[2:57] Hello. Um, I've been asked to make sure that you stay muted during the meeting.

[3:01] If you want to speak, you need to raise your hand. Um, something about feedback.

[3:07] » Okay, I'm drawing online.

[3:23] Yeah, I'm online's

[3:29] here.

[10:12] I can't hear anyone either, Ailen.

[10:19] » So, do you think they're just not started

[10:22] yet?

[10:26] » Yeah, I think that they are muted. They're still muted. So, I'm not sure.

[10:32] It's happening. >> Yeah. Well, as long as they remember to

[10:37] unmute the mute when they >> Yeah. So, if not, we'll try to get a

[10:43] message to them. Well, they just unmuted.

[10:45] » We We still don't have everybody here yet, so give it a couple minutes. Okay.

[10:50] » I'm not panicking. I just thought it might be some technological glitch.

[13:11] Go ahead and try everything on and all right.

[13:18] There you go. We can see everybody now the way I should close the chat.

[13:25] I'm >> too annoyed.

[13:30] So, they've been asked to stay muted unless um they are going to speak um

[13:35] just because there might be some feedback.

[13:40] » Okay. All right. Well, >> one second. I'm actually going to stop

[13:44] us for one second. I'm having technical issues. Oh.

[16:46] Okay. So, we're having some problems with the live stream. Um, for whatever

[16:50] reason, it's not connecting. Um, so we can go ahead and start the meeting and

[16:54] then if Chris comes to try and fix it because I couldn't get a hold of him. If

[16:57] he comes to try and fix it, maybe we'll print the break.

[17:01] Sound good? So you guys don't have to be unmuted for

[17:05] this part because I'm not worried about echoing if there's no video feed.

[17:14] » I'll leave it to Darling to say call us to order.

[17:18] » Okay. >> Hi. Um [clears throat]

[17:22] this is the uh Municipal Truth and Reconciliation Committee meeting for

[17:27] Tuesday, January the 20th at 11:00. Um, welcome everybody. And online we

[17:34] have Joan Costco, counselor Joan Costco. And we also have Ailenart

[17:41] from the um, uh, truth and reconciliation committee member and

[17:46] she's with the United Church. But anyway, and then in the room here is

[17:52] Naomi and u, for what's your name? Michelle. Michelle.

[17:57] Michelle. Yeah. And our

[18:01] Are we on the >> We're on or

[18:05] » No, we're not on. We'll be up in try. >> Okay. And then our support staff. So,

[18:10] the two support staff uh the other members couldn't um Brent couldn't make

[18:16] it. So, okay. So, we call the meeting to order now. And uh number two, the land

[18:23] acknowledgement. Did anybody want to read out? I will.

[18:35] Monday.

[18:41] As we start our meeting, we acknowledge we are on the traditional territory of

[18:45] Lak Soul First Nation Obiski Goan within treaty 3 and that many of the people and

[18:49] communities that we serve in Sul Lookout, traditionally known as Wan

[18:53] Kwagon, meaning Bay of Sandy beaches, come from

[18:58] treaties five and nine of the Inishnab nation.

[19:02] » Thank you. Okay. Number three, the agenda 3A,

[19:08] introduction of amendments to the agenda.

[19:13] comments. Okay. 3B, confirmation of the agenda. We need a mover and a second

[19:22] move. Eileen and Michelle.

[19:29] Thank you. Uh all all in agreement. Yeah. Sh.

[19:35] Yeah. Yeah. Okay. So we shall move on to number four

[19:40] declarations of pecuniary interest there are none.

[19:48] So number five now [laughter]

[19:54] » what was that? >> I don't know what that means but if

[19:57] » we're talking about anything that you might have financial interest in you

[20:00] have to take yourself out of the conversation and and I don't have voting

[20:02] ability at that point. >> Okay. All right. That's fine. Okay.

[20:08] Number five, the adoption of the minutes uh from December 9th, 2005. And

[20:13] everybody was either given or sent them and I reviewed them. They look fine.

[20:21] We need a mover. Joan moves.

[20:28] » Second. You weren't here. >> Yeah. I wasn't there either.

[20:34] » You came in late, >> right?

[20:36] » Mhm. Did I only >> because Bren asked me if I if I

[20:42] » if you would take over yet. >> Okay. Sorry. I'll second it.

[20:49] [clears throat]

[20:53] It just seemed like it just >> It was right there, right?

[20:57] » Yeah. >> Okay. So, all in favor? Yes.

[21:04] Yep. All right. And number six, business arising from

[21:08] the meds

[21:14] start updates that's in there update. >> We'll probably talk about everything

[21:19] that anyway. >> Thank you, Megan, for the updated work

[21:22] plan. >> I go to council tomorrow.

[21:26] » Yep. That's why I'm glad you're having our meeting.

[21:28] » Yes. >> Okay.

[21:32] Yep. So, we'll move on to number seven now. delegations, presentations, and

[21:36] committee presentations. Around there are none. So

[21:44] we'll move on to number eight. Uh items for discussions.

[21:48] So the first one is number one ga gala viability concerns.

[21:55] Would like [clears throat]

[21:58] a few of us. So, I I sent the email that I that I sent explaining that I had

[22:04] concerns that this is very very close. >> Yeah.

[22:07] » Um and that some things had not yet happened. Um and I know that Naomi

[22:12] responded that she had similar concerns. >> Um so maybe she should actually

[22:16] » I I have no problem. >> Yeah. Okay.

[22:18] » Bringing them to rise. I mean like they're discussion pieces so we're good.

[22:23] » Should we talk about what we do have in place?

[22:26] » That will be addressed definitely. Oh.

[22:32] Are we are we are we going into discussion right now? Yeah.

[22:35] » I thought we were still going through agenda. My bad.

[22:38] » Okay. >> All right. So,

[22:41] » number one. So, Gala viability concerns. Um I I had voiced my concerns in the

[22:47] email that just stated like we have a a tight timeline to be able to do this. I

[22:52] understand uh that we already have the venue, those relationships and and uh

[22:58] opportunities to work with people in community. So, we're not negating the

[23:02] efforts that have been done and uh already been put in fa place. Um as a

[23:08] group, Brent, myself, and Darlene met, and we were able to go through some of

[23:12] the nomination criteria, which we did give in a handout, which uh I know you

[23:17] ladies don't have online, so I'll read it out for you. and it is just a letter

[23:22] and also then uh developing a nomination criteria form. So I'll just read says

[23:29] the municipality of Sulakout's truth and reconciliation committee will be hosting

[23:33] a gala to honor celebrate people and organizations who initiate or foster

[23:37] unity and achievements towards reconciliation. That's not in there.

[23:41] This initial gala event is an opportunity to nominate someone from the

[23:45] community that has been identified to have or promoted awareness,

[23:49] strengthened, support or driven change towards reconciliation and community. As

[23:54] we begin to identify and seek out ideas and criteria, we welcome insight for

[23:58] future for the future. And that is kind of more or less there to identify if

[24:03] there's another kind of theme or award that we want to be given. Our initial

[24:08] gallow will be to honor and acknowledge those in community who are change makers

[24:12] and to further build upon a good foundation towards future opportunities

[24:16] to be living, promoting, and working with each other. This year's nominations

[24:20] will be nine categories with 10 distinct awards. Now, youth 5 to 17. This award

[24:26] is to recognize a youth for their initiative and role modeling and/or

[24:29] leadership values that support reconciliation. Young adult 18 to 29.

[24:34] This award is to recognize a young adult for their initiative and role modeling

[24:38] and/or leadership values that support reconciliation

[24:41] education as an individual. This award is to recognize an individual that

[24:45] fosters a fundamental role in sharing education awareness or creating

[24:49] opportunities for other to reconciliation

[24:54] corporation or private sector. And this award is to recognize a group by a

[24:58] corporation and or private sector organization that shows action and

[25:02] commitment to reconciliation. Nonforprofit. Another group award. This

[25:07] award is to recognize group leadership by a corporation and or private sector

[25:11] organization that shows action and commitment to reconciliation. Advocacy.

[25:16] And our terms for advocacy were along the resiliency, a survivor,

[25:22] [clears throat] um a knowledge keeper that that has gone

[25:27] through this. So this award is to recognize historical resiliency and

[25:32] advocacy towards the commitment of reconciliation sports. This award is to

[25:37] recognize the achievements of an individual that engages education

[25:42] that engages educates aware provides awareness and shares a commitment

[25:47] towards reconciliation through their activity. I hope somebody's taking these

[25:53] down cuz there's a few edits [laughter] and engages in education awareness and

[25:58] shares equipment. >> Migr [laughter]

[26:01] arts, music, and entertainment. This award is to recognize the achievements

[26:05] of an individual that engages in education, awareness and shares a

[26:10] commitment towards reconciliation. Uh we have two awards for elders or

[26:15] knowledge keepers. This award is to recognize the achievement of a elder or

[26:19] a knowledge keeper that continues to educate, bring awareness, support and

[26:22] mentoring for future generations. Working with the community partners, we

[26:26] hope to see your nomination. Please send a complete nomination form to email and

[26:30] then we give up on >> Yes. Oh, and we and we put March 31st as

[26:35] our uh designated date. [clears throat] So,

[26:40] again, going back to some of the time constraints

[26:44] uh and the opportunity to promote this, we need to find out what our aggressive

[26:52] um >> We're going to get things out there

[26:56] fast. >> Yeah.

[26:58] Because like even like if I complete this by this week, this week like

[27:03] Friday, whatever. I got to give myself a timeline too. So if we complete it by

[27:08] this Friday, um that is now the end of January and that is a month and

[27:14] [clears throat] a half, two months to get nominations out there, make sure the

[27:17] word's out there, uh build up some of that buzz around it. I know we have some

[27:23] concerns with the Facebook page because we're not sure what we can share on

[27:28] there. Um, are we as a truth and reconciliation committee able to put

[27:33] something in the newspaper where we don't have the funds right now? Like

[27:37] there were some constraints. We have been able to through the sponsorship of

[27:41] the program get one sponsor right now and I think we have a budget of anywhere

[27:47] from 10 to 12,000. I'm I'm going to wager. Uh so those were some of my

[27:53] concerns as to why I and again there's nothing wrong with pushing things back.

[27:57] It's just if we are going to be moving things ahead, we have to have like a

[28:02] very distinct timeline on what's going to happen. And we don't have to make it

[28:06] big at first. It can be it can be something that blossoms, but we just

[28:10] need to be able to see how um what those initial

[28:15] uh things are. So we we're looking at the awards. We now have these distinct

[28:20] 10 awards. Uh we've talked previously about in in in people who are invited as

[28:27] well as sorry and people who have uh been nominated their families and then a

[28:32] 100 person capacity. So >> my concern with this year is if you

[28:37] don't have them until March back and you don't choose people, you can't

[28:42] personalize the rewards. We don't I mean that's something we talked about having

[28:45] something carved specifically for people. Would we not to be identifying

[28:51] who they are and what they were nominated for? There's not going to be

[28:54] time for that >> unless you do placards which again still

[28:57] takes time because you could go through Dryen or Winnipeg or Thunder Bay and and

[29:02] again the these are like we have pieces in place.

[29:06] » So the discussion really is about like the timeline. It is it is aggressive and

[29:11] I don't know. Um I said I'd be working on this over the weekend and I got

[29:15] sidelined with a few other things. So like we're all volunteers here. We need

[29:20] to like look at our our uh support staff. We need to look at those people

[29:25] who are volunteer also the people who are able to participate their schedule

[29:30] and and and that's why I'm saying I'm not against having it but like either we

[29:34] bring it way down or

[29:40] or we or we go with it and we just see what happens and that's

[29:45] » Go ahead. >> I'm sort of of the mindset that we have

[29:49] to go with it because we don't because we were going to do it last year. We

[29:52] pushed it ahead if we and to coordinate the four to get the caterer, the event,

[29:59] the MC and the keynote speaker on the same day took a lot of you know um

[30:06] wrangling and we've done that. So when I return from vacation next week, which is

[30:11] on on Sunday, I'm planning on and once now that we know how many awards we

[30:18] have, I'm very confident that we can get award sponsor and I'm going to try to

[30:22] choose each thing and get people to sponsor. So we already have like the

[30:27] venue, the MC, the keynote speaker, um the caterer, we have the the venue is

[30:35] donated. So, um, for our finances, we, in my mind, we have the $2,000 from the

[30:42] Truth and Reconciliation Committee. We have the $5,000 from Laxul. We have the

[30:46] ticket sales, which let's say is another th uh $1,000. So, we're already at

[30:50] $8,000. So, we really only need sponsorship for 5,000, which I'm

[30:55] confident that the end of next week we'll have that.

[30:59] » I I agree. I feel, too. >> I'm I'm not worried about that.

[31:03] [clears throat] So, I already know who the people that I'm going to talk to. I

[31:06] just needed to know how many and we have Jesse Fidler already in place willing to

[31:11] do the carvings of the of the feathers as the award. He's committed to that. We

[31:15] just need to let him know we need 10 now. Um, and then like you said to get

[31:20] the plaques. The hard part will be once we get the nominees is to do the

[31:25] personalization in the we'll have three we'll have three weeks. So, um I think

[31:32] we need to partner with a couple people like for set up and to do the actual

[31:36] physical work. Um we all we already have like for the caterers I got um

[31:43] accommodations donated for the out of town chefs already. Um you know I'm

[31:48] going to try we have to have our own servers. So I'm going to contact the

[31:53] girl guides and see if they'll serve. We already have someone who's agreed to run

[31:56] the mocktails bar. So, we have a lot of stuff in place. So, I think it's just a

[32:03] matter of, you know, um I think we can pull it together in

[32:09] because we have all of you know, one week left in January, February, March,

[32:14] and three weeks in April. So, we have 12 weeks. So, and I'm sort of committing to

[32:21] work at on this sort of full-time for a couple of weeks to make sure we're where

[32:25] we need to be. >> That's good, buddy. You got the

[32:28] commitment. >> Yeah.

[32:32] » So, I I think we should just plow ahead and just hope for the best.

[32:39] » I guess we need to get the uh sponsorship letters out almost right

[32:43] away. >> Yeah. My vision on that was just to go

[32:46] actually handd deliver them and speak to people.

[32:49] » Okay. >> So that's sort of the plan next week.

[32:52] » Yeah. >> The press release should be written up

[32:58] for um uh to let people know that that this will be happening. something should

[33:02] be sent out to I don't know CKDR uh Sue Bulletin

[33:09] newspaper the local area um press

[33:15] I think WASA has a radio station as well so

[33:20] » and WA was excited about doing anything that they can to help support any of the

[33:25] events they were excited that I was on the committee and and they're like

[33:28] report back we'll we'll do what we can let us

[33:32] And then for the uh bags, I guess for the the um gift bags or or the um what

[33:40] do you call those uh bags that everybody gets?

[33:44] » Swag bags. >> Ah,

[33:46] » swag bags. >> Yeah, the swag bags.

[33:50] So, that stuff would need to be ordered. I think those are some of the things

[33:54] that need to be done almost right away within the next week. Well, hopefully

[33:58] that'll work out. Um,

[34:04] what else? >> I do have a question, Joan. Sorry. Um,

[34:08] you said that like there was funding that was going to be coming out of truth

[34:12] and reconciliation and that kind of came to 8,000. So, we

[34:16] got the five that was donated in the sponsorship from the one letter

[34:21] » and the two like our committee has $2,500. So, we have to do a motion to

[34:27] say that we're going to spend two of it on this gala and then if we

[34:31] » that could be just in principle, right? Because if there are additional

[34:35] sponsorships like >> Yes. Yes. That's just if we need it. If

[34:39] we don't need it, if there's money left over um you know, we could forward it to

[34:44] our our garden project, right? So hopefully we'll get we'll have

[34:48] sponsorships, but in the meantime until we get that money, we we pro we may have

[34:53] to allocate some of our own money, right?

[34:58] » And and that budget was discussed of 2,000 from this committee.

[35:01] » No, that's what I'm saying. I'm saying we need to do a motion today.

[35:06] » Okay. So then it's it's actually not a basis, but it is a place for discussion,

[35:11] » but it like we haven't discussed that cuz I was like, what? I don't remember

[35:14] that. No, but we did discuss like we put in our work plan that this is what we're

[35:19] going to do with this money. So, um because we have the $2,500 and we need

[35:24] we would need a little bit of money to run the summer events, but other than

[35:28] that, um you know, we don't the money could be

[35:33] allocated to this event.

[35:37] » Thank you. >> I thought some of the money was supposed

[35:39] to go toward the purchasing of the garden itself. Mhm. That's that's why I

[35:44] said I we haven't had the full discussion on where the funds are going

[35:47] to be disseminated. So, >> it was it was just brought up in your

[35:52] your your conversation just now. So, that's why I was just asking cuz I'm

[35:55] like I I wasn't sure if that was the conversation we had. Um there is one

[36:00] thing for the work plan when we get to it. Maybe we

[36:04] just need to add like a dollar amount for what we'd like to budget to it just

[36:09] so that we kind of see >> add that for ourselves. This is the

[36:13] version that's going to council tonight or tomorrow.

[36:15] » Okay. Yeah. For our >> for ourselves.

[36:18] » Thank you. Just so we have another one. That way you can see where your

[36:20] allocated funds are going. >> And I don't think that we have to do a

[36:26] motion every time we spend money. Right. >> No, but we have to at least have a plan.

[36:31] Yes. Yes, there has to be a motion to spend money

[36:34] » there by council. It does. >> Yes, I have to have direction to spend

[36:37] money. >> So, there has to be a motion to spend

[36:39] money, I guess. >> Okay.

[36:45] » So, other than that, then the tight timelines and and if you're if you're

[36:50] confident with the 12 weeks, I mean, like we can give it a go. Definitely.

[36:54] Yeah, >> I just needed to ensure that we were

[36:56] aware that there were some um timelines because even though we have like the

[37:02] logistics, we don't necessarily had we didn't have up until last week

[37:08] » a lot of detail. So, I mean for me it was kind of like the cart before the

[37:12] horse. So, uh like >> but

[37:14] » I find that too like as I was like talking to people and I I didn't have

[37:19] like full details yet of really what's going on, they're like, "Okay, well, can

[37:22] you still do a presentation for us?" So like Slam, we I I had approached them

[37:26] and talked about maybe having like um >> a market before so that we're selling

[37:30] indigenous artists, >> you know, prayers and stuff like that.

[37:34] And then and so they they just want to know some more information and what this

[37:37] is all about. And I don't know if that's going to come out in like, you know, a

[37:41] letter like some of these things like what the, you know, I could take some

[37:44] stuff together and do that or if it's in a letter, um, like the letter that we're

[37:49] handing out to businesses if it's going to all be in there and I just bring that

[37:53] and talk. I don't know if there's other ways that we want to do a presentation

[37:56] for SLAM. Um, >> and everyone else too and

[38:00] » everyone else for Yeah. like how great we want to approach them with like this

[38:04] is what we're doing, this is why >> what are you able to do with this?

[38:08] » Um, and then also >> one other thing I did want to discuss

[38:12] today too is we've got options with Nadia being our keynote speaker. We have

[38:19] » MC >> No, Nadia's going to be the the keynote

[38:22] speaker and the MC have approached Elliot Dader win. Um, he still also

[38:29] wants some more information and I've given him tobacco and I'm holding it

[38:33] until we have more information and he'll accept. Um, so with Nadia like there's

[38:38] there's different ways that she can do her her talk and it can be

[38:44] art based. It could be based on like her documentary my students for granny or

[38:48] different art that she's done and she can she can speak through truth and

[38:52] reconciliation through her art or she can do it as um you know like a workshop

[38:58] and and people understand it in a different way through her her workshops.

[39:02] I have her resume here today too. It's just it's four pages long with all the

[39:06] different ways that she can kind of bring bring it together. So, if we want

[39:10] to if we want to talk with her, I can also um arrange to have her zoom into a

[39:18] one of our meetings if we want to just see how we want to make that happen.

[39:24] » That could possibly be on a subcommittee meeting.

[39:28] » Yeah. >> Unless through unless through the

[39:30] municipality she wants to do a presentation because then that would

[39:34] fall within what we could do during a meeting. But if it's to like more or

[39:37] less have a an idea of what she's going to speak about, I'd let her do that with

[39:42] the committee. >> Okay. I think the reality is because I

[39:45] talked to Brian about this is that we almost have to just do a motion to

[39:49] approve that we're going to spend certain amount of money of our

[39:54] committee's money towards this and everything else is going to have to be

[39:56] done in subcommittee because like Michelle just said like you're talking

[40:01] to people you're moving forward and the the reality is when you you're doing a

[40:06] first event that's never been done before.

[40:09] » Yeah. um like when we're out there talking to people, we don't have

[40:14] everything secured. We don't know what it's going to be like. We have visions.

[40:18] We all have visions that are going to be pulled together and uh you know, as

[40:23] things come up, we're going to address them and we're going to figure them out

[40:26] and we're going to you know, pull everything together. But we but it's I

[40:32] like Darlene's idea of doing a press release of maybe, you know, work if

[40:36] Brent will work with us and as a communications officer, you know, and to

[40:41] figure out what we need to get out there and if we can work with him to do that,

[40:45] that would be fantastic. Get that information out.

[40:49] » So that would include like the different nomination categories and we can send

[40:53] that out to everybody as well, right? And

[40:56] » yeah. Yeah. Like one of the key things that we

[41:01] needed were those nominations. So now that we have the nominations, then we

[41:04] can move forward. Right.

[41:09] » Sorry to interrupt. What was theme again?

[41:11] » I didn't put in the letter. >> Yeah, we

[41:14] » we still don't have a theme. >> Theme.

[41:16] » So like even though we sent out the uh >> the monkey, the survey monkey,

[41:21] [clears throat] we still don't have a actual land on a theme. So like

[41:27] » again, >> yeah. like what happened with the like

[41:30] what what was the result of the survey? >> There was a lot of trouble with the

[41:34] survey. People did not seem to understand it and we did not come to a

[41:38] conclusion on that survey. >> Okay, good to know.

[41:39] » So, I think your best bet would actually be just to discuss it and choose

[41:43] something. >> Sounds good.

[41:45] » Because that'll also help like identify. >> Yeah,

[41:53] » that's the theme. The theme says turtle on there.

[41:57] Yeah, that was just an idea we had way back. But when we sent out remember last

[42:01] time we sent out like you really liked the one that was the resilience one.

[42:05] What was the one that darling you like that one? What was it called? Does

[42:09] Michelle remember what it was? >> Sorry. [laughter]

[42:14] » If you turn into your um >> I don't reference there. All themes are

[42:21] there. >> Okay. Was it like we remember Beyon

[42:24] reise?

[42:28] » That was mine. I like that one. [laughter]

[42:33] » Honoring the past, shaping the future. >> I like that one, too.

[42:37] » Honoring the past, shaping the future. Yeah, I like that.

[42:39] » That's probably my favorite. >> Oh, yeah.

[42:41] » And that's why I'm saying I know when we were talking about it, we we we were all

[42:44] like, "These are so good." Yeah, >> it should be our like true

[42:49] » but we should land on one today and just go with it from that list

[42:54] » definitely because that supports our sponsor letter and it supports our

[42:57] nomination letter. So we we need a name or a theme. Sorry.

[43:02] » Number seven, >> you remember we honor we rise.

[43:11] » Seven for you. >> I I No, I still like number two. What's

[43:15] number [laughter] two, Naomi? Naomi, what is number two? Read it out.

[43:18] » Honoring the past, shaping the future. >> Yeah, I like that one, too.

[43:22] » You like that one? >> Yeah, cuz it's moving forward, right?

[43:25] » Yeah. >> You guys want to vote on anything or is

[43:29] there anything?

[43:34] » You're muted. >> Yeah,

[43:36] » can't hear you. >> I I'm unmuted now. Um, yeah. I I like um

[43:42] Yeah, I like the what was it? Honoring the past, shaping the future. I like

[43:47] that one. >> Okay, let's go with that one then.

[43:49] » Okay. >> Yeah.

[43:50] » Want to vote? >> Yeah, that's fine. [laughter]

[43:54] » One, two, three, four, and five. Okay. >> So, that's that is it. I know that shape

[44:00] in the future. >> Yeah, I like that.

[44:01] » Wonder if that shape in the future. >> That is our initial one. So that can

[44:05] kind of and we want to keep these themes for following years because they're

[44:08] really good. >> Yeah, actually they are

[44:10] » because I I like that because it it it's not only for First Nations to come

[44:16] together in this truth and reconciliation, right? And and if it's

[44:19] about just like um we remember, we honor, we rise, right? It's not bringing

[44:24] that that spirit of together of of together we move forward, right?

[44:30] Please stop. >> And I think it actually sounds really

[44:33] good for the first one because then you're shaping the future even of your

[44:37] gala just to kind of grab that recognition for next year. Right.

[44:42] » Good job.

[44:46] » You good with that, Joan? >> Yep. Um Megan, can you send it out in an

[44:51] email so we have the actual writing like the actual words and we can all know

[44:55] what it is tomorrow morning? [laughter] Yes, I can do that.

[44:59] » Yeah. And like the other thing that I think is going to happen at the auction

[45:03] too is we will or at the um gallas we will have an auction. So those that

[45:09] revenue from the auction I sort of think that we should use that to the garden

[45:16] » since donate donations of art pieces or something.

[45:20] » Yeah. Of different things. Yeah. And even if we just have like, you know, not

[45:24] make it too large, like try to get 12 items, which is not a lot, you know, and

[45:29] then if each item, let's say, sells for anywhere between$1 and $200,

[45:36] you know, then we we would have $2,400 from that.

[45:42] So, I think we should I really think we should make the motion to allocate some

[45:46] of our funds from our $2,500 towards the gala.

[45:53] It's just then we have money that we can start ordering things right away. We're

[45:57] not waiting for money to come in. We're not waiting and then we can just replace

[46:00] that money if we make money from the gala.

[46:09] Do people agree with that? >> So our fiscal like we're we're already

[46:14] do we go calendar or fiscal? >> Yeah.

[46:17] » Is our fiscal? >> Oh yeah. So we're so we're already back

[46:20] at January. We're at 2500 as of now. >> Okay. Council tomorrow when they approve

[46:24] your budget, you will have $2,500. >> There you go. I I was I thought it was

[46:28] fiscal like March. March. Okay.

[46:31] » Well, we might as well spend it all. >> Yes.

[46:34] We'll support we'll support this. >> Keep in mind that you have you have

[46:38] potentially rocks to action. You have the banked bake off. You have other

[46:43] events that you want to make sure that you do consider. If you spend everything

[46:47] now, there's nothing later. >> Definitely.

[46:50] » But in reality, like we have never spent one cent on Rocks for Action. That's all

[46:55] all the stuff has been donated. And >> those people are no longer with us.

[47:00] Right. You have spent money in Rocks to Action because you've had honorarium.

[47:03] » Yes. The honorarium. So that's the only thing we need the money for is the an

[47:08] honorarium for our our guest. And um >> you spend $2,000. You don't have enough

[47:14] for honorariums for two people. That that's all I'm saying is just make sure

[47:17] that you're considering that you have it.

[47:20] » Um >> Yeah.

[47:22] » Yeah. >> But we need to know those parameters.

[47:25] » Yeah. >> Um I would be good to spend up to 1,500

[47:28] in principle. Okay. >> And and the reason why I put in

[47:32] principle is because like we take 1,500 of our budget to and should it get

[47:38] reallocated back then then yeah, we can use it. But um I don't really want to

[47:44] designate 1,500. That's my opinion. >> You don't want to designate 1500?

[47:52] » Not not right off not right off the the budget. But again, like I think we'll

[47:56] have a better idea when we look at the work plan and see kind of all of those

[48:01] other projects that we have on the globe >> because in the past like our big the

[48:06] things we spent our money on is the um the elder for rocks for action and then

[48:13] a project and this is our project. [laughter] So and usually the banic bake

[48:17] off like we didn't spend any money on the banic bake off. Um,

[48:20] » what if we go ahead and look at the work plan and then come back to the idea of

[48:24] spending money? >> Yeah, I would like to talk to um Eric

[48:27] Bordalus of Home Hardware. I think he would be all over this. I think he would

[48:31] really, you know, >> he's on my list. Yeah. To talk. Are

[48:35] » you going to talk to him? Because I could I could

[48:38] stretch it include things about donations. Mhm.

[48:42] » So, if if there's an organization or a company or a business of talent that you

[48:46] feel is going to be able to donate something, even if it's something for

[48:50] your auction or something for the swag bags, that's that's what letters for to

[48:54] or reach out to people with. Yeah. >> And and I did put in the letter areas if

[48:58] if all you have is some of your own business swag that you want to put in

[49:02] bags, >> fine. That's great. That's being a

[49:05] burner. >> Mhm. Um it's just a matter of getting

[49:09] those out to where they can possibly go. >> Yeah.

[49:13] » Yeah. >> And I mean it is in our work plan. So

[49:16] you guys would be checking off that box too, right? Community rel relationships

[49:19] and partnerships. >> Yeah, for sure.

[49:22] » So I think the only reason why I'm saying 1500 from my perspective is

[49:26] because we still have another like thousand to work with should some of

[49:31] these other projects come up. Um because even when we did the signage, did you

[49:36] guys have a picture in the paper yet? >> No, it never got published. They came

[49:41] took the picture and everything, but they never published it.

[49:45] » Good thing to do while we're doing this campaign, I guess.

[49:48] » Yeah. >> So, you you can say we've kind of done

[49:51] some of these projects [clears throat] around town if you've noticed.

[49:54] » Um and then again, it's it's supporting

[49:59] everyone who wants to participate. Like I think this is really opening those

[50:03] doors for relationships. So the gal is good.

[50:07] » Talking to them about it is good. Building that relationship with people.

[50:13] » You guys have a tight timeline. >> Yeah.

[50:19] Yeah. And Michelle, I can talk to you um next week and we'll decide who can do

[50:24] we'll we'll divide and conquer. >> Yeah. Yeah. Cuz Yeah. There's some big

[50:28] businesses and like even Moosehorn and you know stuff like that. We can

[50:33] » So >> I've talked to Todd and Tracy at Fresh

[50:35] Market. >> Yeah,

[50:37] there's some there's some big um businesses out there and even some of

[50:41] the um organizations around town may want to support it as well.

[50:46] » Yeah. >> Yeah.

[50:49] » NCan

[50:54] and then the tribal councils. Yeah. peanut wiggo ifna

[50:59] » and kituin kowituin can help us by printing for us

[51:05] » ko um

[51:08] » and then they have the other uh what is it ke

[51:12] organization >> but there's they're they're doing the

[51:17] high school students uh

[51:22] and uh family uh I don't know social service for

[51:26] » for KI. Yeah. >> So that's kind of new.

[51:30] » Then you already have Sliff now. You might want to put in Manoa and just the

[51:35] big organizations around town. >> Yeah.

[51:38] » Yeah. >> And then the businesses, like you say,

[51:40] businesses. >> Yeah.

[51:44] » And even some local artisans can donate to the auction, you know.

[51:48] » Oh, yeah. >> Yeah.

[51:52] » Yeah. Start tapping into some of the artists. You know the other thing I was

[51:55] thinking about was uh for the awards to be presented

[52:01] uh they should be presented by dignitaries from solo

[52:06] » like say the op detachment commander and

[52:12] maybe somebody else from the op could do it. We could also invite the NAPS

[52:18] officers to come come out and uh offer offer a presentation to somebody. So you

[52:25] would need I guess 10 10 awards presenters.

[52:29] » Yeah. >> You can get somebody from Laxul to

[52:32] present an award that you can come out and present the award or Elvis I guess.

[52:38] Uh he he'll be our chief. [laughter]

[52:42] But um yeah, so we'll we'll we'll see who can come out. The director for Man

[52:49] Allen could come out and and uh present an award or anybody else you can think

[52:54] of that might >> um

[52:56] » and when you do that, you got to think of what you're taking away from the

[52:58] invites too, right? Yeah. >> Because you said 120.

[53:02] » That's for like the support. So that's 100.

[53:05] » There's only 100 tickets and 20 We're anticipating 20 staff members, right?

[53:10] Isn't that what we decided? >> Yeah.

[53:12] » Volunteership. >> And then we have 20 possibly settle

[53:15] aside for those people who are being honored.

[53:18] » Yes. >> Plus family then. Yeah. Like we're

[53:21] already we're already getting down to like 65 70

[53:24] » invitations beyond that, right? >> Yeah.

[53:28] » Well, and remember in the letter depending on the donation level you gave

[53:33] them seats. >> Yes.

[53:35] » So letter has four seats. Okay.

[53:38] » So again, it's it's coming to crunching numbers and and really honing in.

[53:43] » Hopefully those four seats will be the delegates that are presenting awards.

[53:46] » Yes, exactly. [laughter] >> Yeah.

[53:50] Two words of fun. >> You can't demand that.

[53:52] » I know. [laughter]

[53:55] » Before the sports, I don't know, you would want to come up to the Bombers

[53:59] with somebody from the Bombers. >> Why not? Or

[54:02] » coach or or even somebody from the golf club? I don't know.

[54:07] What about a principal from the school? >> Yeah. Yeah. They could be a dignitary

[54:12] that presents an award. >> You know anyone? [laughter]

[54:17] » I think it fit very nicely. >> There you go.

[54:21] » Well, slowly coming together. These are just some of the outstanding questions.

[54:25] » And the only thing I see may need a a room for safe space for anybody who is

[54:32] uh triggered or traumatized. We may need a counselor in there, you know, from

[54:38] Noden maybe to see if anybody can come out and uh lend their supports that way

[54:44] for us. So,

[54:51] » I'll talk to adult ed for the safe space. See if we can use that space.

[54:55] » Yeah, a little safe space.

[55:02] » What else? an elder I guess for the uh event of an elder too.

[55:12] Somebody to do the opening prayer. >> Yeah.

[55:15] » And the closing.

[55:20] » Yeah. Once with you, Brent and Naomi, once you've done all the nominations,

[55:25] maybe the next thing you guys could work on is the program.

[55:29] like how is the the like how's the program going to go?

[55:36] [clears throat] >> Yeah.

[55:38] » And again, that will have to be done in subcommittee, right? So, there's sort of

[55:42] going to be two subcommittees sort of like you guys doing the logistics and

[55:46] then the boots on the ground doing the work. Yeah.

[55:52] And hopefully I was sort of thinking of reaching out to an organization who will

[55:57] come and be boots on the ground the night to help us do work like you know I

[56:02] don't know who like maybe Rotary or the Lions or someone like that you know to

[56:07] help set up and take down >> maybe that's something we want to add to

[56:12] our uh sponsorship letter is like what can be done in kind.

[56:15] » Yeah. Yeah. and then just say like I'd be a we we as an organization would be

[56:21] available to supply four people at this time or whatever.

[56:27] » Yeah, >> that that might be good to add.

[56:29] » Yeah, >> I'm going to feel out for uh WASA staff.

[56:33] They like to be involved in everything, right? And we have our our staff meeting

[56:39] on Friday and I'm going to bring some of these and and and see who's

[56:42] » available to do stuff. It was if it was during the week, we would be like

[56:46] mandated. you guys are going to help. Yeah, [laughter]

[56:48] cuz we are setting up >> but if it's in the evenings and weekend

[56:51] then then I'll I'll s I'll suggest it and see who volunteers to come in. But

[56:56] » because setup is is we've organized that setup is on Friday. So it is during the

[57:02] week the Friday setup but then we have to clean up on Sunday which is not

[57:07] during the week. >> Set up

[57:10] » but definitely set up. I can update the donation letter to include the theme and

[57:16] um that suggestion >> possible in kind. Yeah,

[57:18] » definitely in kind and see. >> You never know

[57:23] » cuz yeah, as long as they have a contact to say, "Hey, you know what? We said we

[57:26] can do this in kind." And then they're able to talk to Joan and said, you know,

[57:30] kind of give us like your layout. What do you need for Friday? What do you need

[57:33] for Sunday? And at the event and then you you have at least that logistics

[57:38] going. Yeah, >> that'd be good.

[57:42] » Well, I've also encouraged the use of potentially reaching out to the high

[57:45] school and the college for volunteers. >> Their their people need volunteer hours.

[57:49] They have minimum they have to meet and let's face it, by April.

[57:54] » Yep. [laughter] >> So, I was going to send out like this uh

[57:58] nomination letter um and some other stuff to the high school. my my husband

[58:02] is the vice principal there and so just give him an idea of all the the the

[58:07] categories and you know like he's got his eyes on the ground knowing where

[58:11] where you know possible some students and stuff like that could be tapped on

[58:15] his shoulder um and and then also suggests like volunteering and and who

[58:21] wants to get in there as well and he works with the partners as well like all

[58:25] KO and Shabuma and um windo if not and So we can probably see how that that

[58:33] works through there too through the school.

[58:37] Yeah.

[58:42] » Anything else on this topic until we get back to the financial aspect?

[58:50] » So do you think we should make a motion now to spend the $1,500?

[58:55] » I thought Naomi wanted to talk about the work plan first.

[58:57] » Okay, let's do that. If we are okay, then we then we can ballpark where we're

[59:02] at.

[59:08] [clears throat]

[59:11] » So, we're going to review the work plan first.

[59:14] » Yeah. >> Yeah. Okay. They'll

[59:17] » updated work plan and education campaign uh complete or ongoing stand project

[59:24] creation of standies for has been completed. Additional requests were will

[59:29] be reviewed as received. Education will continue to be supported on as needed

[59:34] and opportunity based basis. Public space and memorialization.

[59:41] Uh creation of public space designated for reflection and hailing. Uh council

[59:47] has approved a public space for relocation of the memorial. Uh

[59:52] relocation of existing memorial to memorial garden near the travel

[59:56] information center is planned for the spring. Additional elements may be

[1:00:01] explored as the project progresses with the understanding of anything outside of

[1:00:05] the garden requires further council approval and uh provide input on

[1:00:10] municipal projects as requested as per 2026

[1:00:16] to 31 strategic plan. >> Okay. So,

[1:00:21] what when um Joan when you were talking with Lena, what were some of the costs

[1:00:26] associated with this? Was there anything like

[1:00:32] the the public space? I couldn't remember if there was going to be like a

[1:00:35] little display that we were hoping to have.

[1:00:41] Can't hear you, John. Microphone. Yeah.

[1:00:47] » Sorry. We're doing a physical garden. So, we have to purchase like the garden,

[1:00:52] the actual building material. >> And then we wanted to do some kind of

[1:00:57] display. So, and we would need dirt and plants. So, the plants can be available

[1:01:04] for donation like people can buy them in honor of other people, but we would need

[1:01:07] to build the physical infrastructure, which it's quite small. It's not that

[1:01:13] big. And it would be nice to have some type of art application within the

[1:01:18] garden that can hold some of the shoes or a shoe or something.

[1:01:23] » Can I ask >> I think we should be able to pull that

[1:01:25] off for easily for $1,000 like >> what are the dimensions of the the

[1:01:34] garden again?

[1:01:38] » Megan, do you know the exact dimensions? It wasn't very big. I'm going to say

[1:01:41] less than eight. Not. I have to look it up. Give me Give me a few minutes. So,

[1:01:45] » they're like 4 by eight or >> eight by Yeah, 12 by eight.

[1:01:50] » 12 by eight. Okay. >> Yeah. Which when you're building things,

[1:01:53] that's dimensional lumber >> sizes, right?

[1:01:57] » It might even been thinner. >> Yeah. So Joan, you and I were

[1:02:02] » Joan, you and I were going to look at the construction costs

[1:02:07] » and the soil because if we do that fairly soon, there is a grant in the

[1:02:14] United Church, but we need to do it soon because the deadline for the application

[1:02:18] is coming up. >> Okay. So we'll look at that.

[1:02:22] » Yeah. >> United Church.

[1:02:24] » Yeah. the United Church is a healing fund

[1:02:28] to which we could apply for some of that because that's that kind of thing that

[1:02:32] they probably would fit their um

[1:02:38] whatever. >> I'm not sure but the Anglican church has

[1:02:42] some kind of healing fund as well. >> Yeah. Well,

[1:02:47] » yeah. Approach. So, is that drafting of another letter

[1:02:51] to make those relationships? Just a thought maybe.

[1:02:57] » Could do, but we can do it by just in person.

[1:03:02] » Yeah, that'd be good. And then would we because they did some

[1:03:07] donations like again like when we build relationships,

[1:03:12] we want to encourage people through like acknowledging and things like that. So,

[1:03:18] » yeah.

[1:03:29] So, do we have a cost associated with this

[1:03:33] that we could ballpark at least the >> public space?

[1:03:37] » Mhm. >> I thought it was around $1,500 was what

[1:03:40] was >> Wow.

[1:03:41] » I thought that's what it was, but I don't have the report that I wrote to

[1:03:44] council at the time. >> No, actually, it's right here. Um the

[1:03:48] budget is $1,1500. The size of the bed was 6 and 12 by 3

[1:03:52] and 1/2 ft. Cost of flowers and soils expected to be 1500 and $500 each year

[1:03:58] for plants and projects. >> Okay. So first is one to 1500 and then

[1:04:04] each additional year is 500 >> not including the cost of flower and the

[1:04:07] soil which is expected to be another 1500

[1:04:10] » on top of every year. Well, I have minutes.

[1:04:13] » You don't cost that much for for >> the initial the initial flower was 1,500

[1:04:19] and annually 500 for the flowers because you'll already have the so you might

[1:04:22] » The flowers the flowers are perennials so you don't replace them every year.

[1:04:27] They're perennial flowers.

[1:04:31] » I think we were considering there might be some damage or animals or something

[1:04:36] else. >> It was just a safety net, right?

[1:04:38] » That's a safety net. That's a pretty generous safety net.

[1:04:42] Like >> it is actually [laughter]

[1:04:44] my my annual dying at 200. >> Yeah. Yeah.

[1:04:48] » What was the what were the dimensions you mentioned there? They sounded

[1:04:52] smaller like three and a half >> six and a half by three and a half.

[1:04:58] » So it wasn't a very large garden bed. Um, but it was budgeted for 1,00 to,500

[1:05:04] and then like I said 1,500 cost and flowers and soils

[1:05:08] » and council approved how big a space? Not six and a half. Like obviously

[1:05:12] there's some like overflow but we have to have everything in the bed was the

[1:05:16] requirement, right? >> Yes. Everything has to be in the bed. If

[1:05:19] it's outside of the bed, it needs to go back to council because the anything

[1:05:23] outside the bed was being maintained by the municipality. Anything inside the

[1:05:26] bed was being maintained by the committee.

[1:05:28] » Okay. So, this this is one thing we do have to consider when people do go to

[1:05:32] memorial places. If you've gone to any of the memorial places around our

[1:05:36] region, um they're hanging things in trees, they're hanging things, they're

[1:05:39] putting things on the ground, they're putting things in. So, we'd have to

[1:05:43] ensure that people are aware like if you're going to add to this memorial, it

[1:05:46] has to go in the box. Then, we have to be aware that should it expand,

[1:05:52] then the next group needs to know that maybe we need to take this other

[1:05:56] structure outside. So the flower bed could be and and this is just thought

[1:06:01] the flower bed could be smaller than that 6 and 1/2 and then you have an

[1:06:06] actual place to put >> additional things in because because

[1:06:11] there is an honoring and leaving some stuff there, right?

[1:06:14] » What about building something uh above the ground? Um, like

[1:06:20] you have your space with your flowers and everything, but I mean uh if you

[1:06:24] build a structure in the shape of a heart and and then have little uh

[1:06:30] shelves. >> Oh yeah. Around the heart

[1:06:32] » things. Yeah. >> Yeah. And then that way people could put

[1:06:35] moccasins or tobacco or you know candy on those

[1:06:41] little shelves. I don't know if or hang we could even hang something from the

[1:06:47] » uh like say a crystal sun ray catcher or something some kind of

[1:06:52] » people will >> yeah from the middle and uh you know

[1:06:57] » there could be >> I would like that

[1:07:01] » round the flower bed there could actually be a paved area so that if

[1:07:05] people brought stuff >> that increases cost.

[1:07:10] » Yeah. >> Yeah. But I mean in the future like I

[1:07:13] mean aside from the flower bed for now. >> But I mean consider building outside.

[1:07:20] » Yeah. >> Something that holds something.

[1:07:22] » Yeah. >> Yeah. It could be

[1:07:25] » We don't have any restrictions on building up, do we? [laughter]

[1:07:33] » An artificial tree built. I thought >> it having shelves in place with

[1:07:39] branches. >> Yeah, you could do that. I thought that

[1:07:41] was one of the discussions that that >> was really sounded nice

[1:07:45] » because you know a lot of native artists uh who do uh native art usually do a

[1:07:52] tree of life. >> Yeah.

[1:07:55] » Yeah. A tree of life would be really nice, you know.

[1:07:57] » Yeah. >> We we should we should

[1:08:01] we should plant a white pine. >> White pine. Yeah. Well, the only thing

[1:08:08] about planting a white pine is it won't fit in the box like in the end. Like it

[1:08:13] will in the beginning, but in the end when it's this big, it will be the

[1:08:17] entire box. Yeah. >> True. So, let's slightly bigger box.

[1:08:22] » Yeah. Well, [laughter] you've been approved for

[1:08:29] » So, I think that that realistically I think our costs were a little high

[1:08:33] there. Um, I think 1,500 probably would encapsulate everything, including the

[1:08:37] soil, the plants, and the planter box, because I remember looking up the

[1:08:41] planter box at the time, and I believe it was around $800 for the box itself

[1:08:46] from Sprout, Inc., which I think was what the company was. Um, if you were

[1:08:50] still going to go with that, um, that would leave you

[1:08:57] $1,000. >> Yeah. Because if we

[1:09:00] » if with the garden if we um I don't like the idea of purchasing a plastic box.

[1:09:05] I'm sorry. [laughter] >> Like using an organic material like we

[1:09:09] could get rough on lumber and make one for well under

[1:09:13] » Yeah. >> Yeah. And with the size of the with the

[1:09:17] size of the garden, it's not going to need a lot of soil. And it's just the

[1:09:21] plants, the perennial plants, >> which are more expensive, right? Like a

[1:09:24] perennial plant can run anywhere between$10 to $20 per plant.

[1:09:32] » You can ask the best idea. I'm just I'm just throwing this out because I know

[1:09:35] we've discussed it. If you're talking about selling the plants or or donating

[1:09:40] the plants to people to do this every year, wouldn't you want to have plants

[1:09:44] that come out at the end of the year? >> Kind of have like a a new like a

[1:09:48] awakening every spring like let's plant this again. like just to honor it

[1:09:52] instead of just we can forget about it because they're going to grow again, but

[1:09:55] like intentionally every year planting new flowers.

[1:09:59] » That's the intention. Yeah, definitely. >> We could or we could even do a a hybrid

[1:10:04] where we're doing >> the border replant every year and the

[1:10:08] center of the plants being >> we could probably also like separate

[1:10:12] some of our own plants in our gardens and add to it. Like I have perennial

[1:10:15] irises and hostas that I can donate. I'll have like tons of them. But I think

[1:10:21] our vision was that they're going to be orange or the color scheme is orange,

[1:10:25] » right? >> So, as long as your plants are orange,

[1:10:28] [laughter]

[1:10:32] » it's nice to have some, you know, maybe traditional healing plants as well.

[1:10:42] » Tobacco seeds. [laughter] >> Well, you can plant you could plant.

[1:10:49] » Okay. and we need to associate a cost to it. So, we we've talked about the box

[1:10:55] being 6 1/2 by 3 and 1/2 ft. Um, we've taken into consideration that there

[1:11:00] needs to be a place to put things within that box because anything outside of

[1:11:04] that, like there has to be a clear a clear idea of why we're putting this

[1:11:10] memorial there and then coming up with a cost to support it because it's

[1:11:16] something we want to do in the spring. So again, are we are we budgeting

[1:11:21] towards this of like $1,000 and kind of like you said, Joan, we have some,

[1:11:26] pardon me, opportunity to have a box built for us rather than a bought box

[1:11:31] and then possible [clears throat] donations for people to and then how do

[1:11:36] we get that out there that like, hey, you can buy a plant or are they just

[1:11:40] buying their own plants and then going and like

[1:11:43] » planting it? But that's what I'm saying like like there has to be some sort of

[1:11:47] like >> this is the day, this is the plant

[1:11:51] ready, come in and buy your thing or you know. Yeah.

[1:11:54] » There. Okay. I like that. I didn't think >> and we can even convince Home Hardware

[1:11:58] to bring some of their plants there and sell them on the spot and then have a

[1:12:02] ceremony and then if people want to buy a plant to put one in, they can.

[1:12:06] » You know, there would have to be a set number like this is the vision and you

[1:12:10] can buy these plants in honor of people, >> you know.

[1:12:14] Not only are honorariums for elders, but they're also for knowledge keepers. So,

[1:12:18] if you're going to do something along this line, too,

[1:12:22] » you need an honorarium. >> You need an honorarium.

[1:12:24] » Yeah. >> Yeah. If if you're doing ceremony,

[1:12:26] right? >> Yes. Yes. Yeah. So, I think that we

[1:12:31] should still just budget $1,000 for this event.

[1:12:36] » Okay. How about we How about um I'm willing to go to Home Hardware and get

[1:12:42] um estimate for the the wood for making the thing. Um who Joan, you sound like

[1:12:50] you you know about plants. Why why don't you do a little bit of research and come

[1:12:54] up with a list of plants that would be >> Well, the nice thing is Eric Bordalus

[1:12:58] and his wife are landscape designers. So they are they have huge knowledge. So

[1:13:05] last year when we talked about this, I did talk to him about it. So he can just

[1:13:09] rattle off. They can come up. >> Well, let's do that.

[1:13:12] » Because >> yeah,

[1:13:14] » I mean, as I said, I think I can get money through the United Church healing

[1:13:20] healing fund. So if we but we need to have a budget for that. So, if you could

[1:13:26] go back to them and, you know, get a list of plants and estimate cost.

[1:13:31] » I'll do the the estimate of the planter. How high do you want the planter?

[1:13:38] » Like two feet around. >> I'd say two feet.

[1:13:41] » Yeah. Okay. >> Okay. So, we're estimating 1,000. Sorry,

[1:13:48] » Yep. >> That sounds good.

[1:13:51] » You good with that, darling? >> Yeah.

[1:14:01] So, we're going to move on to the next thing on the work plans.

[1:14:07] » Yeah, sorry. >> That's okay.

[1:14:09] » I'm busy eating. [laughter] >> We all did that.

[1:14:12] » Just trying to keep us on track. >> Community relationships and partnerships

[1:14:18] ongoing. Um, community events, blueberry festival, orange shirt day, the gallow

[1:14:24] awards, um, opportunities for collaboration

[1:14:28] will be scored as they arise, input on municipal project as requested

[1:14:35] per the 26 to 31 strategic plan. Um I don't know if we've seen any of that but

[1:14:42] uh anyway the events [clears throat] and the commemoration ongoing annual

[1:14:46] blueberry festival orange shirt day the TRC gala awards

[1:14:52] communication and public information. This is new. So we need a we have to

[1:14:57] have a website with recent information, events, activities, land acknowledgement

[1:15:03] and if approved with audible demonstration. A Facebook page request

[1:15:08] has been sent to CAO with detailed information for review. So I don't know

[1:15:13] if there's any movement on those things. Uh creation of a traditional protocols

[1:15:20] guide for distribution. This is new uh create information to be

[1:15:25] shared with the general public regarding traditional protocols such as

[1:15:28] information on honorarium smudging presenting tobacco etc. Um,

[1:15:35] okay. >> So, that's one. If you're hoping to

[1:15:38] actually create and distribute, unique printing costs,

[1:15:43] » we can check with Qi2 for support in that way.

[1:15:49] » Yeah. >> And the reality is on your work plan.

[1:15:52] » Yeah. >> There has to be some sort of idea on how

[1:15:54] to get to it, right? >> Yeah. So, the reality is like to do the

[1:16:01] We won't be printing this year. we would be printing, let's say, in January,

[1:16:05] right? Like it would it's going to take a lot of work to pull that together. So

[1:16:08] on this thing, the only thing that requires funding for this year is the

[1:16:13] garden and the gala and the um elder rocks for action.

[1:16:20] » We don't have much extra day stuff. >> No,

[1:16:25] I don't think there's been any funds allocated. Normally it's just we join in

[1:16:29] with whatever Slifna or Chogan is doing. Yeah. Friendship center. Thank you. Last

[1:16:35] year we did the u on orange shirt day uh we went out with uh Brent and uh Joan

[1:16:44] and we did the filming of how to say the town's name right

[1:16:51] » and we gave everybody gift cards to try >> or or actually most of them did pretty

[1:16:57] well. [laughter] >> I was amazed.

[1:17:00] So that was a little side activity that we did for on shirt day and the uh

[1:17:07] » uh it was edited into one piece by Brent and uh it turned out really good.

[1:17:13] [laughter] >> We can do something like that this year

[1:17:16] coming up then. >> I don't know what we're going to do,

[1:17:19] [laughter] >> but we'd like to do another educational

[1:17:21] video on the same lines. We just need to figure out what the topic would be.

[1:17:25] » So we did buy the gift cards. Yeah. >> How much were the gift cards then? Like

[1:17:30] 50 bucks, 100 bucks. What were you doing? $10

[1:17:33] » each 20 for $10 each.

[1:17:35] » 20 for 10. So 200 bucks. >> Yeah,

[1:17:37] » that's good. That's still good. So >> yeah. And then I brought some out from

[1:17:40] my quil $25 ones. We we gave out some more.

[1:17:48] » Those were donated. >> The gift cards were well received.

[1:17:52] » Yeah. Well, getting to like learn the word is good.

[1:17:55] » And then Blueberry Festival. So two honorariums.

[1:18:00] We didn't. >> What did we do for blueberry festival

[1:18:03] before? What's >> rocks to action? It was $250.

[1:18:07] » Yeah. The one in Hudson. But we also had the We entered the Banic Bake Off. Oh,

[1:18:12] yeah. >> Oh, yeah.

[1:18:13] » We came. >> Was there a fee with that? There was no

[1:18:17] fee with that. Was there just been your shirt?

[1:18:21] » We made our costumes. So, >> yeah, like Darlene and I paid for all

[1:18:26] that. I think Joan took care of that. Oh,

[1:18:30] » they were surprised after I went to Giant Tiger and I just bought

[1:18:34] $10, no six or $7 shirts that I think we made about 10 of them for everybody.

[1:18:42] » We just painted them. [laughter]

[1:18:46] » We painted a Sasquatch on >> Oh,

[1:18:49] » because we were team team Sab, which is Sab is the word for Sasquatch,

[1:18:55] » right? So, we honored the the Sasquatch or the Sabbak [laughter]

[1:19:01] part of our team. >> We even had the guy who dressed up in a

[1:19:07] as a Sasquatch. He came by. He came through the event and

[1:19:13] » he's gone. [laughter] >> There were those

[1:19:21] big time. >> Was it Dave?

[1:19:22] » No, it was Eric Ransky. >> Oh. Well, Eric would have had fun yet.

[1:19:28] » He just ended up chasing him for a little while and he had run into

[1:19:33] [laughter]

[1:19:36] » That's so cute. >> Okay, so right now for that is like 450

[1:19:43] for this those two items. >> So that's 1450 and just stitch. So I

[1:19:49] will I want to take into consideration right now um the rocks to action over

[1:19:53] the past few years have been donated and then there's been some stuff. So we

[1:19:57] don't have those people a part of this committee anymore.

[1:20:01] So we do have to consider >> well we can ask if he wants to do that

[1:20:05] again you know just on his own but I mean uh we'll help with the authorian if

[1:20:13] it's needed. >> I would hope. Yeah. Because we use that

[1:20:16] as an education right. Yeah. >> So, but I'm just thinking for like the

[1:20:21] rocks, the paint stuff, those were in kind before.

[1:20:25] » Yeah, we still have that whole kit. We have everything still. So, we have we

[1:20:30] purchased everything. We purchased chairs, umbrellas, we we've got a popup

[1:20:34] thing, a popup thing now. We have the tablecloths. We have all the art

[1:20:40] supplies. It's all in a bin. We just grab the bin and go and get rocks and

[1:20:44] get an elder. So hire an elder to do it and last year

[1:20:49] we had we've had two different elders each time. So

[1:20:53] » that's why I was asking like because last year there was an increase in

[1:20:57] honorarium. So that's why I'm trying to figure out like we can't just give one,

[1:21:02] right? >> We had just one person, didn't we,

[1:21:04] Megan? >> I thought you had only one person.

[1:21:08] » We had one person. >> You're hoping for two. Yeah. You would

[1:21:10] give both people an honorarium. you're not going to be

[1:21:13] » we just need one person with him because last year what happened last year was um

[1:21:21] because there were other events going on in Hudson where before we were the only

[1:21:25] event so people came and sat where people flowed through this time. So la

[1:21:30] the first year we were able to have the elder do a presentation because everyone

[1:21:35] was sitting. But last year the elder had to stop and talk to each group that came

[1:21:41] through. So it wasn't just one thing. So and he actually did like a little walk

[1:21:47] around town too. So which was interesting. So it sort of changes based

[1:21:52] on how what's going to happen in Hudson, right? Because last year Hudson had sort

[1:21:57] of like a little fair. They had like history stuff in the hall. They had

[1:22:01] stuff in the seniors. There was other stuff. There was a little dog show

[1:22:06] thing. So, there was lots of other things to move around. People move

[1:22:09] through the community.

[1:22:18] » This cabinet, I know I'm moving on maybe a little bit too quickly, but it's not

[1:22:22] on our stuff here. >> The cabinet. Uh, was that in kind? No,

[1:22:28] we bought it from last year's money with our extra money that we had at the end

[1:22:31] of the year. >> Yeah,

[1:22:35] » we have 26 cents left. >> Yeah,

[1:22:39] » I did good spending, not >> you did. You did good.

[1:22:42] » Appreciate you, Megan. [laughter] That I purchased Reflections and I

[1:22:48] [clears throat] ended up getting it on Black Friday and everything was like 10%

[1:22:52] off was free shipping. So, I was able to get $130 more of items, which was really

[1:22:58] nice. >> Yes.

[1:23:00] » I just have that box in my office right now.

[1:23:03] » Awesome. That's what we need. >> Especially going forward, right? We can

[1:23:06] use that. Yeah. >> It's nice that it just the supplies just

[1:23:10] add up >> after year and you'll have your

[1:23:13] » I got I got a pretty good variety. There's mugs, there's aprons, there's

[1:23:17] dish towels, there's puzzles. You can come down and see it if you

[1:23:22] want. This is swag. >> Yeah. This is either stuff that you can

[1:23:26] So, so most of it obviously doesn't they're not all the same, right? So,

[1:23:30] everybody who's going to come in might get something different. Um or

[1:23:35] potentially you put them together if you're trying to do a silent auction

[1:23:38] instead of swag if you can't get the swag. You put them together in bundles.

[1:23:42] » Yes. Cuz they all sound like they could be in bundled.

[1:23:45] » Most of this is um store manager can have designed. Most of it, not all of

[1:23:50] it. >> She's on a She's on a rise right now.

[1:23:52] That's amazing. She's doing great. You saw her artwork on the IFNA vehicle. She

[1:23:57] did the bombers jerseys like >> her scarf and she

[1:24:02] » store magic. >> Oh,

[1:24:04] » there are a lot of talented artists. >> Okay.

[1:24:07] » But yeah, you guys are welcome to stop downstairs before I leave if you want to

[1:24:10] take a look. >> Totally will.

[1:24:12] » Yeah, me too. >> Okay, so right now we're sitting at

[1:24:15] roughly $1,400 which would play into,000 for the gala. I love her artwork.

[1:24:23] » Oh, yeah. >> Beautiful.

[1:24:26] » That's a nice scarf. >> She's chasing.

[1:24:31] » If you're very convinced that you're going to be able to gain donations from

[1:24:34] people for the galla, then it's awesome. Should be sufficient to

[1:24:37] » I think we'll have no problem getting another $5,000 from the community. Like

[1:24:41] I like easy and more. >> You're absolutely right.

[1:24:46] » Yeah. Well, as soon as we get them. >> Yeah, I think so. So we would need what

[1:24:51] 125 of some things from people.

[1:24:57] » Oh, you mean for like swag? >> Oh, yeah.

[1:25:01] [laughter] >> 125 items for swag. Okay, good idea.

[1:25:06] Good. I mean like there could be a potential now for like some stickers if

[1:25:10] we get a logo like some of those things that could be a little bit more like

[1:25:14] » associated with the gala that took place because I mean everybody likes stickers.

[1:25:19] You put them on your phone or >> water bottles.

[1:25:22] » Yeah. my life. >> To get say the friendship center to

[1:25:27] donate like >> a stress ball

[1:25:30] » or you know the hospital to to donate >> women's shelter always has a

[1:25:38] » swag. >> Exactly. Yeah.

[1:25:40] » What's the support services again? They always have something good to do. Shabin

[1:25:46] Robin Williams fans [clears throat]

[1:25:49] » for this year for the logo. We should just use the sulode if we can use the

[1:25:55] sulode logo on the bag on the swag bag for now.

[1:26:00] » How many packs do we have downstairs? I don't know if we need permission. Uh

[1:26:03] there's still it would be nice to have it from

[1:26:08] that to show that it is municipality that

[1:26:11] » Brian HR purchased a whole bunch of grocery bags

[1:26:16] » um when we were giving out stuff to our staff. Um I can see if maybe we can

[1:26:21] donate those like if the municipality can donate them. Mike can

[1:26:24] » I have a question too. So, uh, Darlene brought up a big a good question. Like,

[1:26:28] [clears throat] municipality, we're we're a municipal

[1:26:32] Oh, I can't even speak. Um, committee. >> When we do an event like this, like, is

[1:26:38] there anything that bars us from getting our own logo for these events like that

[1:26:42] we're hosting? Like, do we like, you know, how on the standies we had in

[1:26:46] partnership with your logo and then the municipality? Oh my goodness. The

[1:26:51] community logo. [laughter]

[1:26:54] So uh and then it said with partnership with truth and reconciliation committee.

[1:27:00] So like is there any anything we need to know about that

[1:27:05] » logo you're asking about? Is that >> I don't know because I mean that could

[1:27:08] be in the future >> in the future.

[1:27:11] » Yeah, it could be a local contest like there there are opportunities to make it

[1:27:14] big. Do we have >> to keep it under the Sula municipal logo

[1:27:20] or is there an opportunity because I don't know what I don't know what that

[1:27:23] conversation is. >> So I don't know that's the best answer

[1:27:28] to give you. I don't know and I would have to ask. Um as far as I understand

[1:27:32] it um any committee that is under a municipal umbrella does have to

[1:27:41] reference the municipality. Um, I'm not sure to what extent and I will have to

[1:27:47] ask. It's an answer I just don't have. >> And you know what? That's cool because I

[1:27:50] think that'll help clarify the next couple of year plans, right? Because if

[1:27:55] we're saying this is the truth and reconciliation committee, but it's

[1:27:59] obviously under the municipal then then it's just saying but we're identifying

[1:28:04] because I think was it public works that had the like the train over the silicone

[1:28:10] bridge like that was kind of associated with them but I don't know like so it's

[1:28:14] a good thing just to ask.

[1:28:21] » So Joan, you're good with a thousand? Yeah. Yep. I'm like Michelle, I'm pretty

[1:28:26] confident that there's lots of support out there for this project. So,

[1:28:30] » definitely >> I'm not too

[1:28:32] » It just that if we have the $1,000, it gives us the logistics that we're not

[1:28:36] waiting for money to come in, right? We we know certain things that we have to

[1:28:41] pay for, we can do. >> I like that. I'm confident with that.

[1:28:50] » All right. So anyway, um back to the agenda. Number eight, uh we talked about

[1:28:55] the liability concerns. Uh so that's done. And then A2 is the cabinet. And

[1:29:03] the cabinets are okay. >> The cabinet is purchased. It's sitting

[1:29:07] in my garage, but when I cracked my rib, I could not build a cabinet. So So I'm

[1:29:16] planning when I get back, I'm going to spend a day go and the library. I'm

[1:29:20] going to talk to because there's been a change of management at the library and

[1:29:24] we were talking to the old management. So, we'll reconnect with the new

[1:29:27] management and I'm just going to actually try to assemble it actually

[1:29:31] there rather than try to move it in the middle of the winter. Glass cabinet

[1:29:35] assembled frozen. So, um just assemble it there because the um the artifact is

[1:29:43] in the basement of the library and then we'll just bring it up and make sure it

[1:29:47] » it it's in it can stand and be in there. >> How long is it in the library for?

[1:29:53] » Hopefully forever. Or if someone wants to borrow it, we can move it, but

[1:29:58] hopefully forever with, you know, Yeah. Get it out there. Get it out of the

[1:30:05] basement.

[1:30:08] and she's not >> great. Thanks.

[1:30:11] » You did leave. >> Okay.

[1:30:14] » She's not in the in the waiting room. So, um I'm guessing she either lost

[1:30:18] connectivity or had to leave. >> Oh,

[1:30:20] » she sent a note. She's put it in the note. She had to leave.

[1:30:24] » Okay.

[1:30:27] » So, number three, the updated work plan. Everything seemed to be okay.

[1:30:35] turn out to be going to class tomorrow. Like

[1:30:37] » tomorrow? Yes. >> There is one thing now [laughter]

[1:30:42] want to leave Naomi. I'm like I'm sorry. Now that we have Michelle and Elvis who

[1:30:48] are a part of it, um was there any ideas going forward for Blueberry Festival

[1:30:53] events that you had or you good with what we're going forward with? So there

[1:30:58] just to think of in the future, but so far we have the rocks to action that the

[1:31:03] TRC but when if there is anything that you're thinking of in the future that

[1:31:09] could be considered for the work plan would be good

[1:31:12] » and organic offic

[1:31:18] [laughter]

[1:31:22] um now I know that here we have like a creation of traditional protocol calls

[1:31:27] guide for distribution. So thoughts what Megan and I kind of

[1:31:32] brought to our attention is like even in the work plan there has to be some sort

[1:31:36] of like milestones or structures you guys are going to be looking at. So if

[1:31:41] that create information to be shared with the general public when you're

[1:31:44] working with knowledge keepers and you're working with those who are like

[1:31:48] having some thoughts that like there is some exchange of cultural protocol as

[1:31:53] well as those who aren't culturally um protocol like there are other ways that

[1:31:58] you need to be engaging. Um, I do need to bring to attention that like even

[1:32:03] though we're indigenous, not everyone is traditional. They're faith-based as

[1:32:07] well. And we can't just signify that both because they are both represented

[1:32:11] by First Nations people. Um, again, this also goes into the aspect that we have a

[1:32:18] lot of people who are non-indigenous that have knowledge and have had that

[1:32:23] opportunity to share. So how like this isn't just about like

[1:32:29] from our perspective and I I say our perspective lately this is about a

[1:32:33] collective perspective going back to that relationship building that we

[1:32:36] talked about on page one like community part relationships and partnerships. Uh

[1:32:41] true reconciliation comes from healing. Uh we can point fingers and say they

[1:32:46] need to heal. However we got to point the finger back at us. We need to heal.

[1:32:50] You need to heal. Hey, the reality is when you're open and you're a lot more

[1:32:54] self-aware and you have that opportunity and just like Darlene pointed out, we

[1:32:58] have an opportunity when people are potentially could be triggered. We don't

[1:33:03] know those triggers. So, just having those safety safety

[1:33:08] safety nets in place. Um, so when we do kind of these traditional protocols,

[1:33:13] even if this kind of moves into next year, but throughout this year, you're

[1:33:20] able to build those relationships and connections with people to see what what

[1:33:24] that is cuz it's it's protocols just for even the whole municipality.

[1:33:30] Like we we know a lot of people here and you can have those relationships and and

[1:33:36] you don't want them get blurred like some are professional and some are

[1:33:38] personal. So like like how do we work with each other cuz it is about true

[1:33:43] reconciliation like working with each other communicating. So

[1:33:49] » yeah I don't know what uh um when we talk traditional and then what you

[1:33:56] mentioned um is that uh a lot of our people are not actually traditional.

[1:34:01] They're traditional Christians. I mean, they live on the land, but they still

[1:34:06] practice uh Christianity. Um, if we look at some of the

[1:34:11] communities, they have more than one different kind of church. Sandy Lake has

[1:34:16] about seven different kinds of churches, >> you know. They have Roman Catholic, they

[1:34:20] have Anglican, they have >> I don't know what else they have,

[1:34:23] [laughter] but there's like seven of them, I heard.

[1:34:26] And um so there might be a whole new [sighs and gasps]

[1:34:31] uh wording to I think traditional came up at one point because u we were

[1:34:38] talking about honorariums and then we got into talking about smudging and

[1:34:43] prayer and tobacco and that kind of thing. So,

[1:34:48] um, if we do honor everything,

[1:34:53] the diverse spiritual practices, maybe you could reward at some events because

[1:35:00] if we have the um um the unmarked graves and any ceremony

[1:35:06] that happens there, I'm sure we're going to end up with uh different types of

[1:35:10] people who are going to be praying. Um, look at Bill Morris.

[1:35:16] » He's a what is he? >> Reverend.

[1:35:18] » Reverend. Um, and uh, you know, if he comes to the event such as this in the

[1:35:24] future, then he'll be praying in his way. And there's a lot of other ordained

[1:35:29] people in the north, right, >> that go to school and they get their

[1:35:34] » There are a lot of women. >> Yes. A lot of women

[1:35:37] » did that are doing that and they're becoming spiritual leaders. uh that way.

[1:35:43] So yeah, we may have to reconsider learning this. Um

[1:35:48] » I like that the combining of all the different spiritual practices. That's a

[1:35:52] another way of reconciliation, too, where there's no separation between the

[1:35:55] way you you have your faith because it is all

[1:36:00] it's it's all related, right? It's we're all

[1:36:04] [laughter and gasps] >> just looking for something.

[1:36:07] » Yeah. So we might want to reconsider just just that section in the future for

[1:36:13] discussion >> and because we'd be also looking would

[1:36:17] we defer this to next year and the only reason I'm bringing that up is because

[1:36:22] the money's accounted for. >> Yeah,

[1:36:25] » it does say creation for distribution. It doesn't say actually distributed

[1:36:31] » comes over this table. Okay, sounds good. And it really might take two years

[1:36:36] to create it. >> Yeah.

[1:36:38] » Yeah. >> Yeah.

[1:36:39] » Good, good points. Okay. >> But for now, I guess the word honorarium

[1:36:43] is in there. So it'll, you know, it'll uh

[1:36:47] » they'll be aware part of the documentation for for council to to to

[1:36:52] look at and realize that yeah, we've got to pay on ourarium and uh for tobacco.

[1:36:58] We might want to spend money on tobacco under this. So

[1:37:04] anyway, okay. So we'll leave that for now. Is that okay?

[1:37:08] » I'm good. >> Okay. And then uh the review of the

[1:37:12] municipal policies through the cultural lens uh cemetery bylaw

[1:37:19] that's on hold. on hold as the cemetery memorialization events uh with the

[1:37:27] children of um went missing or un or were buried in armor graves for the

[1:37:35] zone. Um and bringing the children home initiative hasn't really started doing

[1:37:41] that yet. So we're still on hold for that. So that'll be the updated work

[1:37:49] plan I guess which will be presented tomorrow. Okay. And then number four 84.

[1:37:56] So we'll just move on. Chamber of Commerce events calendar.

[1:38:02] Want to Oh, that was Michelle that has it.

[1:38:06] » Oh yes. Um yeah. So, the

[1:38:11] chamber when I went there, they were talking about being able to support any

[1:38:16] events and stuff that are going on by putting them on our municipal calendar.

[1:38:20] Um, it's it's pretty easy to just go on the the site, fill in the information,

[1:38:28] and it gets put up on the on the calendar. And the chamber may also um

[1:38:35] help promote that through uh I think people sign up for a text and you get

[1:38:40] all your your events like even bombers games or whatever that people want to

[1:38:45] promote out there. Um so if we can put it through those those channels as well

[1:38:50] to get it pushed out there and and then the chamber does stuff on Facebook and

[1:38:55] other things as well. >> Nice. So they take on some of that

[1:38:58] communication for us because that is good. Yeah, we're we're like we're

[1:39:02] coming up to some roadblocks and it's not negative, it's just like how do we

[1:39:06] work within this? So, that's awesome. Awesome to hear.

[1:39:09] » I'll check with um Christine about being able to do this like and if if if it's

[1:39:15] with a fee or not. I think it's a fairly minimal fee, but if um if they would

[1:39:19] just do that for the community as well. >> Yeah. If there's a fee, let us know.

[1:39:23] » Yeah. Yeah. Just for the for the chamber part of things. Um, otherwise like the

[1:39:28] the municipal website with the calendar of events, you can just do that anytime.

[1:39:36] Well, I'm sure that um we'd be able to post some things on our

[1:39:42] Facebook page if we if we prepared them and stuck them in. Um, so if you did

[1:39:46] want to advertise something about this these events that we're talking about,

[1:39:52] um, I just have to have the information so I can send it for approval. That's

[1:39:56] all. Or I have to have directions to create the information so I can send it

[1:39:59] for other. That's that's what we've got going on.

[1:40:02] » Right. Yeah. One thing I forgot about that because it's been a while since I

[1:40:05] was at the chamber meeting. But um one thing that they're looking to do is to

[1:40:09] have like a a a QR code, some stickers or a pamphlet or something that you put

[1:40:13] in like visitors bags that that'll have the live calendar of events and and you

[1:40:20] know even at like the Mayfair Theater using one of those poster boards to put

[1:40:24] in you know here's all your January events, here's all your February events

[1:40:28] happening in Sulao. They're talking about life and moments, right? all the

[1:40:31] little things that people get together and put on uh because we don't have, you

[1:40:37] know, movie theater and bowling alleys, but what we do is we get together and we

[1:40:41] put on we put on things that that bring us joy, right? And so, how do you how do

[1:40:45] how do people coming to the the community find those? Well, we're going

[1:40:49] to have them on the calendar. We'll have it on that QR code that you just scan

[1:40:52] and and you'll be able to see all the events. So, that's what they're doing

[1:40:55] with that. >> Nice.

[1:40:59] » Thank you. Good. Good to know.

[1:41:04] » Now, before we go too much further, shouldn't we go back and do a motion for

[1:41:07] the $1,000? Do we need to actually do the motion, Megan?

[1:41:11] » Oh, okay. >> Yes, please.

[1:41:13] » Yeah. So, do you want me to do the motion?

[1:41:16] » Publication. So, I make a motion that we allocate

[1:41:21] $1,000 of the 2026 TRC funding towards the

[1:41:27] Truth and Reconciliation Gala on >> April 25th.

[1:41:37] So, we need a seconder, right?

[1:41:43] » 1,000, right?

[1:41:47] Yeah,

[1:41:51] he louder

[1:41:57] moved. Do you second?

[1:42:02] » All in favor?

[1:42:06] » Yep. Okay. $1,000 for the galla. And should

[1:42:12] we do the public space $1,000 too? >> No, I think we have lots.

[1:42:18] » No, that's already been that's already been done.

[1:42:20] » Oh, okay. I didn't write it down. >> That was before you went to council.

[1:42:24] » Well, the other thing that we should probably discuss is ticket prices. Are

[1:42:28] you guys okay with us just once we figure out I'm meeting with the caterer

[1:42:33] um at the end of January to come up with the menu? Then they'll come up with a

[1:42:37] price. So once they come up with a price, then we should just figure out

[1:42:41] how much the tickets are. I think they should not be a lot.

[1:42:48] Like I I would say under $20. What do people think of that?

[1:42:53] » What again? [laughter]

[1:42:57] » What I'd like to see cuz I maybe maybe you already sent it and I didn't. This

[1:43:02] is just me. Uh, I'd like to see some kind of like estimates just for all the

[1:43:07] costs associated. It just it just kind of helps plan a little better because I

[1:43:11] know you estimated 10. So, it's like, oh, okay. And and that might be in that

[1:43:15] file you sent. I'm just not going to lie. I have

[1:43:17] » Well, we won't know. >> Yeah, we're still waiting for the prices

[1:43:21] like Michelle has to secure, how much um Nadia wants to be paid, how much the MC

[1:43:27] and how much the cater those the big ticket items. Then the other stuff is

[1:43:32] smaller. >> I don't even have an idea of like the

[1:43:35] ballpark, but I said like we we do we will be paying you for your time, but I

[1:43:40] for for Nadia, but I don't know um what our budget is because I know she's she's

[1:43:45] worth a lot when you look at her four pages of her resume. She's worth a lot.

[1:43:50] » But we should lock it down. we should try to figure out with her what her at

[1:43:54] least figure out what her expectation is because if we're going to go out and

[1:43:57] secure um like a sponsor for her, we need to know what we're what it is. So,

[1:44:03] if we can if you can secure those, Michelle, the cost of the MC, the cost

[1:44:08] of the uh keynote speaker, and then I can secure within the next couple of

[1:44:13] weeks the cost of the catering, and then from there,

[1:44:17] » then we can decide and get our tickets going. And one thing I do need to

[1:44:22] mention is that if you are going into agreements with people

[1:44:26] » um the only person who has the authority to sign those is the CIO. So they would

[1:44:29] need to be brought in. >> Okay.

[1:44:30] » Um and Brian would have to be the one to do that.

[1:44:33] » So like the agreement has to be brought in.

[1:44:36] » Anything that you're binding the municipality for. Yes. Need to be

[1:44:39] brought in. Yes. >> To be discussed first before finalized.

[1:44:43] » Um you can you can say yes, this is what we want to do. I have to go take this

[1:44:48] contract and get it signed. wants the contract assigned, then you're good. If

[1:44:52] he does have the authority to say no. >> Okay. Okay.

[1:44:55] » Yeah. And I did have a meeting with Brian about this because I said, "Well,

[1:44:58] how can we proceed like we're going out and we're negotiating these things

[1:45:02] without like do we have to keep going back and forth?" And he said, "No, you

[1:45:05] do have the authority to do the negotiations, but when you get to that

[1:45:09] final legal contract, you don't have the authority to sign it. Then you have to

[1:45:13] just like So, you can say to her, let's just take a figure. Let's say $2,000.

[1:45:18] She wants $2,000." you can say, "Okay, I'm going to go to the municipality and

[1:45:21] we'll get everything organized." And she might have a contract like the um Canora

[1:45:26] District Services Board, like they have a contract, but they donated it in time.

[1:45:30] There's no fee. Um but if there was a fee, Brian would have to be the one that

[1:45:35] signed that. >> Okay. One thing is it is um being able

[1:45:39] to fly her here. >> That's the That's what I was just about

[1:45:42] to ask. Is there travel costs associated, which then falls under PDM

[1:45:46] or a contract? So, all of this still has to be done. Yeah, you

[1:45:49] » just need to have it like itemized. >> Yeah,

[1:45:51] » I would suggest so that you you know >> this is the itemization for what we ask

[1:45:57] for. >> Who else would like to be on the

[1:45:59] subcommittee with me as we discuss like like what we'd like her to do with that

[1:46:03] and how that looks and and then we can finalize how she brings it together and

[1:46:08] » and a price on that. >> Have three before we hit quorum.

[1:46:11] » Right. >> Once you hit quum, we have to have an

[1:46:13] official meeting. It has to be streamed and we have to be there.

[1:46:15] » Right. Just remind me how many people are on your committee already.

[1:46:22] » Well, what we've been doing is we've just been like we've been making working

[1:46:26] committees like you guys did the awards, the three of you and then like over here

[1:46:30] Michelle and I. So the working committee is sort of broken down into little

[1:46:35] subsections. So even though there's six of us on the working committee, we're

[1:46:39] not all working on the same thing at one time and at the same meeting. It's if

[1:46:43] you're sitting in a room in a meeting together. So you got that we can only

[1:46:47] have three at a time, but we can all work on it. But we can only like if

[1:46:52] we're going to do the tickets, we could have three people together and decide.

[1:46:55] We could have three people like working on the speaker, but not all together at

[1:47:00] the same time. Do you understand? >> Yeah.

[1:47:03] » Yeah. That leave that contract on the subcommittee.

[1:47:07] » I I don't think it needs to come here unless

[1:47:10] » Yeah. It's three people. You can only three people on working on one thing at

[1:47:14] the same time. The other option you guys have is in your terms of reference. It

[1:47:18] does say if you want more frequent meetings for any specific purpose, we

[1:47:21] could look at more than you know meeting before February 17th.

[1:47:26] » They have an ad hoc. >> You are kind of at the mercy of when

[1:47:30] council chambers is available plus when I'm available. Um

[1:47:37] because I've got it's it's your end. I've got a lot going on. Um it it so if

[1:47:43] you wanted to look at meeting more often, we could certainly discuss it.

[1:47:47] » Well, I think we should plan like towards the end of March like that. We

[1:47:52] have a meeting the last week in March, the first week in April, and the second

[1:47:55] week in April. >> Yeah.

[1:47:58] » Last week in March and book them now. Yeah.

[1:48:01] » Second week in April. >> No, first week. So we have three

[1:48:04] meetings. Last week, first week of April, first second week of April.

[1:48:08] » A week for three weeks. >> Yeah. Yeah. leading up to the event.

[1:48:12] » And I agree with that because if we have nominations, we still have to go through

[1:48:15] it as a committee. Now, which which now that Megan's brought that up,

[1:48:21] » did I bring up >> Are we going to do in camera if we know

[1:48:24] people's nominations, you don't need them want to know their nominations

[1:48:27] beforehand, did >> I thought that with the awards that

[1:48:31] » we could go out out of camera? Okay. Okay. Just just we we would premise it

[1:48:36] within the meeting, but we'd say like, >> "Okay, I like that." cuz I'm like cuz

[1:48:40] Darlene Brent and I talked about that and we said how many meetings are we

[1:48:43] going to have to have to go through the nominations.

[1:48:46] » All right. So, I'm looking at my calendar for those couple of weeks. Um

[1:48:50] I'm going to need a little bit of flexibility on on what day because the

[1:48:55] last Tuesday in March I will not be here. Um so I will need a little bit of

[1:49:01] flexibility to make these dates happen, but I will have to check council

[1:49:05] chambers availability as well cuz sometimes they're both in advance. Um,

[1:49:09] » we just want a day every one of those weeks. Just one day. So, even if they

[1:49:14] don't coincide with the Tuesday, just I I like I'm just giving that

[1:49:18] recommendation. Just a day a time and then we'll have to just make it work.

[1:49:22] » Do we think like March 31st? Do you think that's too late? Like what if we

[1:49:25] did it brought it up one more week and give us one more week to like go through

[1:49:29] the nominations and get the plaques? Like

[1:49:31] » I'm with you. I'm with you. That's why I say like we're

[1:49:34] » second. We can go mid-Marchch and right after March break week after.

[1:49:38] » Yes. >> Until the event.

[1:49:40] » Yes. >> At least have

[1:49:42] » Doesn't matter how much time you give people. If they're going to leave it to

[1:49:46] the last minute >> and they and they do, right? They'll

[1:49:49] leave it to the last minute. So if you give them two weeks, they'll get it in

[1:49:51] in two weeks. If they give them four weeks, they'll get it in in four weeks.

[1:49:54] Right. So I think if we shorten our time a little bit and make people think

[1:49:59] faster. Well, I think there's so before February 1st, you can even ask for the

[1:50:04] end of February. That gives you 12 months to submit. Gives you time to look

[1:50:07] them over. Gives you time to vote on who is going to be. Um, and that way you

[1:50:12] have enough time to potentially get the awards personalized.

[1:50:16] » Will that be enough time to have everything um written out and advertised

[1:50:21] like in the papers and on the radio and all that stuff? Like

[1:50:24] » paper costs? >> That gives us five months.

[1:50:27] » Yeah. If you want to do that, you have to have budget for it. Um, we can put it

[1:50:32] on the website. Um, pretty much at the drop of a hat. Um, I just need it.

[1:50:37] » We can forward that to our own. >> I mean, when we send our press release

[1:50:42] to to the paper, then u I'm thinking that he can he can come forward and

[1:50:49] start doing the story on it >> on the upcoming.

[1:50:52] » Oh, yeah. I think it as part of a right as part of a story instead of adding

[1:50:57] » more information. >> Yeah.

[1:50:59] » Right. >> To nominate some goal here.

[1:51:02] » Um yeah.

[1:51:07] » Yeah. I think that would >> be Yeah. If we cost Yeah. which could

[1:51:13] come out of that thousand. Again, that thousand is there, but

[1:51:17] whatever is for initial, right? >> And I'll have to allow Joan to help us

[1:51:22] add, >> it will probably cost anywhere from

[1:51:24] $250. >> The last time we took out a newspaper ad

[1:51:29] that was decent size. I believe it was around $600.

[1:51:33] » Yeah. >> Um I'm sure there were smaller ones,

[1:51:37] » but they're not they're not insignificant amounts.

[1:51:42] Um, but I can certainly try and find what that would be and send it out.

[1:51:49] » Yeah, this circles back to the Chamber of Commerce website, Facebook page,

[1:51:54] being able to kind of like put that out there immediately. Um, secondly, when we

[1:51:58] go back to the work plan, I I I'd like to make the distinction between

[1:52:06] the municipal website has an update on what the truth and reconciliation

[1:52:13] committee's goals are. Doesn't have to be the work plan of the year, but just

[1:52:18] say what the committee is for, what was structured, how it was structured, blah

[1:52:21] blah blah. Um and then the updates we could possibly use until something moves

[1:52:27] a bit more within within municipality that that commerce is able to be used

[1:52:33] for all the events so to speak. >> So for Ryan were talking about the

[1:52:37] Facebook page um because Brian had questions about uh maintaining a single

[1:52:43] voice um who's going to do the updates. the the list that that Brent gave us was

[1:52:48] quite involved of when things would be posted, how they would be posted. I was

[1:52:54] like, but who's doing this? >> Um, who in the committee has the time

[1:52:58] and the want to do it? Um, and I don't know that he's gotten those answers yet,

[1:53:04] » which would still be further discussion because as a volunteer member,

[1:53:08] » it sometimes it is difficult because my next question is directly to you, Megan.

[1:53:13] I need your help with making sure this letter like has the same voice even with

[1:53:18] the sponsorship letter. So I can send you this, but it was Darlene Brent and

[1:53:22] myself that looked over the nomination. This one first.

[1:53:26] » Yeah, the nomination first. But I would like it to one obviously have the

[1:53:30] watermark and logo of municipality, but it was just a subcommittee thing. But we

[1:53:36] need to be able to have that continuity cuz it looks and sounds better when it

[1:53:41] reads better. >> Absolutely.

[1:53:43] » Um, so you just want me to go over this and because I was obviously wondering

[1:53:51] in in my voice because that's what I used.

[1:53:53] » Yes, definitely. And then >> yeah in your Megan voice said um but

[1:53:59] then this and I know uh the only thing is I won't send it to you until I get

[1:54:03] feedback from Brent and Darlene because it is part of our subcommittee and then

[1:54:06] we'll just kind of move forward but it's just there's anything

[1:54:09] » got a copy I can start on it. When are you meeting with your subcommittee?

[1:54:14] » Darlene, [laughter]

[1:54:18] » I do need to I'd like to finish the nomination by Friday, like finalize that

[1:54:22] nomination, which would again have >> Yeah. So, there would be

[1:54:26] » the proper headings and stuff, but >> week sometime

[1:54:30] » if we could get it by like next week. Yeah,

[1:54:34] » next week. Okay. Um, these things do require a signer on them. Who will that

[1:54:40] be? >> Will that be Darlene as a member of

[1:54:43] council or will that be you as the person who put it together and that I'm

[1:54:47] assuming is collecting these? >> Gavin, I'm going to give it to Darlene.

[1:54:50] » Y [laughter]

[1:54:53] as your your staff resource. >> I'd love it if you collected it because

[1:54:57] then it all goes in. I know Megan's like, "Come on, Naomi. [laughter]

[1:55:02] » We just love your organizational skills." How's that?

[1:55:05] » You know what I've had? If you saw the amount of emails that I

[1:55:10] have that I don't delete, I have I I'm at like 80% capacity. I have to clean

[1:55:15] that stuff out. So, don't think I'm organized,

[1:55:18] » but I have preferences. >> But yes, I can I can work on that. I'll

[1:55:23] work on what you've got here. Um and try and send you something. What day is

[1:55:27] today? Today's Tuesday. Got counsel 19s. Got interviews

[1:55:34] by Monday. by Friday because I don't think

[1:55:38] » No, no, next Friday. It wasn't this Friday. It was next Friday. That way.

[1:55:43] Yes. That's way That way we still have opportunity to meet as a committee and

[1:55:47] if there's any updates we can send to you. But I wanted to give you at least a

[1:55:50] template. >> Well, if I know when your committee is

[1:55:53] actually meeting, I can try and have an updated version for your meeting for you

[1:55:58] to go over and make changes to and that way there's less to change.

[1:56:01] » You want to do next Tuesday? What's your schedule look like?

[1:56:06] » Maybe Wednesday. >> Yeah, I think I have a meeting.

[1:56:08] » Can I get it by Wednesday? Then >> Wednesday the 28th. Yeah.

[1:56:13] » Okay. I will try.

[1:56:17] » Otherwise, I'll just take your notes. >> That's okay. That's perfect. Thank you.

[1:56:21] » Like I said, unfortunately, it is it is your end and uh that is when we close

[1:56:26] off all of our pensions and that's my job. So So I'm busy.

[1:56:34] And it's actuary season and [laughter] actuary. I like that.

[1:56:38] » No, I we I sent an actuarial report. It's all it's it's the entire

[1:56:43] municipality sick information and everything and I have to compile it like

[1:56:48] it takes so much time because each individual person. Um January, February

[1:56:53] are not normally times that I have time. >> Right. Well, thank you for this.

[1:56:59] » Um yeah. No, I appreciate that. >> Okay, so we're done. The uh number eight

[1:57:06] items for discussion then and number nine, the work plan and we we've already

[1:57:12] talked about that. And number 10, the next meeting date, February 17,

[1:57:19] unfortunately I'm going to be out of town. I have uh uh but I mean the

[1:57:25] meeting could still go on. I'm meeting on the 17th and 18th in

[1:57:32] Toronto with the NAN uh women's initiative. So

[1:57:39] going to be kind of busy that first day. >> See if we are quum.

[1:57:44] » Yeah, as long as I guess everybody's here, Brentton.

[1:57:47] » Well, if you guys want to move it, I'm actually not going to be here that day

[1:57:50] either. >> Oh, what day?

[1:57:53] » Michelle on her own. So, if you guys did want to move it like say up a week to

[1:57:56] the 10th, uh, we [clears throat] can do that.

[1:57:59] » Yeah, I have nothing on the 10th. >> That sounds good.

[1:58:02] » Okay. >> I

[1:58:04] » We wanted >> I'm I'm not available those two weeks.

[1:58:08] » The 9th to the 20th. I'm I'm not even here.

[1:58:11] » You want to go back to the 24th then >> of February?

[1:58:16] » What was the day? I thought you said the 17th.

[1:58:18] » Yeah, 17th was the next meeting date. It's eight here.

[1:58:22] » Is that pushing it too late? >> Unless we have our subcommittees getting

[1:58:27] the work done, but >> I think and we have the working dock. I

[1:58:31] think the 24th will work. That's one month actually from

[1:58:34] » once we have the letter. >> Yeah, that's that's smart. Then

[1:58:39] » 24th >> campaign

[1:58:40] » next meeting date February 24th. >> I will confirm council chambers is

[1:58:45] available >> at 11:00 a.m. usual time. Okay. And then

[1:58:51] uh February I mean um our next uh item is number 11 motion to adjourn.

[1:58:59] Mover Naomi and Joan

[1:59:07] and all in agreement. Yes. Show of hands. Yeah. Okay. [laughter]

[1:59:14] And the meeting is now adjourned. So thank you everybody. We will be

[1:59:19] disconnecting. Goodbye, gentlemen. Yeah.

Tuesday, January 20, 2026 Municipal Truth and Reconciliation Committee Meeting

Transcript