[0:02] Okay, this is the November 20th, 2025

[0:09] town Board of Shamrock Lakes general meeting, regular schedule

[0:14] meeting. Call it to order. Um,

[0:19] has everybody had a chance to read and approve the minutes from last month?

[0:26] » Uh, can I get a motion to Make a motion to accept the minutes from

[0:32] last meeting. >> Second.

[0:34] » Second. All in favor? >> I I

[0:38] Okay. Uh we have two treasures reports. One is September, one is October.

[0:47] You've had a chance hopefully look at those. Uh,

[0:52] do I have a motion to approve those? >> Move to approve the September and

[0:58] October treasures reports. >> Second.

[1:01] » Okay. All in favor? I. >> I.

[1:03] » Okay. Uh, we've signed our claims for the

[1:07] month. Uh, Diane, >> yes.

[1:11] » Pass due and so forth. >> Yes. Okay. So, um, there are five past

[1:18] due accounts. Three of them were letters sent. the Arley's, the grooms, and the

[1:22] walkers um all had letters sent uh this month. Um the other past is Klein, and

[1:30] she um texted me yesterday and wants to pay it off and asked for the balance.

[1:35] So, that might be happening. And then, uh McVey.

[1:40] » Okay. Any leans filed?

[1:43] » No leans were filed. >> Okay.

[1:47] Uh like to go into old business. Do we have a motion to open old business?

[1:52] » I'll move to open old business. >> Second.

[1:55] » Okay. All in favor? I >> I

[1:58] » uh number one online payment options. >> So for two months, October and November,

[2:08] um we conducted tests of the online payment system pay

[2:15] and had more success. uh meaning more participants in November than October.

[2:22] Um so I'd be curious to hear um

[2:30] sort of when payments actually got posted um if we want to talk through

[2:35] that. But um for the most part people seemed

[2:41] a person who said they were not pleased about the fee. uh the processing fee and

[2:49] so they said I'm never doing this again. Um I'll go back to paying it the old way

[2:54] » and I think I'll check my email check my email but that may have been the same

[2:58] person who said is there a way I can pay for the whole year

[3:03] » and I said yes. So, um there we may want to consider on the website um not just

[3:11] having a page for the online bill page, but also just detail here are some of

[3:17] the ways that um or like a frequently asked questions about paying bills. Um

[3:22] that can include, you know, can I pay the whole year in advance or can I pay

[3:27] more than one month at a time? That kind of thing. um as we have new residents,

[3:31] they may not realize that's an option if they want to pursue that. Um that's a

[3:37] really good idea. >> Um

[3:42] prior to today, D and I were chatting. Um she felt like it was okay to go

[3:50] forward with posting it, making it available to people. Um

[3:56] I think so. Um and Um, you asked about how the payments were

[4:03] getting posted. Um, so it looks like for the most part when people are initiate

[4:10] initiating a transaction, it's getting posted the next day. If

[4:17] it's not if it's through the week, however, there was one there were two

[4:22] people. Well, one paid like on the 6th, one paid on the 7th, and they both were

[4:27] deposited into the account on the 8th, and that they was it was the middle of

[4:32] the week. It was like Monday, Tuesday, Wednesday. So, I'm not sure why. So I

[4:36] would again [snorts and cough] [clears throat]

[4:38] I would say like we tell people it might be the next day but I think just to be

[4:45] on the safe side we should you should allow at least four to five days

[4:49] » because sometimes I think the longest it has been has been like maybe five days.

[4:54] Um but for the most part it is getting it is getting deposited into our um

[5:02] accumulating account on on like the next day.

[5:06] » So within two days for the most part. >> Okay.

[5:10] » So and again there's really no way unless it's an odd amount to kind of

[5:14] tell whose deposit is which. But I do get reports on who deposited and when

[5:21] they deposited and so I just kind of go by the dates and I'm just assuming that

[5:29] you know that that they get deposited in order that they were. So okay, we do

[5:37] have um a page on the website set up. It's in draft form right now. Um that

[5:45] has [cough] really kind of minimal information that

[5:49] we've talked about so far. Um the notice about the fee, the notice about or like

[5:55] the recommendation to pay by the 5th to make sure it arrives on time. Um the

[6:01] link button um and the list of things they'll need to have available to them

[6:07] as they go to pay their bill. um it can be published

[6:13] after this meeting if everyone is comfortable with that. If there's any

[6:17] other information maybe besides the uh frequently asked questions to add to

[6:23] that. Um I think now is the time. >> I'm good with it.

[6:29] » Okay. >> Send it.

[6:32] » Do we need to make a motion and vote that we want to put this

[6:37] program into actually circulation.

[6:40] » I think we should

[6:44] I um do you see a way that it would kind of fool you or that that two accounts

[6:52] make it flip-flopped or it's not that big of a deal? Um right now you're

[6:56] you're you're comparing like best pictures, right? As far as

[7:01] what information you're getting on it is adding to your workload, but

[7:06] » Oh, for sure. for sure. Um, it is. So, I would say there is no way to 100%

[7:16] [clears throat] >> say that this was that person's unless

[7:20] it's an odd amount. >> Um,

[7:23] » is there >> but I say it's pretty I think you can

[7:28] you can comfortably assume that they're going they're getting deposited in the

[7:33] order that the transaction was initiated. So, I'm not going to say

[7:37] there would never be some sort of an issue and really it would only be a

[7:42] really big issue if it were like around the 10th. Um, the two kind of the two

[7:49] big things would be the end of the month because I have to tally up all of the

[7:53] numbers at the end by the end of the month. So, if [clears throat] they think

[7:57] that it's going on, you know, on one month that that's more of a paperwork

[8:01] thing for me. But for the customer, the big thing is the 10th because, you know,

[8:07] if it's not even the 10th, it's it's late. So,

[8:10] » and it's not a train wreck. I mean, if you would run into that um where it got

[8:17] checked to the wrong account or something, it's not a big flip-flop or

[8:20] something. I mean, as far as um >> um

[8:24] » we could do it especi if we had to uh take a a late fee off or something, we

[8:29] could do that in the meeting. And and so there really isn't anything that's going

[8:33] to >> Yeah. I don't see anything that's like

[8:35] really going to hurt us. No, I would say there might be I mean some things we

[8:40] have to talk about at some point, >> but um it's it's kind of running

[8:44] smoothly. It's just you know it does add more work, but you know

[8:50] that's just the that's we're just going to accept that and go on rather worry

[8:55] about that. Are we um and and I'm not trying to in any way slow this thing

[9:01] down, but um is there a percentage we'd like to see after a year that makes it

[9:07] worthwhile or you know >> it doesn't cost us anything

[9:11] » other than >> other than my time?

[9:13] » Okay. >> Yeah. Um so it doesn't really cost us

[9:16] anything. The user has to pay a fee in order to do that. But we don't have to

[9:22] pay a fee. We incur no fees on that. It's minimal. What is it? Like less than

[9:27] $2. Yeah. If it's if they're paying the standard $58, it's like a dollar 73 or

[9:35] something. >> Yeah. It wasn't very much. But

[9:38] » so it's convenience is what they're paying.

[9:40] » It's a convenience for sure. >> Yeah. But I understand if someone didn't

[9:46] want to pay, I wouldn't want to pay you. [laughter]

[9:50] » Yeah. So, I'll make a motion to um put into motion or put into action um

[10:00] the online bill pay service payoff make it active for the full counts.

[10:08] » Second. >> All in favor? I

[10:11] » I Okay, motion carries.

[10:19] Uh I know Steve has been working on the animal noise ordinance. Um

[10:27] I don't have any update >> okay

[10:29] » on it and the same on the codification. I know

[10:37] he's out of state for family issues. Uh they did take

[10:44] um the codification stuff and uh our ordinances with him and he's

[10:53] going to do some work. He'll have some downtime. So uh no update on

[10:59] codification.

[11:03] Uh the maintenance projects have nothing on the building maintenance

[11:13] or Wells Park garage. I think that'll probably be stagnant

[11:18] till the spring. >> Uh the crack ceiling that's uh been

[11:26] paid. Everything's good. One of the things that um

[11:31] I plan on doing, I had already before uh Mr. Campbell was in here at our last

[11:37] meeting, I talked to EMD Paving about we've got four or five areas around the

[11:44] town that the asphalt has failed

[11:50] » and talk to them about um coming giving us an estimate.

[11:57] um that next spring that or summer that they would come in, not grind up the

[12:04] whole road, do that section. Um

[12:09] and then also the parking area here in front. Uh my wish is that we will have

[12:16] those estimates by our December meeting so we can encumber funds for this year

[12:22] » for that. And then uh along that lines

[12:30] uh we still have the new street signs that

[12:34] need to be put up. I need to go around it and look at we had bought those

[12:40] two years ago, the new names and we need to get new brackets because

[12:47] what's going to happen is those have been out there so long they're rusted.

[12:51] » They're not hold tight, >> right? So, we're going to have to cut

[12:55] the post, put a new bracket on there, and uh

[13:02] so before the December meeting, I will go out and get a uh

[13:09] because there's different posts, different brackets,

[13:12] » and I'll get an estimate from the sign company in Muny that we have got the

[13:17] signs from >> and that way either we can buy them

[13:22] » and install them on weather's good or at least encumber the funds

[13:27] » to get them >> as I think just a go and pick them up

[13:31] item. >> So the other thing um

[13:37] that will look at [cough] funding dependent is

[13:42] replacing the concrete parking bumpers here

[13:46] » and maybe incorporating some at Wells Park.

[13:52] uh at least for now because and then if we

[13:57] rework that area, we could pick them up and move them

[14:01] » like with a forklift or something. So, uh,

[14:06] as that gets developed, one of my concerns is the lift station

[14:11] if golf carts and bicycles and all that because it's PVC piping coming up.

[14:18] » And I don't I don't want a kid leaning his bike against that.

[14:22] » So, we'll look at some ways of kind of hardening that.

[14:27] Um, >> would we want to look into getting

[14:30] parking spots painted if we redo the parking lot out here?

[14:36] » Yes. And I think uh I would like to do a designated handicap spot as well.

[14:43] » So, yeah. And I uh EMD can do that. They may subcontract it, but but yeah, that

[14:53] yes, very much so. Yes.

[14:59] Uh Wells Park budget.

[15:03] » No. >> Okay.

[15:09] Uh the animal shelter litter drive this Saturday.

[15:14] Notice went out with uh the sewer bills and also people have paid ahead. Dian

[15:21] dropped a notice in the mail to them. um for this Saturday to have it out by 9

[15:31] a.m. and uh D and I'll go out in the morning

[15:37] Saturday and uh pick it up. So, and Kelly's been in touch with the shelter

[15:45] and he'll get us the contact numbers there that once we gather it then we can

[15:50] drop it by. So,

[15:56] Uh, number seven, Rachel's name.

[16:02] » U, I have not had a chance to talk to

[16:06] anybody to see if they're interested in your seat. Diane and I have been

[16:10] talking. We have a couple people that we want to talk to and see. So, uh,

[16:17] » nobody has responded to [snorts] the town's email about that.

[16:25] I sent out another announcement about it this afternoon. Um,

[16:32] though that doesn't go to everybody in town. So, hopefully

[16:38] respond sooner than you can talk to the people that you're interested in as

[16:42] well. If there's anything else that I can do that could be helpful,

[16:46] Okay, >> we've asked at least one person who

[16:49] declined. So, [laughter] >> and I [clears throat]

[16:53] if you know of someone who may be interested obviously they can see the

[16:58] meetings, go back and see them >> at least parts of them, but it'd be nice

[17:03] to get them here for the December meeting. [clears throat]

[17:07] » That way they get a feel for >> it.

[17:13] I hope they Don't know too many people. Few people I

[17:17] moved away.

[17:21] » Okay. Uh

[17:26] motion to close all business. >> I move to close old business.

[17:31] » Second. >> Okay. All in favor? I

[17:34] » I move to open new business.

[17:39] » Thank you, >> Kelly. Second. Okay. In favor I

[17:45] » uh first one we have is on new businesses insurance

[17:50] workers comp forms. >> Okay. Um so

[17:58] one thing I need from you guys

[18:03] um is to sign this is for the reference compet if you want the information or if

[18:09] you want the uh to be covered or not. Um and so if you don't want to be covered

[18:16] there's a place up here if you don't want to be covered. They've already

[18:20] marked it down here with me. And if you do want to be covered, it's down just

[18:24] signed clear at the bottom. So that's yours. And they sent these to me.

[18:29] » Can you explain the cost? >> The cost is like I think the bill was

[18:35] 500. We'll get to that in a second. Was >> okay.

[18:38] » Uh like 530 $28 >> for the group

[18:42] » for the group. And if that would have been if that was to cover just me or

[18:47] that would have been that to cover all of us. So there's no additional cost

[18:54] » and no cost [clears throat] sign. >> Yes. And no cost to the individuals.

[18:59] » That's correct. No cost to individuals. >> Is Travis had did you do one?

[19:04] » He's not an employee. He's also he's a contractor. [laughter]

[19:07] » Since I am off. >> I mean that's just up to you if you want

[19:12] to be covered for month. Yeah. >> You do whatever you feel like you want

[19:16] to do. I'm looking not being covered but I'm not seeing where um right here where

[19:22] it says signature of corporate officer >> and then just mark I am an officer but I

[19:28] elect not to be an employee

[19:40] 20

[19:56] And the next thing is premium transfer of funds.

[19:59] » Yes. And so, um, because when we've talked about this before, because the

[20:05] premiums went up so much, so, uh, our budget in the town is, um, is depleted

[20:13] for this. Um, and so what I did, cuz this workman's comp bill was due uh on

[20:21] the 17th, so I paid that out of the um sewer bill because we're going to

[20:28] split that 5050 with the sewer in the town. So, what I need is a motion to

[20:32] transfer $264, which is half of the 528 from the town operating

[20:40] um account, the line item item number 423 to the town insurance to cover that

[20:46] $264 check that I need to write to reimburse the sewer.

[20:51] » Does that make sense? >> Yeah, it does. Okay. So, I'll move

[20:55] um to transfer $264 from the town operating account to town

[21:04] insurance

[21:07] versus the town. >> Second.

[21:11] » All in favor? >> I

[21:19] thank you. Okay.

[21:25] I was going to say next thing we have is contracts

[21:29] and these are annual contracts that we have.

[21:32] » So we'll vote on each one individually as we go through. So

[21:38] » um so I emailed most of them to you. I don't know if you had a chance to look

[21:43] at them so I can go briefly. Um but basically we just need to make a motion

[21:48] if we want to accept these. So, I sent the one to uh Alpha Snow Real. We'll

[21:53] talk about them first and they approved anyone.

[21:57] So, um if you guys don't have any um any questions about that one, we can go

[22:03] ahead and make a motion.

[22:10] Anybody? >> Well, I would

[22:14] » I [clears throat] didn't have a chance to read them in detail.

[22:16] » Okay, we'll talk about this. Um,

[22:20] » on alpha snow removal, it's the same. >> We're paying the same as we did last

[22:24] year. >> Okay.

[22:25] » And it's it's just all we did is change the dates.

[22:29] » Okay. Well, then I would move to accept the contract for from office

[22:37] as written. >> Second.

[22:41] » All in favor say I. >> I. I.

[22:44] I move that we accept the best way disposable

[22:49] 2026. >> Let me because I don't think Rachel had

[22:53] a chance to look them over. So Okay. Um they did

[22:57] um let me finish this.

[23:01] Was it like $10? >> Um, yeah. So, they did raise their rates

[23:08] um like 3%. Um, which I think raised the whole thing

[23:14] like the monthly charge like about um

[23:20] it was $1860. So, like not even $100, I don't think. [clears throat]

[23:26] So, but now their monthly charge is 19 $1,915.80.

[23:32] It was $1,860,

[23:37] I think. Something like that. You know what? We can look at this.

[23:47] [clears throat]

[23:50] » 100 $1,86018. [clears throat]

[23:54] So, >> so $50.

[23:57] » Yeah. Per month >> increase.

[24:00] » Like if you can do math and >> you're fine. [laughter]

[24:05] » I got a I got a calculator here. No. >> So that is so there are no other changes

[24:11] just that. So no, sorry, Kelly. >> I make a motion that we accept best ways

[24:18] contract for 2026.

[24:24] All in favor? >> I I

[24:33] um Blackford County Animal Shelter. Are they asking for more? They are not. Same

[24:38] amount as last last year.

[24:44] Then I will move to accept Blackford County Animal Shelter Contract.

[24:51] moved and seconded. All in favor? I >> I

[24:57] » Okay. Trinity Lawn Services did um ask for it. They did not raise our fees from

[25:06] 20 2024 and and 2025. So, we paid the same in those two years. So, they did

[25:12] raise it like 3% this year. So, it's going from

[25:18] $440 a bow to $465 a bow. >> Okay. So,

[25:26] » I make a motion that we accept the 20 26 Trinity Lawn Service contract.

[25:35] [clears throat] >> I'll second.

[25:37] » All in favor? I

[25:41] motion carries.

[25:47] Okay. And um Travis um I think we have an

[25:53] agreement with him that we give him the standard cola raise which was uh uh

[26:01] 2.8%. And so that is taking him from

[26:08] $1,210 to like $1,424

[26:15] something like that. I'll move to approve

[26:22] contract increase. >> Uh second

[26:30] » moved and seconded. All in favor? I >> I

[26:34] [clears throat]

[26:42] was all of our contracts.

[26:54] [clears throat and cough] >> Anybody new business? Anything else?

[27:01] Kelly. No. >> Okay.

[27:08] » Our next meeting December 18th

[27:13] » probably.

[27:19] » Are we doing a carry? [laughter]

[27:25] » We would invite everybody to come in their festive colors. [clears throat]

[27:29] do that. >> We can maybe bring some treats.

[27:33] » There you go. [clears throat] So, yeah. Thursday, December 18th,

[27:38] » 6 p.m.

[27:43] Do I have a motion to adjourn? >> I move to.

[27:47] » I second. >> All in favor?

[27:49] » I >> Okay,

[27:54] » this meeting is adjourned. All right.

Town of Shamrock Lakes Town Board Meeting November 20, 2025

Transcript