[0:14] Good morning everybody. It is August

[0:18] 25th, 2026. I hereby call the uh meeting

[0:21] of the story county board of supervisors

[0:24] to order and invite you to join us in

[0:26] the pledge of allegiance.

[0:29] I pledge allegiance to the flag of the

[0:32] United States of America and to the

[0:35] republic for which it stands, one nation

[0:38] under God, indivisible, with liberty and

[0:41] justice for all.

[0:45] » Thank you everybody. Before we proceed

[0:47] further with the agenda, I have

[0:49] something that I would like to read and

[0:50] it came from the uh city of Sheldon. And

[0:54] I couldn't say this better than they

[0:55] did. So I'm just going to read the

[0:57] announcement that they put on Facebook.

[1:00] It is with it is with profound sadness

[1:03] and a heavy heart that the city of

[1:04] Sheldall announces the passing of our

[1:06] mayor Todd Anderson. Mayor Anderson

[1:08] tragically passed away following a

[1:10] motorcycle accident on the evening of

[1:12] Saturday, August 22nd, 20126.

[1:16] Mayor Anderson was a dedicated public

[1:18] servant who led our community with

[1:20] integrity, passion, and an unwavering

[1:22] commitment to the residents of Sheldall.

[1:25] His leadership and his presence in our

[1:26] community will be deeply missed by all

[1:29] who had the privilege of working

[1:30] alongside him during this incredibly

[1:33] different time difficult time. Our

[1:36] thoughts and deepest condolences are

[1:38] with the Anderson family. We ask that

[1:40] the community respect their privacy as

[1:42] they mourn this immense loss. Mayor Prom

[1:44] Kyle Greenwood will be serving as acting

[1:46] mayor until a successor is appointed.

[1:49] So very sad news from Sheldall. Um, but

[1:52] as I said, they they said it better than

[1:54] I could, so I wanted to honor the person

[1:56] who wrote that by reading their words.

[1:58] >> Thank you.

[2:01] >> Next, then I would entertain a motion

[2:03] for adoption of today's agenda. And I

[2:06] should mention that we on the additional

[2:09] item one, it should read the third

[2:12] edition, not second edition.

[2:17] And that's the additional item

[2:22] regarding the Prairie Valley

[2:23] subdivision. So that should read third

[2:26] and rather than second edition. So I

[2:28] would entertain a motion to approve the

[2:30] agenda with that change.

[2:32] >> I would make the motion to approve the

[2:33] agenda with the change just noted.

[2:36] >> Okay. Moved and seconded. Hedins

[2:39] >> I.

[2:39] >> Basil.

[2:40] >> I.

[2:40] >> Mkin I. Agenda is adopted. Next we have

[2:44] public comment number one. This comment

[2:46] period is for the public to address

[2:48] topics on today's agenda. And please

[2:51] note that public comments during the

[2:53] meeting will be limited to two minutes

[2:54] per speaker. So if anybody has a comment

[2:57] they would like to make who's in the

[2:59] room, please go to the podium. If

[3:01] there's anybody online who would like to

[3:03] make a comment, please use the raise

[3:04] hand function and I'll call on you.

[3:07] Anybody in the room? Any public

[3:09] comments?

[3:11] Seeing none, anybody online with a Okay,

[3:15] I don't see anybody. So, I will close

[3:17] public comment number one. We'll go on

[3:20] to consideration of proclamations. We

[3:23] have two proclamations and we're going

[3:25] to read those and then there's a couple

[3:26] of people in the audience who'd like to

[3:27] say something. So, the first

[3:29] proclamation

[3:31] is for overdo international overdose

[3:34] awareness day. Supervisor Fasa, would

[3:38] you lead us off on that?

[3:40] >> Sure. Whereas International Overdose

[3:43] Awareness Day is recognized globally on

[3:46] August 31st to raise awareness about the

[3:48] risks of drug overdose, promote

[3:51] life-saving tools to reduce overdose

[3:53] deaths, honor loved ones lost to

[3:55] overdose, and acknowledge the grief felt

[3:58] by families, friends, and communities

[4:00] around the world. And whereas

[4:02] International Overdose Awareness Day

[4:04] aims to publicly challenge the stigma

[4:06] associated with substance use disorder

[4:08] and overdose deaths.

[4:11] And whereas we resolve to play our part

[4:14] in reducing the toll of overdose in our

[4:16] community, which claimed the lives of

[4:19] 172 Iowa residents in 2024,

[4:23] together with countless more affected

[4:24] forever. And whereas we affirm that the

[4:28] people affected by overdose are our sons

[4:29] and daughters, our mothers and fathers,

[4:32] our brothers and sisters, our friends

[4:34] and community members, and all are

[4:36] deserving of love, compassion, and

[4:38] support. And whereas Story County is

[4:41] calling on all communities, the state

[4:43] and the country to support overdose

[4:45] prevention policies and projects and to

[4:48] work together to end the stigma and

[4:50] silence surrounding substance use and

[4:52] overdose. Now therefore, be it resolved

[4:55] that we, the Story County Board of

[4:57] Supervisors, do hereby proclaim August

[4:59] 31st, 2026 as International Overdose

[5:02] Awareness Day in Story County. I move

[5:05] the proclamation.

[5:06] >> Second.

[5:07] >> It's been moved and seconded. Hedins

[5:09] >> I.

[5:09] >> Fasil.

[5:10] >> I.

[5:10] >> Mini I. Proclamation is adopted. And

[5:13] then we have one more proclamation for

[5:15] National Recovery Month. Uh, Supervisor

[5:17] Hedins, would you lead us off?

[5:19] >> Certainly. Whereas behavioral health is

[5:21] an essential part of overall health and

[5:24] well-being. And whereas substance use

[5:26] and mental health challenges affect

[5:28] individuals, families, workplaces,

[5:31] schools, and communities regardless of

[5:33] region or background. And whereas

[5:35] substance use and mental health

[5:37] disorders are preventable and treatable

[5:39] health conditions from which people can

[5:42] and do recover. And whereas National

[5:45] Recovery Month is observed each

[5:46] September to celebrate the millions of

[5:48] people living in recovery from substance

[5:50] use and mental health disorders,

[5:53] recognizing the families and communities

[5:54] who support them and promote the message

[5:56] that recovery is possible. And whereas

[5:59] stigma remains one of the greatest

[6:01] barriers preventing people from seeking

[6:03] help, accessing treatment, and

[6:05] sustaining recovery. And whereas public

[6:08] leaders, employers, schools, and

[6:09] residents all have a role to play in

[6:12] building communities where people can

[6:13] ask for help without shame. And whereas

[6:16] this observance provides an opportunity

[6:18] to celebrate people in recovery, honor

[6:21] those we have lost, support families and

[6:23] loved ones, and raise awareness of the

[6:25] effective prevention, treatment, and

[6:27] recovery services that are available in

[6:29] our community. Now therefore, be it

[6:31] resolved that we, the Story County Board

[6:33] of Supervisors, do hereby proclaim

[6:35] September 2026 as recovery month in

[6:38] Story County and call upon our community

[6:41] to celebrate recovery, reduce stigma,

[6:43] support individuals and families

[6:46] affected by substance use and mental

[6:47] health challenges and to work together

[6:50] to ensure that recovery is understood,

[6:52] accessible, and supported. I move the

[6:55] proclamation.

[6:56] >> Second. It's been moved and seconded.

[6:58] Fasil

[6:58] >> I.

[6:59] >> Hens. Merk and I proclamations

[7:01] [clears throat]

[7:01] are adopted. Thank you. Proclamations

[7:04] adopted. And then two people here if you

[7:07] would um Natasha Trannis and Maddie

[7:09] Laidoff, would you come to the the desk

[7:12] here and turn on your mics? And I know

[7:15] you both want to make comments after

[7:16] you've turned the mics on. Make sure

[7:18] they're pretty close to you. It'll sound

[7:19] loud, but that's for the recording and

[7:21] for people at home to hear. So, welcome.

[7:24] >> Thank you.

[7:26] >> Ready?

[7:27] >> Yes. I'm going to piggyback on what you

[7:28] all said this morning. Every August

[7:30] 31st, International Overdose Awareness

[7:32] Day brings a global community together

[7:34] to take action on overdose. We hold an

[7:37] event annually um making space for all

[7:40] those families that walk and step inside

[7:43] these shoes that have lost a special

[7:45] someone to overdose. Um this year the

[7:48] theme for International Overdose is 25

[7:51] years on still needed. For 25 years,

[7:55] International Overdose Awareness Day has

[7:57] brought people together to remember

[7:59] those we've lost and to take action to

[8:01] save lives. The truth is, we shouldn't

[8:04] still need this today.

[8:10] Okay?

[8:12] But we do.

[8:14] Overdose continues to affect every

[8:17] community, yet it can be prevented.

[8:20] We know how to reduce risk and keep

[8:22] people safe by speaking openly, learning

[8:25] from one another, and teach treating

[8:26] each other with care and respect. We

[8:29] build a world where fewer lives are

[8:31] lost.

[8:33] Because while this day is still needed,

[8:35] it doesn't have to be forever.

[8:40] My family knows all too well

[8:43] the devastation that has been caused by

[8:47] opioids around our country. Um my

[8:50] daughter um passed away in 2016 in Ames

[8:54] of a synthetic opiate overd dose but

[8:57] really

[8:59] at the end of the day could have been

[9:00] prevented. Um Narcan accessibility is

[9:03] one of the most important things that we

[9:05] as a community can do and yet there's

[9:07] still such a barrier on getting that

[9:09] into people's hands and readily

[9:13] available without stigma. Um so as um I

[9:18] placed two Narcan dispensers in our

[9:20] communities, one in Story County and

[9:22] Ames and one here at the sheriff's

[9:23] office. And it has been so difficult to

[9:26] keep those filled. And so that is my

[9:28] goal right now is to figure out what we

[9:31] have to do to eliminate that barrier. We

[9:34] should not have to have that Narcan

[9:36] placed in a temperature controlled uh

[9:39] dispenser and watch a video that lasts

[9:42] probably 2 to 3 minutes. that's not

[9:44] going to save lives.

[9:46] >> Um so that's going to be our mission.

[9:48] Maddie and I are teaming up this year um

[9:51] going to hold an annual event at

[9:52] Bandshell um from 10 to noon on

[9:54] Saturday. Please come out and see all

[9:57] the resources that we um are going to

[10:00] have available for our community. It's

[10:01] most important. And then also making

[10:04] space for those families um where shame

[10:08] has a tendency to overshadow

[10:11] um our loss. And um I think about

[10:14] Tashara every day. Um we have had a

[10:17] significant amount of loss of life in

[10:19] the state of Iowa. And um to be able to

[10:23] continue to carry my grief alongside me

[10:26] and her and make some moves for my

[10:28] community has been um imperative and has

[10:32] literally helped to save my life. Um I

[10:36] didn't think I'd make it through that

[10:37] and I stand before you today as an

[10:39] addictions counselor trying to do my

[10:40] best. um to help support our community

[10:44] members that are struggling. So, thank

[10:46] you for taking time to be here today and

[10:47] listen. Appreciate it.

[10:49] >> Thank [clears throat] you so much.

[10:51] >> And I just want to thank you for the

[10:52] recovery month proclamation. On average,

[10:55] it takes someone five attempts at

[10:58] recovery to maintain their recovery. So,

[11:01] National Recovery Month is so important

[11:03] and its purpose is truly to promote and

[11:06] support that evidence-based treatment

[11:09] and prevention practices as well as

[11:11] celebrate and honor the members of our

[11:14] community that are on their recovery

[11:16] journey no matter what that looks like

[11:17] for them. Um, and they are strong and

[11:21] proud individuals and we want to

[11:22] celebrate that too. Um and as well as

[11:25] celebrating and honoring the dedication

[11:27] of service providers and members of the

[11:30] community who really encourage recovery

[11:33] and support those in their journey.

[11:36] >> Thank you. [clears throat]

[11:37] >> Thank you very much.

[11:38] >> Thanks.

[11:39] >> Okay. Would you like to come up forward

[11:41] and have a photo taken?

[12:01] We have three proclamations. How about

[12:03] you two hold one?

[12:21] Yes.

[12:51] Thank you. Thank you. Thanks for being

[13:03] okay.

[13:05] Thank you. Have a good day everybody.

[13:07] Um,

[13:08] next we have agency reports project Iowa

[13:12] ARPA annual report. Julie, Julie, I

[13:15] can't I'm not going to miss Is she

[13:17] online? I'll let you pronounce your last

[13:19] name. I'm sorry. And Gabby Cox.

[13:23] Hi.

[13:27] » Hi. Good morning.

[13:28] >> Sorry, I um had to [clears throat] go in

[13:30] and come back out. Figenchu is the last

[13:32] name. I'm the executive director of

[13:34] Project Iowa and reporting out on the

[13:37] ARPA dollars that were given to Project

[13:39] Iowa and just an update on the

[13:41] reporting. Uh we're a workforce entity,

[13:44] so we're continuing to seek to help uh

[13:47] Story County individuals find meaningful

[13:49] work. Um currently we we still um

[13:53] advertise and mostly through Facebook

[13:55] and and other avenues of churches and

[13:58] other agencies that we work with in

[14:00] Story County. Um we have um had two

[14:04] individuals um come in um for the last

[14:09] uh quarter January to June, one um in

[14:12] January and one in June. Um they one

[14:15] completed the training um we still we

[14:18] work with participants until they find

[14:20] work and so um we continue to stay in

[14:23] contact with them. Um we have out of all

[14:26] of the participants um like I said we

[14:28] continue to work with them until they

[14:30] find work. And so we're at about 50% of

[14:33] the participants that have gone through

[14:35] our program have found work. We're in a

[14:37] unique situation right now in which uh

[14:40] there there are not um a lot of jobs

[14:44] that are paying livable wages. So we're

[14:46] really working with individuals to um

[14:49] seek those out and their the average

[14:50] time to find a career. Um, and when

[14:53] we're talking livable wage, we're

[14:55] talking 20 to $24 an hour is 3 to 6

[14:58] months. So, we continue to work with

[15:00] people after completion of the program.

[15:07] » Did you say how many people you have

[15:09] served total with the ARPA funds?

[15:11] >> Um, for from Story

[15:15] um county, I'm just looking at this

[15:17] report. Sorry about that. Uh, we've had 15

[15:25] Julie, have you contacted like the

[15:27] chamber alliance at all? Sha Shannon

[15:30] Teley or

[15:32] >> I think we have worked with them in the

[15:34] past. Um, but you know, we're really

[15:36] always looking for new avenues to reach

[15:38] out to people. So, what we found to be

[15:40] really helpful um sometimes is different

[15:42] therapies. The chambers, we are working

[15:44] with a lot of the chambers to look for

[15:46] employer employers mostly is what we're

[15:49] doing. Um, so yeah, I can reach out to

[15:51] her again, not a problem.

[15:53] >> The the other one I'm just wondering

[15:55] about of um Eric Crest, he's

[15:59] you've been in contact with him as well,

[16:01] >> right?

[16:01] >> Okay, good.

[16:02] >> With the WEOA funds and the different

[16:04] Yes. Yeah, we work with quite closely.

[16:07] >> And the Bridge Home and Ames Romero

[16:10] House are you worked with them?

[16:12] >> Yes.

[16:13] >> Okay, good. Yeah, we we count on

[16:16] community partners because what we know

[16:19] is workforce intersects almost all other

[16:22] social services. So like I just

[16:24] witnessed the recovery statement that

[16:26] you were making. So we work with

[16:27] recovery houses, we work with people

[16:29] coming out of different systems, whether

[16:32] that be incarceration. Um and so we try

[16:35] to be the soft handoff for people to

[16:38] come to. Uh because we do it all in

[16:39] community in a cohort style.

[16:43] Julie, is it is it difficult to get

[16:46] enrolled into the program? Are there

[16:49] pretty strict parameters for who?

[16:52] >> No.

[16:52] >> Be a participant?

[16:54] >> No.

[16:54] >> Um, we try to make it um very easy. Um,

[16:59] so they can do it online or they can

[17:01] come to we're headquartered in um, De

[17:04] Moines, so 48th in Franklin, we're kind

[17:06] of central, but they can they we do also

[17:09] Zoom meetings so they can be a part of

[17:10] the class if they live in Story County

[17:13] and transportation is an issue. Uh, but

[17:15] there are no bar there should be no

[17:17] barriers to enroll and we do that

[17:19] intentionally. So there's no income

[17:21] guidelines, there's no qualifications.

[17:23] You fill out an application online. um

[17:26] we give you a call, we'd get you set up

[17:27] with all the information that you need

[17:29] in order to join our class. So, we

[17:31] really try to make it as low barrier as

[17:33] possible. We're looking at some new

[17:35] methods and modalities of maybe taking

[17:38] our our show, our our [clears throat]

[17:41] classes, what we do to get people to

[17:42] work to different places. So, that's um

[17:46] so we have been to some recovery houses

[17:48] and done some um programming there. Um

[17:51] you know, we've done some at some food

[17:53] pantries. So we we really are always

[17:55] searching to find the least restrict

[17:58] restrictive way of delivering our

[18:01] services.

[18:02] >> Okay. Cuz I I guess I'm surprised that

[18:05] in the past six months there have only

[18:07] been two new participants um in the

[18:10] program and I I am certain the need is

[18:13] greater than that. So

[18:15] >> and I would and so we are always looking

[18:17] at those challenges. I'm I agree with

[18:19] you 100%. What we're finding is people

[18:22] have been um so our unemployment rate

[18:25] looks low but what we have found is

[18:27] people are disengaged with the

[18:29] employment sector right so they've been

[18:31] looking for so long that sometimes it

[18:33] becomes hopeless so really trying to

[18:36] reach and get those people back in is

[18:39] something that we've actively been

[18:40] engaging in and so um we we've learned

[18:44] that a lot of people are employed but

[18:46] they're undermployed so how do we get

[18:48] them into our programs meaning they work

[18:51] but they don't make enough money to

[18:52] live. Um and a lot of people are doing a

[18:55] lot of gig work. Um and so it's trying

[18:59] to reach those populations in different

[19:01] ways. So I I agree with you there are a

[19:03] lot more people out there. Um what we

[19:06] have been noticing is a lot of them are

[19:08] very disengaged and um are just

[19:11] surviving in different ways.

[19:14] [snorts]

[19:14] >> So what does your enrollment look like

[19:17] outside of Story County? Um, well, I

[19:20] would say that we're we're averaging

[19:23] about 10 to 12 a month. So, I don't

[19:26] think it's I don't think, you know, it

[19:29] is um and and those are from different

[19:32] counties. I say most of them are from

[19:35] Poke County. Um, and so a lot here is

[19:38] word of mouth. So, that's the other

[19:40] thing. as we get more participants from

[19:42] Story County um through bridges, through

[19:44] some of these different homes, I think

[19:46] word of mouth will really help us um

[19:49] continue to grow the the population from

[19:52] Story County that we can serve. I I

[19:55] guess I I'm I'm just going to express a

[19:57] little bit of disappointment and

[19:58] frustration. It it seems like um I I was

[20:02] really excited when this proposal came

[20:05] forward um when we had the ARPA funding

[20:08] initially and expected a lot more work

[20:12] and energy to have happened in Story

[20:14] County and it seems like at each

[20:18] uh report we have heard that you're

[20:22] working on new modalities and that the

[20:25] expectation is you'll be able to enroll

[20:28] more people and we're at the end of that

[20:31] um time period now. And

[20:35] to hear that only two people have been

[20:37] enrolled in the past 6 months, I I'm

[20:40] really disappointed and frustrated

[20:42] because those I feel like those dollars

[20:43] could have been used differently.

[20:46] >> Can I ask a follow-up question there? Um

[20:49] you talk about um people can zoom and do

[20:53] these kind of things or come to De

[20:55] Moines. Have you had um actual Have you

[20:59] had staff come to Story County?

[21:02] >> Yes, we have. We've worked with Amos

[21:03] >> often. Go ahead.

[21:05] >> Oh, I'm sorry. Not We've We've worked

[21:08] with Amos um to to uh do handouts and

[21:12] flyers through their churches, through

[21:13] those organizations. Um in the past,

[21:17] I've been worked with Salvation Army up

[21:19] there as well. Um and we had held

[21:22] classes not since not for a while at

[21:25] DMAC um

[21:28] campus.

[21:30] >> So how often have you had actual staff

[21:33] up here in Story County and for how

[21:35] long?

[21:37] >> Well, I it's mostly been sending

[21:41] information and resources to them

[21:44] and and meeting with them to talk about

[21:46] the programming and what it does. So

[21:48] it's not actual on the ground

[21:49] recruitment. We h we haven't found that

[21:52] to be uh something that really is

[21:55] influential. Um you know because where

[21:58] we find these people where these people

[22:01] where we find people that need the

[22:02] services are through the other agencies

[22:05] typically.

[22:07] >> I think a lot of people like to have

[22:09] that face-toface contact and

[22:11] conversation. Um, yeah, I too am a bit

[22:15] disappointed as to where we're at right

[22:18] now. I had higher expectations.

[22:20] >> So, let's talk about the future. We

[22:22] can't change what's happened in the

[22:23] past. Let's talk about the future. Are

[22:25] you planning to continue to offer

[22:26] services in Story County?

[22:28] >> Yes.

[22:29] >> Okay. Can you at least look at sometime

[22:33] having actual physical presence in Story

[22:36] County? Because I know you're saying I

[22:38] know a lot of homeless folks who have

[22:40] cell phones, they can do Zooms on them,

[22:42] all of that, but there are people who

[22:43] aren't who need help, who aren't

[22:45] technologically,

[22:47] you know, that technologically literate.

[22:49] And and I think that motivation also

[22:52] comes from personal relationships, not

[22:54] from a Zoom call.

[22:57] >> So you're talking about a lot of people

[22:58] who aren't very motivated. I think if

[23:01] you had boots on the ground, so to speak

[23:05] in Story County, had worked with the

[23:07] agencies to to find the people who

[23:09] needed help and maybe need could could

[23:12] benefit from a personal contact, I think

[23:15] that could get some better numbers out

[23:17] of Story County. And we have made an

[23:18] investment of ARPA funds. So, since

[23:21] we've made that investment with you,

[23:23] we're hoping you'll continue to serve

[23:25] Story County and look at look at ways

[23:26] you can up those numbers. I absolutely

[23:29] will look at that and um I can I'm more

[23:31] than open to talking to some of the

[23:33] community partners and seeing if we can

[23:34] hold a class. Um our classes are four

[23:37] weeks. Um they tend to be in the

[23:39] morning. Um they're 9:30 to 11:30

[23:42] Monday, Tuesday, and Wednesday. We have

[23:45] uh 24 hours of contact time with the

[23:47] individuals that um come through the

[23:49] programming. So I mean u one of the ways

[23:52] is possibly to talk to the bridge home

[23:54] more or Shannon and see about holding a

[23:57] class. If we could get 8 to 10 people

[23:58] that would be interested in that that

[24:00] would be we that certainly is doable

[24:04] >> and the bridge home could work could um

[24:06] reach out to host to some other people

[24:08] who work in house people.

[24:09] >> Yeah. Yeah. Absolutely. Absolutely.

[24:12] >> Please please do that. We would love to

[24:14] see you do and let us know. I will

[24:16] because it will be in the next report

[24:18] because I think I get to report out and

[24:20] hopefully um you'll see a better return

[24:23] on your investment and feel more um

[24:27] solid around project Iowa and what we

[24:29] can do for Story County.

[24:30] >> That would be great. Thank you.

[24:31] >> Thank you for answering our questions. I

[24:33] know we had some difficult ones. I

[24:34] appreciate you answering.

[24:35] >> Absolutely. I understand that you want

[24:37] your community served, so not a problem.

[24:40] >> Exactly.

[24:40] >> Thank you.

[24:41] very much.

[24:42] >> Uhhuh. Byebye.

[24:44] Okay. Now we'll go on to consideration

[24:46] of minutes August 18 minutes. I'd

[24:48] entertain a motion for approval.

[24:50] >> So moved. Second.

[24:52] >> Moved by Heden, seconded by Fasil. Um

[24:56] Hedens

[24:56] >> I.

[24:57] >> Fasil

[24:57] >> I.

[24:58] >> Merkin I. Minutes are approved. We'll go

[25:00] to personnel actions now. We have one.

[25:02] >> I move approval of personnel actions as

[25:04] presented.

[25:05] >> Second. Okay. Fasil.

[25:07] >> I

[25:08] merkin. I personnel actions are

[25:10] approved. Now to claims.

[25:14] >> I move approval of claims as presented.

[25:16] >> Second

[25:18] >> I.

[25:19] >> Basil

[25:19] >> I.

[25:20] >> Mkin I. Then on to consent agenda. Are

[25:23] there any things that anybody wants to

[25:25] remove for discussion?

[25:29] » Then I would entertain a motion for

[25:31] approval of the items on consent.

[25:33] >> So moved. Second.

[25:35] >> Basil.

[25:35] >> I.

[25:36] >> Edens.

[25:36] >> I.

[25:37] >> Mkin. I. They are approved. additional

[25:40] items. Um, we have Marcus Amond to talk

[25:44] with us about to us.

[25:45] >> N

[25:47] departmental reports. We do have public

[25:49] hearing items.

[25:50] >> Oh, I'm sorry. Excuse me.

[25:52] >> That as well. [clears throat]

[25:53] >> Stand down.

[25:55] Public hearing amending the general

[25:57] assistance manual. Erin, good morning.

[26:04] We're somehow seeing that under consent

[26:06] and of course it's not. So,

[26:08] >> it's okay.

[26:09] >> That's fine.

[26:10] >> To skip me.

[26:11] >> Everybody stop me. That's good.

[26:13] [laughter] So, can you give us a brief

[26:15] summary and then I'll open the public

[26:16] hearing.

[26:17] >> Absolutely. Um, so I'm looking to make

[26:20] some changes to our manual. Uh,

[26:22] loosening up some of our guidelines a

[26:24] little bit. Uh, so our residency

[26:28] requirement since the beginning of time,

[26:30] I think, has been might have been a year

[26:32] for a while. um then six months for a

[26:34] long time and now we're looking to

[26:36] decrease that to 30 days. Um also loss

[26:40] of job was at um people were ineligible

[26:43] if they had a loss of job um for 90

[26:46] days. Uh we I'm going to decrease that

[26:49] to 60 days. And then the other major

[26:54] piece is um I pulled the amounts of

[26:57] assistance. So our manual has always had

[26:59] the amounts that we were going to help

[27:01] out with assistance. And so I wanted to

[27:04] pull those out of there so that they

[27:05] were more easily um um changed when we

[27:10] need to do that versus this resolution

[27:12] process. We already have our income

[27:13] guidelines pulled out of there. Um and

[27:16] they're subject to board approval. Um so

[27:19] that's what I did with that too. And

[27:21] then I forgot to finish a sentence. So,

[27:24] I don't know if you want to hear me

[27:26] finish that sentence right now,

[27:28] [laughter]

[27:29] manual, or um so it's page six under

[27:34] utilities, which is B, and then um

[27:37] number two, um I [clears throat] needed

[27:40] to remove the assistance amounts in

[27:42] there. And so then, um I [clears throat]

[27:45] didn't finish the sentence. So, it needs

[27:47] to read uh the maximum amount authorized

[27:49] will not exceed the amount approved for

[27:52] a single household or a family receiving

[27:55] rent with utility assistance.

[27:58] >> So, that's the last bullet there

[28:01] before the whereas

[28:03] >> it's section two under B.

[28:05] >> Okay.

[28:09] » I have the stuff that I strike out but I

[28:11] forgot to

[28:13] >> finish it.

[28:17] Okay. Anything else?

[28:20] >> No.

[28:21] >> Okay. Any questions?

[28:23] >> Okay. I'd entertain them. Oh, wait. I

[28:25] will open the public hearing first. Yes.

[28:27] So, the public hearing is open. Does

[28:29] anybody in the public have any comments

[28:30] about the changes? If so, please come

[28:32] forward or raise your hand.

[28:40] Seeing and hearing none, I will close um

[28:42] the public hearing and entertain a

[28:44] motion for amending the general

[28:46] assistance manual with the change which

[28:48] Aaron has just um has just um given us.

[28:53] >> I would move approval of resolution

[28:56] 27-17

[28:58] >> uh with the changes Aaron has described.

[29:02] >> Second.

[29:02] >> Okay, it's been moved and seconded. Any

[29:04] further discussion? If not, Hedens

[29:07] >> I

[29:07] >> Basil

[29:08] >> I

[29:08] >> Mkin I approved. Thank you.

[29:11] >> You I was I was glad to see some of

[29:13] those uh guidelines eased

[29:16] >> a bit.

[29:18] >> And then I have another agenda, you

[29:20] know, later on later. [laughter]

[29:22] This is a good start. Yeah. So, thank

[29:23] you.

[29:24] >> Thank you. Okay. We will now go on to

[29:27] additional items. Marcus, that is

[29:30] discussion and consideration of

[29:31] resolution 27.44, 44 Prairie Valley

[29:34] subdivision third edition final plat.

[29:38] Marcus, good morning.

[29:43] » Good morning, board. Uh before you today

[29:45] is the proposed third addition to the

[29:47] Prairie Valley subdivision. Um Kurt

[29:51] Friedrich was the applicant. Uh you've

[29:54] seen this before. Um if you want to go

[29:58] brace.

[30:00] Uh so the preliminary was approved back

[30:03] in 2020. It was supposed to be four

[30:06] phases but the [snorts] last time that

[30:09] they brought an addition forward they

[30:11] combined phase two and three. So this

[30:14] will be the the third one but it will

[30:16] final out this.

[30:19] There is the entire preliminary plat

[30:22] that was approved. Um, so this last

[30:24] request is for the southern more

[30:27] southern portion of the subdivision. Um,

[30:31] and this is going to create an

[30:33] additional 15 lots and they will meet

[30:36] the 70 lots that the preliminary plat

[30:38] initially showed.

[30:41] [clears throat]

[30:47] So with that um, we reviewed the final

[30:50] plat for this. has met all the

[30:52] guidelines within the preliminary plat

[30:54] and all of our guidelines for major

[30:58] subdivisions.

[30:59] This one specifically will

[31:02] create those 15 lots for dwellings.

[31:06] They're

[31:08] a lot of them are6 acres. Um there's a

[31:11] couple larger ones than that, but in it

[31:13] averages out to be about 11 acres, 11

[31:16] 1/2 acres. There's the public light

[31:18] rightway which is a total of 1.79 acres.

[31:21] And then as you can see on there, uh

[31:24] there's four outlots. There are

[31:26] leechfield easements around those on a

[31:30] couple of those for the septic systems

[31:32] for a few of those lots which are

[31:34] permitted from the preliminary plat.

[31:36] I've been out there already um because

[31:38] they were allowed to start their initial

[31:40] grading work and all the septic areas

[31:44] were um fenced off so that they cannot

[31:47] be impacted by any construction traffic

[31:51] already. So

[31:53] there's just a closer view so you can

[31:54] see those lots easier.

[31:59] And so all of the um all the preliminary

[32:03] plat items have already been addressed.

[32:07] We've received all the restrictive

[32:09] governance. Um we've already worked with

[32:12] them before for all their subject

[32:14] system. So they understand all the

[32:15] requirements for soil evaluations.

[32:22] And then so protective subdrains were

[32:25] part of the plinary plat that was all

[32:26] taken care of. Um, [clears throat]

[32:30] we don't need anything regarding the

[32:33] monitored security systems. It's just a

[32:35] thing that we ask them to try to

[32:37] encourage when they sell those lots.

[32:42] Go again.

[32:50] There we go. So the biggest thing here

[32:53] is during the review of this phase for

[32:55] third the third edition the developer

[32:57] requested to reassess the need for a

[33:01] turn lane to be installed. Um the

[33:05] developer cited that there was a

[33:06] potential flaw in the original traffic

[33:08] study that was completed uh that

[33:10] ultimately put a requirement for a turn

[33:13] lane. So, there has been a new

[33:16] development agreement that's been

[33:18] drafted to allow the developer to

[33:20] complete a new traffic study within 120

[33:23] days of approval of the final plat. So,

[33:25] the developer has to pay for that, have

[33:27] that all conducted, and then bring that

[33:29] back for our review, Darren's review,

[33:32] ultimately you all's review. Um, and so

[33:36] there is a letter of credit that has

[33:38] already been established for all of the

[33:40] work that they need to do as part of the

[33:45] infrastructure that needs to go in. But

[33:47] then there's also a letter of credit

[33:48] that's already been assigned as a

[33:51] holding spot for that turn line. So

[33:53] that's already there. Um, this just

[33:55] allows them to reconduct the traffic

[33:58] study, see if it is warranted, and then

[34:01] come back to you all about if we can if

[34:04] that letter of credit can ultimately be

[34:06] released.

[34:10] So, the city of Gilbert waved their

[34:13] review on August 4th of the final plat.

[34:17] Public notices went out August 12th. We

[34:20] have not received any comments from

[34:23] anyone in the public

[34:25] with that here. The conditions um if the

[34:29] septic locations change the subdrain

[34:32] plan to protect the prairie remnants

[34:34] from the runoff of the subject system

[34:35] shall be re-evaluated

[34:38] by the developers engineer and review by

[34:40] county conservation, environmental

[34:42] health, and planning development staff.

[34:44] the subdivision cannot be recorded until

[34:46] the development agreement is approved

[34:48] and signed by the chair of the board of

[34:50] supervisors and that all permitting

[34:52] activity for phase three of Prairie

[34:54] Valley subdivision will be put on hold

[34:56] 120 days have passed from the date of

[34:59] approval of the final plat if the

[35:01] traffic study and turn lane concerns

[35:03] have not been resolved and then all

[35:05] development must meet county erosion

[35:07] control measures.

[35:10] So with that, staff is recommending

[35:14] um you all approve the final plat with

[35:17] those four conditions. And I've spoken

[35:22] with the um applicants attorney. The

[35:25] development agreement has already been

[35:26] reviewed to address that turn lane. Um

[35:30] it has been said that yes, they're fine with that updated

[35:33] development agreement. Um so that but

[35:35] that needs to come to you all as a

[35:37] separate item. So that'll come next week

[35:39] as long as I can get all the signatures

[35:41] on it by then and

[35:43] after that then it can be recorded. So

[35:46] we wouldn't take anything for recording

[35:48] until that development agreement is also

[35:50] signed. But with that there are your

[35:53] options with

[35:56] uh county staff recommending option two

[36:00] with conditions and the applicant is

[36:02] here if you have any questions for them.

[36:06] Um I just I have one clarifying

[36:09] question. When I'm reading your report,

[36:11] it says the developer will have a

[36:13] traffic study and updated or another

[36:16] traffic study done, but it also says

[36:18] upon acquiescence and recommendation by

[36:21] the county engineer to the board of

[36:23] supervisors. So it's not whatever that

[36:26] study says is necessarily it. We need

[36:29] our county engineer is going to look at

[36:31] it and say I agree or I don't agree.

[36:32] Correct. Darren will have to look at it

[36:36] and then he will be part of that

[36:38] discussion coming back to back to you

[36:40] all on what that recommendation is.

[36:43] >> Can you say can you give a a quick

[36:46] explanation of what law was in the

[36:48] original study supposedly?

[36:51] >> So based on the information that I've

[36:52] read um the

[36:56] 170th and 500th where they meet it's

[36:59] controlled by a stop sign. So once that

[37:02] is controlled by a stop sign, it changes

[37:05] the classification of that road to what

[37:08] would technically be a lower

[37:10] classification

[37:12] because it's a stop sign controlled and

[37:14] not like a not a light controlled

[37:18] intersection.

[37:19] And because of I'm not an engineer.

[37:21] because of that

[37:24] the traffic count isn't as high as it would or it's lower than

[37:31] it would require based on the

[37:33] information I've been provided and

[37:35] reading through what the explanation

[37:36] was. So, because that's a stop sign and

[37:38] not a traffic light,

[37:41] it's not as high of a class of road as

[37:43] what the initial

[37:45] study

[37:47] accounted for.

[37:50] >> Okay. still at 70 new houses on that

[37:53] right there on that intersection. So,

[38:01] um yeah. Well, do we have any other

[38:03] questions? And then the developer could

[38:05] Okay, come on up and please introduce

[38:09] yourself.

[38:14] » Good morning. My name is John Gaty. I'm

[38:16] the engineer of record with Strand

[38:17] Associates on this project. Um I'm here

[38:20] with Kirk Friedrich representing Prairie

[38:22] Partners. Um yeah, regarding the your

[38:25] question for the the traffic study, um

[38:30] six years ago, you folks required a

[38:32] study to be done at that intersection.

[38:34] Developer hired a consultant um and it

[38:37] was very close when they analyzed that

[38:38] data if anything was needed at this

[38:41] intersection and the report even said,

[38:43] "Hey, you know, as traffic grows, let's

[38:45] take a look at this." Um I believe you

[38:48] folks said, "Hey, let's just go ahead

[38:49] and um because it is so close, go ahead

[38:51] and put the right turn lane in." Um

[38:53] intuitively it just didn't quite make

[38:55] much sense. Um people that are heading

[38:58] westbound on our 170th right

[39:00] predominantly are turning south. They're

[39:03] doing a southbound turn movement to go

[39:04] to Ames. Um and so yes, there are 70

[39:07] units out here. Some of those folks are

[39:10] coming out to that intersection, but

[39:11] predominantly they're heading south.

[39:14] Regardless, the engineer that put

[39:16] together this study assumed that 170th

[39:20] Street was a through street, that that

[39:23] it was not at a stopped condition.

[39:27] So when you plug in those values

[39:30] >> on a through roadway and you have people

[39:33] slowing down any right turnman turn lane

[39:36] movements turn lane movements could

[39:38] cause detriment backups um to that

[39:42] through traffic. Well that's it was just

[39:45] a mistake. It was a complete error on

[39:47] the consultant's fault. When you plug in

[39:50] that it's a stop condition that that

[39:53] traffic actually stops. there's no need

[39:56] um justification or warrants for a

[39:59] rightbound northbound turn lane um at

[40:03] that intersection. In fact, it's it's

[40:05] widened of course there at that

[40:07] intersection. There's a stop bar there,

[40:09] a little widen. There's room for a car

[40:11] to slip through um there without

[40:14] affecting left turn movements heading

[40:17] south.

[40:20] >> There's a room for a car to slip

[40:21] through. What I'm not understanding.

[40:24] Yeah, a lot of times when you have this

[40:26] intersection, um there's extra room

[40:28] because it's widened because of the the

[40:31] turn the turn radius there. It allows

[40:34] two vehicles. One, um that's in the

[40:37] through lane that is going to take a

[40:39] left to go south and another one can

[40:43] work around that vehicle to the right

[40:45] and head [clears throat] northbound.

[40:46] >> Have you seen that intersection?

[40:48] >> I have.

[40:49] >> Well, I wouldn't do that.

[40:50] >> Yeah, I you're I think Darren even

[40:53] mentioned that. Okay, we can wait

[40:55] another

[40:55] >> just quoting what your your county

[40:57] engineer had said in his

[40:58] >> Okay. Okay. Yeah. Tell you what, we'll

[41:00] have the traffic study. We'll see that.

[41:02] We'll see what the county engineer says.

[41:04] >> Yeah. The I provided the amendment to

[41:07] the to the to Darren Moon. Darren's

[41:09] going to go out and investigate it and I

[41:11] think he's going to um report his

[41:13] findings back to you folks within this

[41:15] 100 day period.

[41:16] >> Great. Okay. Thank you. Appreciate that.

[41:18] >> Any other questions or concerns?

[41:22] >> All right. Thank Thank you board.

[41:24] >> Thank you.

[41:25] >> Okay. So, are there any other questions

[41:28] that people have?

[41:32] » Not at this time.

[41:34] >> Okay. Then I would entertain a motion.

[41:36] >> Uh I would move approval of resolution

[41:38] 2744

[41:41] uh with conditions.

[41:43] >> Second.

[41:44] >> Okay.

[41:44] >> Moved and seconded. If no further

[41:47] discussion, Fasil

[41:48] >> I. Edens

[41:49] >> I.

[41:50] >> Merin I. It's approved. Okay. Thank you

[41:52] Marcus and thank you for coming.

[41:56] >> So next we have uh Colin Gers with IT

[42:00] discussion consideration of a grant

[42:02] program local consent agreement

[42:06] Colin. Good morning.

[42:10] » Good morning.

[42:14] » All right. So to give a little

[42:15] background on this

[42:18] um

[42:19] too short this local consent agreement

[42:22] is between uh Story County uh and Dom

[42:25] which is the department of management

[42:26] department of information technology. Um

[42:29] they're kind of the custodians of this

[42:32] SLCGP

[42:34] um grant program that was a federal

[42:36] grant. It's a state and local cyber

[42:38] security grant program is what that uh

[42:41] refers to. And it's its main focus was

[42:45] to kind of uh dish out some federal

[42:47] dollars for cyber security initiatives

[42:49] for cities, for counties, for um school

[42:53] districts um to try to really elevate,

[42:57] you know, um all those entities here in

[42:59] the US. Um, so it was dished out over a

[43:02] four-year program, uh, 2022, 23, 24, and

[43:06] 25. Uh, we're still working through the

[43:09] 2022 dollars. Um, there's some projects

[43:14] that Dom had pushed forth as initiatives

[43:17] for that 2022

[43:19] um, grant program dollars. Um, and

[43:23] basically what this consent agreement is is the county agreeing to do those

[43:28] projects. uh for those 2022 dollars. Um

[43:33] and Dom telling us that if we don't

[43:36] agree to do those projects, then we will

[43:39] forfeit any future grant money for those

[43:42] remaining years. So the 23, 24, and 25.

[43:49] » Well, okay then.

[43:50] >> Yeah. [laughter]

[43:51] >> So a question I do have, so they're $22.

[43:56] This is 2026,

[43:58] >> correct?

[43:59] What?

[44:00] >> So Iowa connect do I have there?

[44:02] >> What have they been doing?

[44:03] >> Yeah. Yeah.

[44:03] >> Iowa was from my understanding was one

[44:05] of the last states to actually put forth

[44:08] a plan and um uh agree

[44:11] um to accept in those dollars which I

[44:14] think is part of the reason why we're

[44:16] still on the 2022 grant.

[44:18] >> And how long do we have to expend the

[44:20] 2022?

[44:21] >> I believe that's sometime at the end of

[44:23] the year. I don't know if that's at the

[44:24] very December 31st or if that's October

[44:26] or November, but I know it's it ends

[44:28] this year, which is part of the reason

[44:30] why this consent agreement went out um

[44:33] to a lot of the counties and and city

[44:35] entities saying you need to agree to

[44:37] these projects.

[44:39] >> When were22

[44:40] >> when were we notified of this

[44:42] >> of the agreement?

[44:43] >> Yeah.

[44:44] >> Uh

[44:45] couple weeks ago, week week back. So,

[44:48] >> couple weeks ago, and it's the end of

[44:49] the year that it's

[44:50] >> correct. [clears throat]

[44:52] And was this my understanding this is

[44:55] money that was supposed to originally

[44:57] come to the counties?

[44:59] >> So it was money that came into the

[45:01] state. Um it was handed off uh to the

[45:03] state and then they were supposed to uh

[45:07] you know set up grant dollars and then

[45:09] you know push that that money out to the

[45:11] counties and cities. Um and then the

[45:14] monies or the money that was established

[45:16] for Iowa was based off of you know

[45:19] population. And I believe county sizes,

[45:21] city sizes, and school districts. Um,

[45:23] and like I said that it's also the way

[45:26] from what I've looked up the 20 $22 is

[45:29] kind of the the big bulk of the funding

[45:31] and then 23 is a little smaller, 24 is a

[45:34] little smaller, 20 25 is a little

[45:35] smaller than that, but it overall was a

[45:38] pretty sizable amount of uh money to go

[45:40] to cyber security initiatives.

[45:48] » Yes. Yeah, it's a little frustrating.

[45:50] >> It's a little frustrating. Um

[45:51] >> quite frustrating.

[45:52] >> And I you know, even with the

[45:56] frustration that I have um with uh Dom

[46:00] uh regarding this consent agreement and

[46:02] uh some of the projects that they're

[46:03] putting forward, um I still feel

[46:06] strongly that the board, you know,

[46:08] should approve this and that we should

[46:09] sign it um so that we don't miss out on

[46:12] any future potential funding for cyber

[46:14] security dollars.

[46:15] >> What work is this requiring you to do?

[46:18] So, uh, as part of the three projects

[46:21] for this 2022 funding, uh, there's an

[46:24] asset inventory, which is like a like a

[46:26] road map of all of our digital

[46:28] infrastructure and technology here in

[46:29] the county. Uh, an assessment program.

[46:32] Um, and then a tabletop exercise, which

[46:34] is that instant management exercise. And

[46:37] that'll be with uh department heads

[46:39] myself going through kind of like a

[46:42] um a practice on what a cyber instant

[46:45] would look like here

[46:46] >> which Iowa State would provide. Correct.

[46:48] >> Correct. They're they're the ones that

[46:50] are kind of um helping

[46:54] uh manage those projects.

[46:55] >> So we need to we need to do that

[46:57] tabletop by the end of this calendar.

[47:00] >> No. From my understanding, no. But we

[47:02] just have to agree and sign the consent

[47:05] agreement to give to Dom that we that we

[47:07] plan to to utilize those dollars and

[47:10] utilize those projects.

[47:11] >> And is the asset inventory pretty much

[47:14] done or is that going to be like you're

[47:16] going to have to hurry up and do

[47:18] >> I don't know what all that project looks

[47:21] like yet. So,

[47:23] >> oh, we're signing it and you don't know

[47:26] quite what you're going to have to do to

[47:29] >> I have ideas on what that's going to

[47:31] look like, but I don't I don't know what

[47:32] that project looks like.

[47:34] >> I would assume that they just want

[47:35] network diagrams and things of that

[47:37] nature and uh applications we use. Um,

[47:42] but I don't know what all what I don't

[47:45] know what all it looks like. So we're

[47:46] requesting pass through services for an

[47:49] asset inventory that we have to do with

[47:50] current staff.

[47:52] >> Correct.

[47:55] >> And the cyber security assessment

[47:57] program is this more work on you that

[47:59] they're somehow taking credit for. So

[48:02] that is

[48:02] >> it sounding like to me

[48:04] >> the I don't know um what all that

[48:07] program is going to entail as well but

[48:08] my understanding is the assessment is

[48:11] just assessing the technology we have

[48:13] with the county and where maybe security

[48:15] gaps are um and um trying to elevate the county cyber security

[48:23] structure. We'll say

[48:26] >> it's frustrating to get something just

[48:29] or that you got something just two weeks

[48:31] ago that's not very detailed. But I do

[48:34] have concerns.

[48:35] >> Yeah,

[48:36] >> I have concerns with it itself, but I

[48:38] also have concerns that we could

[48:40] potentially be out of grant funding to

[48:44] continue with our cyber security for the

[48:47] county.

[48:49] Well, to continue getting any federal

[48:51] funding for any of the remaining federal

[48:53] funding.

[48:54] >> Yeah.

[48:55] >> And I don't want to put us in a jeopardy

[48:57] situation to not be able to receive

[48:58] those funds.

[49:02] >> So, we're all I know you're frustrated.

[49:03] We're all frustrated about this, but

[49:06] sometimes

[49:08] there's not much you can do. It's

[49:12] >> Yeah.

[49:13] biting off your nose despite your

[49:14] face is always

[49:15] >> we had a we had an online meeting uh

[49:18] with Dom um I think that was about a

[49:21] week and a half ago or so

[49:23] [clears throat] um and the counties and

[49:26] some of the city entities you know

[49:28] expressed our frustration um about the

[49:31] agreement and asked some additional

[49:33] questions. Um,

[49:36] it was a a fun meeting, but [laughter]

[49:40] >> were you able to get any of your

[49:41] questions about where the information

[49:45] will live?

[49:46] >> No, not so far.

[49:47] >> Who's going to be managing the

[49:49] information once it's all collated and

[49:52] >> everything that I uh understand is just

[49:54] going to be managed by ISU and it'll be

[49:56] through ISU. But exactly who and how

[49:59] it's going to be retained and how long

[50:00] it's going to be retained. I don't have

[50:02] any of those questions answered.

[50:04] >> Mhm.

[50:09] » So, do we have any more questions that

[50:10] Colin can't answer right now because he

[50:12] hasn't been given the information?

[50:15] >> I I would assume, Colin, that if we have

[50:17] issues down the road that we can um pull

[50:21] out of the agreement if necessary. Well,

[50:24] for these 20 uh for this 22 funding, uh

[50:28] my understanding is no. We will be

[50:31] required to do these three projects. I

[50:34] mean, moving forward uh for 23, 24, 25,

[50:37] whatever. Um Don Dick comes up with uh

[50:41] for that additional federal money. Um,

[50:44] yes, we could pull out, but and uh one

[50:48] of the main questions we had as part of

[50:49] that meeting was, well, what's the

[50:51] future cyber security funding going to

[50:53] be used for? Any idea for projects? And

[50:56] they don't they don't know yet. So,

[50:58] >> okay.

[51:00] >> Wow.

[51:04] » Any more questions?

[51:09] » Okay. No, the the agreement does say that um Iowa State will will

[51:16] not

[51:18] disclose any identifiable data to a

[51:21] third party.

[51:22] >> Correct.

[51:27] » I think one of the kind of main

[51:28] questions uh for like my IC ICIT

[51:32] organization was, you know, would this

[51:33] be potentially foable or, you know, open

[51:37] records request? um cuz it's a lot of

[51:40] sensitive information on all the

[51:42] counties and cities and schools digital

[51:44] infrastructure. So

[51:45] >> I think that's why that was in there.

[51:46] >> Mhm.

[51:48] >> Well, I think um I think

[51:51] even even signing it and agreeing to to

[51:55] participate in the projects, I think

[51:57] they're still responsible for providing

[51:59] us additional information about the

[52:01] protections that will be there for the

[52:02] data that's gathered. And if we don't

[52:04] get satisfactory answers to those

[52:06] questions, then we don't participate.

[52:09] I mean,

[52:11] that just means we're not going to

[52:12] participate. And it means that we're not

[52:14] going to participate in the

[52:17] $1.2 million cyber security tabletop

[52:20] exercise that they're planning. and it

[52:22] means the remaining 3 years of funding

[52:24] maybe the county doesn't get. But if

[52:26] they can't adequately answer the

[52:28] questions we have about who's going to

[52:30] be protecting that data then and I think

[52:34] we can continue to ask those questions

[52:38] >> and I'm going to work to try to get

[52:40] answers to some of those questions

[52:41] moving forward. So, but that's a you

[52:43] know I 100% agree and that's one of my

[52:45] main concerns. So,

[52:46] >> and I mean we're talking sorry to

[52:48] interrupt but we're talking cyber

[52:49] security. We're talking about all kinds

[52:51] of security. So,

[52:55] they should be able to answer those

[52:56] questions to our satisfaction and it

[52:58] these should not come off as um

[53:01] inappropriate or ridiculous questions.

[53:04] >> That's exactly what I was going to say.

[53:06] This is about cyber security. They

[53:08] should be cognizant of that. They should

[53:09] be able to give us the assurances about

[53:12] our data, our information because it's

[53:14] in it's very secure information, you

[53:17] know. So, okay. Well, uh, anything else?

[53:21] Any other questions, comments,

[53:23] frustrations to be shared? [laughter]

[53:28] » No, I'm kidding.

[53:30] >> Uh, if there are not, I would entertain

[53:32] a motion for approval of the consent

[53:36] agreement.

[53:38] >> I would move approval.

[53:39] >> Okay. Cyber security grant.

[53:44] >> Second.

[53:44] >> Okay. It's been moved and seconded.

[53:46] Hedins.

[53:47] >> I.

[53:47] >> Fasil. I

[53:48] >> American I it is approved. Thank you.

[53:51] Keep us surprised to what goes on with

[53:53] it because yeah the tabletop exercise we

[53:57] do want to get a good one and I think

[54:00] that can help us move forward. So

[54:02] >> I do think that'd be pretty beneficial

[54:04] for the county to to go through

[54:05] something like that and

[54:06] >> to get expectations for that. So

[54:08] >> okay.

[54:08] >> Poor poor Joel Rooney got an earful from

[54:11] me at the conference a couple of times.

[54:13] [laughter]

[54:14] >> Okay. And you have the next item. Yes.

[54:18] >> Which is discussion and consideration of

[54:19] phone hardware and deployment quote

[54:21] between Story County and High Point

[54:23] Networks for an unbudgeted amount of

[54:25] 105,000. So please run us rock us

[54:28] through this.

[54:29] >> So um the last couple months or so uh my

[54:34] office has been looking at different

[54:36] phone proposals. Um, we did a uh a phone

[54:40] swap um oh when I pretty much right when

[54:45] I started here last October for those

[54:47] for a couple months there. Um we

[54:50] definitely noticed after we did that

[54:52] swap uh there was some features u and

[54:55] some kind of needs for some of the

[54:56] offices that weren't really part of that

[54:59] phone system. Um, we've also ran into a

[55:02] number of uh kind of backend issues uh

[55:04] with the provider that we're using uh

[55:06] with dead calls, drops, um you know,

[55:10] just kind of audio issues in general and

[55:12] it hasn't went over very well. Um so

[55:16] after having a meeting with uh some of

[55:17] the departments um decided to, you know,

[55:20] start looking around, see what other

[55:22] options were out there. Um had several

[55:24] meetings. I think overall my office

[55:26] looked at about six different solutions.

[55:29] Um, we had four of those that my office

[55:32] had uh meetings with and uh kind of

[55:34] preliminary demos uh on features and and

[55:38] information. And then we narrowed that

[55:40] down and did two um live demos with

[55:44] department heads and uh uh folks from

[55:47] those departments on questions that they

[55:49] had. Um had really good feedback out of

[55:52] those two meetings. We um I I think both

[55:55] of those that we looked at uh would have

[55:57] been viable solutions, but ultimately uh

[55:59] most of the departments felt that this

[56:01] was the the better fit and gave the

[56:04] offices better flexibility uh uh for

[56:08] phones uh in their offices moving

[56:09] forward. So

[56:11] this was uh you know really looked at um

[56:16] really broke down on on what on what

[56:18] kind of benefits uh this system would be

[56:21] compared to what we currently have.

[56:23] Um there's obviously costs associated

[56:25] with this uh for the uh support and

[56:30] deployment of this system. Uh the

[56:32] biggest cost here being the phone

[56:34] hardware and then the monthly recurring

[56:36] cost for the subscription. Um I will say

[56:40] the monthly recurring cost for the

[56:41] subscription is substantially uh lower

[56:44] than what we're currently paying. Um

[56:47] when uh I originally sent an email out

[56:49] to the department heads that had a

[56:50] breakdown. Um but the the breakdown that

[56:53] I gave was actually a little lower than

[56:54] what the act what we're actually paying

[56:56] per month. Uh right now I think we're

[56:59] paying somewhere in the ballpark of uh

[57:01] about 5,000 a month for all the offices

[57:04] and all the the phones across all the

[57:06] county, you know, county departments.

[57:08] Um, so I think this uh when I broke it

[57:11] down is somewhere closer to uh 25. Um,

[57:15] so substantial difference uh between the

[57:18] two. Was it 25 or three? I can't

[57:21] remember the numbers off the top of my

[57:22] head, but it was it was substantial. So,

[57:25] uh, so moving over, uh, to this is going

[57:29] to, uh, you know, cost the county a good

[57:32] chunk, but I do believe moving forward

[57:34] is going to, you know, save us money and

[57:35] long end and also provide more features

[57:39] for all the offices. So, I reached out

[57:42] to High Point um on the phone hardware

[57:45] on this uh mid last week uh to get uh

[57:49] better numbers cuz the phone hardware on here um needed to be changed. We have

[57:55] they have more phones on here that than

[57:57] what is we currently required with our

[57:59] departments. Um so, right now the

[58:01] subtotal on that is about $81,000 in

[58:04] hardware for phones. Um, I don't know

[58:06] what those new costs are going to be,

[58:08] but they it should be cheaper than

[58:09] what's currently on here. My best guess

[58:12] is going to be somewhere between 65 to

[58:14] 70 uh for phones. Um, so around

[58:19] 100 of the uh uh the kind of uh higher

[58:23] feature phones, 120 of just kind of the

[58:25] normal phones. uh five uh speaker phones

[58:29] for uh county conference rooms and then

[58:32] uh 10 additional side side cars, which

[58:34] the side cars are the ones that allow

[58:35] you to see the multiple uh you know

[58:38] lines and everything uh and makes it

[58:41] easier to swap uh phone calls coming in.

[58:44] So, I know I went through a lot of

[58:46] information there, but I don't think I'm

[58:48] really missing anything. Was there

[58:51] anything that the board had questions

[58:53] on?

[58:54] >> I have a question. So I know in

[58:56] particular I think the sheriff's

[58:58] department and the auditor's office

[59:01] really struggled with the teams that we

[59:03] have right now.

[59:04] >> So does this better meet the needs for

[59:08] those in particularly those two

[59:11] departments? Yes, I got, you know,

[59:13] feedback. Um, and like I said, both

[59:18] solutions that we kind of demoed for the

[59:19] department heads and, uh, and those that

[59:21] the department heads, uh, allocated to

[59:23] kind of help with this, uh, system, we

[59:25] had kind of a little phone committee and

[59:26] I, that was really helpful. Um, so all

[59:29] the questions they had with were

[59:30] features that they really needed for

[59:32] those their offices and how those calls

[59:35] uh are kind of routed in those in their

[59:37] offices. Um but yes it they they seem

[59:40] much happier with this type of system

[59:42] than what we're currently using. So

[59:43] >> that'd be great. I I just want to add um

[59:45] we were at ISAC last week and one of our

[59:48] kind of roundt discussions were on it

[59:51] and the topic with the other folks or I

[59:53] brought it up was teams for county

[59:55] government and there were many people

[59:57] that said that they've had challenges

[59:58] with teams to

[1:00:00] >> meet all the needs particularly with the

[1:00:02] auditor and like their sheriff's

[1:00:04] department. So, um, well, I think Teams

[1:00:07] is a great tool. It's just not always

[1:00:10] the best for government purposes

[1:00:13] >> and and [clears throat] modern phone,

[1:00:15] uh, systems and platforms are vastly

[1:00:17] different, too. Um, they really are. Um,

[1:00:20] you know, everyone just thinks, oh, it's

[1:00:21] a phone, but, you know, the features and

[1:00:23] capabilities are are considerably

[1:00:25] different and the costs are considerably

[1:00:26] different as well. So,

[1:00:29] >> so I also spoke with somebody from the

[1:00:32] treasurer's office last week and a

[1:00:34] person said that she was very thought

[1:00:37] this would be much better for the

[1:00:38] treasur's office as well and that's an

[1:00:41] area that's also had a lot of problems

[1:00:43] with the team's phones. So,

[1:00:47] Supervisor Fasil, did you have

[1:00:49] questions?

[1:00:52] Mine's only mine my my only question is

[1:00:56] about that. It's an unbudgeted,

[1:00:58] >> right?

[1:01:00] >> And

[1:01:03] I don't think there's money in

[1:01:04] department budgets to pay for new

[1:01:06] phones. That's already kind of been done

[1:01:08] once. What is your proposal or what are

[1:01:10] you thinking about this?

[1:01:12] >> Oh, what does Lisa Markley have to say?

[1:01:14] [laughter]

[1:01:15] >> I asked her to come in.

[1:01:17] So yeah, the departments uh I believe

[1:01:20] had money um in their budgets last year

[1:01:23] uh to replace some of those phones for

[1:01:24] teams, but one of the main issues that

[1:01:27] we have right now is the phone system

[1:01:29] that we have, those phones are designed

[1:01:31] specifically for the teams platform. Um

[1:01:35] all of the

[1:01:37] um different vendors that we talked with

[1:01:39] uh for different phone solutions, I

[1:01:41] asked them, you know, can we reutilize

[1:01:43] our phones? And it was all across the

[1:01:46] board. was like, "No, those are designed

[1:01:47] spec specifically for teams." And this

[1:01:50] company in particular uh took a couple

[1:01:52] of our spare phones and just tried to

[1:01:54] see what the functionality

[1:01:56] um difference would be, you know, using

[1:01:58] our current uh phones with uh this

[1:02:01] system and they just straight up told me

[1:02:03] it's not going to work.

[1:02:04] >> Not going to solve the problem.

[1:02:05] >> No, we we'd have to switch our our our

[1:02:07] phones out, unfortunately.

[1:02:11] Lisa, do you have any comments on

[1:02:14] >> I'm curious as to how we're going to pay

[1:02:16] for it at this point in time because I'm

[1:02:18] the budget amendment comes before you

[1:02:20] next week, the first budget amendment of

[1:02:22] the year. I prefer only doing two a

[1:02:24] year, but if I have to do another one, I

[1:02:27] can. Um, but I'm not clear as to where

[1:02:30] it's getting paid for from. Nobody's

[1:02:32] talked about this. Um, I also wanted to

[1:02:34] know how much the power supplies are

[1:02:36] going to cost because that is not

[1:02:38] included in any of this.

[1:02:40] the the what power supplies.

[1:02:42] >> Oh, power supplies.

[1:02:43] >> It says power supplies are not included

[1:02:44] on any of the um phones.

[1:02:46] >> So, these phones will be uh they'll be

[1:02:49] PoE, they'll plug into the county's

[1:02:50] network similar to our team's uh phones.

[1:02:53] But uh what that's stating is is if we

[1:02:56] don't have um you know PoE power

[1:02:58] switches, which nowadays most uh

[1:03:00] organizations do, but if they didn't,

[1:03:02] you'd have to get a secondary power

[1:03:04] source. But that's not going to be an

[1:03:06] issue with this. So um it's our our

[1:03:09] current phones are all POE powered so

[1:03:12] not an issue.

[1:03:15] » Yeah. So um the one thing I feel

[1:03:20] strongly about is the fact that we all

[1:03:23] the departments were asked to just pay

[1:03:26] for phones and now they're useless. Um

[1:03:29] and that was totally not planned on. um

[1:03:32] I don't think it um behooves us to do it

[1:03:35] again

[1:03:37] from the departments if we can possibly

[1:03:40] avoid it. But I also know that Colin

[1:03:42] might not have this amount of money

[1:03:45] sitting around in his budget. Um

[1:03:49] which as I said if if I need to amend it

[1:03:52] again I can for from from unassigned

[1:03:55] funds.

[1:03:58] Yes, there is some savings from some

[1:04:00] other, you know, we're not going to be

[1:04:02] paying the annual maintenance and things

[1:04:04] like that, I would assume, until next

[1:04:06] year.

[1:04:08] >> Um,

[1:04:09] we don't have the team's annual

[1:04:10] maintenance right now.

[1:04:12] >> So, there'll be some savings in

[1:04:15] subsequent budgets, but not enough in

[1:04:17] this budget, obviously.

[1:04:18] >> In the current in the current budget

[1:04:20] that that it has, there's there's going

[1:04:23] to be some savings, I would assume.

[1:04:25] >> Okay. Um, but what I'm saying is I don't

[1:04:28] know if if if we can come up with this

[1:04:30] much money at this point in time

[1:04:32] >> without amending again.

[1:04:38] » How much are each of the phones 105?

[1:04:41] >> So, it depends on the phone. Um, there

[1:04:44] were there was two main um different

[1:04:47] types of hardware phones that they

[1:04:49] recommended. The one is um uh I don't

[1:04:52] want to say basic but more traditional

[1:04:54] phone with a little less features and

[1:04:56] that was 105 and then the the higherend

[1:04:59] one was 389.

[1:05:00] >> Oh, okay. I see it here.

[1:05:02] >> It's on that

[1:05:03] >> the other Yeah.

[1:05:04] >> other page.

[1:05:05] >> Yeah.

[1:05:06] >> And you said this estimate was for more

[1:05:09] phones than we need.

[1:05:11] >> Correct.

[1:05:11] >> So,

[1:05:13] >> it could be lower.

[1:05:14] >> I was hoping to get that

[1:05:15] >> about $10,000 less.

[1:05:17] >> That's my guess. Um, I was hoping to get

[1:05:19] that revised quote by now. Um, but I

[1:05:22] haven't got it yet. So,

[1:05:24] >> so all the we've we've you've determined

[1:05:28] which departments need which phones and

[1:05:30] that's a you have a good number on those

[1:05:32] as to how much how many of them are

[1:05:34] going to be the 389 and how many of them

[1:05:35] are going to be

[1:05:36] >> correct.

[1:05:36] >> Okay.

[1:05:38] And there was um

[1:05:41] some additional

[1:05:43] hardware like I said with the the

[1:05:45] speaker phones uh for the conference

[1:05:47] rooms which I think would work better

[1:05:49] which should save some money as well. Um

[1:05:52] yeah unfortunately with any system that

[1:05:56] we we move to off of our current one

[1:05:59] we're going to have to purchase new

[1:06:00] phones. Is there any is can we sell

[1:06:03] those on the um blue or purple wave or

[1:06:07] somewhere

[1:06:08] >> deals or purple wave? Yes. Um we're not

[1:06:11] going to get you know probably what the

[1:06:13] board and what you want out of them but

[1:06:15] we will get some money back in return

[1:06:17] from them. So

[1:06:20] >> are you thinking like half or less than

[1:06:22] half?

[1:06:23] >> My best guess is if we got half we'd be

[1:06:27] doing really well. Okay.

[1:06:28] >> Um

[1:06:29] >> I' I'd say realistically probably like

[1:06:32] 30% of what we we spent on them.

[1:06:34] >> It's better than letting them sit on a

[1:06:36] shelf and collect dust.

[1:06:37] >> Correct. Very true.

[1:06:38] >> Oh, absolutely.

[1:06:39] >> Some of them uh we still have kind of

[1:06:42] boxed up uh as well. We should get a

[1:06:44] little bit more out of those. Uh but the

[1:06:45] majority of them will will be used. So

[1:06:48] there's just not a big market for used phones. So, [clears throat]

[1:06:51] what I'm hearing is you think you can negotiate on this in terms of

[1:06:56] numbers of things and and and styles of phones to get it down about 10.

[1:07:02] >> Yeah, my best guess.

[1:07:04] >> And then you might be able to get some

[1:07:06] money out of the other phones.

[1:07:09] So, I don't know how many if you got an

[1:07:11] estimate on that.

[1:07:13] >> It was around 220.

[1:07:15] Um, yeah, around 220. I don't recall off

[1:07:18] hand how many uh departments really

[1:07:21] purchased or needed the side cars. I

[1:07:23] think my best guess on that was around

[1:07:25] 10.

[1:07:26] >> But so have you done

[1:07:28] >> 10 phones?

[1:07:30] >> Oh, I don't think so. It was way more

[1:07:31] than

[1:07:32] >> what's a sidec car.

[1:07:34] >> So that so that's

[1:07:35] >> shows all the

[1:07:37] basically it's just a it's like a a

[1:07:39] screen that shows all your individual

[1:07:41] lines in your department.

[1:07:43] >> Gotcha. Gotcha.

[1:07:44] >> So you can see Yeah. You can see at a

[1:07:46] quick glance who's on the phone.

[1:07:48] >> You couldn't pick it to get that phone,

[1:07:49] but you could see it.

[1:07:50] >> Sure. Sure.

[1:07:51] >> Okay. Colin, have have you actually done

[1:07:53] the the um

[1:07:57] the side by side like, oh, this this

[1:07:59] office needs this many of this kind of

[1:08:01] phone, this many of that kind of phone,

[1:08:03] or are you

[1:08:04] >> I went off

[1:08:05] >> trying to remember.

[1:08:06] >> I went off numbers that uh the office is

[1:08:08] currently purchased. Okay.

[1:08:10] >> For Okay. Um for this for the last team

[1:08:13] system.

[1:08:13] >> Okay.

[1:08:17] And you didn't have an estimate if we

[1:08:19] got say 30% out of the phones, how much

[1:08:21] we'd get. You said it was 220 phones.

[1:08:27] >> Average cost do you think that we had

[1:08:30] per phone?

[1:08:31] >> I think ours were over $400 a piece,

[1:08:34] weren't they?

[1:08:35] >> No, they're around $250. The the the

[1:08:38] phone costs like week by week range

[1:08:41] differently. I mean, technology costs

[1:08:44] right now are just really Looneyville,

[1:08:46] but um I think the high-end ones that uh

[1:08:49] the offices got were somewhere around

[1:08:51] 250, maybe 260. And then the more

[1:08:54] traditional basic phones were around

[1:08:56] 120.

[1:08:58] >> So maybe another 10 to 15,000 from

[1:09:00] selling the phones eventually, but it'll

[1:09:03] be a while. And 10,000

[1:09:05] >> I'd say that'd be pretty accurate. and

[1:09:07] about 10,000. You're saying that you

[1:09:10] think you can get this quote down just

[1:09:12] by having fewer ones? That's that's

[1:09:15] 25,000. That's some of it, but it'll

[1:09:19] come back slowly, maybe.

[1:09:22] I I agree, Lisa. I I don't think it's um

[1:09:27] appropriate to ask the departments

[1:09:29] [clears throat]

[1:09:29] to come up with that out of their

[1:09:31] budgets

[1:09:33] for this year

[1:09:35] >> for this that none of none of the

[1:09:36] offices or departments asked for this to

[1:09:38] happen. [laughter]

[1:09:39] >> Correct.

[1:09:40] >> For us,

[1:09:40] >> this was this was a direction that uh

[1:09:43] >> and none of the offices or departments

[1:09:45] saw the phones to begin with way back

[1:09:47] when when we bought bought the other

[1:09:48] ones to know that they weren't going to

[1:09:49] work. So, it's it's it's a really tough

[1:09:52] spot and I I know that Colin came into

[1:09:55] it

[1:09:56] >> and didn't have any

[1:09:58] >> say in it. Um,

[1:10:00] >> but it annoys me.

[1:10:01] >> Yeah, for sure.

[1:10:02] >> Greatly.

[1:10:03] >> Yeah.

[1:10:03] >> That we spent all that money

[1:10:05] >> Yeah.

[1:10:05] >> on those phones.

[1:10:07] >> It is work.

[1:10:08] >> Yeah, it is. It is annoying. But the

[1:10:10] reality is we're here now and offices

[1:10:12] like yours are having a terrible time

[1:10:14] with them. I know that

[1:10:17] you we've been talking, you know, get

[1:10:19] this done, get this done, get this done

[1:10:20] before the election.

[1:10:24] I hope that we know that that is

[1:10:31] P we're past that time right now because

[1:10:33] we have three elections coming up in

[1:10:34] September and then another one in

[1:10:36] November.

[1:10:37] >> So to try to do a phone conversion in

[1:10:40] the middle of that is not something

[1:10:42] we're excited about.

[1:10:44] I understand that he's been trying

[1:10:45] really hard to get us so that we can

[1:10:47] have it by November,

[1:10:51] >> but that's a lot.

[1:10:52] >> That's a lot [clears throat] to ask.

[1:10:54] >> Yeah.

[1:10:54] >> Right. And people will have to be would

[1:10:56] have to be learning a new system at the

[1:10:58] same time that they're getting ready for

[1:11:00] an election, which

[1:11:01] >> I don't like the option we have right

[1:11:03] now because we can't pick a phone and we

[1:11:05] can't help out in the outer office and

[1:11:07] we can't do anything with the phones.

[1:11:09] But

[1:11:11] I'm not sure how how we feel about going

[1:11:14] forward right now to get it done.

[1:11:17] >> Um, that's one of my concerns. My other

[1:11:20] concern is um are you going to can you

[1:11:23] carry for a few months and and have

[1:11:26] enough money in your budget to take care

[1:11:28] of this so that we can wait and amend

[1:11:31] the budget in December or January?

[1:11:34] >> I I can double check, but I believe so.

[1:11:36] Yeah. I mean, you know, I'm looking at

[1:11:37] it and seeing you have a lot you have

[1:11:40] over 500,000 in maintenance and and in

[1:11:43] maintenance costs maintenance that

[1:11:45] usually gets paid toward the end of the

[1:11:46] year. So, if that's the case, we can

[1:11:48] just carry we can use those dollars

[1:11:51] until we can amend your budget for it.

[1:11:53] >> Okay.

[1:11:54] >> And if you were able to to sell some of

[1:11:56] those phones and that brought in

[1:11:58] additional income, that could be put

[1:12:01] towards this this as well. and you could

[1:12:04] figure out where that needed where that

[1:12:05] needed to go. But if we if we've got

[1:12:08] 25,000

[1:12:10] >> Well, that we eventually might recoup.

[1:12:12] >> The problem with that is

[1:12:13] >> we got to we got to budget the expense

[1:12:14] no matter what, right? The revenue

[1:12:17] >> exactly

[1:12:18] >> it's called, you know,

[1:12:20] >> No, I understand.

[1:12:21] >> And and I mean, we're going to need to have the current phones in place um

[1:12:26] you know, until until we can swap them

[1:12:28] out with the new system.

[1:12:30] But [clears throat] yeah, as soon as

[1:12:31] that's taken place, we'll try to sell

[1:12:33] them. Yes.

[1:12:36] >> Um I I just also want to acknowledge all

[1:12:40] of the work that everybody did like your

[1:12:44] office and all the other offices and

[1:12:45] departments participating in the demos

[1:12:49] and providing the feedback that

[1:12:51] everybody provided. I wasn't able to be

[1:12:53] at one of the demos, but I was able to

[1:12:55] be at the second one. And um I was just

[1:12:59] so impressed with how well everybody was

[1:13:01] communicating the needs that they had

[1:13:03] and the the issues that they have with

[1:13:06] the current system and what they wanted

[1:13:08] out of the new system. I think that

[1:13:10] really informs

[1:13:13] the decisions moving forward. Um I wish

[1:13:16] that would have happened

[1:13:18] >> correct

[1:13:19] >> earlier. Correct. Um,

[1:13:20] >> and the offices did really well, you

[1:13:22] know, um, talking to the vendors on

[1:13:25] their needs specifically and, uh, kind

[1:13:27] of how they would envision or or hope

[1:13:30] the phones would work moving forward.

[1:13:32] Um, when I first set those demos up, um,

[1:13:35] we set them up for like half an hour,

[1:13:36] maybe 45 minutes time slots. Uh, the

[1:13:39] first one lasted three hours and the

[1:13:41] second one lasted about 2 hours. So, the

[1:13:43] departments got uh, had all, we'll say,

[1:13:46] very thoroughly asked questions uh, from

[1:13:48] both vendors. And I appreciate both

[1:13:50] vendors taking that time to, you know,

[1:13:53] try to make sure that we completely

[1:13:56] understood how those homes are going to

[1:13:57] work. So,

[1:13:59] >> well, and I think as Lisa, as you said,

[1:14:01] you kind of walked into

[1:14:04] something [clears throat] that was

[1:14:04] already in progress of what was kind of

[1:14:08] sold to us as this would work. Um, and

[1:14:11] same with like I said with other

[1:14:13] counties did kind of the same thing and

[1:14:16] find that teams just doesn't work for

[1:14:18] government. It may work for other office

[1:14:20] more private offices, but it just

[1:14:22] doesn't work for

[1:14:24] >> what what we're needing.

[1:14:26] >> Yeah, it's Yeah, I'm glad you talked to

[1:14:28] some other supervisors from other

[1:14:30] counties about that. So, we know that,

[1:14:32] you know, we're not alone in this in

[1:14:34] having this um having this happen. And I

[1:14:37] think phone systems have just gotten so

[1:14:38] incredibly complicated.

[1:14:40] >> They have. And when you when you put

[1:14:41] them with your you know your your um all

[1:14:44] your computer system

[1:14:47] I mean I don't want to say maybe you

[1:14:48] don't know how they're going to work or

[1:14:50] not until you actually have them because

[1:14:51] you try to do the due diligence and get

[1:14:53] as much information as you possibly can.

[1:14:55] But they're very complex animals. So I'm

[1:14:57] not faulting anybody. It's too bad it

[1:15:00] happened. But here's where we are right

[1:15:02] now and we have got to move forward so

[1:15:04] employees can do their jobs and know so

[1:15:06] we can serve the public. That's the

[1:15:08] thing that bothers me most is when we

[1:15:09] hear calls, you know, you can't get a

[1:15:12] call from here to there calls, you know,

[1:15:14] all the all the things that are

[1:15:15] happening that just are dysfunctional.

[1:15:17] >> Well, the thing about county government

[1:15:18] as well is um it's it's really hard to

[1:15:22] find one solution that works for all the

[1:15:24] county offices because each one of the

[1:15:25] county offices,

[1:15:27] >> you know, all kind of do things a little

[1:15:29] or need to do things a little

[1:15:30] differently when it comes to their phone

[1:15:32] system. So making sure that the system

[1:15:34] is flexible enough so that you know each

[1:15:36] office can take those calls in the way

[1:15:38] they need to u and prioritize them is it

[1:15:42] can be a challenge.

[1:15:43] >> Yeah.

[1:15:43] >> I want to thank you for all the

[1:15:45] additional work that you've put in on

[1:15:47] this. I know like I said it wasn't you

[1:15:49] know it was in proc progress when you started and you've done a good job

[1:15:54] of you know listening to folks getting

[1:15:57] people in finding something that should

[1:15:59] work and kind of kicking the tires on

[1:16:01] it. So, thank you

[1:16:04] >> for I think I think um I think I

[1:16:08] definitely personally want to apologize

[1:16:11] to all of the offices and departments

[1:16:13] for the stress that the new phones

[1:16:16] brought. Um and you know, in hindsight,

[1:16:20] I wish I had known more about the phones

[1:16:23] and not made the assumptions that a new

[1:16:26] phone would have the features that

[1:16:29] existing phones have. um [clears throat]

[1:16:33] some lessons are a lot more expensive

[1:16:36] unfortunately both with the stress and

[1:16:39] everything else. Um, but I I just really

[1:16:43] feel like we um owe that to all the

[1:16:46] offices and departments, just an

[1:16:49] acknowledgement of the stress that that

[1:16:50] created and I'm really sorry that that

[1:16:54] happened.

[1:16:55] >> And the offices, uh, you know, we worked

[1:16:57] with them. We really tried to find

[1:16:59] avenues there to make this, uh, system

[1:17:02] that we're on, you know, be as viable as

[1:17:04] possible. Um, quit laughing, Lisa.

[1:17:06] >> No, you did. But turns out we're good.

[1:17:09] >> But it just it really it you know it

[1:17:11] really caused some frustration for the

[1:17:12] offices and we uh and we acknowledge

[1:17:15] that. But we really tried to make this

[1:17:17] uh system work. We really did. Um but we

[1:17:20] just we need to move to something else

[1:17:21] that's going to work better for the

[1:17:22] offices. So

[1:17:24] >> So you'll I think what we're all in

[1:17:27] agreement with in this room is that that

[1:17:29] the individuals department should not

[1:17:30] have to buy phones again. Mhm.

[1:17:33] >> Then be and and it sounds like what

[1:17:35] we're saying, Colin, you're saying,

[1:17:36] "Yeah, I could carry we could get this

[1:17:38] done. I could carry it for a while and

[1:17:40] then until a budget amendment from and

[1:17:43] to move some money from unassigned

[1:17:45] funds." And you may at that point, you

[1:17:48] may need less, you know, if some of

[1:17:50] these things work out, you may need a

[1:17:51] little less than the the 105,

[1:17:53] [clears throat]

[1:17:54] but you can uh you can work with the

[1:17:56] auditor's office on that. Make sure to

[1:17:58] let them know.

[1:17:59] >> Keep that. You could let us know too if

[1:18:01] you got blessed. I'd like to

[1:18:02] >> Yes.

[1:18:03] >> know that as well.

[1:18:04] >> Sure.

[1:18:07] » So,

[1:18:08] >> ready for a motion?

[1:18:09] >> I'm ready for a motion. Okay.

[1:18:10] >> I think we are.

[1:18:12] >> Uh I would move approval of the phone

[1:18:15] hardware and deployment um quote from

[1:18:18] High Point Networks.

[1:18:20] >> Second.

[1:18:22] >> Been moved and seconded. Any further

[1:18:24] discussion? If not, Fasil

[1:18:25] >> I.

[1:18:26] >> Hens.

[1:18:27] >> Mkin I. It's approved. We'll move

[1:18:29] forward.

[1:18:29] >> Thank you.

[1:18:31] >> Thanks for all your work on that, Colin.

[1:18:33] >> Yeah.

[1:18:35] >> Next, department reports, we have none.

[1:18:37] Other reports, we have none. Upcoming

[1:18:39] agenda items. Do either of you have some

[1:18:41] upcoming agenda items?

[1:18:43] >> No,

[1:18:43] >> I do not. Next, we have public comment

[1:18:46] number two, comments from the public on

[1:18:48] items not on this agenda. The may board

[1:18:51] may take any action on the comments. may

[1:18:53] not take I'm sorry action on the

[1:18:55] comments due to requirements of the open

[1:18:57] meetings law but may do so in the future

[1:18:59] and please again if you have any

[1:19:01] comments limited them to two minutes

[1:19:02] I'll open public comment number two if

[1:19:05] there's anybody in the room that has a

[1:19:06] comment please come forward to the

[1:19:08] podium or the table and online please

[1:19:11] use the raise hand function

[1:19:16] okay seeing nobody I'll close public

[1:19:18] comment mark number two and we'll go to

[1:19:21] the supervisors to talk about liazison

[1:19:22] on assignments, committee meeting

[1:19:24] updates, and any announcements they

[1:19:25] have. Supervisor Fasil, do you want to

[1:19:28] start us out?

[1:19:29] >> Sure. Just a quick update on the

[1:19:32] manufactured housing repair program. Um,

[1:19:36] nine projects have been completed so far

[1:19:39] and um 4,700

[1:19:44] 47,855

[1:19:48] dollars have been spent so far out of

[1:19:50] that

[1:19:51] >> 47855

[1:19:54] >> 47,855

[1:19:57] » Mhm. [clears throat]

[1:19:57] >> out of the 75

[1:20:00] that we set aside. Um, and then there's

[1:20:04] one more in the works right now. But I

[1:20:06] know Lucas is continuing to receive more

[1:20:08] applications. So, it's just a matter of

[1:20:11] how many how many um contractors are

[1:20:15] able to do the work. Um, so just really

[1:20:18] excited to see that many projects and

[1:20:21] still

[1:20:21] >> how many projects again?

[1:20:23] >> Nine so far. One more in the in the

[1:20:25] works.

[1:20:26] >> Great.

[1:20:29] Um and then just wanted to um call out a

[1:20:33] little um additional information from

[1:20:35] the housing trust. There are three

[1:20:38] communities that have applied for the um

[1:20:42] owner occupied repair funding. That's

[1:20:44] Maxwell, Slater, and Collins. Um between

[1:20:48] [clears throat] them, it's about

[1:20:49] $150,000

[1:20:51] that they have to do um owner occupied

[1:20:53] repairs in their communities. So, um

[1:20:56] hoping they'll be able to get all of

[1:20:58] that spent down and make some big

[1:21:00] differences. And then um we've got

[1:21:12] uh Salvation Army has already used up

[1:21:15] their rental assistance funds from the

[1:21:18] housing trust for this year. Uh and

[1:21:22] we're not even at winter yet. So

[1:21:26] just kind of looking

[1:21:28] >> motel

[1:21:31] >> that is their rental assistance. Yeah,

[1:21:33] they've spent their hotel money. The

[1:21:34] hotel money is gone from the housing

[1:21:36] trust. I know they have other other

[1:21:38] resources

[1:21:40] >> um also for hotels but yeah

[1:21:43] >> that's gone.

[1:21:46] So

[1:21:49] » just that wanted to share that

[1:21:51] information. And then as far as calendar

[1:21:59] for the week, looks like we have a work

[1:22:01] session this afternoon. Um I'm out of

[1:22:04] the office in the morning tomorrow, but

[1:22:06] I'll be here um in the afternoon

[1:22:08] tomorrow and Thursday, Friday. I'll be

[1:22:12] at part of the alliance

[1:22:15] um TIFF information meeting. I'll have

[1:22:17] to leave a little early because I've got

[1:22:19] uh CIJDC

[1:22:22] uh that I have to

[1:22:24] make it to. Um oh, and Thursday night I

[1:22:28] have a CFR board meeting also.

[1:22:35] And then um Sunday CCJ is having their

[1:22:39] um fundraiser in the evening. It's a

[1:22:41] puzzle competition. Um and then I will

[1:22:45] be in the office on Monday.

[1:22:50] Uh I also have the opioid settlement

[1:22:52] meeting this afternoon. Uh tomorrow I'll

[1:22:55] be in I do have a meeting in the

[1:22:57] afternoon. Thursday I have the hera

[1:22:59] board meeting. Uh then uh Matt and I

[1:23:02] with environmental health are meeting

[1:23:03] with public health in the afternoon and

[1:23:05] then there's a behavioral health town

[1:23:07] hall. Um, after that at 4 Friday, I've

[1:23:10] got a workforce uh CEO meeting. Um, do

[1:23:14] want to remind folks that Mark Lambert,

[1:23:16] the city attorney, is retiring and he's

[1:23:18] having his retirement party or

[1:23:21] recognition Friday afternoon.

[1:23:24] >> Uh, Saturday, this is separate. I'm

[1:23:27] again volunteering at Miracle League in

[1:23:29] Ames. If folks want to come out and

[1:23:30] cheer the athletes, they've got um four

[1:23:33] teams, so they play at 9:00 and at 10

[1:23:36] o'clock.

[1:23:37] Um the teams play through rest this

[1:23:40] Saturday then through the month of

[1:23:42] September

[1:23:44] excluding September 5th because that's

[1:23:46] Labor Day weekend and uh into the first

[1:23:50] uh week of October. So come on out and

[1:23:54] cheer on the athletes.

[1:23:57] >> Okay.

[1:23:59] So Okay. um

[1:24:03] would want to just announce that we had

[1:24:05] a we're having some meetings with the

[1:24:07] warming place team to get ready for

[1:24:10] November. We're realizing it's almost

[1:24:12] September and last year we were open for

[1:24:15] a couple months. This year we're going

[1:24:17] to be open for November through March

[1:24:19] whenever we need to be. That's going to

[1:24:21] make a real need for more volunteers.

[1:24:24] So, if anybody is interested in

[1:24:25] volunteering to help run help um with

[1:24:29] shifts at the warming place, go to

[1:24:31] aswarming.place. There's a whole bunch

[1:24:33] of information for volunteers. We will

[1:24:36] definitely need more volunteers this

[1:24:38] year because it's going to be and I I

[1:24:40] keep hearing these things about heavy

[1:24:42] snows.

[1:24:44] That concerns me because when you have

[1:24:46] heavy snows and you have need to shelter

[1:24:48] people because it's cold, maybe

[1:24:50] volunteers can't get there. So, we're

[1:24:52] trying to really get lots more people so

[1:24:54] we can have a plan when when volunteers

[1:24:57] might otherwise come, but no, I'm snowed

[1:24:59] in. I can't do it. So, yeah. Um, we had

[1:25:03] a great fundraiser that's going to help

[1:25:05] us and we're going to be ready by

[1:25:06] November 1st and hopefully it will be a

[1:25:09] better winter than what they're saying.

[1:25:11] So, anyway, my my um my calendar uh

[1:25:15] opioid settlement fund at 1:00 I have a

[1:25:18] countywide recycling meeting at 3. And

[1:25:20] the good news there is we did get the

[1:25:22] DNR grant. It's the swamp. I can't

[1:25:25] remember what it stands for, but it's to

[1:25:26] get um big bins that we can utilize

[1:25:29] around the county for countywide

[1:25:31] recycling. We're continuing to work on

[1:25:33] that and how we can work with the

[1:25:34] cities. I think we got most the

[1:25:36] information now on what individual

[1:25:38] cities will do and with that we can move

[1:25:41] forward.

[1:25:42] Um,

[1:25:44] tomorrow I'm in Story City for the Iowa

[1:25:47] WM statewide Iowa WMA gathering

[1:25:51] and uh they're probably for um

[1:25:56] about 10 to 2 I think that's going to be

[1:25:58] I'm looking forward to that. You always

[1:25:59] learn a lot from the people who working

[1:26:01] with the other WAS.

[1:26:03] In the afternoon, I have a discussion on

[1:26:06] pre-trial services and release on

[1:26:08] recognizance with the new statute that

[1:26:10] the legislature

[1:26:11] um that the legislature enacted that I

[1:26:15] am behind on. But we're going to try to

[1:26:18] get some information out on what's going

[1:26:20] on with that and what second judicial

[1:26:22] district is planning to do to I hope um

[1:26:26] revive and strengthen some pre-trial

[1:26:28] services. I'll I'll have more

[1:26:29] information on that. Um, Thursday I'm

[1:26:33] out. I have a um Iowa Learning Farms

[1:26:35] Field Day.

[1:26:37] Um, Friday, uh, Alliance Board meeting

[1:26:41] in the morning, followed by a TIFF

[1:26:43] meeting. I need to figure out what

[1:26:44] that's about. And Mark Lambert's

[1:26:46] retirement, uh, 2:00.

[1:26:50] Um, he's been there for a very long

[1:26:51] time. We'll miss him. Um, Sunday I'm

[1:26:55] going to an Amos meeting in De Moine,

[1:26:58] uh, where they, um, wanted to talk with

[1:27:00] elected officials about some of their

[1:27:03] priorities.

[1:27:05] And then next Monday and Tuesday, it

[1:27:07] looks like I've got a meeting with Aaron

[1:27:10] or they've got a conference going on,

[1:27:12] the Iowa State folks who are doing um,

[1:27:15] some fixed wireless things for rural

[1:27:17] areas. I want to see what they're where

[1:27:19] they are right now. That'll be

[1:27:20] interesting. I'm gonna miss part of it

[1:27:22] because of our board meeting, but I'll

[1:27:24] get as much information on that as I

[1:27:26] can. So, that's what I got.

[1:27:29] >> Sounds good.

[1:27:31] >> So, what else do we have? Is there

[1:27:34] anything else? I don't think so.

[1:27:37] Entertain a motion for adjournment.

[1:27:39] >> So, moved. Second.

[1:27:40] >> Hence, I fasil I mer. We're adjourned.

[1:27:43] Thank you everybody.

August 25, 2026 Board of Supervisors Regular Meeting

Transcript