[0:14] A little bit left. That tells you that it's the right dimension. It's funny how

[0:18] the things the numbers work. >> Recording in progress.

[0:26] » Good evening everybody. Welcome to the August 19th, 2026 Sutton Conservation

[0:30] Commission meeting. If we could stand for the pledge of allegiance.

[0:34] » Pledges to the flag of the United States of America and to the republic for which

[0:38] it stands. One nation under God, indivisible, with liberty and justice

[0:43] for all. >> Thank you very much. Uh, pursuit

[0:47] Governor Haley's directive extending temporary open meeting law provisions

[0:50] until June 30th, 2027, the board, the conservation committee will be conducted

[0:54] in a hybrid format and will be recording. Recordings will be accessible

[0:58] on the town's website and YouTube channel. Please be aware participants

[1:01] attending via Zoom will have their video and audio disabled. If you wish to

[1:04] engage in the discussion, raise your hand. If you if acknowledged by the

[1:07] chair, you will receive a pop-up message allowing you to unmute yourself. For

[1:11] agenda, YouTube, and Zoom links, please visit www.sutenmma.gov.

[1:17] Um, tonight in person, we have Tim Thompson, Mike McGovern, Jamie Marin,

[1:22] myself, Bill Wentz, our consultant, Brandon Fanf, uh Jared Deval is not

[1:27] available tonight. And to the public or anyone on Zoom, is anyone recording this

[1:33] meeting? And I'm seeing no one raising their hand

[1:37] online. Okay. Um, first up, 6 PM. This is a continuation for 11 Cody Lane.

[1:45] » I'm going to recuse. >> And Mike is recused on this one. Welcome

[1:48] back, Ra. >> Thank you. I think it was approved last

[1:51] meeting. We're done with this one.

[1:54] » That's what I thought. >> I thought so, too. Um, Sarah is no

[1:58] longer with the town of Sutton and I went through the minutes. It's on there.

[2:04] Did it say it's approved? >> Yeah.

[2:06] » Yes.

[2:10] » Where's one? >> 11 Cody Lane, but it says motion to

[2:13] continue the public hearing. >> You voted on it last week.

[2:17] » Oh, yeah. >> 400 Z.

[2:20] » It is. >> Motion carries.

[2:23] » So, we need to when we get to the minutes, we need to amend the minutes.

[2:26] » We need to amend the minutes. So, yeah. I kind of thought everything was done on

[2:30] this, too. I hope that's not the only reason you came in. No, I'm I'm here for

[2:33] two other meetings. >> Okay, perfect. All right, so um I guess

[2:38] we'll just amend the minutes. Is that the quickest thing? Okay,

[2:41] » perfect. Thank you guys for picking up on that. All right, next up at this is

[2:46] also at 6 o'clock. Uh notice of intent, a continuation for 354 West Sutton Road,

[2:52] single family home and associated facilities.

[3:11] Good evening. >> Welcome back.

[3:14] » Thank you. You got the B team tonight. So, for the record, Margaret,

[3:18] » they did well in that class. >> They did a very good job. I was very

[3:20] proud of them. Um, so for the record, Margaret Bacon, Civil

[3:25] Site Engineering, and I have the uh the property owner, Mark Mike Perso with us

[3:31] to meet you. >> Um, and so I did watch the video, so I I

[3:35] I got a a sense of the commission's uh comments and concerns. So I I did revise

[3:41] the plan, and the big issue was the storm water.

[3:47] And I I heard Mike McGovern's comments regarding, you know, putting something

[3:53] over here and and preventing the storm water from getting to the street. So So

[3:59] what I did here on this plan, this hasn't really changed at all. Uh up here

[4:05] where we have the uh I have the erosion control and then I put the uh the

[4:11] additional shrubs we're going to plant to make up for the trees we were cutting

[4:14] down. I've got a little burm there. Just a one foot burm. So I don't have to

[4:20] worry about this water coming down the hill. That's going to go that way. Uh so

[4:24] any water. So the only water I have to deal with is what's on the site. So I

[4:29] have that little swale here. I moved that that rain garden down here. I moved

[4:33] the driveway up so it it would work a little better. And then under and this

[4:38] if it reaches capacity, which during the big storms it will. Um I have a little

[4:45] a culvert under the driveway >> and each side of the culverts I got

[4:50] little plunge pools or little stone lined plunge pools and then under the uh

[4:56] this water will go into the driveway and then it's going to eventually go into

[4:59] the wetland and not into the street and then over here on this side of the

[5:04] driveway I pitch the driveway a little more so that all that water from the

[5:10] driveway will hit a stone line swale and that too going to discharge over here.

[5:17] And because of the the way the existing topography is, I mean, here's kind of

[5:22] like a natural swale that heads down this way. So, I I had to try to tie into

[5:28] that. And that that's kind of why I've got extra plans here. Would that be

[5:32] helpful? Big plans for anybody?

[5:36] » I'm following along. I'm good. >> Let's see. Yep. I'm following along.

[5:40] » So, so those were the big ones on the storm water. I'm capturing everything or

[5:44] controlling everything on the site and this water off the site I'm keeping it

[5:49] off of the site. And then the other one I think I heard about the placards. You

[5:54] no longer want placard. So I removed the placards.

[5:59] And then I still have to meet with the tree warden regarding the trees and the

[6:04] planning board regarding the stone wall and the the scenic bylaw.

[6:09] » So I think that addressed everything >> I believe. So,

[6:14] » um to Jamie >> question real quick. The additional

[6:17] plantings I saw a copy of the plan. I don't know when that was revised, so I

[6:21] don't know if I was looking at the today.

[6:22] » Yeah. >> The previously you had included some

[6:26] additional plantings along the edge of the limited disturbance, but they

[6:29] weren't uh included in the table. The table just had the plantings for the

[6:34] rain garden. >> No, here here the here's the planting

[6:36] scheme. >> Okay.

[6:37] » Uh right down here. Basically, it's high bush blueberry, winter berry, and some

[6:42] uh red maples. >> Okay, that's my only question.

[6:45] » Y I'm good. Anybody from the public or

[6:50] anybody on Zoom tonight have any questions?

[6:53] » Brandon, did you have anything to weigh in on?

[6:55] » Nim,

[6:58] you want to do the motions? >> Uh, sure. [clears throat]

[7:01] I'll make a motion to close the public hearing for

[7:04] uh 354 West Sutton Road. >> I'll second it. Tim made a motion to

[7:09] close the public hearing. Mike seconded. Tim vote I.

[7:11] » Mike vote. >> I vote I.

[7:12] » Jamie Addi vote. >> And I bill vote I.

[7:15] » I'll make a motion to issue a certificate of compliance for three

[7:21] » order of conditions. >> Oh yeah. Got ahead of myself there.

[7:25] » Got the project done for you. >> Been a couple weeks. An order of

[7:27] conditions um for 354 West Sutton Road. >> I'll second it.

[7:33] » Do we have a D number? Just say this. >> Yep.

[7:35] » X's. There is a D number for this, right? Correct.

[7:38] » Okay. It's still just saying access. Do you know what it is off? Just so we can

[7:40] make >> Yes. Yes, I do. I have it with me. Hang

[7:43] tight.

[7:54] » It's got to be like 1041, 1042, something like that.

[7:58] » You know, they issued one. I don't Hang tight. Here it is.

[8:04] uh 303 uh 1039.

[8:08] » Okay. >> And no comments.

[8:09] » Okay. Perfect. So Tim made a motion to issue order conditions for DP 1039. Mike

[8:14] seconded. Tim, how do you vote? I >> Mike, how do you vote?

[8:17] » Vote I. >> Jamie, how do you vote?

[8:18] » I Bill vai. Thank you. Good luck with the project. Have a great night.

[8:22] » Thank you. >> And these revised plans, should I leave

[8:24] them with you, Brandon? >> Nope.

[8:27] » We don't need it. >> Oh, you can leave them here. Yeah.

[8:29] » Yeah. Yeah, >> I can put them in the folder.

[8:31] » Okay, perfect. Thanks both for coming in.

[8:33] » Yep. Thank you. >> Uh next up is a discussion an RDA for 11

[8:38] Spring Hill Road as septic system upgrade. Welcome back.

[8:42] » Thank you.

[8:48] » Brenda, can you bring it to Mr. >> Oh, you know what?

[8:51] » Once again, I forgot Chris. >> Yeah.

[8:54] » Failed to remind me. That's why >> you get on Zoom.

[8:58] » No, I did send it to you, didn't I? No, but I just sent it to you. Did you get

[9:02] it? >> Uh, probably.

[9:03] » I just emailed it to you. >> Give me a second. I'll put the plan up

[9:06] on the the screen. >> Sure.

[9:10] » Go ahead and talk. >> It's a septic system repair uh in a

[9:15] grass area. Um, we the land is large, but there is a

[9:20] problem that we if we put it away from the wetland, we're going to be a pump

[9:24] system and we'll be in an area where he keeps his animals like he has some pigs

[9:28] and cows. So, we're trying to get it as a gravity system and also

[9:33] stays within the lawn area so we don't have to cut any trees. And I think the

[9:36] the location we're proposing is the best location for the septics. They were not

[9:40] cutting any trees. It's a very simple septic repair.

[9:42] » Okay. >> Brandon's pulling that up just to

[9:45] repair. And currently grass, no tree cutting. Yeah. Pretty straightforward.

[9:49] While Brandon pulls that up. >> Yeah. even without showing the plan or

[9:52] the pictures. Um, this was uh a no-brainer except for two things that

[9:57] concerned me. Um, again, it's all lawn. It's like beautiful manicured lawn that

[10:03] this is going to go in, but it's on a slope. It's like on a moderate slope and

[10:06] the wetland's at the bottom of the hill. So, on the plan, it reads uh straw

[10:12] waddle silk fence combo. >> Uh, I think just to be safe on on the uh

[10:17] the determination form, uh, It would be a negative determination with conditions

[10:22] and just just to you know belt and suspenders right in there make a motion

[10:26] that uh uh the uh erosion control shall consist of the double line of silk fence

[10:32] and straw waddles as just be precautionary. Yeah. Uh, the other thing

[10:38] too was, uh, not that I need to give Joe Bolino a pro tip,

[10:43] but on the wetland flagging, um, he started it at a point that didn't

[10:50] quite go over as far as he needed. You're nodding your head.

[10:53] » Yeah. >> So, so when I see something like that, I

[10:56] want to know where the wetland's going. And I wish he had done like one or two

[10:59] more flags to show that the wetland wraps away from the house.

[11:03] » The lot line is very deceiving. So he got confused with the lot line because

[11:07] it's it's very angled. But >> when when given that opportunity, show

[11:10] how the wetland curves away. >> Sure.

[11:13] » And that way there's no question because when you just see it on the plan, you're

[11:16] like, where's the wetland line going? >> Okay.

[11:18] » Yeah, sure. >> All right. Let me bring it up.

[11:20] » I have a dumb question. Was this all filed?

[11:24] » Yes. >> Okay. Because it's just under as

[11:25] discussion, but >> with a bunch of changing hands, I just

[11:28] wanted to make sure it was listed properly. Okay.

[11:32] » Yeah. Okay. Here it is. >> I thought it was, but

[11:35] Okay. Uh, it's it's on a street that I have

[11:40] never been on.

[11:44] And come on. Where is it? Go. Backyard. And big backyard. This is the area. What

[11:51] am I? What's going on? >> Well, uh,

[11:54] » the client owns under like a different name the whole farm around it. So, the

[11:59] the farm around the whole area is also owned by the client.

[12:04] Let me turn off the light. >> Did I share the wrong one?

[12:09] » I'm fine. >> You're fine.

[12:10] » I hate to dig up that lawn. It's a beautiful lawn.

[12:14] » Well, it's going to be lawn again. >> So, the the system's going to go in this

[12:17] area here. >> Yes.

[12:19] » Okay. So, you know, it it looks I guess suppose it looks flat from the angle I'm

[12:23] taking it, but it's not. It's like a what? 6% slope, maybe.

[12:27] » About Yeah. >> Yeah. About 6% slope. And right at the

[12:30] bottom here is the wetland. It's a nice wetland. There's a lot of sugar maple in

[12:34] there, too. Is a very nice wet wetland. So, if anything happens here, and he's

[12:38] going to do some grading. So, if anything happens, uh it's going to shoot

[12:42] right down into here with with no stops. Okay. So, this is why I think it's

[12:46] important to have uh a condition that they do the the double line.

[12:54] So, and this is our nice wetland,

[12:59] very healthy wetland at the bottom of the hill.

[13:02] and then looking up at the edge of the lawn. So, and then looking back up. So,

[13:07] this gives you the idea of what the slope is.

[13:10] Otherwise, uh, one of the easiest inspections I've ever done.

[13:17] Anybody want to see the plan? >> I would like to.

[13:19] » Okay.

[13:30] And system plan,

[13:36] » Ralph, your plans always come like vertical and I have to turn them. Why is

[13:40] that? >> Keep you on your toes.

[13:43] » You can rotate it in the screen. >> And where' it go? Here it is. Okay. On

[13:50] its way.

[13:54] Here we go.

[13:58] Spring Hill Drive right here. It's a dead end. Uh

[14:04] hello. Where did my thing go? If you go down, it's a it's a it's a

[14:11] dead end. And the house is here. They're putting the system a little bit off to

[14:16] the right. Here's the wood line. But, you know, they got some grading going

[14:19] on. So, I want to make sure that the wetland is protected down here.

[14:27] through the chair. >> Yeah.

[14:30] » Because you're going to follow the self fence line, right? That's on the plan.

[14:33] » Yeah. >> So, the only difference is he's

[14:37] recommending that that we double it. It just shows a single now.

[14:41] » It It shows It shows the detail, right? Which is great.

[14:44] » And it shows the whole line, right? >> Yeah.

[14:47] » Right. >> Yeah. It wraps around the whole the

[14:49] whole area. >> Yeah.

[14:50] » Yeah. Okay. So double it up.

[14:57] » Is there one spot that would see more than another?

[15:01] » I mean it's it's a it's a very straightforward area and I don't think

[15:05] it's going to take time for installing the septic maybe a week maximum.

[15:09] So I I mean we can uh can be a condition that uh

[15:13] » I mean you're going to be there doing inspections very you're going to be

[15:17] there doing inspections periodically? >> Yeah. Yeah. So it's just saying double

[15:21] the whole thing is a lot of work. Can we just say that

[15:24] » double the area where the water flow would hit? Is that And you I know you'll

[15:28] keep an eye on it. >> Yes.

[15:30] » Right. >> I'd be okay with that. So kind of pretty

[15:33] much approved as by plan. >> Just keep an eye on the

[15:37] » you just keep an >> Yeah. Double up when needed.

[15:41] » Okay. >> So it's an RDA. We just get a

[15:44] determination. Um, so I I do have Does anyone in the

[15:48] audience have questions before we go to vote? And I Jared online has a question.

[15:54] » Jared, your hands raised. If you have a question on this one,

[15:59] » I did not have a question about this. I just want

[16:02] I needed to be here for the meeting tonight.

[16:06] » It's on the agenda. >> It's on the agenda. So, it will be

[16:08] coming up in a few minutes if you if you want to hang out.

[16:11] » I don't think he needs to be here. I can give an update. Oh, you uh Jamie's

[16:14] saying you do not need to be here and he can give an update for us. So,

[16:19] that will do it. >> Okay. So, I can log off.

[16:21] » You can log off. Have a great day. >> Thank you.

[16:23] » Thanks, Jared. [snorts] >> You, too.

[16:25] » All right. Any questions on 11 Spring to the board, to the public? Okay.

[16:33] Um, [clears throat] I'll make a motion to issue a negative determination for 11

[16:37] Spring Hill Road um with the condition that a double silt fence be placed

[16:45] where the peak water flow where where needed. Is that what we're going to say?

[16:48] » I'll second that. >> Uh Tim made a motion. Mike seconded.

[16:51] Tim, how do you vote? >> I Mike, how do you vote?

[16:53] » Vote I Jamie, how do you vote? >> I Bill vote eye.

[16:56] » Thank you. >> Thank you. Have a good night.

[16:59] Uh, next up is 400 Boston Road and this is a septic system repair. Is anybody

[17:04] here for 400 Boston Road or anybody online?

[17:10] » Uh, raise your hand if you're online for this one.

[17:14] » Liz is online. >> Is Oh,

[17:17] » okay. >> Hi, Liz. Uh,

[17:19] » hi. >> The floor is yours.

[17:21] » Okay. [laughter] [gasps] I couldn't find the hand. Um,

[17:25] yeah. And my client is there. Can you hear me? Okay.

[17:29] » Yes, we can. >> Okay. Um Gary's there in the uh in the

[17:33] audience. Um so septic repair on this property. We were we're really squeezed

[17:41] in between the wells and the wetland and the limited space on the property. Um

[17:47] but we fit in an advanced treatment system. This is a Perkrite system and it

[17:52] has um advanced nitrogen and phosphorus removal. It's kind of like an irrigation

[17:58] system. It almost um transpires before it even infiltrates. Um but between that

[18:04] and the wetland, we have a stone wall. Um the entire system is on the lawn. We

[18:10] have proposed erosion controls and um Joelino was my uh my um wetland person

[18:19] there and it is also an isolated wetland. Um, so

[18:27] do you have any questions? >> Liz, thank you. Um, Bren, did you want

[18:32] anything to add on this one? >> This This wasn't one of my 53g jobs.

[18:36] » It wasn't. Okay. >> So, I don't I don't even know anything

[18:39] about this job. >> Do Did you send a site plan in on this?

[18:43] » I did. >> Brand is looking through the file now to

[18:47] see if we have anything. >> Well, I do have I I did download it.

[18:51] » Okay. >> So, I do have it. So, I can bring it up

[18:52] if you want, but I did not involve with review.

[18:55] » Okay. If you wouldn't mind bringing it up. No

[18:57] » problem. >> Thank you.

[18:59] » Okay. >> Thanks for your patience, Liz. We had

[19:01] some changes here in the office, so we're just

[19:04] » Sounds like it. Yeah. [laughter]

[19:08] » But it's going to pull up the plan for us to do a quick review on this for you.

[19:12] » Okay. See, >> that one's done. See, it was it was uh

[19:17] four 400 400 Boston Road. Okay, I gotta go. Give me a second. I go

[19:23] looking for it. I gotta go. >> You know what? I'll check the files now.

[19:29] » Yep. And now you might want to pull the other two

[19:33] because you got to sign those two if you can find them.

[19:35] » Yeah, >> I was That's what I was just doing.

[19:49] Okay. Okay. So, so this is an RDA, right?

[19:51] » Yeah. >> Okay. Yep.

[20:00] » Um I don't see a a site plan. Is there a

[20:07] site [clears throat] plan associated with it?

[20:11] » It's a question to Liz through the chair.

[20:14] » Oh, wait. Soils and wets on wetland map, but I don't actually have a site plan.

[20:21] » Bring it up. That would work. It'll get us through the meeting.

[20:24] » Yeah.

[20:30] » You want me to try to open it on my end? >> Well, you know what? That's great. If

[20:34] Chris can give you permission. >> No, I got something.

[20:37] » Uh, it might take me a second, though. the details of the

[20:53] » one. >> No, not really.

[21:03] » All right, we're back online. We We have a plan.

[21:06] » Do you have it? >> Yep. Thank you. And this was submitted

[21:09] um either right before or right after Sarah. So going to just take a quick

[21:15] couple minutes to look at the plan. If you want to just give us an overview

[21:18] while we're looking of what's going on with 400 Boston.

[21:22] » Okay. Um >> concerning.

[21:24] » No, I know the question is whether they'll be located here or located here.

[21:30] » So you can see the wellheads the well the the protection zones of the two

[21:34] wells. Can you you guys listen to Liz?

[21:37] » To do with gravity, you have to make a big pumped mount.

[21:45] » It's already pumped. You see?

[21:47] » Yeah, we're pumping it. It's a pressure system.

[21:52] Uh no reduction in groundwater um because we're in the wellhead zone.

[21:59] We just have uh lateral reduction requests.

[22:03] That's a >> Oh, yeah. It's there.

[22:08] » Um, >> Liz, is this the area you're working in?

[22:12] Are you cutting any trees down? What's the condition of the property now?

[22:16] » It's all lawn right there. >> It's all lawn. Okay.

[22:19] » All lawn. And um the only only uh there's some bushes around the house

[22:23] that will come out. >> Okay.

[22:27] She's >> for the tanks.

[22:33] It's a repair. It's an all lawn. It's seen.

[22:36] » She has erosion controls. >> It's a replacement.

[22:38] » No, it's a repair. >> Subject system repair.

[22:42] » Existing house. >> Yeah.

[22:43] » This is not >> And you can see the size of that

[22:46] property is just >> it's a repair.

[22:49] » Looks pretty good. >> Yep.

[22:51] » She has everything covered. I mean, there's not a lot of slope. There is

[22:54] some slope >> towards the wetland.

[22:55] » But then that there's also a two-ft stone wall along that property line

[22:59] between the between the project and the wetland.

[23:02] » Okay. >> And that wall staying.

[23:04] » Yes, it is. >> Perfect.

[23:05] » They got the version controls in front of it.

[23:07] » Yeah. Yeah. Good. I'm just wanting on wrecky because we're not we can't see

[23:10] anything. Tim, do you have any questions?

[23:12] » Oh, did you want to see? >> No, no. I saw I'm just saying the public

[23:15] can't see it right now. >> Uh Jamie, Mike, do you guys have any

[23:18] questions? >> No questions. Does anyone from Zoom or

[23:20] the public have any questions on 400 Boston Road?

[23:28] » I'm good. >> We keep this for the file.

[23:29] » Go down. >> We have one. We have one. This is the

[23:31] one in file. Yep. >> Which is where?

[23:34] » Right there. >> Oh, yeah.

[23:36] » All right. I'm good. >> Now go to discussions.

[23:40] » I'll make a motion to issue a negative determination

[23:43] » for [clears throat] uh 400 Boston row. >> Gotcha.

[23:46] » I'll second it. Tim made a motion to issue a negative determination for 400

[23:50] Boston Road. Mike seconded. Tim, how do you vote? I

[23:52] » Mike, how do you vote? I >> vote I.

[23:53] » Jamie, how do you vote? I >> And I, Bill, vote I.

[23:55] » Thank you. Thanks for your patience and uh with this one, Liz, good luck on the

[23:59] project. >> No problem. Thank you very much. Have a

[24:01] good night. >> All right. Yeah, that one will go back

[24:05] in the file. And before we all leave tonight, we got

[24:09] a bunch of stuff we'll need to sign. I'll have to pull it all. I just don't

[24:11] want anyone to run off. Okay. So, the minutes, uh, Sarah did do the minutes of

[24:15] July 22nd, 2026. and the minutes of 8526. We do have one correction on 85

[24:20] that we issued an ORAD for 11 Cody. Um, did everyone else review the minutes of

[24:26] the two meetings that we feel? >> You're going to on Cody, but are we

[24:31] comfortable with approving the minutes? >> Um,

[24:34] or do we want more time to review them with corrections?

[24:37] » I'm pretty sure I wasn't actually at the July 22nd meeting. Oh, we listed you

[24:42] » in every vote and oh >> present, but I pretty sure I I missed

[24:48] one in July and I think there was only one in July. So

[24:50] » yeah, >> this was at the last meeting.

[24:52] » No, it's two minutes. The last meeting >> you were you were at the 85 meeting via

[24:56] Zoom. >> Yeah, July 22nd. I was there.

[24:58] » You weren't here July 22nd. Okay. >> So we should

[25:02] » correction. Okay. So we have corrections on the July 22nd

[25:07] 26 meetings. Removed him because he was not here for any of the meetings.

[25:12] uh and clean up the vote. And on the 85

[25:17] 26 meeting correction on 11 Cody to make it a motion we issued an ORAD. It just

[25:23] said we continued for the public hearing. So just a couple changes. Are

[25:26] there any other changes or things we need to discuss on minutes?

[25:29] » Okay.

[25:33] » We should do them separate, right? >> Yeah, I would just because of the

[25:36] corrections. >> I wasn't here for this one.

[25:38] » Yeah, Tim wasn't here. Someone else >> I got to recuse. So you won't have a

[25:41] quorum. >> No, Cody wasn't the LA the 22nd.

[25:45] » It's just cool if it's >> Cody was August 5th.

[25:47] » No. No. Yeah. >> Anything to do with Cody Lane? I can't

[25:49] vote. >> Well, you can vote on the minutes

[25:51] though. >> Oh, this is just voting on the minutes

[25:53] with changes. Yeah. Yeah. No, no, no. You're fine. Yeah. No, you're being

[25:56] clear. That's good. >> But

[26:00] » Kim was saying, so if you want to make the motion

[26:01] » I was here. I did see I I saw it with my own two eyes that it I was here for the

[26:04] meeting. >> Okay. Okay. So, you're making a motion

[26:06] to approve the minutes of >> I'll make a motion to approve the

[26:08] minutes of 7226 and 8526 with the >> change.

[26:14] » Oh, vote on the 22nd. >> So, do the 22nd

[26:19] » with correction >> motion first and then the 85 with

[26:22] correction second. >> The one Yeah, go ahead. Have you got it?

[26:27] » Uh, I'll make a motion to approve the minutes for 7226.

[26:32] I'll second it >> with the corrections of 7:22.

[26:35] » No, the corrections are on 85. >> Yeah, but Tim wasn't here for 22. We got

[26:39] to correct that. >> With the correction of removing Tim from

[26:41] attendees at the meeting of 7:22. >> That easier if you That's what Yeah,

[26:45] that's >> okay. So Jamie made a motion. Mike

[26:48] seconded July 22nd meeting removing Tim as voting. Jamie, how do you vote? I

[26:54] vote I. Mike, how do you vote? And I bill vote I.

[26:57] » Now we need a motion to approve the minutes for 8526.

[27:01] And that's the one where we have to make >> the correction. Just

[27:04] » correction for the Cody Lane was approved.

[27:07] » Was approved. Yep. Is that a motion? >> That's a motion.

[27:10] » Second. >> Mike made a motion to approve minutes of

[27:12] 85 with corrections on Cody Lane. Jamie seconded. Mike vote.

[27:15] » I vote I >> Jamie Addy vote.

[27:17] » I vote I and I vote I. Thank you all. >> That was the most difficult motion for

[27:22] minutes ever. [laughter] >> Ever. Well, it's the only time we've

[27:25] ever had correct two minutes two forms of minutes. Uh, next up is a quick

[27:31] billing. I literally just had it here. 1,600 bucks for Brandon.

[27:38] » I'm just sorry, that was a bill. >> No, that's an old one. This is uh 1,604.

[27:43] You guys want to review it for work already done? We don't I'm just

[27:48] bringing it up. We don't need to vote on it. Certificate of compliance for 231

[27:52] Manchog Road, 0825. Brandon, I think this is the one I talked to you on. It's

[27:56] from a buddy years ago. Uh yeah, I don't have any of the

[28:00] certificate of compliance uh documents here, but I I do have the old plans if

[28:06] » Yeah, but I believe we got everything in and um it was in substantial build. I

[28:12] believe

[28:16] » you guys want to look at the bill.

[28:27] » This is Which one?

[28:29] » It's on meeting materials >> under meeting materials in here.

[28:37] » Online. >> Online. Okay.

[28:43] » Okay. Which one are we looking for? >> 231.

[28:46] » I think that I'm under. It's directly across the street from me.

[28:50] » I'll have to excuse myself if we have to vote.

[28:54] » It's close enough for me to Bill. I think I'm a direct debut to that. Like I

[28:59] think it's across the street from me. >> You should probably

[29:01] » Yeah. Just I wouldn't want >> Is anyone here for 231 manug?

[29:05] » I don't think so. I think we should just probably table that one till we can

[29:09] » raise their hand. >> Raise your hands if anyone

[29:13] would only be Wayne. >> So what I can do is out of my own stash

[29:19] I have just to get a I have all the the forms. So if you want to do it, you can

[29:24] at least have something to sign. >> Okay.

[29:25] » Okay. So just just tell me. >> I'm going to recuse. I'm going to

[29:27] recuse. I mean, >> this is a completed project. We had I

[29:30] saw it earlier today. We had a letter from the engineers of of complete

[29:34] buildout. >> Everyone okay with that? Mike's excuse.

[29:42] » I'm okay with it if if you saw it. >> Yeah. Yeah, I did. I just don't know why

[29:45] it's not >> Yeah.

[29:49] » Okay. I'll make a motion to issue a complete certificate of compliance for

[29:53] 231 Manch Road D number 303 0825.

[29:59] » I'll second. >> Tim made a motion to approve 231

[30:02] Manchark Road. Jamie seconded um vote I >> J vote I bill what I Mike was recused as

[30:09] he's in a butter. Uh ratify an emergency order for 128

[30:13] Arms Road.

[30:18] Does anyone even know what this one's about?

[30:19] » Yeah. I didn't even know what that >> There's a couple things.

[30:22] » Oh, this is the beaver dam, I be believe.

[30:25] » Oh, yeah. Yeah. >> And I thought we already ratified this.

[30:31] » That's coming from the town, right? >> That's a town. Yep.

[30:33] » Yeah. No, that you're right. It's the beaver receiver that they installed.

[30:37] » Oh, I found 231. >> You found it. Look at that.

[30:41] » It's not a It's It was under discussions.

[30:44] » Yeah. Oh, we have but we have everything for

[30:47] » two folder. >> But here if you could just keep them

[30:49] together that'd be great >> with the when you sign

[30:54] » any I mean that the whole beaver thing's

[30:57] done right >> you reproduce.

[30:59] » Yeah. Yeah. I wasn't I was just going to pass it right back. Yeah.

[31:06] » All right. Any questions on the I guess we just make a motion to ratify it. Is

[31:10] that how that works, Bren? >> Yes.

[31:13] » All right. Do we need any discussion on that?

[31:18] » Uh, no. You can just go ahead and make a motion. And I there's no folder, but

[31:22] what I'm going to do is I'm going to give you

[31:24] » a form to sign. >> See if I have the emergency sert. I do

[31:28] not have emergency. >> We can sign.

[31:30] » I think as long as you ratify it. You got your signature on it, Bill. And as

[31:33] long as you ratify, I think you're going to be just fine.

[31:35] » Okay. >> It's online.

[31:37] » It's online. >> Y.

[31:39] » Okay. We need a motion on 120 Ozby Road. Now I'll make a motion to ratify

[31:43] [clears throat] the emergency certificate for 128 Arms Road.

[31:47] » I'll second it. >> Tim motion to ratify 128 Arms Road. Mike

[31:51] seconded. Tim vote I. >> Mike, how do you vote?

[31:53] » I vote I. >> Jamie, how do you vote?

[31:54] » I vote I. Thank you. Thanks for looking for that, Brandon. Okay. Uh, next thing

[31:58] up, we had um raw officers in the audience for 135 Dodgeill Road. This is

[32:03] just an update. I am going to recuse on this. It was my family's land and I was

[32:08] involved. So Mike, just roll with this one.

[32:11] » I got you. >> Good evening, Ro.

[32:13] » Good evening. Uh the client is asking if he can eliminate that drainage system

[32:19] and instead of that plant more trees and shrubs, there is a huge area that can be

[32:23] planted actually and then fill the wooded area. And I sent some pictures to

[32:28] Brandon behind the house and to the left of the house when we eliminate I mean

[32:32] the whole site is surrounded by wetland. So adding more trees and shrubs will

[32:36] protect the wetland more and also can eliminate the retaining walls that's

[32:39] going to be proposed around the drainage system and keep the the natural grid.

[32:45] Did anybody have any questions for RAU on this?

[32:49] » Let me I got this in the plan. Let me read up.

[32:55] » I did go to the site and the contractor called me and asked me to meet him there

[32:59] to take a look at it. his site contractor when they were doing the

[33:03] foundation work asked if we could go this route instead

[33:06] of the chambers buried in the ground. I think it has chambers, correct?

[33:09] » Yes. >> He was worried about ground water.

[33:11] Basically, he was putting the chambers in ground water. So, he offered to do

[33:14] like rain garden type plantings, you know. So,

[33:20] » so this wooded and it's all pitched away from the street like so the whole site

[33:24] isn't pitched towards the road. It's all pitched to the back where all the

[33:26] plantings would be. So this this huge area behind the house, it's I mean we

[33:30] can plant some trees and shrubs here to fill the area between the wetland and

[33:34] the house and we can protect more of the wetland area.

[33:38] » See how flat the site is. >> But to do the drainage system, we have

[33:43] to put some retaining walls and raise the ground so we can get the system

[33:46] outside of out above the ground. >> I mean, I think we're trying to shy away

[33:51] from buried systems and go to more rain gardens and plantings.

[33:57] And trees absorb between 10 to 150 gallons per day. So planting more trees,

[34:06] some of them can go up to 300 gallons per day of water. So if we can move to

[34:10] trees and shrubs, we can actually protect more wetlands.

[34:17] » Is there a planting plan? move to you. >> No, we I I was I mean when Sarah was

[34:22] here, I was going to plan to meet with her at the site, but I can meet Brandon

[34:26] and uh we can just decide on what he likes to see.

[34:29] » Okay. >> This is an account,

[34:32] Brandon. This was set up >> the I don't know if there's any 53G

[34:36] money, but this was a 53G NOI review and the money stays in until certificate

[34:41] compliance is issued. >> I my I haven't looked it up, but I'm

[34:44] guessing there's money left. >> I would, you know, second the county. I

[34:48] would sure there's enough time. >> Yeah.

[34:50] » To meet on site with Robing the plantings.

[34:53] » Tim, >> this Well, no, that this is they're

[34:56] requesting what? A field change. >> Yeah, a minor field change.

[34:59] » A minor field change. I'd like to see the planting schedule before

[35:05] I know that I don't know what we're talking about.

[35:10] Three trees, five trees, 10 trees. It's not on the plan. And if it's not on the

[35:14] plan, >> yeah, it's uh

[35:15] » if it's not followed, we don't have the reference point.

[35:18] » It's basically whatever uh Brandon will see that's going to be good for the site

[35:22] to protect the wetland, that's what we're going to work on.

[35:24] » Okay. So, if we continue it and Brandon gets out and they determine what they

[35:29] need to do and put it on a plan, I I think I, you know, I wouldn't have an

[35:32] issue. >> I have to agree with Jamie. I mean, just

[35:36] you should if you could just mock up the plan, show us where they're going to go

[35:39] and exactly what you're going to do. >> No problem. Sure.

[35:42] » Yeah. I would agree with that. >> We meet in two weeks and you got you got

[35:45] a couple of months left before >> No problem.

[35:47] » Sure. We lose growing season. All right. >> All right. Thanks.

[35:50] » All right. Thank you so much, Ralph. We'll see you at the next meeting.

[35:52] » Thank you.

[35:57] » You guys

[36:00] uh enforcement issues. Um 72 Main Street is still on here. I assume there's

[36:04] nothing or Brandon, correct me if I'm wrong. Is there anything to talk about

[36:07] on that right now for 72 Main Street? Any updates?

[36:11] » No. Uh Douglas is is uh has the hands full with it. Uh but I don't think

[36:16] there's any action uh needs to be taken by this board. Um you made it clear that

[36:21] the last meeting that you want to keep it open uh just basically to reserve

[36:27] your right which is good idea. Um and Douglas is uh continuing to work on

[36:33] their end.

[36:36] » All right. Um >> did you hear this?

[36:38] » That goes with 400 Boston. Next up, 320 Putham Hill Road. Jamie, that would be

[36:44] your update, I believe. >> Yes. Uh, I did a site visit on Thursday

[36:48] of last week. Um, we had requested at the last meeting that they fully on the

[36:54] downhill slope of the disturbance that they add additional silt fence. It was

[36:58] installed and installed properly. And there's also a silt fence that needs to

[37:03] be installed around where they're going to store the removed materials.

[37:08] uh that was not up because they're waiting to locate a contract. They're

[37:12] waiting to find a contractor and and have the contractor determine. We gave

[37:16] them the flexibility as to where they put it. Um and wait for the contractor

[37:21] to determine where he would put it and then we'll do another site visit at that

[37:24] time. >> That's the update.

[37:26] » Perfect. Any questions on that update? >> No.

[37:28] » And I they that was nice that Jared asked if he needed to be on and he was

[37:32] here so keeps it moving. Okay. Um Burbank Road.

[37:36] Jim, >> I need to recuse myself.

[37:38] » Jamie's gonna recuse and uh just kind of go over this. Jim, Jim and Jess, thanks

[37:43] for coming in. If you want to come up, you're welcome.

[37:46] » Tim, uh Brandon, have you been out there at all?

[37:49] » Yeah, I went out there today. >> Okay. Would you like to uh And Mike and

[37:52] I went out last Thursday and met with Jeff Graves.

[37:56] » Um do you want to start with it or do you want

[37:58] » Well, I was specifically asked to look at the wetland application area.

[38:02] » Okay. I know that that uh you had a site work yourself, Mr. chairman.

[38:07] » Yeah. >> Recently.

[38:08] » Yep. Last Thursday. >> Okay. So, last Thursday. And I was there

[38:11] today uh at the request of uh commission member to check out the well and

[38:18] replication area. Um let me

[38:26] Okay.

[38:40] Okay. So the performance standard on wetland replication area construction

[38:45] is that after uh two growing seasons, well there are some other caveats, but

[38:49] we're at the point now where the the big uh standard is that after two uh full

[38:56] growing seasons, at least 75% of the replication area is populated by

[39:04] uh indigenous plant species. Okay? And uh we most certainly have that. Um

[39:12] when you do a weather replication, you're supposed to replicate like for

[39:16] like, right? So if it was a forested swamp, in the end, you want it to be a

[39:21] forested swamp and so on and so forth. This was a forested swamp. So what they

[39:26] did is they planted trees and shrubs and then in the you know, in the herbaceous

[39:31] layer they they put down a seed mix. Uh

[39:36] I'm not going to say that this is I in my opinion overall this uh well and

[39:42] replication area is compliant. Uh the first third of it uh at the entrance is

[39:49] a little strange to me because it's mostly populated by a grass called

[39:56] barnyard grass which is a like a weed grass. It's native but it's like a weed

[40:01] grass. It's not something that would you would see in a seed mix. Okay. But as

[40:07] soon as you get about one/ird in there, it clears up and the vegetation is much

[40:11] lower. You see a lot more u wetland uh herbaceous vegetation. I saw one dead

[40:19] swamp white oak and there are a couple others on the right side that are that

[40:25] are flagging. So that's something that I would I would keep your eye on. Um but

[40:32] uh that first third this area here see it's just it's it's like a jungle. It

[40:37] the the grass is taller than me. Okay.

[40:42] But then you get past that and it's open, you get a lot of the the what I

[40:47] call quote unquote normal herbaceous species in the understory. The trees are

[40:51] doing just fine over here. Uh so what's going on close to the road? I I don't

[40:58] know. But I think that it it should be looked into because what I did here is I

[41:02] took a picture right down that line to the left is all the barnyard grass which

[41:06] by the way is not a wetland species. Uh in the understory like down by the

[41:12] ground uh in that jungle is another plant called bitterdock that is also not

[41:18] a wetland species. So, I recommend that the wetland scientist who uh helped to

[41:25] build this, it is supposed to be on call to do the inspections and uh corrections

[41:31] if needed, be be called to to take a look because there's a major difference

[41:36] between this and the 7 foot tall uh barnyard grass and this and the normal

[41:42] uh wetland vegetation over here. Okay,

[41:48] here's here's one of the that that's the one dead tree. That's a swamp white oak,

[41:52] which which is kind of confusing because the other swamp white oaks in there are

[41:56] doing great. And then this is a picture of Lago going

[42:00] uphill, but uh that's what we have still technically in

[42:06] compliance, but you have another full growing season to go. My recommendation

[42:11] is to get the I believe it was Glenn uh get him back to see what's going on

[42:17] and give an opinion to uh Mr. Lennand as to what might need to be done if

[42:23] anything. >> That's it.

[42:27] » Thank you very much. Um any questions from the board? Jim, anything to add or

[42:33] » No, it was Glenn he's talking about. So I'll reach out to Glenn.

[42:36] » And one dead tree is actually not bad. All things considered, that's pretty

[42:39] good odds. >> Yeah. 75% of them need to to need to

[42:41] live. And if only one's dead, you're still within that, but there's I saw two

[42:45] others that were flagging. >> Okay.

[42:47] » Yeah. >> All right.

[42:48] » There were 20 total. >> Were there 20? Okay.

[42:53] » Uh, anything else that you need to go over on that?

[42:56] » No. Uh, maybe it uh again I I focused on the replication area and I will hand it

[43:01] over to >> All right. So, Mike and I went Thursday,

[43:04] met with um last Thursday, week tomorrow. Jeff Graves, man on site. I

[43:08] think we there probably half hour, 45 minutes. Um, overall pretty productive

[43:12] meeting. Mike, do you want to talk about um

[43:17] so me and Jeff Walsh and Bill were there on Thursday. We started up at the street

[43:22] and it was a site visit just to walk the entire site to see what wasn't completed

[43:26] and what was completed. We were under the assumption that we

[43:30] would be going to a more completed project than we saw

[43:34] through the approval process through conservation.

[43:38] One of the conditions was that before we started any construction of a home

[43:44] that this roadway would be completed. Um

[43:50] started building enforcement, get back on track. I think sometime in

[43:56] March or April, we allowed work to go on on the other side with a completion date

[44:01] of end of July. They asked for June, we gave them till July. So, I think that's

[44:04] why me and Bill reached out at the beginning of August to see where we were

[44:09] as far as completion of the project. Um,

[44:16] if we start at the beginning of the road on the left side, there's quality

[44:20] swelles that weren't they weren't done. Jeff Walsh said they

[44:25] weren't. There was infiltration trenches front left going in where telephone

[44:30] poles proposed. Yeah, >> these quality swailes and that trench

[44:34] » and then the trench on the right side wasn't completed.

[44:37] So, there's a few things left at the beginning of the entrance of the road.

[44:41] And then as we traveled down, everything looked good over the bridge. And when we

[44:46] got to the end of the bridge, there was storing of construction

[44:51] equipment in the resource area that in your order conditions says not to. There

[44:54] was an excavator and a dump truck there that day. So, we just ask you to be

[44:58] mindful for that in your order conditions. Keep your equipment out of

[45:01] the the area of the wetland.

[45:06] And then it appears that the elevation on the right side of

[45:11] the driveway was much different than the approved plan. And we didn't notice that

[45:15] there was no grading. There was no quality.

[45:19] There was no water quality swelles. There was no check dams.

[45:25] And Jeff Walsh said that if that was his intent, there would be a a new plan. a

[45:32] new plan to reference what his >> changes were and his concerns were was

[45:37] this grading and how that water would be captured in this upper section because

[45:41] this is where the biggest change started taking place as this load was much lower

[45:45] than the upper road. >> Yeah. Well, the two driveways go

[45:48] parallel kind of kind of parallel. [snorts]

[45:52] » So, I guess we were surprised to see why it's not

[45:57] completed. It appears that the plan isn't being

[46:02] followed with grading and elevations, but I'll let you guys speak. Maybe it

[46:06] is. It's not done. So, >> it's not done. That's the answer. It's

[46:10] under construction and that's the only area I have to store materials. So,

[46:12] that's where the materials go >> and the road is under construction

[46:15] still. So, I can't build quality swailes in an area where I have to store

[46:19] material. >> So, it's just

[46:24] getting it's under construction. The um the trucks weren't weren't stored where

[46:28] the swailes are. >> This whole right side as you go up the

[46:31] driveway isn't even close to completion. He was

[46:35] engineer. >> Uh my name's Mike Scott. I'm working for

[46:37] Jim on this. >> Well, welcome Mike.

[46:40] » You want to look at the plan of what we're talking about?

[46:42] » I think I'm familiar with it. I was out there yesterday. Okay. I've seen.

[46:45] » Yeah. So, so when we left it and I don't know when the last meeting was, but it

[46:48] was left that by July 31st or August [clears throat] 1st that that would be

[46:52] done because it was the summer months. It's not done. Just looking for an

[46:56] update and if you're going to change something, just let us know. Put it on

[46:58] the plan. Um I think the bridgeway was fine. The

[47:04] entrance was a little bit and I think part of it was the telephone pole was

[47:08] going to go in. I don't think we're too concerned about that. I I don't want to

[47:12] speak for anybody, but this area as you go right where the two levels of road or

[47:17] driveway are now completely different. >> Talking about when you get past the

[47:19] pavement. >> Past the pavement. Yeah. when you take a

[47:21] right after the bridge or start to take a right. Um that's just different.

[47:25] » Yeah, that area is upgrading of the two rows of erosion control barriers. Lo

[47:30] pile seated. It's fully stabilized. Um and Brandon, you were there today. I

[47:36] took pictures as well. There's no evidence of any erosion. There started

[47:40] cutting in the driveway on the left, the second lot. That's low. It was dry when

[47:44] I was out there yesterday, even despite some of the heavy rains we've had. So,

[47:48] you know, I I don't see I didn't see any evidence of any erosion even up or any

[47:51] sediment even up to the first barrier, never mind beyond the first barrier. And

[47:55] again, I did read the order. He's allowed to stockpile or stage anywhere

[47:59] within a limit of disturbance, that's what I see as going on. I certainly

[48:02] didn't see any equipment in the wetland. And if there had been equipment in the

[48:05] in the wetland, if you're talking the wetland resource

[48:09] with equipment or were you talking >> down right by the bridge?

[48:12] » It's in the buffer zone, >> right? And it's in his order conditions.

[48:15] He's not supposed to store it there. supposed to be outside the buffer zone.

[48:18] » So then I didn't see I didn't see any equipment stored there. I was there

[48:21] yesterday. So you know if you saw it, you saw it. [clears throat] Um but there

[48:25] you go. That's that's obviously a no. >> It wasn't there overnight. So I'm not

[48:29] sure what time you guys are there, but it wasn't there overnight.

[48:31] » Were there workers there? >> No, I didn't. Well, we didn't go up to

[48:34] the house. It didn't appear anyone was working at the house. We went up as far

[48:37] as where where it goes right where >> where the work stopped.

[48:41] » Where Yeah. Where where the work stopped.

[48:44] » Could see the house. See the house from a distance. didn't see anybody up there.

[48:47] So, >> I guess the biggest thing is what's the

[48:50] update on what needs to be built? What's the game plan on [clears throat] that

[48:54] timeline? >> I'm still working on the grading of that

[48:56] that driveway. I excavated the left driveway to subgrade. That's why it

[49:00] looks so low. There's areas where there were lots of loom. Um, and that's the

[49:06] status it's at. >> So, and as I understand, you have power

[49:10] coming in the left side. So that's why those

[49:12] » still working with national grid to get the power squared away

[49:15] » where the red and white stake was. I saw that. Yeah, you're waiting for poll.

[49:18] » That's their pole locations and then they're supposed to have a plan also to

[49:21] show there's underground routes where there's going to be pedestals and temper

[49:26] uh house meters on pedestals and a transformer and I don't have that plan

[49:30] yet from them. on the street end of the disturbance

[49:35] before the pavement by pacing it. That buffer zone area has been seated and

[49:40] stabilized. His stockpile or staging where he's got the materials up by the

[49:45] street that's well beyond the 100 ft. On the other side, clearly there's still

[49:49] buffer zone that's exposed right up to the even the replication area because

[49:53] you have that little >> pulloff there.

[49:55] » Yep. >> Yeah.

[49:56] » That that's where the >> that's not our concerns. uh concerns is

[49:59] the right side that's not completed. >> Well, that's what I'm talking about. The

[50:01] right side across the >> a house under construction.

[50:04] » Yeah. >> And we had already given him

[50:08] granted him more time and allowed him to work on the other

[50:11] » valid for a whole year from now. I think a year and a half.

[50:14] » Isn't that true? >> Yeah, the order is valid, but that was

[50:17] supposed to be completed prior to started construction of the house.

[50:20] » We've only started any construction of the house.

[50:22] » I didn't see that as a specific condition. That's what I'm getting at.

[50:24] It was one of the meetings on the order conditions, but it was

[50:30] » wasn't in one of the enforcement orders. I didn't I just didn't see it. So, I'm

[50:32] just asking the question as a >> wasn't anyone

[50:34] » someone who read it for the first time today.

[50:37] » So, we had a meeting back in March or April that I have to pull the

[50:40] » him to work on the other side because he could only work to a certain point and

[50:45] then we were doing phase two and phase two was this last part of the road. Was

[50:49] face is phase two within the buffer zone and within your jurisdiction or you

[50:52] talking about areas way beyond your jurisdiction?

[50:54] » No, it falls in our jurisdiction through the Sutton bylaw under the

[50:59] » Brandon, you want >> He hasn't.

[51:01] » I'm I'm I'm going to look up memos here. Okay. Well, I so I guess the question is

[51:06] or from what I see having done this for Jim two visits now,

[51:11] once with Jeff and Brandon and then yesterday is that the buffer zone area

[51:15] is effectively stabilized between the road and the crossing. On the other

[51:19] side, the buffer zone is in a in a state of construction and under the order is

[51:25] allowed to stockpile or stage within the buffer zone. That's explicit. It's

[51:28] within any area that's to be disturbed. That's what I saw. I didn't see any

[51:31] evidence of erosion or sedimentation to the wetland. So that would be my report.

[51:36] I don't know if Jeff wrote you a report when you were out there.

[51:38] » I'm not disputing any of that. Right. We walked the hay bale line. It needed a

[51:41] few. We didn't see any spoils beyond the edge

[51:45] of >> the limited disturbance.

[51:47] » Right. So I'm just trying to get to the point of where your jurisdiction starts

[51:49] and ends. And if if there was something that's not written down, that's all I'm

[51:52] trying to figure out. >> I think we got something here. Brandon,

[51:54] did you want to >> that that was a memo that was

[51:56] » So Brandon, I think what he's trying to say is anything outside the 100 ft, they

[52:00] don't have to answer to us for it. >> I disagree.

[52:02] » Yeah, I'm sure. I'm sure he does. >> Right. Because because we have a we have

[52:07] a catchment area that leads to the storm water system which gets goes into the

[52:12] buffer zone. So any work in the catchment area that is not per the plan

[52:22] uh it means that water is not flowing in either the direction or in the manner in

[52:28] which it was intended which ultimately goes down and impacts the AWR and

[52:34] resource area. So, you know, and I think that holds true

[52:39] under the Wellness Protection Act, but it certainly holds true under the

[52:42] Wellland Protection bylaw. Okay. So, right now, the grading scheme

[52:48] is effectively draining in the same direction. The swailes aren't there. No

[52:52] question. But in terms of the overall site grading, he hasn't redirected the

[52:55] hill to the I don't know which direction it is. East, I guess. It hasn't hasn't

[53:00] broken over towards the house. So everything's still coming down to the

[53:02] same localized low area, which is immediately to the right of the past the

[53:08] bridge, the area you're talking about. Um, so I'd contend that there's no

[53:12] change to drainage patterns and the work's not been finished. There's

[53:16] actually probably less or about the same amount of disturbed area that was

[53:20] required. And I'm going back to a survey that was done by who was your

[53:24] » who was your land planning >> planning land planning did an as looking

[53:28] at that looks like he's within his limits of disturbance. And again, if

[53:32] there's no greater footprint of disturbance and if there's no obvious

[53:38] setting aside schedule, but if there's no obvious um damage to the wetland or

[53:43] infringement, it seems like he's working in, you know, good standing from my

[53:48] perspective. Again, setting aside a schedule because I'm not familiar with

[53:51] that, but >> that's what I think we were trying to

[53:53] look for is a schedule. Um, so I guess just an update as the

[53:58] engineer. When what's the time frame that you think that area is going to be

[54:01] built? >> I mean, you need place to store

[54:05] material. >> Well, I didn't see any material stored

[54:07] in that area. >> I you saw a pile of rocks and pile of

[54:11] logs. >> Pile of rocks, pile of mulch, pile of

[54:13] loom. There kind of stuff over there. Yeah,

[54:15] » it it appeared to be all like uh growing like green, but

[54:19] » yeah, the lone piles will stabilize. >> Okay. Yeah. I mean, logs logs rock. No,

[54:24] everything p everything ped stable. Yeah. I'm not

[54:28] » It's the infiltration trench that's at the edge of the road and all these water

[54:32] quality swailes to control all the water. We're some of the reasons we

[54:37] conditioned the job wanting it done is we're going into another winter. Wind's

[54:42] order conditions over.

[54:46] Uh, okay. Let's take a look. >> I can tell you that because I have it

[54:50] » because these water quality swells in that trench is a big part of where all

[54:53] this water and like Brandon says, it directly feeds into the resource area,

[54:57] » right? >> And this is the plan he brought to us

[55:00] and all that grading on that left side or right side as you go up is necessary

[55:05] for all those >> things to work to go down.

[55:08] » The water quality swels, we've had discussions about it. The road that's

[55:12] now is not it. It appears he did a big cut on the right side. If you look at

[55:18] the bend of the road, it shows all the grading on both roads to be equal.

[55:21] » Yeah, it's definitely lower. >> So, what we're saying is if he's going

[55:24] to modify the plan, he should come in front of us because that

[55:28] » way to subgrade. >> No, no, the the road that goes up to the

[55:32] first house is lower. >> The left road is it's

[55:35] » the one on the left appears to be by the plan

[55:38] » as you go up. The one on the left, I would say, is by the plan. It's at

[55:41] subgroup. >> It's the other one that's lower.

[55:43] » It's the one on the right. And the one on the right is where all this

[55:45] infiltration and all these water quality swells take place. And you see where

[55:49] they start, how far up the hill, right? And how it all directly runs right down

[55:53] into the resource area. All of it. >> Well, it it runs down into the buffer.

[55:57] Yes. Your local resource area, I think. >> Well, we don't have a buffer zone in

[56:02] this town. We only have resource area. Our definitions under our bylaw are

[56:05] there is no buffer zone. We only have resource area.

[56:08] » So, we consider the buffer zone just as precious as the resource area.

[56:12] » Understood? And It's the area that was permitted for construction,

[56:15] » right? >> Okay.

[56:16] » So, our question is when's it going to be completed? We're getting going into

[56:19] another winter. >> This needs to be stabilized. That's what

[56:23] stops all the water. We were told this would be completed before any

[56:27] construction of the houses. >> That's not accurate, Mike. Stop saying

[56:29] that. >> You want to play the meeting?

[56:31] » That's not accurate. >> We have to find that. We

[56:33] » That's not accurate, Mike. You keep saying that, but that's not accurate.

[56:35] » Jim, at the meeting, we can play it. It was Listen to it. Play it

[56:40] » where where your engineer with you sitting right next to him and his final

[56:43] words. >> We don't have it here, but we can pull

[56:46] you have the you have >> I can find it in my phone.

[56:48] » All right, then pull pull the >> You want us to play the meeting where

[56:51] you say that there'll be no construction of any homes until this roadway is

[56:54] completed? >> A public meeting.

[56:56] » Find that where you required me to do that.

[56:58] » Find out where you required me to do that, Mike.

[57:00] » Well, so that would be helpful to know the dates.

[57:02] » I'll just We can play the meeting. It's not

[57:04] » just telling you what we would >> I have minutes of every meeting, Mike. I

[57:06] can hand them to you and you can go through the documents. I'm not going to

[57:08] go through my phone right now. We'll get them to very confident that at the

[57:12] meeting we were told there was no construction of these homes until this

[57:14] road was >> I don't want to delay the meeting. Look

[57:16] it up. >> Mike, you know how you know that's not

[57:17] accurate? Because you went to the building commissioner and told him not

[57:20] to issue me a building permit until this is squared away. And he issued me a

[57:23] building permit because it was squared away.

[57:26] » I disagree. >> That's accurate. Michael,

[57:28] » I didn't go to the building department and tell them not to issue a

[57:31] » Sure. >> You did.

[57:33] » That's not true. >> Guys, we're not getting anywhere. We'll

[57:35] get you the We'll get you the information. get you the information.

[57:38] » So, in return, if I may, yeah, >> it sounds like you're looking for an

[57:41] updated plan with where he's at, >> what the final intention is.

[57:45] » Yeah. >> If it deviates from

[57:47] » if it Yeah. If the plan's going to change, if this is going to be 100%

[57:49] built per the plan, >> then I'm personally don't worry because

[57:53] it's in writing, but if you're going to change the plan,

[57:55] » then you want an update. Understand? Yeah. And then it would be a

[57:58] consideration of whether it required a new hearing or it's just a correct.

[58:01] » Yeah. Yeah. >> Absolutely.

[58:03] » Yeah. Jamie has an imputter.

[58:08] For the record, Jamie is recused on us.

[58:14] » Um, just for my purpose, you're the new engineer of record on the project.

[58:21] » I am working on the project. That's correct.

[58:23] » So, you're not the engineer of record. What's your relationship?

[58:26] » At this point, I will be taking over the design.

[58:28] » So, that's how many? >> Well, I'm I'm Wayne Bell's partner who

[58:32] was here previously. So, All right, LBC, same company.

[58:36] » Um, what I would like to mention today is 99 Burbank, which is the project

[58:39] that's being built across the street. They're currently accumulating fill in

[58:43] the project. Monday night, I uh we had probably a quarter of an inch of rain,

[58:48] not a material amount of rain. the septic plan. The septic plan which

[58:56] was filed with the board of health shows the silt fence line is right on the 100

[59:02] foot line from the wetland area

[59:06] approximately. Um in that rainstorm the silt fence

[59:10] failed. I sent pictures to Mike and Bill and there was material that made its way

[59:16] if if the fence is in the right place as per

[59:20] the plan, there were materials that made its way into the resource area.

[59:24] » So, you're saying it made it into the jurisdiction of the conservation?

[59:28] » Yes, it did. >> Okay.

[59:30] » The materials being placed there, there's no compaction going on. There's

[59:33] they just it continues to grow and grow and grow. And

[59:37] um the first significant rain that we've had, not even a significant rain, um

[59:42] washed a a significant the silt fence failed

[59:46] and it washed a a from the road. It appeared that it that the debris went

[59:52] probably 20 ft into the resource area. >> You saw that from the road?

[59:57] » Saw that from the road. >> Your pictures are from the road.

[59:59] » My pictures are from the road. >> So that's that. You can see it from the

[1:00:05] road. You stand on the stone wall right on the road. You can look right in.

[1:00:08] » So with that being said, it's a >> I'm not involved in this project.

[1:00:11] » Okay. I I would >> I came here for 126. I don't know.

[1:00:14] » We're on 12. What's the number of that, Jim?

[1:00:16] » 99. >> So 99 Burbank. If that falls under the

[1:00:20] jurisdiction of this board, please just make sure you file

[1:00:25] a just double check it. If it's >> I had a hearing here with you guys

[1:00:28] because I redesigned that property to take it out because it was a previous

[1:00:32] order conditions on a previous design that was done

[1:00:34] » and you like voted it out. Yeah. >> Now it's right and now it's completely

[1:00:37] outside the buffer zone completely. I've been there before, during, and after

[1:00:41] multiple rainstorms and there's been zero issues.

[1:00:44] Shortly before uh Jamie trespassed, there was a well company that was there

[1:00:50] and they were doing a well test to get the water. They had a generator and the

[1:00:53] well running for eight hours. I didn't know this that one point of source of

[1:00:58] water was going right down to that exact point he's talking about. I walked this

[1:01:02] with building commissioner. He saw exactly what happened. You can see the

[1:01:06] runoff right from the well directly down to where that was the a

[1:01:11] unique event, not a rainstorm. Had nothing to do with rainstorm. Upon

[1:01:15] finding this out, I immediately fixed it. Building commissioner thought it was

[1:01:19] a non-issue. >> I saw the sil fence. He's the He's your

[1:01:22] storm water management guy and he recognized it as a non-issue.

[1:01:27] » So 8 ft past the I rectified it and I took care of it.

[1:01:31] » Yeah. Because we're not even really it's brought up by the butter and if it falls

[1:01:35] in the jurisdiction of conservation, you know, you need to file and come in front

[1:01:38] of us. If it's not in our jurisdiction, I I would say it's not our problem.

[1:01:42] » It's designed to be outside that and it's going to stay outside that.

[1:01:46] » Okay. >> 100%.

[1:01:49] Jamie, >> in terms of I I would disagree that it

[1:01:52] was solely a the result of the well test. If you look at the entrance to the

[1:01:58] site, the it appears as though based on grading, the road water runs across the

[1:02:03] top of the pad of the site and there were signs of erosion in the top surface

[1:02:09] of the material that was deposited there. So I don't

[1:02:13] » if you'd like to have Brandon come to the site and meet with me during the

[1:02:15] next rainstorm. We can watch all the rain and see how far it doesn't it does

[1:02:19] go down the hill. It doesn't go close to the

[1:02:21] » That's all I >> Thank you, Jamie. If if you're okay with

[1:02:24] that where it's not under our control, if you're okay with Brandon going on

[1:02:29] there, that's >> more than happy to show. Brandon, the

[1:02:31] silk fence is installed by SNM Farms. It's doing its job. John Coocher also

[1:02:35] agreed. It's installed properly. It's doing its job.

[1:02:38] » Yep. There was one little breach caused by the well with an excessive amount of

[1:02:42] water coming in a short amount of time >> and I fixed it.

[1:02:45] » You fixed it. Okay. >> He's outside of jurisdiction.

[1:02:48] » That's what see if you're outside of jur if you come in our jurisdiction come

[1:02:50] find us. If you're outside of our jurisdiction

[1:02:52] » coming down and if it was one event with a well I

[1:02:57] just fix the fence and clean it up and you did it. That's all I would have

[1:02:59] that's all we would have asked. I mean >> you know where the 100 feet is.

[1:03:04] » That's it. >> Okay. Back to 12. Any other discussion

[1:03:06] on 126? Is this something different that you wanted to go over, Brandon?

[1:03:11] » Nope. I just want to know what your action items are.

[1:03:16] » What What What do we want to have? What do we want to do and what do we want to

[1:03:19] have resolved for the next meeting? >> I mean, the construction I just

[1:03:25] » I guess what? >> Schedule and I'll I'll have it

[1:03:28] stabilized by the winter. I'm assuming I I would want to have it done

[1:03:32] » by then, but that's my goal. So, I don't know. But it's not.

[1:03:36] » Yeah, >> I'm not restricted to a timeline. I'm

[1:03:38] doing it the best I can. I'm a small company, so it's in process is all I can

[1:03:42] tell you. I don't know. >> Will there be any deviations to the plan

[1:03:44] that you know of that you'll have to get a new plan?

[1:03:46] » To be determined. I'm trying to figure that out.

[1:03:49] » You want a balance cut fill on the site? You keep saying that some

[1:03:53] » No, no, no. >> Doing the best I can. They're looking

[1:03:54] for just if you make changes to the elevation of the driveways where the

[1:03:58] storm water that's all we care about

[1:04:01] » when an official >> if they make a change to any upgrading

[1:04:03] of the roads that would affect those quality swailes that's where we would

[1:04:06] want to >> just update the plan

[1:04:08] » be an update >> right

[1:04:10] » yes >> driveway on the left at the top of the

[1:04:12] hill the other house on we I mean that's all very far it's all flat up there it's

[1:04:18] so to us after the site visit that's our only concerns was to complete that right

[1:04:23] side >> that My only question on it was the the

[1:04:26] far right. I wasn't personally concerned about the beginning because you got a

[1:04:29] telephone pole going in. You're going to be disturbing it again. And

[1:04:32] » we're just making note of what wasn't done.

[1:04:34] » To me, that's refreshing his D sign. You could barely even see it.

[1:04:38] » Yeah. To me, there's a reason it's >> you're supposed to be able to see. Yeah.

[1:04:42] » Take the spray can and just spray paint it again.

[1:04:47] » Those are ongoing maintenance things. And you should go through your erosion

[1:04:50] control line. There was spots that it needed

[1:04:52] » on the left side. Yeah. Couple walking into the woods, but just make sure you

[1:04:55] maintain your erosion controls. >> I think that was all.

[1:04:59] » I was happy with the area Brandon looked at. I I did see the dead tree, but I was

[1:05:03] like I didn't go in. I didn't walk in. >> It was a certain percentage,

[1:05:06] » but I thought that grew pretty well personally.

[1:05:09] » I as well thought the resource area looked fine.

[1:05:11] » It it's it is growing well. Um this that first third is the plants in there do

[1:05:19] not correspond with what the hydraology should be and

[1:05:24] I have I I have a hypothesis but I can't like

[1:05:29] » doesn't matter. >> It doesn't matter. You just I I

[1:05:31] recommend calling Glenn. >> Okay. So let's have Glenn take a look at

[1:05:34] that if you can and then keep us posted on when you go right that area that

[1:05:39] hasn't been built yet. Uh, it was my understanding that was supposed to be

[1:05:42] done before the house was built. I'll take some time and going through YouTube

[1:05:46] and all that. If I can find it, we'll look through the minutes.

[1:05:50] I just want to keep the project moving forward, but I want to get the stop.

[1:05:53] » No. And I I'd like to see that done before the winter just because I don't

[1:05:59] if you know water runs downhill. That's that's it. Yes, I only asking because at

[1:06:05] the meeting and I we will get you where you and Ruf are sitting right there in

[1:06:09] that chair and you one of our only concern through the whole approval

[1:06:14] because we had had trouble on other sites that we conditioned them so that

[1:06:19] the projects got completed. It started with Old Mill Road and it was a similar

[1:06:23] driveway and that was fresh on our mind. So when we did this approval, we just

[1:06:27] wanted to make sure the road got built in accordance with the plan before they

[1:06:30] started building the roof, the ro the houses at the top and the storm water

[1:06:34] and the water started to come down the hill. And Mike, we talked about this

[1:06:38] because there was such an excessive cut up there of material and fill for the

[1:06:41] driveway that I would utilize that material from the house build to also

[1:06:45] build the driveway. We had that discussion here.

[1:06:47] » Wait. >> So it was a it was a concurrent

[1:06:49] operation that had to happen. We talked about that.

[1:06:53] » Okay. All right. I mean that you have the approved plan. I mean

[1:06:56] » I build a road up and then all of a sudden I got a thousand yards come out

[1:06:59] of a foundation. Then that doesn't make any sense, right? So I would take the

[1:07:03] foundation material and utilize that on site. So

[1:07:05] » right now the road at the fork is 7 ft lower than the plant. I mean we didn't

[1:07:10] take lasers out and Jeff Wal said he never verified any elevations but

[1:07:13] there's a huge discrepancy from elevations from the approved plant to

[1:07:17] what's out there. You can see it. You can see it walking the site. You can see

[1:07:21] the elevations that are existing and proposed. It's 7 ft lower right now

[1:07:26] where the pavement shortly after ends >> as you start to go right going through

[1:07:31] from the road >> as you start

[1:07:33] » even at where the fork is. The whole thing is 7 ft lower than it's supposed

[1:07:36] to be. So what he was supposed to do is he had a little bit of a cut and that

[1:07:41] went over here and then this had to get filled in. So if he had material from up

[1:07:44] top he would bring it down here but this part of the look 626.

[1:07:49] » Yeah. >> And it's supposed to be

[1:07:53] 628. >> So two foot difference.

[1:07:56] » No, no, no. This one down here 626. >> This one.

[1:08:04] » The point being follow the plan. It doesn't matter.

[1:08:06] » And if you're going to verify change from the plan, just update the plan.

[1:08:09] » Understood. >> Keep us posted.

[1:08:11] » We'll do. >> Thank you both. Thanks for coming in.

[1:08:14] Any other questions? Everybody good? All right. 17 and 19 Pinepoint Road.

[1:08:20] Brandon, do you know anything about this?

[1:08:22] » Zero. Didn't hear I was like like an old road.

[1:08:27] Parents used to live down the end. >> It's just an old dirt road on Ramsan

[1:08:31] Lake. >> Yeah. Um someone call with a complaint

[1:08:34] and it never >> I'll have to check the file. I don't

[1:08:38] know. This again, apologies. This is all stuff that came in when Sarah was here.

[1:08:41] So, I'm figuring out as I go. >> I was thinking somebody called and

[1:08:45] complained. You would think down there.

[1:08:49] Uh there's a bunch of can I mean? >> Yeah. Somebody probably took a tree down

[1:08:55] the neighbors. I'm guessing

[1:09:07] his emergency certificate for 128 road. >> It's not 128. It's 1719.

[1:09:14] » Do you have Do you see anything on >> Point Rock or whatever it is?

[1:09:20] Please. >> Pinepoint.

[1:09:22] » Five point. I was >> nine point.

[1:09:24] » Fine point. >> Pine point. Yeah.

[1:09:27] » There it is. Oh,

[1:09:32] » this was from Sarah.

[1:09:37] This was for for tree removal

[1:09:44] from like five plus years ago. Someone must explain. I got a complaint that

[1:09:48] they were cutting a tree. So I was curious if there was activity or

[1:09:51] something that was permitted. Yep. So we approved cutting a tree. I

[1:09:56] guess it took him five years to cut it. I have no recollection of this.

[1:10:00] » Sounds just like a nosy neighbor. Okay. All right. Next thing up is to discuss

[1:10:06] the meeting scheduled between Sutton and Douglas. As far as I'm concerned, this

[1:10:09] does not need any discussion. This was something Sarah wanted. She's not here.

[1:10:14] doesn't concern us when Douglas has meetings,

[1:10:16] » right? >> Great.

[1:10:18] » All right. So, Brandon, this pine point was just a tree that we approved cutting

[1:10:22] down five years ago. Some neighbor complained about it.

[1:10:25] » Okay. So, >> so nothing to do.

[1:10:27] » So, and it just said Sutton Douglas has no reason discussing those schedules

[1:10:30] because it's Sarah's gone. >> Okay.

[1:10:32] » All right. So, I had asked Sarah to put on here to discuss local fees consultant

[1:10:37] subcontractors in 53G so we could discuss it as a board.

[1:10:41] » Okay. I I I'm perfectly happy stepping out if you want me to.

[1:10:45] » I would prefer you stay unless you want to leave.

[1:10:48] » I You're just your pleasure. >> Well, the reason I asked is if when

[1:10:52] Sarah was here or if another agent comes in tomorrow and it's an agent doing some

[1:10:56] of these things, >> for example.

[1:10:59] » Brandon, go ahead. I'm sorry. I was going to say so when the way it's set up

[1:11:02] now is if we have an agent and someone comes in we cannot collect 53g money

[1:11:08] which means any applicant that's coming in to meet with an agent we hire an

[1:11:13] agent tomorrow and it's not not an outside consultant the cost of any of

[1:11:17] their work stuff we just did for the past two hours would go in my opinion go

[1:11:22] back on the taxpayers it would not go back on the individual and the reason I

[1:11:26] wanted to bring it up is because I've been very vocal that if someone's doing

[1:11:29] a project whether they're building a house or they're building a subdivision

[1:11:32] or they're building another unified that I think those fees should be the

[1:11:36] responsibility of the applicant and not be falling back on the town of Sutton

[1:11:40] taxpayers and without a 53G account or anything like that it would fall back on

[1:11:45] the taxpayers so our bylaw still allows so where did

[1:11:50] we I know that a consultant will take care of some of it but if a big project

[1:11:53] came through how is that not going through a 53g account

[1:11:57] » people that's the question it still could How do we The question is how do

[1:12:01] we determine how this is going to work and not work? And maybe this is not a

[1:12:05] discussion right now because we don't have an agent as of today.

[1:12:07] » Well, I mean it's an easy discussion for me. I mean it it's it's you we have it

[1:12:12] all in place. We have everything in place. Our bylaw allows us to charge 53.

[1:12:17] Soon as we have anything that's of any scale that we feel we need outside

[1:12:20] representation, you require a 50. You require a deposit. our our bylaw already

[1:12:26] outlines exactly how much the fees all are. It's all there. It's all there.

[1:12:30] Everything is all we have to do is say to implement it, I would believe.

[1:12:33] » So, I guess that's the question. How when do we determine we implement an

[1:12:36] agent or do we hold off till we have a new agent?

[1:12:38] » So, the easy thing to do is for now is anytime that we feel we need his

[1:12:41] services on anything that's on the agenda. We could continue it for a

[1:12:44] meeting. We could hire our consultant and require money go into a 53G, right?

[1:12:49] Am I correct? >> You you may do that. I I don't know what

[1:12:54] why you couldn't just continue to uh

[1:12:59] uh collect the consultant fee right at the beginning even if you do have an

[1:13:03] agent. But that's a question for maybe a more legal question.

[1:13:07] » Well, that was my question. Say we collect the fee. I'm making it up. It's

[1:13:11] 500 bucks and we don't need an outside consultant in this case your firm for

[1:13:15] 53g. Could that $500 be collected? And I'm asking because I don't know the

[1:13:19] answer and put into another fun. And so it's legal and it would help fund the

[1:13:24] position of the agent. >> You can't do that. 53G funds,

[1:13:28] » right? You have to go >> by law specifically for third party peer

[1:13:31] review cannot be used for any other reason.

[1:13:33] » But what if it wasn't 53? What if it was just a general payment? We kept the fee

[1:13:37] this. >> Okay. So, so if you change your bylaw

[1:13:40] fee structure, okay, um that money is under your control. You can use for just

[1:13:46] about anything you want. So that's that's up to you. you would have to um

[1:13:51] vote to increase your bylaw fees. >> Okay.

[1:13:57] » I have two things. I guess an important first step would be to take a look at

[1:14:01] and I have some time on my hands, so I'm not volunteering for anything, but to

[1:14:05] take a look at what other towns are charging and whether they have a an

[1:14:11] agent >> or not um to see where we are in line

[1:14:16] with those application fees. Um because the agent, if we have an agent, they're

[1:14:21] getting paid one way or the other, whether they spend 20 hours in the

[1:14:24] office or they're out on the road. I I understand what you're saying about

[1:14:28] taxpayers, but you know, they're getting paid. The second one is typically if if

[1:14:33] we had an agent and we did a third party review uh with a consultant, don't we

[1:14:38] usually put that out say this is what we need done, how much is it going to cost?

[1:14:43] Like if we hired Grace Engineering for a review, that's what we do because

[1:14:48] » [clears throat] >> We could say, "Okay, well, we collected

[1:14:50] $125 an hour." The cons and the consultant

[1:14:54] says, "I'm not going out there for an hour and a half. You know, it's not

[1:14:58] worth the time, but they might put a bid for some for for more money for the same

[1:15:04] project." Just two thoughts. >> Yeah, good thoughts.

[1:15:09] » Yeah, I I did this week go on Grafton and Shbury's website. It's all

[1:15:13] accessible right from their website. You got to be a little savvy navigating to

[1:15:17] find like all the nitty-gritty all the pay structures are there exactly what

[1:15:20] your fees are when you file >> both those towns. I thought those were

[1:15:23] good towns to look at. I would consider them equal to Sutton.

[1:15:26] » They have their own employee, you know, their own agent.

[1:15:29] » Um >> I don't know if it was true, but at one

[1:15:33] of our meetings with Sarah, she said that we could change our fee structure

[1:15:38] with policies that we didn't have to do it through town meeting. not change our

[1:15:41] bylaw, not change our fee structure, just change those fees. I didn't compare

[1:15:46] them to I didn't This is where I didn't have enough time. I just went through

[1:15:49] them. Nothing jumped out at me. Um I think similar to ours, I think we are a

[1:15:54] little less expensive. I think we definitely had room to charge more. Um

[1:16:00] so it would be good just to see a comparison chart of in any other town.

[1:16:05] tried to stay more hope towards the >> my other question I had is so when stuff

[1:16:12] comes in do we have everyone come in for a first meeting and then determine if we

[1:16:17] need an outside consultant >> the thing with an outside consultant and

[1:16:21] collecting 53g account who's going to do the accounting so the way it's

[1:16:25] structured now is it's all set fees so there's no accounting so with an inside

[1:16:29] consultant you come in and you pay say $500 to file your NOI $5 to $800

[1:16:33] depending commercial was more if there's all different criteria to it when you go

[1:16:37] through the the the thing, but then there's the cost of the town of all the

[1:16:42] tracking and accounting of money versus it just goes into directly into the

[1:16:45] funds of the town. So, if we're going to go with an inside, we

[1:16:51] should look at our fee structure. We should probably raise them to help cover

[1:16:54] the costs to the town for having an employee.

[1:16:58] Um, so to me that would be a very healthy discussion is that fee schedule.

[1:17:03] We should look at what we charge compare with Shbury and Grafton. Shbury has

[1:17:08] full-time. I'm not sure if Grafton was full-time, but I know Shburies is. Um,

[1:17:14] things that we should look at is the workload that we ask our part-time agent

[1:17:20] agent to like what's our expectation. Those are things that we kind of went in

[1:17:24] blindly to, right? I mean, it didn't work. I mean, she's she's not

[1:17:29] here in the minutes and even it just it wasn't working. There was a lot of

[1:17:32] things that wasn't working. So, I hope when we get a new consultant, maybe we

[1:17:37] can start talking about we don't need anybody, let's look at those two towns,

[1:17:41] look at ours, and do a comparison. I think we're all smart enough

[1:17:43] finance-wise to say, "Hey, this this will help." You know, like if we were

[1:17:48] charging three and it's six now, I can kind of give you an idea, rough

[1:17:52] idea. So, if we continue to work with Douglas, my understanding is Sutton gets

[1:17:56] 16, Douglas gets 16 hours a week. So, 32. However, they break that out. I was

[1:18:01] also under the impression in Austin and I were both under the impression that if

[1:18:06] someone's in Douglas, but something comes in in Sutton, they're going to be

[1:18:08] able to shoot emails and return phone calls. Kind of like job sharing between

[1:18:11] the two towns. Now, if it's not an emergency, it probably could wait for

[1:18:14] the following day. But something comes in, jump in the car if it's that big of

[1:18:17] an issue. Tammy, as everyone knows, did a great job from basically 1 one till

[1:18:22] June 30th. Tammy and I spoke and and she figured and I figured I don't want to

[1:18:28] put words in her mouth that that it's about a 16 to 18 to under 20 hour a week

[1:18:32] clerical job, paperwork job. That's all this junk, the minutes, there's a lot to

[1:18:39] it. That's before on average getting in the car and going out and looking at

[1:18:44] something. So my question is if we have an agent position and we split with

[1:18:47] Douglas and we're only roughly getting 16 hours

[1:18:52] on a normal week. I think it's only going to be paperwork they're going to

[1:18:54] get to. And that was my question because I think if you do that you're going to

[1:18:58] be delaying people meetings. We don't have to decide tonight. I just

[1:19:02] wanted to throw it all out there and get some food for thought. I agree, Bill.

[1:19:07] And it's shouldn't be a miss. So if Brandon Bill's hourly, so we already

[1:19:13] have a track record of what it takes to run the field.

[1:19:15] » Yeah. >> And we had Wanda's time like her hours.

[1:19:19] She only worked for conservation. I [clears throat] think she did do a few

[1:19:21] other tasks in some other departments >> on Fridays. Yeah.

[1:19:24] » But she What was her hours for conservation?

[1:19:26] » She was full-time employee. I want to say it was 30 something hours in

[1:19:31] conservation. And in in my humble opinion, you don't need 30 hours on the

[1:19:37] way things are going for a clerical end as of today. Now, you get three unified

[1:19:42] projects in October. That's a different story. But on the way things are going,

[1:19:46] but it is pretty time consuming. Uh right now, Jen's helping out. Tam Tammy

[1:19:51] was very nice. She's not interested in continuing the position because of time.

[1:19:55] Um, so I just it's just food for thought. If if you have an agent that's

[1:19:59] say a 50% agent here and 50% Douglas, how much are you really going to get

[1:20:04] done? And I don't want to have someone come in for something simple like

[1:20:09] whatever and it should be one meeting and out and now we're continuing it

[1:20:12] because now we decide we have to bring a consultant.

[1:20:15] I think there's a lot of stuff to think about. There's a lot of paperwork. Even

[1:20:19] though it's paperless, there's a lot of paperwork. Um, and Austin and I spoke

[1:20:24] and we thought it might be good to have it's not a I forget what it's called.

[1:20:29] It's like a planning meeting where we can do it with the public. We can all

[1:20:32] talk. It's open to the public and we would all be here with Austin to kind of

[1:20:36] go over the nuts and bolts of everything, which I think might be smart

[1:20:39] to do. And he said he would work with our schedule. I thought it might be good

[1:20:42] to try to do two weeks from now because I think two weeks from now the meeting

[1:20:44] is pretty light. >> Um, I

[1:20:47] » I don't mind doing a special meeting. >> You forget how it's worded. It has to be

[1:20:51] voted on. Um, but it's not it's not I called it executive session. He told me

[1:20:55] it's not an executive session. >> We've done those before. Remember we

[1:20:58] » work but we have he's I believe he told me we

[1:21:02] should vote on it and put it on. So it's it's listed. So anyone who wants to sit

[1:21:06] out in the audience and I believe if if it's a workshop is it still public

[1:21:09] Chris? >> It's public but it's not recorded.

[1:21:12] » It's not okay. So it's not recorded but the public could sit here and ask a

[1:21:15] question. I think it's we did one >> I think it's healthy to do it

[1:21:19] » and I think there's a lot to discuss. >> Um I also spoke I told you guys I was

[1:21:24] here all day or half a day. >> I pulled everything because I wanted to

[1:21:30] get it on the record. Brandon started with us in 2008. So I'm going to start

[1:21:34] with 2026. This is fiscal year. When I say Brandon I mean his company. Fiscal

[1:21:39] year 26. His company again nothing paid by taxpayers. All paid by applicants.

[1:21:44] 47,165 and change. 2025 65,296

[1:21:49] and change. 24 58,437 and change. 23 This was a big one.

[1:21:54] 98,755 22 69 and change. 21 almost 51 20 54

[1:22:02] 1937 1822 17 27 16 20 1535 1432 13 39 12 2012 27 2011 8 It's either 18 or 19. I

[1:22:16] can't read my writing. 2010 14 2009 24 grand and 2008 $8,600. Now Tammy and I

[1:22:24] were concerned about some higher amounts because 98,000 Yeah. six figures almost,

[1:22:28] right? We pulled that and I pulled a couple things. The highest bill in n in

[1:22:32] 2023 fiscal year was um 8,600 bucks on that bill, which is right here, was

[1:22:40] when um Brandon was going to the courthouse all the time. And this was

[1:22:44] for um 224 Manuk Road for just Bernell's property. This also includes the time

[1:22:48] that I was online with the attorney where we had to do it via Zoom. So I was

[1:22:53] concerned because it was a large year but most of the majority of that was

[1:22:58] because of the Britell project. The second year that was a lot of money was

[1:23:02] 69,000 was in 2022. This was all the national grid work

[1:23:07] large project throughout the majority of town and this was also when uh Mr. Romeo

[1:23:13] all the projects were under review and all the issues with that with

[1:23:16] enforcement. So I pulled a couple things. Freedom Information Act. If

[1:23:21] anyone wants this, they can put a request in. Tammy and uh I think it's

[1:23:25] Allison, our account, were awesome pulling stuff because I wanted to see

[1:23:30] where some couple years were very expensive. Now, from 2020

[1:23:35] to 2026, we had some pretty large projects. We had Unified, we had Great

[1:23:41] Dane, the old drive-in. We had multiple enforcement issues between Jim Lanahan,

[1:23:46] Jess Bernell, Romeo, um,

[1:23:50] » Oak Street Solar. >> Yeah, I was trying to block that one

[1:23:53] out. The solar farm in Douglas. So, there was some heavy lifting in those

[1:23:56] years. Um, when you go through and you look and I can show all this, you're

[1:24:02] seeing bills for $200, $425. These are residential things. I'm

[1:24:08] not seeing large numbers, but you guys can correct me if you see something

[1:24:11] different. But that's I just wanted to bring up. So where it stands, my concern

[1:24:16] is you're bringing an agent in, we're going to find out an agent's not enough

[1:24:18] having 20 hours here. They're going to want to go to a full-time agent, which

[1:24:21] is going to be a six-f figure position for the town full-time if you did it

[1:24:25] five days a week. And we're going to still need a consultant. And at the end

[1:24:28] of the day, it's going to cost people more money.

[1:24:32] » Where's Wanda's salary fact? And you made a statement. Wait a minute. You

[1:24:35] made a statement that this did not cost the taxpayers any money.

[1:24:39] » This this number. >> So if you Well, but if you file and we

[1:24:43] run conservation, you just said it doesn't cost any money to the taxpayers.

[1:24:47] We did pay one. >> No, no, no. Yeah. So, correct.

[1:24:51] » What was her salary? So, right now, if you're going to make comparisons of

[1:24:54] finances, you'd have to take Wanda's salary, everything we paid her, and say

[1:24:58] this is what it costs to run the Sen conservation and now what do we pay?

[1:25:01] » Yeah, that's a good point. I don't have I think finances of cost of running a

[1:25:06] business which we are >> you have to take everything into what it

[1:25:09] costs to run the conservation commission.

[1:25:11] » You're right. >> Where are we at with a new inside

[1:25:14] consultant? >> So I'll give you cost the town.

[1:25:16] » So here's here's the update. This these numbers here

[1:25:19] » were just paid to ecosystem solutions Brandon's company from 26 fiscal year to

[1:25:25] 2008 I believe is when you first started. That's as far back as we could

[1:25:27] go. So 18 years >> that that's when I started officially

[1:25:32] 2008. >> Okay. And I don't think the system went

[1:25:34] any farther back. That's as far as fine. Close enough.

[1:25:36] » I I was a sub to Steve Zisk. >> Okay.

[1:25:39] » And start in 2006 2007. But I can count on one hand the number of jobs I was

[1:25:44] involved with. >> And I think 18 years is good enough,

[1:25:46] right? So these numbers here, my chicken scratch from 47,000 down to 8,600 bucks

[1:25:52] are paid by applicants, not paid by taxpayers.

[1:25:57] Wanda's salary or anyone in that role I think she was making in the 40s I don't

[1:26:02] know was paid that's paid as taxpayers no different than any other town.

[1:26:08] » So [snorts] this is the question I would be asking the town of Sutton.

[1:26:11] » Yeah. >> If it cost us X to run conservation for

[1:26:14] the year 2025 which would be Brandon salary and Wanders that combined amount

[1:26:18] of money is what it costs to run the Sutton Conservation Commission for the

[1:26:21] year 2025. And where are we at with what it's going

[1:26:25] to cost now? And what do we budget? Like so did our budget go from

[1:26:30] 125,000 down to 50,000 like >> No, no, no. We don't we didn't have we

[1:26:34] don't have a budget for outside consultant. The budget was

[1:26:37] » it cost X to run. So the Sutton Conservation cost X amount of money to

[1:26:42] run between hiring outside consultants and town administration.

[1:26:46] » No, you that's where you're wrong, Mike. This this doesn't c this does not cost

[1:26:50] the taxpayers, >> right? We still have to perform all the

[1:26:53] tasks that that money took to that money represents a task based on

[1:27:00] » how are we going to do all those tasks if we don't have the money.

[1:27:04] » That's that. Thank you. That's my question. If you don't have a consultant

[1:27:07] and you and you're only got someone in here 16 18 hours a week and you don't

[1:27:11] raise the fees, >> that's why that's the question I had a

[1:27:15] budget of X and now we have a budget that's substantially less. How are we

[1:27:18] going to achieve a 13-page bylaw and the state mandates of all the requirements?

[1:27:23] » Same thing I've been saying all along is you don't hire an agent in my opinion.

[1:27:26] You keep a clerical position and you outsource it. And I'll say this right in

[1:27:30] front of Brandon. We put Brandon, not Brandon, his role, his out to bid and

[1:27:37] get three, four, five, 50 bids. So if we take Grafton and Shbury and what I don't

[1:27:41] know what they pay, but I think that if you look at what we spent and what those

[1:27:45] towns spend to run their conservation commission, we're we're more costly.

[1:27:49] It's more expensive. >> I would 100% disagree with you.

[1:27:51] » Okay. Well, let's just look at the facts.

[1:27:54] » Well, can those all Well, you can because they're all town positions. It's

[1:27:57] posted in the books. So, we can see the salary of the Sutton Conservation I mean

[1:28:00] the Shoesbury Conservation Commission and the Grafton. So, we can see what

[1:28:04] their salaries are. Do they use any >> We know what we paid W and we know what

[1:28:06] we paid Brandon. take the year 2025 and let's see cuz everybody says we're

[1:28:11] expensive. >> I I don't know who you're I would say

[1:28:14] you're wrong. When I talk to all my contractors and other builders,

[1:28:18] » I'm told that Sutton's one of the easiest towns to work in and it's not

[1:28:22] for what you get. It's not >> we're talking cost to file.

[1:28:26] » I don't think the cost >> inspects and Okay.

[1:28:29] » So, let me Mike not being argument. I want to lay

[1:28:33] it out there. Yeah. So what do you do when the last people that were sitting

[1:28:37] in here at a public meeting we've been up to multiple times? How's that paid

[1:28:41] for? If you say we don't have this, how's the agent going to do it?

[1:28:45] » Oh, I don't think they're doing it in 16 hours. I I wasn't like

[1:28:48] » So that's my question. So how do you do it?

[1:28:52] Cuz of course any consultant is going to make more money when you have a bunch of

[1:28:55] those things going on versus when you don't.

[1:28:57] » It's a more expensive question. So yeah, what I'm trying to say is when you have

[1:29:00] administration and all outside sourced, it's more expensive.

[1:29:05] It's a more expensive way to f to run a a business.

[1:29:11] It may cost the taxpay well we they're not replacing Wanda's job, right?

[1:29:15] They're not doing full-time. So we budgeted

[1:29:18] » whatever Wanda was making, it's a I believe it's a little bit more than she

[1:29:21] was making. So I think the question is is with what we're going to be budgeted

[1:29:24] from the town to be able to run conservation, we have to have an outside

[1:29:27] consultant. >> Well, that's what I would say. I mean,

[1:29:31] you know, you get a couple low hanging fruits or couple septic system repairs

[1:29:36] » because in the two towns I was talking about it cost the tax. So it's less

[1:29:40] expensive to file, but it costs the taxpayers more.

[1:29:44] And that's the problem I have that if if Bill W decides I'm going to build a

[1:29:48] subdivision and I'm going to profit off it. Why should the sub taxpayers pay for

[1:29:52] that? That should be me. If I put a pool in and go get a permit, I don't say to

[1:29:57] Jamie, give me a hundred bucks for the permit as a taxpayer. I pay. So that's

[1:30:00] all I'm saying is I and personally I think these fees should be paid by for

[1:30:05] the applicants whether it's home or commercial that it should not be the s

[1:30:08] taxpayers paid for this. But then we need administrative.

[1:30:13] We how many hours of administration to do do the job?

[1:30:17] » Well, if we split the job >> Tammy, I talked to Tammy. She did no

[1:30:19] accounting, right? She didn't do any accounting of any the right. No.

[1:30:23] » So, what is the real hours it takes to run this this commission?

[1:30:26] » She figured if I don't want to if she had to do the accounting that it's it's

[1:30:31] 16 18 to under 20 hours a week. So, if you bring on an agent that's only

[1:30:38] here now, that agent is only going to be here part-time, say Monday, Tuesday, or

[1:30:41] Wednesday, Thursday. Of course, you could talk to them in another town, but

[1:30:43] they're not going to be here. So, now they're not here. Let's just say Sarah's

[1:30:47] hours here were Wednesday, Thursday. So, someone comes in and wants to see Sarah

[1:30:51] on Wednesday, Thursday. She's not here. So, they go into Jen or some other board

[1:30:55] and I don't want to say take up their time because they're they're good

[1:30:58] people, but they're working with someone that's not here. So my opinion is

[1:31:01] someone should be here full time, not full-time but five days a week to

[1:31:06] service the applicants whether it's a homeowner or a builder or unified.

[1:31:12] » So then we as a board should be discussing I don't think anyone said we

[1:31:17] couldn't use an outside like no one said anything to us. No one's given us any

[1:31:21] real direction to go. So we say it this way. So, even if we hire somebody that's

[1:31:28] more than just clerical, >> yeah,

[1:31:30] » they're still overwhelmed at their job. just what if we started to utilize

[1:31:34] somebody that had a little bit higher skills to do some of what Brandon did

[1:31:37] that keeps his cost down and and I don't know you have to figure out

[1:31:42] who's tracking all the money and what it >> sample I don't want to insult you

[1:31:45] Brandon but if someone has to write up a RDA for for tree removal I would think

[1:31:53] that someone in the office should be able to do that with some decent skill

[1:31:56] set it wouldn't take long >> yeah I mean those

[1:31:59] » that in my opinion shouldn't have to fall on and we don't want it to,

[1:32:04] » you know. >> So, Bill, maybe that's more the like so

[1:32:07] so at 16 hours with our >> hopefully

[1:32:12] » maybe we still need an outside consultant for maybe no RDAs go through

[1:32:16] an outside disc unless we I don't know. I mean, these

[1:32:20] are things we have to these are the discussions we should have sooner than

[1:32:24] later because you're gonna we hire somebody. We saw how easy it was to just

[1:32:30] not have I don't it probably wasn't a good

[1:32:34] » situation is right now we don't have anyone to Jen's going to help well

[1:32:38] without being asked Jen helped out. She did a great job putting stuff together

[1:32:42] » and she's been I've been talking to her all week and Tammy all week and Tammy

[1:32:46] and I said listen to us and I'll just do the minutes just to get it done but the

[1:32:50] position needs to be filled. So, I know something we should probably be doing

[1:32:53] tonight is is maybe we make a motion that all any filings until further

[1:32:58] notice are have to be you have to do the like the however they used to file like

[1:33:02] the checks that went back. I don't know. I mean, what are we doing with the new

[1:33:06] applicants? So, somebody comes in and files tomorrow and now we were sending

[1:33:10] back the 53G and but we don't have anybody. So, how did we should we be

[1:33:15] implementing? >> I in my opinion

[1:33:16] » me and you said immediately, right? I mean, that's why we reached out to

[1:33:19] Brandon after we kind of realized >> we left Burbank Road and and Mike texted

[1:33:23] me and I texted him back 10 minutes. I said,

[1:33:25] » and we're like, we we need someone to do that. We can't do all this. I can't

[1:33:28] continue to do what I'm doing. I'll do it for a couple weeks, but I can't. I

[1:33:31] spent from, like I said, 10:00 to 1:30. I can't do that.

[1:33:35] » So, I mean, the immediate thing is is I guess we're just assuming Brandon's

[1:33:39] going to take care of us again, >> right? We haven't had any discussion. I

[1:33:44] mean, >> thank you. I thank you when you like

[1:33:46] thanks for being here tonight and thanks for just at a moment's notice Brandon

[1:33:50] picked up all the pieces this week and >> the reason I wanted

[1:33:53] » got us through these site visits in these meetings he did.

[1:33:56] » The reason I wanted to bring up these numbers yes it is because for years

[1:34:00] people say it's costing the town a lot of money. Maybe it cost the applicant a

[1:34:05] lot of money. Yeah, Unifi paid a lot of money. I'll tell you that that it's

[1:34:08] expensive job but look what they did. That was not removing a tree. But it's

[1:34:12] not costing in my opinion the taxpayers a lot of money because the taxpayer has

[1:34:15] never paid this and that that's important to me. I don't want to be

[1:34:18] paying if Tim wants to put an addition on or you want to do a subdivision or

[1:34:23] Jaime's building another house. I don't think I should be paying for that as

[1:34:26] John Q taxpayer. >> But no matter how we go about this,

[1:34:29] we're paying to run some of this conservation commission. It helps with

[1:34:32] an outside consultant. And the thing that's not going to probably work is

[1:34:36] this minimum hours with the exp. When you look at the facts of what it took to

[1:34:39] run this commission in 2025, how do you cut that down to a quarter of what we

[1:34:43] had >> in 26 25 24 23 22 and part of 21 were

[1:34:47] busy busy years? There was a lot >> getting any less busy

[1:34:53] right now. >> Yeah.

[1:34:54] » No, it's not. We We're still here. What time is it? Quiet. There's nights we

[1:34:57] left in a half an hour. >> I I just saying I Yeah.

[1:35:00] » Yeah. No, it's not. >> Amy, you've been waiting patiently.

[1:35:02] Sorry. What what started this whole conversation was the money that Sarah

[1:35:07] returned to the applicants because we didn't have the ability to do 53G in her

[1:35:11] opinion. >> And the way we left it at the meeting

[1:35:14] was we were going to talk to town council and figure out whether or not

[1:35:16] that was the case. And if it was the case, which Brandon confirmed tonight,

[1:35:22] if it was the case, we were going to discuss amendments to our fee schedule

[1:35:27] so that we didn't leave that money on the table, right? We were going to

[1:35:30] figure out a way to take some of the money that we were applying to the 53G

[1:35:36] account and um

[1:35:39] » change our fees, >> rename the to some extent rename and

[1:35:43] take a look at our fee schedule to and she was going to come to the meeting or

[1:35:47] was supposed to come to the meeting with that information. We don't have that

[1:35:50] information. So, why don't we table this discussion until we get that

[1:35:53] information. And if Tim, you're kind enough to dig some of that up and take a

[1:35:57] look at how some towns that have a conservation agent approach the the math

[1:36:02] issue, I think then we'd have the a meaningful the ability for a meaningful

[1:36:07] conversation. I also think and agree that on the more complex projects,

[1:36:12] depending on the the the quality of the applicant and and how efficient they are

[1:36:16] at executing their job, there is going to need to be

[1:36:20] the a bat phone on occasion where you reach out and say, "Hey, this falls

[1:36:25] outside of the skill set of the individual that we have or there's

[1:36:29] particular um particular qualifications that that this

[1:36:34] individual doesn't have that we need to appropriately address this project and

[1:36:38] we need to have the flexibility to do that and we have that through 53G. So

[1:36:42] really, you know, Mike, I don't know if it was

[1:36:46] you or Bella mentioned that, you know, RDAs should be something that we can

[1:36:50] manage inhouse, right? Tree removal, simple stuff like that, right? Um,

[1:36:56] we need to kind of take a look at what we do when we the whole

[1:37:03] conversation is premature because we don't know what the skills of of the new

[1:37:06] employer are going to be. >> Uh, but we can certainly have a

[1:37:09] conversation in anticipation of that. Um, and the first thing we need to do is

[1:37:14] take a look at some of the more common tasks that we do. Certificates of

[1:37:17] compliance, orders of conditions, RDAs, minutes,

[1:37:22] » and agenda >> and allocate

[1:37:25] » answering emails, answering phone like like

[1:37:28] » it's it's more than >> you set up a desk in here,

[1:37:30] » but a work session is the a work session is once we get the information,

[1:37:34] scheduling a work session is really the way to accomplish.

[1:37:36] » Do you think two weeks from tonight would be good for work session?

[1:37:39] » I think probably if It's a lot. It It's a lot, right? I don't

[1:37:45] » Oh, I mean I >> If Tim you volunteered to collect the

[1:37:47] information, do you think it's a discussion you can have?

[1:37:49] » I said on the record, I don't volunteer for anything. So, [laughter]

[1:37:53] » funny how forget that. I >> um

[1:37:57] » Yeah, I mean I I can have the information.

[1:38:00] » Well, and I think it's important to have Austin here so he can say, "Well, you

[1:38:05] guys are way off base. You can't do that or you can do that." Um and

[1:38:09] » well, we have two exercises. One is we need to know understand fully understand

[1:38:12] what we're charging for fees now. >> Yeah.

[1:38:14] » Right. So under the consultant you know how when an applicant comes and and the

[1:38:20] project is this >> this is the check that they write. Yeah.

[1:38:24] » Um, and then the second is if you take that same project in Grafton, it's this

[1:38:30] and Shrewsbury is this and >> it does get a little complex because

[1:38:34] they have the set fees and then if it's commercial, you have to add something on

[1:38:38] and then if it's >> you'll see them when you start. It's

[1:38:42] it's it's mathematical and it's it's very precise, but it's

[1:38:46] » you'd have to you'd have to base it on a project almost to get a true cost if I

[1:38:51] remember correctly. I did it quickly. So I'd say

[1:38:54] » you have to have a hypothetical um pick a site and say all right we did this one

[1:38:58] in Sutton and this is what it cost and then say Grafton with that same criteria

[1:39:03] legal footage of wetland line you know type of project and then that would be a

[1:39:08] comparison of cost that's how you'd have to really get a true comparison

[1:39:12] » and I I believe when you it it was very mathematical when you go and see the two

[1:39:16] towns it it it doesn't leave anything you know it's money it's collecting

[1:39:20] money so there's nothing to to question it's a very black and white formula. Um,

[1:39:25] » and in the short term, I'd suggest that we revert back to what we did before.

[1:39:29] And to, you know, Mike's question, what do we do when a new project comes in? I

[1:39:32] think we should just do what we did before, right?

[1:39:35] » 6 weeks ago, >> Bill, what do we do a week ago? Well,

[1:39:38] the good thing is and and 30 days, you know, I don't two weeks is it would be

[1:39:43] nice to have the conversation quickly, but I don't know that we need to really

[1:39:46] have it >> well

[1:39:47] » before 30, you know, before the meeting after the next

[1:39:51] » because we don't even know if we're going to have a conservation agent at

[1:39:55] that time. Right. >> One of the things I thought wasn't done

[1:39:59] the best it could be was we had applicants filed, they sent in

[1:40:04] checks, and then money was sent back. And then Brandon did think he he had had

[1:40:08] a little bit he didn't make a big deal of it Brandon and I saw what happened

[1:40:12] and I thought it could have been done better. So I think that anything that

[1:40:16] here moving forward even when the new consultant starts there should be any

[1:40:19] project that came in why Brandon was covering it doesn't get sent back. He

[1:40:24] doesn't get told that I know you took it and you you started the process and you

[1:40:27] started go like that was wrong. It was >> well he was on his way to a site and

[1:40:31] then sat. >> So you understand it too sent the money

[1:40:33] back. I would want Brandon to know that if he is willing to help us. I mean, he

[1:40:37] hasn't even said he would. I I hope you will. I mean, I know you will, but I I

[1:40:40] don't mean that. I just know you >> you love us too much to not You couldn't

[1:40:45] not do it. You just couldn't. Am I wrong?

[1:40:47] » You're not right. >> You couldn't.

[1:40:50] » Um >> but I personally would want to make sure

[1:40:52] that that doesn't happen again. I I didn't think there was maybe only two or

[1:40:57] three of them, but that to me was >> Yeah, that shouldn't have happened.

[1:40:59] » That shouldn't happen. And I promise you, I mean, I can't say, but I I if I

[1:41:03] know about it, I'm not in favor of it. >> Well, you're you're also in a bit of a

[1:41:06] pickle, too, >> because like, for example, that one on

[1:41:10] uh Cody Lane that I was driving up here and found out mid drive that the the 53g

[1:41:16] fees had been returned for a job that came in before Sarah started. Um, now

[1:41:24] you have an approved uh ENRAD, which now the ORAD needs to be written up and

[1:41:30] there's no money in it for me. So I unless you can find ways to uh pay me, I

[1:41:35] I I cannot help you with that. Someone else is going to have to do it.

[1:41:38] » So let me say it this way and maybe the town has been spending money every week

[1:41:43] to run this commission and they haven't since Christmas.

[1:41:46] » So if we have to spend a little money to run our commission, I I'm in favor of

[1:41:50] that. Right. I mean, if we Right? I mean,

[1:41:52] » because I'm going to tell you guys, we're we can all hold our own, but if we

[1:41:56] write an ORAD >> or write an order and there's one period

[1:42:00] missing a comma, it's a recipe for disaster. And quite frankly, none of us,

[1:42:05] no offense to any of us. We're not qualified to do that stuff. So, and I

[1:42:09] don't think any of us want to do it. I don't want to speak for you guys. So, I

[1:42:11] I would say we need to find money somewhere to pay Brandon. Um,

[1:42:15] » let's ask how that I mean, >> how does that how does that work?

[1:42:17] » Do you know >> does that come out of where does that

[1:42:19] come out? He submits an invoice and we figure out how to pay it. Right. That's

[1:42:23] » Well, I I've I've I've done that in the past and it's been it's been difficult.

[1:42:28] » Well, we'll we'll make sure that it gets paid, right?

[1:42:30] » So, you could pay out of your your bylaw fees, but the thing is you don't collect

[1:42:34] a whole heck of a lot, >> but there's got to be something enough

[1:42:36] to at least cover the >> I think it's like $25 per application.

[1:42:39] » No, but it it probably added up to enough to get us through the

[1:42:42] » How many things right now? Is it Cody Lane? Is there any other ones?

[1:42:47] » Okay. They're all on this agenda. Okay. So,

[1:42:50] Cody Lane, 354 West Sutton Road, uh 400 Boston Road,

[1:42:57] those three >> 354

[1:43:01] is going to involve construction meetings. We should Can we go back and

[1:43:05] say we return your fee? We >> You approved it tonight, right?

[1:43:11] » Yeah. >> Yeah.

[1:43:11] » Too late. >> Sorry.

[1:43:16] Well, let's just ask the question tomorrow what we're allowed to spend to

[1:43:19] run our commit. You know, like >> we have to pay our bills.

[1:43:21] » We have to pay our bills. It's not going to be a million dollar.

[1:43:23] » Mike made the point. Mike had made the point that we've had six months of an

[1:43:27] absent position. So there's there should in the budget

[1:43:31] » making sure that Brandon gets taken care of for the work that he completes

[1:43:34] shouldn't put us in a negative variance to budget.

[1:43:37] » They have a minimum >> and Austin's been great. So I can't

[1:43:40] imagine this. I don't want to speak for him, but I can't imagine there's going

[1:43:42] to be an issue. So I >> I you have my word one way or another

[1:43:46] this is handled because if not then not done and we're not qualified to do them.

[1:43:52] » Yes. >> One thing I do want to say is that um

[1:43:55] and I and I said this over the winter and I'm going to reiterate it again now

[1:43:59] and I think it's more pertinent now going forward. Everything's changing

[1:44:02] now, right? Uh I recommend that the town put out a new RFP for a consultant.

[1:44:10] Okay, I'm okay with that. I talked to Austin about that today as

[1:44:13] well. >> Thank you.

[1:44:14] » I I think that's very important to do. Put out. I think believe Austin would

[1:44:19] have to do it or be involved. >> Yes, he absolutely would

[1:44:22] » and I think that should go out. >> Yeah. That's not something the Kong can

[1:44:25] do it. It would have to go through the the top administration.

[1:44:28] » Yeah. Okay. >> All right. So, do we want to table this

[1:44:30] discussion for another 30 days and have the discussion then as it relates to in

[1:44:35] the event that we get a conservation agent? This is kind of the task that we

[1:44:39] would expect them to complete and this is

[1:44:42] » how we need to address how we need to adjust our fee schedule to make sure

[1:44:46] that we're capturing as much of that as we can.

[1:44:48] » The only reason I ask is do we want to do it sooner rather than later is if

[1:44:52] they're interviewing someone or they bring someone in, which I know of

[1:44:56] nothing right now. It's my understanding they're posting the position or they did

[1:44:59] post it that we have some say in it. >> Okay. Uh may I say something?

[1:45:05] » Yeah. being part of the the the town of

[1:45:08] Douglas as well. >> Um I've been told that they are doing

[1:45:13] their very best to repost the position exactly as it was before uh before the

[1:45:18] end of this week. >> Okay. However, this time uh I I am told

[1:45:23] that the at least the chairs of the Douglas and and Sudden Conservation

[1:45:28] Commissions will be involved in the interview process

[1:45:32] because that was obviously something that did not happen last time and and uh

[1:45:37] the result could have been better. I suppose that's the opinion over in

[1:45:42] Douglas and remember that Douglas is considered the quoteunquote host town.

[1:45:46] So the hiring and the I guess the the check comes through the town of Douglas.

[1:45:52] » I think that there should be it was kind of abrupt Sarah being introduced and all

[1:45:57] of a sudden checks going back and all that stuff with it happened I think too

[1:46:00] quickly and anything that gets submitted.

[1:46:04] We should do what we're doing now. get our 53G money and agree that whatever

[1:46:10] comes in, even for an overlapping period to give that individual the opport the

[1:46:14] new individual the opportunity to get on their feet before they have to start

[1:46:18] playing with live ammunition. um that we you know so if we get another

[1:46:24] 354 West Hutton Avenue we apply the fee schedule collect the 53G money um

[1:46:32] Brandon's firm to the extent that he wants to or agrees to does the work and

[1:46:38] we have some period where they're working in unison to make sure that the

[1:46:43] transition from one the transition I in my opinion was was too aggressive. It

[1:46:48] happened in like I was like really I I you know with no real material notice we

[1:46:54] we should have a transi there needs to be a transition period between

[1:47:01] our retention of an agent working with the consultant to understand kind of how

[1:47:07] the board conducts its business. You know Sarah was never

[1:47:11] Sarah was never had the opportunity before her first day of work. Yeah.

[1:47:17] Whatever. I >> So, just so you guys know, you guys find

[1:47:20] found stuff out either within a minute after me finding it out or at the same

[1:47:24] time I found it out. It's not she wasn't communicating with me. The most

[1:47:27] communication I got from her was her last couple days here when she did the

[1:47:32] » And to and to reinforce your your point before, to the extent that we do it that

[1:47:36] way, the 53g money provide that that doesn't come at the expense of the

[1:47:40] taxpayer, right? So, we're better, it's better for the town

[1:47:45] to collect the 53G utilize a consultant than to give it back.

[1:47:50] » And

[1:47:53] you know, and the question came up in in in 18 or 16 or however many hours a week

[1:47:59] it is the position, what tasks are reasonable to expect that person to do?

[1:48:04] » Yeah, there's there's a lot of thought that has to go into it.

[1:48:08] » A question. So, if we have all these 53G accounts

[1:48:12] that are active that are and no one we we know no one since Christmas has done

[1:48:18] any I mean we've paid the bills, we paid invoices.

[1:48:23] » My understanding and I might be wrong is any 53g money. So, say Bill went has a

[1:48:27] project in here and I paid x amount of dollars up front and my project's done

[1:48:31] and say I'm owed $200 back. My understanding is none of that has

[1:48:34] happened in the past six months. I I could be wrong. So, I do believe that

[1:48:38] there's money that could be paid back to people

[1:48:40] » who's taking all the accounting. So, if I pay 2,000

[1:48:42] » that's supposed to fall >> that's been billing against it and and

[1:48:46] the bill where does it go after it gets paid?

[1:48:49] » It was supposed to be falling on the agent to do that and it didn't happen.

[1:48:52] » So, and not that I don't want to continue. So, we're going to So, when we

[1:48:57] collect new fee, uh where's the accounting part of that?

[1:49:01] » It's a question for us. Not we're not conquering that tonight. But

[1:49:03] » you can't answer that. I mean, what if applicants start showing

[1:49:06] up saying, "I want like where'd my money go? I want I want I want to see where it

[1:49:11] went." And I >> I'll tell you what's going to happen

[1:49:12] now. If you had an applicant say, "Hey, I gave five grand. Where the heck is

[1:49:15] it?" It's going to be a call Brandon and say, "Brandon, you're going to send me

[1:49:18] how many hours you have because I now I have to do the math homework to see how

[1:49:21] many hours he used and how much. It's it's a nightmare."

[1:49:25] » The information is available. It's not >> When Brandon issues an invoice, it shows

[1:49:29] the project that it's for, the amount specific to the project. No, I

[1:49:33] understand that. So, in order to true that up, there's a manual process of

[1:49:38] needing to go through Brandon's invoices and applying them against.

[1:49:42] » But I don't think it's been done since >> I don't think so. The project be done.

[1:49:45] We have all the information. It may not be current, but we can

[1:49:48] » take on that task. >> Well, it's

[1:49:50] » and we're going to go down that road some more.

[1:49:52] » We have to I'm just saying it's supposed to fall it was supposed to fall on the

[1:49:55] agent, the person that was hired. Um, >> I don't want to talk ill of anyone on

[1:50:01] here, but I was told that she she told me she was not going to do that. It does

[1:50:05] not fall on the, you know, the accountant writes the checks, but it

[1:50:08] does not fall on the accountant to do our accounting. So, I that's another

[1:50:12] thing that when we repost the position, >> be ready for that that to have some like

[1:50:17] to have to deal with that, right? We should just be aware. Let's just be

[1:50:20] aware. I haven't seen the position posting, but if that is the case, we

[1:50:24] should probably make sure that it's clear in the job description that that

[1:50:27] responsibility falls under the the candidate for the position

[1:50:30] » or is the way our outside consultant can track it from some type of all we needed

[1:50:34] is to be tracked to an address that that this came in and this was built against

[1:50:38] it and this is the >> but Brandon is the one. So, in other

[1:50:41] words, >> for it is the accounting part of it.

[1:50:43] When I do a project, I'm I'm building development and I come in to write a

[1:50:46] check and I have row for work with me and we write money. The money is paid to

[1:50:51] the town of Sutton, they then pay based off Brandon's

[1:50:55] invoice and then if there's a refund to me as the applicant. It's not Brandon's

[1:50:59] company writing the check. It's the town of Sutton writing the check back to me.

[1:51:04] » So this goes into the 53G account. It's not the same account.

[1:51:08] » It's not Brandon writing the check back to the applicant. I owe you 200 bucks

[1:51:11] back. out of the 53G. >> But right now, we just no one's doing

[1:51:15] that. >> So, this is what happens. I file, a

[1:51:18] check comes in, and it can go in two accounts. If it's the town fee, it goes

[1:51:21] into the town. They've explained this, so we've had meetings on it. Some of

[1:51:24] those checks went into the general fund. Yeah. Some of those checks went into the

[1:51:28] 53G account. The 53G account is what needs to be accounted for because that's

[1:51:32] where somebody could say, I want some like either they two two-edged sword

[1:51:37] here. We can run out of money, be spending money that we don't even have

[1:51:40] money to cover the expense because we're not tracking the finances of the job. Or

[1:51:45] somebody could come in and say, "I want my money back. My job's closed out." And

[1:51:47] we don't know how much to give them. >> That's right.

[1:51:50] » We could figure it out. >> We could figure it out. We could figure

[1:51:52] it out. The figuring out hasn't happened yet.

[1:51:54] » So you're going to go back through in >> January, right?

[1:51:58] » I just They were years a Austin Austin and I quickly talked to temp or

[1:52:02] something of if there's anyone here who could do it.

[1:52:05] » Oh, just right. these things that we should think because we're now

[1:52:08] increasing that we have to >> every week you go every two weeks you go

[1:52:11] there's more money >> there's more money coming more back

[1:52:14] » we fall behind like >> so when do we want to schedule when do

[1:52:18] we want to put on the agenda the workshop discussion so that we can have

[1:52:21] it and and >> we brought up a lot of really good

[1:52:24] things >> why we almost kind of I don't know I we

[1:52:27] we stuck to fees but that's why I I we might not be ready for it right away but

[1:52:31] I think these are things that we need to come out and [cough and clears throat]

[1:52:34] really have a conversation So we get a definitive answer.

[1:52:38] » So should we 30 days at it or you want to have a special meeting?

[1:52:42] » I don't care one way or another. It's up to you guys.

[1:52:45] » Doesn't matter to me. >> So how do we move forward? I file

[1:52:47] tomorrow morning. I come to the town hall

[1:52:49] » just like we did before we had an agent. >> Okay.

[1:52:52] » So >> how do we get that direct? Who knows?

[1:52:53] » Should we put that as a um >> like how

[1:52:56] » so I make a motion on that. So it's >> or I don't think that's necessary,

[1:52:59] right? >> I don't think that's necessary. So we're

[1:53:01] all in agreement that that's how >> we're all in agreement

[1:53:04] » and even during and even and we even have a transition period

[1:53:09] where the where Brandon's firm and the agent are working

[1:53:14] collaborating to accomplish the job and we should probably let the conservation

[1:53:19] agent determine you know enough of an overlap so they

[1:53:24] can determine what they think that they can manage

[1:53:28] » on an ongoing basis and can't. Right? kind of let involve them in the

[1:53:31] discussion as to >> we know where in the transition now we

[1:53:36] won't let it happen again. That's what I was trying to say.

[1:53:38] » Yeah, exactly. We learned from what didn't didn't work and

[1:53:41] » all right. So, do we want to set a meeting date or do we not or do we

[1:53:46] » I think we should set something tonight. When it is, I don't care. Uh but I think

[1:53:50] it's important to get it on record and I think we should have a motion on it for

[1:53:53] a workshop probably. Right, Chris? >> I'll make a motion to have a workshop to

[1:54:00] to discuss transition of

[1:54:07] how would we what type of work agent >> we want to have yeah we want to have a

[1:54:11] workshop on agent versus consultant and transitioning and tasks that need to be

[1:54:18] continued >> an adjustment of fee schedule

[1:54:21] » adjustment of fee schedule >> so when would an end of September

[1:54:25] meeting would that be September 30th is that right now

[1:54:28] » I hate to tag it to another meeting because it's just too much. You want to

[1:54:31] do a special day. Okay. >> Yeah, I really I would like to do the

[1:54:34] off week, >> but you don't want to do it with the

[1:54:36] regular meeting only because it recorded. Correct.

[1:54:40] » We don't We could shut the recording off and if if it was a 10-minute meeting,

[1:54:43] fine. But if it's a meeting like tonight and we had to start on it now. I don't

[1:54:46] want to put fresh >> touched anything we're talking.

[1:54:48] » So, yeah, I think a special meeting would be good. What What works for

[1:54:51] people? >> Anything.

[1:54:54] » We want to do about a month though. Is that enough time? Is that too long?

[1:54:57] Excuse [clears throat] me. >> I'm available.

[1:55:01] I think that's too long. My >> You want to do three weeks? So, we're in

[1:55:05] the >> the off week

[1:55:08] » like the Wednesday like the same >> Labor Day is the 7th, right?

[1:55:12] » Yeah. >> Oh, yeah. We have a meeting on

[1:55:15] » Do we want to try to do it? Do >> we have a meeting?

[1:55:17] » I'm not sure Jared could make, but I think all four of us could be here 2

[1:55:20] 3:00 in the afternoon and do it. try to do it during town hall hours when Austin

[1:55:24] is >> and we're not

[1:55:25] » I'm just I'm just asking if Yeah. If it goes later it's not a big deal because

[1:55:30] Austin but you versus starting at six o'clock at night 3:00 special meeting on

[1:55:35] » Yeah. Pick a date. >> So we have our next meeting when our

[1:55:38] next meeting would be what? Like the first

[1:55:41] » it should be the second but Wednesday September 2nd.

[1:55:45] » So the next meeting as long as it's within the time required to post we

[1:55:49] could. So, we might want to talk to Austin, find out what his availability

[1:55:52] is, and at the next meeting, we can set the make the motion to set the meeting.

[1:55:57] » Okay. So, I'll talk to Austin and we'll make a try to make a motion at

[1:56:02] the first meeting in September to pick a date. Does that work?

[1:56:05] » Sooner the better. That's my opinion. >> Well, if we decided we want to meet next

[1:56:08] week, we'd have to vote on it now. >> I don't think we'd be ready for next

[1:56:12] week. >> Well, I don't need one meeting. I What

[1:56:15] do we need? >> Five days to post.

[1:56:17] » 48 hours. >> 48 hours. So at the next meeting we

[1:56:20] could have a meet. If the next meeting is the e is the 9th what's the next

[1:56:23] meeting? >> Well the only other thing

[1:56:25] » or the first right or the second. >> So the only other thing is do we want to

[1:56:29] have input before they get they post a job tomorrow and they get an application

[1:56:33] Tuesday and then do we want to have input in this before they hire someone?

[1:56:37] That's the only reason I'm saying do we speed it up. Not that not that I'm

[1:56:41] saying we're gonna have any input, but it these are things that if no one was

[1:56:44] thinking of, we brought up some really good points tonight like the money being

[1:56:47] refunded and the accounting. Not that we forgot about it, but this is do we want

[1:56:52] to have say in this? So before they interview someone, we have you know

[1:56:58] » I think that you could take a look at the job description and see if you know

[1:57:01] if it doesn't include accounting for 53g money, you have them include that in the

[1:57:06] job description. Glasco's doing it.

[1:57:10] But no, at the meeting on the 2nd, we can 48 hours, right? So we can do it.

[1:57:15] » Is it 48? I don't know what it is. >> That's just confirmed. 48 hours. So all

[1:57:19] we need to do is post it in for So at the next meeting, we can set a date

[1:57:22] that's two days away from the next meeting.

[1:57:23] » So So that works. The only question I have is what if we get a call, I doubt

[1:57:28] this would happen, that next Tuesday they've hired someone. They're going to

[1:57:31] start in two weeks since before our meeting. Are we concerned that we

[1:57:34] haven't had any input to Austin as a board before someone's hired? The sooner

[1:57:38] the better. >> That's the I'm maybe we don't talk about

[1:57:42] fee schedule because that takes some time. Do we talk about board

[1:57:45] » the matters at hand? >> The matters at hand. And you know, give

[1:57:48] Tim a couple months. Give Tim a month to do the feed breakout. Like maybe we

[1:57:52] don't get once you I don't think it'll take him long because you just print

[1:57:55] Sutton's online, print graft and shoes, >> whoever else. Yeah.

[1:57:59] » The position description if the job's posted, the position description already

[1:58:03] exists. So all we need to do is ask Austin for a

[1:58:07] copy of the position to >> I had I had that somewhere.

[1:58:11] [clears throat] >> I got it last.

[1:58:12] » And whether or not it includes accounting, you might suggest that it be

[1:58:14] amended. I don't think that takes a board to

[1:58:17] » Do you want to see if we can meet next week? Is one day during the week better

[1:58:20] than >> I think we might want to try to meet and

[1:58:22] then then we can still meet again. >> But just have a quick check-in.

[1:58:29] » There's a lot going on. >> Yeah.

[1:58:33] » So next week is the Today's the 19th, right?

[1:58:36] » Yeah. I promise I cannot do next Wednesday, Thursday.

[1:58:41] » I'm trying to do Tuesday. See? >> Yeah. Yeah, I can. I will double check

[1:58:45] my schedule. >> Tuesday evening booked up.

[1:58:50] » We were thinking three. >> If it doesn't need to be videoed, we

[1:58:53] don't need this room, right? We could we could

[1:58:55] » But those rooms next week are taken, >> but you could always set the lunch, too,

[1:59:01] if you needed to do evening. What if we did

[1:59:03] » during the day? >> We're probably if we did like Tuesday's

[1:59:06] farm [snorts] >> the darling B.

[1:59:09] » There you go. >> I'm serious. I wasn't kidding. We're in

[1:59:11] charge of the whole conservation I mean with

[1:59:13] » Yeah, but can you do that if we need computers and all that?

[1:59:16] » I don't think >> I think it's just all discussion.

[1:59:18] » So I just >> I don't care. Do we want to do a Do we

[1:59:21] want to do next Tuesday the 25th? >> We can meet at Palies.

[1:59:25] » I don't know if we have to be on town property.

[1:59:27] » Probably should. >> Not as far as town property. I think

[1:59:31] it's easier for the public if if >> Yeah, because it's the public. You have

[1:59:34] to be open to the public. So, I think we should stick with the town hall or the

[1:59:37] police station if we're allowed to. >> So, do we want to do Tuesday the 25th at

[1:59:41] 3:00? >> Sure.

[1:59:44] » Does that work for everybody? >> Yeah.

[1:59:48] » Brandon, and I think you should be here because I think it's important

[1:59:52] » be a big part of it. >> It's important for you to bring up that

[1:59:54] you want the role put out to RFP, which you've made clear. Mhm.

[1:59:58] » And if if Austin asks a question, you're going to be able to answer certain

[2:00:01] things better than us, like on certain IDAs and filings.

[2:00:06] » When do you want to do this? >> Can you do Tuesday the 25th at 3 p.m.?

[2:00:11] » Uh maybe I have uh

[2:00:17] a D adjudicatory appeal hearing uh starting at 10:00 in Boston.

[2:00:24] » Is it in person? >> It's in person. Yeah, they they're Yeah.

[2:00:29] Uh well, you have to because you're getting cross-examined, right?

[2:00:33] » So, it's it's a it's a project uh on what I call a second level appeal.

[2:00:39] » Okay. So, there's lawyers involved. >> And I am not going to guarantee that I'm

[2:00:43] going to be back by 3:00. >> Okay.

[2:00:47] Not that I don't want him to be there, but I think we could I mean, we could

[2:00:50] start if he know I mean we we I mean >> have you checked Austin

[2:00:57] » Austin said to Austin said he'll try to work with our schedule, but we have to I

[2:01:00] think we have to vote on it now. I I think Tim uh Chris, do you know how that

[2:01:06] works for workshop? We have to vote on it and put it post it. Right.

[2:01:10] » You don't have to vote on workshop. You just need to schedule it and you need to

[2:01:14] » Yeah. You you don't have to vote on a a a meeting.

[2:01:18] » Yeah. >> Okay. So, for example, uh on Monday

[2:01:21] night, the Douglas Conservation Commission, they didn't vote. They

[2:01:25] agreed that they were going to go on a site visit on on a project. It's kind of

[2:01:29] hairy because they wanted it's one of those projects they want to see

[2:01:31] themselves in addition to me. Right. Okay. Good. Um and they didn't know when

[2:01:37] they were going to do it. And all you have to do is post 48 hours ahead of

[2:01:43] time the location and the time of the meeting so the public can join if they

[2:01:48] want to. >> Oh, so we don't have to decide tonight,

[2:01:51] » right? >> No, just 48 hours.

[2:01:53] » Okay. So, what 48? >> I'll reach out to Austin, see

[2:01:57] » there's a business there. Yeah. Can't count Saturday.

[2:01:59] » So, we'll assume the 25th at 3:00 and >> and I'll talk to Austin. If for some

[2:02:04] reason that doesn't work, I'm going to I'm going to let you guys know right

[2:02:06] away. >> Do the Tuesday. That way you don't have

[2:02:08] to do anything. If that works, we'll just we'll all be there. If it changes,

[2:02:10] you'll let us know by email. >> Yeah. And I'll let you guys I'll email

[2:02:13] everyone. So, just so it's in black and white.

[2:02:15] » So, this will have to be posted tomorrow because I don't think Laura's here on

[2:02:22] Friday. >> So, I have to know from

[2:02:26] » I would post it by tomorrow. Um because PMJ will be here tomorrow. Okay.

[2:02:31] » Post it by tomorrow. >> I mean, I'm going to email Austin

[2:02:34] tonight or and follow up with the phone call tomorrow morning. So I think I

[2:02:36] would know by midm morning tomorrow >> just post it and then the agenda just

[2:02:39] has to say you know okay >> workshop discussion

[2:02:43] » well if you got to re I'm very flexible >> yeah I'm flexible

[2:02:47] » and >> you can probably have the more so you

[2:02:50] » that's why it has to change just let us know

[2:02:52] » okay so let's plan on tenatively Tuesday the 25th at 3 o'clock for now

[2:02:57] » you just post if it doesn't work out just post a different one that's

[2:03:01] » perfect okay >> is it any Other discussion we've taken a

[2:03:07] lot in tonight and thanks for everyone's patience. Um, anything else we want to

[2:03:10] discuss, Brandon? Anything we missed?

[2:03:15] Everyone's exhausted this point. >> Uh, I can't even think of of anything

[2:03:21] off the top of my head. Tell you the truth, it's there's been a lot going on

[2:03:24] tonight. >> I'm hearing someone who wants to make a

[2:03:26] motion to adjurnn. >> We moved.

[2:03:30] » I second it. Tim made a motion. Mike second. Tim, how do you vote?

[2:03:33] » I Mike, how do you vote? I came out vote I bill vote I look at that first person

[2:03:37] I may forget to use it >> this goes with one of the folders

[2:03:42] or >> so I have

[2:03:46] » room >> record

[2:03:47] » I have Um,

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