[0:00] Everyone is ready. I'd like to call this electoral area committee meeting of

[0:06] September 9th, 2026 to order. And this meeting is being

[0:12] webcast and recorded for on demand viewing in accordance with ESLRD's

[0:16] electronic meetings policy. We'd also like to acknowledge the

[0:21] territory there will be meetings on the traditional territory of the Watt

[0:26] Nation. And looking at item three is a motion to

[0:31] approve the agenda. Please move by director Matt, seconded by

[0:35] Director Deare.

[0:40] We have no closed meeting. So now we're looking at the minutes 6.1

[0:47] our draft meeting minutes from July

[0:54] » meeting agenda >> consent agenda. I'll move the consent

[0:57] agenda. >> Sorry I jumped all the way down to the

[0:59] minutes. Okay. Director the mayor is moving the consent agenda which is the

[1:03] minutes and a couple of correspondence. A seconder for that.

[1:10] Director Mack. All in favor? Motion carried.

[1:15] But I could say that that um Pine Lake letter was educational.

[1:23] It's good to read. Is there business arising from your minutes?

[1:35] » We don't have any items removed from the consent agenda. So we're moving to nine

[1:40] department reports and other business and turning it over to CO Paul for a

[1:45] verbal update. >> Hi everyone, Heather Paul, C A O Lrd D

[1:49] and I've asked general manager Mark Phillips to come in and just give an

[1:53] overview of the EOC activities over the last uh seven to eight weeks.

[1:59] » Thank you. Welcome. >> Great. Uh hello directors. Mark Phil,

[2:05] general manager of protective emergency services. So we'll give a quick update

[2:08] in terms of uh the situation of wildfires and other events in the SLRD.

[2:13] Uh so all wildfires within the SLRD are now being held as cusified by BC

[2:18] Wildfire Service. The final evacuation alert for Payer Lake was rescended on

[2:23] September 8th. So there are no wildfire related evacuation orders or alerts

[2:28] currently in the SLRD. Uh however there is still ongoing response and recovery

[2:32] support being provided to uh related to ESS and agricultural produces producers

[2:38] that were impacted by the fire. Uh a returning home after wildfire guide has

[2:43] been developed and is on our website. Uh the guide provides general health safety

[2:47] and recovery guidance for returning [clears throat] to wildfire affected

[2:50] properties in the SLRD. Uh moving on to the next event uh

[2:55] related to the seat and portage landslide in the uh bear and pet's uh

[3:00] creek drainage. Uh due to that uh five parcels are on evacuation alert with one

[3:06] affected household. Uh the household has been offered uh ESS supports through the

[3:13] Canadian Red Cross and a geotechnical assessment was complete. Uh and

[3:18] following that the burm debris cleanup is currently underway. So the burm that

[3:23] the SLRD uh holds was filled with uh debris. So we are currently uh cleaning

[3:28] that out. Once that cleanout is completed, we will be doing assessment,

[3:33] a structural assessment of that burm uh to make sure that it is still

[3:37] structurally sound. >> Did I interrupt you with the question

[3:41] the geotech? So did staff organize that and does that get paid for by the

[3:47] province? >> Yes.

[3:51] » Sorry to the chair. So that we put in a we have a task numbers from the province

[3:56] for that and we put in EA so expenditure authorization form to the province. So

[4:01] it is being uh covered by the province as a response cost. Yes. and we

[4:05] organized the uh engineering firm this second and and also the the contracting

[4:11] will come back. >> Good. Okay.

[4:15] » Yeah. So once the BM has been cleaned up, we will have to do a structural

[4:20] assessment of the BM. Uh and then following that report back, we will look

[4:25] to uh removing evacuation alerts or undertaking further works to ensure that

[4:30] that BM is sound. Um the next event I want to speak to is

[4:35] regarding a Mount Meager landslide. Uh so we received reports uh that Maguer

[4:40] Creek was running Chocolatey Brown. Uh following that uh again we received a

[4:46] task number from the province and as response cost uh we contracted uh BGC

[4:52] and helicopter flight uh to do an assessment. Uh the initial assessment

[4:57] found no known immediate uh life safety concerns due to the devastator creek

[5:02] last night. So just creek up devastator creek. Uh however given just a little

[5:07] cloud cover uh we weren't able to do the full uh kind of assessment of the area.

[5:11] So we are working the province again and we will be undertaking another

[5:15] additional aerial and also looking at the remote sensing assessments uh

[5:20] sensors in the coming days. So waiting on the clear weather window to make sure

[5:25] the full assessment of that. Um and we are waiting for the final or the the

[5:30] report from DGC on that initial assessment uh shortly.

[5:35] So in terms of overall EOC posture, our EOC is still activated. We're currently

[5:40] activated at level one. Uh and we still have four to five staff uh and

[5:43] contractors uh involved in the EOC. Uh so that's continued to the landslide

[5:48] assessments and response activities. uh continuing wildfire, agricultural and

[5:52] ESS supports. uh looking at developing an EOCC demobilization plan and making

[5:58] sure that our all records and files are organized and also organizing a uh 2026

[6:04] wildfire afteraction process and report and that's all and I will just say just

[6:10] uh huge thanks to the SLR staff, the contractors, our first nation partners,

[6:16] our partners in EMCR, BC Wildfire, Ministry of Transportion, Ministry A and

[6:20] the list goes on and on but uh very collaborative uh wildfire season for

[6:26] sure. Lots of learnings but very uh very collaborative and appreciative of all

[6:29] our partners.

[6:32] » Um directors have you got questions of the mark?

[6:37] » No, I'd just like to say well done as usual.

[6:40] » Good job, sir. We have a few just wondering about um we

[6:46] talked a little bit about firesmarting and that there's a pretty good window

[6:51] here right now people because in area B since you know Aninsley early July we've

[6:59] had smoke from that and Riley and Bonanza and Pear until just this heavy

[7:06] rainfall a week or so ago which was a blessing but it of course brought down a

[7:10] whole bunch of debris which is next sort of thing. Um, but

[7:16] is it a possibility to have some of the brigades get in touch with our fires

[7:22] smart program and still access I don't know where we're at with the funding. I

[7:27] don't know if we've spent all the fires smart funding. Can we still

[7:32] um [snorts] do access some of that funding to do

[7:35] some fire smarting in area B for out of the provincial fund that we have or

[7:41] should I be looking at payment in the taxes money? That was just something

[7:44] that we were talking about, but I'd like to ask you.

[7:47] » Yeah, certainly. uh through the chair. Uh yeah, anytime is a good time to fire

[7:51] smart and encourage uh response societies or individual members to

[7:56] contact our fires smart team and all the contact information is on our website.

[8:00] Uh the program is still operating uh and we are still our team is we have uh two

[8:05] or three members of the fires smart team who are standing by and are happy to do

[8:09] home assessments and support uh community events. So encourage anyone to

[8:14] reach out and I believe yeah the program is still operating. we have uh funding

[8:17] still available. >> There's a lot of interest now

[8:21] » for sure. [laughter] >> It's just the way it is. Um it really

[8:26] was unbearable to be outside for most of the summer. Um and to think about doing

[8:31] that work was was just not really practical for a lot of folks. So good.

[8:38] um the the water quality at um Riley as well as

[8:46] Kelly other places. Um can you tell me a bit about the

[8:51] process of do we collect samples? Do we ask the province to collect samples?

[8:57] Tell me how that works and who pays for it.

[9:00] » Okay. Um so in the returning home after wildfire guide it has detailed

[9:05] information about uh water quality, utilities, septic systems and many other

[9:11] uh subjects. Uh so regional health authorities administer the drinking

[9:16] water protection act. Um and they oversee drinking water systems. Uh so in

[9:22] terms of just then I'm pulling directly from the uh recovery guide.

[9:26] These are all like private wells as you like. Right.

[9:31] » So it's the responsibility of that private well owner to have the testing

[9:35] uh undertaken. Um and so they do suggest that you do after wildfire you do have

[9:41] that system uh tested uh as there potentially could be contaminated. Um

[9:45] and they note that uh local health authorities are able to provide guidance

[9:49] and advice uh for individuals uh undertaking that. Yeah. So area A and B

[9:55] fall to interior health and C and D fall to Vancouver coast health.

[10:00] » Thank you. and um work on things like I know BC Wild Fire Service was in the

[10:08] area where some evacuations had occurred and they were

[10:13] looking for owners to indicate if there had been damage to the property then

[10:19] they had an opportunity to have BC Wildfire Service fix it like right then

[10:25] in that sort of moment. But I think now you know all the tents are gone from the

[10:30] campground. Muslim guys have moved on. It was amazing how many people we had in

[10:34] Lowette. Like I went into the bakery one day and I looked around and there's like

[10:38] all these tall handsome guys and there's absolutely no cookies or any food and

[10:44] they really they really uh actually provided quite a business to some of the

[10:48] local restaurants and so on. They were camped there for quite some time and

[10:53] there were people from Costa Rica and Kquitlam and some of the SPU guys, the

[10:59] residents just loved them. They were so helpful. They were there and then they

[11:04] they would set them up and then they would come back and check that things

[11:07] were working and know especially Riley. I heard a lot about that one. Um,

[11:13] and so for things like now those guards that are sitting there asking for

[11:21] invasive weeds to come in, where where does that do we do anything along those

[11:27] lines for restoration or do I find low at regional invasive species society do

[11:33] some work there? Where where's the line between what we

[11:37] do and what DC fire service does and then what does private citizens have to

[11:42] do? uh through through the chair. Uh this

[11:47] may require a little bit digging, but my understanding in looking at the 2023

[11:50] wildfire season um is that following wildfires, there is usually a

[11:54] restoration uh process that BC Wildfire Service and Ministry of Forest go

[11:58] through in terms of looking at decommissioning those fire breaks etc.

[12:02] uh and replanting some of those areas where they did put operational lines. Uh

[12:07] so I can't speak definitively to it but that's my understanding of the

[12:11] » so that where you see the responsibility being so it wasn't just that sort of one

[12:14] stop and they're gone. >> Yep. I understand that they will do

[12:17] assessments. >> Yeah.

[12:19] » Right. >> Yeah. And and there further there are

[12:22] there will be coming assessments in just in terms of post wildfire geotechnical

[12:26] risk etc that are undertaken uh where there were fires around communities

[12:31] above communities >> that would be BC wildfire scient.

[12:36] Okay. And then I just have one other question and I think I had it answered

[12:40] at Fraser Basin yesterday. Um our wildfire roundt

[12:47] [snorts] um you remember we funded two meetings for this year I believe we've

[12:53] had the one. Are you guys in touch with Fraser Basin

[12:58] because you know Alex has left the position and so there's some transition

[13:01] there. >> Yeah.

[13:03] » You're aware of that. We're planning a wildfire roundt for this autumn.

[13:07] » Yeah. >> Amb.

[13:09] » Yeah. I actually have a meeting uh with basic council next week uh to talk about

[13:14] this uh the new person who is covering our area uh to talk about the round

[13:19] table uh not confirmed yet, but there's potentially uh funding uh to do this.

[13:24] So, as soon as we uh know uh we'll let you know.

[13:28] » Okay. >> Yeah.

[13:29] » Please. >> Yeah.

[13:31] » Thank you. Thank you. Um,

[13:37] a motion to receive that question. >> Oh, sorry. Go ahead, D.

[13:42] » Well, we've got you here. >> I just really wondering where we're at

[13:47] with the updating of the emergency plans for all four electoral areas. We've been

[13:54] waiting for quite a while now. I know we've had some crazy summers.

[14:01] Everybody's busy, but where are we at? I know

[14:07] we're at end of this term and uh we're going to be losing some of the board

[14:13] board of directors. So, where where are we at with it?

[14:18] Uh the chair in terms of the emergency plans we've been working with uh we've

[14:22] been focused on area a brief um and we've been working on the mapping uh

[14:28] directly with gun brain etc and uh yeah all the response societies throughout

[14:34] the region to update those maps which uh has been uh quite a lengthy process. Um

[14:40] but there are draft uh plans for a good number of those communities and I

[14:47] believe it's it's in the quarterly report the status of that uh but it is

[14:51] very it is an iterative process uh and we are hoping that we'll have uh A and B

[14:58] wrapped up this year the coming year and then we'll be starting C and D um next

[15:04] year as well. Uh, one of the I remember there was talk of creating community

[15:10] hubs and for our area was going to be the uh,

[15:15] Gold Co community. [clears throat]

[15:18] » Uh, BC Hydro is going to be taking it over for the next,

[15:22] you know, five, six years. Just an FYI,

[15:27] that process still in the works. the chair. We yeah, we've moved through

[15:32] that project and that was uh we received grant funding um and we continue to be

[15:37] in conversation with uh our partners in the Bridge Valley about uh where those

[15:42] uh supplies and ESS kits etc can be prepositioned.

[15:48] » Okay, thank you. I've got uh

[15:53] can I ask one question? We may [laughter]

[15:58] » direct to that factor. >> Uh this is the end of the term, you

[16:03] know, pretty close here for uh the current board.

[16:09] as I was driving over the rough hurly bouncing all over the place. It's rough

[16:14] right now. >> Would it be feasible to have a term end

[16:21] report be shared with the public on some major

[16:25] highlights of accomplishments by the board?

[16:30] » Um, can I I'm just thinking about all the work what's everything that's on the

[16:35] work plan right now and adding to that. I think that can be an emotion as a

[16:39] recommendation to the board and I think we've been talking like I've been

[16:42] thinking about the strategic priorities report that comes now in January and how

[16:48] that can would be really important around October and November not just for

[16:53] the board leaving but any new people coming on not waiting until January kind

[16:58] of know what's going on in the work plan. So it's kind of been on my mind

[17:01] but what also has been on my mind is pressuring staff for more output right

[17:05] now. So I think it's a great idea. It's how quality how can I bring something

[17:11] quality work to you without slowing other work down or maybe I do slow maybe

[17:16] we do slow other work down because this is important. So I agree that it's

[17:19] important and I'm trying to figure out how was the easy button to do that and I

[17:23] think the strategic priorities report bringing that back up would be a good

[17:27] one. Um however prior to me being here accomplishments weren't tracked the same

[17:33] way they are now. So I'm not sure if it will be a wholesome fouryear. We might

[17:37] have some highlights for the first few years and then we have detailed stuff

[17:41] with this strategic priorities report. So how about the answer is and

[17:47] » well >> my my expectation I would love it to be

[17:50] a high quality report. I think it'll be a top

[17:54] » and I think it'll help for both you and and anybody new coming in. Well, I'll

[18:00] give you some thoughts moving forward. If we if

[18:06] we actually did some newsletters or uh special

[18:13] newsletter, an accomplishment, this is what

[18:17] [clears throat] we did. Okay, that's set aside. Now, you just have to combine

[18:22] them all. >> Yeah.

[18:23] » Right. So that it's a it's something that's continual but it's it's put away

[18:28] and easy accessible where you just combine them all and there there's your

[18:34] report >> just

[18:37] » the one you you do have it in in that that report but it's pretty basic or if

[18:44] you did it for each major thing that transpired

[18:49] you know whether it's the fire services review or whatever it is that that has

[18:55] been done. You do actually take a little nice nice one there and then share it

[19:03] and at the end of the four years combinable and you've got you've got

[19:09] that ready to go. >> Thanks.

[19:13] » Would you like a a motion to the board to suggest that? Do would would that be

[19:18] helpful? The reason why I would say it'd be

[19:20] helpful is because I think about election VCs and some regulations and

[19:24] some municipalities um refrain during election periods to to

[19:29] do a hey look at the awesome stuff we did this year so as not to interfere

[19:34] with any incumbent reelections. So I would say a recommendation to the board

[19:37] and before that goes to the board. Um we will look into that because I think it's

[19:42] really based on each local government's policy on whether or not they do and we

[19:45] don't have one. So I don't think it'll be a hurdle but I just want to have a

[19:50] little conversation with corporate services and that about the

[19:54] what ethicals but I think it's a great thing to

[19:58] collect even for the people coming in. Didn't I make a recommendation to the

[20:03] board >> that a report

[20:07] » that we that uh um a term

[20:14] » four year >> a four-year term uh report of

[20:17] accomplishments be initiated

[20:21] » or four year term kind of summary of

[20:26] accomplishments? >> Yep.

[20:30] » [clears throat]

[20:32] » produced if possible

[20:38] can be identified or be reviewed. >> Yes.

[20:42] » And like you say, it it doesn't have to come during our term because it's almost

[20:47] over. >> That's great.

[20:50] » That that that loophole would help. >> Yeah.

[20:54] » Well, it wouldn't come until October meeting at the earliest.

[20:58] » No. >> And November, December,

[21:02] » yeah, >> January, whenever.

[21:05] » I can comment that some of the conversations with communications team

[21:08] and it really is about capacity. It's the it's the what we wish we could do

[21:12] and what we can't do with what we're doing and they would love we see those

[21:17] municipal annual reports that are so great and wholesome and have

[21:21] infographics. We'd love to get there, but also we look at what do we love to

[21:26] do and then I think over that more important than that is comms. We'd love

[21:30] to get out go out into community during budget process and get like in-person

[21:34] feedback from budget. So, we're just kind of balancing just because we can do

[21:39] it, can we afford to do it? But I do agree some of those annual reports are

[21:44] they're on my wish list. >> Yep.

[21:48] » Thank you. [clears throat] >> Okay. Well, I I would like to second

[21:50] that motion. Is anyone opposed? No. All in favor?

[21:56] And um to receive the CO move second

[22:05] car. >> Thank you. Thank you.

[22:15] Item 9.2 Two is the information report, the building report YouTube 2026.

[22:21] And I see staff here.

[22:41] Thank you. Morning. My name is Claire Der, general

[22:46] manager of planning and development services. I will introduce the report

[22:49] and then I'll turn it over to our building team to answer any um detailed

[22:53] questions the EAD may have with regards to the building report for Q2 of 2026,

[22:59] which is covering the period of April to June of 2026. So the purpose of this

[23:04] information report is to provide the electoral area directors with

[23:08] information on a quarterly basis. Um and the subject information report provides

[23:14] an update on the applications received and permits issued over the quarter and

[23:19] year to date. Um information on the stock work and do not occupy or uh

[23:25] notices that have been issued as well as uh compliance and proposed enforcement.

[23:31] We wanted to staff wanted to highlight that in Q2 of 2026, there were 20

[23:37] applications received, uh 23 permits issued and permit fees uh totaled over

[23:43] $92,000. Also wanted to highlight um for the

[23:50] committee that our year-to-ate overview of building permits really show a high

[23:55] volume of building permit applications as well as issued building permits in Q1

[23:59] and Q2 of 2026. uh between January to June, over 43

[24:06] permits were issued, which is an increase of 53% um from this time last

[24:10] year, and permit fees totaled over $213,000,

[24:15] which is an increase of 194% from last year. So, this really reflects the size

[24:22] and complexity of the permit applications the SRD is receiving and

[24:26] processing. In comparison, the end of Q2 permit fees

[24:32] um in 2025 totaled uh over $72,000 and in 2024 over $45,000.

[24:42] And we the attached statistics report is available for the committee's review on

[24:48] any of those further details. Also, staff also wanted to compare um for the

[24:54] the committee's benefit how the SOD is looking in in comparison to the province

[25:00] with regards to building uh building statistics and

[25:05] um so in comparison to the BC housing new homes registry report for June of

[25:11] 2026 um which reported that across BC total home registrations are down 20%

[25:17] from 2025 um and And we see for the SRD um we have

[25:22] an increase of 67% from 2025. Uh and our big our areas that have the

[25:30] some of the largest increases are areas A and D. There is a high volume of

[25:35] permits across the regional districts. >> Not in B.

[25:39] » Pardon me. Not in B. Um, yeah, and I think this is like

[25:44] really highlighting although there is a lot of work done on the compliance side,

[25:48] there's a lot more work that's done on on the permit issuance side. In this

[25:52] report, we're really wanting to focus in on all the work that our building team

[25:56] is doing to um support constituents through the building permit process and

[26:02] to um yeah, be just that service in in getting permits issued. and our our uh

[26:09] building community has been really um yeah happy to see and we've we also are

[26:13] seeing um this desire for compliance of like the completion of building permits.

[26:19] for seeing other organizations really seeking that out and the SRD working

[26:23] with those organizations whether they're banks or insurance providers and and um

[26:28] yeah so that's reflecting sort of the work that this team has been doing um

[26:32] the last quarter and uh if there are any questions specific uh to any other

[26:38] details in the report we're happy to take those

[26:43] » rain with reference to the black dust village

[26:48] church and the the uh the problem was there. Um I see you've got a the latest

[26:56] correspondence talking about the status of property ownership. So but my

[27:02] recollection is that the piece of land where part of their sewage the

[27:08] wastewater treatment funds is crown land. Is that still the case

[27:14] » to to the to the chair? Yes, it is. Yeah, that's correct. Um okay

[27:20] when when when we were preparing that um grant

[27:26] application that amounted to nothing in the end um I recall getting involved the

[27:32] board getting involved with with um with the the strata council to try to um

[27:39] resolve that issue because when when black tusk was created as a strata

[27:44] corporation and the people moved there the other village

[27:48] um there was a an oblig sort of a commitment from the province to transfer

[27:54] that piece of crown land to the cor the strata corporation and it never happened

[27:59] and it's still causing problems. So I wonder what role we might have as a

[28:04] regional district in in uh getting involved with that to try and resolve

[28:08] that particularly is the their the treatment plan is on two pieces of

[28:14] partly on their property partly on crown. It's it's complicated everything

[28:19] for us and I I really don't understand why that piece of crown land can't be

[28:25] transferred to to black tusk. It can't be used by anybody else. not know the

[28:30] way it is right now and for some reason it hasn't happened and it would be much

[28:35] easier for us if it was part of the strata corporation.

[28:39] So what role can we have either through staff or whether it needs to come to the

[28:44] board to to try to resolve that?

[28:51] » Yeah. So thank you through the chair. I wonder if building stock can provide a

[28:55] light update on the um approach that we are able to proceed with with regards to

[29:00] the the wastewater treatment plant and the this isn't specifically around the

[29:05] ownership but we we are have been working with the strata council for the

[29:10] wastewater upgrades and then the corresponding

[29:14] permits that are required for other aspects. Yeah, I knew that was was

[29:19] happening, but I I'm just wondering if your recommendation would be perhaps to

[29:24] take this to the board and um seek some sort of so we can do some sort of

[29:30] advocacy to to try to resolve it. >> Yes. So through through the chair, what

[29:36] I was wanting to clarify is that work is being the the ownership is not holding

[29:40] up work on the um actual upgrades to the uh infrastructure.

[29:47] Uh I when I read that I thought perhaps it was holding things up.

[29:50] » It sort of through the chair. Um the issue that we're currently dealing with

[29:57] is a um stop work that was placed on a um structure that that was being

[30:04] utilized by the Blacktus village uh count um or wastewater and they need to

[30:11] finish and clean that up because it's not it's the health and safety um of the

[30:17] people that are operating is is a problem. So, we're trying to clean that

[30:21] up and that's where we're at with that. But any upgrades to the actual system

[30:26] itself or any changes they want to make there, they do. There is still that

[30:30] stall with the property ownership. We can't issue a permit for new structures

[30:36] on that particular parcel when it's owned by the crown. They would need

[30:40] permission from the crown for the permit to be issued. And so, that kind of

[30:44] stalled everything um back in the day. So yes that is still continues to be an

[30:50] issue if they want to do future upgrades >> which which I think

[30:57] » sorry >> sorry C wanted to contribute so

[31:00] » I just want to give a through line that transfer of ownership is a

[31:03] responsibility of black test strata if they'd like to do it and they can write

[31:06] to the board for um support within that and I would say if black test strata is

[31:12] that's the direction they'd want to take they should start that movement in

[31:14] taking it and then perhaps reach out to the board for advocacy see on their

[31:18] behalf but that would be the work of black test if they want to transfer that

[31:22] crown land. >> Thank you.

[31:31] Yeah, >> the mayor director may sorry.

[31:36] » Yeah. and thank you for the report and also thank you for the quick turnaround

[31:42] for mental communications on their new building site and the building permit.

[31:47] Much appreciated. Uh I've got just questions on uh the

[31:54] year-to- date stats January to June. All the other years were also January to

[32:00] June, >> right?

[32:01] » Yeah. And you know the budget last last year when

[32:06] we were doing the the budget was the service this is going to be way over I

[32:11] presume right >> through the chair this will will be over

[32:16] from last year. Yes. >> Yeah. Which is a good thing and a good

[32:21] thing that people are building it too. Um, you know, lots of action going on

[32:27] and we uh fire affected area at at Gun Lake and and even

[32:35] throughout the valley things are starting to move again, which is good to

[32:39] see also. Well, thank you.

[32:45] » I just I just have a question. It's really more about understanding some

[32:49] wording. Um, I mean, even though there's not a lot that pertains to area B in

[32:54] here, I do read through all of this and try and understand it. And I I get this

[32:58] sentence. Building permit application has been

[33:02] submitted. Understand this. Staff will continue to

[33:07] monitor application to ensure building permit is issued. And this is dated 26

[33:14] 20263. So

[33:18] third month 2026 building permit application is being

[33:23] submitted. What does that mean? Does that mean

[33:27] you're just the permit is you tell tell me what that

[33:32] means? Staff will continue to monitor application to ensure building permit is

[33:36] issued. >> And just wanted to sort of get up to

[33:42] speed with where you >> Oh, okay. This happens to be under area

[33:46] C >> SW359.

[33:49] So it's not so much trying to understand

[33:55] the what's happening on that property so

[33:59] much as just what that wording means. Building permit application is being

[34:03] submitted perfect as of 2026. That's the next sentence. Staff will continue to

[34:09] monitor application to ensure building permit is issued.

[34:17] Yeah, chair response. My name is Laur, the building and planning clerk. Um, so

[34:24] there's two stages to the building permit process. So once there's an

[34:29] application, um, so once we receive the required documentation, um, as well as

[34:34] the building and the owner's undertaking signatures, um, that is a submitted

[34:40] application. Um that application then goes through a review process um

[34:45] » by staff. >> By staff,

[34:47] » right? >> Yeah. Um

[34:50] that typically takes 12 to 14 weeks. Um there can be delays if there is um

[34:55] outstanding application or documentation requirement.

[34:59] Um after that 12 to 14 weeks um once the building permit is issued um that is

[35:06] when the stop work order would be rescended

[35:09] at issuance.

[35:12] Okay. Okay.

[35:19] and and through the chair that that language is reflecting um compliance

[35:24] activity that had been taken and that the the it's communicating that the

[35:31] applicant had is starting to work through that permit process and they're

[35:36] working through the steps to uh receive a completed permit. So, we do track that

[35:43] and try and not sort of have those people kind of fall through the the

[35:46] cracks because I I know I know that you're also working on an area B

[35:50] property that isn't in the report that has some paperwork that wasn't completed

[35:54] like in the 90s which is is causing her quite a bit of grief to I I've heard

[36:01] quite a bit from this constituent. Um, so we do have systems to try and not

[36:10] just have those so those people that don't complete,

[36:14] you know, this property was bought and sold three times and then she she's the

[36:19] one that's run into trying to retroactively

[36:23] fix some of those paperwork issues that weren't dealt with at the time. We

[36:29] actually do have some quality control happening in our office to try to not

[36:34] have that happen. Is that right? >> Yes. Thank you through the chair. And

[36:38] and I'll um leave it to the building team to speak to the board policies

[36:42] around notice on title and when they came in, but our current practices

[36:46] involve uh notice on title, which is a communication um process to any future

[36:53] property owners if the if there isn't a if there are compliance issues. That's

[36:58] what we're doing now, not [clears throat] what we were doing then.

[37:02] » And timelines there. Yeah.

[37:06] » Arley Mlan, senior building clerk through the chair. In 2008, we went to

[37:12] the board to request um how do we deal with continued um permits that were

[37:18] never completed over the years. And as of 2008, the direction is that all

[37:23] building permits issued are to be completed with a final inspection or a

[37:27] notice on title will be um registered. And that's really helped us to ensure

[37:34] that all these permits um when they become when they are issued that they

[37:39] are completed and there is that followup. It did not happen in the '9s.

[37:43] Um we are still cleaning up a lot of properties from from late um early um

[37:51] permits that were either issued, not completed with finals, not issued. Yeah.

[37:56] » Um yeah. So, there's a lot of work and again we're looking for more direction

[38:01] yet again um through we'll be putting together material on how we're going to

[38:07] follow through with all these older permits, files, properties that have

[38:12] buildings that were constructed without permits. There's a lot of work involved

[38:16] in getting that again um legally something that we can enforce. Um and

[38:23] it's it's yeah, it's not happening overnight and it changes. It's been

[38:26] evolving since I've been here. It has changed over the years and how we

[38:31] process. So, um, it again, the staff are going to be putting time into putting

[38:37] together better processes so that we will deal with all of these older files

[38:42] in the same manner which we are trying to do now. We try and complete um or if

[38:47] anybody does come to us currently that we are ensuring that we follow a process

[38:53] and everybody is um given the same information and how we will continue to

[38:59] try and complete these um permits to final.

[39:02] » Yeah. >> Thank you. So that's really unfortunate

[39:07] for for this particular constituent. And she did do all the things right like to

[39:11] check to see if there was a notice on title and that kind of thing and she was

[39:14] told no good. But that's the old process and

[39:22] that wouldn't happen now. >> Yeah. And and then what I can offer too

[39:26] is like the the property information request um system and option has been

[39:32] there has always been there. and she did it.

[39:35] » The the option is to request the property information and you can see if

[39:38] permits have been issued and what's on file. And so the the that process has

[39:44] been there. And that's not specifically if is there a notice on title, that's

[39:47] what what's in the building file, what has permits, what doesn't have permits,

[39:52] » potential buyer can do that. >> Yep. And so we we we process those. it

[39:57] requires um the property owner to prov to give permission for p the prospective

[40:04] purchaser to get that information. So there's a a process, but we the that's a

[40:09] service that our our building team provides on a very regular basis and is

[40:13] really helpful and really encouraged because there are instances where we

[40:17] have these historic um properties or files and we we may not have a notice on

[40:23] title to um highlight what has or hasn't been permitted to final. So that

[40:28] property information request process and stuff we really encourage um and and

[40:34] make a point of uh communicating really well on our website. Uh, and I'll I

[40:39] think some of the um pieces that um the building team here have shared

[40:47] around like the desire to maybe updating some of our board policy and that work

[40:52] will be coming forward to the board around our building permit processes and

[40:56] those will be board policy. That's forward policy work. So that will be

[41:01] work that the board um will will have a say in and first staff will be

[41:06] researching and exploring what practices and best practices are out there and

[41:10] working together with our legal council and then bringing options forward to the

[41:14] board uh for for specific board policies and whether those are updates or new

[41:19] policies. So that's a piece of work that we look forward to doing.

[41:22] And then the other piece that I would like to share just specific to this Q2

[41:27] report is that it the Q2 report includes um properties that have submitted

[41:33] building permit applications or have notice on titles or stop work

[41:40] orders or do not occupy. And so the specific property that you're speaking

[41:44] to isn't in any of those. They the permits haven't been applied for and

[41:50] they don't have any um notice on title. So that's that's where it's not captured

[41:54] in this Q2 report. Um the building team is working sort of outside of this

[41:59] process uh to address that specific. >> Yeah. Thank you.

[42:04] » Thank you. And I appreciate that you have a lot of current work coming at you

[42:08] without necessarily having a lot of free time to go into retroactive,

[42:15] you know, and those would be a lot of area B probably. So, okay, it's looking

[42:21] better for now in the future. >> Thank you. Are there any other

[42:25] questions? Um, motion to receive for rainbow director mayor. All in

[42:33] favor? Motion carried. >> Thank you.

[42:54] Everybody just keep going.

[43:05] » 9.3 W

[43:09] September 2026 select funds report. Yeah, good morning everyone. Uh Colin

[43:14] Hodgees, deputy director of finance. It's nice to see you all after the

[43:18] break. Um yeah, this is the monthly SL funds report. Um I'll open it up for any

[43:25] questions and I will note that there is just the one notice of receipt of the

[43:31] $500 expenditure from director Mack from area select funds for the staff barbecue

[43:36] which was greatly appreciated and well enjoyed by staff. So, um, if there's any

[43:41] questions on any of the five services, I'm happy to answer.

[43:48] You >> want to look at go in order or

[43:50] » Yeah, let's look at general select first.

[43:54] Special general services cost under 2900

[44:00] balance is $14,698.19.

[44:12] We've used this before um for food banks but more towards the Christmas season.

[44:18] Um we've used this particularly for some First Nations requests.

[44:22] Um any questions on that

[44:27] area [clears throat] A? >> Good.

[44:30] » Okay. B is good. It's just not enough money.

[44:36] Um, I did wonder why in B, >> and I know we had a report on this and I

[44:42] probably approved it that why there's an extra cost for um civic addressing

[44:52] here when optimistically and I guess this is for CA.

[44:56] » We we all did that, didn't we? We did except that I don't know why B would

[45:00] have to do it when we're going to be wrapping up optimistically

[45:04] civic signage project in B hopely in 2026.

[45:09] » I'd have to pull up pull up that report from my recollection there was a that

[45:13] allocation specific to completing an area B.

[45:16] » Okay. >> Um are you sorry is it is it the $1,000?

[45:21] Yeah. Um so we had funded the majority of the SLRDwide

[45:28] uh civic address projects through community works funds but then the

[45:31] building team had planned to do some outreach and advocacy and in like uh

[45:35] like training and that's not eligible >> still relevant. Yeah.

[45:41] » So we split that. It was $4,000 and we put $1,000 to each area of select funds

[45:46] to fund those kind of more operational costs rather than the actual capital

[45:50] costs that were CWF eligible. >> Got it. Thank you.

[45:54] » No problem. >> I see Director Mac.

[45:57] » No, I'm fine. Next. >> All good. Director Rainbow.

[46:01] » Yeah, a couple of questions. Um, first first one, I thought we approved $12,000

[46:07] for trail maintenance in uh in Ferry Creek. I don't see that on there.

[46:13] I'm sure that was coming out of select. Maybe it wasn't.

[46:18] » I think that's area amenity. >> Uh I can pull that up quickly.

[46:30] » But I my question I have a question about that. So why it

[46:35] hasn't been paid yet? The board directed um that the FCCA

[46:42] would have an agreement with um Fine Peace where Fine Peace would give us

[46:47] permission to to walk on their land. The FCCA

[46:53] did that and got the agreement and at the time the board said that it was

[46:57] their responsibility to do and that we wouldn't support we would not be

[47:00] spending any time in that. But when the report was done, um it wasn't

[47:06] satisfactory for staff. This has [clears throat] been going on now for

[47:10] weeks and we're almost at the end of the summer.

[47:13] » Work has been done that needs to be paid for and I just wonder where that is.

[47:20] So I can speak to the financial piece first. Um it was so there is a

[47:24] resolution. It was $13,000 uh be allocated from electoral amenity

[47:30] funds for Her Community Association regarding trail maintenance on publicly

[47:34] used and accessible loop trail. I have not received an update on that

[47:39] agreement. So I can't speak to anything further than that but seems like someone

[47:44] has arrived that might have that information.

[47:47] » Welcome Mr. Bud. >> Omar Bud, general manager of

[47:50] infrastructure environmental services. Um, we met with Fine Peace uh last week,

[47:56] myself and Kristen, um, to discuss some of the language in in the uh, in the

[48:03] agreements. Um, so we're we're trying to tweak that with with their lawyers and

[48:07] and make sure it's uh, everything is worded correctly and and um, expresses

[48:12] the the public um, and not have a end date on that for term. So, we're working

[48:19] through some of that wording and and then it will have to be published uh

[48:25] for two weeks in paper as well. >> So they can expect assuming that all

[48:33] those wrinkles can be ironed out to the satisfaction of staff.

[48:39] The money will be then available to the FCCA.

[48:44] » Yes. time. >> I I I have to I I mean I I don't want to

[48:48] say a date because we are still ironing out the the details and then like I said

[48:52] um there will be a couple weeks of of uh requirement for it in the paper.

[48:59] » Okay. Um I have an opinion which I'd like to express and then you can tell me

[49:04] whether I can make a motion on this or not. Uh if we ever encounter that kind

[49:09] of situation again, my recommendation is that staff take responsibility for um

[49:15] doing the getting the uh uh agreement done, not asking a group of volunteers

[49:20] to do it and then after it has been done saying no, it's not good enough. I think

[49:27] we should have been involved from the beginning giving some guidance to that

[49:31] group of volunteers about what what we required. We obviously didn't just

[49:36] require an agreement. We we required some

[49:40] specific things in that agreement and we I think we should have expressed them at

[49:45] the outset. So, um if I I'm not quite sure what

[49:50] motion I'd want to move it, but maybe I'll just leave it as a comment.

[49:54] [clears throat] >> Well, I think see if Paul is hearing

[49:56] you. Are you talking about like having a template that that the community can

[50:00] work with that anyway policy covers that and adds capacity so

[50:06] that the grant administrator can work with communities on how to get

[50:12] successful with their application. So that's built in knowing that's a gap

[50:17] that's built into that to help it get it done upfront so that you can get the

[50:21] money faster. And in this case, the the stop is we are

[50:27] required because it's because the local government act does not allow us to

[50:32] invest money in private property. It had it had to go to the board.

[50:37] » Understand that. >> And it those lessons are learned and the

[50:40] grant administrator can make this faster for the community.

[50:48] Okay. in future I guess there won't be a

[50:52] problem because stuff we are we'll be on it from the beginning that was one

[50:56] question I'd just like to note as well but

[50:59] » we are having those conversations to plan for you know we are expecting this

[51:03] I mean we we've seen this in the past so we're expecting this to continue so

[51:06] we're having those discussions so we can have a reasonable template to move

[51:09] forward >> that's great thank you um was that money

[51:13] from the sidewalks also from amenities >> uh yes

[51:16] » that's okay I definitely there Um, third one, um,

[51:26] the AEDs for Oliver's Landing and Furry Creek. I I thought that was from Select,

[51:32] but

[51:39] » not in Select. >> I don't see it anywhere.

[51:44] technique.

[51:48] » We can look that up maybe if we take a break because we don't have direction

[51:51] here. >> Would you like Let's take uh take a

[51:54] 10-minute break. >> Oh. Um that had been referred to staff,

[51:59] but I so that's why it's showing because there was debate on where it was going

[52:03] to live, whether it was EAD or in the cost center. And I don't know if I have

[52:07] an update on that, but I can follow up with that with Mark

[52:12] » because we don't have the AEDs yet. And I'm I'm really concerned about that

[52:16] because >> one of them is for a community of 100 or

[52:20] so people average age about 75 and it's uh something we really should have in

[52:25] place. >> All right. Well, I'll call a five minute

[52:29] recess here.

[52:39] Okay, go back to order and follow up on that question. Director Phillips,

[52:43] » want to ask my question again? Um, really it's just to do with AEDs. Um, I

[52:49] [clears throat] want to get them in place in F Creek Creek as soon as

[52:52] possible. Um, and I'm not sure why it has taken so long since we talked about

[52:56] it in July. So my preference is that it comes out of select funds so it can be

[53:02] done. If you want to pay for it some other way

[53:06] that would be I accept that but as long as we get them

[53:12] » certainly uh through the chair um in terms of my knowledge I'm still trying

[53:16] to go currently are since July since June we've been full on uh EOC 7 days a

[53:22] week. Uh but I'm trying to get an update on where that is at. Um it is we are uh

[53:28] I know our fire chief in Virginia Beach is looking at purchasing them um uh for

[53:34] discussion when that uh when that was brought forward in July. Um the and we

[53:40] were planning on bringing a report back soon on this uh and we do agree that

[53:45] having EADS in the community is valuable and important. Uh they are important

[53:49] life safing safety equipment. Uh the challenge is regarding the maintenance

[53:53] uh as these sorry >> regarding the maintenance ongoing

[53:57] maintenance and I think that's the that's the piece that we want to have

[54:00] further discussion on. >> Is that a reason not to buy them now

[54:02] though? >> No, as I mentioned that I I it could be

[54:06] they could be purchased or it's underway. I know that the fire chief

[54:09] intended beach has been looking at it and I'm trying to get an update on that

[54:12] right now but I don't have that for you yet. 100% they Yeah, we'll make sure

[54:18] that follows through. that's not already followed through in terms of the

[54:20] purchase of it. The details that we would like to discuss uh further um is

[54:26] regarding just the ongoing maintenance of it. Um because it's they will be on

[54:30] private property. If it was on our fire hall, which we do have them on or

[54:34] building where we have SLR staff there on a regular basis, we can have eyes on.

[54:38] We don't we know if someone's tampered with it, etc. Just given that it is not

[54:42] in it's it's on private property that the maintainance responsibility should

[54:47] be sitting with u individuals uh who can have oversight of it or the strap etc.

[54:55] » Okay. the the um when this event happened all of a sudden in illustrating

[55:03] the need for replacement and so on. Uh there was a a local person was prepared

[55:09] to go ahead and spear that he's a member of the fire department in West Vancouver

[55:13] and he did some work and done some research and everything and then the in

[55:19] conversation with the new fire chief, he made some recommendations that we

[55:24] purchase ones that were um compatible with the ones that the ambulance service

[55:30] used and we agreed with that even though it was a little bit more money. We

[55:32] thought that was a good idea and as I say the money uh as far as I'm

[55:38] concerned could come from select and I think they should have been

[55:45] purchased right away. Now maintenance. Okay, that's the question. We haven't

[55:50] even got them in place yet. They need to be in place and then we can talk about

[55:54] the maintenance. there was an offer made by

[55:59] by the fire chief that they could be folded into their their maintenance

[56:04] program. If that's not possible, fine. Just let us know. And then then somehow

[56:11] we have to within the community association which is a group of

[56:14] volunteers which changes every year. We have to put everything in place that

[56:19] will make sure that that is checked on a regular basis. that didn't happen the

[56:24] last time these things things were purchased. That's what led to the

[56:27] problem. So we have to come up with whether

[56:32] whether we maybe hire and contract with a volunteer firefighter on the side just

[56:40] as working as an individual and we contract with him to to check and we

[56:45] have an offer from somebody that that would do that. But we can put that in

[56:50] place when you know if if when they're purchased the the recommendation from

[56:55] you or or the uh direction from you is that the fire department cannot be

[57:01] involved because of liability which is which is what was reported to me then

[57:06] fine the fire department is not involved and we'll leave it to the community. But

[57:11] we need those things there and and I don't understand why they can't be

[57:15] ordered right now. to the chair as mentioned they could

[57:20] have been ordered right now or we are following up trying to get where that is

[57:24] at. Uh certainly and the maintenance uh discussion is not holding up uh the

[57:28] purchase. Uh I'm trying to get an understanding of where they are at.

[57:32] » Okay. So would it help if I had made a recommendation or that the select loans

[57:38] pays for them so it's clear >> just just hold on to the the one thing

[57:45] let's talk about the funding issue because I think Miss Broom had something

[57:48] to say about that. Yeah, thank you. Through the chair, Angela Belcham, uh,

[57:52] general manager of corporate services. On July 8th, um, we do have a resolution

[57:58] that funding of up to $8,000 be granted to the Bratannia Beach Volunteer

[58:02] Firefighters Association from Electoral Area D select funds on behalf of

[58:07] Director Rainbow to costs associated with the purchase. So, that resolution

[58:11] was already made um in July. Yeah. Okay. So, we don't need another one.

[58:17] » Okay. So, that doesn't that doesn't show anything.

[58:21] » I'll follow up on it not showing on the report, but I didn't know we have the

[58:26] resolution. I thought there was um review of whether it was going to live

[58:30] in the select funds or in the cost center. So, I think that's why it's

[58:34] missing, but it we have the resolution so there's no issues paying it and we

[58:38] don't need another one to pay it. >> No, it's fine. I remember at the time

[58:41] what my my concern was to get them as quickly as possible and and what I had

[58:46] said was whether it was the fire department paying for them and then we

[58:49] pay them back or whether we give the money to the association. I didn't care

[58:53] how it happened. Let's do it now. And somehow that's got mixed up and and we

[59:00] we're now what two months later and they're not on order yet.

[59:06] So I it's it's critical that we move quickly now. The money's there

[59:12] and I if

[59:17] How do you want to proceed? Do you want to take this away from the fire

[59:20] department and and for us to order the things ourselves?

[59:25] We we can do that. The the I I can talk to the Free Community Association and

[59:30] say, you know, go ahead and order them. The money's there and they'll be paid

[59:33] for. I don't understand why that can't happen. [clears throat]

[59:38] » Okay. can hold that question. I think Director Mack wanted to say something.

[59:44] » Why can't our fire chief Bill Stoner give him the uh you know the direction

[59:51] to just go and buy them and pay you got the money to pay for them? Just do it.

[59:55] Get them. Like we have we have one in Darcy

[59:59] » that that lives at somebody's house. It's been there as long as I've been

[1:00:03] there and we buy every year we put a new battery in and it gets maintained.

[1:00:08] never had a problem, never had an issue with this thing. So,

[1:00:13] um there's obviously a way of of doing this. Uh I think sometimes we get too

[1:00:20] wound up or caught up in bureaucracy of, you know, we just need to get the get

[1:00:27] these things in place so they're there and they're usable.

[1:00:30] » Okay. So, there's a couple things here. First of all, so you clarified that that

[1:00:34] $8,000 expenditure should have be on on this area D select funding report so

[1:00:40] that that can be corrected and it'll be there. So the money is there and are you

[1:00:46] changing how how the AEDs are going to be purchased and or or are

[1:00:53] we >> we bound to follow through with this

[1:00:57] process that staff has started? I'd like to withdraw from that. I'd like

[1:01:02] I'd like to be able to order those things this afternoon.

[1:01:06] I I don't see why we need a report from anybody or a contract for maintenance or

[1:01:12] anything like that. We we'll worry about maintenance once we've got the things in

[1:01:17] place. >> And you've got a nonprofit society

[1:01:19] that's willing to sort of purchase them. And how how did we get off on this on

[1:01:25] this other path then? because we wanted to cooperate with the fire department so

[1:01:30] that we all had the same units so that there was a you know when there's a call

[1:01:35] you can switch from one to the other you know it's not a problem but we

[1:01:40] » we don't need to to do the and we were trying to get it done as quickly as

[1:01:44] possible and it seemed that going through the fire department was the best

[1:01:47] way but if that's not the best way we'll do it another way

[1:01:52] » okay wanted to say something >> I think considering the question of

[1:01:57] liability and maintenance of the fire department purchases it and the fire

[1:01:59] department has an AED on their truck. So when they get there, they have a working

[1:02:04] AED that they constantly maintain there that perhaps

[1:02:08] the request of the community association. This was a director's

[1:02:12] report from or was it a director's it was it was from director the rainbow and

[1:02:15] not a request to the community association in writing. But I think the

[1:02:19] solution is that the community association buy these and maintain them

[1:02:22] and then it removes all that concern of liability and maintenance on behalf of

[1:02:26] the fire department which >> liability

[1:02:27] » primary concern. >> I think we're liable right now if if

[1:02:32] something were to happen today and and an adverse result and somebody looked

[1:02:37] into the fact that these were requested two months ago and we've managed to

[1:02:42] boondoggle our way through two months and not buy them. We might very well be

[1:02:46] liable at this moment. you know, if we're worried about liability, let's get

[1:02:49] busy and get them get them in place. And if you don't want to have anything to do

[1:02:53] with it, that's fine. Just um I can take it.

[1:02:56] » Well, in self-defense, I got to say we were on fire in area B for the entire

[1:03:00] [laughter] two months that you're talking about. Okay.

[1:03:05] Uh director de Mayor. >> Yeah. I very interesting conversation.

[1:03:11] the the fire department has their own on the truck and this one is going to go

[1:03:15] into I don't know where it's going to go on the complex.

[1:03:20] » One one is on one is on Stonegate which is the um street at the top of Free

[1:03:25] Drive and the other one is in a building on the edge of the the Strata

[1:03:31] Corporation where it's easily accessible to for public use.

[1:03:35] » Okay. So I look at it with the

[1:03:42] the valleywide training program that was initiated in 2013 in our valley. One

[1:03:49] of the courses was uh a first aid training. In that

[1:03:55] course was how to use the EADS. you where you actually worked

[1:04:02] on it with a little with the dummies and stuff like that when you're uh doing all

[1:04:07] the practicing with it. I would suggest bunding that

[1:04:11] organization for training on how to use it

[1:04:15] » and it'll tell you how to use soon as you push the start button.

[1:04:18] » Yeah. >> All you have to do is listen to the

[1:04:20] machine, it tells you point blank how to use.

[1:04:24] » But on the ground training is is just do it. It's easy to do. You just fund the

[1:04:29] training. They come in and you >> don't have to fund the training because

[1:04:32] the fire department has done training in the past and they prepare to do it

[1:04:36] again. >> Okay.

[1:04:37] » And the perfect >> and that doesn't go through the SL that

[1:04:40] comes through the um the firefighters. Uh

[1:04:43] » go for it. >> Okay. So, would you like to make a

[1:04:46] motion then to as to how you would like these AEDs to be?

[1:04:52] » Do I do I need to make a motion? >> Uh well, we've started a process here

[1:04:56] obviously with staff Well, my motion is that the um purchase

[1:05:02] of the EADS be left to the F Creek Community Association.

[1:05:07] » Yeah. Uh I just got an update uh from the team. I know they they have been

[1:05:13] looking at this um since the report uh and they've been in conversation with BC

[1:05:17] Ambulance and others uh just to make sure it was the right unit. It seems

[1:05:21] like they're BC EHS is changing units again. Um so now they were going to

[1:05:27] bring forth recommendation for a different option uh and they're ready to

[1:05:31] purchase but uh well we appreciate your direction and follow that direction.

[1:05:42] » So yeah okay is that decided then? Um and speaks to the process. I think

[1:05:49] it's yeah I think it's important for uh yeah the process for our involvement in

[1:05:55] these things. I know that our chief is new and just I think there is it's

[1:05:59] precedent setting if we are going to be the ones putting these um AEDs into

[1:06:04] private spaces and I think it's and I think the issue that we're trying to

[1:06:07] address is that it was there wasn't it was the unit that was going to be used

[1:06:12] when there was an instance in the area was not functioning and I think us

[1:06:16] taking ownership without actually having a presence there doesn't it's not for

[1:06:20] the good of the community and I don't think it's we're trying to do liability

[1:06:23] I think it is about making sure that the person who can actually look at these uh

[1:06:28] units on a regular basis uh is the one who's responsible for looking at it. And

[1:06:32] so I think that's that's really what we're trying to get to is that we want

[1:06:36] to make sure that when these are needed that they are functioning and it doesn't

[1:06:39] make sense for the SLRD to have eyes on. Uh we have been I know that the chief uh

[1:06:45] and our fire services manager have been talking about ways that they could

[1:06:47] support this in terms of when we have our annual maintenance on our EDS we

[1:06:51] could uh also include the units that potentially are in community. Uh and so

[1:06:56] there there's there's synergies that could be found. Um but just in terms of

[1:06:59] responsibility and the team has been re researching this trying to make sure

[1:07:02] that the best unit is purchased for the area. Um and but again we'll follow the

[1:07:06] direction that you wish. >> Good. Okay. So,

[1:07:14] is there anything holding up purchasing buying them? Right now,

[1:07:18] » the team was trying to make sure that the community got the best unit uh and

[1:07:23] uh that's they've been looking at it. I think they do have an option they've

[1:07:27] been looking to purchase. Um and they're ready to go ahead uh and do that.

[1:07:34] Is this going to have to be sent to you and sent to Bill Stoner and brought to

[1:07:40] the board and something like that?

[1:07:43] » If if we will Yeah, the team is looking at it and they are ready to purchase

[1:07:48] period [clears throat] with Collins approved.

[1:07:52] Well, of course. >> So, I will

[1:07:54] » I can tell the community then if they have any concerns, well, what shall I

[1:08:00] tell them? Who should they call? I don't want them calling me anymore. because I

[1:08:04] can't answer their questions. >> Miss something here.

[1:08:07] » Yeah. So, we currently have a resolution allocating select funds um from area D.

[1:08:14] Um if that is if we're moving in a different direction, I guess an option

[1:08:19] would be to resend that resolution and pass some new resolution. Um, if we're

[1:08:25] wanting it to be uh if the funding we want it to be directed to someone other

[1:08:30] than the Bratanni Beach Volunteer Firefighters Association.

[1:08:35] » So that would be a process to take into consideration

[1:08:42] to the chair. I think in terms we are very I'm supportive of that approach and

[1:08:47] I think that we'd be happy to guide them in terms of which unit uh may work best

[1:08:51] for them in terms

[1:08:55] I'm sorry to confuse you. You got the money. The money's there.

[1:09:00] » So the the wording of that resolution was granted to the Britain Beach

[1:09:05] Volunteer Fire Association. So as it's worded right now, they should be making

[1:09:10] that purchase and we would be reimbursing them for

[1:09:13] » Okay. We could >> make a new resolution,

[1:09:16] » resend that one and make a new one. >> If it's going to the the the Britannia

[1:09:20] Beach Volunteer Firefighters Association,

[1:09:24] that's a that's a not for-profit society.

[1:09:30] So, they can be they can get the money then or they can they can order them and

[1:09:34] just submit the invoices up to $10,000. Sorry,

[1:09:38] » $8,000. >> The way it's worded right now. Yeah,

[1:09:42] that's that is correct. So, and we you know auto protective services team has

[1:09:46] been involved obviously in these discussions and trying to make sure that

[1:09:49] they're purchasing the right units and ones that would suit our department and

[1:09:54] you know align with that department and that's been happening. So, if we want to

[1:09:59] proceed with having the volunteer firefighter association purchase them

[1:10:02] then nothing needs to be done. If we would like to go a different route have

[1:10:05] a different purchasing method then we would need to look at changing that

[1:10:09] resolution. I'd like them to be able to go ahead because I know that they are

[1:10:15] members of the fire department. I know the chief will be involved.

[1:10:19] I want those purchased and in place ASAP.

[1:10:24] So then I think we can do that. Obviously

[1:10:29] there's been a lot of work happening behind the scenes, but um as it's worded

[1:10:34] right now, we can go ahead and purchase those tomorrow with that the resolution

[1:10:37] that was previously passed. So we wouldn't get another one. I'll report

[1:10:40] that back to them and I contend to leave it there. Thank you.

[1:10:49] » Okay. So, um with the correction to the select funds that that that should be on

[1:10:56] the record, um it's going to stay as it as it was.

[1:11:01] It can stay as it will and it will be reflected on the next report and the MAR

[1:11:06] team will coordinate the purchase of those EAD with the volunteer

[1:11:11] firefighters association. Is that a correct summary?

[1:11:15] » We will yeah provide that is to the association and the association will go

[1:11:19] forth versus that is not protective services team.

[1:11:21] » Okay. Thank you. One last one. >> Um

[1:11:27] » I have where is it? $8,000 for a panorama

[1:11:34] information signage thing. And I just had a question. Apparently some

[1:11:41] invoices have been submitted for a deposit so that they can build the um

[1:11:48] the frame for the unit. >> I don't think I've seen those come to

[1:11:53] me. >> Not seen anything. Okay. I do remember

[1:11:57] we've spoke about those, but I haven't I haven't seen anything come to me or to

[1:12:01] the AP inbox as far as I'm aware. So maybe we can connect offline if those

[1:12:04] are >> Okay, I'll talk to us soon. Yeah, good.

[1:12:06] Thank you. That's it. Thank you very much.

[1:12:11] » Okay. Um would you like to move? There's two

[1:12:16] things with the select funds. um through the receipt of the select funds with the

[1:12:23] » addition of that AED item >> which was just omitted. It just needs to

[1:12:30] be added back in. Right. >> Yeah. Yeah. And also

[1:12:35] um recognizing this director Max SLRD staff

[1:12:41] barbecue receipts be received in recognition of the $500 expenditure

[1:12:45] already incurred and charged to the area C select funds appreciation fund cost

[1:12:50] center 290 raising. Thank you. Seconded by director Rainbow

[1:12:56] favor motions carried.

[1:13:04] Uh now we're on item 10 which is a request for funding from the

[1:13:09] district of low for an aquafit

[1:13:14] instructor. Um

[1:13:20] I make a motion for $2,500 select fun. Thank you

[1:13:25] gentlemen. $2,500 from electoral area B. Select funds towards the ACIT instructor

[1:13:33] training in certain. No, you got my second, didn't it? I ended up first.

[1:13:38] [laughter] >> All in favor.

[1:13:45] This will be exciting. Our pool was one of the only ways kids could get exercise

[1:13:52] in the summer and swims paid for free swimming for the kids in the afternoon.

[1:13:57] It's been a really busy place. Really lovely.

[1:14:01] 10.2 requesting funding Royal Canadian Legion branch 66 for the remembrance day

[1:14:07] in 2026. I'd like to make a motion for $3,000

[1:14:12] from electoral area B select funds towards

[1:14:18] like second direct rainbow. All in favor motion carried

[1:14:24] » 10.3 the mayor.

[1:14:28] » Yeah. Declare a conflict of interest as my daughter's a staff member of the

[1:14:33] PRBCA and my wife is on the board.

[1:14:42] » Sorry for last night. Second last time.

[1:15:00] Any questions or comments on 10 points? >> Okay, I'll move that.

[1:15:05] » Okay.

[1:15:08] » I think there might be one. No, you're right. There's only one. Second move by

[1:15:13] Director M. Seconded by director Rainbow in favor

[1:15:20] $1,210.

[1:15:36] » Say welcome back. >> Welcome back director mayor for the

[1:15:40] penultimate time.

[1:15:46] 10.4 is a request for funding from the Leo Nation for the annual static

[1:15:51] walk and run. >> I'll move that.

[1:15:54] » Moved by Director Rainbow, seconded by Director R.

[1:15:57] » Um, may I please get some clarity as to where the funding will be coming from.

[1:16:00] It's $2,000. >> You can take it from area C select

[1:16:05] funds. >> Thank you. Do you want to take some

[1:16:10] general select? Yeah. Use general selecting

[1:16:14] and everybody's involved. >> Yep.

[1:16:16] » Yeah. >> Entirely. Okay. $2,000. So that will be

[1:16:21] from general. >> Yeah. There's 14,000 in there. So

[1:16:25] » I'll still move that. >> All righty. The rainbow.

[1:16:30] Is that okay? Mine carried. And finally, Squamish

[1:16:36] Search and Rescue Public Safety Lifeline Leadership Force, a request of $6,000.

[1:16:42] What's hosting the public safety lifeline leadership course?

[1:16:46] » Does that say from area D select? >> It does not. You'd have to say that.

[1:16:52] » I'll move that. Um, taking the money from area D select funds.

[1:16:57] » Right. I'll second that.

[1:17:02] Anyone opposed? favor. >> And if you're in the Squamish area in

[1:17:08] the airport area and you want to just drive by and have a look at the the new

[1:17:13] uh center that search and rescue have there. It's worth doing. It's it's

[1:17:18] incredible. Really uh really is.

[1:17:23] » They're busy guys. >> I mean, Northshore and these guys are

[1:17:27] unbelievable. >> Yeah.

[1:17:30] Uh is there any late business or a regional late business? Yes, director.

[1:17:36] » Yeah, I need to make a motion uh regarding the

[1:17:42] panorama project I've got going for Oliver.

[1:17:47] » Okay. Like to make a motion for that to be

[1:17:52] added as uh late business. Sorry, that's what that's

[1:17:56] » so that the motion to add that item as late business. Uh move by director

[1:18:02] Rainbow. I'll second that. Anyone oppose? Motion carried.

[1:18:06] Okay. And so would you like to talk about that motion?

[1:18:12] » Oh, we're into it way. Let's see. >> So that's item 12.1.

[1:18:16] » Item 12.1. >> This project has taken a long time. Um

[1:18:20] we finally got um approval from the nation for all of the uh

[1:18:27] their name places and it was interesting because some we thought we had Furry

[1:18:33] Creek and then when it came [clears throat] one of the things that

[1:18:36] happened when it came back it was it was spelled differently so we had to sort

[1:18:39] out with them okay which one's the correct one the the original one that

[1:18:43] you have on the highway or >> the new one and things like but anyway

[1:18:47] we're we're all approved Now, um we're ready to have the uh the stuff actually

[1:18:53] the the frame built and everything and um I'm not sure I've got enough

[1:19:00] money in place. So, what I want to do is make a motion um to approve an

[1:19:06] additional up to and I'm going to say $6,000.

[1:19:11] No, I'm going to say $8,000 which doubles what's there and I want to

[1:19:15] express as up to >> up to $8,000

[1:19:19] [clears throat] select >> select funds. Yeah.

[1:19:21] » Um I don't think we need anything like that, but I don't want to have to come

[1:19:24] back again or have it hanging over till the

[1:19:27] » till next term. >> So that's my motion

[1:19:31] » for uh signage >> um at a what it is. We we the SLR have

[1:19:39] thanks to Angela jump that she was doing at the time a beautiful viewing platform

[1:19:44] at the end of the spit. some clown land and

[1:19:49] it's a it's an eight foot long panoramic photograph

[1:19:54] that stretches from all just past Woodfire all the way around past Anvil

[1:19:58] Island and it it names the the peaks in it's got some information about the

[1:20:05] nation on there stuff like that. So it it it's a it's a good addition to that

[1:20:11] that platform which is used I would say 90% of the people that use it are not

[1:20:17] very Greek residents. So that that was the idea of putting it there just to

[1:20:21] make it a little bit more attractive. >> Now you've got the Squamish nation names

[1:20:24] as well. >> Yeah.

[1:20:25] » Okay. I'm with you.

[1:20:30] » Okay. Up to and yes director. >> Uh I just had a a quick note on this. Um

[1:20:36] I I know that the last allocation like we didn't have that allocated to a

[1:20:40] specific community group or society. It was just for the project,

[1:20:45] » right? >> I would recommend maybe that we allocate

[1:20:47] these funds to the area DE parks and trails service and that way there can be

[1:20:51] some oversight by SRD staff just helping manage the invoices kind of what you

[1:20:55] said as well. And then um those costs can just live in that cost center rather

[1:20:59] than >> put into the cost center. I didn't know

[1:21:02] we could do that. We can allocate funds to a cost center

[1:21:06] if if we have a a cost center. Normally EAD um or select funds funding

[1:21:11] allocations go to nonprofit societies. Um but we do have a few that will go to

[1:21:16] » Yeah, that's fine. Um and I'm happy talking to Omar about the the actual

[1:21:24] installation of it. Um he I spoke with him uh actually spoke with Ed some time

[1:21:30] ago and um I don't contract staff to do pay staff to do that or I can get an

[1:21:39] independent contractor to do it. >> I

[1:21:43] Heather can maybe speak to that. >> I think just just to help because it has

[1:21:47] been raised by finance before we're encroaching into being well beyond our

[1:21:50] purchasing procurement policy. We're single sourcing contractors and we can

[1:21:58] we do we can do that if there's a nonprofit. We just give the money to

[1:22:01] nonprofit and they follow their purchasing policies. We're teetering on

[1:22:05] being well over our procurement policy which is why

[1:22:09] » give all the money to a nonprofit then if that's the that's the easiest

[1:22:12] solution. >> Yeah. If there's a nonprofit managing

[1:22:14] the project that would be the easy one. >> If if there's a nonprofit that wants to

[1:22:20] take on the projects as well then that's easier. The other option would be

[1:22:24] through the cost center so that we are managing that for

[1:22:28] » that the money be um directed to the FCCA.

[1:22:34] » Okay. Um >> and then they can pay the bills

[1:22:38] » community association as a nonprofit. Yeah. And so the the motion then is up

[1:22:43] to $8,000 >> in addition to the current

[1:22:47] » I would then recommend that we resend the previous one and allocate both to

[1:22:51] the FCCA so that they're both okay and it can be a $16,000

[1:22:56] allocation to the FCCA for those projects.

[1:23:00] » Yeah. >> Yeah.

[1:23:02] » That's okay. Would you like to resend the previous one? What's Angela's gonna

[1:23:08] check with Angela before you listen to me?

[1:23:11] » Do you have what it was allocated to? >> Yeah. One second.

[1:23:19] » It was from June 2025. Mhm. >> And it is that $8,000 be allocated from

[1:23:25] electoral area D select funds on behalf of Rainbow for expenses associated with

[1:23:29] the information signage project Oliver's Landing with funding support from uh

[1:23:33] electoral area D recognized and all related promotional materials with funds

[1:23:37] to be dispersed upon invoices. And so that would just be rescended and

[1:23:43] then $16,000 be allocated to for a creek community association for

[1:23:48] uh associated with the information science project at all landing.

[1:23:52] » That sound correct. >> That's fine.

[1:23:55] » All right. Moved by director Rainbow. Thank you. With considerable help. Yeah.

[1:23:59] Seconded by director de Mayor post. Motion carry.

[1:24:05] Thank you. >> Anything else? Director.

[1:24:09] » Thank you very much. Thank you, Colleen. That's very helpful.

[1:24:13] » Okay. Um,

[1:24:17] notice of motion. Motion for which notice has be about to

[1:24:23] move German. All

[1:24:26] » right. Director Rainbow has moved to German.

[1:24:30] [clears throat] >> Don't think anyone's opposed to that.

[1:24:33] Motion carried. Ajourned.

Electoral Area Directors Committee - 09 Sep 2026

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