you live in Hayden Valley times?

[23:26] Yeah, four, four scan it.

[23:31] Okay, so you're filing six.

[23:33] That's why I'm at six.

[23:34] I always say four and I, every time being six, you're new, 18 months or so.

[23:45] So here's just an example of one of them. She sent me quite a few of what their kitchen looks like at night from all of it.

[23:54] Yeah, and it's just running and tracing.

[23:57] That's different.

[23:57] I just have been wanting to amount for security.

[23:59] Yeah, this is secured.

[24:00] No, it's so it's totally like this.

[24:03] What it is and they put them into a pattern and it's going in like this.

[24:06] So is anybody outside at that time?

[24:08] Are they having a party?

[24:11] Yeah, so it's just every night. Yeah. Really? Yeah, it's just weird. Well, there's some backstory that it started with speakers and people asking them to turn down the noise and that of set them. And this is a neighborhood complex is what it really turns into, right?

[24:37] which feels more harassment, nuisance, or right?

[24:40] That's exactly the type of stuff that we need to change the white code.

[24:43] I think it's a little overboard to change our new lighting codes

[24:47] because really if you look at the lighting code for any new developments going in,

[24:52] it's going to be a great code.

[24:54] It just doesn't cover anything from before.

[24:57] And if we get rid of stringer lights, that means if you have the lights on your patio

[25:01] that have the big lamps or the big light bulbs and those have to go too.

[25:04] Those are stringer light strings.

[25:05] And so it's it's it's a very good lighting is such a great weird area that it's really easy to overstep

[25:14] So it's it's more of what can we do to help citizens handle these when an inch away or metro just it can't step in and help, you know

[25:23] so

[25:24] I trust our city council to discuss this and and come up with a good resolution to amend it was the easiest option to amend that or a brand new

[25:35] you would add probably to the nuisance and or harassment. I'd leave it up to legal

[25:41] if these two would like me to all reach out to legal. But that's why I was going to say a

[25:44] thing and reach out. And additional clarification.

[25:49] I was going through all this scenario's last night of anything that could be a nuisance

[25:54] or harassment. I was like your neighbor could have a sprinkler that sprays over the fence and every

[25:59] time you go outside they turn it on. There's so many things that could be considered that.

[26:05] It's so hard to pinpoint everyone. I think we do need a broader definition just so that we can help if it comes up, you know.

[26:13] And this is for residential things as opposed to vehicle or moving violations.

[26:20] Yeah, that's it. That's the entirely different set of.

[26:22] Yeah.

[26:22] That's a different code.

[26:23] Is it happening down filing six?

[26:26] Well, the only reason I have really any interest in the light code is because a neighbor brought it up to me.

[26:31] this past weekend when it was nice. And the story sounded very similar to this story.

[26:36] Interesting. Except he wasn't the victim. But it wasn't as he didn't portray it as aggressively.

[26:41] It was the video showed. But I genuinely have no real idea.

[26:46] You don't have to take thousands for a record. Back yard.

[26:52] Okay, you'll be able to take care of this so we get you the address.

[26:55] Oh yeah, first thing in the morning, I'll get a hold of Doug Campbell.

[26:58] I have a number and her name, I can send this email to you.

[27:04] Okay, I feel sorry. I mean, I can see it.

[27:07] I don't care.

[27:08] You can see it.

[27:09] I still have my, I need to help.

[27:11] It looks like there's something Gmail working

[27:13] because security on my phone for the company.

[27:16] I do authentication.

[27:18] It still doesn't work.

[27:19] So I sent you my last email from my company.

[27:21] Gotcha.

[27:22] Okay.

[27:24] Let's do it again.

[27:24] them. Do we need a voter? I don't need a voter. I just want to thank you guys for your input.

[27:31] Thank you very much and we'll proceed with this and see if you work on it. I'm sure we'll

[27:36] be adding to the harassment code or newsroom to help law enforcement in macro sense. Yeah, so if

[27:46] we did it under news sense and harassment, they would be stepping in for some reason. Let's say

[27:53] We have to get through court.

[27:58] We're ready to move on to the next one.

[28:00] Community grant request.

[28:02] Deca.

[28:05] Thank you.

[28:09] All right.

[28:10] Thank you.

[28:11] So the next three items are community grant requests from all

[28:14] from the summer title.

[28:15] This first one.

[28:17] So item number two is from Deca.

[28:20] Thank you.

[28:25] Deca is the champions within the business department.

[28:29] They are requesting for a $2,000 grant from the town.

[28:33] This is the first time I believe Deca was reached out.

[28:36] It was eco, I believe, the reached out last time.

[28:40] I am familiar with both of the groups.

[28:43] If you have any questions, I sit on both of their groups at the high schools

[28:45] in the business department.

[28:48] They just happen to be the first two that reached out for the $2,000 grant request that we have.

[28:54] So if you look at the breakdown, we have $2,000,000 ones and then technically $4,000, $1,500 ones.

[29:03] I did that right.

[29:04] Yes, I did that right. $10,000 total.

[29:07] We've already approved $1,000, $15,000 one this year.

[29:11] back in the 1500. Thank you.

[29:13] Not 50.

[29:14] Yeah, we are talking about down talking about that.

[29:16] Yeah, I was talking about that last.

[29:22] And so you've approved the 1500 dollar one for the after-prone.

[29:26] And so there is the availability if the cab would like to approve these two tonight as well.

[29:34] I've just got a couple of procedural questions, probably more than you think.

[29:37] Is this are these a rolling grant or is there a grant deadline and then we have to decide or haven't set rolling grants for

[29:43] Some very certain it's the way that the council set them up total of 10,000 with the total of six different types of grants

[29:50] Okay, and they can either be for school or nonprofit

[29:54] We have had a couple of nonprofits in the past sometimes we have

[30:03] There's a press councilor organization that sometimes applies. It's like every other year, two years, and then the historical society, if you remember, applies, and we had remaining money last year that they were able to get. Typically, it's always, excuse me, the schools. So this is within the parameters of how it usually goes in terms of rolling. Everybody tries to do it in the beginning of the year just so they can get funding. And it actually works out well because most of these groups that you see might as well have to prom, which is

[30:30] we know later in the year, all of their national stuff happens in that large

[30:34] capable framework still right about now. It's rolling our fiscal year, right,

[30:39] versus will year, 10,000 every year. He can only exhaust all the funds and we have

[30:44] yet to do that. Yeah, we're set up this year. I mean, so if the cab approves the

[30:51] $2,000 request and we'll talk about the other one, if we gave that one

[30:55] $1,500, that would be the most we've ever exhausted because there would only be

[30:59] 3,000 left to grants. Typically we're around the 5,000 to 6,000.

[31:07] There's certainly no reason not to improve this. Yeah, that's what what is the the

[31:12] town's perspective on granting to these organizations? So you guys like hey

[31:20] this is it. Do you feel that it's a really good thing to to give to? Because you guys

[31:24] know a lot more than asking me or asking the town because I can't speak to the

[31:29] council, but I am the one that brought the community grant process to the council because

[31:33] I believe there was a big thing for the school. I mean, I brought it when the school was

[31:39] built because we all know what a high school brings to the community and we all know that

[31:43] there's not enough funds out there for these kids to be able to go to the national and that's

[31:47] the way that I have pitched it to the council for these unique opportunities that otherwise

[31:52] these kids will have. That's to speak for the first two deck and key club. We'll talk more

[31:58] about the arts and the FFA. We have FFA. So FFA doesn't come out of this. FFA comes out of their

[32:07] discretionary fund. That's something that I've been involved with since I've been with this town

[32:11] for 11 years and we used to be involved with the Windsor one and then we became our own school.

[32:17] We're involved with that through where there's silent auction. We go actually there and they have

[32:23] their work hand auction that we're a part of. And so that every year, you know, they've given

[32:29] $5,000. One year where they've given $2,500. That's separate from the council and they

[32:35] sent you that the mayor and I go there and do that. So we we help them on that side and then

[32:40] the rest will come through. Okay. What is town councils? I'm super biased. I have children who attend

[32:47] and all of these schools, but I can say

[32:50] that all of these programs are really important

[32:53] and there is not a lot of business opportunity

[32:56] for support for the programs out of the high school,

[32:58] so I feel if we can lend a hand, we should.

[33:02] You know, it's, they preach getting involved

[33:04] if I just went to my last eighth grade transition

[33:07] last week and the high school is very big

[33:11] on becoming involved in joining clubs

[33:14] and becoming, you know, a member of the high school instead of just going to school and so I think if we can help support some of the clubs that ask, I think it's important.

[33:24] And this 2000 doesn't even cover.

[33:27] Yeah.

[33:28] That was going to be by.

[33:29] It's very minimal.

[33:30] Yeah.

[33:31] Yeah, that's going to be my other question and I'm sorry I didn't see if they're found like the RE4 foundation as whom they've gone.

[33:38] And this one has a lot of fundraising together.

[33:42] They have this one so far as vertical rise,

[33:45] vertical rise in construction,

[33:48] individual contributions in Yark's eye.

[33:50] That's what they have so far.

[33:52] That's our last two.

[33:54] And that's what you've been doing.

[33:57] This is what it costs the same one first.

[33:59] You know, all ten of them?

[34:01] Yeah, all ten of them.

[34:02] That's what it costs.

[34:03] So two thousand more.

[34:04] And this is to their national conference.

[34:06] This one is national, this one's state, this one's state, this one's state, that's the

[34:12] broad world.

[34:13] That's the first problem.

[34:16] Sorry.

[34:17] There's a bunch.

[34:17] You'd replace us to have that.

[34:21] Hi, I am for it.

[34:22] I just wanted to hear you guys perspective on it as well.

[34:26] I'm for it.

[34:27] I don't know what the rest of you guys think.

[34:29] Oh, part.

[34:29] I recommend it.

[34:33] For both of that.

[34:34] Yes.

[34:35] Let's put them.

[34:36] do them both together or do we need to do them? If you want to do the first two, you can say for

[34:42] Deca and Key Club. They have a motion to recommend these grants to City Council to Deca and the

[34:52] Key Club motion. They have a motion to have a second. Second. In that case, we'll include the

[34:59] $2,000 each, $2,000 to Deca and $2,000 to the key club.

[35:09] All right, we have a motion and a second motion.

[35:16] Put the vote.

[35:17] Do we need a vote for this?

[35:19] Yeah.

[35:20] Okay.

[35:21] Green.

[35:22] Yes.

[35:22] Ireland.

[35:23] Yes.

[35:25] Uh, Vandenberg.

[35:26] Yes.

[35:27] Yes.

[35:27] Thank you.

[35:28] Yep.

[35:29] Motion passes.

[35:32] Just tell manager you want to tell us about the other great request and the performing

[35:37] arts.

[35:38] Yeah.

[35:39] This was a hard back and forth with the applicants.

[35:46] The first time that I had submitted, they unfortunately sent everything blank.

[35:52] The second time they only sent back the application and when I wrote back a third time I asked for the rest of the documents and for the amount to be changed based off of what it was and I got a response of I've already sent that to you.

[36:08] I did at least get an email about three days later.

[36:12] It was an apology, it was a cure, and it was the other two documents that were on here,

[36:17] which is the wish list and the board numbers.

[36:23] There still is some information missing.

[36:25] We don't have the financials.

[36:26] I don't know if this group actually has the financials.

[36:29] This is the first time I've ever had the performing arts teacher club submit to us.

[36:36] I don't really understand everything, even though I sent it to multiple places.

[36:41] So you have multiple places here.

[36:44] You could send it back to them and ask them to resummit it.

[36:47] Or if you don't want to hold it up and put it against the kids, you can give the next lowest

[36:53] amount available, which is $1,500, we have $3,500, $1,500.

[37:00] Are those submitted by students or is this?

[37:03] This one was not.

[37:03] That's why I'm being very, yep.

[37:06] The other two, yes, the actual, the two that you just approved,

[37:08] they were actually submitted by students.

[37:10] They have helped by their teacher.

[37:13] I know he helps them a lot.

[37:15] This one was actually submitted by a parent.

[37:20] So I'm trying to remember my high school days

[37:22] and they're going away quickly.

[37:26] Remind Booster Clubs, are they a part of the school

[37:29] or an addition to usually their.

[37:33] I was a little bit confused about where I was at the back of my school or baseball and

[37:39] for basketball and I was different about that.

[37:41] So what you do is when the kids need fed, like I will say this.

[37:44] I went to Beauty and the Beast at the high school here.

[37:47] So this booster club for all these kids that are there all day long, they can make sure they

[37:51] are fed, they get food for them during it.

[37:53] And that's one of the things that they mentioned in here.

[37:55] Um, you, uh, just making sure like on bus trips there and back, like who's paying for the meal?

[38:01] Yeah.

[38:01] The Easter club raises money and helps pay for the kids' meals for every one of their way games.

[38:06] Yeah.

[38:06] So it looks like the after-prone.

[38:08] It's kind of like the-

[38:08] Absolutely.

[38:09] Over.

[38:11] You do the end of the banquet.

[38:13] That's all the booster club puts all that on pace for it all.

[38:15] Got it.

[38:16] Yeah.

[38:16] But there's no supervisory.

[38:18] There's certain guidelines that booster clubs can't.

[38:22] If you have a special bank account, we'd have our treasure.

[38:25] Somebody else had to be financing and some supervisory stuff.

[38:30] How much were they asking for?

[38:32] Well, the first one came in $50,000.

[38:34] $50,000?

[38:35] Yeah.

[38:36] The application says, and I asked them to change it, but they didn't get that back.

[38:42] Here's my thought on that.

[38:44] I mean, they're requesting a grant, and I don't think you need to lower the bar because

[38:52] that sets a precedent for future applications as well. If I were in your shoes, this is what I would

[39:01] recommend is just send them back emails. Completely up to you because I've done everything I can

[39:06] and they won't respond to you. But when we say no they might. Yes, that's where we're at now.

[39:12] Here's my recommendation. At this point we say no because the process has not been followed

[39:17] grant correctly.

[39:20] It didn't mean deadline. It didn't, it didn't mean deadline.

[39:23] Was that mean that they can't come back?

[39:25] Totally, they can submit and I'll try to help them and send everything I did again and request

[39:29] the financials which are in here and request the actual amount that's left. I um, I have a lot of decent

[39:36] amount of experience writing and reading and evaluating grants. And following instructions is like

[39:43] the first reason is to why you get rejected if you don't follow instruction right now you get rejected so I'm on board

[39:51] I mean, not that I don't want to give the money to the right exactly. I agree. I also agree with you guys. I really do

[39:59] I think that especially if it's an adult that's the part that's a little bit of a path every to kid. Yeah, I agree because if you get

[40:07] three more and they're done perfect and they're submitted the way they should and you've awarded this one then

[40:12] And you know, you almost feel bad because somebody else did it the right way.

[40:16] So I agree with you guys, it should be done how we asked for it to be done.

[40:20] That was for a reason.

[40:22] I would assume that they will apply for future grants and we need to send the message that this is what you have to do.

[40:28] Yes.

[40:29] And all of my eight years of doing what I did, I never asked for $100,000.

[40:33] We sold bricks for the school.

[40:35] We built things that are at the school.

[40:36] It's not money to offset.

[40:38] It was never worth asking for these.

[40:41] the kinds of things they're asking for. No harm in asking. No, there isn't, there isn't.

[40:46] We didn't read the instructions. But yeah, she was a little lack of research on their part.

[40:55] But maybe they're considering their financials could and that's not going to really work, you know.

[41:04] You know, I don't know what level of audits you guys would have to go through to make sure that

[41:09] grant funds were spent correctly but I mean if they misused it right that's what I am yeah and

[41:16] that they've actually set up the neck and crown and that comes from party for yeah so the key club

[41:23] and essentially they know what to do well actually this is the first time they're submitted so but I

[41:31] explained what to do and all they have to do is go to their district and actually give the breakdown

[41:35] I don't know if everything goes through their account.

[41:38] I can motion to say no.

[41:40] In a second.

[41:41] The motion to deny the grant request from several times

[41:45] for performing arts booster.

[41:46] Just a parliamentary point of clarification.

[41:49] Is this a denial or is this come back when it's all put together?

[41:58] Requestion.

[41:58] I don't think that you want it to be a denial,

[42:00] because if you deny it, they can't technically resubit.

[42:02] So I would put a postponement.

[42:04] Yes. Until they're resumant. Yeah, we can I motion to postpone this

[42:11] Grant investigation for the Severance High School performing our Spuester Club

[42:16] Until they resummit the packet and fooling correctly. Yeah. Agreed. Second motion is second.

[42:23] All right. Do we have roll call? Green? No. No. Oh, yes.

[42:34] Yes, I agree.

[42:35] I'm sorry.

[42:37] Yeah.

[42:38] Man and Merck?

[42:39] Yes.

[42:39] It's like, yes.

[42:41] I'm just keeping it exciting.

[42:42] There you go.

[42:43] Keep it so it does.

[42:44] I'm going to have to keep reading the same.

[42:47] I think it's going to stop at these labels.

[42:50] Like, the one thing I miss is he's cost.

[42:52] Was an iPad for each teacher with case?

[42:57] I don't know why it was your public work, I don't know.

[42:59] Mm-hm.

[43:00] We're all seeing this here, doesn't make sense.

[43:03] All right, I'm going to figure it out.

[43:05] So, just a question, if something like this say if they resubmit and they're like iPads

[43:12] for teachers, it wouldn't be possible to have one of the representatives here so we can

[43:16] ask.

[43:18] I can always ask.

[43:19] We're just starting out and new and trying to figure it all out and just reach out wherever

[43:23] they can.

[43:24] If you don't know, you get money from Severance, you should do.

[43:27] Yeah, I think it's an original way to reach out to me, like, gosh, you told me a lot.

[43:35] Yeah, like, I want to say a year ago, huh? So it's all your fault that they

[43:45] And maybe because I want to saw how much they were asking for us like there's got any more context to this

[43:53] It's not real clear. Why do you need some of this stuff?

[43:59] Well, that's just yeah, that's okay. I mean, whereas the other groups is pretty easy to go to

[44:05] Yeah, if they just narrowed it down and asked to go to the west

[44:10] and rotational at grand junction, it makes a lot more sense.

[44:13] Yeah, where we have $100,000 of equipment we're trying to get.

[44:16] We're asking $2,000 for the iPads, whatever, the software.

[44:22] That's a different type of application.

[44:24] Yeah.

[44:26] And the choir came to our, that was cool.

[44:30] Yeah, it's interesting.

[44:31] So yeah, they're on here with concert attire of the choir.

[44:34] that's a snazzy outfit for $13,000.

[44:37] Oh yeah, that's a problem.

[44:39] Concert choir, I mean, hopefully, I mean, there's talks maybe

[44:42] and that person's gowns, yeah.

[44:47] I mean, they're doing a booster clip,

[44:50] just to try to read the money,

[44:51] but it's not bad, it's no ill-will, just.

[44:55] All right, I think we're at the communications portion

[44:56] of our meeting here.

[44:58] Does the town have anything they want?

[45:00] Okay. To the advisory board. Anything there? I've just got a couple of questions. And sorry, I wasn't there. The state, it sounded like the state, the town went well. Really well. Yeah. Civil. We've gotten a lot of positive emails to from people who attended giving feedback and thinking. It's been really good. Well, civil meeting.

[45:31] I think we had about 40-ish people, I think, at the state of the town.

[45:38] No, we were at 50-55, yeah, we ran a full house, it was nice, lots of good questions.

[45:46] You've got to handle things, I'll read it right, you've handled things so very well, so

[45:51] very well.

[45:51] It's really good.

[45:54] And then do we need an update on the whole mega boat, the mega banner kind of thing?

[46:01] Is there anything that was an update that came out. Yeah, so I mean, I saw I saw the towns the councils

[46:07] thing, and then the chief.

[46:14] Okay, so he hasn't got him back to you. Okay, then the chief is

[46:17] going to be putting something out here shortly, too. And if I can ask just after the state of the town

[46:31] Um, any new action items for you guys that you're thinking about or something that we have our strategic planning event.

[46:39] I should call it strategic planning.

[46:42] Strategic planning.

[46:43] We're three.

[46:45] Um, tomorrow evening and then Friday morning.

[46:48] And that's really where you'll see a lot of new things come out of that.

[46:52] So, um, I know you know, we talked about the mosquito fogging, but I think that was addressed and handled right there in the meeting.

[47:00] so nothing knew that needed to come from that, but we do have the next two days of our strategic

[47:05] planning retreat. So that's a lot of fun and usually some new things come out of that.

[47:09] One of the things I found interesting is I think there's three questions back to back

[47:16] that were very different. We're talking about the same thing, at least in my opinion,

[47:21] there was the the question about like it didn't feel like a close knit community and what

[47:26] is the town doing to make it feel that way.

[47:29] And I think the question right after that, after that topic,

[47:31] ended was business community question.

[47:34] And then the one right after that was police

[47:36] and safety community question.

[47:39] And you know, so I have to imagine

[47:41] as a growing town, as you all know,

[47:43] there's gonna be very diverse opinions

[47:46] and definitions of what community means.

[47:50] And not everyone's gonna be happy with where the town lands.

[47:53] But I thought it was really interesting

[47:54] that they were all asking questions about what it means to be this community from different

[47:59] from different viewpoints. So you just thought that I had that right? Yeah we're kind of in a neat

[48:06] position to really like to find what separates is because it really doesn't have a definition

[48:11] and so that's something that councils really focused on is what can we do to start providing that

[48:17] and providing like what separates is and what we want it to be. So starting a community park is

[48:23] It's going to be a big one with some of the new things we're going to put in down there

[48:26] and it's going to be really cool and provide a lot of places for people to gather and

[48:30] heal out.

[48:31] Yeah, it'll be really neat.

[48:34] I think that's, I mean, for what it is, I think giving those common spaces and those

[48:38] community gathering spaces is a huge step in that way.

[48:42] Yeah.

[48:42] I would just encourage you guys, and you do it so very well where you are constantly

[48:47] embodying the community to have a voice in things.

[48:50] You guys do that really, really well.

[48:51] Even with community park, I would maybe not let them have a voice, but just continue to communicate.

[48:56] Hey, this is what's going on and this is for you.

[48:59] You're only just focusing, you know, you can tell people what you're doing

[49:04] and they may or may not hear it, but if you tell them why you're doing it, they hear it.

[49:08] We actually had our budget open house. I did a survey, a fill-in survey of things that you'd like

[49:13] to see at community park and we took those in Caledon and that said it into a part of what we're doing.

[49:18] So yeah, you guys did a great job at it. I know these guys think the same thing. I've never been a part of a community that does as well as you guys do just soliciting input for them from the community and you guys really care because your citizens too and we appreciate that really.

[49:35] So what's the latest on the development of 21 and army to

[49:43] be across the street?

[49:44] Yeah, so I went to the planning commission and we was approved for flammary plan.

[49:48] It goes in front of the tell council on March 25th from the preliminary plan.

[49:56] Was it through the highly

[50:00] recommend you guys just be there too.

[50:02] It's good that those meetings, so the planning commission will plan a commission and even that

[50:08] Oh, got one maybe Holly. It's going to be probably very

[50:11] attended.

[50:14] I do have a request since we're like around table chatting.

[50:19] I've been trying really hard to figure out how to get some of our younger age demographic people

[50:26] interested in coming to meetings or interested in being involved. And I had a funny conversation

[50:31] this morning with a girl that I worked out with. She doesn't even know what a town council is.

[50:36] and she's like 35 so she's younger than me doesn't even know what a town council is doesn't if you ever have any ideas

[50:43] on things that we could be doing as outreach to try to get

[50:48] and we've talked about doing like Friday facelifts in neighborhoods through like the Metro District or an HOA sponsored

[50:55] to try to just bring awareness to why you want to pay attention but if you ever have any ideas if you could send them to me I really appreciate it.

[51:04] I tried making like my off-beat videos, you know, like those will catch some attention

[51:10] and I'm going to keep, you know, going in that route too, but if you ever have any other

[51:13] ideas of stuff we could do, please just shoot it over to me.

[51:17] Okay.

[51:19] Your videos are working too, by the way.

[51:21] The last time you put out with the game show, that was awesome.

[51:26] I think that catches people's attention too.

[51:31] And maybe one of those something like that of just, hey,

[51:34] come and accounts me, come and check it out.

[51:36] Yeah.

[51:37] It's your council members.

[51:38] Yeah, if you have ideas I'd look in your own.

[51:41] Are you talking about the 20-somethings, 30-somethings?

[51:44] Are you talking about the high school?

[51:47] 20-30s.

[51:48] 20-80s.

[51:49] You have voting age.

[51:51] Household owners, yeah, young families.

[51:53] Your towards our main population because of the majority

[51:55] of our 13-30s.

[51:58] Yeah.

[52:00] You hinted at this, you did not say this up, I'm speaking here.

[52:04] I think persistence is just key.

[52:06] I think that it's going to take a lot of time.

[52:10] By I'm 38, we are not all that involved as a demographic.

[52:15] It's hard to, when you're a young family, you're very busy.

[52:18] You know, I'm very busy all the time so I understand it just, you know, if we can bring

[52:22] some awareness that they start to feel that sense of community too, because I think being

[52:26] aware of your government makes you feel more of a sense of community and a pride of why your town

[52:32] is the way it is. So, yeah, if you have any ideas on how we can just, you've been on to come

[52:37] to every meeting, but just so that we can educate, meet them, you know, get to know that demographic

[52:43] a little bit so they understand what we do too. Overcome out, I agree with you 100% over you won't

[52:49] overcommunicate. I tell our staff all the time when you guys get tired of me talking about stuff,

[52:54] our people are just beginning to hear it and that is the truth because they

[52:58] don't hear we have announcements and all this stuff all the time and nobody's

[53:02] still here so these three times I'll remember that thank you

[53:09] anything else from council council I will motion and I will entertain a motion to

[53:18] to turn. So move. So move for 10 seconds. Sure. I mean, you really need a roll call for that one.

[53:25] No, you could, you could just call. We're gonna, all right, we're gonna

[53:32] and gas will be perfect.

Citizen Advisory Board

Transcript